HomeMy WebLinkAboutAgenda Packet - LB - 1970.02.17 AGEROA
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MINUTG OF THE MEETING OF JANUARY 20a I nO
BILLS&
LIORARIAN'S REP T:
OLD PAINISS:
San Mateo Libraries Cooperative Proj*ct
•ui ldi rig
- Ty'p'ewriter Oevonstration
NEW BUSINESS
COME OF TIME €1F MEETING
Study Session Meeting February 28th at 10:90 A. No
ADJOURNMENT � Col.
i/
MINUTES OF THE MEETING
OF THE
BURLINGAME PUBLIC LIBRARY BOARD
JANUARY 20, 1970
CALL TO ORDER:
A regular meting of the Burlingame Public Library Board was held on the above given date.
The meeting was called to order at 7:40 P. M. by Chairman Cohendet.
ROLL CALL:
Trustees Present: Trustee Cohendet, Trustee Hechinger, Trustee Phelan, Trustee Lynes,
Trustee De Martini
Trustees Absent: None
MINUTES:
The minutes of the meeting of December 16, 1969 were approved and adopted.
BILLS:
Bills in the amount of $5,014.00 were ordered paid on a motion by Trustee Lynes seconded
by Trustee Hechinger and carried.
Typewriter Demonstration - This item was introduced here because of time limitations.
Mr. Wes Smith of the Dura Corporation gave a demonstration to the Board of his company's
automatic typewriter, which is under consideration for possible use in our Cataloging
Department. Mr. Smith brought out that typing of catalog cards is actually statistical
typing, with an average rate of 20 words per minute. After the initial typing the
automatic typewriter can duplicate catalog cards at the rate of 175 words per minute.
He stated that his company would train our typists at their offices in San Francisco or
Mountain View, or by a representative who would visit the library. The warranty on the
equipment is standard - first 90 days is unconditionally guaranteed, all parts and labor
furnished; second 90 days all parts are furnished; after this period, maintenance is
taken care of by service contract. Chairman Cohendet asked if there could be a trial
period, and was informed that this was not possible. Mr. Smith indicared that delivery
could be made in 60-90 days.
Later in the meting there was more discussion of the typewriter, with Trustee Hechinger
suggesting to the Board that the Flexowriter, put out by Fri4den, be considered also. It
is less expensive than the Dura; and since it has been in general use for a long time,
presumably most of the mechanical difficulties have been overcome. The Dura typewriter
has been out for only one year. It was agreed that the Fri�den company be contacted and
consideration be made of their product. Trustee Hechinger asked that the librarian get
figures on how much time per day is given to typing catalog cards and how many are typed
per day.
LIBRARIAN'S REPORT
The Librarian's report was read and ordered filed. There was discussion of the revision
and upgrading of our map collection. The Librarian elaborated on his report on the new
boiler, stating that the bill for this expense amounted to $6,500. On a question by
Trustee Hechinger as to how the funds for this would be supplied, the Board agreed that
this would be the decision of the City Manager and the City Council. The Librarian
stated that he understood there were funds in the Capital Improvement fund, and that they
might be utilized, especially since the boiler had been in service for 39 years. Trustee
Hechinger moved that the matter be referred to City Manager Charles Schwalm for handling
and payment. Trustee Lynes seconded the motion and it was carried.
COMMUNICATIONS:
The Librarian read a letter from Lawrence Productions, Inc. commending the Library on
its service to the community. He also read a letter from lthe City attorney regarding
the disclosure of assets of the Board. Copies of this letter and attached data were
distributed to all trustees, with the Librarian explaining that the Library Board, the
Civil Service Commission and the Planning Commission of the City of Burlingame are re-
quired to fill out these questionnaires; and that this is for the purpose of avoiding
conflict of interests.
The Librarian also read a letter from the State Library regarding the Federal Library
Services and Construction Act. The California State Library will not be able to accept
new applications under this funding for the next fiscal year.
OLD BUSINESS:
San Mateo Libraries Cooperative Project - The Librarian reported no progress on this project
since the last Board meeting.
Building - The Librarian told the Board that because of lack of Federal Funding, we have
lost approximately 25% of the cost of the building; and that possibly there would be no
formal meeting on this until April. Chairman Cohendet asked when the next study meeting
would be held, and the Librarian did not know, but said that the Board would be informed.
NEW BUSINESS:
Added charge for replacement of lost library cards - The Librarian asked the Board's
permission to raise this charge from 25� to 50C because of the added number of lost
cards and consequent expense to the Library. Trustee Hechinger moved that we increase
this fee to 54, Chairman Lynes seconded, and the motion carried.
Councilman Edward George - The Board of Trustees agreed to present a book to the Burlingame
Library in memory of Councilman George and his many services to his community.
ADJOURNMENT
Trustee Hechinger moved that the meeting be adjourned in memory of Councilman George,
Trustee Lynes seconded, and the motion carried. Meeting adjourned at 9:30 P. M.
Respectfully submitted,
George Paul Lechich
Clerk of the Board
LIBRAR"AM'S R:PUT
FEBRUARY BRUARY 1 2 1970
ACTIVITY:
The month of January picked up over the usually slow month of December.
Circulation was up from 23,0.28 to 29,681 aid traffic count from an average
of 870 'Co 1,084' par day. Hawaver, the registration lost two, represented
by 380 additions and 390 withdrawals. In 3ther words 390 cards expired
and 388 people applied for now cards.
We rodded 420 new books during the month, giving the library a total of
174,184 which, dur to our discarding the past year, is only 172 more
volumes than we had in January, 1969.
We have slightly lass maps than in January, 1969, but we have added a
total of 675 maps during the past three months. Miss Ann Adems, a librarian
and forme- ployso who has been working (mist fortunately for us) part time,
has put together a most excellent collection of the most recent city and state
maps along t lth most of the available road maps. She reviewed the filing,
and the collection is now a very goad working reference source. Me have
marly all of the most called for local U.S.G.S. Tepo sheetsp although
sores of tim, renin to be filed.
CHILDREN'S ROOMs
The Children's Department provided over five hundred books to the various
classes of our local schools. Then:. collectioas included materials on
subjects such e:s minority groups, slavery and canservatlono
Our pre-school story hours continue to attract our three-to-five year olds,
even to the point of having a waiting list for the nsxt session.
There is now available in the Childs-en's Room a list of crew books purchased
the preceding month. This list will be compiled monthly and will be sent
to the schools so that the school librarians and teachers will be aware
of what 13 rmw in the public library.
CITY OF B€.fRLINGIVIE
EUDGET EXPENDITURE
�
,.
TMS BUDGET
MONTH DATE ALLNIANCE BALANCE
S-1 Salaries 12,760.99 107, 537.12 163, 121 55,583.88
€'-11 Supplies 55.08 10475.57 2,200 724.43
K-12 Printing Postage 634,92 2,099.65 2,250 150.35
'4-13 Light, Nast, Pozier & Water 380.31 2,241.72 4,000 1,758.28
Ps-14 Tolephone M88 677.93 940 262.07
€.16 Building Z- Grounds Maintenance 43.03 460.g0 2,500 29039.10
14-17 Books & Maps 2,570.64 2 2,175.50 35..000 12,824.50
rk.-17A Pariodicals 174.00 31241.75 3,200 - 41.75
Al-178 Binding 230.56 1,934.82 31,000 1,065.18
Py-17C Cataloging 134,,94 604.07 1,250 645.93
iA-19 Convention (Librarian) 101.20 250 148.80
4-19A Auto A1lawancs 8.20 104.65 300 195.35
M-19P Convention (Persmnal) --- 176.25 250 73.75
M-•19T (Trustees) Convantion --- --- 125 125.00
M-20 flues to Library Associations --. 160.75 250 89.25
Vt-21 141 scel lfineous --- 82.66 100 17.34
11'.24 Typewriter Repairs 9"00 121.02 250 128098
mi-z? Comp. 1nsuranca --- --w 2,000 22000.00
11-28 Contracts 340.60 2,705.00 4,080 1,375.00
C-90 Capital Expenditures 13.13 129.72 650 520.28
TOTAL BEFORE SALAPUS 40@98069 38,493616 62,595 24,101.84
T0fAL AFTER SAL.-',,RIES 16,859.68 146,030.28 225,716 79,685-72
STATISTICS e=0'-; .,lAMUX1tYL i�97t
CIRCULATION MAIN BRANCH
Books, Adult Pio; -Fiction- 9,277 14552
Child Non-Fiction 2,027 1,,001
Adult Fiction 6,692 2097
Child Fiction .20418 1,617 17
20414 6:567
Periodicals l 0 5 713
21, 09m7 w
Phonograph records 892 ---
,y
22,MT 7,
7,` 80"'�
Slides -Mft
Total Circulation 22,ZZ 1 ` '�To
Total Branch Circulation: 280
BRANCH & MAIP3s GRAND TOTAL CIRCULATION T9=v (1969: 330 S2)
Daily Average For Main 800 % of decrease 10%
Daily Average for Branch 280
TOTAL DAILY AVERAGE 1s0�0
TIAMIC CWU - JA E!A Y
Daily Average; Main 804 Total Traffics Pain 22,318
Daily Average, Branch 280 Total Traffic, Branch
8IP557
1,-"0 31 _0T5_
R GI5 I N AW—Ly- 4311L0 AL
rim ers`Si p 2/31/69 13;M 3 17
Additions, Jan. 1970 343 45 388
P.i thdrawa 1 s, Jan. 1970 343 47 3,90
TOTAL REGISTRATIONS AS OF ljL3!ZZO Tom' -17;-2-
ACCESS I OP1S AND WITHDRAIdtA _
LSW BOOK STOCKS
AS OF CAM_ GRAND
12/3-1/69 ADDED CELLED TOTAL
Adult Won-Fi ct i ore 99al, 7 31 99�
Child Non-Fiction 17051 89 42 17, 198
H.S. Pion-Fiction 2,101 7 0 20108
Adult Fiction 369988 88 78 36,998
U.S. F';ction 3,671 8 2 3,677
child iFictioet 14690 27 14.714
TOTAL BOOK STOCK AS OF 1/31/69 173s276% ""�"'�' 1 114-1734—
MET
,MET INCREASE IN BOOK STOCK s 420
Included in above figures: 15 c1ifts &M-30 now titles
amp¢ ets 5 �R gsded
Pamphlets Discarded 12 Mips Di sdarded 0
T.. A Par ahl is ,099 7'®teI '!2S 11074
ECOR BrN sS t IS F --
12/31 ACCES- DIS- GRAND
SIGNED CARDED TOTAL
78's 773"
3 0.,�... Q...... .1 oti'�"""
45's 228 0 0 228
33°s 2 342 jC
3 0 2 37
DEPOSITED 71TH CI y TREASURER— IN __7,7 5.21
�. BRANCH W.22
TOTAL DEPOSITS, J WUAPYs 1970 i,3U.43