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HomeMy WebLinkAboutAgenda Packet - LB - 1970.05.19 AGENDA MMLINGW i"JOLIC Liamy MAY I 12LO TRUSTEES PRZSENT& TRU3TEES ABSENT AIWTJSS Of TW MEETING OF APRIL lix 1270 BILLS i LIBRARIkNIS REPORTt OLD WSINESSs :ian Mateo Li4raries Cooperative Project 3ui if NEW OUSIUSS A-0JOURNMENT: MINUTES OF THE MEETING OF THE BURLINGAME PUBLIC LIBRARY BOARD April 21, 1970 CALL TO ORDER: A regular meeting of the Burlingame Public Library Board was held on the above given date. The meeting was called to order at 7:45 by Vice-Chairman Phelan. ROLL CALL: Trustees Present: Trustee Hechinger, Trustee Lynes, Trustee Phelan Trustees Absent: Trustee Cohendet, excused; Trustee De Martini, excused BILLS: Bills in the amount of $6,352.73 were ordered paid on a motion by Trustee Lynes seconded by Trustee Hechinger. MINUTES: The minutes of the meeting of March 17, 1970 were approved and adopted. LIBRARIAN'S REPORT: The Librarian's report was read and ordered filed. COMMUNICATIONS: There were no communications. OLD BUSINESS: San Mateo Libraries Cooperative Project: The Librarian reported that this project had been approved by the State; and that since approval the libraries involved had had two meetings concerned with implementation of this idea. Methods of handling changed operations must be formulated. He stated that another meeting was scheduled for April 22 concerning best ways of charging desk procedure under the new project. He reminded the Board that under the Powers Act, after procedures for the project are completed, it still will have to be approved by the City Council, and that likely we will not be working with the system until July or August. Building: The Librarian informed the Board that the architect would have the estimats soon. He reported on the study session with the City Council, stating that three questions were raised: 1. What would be the entire cost if full air conditioning were included? 2. Would there be an additional cost for the lighting in the present building to be brought up to par? Would it be possible to run both the old building and the new with the staff now employed? He stated that another study session will be held with the council when the architect does get figures finalized on air conditioning, etc. There was some discussion. Trustee Hechinger asked about the cost of furnishing of the new addition, and was informed that it was in the total estimate. The librarian stated that possibly another study session could be held in a week or so. In reply to a question by Trustee Phelan regarding additional staff, he stated that it would be possible to run the library with the present staff, in case of absolute necessity, but additional people would make for a more efficient operation. Bud et Addenda: The Librarian presented the Board with two addenda to the budget. The irst was tor an additional $1,000 to the maintenance budget for connection of underground electrical as estimated by the City Engineer. The other addendum was for the addition of one Librarian II beginning in January 1971 to provide needed coverage in reference, audio-visual, and young adult work. There was much discussion on this last addendum. Trustee Hechinger mentioned the standard set by the California Library Association which state that the size of the staff would necessarily go along with the circulation and the volumes in the library rather than the size of the city, and asked the librarian if we could operate the new building and the present library with the addition of one librarian, considering the present business. The librarian gave the opinion that this was uncertain, since both the library system and the new building could add to business. Trustee Lynes mentioned the apparent lack of sufficient personnel at both the Visalia and Fresno libraries, which he visited recently and both of which are closed on Sunday. Trustee Phelan questioned the librarian on our per capita circulation, and he brought out that it was better than that of San Mateo. Trustee Lynes voiced the opinion that if we needed new personnel now, we should get them, rather than wait for the building. Both addenda to the budget were approved by the Board. ADJOURNMENT: Upon a motion by Trustee Lynes, seconded by Trustee Hechinger and carried, the meeting adjourned at 8:30 P. M. Respectfully submitted,,submitted, 9� c PIZ Vim( George Paul Lechich Clerk of the Board LIBRARIAN 'S REPORT MAY 19, 1970 MEETINGS - LIBRARIAN The Librarian attended the various meetings on the system, two City Council Meetings, and one study session. He also attended, with Mr. Hechinger, the Golden Gate District Meeting of the C.L.A. The outstanding speaker was Dr. Paul F. Lawrence, Regional Commissioner of Education, U. S. Office of Education. His discussion of the place of the Office of Education in our affairs was most interesting, and will be reported on below along with the reports of the various other meetings attended by the staff. GENERAL: The sign on the Branch building has been redone for the first time and certainly is a great improvement . Various other maintenance items are still waiting for the contractors. MEETINGS - STAFF During the past month, several members of the staff attended a variety of interesting and informative meetings. _ In April, Joan Riordan and Patricia Bergsing traveled to the San Francisco Public Library to hear a speech by Margaret Edwards. She is the former coor- dinator of the Young Adult Department of the Enoch Pratt Library in Baltimore and the author of a new book on library work with young people. She is a charming person and a fascinating speaker. Also in April, Dennis Finney, Miriam Dunn .and Patricia Bergsing attended the annual Books and Authors Luncheon of the Santa Clara County Library. Miss Anne Pellowski, Director Librarian of the UNICEF Information Center on Children' s Cultures in New York was the speaker. On April 23, the regular meeting of the Peninsula Library Association was held at the Menlo Park Library. Joan Larson of our staff was in charge of the program, which was on"Service to Shut-ins." Since this is M area of service which many libraries on the Peninsula, including Burlingame, are trying to get started, it was a very worthwhile and stimulating morning. On May 8th, in San Rafael, Warren Wickliffe attended the meeting of the Ethnic Groups Subcommittee of the C.L.A. Committee on Social Responsibilities of Libraries. Joan Riordan attended the regular meeting of the Association of Children 's Librarians on May 14. On May 16th, the Annual Golden Gate District meeting of C.L.A. was held at Sabella ' s Restaurant on Fisherman's Wharf. Mr. Hechinger and Mr. Lechich attended the session which was highlighted by an address by Dr. Paul F. Lawrence, Regional Commissioner of Education, U.S. Office of Education. Dr. Lawrence is not only extremely well-informed, 'but possesses a dry, witty Librarian ' s Report - 2 - May 19, 1970 sense of humor which made him both informative and entertaining. Briefly, he reviewed what his particular job encompassed for the Office of Education; then he cited the responsibilities of the Federal Government in the field of education. Especially, he listed four responsibilities: 1 . The obligation to bring about equal opportunity for all children. 2. The obligation to improve the quality of education. 3. The responsibility to foster fiscal and organizational reform to insure that resources are distributed equitably and efficiently. 4. The responsibility to make education more meaningful and less exclusive and authoritarian. In effect - to consider ways to reconstruct our educational system. Next, he summarized what the long-range plans of the Office of Education will include for the coming years. He noted that the Office will stress improved education for the disadvantaged children, and will encourage experimentation and new approaches to learning, both inside and outside the regular educational channels. The final portion of his address was devoted to the role the public library should be assuming in the field of education. Generally, he emphasized the need for better communication, cooperation, and coor�ination among various types of libraries, educational institutions, and specific segments of the public. In the morning of the same day, Patricia Thomas and Patricia Bergsing of our staff, and Opal Coleman and Mary Jane Foltz, formerly of our staff, attended a workshop sponsored by the Friends of the San Francisco Public Library on how to start and work with groups of "Friends" in your own community. Since we are hoping to reactivate a Friends Group here in Burlingame, it was an exceptionally useful and worthwhile meeting. CHILDREN'S ROOM The plans for the Summer Reading Program are complete. The theme is the "Mysterious Summer", and all children from first grade on up can participate. George Ward, page, did the art work for our booklet and bookmark. As in the past, his work is outstanding; and we are very grateful to him for the time and energy he devotes to our various projects. Because of the theme of the program, we have hired Canti, the Magician, to perform at the award ceremony in August. All the members of the Children' s Staff are very excited and enthusiastic about the program, and we are sure the children will be. CITY OF BURLINGAME BUDGET EXPENDITURE MONTH OF MAY, 1970 THIS TO BUDGET MONTH DATE ALLOWANCE BALANCE S-1 Salaries M-11 Supplies 108.28 1,768. 16 2,200 431 .84 M-12 Printing & Postage 30.56 2,290.59 2,250 -40.59 M-13 Light, Heat, Power & Water 146.38 2,969.68 4,000 1 ,030.32 M-14 Telephone 83.99 921 .05 940 18.95 M-16 Bldg. & Grounds Maintenance 159.20 795.24 2, 500 1,704.76 M-17 Books & Maps 4,042034 33,036.47 35,000 1,963.53 M-17A Periodicals 63.54 3,368 22 3,200 - 168.22 M-17B Binding 170.85 2,687.72 3,000 312.28 M-17C Cataloging 213.47 1,094.00 1,250 156.00 4-19 Convention (Librarian) 34.50 135.70 250 114.30 M-19A Auto Allowance 19.60 140.65 300 159.35 M-19P Convention (Personnel ) 36.50 212.75 250 37.25 M-19T Convention (Trustees) 4.50 4.50 125 120.50 M-20 Dues to Library Associations --- 264.75 250 - 14.75 M-21 Miscellaneous .89 120.87 100 - 20.87 M-24 Typewriter Repairs --- 160.02 250 89.98 M-27 Comp. Insurance --- --- 2,000 2,000.00 M-28 Contracts 343.00 3,731 .00 4,080 349.00 C-90 Capital Expenditures --- 6,709.72 ( 650 520.28 (*6, 580 TOTAL BEFORE SALARIES 5,457.60 60,411 .09 69, 175 8,763.91 TOTAL AFTER SALARIES 18,936.54 207,878.03 232,296 24,417.97 %;$6, 580.00 transferred to Capital Expenditures budget May, 1970 STATISTICS FOR APRIL, 1970 CIRCULATION MAIN BRANCH Books, Adult Non-Fiction 9,838 1,729 Child Non-Fiction 2,216 1,071 Adult Fiction 6,351 2,229 Child Fiction 2,460 1,501 20,865 6.9530 Periodicals 1,058 668 21,923 7,198 Phonograph records 761 --- , 198S22,684 7, 198 Slides lides --- --- Total Circulation 22,684 7, 198 Total Branch Circulation 7, 198 BRANCH & MAIN, GRAND TOTAL CIRCULATION 29,882 (1969 :'32,930) Daily Average for Main 810 % of decrease - 9% Daily Average for Branch 277 TOTAL DAILY AVERAGE 1,9$7 TRAFFIC COUNT - MARCH Daily Average, Main $14 Total Traffic, Main 22,785 Daily Average, Branch 369 Total Traffic, Branch 9,602 1,,183 32,3 7 REGISTRATIONS ADULT CHILD TOTAL Membership - 3/31/70 13,741 3,577 17,318 Additions, April, 1970 315 61 376 Withdrawals, April, 1970 275 73 348 TOTAL REGISTRATIONS AS OF 4/30/70 13,771 3, 5�5 -17-,376- ACCESSIONS AND WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND 3/31/70 ADDED CELLED TOTAL Adult Non-Fiction 100,290 593 93 100,790 Child Non-Fiction 16,968 95 131 16,932 H.S. Non-Fiction 2,206 40 1 2,245 Adult Fiction 36,921 103 25 36,999 H.S. Fiction 3,685 12 2 3,695 Child Fiction 14,781 68 13 14,836 TOTAL BOOK STOCK AS OF 4/30/70 1747$51 911 2-65 175-9 NET INCREASE IN BOOK STOCK 646 Included in above figures : 17 gifts and 590 new titles _ Pamphlets Added 73 Maps Added 0 Pamphlets Discarded 3 Maps Discarded 0 Total Pamphlets 6,256 Total Maps 706 RECORDINGS : AS OF ACCES- DIS- GRAND 3/31/70 SIONED CARDED TOTAL 78's 1,078 0 0 19� 45's 228 0 0 228 33 's 2 439 0 0 2,439 3-7 5 0 0 3;7�5 DEPOSITED WITH CITY TREASURER MAIN $1,245.20 BRANCH 258096 TOTAL DEPOSITS., APRIL, 1970 1, 50 j1