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Home My WebLink AboutAgenda Packet - LB - 1970.06.16 k am LOW Im J& lffe 7` 3sTEE PRE VAT TRUSTEES AISENTa WUS M TNR T MY th 12ZO Uhh$I LIBRARIAN'S RI&'!OTs 00 BUSINESS o San vbten, Libraries Coop*raotive Proj*ct S itiling NEW BUSINESS: Appoint nt of library i5i staants POW& Jwt" and Sue Rvb*rts Steinback p+'oparty Furniture and shelving from Curs Costa Jr. College ries and Fees MINUTES OF THE MEETING OF THE BURLINGAME PUBLIC LIBRARY BOARD MAY 19, 1970 CALL TO ORDER: A regular meeting of the Burlingame Public Library Board was held on the above given date. The meeting was called to order at 7:40 by Chairman Cohendet. ROLL CALL: Trustees Present: Trustee Cohendet, Trustee Hechinger, Trustee Lynes, Trustee De Martini, Trustee Phelan Trustees Absent: None BILLS: Bills in the amount of $5,457.60 were ordered paid on a motion by Trustee Lynes seconded by Trustee Hechinger. Other bills, to be paid from the Library Special Account, were approved for payment. There was some discussion of these bills, and it was brought out that we paid for the newly acquired art prints and audiovisual equipment from this fund rather than from the city's funding, since there is no provision for these materials in the budget. Trustee Cohendet read to the board the names of the art prints that we have bought, and photographs of the prints were passed around for the Board's inspection. There was considerable interest, and several of the trustees personally examined the prints themselves after the meeting. MINUTES: The minutes of the meeting of April 21, 1970 were approved and adopted. LIBRARIAN'S REPORT: r The Librarian's report was read and ordered filed. The C.L.A. meeting in San Francisco was discussed, and Trustee Hechinger stated that in his opinion there were two matters out of keeping with the purpose of the meeting. One was the distribution of various petitions which libraries could take and have signed., and the other was the distribution of anti- war literature at the meeting. It was his feeling that library associations should not be involved politically. There was some discussion about the useage of public meeting rooms, such as the one we will have. The matter of printing the library bulletin was brought up, and the Librarian said we could have it printed. The book mark and the program for the Children's Summer Reading Club were passed out and there was favorable comment. Chairman Cohendet suggested George Ward be complimented on his excellent designs. She asked the Librarian how many children usually sign up for this summer activity, and he said as a rule there were from 400 to 500. San Mateo Libraries Cooperative Project: The Librarian reported that there had been several committee meetings on interlibrary procedures and methods of coordination. There have been two meetings of the heads of the libraries also in connection with this. He said that we probably would be able to start the program by July 1st, since the State's money will be available by then, and added that the Joint Exercise of Power Agreement would be ready to be signed in another 2 - 4 weeks. Trustee Hechinger inquired if book processing would be part of the joint endeavor, and the Librarian stated he thought not. Building: The Librarian informed the Board that the City Council on May 18 approved the building plans and agreed to the amount of $650,900 for the addition to the building. This amount will include the air conditioning and the change in the lighting. He said that minor changes would not have to be brought up with the Council if they do not affect the price in any way. Trustee DeMartini asked when the starting and completion dates would be, and the librarian replied that they hope to get started by the first of August and completed in March. Trustee DeMartini then inquired if the basic functioning of the library would be impaired and was informed that it would not. There followed some discussion of contractors and contracting. General : On the subject of cataloging, Trustee Hechinger asked if we could get information on the microfilming process, and the Librarian informed him that we had written for it. Trustee Cohendet asked about the formation of the Friends of the Library group, and the Librarian stated that he is trying to reactivate it - that it had been the purpose of several of our staff going to the Friends workshop in San Francisco recently. NEW BUSINESS: There was no new business. ADJOURNMENT: Upon a motion by Trustee Demartini seconded by Trustee Lynes and carried, the meeting adjourned at 8:30 P. M. Respectfully submitted, f George Paul Lechich Clerk of the Board LIBRARIAN 'S REPORT JUNE 16, 1970 MAINTENANCE: Several important items have finally been accomplished : renewal of the sign for the Easton Branch Library, the painting of the front and the sash on the Western side of the building, as well as a water spot in the interior ceiling. The roofs at both Main and Easton have been put in first-class shape. A new roof was installed over the women 's rest room, the old roof of which leaked constantly despite attempted repairs. Seventeen cracked tile were also replaced. MEETINGS: The librarian attended the meeting on the system organization, which will be presently in operation. Most of the problems seem solvable, especially with a little give on everyone 's part . After some consultation with the San Mateo Librarian, she decided to ask for an increase in non-residence fees in order to bring them into line with the inflationary per capita cost spiral . Her board voted to charge $24.00, which is more in line with the actual cost. Changes in fines and fees to make uniform changes through the system will be _ requested at this meeting. CHILDREN 'S ROOM: The month of May was almost totally involved with preparing for the Summer Reading Program. All the schools, grades 1 through 6, were visited to tell the children about the club. The displays by Susan Freeman, a page, set the mood for our "Mysterious Summer." The club began on Monday, June 15, with enthusiastic response from the children. On Saturday and Sunday, May 22 and 23, the Burlingame Art Festival was held. At the Festival, the Children' s Room gave a puppet show entitled "The Gunnewolf." The primary purpose of the show was to advertise the shows that are to be held during the summer in the Children 's Room. P.S. You're all invited to see the display in the Children's Room. CITY OF BURLINGAME BUDGET EXPENDITURE MONTH OF JUNE, 1970 THIS TO BUDGET MONTH DATE ALLOWANCE BALANCE S-1 Salaries M-11 Supplies 466077 2,234.93 2,200 - 34.93 M-12 Printing & Postage 227.11 2, 517.70 2,250 - 267070 M-13 Light, Heat, Power & Water 836.79 3,806.47 4,000 193.53 M-14 Telephone 103.86 1,024.91 940 - 84.91 M-16 Bldg. & Grounds Maintenance 911 .45 1,706.69 2, 500 793.31 M-17 Books & Maps 2,888. 12 35,924.59 35,000 - 924.59 M-17A Periodicals 15.07 3,383.29 3,200 - 183.29 M-17B Binding 0.00 2,687.72 3,000 312.28 M-17C Cataloging 191 .00 1,285.00 1,250 -35.00 M-19 Convention (Librarian) 114.30 250.00 250 0.00 M-19A Auto Allowance 54.00 194.65 300 105.35 M-19P Convention (Personnel ) 6.00 218,75 250 31 .25 M-19T Convention (Trustees) --- 4.50 125 120.50 M-20 Dues to Library Associations --- 264.75 250 -14.75 M-21 Miscellaneous 6.34 127.21 100 -27.21 M-24 Typewriter Repairs 21 .84 181 .86 250 68. 14 M-27 Comp. Insurance 2,000.00 2,000.00 2,000 0.00 M-28 Contracts 343.00 4,074.00 4,080 6.00 C-90 Capital Expenditures 504.75 7,214.47 7,230 15.53 TOTAL BEFORE SALARIES 8,690.40 69, 101 .49 69, 175 73.51 TOTAL AFTER SALARIES STATISTICS FOR MAY, 1970 CIRCULATION MAIN BRANCH Books, Adult Non-Fiction 9,353 1,482 Child Non-Fiction 2,063 929 Adult Fiction 6,383 2,255 Child Fiction 2,233 1,661 20,032 6,327 Periodicals 1,045 643 21,077970 Phonograph records 723 --- 21 800- ,� 970 Slides --- --- Total Circulation 2100 6,970 Total Branch Circulation 6,570 BRANCH & MAIN, GRAND TOTAL CIRCULATION 28,770 ( 1969: 32, 169) Daily Average for Main 778 % of decrease - 10.5% Daily Average for Branch 278 TOTAL DAILY AVERAGE 1105�- TRAFFIC COUNT - APRIL Daily Average, Main 762 Total Traffic, Main 21 ,731 Daily Average, Branch 307 Total Traffic, Branch 7,680 1,2b'g 29� REGISTRATIONS ADULT CHILD TOTAL Membership - 4/30/70 13,781 3�5 17,346 Additions, May, 1970 309 49 358 Withdrawals, May, 1970 275 75 350 TOTAL REGISTRATIONS AS OF 5/31/70 -13�15 3, 539 17,35 +- ACCESSIONS AND WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND 4/30/70 ADDED CELLED TOTAL Adult Non-Fiction 100,790 777- 6$- 101, 199 Child Non-Fiction 16,932 118 20 17,030 H.S. Non-Fiction 2,245 26 0 2,271 Adult Fiction 36,999 158 6 37, 151 H.S. Fiction 3,695 9 0 3,704 Child Fiction 14,836 92 22 14,906 TOTAL BOOK STOCK AS OF 5/31/70 175- - $TO 11T-- 17�,2b1 NET INCREASE IN BOOK STOCK 764 Included in above figures : 34 gifts and 518 new titles Pamphlets Added 29 Maps Added 0 Pamphlets Discarded 12 Maps Discarded 0 Total Pamphlets 6,273 Total Maps 706 RECORDINGS: AS OF ACCES- DIS- GRAND 4/30/70 SIONED CARDED TOTAL 78's 1,078 0 0 1,078 45's 228 0 0 228 33 's 2,439 5 1 2,443 33,Try 5 1 33,9- DEPOSITED WITH CITY TREASURER MAIN $1, 132-67 BRANCH 227.42 TOTAL DEPOSITS, MAY, 1970 $1,360.09 Burlingame -Public Library 480.PRIMROSE ROAD BURLINGAME,CALIFORNIA 94010 "--.,eorge Paul Lechich Librarian May 26, 1970 The City Council of the City of Burlingame City Hall 501 Primrose Burlingame, California 94010 Sirs: In view of the availability of the Steinbeck property, the members of the Library Board of Trustees highly recommend the purchase of 1245 Bellevue for the present use by the Parking District with a possible use at some future date by the Library or the City for other purposes. Very truly yours, Edith Cohendet Chairman of the Board James De Martini Jr. Trustee Ben L. Hechinger Trustee Lloyd Lynes Trustee 61x Genevieve Phelan Trustee GPL:bg 1