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MINUTES OF THE MEETING
OF THE
BURLINGAME PUBLIC LIBRARY BOARD
AUGUST 18, 1970
CALL TO ORDER:
A regular meeting of the Burlingame Public Library Board was held on the above given date.
The meeting was called to order at 7:30 P. M. by Chairman Cohendet.
ROLL CALL:
Trustees Present: Trustee Cohendet, Trustee Lynes, Trustee Phelan, Trustee Hechinger
Trustees Absent: Trustee De Martini - excused
MINUTES:
The minutes of the meeting of July 16, 1970 were approved and adopted.
BILLS:
Bills in the amount of $6,612.43 were ordered paid on a motion by Trustee Lynes, seconded by
Trustee Hechinger and carried.
LIBRARIAN'S REPORT:
The Librarian's report was read and ordered filed. There was some comment on the rise of
circulation in the last two months, and the probable effect which the present economy has
on the use of the library.
CORRESPONDENCE:
The Librarian told the Board of a letter received from the Burlingame Park Improvement Club
enclosing a check in the amount of $51.45. Chairman Cohendet moved that this gift be put with
the money to be received from the Burlingame Women's Club so that a more suitable drinking
fountain might be purchased. There was discussion and the motion failed for lack of a second.
The Librarian showed the location of the proposed drinking fountain in the new addition,
stating that the plumbing was already planned and a suitable fountain could be installed
for the amount of the gift from the Women's Club - $350." He will be going to the Oakland
Museum to look at their equipment with relation to our fountain.
OLD BUSINESS:
The Librarian told the Board that the City Council had passed a motion authorizing Col.
Norberg to put the building addition up for contractors' bids. He stated there would be
enough money also for needed furniture and refurbishing. Chairman Cohendet asked when the
bids would be in and the Librarian replied he thought it would be around the first of October.
In reply to a question from Chairman Cohendet about inflation, the Librarian stated that the
architect had added 4% to the cost of the project to cover rising contracting prices between
the time the bids were received and the time the work is completed. The architectural fees
were discussed and the fact that the architect must pay the engineering fees and supple-
mentary detail work.
NEW BUSINESS:
The Librarian informed the Board that the Friends of the Library are having a meeting on
September 23 at the City Hall to fully develop the organization. Officers have been elected -
President, Opal Coleman; Vice President, F. A. Ammerman, who is also recording secretary;
Treasurer, Ray Phillips; Corresponding Secretary, Ann O'Moore.
ADJOURNMENT:
The meeting adjourned at 8:30 P. M. on a motion by Trustee Lynes, seconded by Trustee
Hechinger.
Respectful�ly� submitted,
George Paul Lechich
Clerk of the Board
LIBRARIAN'S REPORT
SEPTEMBER 15, 1970
PENINSULA LIBRARY SYSTEM:
As stated in the last report, the activation of the System is still October 1,
1970. The principal problem is still concerned with the kind of teletype com-
munication system to be installed. The difficulty stems from.the County
Department 's vacation schedule, this being such that we do not have adequate
cost figures.
In all probability we will wind up with the microwave setup, as this is a one-
cost deal and thus the expense would be paid from the founding grant. Therefore,
the annual expenses after the two-year period would be considerably lower than
if we pay the regular PBX charges.
STEINBECK PROPERTY
The City is going ahead with the usual procedures, and some official action
should be forthcoming soon.
BUILDING:
The contractors will submit their bids on the construction program September 16
at 3:00 P. M.
CIRCULATION AND TRAFFIC:
The circulation as noted on the statistical sheet is up 8% over August of 1969.
The traffic is also up 6.3% over 1969.
1969 1970
Total Traffic 26,309 27,984
Daily Average Traffic 94o 1,046
Total Circulation 27,256 29,473
CHILDREN' S ROOM:
The Summer Reading Club party was held on August 22 at the Burlingame Intermediate
School . About 200 children attended the party and thoroughly enjoyed the
entertainment, Cantini the Magician.
This year it was decided that a book would be given to the school which had the
most children percentage-wise completing the club. This will be given to the
principal at our annual tea. Plans are now being made for this event which
will be held the last week of September.
CITY OF BURLINGAME
BUDGET EXPENDITURE
MONTH OF SEPTEMBER, 1970
THIS TO BUDGET
MONTH DATE ALLOWANCE BALANCE
S-1 Salaries 14, 517.20 48,083.58 188,912.00 14o,828.42-
M-11 Supplies 82.33 722.74 2,200 1,477.26
M-12 Printing & Postage 634.97 942.53 2,250 1,307.47
M-13 Light, Heat, Power & Water 232.92 818. 13 4,360 3,541 .87
M-14 Telephone 89.30 255.38 1,031 775.62
M-16 Bldg. & Grounds Maintenance 36.24 96.62 2,500 2,403.38
M-17 Books & Maps 3,875.66 13,013.98 37,450 24,436.02
M-17A Periodicals 32.81 2,496.29 3,650 1, 153.71
M-17B Binding 224.80 1,061 .83 3,000 1,938.17
M-17C Cataloging 192.35 734.87 2,250 1,515. 13
M-19 Convention (Librarian) 10.00 10.00 275 265.00
M-19A Auto Allowance 7.50 7.50 300 292.50
M-19P Convention (Personnel) 45.00 45.00 250 205.00
M-19T Convention (Trustees) 10.00 10.00 125 115.00
M-20 Dues to Library Associations --- 20.00 275 255000
M-21 Miscellaneous --- --- 100 100.00
M-24 Typewriter Repairs 40.00 50.00 250 200.00
M-27 Comp. Insurance --- --- 2,000 2,000.00
M-28 Contracts 403.00 1, 149.00 4,560 3,411 .00
C-90 Capital Expenditures --- --- 1,650 1,650.00
TOTAL BEFORE SALARIES 5,916.88 21,433.87 68,476 47,042. 13
TOTAL AFTER SALARIES 20,434.08 69, 517.45 257,388 137,870.55
STATISTICS FOR AUGUST, 1970
CIRCULATION MAIN BRANCH
Books Adult Non-Fiction
7,672 1,252
Child Non-Fiction 1,433 1,015
Adult Fiction 8, 195 2,555
Child Fiction _ 3,095 1,817
20,395 6,639
Periodicals 1,068 680
-21,4-6-3 7,319
Phonograph records 673 ---
22-� 7,319
Art Prints 18 ---
Slides --- ---
Total Circulation 22222, 15T+ 7,319
BRANCH it MAIN, GRAND TOTAL CIRCULATION 29,473 ( 1969: 27,256)
Daily Average for Main 777 % of increase -
Daily Average for Branch 282
TOTAL DAILY AVERAGE 1,059
TRAFFIC COUNT - AUGUST _
Daily Average, Main 779 Total Traffic, Main 21,045
Daily Average, Branch 267 Total Traffic, Branch 6,939
1,027,-�
REGISTRATIONS: ADULT CHILD TOTAL
Membership - 7/31/70 13,864 -3, 5-1-6 17,380
Additions, Aug., 1970 354 47 401
Withdrawals, Aug., 1970 324 54 378
TOTAL REGISTRATIONS AS OF 8/31/70 13-,9T+ 3, 509 1703
ACCESSIONS AND WITHDRAWALS OF BOOK STOCK:
AS OF CAN- GRAND
7/31/70 ADDED CELLED TOTAL
Adult non-Fiction 102,520 3-83 - 219 102,694
Child Non-Fiction 16,703 60 17 16,746
H.S. Non-Fiction 2,341 12 22 2,331
Adult Fiction 37,259 95 24 37,330
H.S. Fiction 3,298 12 319 2,991
Child Fiction 14,458 143 254 14,347
TOTAL BOOK STOCK AS OF 8/31/70 176,579 705 855- 17 29
NET DECREASE IN BOOK STOCK - 150
Included in above figures: 17 gifts and 395 new titles
Pamphlets added 55 Maps Added 0
Pamphlets discarded 14 Maps Discarded 0
Total Pamphlets 6,432 Total Maps 706
RECORDINGS AS OF ACCES- DIS- GRAND
7/31/70 SIONED CARDED TOTAL
78's 1,078 0 0 1,�-
45's 228 0 0 228
33 's 2, 509 10 0 2, 519
3,815 10 0 3,825
DEPOSITED WITH CITY TREASURER: MAIN $918.92
BRANCH 206.05
TOTAL DEPOSITS, AUG., 1970 $1, 124.97