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Purchase of Stoinbeck Property - use fcr itoragal.
Refurbishing of at section of library
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MINUTES OF THE MEET I'JG
OF THE
BURLINGAME PUBLIC LIBRARY BOARD
October 19, 1970
CALL TO ORDER:
A regular meeting of '.he Burlingame Public Library Board was held on the above
given date. The meeting was called to order at 7:40 P. M. by Vice-Chairman Phelan.
ROLL CALL:
Trustees Present: Trustee Lynes, Trustee Phelan, Trustee Hechinger, Trustee DeMartini
Trustees Absent: , Trustee Cohendet (Excused)
Also Present: Col. E. L. Norberg, architect; student from Mills High School, Civic
Government assignment
MINUTES:
The minutes of the meeting of September 15, 1970 were appro,.e,l and :si:)pted.
BILLS:
Bills in the amount of $5,694.94 were ordered paid on a motion by Trustee DeMartini
seconded by Trustee Lynes and carried.
LIBRARIAN'S REPORT:
The Librarian's report was read and ordered filed. It was remarked that circulation again
showed a modest increase over a year ago.
CORRESPONDENCE:
There was no correspondence.
OLD BUSINESS:
Purchase of Steinbeck Property: The Librarian informed the Board that the City Council in
a study session tonight will consider the addition of the Steinbeck property to the City
Parking District. He said that the Friends of the Library also are interested in using t'le
property for their forthcoming Book Sale. On the last question, the Librarian while in
Los Angeles next week will visit with Mr. Steinbeck, if possible, and get his opinion on
this useage. Trustee DeMartini remarked that it would be excellent if this property could
be converted to blacktop parking adjacent to our new addition, and the Librarian added
that this probably would be done right away if the property were bought. The Librarian
stated that this property had been appraised at approximately $65,000 for the city and
that comparatively this is not too high.
There was some discussion about the large Norman tapestry belonging to the Library and
whether or not it could be hung in the new addition. The Librarian stated that there
would not be sufficient room and that the tapestry is still up for sale.
NEW BUSINESS:
Col. E. L. Norberg, architect, addressed the Board, asking for their decision on an item.
This is the question of deed oping a mural on the large beam in what will be the new main
reference room. This beam will be approximately 316" in depth, and it has been suggested
that the mural depict the Tree of Knowledge in intaglio and colors. In Col. Norberg's
opinion this would be an interesting addition to the reference room, and he stated that
if the Board desired he would get the costs on preparing the beam for the art work - the
cost of forms and casts. During the discussion that followed it was suggested that possibly
the decoration of the beam be made a project of the Burlingame Schools' art department.
Trustee Lynes suggested that this might be taken up with Dale Perkins, director of the art
department. Trustee Hechinger moved that the idea of the mural on the exposed beam be
approved by the Board and that it be submitted to the City Council for consideration.
Trustee DeMartini seconded the motion, and it passed.
Refurbishing the Library: The Librarian reported that Mr. Comey, Library Planning
Consultant, has had people in the library to make estimates on such various things as
refinishing furniture and wooden bookshelves; carpeting old library; taking doors off and
redoing them; work on walls, either cleaning or painting; redoing of large doors in front
by metalsmith, etc. Mr. Comey's estimate for all this work was around $85,000, of which
the carpet alone would a.count for $18,000 to $20,000.
In reply to a question from Trustee DeMartini, it was brought out that the architect's
original estimate for the addition was $550,000 whereas the contractor's final bid was
$437,000. The original estimate did not include $50,000 for refurbishing: Trustee
Hechinger moved that the Board of Trustees recommend to the City Council the additional
expenditure of approximately $35,000 to refurbish certain old sections of the library,
in that it will be better to do so at one time rather than later piece-meal. Trustee
Lynes seconded; the motion passed.
The Librarian stated that according to the contract the new portion was to have tile in
the workroom, and he thought it would be better to have a rug, similar to indoor-outdoor
carpeting; that it would not get as much wear as the other portions of the library and it
would quiet down the noise. There was discussion, and it was suggested that the Board
wait on this question until exact figures are obtained on this, especially since no floor
covering will be put down before April 1. However, Col. Norberg suggested that decision
be made before floor is put down, since there is a difference in flooring for tile and
flooring for rug.
Transportation of books f.om Branch library: Under the new system it will be necessary
to have a messenger to transport books from the Branch to the Main Library each day. The
Librarian stated that some of the cost necessary could be taken out of the library auto
allowance fund. Temporary arrangements for payment include the messenger's time and
25G per t ip. Trustee DeMartini asked about liability involved and was informed this would
be taken care of by the City Workmen's Compensation Fund.
Trustee DeMartini brought up the subject of teachers' collections,-stating he had received
several complaints that when pupils were assigned projects, sometimes all books on the
subjects had been out due to teachers' collections. He suggested that the next time the
Children's Department writes its annual letter to the teachers of Burlingame schools that
a paragraph be included requesting the teachers that if they wish to research some particular
project, not to assign it to their pupils until the books are returned to the library.
ADJOURNMENT:
Trustee DeMartini moved that the meeting be adjourned, Trustee Hechinger seconded, and the
meeting adjourned at 8:30 P. M.
Respectfullx_submit ted,/�
George aul Lehi h
Clerk of the Board
LIBRARIAN ' S REPORT
NOVEMBER 17, 1970
CIRCULATION AND FOOT TRAFFIC :
The increase in circulation of over that of October, 1969 is matched by
an increase of over 20.4% in the corresponding foot traffic. This almost seems
as if so4-nething was amiss with the counter. However, if you compare the foot
traffic with 1958, it shows a 10.6% increase which in turn is related to the
higher circulation of October, 1968.
BUILDING:
The subfloor and waterproofing has been completed for both additions. The
steamfitters are installing pipe hangers and probably sometime this week will
start cutting holes for the installation of the pipes for the heater coolers.
STEINBE:K PROPERTY:
Mr. Steinbeck passed away about two weeks ago. Negotiations are in process for
acquisition of the property. During the convention, the Librarian visited
Mr. Steinbeck and his family in Santa Barbara.
CONVEP4TION:
The Librarian, Assistant Librarian, Cataloger and Trustee, Mrs. Phelan,attended
the C. L. A. convention in Los Angeles. The Librarian concentrated his time
at the exhibits, especially those concerned with audiovisual machines and
furniture.
STAFF:
Reference Librarian Dennis Finney, after three weeks absence on sick leave, was
in an accident on October 23 and the following day lapsed into a coma from which
he is not expected to recover.
BOOK SALE:
The Steinbecks have allowed the Library Friends to conduct a used book Sala in
the old house. We are happy to be allowed to continue storage of various items
and books as made necessary due to the remodeling of the library.
CHILDREN'S ROOM:
The month of October was what one might call a "routine" month, the routine being
book talks, school visits, pre-school and school age story hours, with the exception
of one special program, Halloween.
Librarian's Report - 2 - November 17, 1970
According to the minutes of the last meeting a question has arisen in regard
to teacher collections, especially availability of materials for students when
they come to the library.
First of all, the majority of our collections are fiction. In the cases where
there are subject collections, not all the books on a specific subject are sent
to the schools; and when a collection is made up, the teacher is requested to
inform his or her students that the books in the classroom are from the public
library.
In many instances, when material is not available it is not that the books are
in a teacher' s collection, but that the number of books available on a specific
subject are so few that it is first come, first served. The members of the staff
do endeavor to control the number of books taken out by any one patron on a class
assignment, but this is not always possible.
It is unfortunate, but if the assistance of the librarian is requested there are
titles which are not specified in the catalogue ( Indian, California Missions,
etc.) which through years of searching for some of these assignments are known
only to her and other librarians. So please be understanding and seek the
assistance of the librarian.
CITY OF BURLINGAME
BUDGET EX'ENDITURE _
MONTH OF NOVEMBER, 1970
THIS TO BUDGET
MONTH DATE ALLOWANCE BALANCE
S-1 Salaries 15, 193.01 78,221 .84 188,912 110,690.16
M-11 Supplies 76.58 892.12 2,200 1,307.88
M-12 Printing & Postage 166.43 1,450.87 2,250 799.13
M-13 Light, Heat, Power & Water 198.49 1,327.85 4,360 3,032.15
M-14 Telephone 91 .35 460.14 1,031 570.86
M-16 Bldg. & Grounds Maintenance 6.90 255.05 2,500 2,244.95
M-17 Books & Maps 2,723.07 19,019.80 37,450 18,430.20
M-17A Periodicals 145.25 2,712.98 3,650 937.02
M-17B Binding 225.04 1,406.68 3,000 1,593.32
M-17C Cataloging 183.77 1,084.89 2,250 1, 165.11
M-19 (Librarian) Convention 132.34 142.34 275 132.66
M-19A Auto Allowance 19.00 50.30 300 249.70
M-19P Convention (Personnel ) 175.07 220.07 250 29.93
M-19T Convention (Trustees) 124.19 134.19 125 - 9.19
M-20 Dues to Library Associations 10.00 30.00 275 245.00
M-21 Miscellaneous 20.50 20.50 100 79.50
M-24 Typewriter Repairs --- 50.00 250 200.00
M-27 Comp. Insurance --- --- 2,000 2,000.00
M-28 Contracts 403.00 1,955.00 4,560 2,605.00
C-90 Capital Expenditures 43.71 660.72 1,650 989.28
TOTAL BEFORE SALARIES 4,744.69 31,873.50 68,476 36,602.50
TOTAL AFTER SALARIES 19,937.70 110,095.34 257,388 147,292.66
STATISTICS FOR OCTOBER, 1970
CIRCULATION MAIN BRANCH
Books, Adult Non-Fiction 9,576 1,320
Child Non-Fiction 2,031 989
Adult Fiction 6,906 2,055
Child Fiction 2,735 1,369_
21- ,2 8 21,248 5,733 5,733
Periodicals 1, 165 645
22,413 X378
Phonograph records 754 ---
23,167� X378
Art Prints 13 ---
Slides 164 ---
Total Circulation 23,3 ,,33778
6,378 _
BRANCH & MAIN, GRAND TOTAL CIRCULATION 29,722
Daily Average for Main 805 (1969: 28,224)
Daily Average for Branch 236 % of increase
TOTAL DAILY AVERAGE 1,O1T1_
TRAFFIC COUNT - OCTOBER_`
Daily Average, Main 929 Total Traffic, Main 26,948
Daily Average, Branch 307 Total Traffic, Branch 8,309
-- 1,326- ------ 35,25 `
REGISTRATIONS:+ ADULT CHILD TOTAL-'-
Membership - 9/30/70 13133,826 3 +76- 77,302
Additions, October, 1970 419 65 484
Withdrawals, " " 414 82 496
TOTAL REGISTRATIONS AS OF 10/31/70 13, 31 3T+59 17,290
ACCESSIONS AND WITHORAWACS Or BOOK STOCK: '
AS OF CAN- GRAND
9/30/70 ADDED CELLED TOTAL
Adult non-fiction 103,050 634 62 103,622
Child non-fiction 16,784 101 9 16,876
H.S. non-fiction 2,345 18 1 2,362
Adult Fiction 37,411 132 14 37, 529
H.S. Fiction 3,005 6 4 3,007
Child Fiction 14,424 86 11 14,499
TOTAL BOOK STOCK AS OF 10/31/70 177,019 977 101 17
NET INCREASE IN BOOK STOCK 876
Included in above figures: 56 gifts and 671 new titles
Pamphlets added 0 Maps Added - 39 -
Pamphlets discarded 1 Maps Discarded 1
Total Pamphlets 6,433 Total Maps 744
RECORDIJGS AS OF ACCES- DIS- GRAND
9/30/70 SIONED CARDED TOTAL
X
78's 1,074 0 0 1 074_
451s 228 0 0 X228
33 's 2, 536 0 0 2,536
TOTAL
3,` -' 0 0 3'-T3T-
DEPOSITED WITH CITY TREASURER: MAIN 1,-1-4-9.19 --
BRANCH 182.58
TOTAL DEPOSITS, OCTOBER, 1970