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HomeMy WebLinkAboutAgenda Packet - LB - 1971.02.16 AGENDA BURLINGAME PUBLIC LIBRARY BOARD FEBRUARY 16, 1971 TRUSTEES PRESENT: TRUSTEES ABSENT: MINUTES OF THE MEETING OF JANUARY 25, 1971 : BILLS: LIBRARIAN'S REPORT: CORRESPONDENCE: OLD BUSINESS: Report on the City Council Study Session NEW BUSINESS: ADJOURNMENT: MINUTES OF THE MEETING OF THE BURLINGAME PUBLIC LIBRARY BOARD January 25, 1971 CALL TO ORDER: A regular meeting of the Burlingame Public Library Board was held on the above given date. The meeting was called to order at 7:30 P. M. by Chairman Cohendet. ROLL CALL: Trustees Present: Trustee Cohendet, Trustee Phelan, Trustee Hechinger, Trustee Lynes, Trustee De Martini Also Present: Col. E. L. Norberg, Architect Trustees Absent: None MINUTES: The minutes of the meeting of December 1970 were approved and adopted. BILLS: h Bills in the amount of $4,663.14 were ordered paid on a motion by Trustee Hechinger seconded by Trustee Phelan and carried. BUILDING ADDITION: The order of the meeting was interrupted to allow Col. E. L. Norberg, architect to pre several special requests for the approval of the Board. These were: 1. Removal of old sewer line near Children's Room addition and installation of new sewer line. Additional cost $259.45. 2. Correction of wiring formerly installed in old building which according to present inspectors does not meet code. Additional cost $404.25. 3. Move fan in present office to new location in second floor future workroom. Additional cost $145.00. 4. Chiller on roof had only one motor. New model provides for two motors; extra conduit and wire must be run to it. Extra cost $235.00. 5. Install tile floor instead of carpet in rear portion of basement and carpet i other portions of basement. Extra cost to be $3,954.00 instead of previous extra cost of $6,195.00. 6. Install mural representing "Tree of Knowledge". on mezzanine beam at a cost no to exceed $2,500.00. There followed considerable discussion, particularly on Item 5. Col. Norberg explained that his basis for this change covered several factors: protection from poss flooding, since this particular area of the basement has steam pipes, chiller pipes, hot and cold water pipes; durability - the will stand up better than carpeting; and ease of cleaning. Emphasis was on the safety factor in flooding, since this area has pipes that other basement areas do not have. Reaction of the Board was divided, with Trustees De Martini and Hechinger expressing th opinion that safety from flooding was an important factor and the difference in utilit was so slight that the savings effected could well be used in a possible future emergency. The Librarian stated that there had been very few leaks and no serious problem with flooding during his years in the library, and that the more comfortable atmosphere created by rugs would lead to greater patron use of the area. Trustee Phelan felt that it might be less tiring for employees to work on carpeting than on til and Trustee Lynes expressed the opinion that the carpeting might cut down the noise. C ffpr4p Chairman Cohendet suggested that we try the tile first, and if unsuccessful, the 61000,vo) carpetingg could be laid later. There was discussion of the mural to be incised on the mezzanine beam, with Col. Norber presenting a sketch of the proposed art work. The Board agreed that this would be a beautiful and enduring addition to the atmosphere of the library, and should be done at the proper time in the construction progress. Trustee Hechinger moved and Trustee De Martini seconded that the Board approve Items 1,2 4 and 6. Motion carried. Trustee Lynes moved that Item 5 be tabled until the next Board meeting. Motion carried. LIBRARIAN'S REPORT: The Librarian's report was read and ordered filed. The death of Dennis Finney, former Reference Librarian, was noted; and the Board made a contribution toward the floral offering sent to his services. The Librarian informed the Board that his replacement had not yet been found. CORRESPONDENCE: There was no correspondence. OLD BUSINESS: Individual Membership in C.L.A.: The merits and negative aspects of individual members in this organization were discussed. Trustee Hechinger moved that membership be left L to the discretion of the individual involved. Trustee De Martini seconded the motion ar it carried. PUBLIC LIABILITY: Trustee Phelan raised the question of the City's liability with regard to the person transporting books from the Branch to the Main library. The Librarian informed the Boe that this had been brought to the attention of both the City Clerk and the City Manager and he had been informed that if this was questionable he would be notified. Since no notification had been received, he believed that the Board could be assured that the City Policy would cover the situation. Trustee Lynes suggested and the other trustees agreed that this understanding be put in writing. NEW BUSINESS: Audio-visual ec�uj2ment: The Librarian spoke on audio-visual aids and devices, some of which are included in the equipment contract. Of particular interest was a cassette recording device. This will make it possible to apy our own cassettes. The patron wi be able to look over a list of our cassette holdings, inform the desk attendant which title he wants, this cassette can be taken from our collection, copied on the recorder and the copy loaned to the patron. Several years ago the Library was given a gift of several hundred dollars to be used for equipment. This could be utilized for the cass+ recorder and cassettes. Cassettes can be purchased fully cataloged, which would save expense. Other equipment which the Librarian thought would be desirable was a 16 mm m� projector, another slide projector, a microfilm reader-printer, and film loops. Trust( Lynesspoke of the practical application of film loops in the school system. The Librarian also spoke of the possibility of loaning TV cassettes which will be on the market soon. Friends of the Library: p _ Friends of the Library- The Board approved a request from the Friends of the Library that one of their members be allowed to attend the Board meetings.*Q(YKc�Cled,� ADJOURNMENT: On a motion by Trustee Hechinger seconded by Trustee Lynes and carried, the meeting adjourned at 9:00 P. M. in memory of J. Dennis Finney. Respectfully submitted, Geor "Paul Le hich Clerk of the Board c COLLEGE OF SAN MATED COLLEGE LIBRARY Dec. 16, 1970 r 3, Mr. George Paul Le ch i ch City Librarian Burlingame Public Library 480 Primrose Road Burlingame, California Dear Mr. Le ch i ch, May I take this opportunity to thank you for permitting the College of San Mateo Library to make use of the facilities of the Burlingame Public Library to offer the course, Education 4, Chil- dren's Literature--Storytelling. There were so many courtesies extended and extra help offered by members of your staff that it is difficult to mention everyone, but I would like you to know that we appreciated them all. Mrs. Bergsing was, of course, tremendously helpful with details of ar- rangements for the room and even for procuring film for use by the group. Miss Riordan, Children's Librarian, adjusted her schedule so as to help on those Monday evenings from 7-10 p.m. And she and others provided book displays and takls relating to the materials. Young employees were assigned to help in setting up the room each time and in closing the Library at the late hour, for the class terminated one hour after regular closing hours. For all of this and more, Mrs. Powell, the instructor, and I are most appreciative and we want you to know how much your organ- ization has contributed to the success of the class. I thank you and the trustees for the permission to use the Burlingame Public Library for our class. May I wish you and your staff a Merry Christmas and a Happy New Year. Very truly yours, John B. Dooley -Asst. Dean of Instruction JB D/1m for Library Services 1700 W. HILLSDALE BOULEVARD, SAN MATEO, CALIFORNIA 94402, TELEPHONE (415) 341-6161 LIBRARIAN'S REPORT FE BRUAR'`(wl ,1971 BUILDING: The second floor has been poured on the Reference room extension. However, as the columns for the stacks have not arrived, the area bet,vicen the old stacks and the new addition has not progressed. This is also true of the Children' s side. Mr. Coney, Interior Consultant, is working on the floor layout for furniture and refurbishing of the present building. Mr. Marr of the Department of Public Works states that the Steinbeck house will be demolished the second week in March. He said that -.va could store some items of furniture at the Corporation Yard for a few months until we use it or dispose of it. TRAFFIC: The Millbrae Library was closed for carpeting from December 30, 1970 to January 18, 1971 . This resulted in pronounced increases in traffic (30% more than in a like period in 1970). As most of this increase was during the first of the month, the library was greatly crowded especially in the evenings and w,�:kends. CHILDREN'S ROOM: The month of January was spent visiting schools, having classes come to the library and having our pre-school and school-age story hours. On January 7th, a talk was given to a group of mothers concerning children's books pre-school through sixth grade. Ideas are now being discussed concerning our Summer Reading Club. CITY OF BURLINGAME BUDGET EXPENDITURE MONTH OF' FEBRUA,Ryj 1y]1 THiS TO BUDGET MONTH DATE ALLOWANCE BALAJCE -1 Salaries 14,390.46 122,735.69 188,912 66, 176,31 ` M- 11 Supplies 167.1,6 1,484.LF8 2,200 715.52 M-12 Printing & Postage 15.La6 2,051 .37 2,2;0 198.63 ter 371 .02 2,369.00 4,360 1,991 .00 M- 13 light, Heat, Poser & Wa M-14 Telephone 60.41 679.1;9 1 ,931 331 .51 M-16 Bldg. & Grounds Maintenance 38.68 481 .27 2, 500 2,018.73 M-17 Books & M.;ps 21025.00 26,889.95 37,4510 lo, 56o.05 M-17A Periodicals 45.67 3, 251 .67 3,650 398.33 M-17B Binding 144.73 1,974.:9 3,000 119025.41 M-17C Cataloging 117.37 1, 579.r8 2, 250 670. 12 F-19 Convention (Librarian) 113.59 255.93 275 19,07 M-19A Auto Allowancc _58.70 HMO 300 180.70 X-19P Convention (Personnel) --- 220.07 250 29.93 M-19T Convention (Trustees) --- 1311, 19 125 - 9,19 M-20 Dues to Library Associations 132.75 224.75 275 50.25 M-21 Miscellaneous 33.00 33 .00 100 '67.00 M-24 Typewriter Repairs 27.50 148.93 250 101 .07 M-27 Comp. Insurance - --- 2,000 2,000.00 M-28 Contracts 403.00 3, 164.00 4,560 1096.00 C-90 Capital Expenditures --- 660.72 1 ,650 989,28 TOTAL BEFORE SALARIES 3,754.34 45,742.59 68,476 22s733.41 TOTAL AFTER SALARIES 182144.80 168,478028 257088 88,909072 u STATISTICS FOR JANUARY , 1971 CIRCULATION MAIN BRANCH . `- Books, Adult Non-Fiction 10,902 1,553 Child Non-Fiction 1,856 891 Adult Fiction 7,277 2, 131 Child Fiction 2,528 1,165 22.563 5,470 Periodicals 1,3,50 647 233923 b,37 Phonograph records 801 --- 2-,724 �,3 Art Prints 22 ---- Slides _ 138 --' Total Circulation 24,884 61387 Branch If 6,387 BRANCH & MAIN, GRAND TOTAL CIRCULATION 31,271 Daily Average for Main 905 (1970: 29,681 ) Daily Average for Branch 255 % of increas•-� - 5Y- TOTAL /TOTAL DAILY AVERAGE _ 1, 160 TRAFFIC COUNT -+January Daily Averag!-�, Main 1,065 Total Traffic, Main 29,278 Daily Average, Branch 316 Total Traffic, Branch 7 908 37,186 RtGISTRATfF-4S : + ADULT CHILD - TOTAL Membership -• 12/31/70 13,765 3,516 17;2�1 Additions, January, 1971 385 44 429 Withdrawals, It 334 51 385 TOTAL REGISTRATIONS AS OF 1/31/_71 137?di5 3,509 17_,325 _ ACCESSIO;IS AND WITHDRA4_1AL_S OF+BOOK STOCK: As of CAN- GRAND 12/31/71 ADDED CELI__EO TOTAL Adult non-fiction 104,4f6 457 39 IO4,834 Child non--fiction 16,927 78 0 17,005 H.S. non-fiction 2,430 19 0 2,455 Adult fiction 37,706 131 - 14 37,823 H.S. fiction 2,823 20 5 2,843 Child fiction 14,561 59 0 14P620 TOTAL BOO;{ STOCK AS OF 1/31/71 178,1 74 767 58 179,580 NET INCREASE IN BOOK, STOCK 706 Included in above fi ures 95 qifts and 512 new titles Pamphlets added- '- -- .Maps Added --- O+ - Pamphlets discarded 9 Maps Discarded 0 Total Pamphlets 6,582 Total Haps ______744__ RECORDINGS: AS OF y� Acces- Di S-• __G r a nd r 12/31/)1 sioned Carded Total 781s . 1,074 0 0 1,074 45's 228 0 0 228 33's 2, 542 _ 0 82,534 3,644 DLPOSITED WITH CITY TREASURER: J Main 1,39"2.73- Branch _209.93 TOTAL 1,6O2o5b