HomeMy WebLinkAboutAgenda Packet - LB - 1971.04.20 AGENDA
BURLINGAME PUBLIC LIBRARY BOARD
April 20, 1971
TRUSTEES PRESENT:
TRUSTEES ABSENT:
MINUTES OF THE MEETING OF MARCH 30, 1971 :
BILLS:
LIBRARIAN'S REPORT:
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CORRESPONDENCE:
OLD BUSINESS:
Building -- Interior
Letter to the City Manager concerning Board attendance and
Comni ssi.pg�ulati on�s�Q��_
NEW BUSINESS: �1
ADJOURNMENT:
MINUTES OF THE MEETING
OF THE
BURLINGAME PUBLIC LIBRARY BOARD
March 30, 1971
CALL TO ORDER:
A regular meeting of the Burlingame Public Library Board was held on the
above given date. The meeting was called to order at 7:30 P.M. by Chairman Cohendet.
ROLL CALL:
Trustees Present: Chairman Cohendet, Trustee DeMartini, Trustee Hechinger,
Trustee Lynes, Trustee Phelan
Trustees Absent: None
Two members of the Friends of the Library attended the Board meeting.
Mr. Ray Phillips and Mr. R. A. Ammerman, who have been doing an excellent
job as members of the Friends, were introduced to the Board members.
Mr. Comey, Interior Consultant, was also introduced to the Board members;
Cot. Norberg, the architect, was also acknowledged by the Board.
BILLS:
1
Bills in the amount of $4,698.03 were ordered paid on a motion by Trustee Hechinger,
seconded by Trustee Phelan, and carried.
MINUTES:
Chairman Cohendet asked if they were any additions or corrections to the
minutes of February 16, 1971, Trustee DeMartini asked that the minutes
specify that he did not receive the announcement of the February meeting, and
was therefore unable to attend.
LIBRARIAN'S REPORT:
There was some discussion in regard to the microwave system the Library is
expecting to receive soon. The main station for the microwave system will
be located at the police department. Then by use of a telephone line, it
will be transmitted over to the Library. A machine will handle the working
of the system.
CORRESPONDENCE:
The Librarian read a letter to the Board which was sent by Mr. Lloyd Lynes
to Mrs. Dunn and the Children's Room staff. He commended them on the excellent
job they are doing not only for the present, but for what they are doing for
the future of the children. Mimeograph sheets were then handed to the Board
members, which the Children's Room staff use to explain to children and their
teachers how puppets are made. A bibliography of puppeterring books was
located at the back of the mimeograph sheets.
Chairman Cohendet mentioned the letter the Board had received from
Mr. Charles Schwalm, City Manager, requesting knowledge of their views
and recommendations for any new rules and regulations governing commissioners.
At this time the Board members discussed their views and recommendations.
They then decided that one letter from the entire Board was to be drawn up by
Chairman Cohendet stating the previously discussed views. The letter is then
to be presented to the entire Board for approval, and immediately sent to
Mr. Schwalm.
-2-
OLD BUSINESS: - The Building
Communications System:
Col. Norberg stated that a problem had arisen pertaining to the Communications
System to be installed. At present, the proposed communications system would be
adequate, but not as efficient as it should be. The problem stems from the fact
that at present there is no master station proposed for the Cataloging Department.
This would mean that the Cataloging Department would only be able to reach the
Circulation Desk, who in turn would contact any department for cataloging and have
them connected once they were located. The Cataloging Department works a great
deal with the Children's room and various other sections of the library. There
are also a great many Library staff members located in the Cataloging Department.
Without the master station, staff time and lack of efficiency would become
expensive as time progressed.
The additional cost of an added master station is $743.00. After some discussion
and the recommendation of the Librarian and Col. Norberg, it was moved by
Trustee DeMartini, seconded by Trustee Phelan, that the Board recommend to the
City Council allocation of an additional $743.00 to refine the Communications
System. The motion carried.
Rest-Room Tiles:
Col. Norberg stated that he and the Librarian did not agree as to the color of
the tiles in the rest-rooms. He presented various light-colored tiles. The
Librarian presented different gray tiles and stated that he felt various tones of
gray with white ceilings and fixtures, along with stainless steel partitions would
be the most easily maintained and also give the rest-rooms the contrast necessary
to look nice.
The Board did not reach a decision and requested Col. Norberg to present a color
scheme at the next meeting.
Color Scheme for Library:
Mr. Comey, Interior Consultant, was then asked to present hips color scheme for
the Library interior. He presented a color board showing white for the walls,
Spanish Oak tables and furniture, with medium gray carpets for the main rooms,
and green carpeting for the stacks. The table tops will be varigated sections of
slate and baybury laminated. This would allow each patron almost a designated
area with which to work or read. It would be a first in Libraries.
The present wood finish will be refinished in Spanish Oak as are most of the
tables and chairs. However, some furniture will have touches of yellow and red
in them, depending upon their placement in the Library. Mr. Comey's main thought
is contrast following the Spanish theme already present in the Library.
Col. Norberg stated he thought that a color scheme based upon the colors of the
present linoleum was more appropriate for the building. He presented some sample
swatches of rug, but as there was no general color scheme, Mr. Comey was asked
by the Board to work up another scheme to compare with his original combination.
NEW BUSINESS:
Budget:
The Librarian discussed the 1971-72 budget with the Board. There was discussion on
each change from the 1970-71 budget. The Trustees commended the Librarian on his
conservative and efficient drafting of the budget. It was moved by Trustee DeMartini,
seconded by Trustee Hechinger, that the Board approve the 1971-72 budget. The motion
carried.
-3-
Non-resident Courtesy Cards:
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The Librarian asked the Board's opon o nCourtesy cards wh ch are given to c e '
Burlingame employees who live out of the Peninsula Library System. He wished to
know how they felt about the entire family using the courtesy card. The subject
was thoroughly discussed. One of the main points of the discussion was that if
the family used this library, it could also mean additional money for the main town
stores. Trustee Hechinger moved that the courtesy cards could be used by the entire
family. Trustee DeMartini seconded the motion, and it was carried.
Friends of the Library:
Mr. Phillips and Mr. Ammerman were asked if they wished to discuss any`part of the
library activities with the Board.
Both Mr. Phillips and Mr. Ammerman stated that the Friends wished to help in any
way possible for the planning and the actual opening of the new additon of the
Library. They mentioned they would be willing to give small guided tours to
patrons, serve tea and cookies, etc.
The Board thanked them for their interest and desire to help, and expressed
their appreciation for their offer to help in the dedication. As soon as the
Board begins planning for the ceremonies, they promised to contact the Friends.
Adjournment:
On a motion by Trustee Hechinger, seconded by DeMartini, the meeting of the
Burlingame Board was adjourned at 10:20 p.m.
Respectfully submitte
George Paul Lechich
Clerk of the Board
LIBRARIAN' S REPORT
April 20, 1971
BUILDING:
The construction is proceeding nearly on schedule, except for the book
stacks which are several months late. Hopefully, they are due to arrive
this week. However, the builder has proceeded with the construction,
and all areas are roofed. All openings from the old building to the
new addition have been completed, and very little dust resulted because
of the care with which the builder sealed off the area, plus the air
pressure built up within the old building kept a steady flow of air to
the outside through very small cracks, which were still present. The
elevator is being installed, and plastering and wood trim should be
completed soon.
The next disruptive procedure will be the installation of the air
conditioning equipment and heating units in the old building.
CIRCULATION:
The circulation increased 6% over that of March 1970. The traffic
count continues to increase.
MEETINGS:
The Librarian and Assistant Librarian attended the Board meeting of
the Peninsula Library Association.
On April 14, 1971, Valerie Conserva attended a workshop at the
San Francisco Public Library entitled "Creative Consumers." It
explored the information available in the fields of crafts, cooking,
gardening, repairing, recycling, and recreation.
FRIENDS OF THE LIBRARY:
The Friends of the Library generously agreed to pay $175.88 for the
new brochure welcoming patrons to the Library. The leaflet explains
the various collections and services available through the Library,
and the rules and regulations governing their use. The Friends also
wish to tail the Board's attention to a meeting May 1, 1971 in
Menlo Park sponsored by the State Friends of California Libraries.
The morning session will be workshops dealing with such varied subjects
as art and music in the library, service to shut-ins, and local history
collections. The afternoon speaker will be author Peter Beagle. You
are all cordially invited to attend.
CHILDREN'S ROOM:
Our program of presenting puppet shows to the schools continued during
Marchand on Monday night, March 29th, the puppeteers performed for the
Storytelling class being held at the Library.
-2-
Our preschool story-hour ended on March 21st, and the spring session
�.E will begin again April 12th at the Branch Library, and April 13th at
the Main Library.
At a recent meeting of the Association of Children Librarians, two
reading lists were given to the librarians. They were entitled
CHILDREN'S BOOKS ABOUT ASIAN ART and CHILDREN'S BOOKS ABOUT EUROPEAN
AND AMERICAN ART. These lists were compiled in cooperation with the
San Francisco Public Library Children's Services. In the last few
years the Docent Council has been providing tours for the schools.
The list was compiled to encourage children to visit the museum and
develop further, their interest after the tour. These lists are
available in the Children's Room.
CITY OF BURLINGAME
BUDGET EXPENDITURE
MONTH OF APRIL, 1971
THIS TO BUDGET
MONTH DATE ALLOWANCE BALANCE
S-1 Salaries 14,941 .82 1520845.51 188,912 36,066.49
M-11 Supplies 114.95 1,744.40 2,200 455.60
M-12 Printing & Postage 43.36 2,258,8LE 2,250 - 8.84
M-13 Light, Heat, Power & Water 454.3 + 3,266033 4,360 1,093,67
M-14 Telephone 110.79 897.42 1,031 133058
M-16 Bldg. & Grounds Maintenance 118,62 611051 2,500 1,888.49
M-17 Books & Maps 2,931 ,86 32,616.13 37,450 42833.87
M-17A Periodicals 20,75 3,310.19 3,650 339081
M-17B Binding 174.90 2, 523,24 3,000 476,76
M-17C Cataloging 252,20 11968,44 2,250 281,56
M-19 Convention (Librarian) --- 255093 275 19,07
M-19A Auto Allowance 57.45 178075 300 121 .25
t
M-19P Convention (Personnel) --- 220.07 250 29.93
M-19T Convention (Trustees) --- 134,19 125 - 9. 19
M-20 Dues to Library Associations --- 22.4.75 . 275 50025
M-21 Miscellaneous --- 33.00 100 67,00
M-24 Typewriter Repairs --- 248,93 250 1,07
M-27 Comp, Insurance --- --- 22000 2,000,00
M-28 Contracts 403,00 3,970,00 4,560 590,00
C-90 Capital Expenditures --- 660.72 1,650 989.28
TOTAL BEFORE SALARIES 4,682,22 55, 122.84 68,476 13053.16
TOTAL AFTER SALARIES 19,624.04 207,968.35 257,388 49,419.65
STATISTICS FOR MARCH 1971
CIRCULATION MAIN BRA14CH
Books, Adult Non-Fiction 10,907 1,669
Child Non-Fiction 2, 108 1,056
`-- Adult Fiction 71273 2,262
Child Fiction 2,610 1,784
22,888 6,771
Periodicals 1 , 111670
670
2 ,OOg 7, +�+1
Phonograph Records 747
24,756 7,441
Art Prints 22 ---
Slides 332 ---
Total Circulation 25, 110 7,441
Branch Circulation 7,441
BRANCH & MAIN, GRANT TOTAL CIRCULATION 32, 551 (1970: 30,666)
Daily Average for Main 1, 122
Daily Average for Branch 276 (/ of Increase: 6/ )
TOTAL DAILY AVERAGE 1 ,398
TRAFFIC COUNT - March:
Daily Average, Main 992 Total Traffic, Main 28,774
Daily Average, Branch 286 Total Traffic, Branch 37731
1,278 6
REGISTRATIONS: ADULT CHILD TOTAL
Membership - 2/28/7113,7;7 3,527 17,314
` Additions, March 1971 326 67 393
\.. Withdrawals, March 1971 338 31 369
TOTAL REGISTRATIONS AS OF 3/31/71 13,775 3,53- 17,338
ACCESSIONS AND WITHDRAWALS OF BOOK STOCK:
AS OF CAN- GRAND
2/28/71_ ADDED CELLED TOTAL
Adult Non-Fiction 105, 154 531 51 105,634
Child Non-Fiction 17,070 67 11 17, 126
H.S. Non Fiction 2,473 13 4 2,482
Adult Fiction 37:902 186 14 38,074
H.S. Fiction 2,848 12 1 2,859
Child Fiction 14 686 71 16 14,741
TOTAL BOOK STOCK AS OF 3/31/71 1 0 -Wo- 97 180,916
NET INCREASE IN BOOK STOCK: 783
Included in above figures: 94 Gifts and 559 New Book Titles
Pamphlets added 62 Maps Added 0
Pamphlets discarded 64 Maps Discarded 0
TOTAL PAMPHLETS T,-5-6-2 TOTAL MAPS 7r+4
REC ORDIPdGS: As of Acces- Dis- Grand
2,/28/71 sioned carded Total
78' s 1,074 �- +T- 170-7T
45's 228 0 0 228
331s 21548 �_ --IT- .-' 2
3,9-5-0
DEPOSITED WITH CITY TREASURER: Main: $1,624.46
Branch: 186.58
TOTAL 1, 1100