Loading...
HomeMy WebLinkAboutAgenda Packet - LB - 1971.04.20 AGENDA BURLINGAME PUBLIC LIBRARY BOARD April 20, 1971 TRUSTEES PRESENT: TRUSTEES ABSENT: MINUTES OF THE MEETING OF MARCH 30, 1971 : BILLS: LIBRARIAN'S REPORT: `'t�!'u. 0✓k.�',..v Jld-$bY�' .i�-,.�.D.B�• '•JQ'�1C�-t-(-• � ltt��i �.L"%`c �..4.�'J-P.E�_ L-r_l�-.,`�.t _6...4�{, . CORRESPONDENCE: OLD BUSINESS: Building -- Interior Letter to the City Manager concerning Board attendance and Comni ssi.pg�ulati on�s�Q��_ NEW BUSINESS: �1 ADJOURNMENT: MINUTES OF THE MEETING OF THE BURLINGAME PUBLIC LIBRARY BOARD March 30, 1971 CALL TO ORDER: A regular meeting of the Burlingame Public Library Board was held on the above given date. The meeting was called to order at 7:30 P.M. by Chairman Cohendet. ROLL CALL: Trustees Present: Chairman Cohendet, Trustee DeMartini, Trustee Hechinger, Trustee Lynes, Trustee Phelan Trustees Absent: None Two members of the Friends of the Library attended the Board meeting. Mr. Ray Phillips and Mr. R. A. Ammerman, who have been doing an excellent job as members of the Friends, were introduced to the Board members. Mr. Comey, Interior Consultant, was also introduced to the Board members; Cot. Norberg, the architect, was also acknowledged by the Board. BILLS: 1 Bills in the amount of $4,698.03 were ordered paid on a motion by Trustee Hechinger, seconded by Trustee Phelan, and carried. MINUTES: Chairman Cohendet asked if they were any additions or corrections to the minutes of February 16, 1971, Trustee DeMartini asked that the minutes specify that he did not receive the announcement of the February meeting, and was therefore unable to attend. LIBRARIAN'S REPORT: There was some discussion in regard to the microwave system the Library is expecting to receive soon. The main station for the microwave system will be located at the police department. Then by use of a telephone line, it will be transmitted over to the Library. A machine will handle the working of the system. CORRESPONDENCE: The Librarian read a letter to the Board which was sent by Mr. Lloyd Lynes to Mrs. Dunn and the Children's Room staff. He commended them on the excellent job they are doing not only for the present, but for what they are doing for the future of the children. Mimeograph sheets were then handed to the Board members, which the Children's Room staff use to explain to children and their teachers how puppets are made. A bibliography of puppeterring books was located at the back of the mimeograph sheets. Chairman Cohendet mentioned the letter the Board had received from Mr. Charles Schwalm, City Manager, requesting knowledge of their views and recommendations for any new rules and regulations governing commissioners. At this time the Board members discussed their views and recommendations. They then decided that one letter from the entire Board was to be drawn up by Chairman Cohendet stating the previously discussed views. The letter is then to be presented to the entire Board for approval, and immediately sent to Mr. Schwalm. -2- OLD BUSINESS: - The Building Communications System: Col. Norberg stated that a problem had arisen pertaining to the Communications System to be installed. At present, the proposed communications system would be adequate, but not as efficient as it should be. The problem stems from the fact that at present there is no master station proposed for the Cataloging Department. This would mean that the Cataloging Department would only be able to reach the Circulation Desk, who in turn would contact any department for cataloging and have them connected once they were located. The Cataloging Department works a great deal with the Children's room and various other sections of the library. There are also a great many Library staff members located in the Cataloging Department. Without the master station, staff time and lack of efficiency would become expensive as time progressed. The additional cost of an added master station is $743.00. After some discussion and the recommendation of the Librarian and Col. Norberg, it was moved by Trustee DeMartini, seconded by Trustee Phelan, that the Board recommend to the City Council allocation of an additional $743.00 to refine the Communications System. The motion carried. Rest-Room Tiles: Col. Norberg stated that he and the Librarian did not agree as to the color of the tiles in the rest-rooms. He presented various light-colored tiles. The Librarian presented different gray tiles and stated that he felt various tones of gray with white ceilings and fixtures, along with stainless steel partitions would be the most easily maintained and also give the rest-rooms the contrast necessary to look nice. The Board did not reach a decision and requested Col. Norberg to present a color scheme at the next meeting. Color Scheme for Library: Mr. Comey, Interior Consultant, was then asked to present hips color scheme for the Library interior. He presented a color board showing white for the walls, Spanish Oak tables and furniture, with medium gray carpets for the main rooms, and green carpeting for the stacks. The table tops will be varigated sections of slate and baybury laminated. This would allow each patron almost a designated area with which to work or read. It would be a first in Libraries. The present wood finish will be refinished in Spanish Oak as are most of the tables and chairs. However, some furniture will have touches of yellow and red in them, depending upon their placement in the Library. Mr. Comey's main thought is contrast following the Spanish theme already present in the Library. Col. Norberg stated he thought that a color scheme based upon the colors of the present linoleum was more appropriate for the building. He presented some sample swatches of rug, but as there was no general color scheme, Mr. Comey was asked by the Board to work up another scheme to compare with his original combination. NEW BUSINESS: Budget: The Librarian discussed the 1971-72 budget with the Board. There was discussion on each change from the 1970-71 budget. The Trustees commended the Librarian on his conservative and efficient drafting of the budget. It was moved by Trustee DeMartini, seconded by Trustee Hechinger, that the Board approve the 1971-72 budget. The motion carried. -3- Non-resident Courtesy Cards: � 49me�cleci. -c��--�E;y �-h� ��P��L 20tx7,19R1 mee�r� VA The Librarian asked the Board's opon o nCourtesy cards wh ch are given to c e ' Burlingame employees who live out of the Peninsula Library System. He wished to know how they felt about the entire family using the courtesy card. The subject was thoroughly discussed. One of the main points of the discussion was that if the family used this library, it could also mean additional money for the main town stores. Trustee Hechinger moved that the courtesy cards could be used by the entire family. Trustee DeMartini seconded the motion, and it was carried. Friends of the Library: Mr. Phillips and Mr. Ammerman were asked if they wished to discuss any`part of the library activities with the Board. Both Mr. Phillips and Mr. Ammerman stated that the Friends wished to help in any way possible for the planning and the actual opening of the new additon of the Library. They mentioned they would be willing to give small guided tours to patrons, serve tea and cookies, etc. The Board thanked them for their interest and desire to help, and expressed their appreciation for their offer to help in the dedication. As soon as the Board begins planning for the ceremonies, they promised to contact the Friends. Adjournment: On a motion by Trustee Hechinger, seconded by DeMartini, the meeting of the Burlingame Board was adjourned at 10:20 p.m. Respectfully submitte George Paul Lechich Clerk of the Board LIBRARIAN' S REPORT April 20, 1971 BUILDING: The construction is proceeding nearly on schedule, except for the book stacks which are several months late. Hopefully, they are due to arrive this week. However, the builder has proceeded with the construction, and all areas are roofed. All openings from the old building to the new addition have been completed, and very little dust resulted because of the care with which the builder sealed off the area, plus the air pressure built up within the old building kept a steady flow of air to the outside through very small cracks, which were still present. The elevator is being installed, and plastering and wood trim should be completed soon. The next disruptive procedure will be the installation of the air conditioning equipment and heating units in the old building. CIRCULATION: The circulation increased 6% over that of March 1970. The traffic count continues to increase. MEETINGS: The Librarian and Assistant Librarian attended the Board meeting of the Peninsula Library Association. On April 14, 1971, Valerie Conserva attended a workshop at the San Francisco Public Library entitled "Creative Consumers." It explored the information available in the fields of crafts, cooking, gardening, repairing, recycling, and recreation. FRIENDS OF THE LIBRARY: The Friends of the Library generously agreed to pay $175.88 for the new brochure welcoming patrons to the Library. The leaflet explains the various collections and services available through the Library, and the rules and regulations governing their use. The Friends also wish to tail the Board's attention to a meeting May 1, 1971 in Menlo Park sponsored by the State Friends of California Libraries. The morning session will be workshops dealing with such varied subjects as art and music in the library, service to shut-ins, and local history collections. The afternoon speaker will be author Peter Beagle. You are all cordially invited to attend. CHILDREN'S ROOM: Our program of presenting puppet shows to the schools continued during Marchand on Monday night, March 29th, the puppeteers performed for the Storytelling class being held at the Library. -2- Our preschool story-hour ended on March 21st, and the spring session �.E will begin again April 12th at the Branch Library, and April 13th at the Main Library. At a recent meeting of the Association of Children Librarians, two reading lists were given to the librarians. They were entitled CHILDREN'S BOOKS ABOUT ASIAN ART and CHILDREN'S BOOKS ABOUT EUROPEAN AND AMERICAN ART. These lists were compiled in cooperation with the San Francisco Public Library Children's Services. In the last few years the Docent Council has been providing tours for the schools. The list was compiled to encourage children to visit the museum and develop further, their interest after the tour. These lists are available in the Children's Room. CITY OF BURLINGAME BUDGET EXPENDITURE MONTH OF APRIL, 1971 THIS TO BUDGET MONTH DATE ALLOWANCE BALANCE S-1 Salaries 14,941 .82 1520845.51 188,912 36,066.49 M-11 Supplies 114.95 1,744.40 2,200 455.60 M-12 Printing & Postage 43.36 2,258,8LE 2,250 - 8.84 M-13 Light, Heat, Power & Water 454.3 + 3,266033 4,360 1,093,67 M-14 Telephone 110.79 897.42 1,031 133058 M-16 Bldg. & Grounds Maintenance 118,62 611051 2,500 1,888.49 M-17 Books & Maps 2,931 ,86 32,616.13 37,450 42833.87 M-17A Periodicals 20,75 3,310.19 3,650 339081 M-17B Binding 174.90 2, 523,24 3,000 476,76 M-17C Cataloging 252,20 11968,44 2,250 281,56 M-19 Convention (Librarian) --- 255093 275 19,07 M-19A Auto Allowance 57.45 178075 300 121 .25 t M-19P Convention (Personnel) --- 220.07 250 29.93 M-19T Convention (Trustees) --- 134,19 125 - 9. 19 M-20 Dues to Library Associations --- 22.4.75 . 275 50025 M-21 Miscellaneous --- 33.00 100 67,00 M-24 Typewriter Repairs --- 248,93 250 1,07 M-27 Comp, Insurance --- --- 22000 2,000,00 M-28 Contracts 403,00 3,970,00 4,560 590,00 C-90 Capital Expenditures --- 660.72 1,650 989.28 TOTAL BEFORE SALARIES 4,682,22 55, 122.84 68,476 13053.16 TOTAL AFTER SALARIES 19,624.04 207,968.35 257,388 49,419.65 STATISTICS FOR MARCH 1971 CIRCULATION MAIN BRA14CH Books, Adult Non-Fiction 10,907 1,669 Child Non-Fiction 2, 108 1,056 `-- Adult Fiction 71273 2,262 Child Fiction 2,610 1,784 22,888 6,771 Periodicals 1 , 111670 670 2 ,OOg 7, +�+1 Phonograph Records 747 24,756 7,441 Art Prints 22 --- Slides 332 --- Total Circulation 25, 110 7,441 Branch Circulation 7,441 BRANCH & MAIN, GRANT TOTAL CIRCULATION 32, 551 (1970: 30,666) Daily Average for Main 1, 122 Daily Average for Branch 276 (/ of Increase: 6/ ) TOTAL DAILY AVERAGE 1 ,398 TRAFFIC COUNT - March: Daily Average, Main 992 Total Traffic, Main 28,774 Daily Average, Branch 286 Total Traffic, Branch 37731 1,278 6 REGISTRATIONS: ADULT CHILD TOTAL Membership - 2/28/7113,7;7 3,527 17,314 ` Additions, March 1971 326 67 393 \.. Withdrawals, March 1971 338 31 369 TOTAL REGISTRATIONS AS OF 3/31/71 13,775 3,53- 17,338 ACCESSIONS AND WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND 2/28/71_ ADDED CELLED TOTAL Adult Non-Fiction 105, 154 531 51 105,634 Child Non-Fiction 17,070 67 11 17, 126 H.S. Non Fiction 2,473 13 4 2,482 Adult Fiction 37:902 186 14 38,074 H.S. Fiction 2,848 12 1 2,859 Child Fiction 14 686 71 16 14,741 TOTAL BOOK STOCK AS OF 3/31/71 1 0 -Wo- 97 180,916 NET INCREASE IN BOOK STOCK: 783 Included in above figures: 94 Gifts and 559 New Book Titles Pamphlets added 62 Maps Added 0 Pamphlets discarded 64 Maps Discarded 0 TOTAL PAMPHLETS T,-5-6-2 TOTAL MAPS 7r+4 REC ORDIPdGS: As of Acces- Dis- Grand 2,/28/71 sioned carded Total 78' s 1,074 �- +T- 170-7T 45's 228 0 0 228 331s 21548 �_ --IT- .-' 2 3,9-5-0 DEPOSITED WITH CITY TREASURER: Main: $1,624.46 Branch: 186.58 TOTAL 1, 1100