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HomeMy WebLinkAboutAgenda Packet - LB - 1971.05.18 AGENDA BURLINGAME PUBLIC LIBRARY BOARD May 18, 1971 TRUSTEES PRESENT: TRUSTEES ABSENT: MINUTES OF THE MEETING OF APRIL 20, 1971 ; BILLS: LIBRARIAN'S REPORT: ,A,e-&r>L! ,hC.a C(.i..,�� �..Q_u_,(r y'►1 c�Qhc„a.l.; CORRESPONDENCE: OLD BUSINESS: Building -- Interior NEW BUSINESS : ADJOURNMENT: A MINUTES OF THE MEETING OF THE BURLINGAME PUBLIC LIBRARY BOARD April 20, 1971 CALL TO ORDER: A regular meeting of the Burlingame Public Library Board was held on the above given date. The meeting was called to order at 7:30 P. M. by Chairman pro tem. Phelan. ROLL CALL: Trustees Present: Trustee De Martini, Trustee Hechinger, Trustee Lynes, Trustee Phelan Trustees Absent:, Trustee Cohendet, excused; gone to Europe on Business. Also Present: Mr. F. A. Ammerman, Secretary of the Friends of the Library. BILLS: Bills in the amount of $4,682.22 were ordered paid on a motion by Trustee Hechinger, seconded by Trustee Lynes, and carried. MINUTES: Trustee Phelan asked if there were any additions or corrections to the minutes of March 30, 1971. Trustee Phelan stated the section of the minutes dealing with the Non-Resident Courtesy Cards did not clearly specify the qualifications necessary for receiving courtesy cards. Therefore, the minutes on page three, under Non-Resident Courtesy Cards should read: "...Courtesy cards are given to people who live outside the City of Burlingame, but work within Burlingame City boundaries...." The minutes were then approved and adopted. LIBRARIAN'S REPORT: The Librarian's Report was read; it was particularly pointed out by the Librarian, that the Friends of the Library paid for the printing done by Mastercraft for Burlingame Public Library Welcoming Brochures. The Board expressed their thanks to Mr. Ammerman, Secretary of the Friends. The Librarian's Report was then ordered filed. OLD BUSINESS: Rest-Room Tiles: The Librarian showed the tiles selected for the floors and walls of the rest-rooms. The Board studied the tiles. Trustee De Martini stated he felt that it should be brought to the attention of the contractor that the wall tiles should match the lighter tile in the floor. The rest of the Board agreed. Interior: The Board decided to table the discussion dealing with the Library interior until more samples were available to them. -2- Letter to the City Manager: The Library Board' s letter to the City Manager was read. This letter listed the Board's recommendations for commissions. Mrs. Cohendet had previously read this letter to each Board member. Trustee De Martini requested a copy of the letter be placed in each of the Trustee' s binders. It was so ordered. FRIENDS OF THE LIBRARY: Mr. Ammerman, secretary of the Friends, asked if there was a possibility of including the brochures, which welcome new patrons to the Library, into the Library Dedication invitations. There was some discussion about the mailing list to be used for inviting people to the Dedication. Trustee DeMartini moved that the brochures be included into the invitation mailing, Trustee Lynes seconded the motion, and it carried. The inclusion of the brochures into the mailing list might encourage others to join the Friends. ADJOURNMENT: Trustee Hechinger moved that the meeting be adjourned; it was seconded by Trustee Lynes, and carried. The meeting was then declared adjourned by Chairman pro tem. Phelan at 8:15 P. M. Respectful l ,Submitte , Georg Paul Lechich Clerk of the Board Burlingame -Public Library 480 PRIMROSE ROAD BURLINGAME,CALIFORNIA 94010 George Paul Lechich Librarian May 3, 1971 Burlingame City Councilmen Burlingame City Hall Burlingame, California Honorable Councilmen: We wish to bring to your attention the problem of the Communications System as outlined in the Burlingame Public Library Board minutes of March 30th, 1971 : Col . Norberg stated that a problem had arisen pertaining to the Communications System to be installed. At present, the proposed Communications System would be adequate, but not as efficient as it should be. The problem stems from the fact that at present there is no master station proposed for the Cataloging Department. This would mean the Cataloging Department would only be able to reach the Circulation Desk, who in turn would contact the specified party and connect the two. The Cataloging Department works a great deal with the Children's Room and various other sections of the Library. There are also a great many Library staff members located in the Cataloging Department. Without the master station, staff time and lack of efficiency would become expensive as time progressed.... There are several reasons for our not including the master station in the original plans. The Children's Librarian was to have an office adjacent to the Children's room stack area in which to catalog children' s books, as well as other librarian work. It was found this was not the most efficient use of space; therefore, it was decided to complete all cataloging operations in the Cataloging Department work-room. We respectfully request allocation of $743.00 for an additional master station for the Cataloging Department work-room. Respectful urs, George Paul Lechich Clerk of the Board GPL:dd LIBRARIAN' S REPORT May 18, 1971 BUILDING: The various aspects of the building program are on time with the exception of the steel stacks. As previously stated, their arrival has been promised repeatedly, but so far they have not arrived, The City Council agreed at the Study Session to allow two extras: (1 ) An - improvement on the drainage system at a cost of $756.00; (2) the improvement of the intercommunication system at a cost of $743.00. Due to an oversight on the part of the general contractor, (the temporary conductor for the roof drainage for three-quarters of the old and new building was disconnected), water ran into the south basement stacks. Fortunately, there was no damage; thanks to one of our pages the Fire Department was called, and they vacuumed up the wafter. We owe the Department a vote of thanks for their prompt action. The undergrounding of the electric power by PG & E is completed, and the line is hooked up to the new panel and is ready whenever the rest of the electrical work is completed, MEETINGS ATTENDED: The Librarian and Assistant Librarian attended the System's Board Meeting, �. CIRCULATION AND TRAFFIC: The circulation decreased two percent (2%) from the same period this time last year. The traffic remained almost the same. The daily average for April, 1970, was 1, 183; the daily average for April, 1971, was 1,185. The amount of reference work is steadily increasing. CHILDREN'S ROOM: All special programs other than story-hours have been postponed until construction on the building is completed. However, the annual summer reading club will be held. The theme this year will be "Traveling With Books." CITY OF BURLINGAME BUDGET EXPENDITURE MONTH OF MAY, 1971 THIS TO BUDGET MONTH DATE ALLOWANCE BALANCE S-1 Salaries 14,927.55 167,773.06 188,912 21, 138.94 M-11 Supplies 357.25 2, 101 ,65 2,200 98.35 M-12 Printing & Postage 70.88 2,329.72 2,250 - 79.72 M-13 Light, heat, power & water 90.17 3,356.50 4,360 1,003.50 M-14 Telephone 63.58 961 .00 1,031 70.00 M-16 Bldg. & Grounds Maintenance 61 .22 672.73 2,500 1,827.27 M-17 Books & Maps 3,939.40 36,555053 37,450 894.47 M-17A Periodicals 115.62 31425.81 3,650 224.19 M-17B Binding 255.75 2,778.99 3,000 221.01 M-17C Cataloging 180.63 21149.07 2,250 100.93 M-19 Convention (Librarian) --- 255.93 275 19.07 M-19A Auto Allowance 8.40 187,15 300 112.85 M-19P Convention (Personnel) 6.0o 226.07 250 23.93 M-19T Convention (Trustees) --- 134.19 125 - 9.19 M-20 Dues to Library Associations --- 224.75 275 50.25 M-21 Miscellaneous --- 33.00 100 67.00 M-24 Typewriter Repairs --- 248.93 250 1.07 M-27 Comp. Insurance --- --- 2,000 2,000.00 M-28 Contracts 403.00 4073.00 4,560 187.00 C-90 Capital Expenditures -- 660,72 1,650 989.28 TOTAL BEFORE SALARIES 5,551 .90 60,674,74 68,476 7,801.26 TOTAL AFTER SALARIES 20,479.45 228,447.80 257,388 28,940.20 1f STATISTICS FOR APRIL 1971 CIRCULATION MAIN BRANCH Books, Adult non-fiction 9,740 1,457 Child non-fiction 1,954 847 Adult Fiction 7,006 2,091 Child Fiction 2, 140 1271}4 20,81}0 6, 139 Periodicals 915 643 21,755 T,782 Phonograph Records 694 ---_ 22;-4 x,7$2 Art Prints 17 --- Slides --- --- Total Circulation 22,49 9,782 Branch Circulation 6.782 BRANCH & MAIN, GRAND TOTAL CIRCULATION 29�ff Daily Average for Main 817 (1970: 29,882) Daily Average for Branch 261_ (% of decrease: 2%) TOTAL DAILY AVERAGE 1078 TRAFFIC COUNT - April : Daily Average, Main 885 Total Traffic, Main 24,336 Daily Average, Branch 300 Total Traffic, Branch 7,811 1195 —32,-147 REGISTRATIONS: ADULT CHILD TOTAL Membership - 3/31/71 13,775 3,5_6_3 17,338 Additions, April 1971 293 38 331 Withdrawals, April 1971 289 57 346 TOTAL REGISTRATIONS AS OF 4/30/71 I,779 3 5-W 17,323 ACCESSIONS AND WITHDRAWALS OF BOOK STOCK: AS OF CAN GRAND 3/31/71 ADDED CELLED TOTAL Adult Non-Fiction 105 605 ' +nf 10 , 19 Child Non-Fiction 17, 126 81 0 17,207 H.S. Non-Fiction 2,482 56 4 2,534 Adult Fiction- 38,074 116 13 38, 177 Child Fiction 2,859 70 1 14,810 TOTAL BOOK STOCK AS OF 4/30/71 180,916 937 89 Net Increase in Book Stock: 848 Included in above figures: 37 Gifts and 585 New Book Titles Pamphlets added 48 Maps Added 0 Pamphlets discarded 215 Maps Discarded 0 TOTAL PAMPHLETS ,395 TOTAL MAPS 77++ RECORDINGS: As of Acces- Dis- Grand 31 . 71 sioned carded Total 78's 1,076- 0 0 1,07� 45's 228 0 0 228 33's 2.L5L.8 11 4 2L5 5 5 3,852 11 7F 3,859 DEPOSITED WITH CITY TREASURER: Main: Branch: 213.66 TOTAL: 18011 Burlingame Public Library 480 PRIMROSE ROAD BURLINGAME,CALIFORNIA 94010 George Paul Lechich Librarian April 13, 1971 Mr. Charles F. Schwalm City Manager City Hall Burlingame, California Dear Mr. Schwalm: In answer to your letter of March 3, 1971, the following comprises the thinking of the Burlingame Public Library Board. Under the California State Education Code 27301- 27456, which governs our commission, we are required to meet at least once a month, pay bills, and conduct other business. As a result of the Education Code, our situation would be somewhat different from the other commissions of the City. Each situation regarding member's absences should �— be considered on its own merits. However, generally speaking, if more than three absences occur during a year at the regular monthly meetings, it would seem health or business interferes sufficiently with active performance, thus making the person an ineffective member of a commission. The penalty would be suggested or requested resignation. Further, the obvious, person should not be reappointed. We hope our opinions make some contribution to your decision regarding attendance at commission meetings. Sincerely yours, (Mrs.) Edith C. Cohendet, Chairman Burlingame Public Library Board ECC:dd