HomeMy WebLinkAboutAgenda Packet - LB - 1971.06.15 AGENDA
BURLINGAME PUBLIC LIBRARY BOARD
June 15, 1971
TRUSTEES PRESENT:
TRUSTEES ABSENT:
MINUTES OF THE MEETING OF MAY 18, 1971 :
BILLS:
LIBRARIAN'S REPORT:
CORRESPONDENCE:
OLD BUSINESS:
NEW BUSINESS:
Introduction of Barbara Sue Gibbs -- new Civil Service employee,
ADJOURNMENT:
MINUTES OF THE MEETING
OF THE
BURLINGAME PUBLIC LIBRARY BOARD
May 18, 1971
CALL TO ORDER:
A regular meeting of the Burlingame Public Library Board was held on the above
given date. The meeting was called to order at 7:30 P.M. by Chairman Cohendet.
ROLL CALL:
Trustees Present: Trustee Cohendet, Trustee DeMartini, Trustee Hechinger, Trustee Lynes
Trustees Absent: Trustee Phelan; excused, Ctecniding�i�de American a`�R CrossJud 1E/IgqI
Convention in Los Angele s
Also Present: Mr. F.A. Ammerman, Secretary of the Library Friends.
Col. E.L. Norberg, architect.
BILLS:
Bills in the amount of $5,551.9 were ordered paid on a motion by Trustee Hechinger, Y
seconded by Trustee Lynes, and unanimously carried.
MINUTES:
Chairman Cohendet asked if there were any corrections to the minutes of April 20, 1971.
The minutes were approved and adopted.
LIBRARIAN'S REPORT:
The Librarian's report was read. The Librarian explained this year's theme of the
Children's Room Reading Club, which is entitled "Travel With Books." The Board
was then shown the materials to be used in connection with the theme. They consisted
of: (1) specially designed .book marks; (2) a background 'designed 'on the outside
similar to a suitcase, and on the inside showing pictures of traveling equipment
with spaces for the names of the books the children will read; (3) stickers to be
placed on the outside of the bacground "suitcase" representing different forms of
travel. Chairman Cohendet asked which funds provided for these materials. The
Librarian stated that each year the Lions Club pays for all the materials used for
the reading clubs.
CORRESPONDENCE:
There was no correspondence.
OLD BUSINESS:
Building:
The Librarian stated that the stacks had finally arrived. However, the company
which was to provide the rug, has had business problems, and so far there are no
samples available for the Board to examine. Therefore, the Librarian suggested
that they meet sometime in the near future when samples are available. A date was
tentatively set for Monday, May 24, 1971, at 7:30 P.M.
NEW BUSINESS:
Trustee Notebooks:
The Librarian asked for the Trustees' consent to remove the old records from their
notebooks preceding January, 1970, since they were becoming so unwieldy. The Board
unanimously agreed to remove these pages.
-2-
Color of the Walls:
Col . E.L. Norberg was then asked if there was anything he wished to discuss with
the Board. Col . Norberg explained how important it was for the Board to make a
decision regarding the rug, as soon as it is possible, because the contractors
would soon have a legitimate excuse for the construction to be finished late.
Col . Norberg then stated he disagreed with Mr. Comey' s choice of white paint for
the Library interior walls. He stated an off-white might be more appealing, as well
as more agreeable with him. The Board unanimously agreed to the off-white color.
Trustee Hechinger, along with the other Board members, told Col . Norberg how
beautiful the building was beginning to look, especially since the new addition
blended in perfectly with the old building. Col . Norberg stated he was glad to hear
they felt that way.
Absentee Trustees:
Chairman Cohendet asked if it was possible for the Librarian' s report to be included
with the minutes when mailing them out to absent Trustees. It was so ordered.
Minutes:
Trustee DeMartini stated that one of the Councilmen had felt the procedure of noting
the number of pro and con votes for any measure of the Board has not been noted in
the minutes, and it might be good to do so in the future. It was agreed that the
minutes shall now include pro and con votes.
Friends of the Library:
Mr. Ammerman was recognized by the Board. He asked if the Board had received
the Friends' Newsletter. The Board all agreed that they had received it, and felt
it was extremely informative. Mr. Ammerman stated the Friends hoped they could work
with other Library Friends, particularly with timing books sales, etc. He also
pointed out that Mrs. Bergsing had been receiving many phone calls from Friends,
offering to help move library books and materials when the time arrives. The
Librarian stated the move will be done progressively, starting in one area at a
time. Hopefully, moving will begin during the end of August or the beginning of
September.
ADJOURNMENT:
Upon a motion by Trustee Lynes, seconded by Trustee Hechinger, and unanimously
carried, the meeting was adjourned at 8:15 P.M. to take a tour of the new addition.
Respectfully submi ed
George Paul Lechich
Clerk of the Board
LIBRARIAN'S REPORT
June 15, 1971
BUILDING:
The stacks have finally arrived, and after some delay are being
installed though not at the speed it would be hoped they should be.
The windows are in the position to be glazed and most of the lighting
fixtures are installed. The elevator is complete and functioning.
Most of the heating and cooling units have been installed in the old
building and several in the new addition. Plastering and painting in
the new addition is more than three-quarters finished.
Strengthening the old stacks against earthquake damage is nearly
completed. The installation of cross-bracing to act as diaphragms
in the old reading rooms and old stacks has been started.
CIRCULATION AND TRAFFIC:
The Circulation increased about four percent (4/) over the same month
last year, while the traffic continues to grow at an even faster rate.
The number of reference questions and referrals seem to increase greater
than any other aspect of the library service.
PENINSULA LIBRARY SYSTEM:
Our participation in the Peninsula Library SysAKWlso is drawing
favorable comments from patrons whose needs we may not be able to meet.
However, we find that our collections are being used by the system
`.- members at an ever increasing rate.
u:i-Et�
We have been allocated about $1,000.00,Twhich we are increasing our
audio-visual materials, records, slides, cassettes, and framed prints.
Other funds will be used to augment and replace certain reference
materials.
CHILDREN'S ROOM:
The month of May was spent in visiting schools to announce our
Summer Reading Program TRAVEL WITH BOOKS. The children seemed to
be enthusiastic in their response, particularly when they were
informed that in addition to oral and written reports, creative
endeavors such as mobiles, etc., would be acceptable report materials.
The summer session of the Pre-School Story Hour begins on Tuesday,
June 22nd, at the Easton Drive Branch, and Wednesday, June 23rd, at
the Main Library. The session will end July 27th and 28th.
CITY OF BURLINGAME
BUDGET EXPENDITURE
MONTH OF JUNE, 19
THIS TO BUDGET
MONTH DATE ALLOWANCE BALANCE
S-1 Salaries 15,641 .46 183,414.52 188,912 5,497.48
M-11 Supplies 77.61 2, 179.26 2,200 20074
M-12 Postage & Printing 90.00 2,419.72 2,250 - 169.72
M-13 Light, heat, power & water 924.93. 4,281 .43 4,360 78.57
M-14 Telephone 63.68 1,024.68 1,031 6.32
M-16 Bldg. & Grounds Maintenance 446.69 1, 119,42 2,500 1080,58
M-17 Books & Maps 2,272,18 38,827.71 37,450 - 1,377.71
M-17A Periodicals 63.64 3,489.45 3,650 160,55
M-17B Binding 233.35 3:012034 3,000 - 12.34
M-17C Cataloging 304.14 2,453.21 2,250 203.21
M-19 Convention (Librarian) --- 255.93 275 19.07
M-19A Auto Allo,�iance 32.80 219.95 300 80005
M-19P Convention (Personnel ) 10,00 236.07 250 13.93
M-19T Convention (Trustees) --- 134.19 125 - 9.19
M-20 Dues to Library Associations --- 224.75 275 50.25
M-21 Miscellaneous --- 33.00 100 67.00
M-24 Typewriter Repairs --- 248.93 250 1 .07
M-27 Comp. Insurance 2,000.00 2,000,00 2,000 -=
M-28 Contracts 403.00 4,776.00 4,560 - 216.00
C-90 Capital Expenditures 825.83 1,486,55 12650 163,45
TOTAL BEFORE SALARIES 7,747.85 68,422.59 68,476 53.41
TOTAL AFTER SALARIES 23,389.31 251,837011 257088 5,550.89.
STATISTICS FOR MAY 1971
CIRCULATION MAIN BRANCH
Books, Adult Non-Fiction 10,901 1,433
Child Non-Fiction 1,704 870
Adult Fiction 72005 2,086
Child Fiction 2,040 1,347
21,650 5,736
Periodicals 971 731
22, 2
Phonograph Records 646 ---
23`,267
Art Prints 14 ---
Slides 132 ---
Total Circulation 23,x+13 ,4+ 7
Branch Circulation 6,467
BRANCH & MAIN, GRAND TOTAL CIRCULATION 29.,M
Daily Average for Main 836 (1970: 28,770)
Daily Average for Branch 259 (/ of increase - 4%)
1095
TRAFFIC COUNT - May
Daily Average, Main 887 Total Traffic Main 23,065
Daily Average, Branch 264 Total Traffic Branch 6 591
1151 295T
REGISTRATIONS: ADULT CHILD TOTAL
Membership - 4/30/71 13,779 3,5+1 17,323
Additions, May, 1971 288 40 328
Withdrawals, May, 1971 319 47 366
TOTAL REGISTRATIONS AS OF 5/31/71 13,748 3,537 17,2 5
ACCESSIONS AND WITHDRAWALS OF BOOK STOCK:
AS OF CAN- GRAND
4/30/71 ADDED CELLED TOTAL
Adult Non-Fiction 10� ,a 195 —L5� —T1 10 ,5-90
Child Non-Fiction 17,207 92 5 17,294
H.S. Non-Fiction 2,534 19 2 2,551
Adult Fiction 38,177 144 13 38008
Child Fiction 14,810 80 1 14,889
H.S. Fiction 2,862 5 4 2,863
TOTAL BOOK STOCK AS OF 5/31/71 181,785 796 86 182,495
Net increase in Book Stock: 731
Included in above figures: 19 gifts and 489 new books titles
Pamphlets added 199 Maps Added 0
Pamphlets discarded 66 Maps Discarded 0
TOTAL PAMPHLETS 6,52$ 744
RECORDINGS: As of Acces- Dis- Grand
4 30/71 sioned carded Total
78's 1,076 0 0 11,076
45's 228 0 0 228
33 's 2,555 0 0 2 555
3,859 0 0
DEPOSITED WITH CITY TREASURER: Main: 1,260. 9 _
Branch: 150.65
TOTAL: 1,T11 .54