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HomeMy WebLinkAboutAgenda Packet - LB - 1971.07.20 AGENDA BURLINGAME PUBLIC LIBRARY BOARD July 20, 1971 TRUSTEES PRESENT: N / TRUSTEES ABSENT: \ MINUTES OF THE MEETING OF JUNE 15, 1971 : BILLS: LIBRARIAN' S REPORT: CORRESPONDENCE: OLD BUSINESS: GU-40-609, chac-)Ts NEW BUSINESS: Election of new Board Chairman. ADJOURNMENT: MINUTES OF THE MEETING OF THE BURLINGAME PUBLIC LIBRARY BOARD June 15, 1971 CALL TO ORDER: A regular meeting of the Burlingame Public Library Board was held on the above given date. The meeting was called to order at 7:30 P.M. by Chairman Cohendet. ROLL CALL: Trustees Present: Trustee Cohendet, Trustee DeMartini, Trustee Hechinger, Trustee Lynes, Trustee Phelan Trustees Absent: None Also Present: Mr. Ray Phillips, Treasurer of the Friends of the Burlingame Library. BILLS: Bills in the amount of $7,747.85 were ordered paid on a motion by Trustee Hechinger, seconded by Trustee Phelan, and unanimously carried. MINUTES: Chairman Cohendet asked if there were any corrections to the minutes of May 18, 1971. Trustee Phelan stated she had not attended a Red Cross Convention as stated in the minutes, but had attended a meeting of the T.B.R.D. Association. With this error corrected, the minutes were approved and adopted. LIBRARIAN'S REPORT: For better comprehension, it was requested that the report have an additional word entered in the first paragraph under Peninsula Library System. The sentence should read: ''...patrons whose needs we otherwise may not...." The Librarian explained that because we are in the Peninsula Library System, we are able to receive grants from the federal and state government. CORRESPONDENCE: The Librarian presented four letters to the Trustees. The first two letters from Mr. David Crosatto and Mrs. Ruth McCarthy were letters of appreciation of the Library service at Burlingame. The last two letters were from Mr. John Tunney, United States Senator, and Mr. Pete McCloskey, Jr., United States Representative. Both letters were acknowledgements of the letter sent by the Board of Trustees concerning the 1972 appropriations for the Library Service and Construction Act. It was suggested that the letter of appreciation be posted on a bulletin board for patrons to view. OLD BUSINESS: Trustee DeMartini inquired about the interior selections. The Librarian stated that at present there were no other interior selections to be made. _p_ NEW BUSINESS: Miss Barbara Sue Gibbs was introduced to the Board of Trustees. The Librarian stated Miss Gibbs, who came from Orange County, was presently employed at the Library in the Technical Processing Department. The Board warmly welcomed her as a new staff _ member. On a motion by Trustee DeMartini, seconded by Trustee Phelan, and unanimously carried, Miss Barbara Sue Gibbs was appointed a Library Assistant, retroactive to June 1, 1971. FRIENDS OF THE LIBRARY: Chairman Cohendet inquired if the Friends representative, Mr. Phillips, had any business he wished to discuss with the Board. Mr. Phillips stated many gift books were being received by Friends for the Library until space was available at the Library. He stated the next book sale should be a very good one, since the number of gift books was so great. Mr. Phillips explained that while some gift books are used at the Library as replacements, many are used as book sale materials. ADJOURNMENT: On a motion by Trustee DeMartini, seconded by Trustee Phelan, and unanimously carried, the meeting was adjourned at 8:15 P.M. Respectfully submitted, Geor'ge Paul Lechich Clerk of the Board LIBRARIAN' S REPORT July 20, 1971 BUILDING: The building addition is in its final stages of completion. It should be finished by the next board meeting. However, completion of those parts of the old building, such as the work room, depends upon the completion of the new work room in order for moving of library materials, as well as continuation of worko The earthquake reinforcing of the main reading room and children's room is still to be done. Various bids for interior modification and changes, painting, furniture, rugs, etc., have been received, and are being sorted to choose the best possible sources. CIRCULATION AND TRAFFIC: The traffic continues to increase, though the circulation dropped three per cent (3%) over the month of June, 1970. CHILDREN' S ROOM: The summertime activities of the children's room are devoted almost entirely to the summer reading program, which this year is entitled TRAVEL WITH BOOKS. While visiting the schools last term, it was suggested by the children's librarian to the children that they draw, paint, make a collage or decorative item for their report. The results can be seen on the bulletin boards of the children's room. The summer reading program will conclude on August 28th, with the presentation of certificates to those children who have completed the program. A movie will be shown called "Paddle to the Sea" by Holling. As in the past, any of the costs involved in the summer reading program will be paid by the Lions Club. STUDY MEETING NOTATIONS July 14, 1971 1 . Received the tabulation of bids for the bleachers , rest rooms and other facilities ; and set a meeting on Monday evening with representative of the architectural firm to discuss the reasons L for the excess over their estimate . 2 . Discussed the working drawing plans for the development at Carolan and Cadillac Way by Wheatley-Oliver ; said plans to be for- mally considered at the regular meeting . Mr. Oliver indicated they would be willing to grant an easement if ever needed for access to a subway to the Bayfront Park. 3 . Discussed the problem of dogs running in the parks and on the avenue . It was suggested that Mr . Turver of the Peninsula Humane Society be invited to the next meeting to discuss the ways and means to improve the situation including the cost of a possible special employee to patrol Burlingame alone . 4. Discussed the matter of controlling the throw-aways and heard a report from` the City Attorney on the legal aspects of the prob- lem. It was indicated that we should wait until the Supreme Court ��— decides a pending case before seeking to amend our ordinance for better control . 4 5 . Heard from the Librarian on the bids received for carpeting, drapery, shelving, furniture , painting and numerous equipment . There is no legal requirement for obtaining competitive bids for this personal perperty needed, but it was done to determine the lowest and best price . After much discussion, it was suggested that the library consultant proceed with the analysis in order that the purchases and orders be made at the lowest prices . . b . Discussed the problem of parking truck-campers in residential neighborhoods . Information on model ordinances will be obtained for Council 's further study to determine if such legislation is needed for this city. 7 . Heard a report on the State Division of Highways plans to add or delete street or highway from its system; that public hearings are to be held on this matter . It was suggested that a special public hearing be requested on any proposal to delete El Camino in Burlingame from the State Highway System. Study Meeting -2- July 14, 1971 8. Discussed the matter of Pacific Western Contractors , Inc . use of seven parking places on the adjoining off-street parking lot . It was ,pointed out that this parking lot is in the parking dis- trict . After much discussion, it was suggested that $50 per month would be a fair charge and that such money could be placed in the Parking District Bond Fund . g . It was suggested thabeinSeptember on the ScAir - port Access Project shouldbecauseof absenceof residents on vacations prior thereto . 10. The matter of a more adequate fee if the inspection reports on the sale of residential properties ordinance is enacted was dis- cussed . It was felt that $10 .00 is too low as the service should be self-supporting . It was suggested that $25 .00 would be proper to insert as a change in the ordinance when it is considered for passage . 11 . On the matter of commission rules , Councilman Charlotte John- son.-and Vic Mangini will review the suggestions thereto and sub- mit a report to Council . 12. The sewage report made quarterly to the Water Quality Control " Board was reviewed . The technical tables and figures were felt to be unnecessary for Council, but the accompanying letter speci- fying whether violations occurred should be distributed . 13 . A report that back-up warning device kits would cost $88 .00 per vehicle plus installation was received . The Workmen 's Compensa- tion representative states the expense does not appear warranted . The one accident that occurred resulted because the driver did not have another person on the rear directing him as required by city rules . He thought it wasn 't necessary as he was only backing five feet. An additional rule is now invoked in the Park Department re- quiring the placing and removal of cones before backing movements are undertaken. '14. A report was presented concerning the access ramp constructed . at the Library. It doesnotlthattthetate arch�tectnbent Coe requdredec- tions 4450 etc . It was suggested to submit a report to correct the situation and that compliance with the code be necessary. 15. The Manager reported his desire for annual vacation scheduled on the dates of August 2 to August 20, 1971 to be able to attend a relative ' s wedding. 16 . An executive session was then held on the future finance per- sonnel organization. It was suggested that a regrouping of the CITY OF BURLINGAME BUDGET EXPENDITURE MONTH OF JULY, 1971 • THIS TO BUDGET MONTH DATE ALLOWANCE BALANCE S-1 Salaries 19,072.86 19,072.86 207,953 - 188,880, 14 M-11 Supplies 168.47 168.47. 2,400 2,231 .53 M-12 Postage & Printing 1,198.30 1, 198.30 3, 100 1,901.70 M-13 Light, Heat, Power & Water 394°59 391E-59 8,400 80005.41 M-14 Telephone 73.12 73.12 1031 1,257.88 M-16 Bldg. & Grounds Maintenance 350.94 350.94 2,500 2,149.06 M-17 Books and Maps 6,141 .35 61141.35 40053 34,211 .65 M-17A Periodicals 2,714,72 2,714.72 3,903 1,.188.28 M-17B Binding 73.90 73.90 3,500 3,426,10 M-17C Cataloging 173.25 173.25 2,000 1,826,75 M-19 Convention (Librarian) --- --- 275 275,00 M-19A Auto Allowance 7.30 7.30 300 292.70 M-19P Convention (Personnel) 5.00 5.00 250 245.00 M-19T Convention (Trustees) --- --- 125 125.00 M-20 Dues (Library Associations) 10.00 10.00 275 265.00 M-21 Miscellaneous --- --- 100 100.00 M-24 Typewriter Repair --- --- 300 300.00 M-27 Comp. Insurance --- --- 2,000 21000.00 M-28 Contracts (Janitors, etc. ) 403.00 403.00 8,400 7,997.00 C-90 Capital Expenditures --- --- 400 400.00 TOTAL BEFORE SALARIES 11,713094 11,713.94 79,912 68, 198.06 TOTAL AFTER SALARIES 30,786.80 30,786.80 287,865 257,078.20 STATISTICS FOR JUNE 1971 CIRCULATION MAIN BRANCH Books, Adult Non-Fiction 8,382 1037 Child Non-Fiction 1,407 1, 154 Adult Fiction 7,701 2,403 Child Fiction 2,282 1,991 19,772 6,885 Periodicals 926 660 Phonograph Records 20,6-9F 7,5T556t --- 21,259 7;x+5 Art Prints 13 --- Slides 240 --- Total Circulation 21,512 7,4 Branch Circulation 7 545 BRANCH & MAIN, GRAND TOTAL CIRCULATION 29,057 Daily Average for Main 768 Daily Average for Branch -290 (1970: 30057) 11, 58 (/ of decrease 3%) TRAFFIC COUNT - June Daily Average, Main 828 Total Traffic, Main 23, 195 Daily Average, Branch 299 Total Traffic, Branch 7783 1127 30 979 REGISTRATIONS: ADULT CHILD TOTAL Memberships - 5/31/71 13,748 3,537 17,285 Additions, June, 1971 336 115 I+51 Withdrawals, June, 1971 416 125 541 TOTAL REGISTRATIONS AS OF 6/30/71 -13-,T6-9 3,527 17, 195 ACCESSIONS AND WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND 5/31/71 ADDED CELLED TOTAL Adult Non-Fiction 106,590 0 117 106,923 Child Non-Fiction 17,294 36 24 17,306 H.S. Non-Fiction 2,551 26 2 2,575 Adult Fiction 38,308 142 51 38,399 Child Fiction 14,889 21 31 14,879 H.S. Fiction 2,863 12 5 2,870 TOTAL BOOK STOCK AS OF 6/30/71 182 7$7 230 182,952 Net increase in Book Stock: 457 Included in above figures: 71 gifts and 417 new books Pamphlets added 120 Maps Added 8 Pamphlets discarded 45 Maps Discarded 0 TOTAL PAMPHLETS 6603 TOTAL MAPS 752 RECORDINGS: AS OF ACCES- DIS- GRAND 5/31/71 SIONED CARDED TOTAL 781s 1,1,076 0 0 1,076 45's 228 0 0 228 33 's 2 555 12 0 2.567 33 12 0 3-371 DEPOSITED WITH CITY TREASURER: Main: 1405.81 Branch: 287.56 TOTAL: 1693-37