HomeMy WebLinkAboutAgenda Packet - LB - 1971.08.17 AGENDA
BURLINGAME PUBLIC LIBRARY BOARD
August 17, 1971
TRUSTEES PRESENT:
TRUSTEES ABSENT:
MINUTES OF THE MEETING OF JULY 20, 1971 :
BILLS:
Total: $3,893.75
LIBRARIAN' S REPORT:
CORRESPONDENCE:
OLD BUSINESS:
Ramp
NEW BUSINESS:
ADJOURNMENT:
MINUTES OF THE MEETING
OF THE
BURLINGAME PUBLIC LIBRARY BOARD
July 20, 1971
CALL TO ORDER:
A regular meeting of the Burlingame Public Library Board was held on the above
given date. The meeting was called to order at 7:30 P.M. by Chairman Cohendet.
ROLL CALL:
Trustees Present: Trustee Cohendet, Trustee Hechinger, Trustee Lynes, Trustee Phelan.
Trustees Absent: Trustee DeMartini; excused, on vacation with family at Clear Lake.
Also Present: Col. Norberg, Architect.
Mr, F. A. Ammerman, Secretary of the Burlingame Public Library
Friends.
BILLS:
Bills in the amount of $12,145,16`1 were ordered paid on a motion by Trustee Lynes,
seconded by Trustee Phelan, and unanimously carried.
MINUTES:
The minutes of the meeting of June 15, 1971, were approved and adopted.
LIBRARIAN'S REPORT:
Trustee Phelan asked the Librarian if the reason for the three percent decrease
in circulation was due to vacation time. The Librarian stated the comparison
was made with the same month last year, which was also taken at vacation time.
OLD BUSINESS:
Building:
The Trustees read the July 14, 1971, notations of the Study Session of the
City Council. Chairman Cohendet asked what personal property referred to. The
Librarian stated anything added to the furnishings of the building would be called
"personal property."
Col. Norberg was then recognized by the Board. He stated Mr. Schwalm, City Manager,
had requested he draw up plans for a new ramp to be added to the rear section of
the new addition. Col. Norberg stated he and the Building Department had made an
error regarding the ramp presently located at the front of the new addition. Due
to the 1968 state code, all ramps built should have a ratio of 12 to 1; the present
ramp is 8 to 1. Therefore, it is necessary to build an additional ramp in the
back of the new addition. Col. Norberg presented the Trustees with his plans for
the new ramp. Col. Norberg stated he could not at this time state a price. The
Librarian stated this ramp, which he had desired when the new addition was started,
will serve many purposes. Col. Norberg added to the Librarian's statement by
saying the ramp will be located in a very desirable position. The width of the
additional ramp will be five feet, with the legal ratio of 12 to 1.
Chairman Cohendet asked if the Library and City would be liable it any accidents
occurred on the present ramp. The Librarian stated he thought they would. Chairman
Cohendet expressed her deep concern for taking every precaution for protection
against accidents, and requested that as much information be obtained as possible.
The Librarian stated he would find out as much information as possible.
-2-
The Board of Trustees unanimously agreed upon the drawings presented by
Col . Norberg for the additional ramp. Col . Norberg requested a letter be sent
to City Council expressing their agreement on his drawings. The Board agreed.
Col . Norberg then stated that a door separating the audio-visual room at the head
of the stairs of the main floor was needed for security purposes. He showed the
Trustees the location of the door by presenting them with the main blueprints.
He then described the door as being called "accordion," and explained the door
would be kept locked when the room was not in use. The Board unanimously agreed
that the door was necessary. Col . Norberg requested their decision be included
in the same letter to City Council . He stated the price of the door would total
approximately $350.00. The Board thanked Col . Norberg for coming to the meeting
and presenting his drawings.
NEW BUSINESS:
Parking:
The Librarian stated the new parking lot had been completed outside the new
addition, and the Parking Commission would meet soon to decide upon the parking
limit. The Librarian stated they had been taking a private survey of the
parking situation in the area of the Library, which he had found to be full before
9:00 a.m. in most cases. He also explained that the bank being built on the corner
of Primrose and Donnelly was taking up additional spaces. The Librarian stated
he hoped the Parking Commission would set the hour parking limit at four hours.
Election of Board Officers:
Chairman Cohendet stated the elections for new Board officers was scheduled for
this meeting. She opened the nominations for a new chairman. Trustee Hechinger
nominated Trustee Lynes; Trustee Lynes nominated Trustee Phelan. There was some
discussion as to which person was going to withdraw his candidate. Trustee Lynes
withdrew his nomination for Trustee Phelan as the new chairman. Trustee Phelan
then seconded Trustee Hechinger ' s nomination of Trustee Lynes, which was unanimously
carried. Chairman Cohendet congratulated Trustee Lynes on his new office.
The nominations were then open for secretary. Trustee Cohendet nominated
Trustee Phelan, which was seconded by Trustee Hechinger, and unanimously carried.
ADJOURNMENT:
On a motion by Chairman Lynes, seconded by Trustee Hechinger, and unanimously
carried, the meeting was adjourned at 9:00 P.M.
Respectfully submitted
,/�
George Paul Lechich
Clerk of the Board
LIBRARIAN' S REPORT
August 17, 1971
BUILDING:
Stacks:
The final completion of the building by the contractor is in progress.
The stacks are all installed, though it world have been advisable for
the free-standing stacks to have been left unassembled until the rug
was installed. However, Mr. Daley would not agree, and as a consequence
some of them will have to be dismantled and moved. Part of this
disassembling will be his responsibility, and part of it will be ours.
If the rug had been added in January, none of this would have happened.
Ramp:
These are at present three plans for the proposed ramp:
1 . Modification of the present ramp to conform to the
State Code.
2. The ramp in the rear of the building added, as approved
by the Library Board at a cost of $4,000.00. This appears
to have the general approval of the wheelchair library
users as they say they will not have to jump the curb to
use it. The bell rings at a point in the Reference Room
which will be covered by personnel at all times.
3. The ramp in front at a cost of $6,000.00 to remain.
I personally believe it will not be very pleasing aesthetically.
However, Mr. Francard of the Park Department believes
he can bury it with landscaping. This was generally
approved at the Council Study Session. It allows the
easiest access, but means paraplegics must come from
the rear parking lot if they wish to avoid bumping over curbs.
Electrical :
The new panel has been installed behind the main desk, and all of the
building is now on underground service.
Elevators:
These have been activated.
Work Room:
Carpet is in the new work room, and all work room activities have been
transferred to the new wing.
Carpets:
All carpet installation was to have been started on August 17th, but so far
only the green carpets for the work room and stacks has arrived. The
work room is the only place carpet is installed.
-2-
Parking:
The Council passed a resolution authorizing four-hour parking
in the new lot. The Librarian made a study as to staff parking, which
had very similar results to the 1965/1966 report. We have a study
in progress of the two-hour parking on the street and lots adjacent
to the Library. This, however, will be futile since the two-hour lot
on Donnelly will undergo considerable changes during the construction
of a second deck on the lot. Sargeant Quinn is studying the problem,
and its relation to the Donnelly sixteen-hour lot and the new four-hour
lot.
CIRCULATION AND TRAFFIC:
The circulation decreased two percent (2%) from that of the same
month of 1970; the traffic decreased about the same.
CHILDREN'S ROOM:
The children have been eagerly reading books, making drawings and
mobiles in addition to oral reports in order to keep pace with the
Summer Reading program schedule. The program concludes in August 28th,
with a party and showing the movi# PADDLE TO THE SEA.
The Burlingame Library Puppeteers performed on July 13th, at the
Easton Drive Branch, and on July 14th, at the Main Library.
CITY OF BURLINGAME
BUDGET EXPENDITURE
MONTH OF AUGUST, 1971
THIS TO BUDGET
MONTH DATE ALLOWANCE BALANCE
S-1 Salaries 16,536,61 35,609.47 207,953 .172,343.53
M-11 Supplies 350.89 519.36 2,400 1,880,64
M-12 Postage & Printing 43.06 1,241 .36 3, 100 1,858.64
M-13 Light, Heat, Water, Power 427.21 821 .80 8,400 7,578.20
M-14 Telephone 106.43 179.55 1,33 1 1, 151 .45
M-16 Bldg. & Grounds Maintenance 99.87 450.81 2,500 2,049. 19
M-17 Books & Maps 747.64 6,888.99 40,353 33,464.01
M-17A Periodicals 133.83 2,848.55 3,903 i,o54.45
M-17B Binding 187.35 261 .25 3,500 3,238.75
M-17C Cataloging364.71 537.96 22000 1,462.04
M-19 Convention (Librarian) --- 275 275.00
M-19A Auto Allowance 15.95 23.25 300 276.75
M-19P Convention (Personnel ) --- 5.00 250 245.00
M-19T Convention (Trustees) --- --- 125 125.00
M-20 Dues to Library Associations --- 10,00 275 265.00
M-21 Miscellaneous --- --- 100 100,00
M-24 Typewriter Repairs 200.00 200.00 300 100.00
M-27 Comp. Insurance --- --- 2,000 2,000.00
M-28 Contracts 403,00 806,00 8,400 7,594.00
C-90 Capital Expenditures --- --- 400 400,00
TOTAL BEFORE SALARIES 3,079.94 14,793.88 79,912 65, 118. 12
TOTAL AFTER SALARIES 19,616.55 50,403,35 287,865 237,461 .65
STATISTICS FOR JULY 1971
CIRCULATION MAIN BRANCH
Books, Adult Non-Fiction 8,294 1,311
Child Non-Fiction 1,349 1,049
�. Adult Fiction 8,099 2,578
Child Fiction 2,521 2,007
20,263 6,945
'Periodicals 1,059 613
21,322 7,558
Phonograph Records 574 ---
21-` , 9b -7,5-57
Art Prints 15 ---
Slides 80 ---
Total Circulation 21,991 7,55
Branch Circulation 7,558
BRANCH & MAIN, GRAND TOTAL CIRCULATION 29,5 9
Daily Average for Main: 800 (1970: 30, 193)
Daily Average for Branch: 291 (% of decrease 2%)
1,091
TRAFFIC COUNT - JULY
Daily Average, Main 773 Total Traffic, Main 21,266
Daily Average, Branch 285 Total Traffic, Branch 7,401
-058x' 28.667
REGISTRATIONS: ADULT CHILD TOTAL
Memberships - 6/30/71 13,38 3,527 17, 195
Additions, July 1971 255 66 321
Withdrawals, July 1971 341 40 381
TOTAL REGISTRATIONS AS OF 7/31/71 13,5$2 3,553 17, 135
PLS PATRONS TO DATE: 306
ACCESSIONS AND WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND
6/30/71 ADDED CELLED TOTAL
Adult Non-Fiction 106-,9-23T73 - 199 107, 158
Child Non-Fiction 17,306 133 48 17,391
H.S. Non-Fiction 2,575 16 8 2, 583
Adult Fiction 38,399 122 95 38,426
Child Fiction 14,879 59 96 14,842
H.S. Fiction 2,870 1 37 2 834
TOTAL BOOK STOCK AS OF 7/31/71 1182,952,952 7655 T _ 183
Net increase in Book Stock: 282
Included in above figures: 104 gifts and 496 new books
Pamphlets added 85 Maps Added 3
Pamphlets discarded 40 Maps Discarded 0
6W+ 755
RECORDINGS: AS OF ACCES- DIS- GRAND
6/30/71 SIONED CARDED TOTAL
78' s 1,�- 0 0 1,07
45's 228 0 0 228
33's 2,567 12 0 2 579
3,F7 i 12 0 3 3
DEPOSITED WITH CITY TREASURER: MAIN: 959.69
BRANCH: 183.54
/ JULY TOTAL: 1, 1E+3.23
Burlingame -Public Library
480 PRIMROSE ROAD
BURLINGAME,CALIFORNIA 94010
_.. George Paul Lechich
Librarian
July 22, 1971
Burlingame City Councilmen
Burlingame City Hall
Burlingame, California
Honorable Councilmen:
At the Burlingame Public Library Board meeting
of July 20, 1971, the Trustees reviewed
Col . Norberg's sketch plans for the new ramp.
The ramp must be constructed in order to meet
the 1968 State Code ratio of 12 to 1. This
was discussed at the City Council Study Session
of July 14, 1971 . The Board indicated their
approval of the design.
The Trustees also indicated their approval of
an accordion door separating the audio-visual
room at the head of the stairs, which connects
at the main floor. The additional door is
necessary for security reasons.
Respectfully yours,
r
Geor Paul Lechich
Clerk of the Board
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