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HomeMy WebLinkAboutAgenda Packet - LB - 1971.08.17 AGENDA BURLINGAME PUBLIC LIBRARY BOARD August 17, 1971 TRUSTEES PRESENT: TRUSTEES ABSENT: MINUTES OF THE MEETING OF JULY 20, 1971 : BILLS: Total: $3,893.75 LIBRARIAN' S REPORT: CORRESPONDENCE: OLD BUSINESS: Ramp NEW BUSINESS: ADJOURNMENT: MINUTES OF THE MEETING OF THE BURLINGAME PUBLIC LIBRARY BOARD July 20, 1971 CALL TO ORDER: A regular meeting of the Burlingame Public Library Board was held on the above given date. The meeting was called to order at 7:30 P.M. by Chairman Cohendet. ROLL CALL: Trustees Present: Trustee Cohendet, Trustee Hechinger, Trustee Lynes, Trustee Phelan. Trustees Absent: Trustee DeMartini; excused, on vacation with family at Clear Lake. Also Present: Col. Norberg, Architect. Mr, F. A. Ammerman, Secretary of the Burlingame Public Library Friends. BILLS: Bills in the amount of $12,145,16`1 were ordered paid on a motion by Trustee Lynes, seconded by Trustee Phelan, and unanimously carried. MINUTES: The minutes of the meeting of June 15, 1971, were approved and adopted. LIBRARIAN'S REPORT: Trustee Phelan asked the Librarian if the reason for the three percent decrease in circulation was due to vacation time. The Librarian stated the comparison was made with the same month last year, which was also taken at vacation time. OLD BUSINESS: Building: The Trustees read the July 14, 1971, notations of the Study Session of the City Council. Chairman Cohendet asked what personal property referred to. The Librarian stated anything added to the furnishings of the building would be called "personal property." Col. Norberg was then recognized by the Board. He stated Mr. Schwalm, City Manager, had requested he draw up plans for a new ramp to be added to the rear section of the new addition. Col. Norberg stated he and the Building Department had made an error regarding the ramp presently located at the front of the new addition. Due to the 1968 state code, all ramps built should have a ratio of 12 to 1; the present ramp is 8 to 1. Therefore, it is necessary to build an additional ramp in the back of the new addition. Col. Norberg presented the Trustees with his plans for the new ramp. Col. Norberg stated he could not at this time state a price. The Librarian stated this ramp, which he had desired when the new addition was started, will serve many purposes. Col. Norberg added to the Librarian's statement by saying the ramp will be located in a very desirable position. The width of the additional ramp will be five feet, with the legal ratio of 12 to 1. Chairman Cohendet asked if the Library and City would be liable it any accidents occurred on the present ramp. The Librarian stated he thought they would. Chairman Cohendet expressed her deep concern for taking every precaution for protection against accidents, and requested that as much information be obtained as possible. The Librarian stated he would find out as much information as possible. -2- The Board of Trustees unanimously agreed upon the drawings presented by Col . Norberg for the additional ramp. Col . Norberg requested a letter be sent to City Council expressing their agreement on his drawings. The Board agreed. Col . Norberg then stated that a door separating the audio-visual room at the head of the stairs of the main floor was needed for security purposes. He showed the Trustees the location of the door by presenting them with the main blueprints. He then described the door as being called "accordion," and explained the door would be kept locked when the room was not in use. The Board unanimously agreed that the door was necessary. Col . Norberg requested their decision be included in the same letter to City Council . He stated the price of the door would total approximately $350.00. The Board thanked Col . Norberg for coming to the meeting and presenting his drawings. NEW BUSINESS: Parking: The Librarian stated the new parking lot had been completed outside the new addition, and the Parking Commission would meet soon to decide upon the parking limit. The Librarian stated they had been taking a private survey of the parking situation in the area of the Library, which he had found to be full before 9:00 a.m. in most cases. He also explained that the bank being built on the corner of Primrose and Donnelly was taking up additional spaces. The Librarian stated he hoped the Parking Commission would set the hour parking limit at four hours. Election of Board Officers: Chairman Cohendet stated the elections for new Board officers was scheduled for this meeting. She opened the nominations for a new chairman. Trustee Hechinger nominated Trustee Lynes; Trustee Lynes nominated Trustee Phelan. There was some discussion as to which person was going to withdraw his candidate. Trustee Lynes withdrew his nomination for Trustee Phelan as the new chairman. Trustee Phelan then seconded Trustee Hechinger ' s nomination of Trustee Lynes, which was unanimously carried. Chairman Cohendet congratulated Trustee Lynes on his new office. The nominations were then open for secretary. Trustee Cohendet nominated Trustee Phelan, which was seconded by Trustee Hechinger, and unanimously carried. ADJOURNMENT: On a motion by Chairman Lynes, seconded by Trustee Hechinger, and unanimously carried, the meeting was adjourned at 9:00 P.M. Respectfully submitted ,/� George Paul Lechich Clerk of the Board LIBRARIAN' S REPORT August 17, 1971 BUILDING: Stacks: The final completion of the building by the contractor is in progress. The stacks are all installed, though it world have been advisable for the free-standing stacks to have been left unassembled until the rug was installed. However, Mr. Daley would not agree, and as a consequence some of them will have to be dismantled and moved. Part of this disassembling will be his responsibility, and part of it will be ours. If the rug had been added in January, none of this would have happened. Ramp: These are at present three plans for the proposed ramp: 1 . Modification of the present ramp to conform to the State Code. 2. The ramp in the rear of the building added, as approved by the Library Board at a cost of $4,000.00. This appears to have the general approval of the wheelchair library users as they say they will not have to jump the curb to use it. The bell rings at a point in the Reference Room which will be covered by personnel at all times. 3. The ramp in front at a cost of $6,000.00 to remain. I personally believe it will not be very pleasing aesthetically. However, Mr. Francard of the Park Department believes he can bury it with landscaping. This was generally approved at the Council Study Session. It allows the easiest access, but means paraplegics must come from the rear parking lot if they wish to avoid bumping over curbs. Electrical : The new panel has been installed behind the main desk, and all of the building is now on underground service. Elevators: These have been activated. Work Room: Carpet is in the new work room, and all work room activities have been transferred to the new wing. Carpets: All carpet installation was to have been started on August 17th, but so far only the green carpets for the work room and stacks has arrived. The work room is the only place carpet is installed. -2- Parking: The Council passed a resolution authorizing four-hour parking in the new lot. The Librarian made a study as to staff parking, which had very similar results to the 1965/1966 report. We have a study in progress of the two-hour parking on the street and lots adjacent to the Library. This, however, will be futile since the two-hour lot on Donnelly will undergo considerable changes during the construction of a second deck on the lot. Sargeant Quinn is studying the problem, and its relation to the Donnelly sixteen-hour lot and the new four-hour lot. CIRCULATION AND TRAFFIC: The circulation decreased two percent (2%) from that of the same month of 1970; the traffic decreased about the same. CHILDREN'S ROOM: The children have been eagerly reading books, making drawings and mobiles in addition to oral reports in order to keep pace with the Summer Reading program schedule. The program concludes in August 28th, with a party and showing the movi# PADDLE TO THE SEA. The Burlingame Library Puppeteers performed on July 13th, at the Easton Drive Branch, and on July 14th, at the Main Library. CITY OF BURLINGAME BUDGET EXPENDITURE MONTH OF AUGUST, 1971 THIS TO BUDGET MONTH DATE ALLOWANCE BALANCE S-1 Salaries 16,536,61 35,609.47 207,953 .172,343.53 M-11 Supplies 350.89 519.36 2,400 1,880,64 M-12 Postage & Printing 43.06 1,241 .36 3, 100 1,858.64 M-13 Light, Heat, Water, Power 427.21 821 .80 8,400 7,578.20 M-14 Telephone 106.43 179.55 1,33 1 1, 151 .45 M-16 Bldg. & Grounds Maintenance 99.87 450.81 2,500 2,049. 19 M-17 Books & Maps 747.64 6,888.99 40,353 33,464.01 M-17A Periodicals 133.83 2,848.55 3,903 i,o54.45 M-17B Binding 187.35 261 .25 3,500 3,238.75 M-17C Cataloging364.71 537.96 22000 1,462.04 M-19 Convention (Librarian) --- 275 275.00 M-19A Auto Allowance 15.95 23.25 300 276.75 M-19P Convention (Personnel ) --- 5.00 250 245.00 M-19T Convention (Trustees) --- --- 125 125.00 M-20 Dues to Library Associations --- 10,00 275 265.00 M-21 Miscellaneous --- --- 100 100,00 M-24 Typewriter Repairs 200.00 200.00 300 100.00 M-27 Comp. Insurance --- --- 2,000 2,000.00 M-28 Contracts 403,00 806,00 8,400 7,594.00 C-90 Capital Expenditures --- --- 400 400,00 TOTAL BEFORE SALARIES 3,079.94 14,793.88 79,912 65, 118. 12 TOTAL AFTER SALARIES 19,616.55 50,403,35 287,865 237,461 .65 STATISTICS FOR JULY 1971 CIRCULATION MAIN BRANCH Books, Adult Non-Fiction 8,294 1,311 Child Non-Fiction 1,349 1,049 �. Adult Fiction 8,099 2,578 Child Fiction 2,521 2,007 20,263 6,945 'Periodicals 1,059 613 21,322 7,558 Phonograph Records 574 --- 21-` , 9b -7,5-57 Art Prints 15 --- Slides 80 --- Total Circulation 21,991 7,55 Branch Circulation 7,558 BRANCH & MAIN, GRAND TOTAL CIRCULATION 29,5 9 Daily Average for Main: 800 (1970: 30, 193) Daily Average for Branch: 291 (% of decrease 2%) 1,091 TRAFFIC COUNT - JULY Daily Average, Main 773 Total Traffic, Main 21,266 Daily Average, Branch 285 Total Traffic, Branch 7,401 -058x' 28.667 REGISTRATIONS: ADULT CHILD TOTAL Memberships - 6/30/71 13,38 3,527 17, 195 Additions, July 1971 255 66 321 Withdrawals, July 1971 341 40 381 TOTAL REGISTRATIONS AS OF 7/31/71 13,5$2 3,553 17, 135 PLS PATRONS TO DATE: 306 ACCESSIONS AND WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND 6/30/71 ADDED CELLED TOTAL Adult Non-Fiction 106-,9-23T73 - 199 107, 158 Child Non-Fiction 17,306 133 48 17,391 H.S. Non-Fiction 2,575 16 8 2, 583 Adult Fiction 38,399 122 95 38,426 Child Fiction 14,879 59 96 14,842 H.S. Fiction 2,870 1 37 2 834 TOTAL BOOK STOCK AS OF 7/31/71 1182,952,952 7655 T _ 183 Net increase in Book Stock: 282 Included in above figures: 104 gifts and 496 new books Pamphlets added 85 Maps Added 3 Pamphlets discarded 40 Maps Discarded 0 6W+ 755 RECORDINGS: AS OF ACCES- DIS- GRAND 6/30/71 SIONED CARDED TOTAL 78' s 1,�- 0 0 1,07 45's 228 0 0 228 33's 2,567 12 0 2 579 3,F7 i 12 0 3 3 DEPOSITED WITH CITY TREASURER: MAIN: 959.69 BRANCH: 183.54 / JULY TOTAL: 1, 1E+3.23 Burlingame -Public Library 480 PRIMROSE ROAD BURLINGAME,CALIFORNIA 94010 _.. George Paul Lechich Librarian July 22, 1971 Burlingame City Councilmen Burlingame City Hall Burlingame, California Honorable Councilmen: At the Burlingame Public Library Board meeting of July 20, 1971, the Trustees reviewed Col . Norberg's sketch plans for the new ramp. The ramp must be constructed in order to meet the 1968 State Code ratio of 12 to 1. This was discussed at the City Council Study Session of July 14, 1971 . The Board indicated their approval of the design. The Trustees also indicated their approval of an accordion door separating the audio-visual room at the head of the stairs, which connects at the main floor. The additional door is necessary for security reasons. Respectfully yours, r Geor Paul Lechich Clerk of the Board GPL:dd