HomeMy WebLinkAboutAgenda Packet - LB - 1971.10.19 AGENDA
BURLINGAME PUBLIC LIBRARY BOARD
October 19, 1971
TRUSTEES PRESENT:
TRUSTEES ABSENT:
MINUTES OF THE MEETING OF SEPTEMBER 21, 1971 :
BILLS :
Total : $3,767.58
LIBRARIAN' S REPORT:
CORRESPONDENCE:
Appeal to the City Council regarding ramp site.
Answer to appeal by Mr. Charles Schwalm, City Manager.
OLD BUSINESS:
NEW BUSINESS:
Introduction of Mr. Alfred Escoffier, Librarian I, Reference Department.
Adjournment :
MINUTES OF THE MEETING
OF THE
BURLINGAME PUBLIC LIBRARY BOARD
September 21, 1971
CALL TO ORDER:
A regular meeting of the Burlingame Public Library Board was held on the
above given date. The meeting was called to order at 7:30 p.m. by
Chairman Lynes.
ROLL CALL:
Trustees Present: Trustee Cohendet, Trustee De Martini, Trustee Hechinger,
Trustee Lynes, Trustee Phelan
Trustees Absent: None
Also Present: Mr. F. A. Ammerman, Vice President of the Friends of the
Burlingame Public Library.
MINUTES:
The minutes of the meeting of August 17, 1971, were approved and adopted.
BILLS:
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Bills in the amount of $6,218.06 were ordered paid on a motion by Trustee DeMartini,
seconded by Trustee Hechinger, and unanimously carried.
LIBRARIAN'S REPORT:
Chairman Lynes asked the Librarian which stacks the Librarian's Report referred
to. The Librarian stated the report referred to the recently purchased stacks.
He then showed the Trustees the difference between the correctly cut stacks and
the faulty cut stacks. The Librarian stated that because of the late delivery and
faulty condition of the stacks, major set-backs in moving and interior planning
have occurred.
The Librarian stated that at present there were two areas where the air conditioners
did not work correctly, but that repairs would be completed soon. He then
explained the air conditioners' working principle, which is air being cooled by water.
Chairman Lynes asked the Librarian when the library would be completed. The
Librarian stated the building itself would be done by October, and hopefully,
the interior would be completed in the middle of December or sooner.
Trustee Cohendet asked when the dedication would probably be held. The Librarian
stated he could not predict a completion date.
CORRESPONDENCE:
There was no correspondence.
OLD BUSINESS:
Ramp:
The Librarian stated that Trustee Phelan and Chairman Lynes had attended the
September 1st Study Session, where they had stated their reasons for desiring the
ramp to be placed in the rear of the building. He stated that at the next
City Council meeting, a vote of three to one was cast in favor of extending the
present ramp as Col. Norberg had suggested. The members of the Board asked the
Librarian if he had any idea why the City Council had made that decision. The
Librarian stated one of the reasons could be because it would be less expensive.
-2-
There was a great deal of discussion in regard to the disadvantages of having the
ramp in its existing location. Chairman Lynes stated the ramp would interfere
with the root structure of the tree by the present ramp, and the tree would
probably eventually die. He also stated that since the building will last over
fifty years, the additional cost would be well worth it. Trustee DeMartini
stated he felt the Board should write a second letter to the City Council stating
all the reasons why the Board members feel the ramp should be relocated. It was
unanimously agreed that Trustee Cohendet compose a letter as Trustee DeMartini
had suggested, and after approval of the Board members, send it to the City Councilmen.
NEW BUSINESS:
Special Fund Account:
The Librarian stated that the City Auditor, with the agreement of Mr. Schwalm
and Mr. White, felt the Dennison Copier account of the Special Fund should be
transferred to the City Fund. He stated the Library could still use the funds
as they have been doing, only a warrant would be issued instead of a check. The
Copier fund would not be added to the fine money nor the budget. He stated all
costs of running the copier would be extracted from this fund, which would
probably be labeled M-40 on the Budget Expenditure Report. The Librarian stated
it would probably be easier to agree to adding this fund to the City Fund.
Trustee DeMartini stated he was completely against this idea for the following
reasons: (a) The fund has never been absconded, and the Librarian has always
used it to the advantage of the Library; (b) Because of its immediate accessibility,
the Librarian has been able to use it more successfully in getting discounts on
copier paper, fluid, and furniture for the Library. (c) The Librarian was able
to pay off one Dennison machine rapidly, which enabled him to purchase an additional
two machines at a lower price.
After much discussion between the Board members, Trustee DeMartini moved the
matter be tabled until such time that the City Auditor could appear before the
Board to discuss this fund. Trustee Cohendet seconded the motion, and it was
unanimously carried.
Mr. Ammerman, Vice President of the Friends of the Library, stated that
no Friends' meetings had been held during the summer, but he hoped by the next
Board meeting he would be able to tell the Board about any future plans of the
Friends.
ADJOURNMENT:
On a motion by Trustee DeMartini, seconded by Trustee Cohendet, and unanimously
carried, the meeting was adjourned at 8:45 P.M.
Respectfully Submitted,
George Paul Lechich
Clerk of the Board
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LIBRARIAN'S REPORT
October 19, 1971
BUILDING:
Ramp: The City Council decided to let their decision stand, and the ramp is
now being constructed on the Bellevue side of the Library.
Punch List : All but three items of the Contractor's punch list have been
corrected. The Librarian is in the process of developing a punch list not
only of items needing correction, but of changes that have not been carried
out as directed by the Engineer.
Refurbishing of Original Buildin : Most of the areas have been painted.
The California room, Board Room Librarian' s present office, ) Secretary' s
office, and the Periodical Processing room are those not yet finished. The
foyer will be done in part on Veteran's Day.
The stacks have been modified in order to hold the catalog, and most of the
areas should be carpeted by the end of the month.
The chairs have arrived, and all the tables and some of the free-standing
shelving have been refinished. The modification of the shelves for holding
back magazines has been completed and now awaits painting.
CIRCULATION:
The circulation (24,563) is down six percent (6/) from that of September, 1970
(26,223.) Most of this can be attributed to the loss in the Children' s Room
circulation, due in part to the excellence of the school systems' new libraries.
We expect to pick up some of the loss as soon as the building and remodeling
are completed,
REGISTRATIONS :
The registration is down from 17,302 in 1970, to 17,088. However, we have
Peninsula Library System patrons (who use our library most of the time) numbering
379, which gives us an actual increase in users.
CHILDREN'S ROOM:
With school back in session, the Children's Department and the Easton Drive
Branch have resumed their regular fall schedules. The Pre-School Story Hour
for children from three to five years old is held at 10:00 a.m. on Tuesday
mornings at the Branch and at the same time on Wednesday mornings at the
Main. Library. An identical program of stories, picture books, fingerplays and
songs is given with Miss Riordan and Mrs. Dunn doing alternate weeks. A school
age Story Hour is given on Wednesday afternoons at 4:00 p.m. at the Branch, and
the attendance has been good.
Both Miss Riordan and Mrs. Dunn have started visiting individual classrooms to
invite the children to the library. To stimulate interest, Story Hour signs
and applications are left, and stories are told to the primary grades and book
talks given to the intermediate grades. The response of the teachers and
children has been enthusiastic. The plan is to visit all classes of both the
public and parochial grammar schools during the fall and winter. Both Children's
Departments continue to supply classroom collections of books for teachers on
request,
-2-
On October 7th, the Annual Tea for Teachers and Authors was held at the
Easton Drive Library from 3:00 p.m. to 5:00 p.m. At this time a copy of
Holling C. Hollings' book "Paddle-to-the-Sea" was presented to
Miss Shirley Robertson, Roosevelt School Librarian. This award was given
to the school for having the most children completing the summer reading
club. Punch and cookies were served to the delight of the children who came
in that afternoon. The lack of response was disappointing, and perhaps next
year some other method of meeting the teachers in an effort to better serve
them should be considered.
STATISTICS FOR SEPTEMBER, 1971
CIRCULATION: MAIN BRANCH
Books, Adult Non-Fiction 7,288 1,018
Child Non-Fiction 1047 586
\..
Adult Fiction 7,037 1,910
Child Fiction 2,243 1, 105
17,915 4,619
Periodicals 856 535
18,771 5, 154
Phonograph Records 589 ---
19� 5,154
Art Prints 8 ---
Slides 40 ---
Total Circulation 19-4, +048 5, 154
BRANCH & MAIN, GRAND TOTAL CIRCULATION 242562
Daily Average for Main: 732 (1970: 262223)
Daily Average for Branch: 215 (% of decrease 6%)
94_7
TRAFFIC COUNT - SEPTEMBER:
Daily Average, Main 712 Total Traffic, Main 18,856
Daily Average, Branch 212 Total Traffic, Branch 5L080
9T_ 23,936
REGISTRATIONS: ADULT CHILD TOTAL
Memberships - 8/31/71 13,597 3,553 172150
Additions, August, 1971 341 36 377
Withdrawals, August, 1971 360 79 439
TOTAL REGISTRATIONS AS OF 9L0�71 13,57$ 32510 17-,088
PENINSULA LIBRARY SYSTEM PARI 0 TO DATE: 379
ACCESSIONS AND WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND
8/31/71 ADDED CELLED TOTAL
Adult Non-Fiction 1072535 �5 21 107,979
Child Non-Fiction 17,454 76 1 17,529
H.S. Non-Fiction 2,602 8 0 2,610
Adult Fiction 38,553 86 4 38,635
Child Fiction 13,811 4o 451 13,400
H.S. Fiction 2,835 6 3 2,838
TOTAL BOOK STOCK AS OF 9/30/71 112,390 `5$1 48 0 1 2$ ,991
Net increase in Book Stock: 101
Included_in above figures: 13 gifts and 327 new books
Pamphlets added 26 _ Maps Added 2
Pamphlets discarded 28 . Maps Discarded 0
RECORDINGS: as of ACCES- DIS- GRAND
8/31/71 SIONED CARDED TOTAL
78's 1,076 0 0 1,076
45's 228 0 0 228
33 's 2,630 24 0 2,654
3,934 2T- 0 3,95�
DEPOSITED WITH CITY TREASURER: MAIN: $ 990.93
BRANCH: 179.84
TOTAL: 1, 170-77
CITY OF BURLINGAME
BUDGET EXPENDITURE
MONTH OF OCTOBER, 1971
THIS TO BUDGET
MONTH DATE ALLOWANCE BALANCE
S-1 Salaries 16,017.47 67,455.85 207,953 140,497.15
M-11 Supplies 162.55 773.68 2,400 1,626.32
M-12 Printing & Postage 102.48 12829. 14 3,100 1,270.86
M-13 Light, Heat, Water, Power 148,59 1,264.35 8,400 7, 135.65
M-14 Telephone '269.44 560.78 1031 770,22
M-16 Bldg. & Grounds Maintenance 30.79 536.38 2,500 12963.62
M-17 Books & Maps 1,915.08 :1.2,424, 17 40,353 27,928.83
M-17A Periodicals 39.70 23974.21, 3,903 928.79
M-17B Binding 138,55 399.80 3,500 3, 100.20
M-17C Cataloging 144.44 870,08 2,000 13129.92
M-19 Convention (Librarian) --- --- 275 275.00
M-19A Auto Allowance 3.00 50.95 300 249.05
M-19P Convention (Personnel ) --- 30.43 250 219.57
M-19T Convention (Trustees) --- --- 125 125.00
M-20 Dues to Library Assoc. 15.00 45.00 275 230.00
M-21 Miscellaneous --- -- - 100 100,00
M-24 Typewriter Repairs --- 200.00 300 100.00
M-27 Comp. Insurance -- 2,000 2,000.00
M-28 Contracts 485,50 1,759.50 8,400 6,640.50
C-90 Capital Expenditures --- --- 400 400.00
TOTAL BEFORE SALARIES 3,455. 12 23,718.47 79,912 56, 193.53
TOTAL AFTER SALARIES 19,472.59 91917t,,.32 287,865 196,690.68