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HomeMy WebLinkAboutAgenda Packet - LB - 1971.10.19 AGENDA BURLINGAME PUBLIC LIBRARY BOARD October 19, 1971 TRUSTEES PRESENT: TRUSTEES ABSENT: MINUTES OF THE MEETING OF SEPTEMBER 21, 1971 : BILLS : Total : $3,767.58 LIBRARIAN' S REPORT: CORRESPONDENCE: Appeal to the City Council regarding ramp site. Answer to appeal by Mr. Charles Schwalm, City Manager. OLD BUSINESS: NEW BUSINESS: Introduction of Mr. Alfred Escoffier, Librarian I, Reference Department. Adjournment : MINUTES OF THE MEETING OF THE BURLINGAME PUBLIC LIBRARY BOARD September 21, 1971 CALL TO ORDER: A regular meeting of the Burlingame Public Library Board was held on the above given date. The meeting was called to order at 7:30 p.m. by Chairman Lynes. ROLL CALL: Trustees Present: Trustee Cohendet, Trustee De Martini, Trustee Hechinger, Trustee Lynes, Trustee Phelan Trustees Absent: None Also Present: Mr. F. A. Ammerman, Vice President of the Friends of the Burlingame Public Library. MINUTES: The minutes of the meeting of August 17, 1971, were approved and adopted. BILLS: w Bills in the amount of $6,218.06 were ordered paid on a motion by Trustee DeMartini, seconded by Trustee Hechinger, and unanimously carried. LIBRARIAN'S REPORT: Chairman Lynes asked the Librarian which stacks the Librarian's Report referred to. The Librarian stated the report referred to the recently purchased stacks. He then showed the Trustees the difference between the correctly cut stacks and the faulty cut stacks. The Librarian stated that because of the late delivery and faulty condition of the stacks, major set-backs in moving and interior planning have occurred. The Librarian stated that at present there were two areas where the air conditioners did not work correctly, but that repairs would be completed soon. He then explained the air conditioners' working principle, which is air being cooled by water. Chairman Lynes asked the Librarian when the library would be completed. The Librarian stated the building itself would be done by October, and hopefully, the interior would be completed in the middle of December or sooner. Trustee Cohendet asked when the dedication would probably be held. The Librarian stated he could not predict a completion date. CORRESPONDENCE: There was no correspondence. OLD BUSINESS: Ramp: The Librarian stated that Trustee Phelan and Chairman Lynes had attended the September 1st Study Session, where they had stated their reasons for desiring the ramp to be placed in the rear of the building. He stated that at the next City Council meeting, a vote of three to one was cast in favor of extending the present ramp as Col. Norberg had suggested. The members of the Board asked the Librarian if he had any idea why the City Council had made that decision. The Librarian stated one of the reasons could be because it would be less expensive. -2- There was a great deal of discussion in regard to the disadvantages of having the ramp in its existing location. Chairman Lynes stated the ramp would interfere with the root structure of the tree by the present ramp, and the tree would probably eventually die. He also stated that since the building will last over fifty years, the additional cost would be well worth it. Trustee DeMartini stated he felt the Board should write a second letter to the City Council stating all the reasons why the Board members feel the ramp should be relocated. It was unanimously agreed that Trustee Cohendet compose a letter as Trustee DeMartini had suggested, and after approval of the Board members, send it to the City Councilmen. NEW BUSINESS: Special Fund Account: The Librarian stated that the City Auditor, with the agreement of Mr. Schwalm and Mr. White, felt the Dennison Copier account of the Special Fund should be transferred to the City Fund. He stated the Library could still use the funds as they have been doing, only a warrant would be issued instead of a check. The Copier fund would not be added to the fine money nor the budget. He stated all costs of running the copier would be extracted from this fund, which would probably be labeled M-40 on the Budget Expenditure Report. The Librarian stated it would probably be easier to agree to adding this fund to the City Fund. Trustee DeMartini stated he was completely against this idea for the following reasons: (a) The fund has never been absconded, and the Librarian has always used it to the advantage of the Library; (b) Because of its immediate accessibility, the Librarian has been able to use it more successfully in getting discounts on copier paper, fluid, and furniture for the Library. (c) The Librarian was able to pay off one Dennison machine rapidly, which enabled him to purchase an additional two machines at a lower price. After much discussion between the Board members, Trustee DeMartini moved the matter be tabled until such time that the City Auditor could appear before the Board to discuss this fund. Trustee Cohendet seconded the motion, and it was unanimously carried. Mr. Ammerman, Vice President of the Friends of the Library, stated that no Friends' meetings had been held during the summer, but he hoped by the next Board meeting he would be able to tell the Board about any future plans of the Friends. ADJOURNMENT: On a motion by Trustee DeMartini, seconded by Trustee Cohendet, and unanimously carried, the meeting was adjourned at 8:45 P.M. Respectfully Submitted, George Paul Lechich Clerk of the Board GPL:dh LIBRARIAN'S REPORT October 19, 1971 BUILDING: Ramp: The City Council decided to let their decision stand, and the ramp is now being constructed on the Bellevue side of the Library. Punch List : All but three items of the Contractor's punch list have been corrected. The Librarian is in the process of developing a punch list not only of items needing correction, but of changes that have not been carried out as directed by the Engineer. Refurbishing of Original Buildin : Most of the areas have been painted. The California room, Board Room Librarian' s present office, ) Secretary' s office, and the Periodical Processing room are those not yet finished. The foyer will be done in part on Veteran's Day. The stacks have been modified in order to hold the catalog, and most of the areas should be carpeted by the end of the month. The chairs have arrived, and all the tables and some of the free-standing shelving have been refinished. The modification of the shelves for holding back magazines has been completed and now awaits painting. CIRCULATION: The circulation (24,563) is down six percent (6/) from that of September, 1970 (26,223.) Most of this can be attributed to the loss in the Children' s Room circulation, due in part to the excellence of the school systems' new libraries. We expect to pick up some of the loss as soon as the building and remodeling are completed, REGISTRATIONS : The registration is down from 17,302 in 1970, to 17,088. However, we have Peninsula Library System patrons (who use our library most of the time) numbering 379, which gives us an actual increase in users. CHILDREN'S ROOM: With school back in session, the Children's Department and the Easton Drive Branch have resumed their regular fall schedules. The Pre-School Story Hour for children from three to five years old is held at 10:00 a.m. on Tuesday mornings at the Branch and at the same time on Wednesday mornings at the Main. Library. An identical program of stories, picture books, fingerplays and songs is given with Miss Riordan and Mrs. Dunn doing alternate weeks. A school age Story Hour is given on Wednesday afternoons at 4:00 p.m. at the Branch, and the attendance has been good. Both Miss Riordan and Mrs. Dunn have started visiting individual classrooms to invite the children to the library. To stimulate interest, Story Hour signs and applications are left, and stories are told to the primary grades and book talks given to the intermediate grades. The response of the teachers and children has been enthusiastic. The plan is to visit all classes of both the public and parochial grammar schools during the fall and winter. Both Children's Departments continue to supply classroom collections of books for teachers on request, -2- On October 7th, the Annual Tea for Teachers and Authors was held at the Easton Drive Library from 3:00 p.m. to 5:00 p.m. At this time a copy of Holling C. Hollings' book "Paddle-to-the-Sea" was presented to Miss Shirley Robertson, Roosevelt School Librarian. This award was given to the school for having the most children completing the summer reading club. Punch and cookies were served to the delight of the children who came in that afternoon. The lack of response was disappointing, and perhaps next year some other method of meeting the teachers in an effort to better serve them should be considered. STATISTICS FOR SEPTEMBER, 1971 CIRCULATION: MAIN BRANCH Books, Adult Non-Fiction 7,288 1,018 Child Non-Fiction 1047 586 \.. Adult Fiction 7,037 1,910 Child Fiction 2,243 1, 105 17,915 4,619 Periodicals 856 535 18,771 5, 154 Phonograph Records 589 --- 19� 5,154 Art Prints 8 --- Slides 40 --- Total Circulation 19-4, +048 5, 154 BRANCH & MAIN, GRAND TOTAL CIRCULATION 242562 Daily Average for Main: 732 (1970: 262223) Daily Average for Branch: 215 (% of decrease 6%) 94_7 TRAFFIC COUNT - SEPTEMBER: Daily Average, Main 712 Total Traffic, Main 18,856 Daily Average, Branch 212 Total Traffic, Branch 5L080 9T_ 23,936 REGISTRATIONS: ADULT CHILD TOTAL Memberships - 8/31/71 13,597 3,553 172150 Additions, August, 1971 341 36 377 Withdrawals, August, 1971 360 79 439 TOTAL REGISTRATIONS AS OF 9L0�71 13,57$ 32510 17-,088 PENINSULA LIBRARY SYSTEM PARI 0 TO DATE: 379 ACCESSIONS AND WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND 8/31/71 ADDED CELLED TOTAL Adult Non-Fiction 1072535 �5 21 107,979 Child Non-Fiction 17,454 76 1 17,529 H.S. Non-Fiction 2,602 8 0 2,610 Adult Fiction 38,553 86 4 38,635 Child Fiction 13,811 4o 451 13,400 H.S. Fiction 2,835 6 3 2,838 TOTAL BOOK STOCK AS OF 9/30/71 112,390 `5$1 48 0 1 2$ ,991 Net increase in Book Stock: 101 Included_in above figures: 13 gifts and 327 new books Pamphlets added 26 _ Maps Added 2 Pamphlets discarded 28 . Maps Discarded 0 RECORDINGS: as of ACCES- DIS- GRAND 8/31/71 SIONED CARDED TOTAL 78's 1,076 0 0 1,076 45's 228 0 0 228 33 's 2,630 24 0 2,654 3,934 2T- 0 3,95� DEPOSITED WITH CITY TREASURER: MAIN: $ 990.93 BRANCH: 179.84 TOTAL: 1, 170-77 CITY OF BURLINGAME BUDGET EXPENDITURE MONTH OF OCTOBER, 1971 THIS TO BUDGET MONTH DATE ALLOWANCE BALANCE S-1 Salaries 16,017.47 67,455.85 207,953 140,497.15 M-11 Supplies 162.55 773.68 2,400 1,626.32 M-12 Printing & Postage 102.48 12829. 14 3,100 1,270.86 M-13 Light, Heat, Water, Power 148,59 1,264.35 8,400 7, 135.65 M-14 Telephone '269.44 560.78 1031 770,22 M-16 Bldg. & Grounds Maintenance 30.79 536.38 2,500 12963.62 M-17 Books & Maps 1,915.08 :1.2,424, 17 40,353 27,928.83 M-17A Periodicals 39.70 23974.21, 3,903 928.79 M-17B Binding 138,55 399.80 3,500 3, 100.20 M-17C Cataloging 144.44 870,08 2,000 13129.92 M-19 Convention (Librarian) --- --- 275 275.00 M-19A Auto Allowance 3.00 50.95 300 249.05 M-19P Convention (Personnel ) --- 30.43 250 219.57 M-19T Convention (Trustees) --- --- 125 125.00 M-20 Dues to Library Assoc. 15.00 45.00 275 230.00 M-21 Miscellaneous --- -- - 100 100,00 M-24 Typewriter Repairs --- 200.00 300 100.00 M-27 Comp. Insurance -- 2,000 2,000.00 M-28 Contracts 485,50 1,759.50 8,400 6,640.50 C-90 Capital Expenditures --- --- 400 400.00 TOTAL BEFORE SALARIES 3,455. 12 23,718.47 79,912 56, 193.53 TOTAL AFTER SALARIES 19,472.59 91917t,,.32 287,865 196,690.68