HomeMy WebLinkAboutAgenda Packet - LB - 1971.11.16 AGENDA
BURLINGAME PUBLIC LIBRARY BOARD
November 16, 1971
TRUSTEES PRESENT:
TRUSTEES ABSENT:
MINUTES OF THE MEETING OF OCTOBER 19, 1971 :
BILLS:
Total : $4,762.25
LIBRARIAN'S REPORT:
CORRESPONDENCE:
Letter to Library Board from Mr. Charles F. Schwalm.
Letter to Library Board and Mr. Lechich from Mrs. Delores Huajardo and reply.
Letter to Miss Riordan from Gregory Breuner.
Letter to Mr. Lechich from Elaine White, President of the Friends.
_ Letter to Wells Fargo Bank, Burlingame Branch, cancelling Warrant Number 12016.
OLD BUSINESS:
None
NEW BUSINESS:
• Introduction of, Mrs. Irene Maly, new Librarian II in the Reference Department.
UA _ i l 7
ADJOU MENT:
MINUTES OF THE MEETING
OF THE
BURLINGAME PUBLIC LIBRARY BOARD
October 19, 1971
CALL TO ORDER:
A regular meeting of the Burlingame Public Library Board was held on the
above given date. The meeting was called to order at 7:30 p.m. by Chairman Lynes.
ROLL CALL:
Trustees Present: Trustee Cohendet, Trustee DeMartini, Trustee Lynes, Trustee Phelan.
Trustees Absent: Trustee Hechinger, excused, out of the U.S.A.
Also Present: Mr. Alfred Excoffier, Burlingame Public Library employee.
MINUTES:
The minutes of the meeting of September 21, 1971 were approved and adopted.
BILLS:
Bills in the amount of $3,767.58 were ordered paid on a motion by Trustee DeMartini,
seconded by Trustee Phelan, and unanimously carried.
LIBRARIAN'S REPORT:
Circulation:
Trustee Lynes stated the Librarian was correct in his belief that the loss of
children's circulation was in part due to better school library facilities. He
stated the school libraries now have more books, as well as audio-visual equipment
available, and the children seemed to be utilizing the materials a great deal.
CORRESPONDENCE:
Mr. Charles Schwalm's Letter:
Trustee Cohendet stated she had attended the 'City Council Study Session, and it was
at that time she learned from Mr. Schwalm that a letter had been sent directly
to the Board members, answering their October 1, 1971 letter.
Trustee DeMartini stated he felt it would have been a lot better if Mr. Schwalm
had sent a reply personally to each member instead of one directly to the Board
members as a whole.
OLD BUSINESS:
There was no old business.
NEW BUSINESS:
Mr. Alfred Excoffier was introduced to the Board of Trustees by the Librarian.
The Librarian stated Al Escoffier had worked at the Easton Drive Branch Library
previously, and had done an excellent job.
-2-
Trustee Phelan asked Mr. Escoffier if he would please tell them about himself.
He stated he had attended Burlingame High School, The College of San Mateo,
Stanford University, and the Library School at the University of Denver where he
received his Masters Degree in Library Science. Mr. Escoffier stated he had
worked at the Branch Library for about seven years under the classifications of
(1) Page, (2) Library Aide, and (3) Library Assistant. Mr. Escoffier stated he
was married this summer, and presently lives on Bellevue in Burlingame. The
Board members were in agreement that Mr. Escoffier was an excellent addition to
the Library. Trustee Phelan moved that Alfred Escoffier be appointed a
Librarian I, Civil Service employee as of November 1, 1971. The motion was
seconded by Trustee Cohendet, and unanimously carried.
Friends of the Library Membership:
Trustee Cohendet stated the Friends had done a great deal for the Library,
and that she had membership applications to the organization for any Board members
who wished to belong to the membership. She stated that belonging to the Friends
might be considered a vote of gratitude from the Board members. The Board members
unanimously agreed with Trustee Cohendet.
ADJOURNMENT:
On a motion by Trustee De Martini, seconded by Trustee Cohendet, and unanimously
carried, the meeting was adjourned at 8:15 p.m.
Respectfully submitted,
L`
George Paul Lechich
Clerk of the Board
LIBRARIAN'S REPORT
November 16, 1971
BUILDING:
The ramp remains to be just about the only unfinished part of the building.
The heater-coolers in the offices and in some other desirable places have
been equipped with three speed switches. There are possibly other desirable
places for the three speed switches, which will be determined by use.
The following are the main causes for our failure to move into the building
as planned:
1 . The failure of the stacks to arrive on time. They were
due to arrive in January, but did not arrive until June.
2. The rug, which was ordered in time, did not come through
because the company failed.
3. The shelving, which is to go into the work room and into
a few other areas of the library, failed to arrive because
the company ceased work. W had to order it from another
supplier.
There have been many other small, and some not-so-small details that have
required attention.
There have also been many minor problems, and again some of them not-so-minor,
�. which have occurred. For instance, last week the booklift stopped. After
considerable effort it was determined that the counterweight was hitting the
intercom pipes which were behind the track. The electricians were called in,
and a larger space was made between the pipes and the track. This did not
, completely cure the ailment, because apparently a piece of conduit, which had
possibly been used to shove the pipes over, had fallen down into the pit,
which succeeded in bending one of the limit switch strikers. Because of
this, as the elevator went past the second floor toward the third floor,
it struck the limit switch and held the elevator. It took probably three
hours of time to find this out, as it was very puzzling especially since the
pipes had been cleared.
Another problem occurred when an astronomical clock was installed in place of
a regular Paragon clock that can regulate the time it is on for controlling the
air conditioning each day of the week including Sunday.
These problems seem to go on indefinitely. Keying has taken a great deal of
time. The shelving,where back issues of current periodicals belongs was
cot,ructed, but the slot which holds our markers was made 1/8" toward the
front. This means that all our metal markers have to be bent in order to fit
the shelves. The desks which were ordered for the Reference Room, the
Children's Room, and the Main entry were supposed to be delivered on
October 15th, again on November 15th, and as yet they are still not here,
which holds up finishing the rug laying.
The rug laying is held up somewhat more by the fact that the downstairs
`- periodical preparation room has not been painted as yet; it had been cleared
so that it could be painted. The lights which were bought to go in some
of .the halls had plastic which was so dense that you could put in a 100 watt
bulb light in them and get the equivalence of a 20 watt bulb. They have to
be changed, but as yet have not arrived.
-2-
We have run into a small problem with our catalogs,, It seems that the
original idea of how they could be placed in the stacks looked very practical,
but caused the patrons some confusion, so we are now attempting to alter
�- that and see how it will work in another fashion. The catalogs are another
item that was suppose to arrive some time ago, and as yet has not.
Consequently, the old catalogs which were to be used for the shelf lists
are not available. They also are to be used to hold the children's catalog cards
during the period of time the children's catalog is being refinished.
Things have been very hectic from the day the back hoe started where the
children 's additon now is located. When I looked out where they were
digging, I realized they were heading straight for the sewer lines. The
old plans of the building did not show the sewer going in this direction.
It showed the sewer going diagonally from a point where it leaves the
building under the children's room and toward what now is the City
Hall . This I knew. The plans were wrong and I only made it in time to
keep them from breaking the sewer. From then on I realized I must spend a
lot of time watching what goes on, as only I knew all the details of the old
building (lighting, switching, boilers, vacuum pumps.) You name it, I am
as familiar with them as I am with my own home or perhaps the old Model A car
I had for 35 years.
I would say that the greater part of our problems concerning the building
have been due to the failure of the two engineers--the refrigeration engineer,
who is considered to be one of the best in the Bay Area, and the electrical
engineer who failed to detail sufficiently the electrical work in the old
building and to coordinate it with what we have at present. However, most
of this is water over the dam and hair out of my head or at least the
`. addition of a few more gray hairs. I have been thankful that I worked as a
research chemist, in insulation, and was very familiar with thermostats, boilers,
all sorts of electrical apparatus, and a good deal of other building
equipment.
In the beginning our moves were planned, but the stack delays, rug delays,
desk delays, and many other littie things have completely destroyed our plans,
have meant that many times we have had to move onC or two or three times
( or will have to,) Originally the plans would have worked very well, and
they will still work very well but only with a lot more effort.
Nevertheless, most of our patrons seem to be quite pleased with the looks
of the construction and the interior of the library. W only hope that
when we are through, they will be as pleased with the distribution of
the facilities accessible to them.
NEW PERSONNEL:
We now have a full-time staff in the Reference Room. You have met the lady
who has been hired as a Librarian II of our Reference Department and the
young man who is now in charge of the audio-visual part of our Library.
We have been operating without these two personnel for a long time. They replace
Miss Marrack and Mr. Finney.
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CHILDREN'S
3-CHILDREN'S ROOM:
�. The pre-schooler in recent years has become a focal point of both
educators and librarians.
Traditionally the library has had a pre-school story hour for the three
to five year olds. In order to extend the value of this experience for
the child we have been speaking to the mothers about what books (both
fiction and non-fiction) are available for children of that particular age.
On October 10th, Miss Riordan and Miss Schaffer, the City Librarian of
San Mateo Public Library spoke to mothers of the San Mateo Co-operative
Nursery School. On October 19th and 20th, while the children were at
story hour a similar program was presented. On October 27th, Miss Riordan
spoke to the St. Pauls Presbyterian Pre-School group. The booklists
were discussed as part of the program.
I would like to take this opportunity to invite the Board to attend the
program being held on Thursday night, November 18th, entitled ART AND
YOUR CHILD. Dale Perkins, art consultant for the Burlingame Public Schools
will be the speaker. The program is being held in honor of Children's Book
Week, November 14th through November 20th.
STATISTICS FOR OCTOBER, 1971
CIRCULATION: MAIN BRANCH
Books, Adult Non-Fiction 9,222 1,351
Child Non-Fiction 1,851 847
Adult Fiction 7,015 1,949
Child Fiction 2,494 1,252
20,582 5,399
Periodicals 858 507
21,440 5-,906
Phonograph Records 811 ---
22,251 5,906
Art Prints t6 ---
Slides 20 ---
Total Circulation 22,287 5,906
Branch & Main, Grand Total Circulation 282193
Daily Average, Main: 811 (1970: 29,722)
Daily Average for Branch: 236 (% of decrease: 5%)
1,07
TRAFFIC COUNT - OCTOBER:
Daily Average, Main 909 Total Traffic, 21,372
Daily Average, Branch 271 Total Traffic, Branch 6 776
1, $0 2
REGISTRATIONS : ADULT CHILD TOTAL
Memberships - 9/30/71 13,578 3,510 17,088
Additions, October 377 48 425
Withdrawals, October 316 84 400
TOTAL REGISTRATIONS AS OF 10/31/71 13C39 3,474 17, 113
PENINSULA LIBRARY SYSTEM PATRONS TO DATE: 413
ACCESSIONS AND WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND
30/71 ADDED CELLED TOTAL
Adult Non-Fiction 107,979 37 +4 29- 10 ,325
Child Non-Fiction 17,529 79 1 17,607
H.S. Non-Fiction 2,610 9 0 2,619
Adult Fiction 38,635 99 4 38,730
Child Fiction 13,400 65 1 13,464
H.S. Fiction 2 838 1 0 2,839
TOTAL BOOK STOCK AS OF 10/31/71 11 2,991 X27 37F 1 33,584
Net increase in Book Stock: 593
Included in above figures: 20 gifts and 410 new books
Pamphlets added: 46 Maps Added: 2
Pamphlets discarded: 3 Maps discarded: 0
Total pamphlets: � Total Maps: 72
RECORDINGS: AS OF ACCES- DIS- GRAND
9/30/71 SIGNED CARDED TOTAL
78' s 1,076- 0 0 1,0
45's 228 0 0 228
33's 2,654 17 3 2,668
3,958 17 3 3,972
-- DEPOSITED WITH CITY TREASURER : Main: $1,120.27
Branch: 165.53
Total : 1,2 5. O
CITY OF BURLINGAME
BUDGET EXPENDITURE
MONTH OF NOVEMBER, 1971
THIS TO BUDGET
MONTH DATE ALLOWANCE BALANCE
S-1 Salaries 17,273.37 84,729.22 207,953 123,223.78
M-11 Supplies 163.33 937.01 2,400 1,462.99
M-12 Printing & Postage --- 1,829. 14 3, 100 1,270.86
M-13 Light, Heat, Water, Power --- 1,264.35 8,400 7, 135.65
M-14 Telephone 159.38 720. 16 1,331 610.84
M-16 Maintenance 64.46 600084 2,500 1,899. 16
M-17 Books and Maps 3,228.08 15,652,25 40,353 24,700,75
M-17A Periodicals 182.63 3, 1'56,84 3,903 746, 16
M-17B Binding 153.30 553.10 3,500 2,946.90
M-17C Cataloging 196.42 1,066.50 2,000 933.50
M-19 Convention (Librarian) --- --- 275 275.00
M-19A Auto Allowance 27.10 78.05 300 221 ,95
M-19P Convention (Personnel ) --- 30.43 250 219.57 _
M-19T Convention (Trustees) --- 125 125.00
M-20 Dues to Library Assoc. 2.00 47.00 275 228.00
M-21 Miscellaneous --- --- 100 100000
M-24 Typewriter Repairs --- 200.00 300 100.00
M-27 Comp. Insurance --- --- 2,000 2,000.00
M-28 Contracts 533.00 2,292.00 8,400 6, 107.50
C-90 Capital Expenditures --- --- 400 400.00
TOTAL BEFORE SALARIES 4,709.70 28,428. 17 79,912 51,483.83
TOTAL AFTER SALARIES 21,983.07 113, 157.39 287,865 174,707.61