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HomeMy WebLinkAboutMin - LB - 1972.01.18 MINUTES OF THE MEETING OF THE BURLINGAME PUBLIC LIBRARY BOARD January 18, 1972 CALL TO ORDER: A regular meeting of the Burlingame Public Library Board was held on the above given date. The meeting was called to order at 7:30 p.m. by Chairman Lynes. ROLL CALL: Trustees Present: Trustee Cohendet, Trustee DeMartini, Trustee Hechinger, Trustee Lynes, Trustee Phelan Trustees Absent: None Also Present: Mrs. Patricia M. Bergsing, Assistant Librarian Mr. F.A. Ammerman, Vice President of the Burlingame Library Friends. MINUTES: The minutes of the meeting of December 14, 1971, were approved and adopted. BILLS: ,i Bills in the amount of $5,294.15 were ordered paid on a motion by Trustee Hechinger, seconded by Trustee DeMartini, and unanimously carried. LIBRARIAN'S REPORT: Building: Trustee DeMartini stated he had heard that the circulation tray bins were incorrect. Trustee Cohendet asked what the company was going to do about their errors. The Librarian stated that modifications would have to be made. Trustee DeMartini asked the Librarian if all the companies know about their errors. The Librarian stated that all the companies had been notified of all errors, but that they were taking their time completing or modifying them. Trustee DeMartini suggested that the Librarian's Report should not only include all work needing to be completed or modified, but should also include any work that has been completed, so the Board members would be better informed. The Librarian stated he would do so. Circulation: Trustee Lynes asked the Librarian if he really believed the children's circulation decrease was really largely due to better school libraries, and not due to the Main Library's construction being almost complete. The Librarian stated that in part, it was true that better school library facilities had drawn children away from using the public library facilities as frequently. Trustee DeMartini stated that many of the children who used the Branch at one time, have now grown up and moved away from the area. Trustee Cohendet stated that the school enrollments had also dropped quite a bit. CORRESPONDENCE: A letter from Mrs. Stanley Thomas from the Cataloging Department was read, which thanked the Board members for making it possible for her to attend the California Library Association's Convention in December, She stated in her letter she felt the convention was very rewarding. It was the general feeling that the Trustees were happy and pleased to receive her tetter. OLD BUSINESS: Trustee Lynes asked the Librarian if any decisions had been made in regard to the tapestries the library owns. The Librarian stated they would be displayed on the walls at a later date, as they were not going to be sold as mentioned at a previous meeting. -2- NEW BUSINESS: Dedication: The Librarian stated that Mrs. Bergsing, the Assistant Librarian, was present to discuss with the Board members the dedication scheduled for Sunday, March 5th. Mrs. Bergsing stated she came to the meeting so she might discuss with the Board members personally the dedication plans, enabling her to get an insight as ,to what their desires were, and, of course, their approval of any future plans. She stated the City Council had approved Sunday, March 5th from 2:00 p.m. to 4:00 p.m. as the date and time for the dedication. She stated that with their approval she would continue planning for the dedication, and hoped that a possible liaison from the Trustees would be appointed to help make final plans. Mrs. Bergsing stated she had spoken with other libraries that have had dedications, and she had gotten several ideas from them. Mrs. Bergsing first showed the Trustees the plans for making the invitations for the dedication, and asked if the Board members could suggest, people and organizations for them to invite. The Board members suggested inviting Burlingame organization members, past Library Board Commissioners, and any people who have had some dealings with the library. Trustee Cohendet asked whether any plans had been made to notify the industrial area of Burlingame and other places and people who use the library. Mrs. Bergsing showed the Board of Trustees an X 11 sheet of paper which advertised another library's dedication. She stated they were thinking of sending similar sheets out to such companies and people. Trustee Cohendet asked Mrs. Bergsing if a floor plan or map would be available at the dedication. Mrs. Bergsing showed them a brochure used at another library dedication and stated that they were thinking of having a similar brochure printed which would state library history, basic statistics, etc., to be handed out at the dedication. She stated that Col. Norberg had been drawing the library's floor plan in small scale which would be placed on a separate sheet of paper to be inserted in the leaflet passed out at the opening. The insert, she stated, could also be used later to be placed inside our traditional welcoming brochure. Mrs. Bergsing stated that many signs would also be made and placed around the library to help guide people. Mrs. Bergsing stated that Dale Perkins, Art Consultant for the Burlingame Elementary School District had consented to help run a poster contest in which the children would receive a prize for the best poster drawn advertising the dedication. The child would be presented with the prize at the dedication. She also stated that the HILLSBOROUGH BOUTIQUE was devoting an entire issue to the library consisting of interviews, history, pictures, etc., to be released the week preceding the dedication. Mrs. Bergsing asked the Trustees if they had any general ideas of the length of time the dedication should take. She stated that the Mayor had requested speaking time at the dedication, and she thought that perhaps a representative of the Board would like to be master of ceremonies with a Friend's representative also speaking about the Friends participation at the library. A Friend's table would be set up where people could join the organization. Mrs. Bergsing continued by stating that possibly an open house would then follow the dedication, allowing people to either tour the library with a guide or by themselves. At each section of the library, personnel would be there to show the public the purpose of the areas. A puppet show would be held in the children's room so parents could leave their children if they desired, and tour the rest of the library by themselves. Strumming guitarists would also walk through the library, while films would be shown in the auditorium, where refreshments would also be served, which the Friends of the Library have volunteered to take care of. BOARD MINUTES CONTINUED January 18, 1972 -3- Trustee Cohendet asked if anyone knew what the cost of the dedication might be, and from where they would get the funds. Trustee De Martini moved that a letter be sent to the City Council requesting a sum of money not to exceed $400.00, to be allocated by the City Council for the purpose of defraying the costs of the dedication, a public and civic affair, so that the dedication could be carried out appropriately and successfully. Trustee Hechinger seconded the motion, and it was unanimously carried. Chairman Lynes appointed Trustee Cohendet as the liaison to work with Mrs. Bergsing and the Friends of the Library for planning the dedication. Trustee Hechinger moved that Mrs. Bergsing's stated plans for the dedication which showgood judgment and obvious hard work should be accepted by the Board. The motion was seconded by Trustee Phelan and unanimously carried. Mrs. Bergsing was commended by the Board for the Enthusiastic and excellent job she was doing. ADJOURNMENT: On a motion by Trustee Cohendet, seconded by Trustee De Martini, and unanimously carried, the meeting was adjourned at 8:30 p.m. by Chairman Lynes. Respectfully ubmmiitted,/" �� Georgye/aul Lechich ClerW of the Board