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HomeMy WebLinkAboutAgenda Packet - LB - 1972.02.15 AGENDA BURLINGAME PUBLIC LIBRARY BOARD February 15, 1972 TRUSTEES PRESENT: TRUSTEES ABSENT: MINUTES OF THE MEETING OF JANUARY 18, 1972 : BILLS: Total : $7,825.28 LIBRARIAN'S REPORT: CORRESPONDENCE: OLD BUSINESS: NEW BUSINESS: Janitor. ADJOURNMENT: MINUTES OF THE MEETING OF THE BURLINGAME PUBLIC LIBRARY BOARD January 18, 1972 CALL TO ORDER: A regular meeting of the Burlingame Public Library Board was held on the above given date. The meeting was called to order at 7:30 p.m. by Chairman Lynes. ROLL CALL: Trustees Present: Trustee Cohendet, Trustee DeMartini, Trustee Hechinger, Trustee Lynes, Trustee Phelan Trustees Absent: None Also Present: Mrs. Patricia M. Bergsing, Assistant Librarian Mr. F.A. Ammerman, Vice President of the Burlingame Library Friends. MINUTES: The minutes of the meeting of December 14, 1971, were approved and adopted. BILLS: Bills in the amount of $5,294.15 were ordered paid on a motion by Trustee Hechinger, seconded by Trustee DeMartini, and unanimously carried. LIBRARIAN'S REPORT: Building: Trustee DeMartini stated he had heard that the circulation tray bins were incorrect. Trustee Cohendet asked what the company was going to do about their errors. The Librarian stated that modifications would have to be made. Trustee DeMartini asked the Librarian if all the companies know about their errors. The Librarian stated that all the companies had been notified of all errors, but that they were taking their time completing or modifying them. Trustee DeMartini suggested that the Librarian's Report should not only include all work needing to be completed or modified, but should also include any work that has been completed, so the Board members would be better informed. The Librarian stated he would do so. Circulation: Trustee Lynes asked the Librarian if he really believed the children's circulation decrease was really largely due to better school libraries, and not due to the Main Library's construction being almost complete. The Librarian stated that in part, it was true that better school library facilities had drawn children away from using the public library facilities as frequently. Trustee DeMartini stated that many of the children who used the Branch at one time, have now grown up and moved away from the area. Trustee Cohendet stated that the school enrollments had also dropped quite a bit. CORRESPONDENCE: A letter from Mrs. Stanley Thomas from the Cataloging Department was read, which thanked the Board members for making it possible for her to attend the California Library Association's Convention in,December. She stated in her letter she felt the convention was very rewarding. It was the general feeling that the Trustees were happy and pleased to receive her letter. OLD BUSINESS: - Trustee Lynes asked the Librarian if any decisions had been made in regard to the tapestries the library owns. The Librarian stated they would be displayed on the walls at a later date, as they were not going to be sold as mentioned at a previous meeting. -2- NEW BUSINESS: Dedication: The Librarian stated that Mrs. Bergsing, the Assistant Librarian, was present to discuss with the Board members the dedication scheduled for Sunday, March 5th. Mrs. Bergsing stated she came to the meeting so she might discuss with the Board members personally the dedication plans, enabling her to get an insight as .to what their desires were, and, of course, their approval of any future plans. She stated the City Council had approved Sunday, March 5th from 2:00 p.m. to 4:00 p.m. as the date and time for the dedication. She stated that with their approval she would continue planning for the dedication, and hoped that a possible liaison from the Trustees would be appointed to help make final plans. Mrs. Bergsing stated she had spoken with other libraries that have had dedications, and she had gotten several ideas from them. Mrs. Bergsing first showed the Trustees the plans for making the invitations for the dedication, and asked if the Board members could suggest, people and organizations for them to invite. The Board members suggested inviting Burlingame organization members, past Library Board Commissioners, and any people who have had some dealings with the library. Trustee Cohendet asked whether any plans had been made to notify the industrial area of Burlingame and other places and people who use the library. Mrs. Bergsing showed the Board of Trustees an 8'z X 11 sheet of paper which advertised another library's dedication. She stated they were thinking of sending similar sheets out to such companies and people. Trustee Cohendet asked Mrs. Bergsing if a floor plan or map would be available at the dedication. Mrs. Bergsing showed them a brochure used at another library dedication and stated that they were thinking of having a similar brochure printed which would state library history, basic statistics, etc., to be handed out at the dedication. She stated that Col. Norberg had been drawing the library's floor plan in small scale which would be placed on a separate sheet of paper to be inserted in the leaflet passed out at the opening. The insert, she stated, could also be used later to be placed inside our traditional welcoming brochure. Mrs. Bergsing stated that many signs would also be made and placed around the library to help guide people. Mrs. Bergsing stated that Dale Perkins, Art Consultant for the Burlingame Elementary School District had consented to help run a poster contest in which the children would receive a prize for the best poster drawn advertising the dedication. The child would be presented with the prize at the dedication. She also stated that the HILLSBOROUGH BOUTIQUE was devoting an entire issue to the library consisting of interviews, history, pictures, etc., to be released the week preceding the dedication. Mrs. Bergsing asked the Trustees if they had any general ideas of the length of time the dedication should take. She stated that the Mayor had requested speaking time at the dedication, and she thought that perhaps a representative of the Board would like to be master of ceremonies with a Friend's representative also speaking about the Friends participation at the library. A Friend's table would be set up where people could join the organization. Mrs. Bergsing continued by stating that possibly an open house would then follow the dedication, allowing people to either tour the library with a guide or by themselves. At each section of the library, personnel would be there to show the public the purpose of the areas. A puppet show would be held in the children's room so parents could leave their children if they desired, and tour the rest of the library by themselves. Strumming guitarists would also walk through the library, while films would be shown in the auditorium, where refreshments would also be served, which the Friends of the Library have volunteered to take care of. 1 BOARD MINUTES CONTINUED January 18, 1972 -3- Trustee Cohendet asked if anyone knew what the cost of the dedication might be, and from where they would get the funds. Trustee De Martini moved that a letter be sent to the City Council requesting a sum of money not to exceed $400.00, to be allocated by the City Council for the purpose of defraying the costs of the dedication, a public and civic affair, so that the dedication could be carried out appropriately and successfully. Trustee Hechinger seconded the motion, and it was unanimously carried. Chairman Lynes appointed Trustee Cohendet as the liaison to work with Mrs. Bergsing and the Friends of the Library for planning the dedication. Trustee Hechinger moved that Mrs. Bergsing's stated plans for the dedication which show good judgment and obvious hard work should be accepted by the Board. The motion was seconded by Trustee Phelan and unanimously carried. Mrs. Bergsing was commended by the Board for the Enthusiastic and excellent job she was doing. ADJOURNMENT: On a motion by Trustee Cohendet, seconded by Trustee De Martini, and unanimously carried, the meeting was adjourned at 8:30 p.m. by Chairman Lynes. Respectfully ubmitted, i George/Paul Lechich ClerV of the Board LIBRARIAN' S REPORT February 15, 1971 BUILDING: The architect 's punch list is gradually diminishing toward zero. Remaining: 1 . Insulation on pipes from triangular stack to basement in furred out space. 2. The old heating unit in the entrance hall has not been hooked up. This is to heat air in the hall on cold days when the north wind blows. 3. Compressers on chiller are being changed. Building Consultants: 1 . Shelving has not arrived for the workroom, part of the children's room, and behind the reference desk. 2. Charge-out desks have not been modified to fit our requirements. Several minor items are still in process. Therefore, refinishing some furniture and shelving was left out of the original bids. The tapestries have to be hung and the disposition of excess used furniture be made as soon as possible. Finally, rearranging of our own materials is proceeding apace. The lack of shelving in the workroom is the main deterrent, but our own sorting problem both of books and furniture will be with us for some time to come. CIRCULATION: The circulation is 3.7% less than January, 1971, which was 5% more than January, 19709 the respective figures being 30, 123; 31,2713 29,681 . TRAFFIC COUNT: We shall start the traffic count in March, as we feel that more people are using the library since it is nearly finished as indicated by the circulation count. CHILDREN'S ROOM: January saw the Childrenb Room reach the end of what could be called its construction and interior decorating period. The furniture both refinished and new, which most certainly complements the new construction, has arrived. Story hours for both pre-school and school-age children are continuing, and on January 18th, a presentation about pre-school books was given to the Millbrae Co-operative Nursery School . REFERENCE DEPARTMENT: January has been one of the busier months of this school year for the Reference Department . A total of 1,511 requests for information were asked by patrons during the month of January. Of this total, 440 were phone requests, and 1, 111 were requests made by patrons in person. -2- The Reference Department, like the other areas of the library, has been engaged in extensive moving projects. All the reference books, including those from the California collection, are now shelved in the new reference room. We have new index tables which hold our various index services such as "Reader's Guide," "Business Periodicals Index," "Biography Index," etc. All those volumes that are referred to as "business services" are still shelved in the Reading Room. We have new metal cabinets to house the vertical file (pamphlets) and the 9" books, which are now part of the Reference workroom, which is to the rear of the Reference Room. Here, too, are desks for the librarians and also a work table. The reference work area is to be a locked area and a staff member will need to retrieve 9" books for patrons. The Reference Department also includes the record collection, microfilm reader, and will soon have listening players for records. The mezzanine above the Reference Room includes the art books and will also house the art prints. At present the latter, a very popular part of the library collection, are kept in the Reference Room. The library was very thrilled to receive 26 handsome canvas carrying bags in which to transport the prints, given to the library by the Friends of the Library. Mrs. Bernice Geralds, who works at the City Hall, writes a bi-weekly article entitled NEWS AND VIEWS FROM CITY HALL, and has agreed to put news of the library in this column from time to time. She recently included an .article written by Alfred Escoffier about the artist Don Buerkel and his glass sculptures, which are now on display in glass cases in the library. LIBRARY DEDICATION: Plans for the dedication are moving ahead on schedule. Approximate 160 invitations were addressed and mailed last week by the Friends of the Library. The elementary school poster contest has been concluded, and a committee of the Friends is now judging the results and will be distributing the posters throughout Burlingame in the next week. Dale Perkins, Art Consultant for the Burlingame Elementary Schools, has offered to have the school children make several wall plaques for the Children's Room. We are hoping they will be finished in time to be presented at the Dedication Ceremony. The planning for the formal part of the day's program is almost complete. There will be an opening musical number, probably a flute duet by two Burlingame High School Students. A Boy Scout troup will present a new flag to the library and give the Pledge of Allegiance. Rev. Fado of the United Methodist Church of Burlingame will give the invocation, and the Very Rev. Fergus Lawless, O.F.M., Cap. Asst. Pastor of Our Lady of Angels will deliver the Benediction. Mr. Lynes will be Master of Ceremonies and introduce the distinguished guests and Mayor Armstrup will be the principal speaker. We are hoping the entire program will not last longer than 20 minutes, more or less. The plans for the open house following the formal dedication are also almost complete. George Ward has returned from college and is attending the College of San Mateo this semester, so he will be in charge of the puppet shows in the Children 's Room. In addition, he has done all the art work on the program, the flyers, and the various signs in the library. Arrangements are almost final for the music, the tours, the slide presentation, and the refreshments. CITY OF BURLINGAME BUDGET EXPENDITURE MONTH OF FEBRUARY, 1972 THIS TO BUDGET MONTH DATE ALLOWANCE BALANCE S-1 Salaries 17,746.22 139,075. 14 207,953 68,877.86 M-11 Supplies 100.10 1,239.35 2,400 1, 160.65 M-12 Printing & Postage 259.69 2,586.25 3, 100 513.75 M-13 Light, Heat, Water, Power 2,760.89 4,468.11 8,400 3,931 .89 M-14 Telephone 54.80 1,035.10 1,331 295.90 M-16 Maintenance 274.37 1,083.05 21500 1,416.95 M-17 Books & Maps 2,935. 18 24,537.30 40,353 15,815.70 M-17A Periodicals 117. 11 3,776.69 3,903 126.31 M-17B Binding 283.17 1,092.26 3, 500 2,407.74 M-17C Cataloging 178.07 1,514. 14 2,000 485.86 M-19 Convention (Librarian) 21 .80 21 ,80 275 253.20 M-19A Auto Allowance 21 . 10 120.50 300 179.50 M-19P Convention (Personnel) --- 180.43 250 69.57 M-19T Convention (Trustees) 8.00 8.00 125 117.00 M-20 Dues to Library Assoc. 80.00 247.00 275 28.00 M-21 Miscellaneous 31 .00 31 .00 100 69.00 M-24 Typewriter Repairs --- 200.00 300 100.00 M-27 Comp. Insurance --- --- 2,000 2,000.00 M-28 Contracts 700.00 4,285.50 80400 41114.50 C-90 Capital Expenditures --- --- 400 400.00 TOTAL BEFORE SALARIES 7,825.28 _ 46,426.48 79,912 33,485.52 TOTAL AFTER SALARIES 25, 571 .50 185,501 .62 287,865 102 ,363.38 STATISTICS FOR JANUARY, 1972 CIRCULATION: MAIN BRANCH Books, Adult Non-Fiction 10,446 1,374 Child Non-Fiction 1,788 833 Adult Fiction 7,517 2,013 Child Fiction 2,293 1,218 22,044 5,438 Periodicals 1, 111 572 23, 155 6,010 Phonograph Records 816 --- Art Prints 30 --- Slides 112 --- Total Circulation 24, 113 T,01-0 BRANCH AND MAIN, GRAND TOTAL CIRCULATION! 30, 123 Daily Average, Main: 893 (1971 : 31,271) Daily Average, Branch: 240 (% of decrease 3,7%) TOTAL DAILY AVERAGE 1,, 133-- �GISTRATIONS : - ADULT CHILD TOTAL Memberhip - 12/31/71 13,727 3,1�_27 17, 154 Additions, January 364 42 406 Withdrawals, January 368 45 413 TOTAL REGISTRATIONS AS OF 1/31/72 : 13,723 3T+2 17,1T+7 PENINSULA LIBRARY SYSTEM PATRONS TO DATE: 587 ACCESSIONS AND WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND 12/31/72 ADDED CELLED TOTAL Adult Non-Fiction 109,047 7+1-9- 4o -- 109,7F25 Child Non-Fiction 17,651 37 92 17, 596 H.S. Non-Fiction 2,671 26 2 2,695 Adult Fiction 38,903 127 20 39,010 Child Fiction 13,495 70 33 13,532 H.S. Fiction 2,895 19 1 2,913 TOTAL BOOK STOCK AS OF 1/31/72 1�$4,66 7-9F 1$9- 5, 171 Net increase in book stock : 510 Included in above figures: 105 lifts and 397 new books. Pamphlets Added: 180 Maps Added : 0 Pamphlets Discarded: 289 Maps Discarded: 0 TOTAL PAMPHLETS : T7_977 TOTAL MAPS: 771 RECORDINGS: AS OF ACCES- DIS- GRAND 12/31/71 SI.ONED CARDED TOTAL 781s 1 ,076 0 0 1,Oj� 45's 228 0 0 228 33 's 2,642 38 64 22616 3,973 TF- _4- 3,920 DEPOSITED WITH CITY TREASURER: Main: $1,330.92 Branch: 2_04.79 Total : $1,535.71