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HomeMy WebLinkAboutAgenda Packet - LB - 1972.03.21 AGENDA BURLINGAME PUBLIC LIBRARY BOARD March 21, 1972 TRUSTEES PRESENT: TRUSTEES ABSENT: BILLS: Total : $7,298.87 MINUTES OF THE MEETING OF February 15, 1972 LIBRARIAN' S REPORT: CORRESPONDENCE: None. OLD BUSINESS: None. NEW BUSINESS : Budget 1972-730 ADJOURNMENT: i s MINUTES OF THE MEETING OF THE BURLINGAME PUBLIC LIBRARY BOARD February 15, 1972 CALL TO ORDER: A regular meeting of the Burlingame Public Library was held on the above given date. The meeting was called to order at 7:30 p.m. by Chairman Lloyd Lynes. ROLL CALL: Trustees Present: Trustee Cohendet, Trustee De Martini, Trustee Hechinger, Trustee Lynes, Trustee Phelan Trustees Absent: None Also Present: Patricia M. Bergsing, Assistant Librarian MINUTES: The minutes of the meeting of January 18, 1972, were approved and adopted. BILLS: Bills in the amount of $7,825.28 were ordered paid on a motion by Trustee De Martini, seconded by Trustee Phelan, and unanimously carried. LIBRARIAN'S REPORT: Chairman Lynes asked the Librarian if the Board's request to the City Council requesting the City to cover dedication costs up to $400.00 was accepted. The Librarian stated the request was approved. Chairman Lynes asked the Librarian what plans would be made for disposing the used furniture. The Librarian stated that after all the furniture was sorted, and some was sent to the Easton Drive Branch Library, the remainder would be sold at the best price with the final decisions resting with the City. Trustee Phelan asked the Librarian if he thought the library would be ready for the March 5th dedication. The Librarian stated that although not everything would be complete, the library in general would be finished. Trustee Hechinger asked if the shelves were all attached in a secure fashion. The Librarian stated that the shelves were earthquake proof. Trustee Phelan asked where Bernice Gerald's articles regarding the city appeared. The Librarian stated the articles appear in the Millbrae Leader. Chairman Lynes asked Mrs. Bergsing who was doing the lettering of the signs and other art work around the library. Mrs. Bergsing stated that all the signs had been lettered by a Children's Room page named Mary Wilson, while other posters and dedication publicity had been done by George Ward. Chairman Lynes stated that the art work was all very good, and that he was very pleased. OLD BUSINESS: Dedication: Mrs. Bergsing spoke to the Board members about plans and progress to date for the dedication. There was some discussion regarding the dedication, and the Trustees agreed that Mrs. Bergsing was doing an excellent job. -2- NEW BUSINESS: The janitorial services for the library were discussed. ADJOURNMENT: The meeting was adjourned at 8:30 p.m. by Chairman Lynes. Respectfully subm' ted, Ge or a Paul Lechich Cle k of the Board LIBRARIAN'S REPORT March` 21, 1972 CIRCULATION: The circulation was six percent (6%) higher for the month of February, 1972, than February, 1971 . However, it still has not reached that of February, 1969, which was 30,091, or February, 1958, which was 32, 129. The February, 1968, figure was eleven percent (11%) higher than 1959 (28,740) . MAIN BRANCH 1972 19MJ 1972 1970� Adult Non-Fiction 9,795 9, 152 1,393 1 +99 Child Non-Fiction 2,064 2,232 865 1,242 Adult Fiction 7, 130 7,560 2, 146 2,477 Child Fiction 2, 135 2,827 1,324 21274 TOTALS 21, 124 21,771 5,718 7,482 Periodicals 983 1, 197 584 869 Phongraph Records 821 810 --- --- Art Prints 30 --- --- --- GRAND TOTALS 22,958 778 ,�30z ,351 A comparison of these figures shows that the Branch has lost the major part of the figure, while the main has lost many in the children's circulation. Adult non-fiction figures for the main for the past several years show that this February is the highest : 1972--9,795; 1971--9,259; 1970--8,538; 1969--8,614; 1968--9, 152; 1967--8,274; 1966--8,871 ; 1965--9,044; 1964--8,931 ; 1963--9,389; 1962--8,228; 1961--8,479; 1960--7,908. This increase in non-fiction usage indicates that the Reference Department 's contention that they are answering more and more inquiries is correct . The traffic counter will be reinstalled and should show corresponding increases in foot traffic. CHILDREN'S ROOM: February was a month of beautification in the Children's Room. Works of stitchery and ceramics for permanent display were presented by some of our school children and hung in the room as part of the Dedication Ceremony. The works portrayed either characters from books or a particular scene from a book. Valentine programs were held both at the Main and Easton Drive Branch. Books about Washington, Lincoln, and Valentine were on special display. REFERENCE DEPARTMENT: The Peninsula Library System held their monthly meeting in February at the headquarters of the San Mateo Historical Association in San Mateo. Before the regular business meeting, the librarians were treated to a short talk and a tour of the museum by Mr. Leslie Merrill, the director of the association. The Bay Area Reference Center held one of their exciting workshops at the San Francisco Public Library on February 2nd and 3rd; the subject was Urban Development. The teletype has arrived at our Library and is located in the Reference Department. The teletype is part of the Peninsula Library System service which allows us to have immediate communication with San Mateo County Headquarters and the San Mateo Public Library. ° CITY OF BURLINGAME BUDGET EXPENDITURE MOUTH OF MARCH, 1972 THIS TO BUDGET MONTH DATE ALLOWANCE BALANCE S-1 Salaries 18,341 .73 157,416.87 207,953 50,536. 13 M-11 Supplies 64.66 11304.01 2,400 11095.99 M-12 Printing and Postage 184.25 2,770.50 3, 100 329.50 M-13 Light, Heat, Water,Power 950.98 5,419.09 8,400 2,980.91 M-14 Telephone 172.19 1,207.29 1,331 123.71 M-16 Maintenance 93.15 1, 176.20 2,500 1023.80 M-17 Books & Maps 4,365.93 28,903.23 40,353 11,4+9.77 M-17A Periodicals 8.89 3,785.58 3,903 117.42 M-17B Binding 275.80 1,368.06 3,500 2, 131 .94 M-17C Cataloging 175.39 1,689.53 2,000 310.47 M-19 Convention (Librarian) --- 21.80 275 253.20 M-19A Auto Allowance 11070 132.20 300 167.80 L M-19P Convention (Personnel) 32.00 212.43 250 37.57 M-19T Convention (Trustees) -- 8.00 125 117.00 M-20 Dues to Library Associations 12.00 259.00 275 16.00 M-21 Miscellaneous --- 31 .00 100 69.00 M-24 Typewriter Repairs --- 200.00 300 100.00 M-27 Comp. Insurance - ---- 2,000 21000.00 M-28 Contracts 675.00 4,960.50 80400 3,439.50 C-90 Capital Expenditures 259.08 259.08 400 140.92 .TOTAL BEFORE SALARIES 7,281 .02 53,707.50 79,912 26,204.50 TOTAL AFTER SALARIES 25,622.75 211, 124.37. 287,865 76,740.63 STATISTICS FOR FEBRUARY, 1972 CIRCULATION: MAIN BRANCH Books, Adult Non-Fiction 9,795 1,383 Child Non-Fiction 2,064 865 Adult Fiction 7,130 2, 146 Child Fiction 2, 135 1,324 21, 124 5,718 Periodicals 983 584 22, 107 ,302 Phonograph Records 821 -- Art Prints 30 -- Slides- 0 -- Circulation Totals 22,95$ 6,302 BRANCH & MAIN, GRAND TOTAL CIRCULATION 29,260 Daily Average Main: 883 (1971 : 27, 585) Daily Average Branch: 263 U of increase 6%) TOTAL DAILY AVERAGE. . .. 11� REGISTRATIONS: ADULT CHILD TOTAL Membership - 1/31/72 13,723 3,424 17, 147 Additions, February 336 51 387 Withdrawals, February 30_5 58 363 TOTAL REGISTRATIONS AS OF 2/29/72 13,75 + 33,417 17, 171 PENINSULA LIBRARY SYSTEM PATRONS TO DATE: 660 (Increase of 73 Patrons.) ACCESSIONS AND WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND 1/31/72 ADDED CELLED TOTAL Adult Non-Fiction 109, 25 501 58 109 $ Child Non-Fiction 17,596 46 141 17,501 Y.A. Non-Fiction 2,695 33 0 2,728 Adult Fiction 39,010 151 25 39, 136 Child Fiction 13,532 67 21 13,578 Y.A. Fiction 2,913 10 1 2 922 TOTAL BOOK STOCK AS OF 2/29/72 185, 171 _$0r 246, 1$5;733 Net increasein book stock: 562 Included in above figures: 77 gifts and 531 new books Pamphlets Added: 41 - Maps Added: 8 Pamphlets Discarded: 11 Maps Discarded: 0 TOTAL PAMPHLETS: ,7727 TOTAL MAPS: 779 RECORDINGS: AS OF ACCES- DIS- GRAND 1/31/72 SIONED CARDED TOTAL 78's 1,076- 0 0 1,071 45's 228 0 0 228 33 's 2,616 12 34 2,594 3,920 12 34 3,898 DEPOSITED WITH CITY TREASURER: Main: 1,411.0 Branch: 163.49 TOTAL: $1,577.59 CITY OF BURLING.AME BUDGET 1972 - 1973 D-80 LIBRARY S-1 Salaries 1971-72 1972-73 Librarian (1 ) $17,232 (1) $17,232.00 Assistant Librarian (1) 13,512Al) 13,512.00 Librarian II ( 4.75) 55,893 (4075) 55,797.00 Librarian II Part Time (.5) 5,877 ( .5) 6, 136.00 Librarian I (1 ) 8,724 (1 ) 9,004.00 Librarian I Part Time (.5) 5,054 (•5) 5,054.40 Secretary to City Librarian ---- (1 ) 8,724.00 Library Assistants (6) 45,500 (5) 38,826.00 Library Assistants Part Time (3) 28,367 (3) 32,347.12 Library Aides Part Time (.5) 3, 184 (1) 5,720.00 Pages (5) 242610 (4.5,)` 21 ,500.00 $207,953 $213,852.52 Operations M-11 Supplies-Materials $ 2,400 $ 2,520.00 M-12 Printing-Stationery-Postage 3,100 3,320.00 M-13 Light-Heat-W3ter-Power 8,400 9,240.00 . M-14 Telephone 1,331 2, 100.00 M-16 Building Maintenance 2,500 2,500.00 M-17 Books and Maps 40,353 42,500.00 M-17A Periodicals 3,903 4,200.00 M-17B Binding 3,500 3,000.00 M-17C Cataloging 2,000 2,000.00 M-19 Convention (Librarian) 275 275.00 M-19A Auto Allowance 300 300.00 M-19P Convention (Personnel ) 250 250.00 M-19T Convention (Trustees) 125 125.00 M-20 Dues to Library Associations 275 275.00 M-21 Miscellaneous 100 100.00 M-24 Typewriter Repair 300 350.00 M-27 Insurance (Comp.) 2,000 2,000.00 M-28 Contracts (Janitors, etc. ) 8,400 8,400.00 $ 79,512 $ 83,455.00 C-90 Capital Expenditures Vacuum & Cleaning Tools $ 400 (E1 .Type. . .450.00) $ 400 $ 450,00 $287,865 297,757.52 Less : Fines and Fees $16,800 $16,800.00 Unexpended Balance 5,000 - 21,800 7,000.00 -23,800.00 $266,065 $273,957°52 S-1 Salaries_ Library Assistant (E.E.A.) --- ----- $5, 103.00 5, 103.00 _�279� 060.52 Page N' CITY OF BURL. '.AME DETAILED BUDGET REQUEST For the Fiscal Year 1972-1973 DEPARTMENT LIBRARY Account Account Actual 1971-72 Current Year Expendituies Number Name 1970-71 Current Actual Estimate Estimated Budget Mgr. Prior Year Budget 9 Mos. 3 Mos. Total Request Rem. Expenditures S-1 Salaries $183,414.52 $207,953.00 $139,075.14 (8 $72,000.00 (4 $211,075 .14 $213,852.52 mon mon.) M-11 Supplies $2, 179.26 $2,400.00 $1,304.01 $1,095.59 $2,400.00 $2,520.00 1 M-12 Printing & $21419.72 $3, 100.00 $2,770.50 $550.00 $3,320.00 $3,320.00 Postage M-13 Light, power, $4,281 .43 $8,400.00 $5,419.09 $2, 100.00 $8,519.00 $9,240.00 heat, & water M-14 Telephone $1,024.68 $1,331 .00 $1,207.29 $510.00 $1,717.29 $2, 100.00 M-16 , ;Building & $1, 119.42 $2, 500.00 $1, 176.20 $1,300.00 $1,476.20 $2, 500.00 Grounds Maint. M-17 Books & Maps $38,827.71 $40,353.00 $28,903.23 $12,000.00 $40,903.23, 42,500.00 M-17A Periodicals $3,489.45 $3,903.00 $3,785.58 $120.00 $3,905.58 $4,200.00 M-17B Binding $3,012.34 $3,500.00 $1,368.06 $1,000.00 $2,368.06 $3,000.00 M-17C Cataloging $2,453.21 $2,000.00 $1,689.53 $360.00 $2,049.53 $2,000.00 Page N CITY OF BURJ 'GAME DETAILED BUDGET REQUEST For the Fiscal Year 1972-1973 DEPARTMENT LIBRARY Account Account Actual 1971-72 Current Year enditu es Number Name 1970-71 Current Actual Estimate Estimated Budget Mgr. Prior Year Budget 9 Mos. 3 Mos. Total Request Rem. Expenditures M-19 Convention $255.93 $275.00 $21 .80 $25.00 $56.80 $275.00 (Librarian) M-19A Auto Allowance $219.95 $300.00 $132.20 $100.00 $232.00 $300.00 M-19P Convention $236.07 $250.00 $212.43 $30.00 $242.43 $250,00 (Personnel ) M-19T Convention $134. 19 $125.00 $8.00 0.00 $8.00 $125.00 (Trustees) M-20 Dues to $224.75 $275.00 $259.00 .$12.00 $271 .00 $275.00 Library Assoc. M-21 Miscellaneous $33.00 $100.00 $31 .00 $25.00 $56.00 $100000 M-24 Typewriter $248.93 $300.00 $200.00 $100.00 $300.00 $350.00 M-27 Comp. Insur. $2,000.00 $2,000.00 0.00 0.00 $2,000.00 $2,000.00 M-28 Contracts $4,776.00 $8,400.00 $4,960.50 $2,015.00 $6,975.50 $8,400.00 Page Nr CITY OF BURL -.AME- DETAILED AMEDETAILED BUDGET REQUEST For the Fiscal Year 1972-1973 DEPARTMENT LIBRARY Account Account Actual 1971-72 Current 'Year enditu es Number Name 1970-71 Current Actual Estimate Estimated Budget Mgr. Prior Year Budget 9 Mos. 3 Mos. Total Request Rem. Expenditures C-90 Capital $1,486.55, $400.00 $259.08 $200.00 $459.08 $450.00 Expenditures S-1 Salaries 0.00 0.00 $2,976.75 $1,701 .00 $4,677.75 $5, 103000 (Fed.Emer. Employ.Act.) A , Page Nod CITY OF BUp'.INGAME OPERATING EXPENSE JUSTIFICATION For the Fiscal Year 1972-1973 Department LIBRARY ACCOUNT ACCOUNT BUDGET EXPLANATION OF NUMBER AME REQUEST BUDGET REQUEST S-1 Salaries $213,852.52 Step Raises as explained on attached personnel schedule. S-1 Salaries $5, 103.00 Needed to employ Federal Emergency Employment Act empl.oyee for nine months. M-11 Supplies $2,520.00 5% inflation allowance M-12 Printing & Postage $3,320.00 7% increase; anticipation of postage increase M-13 Light, power, heat $9,240.00 10% increase; hopefully will cover increase in and water usage of water, electricity, and gas, made necessary by the new addition. M-14 Telephone $2, 100.00 Part of the increase in expendituresthis year were for changes and additions in the remodeling costs However, with the new unit charge for calls over 80, we are experiencing a drastic increase in costs. M-16 Building & Grounds $2,500.00 No change Maintenance M-17 Books and Maps $42,500.00 5% increase in costs M-17A - Periodicals $4,200.00 5% increase in costs and small addition for new periodicals. M-17B Binding $3,000.00 17% decrease; we have caught up in most of our backlog in binding. Page N9 CITY OF Btu '-INGAMI Z OPERATING EXPENSE .JUSTIFICATION For the Fiscal Year 1972-1973 Department LIBRARY ACCOUNT ACCOUNT BUDGET EXPLANATION OF NUEBaR AME REQUEST BUDGET REQUEST M-17C Cataloging $2,000.00 No change. M-19 Convention (Librarian) $275.00 No change. M-19A Auto Allowance $300.00 No change. M-19P Convention $250.00 No change. (Personnel ) M-1.9T Convention $125.00 No change. (Trustees) M-20 Due to Library $275.00 No change. Associations M-21 Miscellaneous $100000 No change. M-24 Typewriter $350.00 Increase contract costs Maintenance M-27 Comp. Insurance $2,000.00 No change. M-28 Contract $8,400.00 No change. Page No( CITY OF BUF" INGAME OPERATING EXPENSE JUSTIFICATION For the Fiscal Year 1972-1973 Department LIBRARY ACCOUNT ACCOUNT BUDGET EXPLANATION OF AME REQUEST BUDGET REQUEST C-90 Capital $450.00 Typewriter--our first electric typewriter which is Expenditures about 15 years old has reached the point of no return. It needs replacement. Page No. CITY OF Bq- TNGAME PERSONNEL SCHEDULE DEPARTMENT LIBRARY _ For the Fiscal Year 1972-1973 Current Budget Budget Request Position Title Salary No. of Budget ( No. of Budget City Mgr. Positions Amount Positions Amount Recommds. Librarian $1,436.00 1 .0 $17,232.00 1 .0 $17,232.00 Same. Assistant Librarian $1, 126.00 1 .0 13,512.00 1 .0 13, 512.00 Same. Librarian II $841 - 1021 4.75 55,893.00 4.75 55,797.00 Includes step raises, but lower due to change in personnel 'at lower pay rates. Librarian II Part Time $841 - 1021 0.5 5,877.30 0.5 6, 136.00 Step raises (4.86 - 5.90) M Librarian I $727 - 881 1 .0 8,724.00 1 .0 9,004.00 Step raises Librarian I Part Time $727 - 881 0.5 5,054.40 0.5 5,054.40 Saw- (4.20-5-09) Secretary to Librarian $627 - 762 --- ---- 1 .0 8,724.00 Change of ` position clas. sification from Lib.Asst of last step of scale. Page No. CITY OF BUy -NGAME PERSONNEL SCHEDULE DEPARTMENT LIBRARY For the Fiscal Year 1972-1973 Current Budget Budget Request Position Title Salary No. of Budget No. of Budget City Mgr. Positions Amount Positions Amount Recommds. Library Assistant $567 - 691 6.0 45,500.00 5.0 38,826,00 Moved one Lib. Assistant to Sec.to Libra. Library Assistant Employed one (Federal Emergency $567 - 691 --- ---- 1 .0 5, 103.00 Lib.Asst.under Employment Act) the E,E.A. Library Asst. Part Time $567 - 691 3.0 28,367.16 3.0 32,347. 12 ¢ Step raises. ($3.27-4.00) Library Aide $2.55 - 2.75 0.5 3, 184.32 1 .0 5,720.00 Promoted -one 2-time page to Lib.Aide. Pages $1 .50-2.25 5.0 $24,610.00 4.5 21,500.00 Promoted one 12-time page to Library Aide.