HomeMy WebLinkAboutAgenda Packet - LB - 1972.05.16 AGENDA
BURLINGAME PUBLIC LIBRARY BOARD
May 16, 1972
TRUSTEES PRESENT:
TRUSTEES ABSENT:
BILLS:
Warrants: $5, 167.11
Special fund: $1,375.37
MINUTES OF THE MEETING OF APRIL 18, 1972 :
LIBRARIAN 'S REPORT:
CORRESPONDENCE:
Letter from Mrs. Reginald Hamlin
OLD BUSINESS:
None.
NEW BUSINESS:
Review of possible new rules governing City Commissions.
ADJOURNMENT:
MINUTES OF THE MEETING
OF THE
BURLINGAME PUBLIC LIBRARY BOARD
April 18, 1972
CALL TO ORDER:
A regular meeting of the Burlingame Library Board was held on the above
given date. The meeting was called to order at 7:30 p.m. by Chairman Lynes.
ROLL CALL:
Trustees Present: Trustee Cohendet, Trustee Hechinger, Trustee DeMartini, Trustee Lynes
Trustees Absent: Trustee Phelan, excused due to illness.
BILLS:
Bills in the amount of $5,682.28 were ordered paid on a motion by Trustee DeMartini,
seconded by Trustee Hechinger, and unanimously carried.
MINUTES:
The minutes of the meeting of March 21, 1972, were approved and adopted.
LIBRARIAN'S REPORT:
Trustee DeMartini asked how nearly complete the building was at this time.
The Librarian replied that the chiller had been approved and accepted by
the Engineer and the Architect, but otherwise tittle change had occurred
since the last Board meeting. He also stated that more items should be
completed or arrive by the next Board meeting.
OLD BUSINESS:
Trustee DeMartini mentioned briefly the janitor situation. The Librarian
stated he was working with Mr. Schwalm in regard to coordinating City Janitors
if we presently employed one on Civil Service.
NEW BUSINESS: None.
ADJOURNMENT:
On a motion by Trustee Hechinger, the meeting was adjourned at 7:50 p.m.
to attend the City Countil Meeting at City Hall, where the counting of
ballots and the final meeting of the Council with Charlotte Johnson as a
member was to take place.
Respectfully submitted,
George;Paul Lechich
Clerk of the Board
LIBRARIAN' S REPORT
May 16, 1972
BUILDING:
There have not been any changes in the finishing of the minor items left in the
building construction. However, they should be cleaned up soon.
INTERIOR:
The refinished catalogs have been received, and the shelving for the workroom
has been installed. However, the work benches have not yet been adjusted for
proper desk height. We are still waiting for some of the refinished furniture
to replace the book mender 's work table in the workroom.
The Audio Visual area in the back of the Reference Room has not as yet been
organized. The office in this section will change as the refinished furniture
either arrives or is made secure by tamper-proof locks and added screens.
The consultant has not proposed any firm suggestions for the shelf in front of
the card catalog on the main floor, so we may do it ourselves.
FRIENDS' BOOK SALE:
The two and one-half (22) day book sale netted $1,300.00. We would not have been
able to carry out the profitable disposal of the thousands of gift books and
discarded library materials without the active help of the Burlingame Library Friends.
TRAFFIC AND CIRCULATION:
The traffic counter has been installed again. It has been running about
20 percent (20%) higher than the previous year. Since the circulation is only
up four percent (4%), the difference is due in part to the relocation of the
counters from inside the front doors to outside the front doors in the vestibule.
As the count has only been taken for eight (8) days, it may not be representative
and may balance out within the thirty (30) day period.
REFERENCE DEPARTMENT:
The following equipment is now located in the Reference and Audio-visual rooms :
teletype, four cabinets holding record players and cassette players, and one
stereo cassette copier. Copies of our twenty-five (25) master cassettes are now
being loaned to patrons; it seems quite popular. The cabinets with the listening
equipment will be kept locked. Reference personnel will open and supervise the
listening equipment.
CHILDREN 'S DEPARTMENT:
This is the time of year plans for the Summer Reading Club are uppermost in our
minds. The printed materials have arrived, and arrangements to visit schools
have been scheduled. Entertainment for the party is being sought. On May 12th,
a program concerning pre-school materials was presented to the United Methodist
Pre-School Nursery. A number of Library Tours, including a children 's book club
of Washington School, have been given. The children interviewed the Children 's
_ Librarian for a newspaper which they publish.
CITY OF BURLINGAME
BUDGET EXPENDITURE
MONTH OF MAY, 1972
THIS TO BUDGET
MONTH DATE ALLOWANCE BALANCE
S-1 Salaries 18,399.45 193,417.56 207,953 14, 535.44
M-11 Supplies 444014 1,862.54 2,400 537.46
M-12 Printing & Postage 46.25 3, 112.11 3, 100 -12. 11
M,13 Light, Heat, Water, Power 416.25 6,527.92 8,400 1,872.08
M-14 Telephone 98.58 1,385.80 1,331 -54.80
M-16 Maintenance 129.81 1,420035 2, 500 1,079.65
M-17 Books and Maps 2,940.56 35, 184.70 40,353 5, 168.30
M-17A Periodicals 88.19 3,905.69 3,903 -2.69
M-17B Binding 75.27 1,443.33 3, 500 2,056.67
M-17C Cataloging 118.96 2, 105.04 2,000 -105.04
M-19 Convention (Librarian) --- 21.80 275 253.20
M-19A Auto Allowance 13.10 152.60 300 147.40
M-19P Convention (Personnel ) 6.00 218.43 250 31 .57
M-19T Convention (Trustees) --- 8000 125 117.00
M-20 Dues to Library Assoc. --- 269.00 275 6.00
M-21 Miscellaneous --- 31 .00 100 69.00
M-24 Typewriter Repairs --- 224.00 300 76.00
M-27 Comp. Insurance --- --- 2,000 2,000000
M-28 Contracts 675.00 6,310.50 8,400 2,089.50
C-90 Capital Expenditures --- 259.08 400 140.92
TOTAL BEFORE SALARIES 5,052.11 64,441 .89 79,912 15,470. 11
TOTAL AFTER SALARIES 23,451 .56 257,859.45 287,865 30,005.55
STATISTICS FOR APRIL, 1972
CIRCULATION: MAIN BRANCH
Books, Adult Non-Fiction 10,200 1,319
Child Non-Fiction 1,922 760
Adult Fiction 7,862 2,006
Child Fiction 2,371 1 ,282
22,355 5,367
Periodicals 1, 137 515
92
233, + 5,$ 32
Phonograph Records 969 ---
Art Prints 28 ---
Cassettes 27 ---
Slides 0 ---
Circulation Totals
BRANCH & MAIN TOTAL. CIRCULATION 30,398
Daily Average Main: 908 (1971 : 29,248)
Daily Average Branch : 235 (/ of increase 4/)
TOTAL DAILY AVERAGE: 1, 113
REGISTRATIONS: ADULT CHILD TOTAL
MEMBERSHIP - 3/31/72 13,810 3,383 17, 193
Additions, April 284 46 330
Withdrawals, April 299 66 365
TOTAL REGISTRATIONS AS OF 4/30/72 13,795 3�3 17, 158
PENINSULA LIBRARY SYSTEM PATRONS TO DATE: 869 (increase of 88 patrons from last month)
�. ACCESSIONS AND WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND
3/31/72 ADDED CELLED TOTAL
Adult Non-Fiction 110,378 385 85 110,679-
Child Non-Fiction 17, 514 95 172 17,437
Y.A. Non-Fiction 2,747 21 0 2,768
Adult Fiction 39,268 129 522 38,875
Child Fiction 13, 585 45 183 13,447
Y.Ao Fiction 2,938 11 45 2,904
TOTAL BOOK STOCK AS OF 4/30/72 186,430 1007 1-$x, 109
Net decrease in book stock: 321
Included in above figures : 91 gifts and 402 new books.
Pamphlets Added: 113 Maps Added: 9
Pamphlets Discarded: 18 Maps Discarded: .4
TOTAL..00*00006,697 TOTAL.00... ..784
RECORDINGS: AS OF? ACCES DIS- GRAND
3/31/72 SIONED CARDED TOTAL
78's 1,076 0 0 1,076
45's 228 0 0 228
33 's 2,443 6 0 2,449
TOTALS 33,747 �- 0 3,753
DEPOSITED WITH CITY TREASURER: Main: $1,220.37
Branch : 205.12
TOTAL: $1,1+25.49
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CITY HALL— 501 PRIMROSE ROAD
CHARLES F. SCHWALM BURLINGAME,CALIFORNIA 94010 TEL:(415) 342-8931
A
CITY MANAGER
March 10, 1972
Dear Commissioner:
Attached hereto is a letter which contains new
possible rules governing City Commissions.
It would be helpful if you would review the items
in said letter and let us have your opinions and comments
on these proposed new provisions. This can be done at
your next Commission meeting and there will be opportunity
for some discussion at the Commissioners' Dinner.
Very truly yours,
Charles F. Schwalm
City Manager
CFS:rd
Att.
scar Commissioner:
Replies to the Council's request for suggestions for "attendance rules" for
Commissioners are hereby acknowledged Trrith appreciation.
Generally speaking, the replies from our various Commission members indicate
a desire for active , well attended Commission meetings . Using these suSSesLio
as a basis , the Council has determined that four absences per year is the maxi,
mum absence allowed and resi&nation of a Commissioner becomes automatic when
his "absence record' reaches the fourth meeting mark during one year. A year
as referred to in this communication, starts with the meeting folloi-.,in, notifi.
cation of the Commissioner's appointment .
There is no exception made for "excused" meetings . In brief, it is felt that
If a Commissioner must be absent because of numerous healt'l problems , business
or other reasons , he is worcing under a handicap by accepting appointment to
a Commission. The only exception to the "automatic resisria.tion" will be in
case of an emergency, such as sudden illness of self or family. Council and
Commission to Judge validity of reason for absence .
We than'r you for your interest in expressing such constructive opinions .
In addition to absence , the Council directs that inability of a Commissioner
to attend a C6mmission meeting must be reported to/ the Chairman of the Com-
mission or to the City Manager prior to the meeting.
'*—Commissions are not permitted to "skip" meetings . The lata has specific dates
for meetings , . and the only legitimate reasons for changing a meeting date af�e
lack of a quorum or conflict due to meeting falling on a legal holiday.
Commissioners are reminded that it is their duty and responsibility to 1Lnow
the dates and times of their Commission meetings . No notification of meeting
is needed. It is the obligation of the Commission member to know when his
Commission meets .
A _.new Commissioner receives a badge , designating his Commission, which he. is
entitled to wear or carry on a temporary basis . After serving on the Com"
mission for one year, the badge will be his to keep'.
If a Commission has questions regarding these rules and would like a meriber
of the City Council 'to attend a Commission meeting to discuss same , please
make request knot-M to the City Mlana.ge r.