HomeMy WebLinkAboutAgenda Packet - LB - 1972.06.20 AGENDA
BURLINGAME PUBLIC LIBRARY BOARD
June 20, 1972
TRUSTEES PRESENT:
TRUSTEES ABSENT:
BILLS :
Warrants: $141,036. 11
Special fund : $373.80
MINUTES OF THE MEETING OF May 16, 1972 :
LIBRARIAN 'S REPORT:
CORRESPONDENCE : None
OLD BUSINESS: None
NEW BUSINESS : Remove material in notebook through May, 1971 .
ADJOURNMENT:
MINUTES OF THE MEETING
OF THE
BURLINGAME PUBLIC LIBRARY BOARD
May 16, 1972
CALL TO ORDER:
A regular meeting of the Burlingame Library Board was held on the above given date.
The meeting was called to order at 7:30 p.m. by Chairman Lynes.
ROLL CALL:
Trustees Present: Trustee Cohendet, Trustee De Martini, Trustee Hechinger, Trustee Lynes,
Trustee Phelan
Trustees Absent: None
BILLS:
Warrants in the amount of $5,167.11 and checks from the Special Fund totaling $1,375.37
were ordered paid on a motion by Trustee Hechinger, seconded by Trustee Phelan and
unanimously carried.
MINUTES:
The minutes of the meeting of April 18, 1972, were approved and adopted.
LIBRARIAN'S REPORT:
Chairman Lynes stated he felt a letter of thanks should be sent to the Friends of the
Library thanking them for their help with the book sale. Trustee Hechinger moved that
a letter be sent to the Friends thanking them for their fine work; the motion was
seconded by Trustee De Martini and unanimously carried. It was unanimously agreed that
Trustee Phelan would write the Friends the letter.
Chairman Lynes stated that the children from his school were anxiously awaiting the
visits from the Library's Children's Room staff regarding the Summer Reading Club. He
stated the staff presents their program in an enjoyable way, which makes the children
really look forward to the staff's visits.
CORRESPONDENCE:
A letter was read from Mrs. Reginald Hamlin, which stated that the shut-in service
managed by Mary Lang was a wonderful, helpful program. The Librarian explained to the
Trustees that Mrs. Lang picks out books for the shut-ins, and delivers them personally
or via a few volunteers to the different shut-in patrons.
Trustee Phelan stated that since she was still unable to write, she wanted to personally
thank the Board for the beautiful flowers they sent her while she was ill.
Chairman Lynes stated he had received a lovely letter from Charlotte Johnson thanking
the Board for their gift and cards. He stated he would bring the letter to the next
Board meeting.
NEW BUSINESS:
The Trustees discussed the proposed rules governing City Commissions which they had
received from Mr. Charles Schwalm, City Manager. After a short discussion the Board
agreed the proposed rules were satisfactory. Chairman Lynes asked the Librarian to
notify Mr. Schwalm of their feelings.
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Trustee DeMartini stated that he had in his possession 13th century Korean pottery
which he wanted to either loan for library"display or donate to the library, for
either permanent display or to sell for the library's benefit. He asked the Librarian
which idea was best for the Library. The Librarian stated he would like it, and
thanked Trustee De Martini for his generous donation.
ADJOURNMENT:
Chairman Lynes adjourned the meeting at 8:10 p.m.
Respectfully Submitte
George Paul Lechich
Clerk of the Board
LIBRARIAN'S REPORT
June 20, 1972
BUILDING MAINTENANCE:
The roofing repairs were finally made in the older parts of the main building.
These were minor leaks caused by someone walking on the tiles and debris from
deodar and sequoia gigantea.
The Branch's outside windows on the south and west sides were painted, as was
the workroom and both rest rooms; the floor was repaired and new floor covering
was installed.
The main building continues its slow process to completion. There still are
several items listed in the last report which remain to be completed. Part of
the problem is the illness of Da.ley's employee who was familiar with the
necessary work.
The metal housing for the waste cans has been painted, and serves a much safer
(from fire) and esthetically pleasing sconce for the cans.
CIRCULATION AND TRAFFIC :
The circulation increased one percent 0%) over that of May, 1971 . The traffic
counter apparently will not function on the outside of the inner door. There is
just too much tramping around; when they were on the inside of the door they
seemed to be quite accurate. It may be necessary to move them back in if we
wish to retain this figure which is possibly significant since more and more
j people are using the library as an information source.
CHILDREN'S DEPARTMENT:
In preparation for the Summer Reading Club, all classes from first through
sixth were visited. In addition, a number of first grades were brought to the
library to show the children where it was located, to receive applications
for library cards, and to emphasize the importance of reading during the summer.
The Members of the Board are invited to see the room displays which center on
the theme SMALL SMALL WORLD. The displays were done by Toni Fricke.
REFERENCE:
Joy Molder, a Librarian I, began working in the Reference Department this May.
She will be in charge of the Vertical File, which includes the California section,
and also maps, librettos, and career pamphlets.
Warren Wickliffe is planning a trip to Chicago where the American Library
Association Convention meeting is beginning on June 25th.
There was a total of 1, 535 reference questions in May, of which 414 were by
phone and the 939 remaining were made in person.
CITY 0; BU:L.t�GR;IE
BUDGET EXPENDITURE
PEN LIBRARY SYSTEM - FEDERAL FUilDS - M-30
MOi.lTN TO —
• FtORTN TOTAL DATE
July 1131 .22 1131 .22
August 115.03
September 7118.59 1,993.62 - . : • ,
' -October 312.116 . 2,306.08
> November .52.55 205$.63
December . 28..68 ' . 2,387.31
January- & February None ;Same
March - 17.85 2,405.16
.APRIL None- Same ,
{ •.. .May .(M-30-B 115.00 _ -2,520. 16
June M-30: A - 494.00
M-30 B 887.18
t M-31_ 86.49 - 3,987.83 -
CITY OF BURLINGAt,E
BUDGET EXPENDITURE
MONTH OF JUNE, 1972
THIS TO BUDGET
MONTH DATE ALLOWANCE BALANCE
S-1 Salaries 18,855.04 212,302.60 207,953 4,349.60
M-11 Supplies 528.89 2, 391-.43 2,400 8.57
M-12 Printing & Postage 72.61 3, 184.72 3, 100 - 84.72
M-13 Light, Heat, Water, Power 1,759.38 8,287.30 8,400 112.70
M-14 Telephone 84.69 1,470.49 1,331 - 139.49
M-16 Maintenance 1,291 .82 2,712.17 2, 500 - 212.17
M-17 Books and Maps 4,610.08 39,794.78 40,353 558.22
M-17A Periodi,-als 545.16 4,450.85 3,903 - 547.85
M-17B Binding 535.26 1,978.59 3, 500 1,521 .41
M-17C Cataloging 166.53 2,271 .57 2,000 - 271 . 57
M-19 Convention (Librarian) --- 21 .80 275 253.20
M-19A Auto Allowance 94.30 246.90 300 53. 10
M-19P Convention (Personnel ) 20.00 238.43 250 11 . 57
M-19T Convention (Trustees) --- 8.00 125 117.00
M-20 Dues to Library Assoc. --- 269.00 275 6.00
M-21 Miscellaneous --- 31 .00 100 69.00
M-24 Typewriter Repairs 75.99 299.99 300 .01
M-27 Comp. Insur. 2,000.00 2,000.00 2,000 0.00
M-28 Contracts 675.00 6,985.50 8,400 1,414.50
C-90 Capital Expenditures 108.73 367.81 400 32. 19
TOTAL BEFORE SALARIES 12, 568.44 77,010.33 79,912 2,901 .67
TOTAL AFTER SALARIES 31,423.48 289,312.93 287,865 - 1,447.93
STATISTICS FOR MAY, 1972
CIRCULATION: MAIN BRANCH
Books, Adult Non-Fiction 10, 589 1, 393
Child Non-Fiction 1,483 911
Adult Fiction 7,832 2,288
Child Fiction 2,092 1, 177
21,996 5,769
Periodicals 1, 133 496
23, 129 6,265
Phonograph Records 744 ---
Slides 0 ---
Art Prints 26 ---
Cassettes 27 ---
Circulation Totals 23,92� �2 5__
GRAND TOTAL, BRANCH & MAIN 30, 191
Daily Average, Main 855 (1971 : 29,880)
Daily Average, Branch 241 (/ of increase 1%)
TOTAL DAILY AVERAGE: 1109
REGISTRATIONS :
ADULT CHILD TOTAL
MEMBERSHIP - 4/30/72 13,795 3,33 17, 15
Additions, May 294 40 334
Withdrawals, May254 44 298
TOTAL REGISTRATIONS AS OF 5/31/72. . . .1335 3,359 17, 194
PENINSULA LIBRARY SYSTEM PATRONS TO DATE: 933 (Increase of 64 patrons)
ACCESSIONS AND WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND
4/30/72 ADDED CELLED TOTAL
Adult Non-Fiction 110,678 7 5455 -- 110, 56-6-
Child
10Child Non-Fiction 17,437 108 11 17, 534
Y.A. Non-Fiction 2,768 21 33 2,756
Adult Fiction 38,875 133 114 38,894
Child Fiction 13,447 121 125 13,443
Y.A. Fiction 2,904 10 14 2,900
TOTAL BOOK STOCK AS OF 5/31/72 1186,109 20 -842 186,087
Net decrease in book stock: 22
Included in above figures: 59 gifts and 445 new books.
Pamphlets Added: 60 Maps Added: 12
Pamphlets Discarded : 61 Maps Discarded : 0
TOTAL. . . . . . .6,696 TOTAL. . . . . .796
RECORDINGS : As Of ACCES- DIS- GRAND
4/30/72 SIONED CARDED TOTAL
78's 1,076 0 0 1
45 's 228 0 0 228
33' s 2,449 2 0 2,451
3,753 2 0 3,755
DEPOSITED WITH CITY TREASURER : Main : $1 ,632.31
Branch : _266.34
`" TOTAL: $1,898.b5
REPORT ON EFFECTS OF Il01BERSHIP IN PENINSULA LIBRARY SYSTEM
TO: LIBRARY BOARD OF TRUSTEES
DATE: MAY 4, 1972
During the past two years most of the original objectives of the Peninsula
Library System ha-s -been achieved with little or no increase in either direct or
indirect costs to the residents of San 'Mateo. These include the following:
1. Increased coordination in the selection and purchase of materials reducing
duplication of exs pensive titlewhile insuring that at least one library in the
area acquires a copy of the most significant new materials.
2. System-wide borrowing privileges allow any cardholder to borrow materials
from, and return materials to, any outlet. In our case, this means direct
access to over 1,100,000 volumes instead of our holdings of only about 220,000
volumes.
3. Improved reference and research service through a system of referrals from
the first contact �Tf fibrary user at ti�eir branch or community library to the
Area Library. If we are unable to answer the question completely, the request
is then referred to the Bay Area Reference Center, and beyond this if it
becomes necessary. Under this procedure we are now often able to obtain
information that we would probably not have even considered trying to locate
from our own resources.
4. Inter-availability of materials has been vastly improved through more
complete access to bibliograp'iic information concerning titles requested, the
faster routing of loan requests, and the direct delivery of the materials.
Formerly, it was necessary to utilize the mail service. t"e nowuse the teletype
to make requests and the daily delivery to receive books. Periodical articles
are also available in the form of photocopies from the San Francisco Public .
Library if loan copies are not available within our County.
S. Equal access for all residents to all services is the most ambitious, and
at the same time, the most basic goal of both the State-i!ide Master Plan and of
our local System. This is close to reality as our users may nog:, draw upon the
resources of all member libraries either directly or by requesting information
and/or materials through their nearest library. Certain materials, however,
such as films, phonograph records, and fine art prints have been kept partially
restricted due to their fragility and the uniqueness of the various loan
periods. As more of our libraries start or expand their audio-visual collections,
the effects of these geographic restrictions will be lessened. In the meanwhile,
PLS funds will continue to strengthen the film collection in order to compensate
for the increased use by borrowers from areas immediately adjacent to us.
OUTREACH DE'JONSTRATIOIN PROJECT
Service to Shut-ins.
$86,000 has been allocated. The objective of the
project is t}je development of library service to nursing and convalescent
homes, and to individuals confined to their homes by physical disability, old
age, and/or lack of transportation.
In dealing with the elderly and confined, we realize that only a small
amount of their emotional needs can be met by printed or audio-visual materials.
Titus the use of trained volunteers will enable us to offer them some of the
personal contact of a regular -visitor" so that other problems and needs may
be uncovered. We hope to gain a better rapport and cooperation with other
agencies and the management of the various nursing homes.
Book Power Bus. $29,000 allocated. At present, the East Palo Alto Branch
of the San Mateo County Library has a metro-bus, acquired in 1969, which is
used throughout this community to advertise services available. The bus serves
as a bookmobile in that the paperback books it carries are available for loan.
This has been expanded with a full-time driver, more paperbacks, and taped
music. Local staff from San Mateo City, Daly City, and Redwood City assist.
The well-decorated vehicle has begun to serve the special needs of Blacks
throughout our Library System.
Service to Spanish-speaking Residents. $65,000 has been allocated for this
project to supplement a program by the San Mateo County Library in cooperation
with the Redwood City Public Library. Thus far, two part-time staff members,
and the use of a borrowed VW micro-bus have begun to uncover the needs in the
Redwood City area. With the funding now an actuality, this kind of test will
be available to verify if other areas of the county need materials and services
in Spanish.
REFERENCE DEMONSTRATION PROJECT
Union List of Periodicals. $11,000 allocated for an inventory of all
periodical holdings within the Peninsuj^i' Library System. These will be added
to the computerized printout of the San Fracisco Public Library.
Survey of Collections. $16,000 allocated. This program will determine
the relative_ strength and weaknesses of our libraries. As a result, we will
have a much better picture of what is available in our own collection as well
as throughout the System. Additionally, there will be some feedback as to
what is on the shelves and what is out due to unusually high public demand.
$10,000 has been earmarked to fill some of the gaps that are expected to be
discovered in the collections.
Inventory of Community Resources. $9,000 allocated. This project is
trying to determine what additional informational resources within our County
would be of value to library users. The survey will include home libraries,
business and institutional libraries, and special subject collections. It 1.1-111
list people who, as specialists, are willing to share their knowledge or
s .-ills with other needing assistance. The survey information will be incorF3::-ted
4-ito a file for use by librarians to determine the nearest source for answer..
to questions from the public.
Microfilm Project. $26,000 allocated; $18,000 to be spread th-oughout
System for purchase of microfilm to member libraries, and $7,000 fov equipment.
�— The libraries will be surveyed for holding to avoid unnecessary dC'-'JiC�tion ^f
film purchasing.
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Miscellaneous fund of $23,000. To be used for the purchase of additional
reference materials. This amount has not yet been committed by the System.
CALIFORNIA MASTER PLAN BEING IMPLEMENTED
At this time, over 900 of the citizens of California live in areas served
by library systems, which means they have access to the San Francisco or Los
Angeles reference centers. In just five years, and with less than $1,000,000
per year in State funding, medium-sized city libraries such as ours have
ceased to be isolated and restricted in their access to reference materials
which they normally could not afford to purchase.
As informational needs become more sophisticated and the quantity of
reference materials and indexes continues to increase in almost geometric
progression, more specialization and centralization must occur. As this takes
place, local funds are released to purchase the materials or more immediate
value to our library users.
THE FUTURE OF LIBRARY SYSTEMS
The issue at this time is not whether we shall remain a member of a library
system, but rather how we can best communicate to our State officials the
importance of increasing State aid both on the regional and local system level.
Last year, only $8j100,000 was made available for the entire State. If it had
not been for unanticipated Federal funds, many of the systems such as ours
would not have been able to continue what is our equivalent of the research
and development that is going on in other fields. What has been demonstrated
is that more cooperation, improved communications, standardization,
specialization, and reduced duplication is to everyone's advantage.
We expect to learn from our still incomplete Outreach Projects that there
are areas of library service which are not being supplied. Through application
of the results of the projects combined with our increased resources and
expertise, we expect to be able to serve those needs at very reasonable costs.
Karl J. Reeh
Acting City Librarian
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