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HomeMy WebLinkAboutAgenda Packet - LB - 1972.06.20 AGENDA BURLINGAME PUBLIC LIBRARY BOARD June 20, 1972 TRUSTEES PRESENT: TRUSTEES ABSENT: BILLS : Warrants: $141,036. 11 Special fund : $373.80 MINUTES OF THE MEETING OF May 16, 1972 : LIBRARIAN 'S REPORT: CORRESPONDENCE : None OLD BUSINESS: None NEW BUSINESS : Remove material in notebook through May, 1971 . ADJOURNMENT: MINUTES OF THE MEETING OF THE BURLINGAME PUBLIC LIBRARY BOARD May 16, 1972 CALL TO ORDER: A regular meeting of the Burlingame Library Board was held on the above given date. The meeting was called to order at 7:30 p.m. by Chairman Lynes. ROLL CALL: Trustees Present: Trustee Cohendet, Trustee De Martini, Trustee Hechinger, Trustee Lynes, Trustee Phelan Trustees Absent: None BILLS: Warrants in the amount of $5,167.11 and checks from the Special Fund totaling $1,375.37 were ordered paid on a motion by Trustee Hechinger, seconded by Trustee Phelan and unanimously carried. MINUTES: The minutes of the meeting of April 18, 1972, were approved and adopted. LIBRARIAN'S REPORT: Chairman Lynes stated he felt a letter of thanks should be sent to the Friends of the Library thanking them for their help with the book sale. Trustee Hechinger moved that a letter be sent to the Friends thanking them for their fine work; the motion was seconded by Trustee De Martini and unanimously carried. It was unanimously agreed that Trustee Phelan would write the Friends the letter. Chairman Lynes stated that the children from his school were anxiously awaiting the visits from the Library's Children's Room staff regarding the Summer Reading Club. He stated the staff presents their program in an enjoyable way, which makes the children really look forward to the staff's visits. CORRESPONDENCE: A letter was read from Mrs. Reginald Hamlin, which stated that the shut-in service managed by Mary Lang was a wonderful, helpful program. The Librarian explained to the Trustees that Mrs. Lang picks out books for the shut-ins, and delivers them personally or via a few volunteers to the different shut-in patrons. Trustee Phelan stated that since she was still unable to write, she wanted to personally thank the Board for the beautiful flowers they sent her while she was ill. Chairman Lynes stated he had received a lovely letter from Charlotte Johnson thanking the Board for their gift and cards. He stated he would bring the letter to the next Board meeting. NEW BUSINESS: The Trustees discussed the proposed rules governing City Commissions which they had received from Mr. Charles Schwalm, City Manager. After a short discussion the Board agreed the proposed rules were satisfactory. Chairman Lynes asked the Librarian to notify Mr. Schwalm of their feelings. -2- Trustee DeMartini stated that he had in his possession 13th century Korean pottery which he wanted to either loan for library"display or donate to the library, for either permanent display or to sell for the library's benefit. He asked the Librarian which idea was best for the Library. The Librarian stated he would like it, and thanked Trustee De Martini for his generous donation. ADJOURNMENT: Chairman Lynes adjourned the meeting at 8:10 p.m. Respectfully Submitte George Paul Lechich Clerk of the Board LIBRARIAN'S REPORT June 20, 1972 BUILDING MAINTENANCE: The roofing repairs were finally made in the older parts of the main building. These were minor leaks caused by someone walking on the tiles and debris from deodar and sequoia gigantea. The Branch's outside windows on the south and west sides were painted, as was the workroom and both rest rooms; the floor was repaired and new floor covering was installed. The main building continues its slow process to completion. There still are several items listed in the last report which remain to be completed. Part of the problem is the illness of Da.ley's employee who was familiar with the necessary work. The metal housing for the waste cans has been painted, and serves a much safer (from fire) and esthetically pleasing sconce for the cans. CIRCULATION AND TRAFFIC : The circulation increased one percent 0%) over that of May, 1971 . The traffic counter apparently will not function on the outside of the inner door. There is just too much tramping around; when they were on the inside of the door they seemed to be quite accurate. It may be necessary to move them back in if we wish to retain this figure which is possibly significant since more and more j people are using the library as an information source. CHILDREN'S DEPARTMENT: In preparation for the Summer Reading Club, all classes from first through sixth were visited. In addition, a number of first grades were brought to the library to show the children where it was located, to receive applications for library cards, and to emphasize the importance of reading during the summer. The Members of the Board are invited to see the room displays which center on the theme SMALL SMALL WORLD. The displays were done by Toni Fricke. REFERENCE: Joy Molder, a Librarian I, began working in the Reference Department this May. She will be in charge of the Vertical File, which includes the California section, and also maps, librettos, and career pamphlets. Warren Wickliffe is planning a trip to Chicago where the American Library Association Convention meeting is beginning on June 25th. There was a total of 1, 535 reference questions in May, of which 414 were by phone and the 939 remaining were made in person. CITY 0; BU:L.t�GR;IE BUDGET EXPENDITURE PEN LIBRARY SYSTEM - FEDERAL FUilDS - M-30 MOi.lTN TO — • FtORTN TOTAL DATE July 1131 .22 1131 .22 August 115.03 September 7118.59 1,993.62 - . : • , ' -October 312.116 . 2,306.08 > November .52.55 205$.63 December . 28..68 ' . 2,387.31 January- & February None ;Same March - 17.85 2,405.16 .APRIL None- Same , { •.. .May .(M-30-B 115.00 _ -2,520. 16 June M-30: A - 494.00 M-30 B 887.18 t M-31_ 86.49 - 3,987.83 - CITY OF BURLINGAt,E BUDGET EXPENDITURE MONTH OF JUNE, 1972 THIS TO BUDGET MONTH DATE ALLOWANCE BALANCE S-1 Salaries 18,855.04 212,302.60 207,953 4,349.60 M-11 Supplies 528.89 2, 391-.43 2,400 8.57 M-12 Printing & Postage 72.61 3, 184.72 3, 100 - 84.72 M-13 Light, Heat, Water, Power 1,759.38 8,287.30 8,400 112.70 M-14 Telephone 84.69 1,470.49 1,331 - 139.49 M-16 Maintenance 1,291 .82 2,712.17 2, 500 - 212.17 M-17 Books and Maps 4,610.08 39,794.78 40,353 558.22 M-17A Periodi,-als 545.16 4,450.85 3,903 - 547.85 M-17B Binding 535.26 1,978.59 3, 500 1,521 .41 M-17C Cataloging 166.53 2,271 .57 2,000 - 271 . 57 M-19 Convention (Librarian) --- 21 .80 275 253.20 M-19A Auto Allowance 94.30 246.90 300 53. 10 M-19P Convention (Personnel ) 20.00 238.43 250 11 . 57 M-19T Convention (Trustees) --- 8.00 125 117.00 M-20 Dues to Library Assoc. --- 269.00 275 6.00 M-21 Miscellaneous --- 31 .00 100 69.00 M-24 Typewriter Repairs 75.99 299.99 300 .01 M-27 Comp. Insur. 2,000.00 2,000.00 2,000 0.00 M-28 Contracts 675.00 6,985.50 8,400 1,414.50 C-90 Capital Expenditures 108.73 367.81 400 32. 19 TOTAL BEFORE SALARIES 12, 568.44 77,010.33 79,912 2,901 .67 TOTAL AFTER SALARIES 31,423.48 289,312.93 287,865 - 1,447.93 STATISTICS FOR MAY, 1972 CIRCULATION: MAIN BRANCH Books, Adult Non-Fiction 10, 589 1, 393 Child Non-Fiction 1,483 911 Adult Fiction 7,832 2,288 Child Fiction 2,092 1, 177 21,996 5,769 Periodicals 1, 133 496 23, 129 6,265 Phonograph Records 744 --- Slides 0 --- Art Prints 26 --- Cassettes 27 --- Circulation Totals 23,92� �2 5__ GRAND TOTAL, BRANCH & MAIN 30, 191 Daily Average, Main 855 (1971 : 29,880) Daily Average, Branch 241 (/ of increase 1%) TOTAL DAILY AVERAGE: 1109 REGISTRATIONS : ADULT CHILD TOTAL MEMBERSHIP - 4/30/72 13,795 3,33 17, 15 Additions, May 294 40 334 Withdrawals, May254 44 298 TOTAL REGISTRATIONS AS OF 5/31/72. . . .1335 3,359 17, 194 PENINSULA LIBRARY SYSTEM PATRONS TO DATE: 933 (Increase of 64 patrons) ACCESSIONS AND WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND 4/30/72 ADDED CELLED TOTAL Adult Non-Fiction 110,678 7 5455 -- 110, 56-6- Child 10Child Non-Fiction 17,437 108 11 17, 534 Y.A. Non-Fiction 2,768 21 33 2,756 Adult Fiction 38,875 133 114 38,894 Child Fiction 13,447 121 125 13,443 Y.A. Fiction 2,904 10 14 2,900 TOTAL BOOK STOCK AS OF 5/31/72 1186,109 20 -842 186,087 Net decrease in book stock: 22 Included in above figures: 59 gifts and 445 new books. Pamphlets Added: 60 Maps Added: 12 Pamphlets Discarded : 61 Maps Discarded : 0 TOTAL. . . . . . .6,696 TOTAL. . . . . .796 RECORDINGS : As Of ACCES- DIS- GRAND 4/30/72 SIONED CARDED TOTAL 78's 1,076 0 0 1 45 's 228 0 0 228 33' s 2,449 2 0 2,451 3,753 2 0 3,755 DEPOSITED WITH CITY TREASURER : Main : $1 ,632.31 Branch : _266.34 `" TOTAL: $1,898.b5 REPORT ON EFFECTS OF Il01BERSHIP IN PENINSULA LIBRARY SYSTEM TO: LIBRARY BOARD OF TRUSTEES DATE: MAY 4, 1972 During the past two years most of the original objectives of the Peninsula Library System ha-s -been achieved with little or no increase in either direct or indirect costs to the residents of San 'Mateo. These include the following: 1. Increased coordination in the selection and purchase of materials reducing duplication of exs pensive titlewhile insuring that at least one library in the area acquires a copy of the most significant new materials. 2. System-wide borrowing privileges allow any cardholder to borrow materials from, and return materials to, any outlet. In our case, this means direct access to over 1,100,000 volumes instead of our holdings of only about 220,000 volumes. 3. Improved reference and research service through a system of referrals from the first contact �Tf fibrary user at ti�eir branch or community library to the Area Library. If we are unable to answer the question completely, the request is then referred to the Bay Area Reference Center, and beyond this if it becomes necessary. Under this procedure we are now often able to obtain information that we would probably not have even considered trying to locate from our own resources. 4. Inter-availability of materials has been vastly improved through more complete access to bibliograp'iic information concerning titles requested, the faster routing of loan requests, and the direct delivery of the materials. Formerly, it was necessary to utilize the mail service. t"e nowuse the teletype to make requests and the daily delivery to receive books. Periodical articles are also available in the form of photocopies from the San Francisco Public . Library if loan copies are not available within our County. S. Equal access for all residents to all services is the most ambitious, and at the same time, the most basic goal of both the State-i!ide Master Plan and of our local System. This is close to reality as our users may nog:, draw upon the resources of all member libraries either directly or by requesting information and/or materials through their nearest library. Certain materials, however, such as films, phonograph records, and fine art prints have been kept partially restricted due to their fragility and the uniqueness of the various loan periods. As more of our libraries start or expand their audio-visual collections, the effects of these geographic restrictions will be lessened. In the meanwhile, PLS funds will continue to strengthen the film collection in order to compensate for the increased use by borrowers from areas immediately adjacent to us. OUTREACH DE'JONSTRATIOIN PROJECT Service to Shut-ins. $86,000 has been allocated. The objective of the project is t}je development of library service to nursing and convalescent homes, and to individuals confined to their homes by physical disability, old age, and/or lack of transportation. In dealing with the elderly and confined, we realize that only a small amount of their emotional needs can be met by printed or audio-visual materials. Titus the use of trained volunteers will enable us to offer them some of the personal contact of a regular -visitor" so that other problems and needs may be uncovered. We hope to gain a better rapport and cooperation with other agencies and the management of the various nursing homes. Book Power Bus. $29,000 allocated. At present, the East Palo Alto Branch of the San Mateo County Library has a metro-bus, acquired in 1969, which is used throughout this community to advertise services available. The bus serves as a bookmobile in that the paperback books it carries are available for loan. This has been expanded with a full-time driver, more paperbacks, and taped music. Local staff from San Mateo City, Daly City, and Redwood City assist. The well-decorated vehicle has begun to serve the special needs of Blacks throughout our Library System. Service to Spanish-speaking Residents. $65,000 has been allocated for this project to supplement a program by the San Mateo County Library in cooperation with the Redwood City Public Library. Thus far, two part-time staff members, and the use of a borrowed VW micro-bus have begun to uncover the needs in the Redwood City area. With the funding now an actuality, this kind of test will be available to verify if other areas of the county need materials and services in Spanish. REFERENCE DEMONSTRATION PROJECT Union List of Periodicals. $11,000 allocated for an inventory of all periodical holdings within the Peninsuj^i' Library System. These will be added to the computerized printout of the San Fracisco Public Library. Survey of Collections. $16,000 allocated. This program will determine the relative_ strength and weaknesses of our libraries. As a result, we will have a much better picture of what is available in our own collection as well as throughout the System. Additionally, there will be some feedback as to what is on the shelves and what is out due to unusually high public demand. $10,000 has been earmarked to fill some of the gaps that are expected to be discovered in the collections. Inventory of Community Resources. $9,000 allocated. This project is trying to determine what additional informational resources within our County would be of value to library users. The survey will include home libraries, business and institutional libraries, and special subject collections. It 1.1-111 list people who, as specialists, are willing to share their knowledge or s .-ills with other needing assistance. The survey information will be incorF3::-ted 4-ito a file for use by librarians to determine the nearest source for answer.. to questions from the public. Microfilm Project. $26,000 allocated; $18,000 to be spread th-oughout System for purchase of microfilm to member libraries, and $7,000 fov equipment. �— The libraries will be surveyed for holding to avoid unnecessary dC'-'JiC�tion ^f film purchasing. . (2) Miscellaneous fund of $23,000. To be used for the purchase of additional reference materials. This amount has not yet been committed by the System. CALIFORNIA MASTER PLAN BEING IMPLEMENTED At this time, over 900 of the citizens of California live in areas served by library systems, which means they have access to the San Francisco or Los Angeles reference centers. In just five years, and with less than $1,000,000 per year in State funding, medium-sized city libraries such as ours have ceased to be isolated and restricted in their access to reference materials which they normally could not afford to purchase. As informational needs become more sophisticated and the quantity of reference materials and indexes continues to increase in almost geometric progression, more specialization and centralization must occur. As this takes place, local funds are released to purchase the materials or more immediate value to our library users. THE FUTURE OF LIBRARY SYSTEMS The issue at this time is not whether we shall remain a member of a library system, but rather how we can best communicate to our State officials the importance of increasing State aid both on the regional and local system level. Last year, only $8j100,000 was made available for the entire State. If it had not been for unanticipated Federal funds, many of the systems such as ours would not have been able to continue what is our equivalent of the research and development that is going on in other fields. What has been demonstrated is that more cooperation, improved communications, standardization, specialization, and reduced duplication is to everyone's advantage. We expect to learn from our still incomplete Outreach Projects that there are areas of library service which are not being supplied. Through application of the results of the projects combined with our increased resources and expertise, we expect to be able to serve those needs at very reasonable costs. Karl J. Reeh Acting City Librarian jh (3)