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HomeMy WebLinkAboutAgenda Packet - LB - 1972.09.19 AGENDA September 19, 1972 TRUSTEES PRESENT: TRUSTEES ABSENT: Trustee Cohendet, on vacation. Trustee Phelan, in hospital . BILLS: Warrants: $5,999.03 Special Fund : $145.48 MINUTES OF THE MEETING OF August 15, 1972 : LIBRARIAN'S REPORT: CORRESPONDENCE: None OLD BUSINESS : Building and Interior. NEW BUSINESS : Dress in the Library. ADJOURNMENT: Next meeting scheduled for October 17, 1972. MINUTES OF THE MEETING OF THE BURLINGAME PUBLIC LIBRARY BOARD August 15, 1972 CALL TO ORDER: A regular meeting of the Burlingame Library Board was held on the above given date. The meeting was called to order at 7:30 p.m. by Chairman Phelan. ROLL CALL: Trustees Present: Cohendet--Hechinger--Lynes--Phelan Trustees Absent: De Martini, on vacation Also Present: Ms. Joyce Maguire, Journalist of HILLSBOROUGH BOUTIQUE and THE VILLAGER BILLS: Warrants in the amount of $6,315.19 and checks from the Special Fund totaling $277.43 were ordered paid on a motion by Trustee Cohendet, seconded by Trustee Hechinger and unanimously carried. MINUTES: The minutes of the meeting of July 18, 1972, were approved and adopted. LIBRARIAN'S REPORT: The Librarian's Report was read. Trustee Cohendet noted that the circulation had increased. Trustee Lynes stated that the Children's Summer Reading Club helped to increase it. The Librarian stated that the Reading Club was partially the reason for the increase, but stated that people are becoming more acquainted with the new library facilities. He stated that the Branch circulation was continually dropping off partially due to the fact that people are using the Main more often, and that perhaps some improvements should be made at the Branch Library to make it more usable. NEW BUSINESS: The Rules and Regulations for using the Community Room were introduced to the Trustees. After the Trustees read the rules, there was some discussion as to their controls. Trustee Cohendet asked how the Librarian planned to handle questionable groups. The Librarian stated that when there was any doubt about a group, several staff members would meet and discuss it and at times perhaps a special board meeting would be held. It was generally agreed by the Trustees that political groups would not be allowed to use the Community Room. The Librarian stated that the Community Room will also help to increase book circulation and interest in the Library if handled correctly. He stated that when a meeting is held books relevant to the subject of the meeting will be placed in an area where the group will be aware of the books available regarding the subject. On a motion by Trustee Hechinger, seconded by Trustee Lynes and unanimously carried, the Rules and Regulations governing the use of the Community Room were approved and adopted. ADJOURNMENT: As there was no further business, the meeting was then adjourned at 8:00 p.m., with the next meeting scheduled for Tuesday, September 19th, 1972. Respectfully Su mitted, Qeo e Pau Lechicht� Clerk of the Board LIBRARIAN 'S REPORT September 19, 1972 TRAFFIC.: The daily traffic count has been resumed. The figure for August, 1972, is about 12% higher than that of August, 1971 . We are not using the same system of taking the count, but comparing it with the counts of the past, it seems to be accurate (±5). This is probably the best count that can be derived from such a device. Nevertheless, the increased traffic coincides with the increased circulation, though not as evenly as in the past. The Reference Department maintains that their increase in workload represents additional traffic. It is the Librarian 's thought that there are many people who now come to the library to browse, to read the papers and magazines, or to listen to records or cassettes, since the library is now a much more pleasant place and has many more services available. AUDIO VISUAL DEPT. Two new portable phonodisc players have arrived in the Audio Visual Department, which were purchased with Peninsula Library System (LOVE) Funds specifically for use with shut-ins. Circulation procedures are pending. Approximately 40 of 50 films ordered from Black Hawk Films, Inc. have arrived in the Department, with promotional material and blurbs on each film. They will be processed within the month, and some will be shown at a Film Festival beginning September 27th. The films were purchased with funds by the Friends of the Library. CHILDREN 'S DEPARTMENT: With the opening of school the Children 's Room has embarked on what we consider a new, exciting endeavor . Arrangements are being made to have the various elementary school faculties hold faculty meetings at the library. When they come they will be taken on a tour, introduced to the staff, and school/public library relations will be discussed. These arrangements are being made through the school librarians. This program was inaugurated on Wednesday, September 13th, when Mrs. Bergsing, Mrs. Dunn, and Miss Riordan meet with the school librarians. It is hoped that this type of program will promote more and better use of our facilities. Pre-school and school-age story hour will begin in October. CITY OF BURLINGAME BUDGET EXPENDITURE MONTH OF SEPTEMBER, 1972 THIS TO BUDGET MONTH DATE ALLOWANCE BALANCE S-1 Salaries M-11 Supplies 244.23 390.61 M-12 Printing & Postage .82 1, 543.77 M-13 Light, Heat, Water, Power 686.61 2,018.02 M-14 Telephone 92.56 269.33 M-16 Maintenance 339.37 552.02 M-17 Books and Maps 3, 132.31 10, 185.39 M-17A Periodicals 78.95 2,480.48 M-17B Binding 162.45 162.45 M-17C Cataloging 163.08 525.72 M-19 Convention (Librarian) --- --- M-19A Auto Allowance 23.65 23.65 M-19P Personnel --_ ---- M-19T Trustees -__ _-- M-20 Dues to Library Associations --- 47.00 M-21 Miscellaneous M-24 Typewriter Repairs --- -_- M-27 Comp. Insurance --- --- M-28 Contracts 675.00 2,025.00 C-90 Capital Expenditures --- --- TOTAL BEFORE SALARIES 5, 599.03 20,223.44 TOTAL AFTER SALARIES i STATISTICS FOR AUGUST, 1972 CIRCULATION: MAIN BRANCH Books, Adult Non-Fiction 8,765 1, 118 Child Non-Fiction 1, 193 988 Adult Fiction 9, 192 2, 592 Child Fiction 2,6201,780 21,770 � 6,478 Periodicals 1,038 492 209- 6,970 Slides 40 --- Art Prints 23 --- Cassettes 15 --- Phonograph Records 676 --- Circulation Totals 23,-5- 2 '6-,97 0 GRAND TOTAL, BRANCH & MAIN 30, 532 Daily Average, Main 812 (1971 : 28, 195) Daily Average, Branch 258 N of increase 8%) TOTAL DAILY AVERAGE: 1070 REGISTRATIONS : ADULT CHILD TOTAL PLS PATRONS TO Membership - 7/31/72 13,9Z71 3,T35 17,396 DATE: 1, 176 Additions, August 349 62 411 ' (increase--82) Withdrawals, August 249 28 277 TOTAL REGISTRATIONS AS OF 8/31/72 14,061 3,479 17, 530 REFERENCE DEPARTMENT: "� - Reference Questions for August : Circulation Loans:for August : By Phone : 311 PLS loans to BPL: 19 In Person : _681 BPL loans to PLS : 93 Total : 992 ILL loans to BPL: 18 (ILL means inter- BPL loans to ILL: _29_ library loans) Total 159 ACCESSIONS AND WITHDRAWALS OF BOOK STOCK: AS OF a ~ CAN- GRAND 7/31/7_2 ADDED CELLEDTOTAL--,-` Adult Non-Fiction 111,334 574 27C__ 111, 2 Child Non-Fiction 17,694 49 60 17,683 Y.A. Non-Fiction 2,777 25 10 2,792 Adult Fiction 39,033 124 83 39,074 Child Fiction 13, 563 94 188 13,469 Y.A. Fiction _ 2,830_ 5 37 2,798 TOTAL BOOK STOCK AS OF 8/31/72 1$7,231 871 654 187,448 Net increase in book stock: 217 Included in above figures: 112 gift books and 521 new books. _ Pamphlets Added: 11 --- Maps Added: 53 Pamphlets Discarded : 84 Maps Discarded : 26 Total . . . . . . .7,3-377 Total . .. . . ..$23 Recordings: y AS OF 7/31/72 Added Discarded , Total 7$'s _ 1,076 0 0 1,076 45's 228 0 0 228 33's 2,387 31 1 21417 �3,N91 31 1` _ 3,721 DEPOSITED WITH CITY TREASURER : Main: $1,260.4-0-- Branch: 1,2 0. 0Branch: 23_7.86 Total : $1, .27 Burlingame -Public Library 480 PRIMROSE ROAD BURLINGAME,CALIFORNIA 94010 George Paul Lechich Librarian September 8, 1972 There will be a City Council Study Session on Wednesday, September 13th. One item will be a report on the state of completion of the Library project as requested of the City Manager by Mr. Martin, who upon reading the Librarian's Report and the minutes of the July meeting requesting the same. The enclosed list and explanation is as near as I can come to covering the situation both of the interior and building. There are other items that could be modified but one can go on forever . We will be moving and rearranging some of the furniture and shelving regardless as to the outcome at the Study Session of Wednesday, September 13th. If you wish to go over these items before Wednesday we could have a special meeting on Monday or Tuesday, or you can call me and discuss the various items with me. Sincerely, at-�� GeorLechich 9 Librarian, Clerk of the Board GPL:dh Enclosure. N f INTERIOR Data, Terminals, & Communication, Inc. Insulated Teletype Cover. . . . . . . . . a . . . . . . . . . . . . . . . . . . . .$ 145.95 incl . tax Due to the high noise level of the teletype and the necessity of its location at the Reference Desks we looked for some type of cover insulated in such a fashion as to minimize the sound. This cover seems to do the best job and for considerably less money ($145) than the other brand tried. Yasha Associates Shade for upper stack area. . . . . . . . . . . . . . . 0 . . . . . . . . . . . .$ 100.00 The window in the upper stacks was left out of the interior plans; therefore, the shade contractor did not make a shade. It is needed not only for looks but for exposure. The sun on the south side tends to fade the books' backs and to increase the already too hot stack area on the upper floor Costers Remodel and refinish charging desk; construct work area table; remodel and refinish shelving to hold cash register and intercom. . . • • • • • • • . •• • • • • • . • • • •$3,210.00 Original charging desk is constructed of solid oak and the refinished panels along the front will greatly increase the beauty of the foyer. The remodeling will increase the efficiency of operation as well as allow extra card filing space for the expanding number of charge-outs. r The present desk which is made of plywood and not a thing of beauty will be transferred to the Reference Room where it matches the present desk and furnishings. The desk will be used as a charge-out and work area for audio-visual (phonograph i records, tapes, cassettes and films.) This division of the library is expanding rapidly as our patrons i learn of our audio-visual materials which are increasing by gifts and Federal Funds. Remodeling Desks . . . . . . . . . . . . . so . . . . . 0 . 0 . . . . * . * . . . . . . . .$1 ,000.00 Refinishing original bid. . . . . . . . . . . . . . .... . . . .. . .. . . . .. . 1, 500.00 Work Unit Back of Desk. . . . . . . . . . . ... . .. . . . . . .. . . . . . . . . . . . 562.50 Shelves & Area for Cash Register & Intercom. . . . . . . . . . . . . . 147.50 $T,2-To.oO i Interior Continued : Page Two Casters Refinishing of 7 sections of 7 foot single faced 10 inch shelving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$ 543.00 Shelving to replace white metal bookcases with, 7 shelves. The new shelving will not only hold many more books but will be esthetically pleasing. The white metal bookcases will be transferred to the area behind the audio-visual charging desk, noted in the Coster listing and explained above. J.H. Comey Glass doors with locks for 6 "Steel Case" cabinets . . . .$ 540.00 We are experiencing considerably greater loss of books and we believe that if certain volumes are put in locked cases, not as many books will be stolen, yet they will be visible to the public. This will encourage their use by the public whereas when they are put out of sight they are often overlooked. Apparently the attitude is that "what belongs to the public belongs to the individual ." We will also use these shelves for display and audio-visual materials that are "light fingered." 4 shelves for small "Steel Case" storage lockers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23.40 4 shelves for double "Steel Case" storage lockers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31 .60 $ 55.00 The cabinets originally purchased as lockers for personnel use can serve as locked shelving for audio-visual supplies (cassettes, earphones, players, microfilm, etc. ) Garvey Sheet Metal--low bid Power roof exhausts for Board (California) Room. . . . . . .$ 400.00 This was to be included by architect in original contract; he failed to do so and we were unable to get it added as an extra. This meeting room sometimes has from 20 to 25 people or more, and smoking is allowed. Ventilating it has been difficult. We have use of a window fan from time to time, but this is not satisfactory due to the noise and weather conditions, and to the difficulty of installing and removing it. �1 Interiors Continued Page Three r" Garvey Sheet Metal continued �... Hoods for intake louvers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$ 43.00 Sections of present louvers to be removed to increase air intake. Louvers: as installed did not allow sufficient air to enter building, especially in the auditorium. This should have been corrected during construction but we could get no one to do so (the engineer stated they were ok, but three heating and ventilating men agree with us that such was not the case. ) The auditorium actually got very stuffy even when not occupied. Increased ventilation of Staff Room. . . . . . . . . . . . . o . . . . a$ 120.00 Ventilating of the staff room, the same as with the Board Room, was left out of the contract. Presently, when several staff members are smoking the room becomes so stuffy that some of the staff will not use it. Addition of a deflector to the Heater-Cooler outlet over janitor ' s closet in the workroom to prevent cold drafts on workers. . . . . . . . . . . . . . . ... . . .$ 125.00 The Air conditioning engineer Mr. Aiken should `. have indicated deflectors for the heater-coolers (He knew how it would act. ) We tacked up some plywood and boards in order to simulate a deflector and it works, but looks terrible and of course is inefficient. Modification of Heater-Cooler on 3rd floor stacks. . . . .$ 537.00 Addition of duct work to distribute air and prevent recycling of air as at present. The top floor of stack gets hot from lights. This will improve present conditions and should also be done in the adjacent section of the third floor at about the same cost. J.H. Comey Plastic laminated counter shelf opposite catalog. . . . . .$ 200.00 The present metal bookshelves in back are both inadequate and unsightly. Patrons need an area for resting shelf drawers on, and a place to write call slips, etc. Interior Continued Page Four Hughes Plastics Co., Inc. Signs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . o. . . . . . . . . . . . . . . .$ 300.00 estimated No present directionals have been installed. We have delayed doing this until we were •sure as to where they should go and how they should read. If we ware to use our own signs and have them laminated, the cost would be about $150.00. This would not include outside signs such as one indicating the ramp for wheelchairs. Allen Turner Installation of heater with blower in vestibule . . . . . . .$ 395.00 We have the heater, automatic valve, etc. Thermostat. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . a . . . . . . . .$ 28.00 During the winter and at other times when the wind blows from the Northwast, the doors are forced open and a cold draft fills the foyer . This not only is hard on the staff and patrons, but effects the thermostat which controls the boiler and the chiller, as well as the local room unit. This should have been done as an extra but Rountree did not wish to do it. Allen Turner- is the only outfit I have asked for an estimate in many months. The other company came and submitted no bid as they promised to come and did not. This bid seems high for not over 10 feet of one inch pipe, 10 feet of one-half inch pipe, one trap,4 to 6 L's, a couple of unions, 10 feet of one inch insulation, and perhaps four to five hours work are involved. We will drill the necessary holes and do the electrical work.