HomeMy WebLinkAboutAgenda Packet - LB - 1973.03.20 AGENDA
MARCH 20, 1973
TRUSTEES PRESENT:
TRUSTEES ABSENT:
Trustee De Martini : Away on a Business Trip.
BILLS: o
Warrants: $5,679.47
Special Fund: $581 .01
INTRODUCTION:
Introduction of Joy Molder, Librarian I, who took the Civil Service
Examination and scored first on the list. (Appointment April 1, 1973.)
MINUTES OF THE MEETING OF FEBRUARY 20, 1973:
LIBRARIAN'S REPORT:
CORRESPONDENCE:
/MM��r.``.. Lloyd Lynes letter of November 21, 1973.
c � Yi "'PtS81f-1•
OLD BUSINESS:
Easton Drive Branch.
NEW BUSINESS:
1973-74 tentative budget.
ADJOURNMENT:
Next Meetingscheduled for APRIL 17, 1973.
MINUTES OF THE MEETING
OF THE
BURLINGAME PUBLIC LIBRARY BOARD
February 20, 1973
CALL TO ORDER:
A regular meeting of the Burlingame Library Board was called to order on the above given
date at 7:30 p.m. by Chairman Phelan.
ROLL CALL:
Trustees Present: Trustees Cohendet, De Martini, Hechinger, Lynes, Phelan
Trustees Absent: None
Also Present: Mrs. James DeMartini, Miss Marilyn Morrison
Trustee Phelan welcomed Trustee Lynes back from his absence due to recuperation after
surgery, and stated the Board members were glad to see him again.
BILLS:
Warrants totaling $7,424.22 were ordered paid on a motion by Trustee Hechinger, seconded
by Trustee Cohendet and unanimously carried. On a motion by Trustee Cohendet, seconded
by Trustee Hechinger and unanimously carried, Special Fund bills totaling $142.74 were
ordered paid.
MINUTES:
The minutes of the meeting of January 16, 1973 were read and approved as written.
LIBRARIAN'S REPORT:
Trustee Hechinger asked the Librarian in which part of the building the leaks occurred.
The Librarian stated that the leaks occurred in the older section of the building.
CORRESPONDENCE:
Trustee Phelan stated she had received a letter from the State Library's C.I.L.
Government Relations Committee which suggested that a person or persons in the community
organize and become a liason between the community, the library, and the government.
Chairman Phelan stated she had called Alice Fricke, President of the Friends of the
Library, and discussed this idea. She stated that Mrs. Fricke agreed that it was a
very good project and she would bring it up at the next Friends Board Meeting.
Trustee Lloyd Lynes stated he noticed the letter he had sent to the Board expressing his
thanks for the planter they sent him while he was recuperating from surgery was not
mentioned, and that he would, therefore, like to personally thank the Board members for
the planter.
A letter was received from Mr. David Nigel, Assistant Principal of Franklin School.
Mr. Nigel thanked Mr. Lechich for the enjoyable faculty meeting they had experienced at
the library in which extension services to teachers and students was discussed.
A letter was received from Mr. Harry F. McCrae, Principal of Washington School.
Mr. McCrae also thanked Mr. Lechich for the successful faculty meeting they had experienced
at the library.
_2_
OLD BUSINESS:
The Librarian was asked if the Branch report was going to be discussed at this meeting.
The Librarian stated that at present the plans had not been completely drawn up.
Trustee Phelan and Trustee Hechinger stated that they had visited the Branch recently
and found it to be a very busy and interesting place. The Branch facilities and possible
changes were then discussed. Trustee Phelan mentioned that the Branch Librarian had
stated that the North Burlingame Women's Club brings flowers weekly to the Branch and
cleans it once a month. The Board agreed that the patrons at the Branch truly felt it
was another home and enjoyed using it.
NEW BUSINESS:
Trustee DeMartini stated that he would not be able to attend the next meeting as he
would be out of town on business.
The Librarian introduced Miss Morison to the Board and stated she was the Supervisor of
the Periodical Department but was attending the meeting due to a library class
assignment. The Board welcomed her.
ADJOURNMENT:
As there was no further business, the meeting was adjourned at 8:00 p.m. with the next
meeting scheduled for March 20th, 1973.
Respectfully Submitted,
George Paul Lechich
Clerk of the. Board
LIBRARIAN'S REPORT
MARCH 201 1973
BUILDING:
Garvey Sheet Metal : On our third floor the duct-notch has been installed
for dispersing of the air from the heater-cooler. It is quite successful
and permits the immediate recycling of the air. The exhauster is ready for
the California Room and the duct work is being installed. The installation
of the exhauster hangs on the weather, as the hole in the roof can only be
cut when there is no danger of rain. The small items left should be
completed this month.
Costers: The back desk has been completed and installed. The holes have
been drilled for the changes in the intercom station and the additional
phone has been installed. The intercom changeover should be completed by
the end of the month. Coster states that the main desk and shelving should
be finished by the next Board meeting.
Com: The catalog consulting shelf is finished and ready for installation.
The glass sliding doors for the locked cases have arrived but the locks were
of the wrong type and must be exchanged. The metal shelving for the lockers
is also on hand and will be installed when the audiovisual area is completed.
AUDIO VISUAL DEPARTMENT:
Additional headphones for the listening equipment in the library have been
purchased and installed.
YOUNG ADULT DEPARTMENT:
An all day workshop type class was held February 28th, for Mrs. Barbara Forrest's
sixth grade class of Hoover School . Included in the workshop was a complete
tour, an introduction to Reference materials (especially indexes), help with
materials for a special research assignment, a library cross-word puzzle,
and a book talk. The event, held in conjunction with the Children ' s Dept.
was deemed quite successful by the teacher.
PUBLIC RELATIONS:
The Burlingame Villager/Boutique book review column is scheduled for 5-6 weeks
in advance and three columns have already appeared. The reaction has been
quite favorable and the column will continue on a regular basis. Deadlines
fall on a Tuesday and are two weeks before publication to allow for editing
and typing. The following articles have appeared in newspapers:
Boutique/Villager. .00 . .o3 review columns
Leader... .. .. . .. ..... . . .LOVE exhibit
Times. ... . ..... . .*00. ...LOVE exhibit; Magee paintings
Advance Star..... . ..o..oLOVE exhibit
CITY OF BURLINGAME
BUDGET EXPENDITURE
MARCH, 1973
THIS TO BUDGET
MONTH DATE ALLOW,, BALANCE
S-1 Salaries
M-11 Supplies 140.83 1,264.84 2,520 1,255.16
M-12 Postage & Printing 128.63 3,210.41 3,320 109059
M-13 Light, Heat, Water, Power 735.95 6,392.43 9,240 2,847.57
M-14 Telephone 127.24 716.01 2, 100 1,383099
M-16 Maintenance 157.04 1,719,37 3,600 1,880.63
M-17 Books and Maps 3,465.37 32,444,,80 42,500 10,055.20
M-17A Periodicals 14.43 3067.44 4,200 832.56
M-17B Binding - 1, 125,05 3,000 1,874.95
M-17C Cataloging 193.78 1,830055 2,000 169.45
M-19 Convention - 190.86 275 84.14
M-19A Auto Allowance 4.20 129.80 300 170.20
M-19P Personnel - 212.54 250 37.46
M-19T Trustees 12.00 173.06 125 (48.06)
M-20 Dues to Library Assoc. - 261 .00 275 14.00
M-21 Miscellaneous 25.00 25.00 100 75.00
M-24 Typewriter Repairs - 98,,01 350 251 .99
M-27 Comp, Insurance - - 2,000 2,000.00
M-28 Contracts 675,,00 6,075.00 8,400 2,325.00
C-90 Capital Expenditures - 539.05 450 (89005)
TOTAL BEFORE SALARIES 5,679,47 59,775.22 85,005 25,229.78
TOTAL AFTER SALARIES
STATISTICS FOR FEBRUARY, 1973
CIRCULATION: MAIN BRANCH
Books, Adult Non-Fiction 10,221 1, 120
Child Non-Fiction 1,656 664
Adult Fiction 8,201 1,859
Child Fiction 1,953 803
Total books... ...... . .. ... . ..22,031 ...0..0 .. 0...4,446
Periodicals 1,054 420
Sub-Total .o..o.. ..o.o.00 .00..23,085 .. ...... . .. . .4,866
Phonograph Records 633 -
S1 ides 160 -
Art Prints 40 -
Cassettes 18 -
Films 73 -
Equipment Loaned 2 -
TOTALCIRCULATION ......o0. .o.24,011 .00.00.0000004,866
GRAND TOTAL BR. & MAIN: 280877 (1972 Circ: 29,260 - 1% decrease)
Daily Average, Main: 960; Daily Average Branch: 212; Total Circo Average: 1, 172
TRAFFIC: Daily Average Main: 1,038 Total Traffic Main: 25,958
Daily Average Bra 247 Total Traffic Br. 5,692
TOTAL AVERAGE. . ..01,2 5 TOTAL TRAFFIC. 0031
REFERENCE STATISTICS :
Reference Questions : Circulation Loans: A/V Use Tally:
By Phone: 395 To BPL from PLS : 21 - To PLS from BPL: 105 Microfilm Use: 8
In Person: 982 To BPL from ILL: 21 To ILL from BPL: 16 A/V Equip.Use: 60
TOTAL 000. 0 1,377 TOTAL BORROWED: 22 TOTAL LOANED: 121 TOTAL A/V Use: �$
REGISTRATIONS: ADULT CHILD TOTAL
Membership - 1/31/73 14,355 33 0 17 2 PLS PATRONS TO
Additions - February 287 50 337 DATE: 1 ,623
Withdrawals 0 February 249 57 306 Increase of 78
TOTAL REGISTRATIONS TO DATE: 1 +T 393 3:400 17,793
ACCESSIONS & WITHDRAWALS OF BOOK STOCK AS OF CAN- GRAND TOTAL AS
1/31/73 ADDED CELLED OF 2/28/73
Adult Non-Fiction 112,-91�+ 522 22 113,314
Child Non-Fiction 17,870 49 4 17,915
Y.A. Non-Fiction 2,861 17 0 2,878
Adult Fiction 39,523 104 375 39,252
Child Fiction 13,492 58 9 13,541
Y.A. Fiction 2 845 8 2 2 851
TOTALS00.. . . ...09....1 9—$0 75$ 412 1 9-2,751
Net increase in book stock: 346
Included in above figures: 88 gift books and 439 new books
Pamphlets Added : 328 Maps Added: 0
Pamphlets Discarded: 5 Maps Discarded: 0
..
TOTAL.. .. .0. 0...9,595 TOTAL.. ..o. . . .79
RECORDINGS : AS OF 1/31/73 ADDED DISCARDED AS OF 2/28/73
7's 1,0 0 0 1,0
45's 228 0 0 228
33's 2 500 22 5 2 517
_ 3779+ 22 5
DEPOSITED WITH CITY TREASURER: MAIN: $1,290.64
BRANCH: 181 .07
TOTAL: $1, FT 1 .71
CITY OF BURL INGAME
BUDGET 1973 - 1974
D-80 LIBRARY
S-1 Salaries 1972-73 1973-74
Librarian (1) 18,144 1 .0 18, 144
Assistant Librarian (1) 14,208 1 .0 14,208
Librarian II (4.75) 58,724 3.75 48,330
Librarian II Part Time (2) 6,444 -0- -0-
Librarian I (1 ) 9,460 3.0 28,820
Librarian I Part Time (2) 5,298 .5 5,496
Senior Clerk Stenographer (1) 9,084 1 .0 9,468
Library Assistant II (0) -0- 1 .0 9,024
Library Assistant I (5) 40,219 3.0 23,863
Library Assistant Part Time (3) 33,899 3.0 34,526
Library Aide Part Time (1 ) 5,793 1 .5 11,960
Pages (5.0) 21,500 5.0 26 000
222,773 229
E.E.A. Employee -0- 1 .0 7,092
222,773 236,931
Operations:
M-11 Supplies-Materials 2,520 2,520
M-12 Printing-Stationery-Postage 3,320 3,610
M-13 Light-Heat-Water-Power 9,240 9,240
M-14 Telephone 2, 100 1..900
M-16 Building Maintenance 3,600 4,600
M-17 Books and Maps 42,500 45,050
M-17A Periodicals 4,200 4,450
M-17B Binding 3,000 2,500
M-17C Cataloging 2,000 2,500
M-19 Convention (Librarian) 275 275
M-19A Auto Allowance 300 300
M-19P Convention (Personnel ) 250 250
M-19T Convention (Trustees) 125 125
M-20 Dues to Library Associations 275 275
M-21 Miscellaneous 100 100
M-24 Typewriter Repair 350 350
M-27 Comp. Insurance 2,000 2,000
M-28A Contracts Janitor 8,400 8,400
M-28B Contracts (P.L.S.) -0- 2,400
84,555 90,845
C-90 Capital Expenditures
Kardex & Typewriters (1973-74) 450 545
307,777 327,321
Less: Fines and Fees 16,800 161800
Unexpended Balance 20,000 -36 800 -162800
* Library Tax Fund not yet established.
In Total Budget Request unknown until the balance in the
Library Tax Fund is established.
Page No. CITY OF BURL1r GAM R_
OPERATING EXPENSE JUSTIFICATION
Fbr the Fiscal Year 1973-1974 Department LIBRARY
ACCOUNT ACCOUNT BUDGET EXPLANATION OF
NUMBER NAME REQUEST BUDGET REQUEST
S-1 Salaries $229,839• 3% increase; Step raises; Increase in the rate for pages.
Change in Library Assistant I to Library Assistant II.
Change of Librarian II to Librarian I. Change in
Library Assistant I to Librarian I. Maintaining of
�$7 09�2. ......... ........ . .Emergency Employment Act Employee (EEA).
$236,931
M-11 Supplies--Materials $2, 520 No increase.
M-12 Printing & Postage $3,610 8.7% increase. Increase in number of reserve cards
and printing costs.
M-13 Light, Heat, Water, $9,240 No increase.
Power
M-14 Telephone $1,900 10.5% decrease. No changes in the number of phones or
their location.
M-16 Building Maintenance $4,600 27.7% increase. The additional $1,000 is to cover
unexpected repairs connected with the air-conditioning
Systems. The maintenance fund was increased in 1972-73
to cover charges for elevator and• air-conditioning
maintenance but no funds were added for additional
repairs. The money spent for the regular budget
maintenance funds to cover these costs, 'left insufficient
funds to carry out the regular maintenance schedule:
painting window sashes, refinishing Branch desk,
removing roof tiles to replace asphalt sheeting
underneath, etc.
1 '
Page No. CITY OF BURLIN,,AME
OPERATING EXPENSE JUSTIFICATION
For the Fiscal Year 1973-1974 Department LIBRARY
ACCOUNT ACCOUNT BUDGET EXPLANATION OF
NUMBER NAME REQUEST BUDGET REQUEST
M-17 Books and Maps $45,050 6% increase. This is less than the inflation effect.
M-17A Periodicals' $41V450 6% increase. This is less than the inflation effect,
M-17B Binding $2,500 20% decrease. Our backlog of binding has been
greatly reduced.
M-17C Cataloging $2,500 20% increase. Extra cards for union catalog; additonal
sets of cards for audio-visual materials, etc; inflation,
M-19 Convention-Libraria $275 No change.
M=19A Auto Allowance $300 No change.
M-19P Convention-Personnel $250 No change.
M-19T Convention-Trustees $125 No change.
M-20 Dues' to Lib. Assoc. $275 No change.
M-21 Miscellaneous $100 No change.
M-24 Typewriter Repair $350 No change.
M-27 Comp. Insurance $2,000 No change.
M-?8A Contracts-Janitor $8,400 No change.
M-28B Contracts-P.L.S. $2,400 See attached sheet.
C-90 Cap. Exp. $545 Kardex; two used typewriters & platens.
M-28B
Contracts - PoL.S.
The operations of the first two years of the Peninsula Library System (P.L.S.)
have been financed by an establishment grant and per capita funds available under
the Public Library Services Act. These funds have amounted to about $73,000 per
year for the System. Now, however, because the establishment grant monies have
expired (they are only available for the first two years of a system's existence)
and legislation for increased per capita funding was vetoed in December by
Governor Regan, the system currently has a total $12, 148 available to it from State
funds for 1973/74. By cutting system services to the basic necessities such as the
daily delivery services between member libraries; the operation of the micro-wave
network and TWX service between the System and the State Library and San Francisco
Public Library's Bay Area Reference Center; maintenance of the union catalog at
the Bibliographic Center; and maintenance of some basic subsciption services and
part-time reference personnel at the Area Library, the Board of Directors of P.L.S.
has proposed an operating budget of $29,760 for the coming year. In order to
make up the difference between the $12, 148 alloted from State funds and the
$29,760 judged necessary to operate the system for the coming year, the Board has
recommended that each member library pay $200 per month for the twelve months for
P.L.S. This amounts to $2,400 per year for Burlingame, and since there are six
libraries in the System this would add $2,400 times six or $14,400 to the System's
budget. The remaining approximately $3,000 would be made up with funds carried
over and not spent from this year's budget.
We feel that the P.L.S. has added considerably to the resources available to
all the residents of Burlingame. The equal access and borrowing priviledges now
available to all Burlingame Library patrons in all the libraries in San Mateo
County, except Menlo Park and South San Francisco, have increased the number of
books available from our now 189,000 to over one million. The system has improved
the reference and research services to local patrons through a system of referrals
from Burlingame Library to other libraries in the County, the State Library and
the Bay Area Reference Center in San Francisco Public Library. It has also helped
to provide additional materials and equipment for our service to shut-ins which
is proving a highly successful program largely for the elderly which compose a
high proportion of Burlingame population. These are only a few of the advantages
of the System membership, and we strongly urge Burlingame's continued participation
by allocating the required $200 per month to defray the expenses in the coming
year.
Page No. CITY OF BURL GAME 1
PERSONNEL SCHEDULE DEPARTMENT LIBRARY �.
-For the Fiscal Year 1973-1974
Current Budget Budget Request
Position Title Salary No. of Budget No. of Budget City Mgr•
Positions Amount Positions Amount Recommds.
Librarian $1,512.00 1 .0 $18 144 1 .0 $18, 144 Same
Assistant Librarian $1, 184.00 1 .0 $14,208 1 .0 $14,208 Same
Librarian II $883 - $1074 4.75 $58,724 3.75 $48,330 1 position
less because
of resignatior
Librarian II.
Librarian II $883 - $1074 2 time posi
($5.10 - $6.21 ) 0.5 $6,444 -0- -0- tion less
because of
resignation of
Librarian II.
Part-time.
Librarian I $763 - $927 1 .0 $9,460 3.0 $28,820 1 changed po-
sition to
replace Lib. I.
1 changed po-
sition from
Lib.Asst. to
Lib. II and
step raise.
Librarian I, p.t. $763 - $927 0.5 $5,298 0.5 $5,496 Step raise.
($4.41-$5.36)
Senior Steno $651 - $789 1 .0 $9,084 1 .0 $9,468 Step raise.
Library Assistant II $651 - $789 -0- -0- 1 .0 $9,024 1 position
changed from
Lib.Asst. I
to Library
Assistant II '
Page No.� CITY OF BUR .GAME
PERSONNEL SCHEDULE DEPARTMENT LIBRARY
For the Fiscal Year 1973-1974
Current Budget Budget F. uest
Position Title Salary No. of Budget No. of Budget City Mgr.
Positions Amount Positions Amount Recommds.
Library Assistant I $591 - $717 5.0 $40,219 3.0 $23,863 1 position
($3.42 - $4.14) changed to
Lib.Asst. Il;
1 position
changed to
Librarian I.
Library Assistant, $591 - $717 3.0 $33,899 3.0 $34,526 Raises
($3.42 - $4.14)
Library Aide, p.t. $2.55 - $3.00 1 .0 $5,793 1 .5 $11,960 Promote page
to Lib. Aide
Pages ($1 .50 - $2.25) 5.0 $21,500 5-.0 $26,000 Higher
$1 .65 - $2.50 starting rate
more in line
with other
libraries in
area,
$229,839
7 092 E,E,A, EMPLOY
$232,931
Page No. CITY OF BURLINC. E 1
DETAILED BUDGET REQUEST
For the Fiscal Year 1973-1974 DEPARTMENT LIBRARY
ACCOUNT ACCOUNT ACTUAL 1972-1973 CURRENT YEAR EXPENDITURES BUDGET MGR.
NUMBER NAME 1971-1972 CURRENT ACTUAL ESTIMATE ESTIMATED REQUEST REC.
PRIOR YEAR BUDGET 8 MOS. 4 MOS. TOTAL
EXPENDITURES
S-1 Salaries 212,302.60*-,r 222,773 152,947.00 69,826.00 222,773.00 229,839
7 092 EEA Empl ,
2#931
9 mos . 3 MOS .
M-11 Supplies 2,391 .43 2,520 1,264.84 800.00 2,064084 2,520
M-12 Printing & 3, 184.72 3,320 3,210.41 200.00 3,410.41 3,610
Postage
M-13 Light, Heat 8,287.30 9,240 6,392.43 2,847.57 9,240.00 9,240
Water, Power
M-14 Telephone 1,470.49 2, 100 716.00 464.00 1, 180.00 1,900
M-16 Maintenance 2,712.17 3,600 1,719.37 1,880063 3,600.00 4,600
M-17 Books & Maps 39,794.78 42, 500 32,444,80 10,055.20 42,500.00 45,050
M-17A Periodicals 4,450.85 4,200 3,470.26 729.74 4,200.00 4,450
M-17B Binding 1 ,978.59 3,000 1, 125.05 1,300.00 2,425,05 2,500
M-17C Cataloging 2,271 .57 2,000 1,727.73 600.00 2,327073 2,500
M-19 Convention-- 21 .80 275 190.86 -0- 190.86 275
Librarian
,wr OVERDRAWN D E TO E.E.A. EMPI OYEE NOT YET INCLUDED IN BUDGET
i f
Page No. CITY OF BURLIN(...il,,I
DETAILED BUDGET REQUEST
For the Fiscal Year 1973-1974 DEPARTt ENT LIBRARY
ACCOUNT ACCOUNT ACTUAL 1972-1973 CURRENT YEAR EXPENDITURES BUDGET MGR,
NUMBER NAME1971-1972 CURRENT ACTUAL ESTIMATE ESTIMATED REQUEST REC.
PRIOR YEAR BUDGET 9 mos. 3 mos. TOTAL
EXPENDITURES
M-19A Auto Allowance 246.90 300.00 129.80 100.00 229.80 300
M-19P Convention-- 238.43 250.00 212,54 37.46 250000 250
Personnel
M-19T Trustees 8.00 125.00 173.06 -0- 173.06 125
M-20 Dues to 269.00 275.00 261 .00 -0- 261 .00 275
Library Assoc.
M-21 Miscellaneous 31 .00 100.00 25.00 -0-? 25,00 100
M-24 Typewriter 299.99 350.00 98.01 239.99 • 338,00 350
M-27 Comp.Ins. 2,000.00 2,000.00 -0- 2,000.00 2,000.00 2,000
M-28A Contracts-- 6,985.50 8,400.00 69075.00 2,325.00 8,400.00 8,400
Janitor
M-28B Contracts-- -0- -0- -0- -0- -0- 2,400
P.L.S.
C-90 Cap. Exp. 367.81 450.00 539.05 -0- 539005 545