HomeMy WebLinkAboutAgenda Packet - LB - 1973.04.17 AGENDA
APRIL 17, 1973
TRUSTEES PRESENT:
TRUSTEES ABSENT:
Trustee Lynes, on vacation.
BILLS:
Warrants: $8, 122.60
Special Fund: $196.97
MINUTES OF THE MEETING OF MARCH 20, 1973:
LIBRARIAN' S REPORT:
CORRESPONDENCE:
Memo from Alfred H.Escoffier, A/V Librarian regarding P,L.So Purchase
of Microbook Library of English Literature housed at BPL,
OLD BUSINESS:
Easton Drive Branch
NEW BUSINESS:
Non-resident fees.
ADJOURNMENT:
Next Meeting scheduled for May 15, 1973
i
s
3
}
MINUTES OF THE MEETING
OF THE
BURLINGAME PUBLIC LIBRARY BOARD
March 20, 1973
CALL TO ORDER:
A regular meeting of the Burlingame Library Board was called to order on the above
given date at 7:30 p.m. by Chairman Phelan.
ROLL CALL:
Trustees Present: Cohendet - Hechinger - Phelan
Trustees Absent: Trustee De Martini; Out of town on business.
Trustee Lynes; Conflicting meeting had to be attended.
Also Present: Ms. Laurie Kessler, HILLSBOROUGH BOUTIQUE/VILLAGER
Ms. Joy Molder, Library Employee.
Chairman Phelan stated that Trustee Lynes and Trustee De Martini, both having valid
reasons for being-unable to attend the meeting, be excused.
BILLS:
Warrants totaling $5,679.47 were ordered paid on a motion by Trustee Cohendet, seconded
by Trustee Hechinger and carried by those Trustees present. On a motion by Trustee Cohendet,
seconded by Trustee Hechinger and carried by those Trustees present, Special Fund bills
totaling $581.01 were ordered paid.
INTRODUCTION:
Mrs. Joy Molder was introduced to the Board members by Mr. Lechich. Mr. Lechich stated
that Joy was working in the Reference Department as a Librarian I and that she has passed
the March 12th Librarian I Civil Service test and scored first on the list. The Board
members welcomed Mrs. Molder to the Library staff.
MINUTES:
The minutes of the meeting of February 20, 1973 were read and approved as written.
LIBRARIAN'S REPORT:
The Librarian's Report was read. Trustee Cohendet asked what the initials L.O.V.E.
represented. The Librarian's secretary replied "Library Outreach Volunteers Etc."
CORRESPONDENCE:
The Librarian stated that Col. Norberg was doing well at Peninsula Hospital.
OLD BUSINESS:
Easton Drive Branch: The Librarian stated that he was given a very rough estimate on
costs for improving the Branch. He stated that the rugs would cost approximately
$3,000 while the removal of the stage, the building up of the floor under the stage,
the adding of stairs and a second floor would cost approximately $11,000. The Librarian
stated that he had not as yet been able to get a preliminary estimate regarding the shelving.
-2-
NEW BUSINESS:
1973/74 Tentative Budget: The Librarian presented the proposed budget to the Board
members. The Board members and the Librarian discussed the budget. Trustee Hechinger
stated that since the Peninsula Library System was such a valuable system it would
perhaps be a good idea to again publish some articles on it. The Librarian stated that
he would.
The Librarian stated that at this time he could not tell how the SB 90 would effect
the City and that he did not know at this time how much the unexpended balance in the
Library Tax Fund would be.
Trustee Cohendet moved that the tentative 1973-74 Budget be submitted; Trustee Hechinger
seconded the motion and it was carried by those Trustees present. Trustee Phelan
stated that she would call the Trustees who were absent and ask them to drop by the
Library so that they could review the proposed budget.
CIVIL SERVICE APPOINTMENT:
Trustee Hechinger moved that Mrs. Joy Molder be appointed to the position of Librarian I
with the Civil Service status effective April 1, 1973. The motion was seconded by
Trustee Cohendet and carried by those Trustees present.
ADJOURNMENT:
As there was no further business, the meeting was adjourned at 8:35 p.m. with the
next Board meeting scheduled for April 17th, 1973.
Respect�ful`lly,/submitted,
George Paul Lechich
Clerk of the Board
LIBRARIAN' S REPORT
April 17, 1973
BUILDING AND FURNISHINGS:
Exhauster : The exhauster for the California Room has been installed but has
not yet been connected to the electrical power source.
Master Intercom Station: The City Electrician, Buzz Taylor, upon hearing that
Custom Electronic' s estimated charge for moving the master intercom station
at the loan desk was $200.00 volunteered to make the changes. He accomplished
this in about two and one-half hours, thus saving the City a goodly sum.
Catalog Counter: Mr, Comey informs me that the catalog counter has been
built and should be installed within a week or two.
Main Desk and Shelving: My understanding is that the desk has been stripped
and the shelving will be sprayed and returned soon. I am going to the City
and check on the desk either this week or next,
Parking: The parking situation for both the patron and the staff is getting
more difficult, To get some idea of the parking situation, on Sunday, April 1,
at 2:30 p.m. there were 36 cars in the lot next to the library and about
20 cars on the street.
Circulation:
Month of March Circulation Table (BRANCH)
1968 1969 1970 1971 1972 1973
Adult Non-Fiction 1,568 1,568 1,54o 1,669 1,792_7730
30
Child Non-Fiction 1,298 1,301 1,032 1,056 1,042 689
Adult Fiction 2,717 2,048 2,468 2,262 2, 121 2,015
Child Fiction 2,459. 1,911 1,938 1,784 1,838 1,064
Periodicals 715 778 685 670 567 421
TOTALS 8,7T7 7,� 7�3 T,7X T 6,960 5,619
The circulation of the Main and Branch shows a .4% increase over that of the
month of March, 1972. However, if you compare the Main Library for the months
of March you find that it experienced a 509% increase and further, if you
compare the adult circulation against the children 's circulation you find that
the adult increased 9,2% and the children's circ decreased 11%. The Branch
during this period, showed a decrease of 23,8%, the adult decreasing 505%
while the children 's circulation decreased 64,3%. This pattern has been
consistent for the past few years and results from the growth of the school
libraries. The small decrease in adult use is probably the result of the
expansion and refurbishing of the Main. People like new things. However,
as you can see most of the adults are very loyal to the Easton Branch.
REFERENCE: DEPARTMENT:
Mr. Escoffier spoke to the Friends at their meeting of March 22nd, The topics
were regarding Audio/Visual materials for general circulation and special
materials now available for the handicapped. The bulk of the presentation was
regarding the Microbook Library of English Literature (see attached memo.)
Mr. Escoffier also attended a BAYA meeting and Cooperative Information Network
meeting.
-2-
Mrs. Joy Molder has established a subject-authority list for the Vertical
_ File, has gone through our collection of Public Affairs pamphlets for
subject classification and ordering, has completely revised and added to
the Easton Drive pamphlet collection, and has finished the inventory of her
assigned subject sections.
Mr. Wickliffe has attended Peninsula Library System meetingsduring the month
and compiled a tentative total of needed works in Literature and Drama to be
purchased with System funds.
MICROBOOK LIBRARY OF ENGLISH LITERATURE
The Burlingame Public Library is pleased to announce the arrival of
the Encyclopedia Britannica 's Microbook Library of English Literature. The
Microbook Library, which contains 2,500 titles at a total cost of $6,200.00
(that 's about $2.50 per volume) was purchased with Peninsula Library System
funds, and is a unique purchase for the System.
A microfiche card in the Microbook Library is a photographic reduction
(about 90 X) of an entire book on a 3 X 5 inch transparent card. The fiche is
currently used for document storage in business and industry---and is merely an
extension of the film concept. The fiche are viewed on a special reader supplied
with the series. The Library of English Literature is the second in the
Encyclopedia Britannica series, the first being the Library of American Civilization.
The Library of American Civilization is available at the College of San Mateo.
This set contains 19,000 volumes and includes selected materials on American life
and literature to 1914. It is accessible to Burlingame readers through an
author, title, and subject catalog. A Biblioguide Index is also included which is
topically arranged (565 topics) with a list of books relevant to each topic. In
i
addition, the fiche can be loaned and viewed on a member library's porta-reader. f
The Library of English Literature was purchased to further support the
Burlingame Public Library 's specialty in literature. The Basic Collection, which
has been designed to support a junior college curriculum in English literature,
has been drawn from the larger three-part 4.5 million page Library of English
Literature. The larger library is designed to meet the needs of a doctoral program
9 Y 9 P 9
i
in English literature studies.
Burlingame's Library of English Literature contains 900,000 pages and
I
has been carefully cross indexed. Included in the Library are primary source
i
i
materials, secondary source materials, biography, history, modern well-edited
texts, letters and some first editions---many titles are out-of-print and would be
virtually unavailable to most libraries in any form. The selection of materials
was under the auspices of the Encyclopedia Britannica and three groups of college
and university advisers.
i
-2-
Each volume in the set has been fully cataloged and is accessible through
the bound author/title catalog; this catalog is also available at the other member
libraries in the System.
The Microbook Library is an exciting new development in the library
field, and we at the Burlingame Public Library are proud to be able to take
advantage of it.
ALFRED H. ESCOFFIER
A/V LIBRARIAN
CITY OF BURLINGAME
_ BUDGET EXPENDITURE
APRIL, 1973
THIS TO BUDGET
MONTH DATE ALLOW, BALANCE
S-1 Salaries 18,782.57 190,753.41 222,773 31,984.59
M-11 Supplies 182.02 1,446.86 2,520 1,073.14
M-12 Postage & Printing 74.15 3,284.56 3,320 35.44
M-13 Light, Heat, Water, Power 839.93 7,232.36 9,240 21007064
M-14 Telephone 119.93 835.94 2, 100 .1,264.06
M-16 Maintenance 1,,507-10 .3,22.6.47 3,600 373.53
M-17 Books and Maps 4, 111004 36, 555.84 42,500 5,944. 16
M-17A Periodicals 9.85 3,377.29 4,200 822,71
M-17B Binding 257.53 1,382.58 3,000 1,617.42
M-17C Cataloging 247.40 2,077.95 2,000 ( 77.95)
M-19 Convention - ig0.86 275 84.14
M-19A Auto Allowance 86.65 216.45 300 83.55
M-19P Personnel 12.00 224.54 250 25.46
M-19T Trustees - 173.06 125 (48,06)
M-20 Dues to Library Assoc. - 261 ,00 275 14.00
M-21 Miscellaneous - 25.00 100 75.00
M-24 Typewriter Repairs - 98,01 350 251 .99
M-27 Comp. Insurance - - 2,000 2,000.00
M-28 Contracts 675.00 6,750.00 8,400 1,650.00
C-90 Capital Expenditures - 539.05 450 (89005)
TOTAL BEFORE SALARIES 8, 122.60 67,897.82 85,005 17, 107.18
TOTAL AFTER SALARIES 26,905. 17 258,686.23 307,778 49,091 .77
STATISTICS FOR MARCH, 1973
CIRCULATION: MAIN BRANCH
Books, Adult Non-Fiction 110499 1,430
Child Non-Fiction 1,809 689
Adult Fiction 8,687 20015
Child Fiction 2,048 1,064
Total Books. ......................24,043 ......... ..... .5, 198
Periodicals 1,232 421
Sub-total .............9..........25,275 ... ...9 . ..... ..5,619
Phonograph Records 952
Slides 3
Art Prints 48 -
Cassettes 45 -
Films 74
Equipment Loaned 5
TOTAL CIRCULATION.................26,402 ..9..... . ..... .5,619
GRAND TOTAL CIRC BRANCH & MAIN:.... ......32,021 (1972 Circ: 31,890 - 0.4% increase
Daily Average Main: 910; Daily Average Branch: 208; Total Circ Average: 1, 118
TRAFFIC: Daily Average Main: 1,028 Total Traffic Main: 29,815
Daily Average Br. 235 Total Traffic Br. 6 347
TOTAL AVERAGE.. ...1,263 TOTAL TRAFFIC...3
REFERENCE STATISTICS:
Reference Questions: Circulation Loans : A/V Use Tally:
By Phone: 485 To BPL from PLS: 111 To PLS from BPL: 26 Microfilm Use: 11
In Person: 1 170 To BPL from ILL: 16 To ILL from BPL: 9 A/V Equip.Use: 77
Total . .. .lTOTAL BORROWED- 127 TOTAL LOANED. .35 TOTAL A/V USE: $$
REGISTRATIONS : ADULT CHILD TOTAL
Membership - 2/28/73 IZT,393 3,400 17,793 PLS PATRONS TO
Additions - March, 1973 307 50 357 DATE: 1,718
Withdrawals- March, 1973 268 50 318 Increase of 95.
TOTAL REGISTRATIONS TO DATE: 1132 370-0 17,$32
ACCESSIONS & WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND TOTAL AS
2/28/73 ADDED CELLED OF 3/31/73
Adult Non-Fiction 113,312+ 552 50 113,816
Child Non-Fiction 17,915 20 247 17,688
Y.A. Non-Fiction 2,878 18 2 2,894
Adult Fiction 39,252 137 119 39,270
Child Fiction 13,541 24 90 13,475
Y.A. Fiction � 7 2,858
TOTALS... .o. ......... 1 9, 51 75$ 5 190,001
Net increase in book stock: 250
Included in above figures : 103 gift books and 482 new books.
Pamphlets Added: 136 Maps Added: 0
Pamphlets Discarded: 5 Maps Discarded: 0
TOTAL... . . . . .9,72� TOTALo. .. . .$59
RECORDINGS: AS OF 2/28/73 ADDED DISCARDED AS OF 3/31/73
78's 1�,0 �6 0 0 1,066
45's
,06645's 228 0 0 228
33's 2,517 18 3 2 532
3,811 1 3 3
DEPOSITED WITH CITY TREASURER: MAIN: 1,509.92
BRANCH: 172.78
TOTAL: $1