HomeMy WebLinkAboutAgenda Packet - LB - 1973.05.15 AGENDA
MAY 15, 1973
TRUSTEES PRESENT:
TRUSTEES ABSENT:
BILLS:
Warrants: $10,478.89
Special Fund: None
MINUTES OF THE MEETING OF APRIL 17, 1973 :
LIBRARIAN'S REPORT:
CORRESPONDENCE:
A thank you letter from Mrs. Phyllis Porter regarding the Shut-In Service.
OLD BUSINESS:
Easton Drive Branch
Non-resident Fees
NEW BUSINESS:
Empty Trustee Notebooks through April, 1972.
ADJOURNMENT:
Next Meeting scheduled for June 19, 1973.
S M T W T FS S M T W T F S S M T W T F S S M T W T F S
JAN APR JULY OCT
1 2 3 4 5 1 2 3 4 5 6 7 1 2 3 4 5 6
1 2 3 4 5 6 8 9 10 11 12 13 14 7 8 9 10 11 12 13 'c
7 8 9 10 113 8 9 10 11 I�14 P
14 l5 16 �L.I$ 19 20 15 16 17 I T9 20 21 15 16 17'18 19 20 21 14 15 16 17 18 19 20
21 22 23'24 25?6 27 22 23 2, 26 27 28 22 23 24 25 26 27 28 21 22 23 24 25 26 27
28 29"30 31 Y9 29 30 31 28 29 30 31
FEB MAY AUG NOV
1 2 3 4 5 � 1 2 3 4 1 2 3
4 5 6 7 8,,S 5 6 7 `
8 9 1011 4 5 6 7 8 9 10
10 6 7 8 9 10 11 12 12 13 14 15 16 17 18 11 12 13.14 15 16 17
it 12 13 14 16 17 13 14 1� 16 17 18 19 19 20 21 22 23 24 25 18 19 20 21 22 23 24
18 19 2 22 23 24 20 21 22 23 24 25 26 11 26 27 28 29 30 31 25 26 27 28 29 30
25 2 28 27 28 29 30 31
MARJUNE SEPT DEC
$1 2 1 2 2 3 4 5 6 7 8 2 3 4 5 6 7 8
11 2 3 14~15 16 17 0 1 5 3 14 5 6 9 10 11,12 13 14 15 9 10 11 12 13 14 15
18 19 13 21 22 23 24 17 18 19 20 21 22 23'f 16 17 1819 20 21 22 16 17 18.19 20 21 22
2 .26 27 28 29 30 31 24 25 26 27 28 29 30 I[ 23 24 25 26 27 28 29 23 24 25 26 27 28 29
I 30 30 31 t
r
MINUTES OF THE MEETING
OF THE
BURLINGAME PUBLIC LIBRARY BOARD
April 17, 1973
CALL TO ORDER:
A regular meeting of the Burlingame Public Library Board was called to order on the above
given date at 7:30 p.m. by Chairman Phelan.
ROLL CALL:
Trustees Present: Trustees Cohendet - DeMartini - Hechinger - Phelan
Trustees Absent: Trustee Lynes; excused on vacation.
BILLS:
Warrants totaling $8,122.60 were ordered paid on a motion by Trustee Demartini, seconded
by Trustee Hechinger and carried by those Trustees present. On a motion by Trustee DeMartini
seconded by Trustee Cchendet, and carried by those Trustees present, Special Fund Bills
totaling $196.97 were ordered paid.
MINUTES:
Minutes of the meeting of March 20, 1973, were read and approved as written.
LIBRARIAN'S REPORT:
The Librarian's Report was read. Trustee Cohendet asked what the proportions of circulation
were regarding children's use. The Librarian stated that at the Main Library children's use
has never been as large in proportion to adult use, whereas at the Branch, children's use
has always been high in proportion to adult use. The Librarian stated that all school
libraries have become excellent with many recreational reading programs. He stated that
when the schools are on vacation, children's circulation shows a considerable increase.
CORRESPONDENCE:
A memo from Alfred H. Escoffier, A/V Librarian, was read and discussed. The memo announced
the Microbook Library of English Literature now housed at Burlingame Library. It was
asked how the microfiche could be loaned to other libraries without the microfiche reader.
The Librarian stated that each System Library now has a microfiche lap reader in their
possession, therefore, enabling them to use the Library of English Literature.
Trustee DeMartini presented a letter and magazine entitled "Awake" he received from
Albert H. Keller; the letter and magazine were hand delivered and the letter read as
follows: "A situation has arisen that I feel should be brought to the attention of all
the officials of the City of Burlingame. A detailed report is in the enclosed magazine."
Trustee DeMartini stated he read the magazine and could not see how it related to the City
of Burlingame. Trustee Hechinger stated he also receive the letter and magazine and also
could not see any relationship between the magazine and City.
OLD BUSINESS:
Easton Branch Library: The Librarian stated he was till working on a presentation regarding
Branch, with two ideas to be presented:
1. Completely changing the Branch stage, etc., costing approximately $40,000; and
2. Removing approximately 10,000 books from the Branch holdings, and changing the
Branch back to its 1959 status.
-2-
NEW BUSINESS:
Increase in Non-Resident Fees: The Librarian stated that Mr. Kraig, the Librarian of
San Mateo Public Library, has asked him about the Board's feeling on changing the fee
from $24.00 to $30.00. The Librarian stated that the cost to the average Burlingame family
is now $34.00 per year.
After a long discussion, the Board agreed that they would act on increasing the fees
at the same time the San Mateo Public Library Board did.
Friends of the Library Book Sale: Trustee Phelan reminded the Board that the next
Friends Book Sale Preview was scheduled to be held May 4th; she asked the Trustees to
try to attend.
ADJOURNMENT:
As there was no further business, the meeting was adjourned at 8:20 p.m. with the next
meeting scheduled for May 15, 1973.
Respectfy{lly Submitted,
George' Paul Lechich
Clerk of the Board
LIBRARIAN'S REPORT
MAY 15, 1973
BUILDING & EQUIPMENT:
Garvey Sheet Metal Company has completed the installation of the exhauster
in the California room and is in the process of adding and improving
make-up air in the California room, the staff room, and new louvers for the
reference room and community room. This should be completed by the end of
June.
It is Mr. Vaugham's opinion that additional make-up air should be incorporated
wherever possible and that at sometime exhausters should be added to both
the main room and reference room. He believes this would cut the costs
of operating the chiller considerably.
The engineer, Mr. Akin, has promised several times to come here and discuss
this, but so far has not appeared.
We are still waiting for the remodeled and refinished equipment from Costers.
Hopefully we will receive it by the end of June. There is another thing
besides getting the shelving and desk--they should stand for nearly a month
without use in order for the finish to harden. The desk should be installed
over a holiday, but perhaps there will be no choice.
C IRCULAT ION:
Adult circulation at the Main Library for the month of April was 9.8% more
than that of April, 1968; the children's circulation was 68.8% less than
that of April, 1968. The adult circulation at the Branch was 19.4% less
than that of 1968 and 17.5/ less than 1972. Apparently the adult circulation
has dropped 34.34% less than 1972 and 126.3% less than 1968. The overall
Branch Circulation has dropped 20.8% from 1972, but from 1968 it dropped
56.7%. Despite this loss in Circulation at the Branch and children's circulation
at the Plain, the total circulation for the past ten months is 3.2% higher
than the comparable ten months in 1971-72.
BRANCH REFURBISHING:
With the changes in the type of use at the Branch brought on by the extensive
development of school libraries, and by the attractive atmosphere at the Main,
it seems wise to reassess the present uses by patrons.
The Branch was developed as an almost independent small library such as you
would find in a community of two to four thousand people. For many years
this collection was better than both Millbrae and San Bruno and the circulation
per patron was a phenominal 35 or more. We feel that emphasis should be
changed to reflect the changing condition and that the collection should be
considerably smaller with the emphasis on recreational reading both for adults
and dhildren.
By removing about 10,000 books and magazines, all duplicates at the Mainp
it would be possible to remove all the shelving from the floor area and
back of the stage. This would allow additional tables and comfortable chairs
and the creating of a small storyhour and community meeting room behind the
stage. The shelving that is in front of the windows would be lowered and
the present furniture refinished and the floor carpeted, etc.
-2-
By increasing the number of copies of the more popular books, purchasing
magazines that may not be in the Reader 's Guide For Small Libraries, but
�— which are in demand, the circulation and use of the Branch should go back
to the high level of yesterday, especially with the attractive comfortable
atmosphere resulting from the first refurbishing in thirty years. This will
be helped also by directing some of our readers at the Main who now wait for
reserved books, but who by going to the Branch would not have to wait.
CHILDREN'S ROOM:
The past month has been one of what might be called summer house cleaning.
The purpose of this being to closely pursue various areas of the collection
for books in poor condition, books that are dated, and books that need to
be reordered because of constant use.
Our plans for the Summer Reading Program have been finalized and the material
is now at the cutters. Tie program this year is entitled "All In the Family"
The theme will emphasize books on families -.uch as the Wilder, Estes and Sachs
books.
CITY OF BURLINGAME
BUDGET EXPENDITURE _
May, 1973
THIS TO BUDGET
MONT'l DATE ALLOW. BALANCE
S-1 Salaries 20,941 . 13 211,729.54 227,773 11,043046
M-11 Supplies 522.68 1,969.54 2, 500 550.46
M-12 Postage & Printing 30284.56 3,320 35.44
M-13 Light, Heat, Water, Power 739.68 7,972.04 9,240 10267.96
M-14 Telephone 118.05 953.99 2, 100 1, 146.01
M-16 Maintenance 83.99 3,310.46 3,600 289.54
M-17 Books and Maps . 4, 137.20 40,693.04 42, 500 1,806.96
M-17A Periodicals 107.84 3,485. 13 4,200 714,87
M-17B Binding 806.94 2, 189.52 3,000 810.48
M-17C Cataloging 161 .74 2,239.69 2,000 ( 239.69)
M-19 Convention - 190.86 275 84.14
M-19A Auto Allowance - 216.45 300 83.55
M-19P Personnel 15.00 239.54 250 10.46
M-19T Trustees 173.06 125 ( 48.06)
M-20 Dues to Library Assoc. - 261 .00 275 14.00
M-21 Miscellaneous - 25.00 100 75.00
M-24 Typewriter Repairs 183.35 281 .36 350 68.64
M-27 Comp. Insurance 2,000.00 2,000.00 2,000 -
M-28 Contracts 675.00 7,425.00 8,400 975.00
C-90 Capital Expenditures - 539005 450 ( 89.05)
TOTAL BEFORE SALARIES 9, 551 .47 77,449.29 85,005 7, 555.71
TOTAL AFTER SALARIES 30,492.60 289,178.83 307,778 18, 599.17
STATISTICS FOR APRIL, 1973
CIRCULATION: MAIN BRANCH
Books, Adult Non-Fiction 9,679 976
Child Non-Fiction 1,318 558
Adult Fiction 7,626 1,862
Child Fiction 1,718 962
Total Books 20,341 4,358
Periodicals 1,018 359
Sub-total . . . o. . . .. . . : .o. .. 21,359 .. .. o. . . . . . . . 4,717
Phonograph Records 643 -
Slides 21 -
Art Prints 39 -
Cassettes 27 -
Films 41 -
Equipment Loaned 6 -
TOTAL CIRCULATION 22, 136 . . . . . . . . . . . . . 4,717
GRAND TOTAL CIRCULATION, BRANCH & MAIN . . . . . . 26,853 (1972 Circ: 30,398 - 11 % decrease)
Daily Circ Average, Main 820
Daily Circ Average, Branch 189
TOTAL DAILY AVERAGE. . . . . 1009
TRAFFIC: Daily Average Main: 905 Total Traffic, Main: 24,650
Daily Average Branch: 204 Total Traffic, Branch : 5 096
TOTAL AVERAGE. . . o . .1, 109 TOTAL TRAFFIC . . ..29,7 +�
REFERENCE STATISTICS:
Reference Questions : Circulation Loans : A/V Use Tally
By Phone : 442 To BPL from PLS : 34 To PLS from BPL: 97 Microfilm Use: 9
In Person : 970 To BPL from ILL: 25 To ILL from BPL: 25 A/V Equip.Use : 48
Total . . . . 1, 12 TOTAL BORROWED.T9 TOTAL LOANED. . . . 122 TOTAL A/V USE: 57
REGISTRATIONS : ADULT CHILD TOTAL
Membership - 3/31/73 14,432 3 17, 32 PLS PATRONS TO
Additions - April , 1973 244 26 270 DATE: 1 ,780
Withdrawals - April, 1973 259 61 320 increase of 62
TOTAL REGISTRATIONS TO DATE. . . 11 , 17 35 17,7
ACCESSIONS & WITHDRAWALS OF BOOK STOCK: AS OF CAN GRAND TOTAL AS
3/31/73 ADDED CELLED OF 4/30/73
Adult Non-Fiction 113,T17 -+75 T 114,248
Child Non-Fiction 17,688 223 261 17,650
Y.A. Non-Fiction 2,894 20 1 2,913
Adult Fiction 39,270 159 19 39,410
Child Fiction 13,475 221 25 13,475
Y.A. Fiction 21858 16 0 2,874
TOTALS. . . . o. . . . . . .*. . 190,001 1,- 9 190,766
Net increase in book stock: 765
Included in above figures : 76 gift books and 573 new books
Pamphlets Added: 131 Maps Added: 0
Pamphlets Discarded: 2 Maps Discarded : 0
TOTAL . . . . . . . .955 Total .. . .. .9 9
RECORDINGS: AS OF 3/31/73 ADDED DISCARDED AS OF Lj130173
7F's 1.'066 0 0 1,066
45's 228 0 0 228
33 's 2 532 42 0 2 574
3�2b +1 2 0
DEPOSITED WITH CITY TREASURER: MAIN: 1 ,209.
BRANCH: 177.46
TOTAL- $1,3$-7. 17