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HomeMy WebLinkAboutAgenda Packet - LB - 1973.05.15 AGENDA MAY 15, 1973 TRUSTEES PRESENT: TRUSTEES ABSENT: BILLS: Warrants: $10,478.89 Special Fund: None MINUTES OF THE MEETING OF APRIL 17, 1973 : LIBRARIAN'S REPORT: CORRESPONDENCE: A thank you letter from Mrs. Phyllis Porter regarding the Shut-In Service. OLD BUSINESS: Easton Drive Branch Non-resident Fees NEW BUSINESS: Empty Trustee Notebooks through April, 1972. ADJOURNMENT: Next Meeting scheduled for June 19, 1973. S M T W T FS S M T W T F S S M T W T F S S M T W T F S JAN APR JULY OCT 1 2 3 4 5 1 2 3 4 5 6 7 1 2 3 4 5 6 1 2 3 4 5 6 8 9 10 11 12 13 14 7 8 9 10 11 12 13 'c 7 8 9 10 113 8 9 10 11 I�14 P 14 l5 16 �L.I$ 19 20 15 16 17 I T9 20 21 15 16 17'18 19 20 21 14 15 16 17 18 19 20 21 22 23'24 25?6 27 22 23 2, 26 27 28 22 23 24 25 26 27 28 21 22 23 24 25 26 27 28 29"30 31 Y9 29 30 31 28 29 30 31 FEB MAY AUG NOV 1 2 3 4 5 � 1 2 3 4 1 2 3 4 5 6 7 8,,S 5 6 7 ` 8 9 1011 4 5 6 7 8 9 10 10 6 7 8 9 10 11 12 12 13 14 15 16 17 18 11 12 13.14 15 16 17 it 12 13 14 16 17 13 14 1� 16 17 18 19 19 20 21 22 23 24 25 18 19 20 21 22 23 24 18 19 2 22 23 24 20 21 22 23 24 25 26 11 26 27 28 29 30 31 25 26 27 28 29 30 25 2 28 27 28 29 30 31 MARJUNE SEPT DEC $1 2 1 2 2 3 4 5 6 7 8 2 3 4 5 6 7 8 11 2 3 14~15 16 17 0 1 5 3 14 5 6 9 10 11,12 13 14 15 9 10 11 12 13 14 15 18 19 13 21 22 23 24 17 18 19 20 21 22 23'f 16 17 1819 20 21 22 16 17 18.19 20 21 22 2 .26 27 28 29 30 31 24 25 26 27 28 29 30 I[ 23 24 25 26 27 28 29 23 24 25 26 27 28 29 I 30 30 31 t r MINUTES OF THE MEETING OF THE BURLINGAME PUBLIC LIBRARY BOARD April 17, 1973 CALL TO ORDER: A regular meeting of the Burlingame Public Library Board was called to order on the above given date at 7:30 p.m. by Chairman Phelan. ROLL CALL: Trustees Present: Trustees Cohendet - DeMartini - Hechinger - Phelan Trustees Absent: Trustee Lynes; excused on vacation. BILLS: Warrants totaling $8,122.60 were ordered paid on a motion by Trustee Demartini, seconded by Trustee Hechinger and carried by those Trustees present. On a motion by Trustee DeMartini seconded by Trustee Cchendet, and carried by those Trustees present, Special Fund Bills totaling $196.97 were ordered paid. MINUTES: Minutes of the meeting of March 20, 1973, were read and approved as written. LIBRARIAN'S REPORT: The Librarian's Report was read. Trustee Cohendet asked what the proportions of circulation were regarding children's use. The Librarian stated that at the Main Library children's use has never been as large in proportion to adult use, whereas at the Branch, children's use has always been high in proportion to adult use. The Librarian stated that all school libraries have become excellent with many recreational reading programs. He stated that when the schools are on vacation, children's circulation shows a considerable increase. CORRESPONDENCE: A memo from Alfred H. Escoffier, A/V Librarian, was read and discussed. The memo announced the Microbook Library of English Literature now housed at Burlingame Library. It was asked how the microfiche could be loaned to other libraries without the microfiche reader. The Librarian stated that each System Library now has a microfiche lap reader in their possession, therefore, enabling them to use the Library of English Literature. Trustee DeMartini presented a letter and magazine entitled "Awake" he received from Albert H. Keller; the letter and magazine were hand delivered and the letter read as follows: "A situation has arisen that I feel should be brought to the attention of all the officials of the City of Burlingame. A detailed report is in the enclosed magazine." Trustee DeMartini stated he read the magazine and could not see how it related to the City of Burlingame. Trustee Hechinger stated he also receive the letter and magazine and also could not see any relationship between the magazine and City. OLD BUSINESS: Easton Branch Library: The Librarian stated he was till working on a presentation regarding Branch, with two ideas to be presented: 1. Completely changing the Branch stage, etc., costing approximately $40,000; and 2. Removing approximately 10,000 books from the Branch holdings, and changing the Branch back to its 1959 status. -2- NEW BUSINESS: Increase in Non-Resident Fees: The Librarian stated that Mr. Kraig, the Librarian of San Mateo Public Library, has asked him about the Board's feeling on changing the fee from $24.00 to $30.00. The Librarian stated that the cost to the average Burlingame family is now $34.00 per year. After a long discussion, the Board agreed that they would act on increasing the fees at the same time the San Mateo Public Library Board did. Friends of the Library Book Sale: Trustee Phelan reminded the Board that the next Friends Book Sale Preview was scheduled to be held May 4th; she asked the Trustees to try to attend. ADJOURNMENT: As there was no further business, the meeting was adjourned at 8:20 p.m. with the next meeting scheduled for May 15, 1973. Respectfy{lly Submitted, George' Paul Lechich Clerk of the Board LIBRARIAN'S REPORT MAY 15, 1973 BUILDING & EQUIPMENT: Garvey Sheet Metal Company has completed the installation of the exhauster in the California room and is in the process of adding and improving make-up air in the California room, the staff room, and new louvers for the reference room and community room. This should be completed by the end of June. It is Mr. Vaugham's opinion that additional make-up air should be incorporated wherever possible and that at sometime exhausters should be added to both the main room and reference room. He believes this would cut the costs of operating the chiller considerably. The engineer, Mr. Akin, has promised several times to come here and discuss this, but so far has not appeared. We are still waiting for the remodeled and refinished equipment from Costers. Hopefully we will receive it by the end of June. There is another thing besides getting the shelving and desk--they should stand for nearly a month without use in order for the finish to harden. The desk should be installed over a holiday, but perhaps there will be no choice. C IRCULAT ION: Adult circulation at the Main Library for the month of April was 9.8% more than that of April, 1968; the children's circulation was 68.8% less than that of April, 1968. The adult circulation at the Branch was 19.4% less than that of 1968 and 17.5/ less than 1972. Apparently the adult circulation has dropped 34.34% less than 1972 and 126.3% less than 1968. The overall Branch Circulation has dropped 20.8% from 1972, but from 1968 it dropped 56.7%. Despite this loss in Circulation at the Branch and children's circulation at the Plain, the total circulation for the past ten months is 3.2% higher than the comparable ten months in 1971-72. BRANCH REFURBISHING: With the changes in the type of use at the Branch brought on by the extensive development of school libraries, and by the attractive atmosphere at the Main, it seems wise to reassess the present uses by patrons. The Branch was developed as an almost independent small library such as you would find in a community of two to four thousand people. For many years this collection was better than both Millbrae and San Bruno and the circulation per patron was a phenominal 35 or more. We feel that emphasis should be changed to reflect the changing condition and that the collection should be considerably smaller with the emphasis on recreational reading both for adults and dhildren. By removing about 10,000 books and magazines, all duplicates at the Mainp it would be possible to remove all the shelving from the floor area and back of the stage. This would allow additional tables and comfortable chairs and the creating of a small storyhour and community meeting room behind the stage. The shelving that is in front of the windows would be lowered and the present furniture refinished and the floor carpeted, etc. -2- By increasing the number of copies of the more popular books, purchasing magazines that may not be in the Reader 's Guide For Small Libraries, but �— which are in demand, the circulation and use of the Branch should go back to the high level of yesterday, especially with the attractive comfortable atmosphere resulting from the first refurbishing in thirty years. This will be helped also by directing some of our readers at the Main who now wait for reserved books, but who by going to the Branch would not have to wait. CHILDREN'S ROOM: The past month has been one of what might be called summer house cleaning. The purpose of this being to closely pursue various areas of the collection for books in poor condition, books that are dated, and books that need to be reordered because of constant use. Our plans for the Summer Reading Program have been finalized and the material is now at the cutters. Tie program this year is entitled "All In the Family" The theme will emphasize books on families -.uch as the Wilder, Estes and Sachs books. CITY OF BURLINGAME BUDGET EXPENDITURE _ May, 1973 THIS TO BUDGET MONT'l DATE ALLOW. BALANCE S-1 Salaries 20,941 . 13 211,729.54 227,773 11,043046 M-11 Supplies 522.68 1,969.54 2, 500 550.46 M-12 Postage & Printing 30284.56 3,320 35.44 M-13 Light, Heat, Water, Power 739.68 7,972.04 9,240 10267.96 M-14 Telephone 118.05 953.99 2, 100 1, 146.01 M-16 Maintenance 83.99 3,310.46 3,600 289.54 M-17 Books and Maps . 4, 137.20 40,693.04 42, 500 1,806.96 M-17A Periodicals 107.84 3,485. 13 4,200 714,87 M-17B Binding 806.94 2, 189.52 3,000 810.48 M-17C Cataloging 161 .74 2,239.69 2,000 ( 239.69) M-19 Convention - 190.86 275 84.14 M-19A Auto Allowance - 216.45 300 83.55 M-19P Personnel 15.00 239.54 250 10.46 M-19T Trustees 173.06 125 ( 48.06) M-20 Dues to Library Assoc. - 261 .00 275 14.00 M-21 Miscellaneous - 25.00 100 75.00 M-24 Typewriter Repairs 183.35 281 .36 350 68.64 M-27 Comp. Insurance 2,000.00 2,000.00 2,000 - M-28 Contracts 675.00 7,425.00 8,400 975.00 C-90 Capital Expenditures - 539005 450 ( 89.05) TOTAL BEFORE SALARIES 9, 551 .47 77,449.29 85,005 7, 555.71 TOTAL AFTER SALARIES 30,492.60 289,178.83 307,778 18, 599.17 STATISTICS FOR APRIL, 1973 CIRCULATION: MAIN BRANCH Books, Adult Non-Fiction 9,679 976 Child Non-Fiction 1,318 558 Adult Fiction 7,626 1,862 Child Fiction 1,718 962 Total Books 20,341 4,358 Periodicals 1,018 359 Sub-total . . . o. . . .. . . : .o. .. 21,359 .. .. o. . . . . . . . 4,717 Phonograph Records 643 - Slides 21 - Art Prints 39 - Cassettes 27 - Films 41 - Equipment Loaned 6 - TOTAL CIRCULATION 22, 136 . . . . . . . . . . . . . 4,717 GRAND TOTAL CIRCULATION, BRANCH & MAIN . . . . . . 26,853 (1972 Circ: 30,398 - 11 % decrease) Daily Circ Average, Main 820 Daily Circ Average, Branch 189 TOTAL DAILY AVERAGE. . . . . 1009 TRAFFIC: Daily Average Main: 905 Total Traffic, Main: 24,650 Daily Average Branch: 204 Total Traffic, Branch : 5 096 TOTAL AVERAGE. . . o . .1, 109 TOTAL TRAFFIC . . ..29,7 +� REFERENCE STATISTICS: Reference Questions : Circulation Loans : A/V Use Tally By Phone : 442 To BPL from PLS : 34 To PLS from BPL: 97 Microfilm Use: 9 In Person : 970 To BPL from ILL: 25 To ILL from BPL: 25 A/V Equip.Use : 48 Total . . . . 1, 12 TOTAL BORROWED.T9 TOTAL LOANED. . . . 122 TOTAL A/V USE: 57 REGISTRATIONS : ADULT CHILD TOTAL Membership - 3/31/73 14,432 3 17, 32 PLS PATRONS TO Additions - April , 1973 244 26 270 DATE: 1 ,780 Withdrawals - April, 1973 259 61 320 increase of 62 TOTAL REGISTRATIONS TO DATE. . . 11 , 17 35 17,7 ACCESSIONS & WITHDRAWALS OF BOOK STOCK: AS OF CAN GRAND TOTAL AS 3/31/73 ADDED CELLED OF 4/30/73 Adult Non-Fiction 113,T17 -+75 T 114,248 Child Non-Fiction 17,688 223 261 17,650 Y.A. Non-Fiction 2,894 20 1 2,913 Adult Fiction 39,270 159 19 39,410 Child Fiction 13,475 221 25 13,475 Y.A. Fiction 21858 16 0 2,874 TOTALS. . . . o. . . . . . .*. . 190,001 1,- 9 190,766 Net increase in book stock: 765 Included in above figures : 76 gift books and 573 new books Pamphlets Added: 131 Maps Added: 0 Pamphlets Discarded: 2 Maps Discarded : 0 TOTAL . . . . . . . .955 Total .. . .. .9 9 RECORDINGS: AS OF 3/31/73 ADDED DISCARDED AS OF Lj130173 7F's 1.'066 0 0 1,066 45's 228 0 0 228 33 's 2 532 42 0 2 574 3�2b +1 2 0 DEPOSITED WITH CITY TREASURER: MAIN: 1 ,209. BRANCH: 177.46 TOTAL- $1,3$-7. 17