HomeMy WebLinkAboutAgenda Packet - LB - 1973.06.19 AGENDA
JUNE 19, 1973
TRUSTEES PRESENT:
TRUSTEES ABSENT: James De Martini, excused, on vacation.
BILLS:
Warrants: $8,478.74
Special Fund: $811052
INTRODUCTION:
Introduction of Marilyn Morrison, who successfully passed the Civil Service
Library Assistant examination.
MINUTES OF THE MEETING OF MAY 15, 1973 :
LIBRARIAN' S REPORT:
CORRESONDENCE:
OLD BUSINESS:
Easton Drive Branch
�.. NEW BUSINESS:
Appointment of Marilyn Morrison to a Civil Service status
ADJOURNMENT:
NEXT MEETING SCHEDULED FOR JULY 17, 19730
S M T W T F S S M T W T f S
S M T W T F S S M T W T F Sit JULY OCT
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21 22 4 25 26 27 22 2 4 25 26 27 281 29 30 31 28 29 30 31
28 30 31 29
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AUG NOV 1
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�. DEC
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MAR JUj�E SEPT 1 1
1 1 2 2 3 4 5 6 7 8 2 3 4 5 6 7 8I
4 5 6 7 10 3 4 5 6 7 8 9 1 9 10 12 13 14 15 9 1002627
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MINUTES OF THE MEETING
OF THE
BURLINGAME PUBLIC LIBRARY BOARD
May 15, 1973
CALL TO Oh DER:
A regular meeting of the Burlingame Public Library Board was called to order on the
above given date at 7:30 p.m. by Chairman Phelan.
ROLL CALL:
Trustees Present: Trustee Cohendet, Trustee DeMartini, Trustee Lynes, Trustee Phelan
Trustees Absent: Trustee Hechinger; excused, conflicting business meeting
BILLS:
t,Hrrants totaling $10,478.89 were ordered paid on a motion by Trustee Lynes, seconded
by Trustee Cohendet and carried by those trustees present.
MINUTES:
Minutes of the meeting of April 17, 1973, were approved as mailed.
LIBRARIAN'S REPORT:
The Librarian was asked what make-up air meant. The Librarian stated that make-up air
was fresh air from outside of the building being incorporated through the heating-cooling
system in order to allow for the air displacement by the exhausters.
The Branch was discussed. The Librarian stated that some of the reference materials
could be removed from the Branch since most students use the Main for their reference
materials, and more popular reading materials could be placed at the Branch, which would
increase circulation.
CORRESPONDENCE:
A thank you letter from Mrs. Phyllis Porter was read, in which she thanked the Board
for the shut-in service she has been receiving for five months.
OLD BUSINESS:
Non Resident Fees: It was moved by Trustee DeMartini, seconded by Trustee Lynes, and
carried by those trustees present, that the non-resident fee be increased to $34.00, at
the same time the San Mateo Public Library increases theirs. Trustee Cohendet suggested
that the reasons for the increase should be publicized. The Librarian stated that perhaps
Mrs. Lathem, who will be publishing a Burlingame newsletter could do so.
NEW BUSINESS:
Trustee DeMartini stated he would be in Hawaii at the time of next Board meeting celebrating
the graduation of two of his daughters.
ADJOURNMENT:
Trustee Lynes moved that the meeting be adjourned in memory of Jack Charnow; motion was
seconded by Trustee DeMartini and carried at 8:05 P.M.
Respectfully Submitted,
�
George Paul Lechich
Clerk of the Board
LIBRARIAN' S REPORT
June 19, 1973
BUILDING:
Minor Vandalism: Someone removed the nylon cords from the drapes in the two
stack windows. Let us hope they do not remove any from other places.
All of the changes in the air conditioning-heating units have been completed
and exhaust vents installed in the staff room. I suggested to Mr. Akin, the
air conditioning engineer, that the heater-coolers in the upper stacks and
the one on the mezzanine be converted to coolers only as heat is never needed
in those areas of the library and since the cooling was not adequate for the
number of lights. I suggested that the heating coils could be converted to
cooling coils. This should be possible because heating coils are simple and
not complicated. The engineer suggested that we try connecting one unit
using the same valve, as it may be adequate. This should take a minimum of
time and be inexpensive; if it increases the cooling capacity sufficiently to
keep the temperature below 75 degrees. it will be most successful and we can
convert the other two heater-coolers to coolers only.
CIRCULATION:
Though the Branch Library circulation is 21 .6% less than last May and the Main
has increased 2.7/, it was not enough to overcome the Branch loss. Therefore,
the total circulation decreased 1%. Even so, Burlingame's circulation per
capita is 12.9, the highest in the Peninsula Library System. The circulation
per capita of the other libraries is as follows : Redwood City Library, 10.1 ;
San Mateo City Library, 8.5; Daly City Library, 6.2; San Mateo County, 6.1 ;
San Bruno Library, 5.6.
MEETINGS ATTENDED:
The Librarian attended the Council meeting of June 4th.
The pot-luck dinner held Wednesday, May 30th, at the library to mark the third
anniversary of our Outreach Program was also attended by the Librarian. The
Outreach Volunteers literally take the library to the people by circulating
books, records and magazines to shut-ins who can't get to the library themselves.
Mary Lang, part-time Library Assistant at our library who supervises
this program, stated that our volunteers took over 350 books and records to
more than 50 people last month.
Mrs. Bergsing attended the June 4th meeting of the Board of Directors of the
Peninsula Library System in the absence of Mr. Lechich, who was involved in
the traditional Youth in Government Day in Burlingame. The major items of
business were the discussion of the budget for 1973-74 and the proposed hiring
of a part-time reference librarian to handle questions from the member libraries.
Mrs. Ruth Kierstead, the consultant from the State Library in Sacramento,
commented on what appears to be the bleak outlook for State and Federal funding
for the libraries in the immediate future.
During May, Mrs. Bergsing was elected to represent all public libraries in
San Mateo County on the Board of Directors of the Cooperation Information
Network for Santa Clara and San Mateo Counties. Since her election she has
been involved in organizational and budget meetings for the network which
officially begins on July 1st. The C.I.N. is a Federally funded cooperation
made up of all types of libraries (public, school, special and academic
libraries) in the two counties. it is being developed to promote more and
better exchanges of information between all kinds of libraries with less need
to duplicate correspondingly expensive and little used material and make all
-2-
types of information more accessible to all citizens of the two counties.
_ REFERENCE:
In May a Peninsula Library Association Reference Librarians meeting was held
in the Community Room in which the LIBRARY JOURNAL list of outstanding
reference books of 1972 was discussed. Mr. Wickliffe attended the meeting as
host and the Burlingame Library's representative. The Friends of the Library
supplied coffee and doughnuts. Mr. Escoffier had tracked down the books on
the LIBRARY JOURNAL list and had them ready on a truck to be consulted by
those attending the meeting. Each listing was discussed with those librarians
having first-hand experience with any of the works, basing their evaluations
on their experience. Again, the Burlingame Library's reference staff seemed
to have used good judgment throughout the year, for we already had acquired
or ordered those books on the list that the P.L.A. librarians deemed most
useful and valuable.
CHILDREN 'S DEPARTMENT:
The month of May and the early weeks in June were spent finalizing our plans
for our summer programs. "Ail in The Family1° had been chosen early in the
year as our Summer Reading Club theme and George Ward created an especially
interesting background and bookmarks to express the theme. These materials
were taken to all the classrooms to introduce the program to children. I
would like to inject here that all the printed materials and other expenses
incurred by the Summer Reading Club are paid for by the Lions Club.
This summer we are embarking on two new programs. The first is a Bedtime
Storyhour for the three to five year old children which will be held from
7:30 p.m. to 8:00 p.m. Monday night at the Branch and Tuesday night at the
Main Library. The second program, a Primer Group Get-together for
kindergarten/first graders is being initiated as a result of a suggestion made
to us by some of our Burlingame teachers during our teacher/librarian meetings
held this past year. In addition to the grammar schools, nursery schools
were contacted to promote this particular program.
Our pre-school Storyhour on Tuesday and Wednesday mornings will continue
during the summer.
In May the Association of Children's Librarians held its annual institute.
Miss Riordan and Mrs. Dunn attended. This year 's theme was "Joy With Children,
Innovation in Classical Storytelling. " The program offered many suggestions
in improving and expanding storytelling by using audio-visual media.
ART IN THE PARK:
The Library staff helped celebrate our annual "Burlingame Days" by manning a
booth at Art in the Park, an event sponsored by the Burlingame Cultural Arts
Committee. Under the direction of Mr. Escoffier, both Library "Friends" and
regular staff members volunteered their time throughout the two days of the
art festival to display special books on arts and crafts and to distribute
information on special books the library offers in the field of the arts. It
was a most successful and enjoyable public relations activity and one which
the library intends to maintain throughout the years, with more displays and
(hopefully next year) puppet shows and storytelling for the younger set .
CITY OF BURLINGAME
BUDGET EXPENDITUP.E
JUNE, 1973
THIS TO BUDGET
MOUTH DATE ALLOW, BALANCE
S-1 Salaries 19,812.25 231,541 .79 222,773 (8,768.79)
M-11 Supplies 176.77 21146.31 2,500 353.69
M-12 Postage and Printing 92.29 3,376.85 3020 ( 56.85)
M-13 Light, -Heat, Water, Power 821 ,71 8,793.75 9,240 446.25
M-14 Telephone 106.49 1,060.48 2, 100 1,039.52
M-16 Maintenance 177077 32488,23 3,600 111,77
M-17 Books and Maps . 4, 169.44 44,862.48 42,500 (2062.48)
M-17A Periodicals 647.00 4, 132.13 41200 67.87
M-17B Binding 225.66 2,415.18 3,000 584.82
M-17C Cataloging 162.91 2,402.60 2,000 (402.60)
M-19 Convention -0- 190.86 275 84.14
M-19A Auto Allowance 55.55 272.00 300 28.00
M-19P Personnel 16.00 255.54 250 ( 5.54)
M-19T Trustees -0- 173.06 125 (48.06)
M-20 Dues to Library Associations 10,00 271.00 275 4.00
M-21 Miscellaneous -0- 25.00 100 75.00
M-24 Typewriter Repairs -0- 281 .36 350 68.64
M-27 Comp. Insurance -0- 22000.00 2,000 -0-
M-28 Contracts 815.00 8,240.00 8,400 160.00
C-90 Capital Expenditures -0- 539.05 450 (89.05)
TOTAL BEFORE SALARIES 7,476.59 84,925.88 85,005 79.12
TOTAL AFTER SALARIES 27,288.84 316,467.67 307,778 (8,689.67)-,,-,,-
EMERGENCY
8,689.67)'%:EMERGENCY EMPLOYMENT EMPLOYEE PROGRAM:
TOTAL CREDIT TO LIBRARY FUND AS OF JUNE, 1973: $11,659.32......• •• •$2,969.65
a
PUBLIC EMPLOYEES PROGRAM
August 1972 D. R. 274 $ 3,400.00 .�
Credited to Library
October 1972 D. R. 396 3,000.00
Credited to Library
Transfer January 1973 2,314.75
Credited to Library
Transfer June, 1973 2,944.57
Credited to Library
�- Total credit to Library
through June, 1973 $ 11,659.32
EH/cd June 20, 1973
STATISTICS FOR MAY, 1973
CIRCULATION: MAIN BRANCH
Books, Adult Non-Fiction 10,564 1,143
Child Non-Fic-ion 1,392 675
Adult Fiction 8,316 1,855
Child Fiction 1,940 1,068
Total Books0000000.00.o 22,212 000.0000000000 4,741
Periodicals 1,204 411
Sub—total 0000000000000 23,416 .0000000000000 5,152
Phonograph Records 709 -
Slides 327 —
Art Prints 41 -
Cassettes 38 —
Films 26 -
Equipment Loaned 9 -
TOTAL CIRCULATION ..o...0000000 .24,566.00000. o.000000 5, 152
GRAND TOTAL CIRCULATION, BRANCH &- MAIN oo....29,718 (1972 Circ: 30,191 - 1% decrease)
Average Daily Circo, Main: 877
Average Daily Circo, Branch: 199
TOTAL DAILY AVERAGE o ,. .o.1 ,07
TRAFFIC: Branch only; Main traffic counter disconnected in error
Daily Average, Branch: 240 ----- Total Traffic, Branch: 6,239
REFERENCE STATISTICS:
Reference Questions; Circulation Loans: A/V Use Tally:
By Phone: 51 To BPL from PLS : 0 To PLS from BPL: 110 Microfilm Use: 9
In Person: 1 144 To BPL from ILL: 40 To ILL from BPL: 16 A/V Equip.Use: 44
Tot al0001_,6 TOTAL BORROWED: 0 TOTAL LOA14ED: 12b Total A/V Use: 53
REGISTRATIONS: ADULT CHILD TOTAL
Membership — 4/30/73 1 +17+17 3,3-6-5 17,782 PLS PATRONS TO
Additions — May, 1973 341 58 399 DATE: 1,866
Withdrawals - May, 1973 256 102 358 Increase of 86
_
TOTAL REGISTRATIONS TO DATE 11 +� 3,321 17,$23
ACCESSIONS & WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND TOTAL AS
4/30/73 ADDED CELLED OF 5/31/73
Adult Non-Fiction 11 +,2+T 311 31 117,-5-2-9--
Child Non-Fiction 17,650 91 325 17.,416
Y.A. Non-Fiction 2,913 4 0 20917
Adult Fiction 399410 175 50 39,535
Child Fiction 13,671 75 188 13,558
Y.A. Fiction 2- 874 9 2 2,881
TO'fALS000 .00 .00000.000190 7tt 665 597 19035
Net increase in book stock: 69
Included in above figures: 70 gift books and 400 new books
Pamphlets Added: 143 Maps Added: 1
Pamphlets Discarded: 13 Maps Discarded: 11
TOTAL oo........9� TOTAL000.o ..76v
RECORDINGS: AS OF 30 73 ADDED DISCARDED AS OF 5731173
7 's r ],00 0+ 0 1,066
45's 228 0 0 228
33's2 574 91 47 2,618
36$ 91 +77 31912
DEPOSITED WITH CITY TREASURER: MAIN: $2,G42o44
BRANCH: 226.70
TOTAL: $2,29,7