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HomeMy WebLinkAboutAgenda Packet - LB - 1973.07.17 AGENDA JULY 17, 1973 TRUSTEES PRESENT: TRUSTEES ABSENT: BILLS: Warrants: $9,939.42 Special Fund: $1, 162.69 MINUTES OF THE MEETING OF JUNE 19, 1973: LIBRARIAN'S REPORT: CORRESPONDENCE: Franchise Tax Board (Mr. S. H. Brash) Hillhaven Convelescent Hospital (V.H. Banett) OLD BUSINESS: Easton Drive Branch NEW BUSINESS: Election of new officers of the Board ADJOURNMENT: NEXT MEETING SCHEDULED FOR AUGUST 21, 1973. S M T W T F S S M T W T F S UL ®CT ii 1 2 3 5 6 1 1 2 4 5 6 8 9 1.0,11 1213 14 7 8 9 10 11 12 13 1516(0718192021 1415C5N;7 IR 1920 22 237 25 26 27 28 21 22 23 24 25 26 27 29 30 31 23 29 30 31 j AUG N 4(! 1 2 3 4 1 2 3 If 5 6 7 8 9 1011 4 5 6 7 8 9 101 12 13 A15 16 17 13 11 12 la 14 15 16 17 19 20 �i 22 23 24 25 18 1S:'.; 1 22 23 24 26 2173 29 30 31 25 26 / 28 29 30 'SEPT E 2 3 4 5 6 7 8 2 3 4 5 6 7 8 IE 9 10 12131415 9 10}}dd,,,121314 15'; 16 l7 18 19 20 21 22 16 11(!?119 20 21 22! 23 24 26 27 28 29 23 24 ?25 27 28 29 I, 30 20_31 MINUTES OF THE MEETING OF THE BURLINGAME PUBLIC LIBRARY BOARD JUNE 19, 1973 CALL TO ORDER: A regular meeting of the Burlingame Public Library Board was called to order on the above given date at 7:35 p.m. by Chairman Phelan. ROLL CALL: Trustees Present: Trustee Cohendet, Trustee Hechinger, Trustee Lynes, Trustee Phelan Trustees Absent: Trustee De Martini, excused, on vacation Also Present: Councilman Victor Mangini Miss Marilyn Morrison, Library Assistant Bob Piombo, Journalist from THE LEADER Chairman Phelan stated she wished not to follow the agenda in its exact form this meeting so that Councilman Mangini would have the time to ask questions about particular things. She read a letter from Mayor Martin which stated that due to a lack of direct and frequent communication between Council and various commissions, a Councilman would meet with each commission every two months. Chairman Phelan asked Councilman Mangini if he had any questions or comments regarding the Library Board. Councilman Mangini stated he would like to know if there was anything he could do as liaison between Council and the Library Board. Trustee Cohendet asked if he knew of any existing problems between the Library Board and Council. Councilman Mangini stated he knew of none. Chairman Phelan suggested that they begin with the Board's regular business so Councilman Mangini would get an idea of how the Board worked. BILLS: Trustee Hechinger read the June bills. On a motion by Trustee Cohendet, seconded by Trustee Lynes and unanimously carried by those Trustees present, warrants totaling .$8,478.74 were ordered paid. On a motion by Trustee Cohendet, seconded by Trustee Hechinger and unanimously carried by those Trustees present, special fund bills totaling $811.52 were ordered paid. INTRODJCTION: Miss Marilyn Morrison was introduced to the Library Board. The Librarian stated Marilyn had passed the Civil Service Examination and was working as the Periodical Supervisor and doing an excellent job. The Board congratualted Miss Morrison and welcomed her. LIBRARIAN'S REPORT: Councilman Mangini asked the Librarian if the Library received college catalogs. The Librarian stated that the Library received all the Bay Area college catalogs and as many other college catalogs of California and other states as possible. Councilman Mangini asked the Librarian to explain the Shut-In Service in more detail. The Librarian stated that when a family cannot get library materials for a relative (or friend) who cannot get to the Library, the shut-in service would help that person by bringing desired library materials to him. He stated that in most cases, the shut-in service mainly delivers to hospitals and old-age homes, and to persons who do not have family. The Librarian stated that Mary Lang, a part-time library assistant, coordinates this service using the help of volunteers. He stated that Mrs. Lang was a very special person as when she interviews the prospective user, she has the ability of being able to see the true needs of that person. _2_ Councilman Mangini asked if there were other clubs besides the Lions Club that were asked for donations. The Librarian stated it had been a very long time since they had asked other clubs for assistance. Councilman Mangini stated that his club would be glad to assist whenever possible. OLD BUSINESS: Easton Drive Branch: The Librarian stated that the first plan for changing the Branch Library was the addition of more stacks. He stated that it had been decided to make the Main Library the resource center, and duplicates of slightly used reference materials at the Branch would be transferred to the Main. The Librarian stated that the Branch would have more popular books and magazines and a more "homely atmosphere"created. Mr. Escoffier was then asked to attend the meeting. Mr. Escoffier dispersed copies of the plans for the modification of the Branch to the Board(see attached copy.) The plans were explained by Mr. Escoffier and discussed. The Librarian stated that it was difficult to modify the present plan without knowing the amount that the Council thought sufficient for the project. He stated that double decking the stage would be desirable as that would allow a much more workable book shelving distribution but that it would cost about $15,000 or $20,000 and would change the present plan. He stated he would try to get some indication. The Board thanked Mr. Escoffier for the excellent job he was doing. MINUTES: Minutes of the meeting of May 15, 1973 were approved as mailed. CORRESPONDENCE: Trustee Cohendet read two reports from students who had attended a Board meeting. NEW BUSINESS: Civil Service Appointment: On a motion by Trustee Hechinger, seconded by Trustee Lynes and unanimously carried by those Trustees present, Marilyn Morrison was appointed to the Civil Service status as of July 1, 1973. ADJOURNMENT: Chairman Phelan reminded the Trustees that the election of New Board officers would be held during the next meeting. As there was no further business, the meeting was then adjourned at 8:50 p.m. with the next meeting scheduled for July 17, 1973. R�pe`fful ly submitted, Geor Paul 'Lechich Cler of the Board LIBRARIAN' S REPORT July 17, 1973 STATISTICS : As of March, 1973, the library passed the 190,000 volume mark. With the books retained for replacement, we are well over 200,00 volumes. There are in addition over 9,000 pamphlets and 4,000 records, plus cassettes, tapes, etc. In all probability by the end of July, we will have passed the 18,000 patron mark. This, plus the Peninsula Library System patrons who regularly use our library, will mean over 20,000 registered users. We are working, in cooperation with Mr. William Hauser of the Chamber of Commerce, to develop a survey form which will enable us to determine the extent that our users shop in Burlingame. BUILDING: The City Electrician has almost completed the addition of emergency lights in the basement stacks. None were placed there during the remodeling and with the event of our first power failure it was very apparent that this area needed such lighting more than any other spot in the library. MEETINGS ATTENDED: The Librarian attended the City Council meeting of July 2nd, and the Peninsula Library System Board Meeting of July 9th. Mr. Wickliffe attended the monthly Peninsula Library System's Reference Librarian's meeting All the members of the Reference staff attended the Bay Area Reference Center 's meeting on alternate days; the workshop was on genealogical research and materials. Mrs. Molder attended the ALA Annual Conference in Las Vegas the last week of June. (See attached report.) CHILDREN' S DEPARTMENT: (by Joan Riordan) The Summer Reading Club began and there are over 250 children participating. The response to our other summer programs, bedtime storyhour, and the primary crowd session of June 27/28. Ms. Lynn Bentley of the SPCA spoke to the children about pet care and the responsibilities of having a pet. The children brought pictures of their pets--a rat and some gold fish. One of the Burlingame Intermediate School 's courses this summer was the reading and discussion of the Newbury/Caldecott books. Pat Lee, the B. I.S. librarian invited me to speak to her class and it proved to be a very interesting hour-- speaking and then exchanging ideas about the books they were reading. Plans are being made to have a Fall Festival of Authors. This festival is being planned as a joint program with the Burlingame School District and our library. Mrs. Billing, Head of School Librarians, has sent letters to some of the children's authors that live in the Bay Area. We are now waiting for their responses. f j Joy Molder efi3nce Dept. N AMERICAN LIBRARY ASSOCIATION 92ND ANNUAL CONFERENCE: JUNE 24-309 1973 The 93nd ALA Conference was held in Las Vegas and attended by over 10,000 ibrarians. As representative of the Burlingame Public Library, I attended dult,5ervices, Children's Services, and Audio-Visual and Information Services meetings. A list of those meetings follows at the end of this report. Although the temperature (1150 a_daily avaerage) attempted to slow the conferees down, tui!was unsuccessful. In addition to the meetings and exhibits, just meeting librarians from other parts of the country gave valuable insight into programs 4. as well as pooblems of other systems. All in all, it was an enlightening experience and I appreciated the opportunity to go. 1. Exhibits. Many publishers, producers of A-V materials. and library eouipment dealers were there to show and tell us about their new and exciting products. N Very educational. I 2. Public Library Assoc. , Children's Services Division, et al. STRA TEGIF'S FOR I CHANGE? A PROGRAM TO E'VCOURA GE A POSITIVE RESPONSE TO CHANGE AS THE PUBLIC LIPPARY RELATES TO A CHANGING SOCIETY. Several speakers enumbrated programs now in I progress to serve the unreached. Especially interesting was the Librarian from Nyoming County, N. Y. where they serve a rural population via a book catalog which was supplied to all residents of the county. 3. ALA General Session. An address by Ralph W. Conani t. He charged librarians with the responsibility to be aggressive and responsible as a group tit keep further cuts in federal library budgeting from being ?rade. 4. The Audio-Visual Bommittee. A large variety of filmstrips, slides and 16 MM films were selected to be shown throughout the Conference. A marvelous sampling of new A-V materials on the market. 5. Reference and Adult Serives Division. CHALLENGES TO LIBRARY SE.z?VICE: SOME CUR- FENT PROBLEMS AND RESPONSES. Speaker was Donald J. Bogue. As a demographer, he spoke on his projections for population growth in the U. S. and its affect on public service agencies. 6. Reference and Adult Services Division. Discussion Group. Brief talk by T. Childers and T. Crowley, Library Science Professors. They surveyed reference service in N. J. and discovered accuracy to be lacking in their sample group. Discussion followed. 7 . Children's Service Division. IDEA EXCHANGE. A group of librarians spoke on special services to children offered to their respective systems. Especially good was Barbbra Miller of the Louisville, Ky. P. L. They opperate their own radio station in Louisville, as well as serve juvenile delinquentsand mentally handicapped in special services. 8. Information Science and Automation Division. A-V AND COPYRIGHT: TO STEAL OR NOT TO STEAL, THIS IS THE COPYRIGHT QUESTION. A quiz of the audience to see if they believed a series of 22 example were infringement of copyright and then an analysis of the series by a panel of experts from business and libraries. .. Only 2 times did the panel agree. CITY OF BURLINGAME BUDGET EXPENDITURE _ JULY, 1973 _ THIS TO BUDGET MONTH DATE ALLOW, BALANCE S-1 Salaries 20,819.96 20,819.96 M-11 Supplies 293.94 293.94 M-12 Postage & Printing 90.25 90.25 a M-13 Light, Heat, Water, Power 671 .39 671 .39 M-14 Telephone 127.38 127.48 M-16 Maintenance 57.02 57.02 M-17 Books and Maps 4,734.43 4,734,43 M-17A Periodicals 23599.80 2, 599.80 M-17B Binding 171 .30 171 .30 M-17C Cataloging 154.92 154.92 M-19 Convention --- --- M-19A Auto Allowance --- --- M-19P Personnel --- --- M-19T Trustees --- --- M-20 Dues to Library Associations --- --- M-21 Miscellaneous --- --- M-24 Typewriter Repairs --- --- M-27 Comp. Insurance --- --- M-28 Contracts 675000 675.00 C-90 Cap. Expenditures --- --- TOTAL BEFORE SALARIES 9,575.53 9,575.53 TOTAL AFTER SALARIES 30,395.49 30,395.49 STATISTICS FOR JUNE 1973 CIRCULATION MAIN BRANCH Books, Adult Non-Fiction 8,244 926 Child Non-Fiction 1, 187 731 Adult Fiction 8,284 1,952 Child Fiction 2,486 11335 _ TOTAL BOOKSo. ... . . . . . . . . 20,201 4,944 Periodicals 1,017 439 Subtotal . . . . . .. ... ..o. . . 21,218 . .. . ... 00.ou. 5,383 Phonograph Records 793 Slides 108 - Art Prints 32 Cassettes 45 - Films 26 - Equipment Loaned 5 TOTAL CIRCULATION.. ...... . . . . 22,227 0o.. ,. .. 0 . . .. 5,383 GRAND TOTAL CIRCULATION, BRANCH & MAIN. .... . . 27,610 ( 1972 Circ: 29, 100 - 5% decrease) Average Daily Circo, Main: 794 Average Daily Circo, Branch: 207 TOTAL DAILY AVERAGE .. .. . . . 1 ,001 TRAFFIC: Total Traffic, Main: 22,425 Daily Average Traffic, Main: 801 Total Traffic, Branch: 6,730 Daily Average Traffic, Br. : 259 TOTAL TRAFFIC. . .29, 155 TOTAL D4ILY AVERAGE. . . . .. . ]],00 REFERENCE STATISTICS: Reference Questions: Circulation Loans : A/V USE TALLY: By Phone : +TOE- To BPL from PLS: 39 To PLS from BPL: 85 Microfilm Use: 12 In Person: 914 To BPL from ILL: 38 To ILL from BPL: 14 A/V Equip�Use: 60 _TOTAL. . . . . 1,322 TOTAL BORROWED: 77 TOTAL LOANED: 99 TOTAL A/V USE: 72 REGISTRATIONS : ADULT CHILD TOTAL _ Membership - 5/31/73 1 +, 502 3,321 17,$23 PLS PATRONS TO Additions - June, 1973 336 119 455 DATE: 1,936 Withdrawals - June, 1973 264 79 343 Increase of 70 TOTAL REGISTRATIONS TO DATE: 177-71 T-36-1 17,935 ACCESSIONS & WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND TOTAL AS 5/31/73 ADDED CELLED OF 6/30/73 Adult Non-Fiction 114,52U 432 _$5 114,875 Child Non-Fiction 17,416 80 81 17,415 Y.A. Non-Fiction 2,917 14 0 2,931 Adult Fiction 39,535 178 295 39,418 Child Fiction 13,558 273 13 13,818 Y.A. Fiction 2,881 16 4 2,893 TOTALS* . . .o. o .. .... 190$35 9937777 191,350 Net increase in book stock: 515 Included in above figures: 56 gift books and 509 new books _ Pamphlets Added: 113 Maps Added: 0 Pamphlets Discarded: 819 Maps Discarded: 0 TOTAL.. . . .. . . .. 9,279 Mor RECORDINGS: AS OF 5/31/73 ADDED DISCARDED AS OF 30 73 78's - IT-07 ° 0 0 1,066 45's 228 0 0 228 33 's 2,618 136 39 2 715 3,_912 137 39 4,009 DEPOSITED WITH CITY TREASURER: MAIN : $ 1,550oll BRANCH: 247072 '" TOTAL: $1,797.$3 4,CITY oa BURLINGAME _ a ATm JUN[O Thr Crtit� of 0urlim mr SAN MATEO COUNTY CITY HALL- 501 PRIMROSE ROAD CITY COUNCIL BURLINGAME,CALIFORNIA 94010 TEL:(415)342-8931 R. D. MARTIN, MAYOR WILLIAM J. CROSBY, VICE-MAYOR IRVING S. AMSTRUP DOROTHY CUSICK May 31, 1973 VICTOR A. MANGINI Mrs. Genevieve M. Phelan President, Library Board of Trustees 704 Burlingame Avenue Burlingame, California Dear Mrs. Phelan: Two or three incidents have occurred within the last few months indicating the existence of a lack of direct and frequent communication may_ between the council and various commissions. In an effort to alleviate this problem, the following procedure will be tried for a few months: A councilman will meet with each commission every two months. In order to reduce the burden of additional meetings on both councilmen and commissioners, it is suggested that this meeting be held for fifteen minutes before the regular commission meeting; and that a question and answer format be used. These meetings will, of course, be open to the public and the press; but will be study sessions and not open to questions and/or comments from the floor. A schedule for councilmen is enclosed. Arrangements for a particular meeting should be made by the councilman and the commission chairman. Yours very truly, R. D. Martin, Mayor Enclosure C='OUNCILNLW JUNE/JULY AUG./SEPT. OCT,/NGV. DEC,/JAN FEB./MARCH Amstrup j r Parking Planning Library Civil Service Health, Traffic Park & Recreation -__--_ - & Safety Beautification a , Crosby —? Civil Service Beautification Planning - Library -- Park & Recreatio Health, Traffic Parking & Safety Cusick Planning Civil Service Beautification Health,Traffic Library I Parking & Safety t ' Park & Recreatio l .Mangini - Library Park & Recreation Civil Service Beautification Planning Health, Traffic __ ___. _._ . Parking -_- —r�- ___-__ ' & Safety i ;Martin Beautification Library Health, Traffic Planning Civil Service Park & Recreation & Safety - - ----- - - - ---; ---�- Parking , •" EASTON BRANCH PLANS BASIC PLAN The basic plan is to include the following broad modifications: 1) Cut basic book collection about in half; Remove all tall shelving units from the center of the floor. 2) Integrate Adult and Juvenile Non-Fiction book collections and shelve on Stage shelves. 3) Enlarge circulation area through extension and modification of the charging desk. Lt) Create special interest/reading level areas throughout the library; surrounding all by comfortable chairs, pillows, bean bag chairs, etc. 5) Create a community room. r ` EASTON BRANCH PLANS IMPLEMENTATION: 1) Weed book collection thoroughly. 2) Weed periodical collection thoroughly. 3) Move shelving units (existing) to juxtapositions shown on plan with the following criteria in mind: A. Allow two low shelving units under each window and three tall units between B. Use only medium height shelving (existing in J areas currently) in juvenile areas. C. Create special interest reading areas through the use of low counter-height shelving. D. All units to have 6 shelves (for tall); 5 shelves for medium; and three shelves for low units. E. Obtain periodical shelving which allows current issue to be held on a slanting shelf and back issues to be held on one shelf beneath it. (This would be located directly in front of the Stage stack areas on the main level, assuming the Stage "bill" protrusion is removed. ) F. Refinish Lionts Den shelving or obtain special picture book shelving with dividers. The T-ter being preferable, as the new shelving would better fit the walls in the room and would allow the large picture books to be more neatly shelved. !�) Add the following furnishings for a variety of seating: A. Obtain at least four lounge-type chairs such as those at the Main Library. B. Add some large square chairs (with gold seats) from Main Library C. Add pillows and bean bag chairs to the Juvenile areas. D. Add benches in the browsing areas (either extras from Main or obtained similar to Main's. E. Keep existing tables (each with four chairs) for study purposes. F. Obtain stacking chairs for community room. 11 EASTON BRANCH PLANS 1 i 5) In addition, 61 the following: • i A. Paint entire interior of Building Ivory. B. Obtain carpeting for entire floor area in Brown tones (excluding office and restroom only) C. Obtain a larger bulletin board for the foyer D. Cut down present bulletin board behind circulation area (to clear window) E. Obtain or build a card catalog stand with shelves beneath it (see Gaylord Catalog) which would hold both card catalog and atlases. F. Move copy machine closer to front door (see layout) and change electrical hook-up. G. Remove work table top in office and replace with small desk with drawers for librarian. H. Replace desk used for typing behind circulation desk with a smaller desk. I. Add new lighting fixture in hall. J. Add new lighting fixtures in community room K. New window treatments, including valance above front of stage L. Refinish and rearrange circulation desk componets (rest of pieces available at Main Library) M. Add round table in Juvenile area like one located in Juvenile Room at Main , r or r 'W,;`✓? tics, � , � � : ;..�-�.��•��L �' _Lr,;.��? Jct_ , h I r