HomeMy WebLinkAboutAgenda Packet - LB - 1973.08.14 AGENDA
AUGUST 14, 197:
TRUSTEES PRESENT:
TRUSTEES ABSENT:
INTRODUCTION:
Carole Gilmore, Library Assistant working in the Cataloging Department
a
Janice Quon, Secretary to Mr. Lechich
BILLS:
Warrants: $7,667.21
Special Fund: $69.88
MINUTES OF THE MEETING OF July 17, 1973 :
LIBRARIAN'S REPORT:
CORRESPONDENCE: Le-Tve e,,
OLD BUSINESS:
Easton Drive Branch
NEW BUSINESS:
Appointment of: Carole Gilmore, Civil Service status as of September 1, 1973.
Janice Quon, Unclassified Secretarial position.
ADJOURNMENT:
NEXT MEETING SCHEDULED FOR September 18th, 1973.
S M T W T F S S M T W T F S
JULY OCT
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16 1 '8 19 20 21 14 15 5 '7 13 19 20;
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AUG NOV
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5 6 7 8 9 1011 4 5 6 7 8 9 101
12 13 AIS 16 17 13 , 11 12 11 14 15 16 17
19 201 122 23 24 25 18 i5 1 22 23 24
26 27 3`29 30 31 25 26 J 28 29 30 �.
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SEPT DEC
1 1 i
2 3 4 5 6 7 8 2 3 4 5 6 7 8
9 10 12131415 9 1002S
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23 24 25 27 23 29 23 24 27 28 29 -
30 130 31
MINUTES OF THE MEETING
OF THE
BURLINGAME PUBLIC LIBRARY BOARD
July 17, 1973
CALL TO ORDER:
A regular meeting of the Burlingame Public Library Board was called to order on the above
given date at 7:30 p.m. by Chairman Phelan.
ROLL CALL:
Trustees Present: Trustee De Martini, Trustee Hechinger, Trustee Lynes, Trustee Phelan
Trustees Absent: Trustee Cohendet, excused due to unavoidable business
Also Present: Bob Piombo, Journalist from the LEADER
BILLS:
On a motion by Trustee Lynes, seconded by Trustee De Martini and unanimously carried by
those Trustees present, warrants totaling $9,939.42 were ordered paid. On a motion by
Trustee De Martini, seconded by Trustee Hechinger, and unanimously carried by those Trustees
present, Special fund bills totaling $1,162.69-were ordered paid.
MINUTES:
Minutes of the meeting of June 19, 1973, were approved as mailed.
LIBRARIAN'S REPORT:
�. The Librarian stated that he had gone to Costers in the City that very morning to find the
Circulation desk has been stripped only with the rest of the work yet to be completed. He
stated Costers has had a great deal of personnel difficulty, but he hoped the desk would be
completed at an early date.
The Librarian stated he found the number two compressor of the air conditioner not working,
and a call had been made to get a repairman down the next day. Trustee DeMartini stated he
could not understand why there has been oneproblem after another with the air conditioner,
and he questioned the quality of the air conditioner and repairmen. The Librarian stated
that the problem seems to be faulty engineering.
Chairman Phelan asked if the Librarian could explain more about the survey to be taken.
The Librarian stated that a survey sheet will be handed out at the main desk to patrons.
Questions asking whether they plan to shop in the area, etc., will be on the survey, in
order to find out what extend the Library is used in conjunction with shopping.
CORRESPONDENCE:
A letter was read from Ann S. Parsons, Administrator of the Burlingame Convalescent Hospital
regarding the help of the shut-in service.
A letter was read from S.H. Brash, Regional Director of the Northern Region of the State
of California Franchise Tax Board thanking the Librarian and staff members for their help
and the use of the Community Room on July 9th, in which they assisted 200 Senior Citizens
with the completion of their tax forms.
A letter was read from Virginia H. Barrett, Activity Director of the Hillhaven Convalescent
Hospital regarding the advantages of the shut-in service.
OLD BUSINESS:
Easton Drive Branch: The Librarian stated that they have continued to work on the Branch
Library plans. He stated a great deal of weeding must be done before the decorating beings.
He also stated that he had contacted decorators and two painting companies for estimates.
-2-
At this point the Board noticed the children who had attended the Bedtime Storyhour walk
passed the California Room, many of which had their bedtime attire on. They asked the
Librarian what the children were doing. The Librarian stated that during the summer months
a Bedtime Storyhour is held from 7:30 p.m. to 8:00 p.m. in which the children are invited
to attend in their bedtime clothes. The Board asked who gave the bedtime storyhour. The
Librarian stated that Mrs. Dunn and Miss Riordan share the responsibility of the storyhour.
The Board asked if Mrs. Dunn might be able to come up to the meeting for a moment.
Mrs. Dunn arrived at the meeting. The Board conversed with her about the storyhour and
commended her on the wonderful job she and Miss Riordan were doing. She showed the Board
the books she had read to the children at this storyhour and thanked the Board.
The Board members stated they felt more publicity should be done regarding this storyhour.
The Librarian was asked to get a photograph and more publicity regarding this storyhour.
Trustee DeMartini stated he felt Mrs. Dunn and Miss Riordan should be formally commended
by a letter from the Board. Trustee Hechinger stated that he would draft the letter.
NEW BUSINESS:
Trustee DeMartini stated he had some business to discuss with the Board. He handed three
books to the Librarian stating they were gifts from Mrs. DeMartini from the Estate of
Mrs. G. Z. Nehls. The Librarian thanked him.
Trustee DeMartini stated that while he was in Hawaii he visited the Library there and
spoke with the Assistant Librarian who stated that due to summer reruns on T.V., circulation
had blossomed.
Trustee DeMartini asked if it would be possible for the Board meeting to be changed to
August 14th, since he would be out of town on August 21st. It was moved by Trustee Lynes,
seconded by Trustee Hechinger and carried by those Trustees present, that the Board meeting
be changed to August 14th. Chairman Phelan suggested that postcards be sent out this time
to remind the Trustees of the change in date. The Librarian stated that Mayor Martin
should also be contacted since he had planned to attend the next meeting. w
Election of Officers: Chairman Phelan stated that it was again time for the Election of new
officers for the Board of Trustees.
Chairman: It was moved by Trustee Hechinger, seconded by Trustee Lynes, and unanimously
carried by those Trustees present, that Trustee DeMartini be the new Chairman of the
Board.
Vice-Chairman/Secretary: It was moved by Trustee DeMartini, seconded by Trustee Hechinger,
that Trustee Lynes be the Vice-Chairman/Secretary for the coming year. This motion was
unanimously carried by those Trustees present.
ADJOURNMENT:
As there was no further business the meeting was then adjourned at 8:30 p.m., with the
next meeting scheduled for August 14, 1973.
Res ctfuullly submit ,
GeorgPaul L@chich
Clerk of the Board
LIBRARIAN' S REPORT
August 14, 1973
BUILDING:
After two years and much effort the out of balance blower in the upper stacks has
been removed by the supplier for balancing. This will allow its use at high speed
and should result in the upper stacks being cooler.
With the black-out of last winter, we realized that no emergency lights were in
the basement, without a doubt, the place they are most needed. The City Electrician
was consulted and has now completed the installation of six 12-volt lights in
appropriate locations. It is now possible when a power failure takes place, for
anyone to find their way to the main floor without any difficulty. We would have
needed three units of the type used on the main floor which would have cost about
$600 wholesale plus installation, whereas by the use of one unit and separate
12-volt light installations the cost was much lower thanks to Buzz.
The tiles on the roof have been lifted and new papers put down on a 600 square foot
section of the reading room roof. It is hoped that this will correct the last few
years' leaks.
YOUNG ADULT DEPARTMENT:
Mr, A. Escoffier attended the BAYA (Bay Area Young Adult Reviewers) meeting at the
Millbrae Public Library on July 24th. The program topic was young adult reader
interest surveys.
In addition, Mr. Escoffier has been asked to begin reviewing Young Adult books for
LIBRARY/SCHOOL LIBRARY JOURNAL, This will begin in September and will involve
several book reviews per month.
CHILDREN 'S DEPARTMENT:
Mrs. Kennedy from the Coyote Point Junior Museum was our guest at the Primer-Crowd
session on July 31st and August 1st. She brought a number of animals and told the
children about animal care and their responsibilities to their pets. Our summer
schedule of programs will end the week of August 20th. A special Pooh program will
conclude the Primer Crowd and our annual Summer Reading Club party will be held
at the Recreation Center,
Our plans for the Fall Festival of Authors are proceeding. We have gotten a
number of positive responses from Bay Area writers.
COOPERATIVE INFORMATION NETWORK:
In July, the Cooperative Information Network (C.I,N.) began to function in San Mateo
County. To introduce the concept, the Board of Directors mailed to each member
library an introductory letter (see- next page), plus brief procedural guidelines
for routing requests, and a directory of all participating libraries in San Mateo
and Santa Clara Counties. Burlingame has already had a number of occasions to seek
information for its patrons from the greatly expanded resources now available.
1
I NZ Cooperative Information Network
Ms.Ronny Markoe,Coordinator
Room 205,Main Library
Stanford University Libraries
Stanford, California 94305
(415) 321-2300,extension 2681
NEW TEL: 329-8287 July 1973
San Mateo County Directors:
Mrs.Patricia Bergsing
Burlingame Public Library
Mr.John Dooley
College of San Mateo Dear Fellow Librarians :
Mrs.Gwyneth Haynes
Ampex Corporation With this letter, we breathe life into the
Dr.Curtis May newly-born Cooperative Information Network (CIN) of
San Mateo County Schools San Mateo County. In so doing , we join with Santa
Mr.Peter Nycum Clara to expand CIN into a 2-county wide system,
San Mateo County Law Library pooling our resources and talents for the benefit of
Miss Virginia Ross all who live within this area.
San Mateo County Library
All of us in the library profession have come to
the growing realization that optimum use of existing
resources appears to be the best way to implement
library growth. A working CIN network, comprising as
_- it does academic , special , public and school libraries ,
will give us daily access , both by phone and TWX , to
more than 3 million volumes and the services of almost
200 librarians in San Mateo alone. Add to this , the
nearly 7 million volumes in Santa Clara and their 450
member librarians and there should be few requests CIN
cannot handle.
Your comments , with regard to the CIN project and
on ways to expedite performance, would be of great help
to us . We need your participation on all levels to make
it work. Share your ideas as you would your resources .
If there are any questions which you would like to
discuss , please contact CIN and we will arrange a meet-
ing. I look forward to working with you on the project.
Very truly yours ,
ry ;522
F. Curtis May
Chairman
San Mateo County
Burlingame -Public Library
480 PRIMROSE ROAD
BURLINGAME,CALIFORNIA 94010
George Paul Lechich
Librarian August 14, 1973
Library Board of Trustees
Burlingame Public Library
480 Primrose Road
Burlingame, California 94010
Dear Library Trustees:
Due to the mounting responsibilities at home, I have found
it necessary to resign from my secretarial position at the
Library.
The Library has not only been a place for me to work, but
truly a home. It is a wonderful feeling to work with people
who care about each other, their profession, and the public
for which they serve. I have watched the Library expand into
new horizons and feel privileged to have been a part of the
Library staff.
I have had a very rare and precious experience, and I thank
you for the opportunity of working for the City of Burlingame.
Sincerely yours,
Donna D. Hansen
Secretary
DH
CITY OF BURLINGAME
BUDGET EXPENDITURE _
AUGUST, 1973
THIS TO BUDGET
MONTH DATE ALLOW. BALANCE
S-1 Salaries 21 ,647.43 42,467.39
M-11 Supplies 201 .87 495.81
M-12 Postage & Printing 271 .33 361 .58
M-13 Light, Water, Heat, Power 819.64 1,491 .03
M-14 Telephone 100.53 228.01
M-16 Maintenance 1,058.71 1, 115.73
M-17 Books & Maps 3,229.51 7,963.94
M-17A Periodicals 79.42 2,679.22
M-17B Binding 119070 291 ,00
M-17C Cataloging 262.42 417.34
M-19 Convention --- ---
M-19A Auto Allowance 38,80 38.80
M-19P Personnel --- ---
M-19T Trustees --- ---
M-20 Dues to Library Associations 120.00 120.00
M-21 Miscellaneous 16.92 16.92
M-24 Typewriter Repairs 40.69 40.69
M-27 Compo Insurance --- ---
M-28 Contracts 700,00 1,375.00
C-90 Capital Expenditures ---
TOTAL BEFORE SALARIES 7,059.54 16,635007
TOTAL AFTER SALARIES 28,706.97 59,282.46
STATISTICS FOR JULY 1973
CIRCULATION MAIN _ BRANCH
Books, Adult Non-Fiction 8,681 1,057
Child Non-Fiction 1,319 910
Adult Fiction 9,237 2, 171
Child Fiction 2,915 12890
TOTALBOOKS. .. . . . . . . . . . . . . . . .22, 152 . . . . . . . . 0 . . . .6,028
Periodicals 1, 118 551
Subtotal . * . . .* . 0 . . #.. * 0 . . . . ...23,270 . . . . . . . . . . . . .6, 579
Phonograph Records 1,306 -
Slides 92 -
Art Prints 39 -
Cassettes 63 -
Films 48 -
Equipment Loaned 9 -
TOTAL
GRAND TOTAL CIRCULATION,CBRANCH T&O . •24,827 • .
MAIN ..... .. .. .... 31 ,406 (1972Circ: 32,002 - 1 .8% decreas,
Average Daily Circ., Main: 903
Average Daily Circ., Branch: 263
TOTAL DAILY CIRC AVERAGE.. .1- 166
TRAFFIC :
Total Traffic, Main: 23,824 Daily Average Traffic, Main: 847
Total Traffic, Branch: 7,349 Daily Average Traffic, Branch : 294
TOTAL TR4FFIC..... 31 , 173 TOTAL DAILY AVERAGE— . . . . . . .1171
REFERENCE STATISTICS:
Reference Questions: Circulation Loans : A/V USE TALLY:
By Phone: 366 To BPL from PLS : 72 To PLS from BPL: 47 Microfilm Use : 15
In Person: 728 To BPL from ILL: 83 To ILL from BPL: 34 A/V Equip-Use: 58
TOTAL.. ...1 0 TOTAL BORROWED: 105 TOTAL. LOANED: $1 TOTAL A/V USE: 73
REGISTRATIONS: ADULT CHILD TOTAL
Membership - 6/30/73 1 ,5T 3- ,3 1 17,935 PLS PATRONS TO DATE: 2,025
Additions - July, 1973 300 48 348 Increase of: 89
Withdrawals - July, 1973 272 65 337
TOTAL REGISTRATIONS 7/31/73 —17,70-2 3,=3 +r 17,91+T
ACCESSIONS & WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND TOTAL AS
6/30/73 ADDED CELLED OF 7/31/73
Adult Non-Fiction 114,E 716 1 2- 115,209
Child Non-Fiction 17,415 68 107 17,376
Y.A. Non-Fiction 2,931 8 3 2,936
Adult Fiction 39,418 177 10 39, 585
Child Fiction 13,818 112 26 13,904
Y.A. Fiction 27893 20 16 2,897
TOTALS. ..... .. ..... . 191,350 901 34T 191,907
Net increase in book stock: 557
Included in above figures: 92qift books and 490 new books.
Pamphlets Added: 84 Maps Added:
Pamphlets Discarded: 7 Maps Discarded: 2
TOTAL. . .. . . . .. . .. .9,— TOTAL. . . .. . . 70
RECORDINGS: AS OF 6/30/73 ADDED DISCARDED AS OF 7/31/73
78's 1,066 0 1,�
45's 228 0 2 226
33 's 2715 196 17 2 894
_ ,009 197 _l_9
DEP63 1TED WITH CITY TREASURER : MAIN: $1,078.61
BRANCH: 155.93
TOTAL: $1,234.554
Burlingame Public Library
480 PRIMROSE ROAD
�. BURLINGAME,CALIFORNIA 94010
George Paul Lechich
Librarian
July 19, 1973
Mrs. Miriam Dunn and
Miss Joan Riordan
Burlingame Public Library
480 Primrose Road
Burlingame, California 94010
Dear Mrs. Dunn and Miss Riordan:
The Library Board of Trustees was in its monthly session on
July 17th, 1973, when the small children, some in their night
clothes, filed past our meeting from following their bedtime
storyhour. We were impressed by the seriousness of the tots
as they very quietly made their exit.
Later, Mrs. Dunn explained to us that the storyhour takes
place each Wednesday through the summer. The children
obviously regard the storyhour with anticipation and absorb
the stories with intensive attention.
The Board wishes to express its gratitude to you for an
activity that helps form a good foundation in the lives of
these tots. You are to be commended for the initiative
behind the series and your willingness to give an evening a
week to an important contribution to the community.
Our compliments and appreciation for a wonderful program.
Sincerely yours,
James De Martini
Chairman of the Board
JD:dh