HomeMy WebLinkAboutAgenda Packet - LB - 1973.09.18 AGENDA
SEPTEMBER 18, 1973
TRUSTEES PRESENT:
TRUSTEES ABSENT:
INTRODUCTION :
Judith Zingher, Librarian I, Cataloging Department
BILLS :
Warrants: $6,217, 10
Special Fund : $1,212.54
MINUTES OF THE MEETING OF AUGUST 14, 1973:
LIBRARIAN'S REPORT:
CORRESPONDENCE:
OLD BUSINESS:
Easton Drive Branch
NEW BUSINESS:
Appointment of Judith Zingher, Civil Service Status as of October 1, 1973.
Janitor : A day and night maintenance - by Go Wercheck
Book Sale - Concessions, puppet show, etc.
ADJOURNMENT:
NEXT MEETING SCHEDULED FOR OCTOBER 16, 1973.
S M T`W T F S S M T W`T F S
JULY OCT
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8 0 11 12 13 I4 7 8 aN!0 11 12 13�
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22 23 26 27 23 21 22 23 24 25 26 27 `
29 30 31 28 29 30 31
AUG NOV
1 2 3 4 1 2 3j
5 7 8 9 1011 4 5 6 7 8 9 10I
12 13 t' IS 16 17 13 �11 12 11 '.4 15 16 17
19 20`�i�_ 23 24 25 I8 ISI 22 23 2."
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SEPT DEC it
1 1 it
2 34 5 6 7 8 2 3 4 5 6 7 8 !
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30 1_0 31
3
MINUTES OF THE MEETING
OF THE
BURLINGAME PUBLIC LIBRARY BOARD
AUGUST 14, 1973
CALL TO ORDER:
The meeting of the Burlingame Library Board was called to order at 7:30 p.m. by
Chairman DeMartini.
ROLL CALL:
Trustees Present: Trustee Cohendet, Trustee DeMartini, Trustee Hechinger, Truste3 tyres,
Trustee Phelan
Trustees Absent: None
Also Present: Ms. Abby Fredrickson, Journalist from the Boutique/Villager
Mr. Bob Piombo, Journalist from The Leader
Mrs. Janice Quon, Secretary to Mr. Lechich
Miss Carole Gilmore, Library Assistant in Cataloging Department
The guests were introduced to the Board members by Chairman DeMartini as each arrived.
BILLS:
On a motion by Trustee Lynes, seconded by Trustee Phelan, and unanimously carried, warrants
totaling $7,667.21 were ordered paid. Special fund bills totaling $69.88 were ordered paid
on a motion by Trustee Hechinger, seconded by Trustee Phelan, and unanimously carried.
MINUTES:
Minutes of the meeting of July 17, 1973, were approved as mailed.
CORRESPONDENCE:
A letter from Mrs. C. A. Myhre of the Burlingame Art Society was read. Mrs. Myhre thanked
the Librarian for the use of the Community Room for their art workshop, and stated that they
wished to donate money towards an art book.
A letter from Mrs. Sandra Barger, Activity Director of the Casa Madonna was read. Mrs. Barger
requested aid in continuing the L.O.V.E. project which is running out of system funds and will
no longer be continued. She stated that all the services were invaluable, especially the
films shown every two weeks. The Librarian stated that they hoped the Burlingame Library
would purchase a 16mm light-weight projector so they could continue to show films. He also
stated that the Library has a large collection of large-type books and Mary Lang will continue
as she did before the L.O.V.E. program, in providing the shut-in service.
OLD BUSINESS:
Easton Drive Branch: The Librarian stated that the plans would be presented at the next
Board meeting.
NEW BUSINESS:
Chairman DeMartini asked the Librarian which areas of the new building, excluding the chiller,
were still in need of completion. The Librarian stated that the circulation desk was scheduled
to be received on Admission Day. He also stated that some cement had fallen off in the front
of the building and Morris Daley was scheduled to come and repair it.
-2-
Resignation of Donna Hansen: A letter from Mrs. Donna Hansen, Secretary to Mr. Lechich was
read, in which she stated she was resigning her secretarial position at the Library. It was
moved by Trustee Hechinger, seconded by Trustee Phelan, and unanimously carried, that
Mrs. Hansen's resignation be accepted with regret. Chairman De Martini commended Mrs. Hansen
on a job well done and asked that if a letter of recommendation was ever requested that the
Librarian give her the best one possible. She thanked the Board members.
Mrs. Janice Quon was then introduced to the Board members and asked to tell the Board a little
about herself. Mrs. Quon stated she had been working for two years at Terra Nova as the
principal's secretary. She stated that she had recently moved to Millbrae and had, therefore,
been seeking work closer to home.
Trustee Phelan moved that Mrs. Janice Quon be appointed as secretary to Mr. Lechich effective
date being September 1, 1973. The motion was seconded by Trustee Hechinger, and unanimously
carried. The Board members welcomed her as a new staff member.
Carole Gilmore was then introduced to the Board members. The Librarian stated that Miss Gilmore
had been working as a Library Assistant in the Cataloging Department and doing an, excellent job.
Trustee Hechinger moved that Carole Gilmore be appointed to the Civil Service status of Library
Assistant, effective September 1, 1973. The motion was seconded by Trustee Lynes and unanimously
carried.
Chairman DeMartini asked the Journalists if they had any questions. Ms. Fredrickson stated she
would soon be doing an article on the commissions and wished to speak to each Board member
separately regarding their job. Each Board member gave her their phone number. Trustee
Hechinger recommended that she read the League of Women Voters' extensive study on the com-
missions for additional information.
Bob Piombo from "The Leader" stated that this would be his last Board meeting as he was returning
to San Jose State to complete his fourth year of college. The Board thanked him for doing a
fine job.
ADJOURNMENT:
As there was no further business the meeting was then adjourned at 8:10 p.m. with the next
Board meeting scheduled for September 18th, 1973, at 7:30 p.m.
Respectfully Subm.tted,
C-
George Paul Lechich, Clerk of the Board
Mayor Martin arrived as the Board meeting adjourned, as he did not realize the meetings begin
at 7:30 p.m. Mayor Martin and the Board members spent an hour informally discussing the Library.
LIBRARIANS REPORT
SEPTEMBER 18, 1973
CIRCULATION:
The library' s circulation increased 37, over August of 1972, and 11% over August, 1971 .
The traffic increased from August, 1971, to August, 1973, by 17.8%.
The metered tot may have some adverse effect upon the circulation and library use,
as many patrons seem to feel that they should not pay to park at the library.
Before the lots were metered there was almost always some vacant spaces in the
four-hour lot as people moved in and out ofit.
We are making a study of parking in both the Donnelly and the Bellevue lots, and
of the street. So far it shows little use of the two-hour metered spaces and
most of the time less than half occupancy of the five to ten hour section of the
Bellevue lot. There are now definitely more cars parked in the street than
before the meters were installed.
It seems that maximum use of the library should be promotedby all means possible.
The City investment both in capital and annual expenditures is high and it seems
that some free parking is warranted since the lots next to the shops are free.
Many of our patrons are retired and to them every nickel is important; I also feel
that parking off the street is much safer, especially since the street is now more
often congested.
BUILDING:
The thermostats have been corrected and one control repaired. However, the
imbalanced fans are still out. Other items have shown no progress, but we are
.still trying.
REFERENCE:
Mr. Escoffier attended the August PLS Reference Librarians meeting, as Mr. Wickliffe
was on vacation.
The Brodart Preview of Fall Books held August 1st and 2nd, was attended by
Mrs. Molder and Mr. Escoffier. Mrs. Molder and Mr. Escoffier also attended the
BARC workshop "World of Work" on August 29th and 30th.
AUDIO-VISUAL:
The circulation of records and cassettes has doubled for the month of July, 19731
over the month of July, 1972. We are continuing to add titles suggested by patrons
where possible, and are purchasing available recordings of works done at the
San Francisco Opera, San Francisco Symphony, and the Chamber Music Society.
CHILDREN'S DEPARTMENT:
The final weeks of August brought to a close our summer activities. On August 21st
and 22nd, the children who participated in our Primary Crowd activities were
invited to a Pooh Honey-Tasting party. The attached invitations were made by the
girls in the Children' s Room and sent to each child. The program/party included
bear stories, a game of pin-the-tail on Eyore, making Eyore' s lost tail out of
burlap and homemade honey lemonade and cookies. Honey-tasting brought the occasion
to a fun end.
-2-
The Summer Reading Club Party was held on Saturday, August 25th. Certificates
were awarded. Entertainment and refreshments followed. About 200 children
completed the program. Letters listing the children who completed the program
are being sent to their respective schools. Copies for individual teachers and
the school librarian are being provided.
In addition, a list was sent to the newspapers in the area. The children eagerly
await seeing their name in the newspaper, but as of September 12th, the list had
not been published.
As school begins, plans are being made to offer more programs to develop an
increasing interest in the library and reading.
CITY OF BURLINGAME
BUDGET EXPENDITURE
SEPTEMBER, 1973
THIS TO BUDGET
MONTH DATE ALLOW. BALANCE
S-1 Salaries
M-11 Supplies 343.97 839.78 2,520. 1,680.22
M-12 Postage & Printing 205.33 566.91 3,610. 3,OL�3.09
M-13 Light, Water, Heat, Power 726.09 2,217,12 9,240. 7,022.88
M-14 Telephone 112.54 340.55 19900• 1, 559.45
M-16 Maintenance 129.21 1,244.94 4,600. 3,355.06
M-17 Books & Maps 39551 .09 11, 515.03 45,050. 33, 534.97
M-17A Periodicals 102.83 2,782.05 4,450. 1,667.95
M-17B Binding --- 291 .00 2, 500. 2,209.00
M-17C Cataloging 182.67 600.01 2, 500. 1,899.99
M-19 Convention --- --- 275• 275.00
M-19A Auto Allowance 4.35 43. 15 300. 256.85
M-19P Personnel 35.00 35.00 250. 215.00
M-19T Trustees --- --- 125. 125.00
M-20 Dues to Library Associations 15.00 135.00 275. 140.00
M-21 Miscellaneous --- 16.92 100. 83.08
M-24 Typewriter Repairs 21 .00 61 .69 350. 288.31
M-27 Comp. Insurance --- --- 2,000. 2,000.00
M-28A Contracts 700.00 2,075.00 8,400. 6,325.00
M-28B PLS Contract -- -- 2,400. 2,400.00
546. 5Zl5.oU
C-90 Capital Expenditures --- --- -495.
Q �3q
TOTAL BEFORE SALARIES 6, 129.08 22,764. 15 64s575.8-5-
TOTAL AFTER SALARIES
STATISTICS FOR AUGUST 1973
CIRCULATION MAIN BRANCH
Books, Adult Non-Fiction 9,022 - 99�_
Child Non-Fiction 1,257 707
Adult Fiction 9,832 2, 178
Child Fiction 2,607 1,747
TOTALBOOKS..... .. . . . . . .. .22,718 . .... .... .. ....5,618
Periodicals 11099 470
Subtotal .. .o. . ..o. .. .. . ...23,817 . ... .. ...o.. . .6,088
Phonograph Records 1, 132 -
Slides 107 -
Art Prints 42 -
Cassettes 87 -
Films 55 -
Equipment Loaned TOTAL CIRCULATION. . . . . .7. ..25,247 .. . . . .. . . . . . . 06,088
GRAND TOTAL CIRCULATION, BRANCH & MAIN. .. . .. . .....31,335 ( 1972 Circ: 30,532 - 3% increase)
Average Daily Circ., Main: 871
Average Daily Circ., Branch : 225
TOTAL DAILY CIRC. AVERAGE. .. 1 0 o
TRAFFIC:
Total Traffic, Main: 25, 080 Daily Average Traffic, Main: 865
Total Traffic, Branch: 7,652 Daily Average Traffic, Branch: 283
TOTAL TRAFFIC. . . . .32, 732 TOTAL DAILY AVERAGE. . . . . . .
1 , 1 +
REFERENCE STATISTICS :
Reference Questions: Circulation Loans: A/V USE TALLY:
By Phone: 334 To BPL from PLS : 104 To PLS from BPL: 22 Microfilm Use:
In Person: 705 To BPL from ILL: 31 To ILL from BPL: 34 A/V Equip. Use: 48
TOTAL... .. . 1,039 TOTAL BORROWED: 135 TOTAL LOANED: 5d TOTAL A/V USE: 5�+
'EGISTRATIONS: ADULT CHILD TOTAL
-- Membership - 7/31/73 1V,_T0_2 354+ 179+ PLS PATRONS TO DATE: 2, 194
Additions - August 1973 300 49 349 Increase of: 169
Withdrawals- August 1973 264 46 310
TOTAL REGISTRATIONS 8/31/73 1476 373x7 17,995
ACCESSIONS & WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND TOTAL AS
7/31/73 ADDED CELLED OF 8/31/73
Adult Non-Fiction 115,209 3�79- 831 M,747
Child Non-Fiction 17076 147 61 17,462
Y.A. Non-Fiction 2,936 6 27 2,915
Adult Fiction 39, 585 140 64 39,661
Child Fiction 13,904 123 390 13,637
Y.A. Fiction 21897 3 0 21900
TOTALS... .. . . . ... . .. . 191,907 7$$ 1,373 191,322
Net decrease in book stuck: 585
Included in above figures: 151 gift books and 434 new books.
Pamphlets Added: 219 Maps Added: 12
Pamphlets Discarded: 59 Maps Discarded: 3
TOTAL.o .o.... .o. 09, 5l�7 TOTAL. . . . . . . . . .$79
RECORDINGS: AS OF 7/31/73 ADDED DISCARDED AS OF 8/31/73
�778's 1,066 0 0 1.,066
45's 266 0 0 226
33 's 2�89�4 9 32 4 2 0
)EPOSITED WITH CITY TREASURER: MAIN: $1,430-74
BRANCH: 198.85
TOTAL: $1,629-59
A - DAY & .NIGHT BUILDING MAINTENANCE
`�-- P.O. BOX 243
SAN MATEO, CALIF. 94401
PHONE : (415) 514-1525
COMPLETE JANITORIAL SERVICE
Since 1969
Sept. 12 , 1973
33urli.ngriroe Public Library
480 Primrose 'Id .
Burlingame, Ca. 94010
Attn: ?'rs 'iansen
Dear Nrs Hansen ,
As per our conversation and examination of your facilities , we
are pleased to present the following; bid and outline for the
janitorial and window cleaning services at the above loca-
tion and the Annex located at 1600 Easton Dr_ , Burlingame , Ca. .
The services outlined below will be performed on a -six (6) day
a week basis at the Primrose location and three (3) times per
week at the Easton location. Cleaning will be performed be-
tween the hours of 9: 30 P.". and 8: 00 A.7 . during which time
the above location are normally closed and empty. These services
will be supervised by Gary L. ?lerchick to the satisfaction of
the Library Suner_visior and a meeting between the two parties
shall take place a minimum of once monthly to discuss the quality
of service being provided.
The products used by A-Day & Night Building T'aintenance are of the
best possible quality, manufactured by Sylvester Laboratories.
They carry the U. S.D.A. 'register Number and the wax of a non-
slip quality.
"PEUUUTANCE. NOT
A-Day & Night Building "aintenance
Following is a list of the "working tools" A-Day Night provides,
depending upon the type of service rendered . It does not include
supplies used and consumed in restrooms , such as hand soap, towels,
toilet tissue, etc.
Window Brushes Soap Brooms Detergents
Window Ladders 'waxes Carnet Sweepers Petal Polish
Squeeges Wax Cleaner Vacuum Cleaners Furn. Polish
Chamois Wet Tops Dust Cloths Disinfectants
Buckets '-Top Presses Dust Pans 'lubber Gloves
Sponges Wiping Cloths Dust ?Mops Scouring Fowd .
Putty i"nives Floor_ i`achines 'Mall Brushes Porcelain Powd .
Steel wool Floor Dressing Counter Brushes Sweeping Compd .
SUPE�.OTT SION:
Regular supervision is maintained over all working personnel. Cur
service operates ?.4 hours a day. Cur Supervisory Staff has been
promoted to their positions on merit and length of experience. It
is A-Day & 'O'jLht ' s job to see that all our activities are properly
coordinated with the Customer' s operations, modify assignments if
and when necessary, instruct , insnect and correct working personnel.
We will do eer_ything possible to assure co-iplete harmony between
our Customer ' s and A-Day ?sight ' s employees.
T' SIT"ZA"CEs
We carry Compensation and Property Damage Insurance with limits of
$100, 000.00 -$300, 000. 00. All our employees are covered under our
blanket fidelity bond. We nay all Federal Old Age Benefit and
State Unemployment Insurance Taxes. Certification of Insurance
will be sent to you upon request.
T-':TTS A,D C A7 C 7LL V I C"
This contract shall be in effect for a period of ninety days and
continue month to month thereafter unless terminated by either party
upon written notice to the other of such termination at least
thirty days prior to the date of termination.
PNCE:
We will perform the service as outlined in a reliable manner for
the sum of Six-Hundred Three Dollars and 88/100' s ($603. 38) per
month due and payable at the end of each and every calendar month.
In addition to the specifications, the complete service 'Facility
of A-Day & might is availa`%le (carpet cleaning, upholstery
cleaning, drapery cleaning, gardening, and painting) .
Page 2 of 6
"PE FQ2i?A'i'CE. NOT P1:0TUSES" .
A-Day & might Euilding P•Iaintenance
We will perform the .specified services in a thorough and efficient
manner in the private offices, general offices, lobby, entry, halls,
and restrooms at the above mentioned locations.
SPECIFICATIO','S:
DAILY: six nights Primrose and three night Easton.
1 . Empty waste baskets, waste contairners,pick up refuse and deposit
in designated area.
2 . Empty, :lean and polish ash trays.
3. Vacuum all broodloom; including entry mats.
4. Spot clean broodloom removing small spills, stains, etc.
5. Dust desks tops with treated dust cloths and wash as necessary. -
6. , Using treated dust cloth dust furniture, ledges, sills, book
cases, office machines and equipment.
7. Arrange and maintain desks in proper order.
8. Spot clean walls, partitions, and casings as necessary.
9. Clean and disinfect drink fountain.
10. Change calendars as necessary.
11 . Clean restrooms, including floors, using dermicidal deter-
gent (sinks, mirrors, toilets, urinals, partitions, the and
chrome hardware) .
12. Service restroom dispensers with Customer' s stock.
13. Clean entry glass.
14. Sweep and dust mop entry tile.
15. Sweep stairs at entry.
16. Keep Library in proper business order at all times.
17. Turn out all but night lights (contractor will avoid the
excessive use of electricity) .
18. Report any vandilism to Supervisior.
Page 3 of 6
"PT: FOTZI-TANCE. NOT P'?O?'!I S, S" .
H—Lay (Y t'%1rj 11L 1Ju.LL�+:+-aU• iica�.ii a.maav:aa�v
WEEKLY-SE-'VICE: once per week.
1 . Wash all telephones and disinfect.
2 . Wash restroom floors.
3. Acid clean toilets and urinal to curb build-up.
4. Hand dust artifical plants.
5. Vacuum baseboards.
6. Dust hard to get to areas.
?`Or'T_I1L'� S ,t.�ICM: once per month.
1 . Strip and/or seal and wax all compositions floors.
2. Wash exterior and interior windows on bat:hlsides.
3. Vacuum vents and grills.
4. iteet with Supervisor regarding work performance.
Upon taking on the locations we will perform the following work
at no additional charge:
1 . ) Strip and wax all bathroom floors.
2 . ) Wash and didinfect all walls, tile and fixtures in all
bathrooms.
We want to thank you T1rs. Hansen for the interest and confidence
you have shown in our organizations 14e are confident we can provide
you with a well co-ordinated , properly supervised and efficient
service service you will be happy to endorse. Trusting the above
meets with your approval. We at A-Day && might Building ?`aintenance
are looking forward with pleasure to serving you in the near future.
Will you please sign the Acceptance Copy and return to our office
for scheduling.
Cordially yours,
A-Day && N?ight Building Maintenance
Gary L. Werchick, Owner
GLW: lp
Encl. Page 4 of 6
"PERFOZ1tAI•�CE. I70T P-1O1MISES" .
i �
A-Day & Dight Building Iaintenance
REFERENCE LIST:
1 . V'erit Furniture Co
1899 Juniperra Serra Blvd
Daly City, Ca. ?•targe Lanier
2. United ?Air Lines
845, 855 ?'alcolm ?d.
Burlingame, Ca. Mr. Dan Stowell
3. Lee' s Carpet ' s, Inc
1706 Rollins T;d .
Burlingame , Ca. Nr. Joe Todd
4. Peter' s de Laet , Inc
1507 Rollins Rd.
Burlingame, C,. Mr. Kucera
Currently servicing over 70 account-; between So. San Francisco and
Redwood City.
Further references gladly given upon request. . .
Page 5 of 6
: PE::FOR14ANCE. NOTTPRO11 SES" .
I
A-Day & Night Building '�aintenance
Sept. 12 , 1973
Accepted this � day of 197
By:
/ r
(Burlingame Public br.ary
Title:
- r��17 a/-U-/AA4
For: Custodial Maintenance Service $ 'G' /•
Effective Starting Date / 73
Date signed:
Gary L. Werchick, Owner
A-Day & Night Building ',`aintenance
Page 6 of 6
"PERFO TANCE. NOT PR0T-'ISES" .
i '�