HomeMy WebLinkAboutAgenda Packet - LB - 1973.11.20 AGENDA
NOVEMBER 20, 1973
TRUSTEES PRESENT:
TRUSTEES ABSENT:
INTRODUCTION:
BILLS :
Warrants: $7,318.92
Special Fund: $112.91
MINUTES Or THE MEETING OF OCTOBER 16, 1973 :
LIBRARIAN'S REPORT:
CORRESPONDENCE:
OLD BUSINESS :
Easton Drive Branch
NEW BUSINESS:
1 ADJOURNMENT:
NEXT MEETING SCHEDULED FOR DECEMBER 18, 1973.
1973
JULY AUGUST SEPTEMBER
1 2 3 4 7 1 4 1
21314 5 6 I 1011 2 3 4 5 8
15 16 1 8 19 20 21 12 13//]\ 5 16 17 18 9 1
0 3 14 15
22 4 25 26 27 28 19 2 122 23 24 25 16 17 19 20 21 22
0 3I 2 7 8 29 30 31 23 26 27 28 29
OCTOBE NOVEMBER DECEMBER
1 2 3 5 6 1 2 3 1
7 X22
11213 4 5 6 7 8 910 2 3 4 5 6 7 8
14 8 19 20 11 12 14 IS 16 17 9 l0 12 13 14 15
2 5 26 27 18 19 20 21 22 23 24 16 17 18 19 20 2l 2228 25 26 28 29 30 23 24 26 21 28 29
30 31
MINUTES OF THE MEETING
OF THE
BURLINGAME PUBLIC LIBRARY BOARD
October 16, 1973
CALL TO ORDER:
The meeting of the Burlingame Library Board was called to order at 7:30 P.M. by
Chairman De Martini.
ROLL CALL:
Trustees Present: Trustee Cohendet, Trustee De Martini, Trustee Hechinger, Trustee Phelan
Trustees Absent: Trustee Lynes, excused due to unavoidable business
Also Present: Mr. John Keilch, Library Assistant I, Reference Department
Mr. Keilch was introduced to the Board members present by Chairman De Martini.
BILLS:
On a motion by Chairman De Martini, seconded by Trustee Phelan, and unanimously carried,
warrants totaling $5,315.641were ordered paid. Special fund bills totaling $93.44,were
ordered paid on a motion by Trustee Hechinger, seconded by Trustee Phelan, and unanimously
carried by those trustees present.
MINUTES:
Minutes of the meeting of September 18, 1973, were approved and ordered filed.
LIBRARIAN'S REPORT:
The Librarian stated that the parking survey was still being pursued and that his recom-
mendations will be presented to the City Council at the completion of the survey.
Trustee Cohendet asked the Librarian where the BAYA (Bay Area Young Adult Reviewers)
meeting planned for November 27th will be held. The Librarian stated that it was not
definite at this time but will possibly be held at our library.
Comments were made regarding the success of the Book Sale and the Children's Fall
Festival of Authors. Pictures of these events were distributed to the Board for their
viewing.
CORRESPONDENCE: None
OLD BUSINESS:
Easton Drive Branch: The Librarian's report on the refurbishing of the Easton Drive
Branch was distributed to the Board. This report was prepared on a request by Mayor
Martin and will be presented at the next study session of the City Council.
Janitorial Services: The Librarian stated that he has contracted the A Day and Night
Maintenance Company for a period of 90-days beginning November 1, 1973. This company
will replace L. Rancelli and Company whose janitorial services will end on October 31, 1973.
NEW BUSINESS:
Mr. John Keilch was introduced to the Board members present. Mr. Keilch, who is
presently residing in Palo Alto, has been on our staff in the Reference Department
for several months on temporary status.
Trustee Phelan moved that Mr. John Keilch be appointed to the Civil Service status
of Library Assistant I effective November 1, 1973. The motion was seconded by
Trustee Cohendet and unanimously carried by those trustees present.
The Librarian suggested that the Board send a letter of acknowledgment to the Friends
of the Burlingame Public Library thanking them for the hundreds of hours dedicated
to making the book sale an outstanding success. Trustee Hechinger stated that he
would represent the Board in correspondence to the Friends.
ADJOURNMENT:
As there was no further business the meeting was then adjourned at 8:02 P.M. with
the next Board meeting scheduled for November 20, 1973.
Respectfully submitted,
� 1-4 e. I�
George Paul Lechich
Clerk of the Board
GPL/jq
LIBRARIAN'S REPORT
NOVEMBER 20, 1973
CIRCULATION:
The circulation decreased 3% for the month of October 1973 as compared to October
1972. This was, however, largely a loss at the Branch which decreased from 5,645
to 4,851 . The Main Library increased from 23,843 to 24,050. As reflected in the
reference statistics. The traffic increased from an average 1,260 per day to 1,322
per day.
REGISTRATIONS :
The number of registered patrons crossed the 18,000 mark in September and we now
have 18, 143 as compared to 17,558 in October 1972.
REFERENCE:
Meetings and workshops were attended by staff members during the month. All staff
members attended one of the two CIN workshops on October 2nd and 4th. Mr. Escoffier
attended the authors' luncheon on October filth, and he and 'Mr. Wickliffe attended
the BARC workshop on the 17th and l8th. Mr. Escoffier attended the PLA meeting on
October 25th, while Mr . Wickliffe attended the monthly PLS Reference Librarians '
meeting and the Burlingame Writers Club annual tea on the same day.
Miss Lora Shank, Librarian I, has been assigned to the Reference Department on a
part-time basis. Lora has spent some time familiarizing herself with the collection
and will help lighten deskduty assignments and weekend schedules.
AUDIO VISUAL:
The Audio Visual Department received a very pleasant visit from two librarians from
Phoenix Public Library on October 1st to inspect our audio visual facilities. Their
impressions were very favorable. The visit also allowed time to discuss some common
audio visual problems.
YOUNG ADULT:
Approximately 70 new paperback titles have been added to the NCY paperback rack in the
Young Adult Area recently. The interest in Young Adult paperbacks continues to remain
strong.
PARKING
The continuation of the Librarian's survey of the parking showed little
change in the occupancy of the full-time lots despite the closing of the
Bank of America lot.
The occupancy increased in the combined library and Donnelly all-day lots
from 74.7% to 82.5%. However, it was noted that the number of half-time
parkers seemed to increase more than the 10:30 A.M. statistics would
indicate. We were unable to count after that hour.
The all-day part of the library lot increased from 59. 1% to 64.0% and the
two-hour metered stalls from 16.67. to 22.5% while the street parking drop-
ped from average number of cars 14.4 to 12.9, perhaps indicating that a
few more cars are using the two-hour stalls.
However, it seems that some of the two-hour stalls should be free perhaps
ten ( 10) . It would also seem that part of the two-hour and all of the
all-day stalls on the library lot should be metered at a 5� per hour for
ten hours.
The average occupancy of the library lot' s half-day meters at 10:30 A.M.
is 3.5 higher than the all-day and from inspection (guesstimating) it would
seem this carries on for the rest of the day, perhaps even more so.
Since the percentage of occupancy is only 64.7% and if part of the two-hour
meters are dropped to 5� per hour for ten hours, there would be plenty
of surplus all -day parking and therefore, the three spaces at the southwest
corner of, the library lot could be marked for library staff parking.
In other words, all-day parking would gain two spaces. The Library patrons
would have ten free spaces (or change meters to 1� per hour for time of
occupancy only); the general public would quit bitching about the 25� meters
and some of the library staff, hopefully, would quit agitating.
PARKING
DONNELLY AVENUE
SEPTEMBER 25 TO OCTOBER 31 . 1973
HALF-DAY ALL-DAY
Average 15.8 Average 26.9
10:30 Average Half-Day and All-Day. . . . .42.7 Percentage All-Day
Percentage of Occupancy. . .. . . . . ..97.0/ Both Lots. . . . .86.3%
Guesstimate 12.4 Average 40.8
Average Half-Day and All-Day. . .. .97.7% Percentage All-Day
12:30 Both Lots. . . . .85,0%
Average. . . . . . ..37.7
Percentage of Occupancy All Day..85.7%
3:00
Average of Donnelly Lot... o...o. .. ... .... . .40.4
�(AL Percentage of Occupancy-Don elly Lot. . . ....0. .91 .8%
Average Total All-Day BothLots... ... .. .. . . . a5$,3
Percentage of Occupancy-Bot All-Day Lots.. ..82.5%
PARKING
LIBRARY LOT
AND
STREET
SEPTEMBER 25 TO OCTOBER 31 173
STREET 2-HOUR METER HALF-DAY ALL DAY
10.30 Average 10.8 Average 2.4 Average 9.3 Average 5.8
Cars On Street
Occupancy16.0% Occupancy 65.
12:30 Average 13.0 Average 3. 1 Average o. .. . . . . . 16.2
20.7% 70.4%
3:00 Average 14.9 Average 4.6 Average. *. . . o .. . . 13.4
1TiFAL Average .12.9 Average 3.37 Average. .. .. . . . . x14.9
22.5% 64.7%
CITY OF BURLINGAME
BUDGET EXPENDITURE
NOVEMBER, 1973
THIS TO BUDGET
MONTH DATE ALLOW, BALANCE
S-1 Salaries
M-11 Supplies 249.50 1,219.55 2,520. 1,300.45
M-12 Postage & Printing 279.52 972.35 3,610. 2,637.65
M-13, Light, Water, Heat, Power 835.46 3,816.07 9,240. 5,423.93
M-14 Telephone 123.02 571 .76 1,900. 1,328.24
M-16 Maintenance 403.85 1,798.32 4,600. 2,801 ,68
M-17 Books & Maps 4,017. 17 18,490.41 45,050. 26,559.59
M-17A Periodicals 205.79 3,005.68 4,450. 1,444.32
M-17B Binding 212.20 699.25 2, 500. 1,800.75
M-17C Cataloging 105.27 865,22 2, 500. 1,634.78
M-19 Convention --- --- 275. 275.00
M-19A Auto Allowance 8.20 57.55 300. 242.45
M219P Personnel 166.00 201 .00 250. 49.00
M-19T Trustees --- --- 125. 125.00
M-20 Dues to Library Associations --- 135.00 275. 140.00
M-21 Miscellaneous --- 16.92 100. 83.03
M-24 Typewriter Repairs --- 61 .69 350. 288.31
M-27 Comp. Insurance --- --- 2,000. 2,000.00
M-28A Contracts 700.00 3,475.00 8,400. 4,925.00
M-28B PLS Contract --- --- 2,400. 2,400.00
C-90 Capital Expenditures --- '--
TOTAL BEFORE SALARIES 7305.98 35385.77 99-�r4'3 -
> ,
TOTAL AFTER SALARIES
STATISTICS FOR OCTOBER 1973
CIRCULATION: MAIN BRANCH
Books, Adult Non-Fiction 9,751 1�3
Child Non-Fiction 1,472 635
Adult Fiction 8,046 1,816
Child Fiction 2, 157 906
TOTAL BOOKS. .. . . .. . . ..... .0. . ..21,426. . . ... . ... . ...4,420
Periodicals 1, 159 431
Subtotal . .. .. . .. . . . . . .o.. . .. . ..22, 585.. . . . . ... .. . . .4,851
Phonograph Records i,O86 -
Slides 6 -
Art Prints 53
Cassettes 67,
Films 45
Equipment Loaned 1 -
TOTAL CIRCULATION.. ..... ........23,843. . . . . . . . . . . . . .4,851
GRAND TOTAL CIRCULATION, BRANCH it MAIN. . . . . . . . . . . . .. . .. .28,694 ( 1972 Circ: 29,695--3/ decrease)
Average Daily Circ., Main: 852
Average Daily Circ., Branch: 187
TOTAL DAILY CIRC. AVERAGE. . . . 1,O39
TRAFFIC:
Total Traffic, Main: 28,792 Daily Average Traffic, Main: 1,028
Total Traffic, Branch: 7,355 Daily Average Traffic, Branch: 294
TOTAL TRAFFIC. . . . . . . .36-- , 147 TOTAL DAILY AVERAGE. . . .. .. .1,322
REFERENCE STATISTICS :
Reference Questions : Circulation Loans : A/V USE TALLY:
By Phone: 469 To BPL from PLS: 110 To PLS from BPL: 41 Microfilm Use: 5�
In Terson: 0 � �1 ' r Oo6 To BPL from ILL: 13 To ILL from BPL: 19 A/V Equip. Use:
79
1 4g TOTAL BORROWED. 123 TOTAL LOANED. . .To TOTAL A/V USE.
REGISTRATIONS: ADULT CHILD TOTAL
Membership - 9/31/73
1 +1-, 90 3,35 17,037 037 PLS PATRONS
Additions - October 1973 397 70 467 TO DATE: 2049
Withdrawals - October 1973 297 64 361 Increase of: 94
TOTAL REGISTRATIONS - 10/31/73 17,790 3,353 1 ,11 3-
ACCESSIONS & WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND TOTAL AS
9/30/73 ADDED CELLED OF 10/31/73_
Adult Non-Fiction 11� -75-3 59 115,0
86
Child Non-Fiction 17,466 97 5 17,558
Y.A. Non-Fiction 2,918 11 2 2,927
Adult Fiction 39,762 220 12 39,970
Child Fiction 13,682 184 5 13,861
YOA. Fiction 2,905 17 0 2,922
TOTALS. ** .. . * . .. . .. .. 191�25 9�2 '3 192,327+
Net Increase in Book Stock: 899
Included in above figures : 78 gift books and 456 new books
Pamphlets Added: 97 Maps Added:
Pamphlets Discarded: 236 Maps Discarded : 0
TOTAL. . . . .. 0 .. . .9,564 TOTAL. . . . . . .'9 92
RECORDINGS : AS OF 9 30 73 ADDED DISCARDED AS OF 10 31 73
78's
1,012 0 0 1,012
45's 226 0 0 226
33 's 3,012 29 3 3 038
_ TOTAL. . ... . ... . . . . .+�5O 29 3 4,277
DEPOSITED WITH CITY TREASURER: MAIN: 1,33 9
BRANCH: 240.93
TOTAL: T175-7-9.7-2