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HomeMy WebLinkAboutAgenda Packet - LB - 1974.05.21 AGENDA May 21, 1974 TRUSTEES PRESENT: TRUSTEES ABSENT: BILLS: Warrants: $7, 112.07 Special Fund: $309.77 MINUTES OF THE MEETING OF APRIL 16, 1974. LIBRARIAN 'S REPORT: CORRESPONDENCE : OLD BUSINESS: Easton Drive Branch NEW BUSINESS: ADJOURNMENT: NEXT MEETING SCHEDULED FOR JUNE 18, 1974. 1974 JANUARY FEBRUARY MARCH S M T W T 5 5 M T W T 5 5 M T W TZ 5 l 4 5127 1 2 1 2 6 7 101112 8 9 3 4 5 7 8 9 13 14 6 17 18 19 15 16 10 11 i3 14 15 16 20 23 24 25 26 22 23 17 1 9 20 21 22 23 27 29 30 31 24 t 2]28 29 30 APRIL MAY JUNE 1 2 3 6 1 2 3 4 1 18 1 12 13 5 6 7 8 9 10 111 2 3 4 5 6 7 8 X14 15 c 18 19 20 12 l3}�!S l6 l7 18 9 101 012 13 14 15 X21 24 25 16 27 19 20(2()22 23 24 25 16 1719 20 21 22 28 30 26 21 Td 29 30 31 23 240,26 27 28 29 30 JULY AUGUST SEPTEMBER 1 2 3 4 5 6 }� 1 2 3 1 25 16 17 15 (J 3/�J 4 5 6 7 21 E 1It 1 2 13 14 6 24 25 26 27 I8 It j(2(lrl1 22 3 24 22 23 Z4 25 26 27 28 21 21 22 3T 26 29 30 31' 25 26 28 29 30 3i 29 30 OCTOBER NOVEMBER DECEMBER 1 2 3 4 5 l 2I 2 3 4 5 6 7 13 23 24 25 26 i17 18 19 7 11 9 3 14 21 22 13 22 3 15 16 Is 16 17 25 26 18 19 27 21 1 2 1 028 `� 27 28 29 30 31 24 25 27 28 29 30 29 30 31 MINUTES OF THE MEETING OF THE BURLINGAME PUBLIC LIBRARY BOARD April 16, 1974 CALL TO ORDER: The regular meeting of the Burlingame Public Library Board was called to order by Chairman DeMartini on the above given date at 7:40 P.M. ROLL CALL: Trustees Present: Trustee Cohendet, Trustee De Martini, Trustee Hechinger Trustees Absent: Trustee Lynes Trustee Phelan, excused, due to illness Also Present: Mrs. Patricia Bergsing, Assistant City Librarian BILLS: On a motion by Trustee Cohendet, seconded by Trustee Hechinger and carried by those Trustees present, warrants totaling $11,493.59 were ordered paid. Special Fund bills totaling $146.58_- were ordered paid on a motion by Trustee Hechinger, seconded by Trustee Cohendet and unanimously carried by those Trustees present. MINUTES: Minutes of the meeting of March 19, 1974 were approved and ordered filed. LIBRARIAN'S REPORT: The Librarian's Report was read and discussed. CORRESPONDENCE: A letter of appreciation was received from Ms. Franc Berry for the services she received during her illness through our L.O.V.E. Program. OLD BUSINESS: " I' Easton Drive Branch: The Librarian stated that the architect's report on expenses for the project woull be ready in a few days. He also stated that as soon as this report of expenses was received, he would discuss it with the City Manager. Bids for painting have been obtained but no decisions have yet been made. NEW BUSINESS: Letters of commendation will be drafted by Trustee Hechinger, Secretary of the Board, for Mr. Seth Shapiro, Library Assistant, and Lieutenant Robert Quinn, of the Burlingame Police Department, who were responsible for the return of books (valued at $250) charged out on a lost card. 1974-1975 Tentative Budget: The Librarian presented the proposed budget to the Board members present. The Trustees present and the Librarian discussed the budget. It was moved by Trustee Hechinger that the tentative 1974-1975 Budget be submitted; Trustee Cohendet seconded the motion and it was carried by those Trustees present. Trustee Cohendet reminded the Board that the week of April 22nd to the 26th was National Library Week. A schedule of the activities planned for this week was distributed to the Board members present. Also distributed to the Trustees present were announcements of the Friends of the Library Book Sale to be held on May 3rd, 4th and 5th. ADJOURNMENT: As there was no further business, the meeting was adjourned at 8:35 P.M. with the next Board meeting scheduled for May 21, 1974. Respec. full - sub fitted, George Pau Lechi�h Clerk of the Board LIBRARIAN 'S REPORT May 21 , 1974 CIRCULATION: The circulation increased (28,852) 7/ over April of 1973, however, �.. April of 1973 showed a decrease of 11% under April of 1972 (30,398) . TRAFFIC: The Branch traffic as well as the Main traffic also increased. Though the Main increased 15% over 1973, thus it seems as though more people are using the library without borrowing as many books. Of course, reference is slowly increasing. REFERENCE DEPARTMENT: Mr. Escoffier and Mr. Wickliffe attended the BARC workshop on Mental Health in America on April 24th and 25th. Mr. Wickliffe attended the monthly PLS reference librarian 's meeting at San Mateo Public Library on April 18th. Mrs. Molder attended the L.O.V,E, Project Coordinating Committee meeting on April 25th. Mr. Escoffier mounted publicity and scheduled film showings and other events during National Book Week. Mrs. Molder gave a book talk on the evening of the 25th, as part of the National Book Week program. AUDIO VISUAL DIVISION: A flier describing recent acquisitions in the Audio Visual Division was compiled and distributed during National Library 42ek. The annotated list included about 25 of the most popular items acquired during the past few weeks. YOUNG ADULT DIVISION: A class from Moore School was instructed in the use of the Library for a special research project. The class of 12-15 students was one of the most interested and attentive the librarian has assisted. COOPERATIVE INFORMATION NETWORK: The Cooperative Information Network celebrated its second year of existence with a membership meeting at the Palo Alto Holiday Inn on Friday, May 17th. The principal speakers for the event were Ms. Ethel Crockett, California State Librarian and Congressman "Pete" McCloskey. Several hundred librarians were present to hear about the history and growth of the network, and to learn its current and future status, especially with regard to state and federal funding. CHILDREN 'S DEPARTMENT: National Library Week was April 21-27. Highlighting the week' s activities in the Children's Room were the puppet shows which were held on Wednesday, April 24th at the Branch and Friday, April 26th at the Main Library. On Saturday, April 27th, there was a special School-Age Story Hour. The program consisted of stories about the Kappas -- kappas are Japanese river elves. Ms. Florence Day, a library patron, loaned us her collection of kappas which she obtained while teaching in Japan. The children were fascinated by the different types of kappas -- those made from wood, cloth and other materials. The following Saturday, Mrs. Coleman, a San Mateo resident, spoke to the School-Age Story Hour about birds. The Saturday programs will continue through June 15th. In our continuing effort to provide better library service (both school and public) to our children, Mrs. Bergsing, Ms. Riordan and Mrs. Dunn have been meeting with Mrs. Earlene Billing, Coordinator of the Instructional Multi Media Center for Burlingame schools, to discuss areas where greater cooperation can occur. Of particular interest is the area of programs -- book talks, author 's days ', P.T.A. talks and some type of cooperative book selection. This is all in the consideration stage and further meetings will be held to finalize thoughts and plans. _ 2 FRIENDS OF THE BURLINGAME PUBLIC LIBRARY: The Friends of the Burlingame Library earned $2,_17'4E .33 at their Spring Book Sale on May 3rd and 4th. Everyone agreed it was a big success. The last pot luck supper and business meeting of the year for the group was held on Monday, May 20th, in the Library's Community Room. The �- following officers were elected: President: Mr. Chester England Vice President: Mrs. Martha Rosman Recording Secretary: Mrs. Helen Kelso Corresponding Secretary: Mrs. Elnora Fernandez Treasurer : Mrs. Gertrude Smoody BORROWER'S SURVEY: The Library is going to conduct a survey of its borrowers or otential borrowers during the first two weeks in June. To initiate the event, the questionnaires will be handed out from the Library's booth at "Art in the Park" on June 1st and 2nd. Everyone completing the survey and returning it will be given a chance to compete for prizes--art books, records, posters, etc. The drawing will be held at 4:30 P.M. on Sunday, June 2nd at the booth. During the two weeks following the "Art in the Park", the survey will be conducted at the Library. STATISTICS FOR APRIL 1974 CIRCULATION: MAIN BRANCH Books, Adult Non-Fiction 10,026 1, 134 Child Non-Fiction 1,427 705 �- Adult Fiction 7,714 1,960 Child Fiction 2,020 892 TOTAL BOOKS. . .. .. . .21, 187. . . .. . . . . .4-76-91 Periodicals 1, 187 425 Subtotal . . . . . . .... . .0. . . ..22,374. o .. . . o ••5, 116 Phonograph Records 885 - Slides 309 - Art Prints 28 - Cassettes 92 - Films 37 - Equipment Loaned 11 - TOTAL CIRCULATION.. ..... . .23,736. . • • • • • • •5, 116 GRAND TOTAL CIRCULATION, BRANCH & MAIN. . . ... . . . . . . . .. .... .28,852 (1973 Circ: 26,853-- Average Daily Circ., Main: 863 7% Increase) Average Daily Circ., Branch: 197 TOTAL DAILY CIRC. AVERAGE. . . .. ..1,060 TRAFFIC : Total Traffic, Main: 28,422 Daily Average Traffic, Main: 1,035 Total Traffic, Branch: 7, 162 Daily Average Traffic, Branch: 265 TOTAL TRAFFIC. . . . . .35, 5F TOTAL DAILY AVERAGE. . . . . . .. . 1,300 REFERENCE STATISTICS: Reference Questions: Circulation Loans : A/V USE TALLY: By Phone: 7 To BPL from PLS: 77 To PLS from BPL: 148 Microfilm Use : 5 In Person: 1,087 To BPL from ILL: 29 To ILL from BPL: 24 A/V equip. Use: 103 TOTAL. . . .. . . 1, 57r+ TOTAL BORROWED: 100 TOTAL LOANED: 172 TOTAL A/V USE : 1 REGISTRATIONS: ADULT CHILD TOTAL Membership - 3/31/74 1 +-917 3,305 18,219 PLS PATRONS Additions - April 1974 303 51 354 TO DATE: 2,810 Withdrawals - April 1974 302 56 358 Increase of: 77 TOTAL REGISTRATIONS - 4/30/74 1F� 3,300 -19-,2-15 ACCESSIONS_ & WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND TOTAL AS 3/31/74 ADDED CELLED OF 4/30/74 Adult Non-Fiction 115�6 395 116,068 Child Non-Fiction 161919 193 196 16,916 Y.A. Non-Fiction 2,906 14 20 2,900 Adult Fiction 40,411 247 178 40,480 Child Fiction 13,493' 66 54 13,505 Y.A. Fiction 2,944 4 708 2,240 TOTALS,o,...0. .192.659 1,001 7, 551 192. 109 Net Decrease in Book Stock 550 Included in above figures: 158 gift books and 574 new books Pamphlets Added: 197 Maps Added: 2 Pamphlets Discarded: 7 Maps Discarded: 0 TOTAL. . . . 102 TOTAL. . .95$ RECORDINGS : AS OF 3/31/74 ADDED DISCARDED AS OF 4/30/74 79's 1,00 0 0 1,008 45's 204 0 0 204 33's 3, 106 30 0 3, 136 - 7,71'9 30 0 73 -9 DEPOSITED WITH CITY TREASURER : MAIN: 1,539.05 BRANCH: 162.66 TOTAL: 1,701 .71 CITY OF BURLINGAME BUDGET EXPENDITURE MAY 1974 THIS TO BUDGET MONTH DATE ALLOW. BALANCE S-1 Salaries M-11 Supplies 75.49 2,274.34 2,520• 245.66 M-12 Postage & Printing 199.33 2,648.30 3,610. 961 .70 M-13 Light, Water, Heat, Power 692.34 8,047. 19 91240. 1, 192.81 M-14 Telephone 102.80 1, 123.68 1,900. 776.32 M-16 Maintenance 558.30 3, 522.52 4,600. 1,077.48 M-17 Books & Maps 3,464.65 38, 557.29 45,050. 6,492.71 M-17A Periodicals 48.38 3,923.49 4�450. 526.51 M-17B Binding 1,056.08 2, 565.85 29500. (65.85) M-17C Cataloging 193.20 1,977.90 2, 500. 522. 10 M-19 Convention -0- 63.74 275. 211 .26 M-19A Auto Allowance 4.32 140.59 300. 159.41 M-19P Personnel -0- 274.79 250. (24.79) M-19T Trustees 21 .32 37.45 125• 87.55 M-20 Dues to Library Associations -0- 308.25 275. (33.25) M-21 Miscellaneous 42.48 84.40 100. 15.60 M-24 Typewriter Repairs -0- 186.54 350. 163.46 M-27 Comp. Insurance -0- 2,000.00 29000. -0- M-28A Contracts 653.38 7,202.23 8,400. 1, 197.77 M-28B PLS Contract -0- 2,400.00 2s400. -0- C-90 Capital Expenditures -0- 534.59 495. 10.41 TOTAL BEFORE SALARIES 7, 112.07 77,873. 14 91090. 13,516.86 TOTAL AFTER SALARIES 339,762.