HomeMy WebLinkAboutAgenda Packet - LB - 1974.08.20 D/
AGEN '�
�. August 20, 1974 J�
i
TRUSTEES PRESENT:
P
TRUSBEES ABSENT:
BILLS :
Warrants: $8, 162.43
Special Fund: $679.52
MINUTES OF THE MEETING OF JULY 16, 1974.
LIBRARIAN'S REPORT: '
CORRESPONDENCE : None
OLD BUSINESS :
Easton Drive Branch
NEW BUSINESS :
ADJOURNMENT:
NEXT MEETING SCHEDULED FOR SEPTEMBER 17, 1974.
1974
JANUARY FEBRUARY MARCH
$ M T W T 5 5 . T W T 5 5 M i W T 5
1 4 5 1 2�— 12
6 7 10 11 12 3 4 5 7 8 9 3 / 5 7 8 9
13 14 6 11 18 I9 10 II :3 14 15 16I 10 11 ' 13 14 IS 16
20 2 23 24 25 26 17 ;i '0 21 22 23 11 1' ;)20 21 22 23
27 629 30 31 2 5�0 21 28 121 :�0 27 28 6 30
APRIL MAY I JUNE
12 3 6 1 3 /
11I� 12 13 5 6 7 v v ;0 111 2 3 4 5 7 8 -
11 IS i^ I8 19 70 12 13;' .; 16 1718 9 10 " 13 14 15
i21 22 24 25 26 21 15 2 23 74 25 16 11 ;19 20 21 22
28 30 26 29 30 31 23 26 27 28 29
JULY AUGUST SEPTEMBER
1 2 3 5 6 1 2 3� 1 2 3 4 5 6 7
7 1 1 12 13 4 5 6 7 8 9 IJ 8 9 it l2 Il 14
14 1 11 11 19 20 11 12 y3 11 15 15 11 i5 i 18 '9 20 1! -
21 27 2!25 26 21 18 IS'�. �1 22 23 24�22 73:S 25 26 21 28
28 JO ll 25 26:7 28 29 30 31 19 30
OCTOBER NOVEMBER CECEMBER
1 2 3 4 5 1 7 I 3 4 5 6 1 '
6 7jti410 1112 3 4 5 6 7 8 9 8 9All 12 13141
13 14 1; 16 11 14 19 10 11 13 14 15 15 15 16 A 19 70 21 1
20 21 27 14 25 26 11 1 20 1 12 23 71 23 25 16 17 28
'21 28 29 30 31 24"Q
17 28 19 JO 79
MINUTES OF THE MEETING
OF THE
BURLINGAME PUBLIC LIBRARY BOARD
JULY 16, 1974
CALL TO ORDER:
The regular meeting of the Burlingame Public Library Board was called to order by Chairman
Pro Tem Hechinger on the above given date at 5:05 P.M.
ROLL CALL:
Trustees Present: Trustee Cohendet, Trustee Hechinger, Trustee Lynes, Trustee Phelan
Trustees Absent: Trustee DeMartini, excused, personal business
Also Present: Mrs. Patricia M. Bergsing, Assistant City Librarian
Mrs. Dorothy Ezquerro, Library Assistant I
Ms. Linda Adreveno, Hillsborough Boutique/Villager
BILLS:
Warrants in the amount of $10,950.02 were paid on a motion by Trustee Lynes, seconded by
Trustee Phelan, and carried by those Trustees present. There were no Special Fund bills
paid this month.
MINUTES:
The minutes of the meeting of June 18, 1974, were approved and ordered filed.
LIBRARIAN'S REPORT:
Trustee Lynes and Trustee Phelan visited the Children's Room prior to the meeting and com-
mented that the children have done very well in their projects. Trustee Cohendet was
interested in the planning and the theme of each year's program. Mrs. Bergsing explained
that Miss Joan Riordan, Children's Librarian and Mrs. Miriam Dunn, Branch Librarian, have
planned and coordinated each year's activities.
OLD BUSINESS:
Easton Drive Branch: The Librarian reported that the interior remodeling contracts will be
put up for bid within the week and hoped that we would be receiving good responses. He
hopes that by the next meeting all bids would be in and that the City Council would have
taken action.
NEW BUSINESS:
Election of Officers: Chairman Pro Tem Hechinger opened the floor for nominations for
officers of the Board for 1974-1975.
Chairman: It was moved by Trustee Lynes, seconded by Trustee Phelan, and unanimously
carried by those Trustees present, that Trustee Hechinger assume the office of Chairman
of the Board.
Vice-Chairman/Secretary: Trustee Cohendet was elected to the office of Vice-Chairman/
Secretary on a motion by Trustee Phelan, seconded by Trustee Lynes, and unanimously
carried by those Trustees present.
Discussion was held as to the change in time for Library Board meetings. All Trustees
present expressed that 5:00 P.M. was very convenient for them.
On a motion by Trustee Cohendet, seconded by Trustee Phelan, and unanimously carried by
those Trustees present, the Library Board meeting time was changed from 7:30 P.M. to
5:00 P.M. to be held on the same third Tuesday of each month.
NEW BUSINESS: Continued
Mrs. Dorothy Ezquerro was introduced to the Board members by Mrs. Bergsing. Mrs. Ezquerro
is a full-time Library Assistant I, working in the Cataloging and Reference departments.
Trustee Lynes moved that Mrs. Dorothy Ezquerro be appointed to Civil Service status as of
July 1, 1974. The motion was seconded by Trustee Cohendet and unanimously carried by
those Trustees present.
ADJOURNMENT:
As there was no further business, the meeting was adjourned at 5:40 P.M. on a motion by
Trustee Cohendet, seconded by Trustee Lynes, with the next Board meeting scheduled for
August 20, 1974.
Respectfully submitted:,
George Paul Lechich
Clerk of the Board
LIBRARIAN'S REPORT
August 20, 1974
CIRCULATION:
The circulation increased 3% over July 1973. The Branch circulation picked up
6.3% but this month should show a pronounced decrease due to the confusion of
the refurbishing job. It is interesting to note that dispite the emphasis on
records by the Audio Visual Department. This circulation decreased 8.6%.
PATRONS:
We now have 18,399 registered patrons as compared to 17,946 in July 1973.
However, we now have 3,043 PLS patrons who use our library, enough to warrant
an assigned number. This is for our convenience as writing names and addresses
on book cards take too much time. This number is written on the back of their
city or county library card and recorded in a register in a manner similar to
that used for our own patrons. The number of PLS patrons have increased from
2,025 in July of 1973 to 3,043 as noted above. This is not all as one-sided
as it seems, as many of our patrons use San Mateo's film collection and their
extensive business collection.
REFERENCE DEPARTMENT:
Mr. Escoffier was in charge of the Reference Department from July 1st to
August 6th, 1974, while Mr. Wickliffe was on vacation.
Mr. Escoffier attended the PLS Reference Librarians Committee meeting at
San Mateo Public Library on July 25th. He also hosted the Bay Area Young
Adult Reviewers meeting on July 23rd in our Community Room.
SPECIAL PROJECTS :
LOVE: The remaining funds available from the PLS funded outreach project
were spent on demonstration cassettes which will be distributed for circula-
tion to the general public later in the summor. Mrs. Molder coordinated the
selection, acquisition, etc. for the system. Mrs. Molder is also compiling
an index to all equipment availabe to shut-ins.
DIALOG Demonstration: Ann Scott and Nancy De Wath of San Mateo County Reference
Headquarters demonstrated the Dialog Computer System for retrieving scientific
and technique information from computerized data bases. The new partially
Federally funded project will enable CIN me-ber libraries to use on-line com-
puterized data bases located at Lockheed, Palo Alto.
CITY OF BURLINGAME
BUDGET EXPENDITURE
AUGUST 1974
THIS TO BUDGET
MONTH DATE ALLOW. BALANCE
S-1 Salaries 286, 170
M-11 Supplies 342.29 484.82 2,700 2,215.18
M-12 Postage & Printing 331 .05 2,408.76 3,900 1,491 .24
M-13 Light, Water, Heat & Power 768.80 1,461 .79 8,900 7,438.21
M-14 Telephone 130.92 262.98 1, 500 1,237.02
M-16 Maintenance 368.59 519.36 4,800 4,280.64
M-17 Books E Maps 5,001 .87 9,649.99 52,275 42,625.01
M-17A Periodicals 140.11 2,423. 14 4,900 2,476.86
M-17B Binding 183.20 183.20 2, 150 1,966.80
M-17C Cataloging 178.56 291 .59 2,350 2,058.41
M-19 Convention -0- -0- 275 275.00
��-19A Auto Allowance 5.o4 10.94 275 264.06
M-19P Personnel -0 50.00 300 250.00
M-19T Trustees -0- -0- 250 250.00
M-20 Dues to Library Associations 12.00 12.00 325 313.00
M-21 Miscellaneous -0- -0- 100 100.00
M-24 Typewriter Repairs -0- -0- 350 350.00
M-27 Compensation Insurance -0- -0 2,000 2,000.00
M-28A Contracts 700.00 1,353.88 8,400 7,046. 12
M-28B PLS Contract -0- -0- 2,400 2,400.00
C-90 Capital Expenditures -0- -0 600 600.00
TOTAL BEFORE SALARIES 8, 162.43 19, 112.45 98,750 79,637.55
�)TAL AFTER SALARIES 384,920
1
STATISTICS FOR JULY 1974
CIRCULATION:
MAIN BRANCH
Books, Adult Non-Fiction 9,330 1, 15$
Child Non-Fiction 1,439 967
Adult Fiction 9,414 2,382
Child Fiction 2,922 1 ,836
TOTALBOOKS. . . . . . .23, 105. . . . . . . . . . . . . . . .. .� 37
Periodicals 1,290 534
Subtotal . . . . . . . . . . . . . . . . .24,395. . . . . . . . . . . . . . . .6,877
Phonograph Records 1,079
Slides 1 -
Art Prints 40 -
Cassettes 88 -
Films 54 -
Equipment Loaned 1
TOTALCIRCULATION. . . . . . . . . . . . .25,658. . . . . . . . . . . . .. . .6,877
GRAND TOTAL CIRCULATION, BRANCH & MAIN. . . . . . . . . . . .. . . . .32, 535 (1973 Circ: 31,406 - 3% Increase)
Average Daily Circ., Main: 916
Average Daily Circ., Branch: 265
TOTAL DAILY CIRC . AVERAGE. . .. . 11, 171
TRAFFIC :
Total Traffic, Branch: 81887 Daily Average Traffic, Branch: 342
Traffic Count for Main - not available - counter not in service
REFERENCE STATISTICS:
Reference Requests Total : 1 ,271 ILL Activity Incoming: 272 A/V USE TALLY:
Activity on Requests Total : 140 ILL Activity Outgoing: 226 Microfilm Use: 5
7`erence Total . . . . . . . . . . . 1-,T+11 ILL Activity Total . . . . 9 A/V Equip. Use: 126
�- GRAND TOTAL REFERENCE ACTIVITY: 1 ,909 TOTAL A/V USE. . 131
REGISTRATIONS: ADULT CHILD TOTAL
Membership 6/30/74 15,002 3,339 1 ,_3T1 PLS PATRONS
Additions - July 1974 373 68 441 TO DATE: 3,043
Withdrawals - July 1974 320 63 383 Increase of: 43
TOTAL REGISTRATIONS - 7/31/74 15,055 3,341T 18,399
ACCESSIONS & WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND TOTAL AS
6/30/74 ADDED CELLEDOF 7/31/74
Adult Non-Fiction 11�$T 563 _3_2T_ 11 ,920
Child Non-Fiction 16,806 139 106 16,839
Y.A. Non-Fiction 2,909 12 6 2,915
Adult Fiction 40, 155 282 134 40,303
Child Fiction 13,365 9 310 13,064
Y.A. Fiction 2, 189 126 7 2,308
192, 107 1, 131 192192 749
Net Increase in Book Stock: 242
Included in above figures: 198 gift books and 636 new books
Pamphlets Added: 75 Maps Added: 1
Pamphlets Discarded : 82 Maps Discarded: 6
TOTAL.. . . . . . . .. ... .101 TOTAL. .. . .. . . . . . . .9$3
RECORDINGS: AS OF 6/3o/74 ADDED DISCARDED AS OF 7/31/74
78' s 1,008 0 194 -914
45's 204 0 204 0
33 's 3,226 130 17 3,339
�- TOTALS: 130 Tl5 T7153
DEPOSITED WITH CITY TREASURER : MAIN: 1 ,907.9
BRANCH: 151 .33
TOTAL: 2,059.27