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HomeMy WebLinkAboutAgenda Packet - LB - 1974.10.15 AGENDA October 15, 1974 TRUSTEES PRESENT: TRUSTEES ABSENT: BILLS : Warrants: $6,836.71 Special Fund: $254.40 MINUTES OF THE MEETING OF SEPTEMBER 17, 1974. LIBRARIAN 'S REPORT: CORRESPONDENCE: OLD BUSINESS : Easton Drive Branch NEW BUSINESS : ADJOURNMENT: NEXT MEETING SCHEDULED FOR NOVEMBER 19, 1974. 1974 JANUARY j FEBRUARY MARCH I S M T W T S- T T . T W T 5 1 5 4 5 1 2 1 2 6 7 IG 11 12 3 S 5 7 8 9 3 4 5 7 8 9 13 14 16 17 18 19 i0 11 :3 14 15 16 10 11 '" '3 14 15 16 20 2 23 24 25 26 17 C - '0 21 22 23 17 1' M 21 22 23 1 27 a 29 30 31 2 .c 27 28 24 ;co 27 28 29 301 APRIL MAY I JUNE 1 2 3 6 l 3 t 1 7 8 1 , li iJ 5 6 7 ? :0 Il 1 2 3 4 7 8 14!S , l8 19 20 12 13 s' ', 16 l7 18 9 10 " 13 I4 IS 21 22 24 25 26 27 1`i 23 24 2516 17 "9 20 21 12 /'2 128 30 26 i3 29 30 3l 1 23 26 27 28 29 JULY AUGUST SEPTEMBE 1 2 3 5 6 3 1 2 3 4 , 7 7 8 .1 l2 U; 4 5 5 7 9 10 89 1' 113 1 14 1 I- J IB 19 20 IS 16 U i5 If, i .8 '9 20 2! 21 2 24 15 26 21 18 i7', 'I 22 23 24 22 2 25 26 11 28 28 3031 �2 .f29293031 2 . OCTOBER NOVEMBER DECEMBER 1 2 3 4 5 1 7 . 2 3 4 5 6 7 8 7 9 1., 11 12 3 4 5 6 7 8 9 8 9 1112:7 U 1 13 I4 IS 16 17 18 19 10 11 U t4 25 16 l5 16 li IA 19 20 2l I 120 2l 2l 74 25 2l I/ 1 20 11 21 27 22 23. 25 26 21 28 '27 24 29 30 3, 24 7776 2/a 29 30 19 30 31 MINUTES OF THE MEETING OF THE BURLINGAME PUBLIC LIBRARY BOARD September 17, 1974 CALL TO ORDER: The regular meeting of the Burlingame Public Library Board was called to order by Chairman Hechinger on the above given date at 5:02 P.M. ROLL CALL: Trustees Present: Trustee Cohendet, Trustee De Martini, Trustee Hechinger, Trustee Lynes, Trustee Phelan Trustees Absent: None Also Present: Mrs. Patricia M. Bergsing, Assistant City Librarian BILLS: Warrants totaling $10,448.11 were paid on a motion by Trustee Lynes, seconded by Trustee Cohendet, and carried. Special Fund bills in the amount of $2,461.48 were paid on a motion by Trustee Phelan, seconded by Trustee Lynes, and carried. MINUTES: The minutes of the meeting of August 20, 1974, were approved and ordered filed. LIBRARIAN'S REPORT: The Librarian's Report was read and discussed. CORRESPONDENCE: Mrs. Joyce Y. Guerber of 14 Arundel Road, Burlingame, sent a letter of appreciation to the Children's Department for the enjoyment her two daughters have had in participating in the summer programs. Aldng with the letter, a check in the amount of $15.00 was received and designated towards book purchase in the names of Serena and Rachel Guerber. A letter from Miss Bernice E. Smoll, Activities Director, Burlingame Convalescent Hospital, was received by Mrs. Mary Lang, our L.O.V.E. Project Coordinator. Miss Smoll expressed their enjoyment in having shut-in service and film showings at the hospital. A thank-you letter from Mr. S. H. Brash, Regional Director, for the the State of California Franchise Tax Board, 345 Market Street, San Francisco, was received for our cooperation and assistance in the Senior Citizens Property Tax Assistance Program. The use of our Community Room on August 6th, enabled them to assist over 110 claimants with the completion of their forms. Mrs. Henry Vegal, Chairman, Brandeis University Women's Committee, expressed their appre- ciation in having Mrs. Joy Molder, Reference Librarian, participate in the book review program for their Study Group in a letter to the Library Board. OLD BUSINESS: Easton Drive Branch: The Librarian reported that the interior construction is approximately half-way to completion. Lighting and fireplace fixtures have been installed. The rug and furnishings are scheduled to arrive by the end of October. The Park Department is planning to do some landscaping in front. The question of having an Open House was brought to the Board by Mrs. Bergsing. All Trustees were in agreement that upon completion of the remodeling, an Open House should be held. Mrs. Bergsing will consult with Mrs. Miriam Dunn, Branch Librarian, and the Friends of the Library in planning the event. OLD BUSINESS: Continued Chane in time of Library Board meetings: Discussion was held on this item and was tabled to the meeting of November 19, 197 • ADJOURNMENT: As there was no further business, the meeting was adjourned at 5:45 P.M. on a motion by Trustee Lynes, seconded by Trustee Cohendet, with the next Board meeting scheduled for October 15, 1974. Respectfully submitted: C George Paul Lechich Clerk of the Board LIBRARIAN'S REPORT October 15, 1974 The circulation decreased 4% which was due in large part to the 39/ decrease in _ the Branch Library circulation brought about by the remodeling activities. (The Branch was closed for a week. ) The Main Library circulation increased 1 .3%. Traffic at the Main Library increased 3, 157 for the month or 14%. This is perhaps reflected in the 25% increase in reference questions for the month of September 1974 over the month of September 1973. COOPERATIVE INFORMATION NETWORK: CIN-Telephone Call Reimbursement Program: This project sponsored by the Cooperative Information Network will pay for all CIN-related telephone calls both reference- related and administrative made within California. The various departments within the library using the phone for CIN-related business have been furnished with a statistics sheet to keep track of the telephone numbers called. This is an experi- mental project being used in three PLS/CIN libraries and will remain in effect for nine months. REFERENCE DEPARTMENT: West 's Annotated Codes : This massive 75 volume-plus compendium of the annotated California codes is now ready for use in the Reference Department. A welcome addition to the collection, this reference tool is treated as Ready Reference and must be requested at the Reference Desk. An introduction to the set was given by West Representative, Don Blockhus, at the September 17th Reference Department meeting. Staff members are still getting used to the set, but are finding it a _ most valuable addition. Patron inquiries of a legal nature have increased tre- mendously over the past year, and it is hoped this set will fill this definite need. The new City Attorney, Mr. Jerome F. Coleman, is very pleased that we have added this set to our collection and he will be referring many people, to it. Class Assignment Sheets: Assignments of a special library research nature given by local schools are being chronicled on special Class Assignment Sheets. When a local teacher or school librarian calls our library for material to be set aside on a particular subject, the librarian fills in the sheet and reserves the books as required by the teacher/librarian. Books will be held out of the regular collection for a limited period of time. It is hoped that these assignment sheets will help make more of the collection available to more students during peak library-research- assignment periods. STATISTICS FOR SEPTEMBER 1974 CIRCULATION: MAIN BRANCH Books, Adult Non-Fiction 8,T2-3 Child Non-Fiction 1,039 380 Adult Fiction 7,886 1,346 Child Fiction 1 ,933 560 TOTAL BOOKS. . . . . . . . 19,68. . . . . . . . . . . . . . . .2,952 Periodicals 1,268 271 Subtotal . . . . .. . . . . . . . . . . . .20,949. . . . . .. . . . . . . . .3,223 Phonograph Records 1,034 - Slides 2 - Art Prints 33 - Cassettes 48 - Films . 30 - Equipment Loaned 4 - TOTALCIRCULATION. . . . . .. . . . . . . .22, 100. . . . . . . . . . . . . . .3,223 GRAND TOTAL CIRCULATION, BRANCH & MAIN. . . . .. . . . . . . .25,323 (1973 Circ: 26,316 - 4% Decrease) Average Daily Circ., Main: 884 Average Daily Circ., Branch: 179 TOTAL DAILY CIRC . AVERAGE. . . .. 1 ,063 TRAFFIC : Total Traffic, Main : 25,350 Daily Average Traffic, Main: 1,014 TRAFFIC COUNT AT BRANCH LIBRARY NOT AVAILABLE DUE TO REMODELING ACTIVITIES REFERENCE STATISTICS: Reference Requests Total : 1, 505 ILL Activity Incoming: 276 A/V USE TALLY: Activity on Requests Total : 95 ILL Activity Outgoing: 144 Microfilm Use: 3 Reference Total . . . . . . . . . . . . . 100 ILL Activity Total . . . . +0 A/V Equip. Use : 137 GRAND TOTAL REFERENCE ACTIVITY: 2,020 TOTAL A/V USE. . .-170- REGISTRATIONS: ADULT CHILD TOTAL Membership 8/31/74 15, 109 3,352 PLS PATRONS Additions - September 1974 299 32 331 TO 'DATE: - 3,205 Withdrawals - September 1974 293 28 321 Increase of: 89 TOTAL REGISTRATIONS - 9/30/74 15, 115 33,356FT 71 ACCESSIONS & WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND TOTAL AS 8/31/74 ADDED CELLED OF 9/30/74 Adult Non-Fiction 117,374 672_(� 117,820 Child Non-Fiction 16,902 101 56 16,947 Y.A. Non-Fiction 2,926 10 24 2,912 Adult Fiction 40, 556 196 21 40,731 Child Fiction 12,687 177 68 12,796 Y.A. Fiction 2,319 7 1 2,325 T9_2,764 1 , 117 350 193, 531 Net Increase in Book Stock: 767 Included in above figures: 112 gift books and 608 new books Pamphlets Added : 244 Maps Added: 0 Pamphlets Discarded : 29 Maps Discarded : 0 TOTAL. . . . .. . . . .. . . .10,99$ TOTAL. ... .. . . .9$3 RECORDINGS : AS OF 8/31/74 ADDED DISCARDED AS OF 9/3o/74 7$'stom+- 0 300 514 - 33 's 3,356 37 548 2,845 Cassettes 229 0 0 229 - TOTALS : 4,399 37 '947 _37-57 DEPOSITED WITH CITY TREASURER: MAIN: $1 ,218.20 BRANCH: 95.57 TOTAL: TTITP7777 CITY OF BURLINGAME BUDGET EXPENDITURE OCTOBER, 1974 THIS TO BUDGET MONTH DATE ALLOW. BALANCE S-1 Salaries 280, 170 M-11 Supplies 110.98 1,428.15 2,700. 1,271 .85 M-12 Postage & Printing 692. 18 3,206. 10 3,900 693.90 M-13 Light, Water, Heat & Power- 734.64 2,853.71 8,900 6,046.29 M-14 Telephone 125.04 520.95 1, 500 979.05 M-16 Maintenance 226.27 936. 10 4,800 3,863.90 M-17 Books & Maps 4,626.14 19, 107.35 52,275 33, 167.65 M-17A Periodicals 25.60 2, 573.46 4,g00 2,326.54 M-17B Binding -0- 363.38 2, 150 1,786.62 M-17C Cataloging 177.57 647.84 2,350 1,702.16 M-19 Convention -0- -0- 275 275.00 `4-19A Auto Allowance 10.54 109.91 275 165.09 � r M-19P Personnel 27.75 77.75 300 222:25 M-19T Trustees -0- -0- 250 250.00 M-20 Dues to Library Associations -0- 32.00 325 293.00 M-21 Miscellaneous -0- 6.69 , 100 93.31 M-24 Typewriter Repairs 80.00 80.00 350 270.00 M-27 Compensation Insurance -0- -0- # 2,000 210000.00 M-28A Contracts -0- 2,053.88 8,400 6046.12 M-28B PLS Contract -0- 2,400.00 2,400 -0- C-90 Capital Expenditures -0- -0- 600 600.00 TOTAL BEFORE SALARIES 6,836.71 36,397.27 98,750 62,352.73 "TOTAL AFTER SALARIES 384,920