HomeMy WebLinkAboutAgenda Packet - LB - 1974.10.15 AGENDA
October 15, 1974
TRUSTEES PRESENT:
TRUSTEES ABSENT:
BILLS :
Warrants: $6,836.71
Special Fund: $254.40
MINUTES OF THE MEETING OF SEPTEMBER 17, 1974.
LIBRARIAN 'S REPORT:
CORRESPONDENCE:
OLD BUSINESS :
Easton Drive Branch
NEW BUSINESS :
ADJOURNMENT:
NEXT MEETING SCHEDULED FOR NOVEMBER 19, 1974.
1974
JANUARY j FEBRUARY MARCH I
S M T W T S- T T . T W T 5
1 5 4 5 1 2 1 2
6 7 IG 11 12 3 S 5 7 8 9 3 4 5 7 8 9
13 14 16 17 18 19 i0 11 :3 14 15 16 10 11 '" '3 14 15 16
20 2 23 24 25 26 17 C - '0 21 22 23 17 1' M 21 22 23 1
27 a 29 30 31 2 .c 27 28 24 ;co 27 28 29 301
APRIL MAY I JUNE
1 2 3 6 l 3 t 1
7 8 1 , li iJ 5 6 7 ? :0 Il 1 2 3 4 7 8
14!S , l8 19 20 12 13 s' ', 16 l7 18 9 10 " 13 I4 IS
21 22 24 25 26 27 1`i 23 24 2516 17 "9 20 21 12
/'2
128 30 26 i3 29 30 3l 1 23 26 27 28 29
JULY AUGUST SEPTEMBE
1 2 3 5 6 3 1 2 3 4 , 7
7 8 .1 l2 U; 4 5 5 7 9 10 89 1' 113 1
14 1 I- J IB 19 20 IS 16 U i5 If, i
.8 '9 20 2!
21 2 24 15 26 21 18 i7', 'I 22 23 24 22 2 25 26 11 28
28 3031 �2 .f29293031 2 .
OCTOBER NOVEMBER DECEMBER
1 2 3 4 5 1 7 . 2 3 4 5 6 7
8 7 9 1., 11 12 3 4 5 6 7 8 9 8 9 1112:7 U 1
13 I4 IS 16 17 18 19 10 11 U t4 25 16 l5 16 li IA 19 20 2l I
120 2l 2l 74 25 2l I/ 1 20 11 21 27 22 23. 25 26 21 28
'27 24 29 30 3, 24 7776 2/a 29 30 19 30 31
MINUTES OF THE MEETING
OF THE
BURLINGAME PUBLIC LIBRARY BOARD
September 17, 1974
CALL TO ORDER:
The regular meeting of the Burlingame Public Library Board was called to order by
Chairman Hechinger on the above given date at 5:02 P.M.
ROLL CALL:
Trustees Present: Trustee Cohendet, Trustee De Martini, Trustee Hechinger, Trustee Lynes,
Trustee Phelan
Trustees Absent: None
Also Present: Mrs. Patricia M. Bergsing, Assistant City Librarian
BILLS:
Warrants totaling $10,448.11 were paid on a motion by Trustee Lynes, seconded by Trustee
Cohendet, and carried. Special Fund bills in the amount of $2,461.48 were paid on a motion
by Trustee Phelan, seconded by Trustee Lynes, and carried.
MINUTES:
The minutes of the meeting of August 20, 1974, were approved and ordered filed.
LIBRARIAN'S REPORT:
The Librarian's Report was read and discussed.
CORRESPONDENCE:
Mrs. Joyce Y. Guerber of 14 Arundel Road, Burlingame, sent a letter of appreciation to the
Children's Department for the enjoyment her two daughters have had in participating in the
summer programs. Aldng with the letter, a check in the amount of $15.00 was received and
designated towards book purchase in the names of Serena and Rachel Guerber.
A letter from Miss Bernice E. Smoll, Activities Director, Burlingame Convalescent Hospital,
was received by Mrs. Mary Lang, our L.O.V.E. Project Coordinator. Miss Smoll expressed
their enjoyment in having shut-in service and film showings at the hospital.
A thank-you letter from Mr. S. H. Brash, Regional Director, for the the State of California
Franchise Tax Board, 345 Market Street, San Francisco, was received for our cooperation and
assistance in the Senior Citizens Property Tax Assistance Program. The use of our Community
Room on August 6th, enabled them to assist over 110 claimants with the completion of their
forms.
Mrs. Henry Vegal, Chairman, Brandeis University Women's Committee, expressed their appre-
ciation in having Mrs. Joy Molder, Reference Librarian, participate in the book review
program for their Study Group in a letter to the Library Board.
OLD BUSINESS:
Easton Drive Branch: The Librarian reported that the interior construction is approximately
half-way to completion. Lighting and fireplace fixtures have been installed. The rug and
furnishings are scheduled to arrive by the end of October. The Park Department is planning
to do some landscaping in front.
The question of having an Open House was brought to the Board by Mrs. Bergsing. All Trustees
were in agreement that upon completion of the remodeling, an Open House should be held. Mrs.
Bergsing will consult with Mrs. Miriam Dunn, Branch Librarian, and the Friends of the Library
in planning the event.
OLD BUSINESS: Continued
Chane in time of Library Board meetings: Discussion was held on this item and was tabled
to the meeting of November 19, 197 •
ADJOURNMENT:
As there was no further business, the meeting was adjourned at 5:45 P.M. on a motion by
Trustee Lynes, seconded by Trustee Cohendet, with the next Board meeting scheduled for
October 15, 1974.
Respectfully submitted:
C
George Paul Lechich
Clerk of the Board
LIBRARIAN'S REPORT
October 15, 1974
The circulation decreased 4% which was due in large part to the 39/ decrease in
_ the Branch Library circulation brought about by the remodeling activities. (The
Branch was closed for a week. ) The Main Library circulation increased 1 .3%.
Traffic at the Main Library increased 3, 157 for the month or 14%. This is perhaps
reflected in the 25% increase in reference questions for the month of September
1974 over the month of September 1973.
COOPERATIVE INFORMATION NETWORK:
CIN-Telephone Call Reimbursement Program: This project sponsored by the Cooperative
Information Network will pay for all CIN-related telephone calls both reference-
related and administrative made within California. The various departments within
the library using the phone for CIN-related business have been furnished with a
statistics sheet to keep track of the telephone numbers called. This is an experi-
mental project being used in three PLS/CIN libraries and will remain in effect for
nine months.
REFERENCE DEPARTMENT:
West 's Annotated Codes : This massive 75 volume-plus compendium of the annotated
California codes is now ready for use in the Reference Department. A welcome
addition to the collection, this reference tool is treated as Ready Reference and
must be requested at the Reference Desk. An introduction to the set was given by
West Representative, Don Blockhus, at the September 17th Reference Department
meeting. Staff members are still getting used to the set, but are finding it a
_ most valuable addition. Patron inquiries of a legal nature have increased tre-
mendously over the past year, and it is hoped this set will fill this definite
need. The new City Attorney, Mr. Jerome F. Coleman, is very pleased that we
have added this set to our collection and he will be referring many people, to it.
Class Assignment Sheets: Assignments of a special library research nature given
by local schools are being chronicled on special Class Assignment Sheets. When a
local teacher or school librarian calls our library for material to be set aside on
a particular subject, the librarian fills in the sheet and reserves the books as
required by the teacher/librarian. Books will be held out of the regular collection
for a limited period of time. It is hoped that these assignment sheets will help
make more of the collection available to more students during peak library-research-
assignment periods.
STATISTICS FOR SEPTEMBER 1974
CIRCULATION:
MAIN BRANCH
Books, Adult Non-Fiction 8,T2-3
Child Non-Fiction 1,039 380
Adult Fiction 7,886 1,346
Child Fiction 1 ,933 560
TOTAL BOOKS. . . . . . . . 19,68. . . . . . . . . . . . . . . .2,952
Periodicals 1,268 271
Subtotal . . . . .. . . . . . . . . . . . .20,949. . . . . .. . . . . . . . .3,223
Phonograph Records 1,034 -
Slides 2 -
Art Prints 33 -
Cassettes 48 -
Films . 30 -
Equipment Loaned 4 -
TOTALCIRCULATION. . . . . .. . . . . . . .22, 100. . . . . . . . . . . . . . .3,223
GRAND TOTAL CIRCULATION, BRANCH & MAIN. . . . .. . . . . . . .25,323 (1973 Circ: 26,316 - 4% Decrease)
Average Daily Circ., Main: 884
Average Daily Circ., Branch: 179
TOTAL DAILY CIRC . AVERAGE. . . .. 1 ,063
TRAFFIC :
Total Traffic, Main : 25,350 Daily Average Traffic, Main: 1,014
TRAFFIC COUNT AT BRANCH LIBRARY NOT AVAILABLE DUE TO REMODELING ACTIVITIES
REFERENCE STATISTICS:
Reference Requests Total : 1, 505 ILL Activity Incoming: 276 A/V USE TALLY:
Activity on Requests Total : 95 ILL Activity Outgoing: 144 Microfilm Use: 3
Reference Total . . . . . . . . . . . . . 100 ILL Activity Total . . . . +0 A/V Equip. Use : 137
GRAND TOTAL REFERENCE ACTIVITY: 2,020 TOTAL A/V USE. . .-170-
REGISTRATIONS: ADULT CHILD TOTAL
Membership 8/31/74 15, 109 3,352 PLS PATRONS
Additions - September 1974 299 32 331 TO 'DATE: - 3,205
Withdrawals - September 1974 293 28 321 Increase of: 89
TOTAL REGISTRATIONS - 9/30/74 15, 115 33,356FT 71
ACCESSIONS & WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND TOTAL AS
8/31/74 ADDED CELLED OF 9/30/74
Adult Non-Fiction 117,374 672_(� 117,820
Child Non-Fiction 16,902 101 56 16,947
Y.A. Non-Fiction 2,926 10 24 2,912
Adult Fiction 40, 556 196 21 40,731
Child Fiction 12,687 177 68 12,796
Y.A. Fiction 2,319 7 1 2,325
T9_2,764 1 , 117 350 193, 531
Net Increase in Book Stock: 767
Included in above figures: 112 gift books and 608 new books
Pamphlets Added : 244 Maps Added: 0
Pamphlets Discarded : 29 Maps Discarded : 0
TOTAL. . . . .. . . . .. . . .10,99$ TOTAL. ... .. . . .9$3
RECORDINGS : AS OF 8/31/74 ADDED DISCARDED AS OF 9/3o/74
7$'stom+- 0 300 514 -
33 's 3,356 37 548 2,845
Cassettes 229 0 0 229
-
TOTALS : 4,399 37 '947 _37-57
DEPOSITED WITH CITY TREASURER: MAIN: $1 ,218.20
BRANCH: 95.57
TOTAL: TTITP7777
CITY OF BURLINGAME
BUDGET EXPENDITURE
OCTOBER, 1974
THIS TO BUDGET
MONTH DATE ALLOW. BALANCE
S-1 Salaries 280, 170
M-11 Supplies 110.98 1,428.15 2,700. 1,271 .85
M-12 Postage & Printing 692. 18 3,206. 10 3,900 693.90
M-13 Light, Water, Heat & Power- 734.64 2,853.71 8,900 6,046.29
M-14 Telephone 125.04 520.95 1, 500 979.05
M-16 Maintenance 226.27 936. 10 4,800 3,863.90
M-17 Books & Maps 4,626.14 19, 107.35 52,275 33, 167.65
M-17A Periodicals 25.60 2, 573.46 4,g00 2,326.54
M-17B Binding -0- 363.38 2, 150 1,786.62
M-17C Cataloging 177.57 647.84 2,350 1,702.16
M-19 Convention -0- -0- 275 275.00
`4-19A Auto Allowance 10.54 109.91 275 165.09
� r
M-19P Personnel 27.75 77.75 300 222:25
M-19T Trustees -0- -0- 250 250.00
M-20 Dues to Library Associations -0- 32.00 325 293.00
M-21 Miscellaneous -0- 6.69 , 100 93.31
M-24 Typewriter Repairs 80.00 80.00 350 270.00
M-27 Compensation Insurance -0- -0- # 2,000 210000.00
M-28A Contracts -0- 2,053.88 8,400 6046.12
M-28B PLS Contract -0- 2,400.00 2,400 -0-
C-90 Capital Expenditures -0- -0- 600 600.00
TOTAL BEFORE SALARIES 6,836.71 36,397.27 98,750 62,352.73
"TOTAL AFTER SALARIES 384,920