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HomeMy WebLinkAboutAgenda Packet - LB - 1974.11.19 BURLINGAME PUBLIC LIBRARY BOARD AGENDA �- November 19, 1974 TRUSTEES PRESENT: TRUSTEES ABSENT: BILLS : Warrants: $7,468. 13 Special Fund: 862.94 MINUTES OF THE MEETING OF OCTOBER 15, 1974. LIBRARIAN'S REPORT: CORRESPONDENCE: OLD BUSINESS : Easton Drive Branch L-- Change in time of Library Board meetings NEW BUSINESS : ADJOURNMENT: NEXT MEETING SCHEDULED FOR DECEMBER 17, 1974. 1974 ,JANUARY fcaRUARY. MARCH S M T W T 5 5 M T W T 5 i M T W T 5 1 2 4 5 1 2 1 2 6 7 10 it 12 3 4 5 7 8 9 3 4 5 1 8 9 13 14 € 6'1 18 19 SO Il' 13 14 IS'6 10 11 13 14 15 16 X20 2' 23 24 25 26 ' :i 21 22 23 ll i' 9 20 2:22 23 !27 29 30 31 2, <e 27 28 24 27 28 29 30 APRIL MAY JUNE /' 30 6 1 3 4 1 12 13 5 6 7 10 11 2 3 4 5 7 8 19 20 12 13" 16 17 18 9 10�1 13 14 15 26 27 19 2"`.'22 23 24 25�16 17' 19 20 21 22 26 29 30 31 23 a 26 27 28 29 - JULY i AUGUST SEPTZ,,j 1 2 3 0 6 7 3 1 2 3 1 8 l� 12 13 4 3 5 7 9 1D 8 9 I4, 'i 18 19 20j I1 12'1 15 16 17 15 16 17 21 2 24 25 26 27 118:? 1 22 23 24 22 23 25 26 27 28 - 28 30 31 25 28 29 30 31 29 OCTOBER NOVEMBER I DECEMBER 1 2 ' 4 5 1 2 2 3 4 5 6 7 6 1 0111213 4 5 6 7 8 9 8 9 1112 I314 13 Id 1` 17.18 19 10 1' 13 14 15 16�15 IB 19 20 21 20 21 23 24 25 26 17 1" 13 20 2:22 23 22 23—25 26 27 28 27 29 30 3l 24 25< 27 28 29 31 129 30 3t MINUTES OF THE MEETING OF THE BURLINGAME PUBLIC LIBRARY BOARD October 15, 1974 CALL TO ORDER: The regular meeting of the Burlingame Public Library Board was called to order by Chairman Hechinger on the above given date at 5:08 P.M. ROLL CALL: Trustees Present: Trustee Cohendet, Trustee Hechinger, Trustee Lynes, Trustee Phelan Trustees Absent: Trustee De Martini, excused, business trip Also Present: Mrs. Patricia M.,Bergsing, Assistant City Librarian Mr. Roy Scarbrough, Journalist, Millbrae Leader BILLS: Warrants in the amount of $6,836.71 were paid on a motion by Trustee Lynes, seconded by Trustee Phelan, and carried. Special Fund bills totaling $254.40 were paid on a motion by Trustee Phelan, seconded by Trustee Cohendet, and carried. MINUTES: The minutes of the meeting of September 17, 1974, were approved and ordered filed. LIBRARIAN'S REPORT: Mrs. Bergsing explained the Cooperative Information Network Telephone Call Reimbursement Porgram. This is an experimental program in which three PLS/CIN libraries have been selected to participate for nine minths. All CIN-related telephone calls made within California will be posted on,a statistical form and submitted to CIN monthly for reimbursement. Results of the Library Borrowers Survey were distributed to the Trustees. The statistics were reviewed and discussed. CORRESPONDENCE: A beautiful letter from Miss Hannah Shields, 807 Alameda de las Pulgas, San Mateo, was received by Chairman Hechinger. Miss Shields expressed her appreciation for the service, courtesy and quality of competence shown to her by the library staff. The Trustees commented that such a letter reflected the City Librarian wi.th the highest regard. OLD BUSINESS: Easton Drive Branch: The Librarian reported that we are still awaiting the arrival of the rug and new furniture. Mrs. Bergsing reported that she and Mrs. Dunn spoke with Mr. Dale Perkins, art coordinator for the Burlingame Elementary Schools, regarding children's artwork for the Branch meeting room and Lion's Den. Mr. Lechich also stated that Ace Roofing Company would be starting on the roof tomorrow. Due to the lack of funds, the lower portion of the roof will be charged to the library's maintenance budget. NEW BUSINESS: Fall Book Sale: The Friends of the Library will hold their Fall Book Sale this weekend, October 19th and 20th. The Champagne Preview will be held on Friday evening, October 18th, at 7:00 P.M. Mrs. Bergsing stated that Mrs. Juliette Lenkert, Book Sale Chairman, and the Book Sale Committee have been working very hard preparing for the sale and suggested that a special thank-you from the Board would be appropriate. Trustee Lynes moved that a letter of appreciation be sent to Mrs. Lenkert by the Secretary of the Board. ADJOURNMENT: As there was no further business, the meeting was adjourned at 5:43 P.M. on a motion by Trustee Lynes, seconded by Trustee Cohendet, with the next Board meeting scheduled for November 19, 1974. Respectfully submmi to CI -WY George Paul Lechich Clerk of the Board LIBRARIAN'S REPORT November 19, 1974 The circulation increased 3% over that of October 1973--the Branch circulation went back to normal so that the total increase was at the Main. The traffic increased 6,078 or 21%. This seems like much too large a figure even though reference activity increased considerably--it may be possible there was an error in reading the meter or something inactivating the counter. The next count will perhaps give some indication if the present reading of 34,870 is correct. The total book stock is the highest since the library's founding with 194, 520 acces- sioned items. If we were to include the unaccessioned books and reserves it would be over 210,000 volumes plus 11 , 173 pamphlets and 985 maps. A more active weeding policy must be set up as well as more use made of the last copy retention center. The back log in the Cataloging Department is gradually coming under control and even though Mrs. Thomas has been ill, her new assistant Mrs. Esther Cummings, keeps the wheels turning. CHILDREN'S DEPARTMENT: The latter part of October and the early part of November lends itself to promoting children's services in that we have Halloween and Children's Book Week. For Halloween, our regular pre-school story hours were devoted to stories dealing with ghosts and other scaries. The special school-age story hour was entertained with a visit from The Fat Cat, a pumpkin-spoon race and a flannel board presentation of the "Old Woman and the Stranger". Candy and cookie treats were given to the children. During Children 's Book Week, November 11th through 17th, classes from the schools will visit the library for tours and book talks. We are also having a contest whereby the children guess the number of candies in a jar. The children must have a library card or be applying for one to make a guess. Paperbacks wilt be the prizes for the winners of the contest. Our authors festival will be held on May 1, 1975 and invitations have been sent to many Bay Area authors. REFERENCE DEPARTMENT: A circulation survey was conducted from October 1-15 in an effort to discover those areas of the book collection, particularly the non-fiction collection, were in heaviest demand. The survey was drawn up by the Reference Department in an effort to set some priorities for the upcoming budget year . The percentage totals will be compared to the current buying schedules and new priorities for selection delineated. Another such survey will be conducted in the Spring of 1975. The retirement counseling program, coordinated by Mrs. Molder, continued through . the month, to be completed November 7th. Mr. Steven Chios, lecturer in the field, led the successful programs. Books and pamphlets on financial planning were made available to participants. A new reader-printer for microfilm has been ordered for the library through funds pro- vided by the Friends of the Library. The new machine is a 3M Model 400M reader-printer, with 14X power lens. Other options include a coin box for coin copies, a motorized advance mechanism, and reversable carriage. Librarian's Report November 19, 1974 Page 2 REFERENCE DEPARTMENT: Continued Mrs. Molder drafted a Reference Service Policy for the Burlingame Library, outlining those services the library can provide and those it cannot. The policy was discussed at several department meetings and with the City Librarian and has now been accepted for distribution. The policy is available at the reference desk and will be distri- buted to Peninsula Library System member libraries. PENINSULA LIBRARY SYSTEM: The most exciting news of the month is that both the Menlo Park Public Library and the South San Francisco Public Library have joined the Peninsula Library System. Both will eventually have teletypes. Menlo Park holdings are currently listed in the Union File at the Bibliographic Center and South San Francisco's selected holdings will be listed during 1975. Delivery and reference are already operational . STATISTICS FOR OCTOBER 1974 C IRCULATIO`J: MAIN BRANCH Books, Adult Non-Fiction 10,733 916 Child Non-Fiction 1, 501 608 Adult Fiction 7,883 1,792 Child Fiction 1 ,889 1 ,037 N_ TOTAL BOOKS. .. .. . . . .22,006. . . .. ..... . . . . . .. t Periodicals 1, 150 471 Pamphlets 168 1,13 Pi 33 - Subtotal . . . . .. . .... . . . . .23,357. . . . . . . . . . . . . .4,824 Phonograph Records 1, 165 - Slides - - Art Prints 58 - Cassettes 38 - Films 25 - Equi parent Loaned 2 - TOTAL CIRCULATION... . . . , . ..24,645. .. . . . . . . . . . . . . .4,824 GRAND TOTAL CIRCULATION, BRAINCH & MAIN. . . . . . . . . . .29,469 (1973 Circ: 28,694 - 3/ Increase) Average Daily Circ., Main: 850 Average Daily Circ., Branch: 179 TOTAL DAILY CiRC . AVERAGE. ...1,029 TRAFFIC Tota1 _Traffic, Jain: 34,870 Daily Average Traffic, Main : 1 , 182 TRAFFIC CCU'1T AT BRANCH LIBRARY NOT AVAILABLE DUE TO REPIODELING ACTIVITIES REFERS E STAT I S_T --S • Referznce Request-S Total : 1,741 ILL Activity Incoming: 335 A/V USE TALLY: Activity on Requests Total : 77 ILL Activity Outgoing: 305 111crofiIm Use: 7 Reference Total . . . . . . ..... .. 1, ' U1ILL Activity Total . .. . .o- A/V Equi P. Use: = 55 GRAND TOTAL REFERENCE ACTIVITY: 2,4513 TOTAL A/V USE. . . .762 <c aIS T I7,,A T f01;!S : AiDU{I CHl' D Neinoershi p 9i30/74 15, 115 31356 16,471 PLS PATROLS Additions - October 1974 410 41 451 TO DATE: 3,318 Withdrawals - October 1974 384 68 452 Increase of: 113 TOTAL REGISTRATIONS - 10/31/74 1;15` 1T T 3,329 1 d,_470 ACCESS iO`dS C W_TT RAtJALS Or SOCK STOCK: AS 0F CAN- G%A`JD TOTA_ P; 9/30/74 ADDED CELLED OF 10/31/74 Adult Non-Fiction 117,820 �t79- 65 1l ,234 _ Child yon-Fiction 16,947 84 129 16,902 Y.A. Non-Fiction 2,912 22 - 2,934 Adult Fiction 40,731 237 21 40,947 Child Fiction 12,795 173 362 12,607 Y.A. Fiction 2,325 3 1 2,327 193, 531 99 5T 19319 1 Net increase in Book Sock: 420 Included in o'cove f l cures: 12 4 c.1 f t b,oc; s an� 585 ne:4 books . Pamphlets Discarded : 6 Maps Discarded: 5 TOTAL. . . . . . ..11 , 173 TOTAL, . 985 RECOR01NGS: AS OF 9%30/74 0 D E 0 01SCAROE0 AS C 10/3117-+ /—mss 514 0 0 14 33 's 2,8145 51 0 2,3;O" Cassettes 229 3 0 232 's% 3,5 3 �u. n DEPOSITED WITH CITY TREASURER : P,I- IN: $1 , 593.0 + BR:,-.`JC H: 176.43 TOTAL: CITY OF BURLINGAME BUDGET EXPENDITURE NOVEMBER, 1974 THIS TO BUDGET MONTH DATE ALLOW. BALANCE S--1 Salaries 286, 170 P9�1'l Supplies 528.22 1,956.37 2,700• 743.63 M-12 Postage it Printing 60.29 3,266.39 3,900 633.61 M-13 Light, Water, Heat & Power 659.69 3, 513.40 8,900 5,386.60 M-14 Telephone 125.40 646.35 1,500 853.65 M-16 Maintenance 692. 13 1,628.23 4,800 3, 171 .77 M-17 Books & Maps. 2,473.98 21 , 58'1 .33 52,275 30,693>67 M-17A Periodicals 176.88 2,750.34 4,900 2, 149.66 M-173 Binding 407.81 771 . 19 2, 150 1 ,373.81 M-170 Cataloging 314.55 062.39 2,350 1,387.61 M-19 Convention 239.55 239,55 275 35.45 19A Auto Allowance 3.72 113.63275 161 .37 M-19P Personnel 175.00 252.75 300 LF7.25 14--19T Trustees 140.07 140.07 250' 109,93 M-20 Dues to Library Associations -0- 32.00 35 293.00 M-21 hlisceiianeous 6.46 13. 15 100 86.85 M-24 Typewriter Repairs 76.88 156.88 350 193.12 � M-27 Compensation Insurance -0- -0- 2,000 2,000.00 M-28A Contracts 1 ,387.50 3,441 .38 8,400 4,958.62 M-28s PLS Contract -0- 2,400.00 . 2,40o -0- C-90 Capital Expenditures -0- -0- 600 60O.o0 TOTAL BEFORE SALARIES 7,468. 13 43,865.40 98,750 54,884.60 �iAL AFTER SALARIES 384,920 BURLINGAME LIBRARY BORROWERS SURVEY May 1 through May 15, 1974 The Burlingame Public Library recently conducted a two-week survey of its patrons in an effort to determine how often they used the library, how they traveled to and from the library, whether they shopped while in the area, what they used the library for and what age group constituted the largest number of borrowers during the sampling period. 1 . There were a total of 1, 114 survey forms completed and of those 752 were residents of Burlingame and 362 were non-residents. The non-residents using the library were as follows : San Mateo. . . . . . .. ... .. . . .166 Hillsborough.. . . . .. .. . . . . 112 Millbrae... . . . . ... . . . . ... 34 Other. . .. . . .. . . . . . .. .. . .. 50 362 Burlingame Residents - 752 2. In answer to the question about how often the borrower used the library, they were as follows: a) weekly or more often.. .. .. . . . .498 b) every two weeks. . . . . ... . ..... .270 c) monthly... ... . .. . . ..... .. .. . ..180 d) every two months. .. ........ .. . 67 e) less often. ... .. . ....... . .. ... 99 1, 114 f) never.. .. . . . . .oe .. . . .. .00 .. . .0 32 Never can be explained by some surveys having been distributed from the Library's Booth at "Art in the Park". If they answered "never" we did not tally any of the remainder of their surveys. 3. In answer to question 93, the results were as follows : Do you travel to the library by-- Auto, . . . . . . . o -o. . . . . . . *.*770 y-- Auto. . . . . . . . . ... . . . . . . ...770 Bicycle. . . . . . . . .. .. . . . .. .235 Walking. . . . . . . . .. . . . .. .. .362 Public Transportation. . .. 10 Other.... . . . .... . . . . . . . .. 10 1 ,387 The discrepancy between the total and the number of people completing the survey is that quite a few people come to the library by more than one method. Sometimes they walk and sometimes they drive a car or take a bicycle. The majority of people park in the lot or on the street and well over half of the people who drive complained about the parking meters in the lot. 4. Question #4 -- During your trips to the library, do you shop in the area? Residents... .. . . . . . .752 Non-Residents. . . . . . .. .362 Yes... . . . . . ...388 Yes. .... . . . 0 . . . . Igo No.. .. . . . . . ...302 No. ... . . . ... . .. . 121 b90 311 5. Question #5 -- On visits to the library do you-- a) borrow books.. . . . . . . . . .. .. ... .... . ...933 b) seek factual information. . . . . . . . .. ...390 c) attend programs or meetings. .. . . .. .. . 44 d) browse. .* . . . . . .. . . . 0. 00. . . . .. .0. .. . . .383 e) use audio visual equipment. .... . .. .. . 66 f) seek community information. . . . .. . . . . . 104 g) other. . . . . . . .. . . . . . . . . .. ..... .. ... ... 59 1,979 The higher count indicates that many patrons use the library for more than one activity. 6. Question #6 -- Do you have a Burlingame Library Card? Yes. ..,.. .. .. . . . • . . . •833 No.. . .. ... . . . . . .. .. . .215 1,048 7. Question #7 -- Do you use other libraries? Yes, .**. . . . .... . . . . .456 No.... .. . . . . .438 894 In answer to the questions what other types of libraries were used and where, almost every other library in the Bay Area was mentioned at least once, but about 1/3 of those using other libraries mentioned San Mateo Public Library. 8. Question #8 -- Asked patron completing the questionnaire to identify whether they were-- Male.. .. . . .. . . .. . . . .332 ere--Male.. .. . . .. . . .. . . . .332 or Female. .. .. . . . .... . .657 989 In the following age ranges: a) under 12. .. ... . .. . . ... .. 28 b) 12-17. ..... . .. .. . . . .. . .. 135 c) 18-22.... ... . . . .... . .. .. 99 d) 22-30. . ... .. . .. . . . .. .. ..156 e) 30-50... ... . . . .... ......309 f) 50-65.... . . . .. .. .. .00.00195 g) over 65.... . . . . .. ....... 92 1,014 Not all figures reflect the total number of surveys completed because everyone did not answer all the questions.