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Home My WebLink AboutAgenda Packet - LB - 1974.12.17 BURLINGAME PUBLIC LIBRARY BOARD AGENDA DATE: Tuesday, December 17, 1974 TIME: 4:00 P.M. LOCATION: EASTON DRIVE BRANCH LIBRARY 1800 Easton Drive, Burlingame TRUSTEES PRESENT: TRUSTEES ABSENT: BILLS: Warrants: $9,478.66 Special Fund: $302.27 MINUTES OF THE MEETING OF NOVEMBER 19, 1974. LIBRARIAN'S REPORT: CORRESPONDENCE: OLD BUSINESS : Easton Drive Branch Change in time of Library Board meetings NEW BUSINESS: ADJOURNMENT: NEXT MEETING SCHEDULED FOR JANUARY 21, 1975. —-- - 1975 S M T W T F S S M T W T F-.§- S M T W T F S S M T W T F S JANUARY FEBRUARY MARCH 1 APRIL 1 2 3 4 1 2 3 4 5 6 7 8 1 2 3 4 5 JANUARY FEBRUARY MARCH 5 6 ]7�8 9 1011 2 3 4 5 6 7 8 9 102 13 124 15 16 �1(g1�12131415 6 7 16 17 18 19 9 101112 5 M T W T 5 5 M T W r s 5 M T w T 5 26 2728 29 2124 30 31 25 23 2426 27 28 11920 22 3031'15 26 20 28 29 27 2830 23242526 1 4 5 1 2 1 2 MAY JUNE JULY AUGUST t 2 6 7 101112 3 4 5 7 8 9 3 4 5 7 8 9 1 2 3 1 2 3 4 5 6 7 1 2 3 4 5 3 4 5 6 7 8 9 13 34 6 17 18 19 10 11 i3 14 15 16'10 11 13 14 15 16 q 5 6 7 8 9 10 8 s t1 12 13 14 E 721 13 14 s 10 11 12 10 n 13 to 151 17 18 19 7 8 2021 2223 20 23 24 25 26 11 1 .9 0 21 22 23 1q 1 c9 27 28 30 11 2' 1112414 8/2 20 21 22 23 24 22 23 17 25 26 2�28 20 21 1 23 24 25 26 24 25 76 27 28 29 30 21 29 30 31 2 27 28 2526 28 29 30 31 2930 27 28 29 30 31 31 - APRIL MAY JUNE SEPTEMBER OCTOBER NOVEMBER 1 DECEMBER 7 14 (�7 8g 26,]3 4 5 6 1 2 3 4 2 3 x}41)5 6 7 8 1 Q 22 3 41 12 5 6 1 2 3 6 1 3 4 1 21 223 24 25 26 27 9 20 13 6 77 22 23 24 25 2324 25 26272829 02�2-Z3 24252627 107 1. T 8 1 1213 5 6 7 1011 2 3 4 5 7 8 1 14 15 I8 19 20 12 13 16 17 18 9 10 13 21 15 28 29 30 26 27 29 30 31 30----_ 28 29 30 31 21 2 24 25 26 27 19 2 22 23 24 25 16 I1 `19 20 21 22 --- - - 28 30 26 c 29 30 31 23 26 27 28 29 JULY AUGUST SEPTEMBE 1 2 3 6 3 1 2 3 4 7 7 8 1 1213 4 5 6 7 9 10 8 9 1 3314 14 1 1 18 I9 20 11 12 1 15 16 17 15 16 17 19 20 21 21 22 23 24 22 221 24 8 30 31 25 26 21 25 19 28 29 30 31 29 23 25 26 2T 28 OCTOBE NOVEMBE- DECEMBER 1 2 4 5 2 2 3 4 5 6 7 6 7 011 12 3 4 5 fr�T 8 9 8 9 11 1213 14 13 14 1 17 18 19 10 113 14 15 l6 15 16 17 18 19 20 21 20 2 23 24 25 26 17 1 t9 0 21 22 23 22 23. 25 26 27 28 27 29 30 31 24 27 28 29 30 29 30 31 MINUTES OF THE MEETING OF THE BURLINGAME PUBLIC LIBRARY BOARD November 19, 1974 CALL TO ORDER: The regular meeting of the Burlingame Public Library Board was called to order by Chairman Hechinger on the above given date at 5:01 P.M. ROLL CALL: Trustees Present: Trustee Cohendet, Trustee DeMartini, Trustee Hechinger, Trustee Lynes, Trustee Phelan Trustees Absent: None Also Present: Mrs. Patricia M. Bergsing, Assistant City Librarian BILLS: Warrants in the amount of $7,468.13 were paid on a motion by Trustee Lynes, seconded by Trustee DeMartini, and carried. Special Funds bills totaling $862.94 were paid on a motion by Trustee Cohendet, seconded by Trustee Lynes, and carried. MINUTES: The minutes of the meeting of October 15, 1974, were approved and ordered filed. LIBRARIAN'S REPORT: Some discussion was held regarding the Retirement Planning Program which was held at our library from October 24th through November 7th, and of South San Francisco and Menlo Park libraries joining the Peninsula Library System. CORRESPONDENCE: A letter of appreciation was received from Mr. Lloyd Lynes, Principal of Franklin School. His comments on Mrs. Joy Molder's presentation to their PTA meeting of November 13th referred to her grasp and knowledge of service and programs offered by our library. OLD BUSINESS: Easton Drive Branch: Mr. Lechich gave the floor to Mrs. Bergsing to report the remodeling activities at the Branch Library. Mrs. Bergsing stated that the carpet has been partially installed with the balance to be completed on Thursday. The Branch will be closed Novem- ber 20th through November 24th to allow the rug and new shelving to be installed. The circulation desk which is being refinished and some of the new furniture are not scheduled to arrive until December. Hopefully everything will be completed and the Open House can be planned for January 1975. Mr. Lechich reported that the roof has been completely redone. Mr. John Hoffman, Director, Burlingame Park Department, has had a new sprinkler system installed and is now in the process of replanting and landscaping the grounds. Change in time of Library Board meetings: After some discussion, it was moved by Trustee Lynes that the item be tabled to the meeting of December 17, 1974. NEW BUSINESS: California Library Association Convention: Trustee Hechinger attended the California Library Association Convention inSan Diego on November 9th through November 14th. Also attending the convention were Trustee Phelan, Mr. Lechich, Mrs. Bergsing and Mr. Escoffier. Trustee Hechinger reported that he received many compliments about our library and our Head Librarian. He was especially impressed with the session regarding the Board of Trustees and their responsibilities and found the exhibits very inspiring. The Librarian stated that casette tapes of several of the sessions held at the convention are being ordered and it is hoped that they will be received in time to be played at the next Board meeting. ADJOURNMENT: As there was no further business, the meeting was adjourned at 6:18 P.M. on a motion by Trustee Lynes, seconded by Trustee Phelan, with the next Board meeting scheduled for December 17, 1974. Respectfully submi t d:� George P ul Lechich Clerk of the Board LIBRARIAN'S REPORT December 17, 1974 CIRCULATION: The increase of 3% over November of 1973 is actually better expressed as 7.6% increase at the Main and a 20% loss at the Branch. This is hopefully due to the closing, etc. for remodeling. FOOT TRAFFIC : The foot traffic at the Main was only 1 .2% more than the same month in 1973. We will try and re-install the counter at the Branch as the traffic count seems to be more meaningful than the circulation count. This is the result of more people coming to the library and using the various facilities. This is shown in part by the 257. increase in reference questions. REGISTRATIONS : Our number of registered patrons has dropped from an all time high in September 1974 of 18,471 to 18,430. During this period, the number of Peninsula Library System patrons increased from 3,205 to 3,416. (These are the System patrons who use our library sufficiently to warrant the recording of their card number for our reference purposes in the case of overdues, etc. There are other drop-ins but these are the regulars. ) The Peninsula Library System patrons borrowed approximately 3,000 volumes during November. ACCESSIONS AND WITHDRAWALS OF BOOK STOCK: We now have over 194,472 accessioned volumes in our library. It is imperative that we weed heavily and 'begin using the last copy depository (a part of the System). Our buying policy will be affected in that we will need more multiple copies to satisfy the demand of the increased number of patrons, especially P.L.S. patrons. Therefore, we will of necessity not purchase as many titles. This will, in the long run, weaken our collection but should result in lower cataloging costs. FEES AND FINES : Deposits with the City Treasurer are slightly more than the same period last year. $1,408.27 in 1973 and $1 ,438.96 in 1974. There has been little change in spite of the fact that we have less non-resident card holders than we did previous to the advent of the Peninsula Library System. CHILDREN'S DEPARTMENT: The Lincoln School Parent Teachers Association held their monthly meeting in the Community Room at the Main Library on November 19th. Members of our staff spoke about the services available to them as adults and parents. This information has been extended to all the Parent Teachers Associations in Burlingame. A number of classes from the Seventh Day Adventist School visited the library and checked out a number of books and magazines. A brief explanation of the library and its services preceded individual browsing. The Children 's Room is now in the process of preparing for Christmas. Librarian's Report December 17, 1974 Page Two REFERENCE DEPARTMENT: Mrs. Molder gave a hook talk to the Franklin School Parent Teachers Association on November 13th. She also gave a talk on reference services to the Lincoln School P.T.A. which held their meeting in the Main Library's Community Room on November 19th. On November 20th, Mrs. Molder gave a book talk to the Friendship Circle of the Saint Paul 's Espiscopal Church. Mr. Escoffier and Mr. Wickliffe attended the Dialog Workshop and the PLS Reference Librarians Meeting on November 21, 1974. Reference service remained statistically very similar to October, despite the beginning of the holiday season. In addition to a very brisk business at the Reference Desk, community book talks also added to the busy schedule. STATISTICS FOR NOVEMBER 1974 CIRCULATION: MAIN BRANCH Books, Adult Non-Fiction 10,795 793 Child Non-Fiction 1,406 446 Adult Fiction 7,585 1;449 Child Fiction 1,982 890 TOTALBOOKS. .... . . . . . . . . .21 ,768. . . . . . . . . . . . . . . .3, 578 Periodicals 1,318 388 Pamphlets 151 - Maps 22 - Subtotal . . . . . . . . . .. . . . . . . .23,259. . . . . . . . . . . . . . . .3,966 Phonograph Records 1,004 - Slides 274 - Ar.t Prints 43 - Cassettes 85 - Films 29 - Equipment Loaned 1 - TOTAL CIRCULATION.. . . . . . . .24, 538. . . . . . . . . . . . . . . .3,966 GRAND TOTAL CIRCULATION, BRANCH & MAIN. . . . . . .. . . . .28, 504 (1973 Circ: 27, 565 - 3% Increase) Average Daily Circ., Main: 909 Average Daily Circ., Branch: 189 TOTAL DAILY CIRC. AVERAGE. . . . . 1,098 TRAFFIC : Total Traffic, Main : 27,964 Daily Average Traffic, Main: 1,036 TRAFFIC COUNT AT BRANCH LIBRARY NOT AVAILABLE DUE TO REMODELING ACTIVITIES REFERENCE STATISTICS : Reference Requests Total : 1,756 ILL Activity Incoming: 322 A/V USE TALLY: Activity on Requests Total : 79 ILL Activity Outgoing : 269 Microfilm Use : 8 Reference Total . . . . . .. .. . . . . . .1,$55 ILL Acitivity Total . . . .591 A/V Equip. Use: 116 — GRAND TOTAL REFERENCE ACTIVITY: 2,426 TOTAL A/V USE. . .. . 12Tt REGISTRATIONS: ADULT CHILD TOTAL Membership 10/31/74 15, 141 3,329 1 T, F70 PLS PATRONS Additions - November 1974 316 25 341 TO DATE : 3,416 Withdrawals - November 1974 292 89 381 Increase of: 98 TOTAL REGISTRATIONS - 11/30/74 157I 72-675 _19-73-0 ACCESSIONS & WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND TOTAL AS 10/31/74 ADDED CELLED OF 11/30/74 Adult Non-Fiction 1-19,2—T 351— 35 11 0 Child Non-Fiction 16,902 40 68 16,874 Y.A. Non-Fiction 2,934 7 - 2,941 Adult Fiction 40,947 210 18 41, 139 Child Fiction 12,607 109 90 12,626 Y.A. Fiction 2,327 6 1 2,332 193.951 733 212 194, +72 Net Increase in Book Stock: 521 Included in above figures: 53 gift books and 384 new books Pamphlets Added: 92 Maps Added 0 Pamphlets Discarded : 29 Maps Discarded : 0 TOTAL. . . . . .. . .. .. .. . .11 ,23 TOTAL. . . . RECORDINGS : AS OF 10/31/74 ADDED DISCARDED AS OF 11/30/74 's — 514 0 0 514 33 's 2,896 49 0 2,945 Cassettes 232 4 0 236 - 3,72 53 0 3 77-95 DEPOSITED WITH CITY TREASURER: MAIN : 1,292.55 BRANCH: 146.41 TOTAL: $1 ,438.97 CITY OF BURL INGAME BUDGET EXPENDITURE DECEMBER, 1974 THIS TO BUDGET MONTH DATE ALLOW. BALANCE S-1 Salaries 286, 170 M-11 Supplies 143.67 2, 100.04 2,700. 599.96 M-12 Postage & Printing 124.27 3,390.66 3,900 509.34 M-13 Light, Water, Heat & Power, 724.77 4,238. 17 8,900 4,661 .83 M-14 Telephone 129.08 775.43 1,500 724.57 M-16 Maintenance 6.80 1,635.03 4,800 3, 164.97 M-17 Books & Maps 6,769.79 28,351 .12 52,275 23,923.88 M-17A Periodicals 176.93 2,927.27 4,900 1,972.73 M-17B Binding 132.47 903.66 2, 150 1,246.34 M-17C Cataloging 174.71 1, 137.10 2,350 1,212.90 M-19 Convention -0- 239.55 275 35.45 -19A Auto Allowance 16.92 130.55 275 144.45 M-19P Personnel -0- 252.75 300 47.25 M-19T Trustees 154.42 294.49 250 (44.49) M-20 Dues to Library Associations 192.25 224.25 325 100.75 M-21 Miscellaneous 6.41 19.56 100 80.44 M-24 Typewriter Repairs 26. 17 183.05 350 166.95 M-27 Compensation Insurance -0- -0- 2,000 2,000.00 M-28A Contracts 700.00 4, 141 .38 8,400 4,258.62 M-28B PLS Contract -0- 2,400.00 2,400 -0- C-90 Capital Expenditures -0- -0- 600 600.00 TOTAL BEFORE SALARIES 9,478.66 53,344.06 98,750 45,405.94 --TOTAL AFTER SALARIES 384,920