HomeMy WebLinkAboutAgenda Packet - LB - 1975.04.15 BURLINGAME PUBLIC LIBRARY BOARD
AGENDA
April 15, 1975
TRUSTEES PRESENT:
TRUSTEES ABSENT:
BILLS:
Warrants: $4,604.25
Special Fund: $579.50
MINUTES OF THE .MEETING OF MARCH 18, 1975.
LIBRARIAN'S REPORT:
CORRESPONDENCE:
�- OLD BUSINESS:
Remillard Chateau
NEW BUSINESS:
ADJOURNMENT:
NEXT MEETING SCHEDULED FOR MAY 20, 1975.
1975 _
' S M T W T F S S M T W T F S M T W T F S S M T W T F S
JANUARY FEBRUAR AAARCFi APRIL
K� l
42 3 4 5 8 1 2 5
5 6 70 11 2 3 4 7 8 9 10 11+ 14 15 6 7��'� 0 1 1 12
718 9101 131415 1611 92G 2122 137 6171A 19
425 16 0 19 20 21 22 23^ 26 27 28 29 2(�t 23 24 25 26
17. 1 4 0 262,28 1 28 29 30
MAY JUNE JULY AUGUST 1 2
1 2 3 1 2 3 4 5 5 7 1 2 3 4 5 3 4 5 6 7 8 9
1 5 6 7 8 9 10 $ 9 11121314 6 7 9 1011 12 1011 j7�1314 1516'
11 12 14 15 16 17 15 16 17 18 112112 1 13 14[15116 17 18 19 17 18(19,20 21 22 23
18 1_20 21 22 23 24 22 23 25 26 27 28 2021 2,24 25 26 24 25 77e 27 28 29 30:
25 26 a 28 29 30 31 29 30 27 26 29 30 31 31
SEPTEMBER OCTOBER NOVEM DER 1 DECEMBER
1 2 3 4 5 f+ 1 ^ 3 4 2 3 4 5 6 7 8 1 2 3 4 5 6
7 8 10111213 5 6 7 8 9 10 ti 11 10 12231415 7 8 10111213
1415 17181920 1213].�15161718 16171y,Ay�19202122 1415�ly�,11181920
21 22 `24 25262, 79 20['Ute,23 24 25 23 24 Z 26 27 28 29 21 22 23 2425 26 27
28 29_30 2627 2A 29 30 31 L30 _ 28 29 30 31 __�
MINUTES OF THE MEETING
OF THE
BURLINGAME PUBLIC LIBRARY BOARD
March 18, 1975
CALL TO ORDER:
The meeting of the Burlingame Public Library Board was called to order by Chairman Hechinger
at 5:02 P.M. on the above given date.
ROLL CALL:
Trustees Present: Trustee Choendet, Trustee DeMartini, Trustee Hechinger, Trustee Phelan
Trustees Absent: Trustee Lynes, excused, business appointment
Also Present: Mrs. Adele Malott, Editor, Boutique and Villager
BILLS:
On a motion by Trustee Cohendet, seconded by Trustee Phelan, warrants in the amount of $8,489.15
were paid. Special Fund bills totaling $624.47 were paid on a motion by Trustee Phelan, seconded
by Trustee DeMartini, and carried.
MINUTES:
Minutes of the meeting of February 18, 1975, were approved as mailed.
LIBRARIAN'S REPORT:
The Board members were very impressed by the rise in circulation for the month of February, 1975,
with special emphasis on the 41.1% increase in adult non-fiction and the 53.4% increase in
children's fiction over February 1974 at the Branch Library. The Librarian commented that this
circulation rate was the highest for several years and showed an average of 14 books per capita.
Trustee Phelan referred to the library's upcoming events. Activities have been planned for
National Library Week, April 14th through April 19th, which will include puppet shows, story
hours, a Dialog Computer Demonstration and an introduction to the use of our library. The
Author's Festival will be held on May 1st at the Easton Drive Branch Library.
CORRESPONDENCE:
A note from Mrs. Esther S. Cummings, a member of the Burlingame Library Staff Christmas Committee,
was received by the Board. Mrs. Cummings expressed the staff's appreciation for the delicious
addition to the menu and how pleased they were that so many of the Board were able to join them
in celebrating the holiday season.
OLD BUSINESS: None
NEW BUSINESS:
Tentative Budget for 1975-1976: Copies of the tentative budget for the 1975-1976 fiscal year
were distributed to the Board. Discussion was held as to the areas in which budget increases
were necessary. The Librarian stated that increased in the salary budget were due to promo-
tions of two Librarian I's to Librarian II's; the promotion of the Library Assistant I, in
charge of the Periodical Department, to Library Assistant II; and the addition of one Library
Assistant I position in the Circulation Department.
Increases in the operations budget included: postage costs at the proposed rate increase, an
8% increase in the book budget (in which actual costs have risen 10), and a 32% increase in
the periodical budget due to the change from yearly subscription renewals to a three-year
renewal plan which will save an average of 12% in subscription prices.
Chairman Hechinger commented that he was assured the Librarian used very sound judgment in
preparing a reasonable preliminary budget.
On a motion by Trustee DeMartini, seconded by Trustee Cohendet, the tentative budget for 1975-
1976 was approved to be submitted to the City Council.
The Countess Dandini Mansion: After some discussion, the Board concluded that, under the
circumstances, unless there was an equitable distribution of cards, the Library would not be
able to accept cards derived from a free source.
ADJOURNMENT:
The meeting was adjourned at 5:55 P.M. with the next Board meeting scheduled to be held on
April 15, 1975.
Respectfully submi d, ^ /j
George Paul Lechich
Clerk of the Board
GPL:jq
LIBR-r+RIAN'S REPORT
April 15, 1975
CIP.C:IL-%TION:
rhe 10% increase in circulation from March 197= to March 1975 is in line with the
"December and January increases and the increase of .14% in February. This increase
is helped by' the 20% increase in the Branch circulation though the Main also increased
8.70. It is Interesting to note that the greatest increase was in non-fiction: 10.8.
at the Main.
The _`oot traf_iC increased 11.20; 31,912 people passing in and out of the Main Library.
Our registered _rrowers have increased from 17,318 in March 1970 to 18,615 in Mlarch
1975. From Mar-_= 1974 to March 1975, there was a total of 396 new registrations.
CHILD, N'S
Plans for the Second Annual Author's Festival have been finalized. On Thursday, 1•Iay lst,
sixteen authors and three illustrators will attend a luncheon to be held at the Bit of
England. They w_11 then accompany the school librarians to their respective schools
where they will tali: to the children about boots, writing and/or illustrating. This
will be followed by a reception at the Easton Branch Library from 3:00 to 5:00 PM.
The luncheon is being sponsored by the Burlingame Lions Club and the reception at the
Branch Library by the Friends of the Library.
Our spring pre-school story :our has begun and because of the number of children at the
Branch, a Monday afternoon orogra_ri has been started. On alternate Tuesday mornings at
the 3ranch, while the children are in story ho-:s, a discussion with the parents about
new children's and adult books has been initiated.
REFL`:':CF. DEPA?1`_ENT:
Auto.-Mbile Road Test Index - Building on a lis` begun by the San Francisco Public Library,
and distributed by BARC, Mr. Wickliffe is compiling an on-going automobile road test
index. The care file will index articles on specific autos of a road test nature from
-five periodical titles held at the Burlingame Library.
INTE=-LIBRARY LOANS:
An activity study of interlibrary loan requests was done during :,'arch. The study
revealed an average increase of 10% per month since September 1974. This reflects a
pheno enal increase in activity over the past seven months. The increase was reflected
in both incoming and outgoing requests.
NATIO.', LIBR3�_TY 'ri—EEK SCHEDULE OF EVENTS:
Monday, April Itth: Pre-School Story Hour Easton Branch 1:30 PM
Puppet Show Main Library 4:00 PM
Tuesday, April 15th: Pre--School Story Hour Easton Branch 10:00 ANI
Book Chat Easton Branch 2:00 PM
Wednesday, April 16th: Pre-School Story Hour Main Library 10:00 AIM
Puppet Show Easton Branch 4:00 P14
�. Introduction to the Use of
Burlingamae Public -,.ibrary main Library 7:30 PH
Friday, April 18th: Book Chat Main Library 10:30 Am
Saturday, April 19th: DI7,LOG Ccmouter Main Library 10:00 A4 to
Demonstration 4:00 PM
STATISTICS FOR MARCH 1975
CIRCULATION:
MAIN BRANCH
Books, Adult Non-Fiction 12,348 1,436
Child Non-Fiction 1,505 787
Adult Fiction 8,911 2,140
Child Fiction 2,466 10'255
TOTAL BOOKS. . . . . . . . . . . . . . . . .25,230. . . . . . . . . . . . .5,618
Periodicals 1,525 620
Pamphlets 252 -
Maps - -
Games 12 19
Subtotal. . . . . . . . . . . . . . . . . . . .27,019. . . . . . . . . . . . .6,257
Phonograph Records 1,258 -
Slides 1 -
Art Prints 43 -
Cassettes 109 -
Films 35 -
Equipment Loaned 13 -
TOTAL CIRCULATION. . . . . . . . . . .28,478. . . . . . . . . . . . .6,257
GRAND TOTAL CIRCULATION, BRANCH & MAIN. . . . . . . . . .34,735 (1974 Circ: 31,377 - 10% Increase)
Average Daily Circ. , Main: 1,017
Average Daily Circ. , Branch: 241
TOTAL DAILY CIRC. AVERAGE. . . . . .1,258
TRAFFIC: Total Traffic, Main: 31,912 Daily Average Traffic, Main: 1,120
TRAFFIC COUNT AT BRANCH LIBRARY NOT AVAILABLE
REFERENCE STATISTICS:
Reference Requests Total: 1,771 ILL Activity Incoming: 465 A/V USE TALLY:
ILL Activity Outgoing: 350 Microfilm Use: 4
ILL Activity Total. . . . . . .815 A/V Equip. Use: 103
GRAND TOTAL REFERENCE ACTIVITY: 2,586 TOTAL A/V USE. . . .107
REGISTRATIONS: ADULT CHILD TOTAL
Membership - 2/28/75. 15,294 3,234 18,528 PLS PATRONS
Additions - March 1975 384 64 448 TO DATE: 3,740
Withdrawals - March 1975 _ 306 55 361 Increase of: 99
TOTAL REGISTRATIONS - 3/31/75 15,372 3,243 18,615
ACCESSIONS & WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND TOTAL AS
2/28/75 ADDED CELLED OF 3/31/75
Adult Non-Fiction 119,578 572 79 120,071
Child Non-Fiction 16,784 80 39 16,825
Y.A. Non-Fiction 2,958 15 1 2,972
Adult Fiction 41,361 299 27 41,633
Child Fiction 12,484 89 68 12,505
Y.A. Fiction 2,348 1.0 1 2,357
195,513 1,065 215 196,363
Net Increase in Book Stock: 850
Included in above figures: 279 gift books and 546 new books
Pamphlets Added: 219 Maps Added: 0
Pamphlets Discarded: 0 Maps Discarded: 0
TOTAL. . .11,608 TOTAL. . .985
RECORDINGS: AS OF 2/28/75 ADDED DISCARDED AS OF 3/31/75
78's 514 0 0 514
33's 3,085 36 0 3,121
.ssettes 256 0 0 256
�" 3,855 36 0 3,891
DEPOSITED WITH CITY TREASURER: MAIN: $1,333.81
BRANCH: 181.66
TOTAL: $1,515.47
CITY OF BURLINGAME
BUDGET EXPENDITURE
April, 1975
THIS TO BUDGET
MONTH DATE ALLOW. BALANCE
S-1 Salaries r 286, 170
M-11 Supplies 24.10 2,984.05 2,700 (284.05)
M-12 Postage & Printing -0- 3,841.33 3,900 58.67
M-13 Light, rarer, Heat & Power 760.89 7,443.13 8,900 1,456.87
M-14 Telephone 156.22 1,383.23 1, 500 116.77
M-16 Maintenance 311.78 3,238.70 4,800 1,561.30
M-17 Books & Maps. 2,275.29 38,456.31 52,275 13,818.69
M-17A Periodicals 113.17 3,750.48 4,900 1,149.52
M-17B Binding -0- 1,955.68 2, 150 194.32
M-17C Cataloging 200.08 1,842.77 2,350 507.23
M-19 Convention -0- 239.55 275 35.45
� 1-19A Auto Allowance 24.72 290.57 - 275 (15.57)
M-19P Personnel -0- 286.75 300 13.25
M-19T Trustees -0- -- 294.49 250 (44.49)
M-20 Dues to Library Associations 10.00 - 299.25 325 25.75
M-21 Miscellaneous -0-- 54.55 100 45.45
M-•24 Typewriter Repairs -0- 322.50 350 27.50
M-27 Compensation Insurance -0- -0- 2,000 2,000.00
M-28A Contracts 728.00 7,025.38 8,400 1,374.62
M-28B PLS Contract -0 2,400.00 2,400 . -0-
C-90 Capital Expenditures -0- 686.88 600 (86.88)
TOTAL BEFORE SALARIES 4,604.25 76,795.60 98,750 21,954.40
'--iOTAL AFTER SALARIES 384, 920