HomeMy WebLinkAboutMin - CC - 1977.05.18 BURLINGAME CITY COUNCIL a
Meeting of May 18, 1977
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PRESENT: Mayor Harrison; Councilmen Amstrup, Crosby, Mangini and Martin
City Clerk Hill , City Treasurer Sommers , Mr. Schwalm,
Mr. Coleman, Mr. Kirkup, Mr. Millican, Mr. Swan and
Police Chief Palmer
Mayor Harrison convened the meeting at 8:10 and announced this is an adjourned
meeting of the City Council for the purpose of considering the report of architects
EHRLICH, HEFT & ROMINGER on the preliminary plans for the proposed police station
on Carolan Avenue.
Architect Joseph Ehrlich referred Council to the letter which accompanied the
preliminary drawings and said he would present projected transparencies of the
plans and drawings during his discussion. Although at a previous meeting there
was suggestion that the schematics be followed, after review of past plans and
over a thousand hours ' architect time in intensive study of the project structure
and consultation with engineers , including consultants on solar energy systems, it
is the professional judgment of his firm the solution is a one story structure,
slightly above grade, with below grade parking. This would eliminate costly {
earth removal , piling and recompacting. Space has been provided for future solar -
energy collectors after more technical development and economic application.
Storage area is provided below grade, and the parking area is above the water table
so it will be adequately protected from flooding. Referring to projected slides
he emphasized the essential floor plan, ramp entrances, shell for future develop-
ment of a weapons range and outside deck for future expansion should such become
necessary. Within Council constraints as to square footage and budget, the plans
contemplate a stucco exterior although the recommendation is that a thin brick tile
facing for the walls and baked-on permanently finished metal panels for the roof
fascia, which would be virtually maintenance free, be used. A trellis in the future
is indicated for the west side to make a better transition to the adjoining resi-
dential area. The preliminary cost estimate is $1 ,359,500 with added alternates.
Some items are recommended for inclusion in the base bid. Mr. Ehrlich amplified
on the alternates listed in the attachment to his letter of May 12th.
Alternate 1 is concrete fencing in lieu of chain link fencing at an estimated cost
of $15,000. The entire building will be controlled, underground by electrical means,
and it is not felt concrete fencing would add architecturally to the building as
compared with the use of landscaping.
Alternate 2 is concrete floor slab for the parking area instead of asphalt at a
cost of $10,000. This is recommended for inclusion in the base bid because of
the problem of maintaining asphalt.
Alternate 3 is for a wood trellis of the deck facing the residential area. If the
bids are favorable he recommends it be included in the project.
Alternate 4 is for additional casework inasmuch as a minimum is included in the
base project. It is recommended for inclusion.
Aternate 5 is for brick tile wall facing and metal panel facing in lieu of stucco
at a cost of $38,000.
Alternate 6 is for internal finishing of the weapons range which is not recommended
for inclusion. In answer to Councilman Martin 's question it was developed that the
cost would approximate $70 per Square foot.
Alternate 8 is for additional carpeting. Only the front area carpeting is included
in the base bid. This would include carpeting of the investigative room and other
areas at an additional estimated cost of .$10,000 in place of the vinyl asphalt time
indicated for those areas. 1
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Alternates A, ° ana In are for lockers; mail boxes and briefinE room seatinr.
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Alternate 11 is for a sauna . The room is designated now as storage space but
could be used for sauna purposes since plumbing is not required .
Alternate 12 is for a gasoline island canopy on the pumping station in the rear
corner at an estimated cost of $5 ,000 .
Alternate 13 is for an oil standby tank as a back-up for natural gas at an esti -
mated cost of $9 ,000 . +((
Alternate 14 is for a solar .heating system at a cost of $120 ,000 , or $5 per square
foot , as a back-up system . This alternate is not recommended but could be recon-
sidered when technological advances and prices warrant installation .
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In answer to Councilman Martin ' s queries Mr. Ehrlich indicated he would recommend
inclusion of alternates 2 , 3 , 5 , 7 and 12 in the base bid . Councilman Martin
pointed out that the suggested additives resulted in a cost of $1 ,429 , 500 , but j
that architects ' fees , inspection costs and landscaping are not included . It was
developed that architects ' fees would total $11.3 , 500 , inspection costs utilizing
a clerk of the works would approximate $16 ,000 and the cost of soils inspection is a
$10 ,000 and landscaping approximately $25 , 000 . Furnishings and hardware was
estimated $80 , 5000 . Councilman Martin commented that the items mentioned totaled
approximately $1 ,668 ,000 .
Councilman Amstrup pointed out that the discussions had included landscaping ,
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architects ' fees and furnishings but the 1 -3/4 million dollar building will not be
built so that a second story can be put on it ; it is one built just like the present '
police station which has been criticized because of the same type of construction .
Mr. Ehrlich stated that if a foundation is desired so that the building can be
enlarged by adding a second story it will cost an additional $110 ,000 , and explained
the need for a foundation to carry the load of a second story . Mayor Harrison
questioned the possibility of expansion of the building as designed and Mr . Ehlich
responded that there is room for expansion into the unfinished area reserved for a
weapons range and on the east of the building where the trellised deck is shown .
He said that Paul Grominger reminded him that expansion could also be directed to j
the parking area below the main floor which has a 9-foot headroom . Councilman
Crosby developed that the parking area under the building provides space for 38
cars as contrasted to 16 spaces in the existing police station .
Councilman Martin discussed the cost of 11 cells and equipment for them and questioned
the cost of transporting prisoners to Redwood City with a reduction of cells to
5 . Chief Palmer responded that he was concerned with the loss of the man hours
required in transporting prisoners . Councilman Martin expressed additional concern
that the State would mandate jailers for a 24-hour day with that number of cells .
Chief Palmer felt surveillance by closed circuit television would meet state guide-
line requirements . There was discussion of the $190 ,000 total cost for radio and }
television surveilance within and without the building .
Councilman Martin questioned the cost per man for the maintenance of a weapons ]
range . He suggested such a facility should be a matter of a joint powers agreement
with surrounding cities . He commented that his computations now showed a cost
of $1 ,800 ,000 , exclusive of land costs , and asked the City Attorney what Coucnil ' s
options are at this time . Mr . Coleman responded that the next step would be to !
approve the preliminary plans and direct preparation of working drawings and
specifications , and , in those directions , Council could decide what alternates are
to be included in the base bid . There was discussion as to whether alternates
should be included in the base bid or indicated as added alternatives . Mr. Ehlich
recommended that Alternate 5 be included in the base bid and other items be included
as added alternates .
Councilman Martin stated he felt impelled to make recommendations despite his basic M
opposition . Asphalt paving is not good , because of the need for repair so it should
be concrete for the floor slab . He felt items 2 , 3 , and 5 should be part of the
base bid along with items 8 , 9 and 10 as a allowance because the contractor will then
install those items at a lessor cost than if they were obtained outside . He recom-
mended items 7 and 12 be deductive alternates . Mr . Kirkup clarified that items 4 ,
6 and 11 would be additive alternates and items 1 , 13 and 14 would not be included .
Councilman Mangini added that item 11 , the sauna , would also be excluded .
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Councilman Amstrup indicated that the 19 , 000 square feet of building should be
discussed . Mayor -Harrison pointed out that the architects were directed to design
a building under 20 ,000 square feet at not more than $70 a square foot. Councilman
Mangini stated that he felt the architects had performed well and within the con-
straints of Council ' s directive .
Councilman Crosby moved that Council approve the preliminary plans and {
preliminary cost estimates prepared by Ehrlich , Heft & Rominger , Architects ,
and direct the preparation of detail work drawings and specifications with
the various alternate additives , deductives and deletions .
Mr. Ehrlich confirmed the decision on the alternates as follows :
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1 . Chain link fence will be used .
2. Concrete parking floor slab with no alternate .
3 . Wood deck trellis to be included in the base bid .
4 . Additional case work would be within additive or deductive
alternates as the plan develops .
5 . Brick wall tile and metal fascia would be in the base bid
with a deductive alternate of stucco .
6. Mere shell space will be provided for the weapons range with ;
no alternate .
7 . Base bid will include additional carpeting with vinyl asphalt
tile as a deductive alternate .
8 , 9 and 10 will be included as an allowance for the contractor
to obtain material in the base bid .
11 . Sauna omitted from base bid with no alternate .
12 . Gasoline canopy will be included as a deductible alternate .
13 . Oil standby tank is omitted . ,
14 . Solar heating system is omitted . j
Councilman Mangini seconded the motion .
Councilman Amstrup stated that as budget chairman he called attention to the inform-
ation given to Council by the Finance Director indicating that by using $1 , 700 , 000
for this project many funds of the City would be stripped , including $403 ,000 from
the General Fund and $179 ,000 from .the Broadway Overpass and Bayside Funds . He
also stated that the use of that amount would deprive the City of approximately
$90 ,000 of income which would otherwise go into the treasury . He called attention
to the curtailment of service at the Post Office as an indication of the early avail -
ability of that property .
Councilman Martin stated that consideration had not been given to the $110 ,000 which
would be required to supply a foundation for the building . He pointed out that with
all the items added to the building the architects were no longer constrained to -
$1 ,400 ,000 , but have a $1 ,700 ,000 building without a . foundation . Basically it is
the same building as the previous plan . If the building goes forward there will
be no funds for parking ; there will be no Bayside Golf course unless the proposed
convention center is accepted ; and there is not going to be a Broadway overpass . Y '
He stated that there has been a great change in the City ' s finances and he felt it
would be a mistake to go on with the proposed project after realization that there
is not a five million dollar surplus . Only six employees remain at the Post Office
so it is a matter of a short time before that property will be available . The main
problem is parking , and with the Post Office available , that problem would be solved .
He said he felt this was a time to reconsider priorities in the light of the financial
condition of the City presented by Mr. Millican . Merchants are leaving the Burlingame j
Avenue area because of lack of parking space , and merchants are a source of revenue .
Councilman Amstrup urged Council to reconsider its priorities . He pointed out that
there was great criticism concerning the present police station because it had been
built without provision for addition to the building , and it appeared that Council y
will approve the same type of building . The financial position is particularly
pertinent now at budget time and when everyone is concerned about taxes . It will be
hard to reduce the tax rate because there is no alternate way to go .
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Councilman Mangini -stated that he wished to stand by the priority set by Council
some time ago . He said he feels the productivity of the police department is of
utmost importance . The overpass is covered by gas tax funds . The Convention
Center will pay its own way , as will the water system .
Mayor Harrison said that the police building ' s location and size have been studied
and restudied , and he stated he shares the concerns of Councilmen Martin and Amstrup
with respect to the budget , Convention Center , golf course , parking and overpass .
He read a letter he received from Mr. Blumberg indicating interest in the private
development of one or more of the existing City owned parking lots for expanded
parking and retail facilities and stating that a group would meet in an attempt to
present a firm proposal to Council .
The motion passed on the following roll -call vote :
Councilman Amstrup : No
Councilman Crosby : Aye
Councilman Mangini : Aye
Councilman Martin : No
Mayor Harrison Aye
The meeting adjourned at 10 : 30 p .m .
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Respectfully submitted ,
EVELYN H . HILL
City Clerk
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