HomeMy WebLinkAboutMin - CC - 1978.07.19 CITY OF BURLINGAME STUDY MEETING
July 19 , 1978
PRESENT :
Councilmembers : Amstrup , Barton , Martin (Councilmen Mangini and
Crosby absent)
Staff : Schwalm, Wagner, Hoffman , Bergsing, Argyres
The study meeting was convened by Budget Chairman Amstrup at
8 : 00 P.M. in Conference Room B.
Before reviewing the Park and Recreation Departments, the Council
discussed the budget review process for the balance of the year.
It was decided not to meet on the budget again until firm figures
from the County are available on the City ' s share of the 1% remain-
ing property tax. This should occur the end of August . The City Manager
was directed to receive from all Department heads within one month
a list of positions which equal approximately 108 of their department' s
full time work force which could be eliminated by attrition or
"targeted for reduction"by July 1 , 1979 if additional budget cuts
are necessary. The total budget and position freeze would again be
reviewed in January so that progress toward the reductions necessary
for 1979- 80 could be reviewed. The Council then reviewed the status
of the preliminary reductions to date by department, which totaled
$987 , 598 of short-term cuts , and $646 , 000 of long-term cuts .
PARK
The review of the Park Department priority list resulted in the
following budget reductions :
Priority and description Reduction
1 . Reduction in street tree spraying program. City
to seek to coordinate grouping of private
spraying to lower unit cost. $2 , 000 left in
account for emergencies . $ 5 , 000
2 . Office expense for Beautification Commission 200
5 . Generator. City Manager to study development
of an inventory of equipment and more inter-
departmental cooperation. 450
6 . Memberships and dues 100
7. 1/2 ton pickup truck 5 , 183
Study meeting 7/ 19/ 78 - 2 -
Priority and description Reduction
9 . Training $ 235
10 . Travel , conferences and meetings 210
11 . Reduce one of two chain saws 572
12 . Aerial lift . Defer purchase for one year and
seek to share Public Works and Fire Department -
equipment . Previously cut .
13 . Special Department expense . Park and Recreation 2 , 100
Directors to develop a proposal to charge for
special group use , i . e . , Little League , Bobbysox ,
for use of City fields and services . Council-
woman Barton to meet with staff on new proposal .
City staff received approval to start charging
for picnic , barbecue , and field permits .
14 . Maintenance of buildings and grounds . 5 , 400
17 . Cut Summer Youth Program . Item had been
previously eliminated . -
.. 18 . Temporary summer office help . 800
19 . Eliminate overtime 1 , 500
21 . Eliminate vacation fill - in for stenographer-
clerk . 1 , 052
Total $ 22 , 802
The hiring freeze will continue in Park for at least another month
until a City-wide position reduction plan is developed . The
City .Manager was asked to review the secretarial staffing in the
Attorney ' s , Planning , and Park Departments .
RECREATION
The review of the recreation budget began with the Recreation
Director reviewing the Spring Class and League financial report
and an eight-year growth chart which showed that the net cost to
the City of the Recreation Department increased 57 % over eight
years from $ 100 , 976 in 1969 - 70 to $ 158 , 170 in 1977 - 78 . Council -
man Martin pointed out that " self- sustaining " currently does not
include direct supervisor expense by full -time staff , fringe
benefits , or administrative overhead . The direction of the
Council is to see that more programs , but not all programs , are
increasingly self- sustaining to include the supervisor ' s expense
Study meeting 7/19/78 - 3 -
and overhead . In reviewing the priority list , the following reductions
were made :
Priority and description Reduction
1 . through 10 . Previously cut . -
llb Reduce Summer special events $ 600
Increase Special Services account for additional ( 11500 )
advertising expense for Recreation programs ,
to be offset by revenue from advertising .
14 . Boys Basketball Tournament to become self-
sustaining 700
14b High School basketball to become self-sustaining 100
16 . Maintenance of equipment 800
17 . Small tools . 100
19 . Elimination of Summer Park supervision 1 , 000
20 . Eliminate Summer free basketball play in a
gymnasium 1 , 100
21 . Maintenance of tennis courts 850
27 . Eliminate Summer recreational swimming 1 , 200
28 . Reduction in contractual services . Elimination of
contracted children ' s theatre program 2 , 550
33 . Eliminate Summer game room at Recreation Center 300
Total $ 7 , 800
The Council directed the Recreation Director to develop a
" confidential" scholarship program to insure that no needy children
cannot participate in City Recreation Department programs because
of financial hardship . It was suggested that Councilman Mangini
be contacted for advice .
The City Manager briefly reviewed a rat-control program using CETA
employees for a cost of $6 , 500 . The Council indicated its approval
for the program if the retirement and fringe benefit problems are
overcome . This item would be added in the budget from the contingency
reserve . Membership in the Safety Council for the reduced fee of
$250 was also approved .
The next budget study meeting will be in late August .
Meeting was adjourned at 11 : 10 P . M.
Notes : D. Argyres