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HomeMy WebLinkAboutMin - CC - 1978.01.11 f A G E N D A STUDY 14EETING January 11 , 1978 8 : 00 p . m . 1 . waste Disposal Items 2 . Sidewalk Program Changes 3 . Report on Pet rini ' s Expansion Plans 4 . Park Rest Room Improvements 5 . New Bus Shelters 6 . Business License Ordinance 7 . Correction of Civil Service Rule ( c ) 8 . Executive Session on Labor Negotiations BURLINGAME CITY COUNCIL Study Meeting - January 11 , 1978 PRESENT: COUNCILMEN AMSTRUP , HARRISON, MANGINI and MARTIN STAFF: SCHWALM, COLEMAN, KIRKUP, MILLICAN , HOFFMAN Mayor Harrison convened the meeting at 8:00 p.m. in Conference Room B of the Burlingame City Hall . 1 . WASTE DISPOSAL ITEMS Mr. Kirkup explained that at the December council meeting permission was given to pay Harding and Lawson , soil engineers , an additional $1 ,800 for work required to prepare the application to the Regional Water Quality Control Board for a closure permit for the dump. In connection with the dump closure he recommends relocation of a major waterline which in its present location will be approxi- mately 30 feet beneath three greens and fill . Preferably it should be relocated along Airport Boulevard. Such relocation will be a major cost, probably $50,000. After Council discussion Mayor Harrison summarized Council reaction that the relocation appeared to be necessary. Mr. Kirkup said he would present more definitive costs to Council at a later date. Mr. Kirkup reported three matters requiring negotiation with the Scavenger Company. The first concerns grading . The Scavenger Company presently has a cat at the dump which they indicated could be used during the next six months to grade the rough contours for the golf course in conjunction with its regular use at the dump, and in this manner the site would be closer to the contemplated golf course contours . Councilman Amstrup questioned if the contours would be done by the City whether the City or a contractor built the golf course. Mr. Kirkup replied that if a private developer came in the City would pay the cost of building the site up to contours. The Scavenger Company has a cat there , and dirt which is being brought in can be spread instead of being stockpiled, probably at a lower cost. Councilman Martin stated that he felt that eventually it might be a savings ; a contractor may have to go out to buy dirt, but the Scavenger Company will be able to use dirt as it becomes available. Councilmen Mangini and Amstrup questioned the closure date and Mr. Kirkup responded that if the area is filled to the road it will probably be a year and a half, but if there is no pressure he would recommend two years because the sludge operation won ' t be ready until mid or late 1979 , and once the sludge ponds are closed it will be an expense to the City to haul the waste away. He recommends keeping the dump open for two years unless there is an offer to build a golf course. Councilmen Amstrup and Mangini suggested the advantage of limiting use of the dump to resi- dents . Councilman Martin stated he felt it could be kept open two years under present procedures . Mr. Kirkup asked permission from Council to seek bids for the relocation of the sludge ponds . There was no objection from Council . Mr. Kirkup stated that a second matter with regard to the Scavenger Company is that under the original contract the City was to have a transfer station in \.. Burlingame, and the City would have free use of it. Since the transfer station will be in San Carlos the contract should be amended to provide that even though the City trucks debris down to the new transfer station it should not be charged. -1 - Councilman Martin suggested that Mr. Kirkup negotiate with the Scavenger Company for free use of the transfer station in San Carlos for City debris . Mr. Kirkup reported that the Scavenger Company has suggested that the cost of closing the dump should be estimated and that the City might wish to consider prorating the cost to the fees for the remaining dump area. He said he had assumed the cost of closure would be considered part of the cost of the golf course, but Council may want to raise dump fees, and he feels the Scavenger Company may want an increase also. 2. SIDEWALK PROGRAM CHANGES Mr. Kirkup referred to staff memoranda and explained that he had asked his department to look at the sidewalk program. They had tried asphalt and apoxy cement patches and determined that apoxy cement patches are more efficient. There are ten recommendations listed in his memorandum, the majority of which are being handled within the department and will be implemented unless Council has objections . The matter of owner' s responsibility for work is before Council for review. All sidewalk work is bid as one contract. Where damage occurs as a result of a city tree the City pays for it. If the damage involved is not due to a city tree the City asks the property owner to pay for the repair. When the property owner does not repair the damage it is added to the bid job and billed to the property owner, and , if not paid, the cost is added to the property owner's tax bill . Because of the time involved in going to the site, discussions with the property owner, issuance of permits and the complications of billing described, the result is that over a dollar of administrative time is spent to collect each dollar due from property owners . The recommendation of his de- partment is that all the work be included in the contract price and paid for by the City. Of the cities in the area all except South San Francisco charge property owners. South San Francisco assumes it is the city' s responsibility and does the work. Fremont hired three additional CETA people, bought a truck and concrete mixer and does all the work themselves , and they have found it is cheaper. Councilman Amstrup asked if the City' s CETA personnel can do the work. Mr. Kirkup replied that he has assumed CETA employees are temporary, so he would not recommend purchasing the equipment. Mayor Harrison asked if there is any objection to a trial of the recommendation. There was no objection . Mr. Kirkup explained that this year' s program has already been set up, but the recommendation will be tried on next year' s sidewalk program. Mr. Kirkup reported that the City' s fees for encroachment, sidewalk , driveway and curb permits haven ' t been changed for several years . Mr. Bagdon ' s memorandum sets forth a good example of the need for change of the permit fee structure and suggests some fee changes. It is his recommendation that the fee schedule be revamped. Councilman Amstrup suggested that the recommendation be followed and there was no Council objection . 3. PETRINI 'S EXPANSION PLAN Mickey Petrini and Architect John Sutte were introduced to Council . Mr. Coleman explained that Petrini ' s market is expanding is Burlingame Plaza store into what is the Ben Franklin location next to it. For some time complaints associated with -2- merchandise unloading and storage at Magnolia Avenue have been received by many of the City departments . While negotiations for a wall opening agree- ment are under way it is advisable that the citizen complaint problems be taken up. Mr. Coleman indicated a proposed alteration in street and sidewalk at the rear entrance of Petrini ' s market which had been prepared and recom- mended by the Engineering Department whereby the sidewalk would be to the west of an unloading lane adjacent to the rear market entrance. Mr. Kirkup added that one advantage of the proposal is that produce would not be unloaded across the sidewalk used by pedestrians . One of the major complaints has been about litter of produce and odor of decay. Mr. Mickey Petrini said that Petrini ' s feels the City Engineer' s proposal will compound the problems , and that the combination of added unloading space resulting from the expansion of the market and preventive measures that have been initiated will solve the problem. He stated that management had not been apprised of the situation fully, but, now that it had, better housekeeping measures had been imposed , deliveries of sundries , dairy products and bakery products are made to the front of the store, and buyers in the meat department have been directed to request meat deliveries to be made by local distributor trucks rather than large out-of-state trailer rigs . They also feel that if the City will restripe the traffic lanes on Magnolia Avenue there will be less obstruction of traffic . He said that if these measures did not solve the problem Petrini ' s would come back to the Planning Commission and City Council . There was extended discussion by Council , staff, Mr. Petrini and Mr. Sutte about frequency of deliveries and methods of delivery. Mr. Coleman advised Council of staff' s recommendation that the solution to the problem be worked out at this time rather than at some 1., future date if an interim plan were not effective. Councilman Martin suggested Mr. Petrini and Mr. Sutte consider repositioning of the meat rack at an angle to permit jack-knifing of the large rigs for the purpose of unloading. Mr. Sutte did not believe such an alteration could be made, but Councilman Martin reported his experience with unloading meat racks mounted at angles and requested that it be investigated as a possible solution to the problems created by meat deliveries on Magnolia Avenue. Councilman Amstrup suggested that staff and the gentlemen representing Petrini ' s consider the suggestions made at the meeting and work up an agreement for pre- sentation to Council . 4. PARK REST ROOM IMPROVEMENTS Councilman Mangini referred to Mr. Hoffman ' s memorandum of November 16, 1977 , regarding recommended refurbishing of restrooms at Ray Park as a test program and questioned what park restrooms are open at all hours. Mr. Hoffman replied that all are kept open except those at Bayside Park which are available only when there is a supervisor at the park. Mayor Harrison said he understood those behind the Legion Hall were closed evenings , but Mr. Hoffman explained that the locking and unlocking the rest room had proved too much of a problem. He added that the Police Chief indicate that the Department has been making a pretty regular check of park rest rooms and he doesn ' t think there are problems . There were no Council objections to the recommendation of the Beautification Commission and Mr. Hoffman that repairs to the rest rooms at Ray Park be made at this time. B.- 5. NEW BUS SHELTERS Mr. Kirkup explained that this matter came to the City's attention because new bus locations are being considered. It has been suggested that SamTrans also contact CalTrans because the proposed shelters are all on E1 Camino Real. One location is in Burlingame Plaza and the City will be building sidewalks in connection with the shelter. In answer to Mayor Harrison's question Mr. Kirkup explained that plexiglass shelters resemble that presently on California Drive, but that the cement block modual is a substantial looking building with hard-to-deface construction. Councilman Amstrup indicated he would like to see pictures of the proposed structures and Mayor Harrison requested that Mr. Kirkup have pictures for the regular council meeting of January 16th. 6. BUSINESS LICENSE ORDINANCE Mr. Coleman reported that since his memorandum he did receive one letter from the Board of Realtors stating that they didn't have time before now to present comments but would do so at the public hearing. Mr.Kliewer said that the pro- posed ordinance has been reviewed by only the Executive Committee of the Chamber of Commerce. He indicated the committee was not happy about the employee tax. Mr. Coleman referred to a suggestion at an earlier study meeting that a public hearing on the matter be held. Mayor Harrison asked whether the public hearingsh)uld be scheduled, or whether further comments should first be received. Mr. Coleman said he didn't think there would be any comments until the organizations respond at the public hearing and questioned whether there should be a special meeting for the purpose or whether it could be heard at a regular council meeting. Mayor Harrison suggested the hearing take place at the first regularly scheduled meeting in February. Mr. Millican expressed concern that the matter be resolved in time so that bills could be processed for June. Mr. Coleman said he would write the same organizations to advise them that the proposed ordinance will be discussed at the first meeting in February. 7. CORRECTION OF CIVIL SERVICE RULE XIV(c) Mr. Schwalm explained that this situation came about because,in revising the Civil Service Rules several years ago, Mr. Coleman made some substantive changes the employees find work against their fringe benefits. The change was missed by almost everyone, which turns out to effect a cutback on sick leave accumula- tions. Originally there were no sick leave benefits for probationary employees; then when sick leave was granted to probationary employees there was a stipula- tion that if any leave were used, only one-half a day a month was the maximum credit applicable to that month. In the revision the word"probationary" was deleted so that the provision applies to all employees. Mr. Schwalm recommends that the original language should be restored and he agrees with the employees' organizations that the impact of the change was not apparent. There was no objection to Mr. Schwalm's recommendation. `. -4- 8. OTHER (a) Commissioners' Dinner Mr. Schwalm suggested that the annual commissioners' dinner be scheduled for Friday, February 10th. (b) Burlingame Plaza Sign Mr. Steve Musich and Mr. Ron Perner asked to address Council on a matter presented too late for the agenda. Mr. Musich stated that in connection with the proposed alterations of the Burlingame Plaza parking area, they are seeking an encroachment permit for the purpose of placing a new Burlingame Plaza sign in the triangular piece of land at the new exit from Burlingame Plaza. There is no history of a private sign on public property in Burlingame, so there are technical problems to be resolved. Therefore Mr. Swan had suggested that the matter come to Council instead of the Planning Commission. Councilmen Amstrup and Martin stated they had no knowledge of a proposed change in the parking area or notice that the frontage road was to be abandoned. Mr. Kirkup explained that the proposal has been in the Engineer- ing office as long as he has been with the City and he assumed Council was aware of it. In any event the entire matter of the Burlingame Plaza parking area would be on the agenda for the January 16th meeting, including plans for proposed street work. Mr. Musich said the matter would be discussed further with Mr. Swan and a presentation will be made to Council at its regular meeting when the street improvements are discussed. (c) Visitors' Building Councilman Amstrup reminded Council there has been discussion of putting a visitors' building at the eucalyptus grove on the Freeway. CalTrans has become involved and would like to participate in the planning, but Mr. Steen has been told nothing should be done until Council approved the concept. In answer to Councilman Mangini's questions he said there are ten plus acres of land for which the City paid $119,000. He suggested that if the State wants to use it, perhaps they would be willing to bargain something the City wants. Councilman Martin said he would like to know what is planned for the property. (d) Blayney Report In response to Mr. Keyston's inquiry about the status of the Blayney report, Mayor Harrison advised that the matter would be discussed at the next regular council meeting. (e) Convention Center Councilman Amstrup asked that Mr. Silverton's letter of January 12th be discussed. He stated his understanding was that if the material wasn't presented by the 12th the project was out. Mayor Harrison said he doesn't know that we can deny a hearing at some subsequent date. Councilman Martin indicated he felt the con- sultants should be dismissed, and Mr. Coleman said the consultants were advised the letter of January 12th was expected. Mayor Harrison stated that the entire matter would be on the agenda on January 16th for action. Notes: �. A. Keating -5-