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HomeMy WebLinkAboutMin - CC - 1978.10.04 A G E N D A STUDY MEETING October 4 , 1978 8 : 00 P.M. 1. Garden Cutting Pickup Service 2 . Washington Park Development 3. Anza Pacific Access and Subdivision 4 . Audit Committee 5. Carolan Avenue Lots 6. Participation in P.G. & E. Program for Light Saving Cost 7. Resurfacing Project, Additional Work 8 . Other CITY OF BURLINGAME Council Study Meeting October 4 , 1978 PRESENT : COUNCILMEMBERS AMSTRUP , BARTON , CROSBY , MANGINI , MARTIN STAFF : Schwalm , Coleman , Kirkup , Argyres , Yost , Hoffman Mayor Crosby convened the study meeting in Conference Room B of the City Hall at 8 : 05 p . m . on the above date . 1 . GARDEN CUTTING PICKUP SERVICE Mr . Schwalm reported that the response of the Scavenger Company to public reaction to garden pickup charges is set forth in his memo - randum to Council of September 27th . An alternate voluntary service can be provided at $ 3 . 27 per month for weekly garden pickup . He reported that a large percentage of the complaints came from people in multi -unit buildings and persons who claimed they had no need for service because gardeners removed all garden refuse without charge . It was suggested that gardeners ' charges could be reduced because �. of the Burlingame pickup service which would relieve them of the expense of disposing of cuttings . Representatives from the Scavenger Company and their attorney , Paul F . Kelly , reported there had been only 83 payment refusals of the added charge to the last billings . They said that if lists of multi -unit housing were supplied them , future charges would be made only to the owners responsible for the removal of garden cuttings . It was Council consensus that the garden pickup service be continued for a trial period ; that the Scavenger Company change the billings for multi -unit dwellings ; and that the City prepare an explanatory notice for mailing with current bills . The matter will be considered again in the future if warranted . 2 . WASHINGTON PARK DEVELOPMENT Park Director John Hoffman reviewed with the aid of plans and drawings his memorandum of September 29th which detailed contem- plated Washington Park improvements and sources of funds for their financing . Council questioned the advisability of re - placing as large a grandstand as the existing one in the future . Particular emphasis was given to consideration of entering into an agreement with Anza Engineering Corporation for Washington Park Improvements , including the Base Bid , the Entry Alternate ( Item 7 ) , \. and the Frontage Alternate ( Item 9 ) , and to financing for the project . Council directed that the agreement with Anza 1 Engineering Corporation and the resolution authorizing its execution be placed on the agenda for the meeting of October 16th . 3 . ANZA PACIFIC ACCESS AND SUBDIVISION Mr . Kirkup referred to Council ' s discussion of May 15th concerning land to be dedicated to the City by Anza Pacific Shareholders Liquidating Trust for right-of-way purposes in connection with future access from Airport Boulevard to the Freeway . A question regarding setback and landscaping requirements had now been pre - sented to Council . Mr . David Keyston ' s position is that the twenty- five foot right-of-way may be used as set back and for landscaping on future lots or too great a reduction in the size of lots for future development would result . Council discussed the width and location of the proposed road which would connect Airport Boulevard to the Freeway through a State rest stop . Communication with B . C . D . C . will be necessary , as well as rezoning of the area . As a result of the latter , requirement for lot coverage may differ . It was therefore the determination of Council that the map be re - ferred to the Planning Commission for recommendations . Council requested an effort be made to obtain a commitment from the State with regard to the proposed rest stop so that information will be available as to the portion of the access road and maintenance that will be provided by the State . 4 . AUDIT COMMITTEE Finance Director Argyres reported that the auditors once again suggest an audit committee consisting of one or two councilmen , the City Treasurer , the City Manager and himself for consultation prior to the preparation of the audit letter for the purpose of better understanding of the audit and the audit letter . After discussion Councilman Amstrup agreed to serve upon such a committee , to meet at a time to be agreed upon . 5 . CAROLAN AVENUE LOTS Consideration of this subject was adjourned to an executive session . 6 . PARTICIPATION IN P . G . & E . PROGRAM FOR LIGHT SAVING COST Mr . Kirkup referred to the Pacific Gas 9 Electric Company letter of September 25th and his memorandum of September 29th relating to the P . G . 6E . proposal to convert mercury-vapor lights to high pressure sodium lights and install City designated sized lamps over a period of five years . It was Mr . Kirkup ' s recommendation that ten lights be reviewed each month on an individual basis for utility , proper size and location . It is P . G . 9E . 1s request that converted lights remain in service for at least five years . There was dis - cussion of the lower maintenance cost of City -owned lights as 2 compared with utility owned lights . There was no Council objection to Mr . Kirkup ' s recommendation . 7 . RESURFACING PROJECT - ADDITIONAL WORK There was no Council objection to the recommendation in Mr . Kirkup ' s memorandum of September 29 , 1978 , that a portion of Gilbreth and Mitten Roads be added to the 1978 Resurfacing Project ( Job 78 - 5 ) inasmuch as job bids were considerably below the engineer ' s estimate and the budget included $ 82 , 000 of Gas Tax Funds available for the project . 8 . OTHER A . Animal Control Service Council discussed animal control services . Mr . Schwalm stated that the Council of Mayors meeting would have a report on the subject . In answer to an inquiry about dog license fees it was reported that 3 , 147 licenses at $ 6 . 70 developed a revenue of ap- proximately $ 21 , 000 , and that it would cost $ 44 , 000 for one man for an animal pick-up service and to take care of animals . Mr . Schwalm will advise developments at the Council of Mayors meeting and the matter will be considered at a future Council meeting . B . Bayswater Undergrounding Mr . Coleman reported that he had spoken with the attorney for Hartzheim who will contact his client when he returns to the City . It is his impression that Harzheim Ford will participate in the Bayswater undergrounding . Mr . Kirkup stated that P . G . 9E . is pushing for a decision and suggested that Council authorize staff to proceed if it receives approval from Harzheim , or that the matter be included on the October 16th Council agenda . C . Sister City Association Convention Budget Mr . Al Leyva presented a proposed budget for the Sister Cities Convention in 1979 in response to Council ' s request at its September 11th meeting . Councilmembers questioned registration fees and the cost of the planned reception . A higher registration fee was suggested as well as coordination with the Convention and Visitors Bureau . Councilman Amstrup agreed to meet with Mr . John Steen of the Convention and Visitors Bureau and Mr . Leyva in an effort to simp- lify the organization of the convention and minimize the budget . Mr . Leyva said he would consult with Mr . Amstrup and Mr . Steen and return to Council in November . D . Raiser Architectural Group Councilman Martin withdrew from the Council during the ensuing presentation . 3 Mr . John A . Raiser referred to the Blayney and Drachman reports and presented architectural drawings of a commercial building and several proposals for residential multiple unit buildings his associates consider feasible within the findings of the two studies . He said his group is anxiously awaiting results of a hearing on the Blayney and Drachman reports so their plans may be submitted of- ficially with requests for approval . Council discussed the possi- bility of an early special meeting with the Planning Commission for consideration of the two reports . In answer to Councilwoman Barton ' s query about the availability of the drive-in theater property Mr . Keyston responded that , although the present lease has ten years , he feels that as land values appreciate he will be in a good position to make an attrac- tive offer for cancellation of the lease . Mr . Kirkup stated that although residential use is proposed on this site by the Blayney report and Mr . Raiser ' s design plans , neither could proceed without a hearing and a change in the general plan and rezoning . He added that the Blayney report environmental impact treatment is sketchy . Mr . Keyston said he did not feel an environmental impact report is mandated for the commercial building . He added that he is aware of the need for speed and if the City wishes to hire consultants to prepare a satisfactory environmental impact report , he would raise funds , if it proceedsnow . Mr . Yost advised that he felt that the reports represent to be a draft general plan , propose a new R- 5 waterfrdnt area , and present a draft EIR . He feels the water- front element is not adequate ; the residential treatment is not adequate ; and generally the Blayney report tries to cover too much and has some internal deficiencies which will require more thought- ful analysis . There is not lack of original research and further studies will not be required but the materials need to be pulled together and put into a form understandable at a public hearing . Mr . Yost continued that if Mr . Keyston ' s suggestion is accepted he could contact consultants to ascertain what cost is involved . Mr . Yost was instructed to investigate the cost , and Mr . Keyston agreed that he would raise funds provided the price is within reason . Mayor Crosby said the Planning Commission would be poled in an attempt to arrange a joint night meeting . ADJOURNMENT : The meeting adjourned to executive session at 11 : 55 p . m . Notes : A . Keating 4