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HomeMy WebLinkAboutAgenda Packet - CC - 2008.11.03 CITY C BURLJNGAME ��RRTm.luNE b• BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 CITY COUNCIL MEETING AGENDA Monday,November 3, 2008 CLOSED SESSION: 6:20 p.m. - Conference Room A a. Litigation under Government Code § 54956.9(a) - Ayers vs. City of Burlingame STUDY SESSION: 6:30 p.m. —Conference Room A a. Moving Forward Anew—Addressing Financial Realities 1. CALL TO ORDER—7:00 p.m. —Council Chambers 2. PLEDGE OF ALLEGIANCE TO THE FLAG 3. ROLL CALL 4. APPROVAL OF MINUTES—Regular Council Meeting of October 20, 2008 5. PUBLIC HEARINGS—NONE SCHEDULED 6. PUBLIC COMMENTS—At this time,persons in the audience may speak on any item on the agenda or any other matter within the jurisdiction of the Council. The Ralph M.Brown Act(the State local agency open meeting law)prohibits Council from acting on any matter that is not on the agenda. Speakers are requested to fill out a"request to speak"card located on the table by the door and hand it to staff. The Mayor may limit speakers to three minutes each. 7. STAFF REPORTS AND COMMUNICATIONS a. Consider three appointments to the Beautification Commission - Discuss/Appoint 8. APPROVAL OF CONSENT CALENDAR a. Introduce Ordinance authorizing mail ballots for elections 1 Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the Water Office Counter at City Hall located at 501 Primrose Road during normal business hours. b. Recommendation to cancel December 15, 2008 Regular City Council Meeting to hold a Special Meeting to discuss options pertaining to the provisions of the Solid Waste Services with the City of Burlingame c. Resolution of Intention setting a Public Hearing for December 1, 2008 for 2009 San Mateo County Tourism Business Improvement District and approving Annual Report of Advisory Board 9. COUNCIL COMMITTEE AND ACTIVITIES REPORTS/AND ANNOUNCEMENTS Council Members report on committees and activities and make announcements. 10. PUBLIC COMMENTS—At this time,persons in the audience may speak on any item on the agenda or any other matter within the jurisdiction of the Council. The Ralph M.Brown Act(the State local agency open meeting law)prohibits Council from acting on any matter that is not on the agenda. Speakers are requested to fill out a"request to speak"card located on the table by the door and hand it to staff. The Mayor may limit speakers to three minutes each. 11. OLD BUSINESS 12. NEW BUSINESS 13. ACKNOWLEDGMENTS a. Commission Minutes: Beautification, October 2, 2008; Planning, October 14, & October 27, 2008; Parks & Recreation, October 16, 2008 b. Department Reports: Police, September, 2008 14. ADJOURNMENT Notice: Any attendees wishing accommodations for disabilities please contact the City Clerk at 650 558-7203 at least 24 hours before the meeting. A copy of the Agenda Packet is available for public review at the City Clerk's office,City Hall, 501 Primrose Road,from 8:00 a.m.to 5:00 p.m. before the meeting and at the meeting. Visit the City's website at www.burlingame.org. Agendas and minutes are available at this site. NEXT REGULAR CITY COUNCIL MEETING—MONDAY,NOVEMBER 17 2008 2 Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the Water Office Counter at City Hall located at 501 Primrose Road during normal business hours. CITY 0 STAFF REPORT BURUNGAME AGENDA ITEM#Study Session MTG. DATE 11/03/08 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY DATE: October 23 2008 APPROV FROM: Jim Nantell BY SUBJECT: Moving Forward Anew—Addressing Financial Realies RECOMMENDATION: That the City Council concur in staff recommendation to develop and implement an organizational initiative to address our financial realities. BACKGROUND: The Council is well aware of the financial challenges that have confronted the organization since the 2001 economic downturn. In addition because of the growing list of unfunded needs that Council has set a goal to develop a strategic financial plan to determine how best to address those needs. Given the ongoing structural imbalance, which has resulted in an eight year significant under investment in CIP, the Department Head team met last June to discuss initiatives that should be considered as a means to help achieve a structurally balanced budget. The dramatic implosion of the world wide economic situation since June has served to worsen the situation as well as under score the need to find ways to move forward anew. Attached is a report from the City Manager that discusses a multipronged approach to address our financial realities. BUDGET IMPACT: The initiative is intended to result in changes that would improve the City's financial situation by hundreds of thousands of dollars. Attachments: A. Moving Forward Anew—Addressing Financial Realities Moving Forward Anew In June 2008 the City's executive management team spent two days in a team building and executive meeting most of which was focused on developing initiatives to move the organization forward differently. Mainly we focused on the question "what shall we continue or change to maximize the organization's ability to serve the community's needs? Why Is There a Need to Make Changes? The need for making changes in how we operate as an organization to serve the community had been very clear, however, the need has also continued to grow since the department head team met in June. Listed below are the indications that demonstrate we must make changes if we are going to maximize the organization's ability to sery e the community's future needs. 1. Our growth in general fund revenues from fiscal year 2000-2001 ($41.3 M) has to fiscal 2007-2008 ($ 43.4 M)been only 5%. Over that same seven year period our General Fund non capital expenses has grown by over 43% ($27.5 M to $38.7M). 2. Ever since fiscal year 2002-03, when our general fund revenues dipped to their lowest point of just over$31 million (down from our high of$41 million two years earlier), we have only been able to make 50% of our minimum required contribution to general fund capital improvement needs. 3. Despite the City Council's courageous leadership on a ballot measure to provide $39 million for deferred storm drainage needs,we've been unsuccessful in getting the voter super majority necessary to approve the measure. 4. The Governmental Accounting Standards Board (GASB) 45 requires that we booked our unfunded liability for retiree health in our financial statement beginning with our audit at the end of this fiscal year. The City of Burlingame's unfunded liability is between$44 and $66 million(actual amount depends on where the money is invested and assumptions relative to returns on investments). Ideally cities should attempt to pay each year's accrued cost for future retiree health, as well as, pay down the unfunded liability that has already accrued. Doing so would require an annual contribution of about $4 million a year. Minimally the city should attempt to avoid any increase in the unfunded liability which would require setting aside $2 million a year. 5. The Burlingame Avenue retail district, which generates 20%of our sales tax revenue (about $2 million), is woefully in need of an investment in streetscape improvements at an estimated cost of$32 million. Continuing to defer that investment for the foreseeable future could have a drastic impact when you realize every city on the peninsula is trying to duplicate Burlingame's downtown. 1 6. The $40 million reconstruction of the Broadway overpass will require an $8 million contribution from the City of Burlingame before the project is eligible to receive 50% funding from the Transportation Authority. 7. The community continues to pressure for capital improvements that would fund residential sidewalk repairs, a new community center, and additional structured parking in the downtown; at a total cost of$50 million. 8. Although salary increase for employees over the past five years have been about 3% annually,health and other benefits cost have resulted in actual employee cost rising at about 8%/year. 9. The recent 10%decline in sales tax revenues is just a harbinger of anticipated additional declines in sales tax and hotel tax, as well as, the possibility of declines associated with requests for reassessments of property taxes. Necessary Initiatives Dealing with these realities will require a multipronged approach, an element of which will continue to include the need for additional revenues. While the council has continued to support the plans to create a storm drainage assessment measure to fund the storm drainage improvements, additional new revenues will be necessary if we are going to be able to respond to the challenges outlined above. Staff believes that it is necessary for the council to seriously consider joining with other San Mateo County cities in a November 2009 in the pursuit of a 2% increase on the current 10%hotel tax as a way to provide the necessary funds for capital improvements, such as the reconstruction of the Broadway overpass. Although success in securing approval for these two additional sources of revenue would provide effectively an additional $4 million a year it would not be adequate to address all of the most important identified needs. The multi-pronged approach to deal with these realities must include an effort to not only look at reductions in service expectations but of equal importance we must include an initiative to look at how we can provide our services in ways that can reduce and control the growth of our cost. Moving Forward Anew The department head team identified the following initiatives to respond to our belief that we need to move forward differently in order to respond to currently realities. 1. Explore different means of providing services (i.e.: contract,partners, etc.), include re-engineering exiting practices. 2. Develop a sustainable compensation strategy, including addressing the rising cost of retirement and active health benefits. 3. Secure new revenues 2 4. Educate employees and community regarding the compelling case for moving forward differently. Explore Different Means of Providing Services The Department Head team places as a high priority an examination of current operations in an attempt to provide community services in the most cost-efficient ways possible. In order to do so, we recommend the following multi-faceted approach: Each department head would examine the major functions or services of their department and identify options for: • Examination for efficiency by the Re-Engineering Team • Shared services • Contracting in • Contracting out • Reduction in services • Examine appropriate service levels City-wide • Use of volunteers where appropriate • Exploration of adjusting employee work week and impacts on service levels and payroll considerations Re-Engineering Team - A cross-level, cross-departmental team of City employees will be formed to perform the following tasks: 1. Review processes nominated by departments for re-engineering and develop recommendation to Department Head team as to which process should be re- engineered. 2. Re-Engineering the selected process operations, functions or services for efficiencies 3. Consider a variety of operating delivery systems including City operations, new uses of technology or the internet, use of volunteers, providing additional services on a"for fee"basis, etc 4. Identify high performing work teams in either the private or public sectors 5. Bench mark in-house practices against the high performing work teams 6. Deliver recommendations back to the Department Head team The Department Head team also acknowledges the following: • Service levels to the public may be reduced when a financial savings can be realized • When contracting in, contracting out or when forming partnerships, the department heads will include the City's interests and the impacts on existing employees • The importance of including all stakeholders during the planning stages 3 Secure New Revenues The City Council has included a goal for this fiscal year which is to "Develop a 10 year strategy funding plan to guide funding of priority needs". As per the attached exhibit A, in addition to the Storm Drainage Assessment and increasing the Hotel Tax, the Council will discuss a variety of additional revenue sources. Develop a Sustainable Compensation Strategy Given the fact that over the past five years employee costs has been growing by more than twice the revenue growth (4% for revenues and 8.15% for employee costs), we must work with the Council and our employee bargaining units to develop a sustainable compensation strategy. The impact of this five year experience has resulted in a continued under investment in our infrastructure capital improvements. Prior to 9/11/01 the city was investing between $8 and $10 million in General Fund Capital improvements. Since 9/11/01 on the average we have invested less than$2 million each year. If we had maintained the previous ten year average level of investment in CLP we would have invested $64 to $80 million. In actuality over that time period we have invested less than $15 million dollars. Obviously had the revenue continued to grow at the same rate it did prior to 9/11/01 we would have had adequate funds to handle the storm drainage needs, sidewalk and street repairs, as well as a new community center. In addition to new revenue, service level reductions, and efficiencies the multipronged approach must include ways to keep the growth of employee cost in line with revenue growth through the development of a sustainable compensation strategy. We cannot expect our residents to increase their taxes while experiencing reductions in services without efforts on our part to control the growth of employee cost. Educate Employees and Community Should the Council concur with staff recommendation to develop and implement the "Moving Forward Anew"initiative it will be a major undertaking that will require considerable organizational and community education and communication. Exhibit B reflects the kind of efforts that the department heads have indentified for possible inclusion is the education communication program. Impact on other Priorities It is important to clarify that undertaking a wide ranging initiative as envisioned for "Moving Forward Anew"will be a major undertaking for our organization and one that can not be done with some impact on existing priorities. Given the realities we face we don't believe we can afford not to respond to the pressing financial needs. If the Council authorizes moving forward staff will let the Council know areas or projects that would need to be delayed to allow staff to focus on this initiative. 4 Funding Demands 1112008 Attachment A Items Amount Possible Sources (in Millions) TOT CFD GO Bonds Ass Dist Prkg AJrghtl Prk.Dist Gen Fund Sewer Rate P&R In Lieu Utility Users Sales Tax Bus.Lic. Share Sev. CIP Structural Funding Gap* 2. 2 0.05 Storm Drains 39 39 Broadway Over Pass 8 8 Community Center(in Wash.Park) 25 25 ? Community Center(on new land) 38 38 ? Downtown Street Scape 32 0.5 25 Structured parking for Downtown 20 0.5 20 GASB retiree unfunded liability 44 15 Residential Sidewalks' 0.5 0.5 City Hall 8 8 Police Station 1.6 1.5 Fire Stations 2.4 2.4 Parks Yard 3.4 3.4 Aquatics Center 0.25 Carriage House 0.15 General Plan Up date 1 1 Telephone System Replacement 0.5 '• 200.81 101 39.51 25 30.4 0 denotes ongoing annual costs -Total does not include Rec Center in Wash.Park Attachment B EDUCATION EMPLOYEES & COMMUNITY 1 . Do a White Paper ( for Council, employees, community) 2. Employees: a. Develop common message - why, background info on issue - frame the question, DH's want staff to address (discuss, provide input, suggestions) - Organization to embrace the question and the action steps to address it - Adjust based on feedback and re-communicate - *Need brand for the initiative: i.e. moving forward differently: setting stage to maximize b. Provide a vehicle for input on the issue/subject c. Measure Education process needs a monitor or measuring device to ensure buy-in: - focus groups — cross departmental - survey d. Engage employees as ambassadors to the community) 3. Community a. Executive summary — include clarification of community's role in initiative b. Post on web c. Present to Council d. E-Newsletter e. Chamber £ Community newsletter from Council Additional Suggestions I . Develop City motto and vision statement 2. Incorporate key language from motto/statement into City correspondence City letters, emails, etc 3. Promote opportunities for civic engagement 4. Dedicated public relations (PIO) 5. Develop a City speakers bureau (i.e. — service clubs, PTA, other groups, etc.) 6. Standing item at Council meetings (old business) update once/month 7. Incorporate into annual state of the City address (mayor to provide) 8. Include mid managers group to provide options/etc. (communicate and involve 9. staff) 10. include union representatives 11 . Insure a portion of the community is involved in the development/buy-in process 12. Active involvement (not just informed/educated) 13. Community forums using local cable television 14. Inform, education, market 15. Use mailings to inform/educate (public/employees) 16. water billing 17. recreation brochures 18. paychecks BURLINGAME CITY COUNCIL Unapproved Minutes Regular Meeting of October 20, 2008 STUDY SESSION a. POLICE DEPARTMENT K-9 DEMONSTRATION COP Van Etten introduced the K-9 team: Sergeant Jeff Downs, Unit Coordinator, and the following handlers: Officers Steve Vega, Roy Bryson, and Keky Duren, with Dave Perna assisting. The team demonstrated the two K-9's abilities. 1. CALL TO ORDER A duly noticed regular meeting of the Burlingame City Council was held on the above date in the City hall Council Chambers. Mayor Rosalie M. O'Mahony called the meeting to order at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE TO THE FLAG Led by Eva Justimbaste of the Wastewater Treatment Plant. CLOSED SESSION Interim CA Abrams advised that Council met in closed session and directed staff regarding the following: a. Conference with Labor Negotiators, Government Code §54957.6: Employee Organization: Police Officers Association, Association of Police Administrators Negotiators: Deirdre Dolan, IEDA Glenn Berkheimer 3. ROLL CALL COUNCILMEMBERS PRESENT: Baylock, Deal, Keighran, Nagel, O'Mahony COUNCILMEMBERS ABSENT: None 4. APPROVAL OF MINUTES Two corrections were made to the minutes of the October 6, 2008 regular Council meeting: Item 15. Correct the spelling of Elena Balotti and Jean Balotti to Elena Bulotti and Jean Bulotti. Councilwoman Baylock made a motion to approve the amended minutes of the October 6, 2008 1 Burlingame City Council October 20,2008 Unapproved Minutes regular Council meeting; seconded by Councilman Deal. The motion was approved unanimously by voice vote, 5 - 0. 5. PRESENTATIONS a. RECOGNITION OF THE MAJOR DONORS TO THE POLICE K-9 PROGRAM COP Van Etten introduced the major donors to the K-9 unit allowing the City to obtain two new dogs. Sgt. Jeff Downs announced that the K-9 unit has partnerships with the Peninsula Humane Society and Doody Calls, a fund-raising company. Both organizations have contributed generously to the K-9 program. Sgt. Downs also introduced the following members of the K-9 unit: Officers Steve Vega, Roy Bryson, Keky Duren, Kevin Thorpe, and Dave Perna. Councilmembers presented plaques to the following K-9 contributors in attendance: Ken White, SPCA; Mrs. Linda Grandoll, Shinn-yo En representative, Mark and Liz Vorsatz and family, and the Andrew Sabin Family Foundation. b. FIRE SAFETY POSTER CONTEST WINNERS FC Dornell introduced Fire Inspector Julie Parenti who is the program leader of the 2008 Fire Prevention Poster Contest. Inspector Parenti and Mayor O'Mahony presented the poster awards. Of the 112 Burlingame children who entered the contest, there were 18 winners. C. BAYFRONT CLEANUP PRESENTATION DPW Murtuza introduced Eva Justimbaste and Bill Toci of the Wastewater Treatment Plant who presented highlights of the Bayfront Cleanup Day event held on September 20, 2008. d. MEASURE A STRATEGIC PLAN PRESENTATION BY TRANSPORTATION AUTHORITY DPW Murtuza introduced Joe Hurley and Melanie Choy of the San Mateo County Transportation Authority who jointly presented an overview of the Measure A Strategic Plan. At this time, FinDir Nava announced that Granicus trainer, Mike Kelly, was present training the City Clerk to input meeting data using the Granicus program. The City plans to go live with Granicus online web streaming starting with the November 3rd Council meeting. 6. PUBLIC HEARING a. APPEAL OF THE PLANNING COMMISSION'S DENIAL OF AN APPLICATION FOR CONDITIONAL USE PERMITS AND LOT COVERAGE VARIANCE FOR A NEW ACCESSORY STRUCTURE ON PROPERTY AT 917 LARKSPUR DRIVE, LOCATED WITHIN A SINGLE FAMILY RESIDENTIAL ZONE 2 Burlingame City Council October 20,2008 Unapproved Minutes CDD Meeker reviewed the staff report and requested Council to hold a public hearing and make a decision to deny, deny without prejudice, or uphold the Planning Commission decision to deny application for conditional use permits and a variance for 917 Larkspur Drive. Mayor O'Mahony opened the public hearing. Appellant/applicant Gary Wagner, 917 Larkspur Drive, spoke and responded to Council questions. Ken Vierra, 900 Morrell, spoke. There were no further comments from the floor, and the hearing was closed. Council comments included: plan changes were not made during the Planning Commission process and rationale was missing for variance request; applicant needs to remove porch and reduce lot coverage. Councilman Deal made a motion to deny appeal of the Planning Commission's denial of an application for conditional use permits and lot coverage variance for a new accessory structure on property at 917 Larkspur Drive; seconded by Vice Mayor Keighran. The motion was approved by roll call vote, 3 - 2. Councilman Deal made a motion to approve Resolution No. 95-2008 denying the appeal of Gary A. Wagner and upholding the Planning Commission's September 22, 2008 denial of the application for conditional use permits and lot coverage variance for a new accessory structure at 917 Larkspur Drive, on property situated within a single-family residential (R-1) zone; seconded by Vice Mayor Keighran. The motion was approved unanimously by voice vote, 5 - 0. 7. PUBLIC COMMENTS There were no comments from the floor. 8. STAFF REPORTS AND COMMUNICATIONS a. APPROVAL OF POLICY TO CREATE BLOCKS OF THEMED STREET TREES AND ADOPTION OF BLOCKS WITH THEMED STREET TREES P&RD Schwartz reviewed the staff report and requested Council approve the Beautification Commission's recommendations to create a policy establishing street tree themed blocks, to establish 98 blocks as street tree themed blocks, and to establish an additional 28 blocks as themed blocks with alternate replacement trees. Greg Foell, Acting Parks Superintendent, presented Council with the background for this request and responded to Council's questions. He assured Council that upon approval of the policy, the Parks Department would send out notices to the public about the new tree policy. Councilwoman Baylock made a motion to approve the policy to create blocks of themed street trees and to adopt blocks with themed street trees; seconded by Councilman Deal. The motion was approved unanimously by voice vote, 5 - 0. 3 Burlingame City Council October 20,2008 Unapproved Minutes b. PRESENTATION OF FOCUSED DEVELOPMENT ALTERNATIVE FOR THE BURLINGAME DOWNTOWN SPECIFIC PLAN CDD Meeker reviewed the staff report and introduced the Downtown Specific Plan consultant, Kevin Gardiner of Kevin Gardiner&Associates, and the City's Project Manager, Karen Kristiansson, who jointly presented the focused development alternative for the Downtown Specific Plan. Council expressed their preferences: incentives for increased density;plan should generate smaller living units; the 1200 sq. ft. residential unit assumption is fine,but something smaller could generate the number and size of new attainable housing units that Council prefers; maximum height for area around Chapin could be higher than 55 feet. C. ADOPTION OF RESOLUTIONS FIXING THE EMPLOYER'S CONTRIBUTION UNDER THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT EFFECTIVE JANUARY 1,2009 AND ADOPTION OF A RETIREE HEALTH CARE TRUST HRD Dolan reviewed the staff report and requested Council to approve a resolution setting the City's contribution towards medical insurance premiums at$101 per month for members of all bargaining units effective January 1, 2009, and to approve a resolution adopting a Retiree Health Care Trust for the provisions of retiree health care premiums. Councilman Nagel made a motion to approve adoption of Resolution No. 93-2008 fixing the employer's contribution under the Public Employees' Medical and Hospital Care Act and Resolution No. 94-2008 adopting a retiree health care trust known as the City of Burlingame Retiree Health Care Trust; seconded by Councilwoman Baylock. The motion was approved unanimously by voice vote, 5 - 0. d. ACCEPTANCE OF FINAL REPORT ON FIRE SERVICES STUDY AND DIRECTION FOR STAFF FC Dornell reviewed the staff report and requested Council to accept the Final Report on the Fire Services Study for the Central San Mateo County Fire Agencies. Byron Pipkin of Matrix Consulting Group provided an overview of the Final Draft Report of Phase II Fire Services Study. FC Dornell advised that for the next step, each of the four cities' cost would be $2500 for a feasibility study and requested Council's approval to proceed with the study. Vice Mayor Keighran made a motion for staff to proceed further with a cost feasibility study to become a stand-alone agency at a cost of$2500 for the City of Burlingame; seconded by Councilwoman Baylock. The motion was approved unanimously by voice vote, 5 - 0. 4 Burlingame City Council October 20,2008 Unapproved Minutes 9. APPROVAL OF CONSENT CALENDAR The following items were pulled from the Consent Calendar for further discussion: Councilwoman Nagel requested Item d., Councilwoman Baylock requested Item e., and Mayor O'Mahony requested Item f. a. RESOLUTIONS AWARDING A CONSTRUCTION CONTRACT TO K. J. WOODS CONSTRUCTION, INC. FOR THE TROUSDALE DRIVE WATER SUPPLY PIPELINE AND AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH METCALF& EDDY CONSTRUCTION FOR CONSTRUCTION MANAGEMENT DPW Murtuza requested Council approve Resolution No. 87-2008 awarding contract for Trousdale Drive Supply Pipeline to K.J. Woods Construction, Inc. and Resolution No. 88-2008 authorizing execution of an agreement for professional services with Metcalf& Eddy for the Trousdale Drive Supply Pipeline Construction Management. b. RESOLUTIONS AWARDING A CONSTRUCTION CONTRACT TO NORTH BAY CONSTRUCTION FOR MISCELLANEOUS MAIN REPLACEMENT PROJECTS AND AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH KENNEDY JENKS FOR CONSTRUCTION MANAGEMENT DPW Murtuza requested Council approve Resolution No. 90-2008 awarding the contract for Miscellaneous Main Replacement to North Bay Construction and Resolution No. 89-2008 authorizing execution of an agreement for professional services with Kennedy Jenks Consultants for the Miscellaneous Main Replacement. C. APPROVAL OF THE CONTRACT FOR THE CUERNAVACA PARK PLAY AREA RENOVATION TO BLOSSOM VALLEY CONSTRUCTION P&RD Schwartz requested Council approve Resolution No. 91-2008 awarding the contract for Cuernavaca Park Play Area Renovation to Blossom Valley Construction. g. WARRANTS & PAYROLL FinDir Nava requested approval for payment of Warrants#35178 - 35926 duly audited, in the amount of$3,440,040.80; Payroll checks #172591 - 172794 in the amount of$2,856,652.92 for the month of September 2008. Councilwoman Baylock made a motion to approve Items a. through c. and g. of the Consent Calendar; seconded by Vice Mayor Keighran. The motion was approved unanimously by voice vote, 5 - 0. d. ACCEPT CITY CLERK RESIGNATION AND RESOLUTION APPOINTING INTERIM CITY CLERK 5 Burlingame City Council October 20,2008 Unapproved Minutes Councilwoman Nagel voiced her support for future consideration of changing the elected City Clerk position to an appointed position. Councilwoman Baylock made a motion to approve acceptance of the City Clerk's resignation and to approve Resolution No. 92-2008 appointing Mary Ellen Kearney as City Clerk to fill the unexpired term until November 2009; seconded by Councilman Deal. The motion was approved unanimously by voice vote, 5 - 0. CM Nantell stated that staff will return to Council in the future to discuss consideration of a ballot measure to change the position from elected to appointed. e. APPROVAL TO REALLOCATE RECREATION DIVISION'S FUNDS TO REACTIVATE THE RECREATION SUPERINTENDENT POSITION Councilwoman Baylock asked about the City's obligation to reinstate the Recreation Coordinator position to full time should a future request be made since the part-time designation would allow enough department funds for an in-house promotion to Superintendent. P&RD Schwartz stated that there would be no obligation by the City to return the position to full time. Councilwoman Baylock made a motion to approve reallocation of Recreation Division's funds to reactivate the Recreation Superintendent position; seconded by Vice Mayor Keighran. The motion was approved unanimously by voice vote, 5 - 0. L AMENDMENT TO THE 2008 CITY OF BURLINGAME INVESTMENT POLICY TO ALLOW STATE OF CALIFORNIA AND LOCAL AGENCY BONDS AS ELIGIBLE INVESTMENTS FinDir Nava reviewed the staff report requesting Council approve the amendments to the City of Burlingame's investment policy for 2008 to loan $2 million for eight months to the State to provide them liquidity. The City expects a return of approximately 4.5% in interest. Councilwoman Baylock made a motion to approve amendment to the 2008 City of Burlingame Investment Policy to allow State of California and Local Agency Bonds as eligible investments; seconded by Vice Mayor Keighran. The motion was approved unanimously by voice vote, 5 - 0. 10. COUNCIL COMMITTEE AND ACTIVITIES REPORTS AND ANNOUNCEMENTS Mayor O'Mahony asked about the effect on City funds of the Lehman Brothers Holdings, Inc. bankruptcy filing. FinDir Nava explained that the City of Burlingame expects to lose approximately$415,000. 11. PUBLIC COMMENTS There were no comments from the floor. 6 Burlingame City Council October 20,2008 Unapproved Minutes 12. OLD BUSINESS There was no old business. 13. NEW BUSINESS Councilman Deal received a call from a Burlingame family whose sewer and water fee was over $200 and wanted to know if a low-income customer could receive a discount like PG&E provides. DPW Murtuza stated that there is no such provision for our low-income customers. FinDir Nava stated that the Water Office works with customers who contact them directly to arrange for a payment plan. Councilman Deal suggested that as a condition to allow the transfer or sale of a house, the sidewalk should be repaired, if needed, so costs would be absorbed at that time. DPW Murtuza stated that staff will return to Council in the future with a recommendation for Council to consider. 14. ACKNOWLEDGMENTS a. Commission Minutes: Traffic, Safety&Parking, September 11, 2008; Parks & Recreation, September 18, 2008 b. Department Reports: Building, September, 2008; Finance, September, 2008 C. Letter from Allied Waste concerning a merger agreement with Republic Services 15. ADJOURNMENT Mayor O'Mahony adjourned the meeting at 10:44 p.m. in memory of Hugh Ridlehuber and Girard Marcotte. Respectfully submitted, Doris J. Mortensen City Clerk 7 Burlingame City Council October 20,2008 Unapproved Minutes �� CITY 0 BURUNGAME STAFF REPORT �o'--.Al- AGENDA 7a JUNE 6 ITEM# MTG. DATE November 3,2008 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED DATE: October 29, 2008 BY FROM: Ana Silva APPROVE Tel.No.: 558-7204 By ,s SUBJECT: CONSIDER APPOINTMENTS TO THE BEAUTIFICA00N COMMISSION RECOMMENDATION: Make appointment to fill three vacancies in the Beautification Commission or take other action. BACKGROUND: The three positions are due for appointment because of the resignation of Commissioner Mark Grandcolas and two soon-to-expire terms. The positions were publicized and notification letters were sent to past commission applicants. Six applications were received (one withdrawal) as of the extended deadline of October 15, 2008. The following five applicants were interviewed by the full Council on October 28, 2008: Kara Abendroth; Ashley Canty; Susie Lahey; Thomas Feeney; and Nathanael J. Gecrochi Duenas- The appointee term will be for three years, ending in October 2011. CITY 0 BURLINGAMEi STAFF REPORT Er:a D0 AGENDA DARTED JUNE 6 ITEM# 8a MTG. DATE 11/3/08 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED DATE: October 29, 2008 BY FROM: Roy C. Abrams, Interim City Attorney APPROVE Y i SUBJECT: Mailed Ballot Elections RECOMMENDATION: Introduce Ordinance authorizing the use of Mailed Ballot Elections and waive reading. BACKGROUND: The California Elections code authorizes the use of mailed ballot elections if the City Council has authorized the use of that process and if the particular election qualifies for mailed ballots. The ordinance presented will generally authorize the use of mailed ballots at the discretion of the City council for elections such as those held under Proposition 218 for fees, charges, and assessments. This ordinance is an essential step in considering a storm drainage fee. Although it is a necessary step, the introduction of the ordinance does not bind the City Council to placing the storm drain fee on the May 2009 ballot or foresee what further actions the Council may or may not take with respect to that storm drainage fee. BUDGET IMPACT: None ATTACHMENTS: Ordinance ORDINANCE NO. ORDINANCE OF THE CITY OF BURLINGAME ADDING CHAPTER 2.24 TO THE BURLINGAME MUNICIPAL CODE TO AUTHORIZE THE USE OF MAILED BALLOTS FOR ELECTIONS REQUIRED BY PROPOSITION 218 FOR FEES, CHARGES,AND ASSESSMENTS The CITY COUNCIL of the CITY OF BURLINGAME ordains as follows: Section 1. The use of mailed ballots for elections is authorized by Proposition 218 and the California Elections Code for fees, charges, and assessments upon approval by the City Council. The City Council wishes to use mailed ballots when it determines that an election is best held by use of mailed ballots. Section 2. Chapter 2.24 is added to read as follows: Chapter 2.24 MAILED BALLOT ELECTIONS Sections: 2.24.010 Use of Mailed Ballots for Elections. 2.24.010 Use of Mailed Ballots for Elections. The City Council may approve the use of mailed ballots for elections that are authorized to use mailed ballots, including but not limited to elections under Proposition 218 for fees, charges, and assessments. The City Council may adopt procedures for a mailed ballot election. The City Council approves of the use of elections Code Section 9290 that allows one copy of official matter to be mailed to a postal address where two or more registered voters have the same surname and same address. Section 3. This ordinance shall be published as required by law and shall take effect thirty days after its adoption. Mayor 1, DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the foregoing ordinance was introduced at a regular meeting of the City Council held on the day of , 2008, and adopted thereafter at a regular meeting of the City Council held on the day of , 2008, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: City Clerk A/ CITY 0 STAFF REPORT BURLINGAME AGENDA ITEM# 8b "coq 9,m MTG. ] �RATEO JUNEb DATE 11/.1/08 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED , BY DATE: October 28,2008 APPROVED FROM: Doris Mortensen, City Clerk By 650-558-7203 SUBJECT: Recommendation to Change the Regular Council Meeting of December 15, 2008, to a Special Meeting RECOMMENDATION: To change the regular City Council meeting on December 15, 2008, to a Special Meeting for a Study Session presentation of options pertaining to the provision of solid waste services. The Study Session will be held at 6:30 p.m. in the Lane Room. EXHIBITS: None �� CITY G BURUNGAME STAFF REPORT w AGENDA °AHTEDJ NE 6 ITEM# 8c MTG. DATE 11/3/08 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED,; DATE: October 6, 2008 BY FROM: Roy C. Abrams, Interim City Attorney APPROVE By 'f SUBJECT: Resolution of Intention Setting Public Hearing for 20, San Mateo County Tourism Business Improvement District and Approving Annual Report of Advisory Board RECOMMENDATION: Adopt Resolution setting Protest Hearing for December 1, 2008, and Approving Annual Report. BACKGROUND: The San Mateo County Tourism Business Improvement District was formed in 2001 and now has 11 participating cities. The District uses annual assessments of its member hotels to funds its successful and wide-ranging activities. The annual report of the Advisory Board of the District has been provided to the City stating this past year's activities and accomplishments and the Board is recommending the 2009 assessments. The Resolution schedules a public hearing for Monday, December 1, 2008. Notices to the cities and members of the District will be provided by the City Clerk and the District staff. BUDGET IMPACT: None ATTACHMENTS: Annual Report of Activities and Accomplishments; Resolution of Intention and Exhibits A, B, and C. San Mateo County Convention &Visitors Bureau and Business Improvement District Advisory Board Annual Report for Burlingame City Council Lead Agency for San Mateo County Tourism Business Improvement District October 16, 2008 Activities/Accomplishments in last 12 months Overall: In the last 12 months,the Bureau has generated 499 meeting leads for county properties and a total of 84,367 definite room nights, with an estimated economic impact of$39,937,564. This total does NOT include individual corporate, leisure and international traveler nights generated through advertising and promotion. Accomplishments in Group Sales: • Featured in editorial in Meetings West,Smart Meetings and Small Market Meetings; • Conducted three-day familiarization ("fam")tour for meeting planners from the Midwest and East Coast, showcasing San Mateo County and its properties; • Conducted three-day familiarization "FAM"tour for meeting planners from Sacramento; • Conducted three-day"FAM"tour for high end/incentive meeting planners, escorting them throughout the County; • Conducted"FAM"tours for individual planners,taking them throughout the County; • Built a strong relationship with CTTC (California Travel and Tourism Commission)and hosted eight international FAMs for top travel agents from New Zealand, Australia and the UK; • Hosted the first post MOU (Memo of Understanding)tour group from China, generating ink in the Chinese media; • Participated in nearly 50 trade shows, greatly increasing visibility of San Mateo County; • Participated in four shows for travel agents in New Zealand and Australia; • Held receptions/events for planners in Madison ,WI,Kansas City and Washington,DC,to introduce our area to planners; • Conducted sales "blitzes"in Sacramento, Chicago,Washington,DC,St.Louis,Minneapolis,Little Rock,Kansas City and the immediate South,East and North Bay areas; • Conducted joint sales calls/visits with hotel reps to clients in Sacramento,the Chicago area& Washington DC; • Conducted numerous individual client site visits to close business opportunities; • Continued our hot dates/hot rates notification program, sending last minute deals out to key meeting planners to assist area properties with filling in"need"dates and offering our members the opportunity to list their short-term"need"dates on a national hot dates site; • Conducted numerous targeted meeting planner outreach campaigns to various market segments, e.g. medical meeting planners, sporting event planners; • Created strong ties with numerous Bay Area sports-related groups, generating thousands of definite room nights in that category, from professional events to youth activities; • Continued outreach to third party meeting planners and meeting management companies, including Smith Bucklin, David Green, Experient, Booz Allen Hamilton, Conference Direct,Helms Briscoe and Association Management Center,making presentations and securing listings in their directories; • Remained actively involved in local MPI & PCMA chapters in Chicago, San Francisco, SoCal, Sacramento and Washington,DC; 1 • Continued active involvement in the Greater Washington Society of Association Executives (GWSAE),as well as numerous other professional meeting planner organizations, including SGMP, Ca1SAE; ASAE,NCSAE,MPI,HSMI,IAAMC,RCMA,PCMA and International Hispanic Meeting Planners Association; • Continued outreach in the Midwest,building relationships and an identity with association, corporate and SMERF meeting planners in that region; • Advertised in publications directed at meeting planners and tour group operators, including ads in the following publications:NTA - Group Tour(two editions), Meetings West eve editions and online), Successful Meetings, ASAE The Executive and ASAE online%-newsletter, Group Tour Magazine (four editions), Smart Meetings e-blast, Small Market Meetings (three editions), The Tour Operator(online and print directory), RCM—Religious Conference Manager(two editions), , MPI Kansas City Annual Directory, Selling the Long Haul, Creative Industry Handbook and the Reel Directory, Society of American Travel Writers Annual Directory;Arizona Society of Association Executives magazine. • Created promotional flyers and DVD's for several booked clients to enhance attendance at their meetings in SMC; • Publicized the incredible testimonials our team receives in writing from planners, writers and production companies,to recruit new business; • Participated as Member of California Society of Association Executives Education and Annual Silent Auction Committees, and serve as new member ambassador, allowing immediate access to new planners; • Won Best Table decor award at Sacramento/Sierra Nevada MPI Golf Tournament,with photo & mention in MPI Connections newsletter; • Featured in photo in CAISAE Directory as Golf Tournament hole sponsor, and in photo from Seasonal Spectacular this year; Accomplishments in Recruiting Leisure/International/Travelers for Smaller Properties: • Produced and distributed 80,000 visitor guides,40,000 placed in California Welcome Centers around the state to encourage drive-in business; • Participated in "Team Japan" and Team Australia,disseminating info on our county internationally; • International tour and travel room nights generated 6022; • Worked with U.S.Department of Commerce offices in San Jose to expand outreach to overseas travel offices and travel publications; • Sent monthly ebulletins to thousands of prospective visitors in our database, listings special events and special rates to encourage visits; • Provided links for member properties,with website averaging 200,000 hits per month or 2.4 million per year; 4,400 unique visitors per month or 52,800 unique visitors per year AND GROWING! • Website won First Place Best Tourism Bureau Website by North American Travel Journalist Association • Responded to phone calls, emails, ad response cards requesting local lodging information; • Participated in Adventures in Travel leisure travel show,POWWOW show for tour planners from all over the world and California Travel Market show and appointments, as well as San Francisco Travel Expo; • Updated smaller guides on filming in San Mateo County,beaches,recreation,family activities and graveyards and historical areas to generate additional interest in our area; updated/reformatted bi- monthly Calendar of Events • Maintained visitor kiosk at Hiller Aviation Museum for drive in visitors; 2 • Continued discounted car rental program with Enterprise Rent-a-Car, offering deep discounts to those coming to San Mateo County; • Placed ads aimed at individual/leisure travelers in: CA Visitor Guide(750,000 copies),Sunset Magazine (seven editions), California Co-op featured in Travel+Leisure,National Geographic Traveler,Food& Wine, Vancouver Sun and American Express Direct mail Society of American Travel Writers Directory, See America Directory, Students &Faculty Annual Directory (and online directory),Destination Palo Alto online, The California Leaguer„fostertravel.com (online travel guide) and The Sacramento Bee. Also ran cable TV spot for second half of the year on KDOC TV in Southern California. Several of the Sunset ads were underwritten thanks to an"As Fresh as it Gets"grant from the county. Total readership for all leisure travel ads was well over 26 million. • Continued campaign to position and market San Mateo County as a top culinary tourism destination; • Built upon partnership with San Mateo County Farm Bureau, San Mateo County Harbor District to encourage SMC restaurants, hotels and caterers to buy and serve the freshest local produce, seafood,wine, beer and goat dairy products; • Increased level of interest among meeting planners and visitors in general due to program, generating additional prospective business from food-related and agricultural groups; • Partnered with San Francisco CVB in major media outreach to food travelers and readers, including special website(www.concierge.com)and ads in Food&Wine, Tastes, Conde Nast Traveler, Bon Appetit, Gourmet • Used local,fresh products used at receptions for planners out of town and in gift baskets for those visiting and out of town to call attention to the high quality of our cuisine; • Took chefs right onto the farms and docks for third annual tour to learn about fresh products and make purchasing connections; • Now promoting farm/dock/winery/goat farm/brewery tours to groups on ongoing basis. MEDIA OUTREACH • Attended three national travel writer shows in 2008: North American Travel Journalists Association and Society of American Travel Writers and Society of American Travel Writers, meeting in a marketplace setting with over 100 travel writers and pitching all types of stories, including SMC's "As Fresh As It Gets"Culinary Tourism Campaign,Wining and Dining in San Mateo County, Convention&Exhibition Centers,Family Travel,Mature and Inter-Generational Travel, Holiday Escapes, Sun Destinations, SMC Conference and Meeting Facilities, SMC Convention and Visitors Bureau services; San Francisco International Airport; Nature Tourism; Golf; Spas and Luxury Travel; Romantic Coastside; Beaches; Coastside Drive; Trails(Walking, Hiking, Biking); "Togethering"in San Mateo County, and Entertainment and Nightlife. Attended Travel Media Showcase and met individually with 30 travel writers from various parts of the U.S. and Canada.Developed strong relationships and writer interest in prospective articles about San Mateo County. • Generated over 47 articles(some published in multiple newspapers) in addition to several inclusions in California Travel and Tourism Commission releases,which are distributed to hundreds of public relations and media outlets worldwide; • Conducted multiple individual fam tours for travel writers from throughout the country; • Conducted two very successful media tours of San Mateo County for travel writers from across the U.S. , and an August `As Fresh As It Gets' tour for local Bay Area travel writers,both of which have already resulted in articles multiply articles on Gather.com, a feature on travelmuse.com as well as articles in,grandparents.com,The Queens Times,Travel New England Newspaper,The Edge Boston,FOOD Calendar,Merle's Whirl Radio; 3 • Customized stories to fit needs of extensive media calendars we have purchased, sending numerous "made to fit"pieces out on a monthly basis; • Followed up on leads from SATW,Media Kitty,NATJA and numerous other travel publicity lead generators with hundreds of requests from travel writers for information for specific stories; • Worked closely with the California Travel and Tourism Commission(CTTC)team,responding to all publicity leads that came in to the state (internationally and regional publications); • Continued to build our media database, allowing us to send editorial ideas to numerous publications and travel media outlets on a monthly basis.(In the last year,we have emailed editorial ideas on our county to several hundred travel editors each month, in addition to sending information to fit their prescheduled stories.); • Made presentations on SMC before the Bay Area Travel Writers and North American Travel Journalists Association and assisted in booking their monthly meetings in interesting SM County venues to enhance their knowledge of San Mateo County. FILMING OUTREACH • Continued active recruitment of major motion picture filming through our film commission,led by Film Commissioner Brena Bailey; • Targeted professional location scouts and location managers, sending out monthly email updates of new/interesting filming locations to the Northern California Location Scouting/Managers Internet List AND the Southern California Location Scouting/Managers Internet List; • Provided ongoing script breakdowns for proposed film projects,matching them with available San Mateo County locations and sending appropriate images of venues from our digital library; • Continued to increase the number of photographs in digital library for use in promotion to film industry; • Handled average of 20 requests per week for filming/permitting assistance to make production easier for film crews; • Participated in film industry trade shows,including the"Locations"Trade Show,put on by the AFCI(Association of Film Commissioners International -of which we are an active member.)This is the world's largest locations trade show, geared to reach an audience of filmmakers--producers, directors, location managers and location scouts. Nominated local Caltrans employees for continued support in closing roads/tunnel for film makers, showcasing our area as a film friendly destination; • Nominated local Caltrans employees for the Annual COLA Awards Show (California On Location), showcasing our area as a film friendly destination; • Participated in the"Film World-Locations"Trade Show, (an industry only showcase), at the invitation of the California Film Commission to attend,promoting filming in San Mateo County; • Participated in California Film Commission "CA ONLY"Breakfast presenting SMC filming locations to film industry location scouts and producers; • Recruited 2 feature films,numerous "indie" small films,advertising and video productions (with small crews)through our film commission.These included feature films; Disney's"High School Musical 3", "MILK"The Harvey Milk Story; Indie Films; "Julie,Julie, Julie","Singularity is Near" TV Show; DIY Channel, The History Channel's"The Universe",MTV Reality Show with Dr. Drew, TV Commercials; I"National Bank of CA,Burger King,Volvo,HP,UC Berkeley Promo Film, Belgium Chocolate Company, "Yes on Measure A",Verizon, and several corporate videos,Music Video; Mehrana Still Shoots; VW.Neiman Marcus catalogue shoot,Lexus, 2009 Car Calendar, various fashion shoots and various car shoots; • Featured in a two-page article with photos of a SMC tunnel filming location(featured in a car commercial) published,in "Locations"Magazine, the premier international industry professional publication 4 • Recruited a feature film, numerous small films,advertising and video productions (with small crews)through our film commission. These included • Showcased San Mateo County in the Creative Handbook,the Reel Directory&Propville(industry publications distributed to film industry professionals). ADDITIONAL OUTREACH • Continued to work closely with team at SFO,welcoming new airlines to our area; • Attended new airline/new flight service ceremonies at SFO, creating strong visibility for San Mateo County with new carriers; • Met with multiple arts organizations,to assist with promotion to visitors; • Gave numerous speeches and presentations in Bay Area in effort to get local assistance with recruitment; • Continued to build relationships with Cow Palace,South San Francisco Conference Center and San Mateo County Event Center,working to bring leads to their sales teams and assist in closing business; • Worked with SFO, SamTrans, CalTrain and BART to promote our area as easily accessible; Continued outreach to chambers and cities in county, including area events in bimonthly calendars of events. 5 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME DECLARING ITS INTENTION TO ESTABLISH AND LEVY ASSESSMENTS FOR THE 2009 YEAR THE SAN MATEO COUNTY TOURISM BUSINESS IMPROVEMENT DISTRICT RESOLVED,by the CITY COUNCIL OF THE CITY OF BURLINGAME: WHEREAS, pursuant to California Streets and Highways Code Section 36500 et seq., the San Mateo County Tourism Business Improvement District was established for the purpose of promoting tourism in the District through promotion of scenic, recreational, cultural, hospitality, and other attractions in the San Mateo County region; and WHEREAS, the San Mateo County Tourism Business Improvement District Advisory Board has filed its 2008 annual report and requested the Burlingame City Council to set the assessments for the 2009 year; and WHEREAS, the San Mateo County Tourism Business Improvement District through the City's agreement with the San Mateo County Convention and Visitors Bureau has established a basic foundation to promote tourism in the District and the programs for the coming year should significantly help the hospitality industry bridge the current economic slump; and WHEREAS, attached as Exhibit A is the boundary description for the district; as Exhibit B are the activities planned for 2009; and as Exhibit C are the assessments basis and methodology. NOW, THEREFORE, the City of Burlingame does hereby resolve, determine, and find as follows: 1. The 2009 annual report of the San Mateo County Tourism Business Improvement District Advisory Board is approved. 2. The Burlingame City Council intends to levy an assessment for the 2009 year on hotels in the District, as the District is described in Ordinance Nos. 1648 and 1678, to pay for programs and activities of the District. 3. The types of programs and activities proposed to be funded by the levy of assessments on hotels in the District are set forth in Exhibit "A", incorporated herein by 1 reference. These programs and activities are without substantial change from those previously established for the District. 4. The method and basis for levying the assessments on all hotels within the District are set forth in Exhibit C, incorporated herein by reference, and would retain the same basic formulas as those used in the previous year and/or those authorized in the documents establishing the District. This means that the assessments for most hotels would be the same as the previous year, unless the number of hotel rooms in the hotel had been reduced or increased 5. New hotels shall not be exempt from assessment. 6. A public hearing on the proposed assessments for the year 2009 is hereby set for December 1, 2008, at 7:00 p.m. before the City Council of the City of Burlingame, at the Council Chambers at 501 Primrose Road, Burlingame, California. 7. The Council will receive testimony and evidence at the public hearing, and interested persons may submit written comments before or at the public hearing, or they may be sent by mail or delivered to the City Clerk at 501 Primrose Road, Burlingame, CA 94010. 8. Oral or written protests may be made at the hearing. To count in a majority protest against the proposed assessment for the 2009 year, a protest must be in writing and submitted to the City Clerk at or before the close of the public testimony portion of the public hearing on December 1, 2008. A written protest may be withdrawn in writing at any time before the conclusion of that public hearing. Each written protest shall identify the hotel and its address. If the person signing the protest is not shown on the official records of the City of Burlingame as the owner of the hotel, then the protest shall contain or be accompanied by written evidence that the person is the owner of the hotel. Any written protest as to the regularity or sufficiency of the proceeding shall be in writing and clearly state the irregularity or defect to which objection is made. 9. If at the conclusion of the public hearing, there are of record written protests by the owners of hotels within the District which will pay fifty percent (50%) or more of the total assessments of the entire District, as to the proposed assessments for the 2004 year, no assessment for 2009 year shall occur. If at the conclusion of the public hearing there are of record written protests by the owners of hotels within the District which will pay fifty percent 2 (50%) or more of the total assessments of the entire District only as to a program or activity proposed, then that type of improvement or activity shall not be included in the District for the 2009 year. 10. Further information regarding the proposed assessments and changes and procedures for filing a written protest may be obtained from the City Clerk at City Hall, 501 Primrose Road, Burlingame, California, phone 650 - 558-7203. The annual report of the San Mateo County Tourism Business Improvement District is on file and available at the Office of the City Clerk at 501 Primrose Road, Burlingame, California. 11. The City Clerk is instructed to provide notice of the public hearing by publishing this Resolution in a newspaper of general circulation in the City of Burlingame in accordance with the requirements of the Government and Streets & Highways Codes and mailing them in accordance with those requirements and Ordinance Nos. 1648 and 1678 as applicable. Mayor....................................... I, Doris Mortensen, City Clerk of the City of Burlingame do hereby certify that the foregoing Resolution was introduced at a special meeting of the City Council on the 3ISt day of October, 2008, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: CITY CLERK S:W TTORNEY\FILES\Hote]Bid\2004intro.res.wpd 3 EXHIBIT A DESCRIPTION OF BOUNDARIES OF THE SAN MATEO COUNTY TOURISM BUSINESS IMPROVEMENT DISTRICT District In General The San Mateo County Tourism Business Improvement District shall encompass all of the incorporated and unincorporated areas in the County of San Mateo, but shall specifically exclude all incorporated areas and any hotels located with in the incorporated areas of any city, town, or county not designated below: Town of Atherton City of Brisbane Town of Colma City of Daly City Town of Hillsborough City of Menlo Park City of Pacifica Town of Portola Valley Town of Woodside Zones Within the District Zone A: Zone A shall encompass all of the area of the District except that area located with Zone B as described below. Zone B: (1)Zone B shall encompass all of the area of the District that is located south of the City of Pacifica city limits and west of State Highway 35; and (2) All of the area within all unincorporated areas immediately adjacent to, or surrounded by, the city limits of the City of Daly City. EXHIBIT B San Mateo County Tourism Business Improvement District/San Mateo County Convention &Visitors Bureau Planned Activities for 2009 For the calendar year 2009, the Bureau plans to continue all of its normal activities, including but not limited to: *Exhibiting in trade shows (currently 48 are planned for 2009); *Conducting multiple group fam tours for meeting planners; *Conducting individual fam and site tours for planners; *Conducting several fam tours for international travel agents from overseas; *Conducting group fam tour for members of the travel media from around the U.S.; *Conducting individual fam tours for travel media; *Advertising in meeting planner publications; *Advertising in leisure publications; *Creating updated visitor guides, maps and specialty brochures; *Actively recruiting filming through our film commission. In addition, the Bureau will reach out into additional international markets, via such shows as World Travel Market and additional shows recommended by the California Travel and Tourism Commission. We will also conduct our first fam for meeting planners for western associations. CATEGORY ZONE A-ASSESSMENT FOR YEAR 2009 ZONE B -ASSESSMENT FOR YEAR 2009 Hotel with full service $360 per sleeping room x 68% X (District months in 2009) $360 per sleeping room X 55% X (District months in 2009) and more than 20 sleeping 12 12 rooms Hotel with limited service $180 per sleeping room X 60% X (District months in 2009) $180 per sleeping room X 40% X (District months in 2009) and more than 1,000 square 12 12 feet of meeting space and more than 20 sleeping rooms Hotel with limited service $90 per sleeping room X 60% X (District months in 2009) $90 per sleeping room X 40% X (District months in 2009) and some meeting space 12 12 but less than 1,000 square feet and more than 20 sleeping rooms Hotel with standard service $54 per sleeping room X 60% X (District months in 2009) $54 per sleeping room X 40% X (District months in 2009) and more than 20 sleeping 12 12 rooms Hotel with full service, $54 per sleeping room X 30% X (District months in 2009) $54 per sleeping room X 25% X (District months in 2009) limited service, or standard 12 12 J service, and 20 sleeping rooms or less ZONE A - Includes all cities in the District except Half Moon Bay and the unincorporated County. �J ZONE B - Includes Half Moon Bay and the unincorporated County. x.11 SAN MATEO COUNTY TOURISM BUSINESS IMPROVEMENT DISTRICT ASSESSMENT CALCULATIONS --- YEAR 2009 Burlingame Name of Property Zone Category/Assessment # Rooms ANNUAL Assessment Monthly Assessment Bay Landing A $ 54.00 130 $ 4,212.00 $ 351.00 Burlingame Hotel A $ 54.00 38 $ 1,231.20 $ 102.60 Crowne Plaza SFO A $ 360.00 309 $ 75,643.20 $ 6,303.60 Doubletree Hotel A $ 360.00 388 $ 94,982.40 $ 7,915.20 Embassy Suites A $ 360.00 340 $ 83,232.00 $ 6,936.00 Hampton Inn & Suites A $ 54.00 77 $ 2,494.80 $ 207.90 Hilton Garden Inn A $ 180.00 132 $ 14,256.00 $ 1,188.00 Holiday Inn Express SFO South A $ 90.00 146 $ 7,884.00 $ 657.00 Hyatt Regency SFO A $ 360.00 789 $ 193,147.20 $ 16,095.60 Red Roof Inn A $ 54.00 213 $ 6,901.20 $ 575.10 SFO Marriott A $ 360.00 685 $ 167,688.00 $ 13,974.00 Sheraton Gateway A $ 360.00 402 $ 98,409.60 $ 8,200.80 Vagabond Inn Executive A $ 54.00 90 $ 2,916.00 $ 243.00 Room Total 3739 Total: $ 752,997.60 San Mateo Name of Property Zone Category/Assessment # Rooms ANNUAL Assessmen• Monthly Assessmen Avalon Motel A $ 54.00 48 $ 1,555.20 $ 129.60 Ben Franklin Hotel A $ 360.00 92 $ 22,521.60 $ 1,876.80 Best Western Coyote Point Inn A $ 54.00 99 $ 3,207.60 $ 267.30 Best Western Los Prados Inn A $ 90.00 113 $ 6,102.00 $ 508.50 Comfort Inn A $ 54.00 110 $ 3,564.00 $ 297.00 Coxhead House B&B A $ 54.00 4 $ 64.80 $ 5.40 Firestone Lodge A $ 54.00 46 $ 1,490.40 $ 124.20 Grand Manor Airport Inn & Suites A $ 180.00 110 $ 11,880.00 $ 990.00 Hillsdale Inn A $ 54.00 90 $ 2,916.00 $ 243.00 Hilton Garden Inn A $ 180.00 156 $ 16,848.00 $ 1,404.00 Homestead Studio Suites A $ 54.00 136 $ 4,406.40 $ 367.20 Howard Johnson A $ 54.00 57 $ 1,846.80 $ 153.90 Residence Inn by Marriott A $ 54.00 160 $ 5,184.00 $ 432.00 San Mateo Marriott A $ 360.00 476 $ 116,524.80 $ 9,710.40 Super 8 A $ 54.00 53 $ 1,717.20 $ 143.10 Room Total 1750 Total: $ 199,828.80 1 of 5 10/22/2008 SAN MATEO COUNTY TOURISM BUSINESS IMPROVEMENT DISTRICT ASSESSMENT CALCULATIONS --- YEAR 2009 South San Francisco Name of Property Zone Category/Assessment # Rooms ANNUAL Assessmen Monthly Assessmen Airport Inn A $ 54.00 34 $ 1,101.60 $ 91.80 Americana Inn Motel A $ 54.00 17 $ 275.40 $ 22.95 Best Western Grosvenor Hotel A $ 360.00 206 $ 50,428.80 $ 4,202.40 Comfort Suites SFO A $ 54.00 166 $ 5,378.40 $ 448.20 -- Courtyard b A 180.00 54.00 197 $ 21,276.00 $ 1,773.00 Days y Marriott A $ 25 $ 810.00 $ 67.50 Deluxe Inn- A $ _ 54.00 20 $ 324.00 $ 27.00 Economy Inn _ A $ 54.00 21 $ 680.40 $ - 56.70 - Embassy Suites A $ 360.00 312 $ 76,377.60 $ 6,364.80 Four Points by Sheraton Hotel&Suites A $ 90.00 100 $ 5,400.00 $ 450.00 Good Nite Inn _ A $ 180.00 175 $ 20,475.00 $ 1,706.25 Hallmark House Hotel _ A $ 54.00 13 $_ 210.60 $ 17.55 Hampton Inn A $ 5400--- Hilton 1 3,240.00 $ 270.00 Garden Inn A $ - 1 0.00 1 169 $ - _ $ 18,252.00 $ 1,_521.00 Holiday Inn Express Hotel & Suites A $ 54.00 87 $ 2,818.80 $ 234.90 Holiday Inn SFO North A $ 360.00 224 $ 54_,835.20 $ 4,569.60 Howard Johnson A $ 54.00 51 $ 1,652.40 $ 137.70 _ Inn at Oyster Point A $ 90.00 30 $ 1,620.00 $ 135.00 La Quinta Inn A $ 90.00 174 $ 9,396.66-11 783.00 Larkspur Landing A $ 90.00 111 $ 5,994.00 $ 499.50 Motel 6 A $ 54.00 117 $ 3,790.80 $ 315.90 Quality Inn &Suites A $ 54.00 45 $ 1,458.00 $ 121.50 _ Ramada Limited Suites A $ 54.00 45 $ 1,458.00 $ 121.50 Residence Inn by Marriott A $ 90.00 152 $ 8,208.00 $ 684.00 Royal Inn A $ _ 54.00 17 $ 275.40 $ _ 22.95 Travelers Inn A $ 54.00 20 $ 324.00 $ 27.00 Travelodge SFO North A $ 54.00 199 $ 6,447.60 $ 537.30 Room Total 2827 Total: $ 302,508.00 Millbrae Name of Property Zone Category/Assessment # Rooms ANNUAL Assessmen- Monthly Assessmen Best Western EI Rancho Inn A $ 54.00 306 $ 9,914.40 $ 826.20 Clarion Hotel A $ 360.00 250 $ 61,200.00 $ 5,100.00 Comfort Inn SFO A $ 54.00 100 $ 3,240.00 $ 270.00 Millwood Inn &Suites A $ 54.00 34 $ 1,101.60 $ 91.80 Quality Suites A $ 90.00 801 $ 4,320.00 $ 360.00 SF Airport South Travelodge A $ 54.00 58 $ 1,879.20 $ 156.60 .The Westin S.F. Airport A $ 360.00 390 $ 95,472.00 $ 7,956.00 Room Total 1218 -- Total: $ 177,127.20 2 0 5 10/22/2008 SAN MATEO COUNTY TOURISM BUSINESS IMPROVEMENT DISTRICT ASSESSMENT CALCULATIONS --- YEAR 2009 Foster City Name of Property Zone'Category/Assessment #Rooms ANNUAL Assessmen- Monthly Assessmen Crowne Plaza Mid-Peninsula A $ 360.00 356 $ 87,148.80 $ 7,262.40 - - Courtyard by Marriott A $ 180.0 147 $ 15,876.00 $ 1,323.00 Room Total 503 ,3 Total: $ 103,024.80 Half Moon Bay Name of Property - Zone Category/Assessmentl#Rooms ANNUAL Assessmen- Monthly Assessmen Beach House Hotel B $ 180.00 54 $ 3,888.00 $ 324.00 Best Western Half Moon Bay Lodge B $ 180.00 81 $ 5,832.00 $ 486.00 Cameron's Inn B $ 54.00 3 $ 40.50 $ 3.38 Comfort Inn B $ 90.00 54t $ - 1,944.00 $ 162.00 -- -- - - - Days Inn B $ 54.00 27 $ 583.20 $ 48.60 Half Moon Bay Inn B $ 54.00 141 $ 189.00 $ 15.75 Holiday Inn Express B $ 54.00 52 $ 1,123.20 $ 93.60 Mill Rose Inn B $ 54.00 6 $ 81.00 $ 6.75 Old Thyme Inn Bed &Breakfast B $ 54.00 7 94.50 $ 7.88 The Ritz Carlton B $ 360.00 261 $ 51,678.00 $ 4,306.50 San Benito House - B $ 54.00 12' 162.00 $ 13.50 Zaballa House Bed & Breakfast B $ 54.00 23' $ 496.80 $ 41.40 - - - --- - - Room Total Total $ 66,112.20 _P i Unincorporated County Name of Property Zone Category/Assessment #_Rooms ANNUAL Assessmen- Monthly Assessmen Atherton Inn A $ 54.00 5 $ 81.00 $ 6.75 -- - -- Best Western Executive Suites A $ 54.00 29 $ 939.60 $ 78.30 ostanoa B $ 90.00 _172 $ 6,192.00 Cypress Inn on Miramar Beach B $ 54.00 18t$ 243.00 I $ 516.00 _ _ _ , $ _ 20.25 Cypress Meadows B $ 54.00 2 $ 27.00 $ 2.25 Farallone Inn Bed & Breakfast B $ 54.00 9 $ 121.50 $ 10.13 -_ -63 1 $ 67.50 $ 5.63 Goose&Turrets Bed & Breakfast B $ 54.00 5 - _ Harbor House B $ 54.00 6� $ 81.00 $ 6.75 Harbor View Inn B $ 54.00 18 $ 243.00 $ 20.25 Landis Shores Oceanfront Inn B $ 54.00 8 $ 108.00 $ 9.00 Motorville Motel B $ 54.00 30 $ 648.00 $ 54.00 Oceano Hotel &Spa B $ 360.00 95 $ 18,8.10.00 $ 1,567.50 Pacific Victorian Bed & Breakfast B $ 54.00 3 $ 40.50 $ 3.38 Pescadero Creek Inn B $ 54.00 4 $ 54.00 $ 4.50 3 of 5 10/22/2008 SAN MATEO COUNTY TOURISM BUSINESS IMPROVEMENT DISTRICT ASSESSMENT CALCULATIONS --- YEAR 2009 Pescadero Creekside Barn B $ 54.00 1 $ 13.50 $ 1.13 Pillar Point Inn B $ 54.00 11 $ 148.50 $ 12.38 Princess Port Bed & Breakfast B $ 54.00 4 $ 54.00 $ 4.50 Rose Cottage by the Beach B $ 54.00 1 $ 13.50 $ 1.13 Seal Cove Inn B $ 54.00 10 $ 135.00 $ 11.25 Stillheart B $ - 0 $ - $ - The Tower B $ 54.00 1 $ 13.50 $ 1.13 Ziranjie B $ 54.00 1 $ 13.50 $ 1.13 Room Total 433 Total: $ 28,047.60 Redwood City Name of Property Zone Category/Assessment # Rooms ANNUAL Assessmen- Monthly Assessmen America's Best Inn A $ 54.00 38 $ 1,231.20 $ 102.60 Best Western Inn A $ 54.00 26 $ 842.40 $ 70.20 Budget Inn A $ 54.00 40 $ 1,296.00 $ 108.00 Capri Motel A $ 54.00 50 $ 1,620.00 $ 135.00 Comfort Inn A $ 54.00 52 $ 1,684.80 $ 140.40 Days Inn A $ 54.00 68 $ 2,203.20 $ 183.60 Deluxe Inn A $ 54.00 27 $ 874.80 $ 72.90 Garden Motel A $ 54.00 17 $ 275.40 $ 22.95 Good Nite Inn A $ 54.00 123 $ 3,985.20 $ 332.10 Holiday Inn Express A $ 54.00 38 $ 1,231.20 $ 102.60 Holiday Inn Express RWC Central A $ 54.00 61 $ 1,976.40 $ 164.70 Pacific Euro Hotel A $ 54.00 55 $ 1,782.00 $ 148.50 Pacific Inn A $ 54.00 75 $ 2,430.00 $ 202.50 Redwood Motor Court A $ 54.00 12 $ 194.40 $ 16.20 Sequoia Inn A $ 54.00 22 $ 712.80 $ 59.40 Sofitel San Francisco Bay A $ 360.00 419 $ 102,571.20 $ 8,547.60 Towne Place Suites by Marriott A $ 54.00 95 $ 3,078.00 $ 256.50 Room Total 1218 Total: $ 127,989.00 San Bruno Name of Property Zone Category/Assessment # Rooms ANNUAL Assessmen• Monthly Assessmen Bayhill Inn A $ 54.00 24 $ 777.60 $ 64.80 Budget Motel A $ 54.00 29 $ 939.60 $ 78.30 Comfort Inn & Suites A $ 54.00 29 $ 939.60 $ 78.30 Courtyard by Marriott A $ 180.00 147 $ 15,876.00 $ 1,323.00 Days Inn A $ 54.00 48 $ 1,555.20 $ 129.60 Gateway Inn & Suites A $ 54.00 31 $ 1,004.40 $ 83.70 4 of 5 10/22/2008 SAN MATEO COUNTY TOURISM BUSINESS IMPROVEMENT DISTRICT ASSESSMENT CALCULATIONS ---YEAR 2009 Howard Johnson A $ 54.00 49 $ 1,587.60 $ 132.30 Ramada Limited A $ 54.00 61 $ 1,976.40 $ 164.70 Regency Inn A $ 54.00 32 $ 1,036.80 $ 86.40 Ritz Inn A $ 54.00 1 23 $ 745.20 $ 62.10 Staybridge_Suites SFO A $ 180.00 95 $ 10,260.00 $ 855.00 Super 8 A $ 54.00 54 $ 1,749.60 $_ 145.80 Villa Montes Hotel A $ 90.00 41 $ 2,214.00 $ 184.50 Room Total 622 Total $ 38,448 00� 110R, , 13 „ �//. 3v 4 y r EI •!y! / .k/' 3177.. ;�" ,". fA 0Belmont Name of Property ne Category/Assessment #Rooms ANNUAL Assessmen Monthly AssessmenBel Mateo Motel $ 54.00 23 $ 745.20 $ 62.10 Belmont Palms $ 54.00 14 $ 226.80 $ 18.90 ExtendedStay America $ 54.00 108 $ 1,749.60 $ 145.80 Hillside Lodge $ 54.00 23 $ 745.20 $ 62.10 Holiday Inn Express&Suites A $ 90.00 82 $ 4,428.00 $ 369.00 Hyatt Summerfield Suites A $ 90.00 _132 $ 7,128.00 $ 594.00 Kingsway Motel A $ 54.00 16 $ 259.20 $ 21.60 Motel A $ 54.00 273 $ 8,845.20 $ 737.10 Room Total 671 .::3. • 1rr. i '`:.Y F,.Efr.,',�r....:�'.=:. ,„ 1;u.,�s i;t.?1!1'r1 t,,: Total- 2y.4,1 12i„7 20� 71w,F ifv1! „ 35 ., 1415iku*, I San Carlos Name of Property Zone Category/Assessment #Rooms ANNUAL Assessmeni Monthly Assessmen Americas Best Value Inn A $ 54.00 32 $ 1,036.80 $ 86.40 Country Inn &Suites A $ 54.00 50 $ 1,620.00 $ 135.00 Fairfield Inn &Suites A $ 54.00 112 $ 3,628.80 $ 302.40 Homestead Studio Suites A $ 90.00 116 $ 6,264.00 $ 522.00 Hotel San Carlos _ A $ 54.00 29 $_ 939.60 $ 78.30 San Carlos Inn _A $ 54.00 10 $ 324.00 $ 27.00 Travel Inn A ' $ 54.00 29 $ 939.60 $ 78.30 Room Total 378 33 3333jj Tota1 3: $ 14,752.80 East Palo Alto Name of Property Zone Category/Assessment #Rooms ANNUAL Assessmen Monthly Assessmen Four Seasons Silicon Valle A $ 360.00 200 $ 48,960.00 $ 4,080.00 5 of 5 10/22/2008 BURLINGAME BEAUTIFICATION COMMISSION OCTOBER 2,2008 The regularly scheduled meeting of the Beautification Commission was called to order at 6:00 p.m. by Acting Chairperson McQuaide. ROLL CALL Present: Acting Chair McQuaide, Commissioners Benson, Ellis, Grandcolas, Lahey, and Wright Absent: Chairperson Carney Staff: Interim Parks Superintendent Foell and Admin. Secretary Harvey Guests: Jim Briggs (1443 Montero Avenue), Kara Abendroth (1620 MacDonald Way), Ashley Canty (1128 Douglas Avenue) MINUTES—The minutes of the September 4, 2008 meeting were approved as submitted. CORRESPONDENCE Staff Report to Beautification Commission from Parks Superintendent Foell, dated August 27, 2008, regarding Adoption of the City of Burlingame Themed Block List and the Policy to Establish a Themed Block. FROM THE FLOOR Jim Briggs, Kara Abendroth, and Ashley Canty introduced themselves and individually stated that they had come to observe the work of the Commission because they had applied for the upcoming vacancies on the Commission. The Commission welcomed them and thanked them for coming. OLD BUSINESS None NEW BUSINESS Green Trees Grant Tree Planting Project Superintendent Foell stated that the bid process for the tree planting had been completed and that the company Watkin &Bortolussi had been awarded the project. Trees would be purchased from local growers and all plant material and planting specifications would need to meet state specification standards in order to be funded. Letters had been mailed to the property owner's notifying them of the tree planting and requesting they choose 1 of 3 species offered for the planting area fronting their property. He concluded that approximately 150 trees will be planted this November and December to take advantage of the winter rains, but clarified that this is separate from the City tree planting that is now being conducted by City crews. Arbor Day 2009—Location/Date Superintendent Foell stated that the Arbor Day ceremony is being scheduled for Friday, March 6`h with the planting of 8-10 Redwood trees at Bayside Park to make way for future plans of installing a synthetic ball field. The necessary dimensions of the new field might require the removal of some of the young Redwood trees that were previously planted as well as some old Pine trees. Commissioner Benson commented that she would like to see the young Redwood trees transplanted instead of being removed. Commissioner Lahey expressed that she had concerns about removing the existing Redwood trees and hoped efforts could be made to save the trees. Superintendent Foell responded that he would report back to the Commission further information and more details on the overall plan at a future meeting. Business Landscape Award 2009—Timeline/Planning Superintendent Foell submitted a proposed timeline for implementation of the next Business Landscape Award. The Commission reviewed the timeline and discussed moving the date up for the Council award presentation to a June or July Council meeting instead of September, and also discussed other venues for recognizing the winning business. Following the discussion, it was the consensus of the Commission that the timeline be adopted and that the next Business Landscape Award be presented at a September Council meeting. 1 NEW BUSINESS—(Contd.) Business Landscape Award Committee Appointment Commissioners Wright, McQuaide, and Benson agreed to serve on the Business Landscape Award Committee and Commissioner Wright will serve as Chair. The Commission briefly discussed publicizing the event in the 2009 Spring Recreation brochure and the Chamber newsletter and asked that the Business Landscape Award be placed on the November meeting agenda for further discussion and follow-up. REPORTS Superintendent Foell Superintendent Foell noted there are two vacancies on the Commission and that the application process had been extended to October 15''. He also stated that the rotation of the Chairperson would occur and the new chair would be seated at the December meeting. After the appointment of the new commissioners, those commissioners would draw lots to determine their placement in the rotation. Superintendent Foell reported that the Stump Removal Contract would begin soon for the removal of over 60 stumps that are remaining from our postponed April planting, and stumps that have yet to be removed for the upcoming October tree planting. This year's Tree Pruning & Stump Removal contract required rebidding due to confusion over the increased prevailing wage rate requirements. The cost of this years contract represents a 70% increase over the last time this project was out to bid. Superintendent Foell reported that the City's tree crew had begun the April/October street tree planting and approximately 170 street trees should be completed within the next month. Acting Chair McQuaide Acting Chair McQuaide noted that the Centennial tree is doing well and asked when the Centennial plaque would be installed. Superintendent Foell responded that he would follow-up with Supervisor Disco. Commissioner Grandcolas Commissioner Grandcolas stated that regretfully, it would be necessary for him to resign from the Commission due to work related conflicts, but that he enjoyed the dialog and debate and was proud of the work of the Commission and how the Commission handled some really tough issues. He asked that commissioners remember two things with regard to appeals for tree removals: 1) Tree's roots do not crack open drainpipes, nor will the roots of a tree crack foundations; this just does not happen. 2) Do whatever can be done to protect the tall canopied trees in the City; that they are and must be considered as valuable financial assets. The Commissioners expressed their appreciation to Commissioner Grandcolas, that his input would be missed, and thanked Commissioner Grandcolas for his service on the Commission. Commissioner Lahey Commissioner Lahey stated that everything on Broadway looked lovely. Commissioner Wright Commissioner Wright commented on the beauty of the Crape Myrtles that have been planted around Burlingame that are now in bloom. Commissioner Wright commented on a concern expressed to her about the planting of plastic flowers in the containers on Broadway. Commissioner Benson responded that since there is no irrigation in the containers, the plantings have died and or disappeared and that merchants have provided funds for the colorful plastic flowers. Commissioner Benson explained that she cleaned out the garbage from the planters and installed the plastic plants just so there would be some color. 2 Commissioner Ellis Commissioner Ellis thanked Commissioner McQuaide and her husband for their support and manning the booth at the Shoreline Cleanup. She noted that over 200 participants attended the annual event, including 45 students from St. Dunstan's Catholic School. Commissioner Ellis concluded that she would not be making reapplication at this time to serve another term on the Commission due to time restraints. The Commissioners thanked Commissioner Ellis and expressed their appreciation. Commissioner Benson Commissioner Benson reported that she planted more fake flowers for color in the containers on Chula Vista, removed trash, changed out some plants that were not performing well, and continued cleaning up and weeding planters on Broadway and Burlingame Avenue. Commissioner Benson also reported that she "deadheaded"the roses in the Washington Park Rose Garden and would be happy to conduct a rose pruning seminar in the winter. She noted that City employee John Zimmerman is busy cleaning the avenues but that the streets are still dirty. Commissioner Benson also reported that there are bed springs on the northwest corner of Hillsborough side of El Camino Real. Commissioner Benson commented that she had been in discussions with Parks Superintendent Foell with regard to her ideas and interest in beautifying Washington Park by donating and installing gardens someplace appropriate within the City for nearby neighbors to enjoy. There being no further business, the meeting was adjourned at 7:15 PM. Respectfully submitted, ��,& AcG z Karlen Harvey Recording Secretary 3 CITY OF BURLINGAME PLANNING COMMISSION BURI.INGAME UNAPPROVED MINUTES Tuesday, October 14, 2008 — 7:00 p.m. k"=MW=rJ City Council Chambers — 501 Primrose Road Burlingame, California I. CALL TO ORDER Chair Cauchi called the October 14, 2008 regular meeting of the Planning Commission to order at 7:00 p.m. II. ROLL CALL Present: Commissioners Auran, Brownrigg, Cauchi, Lindstrom, Terrones, Vistica and Yie Absent: None Staff Present: Community Development Director, William Meeker; Senior Planner Ruben Hurin III. MINUTES Commissioner A uran moved, seconded by Commissioner Vistica to approve the minutes of the September 22, 2008 regular meeting of the Planning Commission, with the following changes: ■ Page 2, Item 3: revise "Chair Cauchi opened the public hearing" to read "Vice-Chair Terrones opened the public hearing". ■ Page 4, Item 3: delete "appeal procedures were advised". ■ Page 4, Item 4: revise "Chair Cauchi opened the public hearing" to read "Vice-Chair Terrones opened the public hearing". Motion passed 7-0. IV. APPROVAL OF AGENDA There were no changes to the agenda. V. FROM THE FLOOR None. VI. STUDY ITEMS 1. REVIEW OF PREFERRED ALTERNATIVE FOR THE BURLINGAME DOWNTOWN SPECIFIC PLAN Community Development Director Meeker introduced Downtown Specific Plan Project Manager Karen Kristiansson and Consultant Kevin Gardiner. Ms. Kristiansson and Mr. Gardiner provided the Commission with a summary of the preferred alternative. Commission comments: ■ Asked if specific plan is to be limited to only focused development areas (Consultant - additional development capacity is available within highlighted areas, but other policies would affect remainder of area). 1 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 14, 2008 ■ Asked about housing impacts. ■ Asked how the parking factor would be revised under the new scenario for mixed-use development. ■ Asked how a development cap would be set—look at market potential or base upon infrastructure capacity. ■ Could see broadening the scenario to see where additional development could go. ■ Appreciated work that went into developing the scenarios. Concerned about confusion regarding use of the term "mixed-use"; different intents for Anita Triangle versus Auto Row areas. ■ With respect to the Anita Triangle area; differing heights are reflected depending upon if mixed-use versus purely residential. ■ Ratios are somewhat misleading, ratios are not related to number of units. ■ Questioned incentives that will arise from plan as it proceeds; interested more in discussing the actual incentives. ■ Decision makers need to decide to either create additional housing or is it to preserve character of downtown; if housing is the priority,then cap may be appropriate. However,focused alternative may be appropriate in the event that changing character of Howard Avenue is more desirable. ■ Clarified that Anita Triangle will be affected by changes in heights; shaded areas reflect only areas where there are increases in development capacity; no increase in density. What would impact be of promoting more housing in this area; focus could have been to make it more of a link to downtown. ■ Auto Row and California Drive in general should be a target for future boulevard plan. Would hope that this is kept in mind as next steps are identified. ■ What are the next steps once we pass this hurdle(Consultant-policies will be discussed to address streetscape, building design, parking, etc... Plan is currently being drafted). ■ There is still a lot of development that can occur in non-highlighted areas. ■ Suggested creating incentives across all of the study area and let the market decide. ■ Suggested bringing developers into the discussions as policies are drafted. Public comments: ■ Pat Giorni, 1445 Balboa Avenue and Jennifer Pfaff, 625 BayswaterAvenue spoke: doesn't want a loophole created in the future that allows more development than was ever anticipated. Asked if we may consider parking in-lieu fees that will allow for consolidation of parking into structures. How much population do we want to encourage in Burlingame? We have a 2% vacancy rate for residential units in the City. The demand is here for more housing; how many more units do we want to build? The north end is ripe for development. 55' is as high as we should really permit; discouraged allowing at 75' limit on auto row. Anita Road area is envisioned as more of a transition area that permits a mix of uses that allows up to 55' height; idea was to bring it down to 45'in height; parking is difficult in the area. The CAC did discuss incentives; 75' is not really done that frequently in Burlingame; idea was to lower height with no conditional use permit requirement, but with clear guidelines for development; can provide a more attainable goal for development in the area south of Howard Avenue to Peninsula Avenue. Incentives for development; consider a "% for plaza" program to fund construction of the public plaza area. Need a workable plan. No action was required on this item. The concept will be presented to the City Council on October 20`h for review and comment. 2 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 14, 2008 2. 113 CRESCENT AVENUE, ZONED R-1 — APPLICATION FOR CONDITIONAL USE PERMITS FOR A NEW ACCESSORY STRUCTURE WITH RECREATION ROOM AND BATHROOM AND SPECIAL PERMIT TO REDUCE THE NUMBER OF PARKING SPACES ONSITE FOR AN EXISTING SINGLE FAMILY DWELLING(JESSE GEURSE, GEURSE CONCEPTUAL DESIGN,APPLICANT AND DESIGNER; AND TOM KIELY PROPERTY OWNER) STAFF CONTACT: LISA WHITMAN Community Development Director Meeker presented a summary of the staff report,dated October 14, 2008. Commission comments: ■ Clarify if carport next to garage will be removed. ■ Address the landscaping a bit more; looks like a lot of lawn;what will the landscape and hardscape be in the immediate vicinity of the structure. ■ Question about pool; have plans been submitted,timing for installation;there have previously been concerns regarding an accessory structure having bath facilities, lending to conversion to an illegal unit. ■ Concern about size of waste line; consider adding a bathroom to the house instead of in the accessory structure. ■ Questioned why we wouldn't simply identify it as a bedroom with bath. ■ What is the policy regarding toilets in the accessory structure. ■ Call out soundproofing on rear wall to mitigate noise impacts upon neighbor to the rear. ■ Would like to have plans modified to include construction of pool; include some sort of documentation that it will be installed. ■ Clarify that by converting the garage to one-car,future development(expansion)of the house will be limited. This item was set for the regularAction Calendar when all the information has been submitted and reviewed by the Planning Division. This item concluded at 8:05 p.m. VII. ACTION ITEMS Consent Calendar- /terns on the Consent Calendar are considered to be routine. They are acted upon simultaneously unless separate discussion and/or action is requested by the applicant, a member of the public or a Commissioner prior to the time the Commission votes on the motion to adopt. Chair Cauchi asked if anyone in the audience or on the Commission wished to call any item off the Consent Calendar. There were no requests. Commissioner Brownrigg indicated that he would vote against item 3a; he felt that the project doesn't require a two car garage. 3a. 1008 BALBOA AVENUE, ZONED R-1 —APPLICATION FOR DESIGN REVIEW AND SPECIAL PERMITS FOR HEIGHT AND DECLINING HEIGHT ENVELOPE FOR A NEW TWO-STORY SINGLE FAMILY DWELLING AND DETACHED GARAGE (JAMES CHU, CHU DESIGN AND ENGINEERING, INC., APPLICANT AND DESIGNER; AND ALVIN YANG, PROPERTY OWNER) STAFF CONTACT: RUBEN HURIN Commissioner Auran moved approval of the Consent Calendar based on the facts in the staff report, Commissioner's comments and the findings in the staff report, with recommended conditions in the staff report and by resolution. The motion was seconded by Commissioner Yie. Chair Cauchi called for a voice vote on the motion and it passed 6-1 (Commissioner Brownrigg dissenting). Appeal procedures were advised. This item concluded at 8:07 p.m. 3 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 14, 2008 VIII. REGULAR ACTION ITEMS 4. 118 STANLEY ROAD, ZONED R-1 —APPLICATION FOR CONDITIONAL USE PERMIT AND SPECIAL PERMITS FORA NEW DETACHED GARAGE (DANIEL AND SUSAN SCHOENTHALER, APPLICANTS AND PROPERTY OWNERS; AND JD & ASSOCIATES, DESIGNER) STAFF CONTACT: ERICA STROHMEIER Reference staff report dated October 14, 2008, with attachments. Community Development Director Meeker presented the report, reviewed criteria and staff comments. Ten (10)conditions were suggested for consideration. Chair Cauchi opened the public hearing. Michael Kaindl, JD &Associates, 875 Mahler Road; represented the applicant. ■ Due to the grading and keeping the garage slab at the level of the driveway, the doors must swing in unless further grading is required; also owners prefers doors to swing in due to narrow passage between house and garage. ■ Owner has a valuable vehicle that is a collector's item; further protection within the garage. ■ Tree is protected; not being removed. ■ Prefers garage to be two-car tandem garage. Commission comments: ■ Asked if the garage door will hit the vehicle when parked in the garage (Kaindl - is a problem to be - monitored by the property owner); questioned whether the structure is really a garage. ■ Clarified that screened area will be installed past the first car to protect the collector car and keep children from getting to the car. ■ Discussed grade difference and how it affects the swing of the door(Kaindl - if it were to swing out, would need to build a stoop). Public comments: ■ Tom Bellucci, 114 Stanley Road; Pat Giorni, 1445 Balboa Avenue; and Dan Schoenthaler, 1333 Bernal Avenue spoke: there are two trees that are close to his yard in the back-yard; they have grown significantly in the past 30-years and create a lot of damage to his yard. Three large roots enter his yard and are disturbing his fruit trees. Noted that cutting the roots will damage and weaken the tree, discouraged him from doing so; work with neighbor. Indicated that he will be moving back to Stanley property; purpose to store 1932 deuce coupe; is a narrower vehicle than current vehicles. Steve Porter looked at tree with him; is a healthy and beautiful tree; can't move the garage any further back due to tree. Will work with neighbor on the limbs and roots of the tree. There were no further comments and the public hearing was closed. Commissioner Vistica moved to approve the application, by resolution, with the following conditions: 1. that the project shall be built as shown on the plans submitted to the Planning Department date stamped October 1, 2008, sheets G-1, G-2 and Boundary and Topographic Survey and that any changes to footprint or floor area of the accessory structure shall require an amendment to this permit; 2. that the waste line to the accessory structure shall be no larger than two inches; 4 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 14, 2008 3. that the property owner shall be responsible for implementing and maintaining all tree protection measures as defined in the arborist report by Mayne Tree Expert Company, Inc. and date stamped by the Planning Department August 14, 2008; 4. that the conditions of the Chief Building Official's August 15, 2008 memo,the NPDES Coordinator's August 18, 2008 memo and the City Engineer's August 22, 2008, memo shall be met; 5. that if the accessory structure is demolished or the envelope changed at a later date the Conditional Use Permit and Special Permits as well as any other exceptions to the code granted here will become void; 6. that demolition or removal of the existing structures and any grading or earth moving on the site shall not occur until a building permit has been issued and such site work shall be required to comply with all the regulations of the Bay Area Air Quality Management District; 7. that prior to issuance of a building permit for construction of the project, the project construction plans shall be modified to include a cover sheet listing all conditions of approval adopted by the Planning Commission, or City Council on appeal; which shall remain a part of all sets of approved plans throughout the construction process. Compliance with all conditions of approval is required; the conditions of approval shall not be modified or changed without the approval of the Planning Commission, or City Council on appeal; 8. that all air ducts, plumbing vents, and flues shall be combined, where possible, to a single termination and installed on the portions of the roof not visible from the street; and that these venting details shall be included and approved in the construction plans before a Building permit is issued; 9. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which requires affected demolition, new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements; any partial or full demolition of a structure, interior or exterior, shall require a demolition permit; and 10. that the project shall meet all the requirements of the California Building and Uniform Fire Codes, 2007 Edition, as amended by the City of Burlingame. The motion was seconded by Commissioner Auran. Discussion of motion: ■ None Chair Cauchi called for a voice vote on the motion and it passed 7-0. Appeal procedures were advised. This item concluded at 8:27 p.m. Commissioner Yie noted that she would recuse herself from participating regarding Item 5;she lives within 500-feet of the property. She left the Council Chambers. 5 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 14, 2008 5. 1125 CABRILLO AVENUE,ZONED R-1 —APPLICATION FOR DESIGN REVIEW AND SPECIAL PERMIT FOR HEIGHT FOR A NEW, TWO-STORY SINGLE FAMILY DWELLING AND DETACHED GARAGE (JAMES CHU, APPLICANT AND DESIGNER; AND YANG MIN YANG, PROPERTY OWNER) STAFF CONTACT: LISA WHITMAN Reference staff report dated October 14, 2008, with attachments. Community Development Director Meeker presented the report, reviewed criteria and staff comments. Fifteen (15)conditions were suggested for consideration. Chair Cauchi opened the public hearing. James Chu, designer, 55 W. 43rd Avenue, San Mateo; represented the applicant. Commission comments: ■ None. Public comments: ■ Kathy Ward and Jim Ward, 1133 Cabrillo Avenue; Pat Giorni, 1445 Balboa Avenue; and Tom Bellucci, 114 Stanley Road spoke: They live to the right of the property; feels that incorrect point is made for the height measurement. Asked if the Commission ever looks at volume, or just height. Be certain that existing old tree and a Cedar tree (on property at 1133 Cabrillo Avenue) are to be retained. Preserve stone wall from the 1940s. Happy that height was brought down. The block is defined by the trees; concerned about the two trees on the parkway in front of the house; how are - these trees protected? Interested in being educated;what is City's interest in protecting trees at the front. Expand the protection to the Cedar tree and the street trees. The Beautification Commission has a policy that the sidewalks shall be altered to increase the size of the planting well to allow for tree growth. Could condition be added that if sidewalk needs to be replaced, then increase size of tree well. City of Burlingame has spent a lot of money on repairs to sidewalks due to tree root impacts; will continue to damage foundations. Applicant comments: ■ James Chu, designer; agreed with neighbor's comments regarding the tree condition. Will comply with arborist requirements. Will also protect street trees; but does not know how fast trees will grow in the future; asked if the sidewalk will continue to be straight. Additional Commission comments: ■ Questioned which part of the lot is to be excavated; questioned where the retaining wall will be located; are any problems anticipated with grading (Chu — no). ■ The architect and builder value the trees. There were no further comments and the public hearing was closed. Commissioner Auran moved to approve the application, by resolution, with the following amended conditions: 1. that the project shall be built as shown on the plans submitted to the Planning Division date stampec' September 29, 2008, sheets A.1 through A.6 and L1.0; 6 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 14, 2008 2. that any changes to building materials, exterior finishes,windows, architectural features, roof height or pitch, and amount or type of hardscape materials shall be subject to Planning Division or Planning Commission review (FYI or amendment to be determined by Planning staff); 3. that any changes to the size or envelope of the basement, first or second floors, or garage, which would include adding or enlarging a dormer(s), shall require an amendment to this permit; 4. that the conditions of the Chief Building Official's July 11, 2008 memo, the City Engineer's and Fire Marshal's July 14, 2008 memos, the City Arborist's July 15, 2008 memo, and the NPDES Coordinator's July 7, 2008 memo shall be met; 5. that a tree protection arborist report shall be prepared to ensure the preservation of the existing 24"- diameter oak tree on the property line between 1125 Cabrillo Avenue and 1133 Cabrillo Avenue,the existing Cedar tree (on property at 1133 Cabrillo Avenue) and two existing street trees in front of 1125 Cabrillo Avenue; the report shall be reviewed and approved by the City Arborist and the tree protection measures shall be installed before a building permit is issued; 6. that demolition for removal of the existing structures and any grading or earth moving on the site shall not occur until a building permit has been issued and such site work shall be required to comply with all the regulations of the Bay Area Air Quality Management District; 7. that prior to issuance of a building permit for construction of the project, the project construction plans shall be modified to include a cover sheet listing all conditions of approval adopted by the Planning Commission, or City Council on appeal; which shall remain a part of all sets of approved plans throughout the construction process. Compliance with all conditions of approval is required; _ the conditions of approval shall not be modified or changed without the approval of the Planning Commission, or City Council on appeal; 8. that all air ducts, plumbing vents, and flues shall be combined, where possible, to a single termination and installed on the portions of the roof not visible from the street; and that these venting details shall be included and approved in the construction plans before a Building permit is issued; 9. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which requires affected demolition, new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements; any partial or full demolition of a structure, interior or exterior, shall require a demolition permit; 10. that during demolition of the existing residence, site preparation and construction of the new residence, the applicant shall use all applicable "best management practices" as identified in Burlingame's Storm Water Ordinance, to prevent erosion and off-site sedimentation of storm water runoff; 11. that the project shall meet all the requirements of the California Building and Uniform Fire Codes, 2007 Edition, as amended by the City of Burlingame; THE FOLLOWING CONDITIONS SHALL BE MET DURING THE BUILDING INSPECTION PROCESS PRIOR TO THE INSPECTIONS NOTED IN EACH CONDITION 12, that prior to scheduling the foundation inspection, a licensed surveyor shall locate the property corners, set the building footprint and certify the first floor elevation of the new structure(s)based on the elevation at the top of the form boards per the approved plans; this survey shall be accepted by the City Engineer; 7 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 14, 2008 13. that prior to scheduling the framing inspection the project architect or residential designer, or another architect or residential design professional, shall provide an architectural certification that the architectural details shown in the approved design which should be evident at framing, such as window locations and bays, are built as shown on the approved plans; architectural certification documenting framing compliance with approved design shall be submitted to the Building Division before the final framing inspection shall be scheduled; 14. that prior to scheduling the roof deck inspection, a licensed surveyor shall shoot the height of the roof ridge and provide certification of that height to the Building Department; and 15. that prior to final inspection, Planning Department staff will inspect and note compliance of the architectural details (trim materials, window type, etc.) to verify that the project has been built according to the approved Planning and Building plans. The motion was seconded by Commissioner Terrones. Discussion of motion: ■ Nice project, style, size and scale works well with neighborhood. ■ Leave sidewalk matter up to City Arborist and Public Works Department. Chair Cauchi called for a voice vote on the motion and it passed 6-0-1 (Commissioner Yie recused). Appeal procedures were advised. This item concluded at 8:48 p.m. Commissioner Yie returned to the dais. 6. 1524 NEWLANDS AVENUE, ZONED R-1 —APPLICATION FOR DESIGN REVIEW FOR A FIRST AND SECOND STORY ADDITION TO AN EXISTING SINGLE FAMILY DWELLING (JOHN STEWART, APPLICANT AND ARCHITECT; AND DAVID AND DEBRA SPRENG, PROPERTY OWNERS) STAFF CONTACT: LISA WHITMAN Reference staff report dated October 14, 2008, with attachments. Senior Planner Hurin presented the report, reviewed criteria and staff comments. Twelve (12) conditions were suggested for consideration. Chair Cauchi opened the public hearing. Commission comments: ■ None. John Stewart, 1351 Laurel Street, San Carlos; represented the applicant. Public comments: ■ Glen Kronewetter, 1525 Howard Avenue spoke: the project abuts the rear of his property; was consensus of neighbors that it was a nice project. Have the changes to the rear elevation satisfied the Commission's concerns from the prior meeting? There were no further comments and the public hearing was closed. 8 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 14, 2008 Commissioner A uran moved to approve the application, by resolution, with the following conditions: 1. that the project shall be built as shown on the plans submitted to the Planning Division date stamped September 17, 2008, sheets Al through A8 and 1-1; 2. that any changes to building materials, exterior finishes,windows, architectural features, roof height or pitch, and amount or type of hardscape materials shall be subject to Planning Division or Planning Commission review (FYI or amendment to be determined by Planning staff); 3. that any changes to the size or envelope of the basement, first or second floors, or garage, which would include adding or enlarging a dormer(s), shall require an amendment to this permit; 4. that the conditions of the Chief Building Official's June 27, 2008 memo,the City Engineer's June 27, 2008 memo,the Fire Marshal's June 30, 2008 memo, and the NPDES Coordinator's June 30, 2008 memo shall be met; 5. that demolition or removal of the existing structures and any grading or earth moving on the site shall not occur until a building permit has been issued and such site work shall be required to comply with all the regulations of the Bay Area Air Quality Management District; 6. that prior to issuance of a building permit for construction of the project, the project construction plans shall be modified to include a cover sheet listing all conditions of approval adopted by the Planning Commission, or City Council on appeal; which shall remain a part of all sets of approved plans throughout the construction process. Compliance with all conditions of approval is required; the conditions of approval shall not be modified or changed without the approval of the Planning ... Commission, or City Council on appeal; 7. that all air ducts, plumbing vents, and flues shall be combined, where possible, to a single termination and installed on the portions of the roof not visible from the street;and that these venting details shall be included and approved in the construction plans before a Building permit is issued; 8. that the project shall complywith the Construction and Demolition Debris Recycling Ordinance which requires affected demolition, new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements; any partial or full demolition of a structure, interior or exterior, shall require a demolition permit; 9. that the project shall meet all the requirements of the California Building and Uniform Fire Codes, 2007 Edition, as amended by the City of Burlingame; THE FOLLOWING CONDITIONS SHALL BE MET DURING THE BUILDING INSPECTION PROCESS PRIOR TO THE INSPECTIONS NOTED IN EACH CONDITION 10. that prior to scheduling the framing inspection the project architect or residential designer,or another architect or residential design professional, shall provide an architectural certification that the architectural details shown in the approved design which should be evident at framing, such as window locations and bays, are built as shown on the approved plans; architectural certification documenting framing compliance with approved design shall be submitted to the Building Division before the final framing inspection shall be scheduled; 11. that prior to scheduling the roof deck inspection, a licensed surveyor shall shoot the height of the roof ridge and provide certification of that height to the Building Department; and 9 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 14, 2008 12. that prior to final inspection, Planning Department staff will inspect and note compliance of the architectural details (trim materials, window type, etc.) to verify that the project has been built according to the approved Planning and Building plans. The motion was seconded by Commissioner Yie. Discussion of motion: ■ None. Chair Cauchi called for a voice vote on the motion and it passed 7-0. Appeal procedures were advised. This item concluded at 8:55 p.m. 7. 1244 JACKLING DRIVE,ZONED R-1 —APPLICATION FOR DESIGN REVIEW FOR A SECOND STORY ADDITION TOA SINGLE FAMILY DWELLING (JAMES SKELTON, EDIT,APPLICANT AND DESIGNER; AND COLAINE AND BOB ROEPKE, PROPERTY OWNERS) STAFF CONTACT: ERICA STROHMEIER Reference staff report dated October 14, 2008, with attachments. Senior Planner Hurin presented the report, reviewed criteria and staff comments. Twelve (12) conditions were suggested for consideration. Chair Cauchi opened the public hearing. James Skelton, 3564 17th Street, San Francisco; Bob Roepke, 1244 Jackling Drive and Mike Nilmeyer, 128 Pepper Avenue; represented the applicant. ■ Considered shade and privacy impacts of neighbors; looked at these impacts and determined that there were no shade and shadow impacts. Commission comments: ■ Asked if there was there an aesthetic study of the change in the roofline (Skelton —no, applicant's didn't want to make change). Public comments: ■ None. There were no further comments and the public hearing was closed. Additional Commission comments: ■ Rotation of the gable would create a more visual impact upon the neighbors; would add to mass along the Cockcroft's side of the property; can support as designed; still some concern regarding wrought-iron railing. ■ Original proposal is the right way to go. ■ There was not a fair evaluation of the alternatives; the study that was done was not done in earnest. ■ No shadow evaluation of the rotated gable was performed; could have a lesser impact upon the neighbor; could be looked at a bit more closely. 10 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 14, 2008 Commissioner Lindstrom moved to approve the application, by resolution, with the following conditions: 1. that the project shall be built as shown on the plans submitted to the Planning Division date stamped July 28, 2008, sheets Al.1, A2.1, A2.2,A3.1 and L1.1, and date stamped August 13, 2008, sheets A3.2 and A3.3; 2. that any changes to building materials, exterior finishes,windows, architectural features, roof height or pitch, and amount or type of hardscape materials shall be subject to Planning Division or Planning Commission review (FYI or amendment to be determined by Planning staff); 3. that any changes to the size or envelope of the basement, first or second floors, or garage, which would include adding or enlarging a dormer(s), shall require an amendment to this permit; 4. that the conditions of the Chief Building Official's June 18, 2008 memo, the City Engineer's June 25, 2008 memo, the Fire Marshal's June 23, 2008 memo, and the NPDES Coordinator's June 22,2008 memo shall be met; 5. that demolition or removal of the existing structures and any grading or earth moving on the site shall not occur until a building permit has been issued and such site work shall be required to comply with all the regulations of the Bay Area Air Quality Management District; 6. that prior to issuance of a building permit for construction of the project, the project construction plans shall be modified to include a cover sheet listing all conditions of approval adopted by the Planning Commission, or City Council on appeal; which shall remain a part of all sets of approved plans throughout the construction process. Compliance with all conditions of approval is required; the conditions of approval shall not be modified or changed without the approval of the Planning Commission, or City Council on appeal; 7. that all air ducts, plumbing vents, and flues shall be combined, where possible, to a single termination and installed on the portions of the roof not visible from the street; and that these venting details shall be included and approved in the construction plans before a Building permit is issued; 8. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which requires affected demolition, new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements; any partial or full demolition of a structure, interior or exterior, shall require a demolition permit; 9. that the project shall meet all the requirements of the California Building and Uniform Fire Codes, 2007 Edition, as amended by the City of Burlingame; THE FOLLOWING CONDITIONS SHALL BE MET DURING THE BUILDING INSPECTION PROCESS PRIOR TO THE INSPECTIONS NOTED IN EACH CONDITION 10. that prior to scheduling the framing inspection the project architect or residential designer, or another architect or residential design professional, shall provide an architectural certification that the architectural details shown in the approved design which should be evident at framing, such as window locations and bays, are built as shown on the approved plans; architectural certification documenting framing compliance with approved design shall be submitted to the Building Division before the final framing inspection shall be scheduled; 11. that prior to scheduling the roof deck inspection, a licensed surveyor shall shoot the height of the roof ridge and provide certification of that height to the Building Department; and 11 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 14, 2008 12. that prior to final inspection, Planning Department staff will inspect and note compliance of the architectural details (trim materials, window type, etc.) to verify that the project has been built according to the approved Planning and Building plans. The motion was seconded by Commissioner Auran. Discussion of motion: ■ Commissioner Brownrigg agreed with Commissioner Vistica's comments regarding the lack of analysis of the alternatives; not in favor of application at this time. Chair Cauchi called for a voice vote on the motion and itpassed 5-2(Commissioners Vistica and Brownrigg dissenting). Appeal procedures were advised. This item concluded at 9:11 p.m. Commissioner Yie recused herself from participating regarding Item 8 since she lives within 500-feet of the property and is working with the applicant; she left the Council Chambers. 8. 1121 CORTEZ AVENUE, ZONED R-1 —APPLICATION FOR AMENDMENT TO DESIGN REVIEW FOR CHANGES TO A PREVIOUSLY APPROVED FIRST AND SECOND STORY ADDITION (RANDY GRANGE, TRG ARCHITECTS, APPLICANT AND ARCHITECT, AND GLENN AND KIM BENTLEY, PROPERTY OWNERS) STAFF CONTACT: ERICA STROHMEIER Reference staff report dated October 14, 2008, with attachments. Senior Planner Hurin presented the report, reviewed criteria and staff comments. Twelve (12) conditions were suggested for consideration. Chair Cauchi opened the public hearing. Commission comments: ■ Like the half-sized plans. Randy Grange, TRG Architects, 205 Park Road; represented the applicant. Public comments: ■ None. There were no further comments and the public hearing was closed. Commissioner Brownrigg moved to approve the application, by resolution, with the following conditions: 1. that the project shall be built as shown on the plans submitted to the Planning Department date stamped January 16, 2008, sheets A0.0 through A3.5 and Landscape Plan, sheet L-1, and that any changes to building materials, exterior finishes, footprint or floor area of the building shall require an amendment to this permit; 2. that the conditions of the City Engineer's and Chief Building Official's December 14, 2007 memos and the Fire Marshal's and NPDES Coordinator's December 17, 2007 memos shall be met; 3. that if the structure is demolished or the envelope changed at a later date the lot coverage and floor area ratio variances, as well as any other exceptions to the code granted here,will become null and void; 12 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 14, 2008 4. that demolition or removal of the existing structures and any grading or earth moving on the site shall not occur until a building permit has been issued and such site work shall be required to comply with all the regulations of the Bay Area Air Quality Management District; 5. that any changes to the size or envelope of the basement, first or second floors, or garage, which would include adding or enlarging a dormer(s), moving or changing windows and architectural features or changing the roof height or pitch, shall be subject to Planning Commission review; 6. that prior to issuance of a building permit for construction of the project, the project construction plans shall be modified to include a cover sheet listing all conditions of approval adopted by the Planning Commission, or City Council on appeal; which shall remain a part of all sets of approved plans throughout the construction process. Compliance with all conditions of approval is required; the conditions of approval shall not be modified or changed without the approval of the Planning Commission, or City Council on appeal; 7. that all air ducts, plumbing vents, and flues shall be combined, where possible, to a single termination and installed on the portions of the roof not visible from the street;and that these venting details shall be included and approved in the construction plans before a Building permit is issued; 8. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which requires affected demolition, new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements; any partial or full demolition of a structure, interior or exterior, shall require a demolition permit; 9. that the project shall meet all the requirements of the California Building and Uniform Fire Codes, 2007 Edition, as amended by the City of Burlingame; THE FOLLOWING CONDITIONS SHALL BE MET DURING THE BUILDING INSPECTION PROCESS PRIOR TO THE INSPECTIONS NOTED IN EACH CONDITION 10. that prior to scheduling the framing inspection the project architect or residential designer, or another architect or residential design professional, shall provide an architectural certification that the architectural details shown in the approved design which should be evident at framing, such as window locations and bays, are built as shown on the approved plans; architectural certification documenting framing compliance with approved design shall be submitted to the Building Division before the final framing inspection shall be scheduled; 11. that prior to scheduling the roof deck inspection, a licensed surveyor shall shoot the height of the roof ridge and provide certification of that height to the Building Department; and 12. that prior to final inspection, Planning Department staff will inspect and note compliance of the architectural details (trim materials, window type, etc.) to verify that the project has been built according to the approved Planning and Building plans. The motion was seconded by Commissioner Terrones. Discussion of motion: ■ Rear Elevation is more attractive with the proposed changes. Chair Cauchi called fora voice vote on the motion and it passed 6-0-1 (Commissioner Yie recused). Appeal procedures were advised. This item concluded at 9:18 p.m. 13 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 14, 2008 Commissioner Yie returned to the dais. 9. 1425 BENITO AVENUE, ZONED R-1 —APPLICATION FOR DESIGN REVIEW AND SPECIAL PERMIT FOR HEIGHT FOR A NEW, TWO-STORY SINGLE FAMILY DWELLING AND DETACHED GARAGE(BG PACIFIC, APPLICANT; B & S BENITO, LLC, PROPERTY OWNER; AND JACK MCCARTHY, ARCHITECT) STAFF CONTACT: LISA WHITMAN Reference staff report dated October 14, 2008, with attachments. Community Development Director Meeker presented the report, reviewed criteria and staff comments. Fourteen (14) conditions were suggested for consideration. Chair Cauchi opened the public hearing. Jack McCarthy, 5339 Prospect Road, San Jose; represented the applicant. Commission comments: ■ Asked to be shown how soffit detail adds to design. ■ Clarified that Laurel trees are to be replaced with shrubs with a maximum 10'-12'maximum height in order to preserve neighbor's view. ■ Asked if pervious concrete to be used for driveway(McCarthy—doesn't wish to use pavers; can look into pervious concrete or pavers on the flat area of driveway). ■ On front elevation, divided light windows don't have pattern,was it intentional (McCarthy—yes,felt it would add interest to the house); breaks up the rhythm. ■ Did the applicant consider installing a transom window in the bedroom above the kitchen (McCarthy — neighbors wanted no windows on that side). ■ Complimented the design of the house. ■ Asked if all neighbor concerns regarding privacy have been addressed (McCarthy—yes). ■ Questioned finished floor elevation of new house versus existing house. ■ Landscaping at the front of the house is important; don't see a detail in the landscape plan regarding the steps from the sidewalk; are there rails? (McCarthy— can provide details). ■ Stacked stone wall; is the same wall being placed at the front (McCarthy—yes). ■ Commended applicant on the manner with which the neighbor's concerns have been addressed. ■ Concern about left elevation and lack of windows; a clerestory window would add light without affecting neighbor's property. ■ Concern regarding the sidewalk realignment; drew attention to areas on Cortez where a lot of large trees exist, there are some areas where the sidewalk curves around; concern about realignment in front; will be faced with need to cross properties to realign sidewalks as development occurs; encouraged staff to look into it a bit more. ■ Regarding letter from neighbor to rear regarding limiting height of landscape materials; this has been addressed by applicant. Public comments: ■ Sue Weber, 1429 Benito Avenue; John Funghi, 1421 Benito Avenue; Tom Bellucci, 114 Stanley Road; and Pat Giorni, 1445 Balboa Avenue spoke: appreciated applicant's efforts to address neighbors' concerns. Windows being moved is an important issue for the neighbor. Appreciates efforts to satisfy drainage concerns. Encouraged approval with changes requested by neighbors. Pleased that applicant worked with neighbors; please refrain from modifying windows. (Funghi' Submitted documents to Commission. With respect to sidewalks; having all sidewalks relocated is not likely to happen; would be placed against the dry-stacked wall; not a realistic proposal; 14 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 14, 2008 encouraged following the sidewalk transition proposed by the applicant. Impressed with demeanor of Commission. City has spent a lot of money redoing sidewalks. Surface roots must be cut. The design of the home is outstanding. Instead of moving the sidewalks completely back, cut the scalloped wells; sidewalk will consistently run straight. Encouraged solar tubes for bringing natural light into the home where windows are not possible. The use of the basement in this case is fine. Is the basement exempt from the total square footage of the residence (Meeker-yes)? There were no further comments and the public hearing was closed. Further Commission comments: ■ Concern regarding sidewalk; potentially a miscommunication, leave to the Public Works Department and Arborist to sort it out. ■ Don't change windows or modify from the neighbor's requests. Commissioner Brownrigg moved to approve the application (includes all changes outlined in applicant's letter and revision to landscaping to the rear of the site to replace tree with low height shrubs), by resolution, with the following amended conditions: 1. that the project shall be built as shown on the plans submitted to the Planning Division date stamped October 2, 2008, sheets 1 through 8 and L1.0; 2. that the design of the front walkway/steps and railing design, as well as the paving materials for the driveway and patio, shall be reviewed by the Planning Commission as an FYI; 3. that any changes to building materials, exterior finishes,windows, architectural features, roof height or pitch, and amount or type of hardscape materials shall be subject to Planning Division or Planning Commission review (FYI or amendment to be determined by Planning staff); 4. that any changes to the size or envelope of the basement, first or second floors, or garage, which would include adding or enlarging a dormer(s), shall require an amendment to this permit; 5. that the conditions of the Chief Building Official's July 24, 2008 memo, the City Engineer's July 28, 2008 memo, the Fire Marshal's July 28, 2008 memo, the City Arborist's July 30, 2008 memo, and the NPDES Coordinator's July 28, 2008 memo shall be met; 6. that demolition for removal of the existing structures and any grading or earth moving on the site shall not occur until a building permit has been issued and such site work shall be required to comply with all the regulations of the Bay Area Air Quality Management District; 7. that prior to issuance of a building permit for construction of the project, the project construction plans shall be modified to include a cover sheet listing all conditions of approval adopted by the Planning Commission, or City Council on appeal; which shall remain a part of all sets of approved plans throughout the construction process. Compliance with all conditions of approval is required; the conditions of approval shall not be modified or changed without the approval of the Planning Commission, or City Council on appeal; 8. that all air ducts, plumbing vents, and flues shall be combined, where possible, to a single termination and installed on the portions of the roof not visible from the street; and that these venting details shall be included and approved in the construction plans before a Building permit is issued; 15 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 14, 2008 9. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which requires affected demolition, new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements; any partial or full demolition of a structure, interior or exterior, shall require a demolition permit; 10. that during demolition of the existing residence, site preparation and construction of the new residence, the applicant shall use all applicable "best management practices" as identified in Burlingame's Storm Water Ordinance, to prevent erosion and off-site sedimentation of storm water runoff; 11. that the project shall meet all the requirements of the California Building and Uniform Fire Codes, 2007 Edition, as amended by the City of Burlingame; THE FOLLOWING CONDITIONS SHALL BE MET DURING THE BUILDING INSPECTION PROCESS PRIOR TO THE INSPECTIONS NOTED IN EACH CONDITION 12. that prior to scheduling the foundation inspection, a licensed surveyor shall locate the property corners, set the building footprint and certify the first floor elevation of the new structure(s)based on the elevation at the top of the form boards per the approved plans; this survey shall be accepted by the City Engineer; 13. that prior to scheduling the framing inspection the project architect or residential designer, or another architect or residential design professional, shall provide an architectural certification that the architectural details shown in the approved design which should be evident at framing, such as window locations and bays, are built as shown on the approved plans; architectural certification documenting framing compliance with approved design shall be submitted to the Building Division before the final framing inspection shall be scheduled; 14. that prior to scheduling the roof deck inspection, a licensed surveyor shall shoot the height of the roof ridge and provide certification of that height to the Building Department; and 15. that prior to final inspection, Planning Department staff will inspect and note compliance of the architectural details (trim materials, window type, etc.) to verify that the project has been built according to the approved Planning and Building plans. The motion was seconded by Commissioner Terrones. Discussion of motion: ■ Clarified that driveway and patio paving are to be brought back to the Planning Commission as an FYI; suggest pervious material at flat portions of driveway and patio areas. Chair Cauchi called for a voice vote on the motion and it passed 7-0. Appeal procedures were advised. This item concluded at 9:59 p.m. Commissioner Brownrigg requested more information regarding the sidewalk re-construction policy. He asked if appropriate departments were consulted. Requested clarification of definition of "substantial development". 16 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 14, 2008 IX. DESIGN REVIEW STUDY ITEMS 10. 1221 CORTEZ AVENUE,ZONED R-1 —APPLICATION FOR DESIGN REVIEW FOR A SECOND STORY ADDITION TO AN EXISTING SINGLE FAMILY DWELLING (TRG ARCHITECTS, APPLICANT AND ARCHITECT; AND DAVID AND LAUREN ROSEN, PROPERTY OWNERS) STAFF CONTACT: LISA WHITMAN Reference staff report dated October 14, 2008, with attachments. Community Development Director Meeker briefly presented the project description. There were no questions of staff. Chair Cauchi opened the public comment period. Randy Grange, TRG Architects, 205 Park Road; represented the applicant. ■ Attempting to improve circulation and appearance of structure. Commission comments: ■ Remarkable design solution. ■ On left elevation; bump-out at rear of garage does not appear on side elevation. ■ Provide detail of materials for railing and the paneling at the rear of the house to the left of the garage. ■ The gable vent is not centered on the elevation; though it is in realty; correct its placement. • Steps down from rear; if not wrapping around would leave more space for a table; a more generous rear deck appears possible. Public comments: ■ Pat Giorni, 1445 Balboa Avenue; happy to see a structure reclaimed rather than redeveloped. There were no other comments from the floor and the public hearing was closed. Commissioner Brownrigg made a motion to place the item on the Consent Calendar when complete. This motion was seconded by Commissioner Terrones. Discussion of motion: ■ None. Chair Cauchi called for a vote on the motion to place this item on the Consent Calendar when plans have been revised as directed. The motion passed on a voice vote 7-0. The Planning Commission's action is advisory and not appealable. This item concluded at 10:10 p.m. Chair Cauchi indicated that he would recuse himself from participating with respect to Item 11 since he lives within 500-feet of the property; he left the Council Chambers. 17 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 14, 2008 11. 712 VERNON WAY,ZONED R-1 —APPLICATION FOR DESIGN REVIEW AND SPECIAL PERMIT FOR A BASEMENT FORA NEW, TWO-STORY SINGLE FAMILY DWELLING AND DETACHED GARAGE (KEN AND CECILIA MORKEY, APPLICANTS AND PROPERTY OWNERS; AND, ABBY WHITMAN, TOBY LONG DESIGN, ARCHITECT) STAFF CONTACT: ERICA STROHMEIER Reference staff report dated October 14, 2008, with attachments. Senior Planner Hurin briefly presented the project description. There were no questions of staff. Vice-Chair Terrones opened the public comment period. Toby Long, 665 Third Street, San Francisco; represented the applicant. Commission comments: ■ There are some elements of the existing home that can be re-used, but home will ultimately be removed. ■ Why is the living roof over the porch; what is planned for flat roof? ■ Questioned need for a two-car garage. ■ Asked what type of systems would be used to heat the house. ■ Asked about LEED category that will apply to the home. ■ Feels flat roof could be better integrated and could also fit better into the neighborhood. ■ Asked about rainwater and grey-water systems. ■ May need more solar panels. ■ Boxy design, could benefit from steeper pitch roof. Public comments: ■ Susan Hamblin, 721 Vernon Way; Dan Anderson, 728 Vernon Way; Pat Giorni, 1445 Balboa Avenue; Don Lindstrom, 720 Vernon Way; David Whiteside, 732 Vernon Way; Mary Hunt, 725 Vernon Way; Nancy Fernandez, 705 Vernon Way; Mark Leininger, 716 Vernon Way; Soon Yu, 711 Vernon Way; and Sabina Middlemass, 708 Vernon Way spoke: expressed serious design concerns, though appreciates the efforts to build it green. Architect had no regard for the character of the area and other homes. All homes are architectural styles of the 1920s and 30s; everyone that has remodeled has respected the original styles. Will remove one of the most charming homes in the area. Applicant should take responsibility to maintain the integrity of the neighborhood. The design is out of character with the neighborhood. Though does commend for attempting to make it a green home. Mass and bulk are out of place. No curb appeal; big box with "sniper tower". The stair tower appears out of place with the design. Look at examples in area (e.g. 712 Concord) as a means of increasing the home size. Suggested being very careful of the type of terminology that is used; it is a tear down; against using a euphemism to describe as "deconstruction". How is a green roof maintained? Appreciates applicant's desire to live in the area. Likes having garage in the rear; a positive element. Expressed concern about having a design (the"green" roof)that will encourage more crows in the area. The fagade of the house is not true "Craftsman", but feels strongly that a lighter color may help; it is a big, bulky house. (Fernandez) has lived in area for over 20 years. Charming atmosphere in the neighborhood; others have made a conscious effort to maintain that character of the area. Should incorporate softer elements to improve design. Why would they want to change the neighborhood? Expressed concern regarding the garage being at the rear of the property at the property line. Concern about impacting solar panels in the future if he (Leininger) wishes to improve his property. Wants to guarantee his options for the future. Suggested a gable ,. over the front left corner to soften the appearance. (Yu) gets a lot of pleasure with the character o` the neighborhood. 18 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 14, 2008 Additional Applicant comments: ■ Toby Long, 665 Third Street, San Francisco; and Ken and Cecelia Markey 1120 Hamilton Lane spoke: they don't want to hide neighborhood context under the green banner. Not trying to create a vernacular Craftsman design. Explained green roof material. Felt that most of the homes were quite different; doesn't understand why it doesn't fit in. Look at how different each home in the area looks. There were no other comments from the floor and the public hearing was closed. Additional Commission comments: ■ Design needs more work; candidate for design reviewer; could be most expedient way to get the project through the process; can balance with sustainability desires. ■ Sustainable design may affect aesthetics of an area. ■ Lacks charm of original home. ■ The existing house is substantial; but most of it will be discarded; would like to work with the existing design; encouraged preservation and enhancement of existing home. ■ Looks like a box on top of a box. ■ Staff needs to research future development impacts from solar panels. ■ The special permit application has not addressed need for taller basement. ■ Not fond of the green roof as a token feature; would rather see a green roof installed with some design benefits; would be open to design accommodations if there is a functional reason for them. ■ Stairwell seems to be the feature that is most off-putting. ■ The design guidelines seem to guide one to the architecture of the 1920s and 1930s; need a design that looks like it has been in the area for a long time; northeast elevation is unfortunate;try to bring a one-story elevation to the front; steeper roof pitch at front; generous porch is a plus. ■ FAR and lot coverage are maxed out; are they trying to get too much on a small lot. ■ Look at incorporating one-story element at the front of the house. Commissioner Vistica made a motion to refer the project to a design reviewer. This motion was seconded by Commissioner Brownrigg. Discussion of motion: ■ None. Vice-Chair Terrones called for a vote on the motion to refer the project to a design reviewer. The motion passed on a voice vote 6-0-1 (Commissioner Cauchi recused). The Planning Commission's action is advisory and not appealable. This item concluded at 11:13 p.m. Chair Cauchi returned to the dais. 19 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 14, 2008 12. 1625 ADRIAN ROAD, ZONED RR — APPLICATION FOR COMMERCIAL DESIGN REVIEW AND VARIANCES FOR BUILD-TO LINE AND LANDSCAPING FOR AN ADDITION TO AN EXISTING COMMERCIAL BUILDING FOR AN AUTOMOTIVE SERVICE FACILITY(GEOFF BURNS, APPLICANT; WAGNER ARCHITECTURE GROUP, ARCHITECT; AND, WILLIAM SPENCER, PROPERTY OWNER) STAFF CONTACT: RUBEN HURIN Reference staff report dated October 14, 2008, with attachments. Senior Planner Hurin briefly presented the project description. Corrected parking space requirement to be 67 spaces, not 69 spaces. There were no questions of staff. Chair Cauchi opened the public comment period. Commission comments: ■ Suggested looking at consistency between the North Burlingame/Rollins Road Specific Plan and the arborist's recommendations regarding street trees. Geoff Burns, 5202 Kearny Mesa Road, San Diego; represented the applicant. Commission comments: ■ Encouraged making area near guest parking more pedestrian friendly by increasing the landscape area and adding modest trees, even if it means removing a few parking spaces; bring the landscaping percentage up a bit. ■ Could soften the front fagade a bit with more landscaping. ■ Asked how traffic flow would work on the site; reduce guest parking and fill-in with landscaping on the left side so that circulation is not confusing; make circulation intuitive. ■ Welcomed the use. ■ Good trade-off to spend more effort on landscaping in the swale at the rear of the property;would be a mitigating factor for the Variances; use bioswales along rear and possibly sides of the property as part of the drainage of the site; include as a condition of approval. ■ Applicant should address how site drainage will work on the site and how impact on stormwater will be addressed. ■ The building design is acceptable. ■ The City may need to re-visit the standards for the Auto-Overlay zone; the guidelines are being tested with this application. Public comments: ■ None. There were no other comments from the floor and the public hearing was closed. Commissioner Cauchi made a motion to place the item on the Consent Calendar when complete. This motion was seconded by Commissioner Terrones. Discussion of motion: ■ None. Chair Cauchi called for a vote on the motion to place this item on the Consent Calendar when plans have been revised as directed. The motion passed on a voice vote 7-0. The Planning Commission's action is 20 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 14, 2008 advisory and not appealable. This item concluded at 11:42 p.m. Commissioner Brownrigg requested that the applicant identify any LEED design elements incorporated into the plan. X. COMMISSIONERS' REPORTS There were no Commissioner's Reports XI. DIRECTOR'S REPORT Commission Communications: ■ "Greening Your Burlingame Home" Open House—Saturday, October 18, 2008: 10 a.m. to 3 p.m. — Burlingame Recreation Center. ■ Don Weden (former Santa Clara County Principal Planner) to provide presentation: "Winds of Change: Adapting Our Communities to the Changing Realities of the 21 st Century"—Wednesday, October 29, 2008: 7 p.m. — Lane Community Room, Burlingame Public Library. Actions from Regular City Council meeting of October 6, 2008: ■ Determined that City will not fund underground parking at the Safeway property. ■ Scheduled appeal hearing for 917 Larkspur Avenue for October 20, 2008. FYI: Peninsula Hospital Complaint Log —September, 2008 ■ Accepted. XII. ADJOURNMENT Chair Cauchi adjourned the meeting at 11:48 p.m. Respectfully submitted, Stanley Vistica, Secretary 21 • CITY OF BURLINGAME PLANNING COMMISSION UNAPPROVED MINUTES BURLINGAME I • O R N C n L 1 w Monday, October 27, 2008 City Council Chambers - 501 Primrose Road Burlingame, California 1. CALL TO ORDER Chair Cauchi called the October 27, 2008, regular meeting of the Planning Commission to order at 7:00 p. M. II. ROLL CALL Present: Commissioners Auran , Brownrigg, Cauchi, Terrones, Yie and Vistica (arrived at 7:06 p. m.) Absent: Commissioner Lindstrom Staff Present: Community Development Director, William Meeker; Associate Planner Erica Strohmeier III. MINUTES Commissioner Terrones moved, seconded by Commissioner Auran to approve the minutes of the December 10, 2007 regular meeting of the Planning Commission, with the following changes: ■ Page 1, Item 1, Commission comments; insert "indicated that there would be no increase in the development capacity over what is currently allowed within the highlighted areas, but other policies regarding parking, streetscape improvements, etc. would be apply". ■ Pago 8, Item 6, Public comments; add the following response to the and of Glen Kronewetter's comments; "(the Commission indicated that the rear elevation of the structure had been sufficiently revised to comply with the direction provided)". ■ Page 10, Item 7, Additional Commission comments, first bullet; revised "wrought-iron railing" to read "the balcony railing details". Motion passed 5-0 (Commissioners Lindstrom and Vistica absent). IV. APPROVAL OF AGENDA Community Development Director Meeker noted that Item 2 has been withdrawn from the agenda at the request of the applicant. V. FROM THE FLOOR ■ Pat Giorni, 1445 Balboa Avenue; commented regarding the project at 712 Vernon Way from the priorAgenda; commented that mixing "green building" terminology during the review process could confuse people. Suggested making audio recordings of Commission proceedings available on the City web-site. V1. STUDY ITEMS None. 1 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 27, 2008 VII. ACTION ITEMS Consent Calendar- Items on the Consent Calendar are considered to be routine. They are acted upon simultaneously unless separate discussion and/or action is requested by the applicant, a member of the public or a Commissioner prior to the time the Commission votes on the motion to adopt. Chair Cauchi asked if anyone in the audience or on the Commission wished to call any item off the consent calendar. Commissioner Yie requested that Item 1a. be pulled from the Consent Calendar for discussion. The item was moved to the "Regular Action Items"section of the agenda. VIII. REGULAR ACTION ITEMS 1a. 1625 ADRIAN ROAD, ZONED RR — APPLICATION FOR COMMERCIAL DESIGN REVIEW AND VARIANCES FOR BUILD-TO LINE AND LANDSCAPING FOR AN ADDITION AND EXTERIOR AND INTERIOR RENOVATIONS TO AN EXISTING COMMERCIAL BUILDING FOR AN AUTOMOTIVE SERVICE FACILITY (GEOFF BURNS,APPLICANT;WAGNER ARCHITECTURE GROUP,ARCHITECT; AND WILLIAM SPENCER, PROPERTY OWNER) STAFF CONTACT: RUBEN HURIN Reference staff report dated October 27, 2008, with attachments. Community Development Director Meeker presented the report, reviewed the criteria and staff comments. Twelve (12) conditions were suggested for consideration. Chair Cauchi opened the public hearing. Geoff Burns, 5202 Kearny Mesa Road, San Diego; represented the applicant. Commission comments: ■ Expressed concern regarding guest parking at the side backing out onto the main thoroughfare (Burns—noted that the spaces are short-term spaces for vendors;they could be labeled for another purpose). ■ Could consider placing disabled parking at that location since they are infrequently used. ■ Would like to see disabled parking near the front entrance to the building. ■ Angled parking at this location could be an option. ■ Noted that information regarding bio-swales does not include enough description; asked how the catch basins are integrated into the site drainage (Meeker — noted that the City's Stormwater Coordinator will ensure that the drainage system is compliant. Burns—the catch basins are routed back to the bio-swale for treatment). Public comments: None. There were no further comments and the public hearing was closed. Additional Commission comments: ■ Commented that this is a great project. 2 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 27, 2008 Commissioner Vistica moved to approve the application, by resolution, with the following amended conditions: 1. that the project shall be built as shown on the plans submitted to the Planning Division date stamped September 23, 2008, sheets A-CS, Al.1,A2.1, A2.2, A3.1, A3.2, A5.0 and A5.1 and date stamped October 17, 2008, sheets A1.0, L1.0, C-1 through C-10 and ER-1 and ER-2; 2. that the revised layout of the parking spaces on the side of the building, near the front of the property, shall be reviewed by the Planning Commission as an FYI; 3. that any changes to the size or envelope of building, which would include changing or adding exterior walls or parapet walls, shall require an amendment to this permit; 4. that any changes to building materials, exterior finishes, windows, architectural features, roof height or pitch, and amount or type of hardscape materials shall be subject to Planning Division or Planning Commission review (FYI or amendment to be determined by Planning staff); 5. that the conditions of the City Arborist's September 16, 2008 memo, the Chief Building Official's September 26 and August 11, 2008 memos, the City Engineer's October 6 and September 8, 2008 memos, the Fire Marshal's and NPDES Coordinator's August 13, 2008 memos shall be met; 6. that demolition or removal of the existing structures and any grading or earth moving on the site shall not occur until a building permit has been issued and such site work shall be required to comply with all the regulations of the Bay Area Air Quality Management District; 7. that prior to issuance of a building permit for construction of the project, the project construction plans shall be modified to include a cover sheet listing all conditions of approval adopted by the Planning Commission, or City Council on appeal; which shall remain a part of all sets of approved plans throughout the construction process.. Compliance with all conditions of approval is required; the conditions of approval shall not be modified or changed without the approval of the Planning Commission, or City Council on appeal; 8. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which requires affected demolition, new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements; any partial or full demolition of a structure, interior or exterior, shall require a demolition permit; 9. that the applicant shall comply with Ordinance 1503, the City of Burlingame Storm Water Management and Discharge Control Ordinance; 10. that the project shall meet all the requirements of the California Building and Uniform Fire Codes, 2007 Edition, as amended by the City of Burlingame; THE FOLLOWING CONDITIONS SHALL BE MET DURING THE BUILDING INSPECTION PROCESS PRIOR TO THE INSPECTIONS NOTED IN EACH CONDITION 11. that prior to scheduling the framing inspection, the project architect, engineer or other licensed professional shall provide architectural certification that the architectural details such as window locations and bays are built as shown on the approved plans; if there is no licensed professional involved in the project, the property owner or contractor shall provide the certification under penalty of perjury. Certifications shall be submitted to the Building Department; 3 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 27, 2008 12. that prior to scheduling the roof deck inspection, a licensed surveyor shall shoot the height of the roof ridge and provide certification of that height to the Building Department; and 13. that prior to final inspection, Planning Department staff will inspect and note compliance of the architectural details (trim materials, window type, etc.) to verify that the project has been built according to the approved Planning and Building plans. The motion was seconded by Commissioner Yie. Discussion of motion: ■ The Commission will need to review the design guidelines for uses in the Automobile Overlay zone; the current applicant was reasonable, but required variances in order to meet the needs of the use. ■ Some design features (e.g. lighting) are not called out in the conditions of approval; ensure that these features are retained per the plans. ■ Noted that there may be a desire to have consistency in signage in the area; suggested that staff bring the signage back to the Commission as an FYI. Chair Cauchi called for a vote on the motion and it passed on a voice vote 6-0 (Commissioner Lindstrom absent). Appeal procedures were advised. This item concluded at 7:20 p.m. 2. 2645 TROUSDALE DRIVE, ZONED R-1 - APPLICATION FOR SIDE SETBACK VARIANCE AND HILLSIDE AREA CONSTRUCTION PERMIT FOR AN AS-BUILT DECK GREATER THAN 30" ABOVE ADJACENT GRADE (FRANK PARATONE, APPLICANT; KEVIN LIU, PROPERTY OWNER) STAFF CONTACT: ERICA STROHMEIER (PROJECT WITHDRAWN AT REQUEST OF APPLICANT) This item was withdrawn at the request of the applicant. 3. 1125 CLOVELLY LANE,ZONED R-1 -APPLICATION FOR AMENDMENT TO DESIGN REVIEW FOR AS- BUILT CHANGES TO A PREVIOUSLY APPROVED FIRST AND SECOND STORY ADDITION (TOM NILAND,APPLICANT; PETER SANO, DESIGNER; SATISH AND MEENA DUTT, PROPERTY OWNERS) STAFF CONTACT: ERICA STROHMEIER Reference staff report dated October 27, 2008,with attachments. Associate Planner Strohmeier presented the report, reviewed criteria and staff comments. Eleven (11)conditions were suggested for consideration. Chair Cauchi opened the public hearing. Tom Niland, 1122 Clovelly Lane; represented the applicant. ■ Noted that he had difficulty with the drawings for this project. Commission comments: ■ Understood why the change to the roofline over the garage was made; to line up the eaves. ■ Could install an attic vent, or hexagon window to minimize the blank appearance of the gable above the garage door. ■ The house benefits from having only a one-car garage; the design is not as extreme a problem when viewed in person. ■ Suggested installing a trellis above the garage door. 4 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 27, 2008 Public comments: ■ None. There were no further comments and the public hearing was closed. Commissioner Terrones moved to approve the application, by resolution, with the following amended conditions: 1. that the project shall be built as shown on the plans submitted to the Planning Department date stamped October 15, 2008, sheets 8, 11 and 12; date stamped February 24, 2006,sheets 1, 3,7, 9, 10 and sheet L-1, and plans date stamped February 27, 2006, sheets 2 and 5,with wood windows with simulated true divided lights and traditional wood stucco molding throughout, and that any changes to building materials, exterior finishes, footprint or floor area of the building shall require an amendment to this permit; 2. that a trellis shall be installed above the garage door; the design of which shall be presented to the Planning Commission as an FYI prior to installation; 3. that if the structure is demolished or the envelope changed at a later date, side setback and parking variances, as well as any other exceptions to the code granted here, will become void; 3. that any changes to the size or envelope of the basement, first or second floors, or garage, which would include adding or enlarging El dormer(s), moving or changing windows and architectural features or changing the roof height or pitch, shall be subject to Planning Commission review; 4. that prior to scheduling the framing inspection, the project architect, engineer or other licensed professional shall provide architectural certification that the architectural details such as window locations and bays are built as shown on the approved plans; if there is no licensed professional involved in the project,the property owner or contractor shall provide the certification under penalty of perjury. Certifications shall be submitted to the Building Department; 5. that prior to final inspection, Planning Department staff will inspect and note compliance of the architectural details (trim materials, window type, etc.) to verify that the project has been built according to the approved Planning and Building plans; 6. that prior to scheduling the roof deck inspection, a licensed surveyor shall shoot the height of the roof ridge and provide certification of that height to the Building Department; 7. that all air ducts, plumbing vents, and flues shall be combined, where possible, to a single termination and installed on the portions of the roof not visible from the street; and that these venting details shall be included and approved in the construction plans before a Building permit is issued; 8. that the conditions of the Chief Building Official's and City Engineer's October 7, 2005, memos, the NPDES Coordinator's October 6, 2005, memo, and Fire Marshal's October 11,2005 memo, and the Recycling Specialist's October 12, 2005, memo, shall be met; 9. that the project shall meet all the requirements of the California Building and Uniform Fire Codes, 2001 Edition, as amended by the City of Burlingame; 5 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 27, 2008 10. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which requires affected demolition, new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements; any partial or full demolition of a structure, interior or exterior, shall require a demolition permit; and 11. that the applicant shall comply with Ordinance 1503, the City of Burlingame Storm Water Management and Discharge Control Ordinance. The motion was seconded by Commissioner Vistica. Discussion of motion: • As long as the trellis has "sufficient beefiness"it will be sufficient, doesn't need to be brought back as an FYI. ■ Requested that the landscape plan for the site be submitted with the FYI. Chair Cauchi called for a vote on the motion and it passed on a voice vote 6-0 (Commissioner Lindstrom absent). Appeal procedures were advised. This item concluded at 7:30 p.m. 4. 845— 855 STANTON ROAD, ZONED IB -TENTATIVE AND FINAL PARCEL MAP FOR A LOT SPLIT OF PARCEL 1 INTO PARCEL A AND PARCEL B, BLOCK 5, EAST MILLSDALE PARK NO.2 SUBDIVISION - PM 08-01 (DANIEL DENNEHY JR., APPLICANT AND PROPERTY OWNER; AND MICHAEL ASHLEY, ENGINEER) STAFF CONTACT: VICTOR VOONG Reference staff report dated October 27, 2008, with attachments. Community Development Director Meeker presented the report, reviewed criteria and staff comments. Nine(9)conditions were suggested for consideration. Chair Cauchi opened the public hearing. Community Development Director Meeker represented the applicant. Commission comments: ■ Noted that setback requirements will need to be met following demolition of structures. ■ Clarified that parking will need to be re-striped. Public comments: ■ None. There were no further comments and the public hearing was closed. Commissioner Brownrigg moved to recommend to the City Council, approval of the application, subject to the following: 1. A final parcel map for lot split must be filed by the applicant within the time period as allowed by the Subdivision Map Act and the City's Subdivision Ordinance. Action on this map should be considered as both the tentative and final map to facilitate processing. 2. No developmental approvals are part of this mapping action. 6 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 27, 2008 3. The final map shall show the widths of the right-of-way for Stanton Road, Gilbreth Road and Bayshore Highway, including the centerline of right-of-way, bearing and distance of centerline and any existing monuments in the roadway. 4. Any future building finished floor elevation shall be minimum 1.0 feet above the 100 year storm floor elevations. 5. All property corners shall be set in the field and be shown on the map. 6. Cross access easement for egress and ingress to the parking area between the proposed parcels shall be recorded. 7. All fire lane signage and markers are posted on any proposed gate between 845/855, the lane Eastside of 845 and the land Westside of 855 in accordance with §17.04.020 Burlingame Municipal Code which further amends the International Fire Code §503.3.1. 8. All existing easement shall be retained except as noted. 9. All damaged sidewalk, curb and gutters shall be replaced with new. The motion was seconded by Commissioner Auran. Discussion of motion: ■ None. Chair Cauchi called for vote on the motion and it passed 6-0 (Commissioner Lindstrom absent). The Commission's action is advisory and not subject to appeal. This item concluded at 7:34 p.m. IX. DESIGN REVIEW STUDY ITEMS 1. 1223 BURLINGAME AVENUE,ZONED C-1, SUBAREA A—APPLICATION FOR COMMERCIAL DESIGN REVIEW FOR CHANGES TO THE FRONT FAQADE OF AN EXISTING COMMERCIAL BUILDING (CATHERINE JOHNSON, BESTER ARCHITECTURE, APPLICANT AND ARCHITECT; INGRID CHARTER, PROPERTY OWNER) STAFF CONTACT: ERICA STROHMEIER Reference staff report dated October 27, 2008, with attachments. Associate Planner Strohmeier briefly presented the project description. There were no questions of staff. Chair Cauchi opened the public comment period. Catherine Johnson, Bestor Architecture, 3920 Fountain Avenue, Los Angeles; represented the applicant. Commission comments: ■ Concerned about maintaining "pedestrian-scale" at the street level; encouraged a design solution (e.g. awning) to break up the tall glass walls at the front of the building. ■ Also expressed concern regarding visibility into the store due to glare from sunlight onto the glass during the day. ■ Concern about too much light flooding out of the store at night-time. ■ Appreciate the contemporary design solution. 7 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 27, 2008 ■ Because this tenant space is part of a larger building, the design must blend in better. Public comments: ■ Pat Giorni, 1445 Balboa Avenue; encouraged an awning with transom windows above. There were no other comments from the floor and the public hearing was closed. Commissioner Brownrigg made a motion to place the item on the Consent Calendar when complete. This motion was seconded by Commissioner Auran. Discussion of motion: ■ None. Chair Cauchi called for a vote on the motion to place this item on the Consent Calendar when plans have been revised as directed. The motion passed on a voice vote 6-0(Commissioner Lindstrom absent). The Planning Commission's action is advisory and not appealable. This item concluded at 7:43 p.m. 6. 1333 HOWARD AVENUE, ZONED C-1, SUBAREA B — APPLICATION FOR COMMERCIAL DESIGN REVIEW, CONDITIONAL USE PERMIT AND PARKING VARIANCE FOR A NEW FOOD ESTABLISHMENT WHICH INCLUDES CHANGES TO THE FRONT FAQADE OF AN EXISTING COMMERCIAL BUILDING (DAVID DODSON, CREATIVE RESTAURANT GROUP LLC, APPLICANT; JEREMY STEINMEIER, AIA, ARCHITECTURE & LIGHT, ARCHITECT; AND, MICHAEL & ATHIA GIOTINIS TRUST, PROPERTY OWNER) STAFF CONTACT: RUBEN HURIN Reference staff report dated October 27, 2008, with attachments. Community Development Director Meeker briefly presented the project description. There were no questions of staff. Chair Cauchi opened the public comment period. Mark Hudak, 216 Park Road, and David Dodson,411 Borel Avenue, San Mateo; represented the applicant. ■ The proposed "Perry's" restaurant will jump start the revitalization of Howard Avenue. ■ Doesn't feel there will be a parking problem if the variance is granted. ■ The president of Creative Restaurant Group lives in San Mateo and has always wanted a presence in Burlingame. Commission comments: ■ Will be a great addition to Howard Avenue. ■ Consider whether or not the applicant truly wishes to give up the ability to retain the second blade sign on the property. ■ Asked if a rear entry would be possible (Hudak —would take people through the "back of house" functions of the restaurant). ■ Expressed concern regarding the appropriateness of the retention of the large blade sign; is out of scale. 8 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 27, 2008 Public comments: ■ Pat Giorni, 1445 Balboa Avenue; encouraged the Commission to place the item on the Consent Calendar when complete. There were no other comments from the floor and the public hearing was closed. Commissioner Brownrigg made a motion to place the item on the Consent Calendar when complete. This motion was seconded by Commissioner A uran. Discussion of motion.- With otion:With respect to the parking variance;it is supportable since there is no place to place parking on the site due to the existing placement of the structure. ■ A condition of approval should tie the parking variance to the specific use of the site. ■ The Commission was split on the matter of retention of the blade sign; requested additional details as part of the application when it is brought forward for action. Chair Cauchi called for a vote on the motion to place this item on the Consent Calendar when plans have been revised as directed. The motion passed on a voice vote 6-0(Commissioner Lindstrom absent). The Planning Commission's action is advisory and not appealable. This item concluded at 8:08 p.m. 7. 7 EL QUANITO WAY, ZONED R-1 — APPLICATION FOR DESIGN REVIEW FOR A PLATE HEIGHT GREATER THAN 9'-0" AND A HILLSIDE AREA CONSTRUCTION PERMIT AMENDMENT FOR AN ADDITION TO AN EXISTING SINGLE FAMILY DWELLING. BESS WIERSEMAN, STUD1O3 DESIGN, INC., APPLICANT AND DESIGNER; AND EMILIE AND GORDY BROOKS, PROPERTY OWNERS) STAFF CONTACT: LISA WHITMAN Reference staff report dated October 27, 2008, with attachments. Associate Planner Strohmeier briefly presented the project description. There were no questions of staff. Chair Cauchi opened the public comment period. Bess Weirsema, Studio 3 Design, 1585 The Alameda, San Jose; represented the applicant. ■ The proposed addition is not visible from the front of the property; the dormer will match an existing dormer. Commission comments: ■ None. Public comments: ■ None. There were no other comments from the floor and the public hearing was closed. Commissioner Brownrigg made a motion to place the item on the Consent Calendar when complete. 9 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 27, 2008 This motion was seconded by Commissioner Terrones. Discussion of motion: ■ This is a straightforward application. Chair Cauchi called for a vote on the motion to place this item on the Consent Calendar when plans have been revised as directed. The motion passed on a voice vote 6-0(Commissioner Lindstrom absent). The Planning Commission's action is advisory and not appealable. This item concluded at 8:10 p.m. 8. 2008 DAVIS DRIVE, ZONED R-1 -APPLICATION FOR DESIGN REVIEW, PARKING VARIANCE AND SPECIAL PERMIT FOR AN ATTACHED GARAGE FOR A FIRST AND SECOND STORY ADDITION QUALIFYING AS SUBSTANTIAL CONSTRUCTION (BILL GUAN, XIE ASSOCIATES, INC.,APPLICANT AND DESIGNER; CARUSO AND JOSEPHINE TAM, PROPERTY OWNERS) STAFF CONTACT: RUBEN HURIN Reference staff report dated October 27, 2008, with attachments. Community Development Director Meeker briefly presented the project description. There were no questions of staff. Chair Cauchi opened the public comment period. Bill Guan, Xie Associates, 1330 Palou Avenue, San Francisco; represented the applicant. Commission comments: ■ Window trim details are missing. ■ Concerned about how the rooflines will fit together; requested a 3-D study of the roofline. ■ Much of the house is being demolished; may make more sense to completely demolish the structure and build a new structure. ■ The garage overwhelms the front fagade. ■ Revise the justification for the variance;the applicant's desire to have the square footage requested does not warrant the variance; there should be some way to build conforming parking. ■ If only four bedrooms were proposed, a two-car garage would not be necessary. ■ Massing is handled fairly well. ■ Questioned the size of the window on the right-side elevation near the stairway; appears too large. ■ Noted that the door to the garage on the right-side elevation appears too large. ■ Worried that the front fagade will appear flat; consider revising porch entry to add more interest. ■ Requested more information regarding paving material for driveway (should be pervious); differentiate between driveway and walkway to front door. ■ The design falls only 1 square foot below the maximum FAR; this could be problematic during construction. ■ Provide details of window style on plans (i.e. true divided light, or simulated true divided light). ■ Need a landscape plan for the site. Public comments: ■ Pat Giorni, 1445 Balboa Avenue, and Christine Murad, 2006 Davis Drive; spoke regarding the project: the small lot may not be large enough for a five bedroom house; may not be opposed to a 700 square foot exempt basement in this instance; with a full tear-down of the existing home. Expressed concern regarding the impact of the construction upon the neighboring property. 10 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 27, 2008 There were no other comments from the floor and the public hearing was closed. Commissioner Auran made a motion to refer the project to a design reviewer. This motion was seconded by Commissioner Terrones. Discussion of motion: ■ The zoning ordinance encourages garages in the rear of properties;but a small lot is more limiting; look at ways to mitigate the appearance of the garage; but like the design of the proposed garage door. Chair Cauchi called for a vote on the motion to refer the project to a design reviewer. The motion passed on a voice vote 6-0(Commissioner Lindstrom absent). The Planning Commission's action is advisory and not appealable. This item concluded at 8:43 p.m. X. COMMISSIONERS' REPORTS There were no Commissioner's Reports. XI. DIRECTOR'S REPORT Commission Communications: ■ None. Actions from Regular City Council meeting of October 20, 2008: ■ Denied appeal and upheld Commission's denial of requests at 917 Larkspur Drive. ■ Reviewed the Focused Development Alternative for the Burlingame Downtown Specific Plan. Other matters: ■ Commissioners were requested to provide staff with potential discussion topics for a meeting of the Neighborhood Consistency Subcommittee; staff was requested to send out an e-mail requesting items for discussion. XII. ADJOURNMENT Chair Cauchi adjourned the meeting at 8:49 p.m. Respectfully submitted, Stanley Vistica, Secretary 11 MEETING MINUTES Regular Meeting of the Burlingame Parks & Recreation Commission Thursday, October 16, 2008 The regular meeting of the Burlingame Parks & Recreation Commission was called to order by Chairman Hesselgren at 7:00 pm at Burlingame City Hall, 501 Primrose Road,Burlingame. ROLL CALL Commissioners Present: Hesselgren, Shanus, Castner-Paine, Carlton, Fisher,Eaton Commissioners Absent: La Mariana Staff Present: Parks & Recreation Director Schwartz, Administrative Secretary Butler,Recreation Supervisor Poncia Others Present: Youth Advisory Committee Representatives Amanda Delbon, Alex Florin, Justine Huang MINUTES - The Minutes of the September 18, 2008 regular meeting were approved as amended. (Pg 2, second paragraph, add — "Colson reported that BGS was denied use of SMUHSD field space after they had already been approved.") Chairperson Hesselgren invited the Commission to introduce themselves to new Commissioner Eaton. PUBLIC COMMENTS—NONE OLD BUSINESS A. Resident Rate for Businesses and Employees - Director Schwartz reported to the Commission that City Council heard the issue and approved the addition of local business owners and their dependants only to receive the resident rate on recreation classes. This sunsets in May as the Council would like to see the impact on the financial situation and the impact on staff after one session. Staff has placed the matter on calendar for the Commission to re-visit the item in April for a status check. NEW BUSINESS A. Youth Advisory Committee Report for 2008-09 — Supervisor Poncia introduced herself and three representative of YAC to the Commission. See Attachment "A". B. Commission Rotation for November - Commissioner Shanus will be Chairperson starting in November and Commissioner Castner-Paine will be the Vice-Chair. Parks& Recreation Commission October 16,2008 Minutes—page 2 REPORTS/HANDOUTS A. Staff Reports 1. Monthly Report (see attached) 2. 2008-09 Revenue Report(see attached) B. Commissioners 1. Commissioner Shanus asked if the Kids Art Booth for the next Art in the Park was included on the recent Request for Proposal that was sent out by the Department. Schwartz confirmed that it was included. 2. Shanus reported that he has heard of a concern about the traffic at the entrance to Bayside Park as it relates to safety. Cars whip into the parking lot from Bayshore Avenue into the park. There is no alert or notice on the road approaching the park of the upcoming entrance. He feels that cars are driving along and then at the last minute see the entrance. The current sign for the park is difficult to see. He suggests that perhaps a sign on the roadway announcing the distance to the upcoming entrance may help motorists to slow down when preparing to turn into the entrance. 3. Shanus also mentioned that he and Commissioner Carlton are still working to keep the dialog open regarding the SMUHSD fee structure. 4. Shanus mentioned that, per an email from a member of the public, Safety at the Aquatic Center will be on the November agenda for the Commission. 5. Commissioner Carlton wanted to have it on record that she was not comfortable with the accuracy of the information provided by the President of Burlingame Girls Softball and how it affected her own vote regarding BGS' use of Ray Park. Carlton's understanding is that BGS was approved to rent the BHS fields after the Commission's decision, but declined to pay for them as the City had approved the use of Ray Park by the group. Commissioner Fisher stated that the Commission's vote was to use Ray Park as the last resort and asked if Cuernavaca was available on Sundays. Schwartz said that BYBA uses it on Sundays however, Bayside may be available. Schwartz also pointed out there are two points to the discussion: field availability and the cost of the fields. 6. Regarding the SMUHSD rental fees, Carlton reported that a third party selected by the City of Millbrae will be allowed to audit the SMUHSD books. Carlton said that Board member, Linda Lees Dwyer mentioned that the fees will be adjusted if they were not properly calculated. Parks &Recreation Commission October 16,2008 Minutes—page 3 7. Commissioner Fisher asked when Cuernavaca Playground would be finished. Schwartz stated that the work would begin in November and would continue for a couple of months. 8. Commissioner Hesselgren stated the same concern as Shanus regarding the entrance to Bayside Park. Staff will follow up with Public Works and will report back to the Commission. 9. Hesselgren expressed concerns about the safety of the intersection of Broadway and Rollins Road leading to the new pedestrian overpass to Bayside Park. Staff will follow up with Public Works and will report back to the Commission. (Public Works Director Murtuza states that Caltrans will be installing crosswalks to the overpass before it opens for use. Pedestrians from Broadway will be able to cross Rollins Road at Cadillac Way and then proceed to the overpass) 10. Hesselgren also expressed shock at how many fences, chains and padlocks have been installed at BHS fields in the last couple of months and questioned the safety of having only one unlocked gate during activities. Staff was asked to contact the Fire Department to see if the new fences and locks are in compliance with fire codes. NEXT MEETING The next meeting of the Parks & Recreation Commission will be held on Thursday, November 20, 2008 at 7:00 pm in Conference Room"A" of Burlingame City Hall, 501 Primrose Road. There being no further business to come before the Commission, the meeting was adjourned at 8:16 pm. Respectfully submitted, Joleen Butler Administrative Secretary Parks&Recreation Department Attachment "A" City of Burlingame - Parks & Recreation Dept. 850 Burlingame Ave., Burlingame, CA 94010 BURLINGAME phone: (650) 558-7300 • fax: (650) 696-7216 recreationAburlin ame.org Vis. To: Members of the Burlingame Parks and Recreation Commission Via: Randy Schwartz, Parks and Recreation Director From: Stacey Poncia, Recreation Supervisor Date: October 16, 2008 Subject: Youth Advisory Committee Mission Statement, Goals and Accomplishments Mission Statement: Youth Advisory Committee members have the important duty of advising the Parks and Recreation Commission and the Recreation program staff as to the concerns and interests of youth and teens in the Burlingame Community. This may include programs relating to safety, recreation, alcohol & drug awareness, special interests, sports, community involvement, socialization, and environmental concerns. This year's YAC welcome's 24 elected members from four high schools including Burlingame, Saint Ignatius, Mills and the International School of San Francisco. To date the current YAC has over 194 hours of community service. Its volunteer group which consists of high school-aged non voting members has volunteered 41 hours. The Youth Advisory Committee has established four areas of focus for the 2008- 09 year: Philanthropy The YAC hosts numerous fundraising events throughout the year including the All City Dances, Movies In the Park concessions and Music in the Park Family BBQs. Portions of the funds raised at these special events are designated to benefit various non-profit organizations and projects such as the Burlingame Parks and Recreation Youth Scholarships, Samaritan House, and The Shelter Network. The YAC will also be organizing volunteer opportunities for youth and teens in the community such as the Community Clean-Up, holiday toy drive, department special events, and community drives and fundraisers. Education This year the YAC hopes to host several educational opportunities for youth & Teens and their parents in the community. Topics may include peer pressure, health & wellness, high school or college life "round tables", world events speaker series and more. The YAC will also participate in the 1' Annual Fall YAC retreat Saturday, October 18 at Memorial Park. The focus of the retreat will be to complete the yearly event calendar, review the YAC's annual goals and mission statement and participate in a variety of teambuilding activities. Tents, sleeping bags and sleeping pads for the event are all being loaned to the YAC free of charge by the organization Bay Area Wilderness Training and non-profit group in San Francisco that promotes outdoor leaming and education for youth and teens in the Bay Area. Activities/Class/Special Events Who better to program for youth & teens, than youth & teens in the community! YAC is hard at work creating fun activities for kids & teens ages 5-18 such as day trips to local amusement parks, movie nights, band nights, poetry slams, video game tournaments, ski trips and more! Enterprise The YAC would like to offer low cost & free events & activities for youth & teens in the community. We are actively working on ways to raise funds through special events and programs such as teen band nights and the All City Dances. Elected Officers: Four members of the 2008-09 YAC have been elected to serve as Board Officers. These members are: • Amanda Delbon and Alexia Mazzoni: Co-Chairs • Shoko Oda: Secretary • Derek Wun: Treasurer The YAC will also be reviewing and revising their Bylaws throughout the Fall semester. The YAC hopes to adopt their new bylaws before the Thanksgiving Break. Accomplishments for the Fall Quarter: • Hosted the 1 s'All City Dances for 7th and 8th grade students. We had 325 7th and 8th graders in attendance and raised over $1600 for the YAC account. • Provided 35 teen volunteers for the September 28th Community Clean Up • Pledged up to $300 to Burlingame High School's ASB to assist with decorations and giveaways for the 2008 "Little/Big Game". Events Calendar for 2008-2009 The YAC hopes to host and volunteer at a variety of fun events for youth & teens throughout the school year including: • Alcatraz Night Tour on Saturday, October 25 • Safe Streets Halloween Booth, Friday, October 31 • 2"d All City Dance, Friday, November 14 • Laser Tag Teen Trip: Saturday, November 15 • Youth & Teen Recreation Services ALL-YAC Social in Redwood City: Saturday, November 22 • 2nd Annual Breakfast With Santa: Saturday, December 6 • Downtown Holiday Parade & Open House, Saturday, December 7 • 3rd All City Dance: Friday, February 6 • 4th All City Dance: Friday, April 17 • Spring Fashion Show & Fundraiser (April date to be announced) • 2"d Annual Day on the Green(Tentative date of Saturday, May 16) • 39"'Annual Art In The Park Festival Children's Area&Beverage Booth: Saturday,June 13 and Sunday,June 14 The YAC is also planning to collaborate with neighboring YACs from San Mateo and Millbrae. Proposed joint events and activities include: • Holiday Teen Shopping Trips to San Francisco • Drop-In Movie night teen movie night series in cooperation with the Millbrae YAC • High School Dance in cooperation with the San Mateo YAC • Partners with Parks,community park clean-up&trail maintenance events with Millbrae&San Mateo YACs • 2nd Annual Madden Football video game tournament • Karaoke Nights • Poetry/Spoken Word Slam City of Burlingame - Parks & Recreation Dept, UNG ME 850 Burlingame Ave., Burlingame, CA 94010 BURo� phone: (650) 558-7300 fax: (650) 696-7216 Y recreation@burlingame.org 'o 'ir► Date: October 8, 2008 To: Parks & Recreation Commissioners City Council From: Randy Schwartz Re: Monthly Report Parks Division 1. The Beautification Commission completed the timeline for the Business Landscape Award for 2008/09. 2. Solo Bambini was awarded the 2007/08 Business Landscape Award by Beautification Commission. The owners were presented with a plaque and an original watercolor of the business entrance, donated by local artist Dale Perkins. 3. Park Staff renovated the berm around Murray Field. 4. Three trees were removed and the asphalt path improved in the NW corner of Bayside Park to improve accessibility. 5. A pad was constructed at Bayside Park next to the new rest rooms for picnic tables. 6. The playground resurfacing project at Lot J, Paloma and Laguna has begun. 7. Park staff has started the fall tree planting with 182 trees scheduled to be planted. 8. Timberline Tree Service was awarded the contract for Tree Pruning for 2008/09. 9. Blossom Valley was the Cuernavaca Playground Renovation low bidder. Construction to begin in early November. Recreation Division 1. Village Park Preschool conducted the annual Back to School Picnic 2. Computer Class at high school had 17 adults 12 seniors 3. Senior Citizens Trips: Hakone Garden - 18 people; Thunder Valley Casino - 28 people 4. Emeritus Lecturer 7 people ("interpreting your handwriting") 5. Dance Force had 68 dancers enrolled for the first session of Fall 6. Private Piano has 31 students enrolled for Fall 7. Continued monthly meetings with SMUHSD and BHS staff to assist the communication on joint use of facilities 8. Work with Burlingame Girls Softball on finding a location for a batting cage on City of Burlingame property 9. 325 Wristbands sold for first All City Dance of 2008-09 school year - held 9/26 10. Upcoming Teen Trip on 10/25 - Alcatraz Night Tour 11. 325 participants at the year's 14 All City Dance - 21 teens volunteered for the event 12. 35 teens volunteered to clean up the Broadway Business District 13. 175 people attended the last Movies in the Park event of the series to watch Ratatouille at Washington Park 14. 19 adults enjoyed Italian in the Kitchen cooking and language workshops 15. 27 people are enrolled in Bridge classes for this Fall 16. Peninsula tournament of champions was held in Burlingame, with 6 teams from Daly City to Redwood City 17. Men's 40 & Over Adult softball league started with 4 teams participating 18. Elementary school Volleyball and Football games started with 10 teams in volleyball and 6 teams in flag football Upcoming Events 1. "Romeo and Juliet" Shakespeare in the Park - Sun, October 19 1:00pm - Washington Park - Event is Free! 2. Teen Trip: Alcatraz Night Tour- Oct 25h 3. Halloween Safe Streets - sponsored by Burlingame Rotary - Oct 3 0 Some Benefits of Parks& Recreation 1. 16-year study of 17,000 middle aged Harvard alumni found those who exercised regularly were likely to live longer. 2. Upon opening a community center in a Cincinnati neighborhood, the overall crime rate dropped 40%. 3. "When communities build walking trails, people exercise more," according to a study published in the American Journal of Preventive Medicine. 4. Trees in cities are particularly valuable in breaking up "heat islands" by providing shade to homes, buildings, streets, and parking lots_ Research has shown that trees can lower peak energy demands in urban areas by 20 to 40 percent. POLICE DEPARTMENT BURLINGAME City of Burlingame Jack L. Van Etten Chief of Police October 27, 2008 Honorable Mayor and Members of the City Council: Police Department statistics and highlights for the month of September, 2008 DEPARTMENTAL MATTERS: -Two new officers are in currently in our field training program following their recent graduation from the police academy; one new officer has completed field training and is assigned as a solo officer -Last month two new officers began the 6 month police academy and will graduate in March `09 -One sworn officer(12 months)and one dispatcher(24 months)continue on long-term disability -Three other sworn officers are also off due to injuries, but are assigned temporary modified duty -Neighborhood Watch presentations continue(last presentation 1600 Block of Coronado) -A department training plan (elevating training) for the 2008/2009 FY continues -Citizen crime identification system"Crimereports.com" is in place; RapidNotify(a reverse 911 notification system) is currently in use by the police department and CCFD -Gang Task Force completed deployment and continues in maintenance mode -Total reported crime in Burlingame thru June, 08, is down compared to last year(same time). See the updated attachment comparing crime numbers in Burlingame for the past several years TRAFFIC MATTERS: -Moving citations have tripled from the same time last year(selective enforcement/new officers). See the attached selective enforcement documents -Parking citation totals continue to be down, due in part to our replacing of 2 recent PEO positions -Citizen Speed Watch has been delayed, due to limited interest by the public in the Winchester area -Red Light photo enforcement is scheduled to be installed and begin at ECR and Broadway in November -The pilot daytime parking permit program and continues without any problems MONTHLY STATISTICS: -Remember that the monthly police department report is displayed in both numbers and percentages. When reviewing the police department report remember to consider the actual numbers of various crime categories in conjunction with the percentages. Kindly feel free to contact me if you have any questions. Chi ck Van Etten Burlingame Police Department 1111 Trousdale Drive-Post Office Box 551 -Burlingame,California 94011-0551 -(650)777-4100-Fax (650)697-8130 M 10-24-08 SUMMARY OF PART ONE OFFENSES PAGE: 1 FOR: SEPTEMBER, 2008 Prev Last Act Act YTD YTD Crime Classification........ ............ Current Year.. YTD... YTD... Change 8 Change Murder and Nonnegligent Manslaughter 0 1 0 1 -1 -100.00- Manslaughter by Negligence 0 0 0 0 0 Rape By Force 0 0 3 4 -1 -25.00 Attempt to Commit Forcible Rape 0 0 0 0 0 Robbery Firearm 3 0 8 8 0 0.00 Robbery Knife 0 0 3 3 0 0.00 Robbery Other Dangerous Weapon 0 0 0 2 -2 -100.00 Robbery Strong-Arm 1 2 9 6 3 50.00 Assault - Firearm 2 0 2 0 2 Assault - Knife 0 0 2 0 2 Assault - Other Dangerous Weapon 3 5 14 16 -2 -12.50 Assault - Hands,Fists,Feet 0 0 8 5 3 60.00 Assault - Other (Simple) 17 7 101 127 -26 -20.47 Burglary - Forcible Entry 2 8 43 36 7 19.44 Burglary - Unlawful Entry 6 3 58 51 7 13.73 Burglary - Attempted Forcible Entry 1 2 7 2 5 250.00 Larceny Pocket-Picking 0 0 0 0 0 Larceny Purse-Snatching 0 0 1 0 1 Larceny Shoplifting 2 1 15 27 -12 -44.44 Larceny,From Motor Vehicle 29 22 223 167 56 33.53 Larceny Motor Veh Parts Accessories 12 9 76 106 -30 -28.30 Larceny Bicycles 3 1 22 14 8 57.14 Larceny From Building 7 4 54 58 -4 -6.90 Larceny From Any Coin-Op Machine 0 0 1 11 -10 -90.91 Larceny All Other 8 7 65 67 -2 -2.99 Motor Vehicle Theft Auto 4 8 45 64 -19 -29.69 Motor Vehicle Theft Bus 0 1 9 3 6 200.00 Motor Vehicle Theft Other 1 0 7 1 6 600.00 ------- ------ ------ ------ 101 81 776 779 101 81 776 779 10-24--08 MONTHLY SUMMARY OF PART TWO OFFENSES PAGE: 1 CITY REPORT FOR: SEPTEMBER, 2008 Prev Last Act Act YTD YTD Crime Classification.................... Current Year.. YTD... YTD... Change 8 Change All Other Offenses 27 33 329 277 52 18.77 Animal Abuse 0 0 0 1 -1 --100.00 Animal Nuisance 0 0 1 0 1 Arson 0 4 4 10 -6 -60.00 Assists to Outside Agencies 0 0 0 0 0 Bicycle Violations 0 0 0 0 0 Bigamy 0 0 0 0 0 Bomb Offense 0 0 0 0 0 Bomb Threat 0 0 1 1 0 0.00 Bribery 0 0 0 0 0 Check Offenses 0 0 3 4 -1 -25.00 Child Neglect/prot custody 1 7 34 59 -25 -42.37 Computer Crime 0 0 0 0 0 Conspiracy 0 0 0 0 0 Credit Card Offenses 0 1 4 6 -2 -33.33 Cruelty to Dependent Adult 0 0 0 0 0 Curfew and Loitering Laws 0 0 0 2 -2 -100.00 Death Investigation 2 1 19 20 -1 -5.00 Disorderly Conduct 1 0 9 2 7 350.00 Driver's License Violations 0 0 2 2 0 0.00 Driving Under the Influence 3 6 67 60 7 11.67 Drug Abuse Violations 6 3 21 46 -25 -54.35 Drug/Sex Registrants/Violations 0 0 0 0 0 Drunkeness 2 3 36 51 -15 -29.41 Embezzlement 1 1 5 3 2 66.67 Escape 0 0 0 0 0 Extortion 0 0 0 1 -1 -100.00 False Police Reports 0 0 1 1 0 0.00 False Reports of Emergency 0 0 0 0 0 Fish and Game Violations 0 0 0 1 -1 -100.00 Forgery and Counterfeiting 0 2 37 21 16 76.19 Found Property 9 13 58 57 1 1.75 Fraud 2 1. 24 21 3 14.29 Gambling 0 0 0 0 0 Harrassing Phone Calls 1 1 14 42 -28 -66.67 10-24-08 MONTHLY SUMMARY OF PART TWO OFFENSES PAGE: 2 CITY REPORT FOR: SEPTEMBER, 2008 Prev Last Act Act YTD YTD Crime Classification.................... Current Year.. YTD. .. YTD. .. Change % Change Hit and Run Accidents. 4 4 35 37 -2 -5.41 Impersonation 0 1 3 8 -5 -62.50 Incest 0 0 0 0 0 Indecent Exposure 0 1 4 8 -4 -50.00 Intimidating a Witness 0 0 1 0 1 Kidnapping 0 0 0 0 0 Lewd Conduct 0 0 0 1 -1 -100.00 Liquor Laws 1 0 5 1 4 400.00 Littering/Dumping 0 0 0 0 0 Marijuana Violations 1 2 14 24 -10 -41.67 Mental Health Cases 9 11 55 72 -17 -23.61 Missing Person 3 3 33 47 -14 -29.79 Missing Property 7 8 57 68 -11 -16.18 Municipal Code Violations 6 14 49 71 -22 -30.99 Narcotics Sales/Manufacture 0 0 1 1 0 0.00 Offenses Against Children 0 1 4 9 -5 -55.56 Other Assaults 17 7 101 127 -26 -20.47 Other Juvenile Offenses 0 3 17 10 7 70.00 Other Police Service 0 2 18 27 -9 -33.33 Pandering for immoral purposes 0 0 0 0 0 Parole Violations 0 0 3 3 0 0.00 Perjury 0 0 0 0 0 Possession of Burglary Tools 0 0 2 0 2 Possession of drug paraphernalia 0 0 0 0 0 Possession of obscene literature;picture 0 0 0 0 0 Probation Violations 0 0 2 4 -2 -50.00 Prostitution and Commercial vice 0 0 0 2 -2 -100.00 - Prowling 0 0 0 3 -3 -100.00 Resisting Arrest 0 0 5 4 1 25.00 Restraining Orders 0 0 1 1 0 0.00 Runaways (Under 18) 0 0 0 2 -2 -100.00 Sex Offenses 0 0 0 1 -1 -100.00 Sex Offenses against Children 0 0 3 1 2 200.00 Sodomy 0 0 0 0 0 Stalking 0 0 1 0 1. 10-24-08 MONTHLY SUMMARY OF PART TWO OFFENSES PAGE: 3 CITY REPORT FOR: SEPTEMBER, 2008 Prev Last Act Act YTD YTD Crime Classification....... ... ... ....... Current Year.. YTD... YTD... Change W Change Statutory Rape 0 0 0 0 0 Stolen Property;Buying;Receiving;Possess 0 0 3 8 -5 -62.50 - Suspended License 5 2 45 20 25 125.00 Tax Evasion 0 0 0 0 0 Terrorist Threats 1 5 B 9 -1 -11.11 Towed Vehicle 34 33 306 314 -8 -2.55 Trespassing 0 1 9 7 2 28.57 Truants/Incorrigible Juvs 0 0 1 1 0 0.00 US Mail Crimes 0 0 0 0 0 Vagrancy 0 0 0 0 0 vandalism 21 28 172 170 2 1.18 Vehicle Code Violations 4 7 33 19 14 73.68 Violation of Court Order. 1 3 22 9 13 144.44 Warrants - Felony 2 0 17 15 2 13.33 Warrants - Misd 6 5 63 42 21 50.00 Weapons;Carrying,Possessing 0 2 7 10 -3 -30.00 Welfare Fraud 0 0 0 0 0 177 219 1,769 1,844 177 219 1,769 1,844 10-24-08 SUMMARY OF PART ONE OFFENSES PAGE: 1 FOR: SEPTEMBER, 2008 Prev Last Act Act YTD YTD - Crime Classification..................... Current Year.. YTD... YTD... Change % Change Murder and Nonnegligent Manslaughter 0 1 0 1 -1 -100.00 Manslaughter by Negligence 0 0 0 0 0 Rape By Force 0 0 3 4 -1 -25.00 Attempt to Commit Forcible Rape 0 0 0 0 0 Robbery Firearm 3 0 8 8 0 0.00 Robbery Knife 0 0 3 3 0 0.00 Robbery Other Dangerous Weapon 0 0 0 2 -2 -100.00 Robbery Strong-Arm 1 2 9 6 3 50.00 Assault - Firearm 2 0 2 0 2 Assault - Knife 0 0 2 0 2 Assault - Other Dangerous Weapon 3 5 14 16 -2 -12.50 Assault Hands,Fists,Feet 0 0 8 5 3 60.00 Assault - Other (Simple) 17 7 101 127 -26 -20.47 Burglary - Forcible Entry 2 8 43 36 7 19.44 Burglary - Unlawful Entry 6 3 58 51 7 13.73 Burglary - Attempted Forcible Entry 1 2 7 2 5 250.00 Larceny Pocket-Picking 0 0 0 0 0 Larceny Purse-Snatching 0 0 1 0 1 Larceny Shoplifting 2 1 15 27 -12 -44.44 Larceny From Motor Vehicle 29 22 223 167 56 33.53 Larceny Motor Veh Parts Accessories 12 9 76 106 -30 -28.30 Larceny Bicycles 3 1 22 14 8 57.14 Larceny From Building 7 4 54 58 -4 -6.90 Larceny From Any Coin-Op Machine 0 0 1 11 -10 -90.91 Larceny All Other 8 7 65 67 -2 -2.99 Motor Vehicle Theft Auto 4 8 45 64 -19 -29.69 Motor Vehicle Theft Bus 0 1 9 3 6 200.00 Motor Vehicle Theft Other 1 0 7 1 6 600.00 ------- ------ ------ ------ 101 81 776 779 101 81 776 779 10-24-08 MONTHLY SUMMARY OF PART TWO OFFENSES PAGE: 1 CITY REPORT FOR: SEPTEMBER, 2008 Prev Last Act Act YTD YTD Crime Classification.................... Current Year.. YTD... YTD... Change Change All Other Offenses 27 33 329 277 52 18.77 Animal Abuse 0 0 0 1 -1 -100.00 Animal Nuisance 0 0 1 0 1 Arson 0 4 4 10 -6 -60.00 Assists to Outside Agencies 0 0 0 0 0 Bicycle violations 0 0 0 0 0 Bigamy 0 0 0 0 0 Bomb Offense 0 0 0 0 0 Bomb Threat 0 0 1 1 0 0.00 Bribery 0 0 0 0 0 Check Offenses 0 0 3 4 -1 -25.00 Child Neglect/prot custody 1 7 34 59 -25 -42.37 Computer Crime 0 0 0 0 0 Conspiracy 0 0 0 0 0 Credit Card Offenses 0 1 4 6 -2 -33.33 Cruelty to Dependent Adult 0 0 0 0 0 Curfew and Loitering Laws 0 0 0 2 -2 -100.00 Death Investigation 2 1 19 20 -1 -5.00 Disorderly Conduct 1 0 9 2 7 350.00 Driver's License Violations 0 0 2 2 0 0.00 Driving Under the Influence 3 6 67 60 7 11.67 Drug Abuse Violations 6 3 21 46 -25 -54.35 Drug/Sex Registrants/Violations 0 0 0 0 0 Drunkeness 2 3 36 51 -15 -29.41 Embezzlement 1 1 5 3 2 66.67 Escape 0 0 0 0 0 Extortion 0 0 0 1 -1 -100.00 False Police Reports 0 0 1 1 0 0.00 False Reports of Emergency 0 0 0 0 0 Fish and Game Violations 0 0 0 1 -1 -100.00 Forgery and Counterfeiting 0 2 37 21 16 76.19 Found Property 9 13 58 - 57 1 1.75 Fraud 2 1 24 21 3 14.29 Gambling 0 0 0 0 0 Harrassing Phone Calls 1 1 14 42 -28 -66.67 10-24-08 - - MONTHLY SUMMARY OF PART TWO OFFENSES PAGE: 2 CITY REPORT FOR: SEPTEMBER, 2008 Prev Last Act Act YTD YTD Crime Classification.................... Current Year.. YTD... YTD... Change % Change Hit and Run Accidents 4 4 35 37 -2 -5.41 Impersonation 0 1 3 8 -5 -62.50 Incest 0 0 0 0 0 indecent Exposure 0 1 4 8 -4 -50.00 Intimidating a Witness 0 0 1 0 1 Kidnapping 0 0 0 0 0 Lewd Conduct 0 0 0 1 -1 -100.00 Liquor Laws 1 0 5 1 4 400.00 Littering/Dumping 0 0 0 0 0 Marijuana Violations 1 2 14 24 -10 -41.67 Mental Health Cases 9 11 55 72 -17 -23.61 Missing Person 3 3 33 47 -14 -29.79 Missing Property 7 8 57 68 -11 -16.18 Municipal Code Violations 6 14 49 71 -22 -30.99 Narcotics Sales/Manufacture 0 0 1 1 0 0.00 Offenses Against Children 0 1 4 9 -5 -55.56 Other Assaults 17 7 101 127 -26 -20.47 Other Juvenile Offenses 0 3 17 10 7 70.00 Other Police Service 0 2 18 27 -9 -33.33 Pandering for immoral purposes 0 0 0 0 0 Parole Violations 0 0 3 3 0 0.00 Perjury 0 0 0 0 0 Possession of Burglary Tools 0 0 2 0 2 Possession of drug paraphernalia 0 0 0 0 0 Possession of obscene literature;picture 0 0 0 0 0 Probation Violations 0 0 2 4 -2 -50.00 Prostitution and Commercial Vice 0 0 0 2 -2 -100.00 Prowling 0 0 0 3 -3 -100.00 Resisting Arrest 0 0 5 4 1 25.00 Restraining Orders 0 0 1 1 0 0.00 Runaways (Under 18) 0 0 0 2 -2 -100.00 Sex Offenses 0 0 0 1 -1 -100.00 Sex Offenses against Children 0 0 3 1 2 200.00 Sodomy 0 0 0 0 0 Stalking 0 0 1 0 1 10-24-08 MONTHLY SUMMARY OF PART TWO OFFENSES PAGE: 3 CITY REPORT FOR: SEPTEMBER, 2008 Prev Last Act Act YTD YTD Crime Classification................. ... Current Year.. YTD... YTD... Change % Change Statutory Rape 0 0 0 0 0 Stolen Property;Buying;Receiving;Possess 0 0 3 8 -5 -62.50 Suspended License 5 2 45 20 25 125.00 Tax Evasion 0 0 0 0 0 Terrorist Threats 1 5 8 9 -1 -11.11 Towed Vehicle 34 33 306 314 -8 -2.55 Trespassing 0 1 9 7 2 28.57 Truants/Incorrigible Juvs 0 0 1 1 0 0.00 US Mail Crimes 0 0 0 0 0 Vagrancy 0 0 0 0 0 Vandalism 21 28 172 170 2 1.18 , Vehicle Code Violations 4 7 33 19 14 73.68 Violation of Court Order 1 3 22 9 13 144.44 Warrants - Felony 2 0 17 15 2 13.33 Warrants - Misd 6 5 63 42 21 50.00 Weapons;Carrying,Possessing 0 2 7 10 -3 -30.00 Welfare Fraud 0 0 0 0 0 ------ ------ ------ ------ 177 219 1,769 1,844 177 219 1,769 1,844 10-24-08 MONTHLY SUMMARY OF CITATIONS PAGE : 1 CITY REPORT FOR: SEPTEMBER, 2008 Prev Last Act Act Crime Classification. . . . . . . . . . . . . . . . . . . . Current Year. . YTD. . . YTD. . . Parking Citations 3542 3 , 689 25, 542 35, 404 Moving Citations 503 262 4 , 373 1 , 567 ------- ------ - ---- - ------ 4045 3 , 951 29, 915 36, 971 4045 3 , 951 29, 915 36, 971 BURLINGAME Officer Productivity. . . . generated on 10/24/2008 at 02 : 55 : 18 PM Reported On: All Officers Report Range: 09/01/2008 to 09/30/2008 Data Type Reported on: PARKING Valid % All Voids % All % Officer: ID: Cnt Valid Cnt Voids Valid ------------------------------------------------------------------------------------------------------------------- ALVISO 355 201 6.61 3 4.29 98.53 DOTSON 509 891 29.28 25 35.71 97.27 MACDEVITT 511 803 26.39 19 27.14 97.69 SERRANO 510 888 29.18 19 27.14 97.91 SMITH 654 260 8.54 4 5.71 98.48 Total 3043 70 Page 1 of 1 MEMORANDUM To: All Patrol Personnel From: Sgt. Williams Date: 09/05/08 Subject: Selective Enforcement As time permits,please advise your teams to attempt selective enforcement in the listed areas: Location Violation Description Time of offense Date Reported Hillside Dr. 22350 VC Speeding All hours 09/01/08 Primrose Rd. 21950 VC yield to ped Afternoon 08/08/08 (@ Library) Rollins Rd. 22350 VC Speeding All hours 07/10/08 (South end) Magnolia 22350 VC Speeding All hours 07/07/08 Rivera 22350 VC Speeding All hours 07/01/08 Dufferin 22350 VC Speeding Commute hours 06/20/08 Trousdale/ 22450 VC Stop sign Morning hours 05/27/08 Skyline Adeline Dr 22350 VC/ Speeding/ Commute hours 05/01/08 (1900 blk) 22450 VC Stop sign Bayswater 22350 VC Speeding Commute hours 05/01/08 Carmelita 22350 VC Speeding All hours 04/17/08 Lincoln Ave. 22350 VC Speeding Commute hours 04/17/08 Blgm Av/Cal 21950 VC yield to ped Morning hours 03/13/08 Howard/Prim 22450 VC Stop sign All hours 03/13/08 Bayshore Bl 22350/21950VC Speed/ped viol Morning commute 02/19/08 Blgm Ave. 21950 VC yield to ped Daytime hours 02/01/08 Bloomfield 22350 VC Speeding Evening hours 12/26/07 MEMORANDUM To: All Patrol Personnel From: Sgt. Williams Date: 09/12/08 Subject: Selective Enforcement As time permits,please advise your teams to attempt selective enforcement in the listed areas: Location Violation Description Time of offense Date Reported Carmelita 22350 VC Speeding All hours 09/05/08 (ECR-Cal) Hillside Dr. 22350 VC Speeding All hours 09/01/08 Primrose Rd. 21950 VC yield to ped Afternoon 08/08/08 (@ Library) Rollins Rd. 22350 VC Speeding All hours 07/10/08 (South end) Magnolia 22350 VC Speeding All hours 07/07/08 Rivera 22350 VC Speeding All hours 07/01/08 Dufferin 22350 VC Speeding Commute hours 06/20/08 Trousdale/ 22450 VC Stop sign Morning hours 05/27/08 Skyline Adeline Dr 22350 VC/ Speeding/ Commute hours 05/01/08 (1900 blk) 22450 VC Stop sign Bayswater 22350 VC Speeding Commute hours 05/01/08 Lincoln Ave. 22350 VC Speeding Commute hours 04/17/08 Blgm Av/Cal 21950 VC yield to ped Morning hours 03/13/08 Howard/Prim 22450 VC Stop sign All hours 03/13/08 Bayshore Bl 22350/21950VC Speed/ped viol Morning commute 02/19/08 Blgm Ave. 21950 VC yield to ped Daytime hours 02/01/08 MEMORANDUM To: All Patrol Personnel From: Sgt. Williams Date: 09/19/08 Subject: Selective Enforcement As time permits, please advise your teams to attempt selective enforcement in the listed areas: Location Violation Description Time of offense Date Reported Carmelita 22350 VC Speeding All hours 09/05/08 (ECR-Cal) Hillside Dr. 22350 VC Speeding All hours 09/01/08 Primrose Rd. 21950 VC yield to ped Afternoon 08/08/08 (@ Library) Rollins Rd. 22350 VC Speeding All hours 07/10/08 (South end) Magnolia 22350 VC Speeding All hours 07/07/08 Rivera 22350 VC Speeding All hours 07/01/08 Dufferin 22350 VC Speeding Commute hours 06/20/08 Trousdale/ 22450 VC Stop sign Morning hours 05/27/08 Skyline Adeline Dr 22350 VC/ Speeding/ Commute hours 05/01/08 (1900 blk) 22450 VC Stop sign Bayswater 22350 VC Speeding Commute hours 05/01/08 Lincoln Ave. 22350 VC Speeding Commute hours 04/17/08 Blgm Av/Cal 21950 VC yield to ped Morning hours 03/13/08 Howard/Prim 22450 VC Stop sign All hours 03/13/08 Bayshore Bl 22350/21950VC Speed/ped viol Morning commute 02/19/08 Blgm Ave. 21950 VC yield to ped Daytime hours 02/01/08 MEMORANDUM To: All Patrol Personnel From: Sgt. Williams Date: 09/26/08 Subject: Selective Enforcement As time permits, please advise your teams to attempt selective enforcement in the listed areas: Location Violation Description Time of offense Date Reported Adeline/Bernal 22450 VC Stop Sign School hours 09/22/08 Carmelita 22350 VC Speeding All hours 09/05/08 (ECR-Cal) Hillside Dr. 22350 VC Speeding All hours 09/01/08 Primrose Rd. 21950 VC yield to ped Afternoon 08/08/08 (@ Library) Rollins Rd. 22350 VC Speeding All hours 07/10/08 (South end) Magnolia 22350 VC Speeding All hours 07/07/08 Rivera 22350 VC Speeding All hours 07/01/08 Dufferin 22350 VC Speeding Commute hours 06/20/08 Trousdale/ 22450 VC Stop sign Morning hours 05/27/08 Skyline Bayswater 22350 VC Speeding Commute hours 05/01/08 Lincoln Ave. 22350 VC Speeding Commute hours 04/17/08 Blgm Av/Cal 21950 VC yield to ped Morning hours 03/13/08 Howard/Prim 22450 VC Stop sign All hours 03/13/08 Bayshore BI 22350/21950VC Speed/ped viol Morning commute 02/19/08 Blgm Ave. 21950 VC yield to ped Daytime hours 02/01/08 Bloomfield 22350 VC Speeding Evening hours 12/26/07