HomeMy WebLinkAboutAgenda Packet - CC - 2008.11.03 CITY C
BURLJNGAME
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BURLINGAME CITY HALL
501 PRIMROSE ROAD
BURLINGAME, CA 94010
CITY COUNCIL MEETING
AGENDA
Monday,November 3, 2008
CLOSED SESSION: 6:20 p.m. - Conference Room A
a. Litigation under Government Code § 54956.9(a) - Ayers vs. City of Burlingame
STUDY SESSION: 6:30 p.m. —Conference Room A
a. Moving Forward Anew—Addressing Financial Realities
1. CALL TO ORDER—7:00 p.m. —Council Chambers
2. PLEDGE OF ALLEGIANCE TO THE FLAG
3. ROLL CALL
4. APPROVAL OF MINUTES—Regular Council Meeting of October 20, 2008
5. PUBLIC HEARINGS—NONE SCHEDULED
6. PUBLIC COMMENTS—At this time,persons in the audience may speak on any item on the agenda or any other matter
within the jurisdiction of the Council. The Ralph M.Brown Act(the State local agency open meeting law)prohibits Council from
acting on any matter that is not on the agenda. Speakers are requested to fill out a"request to speak"card located on the table by the
door and hand it to staff. The Mayor may limit speakers to three minutes each.
7. STAFF REPORTS AND COMMUNICATIONS
a. Consider three appointments to the Beautification Commission - Discuss/Appoint
8. APPROVAL OF CONSENT CALENDAR
a. Introduce Ordinance authorizing mail ballots for elections
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Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available
for public inspection at the Water Office Counter at City Hall located at 501 Primrose Road during normal business hours.
b. Recommendation to cancel December 15, 2008 Regular City Council Meeting to hold a Special
Meeting to discuss options pertaining to the provisions of the Solid Waste Services with the City
of Burlingame
c. Resolution of Intention setting a Public Hearing for December 1, 2008 for 2009 San Mateo
County Tourism Business Improvement District and approving Annual Report of Advisory
Board
9. COUNCIL COMMITTEE AND ACTIVITIES REPORTS/AND ANNOUNCEMENTS
Council Members report on committees and activities and make announcements.
10. PUBLIC COMMENTS—At this time,persons in the audience may speak on any item on the agenda or any other matter
within the jurisdiction of the Council. The Ralph M.Brown Act(the State local agency open meeting law)prohibits Council from
acting on any matter that is not on the agenda. Speakers are requested to fill out a"request to speak"card located on the table by the
door and hand it to staff. The Mayor may limit speakers to three minutes each.
11. OLD BUSINESS
12. NEW BUSINESS
13. ACKNOWLEDGMENTS
a. Commission Minutes: Beautification, October 2, 2008; Planning, October 14, & October 27,
2008; Parks & Recreation, October 16, 2008
b. Department Reports: Police, September, 2008
14. ADJOURNMENT
Notice: Any attendees wishing accommodations for disabilities please contact the City Clerk at 650 558-7203 at least 24 hours
before the meeting. A copy of the Agenda Packet is available for public review at the City Clerk's office,City Hall, 501 Primrose
Road,from 8:00 a.m.to 5:00 p.m. before the meeting and at the meeting. Visit the City's website at www.burlingame.org.
Agendas and minutes are available at this site.
NEXT REGULAR CITY COUNCIL MEETING—MONDAY,NOVEMBER 17 2008
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Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available
for public inspection at the Water Office Counter at City Hall located at 501 Primrose Road during normal business hours.
CITY 0 STAFF REPORT
BURUNGAME AGENDA
ITEM#Study Session
MTG.
DATE 11/03/08
TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED
BY
DATE: October 23 2008
APPROV
FROM: Jim Nantell BY
SUBJECT: Moving Forward Anew—Addressing Financial Realies
RECOMMENDATION: That the City Council concur in staff recommendation to develop and implement an
organizational initiative to address our financial realities.
BACKGROUND:
The Council is well aware of the financial challenges that have confronted the organization since the 2001
economic downturn. In addition because of the growing list of unfunded needs that Council has set a goal to
develop a strategic financial plan to determine how best to address those needs. Given the ongoing structural
imbalance, which has resulted in an eight year significant under investment in CIP, the Department Head team
met last June to discuss initiatives that should be considered as a means to help achieve a structurally balanced
budget. The dramatic implosion of the world wide economic situation since June has served to worsen the
situation as well as under score the need to find ways to move forward anew. Attached is a report from the
City Manager that discusses a multipronged approach to address our financial realities.
BUDGET IMPACT: The initiative is intended to result in changes that would improve the City's financial
situation by hundreds of thousands of dollars.
Attachments:
A. Moving Forward Anew—Addressing Financial Realities
Moving Forward Anew
In June 2008 the City's executive management team spent two days in a team building
and executive meeting most of which was focused on developing initiatives to move the
organization forward differently. Mainly we focused on the question "what shall we
continue or change to maximize the organization's ability to serve the community's
needs?
Why Is There a Need to Make Changes?
The need for making changes in how we operate as an organization to serve the
community had been very clear, however, the need has also continued to grow since the
department head team met in June. Listed below are the indications that demonstrate we
must make changes if we are going to maximize the organization's ability to sery e the
community's future needs.
1. Our growth in general fund revenues from fiscal year 2000-2001 ($41.3 M) has to
fiscal 2007-2008 ($ 43.4 M)been only 5%. Over that same seven year period
our General Fund non capital expenses has grown by over 43% ($27.5 M to
$38.7M).
2. Ever since fiscal year 2002-03, when our general fund revenues dipped to their
lowest point of just over$31 million (down from our high of$41 million two
years earlier), we have only been able to make 50% of our minimum required
contribution to general fund capital improvement needs.
3. Despite the City Council's courageous leadership on a ballot measure to provide
$39 million for deferred storm drainage needs,we've been unsuccessful in getting
the voter super majority necessary to approve the measure.
4. The Governmental Accounting Standards Board (GASB) 45 requires that we
booked our unfunded liability for retiree health in our financial statement
beginning with our audit at the end of this fiscal year. The City of Burlingame's
unfunded liability is between$44 and $66 million(actual amount depends on
where the money is invested and assumptions relative to returns on investments).
Ideally cities should attempt to pay each year's accrued cost for future retiree
health, as well as, pay down the unfunded liability that has already accrued.
Doing so would require an annual contribution of about $4 million a year.
Minimally the city should attempt to avoid any increase in the unfunded liability
which would require setting aside $2 million a year.
5. The Burlingame Avenue retail district, which generates 20%of our sales tax
revenue (about $2 million), is woefully in need of an investment in streetscape
improvements at an estimated cost of$32 million. Continuing to defer that
investment for the foreseeable future could have a drastic impact when you realize
every city on the peninsula is trying to duplicate Burlingame's downtown.
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6. The $40 million reconstruction of the Broadway overpass will require an $8
million contribution from the City of Burlingame before the project is eligible to
receive 50% funding from the Transportation Authority.
7. The community continues to pressure for capital improvements that would fund
residential sidewalk repairs, a new community center, and additional structured
parking in the downtown; at a total cost of$50 million.
8. Although salary increase for employees over the past five years have been about
3% annually,health and other benefits cost have resulted in actual employee cost
rising at about 8%/year.
9. The recent 10%decline in sales tax revenues is just a harbinger of anticipated
additional declines in sales tax and hotel tax, as well as, the possibility of declines
associated with requests for reassessments of property taxes.
Necessary Initiatives
Dealing with these realities will require a multipronged approach, an element of
which will continue to include the need for additional revenues. While the council
has continued to support the plans to create a storm drainage assessment measure to
fund the storm drainage improvements, additional new revenues will be necessary if
we are going to be able to respond to the challenges outlined above.
Staff believes that it is necessary for the council to seriously consider joining with
other San Mateo County cities in a November 2009 in the pursuit of a 2% increase on
the current 10%hotel tax as a way to provide the necessary funds for capital
improvements, such as the reconstruction of the Broadway overpass. Although
success in securing approval for these two additional sources of revenue would
provide effectively an additional $4 million a year it would not be adequate to address
all of the most important identified needs.
The multi-pronged approach to deal with these realities must include an effort to not
only look at reductions in service expectations but of equal importance we must
include an initiative to look at how we can provide our services in ways that can
reduce and control the growth of our cost.
Moving Forward Anew
The department head team identified the following initiatives to respond to our belief that
we need to move forward differently in order to respond to currently realities.
1. Explore different means of providing services (i.e.: contract,partners, etc.),
include re-engineering exiting practices.
2. Develop a sustainable compensation strategy, including addressing the rising
cost of retirement and active health benefits.
3. Secure new revenues
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4. Educate employees and community regarding the compelling case for moving
forward differently.
Explore Different Means of Providing Services
The Department Head team places as a high priority an examination of current operations
in an attempt to provide community services in the most cost-efficient ways possible. In
order to do so, we recommend the following multi-faceted approach:
Each department head would examine the major functions or services of their department
and identify options for:
• Examination for efficiency by the Re-Engineering Team
• Shared services
• Contracting in
• Contracting out
• Reduction in services
• Examine appropriate service levels City-wide
• Use of volunteers where appropriate
• Exploration of adjusting employee work week and impacts on service levels
and payroll considerations
Re-Engineering Team - A cross-level, cross-departmental team of City employees will be
formed to perform the following tasks:
1. Review processes nominated by departments for re-engineering and develop
recommendation to Department Head team as to which process should be re-
engineered.
2. Re-Engineering the selected process operations, functions or services for
efficiencies
3. Consider a variety of operating delivery systems including City operations,
new uses of technology or the internet, use of volunteers, providing additional
services on a"for fee"basis, etc
4. Identify high performing work teams in either the private or public sectors
5. Bench mark in-house practices against the high performing work teams
6. Deliver recommendations back to the Department Head team
The Department Head team also acknowledges the following:
• Service levels to the public may be reduced when a financial savings can be
realized
• When contracting in, contracting out or when forming partnerships, the
department heads will include the City's interests and the impacts on existing
employees
• The importance of including all stakeholders during the planning stages
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Secure New Revenues
The City Council has included a goal for this fiscal year which is to "Develop a 10 year
strategy funding plan to guide funding of priority needs". As per the attached exhibit A,
in addition to the Storm Drainage Assessment and increasing the Hotel Tax, the Council
will discuss a variety of additional revenue sources.
Develop a Sustainable Compensation Strategy
Given the fact that over the past five years employee costs has been growing by more
than twice the revenue growth (4% for revenues and 8.15% for employee costs), we must
work with the Council and our employee bargaining units to develop a sustainable
compensation strategy.
The impact of this five year experience has resulted in a continued under investment in
our infrastructure capital improvements. Prior to 9/11/01 the city was investing between
$8 and $10 million in General Fund Capital improvements. Since 9/11/01 on the average
we have invested less than$2 million each year. If we had maintained the previous ten
year average level of investment in CLP we would have invested $64 to $80 million. In
actuality over that time period we have invested less than $15 million dollars. Obviously
had the revenue continued to grow at the same rate it did prior to 9/11/01 we would have
had adequate funds to handle the storm drainage needs, sidewalk and street repairs, as
well as a new community center.
In addition to new revenue, service level reductions, and efficiencies the multipronged
approach must include ways to keep the growth of employee cost in line with revenue
growth through the development of a sustainable compensation strategy. We cannot
expect our residents to increase their taxes while experiencing reductions in services
without efforts on our part to control the growth of employee cost.
Educate Employees and Community
Should the Council concur with staff recommendation to develop and implement the
"Moving Forward Anew"initiative it will be a major undertaking that will require
considerable organizational and community education and communication. Exhibit B
reflects the kind of efforts that the department heads have indentified for possible
inclusion is the education communication program.
Impact on other Priorities
It is important to clarify that undertaking a wide ranging initiative as envisioned for
"Moving Forward Anew"will be a major undertaking for our organization and one that
can not be done with some impact on existing priorities. Given the realities we face we
don't believe we can afford not to respond to the pressing financial needs. If the Council
authorizes moving forward staff will let the Council know areas or projects that would
need to be delayed to allow staff to focus on this initiative.
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Funding Demands
1112008
Attachment A
Items Amount Possible Sources
(in Millions) TOT CFD GO Bonds Ass Dist Prkg AJrghtl Prk.Dist Gen Fund Sewer Rate P&R In Lieu Utility Users Sales Tax Bus.Lic. Share Sev.
CIP Structural Funding Gap* 2. 2 0.05
Storm Drains 39 39
Broadway Over Pass 8 8
Community Center(in Wash.Park) 25 25 ?
Community Center(on new land) 38 38 ?
Downtown Street Scape 32 0.5 25
Structured parking for Downtown 20 0.5 20
GASB retiree unfunded liability 44 15
Residential Sidewalks' 0.5 0.5
City Hall 8 8
Police Station 1.6 1.5
Fire Stations 2.4 2.4
Parks Yard 3.4 3.4
Aquatics Center 0.25
Carriage House 0.15
General Plan Up date 1 1
Telephone System Replacement 0.5
'•
200.81 101 39.51 25 30.4 0
denotes ongoing annual costs
-Total does not include Rec Center in Wash.Park
Attachment B
EDUCATION EMPLOYEES & COMMUNITY
1 . Do a White Paper ( for Council, employees, community)
2. Employees:
a. Develop common message
- why, background info on issue
- frame the question, DH's want staff to address (discuss, provide input,
suggestions)
- Organization to embrace the question and the action steps to address it
- Adjust based on feedback and re-communicate
- *Need brand for the initiative: i.e. moving forward differently: setting
stage to maximize
b. Provide a vehicle for input on the issue/subject
c. Measure
Education process needs a monitor or measuring device to ensure buy-in:
- focus groups — cross departmental
- survey
d. Engage employees as ambassadors to the community)
3. Community
a. Executive summary — include clarification of community's role in initiative
b. Post on web
c. Present to Council
d. E-Newsletter
e. Chamber
£ Community newsletter from Council
Additional Suggestions
I . Develop City motto and vision statement
2. Incorporate key language from motto/statement into City correspondence City letters,
emails, etc
3. Promote opportunities for civic engagement
4. Dedicated public relations (PIO)
5. Develop a City speakers bureau (i.e. — service clubs, PTA, other groups, etc.)
6. Standing item at Council meetings (old business) update once/month
7. Incorporate into annual state of the City address (mayor to provide)
8. Include mid managers group to provide options/etc. (communicate and involve
9. staff)
10. include union representatives
11 . Insure a portion of the community is involved in the development/buy-in process
12. Active involvement (not just informed/educated)
13. Community forums using local cable television
14. Inform, education, market
15. Use mailings to inform/educate (public/employees)
16. water billing
17. recreation brochures
18. paychecks
BURLINGAME CITY COUNCIL
Unapproved Minutes
Regular Meeting of October 20, 2008
STUDY SESSION
a. POLICE DEPARTMENT K-9 DEMONSTRATION
COP Van Etten introduced the K-9 team: Sergeant Jeff Downs, Unit Coordinator, and the
following handlers: Officers Steve Vega, Roy Bryson, and Keky Duren, with Dave Perna
assisting. The team demonstrated the two K-9's abilities.
1. CALL TO ORDER
A duly noticed regular meeting of the Burlingame City Council was held on the above date in the
City hall Council Chambers. Mayor Rosalie M. O'Mahony called the meeting to order at 7:00
p.m.
2. PLEDGE OF ALLEGIANCE TO THE FLAG
Led by Eva Justimbaste of the Wastewater Treatment Plant.
CLOSED SESSION
Interim CA Abrams advised that Council met in closed session and directed staff regarding the
following:
a. Conference with Labor Negotiators, Government Code §54957.6:
Employee Organization: Police Officers Association, Association of Police Administrators
Negotiators: Deirdre Dolan, IEDA Glenn Berkheimer
3. ROLL CALL
COUNCILMEMBERS PRESENT: Baylock, Deal, Keighran, Nagel, O'Mahony
COUNCILMEMBERS ABSENT: None
4. APPROVAL OF MINUTES
Two corrections were made to the minutes of the October 6, 2008 regular Council meeting: Item
15. Correct the spelling of Elena Balotti and Jean Balotti to Elena Bulotti and Jean Bulotti.
Councilwoman Baylock made a motion to approve the amended minutes of the October 6, 2008
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Burlingame City Council October 20,2008
Unapproved Minutes
regular Council meeting; seconded by Councilman Deal. The motion was approved unanimously
by voice vote, 5 - 0.
5. PRESENTATIONS
a. RECOGNITION OF THE MAJOR DONORS TO THE POLICE K-9 PROGRAM
COP Van Etten introduced the major donors to the K-9 unit allowing the City to obtain two new
dogs. Sgt. Jeff Downs announced that the K-9 unit has partnerships with the Peninsula Humane
Society and Doody Calls, a fund-raising company. Both organizations have contributed
generously to the K-9 program. Sgt. Downs also introduced the following members of the K-9
unit: Officers Steve Vega, Roy Bryson, Keky Duren, Kevin Thorpe, and Dave Perna.
Councilmembers presented plaques to the following K-9 contributors in attendance: Ken White,
SPCA; Mrs. Linda Grandoll, Shinn-yo En representative, Mark and Liz Vorsatz and family, and
the Andrew Sabin Family Foundation.
b. FIRE SAFETY POSTER CONTEST WINNERS
FC Dornell introduced Fire Inspector Julie Parenti who is the program leader of the 2008 Fire
Prevention Poster Contest. Inspector Parenti and Mayor O'Mahony presented the poster awards.
Of the 112 Burlingame children who entered the contest, there were 18 winners.
C. BAYFRONT CLEANUP PRESENTATION
DPW Murtuza introduced Eva Justimbaste and Bill Toci of the Wastewater Treatment Plant who
presented highlights of the Bayfront Cleanup Day event held on September 20, 2008.
d. MEASURE A STRATEGIC PLAN PRESENTATION BY TRANSPORTATION
AUTHORITY
DPW Murtuza introduced Joe Hurley and Melanie Choy of the San Mateo County
Transportation Authority who jointly presented an overview of the Measure A Strategic Plan.
At this time, FinDir Nava announced that Granicus trainer, Mike Kelly, was present training the
City Clerk to input meeting data using the Granicus program. The City plans to go live with
Granicus online web streaming starting with the November 3rd Council meeting.
6. PUBLIC HEARING
a. APPEAL OF THE PLANNING COMMISSION'S DENIAL OF AN APPLICATION
FOR CONDITIONAL USE PERMITS AND LOT COVERAGE VARIANCE FOR A
NEW ACCESSORY STRUCTURE ON PROPERTY AT 917 LARKSPUR DRIVE,
LOCATED WITHIN A SINGLE FAMILY RESIDENTIAL ZONE
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Burlingame City Council October 20,2008
Unapproved Minutes
CDD Meeker reviewed the staff report and requested Council to hold a public hearing and make
a decision to deny, deny without prejudice, or uphold the Planning Commission decision to deny
application for conditional use permits and a variance for 917 Larkspur Drive.
Mayor O'Mahony opened the public hearing. Appellant/applicant Gary Wagner, 917 Larkspur
Drive, spoke and responded to Council questions. Ken Vierra, 900 Morrell, spoke. There were
no further comments from the floor, and the hearing was closed.
Council comments included: plan changes were not made during the Planning Commission
process and rationale was missing for variance request; applicant needs to remove porch and
reduce lot coverage.
Councilman Deal made a motion to deny appeal of the Planning Commission's denial of an
application for conditional use permits and lot coverage variance for a new accessory structure
on property at 917 Larkspur Drive; seconded by Vice Mayor Keighran. The motion was
approved by roll call vote, 3 - 2.
Councilman Deal made a motion to approve Resolution No. 95-2008 denying the appeal of Gary
A. Wagner and upholding the Planning Commission's September 22, 2008 denial of the
application for conditional use permits and lot coverage variance for a new accessory structure at
917 Larkspur Drive, on property situated within a single-family residential (R-1) zone; seconded
by Vice Mayor Keighran. The motion was approved unanimously by voice vote, 5 - 0.
7. PUBLIC COMMENTS
There were no comments from the floor.
8. STAFF REPORTS AND COMMUNICATIONS
a. APPROVAL OF POLICY TO CREATE BLOCKS OF THEMED STREET TREES
AND ADOPTION OF BLOCKS WITH THEMED STREET TREES
P&RD Schwartz reviewed the staff report and requested Council approve the Beautification
Commission's recommendations to create a policy establishing street tree themed blocks, to
establish 98 blocks as street tree themed blocks, and to establish an additional 28 blocks as
themed blocks with alternate replacement trees.
Greg Foell, Acting Parks Superintendent, presented Council with the background for this request
and responded to Council's questions. He assured Council that upon approval of the policy, the
Parks Department would send out notices to the public about the new tree policy.
Councilwoman Baylock made a motion to approve the policy to create blocks of themed street
trees and to adopt blocks with themed street trees; seconded by Councilman Deal. The motion
was approved unanimously by voice vote, 5 - 0.
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Burlingame City Council October 20,2008
Unapproved Minutes
b. PRESENTATION OF FOCUSED DEVELOPMENT ALTERNATIVE FOR THE
BURLINGAME DOWNTOWN SPECIFIC PLAN
CDD Meeker reviewed the staff report and introduced the Downtown Specific Plan consultant,
Kevin Gardiner of Kevin Gardiner&Associates, and the City's Project Manager, Karen
Kristiansson, who jointly presented the focused development alternative for the Downtown
Specific Plan.
Council expressed their preferences: incentives for increased density;plan should generate
smaller living units; the 1200 sq. ft. residential unit assumption is fine,but something smaller
could generate the number and size of new attainable housing units that Council
prefers; maximum height for area around Chapin could be higher than 55 feet.
C. ADOPTION OF RESOLUTIONS FIXING THE EMPLOYER'S CONTRIBUTION
UNDER THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT
EFFECTIVE JANUARY 1,2009 AND ADOPTION OF A RETIREE HEALTH
CARE TRUST
HRD Dolan reviewed the staff report and requested Council to approve a resolution setting the
City's contribution towards medical insurance premiums at$101 per month for members of all
bargaining units effective January 1, 2009, and to approve a resolution adopting a Retiree Health
Care Trust for the provisions of retiree health care premiums.
Councilman Nagel made a motion to approve adoption of Resolution No. 93-2008 fixing the
employer's contribution under the Public Employees' Medical and Hospital Care Act and
Resolution No. 94-2008 adopting a retiree health care trust known as the City of Burlingame
Retiree Health Care Trust; seconded by Councilwoman Baylock. The motion was approved
unanimously by voice vote, 5 - 0.
d. ACCEPTANCE OF FINAL REPORT ON FIRE SERVICES STUDY AND
DIRECTION FOR STAFF
FC Dornell reviewed the staff report and requested Council to accept the Final Report on the Fire
Services Study for the Central San Mateo County Fire Agencies. Byron Pipkin of Matrix
Consulting Group provided an overview of the Final Draft Report of Phase II Fire Services
Study.
FC Dornell advised that for the next step, each of the four cities' cost would be $2500 for
a feasibility study and requested Council's approval to proceed with the study.
Vice Mayor Keighran made a motion for staff to proceed further with a cost feasibility study to
become a stand-alone agency at a cost of$2500 for the City of Burlingame; seconded by
Councilwoman Baylock. The motion was approved unanimously by voice vote, 5 - 0.
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Burlingame City Council October 20,2008
Unapproved Minutes
9. APPROVAL OF CONSENT CALENDAR
The following items were pulled from the Consent Calendar for further discussion:
Councilwoman Nagel requested Item d., Councilwoman Baylock requested Item e., and Mayor
O'Mahony requested Item f.
a. RESOLUTIONS AWARDING A CONSTRUCTION CONTRACT TO K. J.
WOODS CONSTRUCTION, INC. FOR THE TROUSDALE DRIVE WATER
SUPPLY PIPELINE AND AUTHORIZING A PROFESSIONAL SERVICES
AGREEMENT WITH METCALF& EDDY CONSTRUCTION FOR
CONSTRUCTION MANAGEMENT
DPW Murtuza requested Council approve Resolution No. 87-2008 awarding contract for
Trousdale Drive Supply Pipeline to K.J. Woods Construction, Inc. and Resolution No. 88-2008
authorizing execution of an agreement for professional services with Metcalf& Eddy for the
Trousdale Drive Supply Pipeline Construction Management.
b. RESOLUTIONS AWARDING A CONSTRUCTION CONTRACT TO NORTH
BAY CONSTRUCTION FOR MISCELLANEOUS MAIN REPLACEMENT
PROJECTS AND AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT
WITH KENNEDY JENKS FOR CONSTRUCTION MANAGEMENT
DPW Murtuza requested Council approve Resolution No. 90-2008 awarding the contract for
Miscellaneous Main Replacement to North Bay Construction and Resolution No. 89-2008
authorizing execution of an agreement for professional services with Kennedy Jenks Consultants
for the Miscellaneous Main Replacement.
C. APPROVAL OF THE CONTRACT FOR THE CUERNAVACA PARK PLAY
AREA RENOVATION TO BLOSSOM VALLEY CONSTRUCTION
P&RD Schwartz requested Council approve Resolution No. 91-2008 awarding the contract for
Cuernavaca Park Play Area Renovation to Blossom Valley Construction.
g. WARRANTS & PAYROLL
FinDir Nava requested approval for payment of Warrants#35178 - 35926 duly audited, in the
amount of$3,440,040.80; Payroll checks #172591 - 172794 in the amount of$2,856,652.92 for
the month of September 2008.
Councilwoman Baylock made a motion to approve Items a. through c. and g. of the Consent
Calendar; seconded by Vice Mayor Keighran. The motion was approved unanimously by voice
vote, 5 - 0.
d. ACCEPT CITY CLERK RESIGNATION AND RESOLUTION APPOINTING
INTERIM CITY CLERK
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Burlingame City Council October 20,2008
Unapproved Minutes
Councilwoman Nagel voiced her support for future consideration of changing the elected City
Clerk position to an appointed position.
Councilwoman Baylock made a motion to approve acceptance of the City Clerk's resignation
and to approve Resolution No. 92-2008 appointing Mary Ellen Kearney as City Clerk to fill the
unexpired term until November 2009; seconded by Councilman Deal. The motion was approved
unanimously by voice vote, 5 - 0.
CM Nantell stated that staff will return to Council in the future to discuss consideration of a
ballot measure to change the position from elected to appointed.
e. APPROVAL TO REALLOCATE RECREATION DIVISION'S FUNDS TO
REACTIVATE THE RECREATION SUPERINTENDENT POSITION
Councilwoman Baylock asked about the City's obligation to reinstate the Recreation Coordinator
position to full time should a future request be made since the part-time designation would allow
enough department funds for an in-house promotion to Superintendent. P&RD Schwartz stated
that there would be no obligation by the City to return the position to full time.
Councilwoman Baylock made a motion to approve reallocation of Recreation Division's funds to
reactivate the Recreation Superintendent position; seconded by Vice Mayor Keighran. The
motion was approved unanimously by voice vote, 5 - 0.
L AMENDMENT TO THE 2008 CITY OF BURLINGAME INVESTMENT POLICY
TO ALLOW STATE OF CALIFORNIA AND LOCAL AGENCY BONDS AS
ELIGIBLE INVESTMENTS
FinDir Nava reviewed the staff report requesting Council approve the amendments to the City of
Burlingame's investment policy for 2008 to loan $2 million for eight months to the State to
provide them liquidity. The City expects a return of approximately 4.5% in interest.
Councilwoman Baylock made a motion to approve amendment to the 2008 City of Burlingame
Investment Policy to allow State of California and Local Agency Bonds as eligible investments;
seconded by Vice Mayor Keighran. The motion was approved unanimously by voice vote, 5 - 0.
10. COUNCIL COMMITTEE AND ACTIVITIES REPORTS AND
ANNOUNCEMENTS
Mayor O'Mahony asked about the effect on City funds of the Lehman Brothers Holdings, Inc.
bankruptcy filing. FinDir Nava explained that the City of Burlingame expects to lose
approximately$415,000.
11. PUBLIC COMMENTS
There were no comments from the floor.
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Burlingame City Council October 20,2008
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12. OLD BUSINESS
There was no old business.
13. NEW BUSINESS
Councilman Deal received a call from a Burlingame family whose sewer and water fee was over
$200 and wanted to know if a low-income customer could receive a discount like PG&E
provides. DPW Murtuza stated that there is no such provision for our low-income customers.
FinDir Nava stated that the Water Office works with customers who contact them directly
to arrange for a payment plan.
Councilman Deal suggested that as a condition to allow the transfer or sale of a house, the
sidewalk should be repaired, if needed, so costs would be absorbed at that time. DPW Murtuza
stated that staff will return to Council in the future with a recommendation for Council to
consider.
14. ACKNOWLEDGMENTS
a. Commission Minutes: Traffic, Safety&Parking, September 11, 2008; Parks & Recreation,
September 18, 2008
b. Department Reports: Building, September, 2008; Finance, September, 2008
C. Letter from Allied Waste concerning a merger agreement with Republic Services
15. ADJOURNMENT
Mayor O'Mahony adjourned the meeting at 10:44 p.m. in memory of Hugh Ridlehuber and
Girard Marcotte.
Respectfully submitted,
Doris J. Mortensen
City Clerk
7
Burlingame City Council October 20,2008
Unapproved Minutes
�� CITY 0
BURUNGAME STAFF REPORT
�o'--.Al-
AGENDA 7a
JUNE 6
ITEM#
MTG.
DATE November 3,2008
TO: HONORABLE MAYOR AND CITY COUNCIL
SUBMITTED
DATE: October 29, 2008 BY
FROM: Ana Silva APPROVE
Tel.No.: 558-7204 By
,s
SUBJECT: CONSIDER APPOINTMENTS TO THE BEAUTIFICA00N COMMISSION
RECOMMENDATION: Make appointment to fill three vacancies in the Beautification Commission or take
other action.
BACKGROUND: The three positions are due for appointment because of the resignation of Commissioner
Mark Grandcolas and two soon-to-expire terms. The positions were publicized and notification letters were
sent to past commission applicants. Six applications were received (one withdrawal) as of the extended
deadline of October 15, 2008. The following five applicants were interviewed by the full Council on
October 28, 2008: Kara Abendroth; Ashley Canty; Susie Lahey; Thomas Feeney; and Nathanael J.
Gecrochi Duenas-
The appointee term will be for three years, ending in October 2011.
CITY 0
BURLINGAMEi STAFF REPORT
Er:a D0 AGENDA
DARTED JUNE 6
ITEM# 8a
MTG.
DATE 11/3/08
TO: HONORABLE MAYOR AND CITY COUNCIL
SUBMITTED
DATE: October 29, 2008 BY
FROM: Roy C. Abrams, Interim City Attorney APPROVE
Y
i
SUBJECT: Mailed Ballot Elections
RECOMMENDATION: Introduce Ordinance authorizing the use of Mailed Ballot Elections and waive
reading.
BACKGROUND: The California Elections code authorizes the use of mailed ballot elections if the City
Council has authorized the use of that process and if the particular election qualifies for mailed ballots. The
ordinance presented will generally authorize the use of mailed ballots at the discretion of the City council for
elections such as those held under Proposition 218 for fees, charges, and assessments.
This ordinance is an essential step in considering a storm drainage fee. Although it is a necessary step,
the introduction of the ordinance does not bind the City Council to placing the storm drain fee on the May
2009 ballot or foresee what further actions the Council may or may not take with respect to that storm
drainage fee.
BUDGET IMPACT: None
ATTACHMENTS: Ordinance
ORDINANCE NO.
ORDINANCE OF THE CITY OF BURLINGAME
ADDING CHAPTER 2.24 TO THE BURLINGAME MUNICIPAL CODE
TO AUTHORIZE THE USE OF MAILED BALLOTS
FOR ELECTIONS REQUIRED BY PROPOSITION 218
FOR FEES, CHARGES,AND ASSESSMENTS
The CITY COUNCIL of the CITY OF BURLINGAME ordains as follows:
Section 1. The use of mailed ballots for elections is authorized by Proposition 218 and
the California Elections Code for fees, charges, and assessments upon approval by the
City Council. The City Council wishes to use mailed ballots when it determines that an
election is best held by use of mailed ballots.
Section 2. Chapter 2.24 is added to read as follows:
Chapter 2.24
MAILED BALLOT ELECTIONS
Sections:
2.24.010 Use of Mailed Ballots for Elections.
2.24.010 Use of Mailed Ballots for Elections.
The City Council may approve the use of mailed ballots for elections that are
authorized to use mailed ballots, including but not limited to elections under Proposition
218 for fees, charges, and assessments. The City Council may adopt procedures for a
mailed ballot election. The City Council approves of the use of elections Code Section
9290 that allows one copy of official matter to be mailed to a postal address where two or
more registered voters have the same surname and same address.
Section 3. This ordinance shall be published as required by law and shall take effect
thirty days after its adoption.
Mayor
1, DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that
the foregoing ordinance was introduced at a regular meeting of the City Council held on
the day of , 2008, and adopted thereafter at a regular meeting of the City Council held
on the day of , 2008, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
City Clerk
A/ CITY 0 STAFF REPORT
BURLINGAME AGENDA
ITEM# 8b
"coq 9,m MTG. ]
�RATEO JUNEb DATE 11/.1/08
TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED ,
BY
DATE: October 28,2008
APPROVED
FROM: Doris Mortensen, City Clerk By
650-558-7203
SUBJECT: Recommendation to Change the Regular Council Meeting of December 15, 2008, to a Special
Meeting
RECOMMENDATION: To change the regular City Council meeting on December 15, 2008, to a Special
Meeting for a Study Session presentation of options pertaining to the provision of solid waste services. The
Study Session will be held at 6:30 p.m. in the Lane Room.
EXHIBITS: None
�� CITY G
BURUNGAME STAFF REPORT
w AGENDA
°AHTEDJ NE 6
ITEM# 8c
MTG.
DATE 11/3/08
TO: HONORABLE MAYOR AND CITY COUNCIL
SUBMITTED,;
DATE: October 6, 2008 BY
FROM: Roy C. Abrams, Interim City Attorney APPROVE
By
'f
SUBJECT: Resolution of Intention Setting Public Hearing for 20, San Mateo County Tourism
Business Improvement District and Approving Annual Report of Advisory Board
RECOMMENDATION: Adopt Resolution setting Protest Hearing for December 1, 2008, and Approving
Annual Report.
BACKGROUND: The San Mateo County Tourism Business Improvement District was formed in 2001 and
now has 11 participating cities. The District uses annual assessments of its member hotels to funds its
successful and wide-ranging activities. The annual report of the Advisory Board of the District has been
provided to the City stating this past year's activities and accomplishments and the Board is recommending
the 2009 assessments.
The Resolution schedules a public hearing for Monday, December 1, 2008. Notices to the cities and
members of the District will be provided by the City Clerk and the District staff.
BUDGET IMPACT: None
ATTACHMENTS: Annual Report of Activities and Accomplishments;
Resolution of Intention and Exhibits A, B, and C.
San Mateo County Convention &Visitors Bureau and
Business Improvement District Advisory Board Annual Report
for
Burlingame City Council
Lead Agency for San Mateo County
Tourism Business Improvement District
October 16, 2008
Activities/Accomplishments in last 12 months
Overall: In the last 12 months,the Bureau has generated 499 meeting leads for county properties and a total of
84,367 definite room nights, with an estimated economic impact of$39,937,564. This total does NOT include
individual corporate, leisure and international traveler nights generated through advertising and promotion.
Accomplishments in Group Sales:
• Featured in editorial in Meetings West,Smart Meetings and Small Market Meetings;
• Conducted three-day familiarization ("fam")tour for meeting planners from the Midwest and
East Coast, showcasing San Mateo County and its properties;
• Conducted three-day familiarization "FAM"tour for meeting planners from Sacramento;
• Conducted three-day"FAM"tour for high end/incentive meeting planners, escorting them
throughout the County;
• Conducted"FAM"tours for individual planners,taking them throughout the County;
• Built a strong relationship with CTTC (California Travel and Tourism Commission)and hosted eight
international FAMs for top travel agents from New Zealand, Australia and the UK;
• Hosted the first post MOU (Memo of Understanding)tour group from China, generating ink in the
Chinese media;
• Participated in nearly 50 trade shows, greatly increasing visibility of San Mateo County;
• Participated in four shows for travel agents in New Zealand and Australia;
• Held receptions/events for planners in Madison ,WI,Kansas City and Washington,DC,to
introduce our area to planners;
• Conducted sales "blitzes"in Sacramento, Chicago,Washington,DC,St.Louis,Minneapolis,Little
Rock,Kansas City and the immediate South,East and North Bay areas;
• Conducted joint sales calls/visits with hotel reps to clients in Sacramento,the Chicago area&
Washington DC;
• Conducted numerous individual client site visits to close business opportunities;
• Continued our hot dates/hot rates notification program, sending last minute deals out to key meeting
planners to assist area properties with filling in"need"dates and offering our members the opportunity
to list their short-term"need"dates on a national hot dates site;
• Conducted numerous targeted meeting planner outreach campaigns to various market segments,
e.g. medical meeting planners, sporting event planners;
• Created strong ties with numerous Bay Area sports-related groups, generating thousands of definite
room nights in that category, from professional events to youth activities;
• Continued outreach to third party meeting planners and meeting management companies,
including Smith Bucklin, David Green, Experient, Booz Allen Hamilton, Conference Direct,Helms
Briscoe and Association Management Center,making presentations and securing listings in their
directories;
• Remained actively involved in local MPI & PCMA chapters in Chicago, San Francisco, SoCal,
Sacramento and Washington,DC;
1
• Continued active involvement in the Greater Washington Society of Association Executives
(GWSAE),as well as numerous other professional meeting planner organizations, including SGMP,
Ca1SAE; ASAE,NCSAE,MPI,HSMI,IAAMC,RCMA,PCMA and International Hispanic
Meeting Planners Association;
• Continued outreach in the Midwest,building relationships and an identity with association, corporate
and SMERF meeting planners in that region;
• Advertised in publications directed at meeting planners and tour group operators, including ads in
the following publications:NTA - Group Tour(two editions), Meetings West eve editions and online),
Successful Meetings, ASAE The Executive and ASAE online%-newsletter, Group Tour Magazine (four
editions), Smart Meetings e-blast, Small Market Meetings (three editions), The Tour Operator(online
and print directory), RCM—Religious Conference Manager(two editions), , MPI Kansas City Annual
Directory, Selling the Long Haul, Creative Industry Handbook and the Reel Directory, Society of
American Travel Writers Annual Directory;Arizona Society of Association Executives magazine.
• Created promotional flyers and DVD's for several booked clients to enhance attendance at their
meetings in SMC;
• Publicized the incredible testimonials our team receives in writing from planners, writers and
production companies,to recruit new business;
• Participated as Member of California Society of Association Executives Education and Annual Silent
Auction Committees, and serve as new member ambassador, allowing immediate access to new
planners;
• Won Best Table decor award at Sacramento/Sierra Nevada MPI Golf Tournament,with photo &
mention in MPI Connections newsletter;
• Featured in photo in CAISAE Directory as Golf Tournament hole sponsor, and in photo from
Seasonal Spectacular this year;
Accomplishments in Recruiting Leisure/International/Travelers for Smaller Properties:
• Produced and distributed 80,000 visitor guides,40,000 placed in California Welcome Centers around
the state to encourage drive-in business;
• Participated in "Team Japan" and Team Australia,disseminating info on our county
internationally;
• International tour and travel room nights generated 6022;
• Worked with U.S.Department of Commerce offices in San Jose to expand outreach to overseas
travel offices and travel publications;
• Sent monthly ebulletins to thousands of prospective visitors in our database, listings special events
and special rates to encourage visits;
• Provided links for member properties,with website averaging 200,000 hits per month or 2.4 million
per year; 4,400 unique visitors per month or 52,800 unique visitors per year AND GROWING!
• Website won First Place Best Tourism Bureau Website by North American Travel Journalist
Association
• Responded to phone calls, emails, ad response cards requesting local lodging information;
• Participated in Adventures in Travel leisure travel show,POWWOW show for tour planners from all
over the world and California Travel Market show and appointments, as well as San Francisco Travel
Expo;
• Updated smaller guides on filming in San Mateo County,beaches,recreation,family activities and
graveyards and historical areas to generate additional interest in our area; updated/reformatted bi-
monthly Calendar of Events
• Maintained visitor kiosk at Hiller Aviation Museum for drive in visitors;
2
• Continued discounted car rental program with Enterprise Rent-a-Car, offering deep discounts to
those coming to San Mateo County;
• Placed ads aimed at individual/leisure travelers in: CA Visitor Guide(750,000 copies),Sunset Magazine
(seven editions), California Co-op featured in Travel+Leisure,National Geographic Traveler,Food&
Wine, Vancouver Sun and American Express Direct mail Society of American Travel Writers Directory, See
America Directory, Students &Faculty Annual Directory (and online directory),Destination Palo Alto
online, The California Leaguer„fostertravel.com (online travel guide) and The Sacramento Bee. Also ran
cable TV spot for second half of the year on KDOC TV in Southern California. Several of the Sunset ads
were underwritten thanks to an"As Fresh as it Gets"grant from the county. Total readership for all
leisure travel ads was well over 26 million.
• Continued campaign to position and market San Mateo County as a top culinary tourism
destination;
• Built upon partnership with San Mateo County Farm Bureau, San Mateo County Harbor District to
encourage SMC restaurants, hotels and caterers to buy and serve the freshest local produce, seafood,wine,
beer and goat dairy products;
• Increased level of interest among meeting planners and visitors in general due to program, generating
additional prospective business from food-related and agricultural groups;
• Partnered with San Francisco CVB in major media outreach to food travelers and readers, including special
website(www.concierge.com)and ads in Food&Wine, Tastes, Conde Nast Traveler, Bon Appetit,
Gourmet
• Used local,fresh products used at receptions for planners out of town and in gift baskets for those visiting
and out of town to call attention to the high quality of our cuisine;
• Took chefs right onto the farms and docks for third annual tour to learn about fresh products and make
purchasing connections;
• Now promoting farm/dock/winery/goat farm/brewery tours to groups on ongoing basis.
MEDIA OUTREACH
• Attended three national travel writer shows in 2008: North American Travel Journalists Association
and Society of American Travel Writers and Society of American Travel Writers, meeting in a
marketplace setting with over 100 travel writers and pitching all types of stories, including SMC's
"As Fresh As It Gets"Culinary Tourism Campaign,Wining and Dining in San Mateo County,
Convention&Exhibition Centers,Family Travel,Mature and Inter-Generational Travel, Holiday
Escapes, Sun Destinations, SMC Conference and Meeting Facilities, SMC Convention and Visitors
Bureau services; San Francisco International Airport; Nature Tourism; Golf; Spas and Luxury Travel;
Romantic Coastside; Beaches; Coastside Drive; Trails(Walking, Hiking, Biking); "Togethering"in San
Mateo County, and Entertainment and Nightlife. Attended Travel Media Showcase and met
individually with 30 travel writers from various parts of the U.S. and Canada.Developed strong
relationships and writer interest in prospective articles about San Mateo County.
• Generated over 47 articles(some published in multiple newspapers) in addition to several inclusions
in California Travel and Tourism Commission releases,which are distributed to hundreds of public
relations and media outlets worldwide;
• Conducted multiple individual fam tours for travel writers from throughout the country;
• Conducted two very successful media tours of San Mateo County for travel writers from across
the U.S. , and an August `As Fresh As It Gets' tour for local Bay Area travel writers,both of
which have already resulted in articles multiply articles on Gather.com, a feature on
travelmuse.com as well as articles in,grandparents.com,The Queens Times,Travel New England
Newspaper,The Edge Boston,FOOD Calendar,Merle's Whirl Radio;
3
• Customized stories to fit needs of extensive media calendars we have purchased, sending numerous
"made to fit"pieces out on a monthly basis;
• Followed up on leads from SATW,Media Kitty,NATJA and numerous other travel publicity lead
generators with hundreds of requests from travel writers for information for specific stories;
• Worked closely with the California Travel and Tourism Commission(CTTC)team,responding to
all publicity leads that came in to the state (internationally and regional publications);
• Continued to build our media database, allowing us to send editorial ideas to numerous
publications and travel media outlets on a monthly basis.(In the last year,we have emailed editorial
ideas on our county to several hundred travel editors each month, in addition to sending information to
fit their prescheduled stories.);
• Made presentations on SMC before the Bay Area Travel Writers and North American Travel
Journalists Association and assisted in booking their monthly meetings in interesting SM County
venues to enhance their knowledge of San Mateo County.
FILMING OUTREACH
• Continued active recruitment of major motion picture filming through our film commission,led by
Film Commissioner Brena Bailey;
• Targeted professional location scouts and location managers, sending out monthly email updates of
new/interesting filming locations to the Northern California Location Scouting/Managers Internet
List AND the Southern California Location Scouting/Managers Internet List;
• Provided ongoing script breakdowns for proposed film projects,matching them with available
San Mateo County locations and sending appropriate images of venues from our digital library;
• Continued to increase the number of photographs in digital library for use in promotion to film
industry;
• Handled average of 20 requests per week for filming/permitting assistance to make production
easier for film crews;
• Participated in film industry trade shows,including the"Locations"Trade Show,put on by the
AFCI(Association of Film Commissioners International -of which we are an active member.)This is
the world's largest locations trade show, geared to reach an audience of filmmakers--producers,
directors, location managers and location scouts. Nominated local Caltrans employees for continued
support in closing roads/tunnel for film makers, showcasing our area as a film friendly destination;
• Nominated local Caltrans employees for the Annual COLA Awards Show (California On
Location), showcasing our area as a film friendly destination;
• Participated in the"Film World-Locations"Trade Show, (an industry only showcase), at the
invitation of the California Film Commission to attend,promoting filming in San Mateo County;
• Participated in California Film Commission "CA ONLY"Breakfast presenting SMC filming
locations to film industry location scouts and producers;
• Recruited 2 feature films,numerous "indie" small films,advertising and video productions (with
small crews)through our film commission.These included feature films; Disney's"High School
Musical 3", "MILK"The Harvey Milk Story; Indie Films; "Julie,Julie, Julie","Singularity is Near"
TV Show; DIY Channel, The History Channel's"The Universe",MTV Reality Show with Dr. Drew,
TV Commercials; I"National Bank of CA,Burger King,Volvo,HP,UC Berkeley Promo Film,
Belgium Chocolate Company, "Yes on Measure A",Verizon, and several corporate videos,Music
Video; Mehrana Still Shoots; VW.Neiman Marcus catalogue shoot,Lexus, 2009 Car Calendar,
various fashion shoots and various car shoots;
• Featured in a two-page article with photos of a SMC tunnel filming location(featured in a car
commercial) published,in "Locations"Magazine, the premier international industry professional
publication
4
• Recruited a feature film, numerous small films,advertising and video productions (with small
crews)through our film commission. These included
• Showcased San Mateo County in the Creative Handbook,the Reel Directory&Propville(industry
publications distributed to film industry professionals).
ADDITIONAL OUTREACH
• Continued to work closely with team at SFO,welcoming new airlines to our area;
• Attended new airline/new flight service ceremonies at SFO, creating strong visibility for San Mateo
County with new carriers;
• Met with multiple arts organizations,to assist with promotion to visitors;
• Gave numerous speeches and presentations in Bay Area in effort to get local assistance with
recruitment;
• Continued to build relationships with Cow Palace,South San Francisco Conference Center and San
Mateo County Event Center,working to bring leads to their sales teams and assist in closing
business;
• Worked with SFO, SamTrans, CalTrain and BART to promote our area as easily accessible;
Continued outreach to chambers and cities in county, including area events in bimonthly calendars of
events.
5
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF BURLINGAME DECLARING ITS INTENTION
TO ESTABLISH AND LEVY ASSESSMENTS FOR THE 2009 YEAR
THE SAN MATEO COUNTY TOURISM BUSINESS IMPROVEMENT DISTRICT
RESOLVED,by the CITY COUNCIL OF THE CITY OF BURLINGAME:
WHEREAS, pursuant to California Streets and Highways Code Section 36500 et seq.,
the San Mateo County Tourism Business Improvement District was established for the purpose
of promoting tourism in the District through promotion of scenic, recreational, cultural,
hospitality, and other attractions in the San Mateo County region; and
WHEREAS, the San Mateo County Tourism Business Improvement District Advisory
Board has filed its 2008 annual report and requested the Burlingame City Council to set the
assessments for the 2009 year; and
WHEREAS, the San Mateo County Tourism Business Improvement District through the
City's agreement with the San Mateo County Convention and Visitors Bureau has established a
basic foundation to promote tourism in the District and the programs for the coming year should
significantly help the hospitality industry bridge the current economic slump; and
WHEREAS, attached as Exhibit A is the boundary description for the district; as Exhibit
B are the activities planned for 2009; and as Exhibit C are the assessments basis and
methodology.
NOW, THEREFORE, the City of Burlingame does hereby resolve, determine, and find
as follows:
1. The 2009 annual report of the San Mateo County Tourism Business Improvement
District Advisory Board is approved.
2. The Burlingame City Council intends to levy an assessment for the 2009 year on
hotels in the District, as the District is described in Ordinance Nos. 1648 and 1678, to pay for
programs and activities of the District.
3. The types of programs and activities proposed to be funded by the levy of
assessments on hotels in the District are set forth in Exhibit "A", incorporated herein by
1
reference. These programs and activities are without substantial change from those previously
established for the District.
4. The method and basis for levying the assessments on all hotels within the District
are set forth in Exhibit C, incorporated herein by reference, and would retain the same basic
formulas as those used in the previous year and/or those authorized in the documents establishing
the District. This means that the assessments for most hotels would be the same as the previous
year, unless the number of hotel rooms in the hotel had been reduced or increased
5. New hotels shall not be exempt from assessment.
6. A public hearing on the proposed assessments for the year 2009 is hereby set for
December 1, 2008, at 7:00 p.m. before the City Council of the City of Burlingame, at the Council
Chambers at 501 Primrose Road, Burlingame, California.
7. The Council will receive testimony and evidence at the public hearing, and
interested persons may submit written comments before or at the public hearing, or they may be
sent by mail or delivered to the City Clerk at 501 Primrose Road, Burlingame, CA 94010.
8. Oral or written protests may be made at the hearing. To count in a majority
protest against the proposed assessment for the 2009 year, a protest must be in writing and
submitted to the City Clerk at or before the close of the public testimony portion of the public
hearing on December 1, 2008. A written protest may be withdrawn in writing at any time before
the conclusion of that public hearing. Each written protest shall identify the hotel and its address.
If the person signing the protest is not shown on the official records of the City of Burlingame as
the owner of the hotel, then the protest shall contain or be accompanied by written evidence that
the person is the owner of the hotel. Any written protest as to the regularity or sufficiency of the
proceeding shall be in writing and clearly state the irregularity or defect to which objection is
made.
9. If at the conclusion of the public hearing, there are of record written protests by
the owners of hotels within the District which will pay fifty percent (50%) or more of the total
assessments of the entire District, as to the proposed assessments for the 2004 year, no
assessment for 2009 year shall occur. If at the conclusion of the public hearing there are of
record written protests by the owners of hotels within the District which will pay fifty percent
2
(50%) or more of the total assessments of the entire District only as to a program or activity
proposed, then that type of improvement or activity shall not be included in the District for the
2009 year.
10. Further information regarding the proposed assessments and changes and
procedures for filing a written protest may be obtained from the City Clerk at City Hall, 501
Primrose Road, Burlingame, California, phone 650 - 558-7203. The annual report of the San
Mateo County Tourism Business Improvement District is on file and available at the Office of
the City Clerk at 501 Primrose Road, Burlingame, California.
11. The City Clerk is instructed to provide notice of the public hearing by publishing
this Resolution in a newspaper of general circulation in the City of Burlingame in accordance
with the requirements of the Government and Streets & Highways Codes and mailing them in
accordance with those requirements and Ordinance Nos. 1648 and 1678 as applicable.
Mayor.......................................
I, Doris Mortensen, City Clerk of the City of Burlingame do hereby certify that the foregoing
Resolution was introduced at a special meeting of the City Council on the 3ISt day of October,
2008, and was adopted thereafter by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
CITY CLERK
S:W TTORNEY\FILES\Hote]Bid\2004intro.res.wpd
3
EXHIBIT A
DESCRIPTION OF BOUNDARIES OF THE
SAN MATEO COUNTY TOURISM BUSINESS IMPROVEMENT DISTRICT
District In General
The San Mateo County Tourism Business Improvement District shall encompass all of
the incorporated and unincorporated areas in the County of San Mateo, but shall
specifically exclude all incorporated areas and any hotels located with in the incorporated
areas of any city, town, or county not designated below:
Town of Atherton
City of Brisbane
Town of Colma
City of Daly City
Town of Hillsborough
City of Menlo Park
City of Pacifica
Town of Portola Valley
Town of Woodside
Zones Within the District
Zone A: Zone A shall encompass all of the area of the District except that area located
with Zone B as described below.
Zone B:
(1)Zone B shall encompass all of the area of the District that is located south of the City
of Pacifica city limits and west of State Highway 35; and
(2) All of the area within all unincorporated areas immediately adjacent to, or surrounded
by, the city limits of the City of Daly City.
EXHIBIT B
San Mateo County Tourism Business Improvement District/San Mateo County
Convention &Visitors Bureau
Planned Activities for 2009
For the calendar year 2009, the Bureau plans to continue all of its normal activities,
including but not limited to:
*Exhibiting in trade shows (currently 48 are planned for 2009);
*Conducting multiple group fam tours for meeting planners;
*Conducting individual fam and site tours for planners;
*Conducting several fam tours for international travel agents from overseas;
*Conducting group fam tour for members of the travel media from around the U.S.;
*Conducting individual fam tours for travel media;
*Advertising in meeting planner publications;
*Advertising in leisure publications;
*Creating updated visitor guides, maps and specialty brochures;
*Actively recruiting filming through our film commission.
In addition, the Bureau will reach out into additional international markets, via such
shows as World Travel Market and additional shows recommended by the California
Travel and Tourism Commission. We will also conduct our first fam for meeting
planners for western associations.
CATEGORY ZONE A-ASSESSMENT FOR YEAR 2009 ZONE B -ASSESSMENT FOR YEAR 2009
Hotel with full service $360 per sleeping room x 68% X (District months in 2009) $360 per sleeping room X 55% X (District months in 2009)
and more than 20 sleeping 12 12
rooms
Hotel with limited service $180 per sleeping room X 60% X (District months in 2009) $180 per sleeping room X 40% X (District months in 2009)
and more than 1,000 square 12 12
feet of meeting space
and more than 20 sleeping
rooms
Hotel with limited service $90 per sleeping room X 60% X (District months in 2009) $90 per sleeping room X 40% X (District months in 2009)
and some meeting space 12 12
but less than 1,000 square
feet and more than 20
sleeping rooms
Hotel with standard service $54 per sleeping room X 60% X (District months in 2009) $54 per sleeping room X 40% X (District months in 2009)
and more than 20 sleeping 12 12
rooms
Hotel with full service, $54 per sleeping room X 30% X (District months in 2009) $54 per sleeping room X 25% X (District months in 2009)
limited service, or standard 12 12
J service, and 20 sleeping
rooms or less
ZONE A - Includes all cities in the District except Half Moon Bay and the unincorporated County.
�J ZONE B - Includes Half Moon Bay and the unincorporated County.
x.11
SAN MATEO COUNTY TOURISM BUSINESS IMPROVEMENT DISTRICT ASSESSMENT CALCULATIONS --- YEAR 2009
Burlingame Name of Property Zone Category/Assessment # Rooms ANNUAL Assessment Monthly Assessment
Bay Landing A $ 54.00 130 $ 4,212.00 $ 351.00
Burlingame Hotel A $ 54.00 38 $ 1,231.20 $ 102.60
Crowne Plaza SFO A $ 360.00 309 $ 75,643.20 $ 6,303.60
Doubletree Hotel A $ 360.00 388 $ 94,982.40 $ 7,915.20
Embassy Suites A $ 360.00 340 $ 83,232.00 $ 6,936.00
Hampton Inn & Suites A $ 54.00 77 $ 2,494.80 $ 207.90
Hilton Garden Inn A $ 180.00 132 $ 14,256.00 $ 1,188.00
Holiday Inn Express SFO South A $ 90.00 146 $ 7,884.00 $ 657.00
Hyatt Regency SFO A $ 360.00 789 $ 193,147.20 $ 16,095.60
Red Roof Inn A $ 54.00 213 $ 6,901.20 $ 575.10
SFO Marriott A $ 360.00 685 $ 167,688.00 $ 13,974.00
Sheraton Gateway A $ 360.00 402 $ 98,409.60 $ 8,200.80
Vagabond Inn Executive A $ 54.00 90 $ 2,916.00 $ 243.00
Room Total 3739
Total: $ 752,997.60
San Mateo Name of Property Zone Category/Assessment # Rooms ANNUAL Assessmen• Monthly Assessmen
Avalon Motel A $ 54.00 48 $ 1,555.20 $ 129.60
Ben Franklin Hotel A $ 360.00 92 $ 22,521.60 $ 1,876.80
Best Western Coyote Point Inn A $ 54.00 99 $ 3,207.60 $ 267.30
Best Western Los Prados Inn A $ 90.00 113 $ 6,102.00 $ 508.50
Comfort Inn A $ 54.00 110 $ 3,564.00 $ 297.00
Coxhead House B&B A $ 54.00 4 $ 64.80 $ 5.40
Firestone Lodge A $ 54.00 46 $ 1,490.40 $ 124.20
Grand Manor Airport Inn & Suites A $ 180.00 110 $ 11,880.00 $ 990.00
Hillsdale Inn A $ 54.00 90 $ 2,916.00 $ 243.00
Hilton Garden Inn A $ 180.00 156 $ 16,848.00 $ 1,404.00
Homestead Studio Suites A $ 54.00 136 $ 4,406.40 $ 367.20
Howard Johnson A $ 54.00 57 $ 1,846.80 $ 153.90
Residence Inn by Marriott A $ 54.00 160 $ 5,184.00 $ 432.00
San Mateo Marriott A $ 360.00 476 $ 116,524.80 $ 9,710.40
Super 8 A $ 54.00 53 $ 1,717.20 $ 143.10
Room Total 1750
Total: $ 199,828.80
1 of 5 10/22/2008
SAN MATEO COUNTY TOURISM BUSINESS IMPROVEMENT DISTRICT ASSESSMENT CALCULATIONS --- YEAR 2009
South San Francisco Name of Property Zone Category/Assessment # Rooms ANNUAL Assessmen Monthly Assessmen
Airport Inn A $ 54.00 34 $ 1,101.60 $ 91.80
Americana Inn Motel A $ 54.00 17 $ 275.40 $ 22.95
Best Western Grosvenor Hotel A $ 360.00 206 $ 50,428.80 $ 4,202.40
Comfort Suites SFO A $ 54.00 166 $ 5,378.40 $ 448.20
--
Courtyard b A 180.00 54.00 197 $ 21,276.00 $ 1,773.00
Days y Marriott A $ 25 $ 810.00 $ 67.50
Deluxe Inn- A $ _ 54.00 20 $ 324.00 $ 27.00
Economy Inn _ A $ 54.00 21 $ 680.40 $ - 56.70
- Embassy Suites A $ 360.00 312 $ 76,377.60 $ 6,364.80
Four Points by Sheraton Hotel&Suites A $ 90.00 100 $ 5,400.00 $ 450.00
Good Nite Inn _ A $ 180.00 175 $ 20,475.00 $ 1,706.25
Hallmark House Hotel _ A $ 54.00 13 $_ 210.60 $ 17.55
Hampton Inn A $ 5400---
Hilton 1 3,240.00 $ 270.00
Garden Inn A $ - 1 0.00 1 169 $ - _
$ 18,252.00 $ 1,_521.00
Holiday Inn Express Hotel & Suites A $ 54.00 87 $ 2,818.80 $ 234.90
Holiday Inn SFO North A $ 360.00 224 $ 54_,835.20 $ 4,569.60
Howard Johnson A $ 54.00 51 $ 1,652.40 $ 137.70
_ Inn at Oyster Point A $ 90.00 30 $ 1,620.00 $ 135.00
La Quinta Inn A $ 90.00 174 $ 9,396.66-11 783.00
Larkspur Landing A $ 90.00 111 $ 5,994.00 $ 499.50
Motel 6 A $ 54.00 117 $ 3,790.80 $ 315.90
Quality Inn &Suites A $ 54.00 45 $ 1,458.00 $ 121.50
_ Ramada Limited Suites A $ 54.00 45 $ 1,458.00 $ 121.50
Residence Inn by Marriott A $ 90.00 152 $ 8,208.00 $ 684.00
Royal Inn A $ _ 54.00 17 $ 275.40 $ _ 22.95
Travelers Inn A $ 54.00 20 $ 324.00 $ 27.00
Travelodge SFO North A $ 54.00 199 $ 6,447.60 $ 537.30
Room Total 2827
Total: $ 302,508.00
Millbrae Name of Property Zone Category/Assessment # Rooms ANNUAL Assessmen- Monthly Assessmen
Best Western EI Rancho Inn A $ 54.00 306 $ 9,914.40 $ 826.20
Clarion Hotel A $ 360.00 250 $ 61,200.00 $ 5,100.00
Comfort Inn SFO A $ 54.00 100 $ 3,240.00 $ 270.00
Millwood Inn &Suites A $ 54.00 34 $ 1,101.60 $ 91.80
Quality Suites A $ 90.00 801 $ 4,320.00 $ 360.00
SF Airport South Travelodge A $ 54.00 58 $ 1,879.20 $ 156.60
.The Westin S.F. Airport A $ 360.00 390 $ 95,472.00 $ 7,956.00
Room Total 1218
-- Total: $ 177,127.20
2 0 5 10/22/2008
SAN MATEO COUNTY TOURISM BUSINESS IMPROVEMENT DISTRICT ASSESSMENT CALCULATIONS --- YEAR 2009
Foster City Name of Property Zone'Category/Assessment #Rooms ANNUAL Assessmen- Monthly Assessmen
Crowne Plaza Mid-Peninsula A $ 360.00 356 $ 87,148.80 $ 7,262.40
- - Courtyard by Marriott A $ 180.0 147 $ 15,876.00 $ 1,323.00
Room Total 503
,3 Total: $ 103,024.80
Half Moon Bay Name of Property - Zone Category/Assessmentl#Rooms ANNUAL Assessmen- Monthly Assessmen
Beach House Hotel B $ 180.00 54 $ 3,888.00 $ 324.00
Best Western Half Moon Bay Lodge B $ 180.00 81 $ 5,832.00 $ 486.00
Cameron's Inn B $ 54.00 3 $ 40.50 $ 3.38
Comfort Inn B $ 90.00 54t $ - 1,944.00 $ 162.00
-- -- - - -
Days Inn B $ 54.00 27 $ 583.20 $ 48.60
Half Moon Bay Inn B $ 54.00 141 $ 189.00 $ 15.75
Holiday Inn Express B $ 54.00 52 $ 1,123.20 $ 93.60
Mill Rose Inn B $ 54.00 6 $ 81.00 $ 6.75
Old Thyme Inn Bed &Breakfast B $ 54.00 7 94.50 $ 7.88
The Ritz Carlton B $ 360.00 261 $ 51,678.00 $ 4,306.50
San Benito House - B $ 54.00 12' 162.00 $ 13.50
Zaballa House Bed & Breakfast B $ 54.00 23' $ 496.80 $ 41.40
- - - --- - -
Room Total
Total $ 66,112.20
_P
i
Unincorporated County Name of Property Zone Category/Assessment #_Rooms ANNUAL Assessmen- Monthly Assessmen
Atherton Inn A $ 54.00 5 $ 81.00 $ 6.75
-- - --
Best Western Executive Suites A $ 54.00 29 $ 939.60 $ 78.30
ostanoa B $ 90.00 _172 $ 6,192.00
Cypress Inn on Miramar Beach B $ 54.00 18t$ 243.00 I $ 516.00
_ _ _ ,
$ _ 20.25
Cypress Meadows B $ 54.00 2 $ 27.00 $ 2.25
Farallone Inn Bed & Breakfast B $ 54.00 9 $ 121.50 $ 10.13
-_ -63
1 $ 67.50 $ 5.63
Goose&Turrets Bed & Breakfast B $ 54.00 5 -
_
Harbor House B $ 54.00 6� $ 81.00 $ 6.75
Harbor View Inn B $ 54.00 18 $ 243.00 $ 20.25
Landis Shores Oceanfront Inn B $ 54.00 8 $ 108.00 $ 9.00
Motorville Motel B $ 54.00 30 $ 648.00 $ 54.00
Oceano Hotel &Spa B $ 360.00 95 $ 18,8.10.00 $ 1,567.50
Pacific Victorian Bed & Breakfast B $ 54.00 3 $ 40.50 $ 3.38
Pescadero Creek Inn B $ 54.00 4 $ 54.00 $ 4.50
3 of 5 10/22/2008
SAN MATEO COUNTY TOURISM BUSINESS IMPROVEMENT DISTRICT ASSESSMENT CALCULATIONS --- YEAR 2009
Pescadero Creekside Barn B $ 54.00 1 $ 13.50 $ 1.13
Pillar Point Inn B $ 54.00 11 $ 148.50 $ 12.38
Princess Port Bed & Breakfast B $ 54.00 4 $ 54.00 $ 4.50
Rose Cottage by the Beach B $ 54.00 1 $ 13.50 $ 1.13
Seal Cove Inn B $ 54.00 10 $ 135.00 $ 11.25
Stillheart B $ - 0 $ - $ -
The Tower B $ 54.00 1 $ 13.50 $ 1.13
Ziranjie B $ 54.00 1 $ 13.50 $ 1.13
Room Total 433
Total: $ 28,047.60
Redwood City Name of Property Zone Category/Assessment # Rooms ANNUAL Assessmen- Monthly Assessmen
America's Best Inn A $ 54.00 38 $ 1,231.20 $ 102.60
Best Western Inn A $ 54.00 26 $ 842.40 $ 70.20
Budget Inn A $ 54.00 40 $ 1,296.00 $ 108.00
Capri Motel A $ 54.00 50 $ 1,620.00 $ 135.00
Comfort Inn A $ 54.00 52 $ 1,684.80 $ 140.40
Days Inn A $ 54.00 68 $ 2,203.20 $ 183.60
Deluxe Inn A $ 54.00 27 $ 874.80 $ 72.90
Garden Motel A $ 54.00 17 $ 275.40 $ 22.95
Good Nite Inn A $ 54.00 123 $ 3,985.20 $ 332.10
Holiday Inn Express A $ 54.00 38 $ 1,231.20 $ 102.60
Holiday Inn Express RWC Central A $ 54.00 61 $ 1,976.40 $ 164.70
Pacific Euro Hotel A $ 54.00 55 $ 1,782.00 $ 148.50
Pacific Inn A $ 54.00 75 $ 2,430.00 $ 202.50
Redwood Motor Court A $ 54.00 12 $ 194.40 $ 16.20
Sequoia Inn A $ 54.00 22 $ 712.80 $ 59.40
Sofitel San Francisco Bay A $ 360.00 419 $ 102,571.20 $ 8,547.60
Towne Place Suites by Marriott A $ 54.00 95 $ 3,078.00 $ 256.50
Room Total 1218
Total: $ 127,989.00
San Bruno Name of Property Zone Category/Assessment # Rooms ANNUAL Assessmen• Monthly Assessmen
Bayhill Inn A $ 54.00 24 $ 777.60 $ 64.80
Budget Motel A $ 54.00 29 $ 939.60 $ 78.30
Comfort Inn & Suites A $ 54.00 29 $ 939.60 $ 78.30
Courtyard by Marriott A $ 180.00 147 $ 15,876.00 $ 1,323.00
Days Inn A $ 54.00 48 $ 1,555.20 $ 129.60
Gateway Inn & Suites A $ 54.00 31 $ 1,004.40 $ 83.70
4 of 5 10/22/2008
SAN MATEO COUNTY TOURISM BUSINESS IMPROVEMENT DISTRICT ASSESSMENT CALCULATIONS ---YEAR 2009
Howard Johnson A $ 54.00 49 $ 1,587.60 $ 132.30
Ramada Limited A $ 54.00 61 $ 1,976.40 $ 164.70
Regency Inn A $ 54.00 32 $ 1,036.80 $ 86.40
Ritz Inn A $ 54.00 1 23 $ 745.20 $ 62.10
Staybridge_Suites SFO A $ 180.00 95 $ 10,260.00 $ 855.00
Super 8 A $ 54.00 54 $ 1,749.60 $_ 145.80
Villa Montes Hotel A $ 90.00 41 $ 2,214.00 $ 184.50
Room Total 622
Total $ 38,448 00�
110R,
,
13 „ �//. 3v 4 y r EI •!y! / .k/' 3177.. ;�" ,".
fA
0Belmont Name of Property ne Category/Assessment #Rooms ANNUAL Assessmen Monthly AssessmenBel Mateo Motel $ 54.00 23 $ 745.20 $ 62.10
Belmont Palms $ 54.00 14 $ 226.80 $ 18.90
ExtendedStay America $ 54.00 108 $ 1,749.60 $ 145.80
Hillside Lodge $ 54.00 23 $ 745.20 $ 62.10
Holiday Inn Express&Suites A $ 90.00 82 $ 4,428.00 $ 369.00
Hyatt Summerfield Suites A $ 90.00 _132 $ 7,128.00 $ 594.00
Kingsway Motel A $ 54.00 16 $ 259.20 $ 21.60
Motel A $ 54.00 273 $ 8,845.20 $ 737.10
Room Total 671
.::3. • 1rr. i '`:.Y F,.Efr.,',�r....:�'.=:. ,„ 1;u.,�s i;t.?1!1'r1 t,,: Total- 2y.4,1 12i„7 20�
71w,F ifv1! „ 35 ., 1415iku*,
I
San Carlos Name of Property Zone Category/Assessment #Rooms ANNUAL Assessmeni Monthly Assessmen
Americas Best Value Inn A $ 54.00 32 $ 1,036.80 $ 86.40
Country Inn &Suites A $ 54.00 50 $ 1,620.00 $ 135.00
Fairfield Inn &Suites A $ 54.00 112 $ 3,628.80 $ 302.40
Homestead Studio Suites A $ 90.00 116 $ 6,264.00 $ 522.00
Hotel San Carlos _ A $ 54.00 29 $_ 939.60 $ 78.30
San Carlos Inn _A $ 54.00 10 $ 324.00 $ 27.00
Travel Inn A ' $ 54.00 29 $ 939.60 $ 78.30
Room Total 378
33 3333jj Tota1
3: $ 14,752.80
East Palo Alto Name of Property Zone Category/Assessment #Rooms ANNUAL Assessmen Monthly Assessmen
Four Seasons Silicon Valle A $ 360.00 200 $ 48,960.00 $ 4,080.00
5 of 5 10/22/2008
BURLINGAME BEAUTIFICATION COMMISSION
OCTOBER 2,2008
The regularly scheduled meeting of the Beautification Commission was called to order at 6:00 p.m. by Acting
Chairperson McQuaide.
ROLL CALL
Present: Acting Chair McQuaide, Commissioners Benson, Ellis, Grandcolas, Lahey, and Wright
Absent: Chairperson Carney
Staff: Interim Parks Superintendent Foell and Admin. Secretary Harvey
Guests: Jim Briggs (1443 Montero Avenue), Kara Abendroth (1620 MacDonald Way), Ashley Canty (1128
Douglas Avenue)
MINUTES—The minutes of the September 4, 2008 meeting were approved as submitted.
CORRESPONDENCE
Staff Report to Beautification Commission from Parks Superintendent Foell, dated August 27, 2008, regarding
Adoption of the City of Burlingame Themed Block List and the Policy to Establish a Themed Block.
FROM THE FLOOR
Jim Briggs, Kara Abendroth, and Ashley Canty introduced themselves and individually stated that they had
come to observe the work of the Commission because they had applied for the upcoming vacancies on the
Commission. The Commission welcomed them and thanked them for coming.
OLD BUSINESS
None
NEW BUSINESS
Green Trees Grant Tree Planting Project
Superintendent Foell stated that the bid process for the tree planting had been completed and that the company
Watkin &Bortolussi had been awarded the project. Trees would be purchased from local growers and all plant
material and planting specifications would need to meet state specification standards in order to be funded.
Letters had been mailed to the property owner's notifying them of the tree planting and requesting they choose 1
of 3 species offered for the planting area fronting their property. He concluded that approximately 150 trees will
be planted this November and December to take advantage of the winter rains, but clarified that this is separate
from the City tree planting that is now being conducted by City crews.
Arbor Day 2009—Location/Date
Superintendent Foell stated that the Arbor Day ceremony is being scheduled for Friday, March 6`h with the
planting of 8-10 Redwood trees at Bayside Park to make way for future plans of installing a synthetic ball field.
The necessary dimensions of the new field might require the removal of some of the young Redwood trees that
were previously planted as well as some old Pine trees.
Commissioner Benson commented that she would like to see the young Redwood trees transplanted instead of
being removed. Commissioner Lahey expressed that she had concerns about removing the existing Redwood
trees and hoped efforts could be made to save the trees. Superintendent Foell responded that he would report
back to the Commission further information and more details on the overall plan at a future meeting.
Business Landscape Award 2009—Timeline/Planning
Superintendent Foell submitted a proposed timeline for implementation of the next Business Landscape Award.
The Commission reviewed the timeline and discussed moving the date up for the Council award presentation to
a June or July Council meeting instead of September, and also discussed other venues for recognizing the
winning business. Following the discussion, it was the consensus of the Commission that the timeline be
adopted and that the next Business Landscape Award be presented at a September Council meeting.
1
NEW BUSINESS—(Contd.)
Business Landscape Award Committee Appointment
Commissioners Wright, McQuaide, and Benson agreed to serve on the Business Landscape Award Committee
and Commissioner Wright will serve as Chair. The Commission briefly discussed publicizing the event in the
2009 Spring Recreation brochure and the Chamber newsletter and asked that the Business Landscape Award be
placed on the November meeting agenda for further discussion and follow-up.
REPORTS
Superintendent Foell
Superintendent Foell noted there are two vacancies on the Commission and that the application process had been
extended to October 15''. He also stated that the rotation of the Chairperson would occur and the new chair
would be seated at the December meeting. After the appointment of the new commissioners, those
commissioners would draw lots to determine their placement in the rotation.
Superintendent Foell reported that the Stump Removal Contract would begin soon for the removal of over 60
stumps that are remaining from our postponed April planting, and stumps that have yet to be removed for the
upcoming October tree planting. This year's Tree Pruning & Stump Removal contract required rebidding due to
confusion over the increased prevailing wage rate requirements. The cost of this years contract represents a 70%
increase over the last time this project was out to bid.
Superintendent Foell reported that the City's tree crew had begun the April/October street tree planting and
approximately 170 street trees should be completed within the next month.
Acting Chair McQuaide
Acting Chair McQuaide noted that the Centennial tree is doing well and asked when the Centennial plaque
would be installed. Superintendent Foell responded that he would follow-up with Supervisor Disco.
Commissioner Grandcolas
Commissioner Grandcolas stated that regretfully, it would be necessary for him to resign from the Commission
due to work related conflicts, but that he enjoyed the dialog and debate and was proud of the work of the
Commission and how the Commission handled some really tough issues. He asked that commissioners
remember two things with regard to appeals for tree removals: 1) Tree's roots do not crack open drainpipes, nor
will the roots of a tree crack foundations; this just does not happen. 2) Do whatever can be done to protect the
tall canopied trees in the City; that they are and must be considered as valuable financial assets. The
Commissioners expressed their appreciation to Commissioner Grandcolas, that his input would be missed, and
thanked Commissioner Grandcolas for his service on the Commission.
Commissioner Lahey
Commissioner Lahey stated that everything on Broadway looked lovely.
Commissioner Wright
Commissioner Wright commented on the beauty of the Crape Myrtles that have been planted around
Burlingame that are now in bloom.
Commissioner Wright commented on a concern expressed to her about the planting of plastic flowers in the
containers on Broadway. Commissioner Benson responded that since there is no irrigation in the containers, the
plantings have died and or disappeared and that merchants have provided funds for the colorful plastic flowers.
Commissioner Benson explained that she cleaned out the garbage from the planters and installed the plastic
plants just so there would be some color.
2
Commissioner Ellis
Commissioner Ellis thanked Commissioner McQuaide and her husband for their support and manning the booth
at the Shoreline Cleanup. She noted that over 200 participants attended the annual event, including 45 students
from St. Dunstan's Catholic School. Commissioner Ellis concluded that she would not be making reapplication
at this time to serve another term on the Commission due to time restraints. The Commissioners thanked
Commissioner Ellis and expressed their appreciation.
Commissioner Benson
Commissioner Benson reported that she planted more fake flowers for color in the containers on Chula Vista,
removed trash, changed out some plants that were not performing well, and continued cleaning up and weeding
planters on Broadway and Burlingame Avenue. Commissioner Benson also reported that she "deadheaded"the
roses in the Washington Park Rose Garden and would be happy to conduct a rose pruning seminar in the winter.
She noted that City employee John Zimmerman is busy cleaning the avenues but that the streets are still dirty.
Commissioner Benson also reported that there are bed springs on the northwest corner of Hillsborough side of
El Camino Real.
Commissioner Benson commented that she had been in discussions with Parks Superintendent Foell with regard
to her ideas and interest in beautifying Washington Park by donating and installing gardens someplace
appropriate within the City for nearby neighbors to enjoy.
There being no further business, the meeting was adjourned at 7:15 PM.
Respectfully submitted,
��,& AcG z
Karlen Harvey
Recording Secretary
3
CITY OF BURLINGAME PLANNING COMMISSION
BURI.INGAME UNAPPROVED MINUTES
Tuesday, October 14, 2008 — 7:00 p.m.
k"=MW=rJ City Council Chambers — 501 Primrose Road
Burlingame, California
I. CALL TO ORDER
Chair Cauchi called the October 14, 2008 regular meeting of the Planning Commission to order at 7:00 p.m.
II. ROLL CALL
Present: Commissioners Auran, Brownrigg, Cauchi, Lindstrom, Terrones, Vistica and Yie
Absent: None
Staff Present: Community Development Director, William Meeker; Senior Planner Ruben Hurin
III. MINUTES
Commissioner A uran moved, seconded by Commissioner Vistica to approve the minutes of the September
22, 2008 regular meeting of the Planning Commission, with the following changes:
■ Page 2, Item 3: revise "Chair Cauchi opened the public hearing" to read "Vice-Chair Terrones
opened the public hearing".
■ Page 4, Item 3: delete "appeal procedures were advised".
■ Page 4, Item 4: revise "Chair Cauchi opened the public hearing" to read "Vice-Chair Terrones
opened the public hearing".
Motion passed 7-0.
IV. APPROVAL OF AGENDA
There were no changes to the agenda.
V. FROM THE FLOOR
None.
VI. STUDY ITEMS
1. REVIEW OF PREFERRED ALTERNATIVE FOR THE BURLINGAME DOWNTOWN SPECIFIC PLAN
Community Development Director Meeker introduced Downtown Specific Plan Project Manager Karen
Kristiansson and Consultant Kevin Gardiner. Ms. Kristiansson and Mr. Gardiner provided the Commission
with a summary of the preferred alternative.
Commission comments:
■ Asked if specific plan is to be limited to only focused development areas (Consultant - additional
development capacity is available within highlighted areas, but other policies would affect remainder
of area).
1
CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 14, 2008
■ Asked about housing impacts.
■ Asked how the parking factor would be revised under the new scenario for mixed-use development.
■ Asked how a development cap would be set—look at market potential or base upon infrastructure
capacity.
■ Could see broadening the scenario to see where additional development could go.
■ Appreciated work that went into developing the scenarios. Concerned about confusion regarding
use of the term "mixed-use"; different intents for Anita Triangle versus Auto Row areas.
■ With respect to the Anita Triangle area; differing heights are reflected depending upon if mixed-use
versus purely residential.
■ Ratios are somewhat misleading, ratios are not related to number of units.
■ Questioned incentives that will arise from plan as it proceeds; interested more in discussing the
actual incentives.
■ Decision makers need to decide to either create additional housing or is it to preserve character of
downtown; if housing is the priority,then cap may be appropriate. However,focused alternative may
be appropriate in the event that changing character of Howard Avenue is more desirable.
■ Clarified that Anita Triangle will be affected by changes in heights; shaded areas reflect only areas
where there are increases in development capacity; no increase in density. What would impact be
of promoting more housing in this area; focus could have been to make it more of a link to
downtown.
■ Auto Row and California Drive in general should be a target for future boulevard plan. Would hope
that this is kept in mind as next steps are identified.
■ What are the next steps once we pass this hurdle(Consultant-policies will be discussed to address
streetscape, building design, parking, etc... Plan is currently being drafted).
■ There is still a lot of development that can occur in non-highlighted areas.
■ Suggested creating incentives across all of the study area and let the market decide.
■ Suggested bringing developers into the discussions as policies are drafted.
Public comments:
■ Pat Giorni, 1445 Balboa Avenue and Jennifer Pfaff, 625 BayswaterAvenue spoke: doesn't want a
loophole created in the future that allows more development than was ever anticipated. Asked if we
may consider parking in-lieu fees that will allow for consolidation of parking into structures. How
much population do we want to encourage in Burlingame? We have a 2% vacancy rate for
residential units in the City. The demand is here for more housing; how many more units do we
want to build? The north end is ripe for development. 55' is as high as we should really permit;
discouraged allowing at 75' limit on auto row. Anita Road area is envisioned as more of a transition
area that permits a mix of uses that allows up to 55' height; idea was to bring it down to 45'in height;
parking is difficult in the area. The CAC did discuss incentives; 75' is not really done that frequently
in Burlingame; idea was to lower height with no conditional use permit requirement, but with clear
guidelines for development; can provide a more attainable goal for development in the area south of
Howard Avenue to Peninsula Avenue. Incentives for development; consider a "% for plaza"
program to fund construction of the public plaza area. Need a workable plan.
No action was required on this item. The concept will be presented to the City Council on October 20`h for
review and comment.
2
CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 14, 2008
2. 113 CRESCENT AVENUE, ZONED R-1 — APPLICATION FOR CONDITIONAL USE PERMITS FOR A
NEW ACCESSORY STRUCTURE WITH RECREATION ROOM AND BATHROOM AND SPECIAL
PERMIT TO REDUCE THE NUMBER OF PARKING SPACES ONSITE FOR AN EXISTING SINGLE
FAMILY DWELLING(JESSE GEURSE, GEURSE CONCEPTUAL DESIGN,APPLICANT AND DESIGNER;
AND TOM KIELY PROPERTY OWNER) STAFF CONTACT: LISA WHITMAN
Community Development Director Meeker presented a summary of the staff report,dated October 14, 2008.
Commission comments:
■ Clarify if carport next to garage will be removed.
■ Address the landscaping a bit more; looks like a lot of lawn;what will the landscape and hardscape
be in the immediate vicinity of the structure.
■ Question about pool; have plans been submitted,timing for installation;there have previously been
concerns regarding an accessory structure having bath facilities, lending to conversion to an illegal
unit.
■ Concern about size of waste line; consider adding a bathroom to the house instead of in the
accessory structure.
■ Questioned why we wouldn't simply identify it as a bedroom with bath.
■ What is the policy regarding toilets in the accessory structure.
■ Call out soundproofing on rear wall to mitigate noise impacts upon neighbor to the rear.
■ Would like to have plans modified to include construction of pool; include some sort of
documentation that it will be installed.
■ Clarify that by converting the garage to one-car,future development(expansion)of the house will be
limited.
This item was set for the regularAction Calendar when all the information has been submitted and reviewed
by the Planning Division. This item concluded at 8:05 p.m.
VII. ACTION ITEMS
Consent Calendar- /terns on the Consent Calendar are considered to be routine. They are acted upon
simultaneously unless separate discussion and/or action is requested by the applicant, a member of the
public or a Commissioner prior to the time the Commission votes on the motion to adopt.
Chair Cauchi asked if anyone in the audience or on the Commission wished to call any item off the Consent
Calendar. There were no requests.
Commissioner Brownrigg indicated that he would vote against item 3a; he felt that the project doesn't
require a two car garage.
3a. 1008 BALBOA AVENUE, ZONED R-1 —APPLICATION FOR DESIGN REVIEW AND SPECIAL
PERMITS FOR HEIGHT AND DECLINING HEIGHT ENVELOPE FOR A NEW TWO-STORY
SINGLE FAMILY DWELLING AND DETACHED GARAGE (JAMES CHU, CHU DESIGN AND
ENGINEERING, INC., APPLICANT AND DESIGNER; AND ALVIN YANG, PROPERTY OWNER)
STAFF CONTACT: RUBEN HURIN
Commissioner Auran moved approval of the Consent Calendar based on the facts in the staff report,
Commissioner's comments and the findings in the staff report, with recommended conditions in the staff
report and by resolution. The motion was seconded by Commissioner Yie. Chair Cauchi called for a voice
vote on the motion and it passed 6-1 (Commissioner Brownrigg dissenting). Appeal procedures were
advised. This item concluded at 8:07 p.m.
3
CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 14, 2008
VIII. REGULAR ACTION ITEMS
4. 118 STANLEY ROAD, ZONED R-1 —APPLICATION FOR CONDITIONAL USE PERMIT AND SPECIAL
PERMITS FORA NEW DETACHED GARAGE (DANIEL AND SUSAN SCHOENTHALER, APPLICANTS
AND PROPERTY OWNERS; AND JD & ASSOCIATES, DESIGNER) STAFF CONTACT: ERICA
STROHMEIER
Reference staff report dated October 14, 2008, with attachments. Community Development Director
Meeker presented the report, reviewed criteria and staff comments. Ten (10)conditions were suggested for
consideration.
Chair Cauchi opened the public hearing.
Michael Kaindl, JD &Associates, 875 Mahler Road; represented the applicant.
■ Due to the grading and keeping the garage slab at the level of the driveway, the doors must swing in
unless further grading is required; also owners prefers doors to swing in due to narrow passage
between house and garage.
■ Owner has a valuable vehicle that is a collector's item; further protection within the garage.
■ Tree is protected; not being removed.
■ Prefers garage to be two-car tandem garage.
Commission comments:
■ Asked if the garage door will hit the vehicle when parked in the garage (Kaindl - is a problem to be -
monitored by the property owner); questioned whether the structure is really a garage.
■ Clarified that screened area will be installed past the first car to protect the collector car and keep
children from getting to the car.
■ Discussed grade difference and how it affects the swing of the door(Kaindl - if it were to swing out,
would need to build a stoop).
Public comments:
■ Tom Bellucci, 114 Stanley Road; Pat Giorni, 1445 Balboa Avenue; and Dan Schoenthaler, 1333
Bernal Avenue spoke: there are two trees that are close to his yard in the back-yard; they have
grown significantly in the past 30-years and create a lot of damage to his yard. Three large roots
enter his yard and are disturbing his fruit trees. Noted that cutting the roots will damage and weaken
the tree, discouraged him from doing so; work with neighbor. Indicated that he will be moving back
to Stanley property; purpose to store 1932 deuce coupe; is a narrower vehicle than current vehicles.
Steve Porter looked at tree with him; is a healthy and beautiful tree; can't move the garage any
further back due to tree. Will work with neighbor on the limbs and roots of the tree.
There were no further comments and the public hearing was closed.
Commissioner Vistica moved to approve the application, by resolution, with the following conditions:
1. that the project shall be built as shown on the plans submitted to the Planning Department date
stamped October 1, 2008, sheets G-1, G-2 and Boundary and Topographic Survey and that any
changes to footprint or floor area of the accessory structure shall require an amendment to this
permit;
2. that the waste line to the accessory structure shall be no larger than two inches;
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CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 14, 2008
3. that the property owner shall be responsible for implementing and maintaining all tree protection
measures as defined in the arborist report by Mayne Tree Expert Company, Inc. and date stamped
by the Planning Department August 14, 2008;
4. that the conditions of the Chief Building Official's August 15, 2008 memo,the NPDES Coordinator's
August 18, 2008 memo and the City Engineer's August 22, 2008, memo shall be met;
5. that if the accessory structure is demolished or the envelope changed at a later date the Conditional
Use Permit and Special Permits as well as any other exceptions to the code granted here will
become void;
6. that demolition or removal of the existing structures and any grading or earth moving on the site
shall not occur until a building permit has been issued and such site work shall be required to
comply with all the regulations of the Bay Area Air Quality Management District;
7. that prior to issuance of a building permit for construction of the project, the project construction
plans shall be modified to include a cover sheet listing all conditions of approval adopted by the
Planning Commission, or City Council on appeal; which shall remain a part of all sets of approved
plans throughout the construction process. Compliance with all conditions of approval is required;
the conditions of approval shall not be modified or changed without the approval of the Planning
Commission, or City Council on appeal;
8. that all air ducts, plumbing vents, and flues shall be combined, where possible, to a single
termination and installed on the portions of the roof not visible from the street; and that these venting
details shall be included and approved in the construction plans before a Building permit is issued;
9. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which
requires affected demolition, new construction and alteration projects to submit a Waste Reduction
plan and meet recycling requirements; any partial or full demolition of a structure, interior or exterior,
shall require a demolition permit; and
10. that the project shall meet all the requirements of the California Building and Uniform Fire Codes,
2007 Edition, as amended by the City of Burlingame.
The motion was seconded by Commissioner Auran.
Discussion of motion:
■ None
Chair Cauchi called for a voice vote on the motion and it passed 7-0. Appeal procedures were advised.
This item concluded at 8:27 p.m.
Commissioner Yie noted that she would recuse herself from participating regarding Item 5;she lives within
500-feet of the property. She left the Council Chambers.
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CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 14, 2008
5. 1125 CABRILLO AVENUE,ZONED R-1 —APPLICATION FOR DESIGN REVIEW AND SPECIAL PERMIT
FOR HEIGHT FOR A NEW, TWO-STORY SINGLE FAMILY DWELLING AND DETACHED GARAGE
(JAMES CHU, APPLICANT AND DESIGNER; AND YANG MIN YANG, PROPERTY OWNER) STAFF
CONTACT: LISA WHITMAN
Reference staff report dated October 14, 2008, with attachments. Community Development Director
Meeker presented the report, reviewed criteria and staff comments. Fifteen (15)conditions were suggested
for consideration.
Chair Cauchi opened the public hearing.
James Chu, designer, 55 W. 43rd Avenue, San Mateo; represented the applicant.
Commission comments:
■ None.
Public comments:
■ Kathy Ward and Jim Ward, 1133 Cabrillo Avenue; Pat Giorni, 1445 Balboa Avenue; and Tom
Bellucci, 114 Stanley Road spoke: They live to the right of the property; feels that incorrect point is
made for the height measurement. Asked if the Commission ever looks at volume, or just height.
Be certain that existing old tree and a Cedar tree (on property at 1133 Cabrillo Avenue) are to be
retained. Preserve stone wall from the 1940s. Happy that height was brought down. The block is
defined by the trees; concerned about the two trees on the parkway in front of the house; how are -
these trees protected? Interested in being educated;what is City's interest in protecting trees at the
front. Expand the protection to the Cedar tree and the street trees. The Beautification Commission
has a policy that the sidewalks shall be altered to increase the size of the planting well to allow for
tree growth. Could condition be added that if sidewalk needs to be replaced, then increase size of
tree well. City of Burlingame has spent a lot of money on repairs to sidewalks due to tree root
impacts; will continue to damage foundations.
Applicant comments:
■ James Chu, designer; agreed with neighbor's comments regarding the tree condition. Will comply
with arborist requirements. Will also protect street trees; but does not know how fast trees will grow
in the future; asked if the sidewalk will continue to be straight.
Additional Commission comments:
■ Questioned which part of the lot is to be excavated; questioned where the retaining wall will be
located; are any problems anticipated with grading (Chu — no).
■ The architect and builder value the trees.
There were no further comments and the public hearing was closed.
Commissioner Auran moved to approve the application, by resolution, with the following amended
conditions:
1. that the project shall be built as shown on the plans submitted to the Planning Division date stampec'
September 29, 2008, sheets A.1 through A.6 and L1.0;
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CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 14, 2008
2. that any changes to building materials, exterior finishes,windows, architectural features, roof height
or pitch, and amount or type of hardscape materials shall be subject to Planning Division or Planning
Commission review (FYI or amendment to be determined by Planning staff);
3. that any changes to the size or envelope of the basement, first or second floors, or garage, which
would include adding or enlarging a dormer(s), shall require an amendment to this permit;
4. that the conditions of the Chief Building Official's July 11, 2008 memo, the City Engineer's and Fire
Marshal's July 14, 2008 memos, the City Arborist's July 15, 2008 memo, and the NPDES
Coordinator's July 7, 2008 memo shall be met;
5. that a tree protection arborist report shall be prepared to ensure the preservation of the existing 24"-
diameter oak tree on the property line between 1125 Cabrillo Avenue and 1133 Cabrillo Avenue,the
existing Cedar tree (on property at 1133 Cabrillo Avenue) and two existing street trees in front of
1125 Cabrillo Avenue; the report shall be reviewed and approved by the City Arborist and the tree
protection measures shall be installed before a building permit is issued;
6. that demolition for removal of the existing structures and any grading or earth moving on the site
shall not occur until a building permit has been issued and such site work shall be required to
comply with all the regulations of the Bay Area Air Quality Management District;
7. that prior to issuance of a building permit for construction of the project, the project construction
plans shall be modified to include a cover sheet listing all conditions of approval adopted by the
Planning Commission, or City Council on appeal; which shall remain a part of all sets of approved
plans throughout the construction process. Compliance with all conditions of approval is required;
_ the conditions of approval shall not be modified or changed without the approval of the Planning
Commission, or City Council on appeal;
8. that all air ducts, plumbing vents, and flues shall be combined, where possible, to a single
termination and installed on the portions of the roof not visible from the street; and that these venting
details shall be included and approved in the construction plans before a Building permit is issued;
9. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which
requires affected demolition, new construction and alteration projects to submit a Waste Reduction
plan and meet recycling requirements; any partial or full demolition of a structure, interior or exterior,
shall require a demolition permit;
10. that during demolition of the existing residence, site preparation and construction of the new
residence, the applicant shall use all applicable "best management practices" as identified in
Burlingame's Storm Water Ordinance, to prevent erosion and off-site sedimentation of storm water
runoff;
11. that the project shall meet all the requirements of the California Building and Uniform Fire Codes,
2007 Edition, as amended by the City of Burlingame;
THE FOLLOWING CONDITIONS SHALL BE MET DURING THE BUILDING INSPECTION PROCESS
PRIOR TO THE INSPECTIONS NOTED IN EACH CONDITION
12, that prior to scheduling the foundation inspection, a licensed surveyor shall locate the property
corners, set the building footprint and certify the first floor elevation of the new structure(s)based on
the elevation at the top of the form boards per the approved plans; this survey shall be accepted by
the City Engineer;
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CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 14, 2008
13. that prior to scheduling the framing inspection the project architect or residential designer, or another
architect or residential design professional, shall provide an architectural certification that the
architectural details shown in the approved design which should be evident at framing, such as
window locations and bays, are built as shown on the approved plans; architectural certification
documenting framing compliance with approved design shall be submitted to the Building Division
before the final framing inspection shall be scheduled;
14. that prior to scheduling the roof deck inspection, a licensed surveyor shall shoot the height of the
roof ridge and provide certification of that height to the Building Department; and
15. that prior to final inspection, Planning Department staff will inspect and note compliance of the
architectural details (trim materials, window type, etc.) to verify that the project has been built
according to the approved Planning and Building plans.
The motion was seconded by Commissioner Terrones.
Discussion of motion:
■ Nice project, style, size and scale works well with neighborhood.
■ Leave sidewalk matter up to City Arborist and Public Works Department.
Chair Cauchi called for a voice vote on the motion and it passed 6-0-1 (Commissioner Yie recused). Appeal
procedures were advised. This item concluded at 8:48 p.m.
Commissioner Yie returned to the dais.
6. 1524 NEWLANDS AVENUE, ZONED R-1 —APPLICATION FOR DESIGN REVIEW FOR A FIRST AND
SECOND STORY ADDITION TO AN EXISTING SINGLE FAMILY DWELLING (JOHN STEWART,
APPLICANT AND ARCHITECT; AND DAVID AND DEBRA SPRENG, PROPERTY OWNERS) STAFF
CONTACT: LISA WHITMAN
Reference staff report dated October 14, 2008, with attachments. Senior Planner Hurin presented the
report, reviewed criteria and staff comments. Twelve (12) conditions were suggested for consideration.
Chair Cauchi opened the public hearing.
Commission comments:
■ None.
John Stewart, 1351 Laurel Street, San Carlos; represented the applicant.
Public comments:
■ Glen Kronewetter, 1525 Howard Avenue spoke: the project abuts the rear of his property; was
consensus of neighbors that it was a nice project. Have the changes to the rear elevation satisfied
the Commission's concerns from the prior meeting?
There were no further comments and the public hearing was closed.
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CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 14, 2008
Commissioner A uran moved to approve the application, by resolution, with the following conditions:
1. that the project shall be built as shown on the plans submitted to the Planning Division date stamped
September 17, 2008, sheets Al through A8 and 1-1;
2. that any changes to building materials, exterior finishes,windows, architectural features, roof height
or pitch, and amount or type of hardscape materials shall be subject to Planning Division or Planning
Commission review (FYI or amendment to be determined by Planning staff);
3. that any changes to the size or envelope of the basement, first or second floors, or garage, which
would include adding or enlarging a dormer(s), shall require an amendment to this permit;
4. that the conditions of the Chief Building Official's June 27, 2008 memo,the City Engineer's June 27,
2008 memo,the Fire Marshal's June 30, 2008 memo, and the NPDES Coordinator's June 30, 2008
memo shall be met;
5. that demolition or removal of the existing structures and any grading or earth moving on the site
shall not occur until a building permit has been issued and such site work shall be required to
comply with all the regulations of the Bay Area Air Quality Management District;
6. that prior to issuance of a building permit for construction of the project, the project construction
plans shall be modified to include a cover sheet listing all conditions of approval adopted by the
Planning Commission, or City Council on appeal; which shall remain a part of all sets of approved
plans throughout the construction process. Compliance with all conditions of approval is required;
the conditions of approval shall not be modified or changed without the approval of the Planning
... Commission, or City Council on appeal;
7. that all air ducts, plumbing vents, and flues shall be combined, where possible, to a single
termination and installed on the portions of the roof not visible from the street;and that these venting
details shall be included and approved in the construction plans before a Building permit is issued;
8. that the project shall complywith the Construction and Demolition Debris Recycling Ordinance which
requires affected demolition, new construction and alteration projects to submit a Waste Reduction
plan and meet recycling requirements; any partial or full demolition of a structure, interior or exterior,
shall require a demolition permit;
9. that the project shall meet all the requirements of the California Building and Uniform Fire Codes,
2007 Edition, as amended by the City of Burlingame;
THE FOLLOWING CONDITIONS SHALL BE MET DURING THE BUILDING INSPECTION PROCESS
PRIOR TO THE INSPECTIONS NOTED IN EACH CONDITION
10. that prior to scheduling the framing inspection the project architect or residential designer,or another
architect or residential design professional, shall provide an architectural certification that the
architectural details shown in the approved design which should be evident at framing, such as
window locations and bays, are built as shown on the approved plans; architectural certification
documenting framing compliance with approved design shall be submitted to the Building Division
before the final framing inspection shall be scheduled;
11. that prior to scheduling the roof deck inspection, a licensed surveyor shall shoot the height of the
roof ridge and provide certification of that height to the Building Department; and
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CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 14, 2008
12. that prior to final inspection, Planning Department staff will inspect and note compliance of the
architectural details (trim materials, window type, etc.) to verify that the project has been built
according to the approved Planning and Building plans.
The motion was seconded by Commissioner Yie.
Discussion of motion:
■ None.
Chair Cauchi called for a voice vote on the motion and it passed 7-0. Appeal procedures were advised.
This item concluded at 8:55 p.m.
7. 1244 JACKLING DRIVE,ZONED R-1 —APPLICATION FOR DESIGN REVIEW FOR A SECOND STORY
ADDITION TOA SINGLE FAMILY DWELLING (JAMES SKELTON, EDIT,APPLICANT AND DESIGNER;
AND COLAINE AND BOB ROEPKE, PROPERTY OWNERS) STAFF CONTACT: ERICA STROHMEIER
Reference staff report dated October 14, 2008, with attachments. Senior Planner Hurin presented the
report, reviewed criteria and staff comments. Twelve (12) conditions were suggested for consideration.
Chair Cauchi opened the public hearing.
James Skelton, 3564 17th Street, San Francisco; Bob Roepke, 1244 Jackling Drive and Mike Nilmeyer, 128
Pepper Avenue; represented the applicant.
■ Considered shade and privacy impacts of neighbors; looked at these impacts and determined that
there were no shade and shadow impacts.
Commission comments:
■ Asked if there was there an aesthetic study of the change in the roofline (Skelton —no, applicant's
didn't want to make change).
Public comments:
■ None.
There were no further comments and the public hearing was closed.
Additional Commission comments:
■ Rotation of the gable would create a more visual impact upon the neighbors; would add to mass
along the Cockcroft's side of the property; can support as designed; still some concern regarding
wrought-iron railing.
■ Original proposal is the right way to go.
■ There was not a fair evaluation of the alternatives; the study that was done was not done in earnest.
■ No shadow evaluation of the rotated gable was performed; could have a lesser impact upon the
neighbor; could be looked at a bit more closely.
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CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 14, 2008
Commissioner Lindstrom moved to approve the application, by resolution, with the following conditions:
1. that the project shall be built as shown on the plans submitted to the Planning Division date stamped
July 28, 2008, sheets Al.1, A2.1, A2.2,A3.1 and L1.1, and date stamped August 13, 2008, sheets
A3.2 and A3.3;
2. that any changes to building materials, exterior finishes,windows, architectural features, roof height
or pitch, and amount or type of hardscape materials shall be subject to Planning Division or Planning
Commission review (FYI or amendment to be determined by Planning staff);
3. that any changes to the size or envelope of the basement, first or second floors, or garage, which
would include adding or enlarging a dormer(s), shall require an amendment to this permit;
4. that the conditions of the Chief Building Official's June 18, 2008 memo, the City Engineer's June 25,
2008 memo, the Fire Marshal's June 23, 2008 memo, and the NPDES Coordinator's June 22,2008
memo shall be met;
5. that demolition or removal of the existing structures and any grading or earth moving on the site
shall not occur until a building permit has been issued and such site work shall be required to
comply with all the regulations of the Bay Area Air Quality Management District;
6. that prior to issuance of a building permit for construction of the project, the project construction
plans shall be modified to include a cover sheet listing all conditions of approval adopted by the
Planning Commission, or City Council on appeal; which shall remain a part of all sets of approved
plans throughout the construction process. Compliance with all conditions of approval is required;
the conditions of approval shall not be modified or changed without the approval of the Planning
Commission, or City Council on appeal;
7. that all air ducts, plumbing vents, and flues shall be combined, where possible, to a single
termination and installed on the portions of the roof not visible from the street; and that these venting
details shall be included and approved in the construction plans before a Building permit is issued;
8. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which
requires affected demolition, new construction and alteration projects to submit a Waste Reduction
plan and meet recycling requirements; any partial or full demolition of a structure, interior or exterior,
shall require a demolition permit;
9. that the project shall meet all the requirements of the California Building and Uniform Fire Codes,
2007 Edition, as amended by the City of Burlingame;
THE FOLLOWING CONDITIONS SHALL BE MET DURING THE BUILDING INSPECTION PROCESS
PRIOR TO THE INSPECTIONS NOTED IN EACH CONDITION
10. that prior to scheduling the framing inspection the project architect or residential designer, or another
architect or residential design professional, shall provide an architectural certification that the
architectural details shown in the approved design which should be evident at framing, such as
window locations and bays, are built as shown on the approved plans; architectural certification
documenting framing compliance with approved design shall be submitted to the Building Division
before the final framing inspection shall be scheduled;
11. that prior to scheduling the roof deck inspection, a licensed surveyor shall shoot the height of the
roof ridge and provide certification of that height to the Building Department; and
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CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 14, 2008
12. that prior to final inspection, Planning Department staff will inspect and note compliance of the
architectural details (trim materials, window type, etc.) to verify that the project has been built
according to the approved Planning and Building plans.
The motion was seconded by Commissioner Auran.
Discussion of motion:
■ Commissioner Brownrigg agreed with Commissioner Vistica's comments regarding the lack of
analysis of the alternatives; not in favor of application at this time.
Chair Cauchi called for a voice vote on the motion and itpassed 5-2(Commissioners Vistica and Brownrigg
dissenting). Appeal procedures were advised. This item concluded at 9:11 p.m.
Commissioner Yie recused herself from participating regarding Item 8 since she lives within 500-feet of the
property and is working with the applicant; she left the Council Chambers.
8. 1121 CORTEZ AVENUE, ZONED R-1 —APPLICATION FOR AMENDMENT TO DESIGN REVIEW FOR
CHANGES TO A PREVIOUSLY APPROVED FIRST AND SECOND STORY ADDITION (RANDY
GRANGE, TRG ARCHITECTS, APPLICANT AND ARCHITECT, AND GLENN AND KIM BENTLEY,
PROPERTY OWNERS) STAFF CONTACT: ERICA STROHMEIER
Reference staff report dated October 14, 2008, with attachments. Senior Planner Hurin presented the
report, reviewed criteria and staff comments. Twelve (12) conditions were suggested for consideration.
Chair Cauchi opened the public hearing.
Commission comments:
■ Like the half-sized plans.
Randy Grange, TRG Architects, 205 Park Road; represented the applicant.
Public comments:
■ None.
There were no further comments and the public hearing was closed.
Commissioner Brownrigg moved to approve the application, by resolution, with the following conditions:
1. that the project shall be built as shown on the plans submitted to the Planning Department date
stamped January 16, 2008, sheets A0.0 through A3.5 and Landscape Plan, sheet L-1, and that any
changes to building materials, exterior finishes, footprint or floor area of the building shall require an
amendment to this permit;
2. that the conditions of the City Engineer's and Chief Building Official's December 14, 2007 memos
and the Fire Marshal's and NPDES Coordinator's December 17, 2007 memos shall be met;
3. that if the structure is demolished or the envelope changed at a later date the lot coverage and floor
area ratio variances, as well as any other exceptions to the code granted here,will become null and
void;
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CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 14, 2008
4. that demolition or removal of the existing structures and any grading or earth moving on the site
shall not occur until a building permit has been issued and such site work shall be required to
comply with all the regulations of the Bay Area Air Quality Management District;
5. that any changes to the size or envelope of the basement, first or second floors, or garage, which
would include adding or enlarging a dormer(s), moving or changing windows and architectural
features or changing the roof height or pitch, shall be subject to Planning Commission review;
6. that prior to issuance of a building permit for construction of the project, the project construction
plans shall be modified to include a cover sheet listing all conditions of approval adopted by the
Planning Commission, or City Council on appeal; which shall remain a part of all sets of approved
plans throughout the construction process. Compliance with all conditions of approval is required;
the conditions of approval shall not be modified or changed without the approval of the Planning
Commission, or City Council on appeal;
7. that all air ducts, plumbing vents, and flues shall be combined, where possible, to a single
termination and installed on the portions of the roof not visible from the street;and that these venting
details shall be included and approved in the construction plans before a Building permit is issued;
8. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which
requires affected demolition, new construction and alteration projects to submit a Waste Reduction
plan and meet recycling requirements; any partial or full demolition of a structure, interior or exterior,
shall require a demolition permit;
9. that the project shall meet all the requirements of the California Building and Uniform Fire Codes,
2007 Edition, as amended by the City of Burlingame;
THE FOLLOWING CONDITIONS SHALL BE MET DURING THE BUILDING INSPECTION PROCESS
PRIOR TO THE INSPECTIONS NOTED IN EACH CONDITION
10. that prior to scheduling the framing inspection the project architect or residential designer, or another
architect or residential design professional, shall provide an architectural certification that the
architectural details shown in the approved design which should be evident at framing, such as
window locations and bays, are built as shown on the approved plans; architectural certification
documenting framing compliance with approved design shall be submitted to the Building Division
before the final framing inspection shall be scheduled;
11. that prior to scheduling the roof deck inspection, a licensed surveyor shall shoot the height of the
roof ridge and provide certification of that height to the Building Department; and
12. that prior to final inspection, Planning Department staff will inspect and note compliance of the
architectural details (trim materials, window type, etc.) to verify that the project has been built
according to the approved Planning and Building plans.
The motion was seconded by Commissioner Terrones.
Discussion of motion:
■ Rear Elevation is more attractive with the proposed changes.
Chair Cauchi called fora voice vote on the motion and it passed 6-0-1 (Commissioner Yie recused). Appeal
procedures were advised. This item concluded at 9:18 p.m.
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CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 14, 2008
Commissioner Yie returned to the dais.
9. 1425 BENITO AVENUE, ZONED R-1 —APPLICATION FOR DESIGN REVIEW AND SPECIAL PERMIT
FOR HEIGHT FOR A NEW, TWO-STORY SINGLE FAMILY DWELLING AND DETACHED GARAGE(BG
PACIFIC, APPLICANT; B & S BENITO, LLC, PROPERTY OWNER; AND JACK MCCARTHY,
ARCHITECT) STAFF CONTACT: LISA WHITMAN
Reference staff report dated October 14, 2008, with attachments. Community Development Director
Meeker presented the report, reviewed criteria and staff comments. Fourteen (14) conditions were
suggested for consideration.
Chair Cauchi opened the public hearing.
Jack McCarthy, 5339 Prospect Road, San Jose; represented the applicant.
Commission comments:
■ Asked to be shown how soffit detail adds to design.
■ Clarified that Laurel trees are to be replaced with shrubs with a maximum 10'-12'maximum height in
order to preserve neighbor's view.
■ Asked if pervious concrete to be used for driveway(McCarthy—doesn't wish to use pavers; can look
into pervious concrete or pavers on the flat area of driveway).
■ On front elevation, divided light windows don't have pattern,was it intentional (McCarthy—yes,felt it
would add interest to the house); breaks up the rhythm.
■ Did the applicant consider installing a transom window in the bedroom above the kitchen (McCarthy
— neighbors wanted no windows on that side).
■ Complimented the design of the house.
■ Asked if all neighbor concerns regarding privacy have been addressed (McCarthy—yes).
■ Questioned finished floor elevation of new house versus existing house.
■ Landscaping at the front of the house is important; don't see a detail in the landscape plan regarding
the steps from the sidewalk; are there rails? (McCarthy— can provide details).
■ Stacked stone wall; is the same wall being placed at the front (McCarthy—yes).
■ Commended applicant on the manner with which the neighbor's concerns have been addressed.
■ Concern about left elevation and lack of windows; a clerestory window would add light without
affecting neighbor's property.
■ Concern regarding the sidewalk realignment; drew attention to areas on Cortez where a lot of large
trees exist, there are some areas where the sidewalk curves around; concern about realignment in
front; will be faced with need to cross properties to realign sidewalks as development occurs;
encouraged staff to look into it a bit more.
■ Regarding letter from neighbor to rear regarding limiting height of landscape materials; this has
been addressed by applicant.
Public comments:
■ Sue Weber, 1429 Benito Avenue; John Funghi, 1421 Benito Avenue; Tom Bellucci, 114 Stanley
Road; and Pat Giorni, 1445 Balboa Avenue spoke: appreciated applicant's efforts to address
neighbors' concerns. Windows being moved is an important issue for the neighbor. Appreciates
efforts to satisfy drainage concerns. Encouraged approval with changes requested by neighbors.
Pleased that applicant worked with neighbors; please refrain from modifying windows. (Funghi'
Submitted documents to Commission. With respect to sidewalks; having all sidewalks relocated is
not likely to happen; would be placed against the dry-stacked wall; not a realistic proposal;
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CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 14, 2008
encouraged following the sidewalk transition proposed by the applicant. Impressed with demeanor
of Commission. City has spent a lot of money redoing sidewalks. Surface roots must be cut. The
design of the home is outstanding. Instead of moving the sidewalks completely back, cut the
scalloped wells; sidewalk will consistently run straight. Encouraged solar tubes for bringing natural
light into the home where windows are not possible. The use of the basement in this case is fine. Is
the basement exempt from the total square footage of the residence (Meeker-yes)?
There were no further comments and the public hearing was closed.
Further Commission comments:
■ Concern regarding sidewalk; potentially a miscommunication, leave to the Public Works Department
and Arborist to sort it out.
■ Don't change windows or modify from the neighbor's requests.
Commissioner Brownrigg moved to approve the application (includes all changes outlined in applicant's
letter and revision to landscaping to the rear of the site to replace tree with low height shrubs), by resolution,
with the following amended conditions:
1. that the project shall be built as shown on the plans submitted to the Planning Division date stamped
October 2, 2008, sheets 1 through 8 and L1.0;
2. that the design of the front walkway/steps and railing design, as well as the paving materials for the
driveway and patio, shall be reviewed by the Planning Commission as an FYI;
3. that any changes to building materials, exterior finishes,windows, architectural features, roof height
or pitch, and amount or type of hardscape materials shall be subject to Planning Division or Planning
Commission review (FYI or amendment to be determined by Planning staff);
4. that any changes to the size or envelope of the basement, first or second floors, or garage, which
would include adding or enlarging a dormer(s), shall require an amendment to this permit;
5. that the conditions of the Chief Building Official's July 24, 2008 memo, the City Engineer's July 28,
2008 memo, the Fire Marshal's July 28, 2008 memo, the City Arborist's July 30, 2008 memo, and
the NPDES Coordinator's July 28, 2008 memo shall be met;
6. that demolition for removal of the existing structures and any grading or earth moving on the site
shall not occur until a building permit has been issued and such site work shall be required to
comply with all the regulations of the Bay Area Air Quality Management District;
7. that prior to issuance of a building permit for construction of the project, the project construction
plans shall be modified to include a cover sheet listing all conditions of approval adopted by the
Planning Commission, or City Council on appeal; which shall remain a part of all sets of approved
plans throughout the construction process. Compliance with all conditions of approval is required;
the conditions of approval shall not be modified or changed without the approval of the Planning
Commission, or City Council on appeal;
8. that all air ducts, plumbing vents, and flues shall be combined, where possible, to a single
termination and installed on the portions of the roof not visible from the street; and that these venting
details shall be included and approved in the construction plans before a Building permit is issued;
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CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 14, 2008
9. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which
requires affected demolition, new construction and alteration projects to submit a Waste Reduction
plan and meet recycling requirements; any partial or full demolition of a structure, interior or exterior,
shall require a demolition permit;
10. that during demolition of the existing residence, site preparation and construction of the new
residence, the applicant shall use all applicable "best management practices" as identified in
Burlingame's Storm Water Ordinance, to prevent erosion and off-site sedimentation of storm water
runoff;
11. that the project shall meet all the requirements of the California Building and Uniform Fire Codes,
2007 Edition, as amended by the City of Burlingame;
THE FOLLOWING CONDITIONS SHALL BE MET DURING THE BUILDING INSPECTION PROCESS
PRIOR TO THE INSPECTIONS NOTED IN EACH CONDITION
12. that prior to scheduling the foundation inspection, a licensed surveyor shall locate the property
corners, set the building footprint and certify the first floor elevation of the new structure(s)based on
the elevation at the top of the form boards per the approved plans; this survey shall be accepted by
the City Engineer;
13. that prior to scheduling the framing inspection the project architect or residential designer, or another
architect or residential design professional, shall provide an architectural certification that the
architectural details shown in the approved design which should be evident at framing, such as
window locations and bays, are built as shown on the approved plans; architectural certification
documenting framing compliance with approved design shall be submitted to the Building Division
before the final framing inspection shall be scheduled;
14. that prior to scheduling the roof deck inspection, a licensed surveyor shall shoot the height of the
roof ridge and provide certification of that height to the Building Department; and
15. that prior to final inspection, Planning Department staff will inspect and note compliance of the
architectural details (trim materials, window type, etc.) to verify that the project has been built
according to the approved Planning and Building plans.
The motion was seconded by Commissioner Terrones.
Discussion of motion:
■ Clarified that driveway and patio paving are to be brought back to the Planning Commission as an
FYI; suggest pervious material at flat portions of driveway and patio areas.
Chair Cauchi called for a voice vote on the motion and it passed 7-0. Appeal procedures were advised.
This item concluded at 9:59 p.m.
Commissioner Brownrigg requested more information regarding the sidewalk re-construction policy. He
asked if appropriate departments were consulted. Requested clarification of definition of "substantial
development".
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CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 14, 2008
IX. DESIGN REVIEW STUDY ITEMS
10. 1221 CORTEZ AVENUE,ZONED R-1 —APPLICATION FOR DESIGN REVIEW FOR A SECOND STORY
ADDITION TO AN EXISTING SINGLE FAMILY DWELLING (TRG ARCHITECTS, APPLICANT AND
ARCHITECT; AND DAVID AND LAUREN ROSEN, PROPERTY OWNERS) STAFF CONTACT: LISA
WHITMAN
Reference staff report dated October 14, 2008, with attachments. Community Development Director
Meeker briefly presented the project description. There were no questions of staff.
Chair Cauchi opened the public comment period.
Randy Grange, TRG Architects, 205 Park Road; represented the applicant.
■ Attempting to improve circulation and appearance of structure.
Commission comments:
■ Remarkable design solution.
■ On left elevation; bump-out at rear of garage does not appear on side elevation.
■ Provide detail of materials for railing and the paneling at the rear of the house to the left of the
garage.
■ The gable vent is not centered on the elevation; though it is in realty; correct its placement.
• Steps down from rear; if not wrapping around would leave more space for a table; a more generous
rear deck appears possible.
Public comments:
■ Pat Giorni, 1445 Balboa Avenue; happy to see a structure reclaimed rather than redeveloped.
There were no other comments from the floor and the public hearing was closed.
Commissioner Brownrigg made a motion to place the item on the Consent Calendar when complete.
This motion was seconded by Commissioner Terrones.
Discussion of motion:
■ None.
Chair Cauchi called for a vote on the motion to place this item on the Consent Calendar when plans have
been revised as directed. The motion passed on a voice vote 7-0. The Planning Commission's action is
advisory and not appealable. This item concluded at 10:10 p.m.
Chair Cauchi indicated that he would recuse himself from participating with respect to Item 11 since he lives
within 500-feet of the property; he left the Council Chambers.
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CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 14, 2008
11. 712 VERNON WAY,ZONED R-1 —APPLICATION FOR DESIGN REVIEW AND SPECIAL PERMIT FOR A
BASEMENT FORA NEW, TWO-STORY SINGLE FAMILY DWELLING AND DETACHED GARAGE (KEN
AND CECILIA MORKEY, APPLICANTS AND PROPERTY OWNERS; AND, ABBY WHITMAN, TOBY
LONG DESIGN, ARCHITECT) STAFF CONTACT: ERICA STROHMEIER
Reference staff report dated October 14, 2008, with attachments. Senior Planner Hurin briefly presented
the project description. There were no questions of staff.
Vice-Chair Terrones opened the public comment period.
Toby Long, 665 Third Street, San Francisco; represented the applicant.
Commission comments:
■ There are some elements of the existing home that can be re-used, but home will ultimately be
removed.
■ Why is the living roof over the porch; what is planned for flat roof?
■ Questioned need for a two-car garage.
■ Asked what type of systems would be used to heat the house.
■ Asked about LEED category that will apply to the home.
■ Feels flat roof could be better integrated and could also fit better into the neighborhood.
■ Asked about rainwater and grey-water systems.
■ May need more solar panels.
■ Boxy design, could benefit from steeper pitch roof.
Public comments:
■ Susan Hamblin, 721 Vernon Way; Dan Anderson, 728 Vernon Way; Pat Giorni, 1445 Balboa
Avenue; Don Lindstrom, 720 Vernon Way; David Whiteside, 732 Vernon Way; Mary Hunt, 725
Vernon Way; Nancy Fernandez, 705 Vernon Way; Mark Leininger, 716 Vernon Way; Soon Yu, 711
Vernon Way; and Sabina Middlemass, 708 Vernon Way spoke: expressed serious design
concerns, though appreciates the efforts to build it green. Architect had no regard for the character
of the area and other homes. All homes are architectural styles of the 1920s and 30s; everyone that
has remodeled has respected the original styles. Will remove one of the most charming homes in
the area. Applicant should take responsibility to maintain the integrity of the neighborhood. The
design is out of character with the neighborhood. Though does commend for attempting to make it
a green home. Mass and bulk are out of place. No curb appeal; big box with "sniper tower". The
stair tower appears out of place with the design. Look at examples in area (e.g. 712 Concord) as a
means of increasing the home size. Suggested being very careful of the type of terminology that is
used; it is a tear down; against using a euphemism to describe as "deconstruction". How is a green
roof maintained? Appreciates applicant's desire to live in the area. Likes having garage in the rear;
a positive element. Expressed concern about having a design (the"green" roof)that will encourage
more crows in the area. The fagade of the house is not true "Craftsman", but feels strongly that a
lighter color may help; it is a big, bulky house. (Fernandez) has lived in area for over 20 years.
Charming atmosphere in the neighborhood; others have made a conscious effort to maintain that
character of the area. Should incorporate softer elements to improve design. Why would they want
to change the neighborhood? Expressed concern regarding the garage being at the rear of the
property at the property line. Concern about impacting solar panels in the future if he (Leininger)
wishes to improve his property. Wants to guarantee his options for the future. Suggested a gable ,.
over the front left corner to soften the appearance. (Yu) gets a lot of pleasure with the character o`
the neighborhood.
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CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 14, 2008
Additional Applicant comments:
■ Toby Long, 665 Third Street, San Francisco; and Ken and Cecelia Markey 1120 Hamilton Lane
spoke: they don't want to hide neighborhood context under the green banner. Not trying to create a
vernacular Craftsman design. Explained green roof material. Felt that most of the homes were
quite different; doesn't understand why it doesn't fit in. Look at how different each home in the area
looks.
There were no other comments from the floor and the public hearing was closed.
Additional Commission comments:
■ Design needs more work; candidate for design reviewer; could be most expedient way to get the
project through the process; can balance with sustainability desires.
■ Sustainable design may affect aesthetics of an area.
■ Lacks charm of original home.
■ The existing house is substantial; but most of it will be discarded; would like to work with the existing
design; encouraged preservation and enhancement of existing home.
■ Looks like a box on top of a box.
■ Staff needs to research future development impacts from solar panels.
■ The special permit application has not addressed need for taller basement.
■ Not fond of the green roof as a token feature; would rather see a green roof installed with some
design benefits; would be open to design accommodations if there is a functional reason for them.
■ Stairwell seems to be the feature that is most off-putting.
■ The design guidelines seem to guide one to the architecture of the 1920s and 1930s; need a design
that looks like it has been in the area for a long time; northeast elevation is unfortunate;try to bring a
one-story elevation to the front; steeper roof pitch at front; generous porch is a plus.
■ FAR and lot coverage are maxed out; are they trying to get too much on a small lot.
■ Look at incorporating one-story element at the front of the house.
Commissioner Vistica made a motion to refer the project to a design reviewer.
This motion was seconded by Commissioner Brownrigg.
Discussion of motion:
■ None.
Vice-Chair Terrones called for a vote on the motion to refer the project to a design reviewer. The motion
passed on a voice vote 6-0-1 (Commissioner Cauchi recused). The Planning Commission's action is
advisory and not appealable. This item concluded at 11:13 p.m.
Chair Cauchi returned to the dais.
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CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 14, 2008
12. 1625 ADRIAN ROAD, ZONED RR — APPLICATION FOR COMMERCIAL DESIGN REVIEW AND
VARIANCES FOR BUILD-TO LINE AND LANDSCAPING FOR AN ADDITION TO AN EXISTING
COMMERCIAL BUILDING FOR AN AUTOMOTIVE SERVICE FACILITY(GEOFF BURNS, APPLICANT;
WAGNER ARCHITECTURE GROUP, ARCHITECT; AND, WILLIAM SPENCER, PROPERTY OWNER)
STAFF CONTACT: RUBEN HURIN
Reference staff report dated October 14, 2008, with attachments. Senior Planner Hurin briefly presented
the project description. Corrected parking space requirement to be 67 spaces, not 69 spaces. There were
no questions of staff.
Chair Cauchi opened the public comment period.
Commission comments:
■ Suggested looking at consistency between the North Burlingame/Rollins Road Specific Plan and the
arborist's recommendations regarding street trees.
Geoff Burns, 5202 Kearny Mesa Road, San Diego; represented the applicant.
Commission comments:
■ Encouraged making area near guest parking more pedestrian friendly by increasing the landscape
area and adding modest trees, even if it means removing a few parking spaces; bring the
landscaping percentage up a bit.
■ Could soften the front fagade a bit with more landscaping.
■ Asked how traffic flow would work on the site; reduce guest parking and fill-in with landscaping on
the left side so that circulation is not confusing; make circulation intuitive.
■ Welcomed the use.
■ Good trade-off to spend more effort on landscaping in the swale at the rear of the property;would be
a mitigating factor for the Variances; use bioswales along rear and possibly sides of the property as
part of the drainage of the site; include as a condition of approval.
■ Applicant should address how site drainage will work on the site and how impact on stormwater will
be addressed.
■ The building design is acceptable.
■ The City may need to re-visit the standards for the Auto-Overlay zone; the guidelines are being
tested with this application.
Public comments:
■ None.
There were no other comments from the floor and the public hearing was closed.
Commissioner Cauchi made a motion to place the item on the Consent Calendar when complete.
This motion was seconded by Commissioner Terrones.
Discussion of motion:
■ None.
Chair Cauchi called for a vote on the motion to place this item on the Consent Calendar when plans have
been revised as directed. The motion passed on a voice vote 7-0. The Planning Commission's action is
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CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 14, 2008
advisory and not appealable. This item concluded at 11:42 p.m.
Commissioner Brownrigg requested that the applicant identify any LEED design elements incorporated into
the plan.
X. COMMISSIONERS' REPORTS
There were no Commissioner's Reports
XI. DIRECTOR'S REPORT
Commission Communications:
■ "Greening Your Burlingame Home" Open House—Saturday, October 18, 2008: 10 a.m. to 3 p.m. —
Burlingame Recreation Center.
■ Don Weden (former Santa Clara County Principal Planner) to provide presentation: "Winds of
Change: Adapting Our Communities to the Changing Realities of the 21 st Century"—Wednesday,
October 29, 2008: 7 p.m. — Lane Community Room, Burlingame Public Library.
Actions from Regular City Council meeting of October 6, 2008:
■ Determined that City will not fund underground parking at the Safeway property.
■ Scheduled appeal hearing for 917 Larkspur Avenue for October 20, 2008.
FYI: Peninsula Hospital Complaint Log —September, 2008
■ Accepted.
XII. ADJOURNMENT
Chair Cauchi adjourned the meeting at 11:48 p.m.
Respectfully submitted,
Stanley Vistica, Secretary
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• CITY OF BURLINGAME PLANNING COMMISSION
UNAPPROVED MINUTES
BURLINGAME
I • O R N
C n L 1 w
Monday, October 27, 2008
City Council Chambers - 501 Primrose Road
Burlingame, California
1. CALL TO ORDER
Chair Cauchi called the October 27, 2008, regular meeting of the Planning Commission to order at 7:00
p. M.
II. ROLL CALL
Present: Commissioners Auran , Brownrigg, Cauchi, Terrones, Yie and Vistica (arrived at 7:06 p. m.)
Absent: Commissioner Lindstrom
Staff Present: Community Development Director, William Meeker; Associate Planner Erica Strohmeier
III. MINUTES
Commissioner Terrones moved, seconded by Commissioner Auran to approve the minutes of the
December 10, 2007 regular meeting of the Planning Commission, with the following changes:
■ Page 1, Item 1, Commission comments; insert "indicated that there would be no increase in the
development capacity over what is currently allowed within the highlighted areas, but other policies
regarding parking, streetscape improvements, etc. would be apply".
■ Pago 8, Item 6, Public comments; add the following response to the and of Glen Kronewetter's
comments; "(the Commission indicated that the rear elevation of the structure had been sufficiently
revised to comply with the direction provided)".
■ Page 10, Item 7, Additional Commission comments, first bullet; revised "wrought-iron railing" to read
"the balcony railing details".
Motion passed 5-0 (Commissioners Lindstrom and Vistica absent).
IV. APPROVAL OF AGENDA
Community Development Director Meeker noted that Item 2 has been withdrawn from the agenda at the
request of the applicant.
V. FROM THE FLOOR
■ Pat Giorni, 1445 Balboa Avenue; commented regarding the project at 712 Vernon Way from the
priorAgenda; commented that mixing "green building" terminology during the review process could
confuse people. Suggested making audio recordings of Commission proceedings available on the
City web-site.
V1. STUDY ITEMS
None.
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CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 27, 2008
VII. ACTION ITEMS
Consent Calendar- Items on the Consent Calendar are considered to be routine. They are acted upon
simultaneously unless separate discussion and/or action is requested by the applicant, a member of the
public or a Commissioner prior to the time the Commission votes on the motion to adopt.
Chair Cauchi asked if anyone in the audience or on the Commission wished to call any item off the consent
calendar.
Commissioner Yie requested that Item 1a. be pulled from the Consent Calendar for discussion. The
item was moved to the "Regular Action Items"section of the agenda.
VIII. REGULAR ACTION ITEMS
1a. 1625 ADRIAN ROAD, ZONED RR — APPLICATION FOR COMMERCIAL DESIGN REVIEW AND
VARIANCES FOR BUILD-TO LINE AND LANDSCAPING FOR AN ADDITION AND EXTERIOR AND
INTERIOR RENOVATIONS TO AN EXISTING COMMERCIAL BUILDING FOR AN AUTOMOTIVE
SERVICE FACILITY (GEOFF BURNS,APPLICANT;WAGNER ARCHITECTURE GROUP,ARCHITECT;
AND WILLIAM SPENCER, PROPERTY OWNER) STAFF CONTACT: RUBEN HURIN
Reference staff report dated October 27, 2008, with attachments. Community Development Director
Meeker presented the report, reviewed the criteria and staff comments. Twelve (12) conditions were
suggested for consideration.
Chair Cauchi opened the public hearing.
Geoff Burns, 5202 Kearny Mesa Road, San Diego; represented the applicant.
Commission comments:
■ Expressed concern regarding guest parking at the side backing out onto the main thoroughfare
(Burns—noted that the spaces are short-term spaces for vendors;they could be labeled for another
purpose).
■ Could consider placing disabled parking at that location since they are infrequently used.
■ Would like to see disabled parking near the front entrance to the building.
■ Angled parking at this location could be an option.
■ Noted that information regarding bio-swales does not include enough description; asked how the
catch basins are integrated into the site drainage (Meeker — noted that the City's Stormwater
Coordinator will ensure that the drainage system is compliant. Burns—the catch basins are routed
back to the bio-swale for treatment).
Public comments:
None.
There were no further comments and the public hearing was closed.
Additional Commission comments:
■ Commented that this is a great project.
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CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 27, 2008
Commissioner Vistica moved to approve the application, by resolution, with the following amended
conditions:
1. that the project shall be built as shown on the plans submitted to the Planning Division date stamped
September 23, 2008, sheets A-CS, Al.1,A2.1, A2.2, A3.1, A3.2, A5.0 and A5.1 and date stamped
October 17, 2008, sheets A1.0, L1.0, C-1 through C-10 and ER-1 and ER-2;
2. that the revised layout of the parking spaces on the side of the building, near the front of the
property, shall be reviewed by the Planning Commission as an FYI;
3. that any changes to the size or envelope of building, which would include changing or adding
exterior walls or parapet walls, shall require an amendment to this permit;
4. that any changes to building materials, exterior finishes, windows, architectural features, roof height
or pitch, and amount or type of hardscape materials shall be subject to Planning Division or Planning
Commission review (FYI or amendment to be determined by Planning staff);
5. that the conditions of the City Arborist's September 16, 2008 memo, the Chief Building Official's
September 26 and August 11, 2008 memos, the City Engineer's October 6 and September 8, 2008
memos, the Fire Marshal's and NPDES Coordinator's August 13, 2008 memos shall be met;
6. that demolition or removal of the existing structures and any grading or earth moving on the site
shall not occur until a building permit has been issued and such site work shall be required to
comply with all the regulations of the Bay Area Air Quality Management District;
7. that prior to issuance of a building permit for construction of the project, the project construction
plans shall be modified to include a cover sheet listing all conditions of approval adopted by the
Planning Commission, or City Council on appeal; which shall remain a part of all sets of approved
plans throughout the construction process.. Compliance with all conditions of approval is required;
the conditions of approval shall not be modified or changed without the approval of the Planning
Commission, or City Council on appeal;
8. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which
requires affected demolition, new construction and alteration projects to submit a Waste Reduction
plan and meet recycling requirements; any partial or full demolition of a structure, interior or exterior,
shall require a demolition permit;
9. that the applicant shall comply with Ordinance 1503, the City of Burlingame Storm Water
Management and Discharge Control Ordinance;
10. that the project shall meet all the requirements of the California Building and Uniform Fire Codes,
2007 Edition, as amended by the City of Burlingame;
THE FOLLOWING CONDITIONS SHALL BE MET DURING THE BUILDING INSPECTION
PROCESS PRIOR TO THE INSPECTIONS NOTED IN EACH CONDITION
11. that prior to scheduling the framing inspection, the project architect, engineer or other licensed
professional shall provide architectural certification that the architectural details such as window
locations and bays are built as shown on the approved plans; if there is no licensed professional
involved in the project, the property owner or contractor shall provide the certification under penalty
of perjury. Certifications shall be submitted to the Building Department;
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CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 27, 2008
12. that prior to scheduling the roof deck inspection, a licensed surveyor shall shoot the height of the
roof ridge and provide certification of that height to the Building Department; and
13. that prior to final inspection, Planning Department staff will inspect and note compliance of the
architectural details (trim materials, window type, etc.) to verify that the project has been built
according to the approved Planning and Building plans.
The motion was seconded by Commissioner Yie.
Discussion of motion:
■ The Commission will need to review the design guidelines for uses in the Automobile Overlay zone;
the current applicant was reasonable, but required variances in order to meet the needs of the use.
■ Some design features (e.g. lighting) are not called out in the conditions of approval; ensure that
these features are retained per the plans.
■ Noted that there may be a desire to have consistency in signage in the area; suggested that staff
bring the signage back to the Commission as an FYI.
Chair Cauchi called for a vote on the motion and it passed on a voice vote 6-0 (Commissioner Lindstrom
absent). Appeal procedures were advised. This item concluded at 7:20 p.m.
2. 2645 TROUSDALE DRIVE, ZONED R-1 - APPLICATION FOR SIDE SETBACK VARIANCE AND
HILLSIDE AREA CONSTRUCTION PERMIT FOR AN AS-BUILT DECK GREATER THAN 30" ABOVE
ADJACENT GRADE (FRANK PARATONE, APPLICANT; KEVIN LIU, PROPERTY OWNER) STAFF
CONTACT: ERICA STROHMEIER (PROJECT WITHDRAWN AT REQUEST OF APPLICANT)
This item was withdrawn at the request of the applicant.
3. 1125 CLOVELLY LANE,ZONED R-1 -APPLICATION FOR AMENDMENT TO DESIGN REVIEW FOR AS-
BUILT CHANGES TO A PREVIOUSLY APPROVED FIRST AND SECOND STORY ADDITION (TOM
NILAND,APPLICANT; PETER SANO, DESIGNER; SATISH AND MEENA DUTT, PROPERTY OWNERS)
STAFF CONTACT: ERICA STROHMEIER
Reference staff report dated October 27, 2008,with attachments. Associate Planner Strohmeier presented
the report, reviewed criteria and staff comments. Eleven (11)conditions were suggested for consideration.
Chair Cauchi opened the public hearing.
Tom Niland, 1122 Clovelly Lane; represented the applicant.
■ Noted that he had difficulty with the drawings for this project.
Commission comments:
■ Understood why the change to the roofline over the garage was made; to line up the eaves.
■ Could install an attic vent, or hexagon window to minimize the blank appearance of the gable above
the garage door.
■ The house benefits from having only a one-car garage; the design is not as extreme a problem
when viewed in person.
■ Suggested installing a trellis above the garage door.
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CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 27, 2008
Public comments:
■ None.
There were no further comments and the public hearing was closed.
Commissioner Terrones moved to approve the application, by resolution, with the following amended
conditions:
1. that the project shall be built as shown on the plans submitted to the Planning Department date
stamped October 15, 2008, sheets 8, 11 and 12; date stamped February 24, 2006,sheets 1, 3,7, 9,
10 and sheet L-1, and plans date stamped February 27, 2006, sheets 2 and 5,with wood windows
with simulated true divided lights and traditional wood stucco molding throughout, and that any
changes to building materials, exterior finishes, footprint or floor area of the building shall require an
amendment to this permit;
2. that a trellis shall be installed above the garage door; the design of which shall be presented to the
Planning Commission as an FYI prior to installation;
3. that if the structure is demolished or the envelope changed at a later date, side setback and parking
variances, as well as any other exceptions to the code granted here, will become void;
3. that any changes to the size or envelope of the basement, first or second floors, or garage, which
would include adding or enlarging El dormer(s), moving or changing windows and architectural
features or changing the roof height or pitch, shall be subject to Planning Commission review;
4. that prior to scheduling the framing inspection, the project architect, engineer or other licensed
professional shall provide architectural certification that the architectural details such as window
locations and bays are built as shown on the approved plans; if there is no licensed professional
involved in the project,the property owner or contractor shall provide the certification under penalty
of perjury. Certifications shall be submitted to the Building Department;
5. that prior to final inspection, Planning Department staff will inspect and note compliance of the
architectural details (trim materials, window type, etc.) to verify that the project has been built
according to the approved Planning and Building plans;
6. that prior to scheduling the roof deck inspection, a licensed surveyor shall shoot the height of the
roof ridge and provide certification of that height to the Building Department;
7. that all air ducts, plumbing vents, and flues shall be combined, where possible, to a single
termination and installed on the portions of the roof not visible from the street; and that these venting
details shall be included and approved in the construction plans before a Building permit is issued;
8. that the conditions of the Chief Building Official's and City Engineer's October 7, 2005, memos, the
NPDES Coordinator's October 6, 2005, memo, and Fire Marshal's October 11,2005 memo, and the
Recycling Specialist's October 12, 2005, memo, shall be met;
9. that the project shall meet all the requirements of the California Building and Uniform Fire Codes,
2001 Edition, as amended by the City of Burlingame;
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CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 27, 2008
10. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which
requires affected demolition, new construction and alteration projects to submit a Waste Reduction
plan and meet recycling requirements; any partial or full demolition of a structure, interior or exterior,
shall require a demolition permit; and
11. that the applicant shall comply with Ordinance 1503, the City of Burlingame Storm Water
Management and Discharge Control Ordinance.
The motion was seconded by Commissioner Vistica.
Discussion of motion:
• As long as the trellis has "sufficient beefiness"it will be sufficient, doesn't need to be brought back
as an FYI.
■ Requested that the landscape plan for the site be submitted with the FYI.
Chair Cauchi called for a vote on the motion and it passed on a voice vote 6-0 (Commissioner Lindstrom
absent). Appeal procedures were advised. This item concluded at 7:30 p.m.
4. 845— 855 STANTON ROAD, ZONED IB -TENTATIVE AND FINAL PARCEL MAP FOR A LOT SPLIT
OF PARCEL 1 INTO PARCEL A AND PARCEL B, BLOCK 5, EAST MILLSDALE PARK NO.2
SUBDIVISION - PM 08-01 (DANIEL DENNEHY JR., APPLICANT AND PROPERTY OWNER; AND
MICHAEL ASHLEY, ENGINEER) STAFF CONTACT: VICTOR VOONG
Reference staff report dated October 27, 2008, with attachments. Community Development Director
Meeker presented the report, reviewed criteria and staff comments. Nine(9)conditions were suggested for
consideration.
Chair Cauchi opened the public hearing.
Community Development Director Meeker represented the applicant.
Commission comments:
■ Noted that setback requirements will need to be met following demolition of structures.
■ Clarified that parking will need to be re-striped.
Public comments:
■ None.
There were no further comments and the public hearing was closed.
Commissioner Brownrigg moved to recommend to the City Council, approval of the application, subject to
the following:
1. A final parcel map for lot split must be filed by the applicant within the time period as allowed by the
Subdivision Map Act and the City's Subdivision Ordinance. Action on this map should be
considered as both the tentative and final map to facilitate processing.
2. No developmental approvals are part of this mapping action.
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CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 27, 2008
3. The final map shall show the widths of the right-of-way for Stanton Road, Gilbreth Road and
Bayshore Highway, including the centerline of right-of-way, bearing and distance of centerline and
any existing monuments in the roadway.
4. Any future building finished floor elevation shall be minimum 1.0 feet above the 100 year storm floor
elevations.
5. All property corners shall be set in the field and be shown on the map.
6. Cross access easement for egress and ingress to the parking area between the proposed parcels
shall be recorded.
7. All fire lane signage and markers are posted on any proposed gate between 845/855, the lane
Eastside of 845 and the land Westside of 855 in accordance with §17.04.020 Burlingame Municipal
Code which further amends the International Fire Code §503.3.1.
8. All existing easement shall be retained except as noted.
9. All damaged sidewalk, curb and gutters shall be replaced with new.
The motion was seconded by Commissioner Auran.
Discussion of motion:
■ None.
Chair Cauchi called for vote on the motion and it passed 6-0 (Commissioner Lindstrom absent). The
Commission's action is advisory and not subject to appeal. This item concluded at 7:34 p.m.
IX. DESIGN REVIEW STUDY ITEMS
1. 1223 BURLINGAME AVENUE,ZONED C-1, SUBAREA A—APPLICATION FOR COMMERCIAL DESIGN
REVIEW FOR CHANGES TO THE FRONT FAQADE OF AN EXISTING COMMERCIAL BUILDING
(CATHERINE JOHNSON, BESTER ARCHITECTURE, APPLICANT AND ARCHITECT; INGRID
CHARTER, PROPERTY OWNER) STAFF CONTACT: ERICA STROHMEIER
Reference staff report dated October 27, 2008, with attachments. Associate Planner Strohmeier briefly
presented the project description. There were no questions of staff.
Chair Cauchi opened the public comment period.
Catherine Johnson, Bestor Architecture, 3920 Fountain Avenue, Los Angeles; represented the applicant.
Commission comments:
■ Concerned about maintaining "pedestrian-scale" at the street level; encouraged a design solution
(e.g. awning) to break up the tall glass walls at the front of the building.
■ Also expressed concern regarding visibility into the store due to glare from sunlight onto the glass
during the day.
■ Concern about too much light flooding out of the store at night-time.
■ Appreciate the contemporary design solution.
7
CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 27, 2008
■ Because this tenant space is part of a larger building, the design must blend in better.
Public comments:
■ Pat Giorni, 1445 Balboa Avenue; encouraged an awning with transom windows above.
There were no other comments from the floor and the public hearing was closed.
Commissioner Brownrigg made a motion to place the item on the Consent Calendar when complete.
This motion was seconded by Commissioner Auran.
Discussion of motion:
■ None.
Chair Cauchi called for a vote on the motion to place this item on the Consent Calendar when plans have
been revised as directed. The motion passed on a voice vote 6-0(Commissioner Lindstrom absent). The
Planning Commission's action is advisory and not appealable. This item concluded at 7:43 p.m.
6. 1333 HOWARD AVENUE, ZONED C-1, SUBAREA B — APPLICATION FOR COMMERCIAL DESIGN
REVIEW, CONDITIONAL USE PERMIT AND PARKING VARIANCE FOR A NEW FOOD
ESTABLISHMENT WHICH INCLUDES CHANGES TO THE FRONT FAQADE OF AN EXISTING
COMMERCIAL BUILDING (DAVID DODSON, CREATIVE RESTAURANT GROUP LLC, APPLICANT;
JEREMY STEINMEIER, AIA, ARCHITECTURE & LIGHT, ARCHITECT; AND, MICHAEL & ATHIA
GIOTINIS TRUST, PROPERTY OWNER) STAFF CONTACT: RUBEN HURIN
Reference staff report dated October 27, 2008, with attachments. Community Development Director
Meeker briefly presented the project description. There were no questions of staff.
Chair Cauchi opened the public comment period.
Mark Hudak, 216 Park Road, and David Dodson,411 Borel Avenue, San Mateo; represented the applicant.
■ The proposed "Perry's" restaurant will jump start the revitalization of Howard Avenue.
■ Doesn't feel there will be a parking problem if the variance is granted.
■ The president of Creative Restaurant Group lives in San Mateo and has always wanted a presence
in Burlingame.
Commission comments:
■ Will be a great addition to Howard Avenue.
■ Consider whether or not the applicant truly wishes to give up the ability to retain the second blade
sign on the property.
■ Asked if a rear entry would be possible (Hudak —would take people through the "back of house"
functions of the restaurant).
■ Expressed concern regarding the appropriateness of the retention of the large blade sign; is out of
scale.
8
CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 27, 2008
Public comments:
■ Pat Giorni, 1445 Balboa Avenue; encouraged the Commission to place the item on the Consent
Calendar when complete.
There were no other comments from the floor and the public hearing was closed.
Commissioner Brownrigg made a motion to place the item on the Consent Calendar when complete.
This motion was seconded by Commissioner A uran.
Discussion of motion.-
With
otion:With respect to the parking variance;it is supportable since there is no place to place parking on the
site due to the existing placement of the structure.
■ A condition of approval should tie the parking variance to the specific use of the site.
■ The Commission was split on the matter of retention of the blade sign; requested additional details
as part of the application when it is brought forward for action.
Chair Cauchi called for a vote on the motion to place this item on the Consent Calendar when plans have
been revised as directed. The motion passed on a voice vote 6-0(Commissioner Lindstrom absent). The
Planning Commission's action is advisory and not appealable. This item concluded at 8:08 p.m.
7. 7 EL QUANITO WAY, ZONED R-1 — APPLICATION FOR DESIGN REVIEW FOR A PLATE HEIGHT
GREATER THAN 9'-0" AND A HILLSIDE AREA CONSTRUCTION PERMIT AMENDMENT FOR AN
ADDITION TO AN EXISTING SINGLE FAMILY DWELLING. BESS WIERSEMAN, STUD1O3 DESIGN,
INC., APPLICANT AND DESIGNER; AND EMILIE AND GORDY BROOKS, PROPERTY OWNERS)
STAFF CONTACT: LISA WHITMAN
Reference staff report dated October 27, 2008, with attachments. Associate Planner Strohmeier briefly
presented the project description. There were no questions of staff.
Chair Cauchi opened the public comment period.
Bess Weirsema, Studio 3 Design, 1585 The Alameda, San Jose; represented the applicant.
■ The proposed addition is not visible from the front of the property; the dormer will match an existing
dormer.
Commission comments:
■ None.
Public comments:
■ None.
There were no other comments from the floor and the public hearing was closed.
Commissioner Brownrigg made a motion to place the item on the Consent Calendar when complete.
9
CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 27, 2008
This motion was seconded by Commissioner Terrones.
Discussion of motion:
■ This is a straightforward application.
Chair Cauchi called for a vote on the motion to place this item on the Consent Calendar when plans have
been revised as directed. The motion passed on a voice vote 6-0(Commissioner Lindstrom absent). The
Planning Commission's action is advisory and not appealable. This item concluded at 8:10 p.m.
8. 2008 DAVIS DRIVE, ZONED R-1 -APPLICATION FOR DESIGN REVIEW, PARKING VARIANCE AND
SPECIAL PERMIT FOR AN ATTACHED GARAGE FOR A FIRST AND SECOND STORY ADDITION
QUALIFYING AS SUBSTANTIAL CONSTRUCTION (BILL GUAN, XIE ASSOCIATES, INC.,APPLICANT
AND DESIGNER; CARUSO AND JOSEPHINE TAM, PROPERTY OWNERS) STAFF CONTACT: RUBEN
HURIN
Reference staff report dated October 27, 2008, with attachments. Community Development Director
Meeker briefly presented the project description. There were no questions of staff.
Chair Cauchi opened the public comment period.
Bill Guan, Xie Associates, 1330 Palou Avenue, San Francisco; represented the applicant.
Commission comments:
■ Window trim details are missing.
■ Concerned about how the rooflines will fit together; requested a 3-D study of the roofline.
■ Much of the house is being demolished; may make more sense to completely demolish the structure
and build a new structure.
■ The garage overwhelms the front fagade.
■ Revise the justification for the variance;the applicant's desire to have the square footage requested
does not warrant the variance; there should be some way to build conforming parking.
■ If only four bedrooms were proposed, a two-car garage would not be necessary.
■ Massing is handled fairly well.
■ Questioned the size of the window on the right-side elevation near the stairway; appears too large.
■ Noted that the door to the garage on the right-side elevation appears too large.
■ Worried that the front fagade will appear flat; consider revising porch entry to add more interest.
■ Requested more information regarding paving material for driveway (should be pervious);
differentiate between driveway and walkway to front door.
■ The design falls only 1 square foot below the maximum FAR; this could be problematic during
construction.
■ Provide details of window style on plans (i.e. true divided light, or simulated true divided light).
■ Need a landscape plan for the site.
Public comments:
■ Pat Giorni, 1445 Balboa Avenue, and Christine Murad, 2006 Davis Drive; spoke regarding the
project: the small lot may not be large enough for a five bedroom house; may not be opposed to a
700 square foot exempt basement in this instance; with a full tear-down of the existing home.
Expressed concern regarding the impact of the construction upon the neighboring property.
10
CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes October 27, 2008
There were no other comments from the floor and the public hearing was closed.
Commissioner Auran made a motion to refer the project to a design reviewer.
This motion was seconded by Commissioner Terrones.
Discussion of motion:
■ The zoning ordinance encourages garages in the rear of properties;but a small lot is more limiting;
look at ways to mitigate the appearance of the garage; but like the design of the proposed garage
door.
Chair Cauchi called for a vote on the motion to refer the project to a design reviewer. The motion passed on
a voice vote 6-0(Commissioner Lindstrom absent). The Planning Commission's action is advisory and not
appealable. This item concluded at 8:43 p.m.
X. COMMISSIONERS' REPORTS
There were no Commissioner's Reports.
XI. DIRECTOR'S REPORT
Commission Communications:
■ None.
Actions from Regular City Council meeting of October 20, 2008:
■ Denied appeal and upheld Commission's denial of requests at 917 Larkspur Drive.
■ Reviewed the Focused Development Alternative for the Burlingame Downtown Specific Plan.
Other matters:
■ Commissioners were requested to provide staff with potential discussion topics for a meeting of the
Neighborhood Consistency Subcommittee; staff was requested to send out an e-mail requesting
items for discussion.
XII. ADJOURNMENT
Chair Cauchi adjourned the meeting at 8:49 p.m.
Respectfully submitted,
Stanley Vistica, Secretary
11
MEETING MINUTES
Regular Meeting of the Burlingame Parks & Recreation Commission
Thursday, October 16, 2008
The regular meeting of the Burlingame Parks & Recreation Commission was called to order by
Chairman Hesselgren at 7:00 pm at Burlingame City Hall, 501 Primrose Road,Burlingame.
ROLL CALL
Commissioners Present: Hesselgren, Shanus, Castner-Paine, Carlton, Fisher,Eaton
Commissioners Absent: La Mariana
Staff Present: Parks & Recreation Director Schwartz, Administrative Secretary
Butler,Recreation Supervisor Poncia
Others Present: Youth Advisory Committee Representatives Amanda Delbon,
Alex Florin, Justine Huang
MINUTES - The Minutes of the September 18, 2008 regular meeting were approved as
amended. (Pg 2, second paragraph, add — "Colson reported that BGS was denied use of
SMUHSD field space after they had already been approved.")
Chairperson Hesselgren invited the Commission to introduce themselves to new Commissioner
Eaton.
PUBLIC COMMENTS—NONE
OLD BUSINESS
A. Resident Rate for Businesses and Employees - Director Schwartz reported to the
Commission that City Council heard the issue and approved the addition of local
business owners and their dependants only to receive the resident rate on recreation
classes. This sunsets in May as the Council would like to see the impact on the
financial situation and the impact on staff after one session. Staff has placed the
matter on calendar for the Commission to re-visit the item in April for a status check.
NEW BUSINESS
A. Youth Advisory Committee Report for 2008-09 — Supervisor Poncia introduced
herself and three representative of YAC to the Commission. See Attachment "A".
B. Commission Rotation for November - Commissioner Shanus will be Chairperson
starting in November and Commissioner Castner-Paine will be the Vice-Chair.
Parks& Recreation Commission
October 16,2008 Minutes—page 2
REPORTS/HANDOUTS
A. Staff Reports
1. Monthly Report (see attached)
2. 2008-09 Revenue Report(see attached)
B. Commissioners
1. Commissioner Shanus asked if the Kids Art Booth for the next Art in the
Park was included on the recent Request for Proposal that was sent out by
the Department. Schwartz confirmed that it was included.
2. Shanus reported that he has heard of a concern about the traffic at the
entrance to Bayside Park as it relates to safety. Cars whip into the parking
lot from Bayshore Avenue into the park. There is no alert or notice on the
road approaching the park of the upcoming entrance. He feels that cars
are driving along and then at the last minute see the entrance. The current
sign for the park is difficult to see. He suggests that perhaps a sign on the
roadway announcing the distance to the upcoming entrance may help
motorists to slow down when preparing to turn into the entrance.
3. Shanus also mentioned that he and Commissioner Carlton are still working
to keep the dialog open regarding the SMUHSD fee structure.
4. Shanus mentioned that, per an email from a member of the public, Safety
at the Aquatic Center will be on the November agenda for the
Commission.
5. Commissioner Carlton wanted to have it on record that she was not
comfortable with the accuracy of the information provided by the
President of Burlingame Girls Softball and how it affected her own vote
regarding BGS' use of Ray Park. Carlton's understanding is that BGS
was approved to rent the BHS fields after the Commission's decision, but
declined to pay for them as the City had approved the use of Ray Park by
the group.
Commissioner Fisher stated that the Commission's vote was to use Ray
Park as the last resort and asked if Cuernavaca was available on Sundays.
Schwartz said that BYBA uses it on Sundays however, Bayside may be
available. Schwartz also pointed out there are two points to the
discussion: field availability and the cost of the fields.
6. Regarding the SMUHSD rental fees, Carlton reported that a third party
selected by the City of Millbrae will be allowed to audit the SMUHSD
books. Carlton said that Board member, Linda Lees Dwyer mentioned
that the fees will be adjusted if they were not properly calculated.
Parks &Recreation Commission
October 16,2008 Minutes—page 3
7. Commissioner Fisher asked when Cuernavaca Playground would be
finished. Schwartz stated that the work would begin in November and
would continue for a couple of months.
8. Commissioner Hesselgren stated the same concern as Shanus regarding
the entrance to Bayside Park. Staff will follow up with Public Works and
will report back to the Commission.
9. Hesselgren expressed concerns about the safety of the intersection of
Broadway and Rollins Road leading to the new pedestrian overpass to
Bayside Park. Staff will follow up with Public Works and will report back
to the Commission. (Public Works Director Murtuza states that Caltrans
will be installing crosswalks to the overpass before it opens for use.
Pedestrians from Broadway will be able to cross Rollins Road at Cadillac
Way and then proceed to the overpass)
10. Hesselgren also expressed shock at how many fences, chains and padlocks
have been installed at BHS fields in the last couple of months and
questioned the safety of having only one unlocked gate during activities.
Staff was asked to contact the Fire Department to see if the new fences
and locks are in compliance with fire codes.
NEXT MEETING
The next meeting of the Parks & Recreation Commission will be held on Thursday, November
20, 2008 at 7:00 pm in Conference Room"A" of Burlingame City Hall, 501 Primrose Road.
There being no further business to come before the Commission, the meeting was adjourned at
8:16 pm.
Respectfully submitted,
Joleen Butler
Administrative Secretary
Parks&Recreation Department
Attachment "A"
City of Burlingame - Parks & Recreation Dept.
850 Burlingame Ave., Burlingame, CA 94010
BURLINGAME phone: (650) 558-7300 • fax: (650) 696-7216
recreationAburlin ame.org Vis.
To: Members of the Burlingame Parks and Recreation Commission
Via: Randy Schwartz, Parks and Recreation Director
From: Stacey Poncia, Recreation Supervisor
Date: October 16, 2008
Subject: Youth Advisory Committee Mission Statement, Goals and
Accomplishments
Mission Statement: Youth Advisory Committee members have the important duty of
advising the Parks and Recreation Commission and the Recreation program staff as to the
concerns and interests of youth and teens in the Burlingame Community. This may include
programs relating to safety, recreation, alcohol & drug awareness, special interests, sports,
community involvement, socialization, and environmental concerns.
This year's YAC welcome's 24 elected members from four high schools including
Burlingame, Saint Ignatius, Mills and the International School of San Francisco. To date
the current YAC has over 194 hours of community service. Its volunteer group which
consists of high school-aged non voting members has volunteered 41 hours.
The Youth Advisory Committee has established four areas of focus for the 2008-
09 year:
Philanthropy
The YAC hosts numerous fundraising events throughout the year including the All City Dances,
Movies In the Park concessions and Music in the Park Family BBQs. Portions of the funds
raised at these special events are designated to benefit various non-profit organizations and
projects such as the Burlingame Parks and Recreation Youth Scholarships, Samaritan House,
and The Shelter Network. The YAC will also be organizing volunteer opportunities for youth and
teens in the community such as the Community Clean-Up, holiday toy drive, department special
events, and community drives and fundraisers.
Education
This year the YAC hopes to host several educational opportunities for youth & Teens and their
parents in the community. Topics may include peer pressure, health & wellness, high school or
college life "round tables", world events speaker series and more. The YAC will also participate
in the 1' Annual Fall YAC retreat Saturday, October 18 at Memorial Park. The focus of the
retreat will be to complete the yearly event calendar, review the YAC's annual goals and
mission statement and participate in a variety of teambuilding activities. Tents, sleeping bags
and sleeping pads for the event are all being loaned to the YAC free of charge by the
organization Bay Area Wilderness Training and non-profit group in San Francisco that promotes
outdoor leaming and education for youth and teens in the Bay Area.
Activities/Class/Special Events
Who better to program for youth & teens, than youth & teens in the community! YAC is hard at
work creating fun activities for kids & teens ages 5-18 such as day trips to local amusement
parks, movie nights, band nights, poetry slams, video game tournaments, ski trips and more!
Enterprise
The YAC would like to offer low cost & free events & activities for youth & teens in the
community. We are actively working on ways to raise funds through special events and
programs such as teen band nights and the All City Dances.
Elected Officers:
Four members of the 2008-09 YAC have been elected to serve as Board Officers. These
members are:
• Amanda Delbon and Alexia Mazzoni: Co-Chairs
• Shoko Oda: Secretary
• Derek Wun: Treasurer
The YAC will also be reviewing and revising their Bylaws throughout the Fall semester. The
YAC hopes to adopt their new bylaws before the Thanksgiving Break.
Accomplishments for the Fall Quarter:
• Hosted the 1 s'All City Dances for 7th and 8th grade students. We had 325 7th and
8th graders in attendance and raised over $1600 for the YAC account.
• Provided 35 teen volunteers for the September 28th Community Clean Up
• Pledged up to $300 to Burlingame High School's ASB to assist with decorations
and giveaways for the 2008 "Little/Big Game".
Events Calendar for 2008-2009
The YAC hopes to host and volunteer at a variety of fun events for youth & teens
throughout the school year including:
• Alcatraz Night Tour on Saturday, October 25
• Safe Streets Halloween Booth, Friday, October 31
• 2"d All City Dance, Friday, November 14
• Laser Tag Teen Trip: Saturday, November 15
• Youth & Teen Recreation Services ALL-YAC Social in Redwood City: Saturday,
November 22
• 2nd Annual Breakfast With Santa: Saturday, December 6
• Downtown Holiday Parade & Open House, Saturday, December 7
• 3rd All City Dance: Friday, February 6
• 4th All City Dance: Friday, April 17
• Spring Fashion Show & Fundraiser (April date to be announced)
• 2"d Annual Day on the Green(Tentative date of Saturday, May 16)
• 39"'Annual Art In The Park Festival Children's Area&Beverage Booth:
Saturday,June 13 and Sunday,June 14
The YAC is also planning to collaborate with neighboring YACs from San Mateo and
Millbrae. Proposed joint events and activities include:
• Holiday Teen Shopping Trips to San Francisco
• Drop-In Movie night teen movie night series in cooperation with the Millbrae YAC
• High School Dance in cooperation with the San Mateo YAC
• Partners with Parks,community park clean-up&trail maintenance events with
Millbrae&San Mateo YACs
• 2nd Annual Madden Football video game tournament
• Karaoke Nights
• Poetry/Spoken Word Slam
City of Burlingame - Parks & Recreation Dept,
UNG ME
850 Burlingame Ave., Burlingame, CA 94010
BURo�
phone: (650) 558-7300 fax: (650) 696-7216 Y
recreation@burlingame.org 'o 'ir►
Date: October 8, 2008
To: Parks & Recreation Commissioners
City Council
From: Randy Schwartz
Re: Monthly Report
Parks Division
1. The Beautification Commission completed the timeline for the Business Landscape Award for 2008/09.
2. Solo Bambini was awarded the 2007/08 Business Landscape Award by Beautification Commission. The owners were
presented with a plaque and an original watercolor of the business entrance, donated by local artist Dale Perkins.
3. Park Staff renovated the berm around Murray Field.
4. Three trees were removed and the asphalt path improved in the NW corner of Bayside Park to improve accessibility.
5. A pad was constructed at Bayside Park next to the new rest rooms for picnic tables.
6. The playground resurfacing project at Lot J, Paloma and Laguna has begun.
7. Park staff has started the fall tree planting with 182 trees scheduled to be planted.
8. Timberline Tree Service was awarded the contract for Tree Pruning for 2008/09.
9. Blossom Valley was the Cuernavaca Playground Renovation low bidder. Construction to begin in early November.
Recreation Division
1. Village Park Preschool conducted the annual Back to School Picnic
2. Computer Class at high school had 17 adults 12 seniors
3. Senior Citizens Trips: Hakone Garden - 18 people; Thunder Valley Casino - 28 people
4. Emeritus Lecturer 7 people ("interpreting your handwriting")
5. Dance Force had 68 dancers enrolled for the first session of Fall
6. Private Piano has 31 students enrolled for Fall
7. Continued monthly meetings with SMUHSD and BHS staff to assist the communication on joint use of facilities
8. Work with Burlingame Girls Softball on finding a location for a batting cage on City of Burlingame property
9. 325 Wristbands sold for first All City Dance of 2008-09 school year - held 9/26
10. Upcoming Teen Trip on 10/25 - Alcatraz Night Tour
11. 325 participants at the year's 14 All City Dance - 21 teens volunteered for the event
12. 35 teens volunteered to clean up the Broadway Business District
13. 175 people attended the last Movies in the Park event of the series to watch Ratatouille at Washington Park
14. 19 adults enjoyed Italian in the Kitchen cooking and language workshops
15. 27 people are enrolled in Bridge classes for this Fall
16. Peninsula tournament of champions was held in Burlingame, with 6 teams from Daly City to Redwood City
17. Men's 40 & Over Adult softball league started with 4 teams participating
18. Elementary school Volleyball and Football games started with 10 teams in volleyball and 6 teams in flag football
Upcoming Events
1. "Romeo and Juliet" Shakespeare in the Park - Sun, October 19 1:00pm - Washington Park - Event is Free!
2. Teen Trip: Alcatraz Night Tour- Oct 25h
3. Halloween Safe Streets - sponsored by Burlingame Rotary - Oct 3 0
Some Benefits of Parks& Recreation
1. 16-year study of 17,000 middle aged Harvard alumni found those who exercised regularly were likely to live longer.
2. Upon opening a community center in a Cincinnati neighborhood, the overall crime rate dropped 40%.
3. "When communities build walking trails, people exercise more," according to a study published in the American
Journal of Preventive Medicine.
4. Trees in cities are particularly valuable in breaking up "heat islands" by providing shade to homes, buildings, streets,
and parking lots_ Research has shown that trees can lower peak energy demands in urban areas by 20 to 40 percent.
POLICE DEPARTMENT
BURLINGAME City of Burlingame Jack L. Van Etten
Chief of Police
October 27, 2008
Honorable Mayor and Members of the City Council:
Police Department statistics and highlights for the month of September, 2008
DEPARTMENTAL MATTERS:
-Two new officers are in currently in our field training program following their recent graduation from
the police academy; one new officer has completed field training and is assigned as a solo officer
-Last month two new officers began the 6 month police academy and will graduate in March `09
-One sworn officer(12 months)and one dispatcher(24 months)continue on long-term disability
-Three other sworn officers are also off due to injuries, but are assigned temporary modified duty
-Neighborhood Watch presentations continue(last presentation 1600 Block of Coronado)
-A department training plan (elevating training) for the 2008/2009 FY continues
-Citizen crime identification system"Crimereports.com" is in place; RapidNotify(a reverse 911
notification system) is currently in use by the police department and CCFD
-Gang Task Force completed deployment and continues in maintenance mode
-Total reported crime in Burlingame thru June, 08, is down compared to last year(same time). See the
updated attachment comparing crime numbers in Burlingame for the past several years
TRAFFIC MATTERS:
-Moving citations have tripled from the same time last year(selective enforcement/new
officers). See the attached selective enforcement documents
-Parking citation totals continue to be down, due in part to our replacing of 2 recent PEO positions
-Citizen Speed Watch has been delayed, due to limited interest by the public in the Winchester area
-Red Light photo enforcement is scheduled to be installed and begin at ECR and Broadway in November
-The pilot daytime parking permit program and continues without any problems
MONTHLY STATISTICS:
-Remember that the monthly police department report is displayed in both numbers and
percentages. When reviewing the police department report remember to consider the actual numbers of
various crime categories in conjunction with the percentages.
Kindly feel free to contact me if you have any questions.
Chi ck Van Etten
Burlingame Police Department
1111 Trousdale Drive-Post Office Box 551 -Burlingame,California 94011-0551 -(650)777-4100-Fax (650)697-8130
M
10-24-08 SUMMARY OF PART ONE OFFENSES PAGE: 1
FOR: SEPTEMBER, 2008
Prev
Last Act Act YTD YTD
Crime Classification........ ............ Current Year.. YTD... YTD... Change 8 Change
Murder and Nonnegligent Manslaughter 0 1 0 1 -1 -100.00-
Manslaughter by Negligence 0 0 0 0 0
Rape By Force 0 0 3 4 -1 -25.00
Attempt to Commit Forcible Rape 0 0 0 0 0
Robbery Firearm 3 0 8 8 0 0.00
Robbery Knife 0 0 3 3 0 0.00
Robbery Other Dangerous Weapon 0 0 0 2 -2 -100.00
Robbery Strong-Arm 1 2 9 6 3 50.00
Assault - Firearm 2 0 2 0 2
Assault - Knife 0 0 2 0 2
Assault - Other Dangerous Weapon 3 5 14 16 -2 -12.50
Assault - Hands,Fists,Feet 0 0 8 5 3 60.00
Assault - Other (Simple) 17 7 101 127 -26 -20.47
Burglary - Forcible Entry 2 8 43 36 7 19.44
Burglary - Unlawful Entry 6 3 58 51 7 13.73
Burglary - Attempted Forcible Entry 1 2 7 2 5 250.00
Larceny Pocket-Picking 0 0 0 0 0
Larceny Purse-Snatching 0 0 1 0 1
Larceny Shoplifting 2 1 15 27 -12 -44.44
Larceny,From Motor Vehicle 29 22 223 167 56 33.53
Larceny Motor Veh Parts Accessories 12 9 76 106 -30 -28.30
Larceny Bicycles 3 1 22 14 8 57.14
Larceny From Building 7 4 54 58 -4 -6.90
Larceny From Any Coin-Op Machine 0 0 1 11 -10 -90.91
Larceny All Other 8 7 65 67 -2 -2.99
Motor Vehicle Theft Auto 4 8 45 64 -19 -29.69
Motor Vehicle Theft Bus 0 1 9 3 6 200.00
Motor Vehicle Theft Other 1 0 7 1 6 600.00
------- ------ ------ ------
101 81 776 779
101 81 776 779
10-24--08 MONTHLY SUMMARY OF PART TWO OFFENSES PAGE: 1
CITY REPORT FOR: SEPTEMBER, 2008
Prev
Last Act Act YTD YTD
Crime Classification.................... Current Year.. YTD... YTD... Change 8 Change
All Other Offenses 27 33 329 277 52 18.77
Animal Abuse 0 0 0 1 -1 --100.00
Animal Nuisance 0 0 1 0 1
Arson 0 4 4 10 -6 -60.00
Assists to Outside Agencies 0 0 0 0 0
Bicycle Violations 0 0 0 0 0
Bigamy 0 0 0 0 0
Bomb Offense 0 0 0 0 0
Bomb Threat 0 0 1 1 0 0.00
Bribery 0 0 0 0 0
Check Offenses 0 0 3 4 -1 -25.00
Child Neglect/prot custody 1 7 34 59 -25 -42.37
Computer Crime 0 0 0 0 0
Conspiracy 0 0 0 0 0
Credit Card Offenses 0 1 4 6 -2 -33.33
Cruelty to Dependent Adult 0 0 0 0 0
Curfew and Loitering Laws 0 0 0 2 -2 -100.00
Death Investigation 2 1 19 20 -1 -5.00
Disorderly Conduct 1 0 9 2 7 350.00
Driver's License Violations 0 0 2 2 0 0.00
Driving Under the Influence 3 6 67 60 7 11.67
Drug Abuse Violations 6 3 21 46 -25 -54.35
Drug/Sex Registrants/Violations 0 0 0 0 0
Drunkeness 2 3 36 51 -15 -29.41
Embezzlement 1 1 5 3 2 66.67
Escape 0 0 0 0 0
Extortion 0 0 0 1 -1 -100.00
False Police Reports 0 0 1 1 0 0.00
False Reports of Emergency 0 0 0 0 0
Fish and Game Violations 0 0 0 1 -1 -100.00
Forgery and Counterfeiting 0 2 37 21 16 76.19
Found Property 9 13 58 57 1 1.75
Fraud 2 1. 24 21 3 14.29
Gambling 0 0 0 0 0
Harrassing Phone Calls 1 1 14 42 -28 -66.67
10-24-08 MONTHLY SUMMARY OF PART TWO OFFENSES PAGE: 2
CITY REPORT FOR: SEPTEMBER, 2008
Prev
Last Act Act YTD YTD
Crime Classification.................... Current Year.. YTD. .. YTD. .. Change % Change
Hit and Run Accidents. 4 4 35 37 -2 -5.41
Impersonation 0 1 3 8 -5 -62.50
Incest 0 0 0 0 0
Indecent Exposure 0 1 4 8 -4 -50.00
Intimidating a Witness 0 0 1 0 1
Kidnapping 0 0 0 0 0
Lewd Conduct 0 0 0 1 -1 -100.00
Liquor Laws 1 0 5 1 4 400.00
Littering/Dumping 0 0 0 0 0
Marijuana Violations 1 2 14 24 -10 -41.67
Mental Health Cases 9 11 55 72 -17 -23.61
Missing Person 3 3 33 47 -14 -29.79
Missing Property 7 8 57 68 -11 -16.18
Municipal Code Violations 6 14 49 71 -22 -30.99
Narcotics Sales/Manufacture 0 0 1 1 0 0.00
Offenses Against Children 0 1 4 9 -5 -55.56
Other Assaults 17 7 101 127 -26 -20.47
Other Juvenile Offenses 0 3 17 10 7 70.00
Other Police Service 0 2 18 27 -9 -33.33
Pandering for immoral purposes 0 0 0 0 0
Parole Violations 0 0 3 3 0 0.00
Perjury 0 0 0 0 0
Possession of Burglary Tools 0 0 2 0 2
Possession of drug paraphernalia 0 0 0 0 0
Possession of obscene literature;picture 0 0 0 0 0
Probation Violations 0 0 2 4 -2 -50.00
Prostitution and Commercial vice 0 0 0 2 -2 -100.00 -
Prowling 0 0 0 3 -3 -100.00
Resisting Arrest 0 0 5 4 1 25.00
Restraining Orders 0 0 1 1 0 0.00
Runaways (Under 18) 0 0 0 2 -2 -100.00
Sex Offenses 0 0 0 1 -1 -100.00
Sex Offenses against Children 0 0 3 1 2 200.00
Sodomy 0 0 0 0 0
Stalking 0 0 1 0 1.
10-24-08 MONTHLY SUMMARY OF PART TWO OFFENSES PAGE: 3
CITY REPORT FOR: SEPTEMBER, 2008
Prev
Last Act Act YTD YTD
Crime Classification....... ... ... ....... Current Year.. YTD... YTD... Change W Change
Statutory Rape 0 0 0 0 0
Stolen Property;Buying;Receiving;Possess 0 0 3 8 -5 -62.50 -
Suspended License 5 2 45 20 25 125.00
Tax Evasion 0 0 0 0 0
Terrorist Threats 1 5 B 9 -1 -11.11
Towed Vehicle 34 33 306 314 -8 -2.55
Trespassing 0 1 9 7 2 28.57
Truants/Incorrigible Juvs 0 0 1 1 0 0.00
US Mail Crimes 0 0 0 0 0
Vagrancy 0 0 0 0 0
vandalism 21 28 172 170 2 1.18
Vehicle Code Violations 4 7 33 19 14 73.68
Violation of Court Order. 1 3 22 9 13 144.44
Warrants - Felony 2 0 17 15 2 13.33
Warrants - Misd 6 5 63 42 21 50.00
Weapons;Carrying,Possessing 0 2 7 10 -3 -30.00
Welfare Fraud 0 0 0 0 0
177 219 1,769 1,844
177 219 1,769 1,844
10-24-08 SUMMARY OF PART ONE OFFENSES PAGE: 1
FOR: SEPTEMBER, 2008
Prev
Last Act Act YTD YTD -
Crime Classification..................... Current Year.. YTD... YTD... Change % Change
Murder and Nonnegligent Manslaughter 0 1 0 1 -1 -100.00
Manslaughter by Negligence 0 0 0 0 0
Rape By Force 0 0 3 4 -1 -25.00
Attempt to Commit Forcible Rape 0 0 0 0 0
Robbery Firearm 3 0 8 8 0 0.00
Robbery Knife 0 0 3 3 0 0.00
Robbery Other Dangerous Weapon 0 0 0 2 -2 -100.00
Robbery Strong-Arm 1 2 9 6 3 50.00
Assault - Firearm 2 0 2 0 2
Assault - Knife 0 0 2 0 2
Assault - Other Dangerous Weapon 3 5 14 16 -2 -12.50
Assault Hands,Fists,Feet 0 0 8 5 3 60.00
Assault - Other (Simple) 17 7 101 127 -26 -20.47
Burglary - Forcible Entry 2 8 43 36 7 19.44
Burglary - Unlawful Entry 6 3 58 51 7 13.73
Burglary - Attempted Forcible Entry 1 2 7 2 5 250.00
Larceny Pocket-Picking 0 0 0 0 0
Larceny Purse-Snatching 0 0 1 0 1
Larceny Shoplifting 2 1 15 27 -12 -44.44
Larceny From Motor Vehicle 29 22 223 167 56 33.53
Larceny Motor Veh Parts Accessories 12 9 76 106 -30 -28.30
Larceny Bicycles 3 1 22 14 8 57.14
Larceny From Building 7 4 54 58 -4 -6.90
Larceny From Any Coin-Op Machine 0 0 1 11 -10 -90.91
Larceny All Other 8 7 65 67 -2 -2.99
Motor Vehicle Theft Auto 4 8 45 64 -19 -29.69
Motor Vehicle Theft Bus 0 1 9 3 6 200.00
Motor Vehicle Theft Other 1 0 7 1 6 600.00
------- ------ ------ ------
101 81 776 779
101 81 776 779
10-24-08 MONTHLY SUMMARY OF PART TWO OFFENSES PAGE: 1
CITY REPORT FOR: SEPTEMBER, 2008
Prev
Last Act Act YTD YTD
Crime Classification.................... Current Year.. YTD... YTD... Change Change
All Other Offenses 27 33 329 277 52 18.77
Animal Abuse 0 0 0 1 -1 -100.00
Animal Nuisance 0 0 1 0 1
Arson 0 4 4 10 -6 -60.00
Assists to Outside Agencies 0 0 0 0 0
Bicycle violations 0 0 0 0 0
Bigamy 0 0 0 0 0
Bomb Offense 0 0 0 0 0
Bomb Threat 0 0 1 1 0 0.00
Bribery 0 0 0 0 0
Check Offenses 0 0 3 4 -1 -25.00
Child Neglect/prot custody 1 7 34 59 -25 -42.37
Computer Crime 0 0 0 0 0
Conspiracy 0 0 0 0 0
Credit Card Offenses 0 1 4 6 -2 -33.33
Cruelty to Dependent Adult 0 0 0 0 0
Curfew and Loitering Laws 0 0 0 2 -2 -100.00
Death Investigation 2 1 19 20 -1 -5.00
Disorderly Conduct 1 0 9 2 7 350.00
Driver's License Violations 0 0 2 2 0 0.00
Driving Under the Influence 3 6 67 60 7 11.67
Drug Abuse Violations 6 3 21 46 -25 -54.35
Drug/Sex Registrants/Violations 0 0 0 0 0
Drunkeness 2 3 36 51 -15 -29.41
Embezzlement 1 1 5 3 2 66.67
Escape 0 0 0 0 0
Extortion 0 0 0 1 -1 -100.00
False Police Reports 0 0 1 1 0 0.00
False Reports of Emergency 0 0 0 0 0
Fish and Game Violations 0 0 0 1 -1 -100.00
Forgery and Counterfeiting 0 2 37 21 16 76.19
Found Property 9 13 58 - 57 1 1.75
Fraud 2 1 24 21 3 14.29
Gambling 0 0 0 0 0
Harrassing Phone Calls 1 1 14 42 -28 -66.67
10-24-08 - - MONTHLY SUMMARY OF PART TWO OFFENSES PAGE: 2
CITY REPORT FOR: SEPTEMBER, 2008
Prev
Last Act Act YTD YTD
Crime Classification.................... Current Year.. YTD... YTD... Change % Change
Hit and Run Accidents 4 4 35 37 -2 -5.41
Impersonation 0 1 3 8 -5 -62.50
Incest 0 0 0 0 0
indecent Exposure 0 1 4 8 -4 -50.00
Intimidating a Witness 0 0 1 0 1
Kidnapping 0 0 0 0 0
Lewd Conduct 0 0 0 1 -1 -100.00
Liquor Laws 1 0 5 1 4 400.00
Littering/Dumping 0 0 0 0 0
Marijuana Violations 1 2 14 24 -10 -41.67
Mental Health Cases 9 11 55 72 -17 -23.61
Missing Person 3 3 33 47 -14 -29.79
Missing Property 7 8 57 68 -11 -16.18
Municipal Code Violations 6 14 49 71 -22 -30.99
Narcotics Sales/Manufacture 0 0 1 1 0 0.00
Offenses Against Children 0 1 4 9 -5 -55.56
Other Assaults 17 7 101 127 -26 -20.47
Other Juvenile Offenses 0 3 17 10 7 70.00
Other Police Service 0 2 18 27 -9 -33.33
Pandering for immoral purposes 0 0 0 0 0
Parole Violations 0 0 3 3 0 0.00
Perjury 0 0 0 0 0
Possession of Burglary Tools 0 0 2 0 2
Possession of drug paraphernalia 0 0 0 0 0
Possession of obscene literature;picture 0 0 0 0 0
Probation Violations 0 0 2 4 -2 -50.00
Prostitution and Commercial Vice 0 0 0 2 -2 -100.00
Prowling 0 0 0 3 -3 -100.00
Resisting Arrest 0 0 5 4 1 25.00
Restraining Orders 0 0 1 1 0 0.00
Runaways (Under 18) 0 0 0 2 -2 -100.00
Sex Offenses 0 0 0 1 -1 -100.00
Sex Offenses against Children 0 0 3 1 2 200.00
Sodomy 0 0 0 0 0
Stalking 0 0 1 0 1
10-24-08 MONTHLY SUMMARY OF PART TWO OFFENSES PAGE: 3
CITY REPORT FOR: SEPTEMBER, 2008
Prev
Last Act Act YTD YTD
Crime Classification................. ... Current Year.. YTD... YTD... Change % Change
Statutory Rape 0 0 0 0 0
Stolen Property;Buying;Receiving;Possess 0 0 3 8 -5 -62.50
Suspended License 5 2 45 20 25 125.00
Tax Evasion 0 0 0 0 0
Terrorist Threats 1 5 8 9 -1 -11.11
Towed Vehicle 34 33 306 314 -8 -2.55
Trespassing 0 1 9 7 2 28.57
Truants/Incorrigible Juvs 0 0 1 1 0 0.00
US Mail Crimes 0 0 0 0 0
Vagrancy 0 0 0 0 0
Vandalism 21 28 172 170 2 1.18 ,
Vehicle Code Violations 4 7 33 19 14 73.68
Violation of Court Order 1 3 22 9 13 144.44
Warrants - Felony 2 0 17 15 2 13.33
Warrants - Misd 6 5 63 42 21 50.00
Weapons;Carrying,Possessing 0 2 7 10 -3 -30.00
Welfare Fraud 0 0 0 0 0
------ ------ ------ ------
177 219 1,769 1,844
177 219 1,769 1,844
10-24-08 MONTHLY SUMMARY OF CITATIONS PAGE : 1
CITY REPORT
FOR: SEPTEMBER, 2008
Prev
Last Act Act
Crime Classification. . . . . . . . . . . . . . . . . . . . Current Year. . YTD. . . YTD. . .
Parking Citations 3542 3 , 689 25, 542 35, 404
Moving Citations 503 262 4 , 373 1 , 567
------- ------ - ---- - ------
4045 3 , 951 29, 915 36, 971
4045 3 , 951 29, 915 36, 971
BURLINGAME
Officer Productivity. . . . generated on 10/24/2008 at 02 : 55 : 18 PM
Reported On: All Officers Report Range: 09/01/2008 to 09/30/2008
Data Type Reported on: PARKING
Valid % All Voids % All %
Officer: ID: Cnt Valid Cnt Voids Valid
-------------------------------------------------------------------------------------------------------------------
ALVISO 355 201 6.61 3 4.29 98.53
DOTSON 509 891 29.28 25 35.71 97.27
MACDEVITT 511 803 26.39 19 27.14 97.69
SERRANO 510 888 29.18 19 27.14 97.91
SMITH 654 260 8.54 4 5.71 98.48
Total 3043 70
Page 1 of 1
MEMORANDUM
To: All Patrol Personnel
From: Sgt. Williams
Date: 09/05/08
Subject: Selective Enforcement
As time permits,please advise your teams to attempt selective enforcement in the listed
areas:
Location Violation Description Time of offense Date Reported
Hillside Dr. 22350 VC Speeding All hours 09/01/08
Primrose Rd. 21950 VC yield to ped Afternoon 08/08/08
(@ Library)
Rollins Rd. 22350 VC Speeding All hours 07/10/08
(South end)
Magnolia 22350 VC Speeding All hours 07/07/08
Rivera 22350 VC Speeding All hours 07/01/08
Dufferin 22350 VC Speeding Commute hours 06/20/08
Trousdale/ 22450 VC Stop sign Morning hours 05/27/08
Skyline
Adeline Dr 22350 VC/ Speeding/ Commute hours 05/01/08
(1900 blk) 22450 VC Stop sign
Bayswater 22350 VC Speeding Commute hours 05/01/08
Carmelita 22350 VC Speeding All hours 04/17/08
Lincoln Ave. 22350 VC Speeding Commute hours 04/17/08
Blgm Av/Cal 21950 VC yield to ped Morning hours 03/13/08
Howard/Prim 22450 VC Stop sign All hours 03/13/08
Bayshore Bl 22350/21950VC Speed/ped viol Morning commute 02/19/08
Blgm Ave. 21950 VC yield to ped Daytime hours 02/01/08
Bloomfield 22350 VC Speeding Evening hours 12/26/07
MEMORANDUM
To: All Patrol Personnel
From: Sgt. Williams
Date: 09/12/08
Subject: Selective Enforcement
As time permits,please advise your teams to attempt selective enforcement in the listed
areas:
Location Violation Description Time of offense Date Reported
Carmelita 22350 VC Speeding All hours 09/05/08
(ECR-Cal)
Hillside Dr. 22350 VC Speeding All hours 09/01/08
Primrose Rd. 21950 VC yield to ped Afternoon 08/08/08
(@ Library)
Rollins Rd. 22350 VC Speeding All hours 07/10/08
(South end)
Magnolia 22350 VC Speeding All hours 07/07/08
Rivera 22350 VC Speeding All hours 07/01/08
Dufferin 22350 VC Speeding Commute hours 06/20/08
Trousdale/ 22450 VC Stop sign Morning hours 05/27/08
Skyline
Adeline Dr 22350 VC/ Speeding/ Commute hours 05/01/08
(1900 blk) 22450 VC Stop sign
Bayswater 22350 VC Speeding Commute hours 05/01/08
Lincoln Ave. 22350 VC Speeding Commute hours 04/17/08
Blgm Av/Cal 21950 VC yield to ped Morning hours 03/13/08
Howard/Prim 22450 VC Stop sign All hours 03/13/08
Bayshore Bl 22350/21950VC Speed/ped viol Morning commute 02/19/08
Blgm Ave. 21950 VC yield to ped Daytime hours 02/01/08
MEMORANDUM
To: All Patrol Personnel
From: Sgt. Williams
Date: 09/19/08
Subject: Selective Enforcement
As time permits, please advise your teams to attempt selective enforcement in the listed
areas:
Location Violation Description Time of offense Date Reported
Carmelita 22350 VC Speeding All hours 09/05/08
(ECR-Cal)
Hillside Dr. 22350 VC Speeding All hours 09/01/08
Primrose Rd. 21950 VC yield to ped Afternoon 08/08/08
(@ Library)
Rollins Rd. 22350 VC Speeding All hours 07/10/08
(South end)
Magnolia 22350 VC Speeding All hours 07/07/08
Rivera 22350 VC Speeding All hours 07/01/08
Dufferin 22350 VC Speeding Commute hours 06/20/08
Trousdale/ 22450 VC Stop sign Morning hours 05/27/08
Skyline
Adeline Dr 22350 VC/ Speeding/ Commute hours 05/01/08
(1900 blk) 22450 VC Stop sign
Bayswater 22350 VC Speeding Commute hours 05/01/08
Lincoln Ave. 22350 VC Speeding Commute hours 04/17/08
Blgm Av/Cal 21950 VC yield to ped Morning hours 03/13/08
Howard/Prim 22450 VC Stop sign All hours 03/13/08
Bayshore Bl 22350/21950VC Speed/ped viol Morning commute 02/19/08
Blgm Ave. 21950 VC yield to ped Daytime hours 02/01/08
MEMORANDUM
To: All Patrol Personnel
From: Sgt. Williams
Date: 09/26/08
Subject: Selective Enforcement
As time permits, please advise your teams to attempt selective enforcement in the listed
areas:
Location Violation Description Time of offense Date Reported
Adeline/Bernal 22450 VC Stop Sign School hours 09/22/08
Carmelita 22350 VC Speeding All hours 09/05/08
(ECR-Cal)
Hillside Dr. 22350 VC Speeding All hours 09/01/08
Primrose Rd. 21950 VC yield to ped Afternoon 08/08/08
(@ Library)
Rollins Rd. 22350 VC Speeding All hours 07/10/08
(South end)
Magnolia 22350 VC Speeding All hours 07/07/08
Rivera 22350 VC Speeding All hours 07/01/08
Dufferin 22350 VC Speeding Commute hours 06/20/08
Trousdale/ 22450 VC Stop sign Morning hours 05/27/08
Skyline
Bayswater 22350 VC Speeding Commute hours 05/01/08
Lincoln Ave. 22350 VC Speeding Commute hours 04/17/08
Blgm Av/Cal 21950 VC yield to ped Morning hours 03/13/08
Howard/Prim 22450 VC Stop sign All hours 03/13/08
Bayshore BI 22350/21950VC Speed/ped viol Morning commute 02/19/08
Blgm Ave. 21950 VC yield to ped Daytime hours 02/01/08
Bloomfield 22350 VC Speeding Evening hours 12/26/07