Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Agenda Packet - CC - 2008.10.06
CITY BUPJJNGAME a �RwTm�uN[� BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 CITY COUNCIL MEETING REVISED AGENDA Monday, October 6,2008 STUDY SESSION: 6:00 p.m. - Conference Room A a. Results of parking study to evaluate potential non-project underground public parking at the Safeway site CLOSED SESSION: 6:45 p.m.—Conference Room A a. Status of recruitment of City Attorney 1. CALL TO ORDER—7:00 p.m.—Council Chambers 2. PLEDGE OF ALLEGIANCE TO THE FLAG 3. ROLL CALL 4. APPROVAL OF MINUTES—Regular Council Meeting of September 15, 2008 5. PRESENTATIONS a. Senator Leland Yee speaking on State Budget b. Preparing our Community for a Sustainable Future c. Incident Management Plan and ITS Project by C/CAG d. Presentation by Dean Gunderson of CSS Associates and Sarah Mawhorter of Dan Ionescu Architects—Principles for Downtown Design 1 Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the Water Office Counter at City Hall located at 501 Primrose Road during normal business hours. 6. PUBLIC HEARINGS a. Adopt Ordinance amending permit requirements for taxicabs b. Adopt Ordinance amending permit requirements for massage services 7. PUBLIC COMMENTS—At this time,persons in the audience may speak on any item on the agenda or any other matter within the jurisdiction of the Council. The Ralph M.Brown Act(the State local agency open meeting law)prohibits Council from acting on any matter that is not on the agenda. Speakers are requested to fill out a"request to speak"card located on the table by the door and hand it to staff. The Mayor may limit speakers to three minutes each. 8. STAFF REPORTS AND COMMUNICATIONS a. Feedback to Safeway Re: Safeway Working Group Recommendations - Discuss/Direct b. Climate Action Plan and Community Greenhouse Gas Emissions Inventory - Discuss/Direct c. Amend Master Fee Schedule to allow employees of Burlingame businesses to receive the resident rate for Recreation programs— Discuss/Direct d. Consider two appointments to the Traffic, Safety and Parking Commission—Appoint e. Consider three appointments to the Parks & Recreation Commission— Appoint 9. APPROVAL OF CONSENT CALENDAR a. Adopt Resolution amending the list of designated officers and employees in the City's Conflict of Interest Code b. City's response to Grand Jury Report—Awareness of OPEB reporting requirements c. Resolution approving a Maintenance Agreement with Pacific Maintenance Company to provide janitorial services for City building facilities d. Resolution authorizing a Memorandum of Understanding with City/County Association of Government for San Mateo County Smart Corridors Project e. Resolution accepting 2008 Street Micro-Surfacing Program by American Asphalt Repair and Resurfacing Co., Inc. f. Resolution approving a Professional Services Agreement with Brown & Caldwell to develop the Burlingame Wastewater Collection System Master Plan g. Approval of 2008-2009 Tree Pruning and Stump Removal Contract to Timberline Tree Service 2 Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the Water Office Counter at City Hall located at 501 Primrose Road during normal business hours. h. Resolution adopting a reduction to the Solar Permit fee 10. COUNCIL COMMITTEE AND ACTIVITIES REPORTS/AND ANNOUNCEMENTS Council Members report on committees and activities and make announcements. 11. PUBLIC COMMENTS—At this time,persons in the audience may speak on any item on the agenda or any other matter within the jurisdiction of the Council. The Ralph M.Brown Act(the State local agency open meeting law)prohibits Council from acting on any matter that is not on the agenda. Speakers are requested to fill out a"request to speak"card located on the table by the door and hand it to staff. The Mayor may limit speakers to three minutes each. 12. OLD BUSINESS a. Council Subcommittee report on City Clerk appointment 13. NEW BUSINESS 14. ACKNOWLEDGMENTS a. Commission Minutes: Parks & Recreation, August 21, 2008; Beautification, September 4, 2008; Planning, September, 22 2008 b. Department Reports: Police, August, 2008 C. Letter from City Librarian to Gray's Paint gratefully acknowledging their generous donation of paint for the Library's Children's Room d. Memorandum from City Manager to City Council concerning Draft San Mateo Energy Strategy 15. ADJOURNMENT Notice: Any attendees wishing accommodations for disabilities please contact the City Clerk at 650 558-7203 at least 24 hours before the meeting. A copy of the Agenda Packet is available for public review at the City Clerk's office,City Hall,501 Primrose Road,from 8:00 a.m.to 5:00 p.m.before the meeting and at the meeting. Visit the City's website at www.burlin ag me.org. Agendas and minutes are available at this site. NEXT REGULAR CITY COUNCIL MEETING—MONDAY, OCTOBER 20,2008 3 Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the Water Office Counter at City Hall located at 501 Primrose Road during normal business hours. Council Study Session Date: October 6, 2008 BURLINGAME STAFF REPORT ' l I 1'1 SUBMITTED B � q—`"- APPROVEDBY TO: HONORABLE MAYOR AND CITY COUNCIL DATE: September 27, 2008 FROM: PUBLIC WORKS SUBJECT: RESULTS OF PARKING STUDY TO EVALUATE POTENTIAL NON- PROJECT UNDERGROUND PUBLIC PARKING AT THE SAFEWAY SITE. RECOMMENDATIONS: It is recommended that Council review the results of the parking study and provide direction to staff regarding non-project underground public parking at the Safeway site. Staff will be presenting the study results at the meeting. BACKGROUND: At the August 19, 2008 Safeway Study Session, Council expressed an interest in exploring the possibility of providing non-project below grade public parking at the Safeway site. As a result, staff consulted Wilbur Smith Associates (WSA) to analyze potential underground parking at Safeway and develop options to assist the Council in making a decision regarding this matter. WSA is a well known parking consulting firm in the Bay Area and has expertise in the area of parking studies and design of parking structures. WSA has performed several engineering studies for the City to improve parking conditions in the Burlingame Avenue downtown area over the last ten years. In addition, the firm is currently involved in studying the parking conditions associated with the implementation of Downtown Specific Plan. For the purpose of the analysis, staff utilized the Safeway working group's alternative for the underground parking. It should be noted that the alternatives developed by the Safeway Working Group are conceptual and may change when a formal application is submitted by Safeway, which could affect the number of non- project public parking spaces. DISCUSSION: WSA has completed the draft study which includes evaluation of six options as discussed below. Each option is provided with cost estimate, number of net new spaces, cost per net new space as well as advantages and disadvantages. It should be noted that the cost estimates are based on current industry data and includes labor, materials, overhead, contingencies, bonds, insurance and property acquisition as well as engineering and design. The cost estimate for each option is verified with industry references including RS Means Data, Watry Design Group and International Parking Design to ensure reasonableness of the figures. The estimates provided here are for planning purposes and actual costs of a given project will be based on detail design, time of construction and market conditions. Option A — 204 new spaces in an underground parking structure at Safeway site ($19.8 million) Site: The site has an existing storm drain box culvert which is deficient in capacity resulting in flooding in the downtown area during rain storms. The storm drain master plan proposes an interceptor storm drain at the Safeway site to provide additional capacity to the system (see attachments). The parking structure proposed is clear of the existing box culvert; however it will be in conflict with the planned storm drain interceptor. Key Data Number of levels 1 below grade Existing spaces 0 Total number of spaces 204 Net new spaces 204 Height of structure above ground below ground Square feet per space 451 Cost per news ace $98,000 Advantages: • No aesthetic impact on the downtown area. • Would provide additional parking supply for future needs stemming from the implementation of Downtown Specific Plan. Disadvantages: • Highest cost per space amongst the evaluated options. • High potential for cost overrun due to dewatering complications and change of uses above the structure. • Additional unknown cost in acquiring easement on Safeway property may be substantial. • Potential financial impacts to Safeway due to an additional 8 to 10 months of closure of the store may be passed on to the City. • High maintenance and operation costs due to ventilation, dewatering, lighting and security needs. • Will preclude the construction of a master planned storm drain interceptor. If the storm drain is constructed, the number of parking spaces would be reduced by 20 to 25. • Project must be done in conjunction with Safeway and not at the time of City's choosing. • Users tend to utilize all other options before parking in an underground garage due to security concerns. • Potential traffic impacts due to a likely single entrance/exit. • No current source of funding available for the project. Option B: (3 variations, B1, B2 and B3) Site: This option involves City owned Lot J located between Primrose Road and Park Road and therefore has ingress/egress at both streets. It requires acquisition of Blockbuster Video property and proposes a 7,000 square feet retail space fronting Park Road as part of the parking structure. Option B1: 265 new spaces in a three-level above grade parking structure ($11.2 million) Key Data 3, 1 at grade and 2 Number of levels above Existing spaces 75 Total number of spaces 340 Net new spaces 265 Height of structure above ground 27 feet Square feet per space 364 Cost per new space $42,000 Advantages: • Lowest cost per new space amongst the evaluated options. • City owns the land and the project can be done at the time of City's choosing. • Minimal potential for unexpected cost overruns. • Reduced traffic impacts due to entry/exit on both Primrose and Park Roads. • Potential to expand to connect with Lot W on Howard Avenue with increased accessibility to users in the Howard Avenue area. • Would provide additional parking supply for future needs stemming from the implementation of Downtown Specific Plan. • Is centrally located in one of the two mid Burlingame Ave. blocks and just behind the stores that front Burlingame Ave. Disadvantages: • Potential for aesthetic impact on the downtown area from three-level parking structure. • Potential complications with acquisition of Blockbuster Video property and its relocation. Option B2: 265 new spaces in a three-level above and below grade parking structure ($17 million) Key Data 3, 1 at grade, 1 above Number of levels and 1 below grade Existing spaces 75 Total number of spaces 340 Net new spaces 265 Height of structure above ground 16 feet Square feet per space 364 Cost per new space $64,000 Advantages: • City owns the land and the project can be done at the time of City's choosing. • Reduced aesthetic impact on the downtown area due to lower height. • Reduced traffic impacts due to entry/exit on both Primrose and Park Roads. • Potential to expand to connect with Lot W on Howard Avenue with increased accessibility to users in the Howard Avenue area. • Would provide additional parking supply for future needs stemming from the implementation of Downtown Specific Plan. • Is centrally located in one of the two mid Burlingame Ave. blocks and just behind the stores that front Burlingame Ave. Disadvantages: • Potential complications with acquisition of Blockbuster Video property and its relocation. • High maintenance and operation costs due to ventilation, dewatering, lighting and security. • Users tend to utilize all options before parking in an underground garage due to security concerns. Option B3: 180 new spaces in a two-level at and below grade parking structure ($14.5 million) Key Data 2, 1 at grade and 1 Number of levels below grade Existing spaces 75 Total number of spaces 255 Net new spaces 180 Height of structure above ground 0 Square feet per space 364 Cost per new space $81,000 Advantages: • No aesthetic impact in the downtown area. • City owns the land and the project can be done at the time of City's choosing. • Possibly can avoid use of Blockbuster Video property and its relocation but would require a detailed study. • Reduced traffic impacts due to entry/exit on both Primrose and Park Roads. • Potential to expand to connect with Lot W on Howard Avenue with increased accessibility to users in the Howard Avenue area. • Would provide additional parking supply for future needs stemming from the implementation of Downtown Specific Plan. • Is centrally located in one of the two mid Burlingame Ave. blocks and just behind the stores that front Burlingame Ave. Disadvantages: • Blockbuster Video acquisition and relocation may still be required if construction affects that property. • High maintenance and operation costs due to ventilation, dewatering, lighting and security. • Potential for unanticipated cost increase due to dewatering complications and storm drain relocation. • Users tend to utilize all other options before parking in an underground garage due to security concerns. Option C: 123 new spaces in an above grade structure on Lot A-3 and adding a level on Parking structure A ($7.2 million) Site: This option involves adding a level on existing City owned parking structure A and constructing a three-level structure on Lot A-3 located on Donnelly Road. Key Data 3, 1 at grade and 2 Number of levels above grade Existing spaces 28 Total number of spaces 151 Net news aces 123 Height of structure above ground 27 feet Square feet per space 416 Cost per news ace $59,000 Advantages: • City owns the land and the project can be done at the time of City's choosing. • Aesthetic impact may not be significant as it will be adjacent to an existing parking structure on Donnelly Road. • Would provide additional parking supply for future needs stemming from the implementation of Downtown Specific Plan. Disadvantages: • Lowest number of net new spaces • Potential for cost increase due to complications from adding a new level onto an existing structure. Option D: 244 new spaces in an above ground structure on Lots A-3 and C plus adding a level on Lot A ($13.8 million) Site: This option involves Option C discussed above and connecting it with a 3 level above ground structure on Lot C located on Donnelly Road. Key Data 3, 1 at grade and 2 Number of levels above 111 (combined Lot A-3 Existing spaces and Lot C) Total number of spaces 355 Net new spaces 244 Height of structure above ground 27 feet Square feet per space 420 Cost per new space $57,000 Advantages: • City owns the land and the project can be done at the time of City's choosing. • Aesthetic impact may not be significant as it will be adjacent to an existing parking structure on Donnelly Road. • Would provide additional parking supply for future needs stemming from the implementation of Downtown Specific Plan. Disadvantages: • As proposed would require closing of Donnelly Avenue to build a continuous structure. Keeping the street open to traffic would result in reduction of parking spaces. • Potential traffic circulation issues would require further study. • Potential for cost increase due to complications from adding a level onto an existing structure. • Complicated/confusing layout may deter users. Based on the evaluation of the options discussed above, staff does not recommend that Council pursue the underground parking structure at Safeway site for the following reasons: • Highest cost per net new space. • No funding is available at this time to build any parking structure including one on the Safeway site. Developing financial mechanism and securing funds will take significant time and would delay the Safeway project. The City can pursue funding mechanism to build parking structure(s) cost effectively at other locations independent of Safeway project. • Potential financial impacts to Safeway due to additional 8 to 10 months of closure of the store may be passed on to the City. • Additional unknown costs associated with obtaining an easement from Safeway for underground property rights. • The proposed structure would eliminate the master planned storm drain interceptor or would reduce the number of parking spaces by 20 to 25. EXHIBITS: Summary of options, Map showing locations of options with layout and general map of the downtown parking lots. C: City Manager Community Development Director City Attorney Wilbur Smith Associates. SAA Public Works Directory\Staff Reports\Safeway public parking analysis-sr.doc Summary of Opt 'ions Existing Net New Cost per Option Location No. of Levels Spaces Spaces Total Cost Space A Safeway Site 1 below grade none 204 $19. 8 M $987000 B1 Lot J 3 above grade 75 265 $11 .2 M $421000 2 above & B2 Lot J 1 below grade 75 265 $17 M $641000 1 surface & B3 Lot J 1 below grade 75 180 $14.5 M $817000 C Lot A & A3 3 above grade 28 123 $ 7.2 M $59;000 — D Lot A, A3 & C 3 above grade 111 244 $13.8 M $57,000 Note: Cost estimate includes: Labor, materials, overhead, contingencies, bonds, insurance, property acquisition as well as design and engineering. 7vJIJJJ' �]Jr1SJfj�j o Pdential non-project,public parking sites t G � Sdeway prgect site . $ Other public parking 4 O••• Parking Scenarios t � •• • :• » (Outer line •� •• Lots A,A3,&C) j• w (Inner line ..r'� j A j •: Lots A,A3) o Do •• /rvM :�•• .oowN>:LL.rAVE • C • ii�iii••••••A•• � 1111 LNRL KIMAYE •.•.•• On11Nt �� • FM PLAZA LANE • • • • - LLONIWAME LLI�AiBAYE / J 77!F -7,� �i_r- J 06fj �9-rJ l lfzifi J .l .11', ��.Jy J, 9 �)J fi r J ��p-J -r� qJ Safeway Project Site moo+ 03.0 4.0 r 4 Ti OP'lJ )fI � ' J �j J-1 J J IL!J PODPOOM CAVA OMMGRI m WA !Irl WnA M�� i10 lYbl(1R(LnIFJ to r Mr.GI.I OM..Y.H i M H I ® s way:....-..e,....... S-33 6 OC 't�j't - .�.J a IN 1 . r Blockbus ,s GA_12IA-41mw UP 46 `� stone rebt it J Jf7f_777-Ahr rd J. Y floor of akiny17 m vr 18_46 structure 4111. � a LOT-J GROUND LEVEL SME:Y_w Joe Na 0-mi CITY OF BURLINGAME 12-17-* PARKING STRUCTURE FEASIBILITY STUDY R.,RLI N6AM E, CALIFORNIA L ry f) 9J J J 1 V 7�d P lflsJfl �rg!irid .,lgc)r ar, -truce level qtr! (at ire. One level belovJv gr�-:Ide ---ind ori level or) roar. r -- � . pmo ow ,ata6. W 1t Com' a Tw 9 MnA" >79 m (lam G1n'I� i xp—GM Or;,M-m l %A i� a as , —: _ Jr Blockbus j � � � Irn,..,r ,_,. a as •. J � .. GA-12 to-41 mw UP store e I V b it ' J� r floor of u rI — ,parking L 01 1B-46 I 1 a ,� we LOT-J GROUND LEVEL srAtF:r_ JOB Na 90--lE, CITY OF BURLINGAME 12-17-99 PARKING STRUCTURE FEASIBILITY STUDY 0U RLI NOAM E, CALIFORNIA / J J�J�JJl.I j P.;Jr"�J-rj jf ljo I j (-1 �rc)lrld .r]JJr Jr hjVc) level One Eur'- brljc)\JV grade F �. ,a ar oaw rw _. >n rs 10—am ON rr ti sCAI , e „ S_33 a ea r 8.ur Jr- �., Slockbus j GA-12 ro � store 1A-41 F a u V to! V reb i intu ymur d - floor of ri ,parking IB-45 � a w nc LOT-J GROUND LEVEL sCAIE:f--v JOB N0.99--al CITY OF BURLINGAME 12-179 PARKING STRUCTURE FEASIBILITY STUDY BURLINGAME, CALIFORNIA J - 7— _. q Ve -;1r1sifJ J on / J'r n a w :I�;J�1 STAIR ♦ LDE OF VALL A30VE IfjrJ ! vj�J ��e eeA...,eaes d Exis 1 1'�J � r CD `- (_z S—) Ddu E .+a EI. 25.T N ">• u.e x S W STAIR TORA C C C C C .1j: C C C C �.z C C EYV x YOU der be renoved STAIR �Ey T +4�4 11.1 1 1 Exls Ling Garage Mee coroMceion w-el DonnQll!> Avenue i DONNELLY NORTH-GROUND LEVEL (LOT-A3) SCALE: 1' =&Y JOB mm 99-681 12-17-99 oar urlb 11 led. CITY OF BURLINGAME 76 amp. PARKING STRLJCTURF FFASIRII ITY STUDY -='P_' C)P--J JIl L); J �11'1�1I)f 1 r, ��Jf'� Jfl J �' �=� -;1f1 r rte, " J!' Zvi Ll c ] J !"I'!l�,!'!J�'� �� ���- f� �1 : p-;1 r, �q E E � ru 117" lc�)Hr) _ rte L , E MMUff N E SMR STRUCTM Donnelly ,����� JJ^�if i o !t " New Str+rfia - " Y n r�; r (I -- 4 40' FIRE TRUCK PATH - - - Am OPTION 2 DONNELLY SOUTH -GROUND LEVEL (LOT-C) N SCALE : 1- - 50' JOB NO. 99-681 SEE A3 DRAWINGS FOR DONNElLY NORTH 01-03-00 I.ITV[1F RI IRI INC:ARAF Public Parking Lots 4 M� DONMTM Nmim �M�aE rnrxai 0 �FM rWA LME 11M IN �A E LUSNiEiM CITY G BURUNGAME m �N4iEe JUN[0 BURLINGAME CITY COUNCIL Unapproved Minutes Regular Meeting of September 15, 2008 1. CALL TO ORDER A duly noticed regular meeting of the Burlingame City Council was held on the above date in the City Hall Council Chambers. Mayor Rosalie M. O'Mahony called the meeting to order at 7:03 p.m. 2. PLEDGE OF ALLEGIANCE TO THE FLAG Led by Dale Perkins. CLOSED SESSION Interim CA Abrams advised that Council met in closed session and directed staff regarding the following: a. Conference with Labor negotiator pursuant to Government Code §54957.6: City Negotiators: Deirdre Dolan, Jim Nantell, Glenn Berkheimer (IEDA) Labor Organization: Police Officers Association and Association of Police Administrators 3. ROLL CALL COUNCILMEMBERS PRESENT: Baylock, Deal, Keighran, Nagel, O'Mahony COUNCILMEMBERS ABSENT: None 4. MINUTES Councilwoman Baylock made a motion to approve the minutes of the September 2, 2008 regular Council meeting; seconded by Vice Mayor Keighran. The motion was approved unanimously by voice vote, 5-0. 5. PRESENTATIONS a. SENATOR LELAND YEE SPEAKING ON STATE BUDGET—POSTPONED Mayor O'Mahony advised that Senator Yee postponed his presentation due to Senate business. b. AWARDING THE BEST BUSINESS LANDSCAPE AWARD FOR 2007/08 P&RD Schwartz introduced Beautification Commissioner Donna Wright who stated that the motto for this award is "Doing the best for Burlingame" and presented this year's award to Solo Bambini located at 1150 Howard Avenue. Both owners of Solo Bambini, Elizabeth Moore and Oger Owner, were present to accept the award. They also received an original watercolor of their storefront by local artist, Dale Perkins; and as 1 Burlingame City Council September 15, 2008 Unapproved Minutes an extra gift, Mr. Perkins presented them with copies of the watercolor on note cards. To publicize this annual award, a copy of the watercolor will be displayed at the Main Library, Easton Branch Library, Recreation Center, and City Hall. 6. PUBLIC HEARINGS a. ADOPT ORDINANCE NO. 1831 AMENDING SECTION 9.04.014 TO ALLOW FOR DOGS TO BE OFF-LEASH FOR THE AREAS OF THE UPPER FIELD AT CUERNAVACA PARK AND THE EASTERN MOST LAWN AREA IN WASHINGTON PARK P&RD Schwartz reviewed the staff report and requested Council hold a public hearing on the adoption of Ordinance No. 1831 amending Section 9.04.014 to allow dogs to be off-leash in the areas of the upper field at Cuernavaca Park and the eastern most lawn in Washington Park before 7:30 a.m. each day. Mayor O'Mahony opened the public hearing. Jack Easterbrook, 409 Dwight Road, spoke. There were no further comments from the floor, and the hearing was closed. Mayor O'Mahony read into the record the following list of e-mail respondents: Lisa Thomas Smith, Paola Lancellotti and Chester Rice, Martin Cohen, Lisa Alms,Nancy Edwards, Carlus and Loretta Blevins, Kelly Broderick, Ted Crocker, Ralph Osterling, Bob Doerr, Jack Easterbrook, Gary Griggs, Richard and Patricia Razon, Joanne Levy, and Jennifer Pfaff. Council discussion followed: proper signage should be posted; need adequate police enforcement; should contain dogs in a fenced area for safety reasons; owners should remove dog droppings; most complaints received involved other locations and/or incidents that occurred after 7:30 a.m.; suggested initiating permit program to promote safe handling of unleashed dogs; suggested Parks and Recreation Commission consider ideas for temporary or permanent fencing. COP Van Etten stated that incidents should be reported to the police as they occur. The police have issued warnings in response to previous complaints. A second warning would result in a citation. He assured Council that there would be some police enforcement throughout the day. Councilman Deal made a motion to approve adoption of Ordinance No. 1831 amending Section 9.04.014 to allow dogs to be off-leash in designated areas of Cuernavaca and Washington Parks; seconded by Councilwoman Nagel. The motion was approved by roll call vote, 3-2 (Baylock and Keighran dissented). Mayor O'Mahony directed CC Mortensen to publish a summary of the ordinance within 15 days of adoption. 7. PUBLIC COMMENTS Pat Giorni, 1445 Balboa Avenue, spoke on several issues. Bobbi Benson, 550 El Camino Real, spoke on Item 6.a. There were no further comments from the floor. 8. STAFF REPORTS AND COMMUNICATIONS a. COUNCIL CIVIC ENGAGEMENT POLICY CM Nantell reviewed the staff report and requested Council approve the Council Civic Engagement Policy. During Council discussion,Vice Mayor Keighran suggested that the citizen focus group members come from 2 Burlingame City Council September 15,2008 Unapproved Minutes various precincts throughout the city for good representation. CM Nantell agreed to target November to send out the city's annual letter to citizens. Councilwoman Baylock made a motion to approve the Council Civic Engagement Policy; seconded by Vice Mayor Keighran. The motion was approved unanimously by voice vote, 5-0. b. INTRODUCE ORDINANCE AMENDING PERMIT REQUIREMENTS FOR TAXICABS COP Van Etten reviewed the staff report and requested Council introduce an ordinance amending permit requirements for taxicabs. Mayor O'Mahony requested CC Mortensen read the title of the proposed ordinance amending Section 6.36.080(d)regarding taxicab applications. Vice Mayor Keighran made a motion to waive further reading of the proposed ordinance; seconded by Councilwoman Baylock. The motion was approved unanimously by voice vote, 5-0. Councilwoman Baylock made a motion to introduce the proposed ordinance; seconded by Councilman Deal. The motion was approved unanimously by voice vote, 5-0. Mayor O'Mahony requested CC Mortensen publish a summary of the proposed ordinance at least five days before proposed adoption. C. INTRODUCE ORDINANCE AMENDING PERMIT REQUIREMENTS FOR MASSAGE SERVICES COP Van Etten reviewed the staff report and requested Council introduce an ordinance amending permit requirements for massage services. Mayor O'Mahony requested CC Mortensen read the title of the proposed ordinance amending Sections 6.40.080 and 6.40.160 of the Massage Ordinance. Vice Mayor Keighran made a motion to waive further reading of the proposed ordinance; seconded by Councilwoman Baylock. The motion was approved unanimously by voice vote, 5-0. Councilwoman Baylock made a motion to introduce the proposed ordinance; seconded by Vice Mayor Keighran. The motion was approved unanimously by voice vote, 5-0. Mayor O'Mahony requested CC Mortensen publish a summary of the proposed ordinance at least five days before proposed adoption. 9. CONSENT CALENDAR Vice Mayor Keighran requested removal of Item b. from the Consent Calendar for further discussion. a. IN-HIND SUPPORT TO THE BURLINGAME HISTORICAL SOCIETY CM Nantell requested Council approve the use of up to two Public Works maintenance workers and a bucket truck for a maximum of eight hours to assist the Burlingame Historical Society in the improvement to the Burlingame Train Station. C. APPROVAL OF OUT-OF-STATE TRAVEL TO MINNEAPOLIS FOR FIRE INSPECTOR FC Dorrell requested Council approve out-of-state travel, September 16-22, for a Fire Inspector to attend the action code hearings for the International Code Council in Minneapolis, Minnesota. 3 Burlingame City Council September 15,2008 Unapproved Minutes d. WARRANTS AND PAYROLL FinDir Nava requested approval for payment of Warrants #34615-35177 duly audited, in the amount of $2,400,797.43; Payroll checks #172333-172590 in the amount of$2,849,182.72 for the month of August 2008. Vice Mayor Keighran made a motion to approve Items a., c. and d. of the Consent Calendar; seconded by Councilman Deal. The motion was approved unanimously by voice vote, 5-0. b. RESOLUTION NO. 79-2008 AWARDING A CONSTRUCTION CONTRACT TO C.F. ARCHIBALD PAVING, INC. FOR THE 2008 FEDERAL GRANT-FUNDED STREET RESURFACING PROGRAM 2008 Vice Mayor Keighran thanked DPW Murtuza and his staff for their efforts in getting federal grant funds for this project. Councilman Deal made a motion to approve Resolution No. 79-2008 awarding the 2008 federal grant-funded street resurfacing project to C.F. Archibald Paving, CP 81580; seconded by Vice Mayor Keighran. The motion was approved unanimously by voice vote, 5-0. 10. COUNCIL COMMITTEE REPORTS Council reported on various events and committee meetings each of them attended on behalf of the City. 11. PUBLIC COMMENTS Pat Giorni, 1445 Balboa Avenue, spoke on several issues. Elrae Bilsey, 112 Howard Avenue, spoke on Safeway. There were no further comments from the floor. 12. OLD BUSINESS Mayor O'Mahony advised that she received a letter from Councilman Rich Garbarino of South San Francisco asking for support in being appointed as At-Large Voting Member for the League of California Cities, and she received a letter from Karen Key on development ideas for the south side of Burlingame Avenue. Councilman Deal advised that he has received several citizen calls about Safeway, underground parking and the City-owned lot. CM Nantell advised that for the October 6, 2008 Council Agenda, a Study Session on Safeway parking and a follow-up discussion requesting Council direction have been scheduled. CM Nantell requested extending the deadline to submit applications for the Beautification Commission for 30 days. Council concurred. 13. NEW BUSINESS There was no new business. 14. ACKNOWLEDGMENTS 4 Burlingame City Council September 15,2008 Unapproved Minutes a. Commission Minutes: Library, July 15, 2008; Planning, August 25 and September 8, 2008 b. Department Reports: Building, August 2008; Finance, August 2008 C. Letter from Samaritan House gratefully acknowledging the City's contribution d. Letter from Comcast concerning price increases for cable service 15. ADJOURNMENT Mayor O'Mahony adjourned the meeting at 8:52 p.m. in memory of Mazie Nevin, mother of Mike Nevin. Respectfully submitted, Doris J. Mortensen City Clerk 5 Burlingame City Council September 15,2008 Unapproved Minutes -6"6 � Sustaionable F .......... ..... F ... ........ .... .... ........... San Mateo Count F i' [11,11111 ' Lo Economy . Equ " ty . Since 1992 f Aqt r Burlingame City Council Tina King October 6, 2008 Sustainable San Mateo County � x a 4F ,d Dedicated to the long-term health of our Count ` s� . economy, environment, and society Sustainability means our businesses , residents, and environment will continue to thrive in our rapidly chapging world. Zr, Arl '10 Major structural changes and challenges are coming! IFw 'Al AI Al Al h r /Z a a. kF F a NI W t�4 e v F._ � 3 a a ' W- •' z «";, � "� ,M �a� �`; ..cad� ;: '< - �/ p �_�a� ✓ �-'�' w � ,+k_ 31,�,. ony^, � � :gip +4 a, Another billionpeople in the next 12years! .. M, World Population Growth., 1750-2150 Population (in billions) 0 a� 'PI FVC�d epr Cpl 6.1 _sir billion ! y � CD o " ION u. i�5 Q O i r Source; United Nations, World Population Prospects, The 1998 Revision; and estimates by the Population Reference Bureau. California will add the equivalent of a Los Angeles every 8 years. California Population 50.000,000 - 45,000,000 40.000,000 - 35,000,000 c 30.000,000 - 25.000,000 9L 0 a. 20,000,000 15.000,000 - 10,000,000 5.000,000 o .................. e-I r l el Census Year Bay Area will grow by 2 million 2 San Jose's) in the next 25years. rx, I-,! "AA r +, �,. &' �� � ,� �' � � � z�. III p��` � I <r,, r � ��, �YII ��.; u� 3�.,,.., �.. 4� �. �` �„ , .. �.. ��: ,_�� " a � =� ..< N�' r� n i3"� a =r O >a r a e Y O i :2 E � i ;.O O fed O S f oa Threats w r to ate supply: Drought Warmer temperatures Earthquake Population growth What's needed?.: Aggressive conservation Alternative sources 55� E ir } vnw K. r A VALUABLE 66iANUWITY MCUWIM u00io� 4 vF IIIw�rM y x A San Francisco-ob"s"e"" 'r'� 'v' e' ,,,, ,,,,..,seat vel wit trend o W r 1919. cmeetper century San Francisco 40 Trend: 19.3 an I century � a s / 20 i �e i 1 E -10 IS -20 S' G -30 1900 1920 1940 1960 1980 2000 n Y \\ y /i ice California Climate Action Team Report ' / \ ab/ � California 's teMperature is expected to � increase of 3. 6=10. 5 by the end of the n century. 13"F 13"F 13'`F 2 12 12 31' 11 1"t 10 10 Higher 1 Fr}j-ted Hi�7her 9 E rn ission s Warming Scenario Range yy i4-1 G.S"F`J FO.s Med Projected High 7 Medium 'a ng Emissions Range i EHigher Scenario " 5 5 Projected Lower Lu+rm�r j Medium-High � Emissions 4 �gFarrring En1i'SSrr",ns Scenario Range +, Scenario 3 i3-5.5 F7 i° y% All Lower 2 2 hnissions ErnissiolS Sce-niri, 1 Scenario 1 410 [3 i R ra San Francisco Bay Scenarios for Sea Level Rise SFO `a One meter sea level rise r S. t '24 kr", Ill (( Iti �t fi ll Y1 .^-.tin Ffr,minur,Brya I z lYd.1 ilG.D. dt� N--Wil) �• :C, Sari Francisca Bay Scenarios fon Sea Level Rise Oakland Airport e 5� Q .i pi W" 1 H F ckP.a�Acn(13t'-t�e:EN 9 aM �lnsPl Baan£fins f F�rp j 1'IJf,1ii-(^tttt .�iQJ'b i€Ixilil tli b{fJ mn Frcnns,n,o. a `f;£cS�3'S'61:'>.IG4 t t",.-I It�u+�tLLtuut'. mei/// w.taa«a:.z�ra��.. San Francisco Bay Scenarios for Sea Level Rise Westshore South Bay LY w�.ems s f G I d 4r.. s i u �4 1•,Alts � � � _;� lFI ,€,'_j,r ky..� pmrspiss:rsn na-Y5'4 / <, tt 2'+)€i.Limtwwt,4Et! „lesex#sll s' Y Ss'.-1F'.F fl.£F Nw VI'mk'til 7l.st]C«SaW 9 VnIq. fir. IN Sources of Carbon Dioxide Emissions in San Mateo County, b 2006 Solid Waste ' 2% Natural Gas 20% �� 33 r Transportation j 58% �. Electricity 20% 4 , i rid i i � z /. The single lar est source ofpollution & carbon emission in the Bay Area is burningfuel for transportation. £ v $8 s . It iNc x w .. y3 13 IA a e South San Francisco Scavenger gas used bio-diesel since 2001 and has two cutting-edge CNG trucks. Blue Line Transfer Station powered by solar PV Our solarpower capacityi s. rapidlyincreasing. Installed Solar Capacity in San Mateo County, December 31, 2007 Portola Valley - 621 Solar Photovoltaic Systems in San Mateo County, 1998- Redwood City x m 556 2007 Menlo Park 391 San Mateo 377 1,400 Woodside W 349 y 1,236 San Carlos 297 1,200 1,033 Atherton 232 1'000 Pacifica 204 0 Hillsborough 198 800 Belmont 155 ° 600 568 536 Half Moon Bay 144 S.San Francisco 142 400 256 246 Burlingame 116 176 Brisbane 77 200 - East Palo Alto 74 10 18 15 0 — - Foster City 60 Millbrae 54 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 -- San Bruno 30 Daly City 9 t k �� Colma 8IT -_ -T-. 0 100 200 300 400 500 600 700 falowatts \\ h£ a gas . a ' sz d 3. y � y r? _ w � z E _ � , ,:�� �•��� � � spa...__. i a "x Poo Wo \ \\. N i"u x E ap f, } CD O T _ E � y w " g £ E y 0 SGS: a> \•_ IN LA ' ? E \ a \ z ��•ac e E4W { � i yRi How will our businesses find the employees s tneed at all income levels ? p 41, �t w .r " F f � sR •,�"�`� �� z�� •�i„•�... ,y dy Oy�f��s� � B * y, • ' e Y r T' j San Mateo County Jobs increased has steady, ob by 4 since growth `08 . Januar Y Number of Jobs by Industry in San Mateo County, 2006 Professional& Business Services Other 18% 22% yi r y Transportation, Warehousing,& " Wholesale&Retail / Utilities i Trade y % 14% � §f / 0, Manufacturing / 9% ru � 4 ?F Leisure&Hospitality j 10% ✓� Educational&Health Services Government 9% 10% Industries, J Yp ifiob t es & levels are well diversed The abilityto live work andshop ' havingk for without to drive ma es Y� prosperoushealth communities. 1 Now 3 y w s �"%; �'4+a I fix• ,..' f 5 Change is coming! How we plan for and adapt to that change will determine our quality of life for years to come. � n 01 g i i / SSMC s Annual Sustainability Awards nominations due December 3,d w,, wwsustainablesanmateo . org 17 IT Make a Difference! 4 C()MMUNrry GATE PATHU LN NOK11MAN CALIVOKN 1A Thank anda ' Good Tina .r 411 tina@sustainablesanmate o� a Principles for Downtown Design Sarah Mawhorter - DIAP Dean Gunderson - Dreiling Terrones Architecture Design Criterion Traffic Changes to vehicular and pedestrian flow on EI Camino, Primrose Road, Fox Plaza Lane and Howard Avenue resulting from the Safeway project will not detenorate below the existing level of service without acceptable mitigation, will minimize the impact of truck delivery and provide pedestrian friendly access to, through and from the site. Parking After giving consideration to shared parking options through a partnership with the city the resulting parking is safe, sufficient and convenient on-site parking that provides a pleasing visual and physical connection to downtown. Use The Safeway project adds to the economic vitality of the downtown by providing grocery as the primary use (giving consideration to additional uses such as retail, residential, and office) parking options, and walkways to and through the site. Economic Impact Safeway project will improve the overall downtown economic vitality by having a synergistic (mutually beneficial) relationship with downtown businesses. Visual Impact The Safeway project's architecture, site plan, parking layout, and landscaping will provide a timeless attractive "entry statement", a "human scale"* (see attached) a design that reflects the character of Burlingame and the surrounding neighborhood and an orientation that attractively and conveniently connects the project to the business district. Shopping Experience The project provides a pleasant and varied shopping experience that reflects the shopping needs, demographics and character of Burlingame while efficiently addressing store operation. Integration with Downtown The site plan gives consideration to walkways, vistas and parking options that enhances and connects the shopping experience at multiple destinations in the Burlingame Ave/Howard Ave area. Environmentally Responsible Theproject will be designed and operated in an environmentally responsible manner by complying with all applicable environmental laws and regulations. In adds ion, the project will minimize waste, reduce pollution sources and promote energy efficiency. M a y, Not r s Not Parking : Downtown Connections IF -=- Mmt s L a `.rrn Not This This Use : Economic Vitality w left, rn Not This This h ti s4 S 4 ; ex M waf, '" Visual Impact : Burlingame Character owls r 4e r�� s r se�41•" � '�r'�.i — Aw■' 41VAS�V w Not This This ,.,,.�." .M.....r".:.,. ,.. _.:,.......,tet,. h Not o-. w r .•ti � R w 44 vt a 4 IL , Aw, p p f <` rte•. • Shopping Experience : Varied x Not This This - • • • � • COMM h J n s ` rhs p E t c y ° r , • 4 a x , • �' 'k inAD r U., • • w � • 'k ° -44 • rf' 1� '�'� .� r i� 1 +fir N EnvironmentallyResponsible : FAR �7r rte ... �. t• 46* /41 oil .� 1, .. t10 .., , IL .V 7 Steve Price www. urban-advantage.com t r .. I r f Steve Price www. urban-advantage.com .. w m� � ��°; ""�- � � , � _� ,� � a !!4 � �� �•f � ' ��. � � . . •�7ir, , �. �r , �� � �,� � �a , � �t 4� . �� � ��� k x ��:.: y "' � � ils � r. 1P`�" � �.-�r �Cyt r 4 i} A� a: +YIY� * 1�7 � � . �.�� « : . ^ "��I� r �. r u � ,� e, �, gAr y Ar I o i a A { ► n 9 t-, 4i „ Steve Price www. urban-advantage.com � :�. © � * � � � • � . � Arm \ >. . . � • ! .. Fh Steve Price www. urban-advantage.com it F Steve Price www. urban-advantage.com 'L.K � �V r .. �. �,�-y Imo+ .i t � �.. ,,.. ` y� � . •l � ��, � owl. j � .o � � :;; � � -. � -, .:� .. � � r .. .� ` ` `�. ,� i ,� >� �'. C'Wr� O..e���� � `�J °�i. I i � t't� i . �sL •'� r � � _ _ � �� ., r 1, y :� ...._. .. i ww � 1 � r �. �.- _ � _� ` ����/Ys w.:2. — ... ��,�„_ ._ Irv.. _. � M .v r i x m .�"• � ..ern.. ,., '�: �, ,^Sr..,e.. t " �. ��i � 1, � + .; ,'w ,+ .I r� ` _� �,. � _`m.. 1 raii� ,, 4 e v.... .-:}.. '� � i "�1 .. � A . tI '.a " �uw w "'y r w. r , , .ww ti 4 � jJ r �A" • a Jt `..F � �• i a t ` GAIIERY � �a Ad , q ' '►� �� � 'fir,,. s, fy� ` a Steve Price www. urban-advantage.com Design Criterion Traffic Changes to vehicular and pedestrian flow on EI Camino,Primrose Road, Fox Plaza Lane and Howard Avenue resulting from the Safeway project will not deteriorate below the existing level of service without acceptable mitigation,will minimize the impact of truck delivery and provide pedestrian friendly access to,through and from the site. Parking After giving consideration to shared parking options through a partnership with the city the resulting parking is safe,sufficient and convenient on-site parking that provides a pleasing visual and physical connection to downtown. Use The Safeway project adds to the economic vitality of the downtown by providing grocery as the primary use(giving consideration to additional uses such as retail,residential,and office) parking options,and walkways to and through the site. Economic Impact Safeway project will improve the overall downtown economic vitality by having a synergistic (mutually beneficial) relationship with downtown businesses. Visual Impact The Safeway project's architecture,site plan,parking layout,and landscaping will provide a timeless attractive"entry statement",a"human scale"*, (see attached) a design that reflects the character of Burlingame and the surrounding neighborhood and an orientation that attractively and conveniently connects the project to the business district. Shopping Experience The project provides a pleasant and varied shopping experience that reflects the shopping needs,demographics and character of Burlingame while efficiently addressing store operation. Integration with Downtown The site plan gives consideration to walkways,vistas and parking options that enhances and connects the shopping experience at multiple destinations in the Burlingame Ave/Howard Ave area. Environmentally Responsible The project will be designed and operated in an environmentally responsible manner by complying with all applicable environmental laws and regulations. In addition,the project will minimize waste,reduce pollution sources and promote energy efficiency. Principles for Downtown Design Sarah Mawhorter - DIAP Dean Gunderson - Dreiling Terrones Architecture STAFF REPORT BURUNGAME AGENDA ITEM # 6a MTG. DATE 10/06/08 �AAT[p JUNE TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED By Jack Van Etten Chief of Police DATE: 09/22/2008 APPROVED FROM: Sat. Dean Williams By Jim Nantell City Manager SUBJECT: Public hearing to amend existing Burlingame Municipal Ordinance 6.36.080 ding a time element to sub-section (d) of the existing ordinance. RECOMMENDATION: Staff recommends that the City Council hold a public hearing and take action to amend the existing Burlingame Municipal Ordinance 6.36.080 adding a time element to sub-section (d) of the existing ordinance. DISCUSSION: At the present time, there is no timeframe associated with conviction of reckless driving or driving under the influence. After some discussion, staff believes that this omission (of a timeframe) may be unfair to the applicants. Surrounding agencies that regulate their taxi cab drivers run the gamut in terms of placing a timeframe of a previous conviction of this nature. In the end, staff believes that a 5 year timeframe is fair and in line with the city's philosophy in this area. Therefore, staff is recommending that the existing ordinance be amended, adding the language set forth above. On September 15, 2008, the amendment of this ordinance was introduced and discussed at a regularly scheduled City Council meeting. Council approved the introduction of this amendment at that time. BUDGET IMPACT: None ATTACHMENTS: Copy of the ordinance amending the existing Municipal Ordinance. ORDINANCE NO. ORDINANCE OF THE CITY OF BURLINGAME AMENDING SECTION 6.36.080(d) REGARDING TAXICAB APPLICATIONS The CITY COUNCIL of the CITY OF BURLINGAME ordains as follows: Section 1. Section 6.36.080(d) formerly required denial of a taxicab permit for any applicant who had been convicted of reckless driving or driving under the influence of intoxicating liquors, drugs, or narcotics regardless of when the conviction occurred. The Council finds that five years is a reasonable period of time to consider those convictions. Section 2. Section 6.36.080(d) is hereby amended to read as follows: (d) If within the five years preceding the application the applicant has not been convicted of reckless driving or driving under the influence of intoxicating liquors, drugs, or narcotics; Section 3. This ordinance shall be published as required by law and shall take effect thirty days after its adoption. Mayor �Ty STAFF REPORT BURUNGAW AGENDA 6b ITEM# MTG. °ANTE°-NE0' DATE: 10-06-08 TO: Honorable Mayor and City Council SUBMITTED BY Jack Van Etten, Chief of Police DATE: September 30, 2008 APPROVED FROM: Sergeant Jim Ford BY Jim Nantell, City Manager SUBJECT: Public Hearing—Amend the current Burlingame Municipal Code ordinance 06.40 related to the practice of massage therapy RECOMMENDATION: The staff recommends the City Council should hold a public hearing to amend Burlingame Municipal ordinance 06.40.080 (a) (3) (C) (4), allowing a time limitation of five years for misdemeanor crimes of violence for a requirement to be a massage operator and practitioner in the City of Burlingame. Staff also recommends that the City Council amend Burlingame Municipal Ordinance 06.40.160, adding language that will require First Aid and CPR from the American Red Cross or American Heart Association for annual permit renewals. DISCUSSION: At the present time, section 06.40.080 (a) (3) (C) (4) of Burlingame Municipal Code disqualifies an applicant from practicing massage therapy if they have been convicted of any crime involving the use of force or violence upon another. Through correspondence and discussion, staff recommends a time limit of five years be imposed on the qualification requirement for the initial massage permit. Applicants, who have been convicted of felony crimes of violence, would still be prohibited from owning and/or practicing massage therapy in the City of Burlingame. For the second change, currently, section 06.40.160 of Burlingame Municipal Code only requires valid certification for First Aid and CPR from the American Red Cross or the American Heart Association at the time of initial approval of the massage permit. A valid renewal of First Aid and CPR from the American Red Cross or American Heart Association is not required to renew the annual massage permit. Through correspondence and discussion by staff about customer safety, staff felt that allowing massage operators and practitioners to practice without valid certification in CPR and First Aid from the American Red Cross or the American Heart Association defeats the purpose of the initial safety requirement. Therefore, staff recommends the requirement of valid CPR and First Aid certification at the time of the annual permit renewal and for the entire renewal time period. On September 15, 2008, these amendments were introduced at regularly scheduled city council meeting. BUDGET IMPACT: None. ATTACHMENTS: 1) Copy of the existing Municipal Code Ordinance 2) Copy of the Amendment -ORDINANCE NO. ORDINANCE OF THE CITY OF BURLINGAME AMENDING SECTIONS 6.40.080 AND 6.40.160 OF THE MASSAGE ORDINANCE The CITY COUNCIL of the CITY OF BURLINGAME ordains as follows: Section 1. Section 6.40.080 currently authorizes the City to deny an application for a massage permit if a person has been convicted of a crime of force or violence upon another person. The ordinance does not currently distinguish between felony and misdemeanor convictions and should be amended to provide a distinction. Section 6.40.160 did not expressly require the submittal of a current certification in cardiopulmonary resuscitation and first aid from the American Heart Association or the American Red Cross. The certification is required for initial application and the Council finds that the certification should be continued in force and effect. Section 2. Section 6.40.080 (a)(4) is amended to read as follows: (4) The applicant has not been convicted of the use of force or violence upon another, provided that misdemeanor convictions shall be a basis for denial for a period of five years from the date of conviction; Section 3. Section 6.40.160 (2) is amended to read as follows: (2) Provide a new certificate, dated within thirty(30) days of the renewal, from a medical doctor stating that the licensee is free from infectious, contagious or communicable diseases capable of being transmitted through therapeutic massage and provide a current certification in cardiopulmonary resuscitation and first aid from the American Heart Association or the American Red Cross; Section 4. This ordinance shall be published as required by law and shall take effect thirty days after its adoption. Mayor Chapter 6.40 MASSAGE, SPA AND BATHING ESTABLISHMENTS Page 1 of 10 Burlingame Municipal Code Up Previous Next gain Collapse Search Print No Frames Title 6 BUSINESS LICENSES AND REGULATIONS Chapter 6.40 MASSAGE, SPA AND BATHING ESTABLISHMENTS 6.40.010 Purpose, It is the purpose and intent of the city council that the operation of massage, spa,bathing and other similar establishments and persons offering services therein, wherein the principal function is giving of massages and baths, as defined in this chapter, should be regulated in the interests of public health, safety and welfare by providing minimum building sanitation and health standards for such establishments, and to ensure that persons offering services therein shall possess the minimum qualifications necessary to operate such businesses and to perform such services offered. It is further intended that these provisions provide a framework that is consistent with regulations imposed by nearby communities on similar businesses. (Ord. 988 § 1 (part), (1973); Ord. 1426 § 2 (part). (1990); Ord. 1431 § 1 (part), (1991); Ord. 1484 § 2 (part), (1993); Ord. 1750 § 2 (part), (2005)) equired. 6.40.020 Permit (a) It is unlawful for any person to operate, engage in, conduct, carry on, or permit to be operated, engaged in, conducted or carried on(as the owner of the business premises or in any other capacity)in or upon any premises within the city, the business of a massage, spa,bathing or other similar establishment, or an out call massage service,having massage or baths as their principal function, all as defined herein, unless the person has first obtained an operator's permit for such a business from the city and the permit remains in effect in accordance with the provisions of this chapter. (b) It is unlawful for any person to act as a massage practitioner unless that person has first obtained a massage practitioner's permit from the city and the permit remains in effect in accordance with the provisions of this chapter. (Ord. 988 § 1 (part), (1973); Ord. 1426 § 2 (part), (1990); Ord. 1431 § 1 (part), (1991); Ord. 1484 § 2 (part), (1993); Ord. 1750 § 2 (part), (2005)) 6.40.030 Definitions. For the purpose of this chapter,the following words and phrases shall have the meanings respectively ascribed to them by this section: (a) "Health officer"means the health officer of the county of San Mateo or the health officer's authorized representative. (b) "Instrument"means any tool or instrument,but does not include physical agent modalities, including light/laser therapy,ultrasound,phonophoresis,microcurrent, TENS,neuromuscular electrical stimulation (MMES) iontophoresis, interferential current, or HiVolt. Heat or cold packs are not considered instruments under this chapter. (c) "Massage"means any method of treating the external parts of the human body by bathing,rubbing, pressing, stroking, kneading,tapping, pounding,vibrating or stimulating with the hands, other parts of the human body, or any instrument. (d) "Massage, spa,bathing or other similar establishment"or"massage establishment"means any establishment having a fixed place of business where massages,baths or health treatments, involving massage, hot tubs, saunas, or baths as the principal function, are given, engaged in or carried on, or permitted to be given, engaged in or carried on in any manner described in Section 6.40.030(b). http://gcode.us/codes/burlingame/view.php?topic=6-6_40&showAll=1&frames=on 9/30/2008 Chapter 6.40 MASSAGE, SPA AND BATHING ESTABLISHMENTS Page 2 of 10 (e) "Massage practitioner"means any person who administers a massage, bath or health treatment involving massage or baths as a principal function to another person for any consideration whatsoever. (f) "Operator"means any person who owns or operates a massage, spa,bathing or similar establishment or an out call massage service. (g) "Out call massage service"means any business,in which the primary function of such business is to engage in or carry on massage treatments at a location designated by the customer or client and not at a fixed location. (h) "Person"means any individual, partnership, firm, association, corporation,joint venture, or combination of individuals. (i) "Recognized school"means any school or institution of learning which has been approved pursuant to Division 7.5 of title 5 of the California Code of Regulations or an equivalent out-of-state school and which has for a purpose the teaching of a resident course of study of not less than five hundred(500)hours of theory, ethics,practice,methods,profession or work of massage, or baths or health practice with relation thereto, and which provides a diploma or certificate of graduation upon successful completion of such a course of study or learning. Schools offering a correspondence course not requiring attendance or courses taught solely by video tape or other electronic means shall not be deemed a recognized school. (Ord. 988 § 1 (part), (1973); Ord. 1426 § 2 (part), (1990); Ord. 1431 § 1 (part),(1991); Ord. 1484 § 2 (part), (1993); Ord. 1750 § 2 (part), (2005); Ord. 1821 § 2, (2008)) 6.40.035 Corporations and partnerships. If the applicant is a corporation,the name of the corporation shall be set forth exactly as shown in its articles of incorporation together with the names and residence addresses of each of the officers, directors and each stockholder holding more than ten(10)percent of the stock of the corporation. Each officer of the corporation or each partner in a partnership must submit an application and comply with Section 6.40.040. If one or more of the partners is a corporation, the provisions above pertaining to a corporate applicant apply. (Ord. 1431 § 1 (part), (1991); Ord. 1484 § 2 (part), (1993); Ord. 1750 § 2 (part), 2005)) 6.40.040 Application for permit. Any person, except as herein otherwise provided, desiring a permit to operate a massage, spa,bathing or similar establishment or an out call massage service, having massage or baths as their principal function, or to engage in the practice of giving massages or baths shall first make application therefor for permit under this chapter by filing with the license collector a sworn application in writing on a form to be furnished by the license collector which shall give the following information; an operator-massage practitioner may make a single application and pay a single fee: (a) Name,residence, and telephone number; (b) The previous address of the applicant for the ten(10)years immediately prior to the present address of the applicant; (c) Social Security number and driver's license number,if any; (d) Birth certificate or other written proof acceptable to the police department that the applicant is at least eighteen(18)years of age; (e) Fingerprints(taken by the police department for criminal history investigation)and three(3)portrait photographs at least two (2)inches by two (2)inches, taken within the last sixty(60) days immediately prior to the date of the filing of the application, showing the head and shoulders of the applicant in a clear and distinct http://qcode.us/codesiburlingame/view.php?topic=6-6_40&showAll=1&frames=on 9/30/2008 Chapter 6.40 MASSAGE, SPA AND BATHING ESTABLISHMENTS Page 3 of 10 manner; (f) Applicant's height, weight, color of eyes and hair; (g) Business, occupation or employment of the applicant for the ten(10)years immediately preceding the date of application; (h) The business license and permit history of the applicant for massage or similar businesses,whether individually or as a member or part of a corporation,partnership, or other business,wherever located. The history shall include a statement as to whether any previous permit or license in which the applicant was involved was revoked or suspended or any avocation or suspension is pending, and the reasons for the previous or proposed revocation or suspension; (i) If the application is for a massage practitioner permit,the name and address of the establishment where the applicant is to be employed and the name of the operator of the same; 0) Whether the applicant has ever been convicted of any crime, except misdemeanor traffic violations. For each such conviction, a statement shall be made giving the place and court in which the conviction occurred,the specific charge under which the conviction was obtained and the sentence imposed as a result of the conviction; (k) Whether any previous employer or person while employed by or with the applicant has been convicted in a court of competent jurisdiction of an offense involving conduct which requires registration under California Penal Code subsection 290, or a violation of subsections 266(i), 311 through 311.7, 314, 315, 316, 318, 318.5, 318.6, or 647(a), (b), (d), (h), (i), or(k)of the Penal Code; (1) A statement as to whether the applicant has applied to the city or any other city in the county of San Mateo for a massage establishment permit, operator's permit, out call massage permit, or massage practitioner permit in the past five (5)years, the date of the application, and each name under which the application was made; (m) A copy of a diploma or certificate of graduation from a recognized school demonstrating the applicant's successful completion of a resident course of study of theory, ethics,practice,methods,profession, or work of massage, or baths or health practice with relation thereto of the following minimum hours: (1) Two hundred(200)hours; (2) As of October 1, 2006,two hundred seventy-five (275)hours; (3) As of October 1, 2007, three hundred fifty(350)hours; (4) As of October 1, 2008, four hundred twenty-five (425)hours; and (5) As of October 1, 2009, five hundred(500)hours; provided,however, that an applicant for an operator's permit who will have no physical contact with customers or clients need not possess such a diploma or certificate; (n) Such other identification and information necessary to discover the truth of matters hereinbefore specified as required to be set forth in the application; (o) A certificate executed under penalty of perjury from a medical doctor stating that the applicant has, within thirty(30) days immediately prior to the filing of the application,been examined and found to be free from any infectious,contagious or communicable disease capable of being transmitted through therapeutic massage; (p) A separately signed waiver and release authorizing the city and its authorized agents, and employees to obtain information and to conduct an investigation into the truth of the statements made on the application and the qualifications and record of the applicant; (q) A certificate from a medical practitioner appointed by the city that confirms the applicant's knowledge of physiology, anatomy, and technique relating to the field of massage therapy. The applicant's knowledge shall http://qcode.us/codes/burlingame/view.php?topic=6-6_40&showAll=1&frames=on 9/30/2008 Chapter 6.40 MASSAGE, SPA AND BATHING ESTABLISHMENTS Page 4 of 10 be tested in an examination and demonstration process provided that an applicant for an owner's permit who will have no physical contact with customers or clients need not possess such diploma or certificate; (r) If the application is for an operator's permit,proof of current errors and omissions or malpractice insurance in the amount of not less than five hundred thousand dollars ($500,000.00), either as to the establishment or through membership in a professional massage association that provides automatic malpractice insurance as a membership benefit; (s) Current certification in cardiopulmonary resuscitation and first aid from the American Heart Association or the American Red Cross. (t) If the application is for an operator's permit, the name and address of the owner and lessor of the real property upon or in or from which the business is to be conducted. If the applicant is not the owner of the real property,the owner of the real property must sign and acknowledge the application. (u) If the application is for an operator's permit, a safety plan including,but not limited to,exterior lighting, parking lot security, and emergency access to the establishment. (Ord. 988 § 1 (part), (1973); Ord. 1426 § 2 (part), (1990); Ord. 1431 § 1 (part), (1991); Ord. 1484 § 2 (part), (1993); Ord. 1750 § 2 (part), (2005): Ord. 1755 § 2, (2005)) 6.40.050 Exemptions. The permits required by this chapter for operators shall not apply to hospitals,nursing homes, sanitariums, or other healthcare facilities duly licensed by the state of California. (Ord. 988 § 1 (part), (1973); Ord. 1431 § 1 (part), (1991); Ord. 1484 § 2 (part), (1993); Ord. 1750 § 2 (part), (2005)) 6.40.055 Exemptions from massage practitioner permit requirements. The massage practitioner permit required by this chapter shall not apply to the following: (a) Physicians, surgeons, chiropractors, osteopaths, acupuncturists, and physical therapists, and occupational therapists duly licensed to practice in the state of California,but only when engaged in the practice for which they are so licensed and in accordance with the terms of the licensing. (b) Nurses duly registered by the State of California,but only when engaged in the practice for which they are so registered and in accordance with the terms of the registration. (c) Employees of hospitals,nursing homes, sanitariums, or other health care facilities duly licensed by the state of California,but only when engaged in the scope of their employment, and only at their place of employment at the health care facility, and only within the scope of and in conformance with the state license. (d) Cosmetologists or barbers who are licensed by the state of California,but only when engaged in the practice for which they are so registered and in accordance with the terms of the registration. (e) Accredited elementary school,high school, or college coaches and trainers employed by a elementary, high school, or college,but only while acting within the scope of employment to the school. (f) Trainers of semi-professional or professional athletic teams,but only while acting within the scope of employment to the team. (Ord. 1750 § 2 (part), (2005); Ord. 1821 § 3, (2008)) 6.40.057 Permit not entitlement to violate other laws. The issuance of a permit under this chapter shall not entitle the permittee to engage in any business or practice which for any reason is in violation of any law or ordinance and shall not entitle the holder thereof to carry on any business or practice unless he or she has complied with all the requirements under the other ordinances of the http://qcode.us/codesiburlingame/view.php?topic=6-6_40&showAll=1&frames=on 9/30/2008 Chapter 6.40 MASSAGE, SPA AND BATHING ESTABLISHMENTS Page 5 of 10 city and all other applicable laws,nor shall it entitle the permittee to carry on any business in any building or on any premises designated in such permit in the event that such business or premises are situated in a zone or locality in which the conduct of such business is a violation of any law. In particular, a permit issued under this chapter does not entitle any person to use physical agent modalities that require separate licensing by the state of California, including light/laser therapy, ultrasound,phonophoresis,microcurrent, TENS,neuromuscular electrical stimulation(NMES)iontophoresis, interferential current, or HiVolt. (Ord. 1821 § 4, (2008)) 6.40.060 Permit fee and investigation. (a) All applications for initial permits shall be accompanied by a filing and investigation fee as established by resolution adopted by the city council from time to time,no part of which is refundable. Additional fees may be charged to cover costs of processing the applicant's fingerprints by the state of California and for the medical examiner's competency examination. (b) Upon receipt of a complete operator's application, the license collector shall refer the application to the director of community development,building official, the fire department and the police department,each of which within a period of thirty(30)days from the date of filing the application shall inspect the premises proposed to be used as a massage establishment, interview the applicant or any other person and make any other investigation necessary to make a written recommendation to the police department;provided that the thirty(30) days may be extended for such period as may be necessary to obtain fingerprint records from the appropriate state agency. (c) Applications for massage practitioner permits shall be referred only to the police and community development departments. The community development department shall provide its findings to the police department within thirty (30)days of the filing of a complete application. (Ord. 988 § 1 (part), (1973); Ord. 1431 § 1 (part), (1991); Ord. 1484 § 2 (part), (1993); Ord. 1750 § 2(part), (2005); Ord. 1806 § 5, (2007); Ord. 1823 § 8, (2008)) 6.40.070 Business license. At the time of an initial application for an operator's permit, applicant shall also apply for and furnish the information necessary to obtain a business license as required by Chapter 6.04 of this code.No business license shall be issued until the investigation under this chapter is completed and the permit to operate is approved. The business license shall then be issued upon payment of the business license fee as provided in Chapter 6.04 of this code. (Ord. 988 § 1 (part), (1973); Ord. 1431 § 1 (part), (1991); Ord. 1484 § 2 (part), (1993); Ord. 1750 § 2 (part), (2005)) 6.40.080 Issuance or denial of permit. (a) Upon receipt of the investigation reports from each of the departments to whom the application has been referred,the police department shall issue the requested permit if all required information, including diplomas or certificates,has been furnished and the reports filed find that: (1) The character of the applicant is satisfactory; (2) If the application is for an operator's permit,the establishment as proposed would comply with all and not violate any applicable laws, including,but not limited to, the city's building, fire,health and zoning regulations; (3) The applicant has not been convicted in a court of competent jurisdiction of an offense involving: (A) Conduct that requires registration under Penal Code Section 290, or http://qcode.us/codes/burlingame/view.php?topic=6-6_40&showAll=1&frames=on 9/30/2008 Chapter 6.40 MASSAGE, SPA AND BATHING ESTABLISHMENTS Page 6 of 10 (B) Violations of Penal Code Sections 266(1), 311, 311.1, 311.2, 311.3, 311.4, 311.5, 311.6, 311.7, 311.10, 311.11, 314, 315, 316, 318, 318.5, 318.6,459, 518, or 647(a), (b), (d)or(h), or comparable provisions of the laws of any other state, the United States, or any other country, or (C) Any other offense involving sexual misconduct with a child; (4) The applicant has not been convicted of the use of force or violence upon another; (5) The applicant has not knowingly and with intent to deceive made any false,misleading or fraudulent oral or written statements in the permit application or to any person investigating the application; (6) The applicant does not have an infectious, contagious or communicable disease, and is not in violation of any federal, state or local health law or regulation; (7) The applicant for a massage practitioner permit has satisfactorily passed the competency examination; (8) The city has not denied a previous application by the applicant for an operator's or massage practitioner permit within the twelve(12)months immediately preceding the date of the application; (b) The permit shall be denied if all of the above findings cannot be made or if all of the information required is not supplied to the city. If denied,the reasons therefor shall be endorsed upon the application, and the police department shall notify the applicant of the disapproval with a copy of the application upon which the reasons have been endorsed by first class mail. (Ord. 988 § 1 (part), (1973); Ord. 1431 § 1 (part), (1991); Ord. 1484 § 2(part), (1993); Ord. 1750 § 2 (part), (2005)) 6.40.090 Appeal If a permit is denied, applicant has ten (10)days from the date of mailing the notice within which to appeal to the city council by filing a written application for a public hearing with the clerk of the city.Notice and a public hearing shall be given as follows: (a) Upon receipt of the appeal, the city clerk shall set the matter for hearing before the council, at a regular meeting thereof,within thirty (30)days from the date of filing the appeal, and shall give written notice of the hearing to the applicant at the applicant's address set forth in the appeal by first class mail at least ten(10)days prior to the hearing date. (b) On the date set, the council shall hear the matter, and may continue it from time to time before reaching a decision. If the council finds that the applicant has satisfactorily met all of the requirements of this chapter, it shall order the issuance of the permit and business license. If it finds that the requirements have not been met satisfactorily, it shall deny the permit. (c) All findings of the council shall be final and conclusive upon the applicant. (Ord. 988 § 1 (part), (1973); Ord. 1431 § 1 (part), (1991); Ord. 1484 § 2(part), (1993); Ord. 1750 § 2 (part), (2005)) 6.40.100 Operating and sanitation requirements. All massage, spa,bathing or other similar establishments and out call massage services shall comply with the following operating and sanitation requirements: (1) Advertising.No massage establishment or out call massage service granted a permit under this chapter shall place,publish or distribute or cause to be placed,published or distributed,any advertising matter that describes or depicts any portion of the human body in a manner, or with the use of descriptive language,which would reasonably suggest to prospective patrons that any service is available other than those services described in Section 6.40.030(a)of this chapter. (b) Out Call Massage Service. Any person granted a permit pursuant to this chapter who provides services http://qcode.us/codes/burlingame/view.php?topic=6-6_40&showA11=1&frames=on 9/30/2008 Chapter 6.40 MASSAGE, SPA AND BATHING ESTABLISHMENTS Page 7 of 10 described in Section 6.40.030(a)at any hotel or motel, shall first notify the owner,manager or person in charge of the hotel or motel that the permittee intends to provide a massage service to a person or persons registered at the hotel or motel and give a copy of the person's permit to the owner,manager or person in charge. (c) List of Services. A massage establishment shall post a list of services in readily understood language in an open, public place on the premises of the establishment.No owner, operator,responsible managing employee, manager, employee, contractor, or permittee shall permit nor offer any massage services on the premises other than those posted on the list. (d) Sanitation and Conduct. All establishments shall comply with the following minimum sanitation requirements: (1) Employees and Massage Practitioners. All employees in a massage establishment and massage practitioners shall perform their work fully clothed,be clean and wear clean outer garments whose use is restricted to the establishment. Doors to dressing rooms,bathing rooms, and treatment rooms shall open inward, and shall not be locked. Draw drapes, curtain enclosures, or accordion-pleated closures are acceptable on all inner dressing and treatment rooms in lieu of doors. Separate dressing rooms and toilet facilities complying with the city building codes shall be provided for each sex. (2) Linens. All establishments shall be provided with clean, laundered sheets and towels in sufficient quantity and shall be laundered after each use thereof and stored in closed, sanitary cabinets. Heavy white paper may be substituted for sheets provided that such paper is used only once for each person and then discarded into a sanitary receptacle. Sanitary approved receptacles shall be provided for the storage of all soiled linens. (3) Facilities. At least one entrance door allowing access to the establishment and any building it may be in; shall remain unlocked during business hours; notwithstanding this provision, the facility shall also comply with exiting and entrance requirements of other applicable laws and regulations. All premises and facilities shall be maintained in a clean and sanitary condition, and shall be thoroughly cleaned each day of operation. The premises and facilities shall meet all code requirements of the city as to safety of the structure, adequacy of plumbing,heating,ventilation and waterproofing of rooms where showers, water or steam baths are given. (4) Patron Facilities. Patrons of the establishments shall be furnished with securable locker facilities, for which the patron has the control of the key, and security deposit facilities r the protection of their valuables. (5) Hours. Massage establishment operations shall be carried on or conducted,and the premises shall be open, only between the hours of 7:00 a.m. and 9:00 p.m. (6) Disabled Access. Each massage establishment shall be disabled accessible with restrooms available with disabled access. (7) Changing Rooms. Each massage establishment shall provide separate restroom and changing rooms for male and female patrons. (8) Lighting. Minimum lighting shall be at least one sixty(60)watt light in each enclosure where massage services are performed. The light switch for the interior lights in such enclosure will be within the enclosure. There shall be no light in the enclosure that is operated from outside the enclosure. There shall be no sound device (i.e.,buzzer or bell)than can be operated from outside the massage enclosure. (9) Records. Each massage establishment shall keep a written record of the date and hour of each treatment; the name and address of each patron;the name of the massage therapist administering the treatment; and the type of treatment administered recorded on a patron release form. Such written record shall be open to inspection only by officials charged with the enforcement of this chapter and for no other purpose. Such records will be kept on the premises of the massage establishment for a period of two years from the date of service. (10) No Residential Use. No part of the massage establishment shall be used for residential or sleeping purposes.No cooking or food preparation will be allowed on the premises unless a full service kitchen is http://qcode.us/codes/burlingame/view.php?topic=6-6_40&showAll=1&frames=on 9/30/2008 Chapter 6.40 MASSAGE, SPA AND BATHING ESTABLISHMENTS Page 8 of 10 installed. Such kitchen will be for the sole use of employees, and will be installed in an employees-only area. The full service kitchen will have a minimum of a sink with hot and cold running water, a refrigerator, a stove, and sufficient cabinets to store cooking utensils. (11) Physical Contact.No employee, contractor, or massage practitioner shall make any intentional, occasional, or repetitive contact with the genitals, anus, or areola(nipple)of another person in the massage establishment or while providing massage services. (Ord. 988 § 1 (part), (1973); Ord. 1426 § 2 (part), (1990); Ord. 1431 § 1 (part), (1991); Ord. 1484 § 2 (part), (1993); Ord. 1750 § 2 (part), (2005)) 6.40.105 Maintenance of insurance. The operator of a massage establishment shall maintain the insurance required pursuant to Section 6.40.040(r) at all times that the massage establishment is open for business. If at any time no such insurance is in effect for the establishment, the establishment shall close for business and establishment's permit shall be automatically suspended. (Ord. 1750 § 2 (part), (2005)) 6.40.110 Inspection by officials. The investigating officials of the city, including the health officer, shall have the right to enter the premises from time to time during regular business hours for the purpose of making reasonable inspections to observe and enforce compliance with the provisions of this chapter and building, fire, electrical,plumbing or health regulations. (Ord. 988 § 1 (part), (1973); Ord. 1431 § 1 (part), (1991); Ord. 1484 § 2 (part),(1993); Ord. 1750 § 2 (part), (2005)) 6.40.115 Surety, bond. (a) Each applicant for an operator's permit shall post with the city clerk, a surety in the principal sum amount of ten thousand dollars ($10,000.00)either in cash or executed as surety by good and sufficient corporate surety authorized to do a surety business in the state of California and as principal by the applicant. The form of the bond shall have been approved by the city attorney and shall provide that should the applicant be issued a permit under this chapter which is subsequently suspended or revoked,the city shall be reimbursed from such bond for all costs of any investigation or other proceedings related to the suspension or revocation. (b) If a holder of an operator's permit under this chapter successfully completes twenty-four(24), consecutive months in actual operation under the permit without any suspension of the permit or the filing of any criminal or civil complaint regarding operations under the permit by either a city attorney, a district attorney, the California Attorney General, or a United States Attorney,the permitholder may request the city to release the surety bond,which the city shall do upon verification that no such suspension or complaint filing has occurred during the period. However, if at any time following such a release of the surety bond, the city determines that the permitholder is conducting its operations in violation of this chapter,the chief of police may order the posting of a surety bond in accordance with subsection(a)above as a condition of continued operations under the permit. (Ord. 1484 § 2 (part), (1993); Ord. 1689 § 2, (2002); Ord. 1750 § 2 (part), (2005)) 6.40.120 Sale or transfer of establishment. (a) Upon sale,transfer or relocation of a massage, spa,bathing or similar establishment, the permit shall not be transferable without the written approval of the chief of police and the finance director. An application for such a change shall be accompanied by a nonrefundable filing and investigation fee as established by resolution adopted by the city council from time to time and provide all of the information required in Section 6.40.040. http://qcode.us/codesiburlingame/view.php?topic=6-6_40&showAll=1&frames=on 9/30/2008 Chapter 6.40 MASSAGE, SPA AND BATHING ESTABLISHMENTS Page 9 of 10 (b) A permit for an out call massage service or a massage practitioner is not transferable. (Ord. 1484 § 2 (part), (1993); Ord. 1750 § 2 (part), (2005); Ord. 1823 § 9, (2008); Ord. 1823 § 9, (2008)) 6.40.130 Revocation or suspension of permits. (a) Any massage, spa,bathing or similar establishment permit, out call permit, or massage practitioner permit issued under this chapter shall be subject to suspension or revocation by the city manager for violation of, or for causing or permitting violation of, any revision of this chapter or for any grounds that would warrant the denial of such permits in the first instance. (b) Prior to the suspension or revocation of any permit issued under this chapter, the permittee shall be entitled to a hearing before the city manager or the manager's designated representative, at which time evidence will be received for the purpose of determining whether or not the permit shall be suspended or revoked or whether the permit may be retained. In the event the permit is suspended or revoked, the notification of the reasons for such suspension or revocation shall be set forth in writing and sent to the permittee by means of first class mail. The manager may impose conditions or restrictions on the permit in lieu of suspension or revocation to attempt to eliminate violations or nuisances that have been found. (c) In the event of suspension or revocation of any permit,the permittee may appeal to twelve (12) city council in the manner as provided in Section 6.40.090. (Ord. 1484 § 2 (part), (1993); Ord. 1750 § 2 (part), (2005)) 6.40.140 Display of signs and permits. No person granted an operator's permit pursuant to this chapter shall begin operations until a recognizable and legible sign has been posted at the main entrance to the permit premises. All permits granted shall bear the picture of the permittee and shall be posted within the establishment in a location immediately available for inspection for representatives of the city, including the permits for out call massage and massage practitioners. Out call massage permittees must have their permit bearing their pictures available for inspection at all rimes while providing out call massage services.No person granted a permit pursuant to this chapter shall operate under any other name or at any other location than that specified in the permit. (Ord. 1484 § 2 (part), (1993); Ord. 1750 § 2 (part), (2005)) 6.40.150 Notice of changes. All persons granted permits pursuant to this chapter shall report immediately to the city finance department and the police department all changes of residence or business address or change of ownership of the establishment or service. Failure to give such notice within fifteen(15)days of the event shall render the permit null and void. (Ord. 1484 § 2 (part), (1993); Ord. 1750 § 2 (part), (2005)) 6.40.160 Renewal of permits. Each permit shall be renewed annually,no less than ninety(90)days prior to the anniversary date of its issuance. Any permit not renewed shall be null and void on such anniversary date. The investigation fee for renewals shall be as established by resolution adopted by the city council from time to time,no part of which is refundable. Additional fees may be charged to cover costs such as processing fingerprints. Prior to permit renewal being granted the permittee shall: (1) Provide two(2)photographs of passport size at least two(2)inches by two(2) inches showing the head http://qcode.us/codes/burlingame/view.php?topic=6-6_40&showAll=1&frames=on 9/30/2008 Chapter 6.40 MASSAGE, SPA AND BATHING ESTABLISHMENTS Page 10 of 10 and shoulders of the applicant in a clear and distinct manner taken with the sixty(60)days immediately prior to filing the renewal application and current information concerning any changes to the facts set forth in the initial or immediately prior renewal application; (2) Obtain a new certificate, dated within thirty(30)days of the renewal, from a medical doctor stating that the licensee is free from infectious,contagious or communicable diseases capable of being transmitted through therapeutic massage; (3) Obtain clearance from the police department that the permittee has had no arrests or convictions for violations listed in subsection 6.40.080(a)(3)or(4)of this chapter since the permit was issued or last renewed; (4) Provide a copy of a diploma or certificate of graduation from a recognized school demonstrating the applicant's successful completion of a course of study that satisfies the then-current requirements of subsection 6.40.040(m) of this chapter. However,this requirement does not apply if the original permit was approved before March 22, 2005. Upon complete submission of this information together with the required filing fee,the permit shall be renewed. (Ord. 1484 § 2 (part), (1993); Ord. 1750 § 2 (part), (2005); Ord. 1755 § 3, (2005); Ord. 1823 § 10, (2008)) http://qcode.us/codes/burlingame/view.php?topic=6-6_40&showAll=1&frames=on 9/30/2008 ITY STAFF REPORT BtJRLINGAME AGENDA ITEM# 8a MTG. 10/6/08 •� 6' DATE TO: HONORABLE MAYOR AND CITY COUNCIL sUBMITTEI BY DATE: September 24,2008 APPROVED FROM: Jim Nantell 558-7205 BY suB.IEcr: Feedback to Safeway Re: Burlingame Safeway Working Group Recommendations RECOMMENDATION: Recommend that the City Council; a. Encourage Safeway to proceed to Phase III of"The Burlingame Process"and submit a project application consistent with the recommendations of the Safeway Working Group, listed in Attachment A. . b. Authorize the City Manager to enter into negotiations with Safeway relative to the potential use or purchase of City parking lots K&L to assist Safeway in determining whether they are interested in developing a proposal that uses all or parts of lots K& L. BACKGROUND: For many years there has been widespread agreement in the community on the need for a new Safeway. However, there have been different views of how to do so in a way that both enhance our downtown and are financially feasible for Safeway. In February of 2007, after consultation with Safeway and the Planning Commission,the City Council decided that the best way to achieve that goal was to involve community stakeholders and Safeway in a collaborative approach to jointly develop a project design. The Burlingame Process involved three phases, Phase I identified stakeholder interests and concerns about the development and Phase II was the design process where the Working Group incorporated consensus items in various site plans. Phase I and II were completed according to the agreement and in Phase III Safeway would submit the application that reflects the Working Group recommendations. Safeway agreed to fund the cost of Candace Hathaway, a community relations consultant, who has successfully led collaborative process to resolve controversial development projects. Since April of 2007 MS. Hathaway and City Manager Jim Nantell have been co facilitating the working group. In Phase I of the Burlingame Process, the Working Group identified stakeholder interests and established eight design criteria for a successful project (Exhibit D). They also identified the challenges and obstacles to achieving that design criteria (Exhibit E). At September 25, 2007 joint meeting City Council and Planning Commission confirmed that the Working Group was ready to move on to Phase II and that the Council was still willing to allow use of city owned parking lots, as was the case in the last project proposal. During Phase II the Working Group considered the following use options: a. Single store b. More than one store c. Mixed use with office and/or housing above the ground floor Throughout the last ten months of Phase II the Working Group has enjoyed a high level of attendance and participation at 20 different meeting that resulted in 24 different site plan alternatives. As of June,2008 the Working Group had narrowed those alternatives down to six which served as the basis for identifying the specific recommendations on which they have reached consensus. Consensus Recommendations and Alternatives At an August 19th joint meeting of the City Council and Planning Commission the Working Group presented their recommendations(see Attachment A), as well as, alternatives for Council and Planning Commission consideration. Based on Feedback from the Council at the joint meeting staff has attempted to articulate what we heard from the Council majority relative to the alternatives that were presented by the Working Group(see Attachment B). A sense of the Council's current preferences will be helpful for Safeway in developing its proposed project. Additional Public Parkins Staff received an August 29, 2008 letter from Safeway(Attachment A)relative to the City's possible interests in locating some additional public parking on their property. The letter indicates that before Safeway can proceed with submitting an application they need to know the City's decision on two critical items; 1)providing non-project public parking on the site and 2)the disposition of City land. Relative to the non project related(public parking)at the October 6, 2008 Council study session the staff will be presenting a recommendation to notify Safeway that the City is not interested in pursuing additional (beyond the existing square footage dedicated to city parking) public parking on the Safeway property. Therefore it is staff's hope that the Council will be able to finalize their decision relative to that question. In terms of the disposition of the city parking lands staff has received one of two appraisals of parking lots K&L and has shared that information with Safeway. We are requesting Council provide authorization to enter into negotiations with Safeway relative to the potential use of City parking lots K&L to assist Safeway in determining whether they are interested in developing a proposal that uses all or parts of lots K& L. ATTACHMENTS: A. Safeway Working Group Consensus Recommendations B. Safeway Working Group Alternatives C. August 29°2008 Tetter to City Manager from Deborah Karbo, Safeway Real F,state Manager D. October 2, 2008 Letter from Safeway Attachment A Consensus Recommendations Safeway and Retail • Loading dock located at NW corner of site ' Safeway angled toward Howard ' Retail all along Primrose Visual Impact and Integration with Downtown ' Entry statement at Howard and El Camino Real ' Pedestrian entry at corner of Howard and E1 Camino Real • Pedestrian pathways connecting to Primrose, Fox Plaza Lane • Public Plaza at corner of Howard and Primrose ' Visually "break up" parking ' Keep Heritage Oak on Primrose Access ■ Entry and exit for Safewav semi-trucks and Safeway delivery trucks off EI Camino Real ■ Keep primary auto entry and exit on Howard Ave ■ Make site more pedestrian friendly ■ Enhance Fox Plaza Lane ■ Make wider for better vehicle entry and exit ■ Add sidewalks for safer pedestrian flow Parking ■ Parking directly in front of Safeway for grocery shoppers ■ Add angled parking on Primrose ■ Roof top parking over Safeway Heritage Oak Widen Fox Plaza Lane 1 ,� Diagonal Parking � CONSENSUS t �� �... .� ,�. ��Retail - along Primrose t Pedestrian pathways ` . Public Plaza Rooftop parking/� - �,, r �, r R • Howard access Loading dock' !j Safeway parking ' Store angled toward Howard r ,:kMWiM4AM Truck access from Entry statement and EI Camino Real pedestrian entryway 26 C� � 1 .� ' �.� � 17-71 Consensus B2 M Alternatives 131 B3 Howard retail i SAFEWAY 40k— 45k sq ft i Alternatives 37 Attachment B Staffs Sense of Council Preferences Re: Alternatives Alternatives 1. Additional Retail Preference would be for retail on that corner with parking between the a. Parking on the corner of Safeway store and the new retail versus a parking lot that would front on Primrose/Fox Plaza lane vs. additional Primrose Road. retail (bldg. at Fox Plaza and Primrose b. Bldg. along Primrose next to plaza at Preference would be for retail all along Primrose Road from Fox :Plaza to Howard and Primrose Howard with a break at the Oak tree mid span on Primrose Road. c. Bldg. along Howard next to plaza at Preference would be for some retail along Howard as it meets Primrose Howard and Primrose Road. The plaza/public space at corner of Howard and Primrose Road is referred. 2. Additional levels above Safeway for Not a preference non project parking 3. Podium Store Support the Working Group's concern about requiring all shoppers to have to take an elevator. 4. Size of store footprint • Prefer 45,000 sq. ft. footprint, but would consider larger if it would make underground parking financially feasible. • Unless it would make underground parking financially feasible prefer to lower the upper range to under 50,000 sq. ft. • Appears that anything under 45,000 sq. ft. would be seen as financially infeasible by Safeway 5. Use and Number of Levels above • Clear preference for 2nd level and comfortable with a 3rd level as retail well. • Would like to see two levels of housing above the retail but also support up to two levels of office over the retail. • Would be comfortable with level of parking. SAFEWAYINC. ATTACHMENT C Northem Califomia Division Real Estate Department 5918 Stoneridge Mall Road Pleasanton, CA 94588-3229 925-467-2617 direct 925-467-2007 fax August 29,2008 Mr, Jim Nantell City Manager City of Burlingame 501 Primrose Burlingame, CA 94010 Re: Safeway Burlingame Dear Jim, Safeway was encouraged by the outcome of the Working Group process and the community input at the Study Session on August 19. Many thanks to you and your staff for the leadership and support you provided. The level of community involvement and the commitment to a mutually satisfactory outcome were extraordinary. We are ready to proceed with a project application based upon the Working Group's consensus recommendations. Before we do so,we need to know the City's decision on two critical items; 1)providing non-project public parking on the site and 2)the disposition of City land. NON-PROJECT PUBLIC PARKING Not including the relocated City parking,in all cases put forth by the Working Group,the project exceeds the City's parking code to at least Safeway's minimum requirement of approximately 3 spaces per 1,000 square feet. In addition to project parking,we are prepared to work with the City in developing non- project underground public parking if the Council decides to allocate funds for the project. We need to know the Council's decision on this item before we begin preparing an application. If the City is funding an underground parking lot,we will allocate land for an access ramp on the site plan. In making their decision,we would like the Council to consider that the construction of an underground parking lot is likely to have three impacts on the project: • It would require a longer construction period and the store would be closed for an additional 8 to 10 months(for a total of 20 to 24 months). This is a significant loss of revenue over and above the lost revenue that we will be subject to as a result of agreeing to close the store during construction of the store. • An underground parking garage would significantly limit our options for the future development of the site. • If there is a project delay while the City establishes the necessary funding,rising costs or corporate changes may affect the viability of the project. We based our project financial analysis on economic conditions that we expect to be in place for the next six months and a corporate expectation that we would begin the application process before the end of the fiscal year. CITY LAND When you receive appraisals(we suggest at least two)on the value of the two City parking lots adjacent to our site,we will consider purchasing them. However,we are not optimistic about this approach. This is a different approach than what was directed by the City Council at the previous study session. At that meeting,the direction was to incorporate the City land within the project on a land-for-land basis. This was the assumption used in formulating the Working Group plans. Acquisition of City land was not factored into our project analysis, and it is unlikely that it will be financially feasible. Nevertheless,we will consider acquiring the parcels depending upon the purchase price. If Safeway is unable to purchase the parcels based on financial feasibility,then we may need to revert to the plan that does not use the City parcels(H A 2.5)so that the City would have the ability to sell the parcels to other interested buyers. COMMUNITY INVOLVEMENT It is Safeway's policy to maintain an open dialogue with the community during the project application process. The City Council endorsed the"Burlingame Process"involving a stakeholder "Working Group"to establish design criteria and generate plan alternatives(Phases I and II). This was a success. Early in September we would like to meet with you to discuss plans for involving and informing the community during the application process. TIMING/CRITICAL PATH Assuming we have clarity on the above points by the end of October,we are prepared to begin the application process by the end of the year. We look forward to working together on this. Thanks,Jim. Sincerely, SAFEWAY,INC. 4,�dl,-� Deborah Karbo Real Estate Manager ATTACHMENT D Letter not yet received.Will be delivered electronically once received. wmw STAFF REPORT -YAGENDA ITEM # 8b MTG DATE 10/6/08 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTE BY DATE: October 2, 2008 APPRO FROM: Jim Nantell 558-7205 BY U SuBjECr: Climate Action Plan and Community Greenhouse Gas E issions Inventory RECOMMENDATION: Concur with staff recommendation to: 1 . Authorize the completion of`Burlingame's Community Greenhouse Gas Inventory" by CSG Consultants for an amount not to exceed $4,265. 2. Direct the Green Ribbon Task Force (GRTF) to complete `Burlingame's Climate Action Plan". 3. Authorize the proposal for "Technical Assistance for the Green Ribbon Task Force" by CSG Consultants for an amount not to exceed $62,660 to assist in completion of the "Burlingame Climate Action Plan." BACKGROUND: On September 2, 2008, Council held a study session to discuss recent legislation regarding greenhouse gas reduction (GHG) mandates, outline what Bay Area cities are doing to reduce their carbon emissions and how Burlingame's G G reduction actions compare; The Study session included the status on the Green Ribbon Task Force (GRTF) work and an overview of recommendations that would be brought to council for consideration. The GRTF has been discussing programs to assist in making Burlingame a more sustainable community and is co-chaired by Councilmember Terry Nagel and Councilmember Cathy Baylock and includes members from the building, school, business and residential community. The GRTF identified `early initiatives' that will be presented to council for consideration. AB 32, the Global Warming Solutions Act requires GHG reductions: by 2020, reduce GHG to 1990 levels and by 2050 reduce GHG by 80% below 1990 levels and directs the Air Resources Board (ARB) as the lead agency for implementing AB 32. The ARB recently released the Draft Plan that requires industries and other larger GHG emitters to take specific actions, and, has directed local governments to develop Climate Action Plans and set GHG reduction targets. California cities have taken a variety of actions to meet GHG reductions and most cities have followed the following steps to reduce GHG: 1 . Sign the United States Climate Protection Agreement 2. Form a Task Force for selecting GHG programs/policies 3. Conduct a baseline inventory of GHG emissions for city operations 4. Conduct a baseline inventory of GHG emissions for the community 5. Set a GHG reduction target 6. Develop a Climate Action Plan 7. Implement the Climate Action Plan On September 2, 2008, a survey of San Mateo and Santa Clara County local governments was completed to detail cities' climate protection policies and practices. The survey showed that while the City of Burlingame had completed early actions it has fallen behind ether jurisdictions(e,g. Menlo Park,Hillsborough, San Mateo, and Palo Alto) in completing work to meet GHG reduction targets. (Attachment A) illustrates The City of Burlingame's status and a comparison to other cities. The GRTF would include the following components in the Climate Action Plan: 1. Summary of Baseline GHG Inventory for Community and City Operations 2. Summary of GHG Reduction Target 3. Description of Implemented Emission Reduction Measures 4. Summary of Recommended Programs and Policies that will enable Burlingame to meet the GHG reduction target 5. Implementation strategies for each proposed program or policy and identify timeline, costs estimates, staff/department responsibilities, funding sources (grant or other sources,etc.) 6. Method to monitor progress toward the GHG reduction target By approving staff's recommendations Burlingame can get work underway to meet AB 32 requirements and be in the mainstream with other cities in climate action planning. Rationale for the three recommendations: 1. The completion of`Burlingame's Community Greenhouse Gas Inventory"provides a baseline for Burlingame's GHG reductions and tells us the activities that are causing GHG emissions and the quantity each of these activities is contributing. The inventory evaluates activities in the residential, commercial, industrial,transportation and waste sectors in Burlingame. This information is needed for the GRTF to identify effective programs and policies for`Burlingame's Climate Action Plan". 2. By directing the Green Ribbon Task Force to complete the "Climate Action Plan", work can get underway to identify the higher priority programs and policies that Burlingame can undertake to reduce GHG emissions. The GRTF can get work underway fairly quickly with assistance from our consultant, Kathleen Gallagher, of CSG to develop effective programs and policies. The"Climate Action Plan" will consist of. a GHG reduction target to enable Burlingame to meet the AB 32 mandate, programs and policy recommendations to meet our GHG reduction target, how each action will be implemented via a timeline, identify funding alternatives and recommended assignment of responsibility to department or staff. Once completed,the"Climate Action Plan" would be brought to Council for consideration and approval. 3. By authorizing the proposal for"Technical Assistance for the Green Ribbon Task Force"by CSG Kathleen Gallagher can provide assistance in developing alternatives for the GRTF to consider, technical assistance in assessing cost impacts and GHG reduction estimates of potential programs and policies identified and provide best practices identified in other communities similar to Burlingame. Kathleen Gallagher works with other communities in developing climate action plans, and has over 19 years of program management experience and is familiar with the Burlingame community. New climate planning software will be made available by ICLEI/Cities for Climate Protection that will enable cities that are developing climate action plans to streamline their program planning and Kathleen would work in conjunction with ICLEI/Cities for Climate Protection to use this software tool with the GRTF. Kathleen would provide the technical assistance to develop the "Climate Action Plan"and ensure coordination of the GRTF, city staff and the community. Kathleen would also keep the GRTF and the City Manager informed of grants and other funding opportunities. Budget Impact The costs for CSG's services for these recommendations total $66,925 and are available from the operating budget. ATTACHMENTS: A. 2008 Survey of Cities Climate Protection Practices &Programs B. Guiding Principles for Climate Action Plan and Components Attachment A Table 1: 2008 Survey of Cities Climate Protection Practices&Programs Milestone San Mateo Menlo Park Palo Alto Hillsborough Burlingame Sign USMCPA Yes Yes Yes Yes Yes City GHG Yes Yes Yes Yes Yes Inventory Community Yes Yes Yes Yes No GHG Inventory Set GHG Yes Yes Yes Yes No Reduction Target Develop Yes Yes Yes Yes No Climate Action underway underway Plan Implement Yes CAP under Yes CAP under No Climate Action underway development development Plan Early Initiatives implemented Green Building Yes No Yes, Civic Yes,Civic Green No Requirements Green Building Policy Building Policy & Residential Residential Ordinance 2/09 Ordinance 4 Attachment B GUIDING PRINCIPLES FOR CLIMATE ACION PLAN AND RECOMMENDED COMPONENTS If the Council approves these recommendations,the GRTF will utilize the Guiding Principles that were outlined in the September 2""Council Study Session to develop the"Climate Action Plan."These Guiding Principles are: 1. The Burlingame Green Ribbon Task Force(GRTF)and City Council recognize the need for the City of Burlingame to be a more sustainable community and reduce greenhouse gas emissions to comply with AB 32,the Global Warming Solutions Act. 2. The GRTF will use the City of Burlingame's community-wide and municipal greenhouse gas 2005 inventory(GHG)for development of targeted effective program/policy recommendations in the development of the Burlingame Climate Action Plan. 3. The GRTF will prioritize programs and policies with higher impact to reduce GHG emissions and are the most feasible/cost-effective to implement because the City has finite resources and staff to implement programs. 4. The GRTF will identify initial action items("low hanging fruit)in their program and policy recommendations for Council consideration prior to the completion of the Climate Action Plan. 5. The GRTF will collaborate with department heads and staff regarding potential GHG program and policy recommendations for inclusion in the Climate Action Plan. 6. The GRTF will communicate regularly with the Community and Council regarding the development of the Climate Action Plan. 5 STAFF REPORT BURLIPIGAME AGENDA 8c ITEM # MTG. 10/6/08 DATE TO: HONORABLE MAYOR AND CITY COUNCIL sus TED BY a DATE: September 20, 2008 APPR D FROM: Parks & Recreation Director (558-7307) BY sus.rEcT: AMEND THE MASTER FEE SCHEDULE TO ALL EMPLOYEES OF BURLINGAME BUSINESSES TO RECEIVE THE RESIDENT RATE FOR RECREATION PROGRAMS RECOMMENDATION: Staff recommends that Council consider the recommendation of the Parks & Recreation Commission to amend the master fee schedule to allow Burlingame business owners, employees of Burlingame based businesses and the dependent children of Burlingame business owners to receive the resident rate for recreation programs. BACKGROUND: The Parks & Recreation Commission was approached by a local business owner requesting the resident rate for recreation classes and programs for his family. After the Commission considered the request from several points including financial, equity, economic development, impacts on staff and implementation, they unanimously approved a motion to recommend that the City Council waive the non-resident fee on all Burlingame Parks & Recreation programs for Burlingame based business owners, their dependent children and their employees. If Council were to support the proposed program, Staff requests further direction on whether to increase fees on all programs by $1 to ensure no loss of revenue as outlined in the Financial Impacts section below. Financial Impacts Currently, non-residents pay 15 to 20% more than Burlingame residents on the majority of recreation programs, with sports leagues and programs held outside of Burlingame being the primary exceptions. Approximately 25 to 30% of all class registrations historically come from non-Burlingame residents; resulting in approximately $50,000 to $75,000 annually. However, the Department does not monitor how many registrations are accepted annually from non- residents who work in Burlingame. While the number intuitively would not be significant, the Commissioners suggested the loss of revenue could be offset by registrations from non-resident employees who have never before registered because of the higher cost. Another suggestion to cover any potential loss of revenue was to increase the cost of classes by $1 per person for both residents and non-residents. E ui The Commission feels that the generation of sales tax from Burlingame based businesses was similar to Burlingame resident's payment of property taxes; a major reason for charging a discounted rate to residents. The Commission then debated the issue of giving the resident rate to the business owner vs. all employees; should small businesses and corporate businesses be considered equally for the discount; should salespersons, such as realtors,be eligible for the discount; should owners of rental property receive the discount. Economic Development The business owner that spoke before the Commission raised the question of whether such a discount would act as an incentive to attract new businesses to Burlingame, concept supported by some on the Commission. Impacts on Staff One issue of consensus for both the Commission and staff, was to not significantly impact staff time to verify if the registrant is in fact an employee of a Burlingame business. Requiring staff to keep a master log, trying to verify business addresses or handling similar tasks to apply the proposed policy could be very time consuming. Implementation Several options for implementation were considered, including: • Businesses receive a card when paying their business license—rejected because only the card holder would be eligible for the discount • Having employees show a business pay stub at the Recreation Center—rejected because many businesses use the address of the corporate office on employee pay checks rather than the site location • Having businesses submit a list of employees to the Department—rejected as too time consuming for staff • Placing a coupon in the Chamber of Commerce newsletter that businesses can redeem at the Recreation Center—rejected because the Commission did not want to require membership in the Chamber to receive the discount • Eliminating the resident discount and offering all classes and programs at one rate— rejected because the Commission would like to continue offering residents the discount. This method is used by a couple of cities in the County and could be supported by Staff. • The Honor System—accepted by the Commission. Staff would create a form for the class registrant to complete stating the name of the business where they work, track the results and report back to the Commission. Publicily Because the Honor System was selected as the preferred method of implementation,the program would only be advertised in the Chamber of Commerce newsletter and Business License renewal notices. Other publicity could result in more non-residents asking for the resident rate whether or not they work in Burlingame. BUDGET IMPACT: Staff cannot calculate the true impact of this action,but does not anticipate any significant impacts to the Department budget. The amount of revenue lost by giving the employees the resident discount could be offset or even surpassed by an additional amount of class registrations. ATTACHMENTS: A. Discussion from the Parks&Recreation Commission minutes from February 2008 B. Discussion from the Parks&Recreation Commission minutes from March 2008 C. Discussion from the Parks&Recreation Commission minutes from April 2008 D. Discussion from the Parks&Recreation Commission minutes from May 2008 E. Discussion from the Parks&Recreation Commission minutes from June 2008 F. Survey of non-resident fees G. Survey of cities offering resident rate to employees of local businesses Attachment"A" MEETING MINUTES Regular Meeting of the Burlingame Parks & Recreation Commission Thursday, February 21, 2008 ROLL CALL Commissioners Present: Hesselgren, Shanus, Castner-Paine (arrived at 7:05pm), Comaroto, Carlton, La Mariana(left at 8:07pm), Fisher Commissioners Absent: Staff Present: Parks &Recreation Director Schwartz, Account Clerk Butler Others Present: John Kevranian, 1241 Broadway Julia Bott, San Mateo Co. Parks Foundation NEW BUSINESS A. Resident Rate for Local Merchants— (This item moved up on the agenda by Chairperson Hesselgren to accommodate the public present to discuss the issue) Commissioner Shanus proposed the question of making a provision of a local merchant rate equal to the Burlingame resident rate for classes to the Commission for discussion. Shanus reported that a citizen had approached him regarding Burlingame merchants receiving the resident rate on Recreation classes. Hesselgren asked for confirmation and Director Schwartz confirmed that non-residents pay 15%-20% more than residents. Hesselgren noted that you would have to define/clarify if the rate applies to property owners and or business owners along with merchants. Shanus suggested that perhaps when a business pays the $100 business license, they receive a chip or card to receive the resident rate when registering. After some discussion, the Commission asked staff if the classes typically fill up and if this would have any revenue impact. Schwartz stated the most of the classes still have availability. He also said that such a fee could either reduce revenues by eliminating the extra payments from non-residents or generate more revenues by increasing registration. Commissioner La Mariana suggested that the original survey be developed more to see how other cities monitor similar programs. Filling up programs that would otherwise not fill is a possibility. It is also important to keep in mind the Commission's duty to create clear policies for staff to follow. Hesselgren then opened the discussion to the public. John Kevraman, owner of Nuts for Candy, has owned a business with his family in Burlingame for 28 years. His children go to Burlingame schools; however, they live in another city. His kids participate in recreation programs and he feels the merchant rate would be an incentive to attract new businesses. He also suggested the rate be applicable to the business site address. He feels this benefit would attract more businesses to the City of Burlingame and increase revenue. La Mariana agreed this incentive would attract businesses and thank them for doing business in the City. Hesselgren felt there was more information needed before making a decision, such as a distinction between property owner, business owner, realtor, salespersons that are registered as a business in Burlingame. Schwartz suggested that at sub-committee be formed to fully explore these areas. La Mariana, Shanus and Hesselgren volunteered for the committee. Commissioner Fisher suggested the committee use the following criteria: a) easily verifiable criteria; b) set employee limit registered as a corporation; c) narrow definition; and d) fair process. Attachment"B" MEETING MINUTES Regular Meeting of the Burlingame Parks & Recreation Commission Thursday,March 20, 2008 ROLL CALL Commissioners Present: Hesselgren, Shanus, Castner-Paine (left at 8:10pm), Comaroto (left at 8:20pm), Carlton, La Mariana, Fisher Commissioners Absent: None Staff Present: Parks&Recreation Director Schwartz, Account Clerk III Butler Others Present: None REPORTS/HANDOUTS B. Commissioners 5. Chairperson Hesselgren reported that she, Shanus and La Mariana met to discuss giving the resident rate to local businesses. The committee is considering placing a coupon in the Chamber of Commerce newsletter that businesses can redeem at the Recreation Center for the resident rate. The committee will talk to Georgette Naylor, Executive Director of the Chamber,before the next Commission meeting. Attachment"C" MEETING MINUTES Regular Meeting of the Burlingame Parks & Recreation Commission Thursday, April 17, 2008 ROLL CALL Commissioners Present: Hesselgren, Shanus, Castner-Paine, Carlton, La Mariana, Fisher Commissioners Absent: Comaroto Staff Present: Parks &Recreation Director Schwartz, Account Clerk III Butler Others Present: None NEW BUSINESS B. Consideration of Allowing Businesses to Receive Resident Rate on Recreation Pro ams - Hesselgren, Shanus and La Mariana reported on the March meeting of the committee formed to discuss the issue. They identified the stakeholders, interests and options. The committee recommendation would be to allow Chamber members only to receive the resident rate via a coupon in the monthly Chamber newsletter. The coupon would be limited to classes and activities in the brochure and that copies would be accepted. La Mariana has contacted the Chamber and they are supportive of the concept. Commissioner Carlton felt that requiring a business to become a member of the Chamber, which costs approximately $250 a year, so they can get the resident rate on recreation classes would not create goodwill with the businesses. The Chamber provides a list of new businesses in the City that can be used to mail out a resident rate coupon. Castner- Paine agreed with this. Shanus said we are not requiring a business to be a member of the Chamber. Businesses can download the resident rate coupon off the website or get a copy to use. He said the Chamber was a way to distribute the coupon or perhaps the coupon could be sent out via the email list serve as a way to help the businesses get the resident rate. Schwartz thought the issue before the Commission is to determine whether or not business owners and their employees should receive the resident rate on recreation programs. The issue of finding the proper vehicle to distribute the coupons can be left to staff. MOTION by Carlton (seconded by LaMariana): For staff to develop a process to allow local business license holders and their employees to receive the resident rate for all Burlingame Parks&Recreation programs MOTION PASSED 6-0(1 absent). Attachment"D" MEETING MINUTES Regular Meeting of the Burlingame Parks & Recreation Commission Thursday,May 15, 2008 ROLL CALL Commissioners Present: Hesselgren, Shanus, Castner-Paine (arrived at 7:05), Carlton, La Mariana, Fisher Commissioners Absent: Comaroto Staff Present: Parks&Recreation Supervisor Mutto, Account Clerk III Butler Others Present: None OLD BUSINESS E. Consideration of Allowing Businesses to Receive Resident Rate on Recreation Programs — Mutto reported that staff is still working on a recommendation regarding the program proposed for the Burlingame Business discount program and asked the Commission if they would like staff to bring the recommendation back to them or take it directly to Council. Consensus was to have staff bring it back to Commission before going to Council. Attachment"E" MEETING MINUTES Regular Meeting of the Burlingame Parks & Recreation Commission Thursday, June 26, 2008 ROLL CALL Commissioners Present: Hesselgren, Shanus, Castner-Paine, Carlton, La Mariana, Fisher Commissioners Absent: Comaroto Staff Present: Parks &Recreation Director Schwartz, Intern Balzereit Others Present: Allen Menecucci, 1529 Albermarle Way; Zita & John Escobosa, 1516 Adeline Drive; Joseph Zug, 1517 Balboa Avenue; Gary Vennarucci, 1430 Paloma Avenue OLD BUSINESS A. Consideration of Allowing Businesses to Receive Resident Rate on Recreation Programs —Director Schwartz stated that staff has been unable to develop a process that would give local business owners and employees the resident rate for recreation classes in an easy and efficient way other than to eliminate the non-resident fee. After much discussion and exploration of various options, staff was asked about the practice in other cities. Schwartz replied that he was only aware of one other city that offers such a discount and their practice is to not require any proof, but to just give the resident rate to anyone who claims to work locally. Chairperson Hesselgren suggested trying the honor system for a session and having the front office staff create a form for the registrant to complete stating the name of the business where they work. Commissioner Shamus stated that the program would then still be advertised to the business community and encourage people to take recreational classes. MOTION by La Mariana (seconded by Carlton): To recommend that the City Council waive the non-resident fee on all Burlingame Parks & Recreation programs for Burlingame based business owners and their employees on an on-going basis beginning with the fall 2008 registration. MOTION PASSED 6-0(1 absent). Attachment"F" Survey of Non-Resident Fees August 2008—Conducted by Half Moon Bay Recreation Agency N-Res Fee? Is so, how much? Belmont Yes 25% in general. Sometimes tiered. Flexible w/high end classes Brisbane Yes 20% Burlingame Yes 20% Campbell No Concord Yes $5 per class Foster City Yes $5 per class Half Moon Bay Yes $5 per class Los Altos Yes $12 per class Millbrae Yes $10 per class. Excludes camps. Pacifica Yes $5 per class San Carlos No Except additional fee for NR for adult softball and basketball and special needs program San Mateo Yes 25% except for adult sports, licensed child care, camps, senior trip and admission(swimming) South San Francisco Yes $15 per class Highlands Yes $5 per class Attachment "G" Survey of Cities Offering Resident Rate to Employees of Local Businesses Resident Rate for Employees of Local Businesses atascadero No Belmont No Beverly Hills No Brisbane Yes Burlingame No Cohma No Costa Mesa No Daly Citi• No Foster City Yes Garden Grote Single Rate(Residents get preferred registration) Half Moon Bay No Hate:and No Hiehlands No Hillsborough School district employee-,receive'5'o discount Lou-Beach No(non-res employees count as residents for sports teams) Millbrae Business owners-yes:employees-no Monterey No Mountain View No Ojai No Pacifica No Palo Alto No Porterville Single Rate(Residents get preferred registration) Rohnert Park Business owner gets resident rate at golf course San Bruno No San Carlos Single Rate San Leandro No South Pasadena No(14°u on summer day care) South San Francisco No(non-res employees count as residents for sports teams) Tract No Victorville No Watsonville No Summary No-22 Yes-3(owners 3:employees?) Single Rate-3 Golf Course only- 1 CITY G BURUNGAME STAFF REPORT AGENDA Hcoggop Cb JUNE 6 9�0 ITEM# 8d MTG, DATE October 6,2008 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED DATE: September 24, 2008 BY —�C FROM: Ana Silva APPROVED;'} Tel.No.: 558-7204 By �l, i SUBJECT: CONSIDER APPOINTMENTS TO THE TRAFFIC SAFETY PARKING COMMISSION RECOMMENDATION: Make appointment to fill two vacancies in the Traffic Safety Parking Commission or take other action. BACKGROUND: The two positions are due for appointment because of the resignation of Commissioner Steve Warden and one soon-to-expire term. The positions were publicized and notification letters were sent to past commission applicants. Six applications (two withdrawals) were received as of the deadline of August 29, 2008. The following four applicants were interviewed by the full Council on September 23, 2008: Michael Bohnert; Jim Evans; Paul Durazzo; and Jeffrey Londer. The appointee term will be for three years, ending in November 2011. CITY O BURUNGAME STAFF REPORT W1. IAGENDA TEM# 8e MTG. DATE October 6,2008 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED DATE: September 24, 2008 BY FROM: Ana Silva APPROVED Tel.No.: 558-7204 By SUBJECT: CONSIDER APPOINTMENTS TO THE PARKS & RECREATION COMMISSION RECOMMENDATION: Make appointment to fill three vacancies in the Parks & Recreation Commission or take other action. BACKGROUND: The three positions are due for appointment because of the resignation of Commissioner Peter Comaroto and two soon-to-expire terms. The positions were publicized and notification letters were sent to past commission applicants. Nine applications (two withdrawals) were received as of the deadline of August 29, 2008. The following seven applicants were interviewed by the full Council on September 22, 2008: Laura Hesselgren; John Eaton; Michael Shanus; Jeremy Dennis; Carl de Quant; John Martos; and Alifea Davis. The appointee term will be for three years, ending in October 2011. 4� CITY C Wl BURLINGAME STAFF REPORT a AGENDA °qq9a �RATEC JUNE h ITEM# MTG. DATE 10/6/08 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED DATE: October 6, 2008 BY / FROM: Roy C. Abrams, Interim City Attorney APPROVE By SUBJECT: Designated Employees in City Conflict of Interest Code RECOMMENDATION: Adopt Resolution approving amendments to City's Conflict of Interest Code. BACKGROUND: Pursuant to the State laws regulating conflicts of interest, the City of Burlingame enacted a City Conflict of Interest Code. The Code is applicable to designated employee positions that have responsibility for City purchasing and significant City decisions, or who have the ability to impact the financial interest of the public. The regulations are established to assure that employees who have such authority disclose their financial interests so that the public is aware of possible conflicts. From time-to-time amendments are necessary to add or delete employee positions. The proposed amendments add certain positions and change the titles where position titles have been changed. Added positions are: Library Assistant II (Accounts Payable/Receivable). Titles changed: police Commander to Captain; Planning Department to Community Development Department. BUDGET IMPACT: None ATTACHMENTS: Resolution and Exhibit of Designated Employees RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME AMENDING THE LIST OF DESIGNATED EMPLOYEES IN THE CITY CONFLICT OF INTEREST CODE WHEREAS, the Political Reform Act, Government Code Sections 81000 and following, requires the City to adopt a Conflict of Interest Code for the City; and WHEREAS, Resolution 47-80 adopted a City Conflict of Interest Code, and the list of designated employees required to file statements of economic interests was subsequently amended by Resolutions 19-87 and 51-92 and 90-96; and WHEREAS,Resolution 12-98 adopted an amended conflict of interest code pursuant to the Political Reform Act,and the list of designated employees was further amended by Resolution Nos. 32-98, 102-00, 23-2001, 99-2002, and 14-2003 ; and WHEREAS, amendments are necessary to add additional employees to the designated employee list and to address employee title changes; NOW, THEREFORE, BE IT RESOLVED: 1. The list of designated employees contained in the City of Burlingame Conflict of Interest Code is amended to read as contained in Exhibit A hereto. Mayor I, DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the day of , 2008, and was adopted thereafter by the following vote: AYES:COUNCILMEMBERS: NOES:COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: City Clerk U:\FILES\F.ESO\conflint9-2006.cnl.wpd 1 APPENDIX A DESIGNATED OFFICERS AND EMPLOYEES The following City officers and employees are designated for filing statements of economic interests pursuant to the City Conflict of Interest Code and the Political Reform Act: Disclosure Disclosure Category Category BOARDS AND COMMISSIONS HUMAN RESOURCES Beautification Commission I Human Resources Director I Civil Service Commission II Human Resources Specialist II Library Board of Trustees I Parks& Recreation Commission I LIBRARY Traffic, Safety& Parking I City Librarian I Commission Library Services Manager II I Circulation Supervisor II CITY ATTORNEY'S OFFICE Librarian III*** II Code Enforcement Officer Library Assistant II—Acquisitions II I and Accounts Payable/Receivable II CITY CLERK'S OFFICE Library Technology Services City Clerk Manager CONSULTANTS PARKS &RECREATION DEP'T Design Review Consultants to City I Parks&Recreation Director I Planner/Planning Commission Parks Superintendent I Water Quality Treatment Plant Recreation Superintendent I Contractor City Arborist I Plant Manager I Parks Supervisor I Environmental Compliance I Officer I Storm Water Coordinator FINANCE DEPARTMENT COMMUNITY DEVELOPMENT Finance Director/Treasurer I DEPARTMENT Deputy Treasurer I Community Development Director I Administrator/Information Services I Planning Manager I Manager Senior Planner I Financial Services Manager I Associate Planner Assistant Deputy Treasurer I Planning Technician I Chief Building Inspector Senior Building Inspector I Building Inspector I 1 FIRE DEPARTMENT POLICE DEPARTMENT Fire Chief I Chief of Police I Deputy Fire Chief I Captain I Fire Marshal I Facilities and Fleet Maintenance II Fire Inspector I (assigned officer) Division Chief I Information Technology Services II Battalion Chief I (assigned officer) Secretary II Administrative Secretary to Chief II Information Technology Liaison 11 (designated captain or officer) PUBLIC WORKS DEPARTMENT Director of Public Works 1 Assistant Director of Public Works 1 Senior Civil Engineer 1 Traffic Engineer I Public Works Superintendent 1 Assistant Streets and Sewers 1 Superintendent Assistant Water Superintendent I Shop Supervisor II Facilities Maintenance Supervisor I Public Works Inspector I Electric Supervisor I Management Analyst I *** -Employees designated for"purchasing only" DISCLOSURE CATEGORIES: I — Statements of Designated Employees in Disclosure Category I shall include: a)Investments and business positions in any business entity; b)Income; and c)Interests in real property within the requirements of the Statement of Economic Interests as to reportability.Designated employees in Category I shall complete Schedules A through F II— Statements of Designated Employees in Disclosure Category I1 shall include: a)Investments and business positions in any business entity;and b)Income within the requirements of the Statement of Economic Interests as to reportability.Designated employees in Category II shall complete Schedules A, C through F. 2 CITY o� STAFF REPORT BURLINGAME AGENDA 9b ITEM# MTG. HATED JVNE� DATE October 6.2008 TO: HONORABLE MAYOR AND CITY COUNCIL SU`BM1TtjR- BY DATE: October 6,2008 APPCQVED >> FROM: Jesus Nava, Finance Director/Treasurer BY SUBJECT: City Response to Grand Jury Report—Awareness of O+EB Reporting Requirements Recommendation That the City Council approve the City's response to the San Mateo Grand Jury Report. Background The 2007-08 San Mateo Grand Jury filed a report on July 10, 2008 which contains findings and recommendations pertaining to San Mateo County government agencies reporting for non-pension post- employment benefits. The city has 90 days to submit comments on the report. The city's comments are enclosed. Attach ments Letter to the Honorable Joseph C. Scott. Re: Response to Grand Jury Report—Awareness of OPEB Reporting Requirements Letter from John C. Fitton, Court Executive Officer, Superior Court of San Mateo County. Re: Grand Jury Report 1 CITY O BURLINGAME I U 9 �AATEO JUNE The City of Burlingame City Hall—501 Primrose Road Burlingame,CA 94010-3997 September 17, 2008 The Honorable Joseph C. Scott Judge of the Superior Court Hall of Justice 400 County Center; 2nd Floor Redwood City, CA 94063-1655 Re: Response to Grand Jury Report—Awareness of OPEB Reporting Requirements Dear Judge Scott: The City of Burlingame agrees with the findings of the Grand Jury report pertaining to the reporting requirements for Non-Pension Post Employment Benefits. The city participated in the survey of San Mateo County governments and provided information to assist the Grand Jury in its deliberations. The city thanks you and the members of the Grand Jury for their interest and time in examining this important matter. Grand Jury Recommendations 1. Understand the requirements of GASB 45, especially with regard to the difference between current expenditures and long-term liabilities for other post employment benefits (OPEB). Status of Recommendation: To be implemented in the future in accordance with GASB. City Response: The city of Burlingame currently provides retiree health benefits using a two-tier system. The Memorandums of Understanding with each of the city's bargaining units defines the retiree health benefits that are in place. The city completely understands the requirements of GASB 45. Burlingame is a Phase 2 city, with revenues of$10 million or more but less than $100 million. The GASB 45 liability will be posted on the financial schedules of the Comprehensive Annual Financial Report for Fiscal Year 2008-09. The city has performed two preliminary actuarial analyses to identify the potential unfunded accrued actuarial liability for retiree health benefits. The preliminary analyses were limited in scope and used to determine strategies for negotiating the current two-tier system of retiree health benefits with labor groups. www.burlingame.org 650.558.7222 (office) jnava@burlingame.org A formal actuarial analysis will be completed in spring of 2009 to identify the liability as of June 30, 2009. The current city budget contains funds for the study. The city funds retiree health on an annual basis using available cash. Currently, there is no funding identified to offset the long-term liability for retiree health. Costs in the increase of monthly health premiums for retirees are covered in each new budget. 2. Comply with GASB 45 and disclose their OPEB liabilities in accordance with the implementation deadlines. Status of Recommendation: To be implemented in the future in accordance with GASB. City response: The city is on schedule to comply with the requirements of GASB 45 in accordance with the implementation deadlines. 3. Maintain long-term solvency while meeting OPEB obligations by: a. Carefully reviewing the assumptions and results of actuarial OPEB liability estimates; and b. Adjusting OPEB compensation policies as needed. Status or Recommendation: To be implemented in the future in accordance with GASB. City response: The city intends to maintain its long-term solvency while meeting its OPEB obligations. The city's assets as of June 30, 2007 were $289 million with liabilities of$136 million for ending net assets of$121 million. To this amount you can add restricted and unrestricted assets of$26 million for total net assets of$150 million. The city continues to look at retiree health benefits within each collective bargaining unit in an effort to identify mutually acceptable modifications to the benefit that will result in lessening the retiree health benefit liability. In addition, the city is exploring prefunding options that may exist and be economically feasible for the city to pursue. Please feel free to contact me if you have additional questions or need more information regarding the City of Burlingame's GASB 45 reporting and funding plans. Sincerely, Jesus ava eDirector/Treasurer www.burlingame.org 650.558.7222 (office) jnava@burlingame.org yaQ�e�o ooG9m l//, H q-rdy � h Superior Court of San Mateo County _ ,f�Q Hall of Justice and Records 5@tE 400 County Center Redwood City,CA 94063-1655 John C.Fitton U Court Executive Officer D (650)599-1711 Clerk&Jury Commissioner J U L 1 4 2008 FAX(650)363-4698 MANAGER'S OFFICES July 10, 2008 City Council City of Burlingame 501 Primrose Road Burlingame,CA 94010 Re: Awareness of San Mateo County Government Agencies of Reporting Requirements for Non-Pension Post-Employment Benefits Report Dear Councilmembers: The 2007-2008 Grand Jury filed a report on July 10, 2008 which contains findings and recommendations pertaining to your agency. Your agency must submit comments,within 90 days,to the Hon.Joseph C. Scott. As you are the public agency that has been commented upon by the Grand Jury,your comments are due no later than October 8,2008 to: Hon.Joseph C. Scott Judge of the Superior Court Hall of Justice 400 County Center;2nd Floor Redwood City,CA 94063-1655. For all fmdings,the responding person or entity shall indicate one of the following: 1. The respondent agrees with the finding. 2. The respondent disagrees wholly or partially with the finding, in which case the response shall specify the portion of the finding that is disputed and shall include an explanation of the reasons therefor. Additionally, as to each Grand Jury recommendation, the responding person or entity shall report one of the following actions: 1. The recommendation has been implemented,with a summary regarding the implemented action. 2. The recommendation has not yet been implemented, but will be implemented in the future, with a time frame for implementation. 3. The recommendation requires further analysis,with an explanation and the scope and parameters of an analysis or study, and a time frame for the matter to be prepared for discussion by the officer or director of the agency or department being investigated or reviewed, including the governing body of the public agency when applicable. This time frame shall not exceed six months from the date of publication of the Grand Jury report. 4. The recommendation will not be implemented because it is not warranted or reasonable, with an explanation therefor. Please submit your responses as follows: 1. Responses to be placed on file with the Clerk of the Court by the Court Executive Office. Prepare original on letterhead,address and mail to Judge Scott. 2. Responses to be placed at the Grand Jury website. Copy response and send by e-mail to: gran jurXLjsanmateocourt. =. (Insert agency name if it is not indicated at the top of your response.) 3. Responses to be placed with the clerk of your agency. File a copy of the response directly with the clerk of your agency. Do not send this copy to the Court. For up to 45 days after the end of the term,the foreperson and the foreperson's designees are available to clarify the recommendations of the report. To reach the foreperson,please call the Grand Jury Clerk at(650)599-1711. If you have any questions regarding these procedures, please do not hesitate to contact Michael P. Murphy, County Counsel, at(650)363-4762. Very truly yours, �. j" '6 Jo2'C.Fitton Court Executive Officer JCF:mc Enclosure cc: Hon. Joseph C. Scott Michael P.Murphy ,/Information Copy: City Manager 2 Awareness Of San Mateo County Government Agencies Of Reporting Requirements For Non- Pension Post-Employment Benefits Issue To what extent are government agencies in San Mateo County aware of, and prepared to comply with, Governmental Accounting Standards Board Statement 45? Summary The San Mateo County Civil Grand Jury(2007-2008) sent a questionnaire to 73 governmental agencies to determine awareness of Government Accounting Standards Board Statement 45 (GASB 45). GASB 45 requires that agencies report financial obligations for other(non-pension)post employment benefits (OPEB). These benefits are typically health, dental and vision insurance. Seventy two agencies responded. The Grand Jury concluded that most agencies knew of the reporting requirements and were making a good faith effort to comply with GASB 45. Fifty three (74%) of the agencies acknowledged having OPEB obligations, and plan to , comply with GASB 45 by initially reporting those obligations between 2008 and 2010. Also, these agencies reported that 66% of the health benefits are provided for the lifetime of the recipient. The Grand Jury recommends that all agencies understand and report their OPEB obligations in strict accordance with GASB 45. Agencies should critically evaluate the effects of their personnel compensation policies on their OPEB liability and on their long-term financial well being. 1 Awareness Of San Mateo County Government Agencies Of Reporting Requirements For Non- Pension Post-Employment Benefits Issue To what extent are government agencies in San Mateo County aware of, and prepared to comply with, Governmental Accounting Standards Board Statement 45? Background The Governmental Accounting Standards Board (GASB) sets the accounting and financial reporting standards for government agencies. In June 2004, GASB issued Statement 45 (GASB 45), which states that other post-employment benefits (OPEB) obligations (liabilities)must be reported in a manner similar to that used for pension obligations; i.e., to "Provide information about the actuarial accrued liabilities for promised benefits associated with past services and whether and to what extent those benefits have been funded".' Many local governmental agencies provide post-employment benefits other than pensions to retirees. OPEB typically includes health insurance, dental, vision,prescription, or other healthcare benefits provided to eligible retirees, and in some cases their beneficiaries. These benefits accrue to eligible employees while they are still employed, although payment of the benefits begins after their employment has ended. The actuarial accrued liability(AAL) is the estimated amount of OPEB already owed to active and former employees for past services, calculated according to any one of six acceptable actuarial cost methods. Selection of a method is usually based on demographics, benefits offered, and the funding status of the plan.z Most local agencies have been reporting only their cash outlays for OPEB in a given year, and paying an amount equal to the benefits distributed in that year. Generally, they have not estimated or reported the long-term OPEB liability which they have already incurred. While GASB 45 requires only that the extent of funding of the AAL is disclosed, and not that the AAL be funded(although funding is encouraged), estimation of the AAL will at least give the agency a forecast of the present value of future OPEB payments. Calculation and reporting of OPEB under the GASB 45 standard will help agencies to understand the magnitude of the long-term obligation which they are incurring. The Grand Jury is interested in the extent to which agencies are aware of, and prepared to comply with, the requirements of GASB Statement 45. Summary of Statement 45. http://www.gasb.org/st/index.html. 2 OPEB Plain Language Summary http://www.p-asb.org/project pages/opeb summary.pdf 2 Investigation The Grand Jury began by reviewing the financial reports of the County of San Mateo (County) and interviewing the County Manager and Controller's staff. Next, a questionnaire was mailed to the 73 other agencies in the county that are likely to have OPEB obligations. The questionnaire (see Appendix 1) asked not only about awareness of and preparedness to comply with GASB 45, but also for current expenditures and estimates of liability. All the questions and the responses are discussed below in the Findings. Findings The prescribed implementation dates for GASB 45 are determined by an agency's annual revenues: Table 1: Implementation Deadlines Effective Date Annual Revenues for GASB 45 Phase 1 Revenues $100 million or more 2007-08 Phase 2 Revenues $10 million or more but less 2008-09 than $100 million Phase 3 1 Revenues less than $10 million 2009-10 The County implemented GASB 45 reporting beginning with the fiscal year ended June 30, 2006. The County's implementation was early; it was required no later than fiscal year 2007-2008. Clearly, the County was aware and prepared to comply well in advance. Of the 73 agencies (other than the County) that were queried, 72 responded to the questionnaire. This is a response rate of 99%. The Yes/No responses are tallied in Table 2. 3 Table 2: Summary of Yes/No questions and responses Response Question Yes Percent 1. Is your agency aware of the requirements of GASB 45 in regard to 70 97 reporting the cost of other post-employment benefits? 2. Does your agency have either funded or unfunded OPEB 53 74 liabilities? 3. If your answer to #2 is Yes, does your agency's current financial 15 21 statement disclose funded and unfunded OPEB liabilities for your employees as required by GASB 45 standards? 4. Has your agency retained an actuary to determine the amount, if 37 51 any, of your OPEB liabilities? 5. Have you received an actuarial study of your OPEB liabilities? 26 36 6.if your agency has not retained an actuary, do you have an 7 10 informal estimate of its unfunded OPEB liability? 7. Has your agency set aside or earmarked any funds for your OPEB 23 32 liabilities? 7b. If Yes, is it in a trust? 2 3 Total 72 100 Responses to the Yes/No questions indicated that: • Seventy of seventy-two agencies were aware of the requirements of GASB 45.3 • While 70 agencies acknowledged awareness of GASB 45, only 53 agencies indicated they had OPEB liabilities; i.e., had an obligation to pay benefits for both current and former employees. • Even though 53 agencies indicated they had OPEB liabilities, only 15 indicated that they were already reporting those liabilities.' Most were not yet reporting OPEB liabilities because their disclosure dates are from 2008 to 2010. • More than half of the agencies had retained an actuary to help determine the agency's OPEB obligations. • About a third of the agencies had set aside or earmarked funds for their OPEB liabilities. Only two of these agencies had deposited said funds in a separate trust account. s Two agencies indicated they were unaware of GASB 45 requirements,but one has no employees and the other believes it has no obligations. a It appears that 13 of these agencies, all school districts,have been reporting their ongoing current year's OPEB expenditures rather than their liabilities. 4 Agencies were also asked to provide some quantitative information regarding their OPEB expenditures and obligations. The detail data is in Appendix 2. Table 3 shows a summary: Table 3: Summary Statistics Id Vl y W yCD GI a d am :! aCL ad mWW o ?_'Q EWM � aCiR�' awa ECL CLW � -°Q FiL 0- W Wo6 =W W LU 00: UOW QUIn WOJ UW O. N CL LU WOW W Minimum 1 0 0 0 2,040 150,000 112 282 8,312 Maximum 1,600 1,000 716 8,158,533 30,115,703 58,218,000 23,182 19,800 123,708 Median 108 85 32 189,744 500,000 5,586,250 4,795 4,380 55,300 Mean 293 194 99 526,294 2,017,020 17,057,060 6,041 5,898 58,612 Standard 381 242 154 1,193,464 6,169,952 24,406,518 5,003 5,679 42,418 Deviation StdDev/Mean 130%1124%1156%1 227% 306% 143% 83% 93% 72% The 72 agencies responding to this survey have a wide range of purposes and sizes; their diversity is evident in Table 3. The large differences between minima and maxima, means and medians, and the large standard deviations (relative to the means) all confirm the diversity(heterogeneity) of the agencies in the County. This diversity is evident not only in terms of purpose and size, but also in the nature of the benefits. The most generous agencies pay full medical coverage premiums for spouses/survivors as well as retirees, and some agencies grant different benefits to different employee categories. Table 4 (below) shows the number of agencies granting each benefit type to each category of employee. Here again, the diversity of the agencies prevents meaningful generalization. Not all agencies have boards, councils, police or fire staff. More agencies offer health benefits than dental benefits, and so on, moving from left to right. Table 4: Benefit and Employee Categories Question 10 Employee Mental Other- Category Health Dental Vision Health specify Board 12 9 6 1 Council 9 2 Management 45 20 13 1 1 Administration 43 18 12 2 1 Police 16 1 Fire 14 2 1 Public Works 17 1 Other-specify 31 18 13 1 1 1 Total 187 71 45 4 4 5 Table 5 (below) shows that vesting for life is not universal, but is more frequent for the employee categories of council, police, fire and public works. For example, 14 agencies grant health benefits to firefighters (Table 4), and those health benefits are vested for life (Table 5). The last row in Table 5 shows the percentage of lifetime vesting for each benefit type (the totals of Table 5 divided by the totals of Table 4). In other words, of the 187 instances of health care benefits granted, 124 (66%) of those instances were vested for life. Table 5: Vesting for Life Question 11 Employee Mental Category Health Dental Vision Health Board 5 2 2 Council 9 1 Management 27 4 2 1 Administration 28 6 4 1 Police 14 1 Fire 13 2 1 Public Works 14 1 Other-specify 14 4 4 1 1 Total 1 124 1 21 13 3 %Vested 66% 30% 29% 75% Conclusions Most agencies in the county are making good faith efforts to comply with GASB 45. The 72 agencies who responded to this survey had varying degrees of awareness of the requirements set forth in GASB 45, but none was totally unaware. Fifteen agencies indicated, some perhaps mistakenly, that they are already reporting OPEB liabilities. All of those that had not yet reported,but knew they were required to do so, had submitted deadline dates. However, four of those that have set 2008 deadlines had not yet retained actuaries, so it may be difficult for them to meet their deadlines. GASB 45 only requires disclosure of actuarially estimated liabilities; it does not require pre-funding of those liabilities, nor does it require analysis of the ability of an agency to fulfill its OPEB commitments. Even pre-funding of the actuarial accrued liability(AAL) does not ensure that an agency will be able to pay its future OPEB costs because: 1. The AAL is a forecast of the cost of benefits already accrued by current employees, vested former employees, and retirees. 2. All estimates of future results, including the AAL, depend on actuarial and financial assumptions which may significantly differ from actual results. 3. The assumptions themselves are usually based on past (albeit recent) experience, which may not be predictive of the future. 6 Examples of the key assumptions which could change unexpectedly: • Employee behavior in terms of turnover and age of retirement • Benefit terms and costs • Financial rates of return Many actuarial studies provide multiple estimates of AAL based on varying assumptions. These estimates can vary over a wide range. For example, one responding city's high estimate of its unfunded AAL was more than 50% greater than its low estimate. The high estimate assumed no pre-funding and a rate of return of 4.25%,while the low estimate assumed full pre-funding and a 7.75%return. These pairings of funding methods with rates of return are logical, in that a short-term rate of return of 4.25%,with no pre- funding,was easily attainable in 2006-2007. However, in April 2008, the San Mateo County Investment Pool returned 3.40%, significantly less than its return of 4.75%in May 2007.5 Similarly, the pre-funding assumption that a diversified portfolio of long- term investments,including stocks, would return 7%to 8%was realistic, given actual returns for 2003-2007. But a pre-funded, long-term diversified investment portfolio could return much less than 7% in 2008,perhaps even less than 0%. The S&P 500 stock index declined by more than 9% from May 2007 to April 2008 (1,531 to 1,388). These observations are not meant to disparage. They are presented only to show that actuarial estimates are no better than their assumptions. Over the 20 and 30 year amortization periods typically assumed by these estimates,many changes affecting the adequacy of funding will probably occur. For the reasons cited above, reassessments of OPEB liabilities every two or three years, as mandated by GASB 45, are advisable. As noted above in the Findings section, the 72 agencies who responded to this survey cover a wide range of purposes and sizes. The attempt to "normalize" size by dividing dollars by numbers of employees was not especially effective, because the demographics and the nature of OPEB benefits granted by the agencies vary significantly. Assessment of each agency's ability to meet its OPEB obligations would require extensive research and analysis. Even with the uncertainties, GASB 45 estimates serve to alert agencies to the potential effects of their OPEB policies. For example, in a Council Communication dated February 13, 2008,the managerial staff of the City of Vallejo, California(Vallejo)noted that Vallejo's largest unfunded liability was its AAL for OPEB, in the amount of $135 million. This document also acknowledged that Vallejo had no available cash to fund (amortize)this liability.6 On May 23, 2008, Vallejo filed for bankruptcy. This is an 5 The County Investment Pool is managed by the County Treasurer on behalf of agencies in the county, such as special districts and school districts,which invest in the Pool.According to the County Pooled Investment Policy,"To meet the needs of liquidity and long term investing,the County has established the County Investment Pool.This fund is suitable for planned expenditures or capital funds.The securities in this pool may have longer individual maturities but will have a dollar weighted average maturity of no more than five years." 6 bttp://www.ci.valleio.ca.us/unloads/253/021308%20-%2OAmended%2OCity%20Council%20- %20Si)ecial%2OMeetin.s%20%2OBudeet6/o2OWorksbon%20with%2OStaff%2ORenorts pdf 7 extreme case, but it does illustrate the serious effect that OPEB obligations can have on the financial well-being of a city. Recommendations The San Mateo County Civil Grand Jury(2007-2008) recommends that all government agencies in the county that have OPEB obligations (other than the County): 1. Understand the requirements of GASB 45, especially with regard to the difference between current expenditures and long-term liabilities for other post employment benefits (OPEB). 2. Comply with GASB 45 and disclose their OPEB liabilities in accordance with the implementation deadlines. 3. Maintain long-term solvency while meeting OPEB obligations by: a. carefully reviewing the assumptions and results of actuarial OPEB liability estimates, and b. adjusting OPEB compensation policies as needed. 8 Appendix 1 GASB 45 Questionnaire Excerpted from GASB: Other Postemployment Benefits:A Plain-Language Summary of GASB Statements No. 43 and No. 45 As the name suggests, other postemployment benefits (OPEB) are Postemployment benefits other than pensions. OPEB generally takes the form of health insurance and dental, vision,prescription, or other healthcare benefits provided to eligible retirees, including in some cases their beneficiaries. It may also include some types of life insurance, legal services, and other benefits. 1) Is your agency aware of the requirements of GASB 45 in regard to reporting the cost of Other Postemployment Benefits? Yes No 2) Does your agency have either funded or unfunded OPEB liabilities? Yes No 3) If your answer to#2 is Yes, does your agency's current financial statement disclose funded and unfunded OPEB liabilities for your employees as required by GASB 45 standards? Yes No If No, please provide either the date at which your agency intends to disclose funded and unfunded OPEB liabilities in accordance with GASB 45, or provide a brief explanation as to why your agency need not do so (example: No OPEB liabilities). Date: mm dd yy or Explanation 9 4) Has your agency retained an actuary to determine the amount, if any, of your OPEB liabilities? Yes No 5) Have you received an actuarial study of your OPER liabilities? Yes No If Yes, please provide a copy within 30 days of receipt of this questionnaire. 6) If your agency has not retained an actuary, do you have an informal estimate of its unfunded OPEB liability? Yes No If Yes, what is that informal estimate? 7) Has your agency set aside or earmarked any funds for your OPEB liabilities? Yes No If Yes, how much has been provided? $ If Yes, is it in a trust? Yes No 8) What is the total number of current employees and retirees that will receive OPEB benefits under your current program? How many are current employees? Retirees? 9) What was your agency's total cost of premiums/contributions for OPEB in your most recent fiscal year? 10 10) If your agency does have obligations to provide OPEB to retired employees, please indicate which OPEB benefits are available to each category of employee by checking the cells in the table below (check if the benefit is available). Health Dental Vision Mental Long Other-specify Health Term Care Board Council Management Administration Police Fire Public Works Other-specify 11) Are OPEB benefits vested for life? Please indicate which OPEB benefits are vested for life for each category of employee by checking the cells in the table below check if the benefit is vested for life). Health Dental Vision Mental Long Other-specify Health Term Care Board Council Management Administration Police Fire Public Works Other-specify 11 1 Appendix 2 2 Quantitative Results Column: A B C D E F G H 1 Question: 8 8a 8b 9 7a 6a Col D/C Col El A Col FI A Total Current SetAside Estimated Eligible Current Current Current Amount Estimated Expend- per OPEB per Employees Eligible Eligible OPEB Currently OPEB iture per Eligible Eligible Agency Name Agency Type &Retirees Employees Retirees Expenditure Set Aside Liability* Retiree Employee Employee Belmont City 179 123 56 358,000 784,000 10,300,000 6,393 4,380 57,542 Brisbane City 106 81 25 104,000 4,160 Burlingame City 472 256 216 1,750,000 54,150,000 8,102 114,725 Daly City City 814 520 294 Foster City City 96 65 31 119,856 1,175,707 3,866 12,247 Half Moon Bay City 60 50 10 8,772 877 Menlo Park City 302 235 67 Millbrae City 140 90 50 267,754 1,500,000 5,355 10,714 Pacifica City 120 110 10 146,352 14,635 Redwood City City 782 534 248 1,274,643 1,453,747 5,140 1,859 San Carlos City 166 106 60 242,000 875,000 4,033 5,271 San Mateo City 920 540 380 722,000 1 1,900 South San Francisco City 629 397 232 1,200,000 1 1,000,000 5,172 1,590 Atherton Town 46 34 12 33,365 2,780 Colma Town 64 50 14 138,000 9,857 Hillsborough Town 167 85 82 677,385 2,000,000 8,261 11,976 Woodside Town 20 20 0 Half Moon Bay Fire 53 25 28 241,032 60,000 6,556,500 8,608 1,132 123,708 Coastside Fire 52 25 27 565,890 20,959 Belmont-SanCarlos Fire 87 39 48 140,000 385,000 4,616,000 2,917 4,425 53,057 Woodside Fire 81 47 34 344,800 10,141 Bayshore School 7 0 7 42,388 42,388 6,055 6,055 12 Belmont-Redwood School 331 312 19 347,939 18,313 Shores Brisbane School 108 76 32 42,839 1,339 Burlingame School 23 0 23 93,000 4,043 Hillsborough School 203 171 32 49,023 1,532 Jefferson Elementary School 541 472 69 407,983 5,913 Jefferson Union High School 624 465 159 1,409,406 263,904 8,864 423 School La Honda-Pescadero School 5 0 5 40,000 150,000 8,000 30,000 Las Lomitas School 212 145 67 144,038 350,000 2,150 1,651 Menlo Park School 334 241 93 404,347 94,325 4,348 282 Millbrae School 291 202 89 189,744 2,132 Pacifica School 358 260 98 520,000 500,000 5,306 1,397 Portola Valley School 10 0 10 37,284 163,614 163,614 3,728 16,361 16,361 Ravenswood School 612 592 20 100,000 5,000 Redwood City School 56 0 56 284,102 5,073 San Bruno Park School 277 230 47 199,270 2,302,365 4,240 8,312 San Mateo Union School 75 0 75 220,000 2,933 San Mateo Foster City School 1600 1000 600 919,231 2,811,841 1,532 1,757 Sequoia Union School 1138 640 498 2,127,048 1,700,000 4,271 1,494 South San Francisco School 660 358 302 1,366,118 0 4,524 Woodside Elementary School 16 0 16 80,202 80,202 5,013 5,013 SMCo Community School 1521 805 716 8,158,533 30,115,703 11,395 19,800 College SMCo Transit District Transportation 893 694 199 597,000 58,218,000 3,000 65,194 Coastside Water 30 18 12 73,345 6,112 Mid-Peninsula Water 22 19 3 30,397 84,000 10,132 3,818 North Coast County Water 46 24 22 510,000 700,000 23,182 15,217 Mid-Coastside Sewer Sanitary 2 0 2 969 485 West Bay Sanitary 40 26 14 1,570 112 SMCo Mosquito District 6 0 6 27,542 4,590 Abatement 13 Midpeninsula Regional District 92 87 5 3,088 618 Open Space Broadmoor Police District 1 0 1 1,800 2,040 1,800 2,040 Protection SMCo Harbor District 37 31 6 78,919 250,000 13,153 6,757 Lowest Value 1 0 0 0 2,040 150,000 112 282 8,312 Highest Value 1,600 1,000 716 8,158,533 30,115,703 58,218,000 23,182 19,800 123,708 4 5 'In Column F,where low and high estimates were provided,this table reports the midpoint between low and high. 6 7 14 Agenda 9c Item Meeting BURLINGAME STAFF REPORT Date: October 6, 2008 .o SUBMITTED BY �' ►�-ccs APPROVED BY TO: HONORABLE MAYOR AND CITY COUNCIL DATE: SEPTEMBER 23, 2008 FROM: PUBLIC WORKS SUBJECT: RESOLUTION APPROVING A MAINTENANCE AGREEMENT WITH PACIFIC MAINTENANCE COMPANY TO PROVIDE JANITORIAL SERVICES FOR CITY BUILDING FACILITIES RECOMMENDATION: It is recommended that Council approve the attached resolution authorizing a maintenance services agreement with Pacific Maintenance Company to provide janitorial services for City building facilities in the amount of $506,795 for three years. BACKGROUND: The current janitorial services contract with Universal Building Services expires October 31, 2008. Staff solicited proposals from qualified companies providing janitorial services and nine service companies responded. A committee was formed to rank the companies based on experience and ability to provide the City with the required level of service. The committee selected five companies as finalists and asked them to submit a bid proposal and attend an interview. The committee then reviewed the bid proposals, performed interviews and completed site visits of buildings serviced by each cleaning company to assess their ability to deliver the level of service promised. As a result, the committee selected Pacific Maintenance Company as the most qualified and lowest responsible bidder with its bid amount of $506,795 for providing three years of janitorial services. The agreement with Pacific Maintenance Company will save the City approximately $146,000 compared to our current contract and will continue to maintain the current level of service. DISCUSSION: The scope of janitorial services consists of such activities as vacuuming, dusting, carpet cleaning, shampooing, trash removal, floor mopping and window cleaning for the following City building facilities: • City Hall • Recreation Center • Aquatic Center • Village Park • Public Works Corporation Yard • Fire Department Station 36, Police Station • Easton Library • Main Library and the elevator at Donnelly Garage. S:\A Public Works Directory\Staff Reports\2008 JANITORIAL SERVICES CONTRACT SR.doc BUDGET IMPACT: Sufficient funds are available in the FY2008-09 budget to cover these costs. EXHIBITS: Resolution;Contract; Bid Results C: City Clerk, Public Works Superintendent,Assistant Facilities Superintendent, Management Analyst and Pacific Maintenance Company SAA Public Works Directory\Staff Reportst2008 JANITORIAL SERVICES CONTRACT SR.doc RESOLUTION NO. AUTHORIZING EXECUTION OF AGREEMENT FOR PROFESSIONAL SERVICES WITH PACIFIC MAINTENANCE COMPANY FOR THE CITY JANITORIAL CONTRACT RESOLVED, by the CITY COUNCIL of the City of Burlingame, California and this Council does hereby FIND, ORDER and DETERMINE AS FOLLOWS: 1 . The public interest and convenience require execution of the agreement cited in the title above. 2. The City Manager be, and he is hereby, authorized to sign said agreement for and on behalf of the City of Burlingame. 3. The City Clerk is hereby ordered and instructed to attest such signature. Mayor I, DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the day of , 2008 and was adopted thereafter by the following vote. AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: City Clerk Janitorial Committee Scoring & Bid Proposal Three year Utility Three year Company Client site visit Interview Annual services contract service total total total Pacific Maintenance Good Very good $444,853.08 $61,941.90 $506,794.98 Company Clean Good Poor $584,398.80 $49,147.00 $630,545.80 Innovation Universal Building Good Good $601,320.00 $44,376.00 $645,696.00 Service Service by Good Very good $658,355.76 $26,372.94 $684,728.70 Medallion Flagship Good Good $721,860.00 $32,150.00 $754,010.00 AGREEMENT FOR PUBLIC SERVICES CITY OF BURLINGAME COUNCIL AWARD THIS AGREEMENT, made and entered into in the City of Burlingame, County of San Mateo, State of California, by and between the CITY OF BURLINGAME, a municipal corporation, hereinafter called "City", and herinafter called "Contractor", as of the day of RECITALS: (a) City has taken appropriate proceedings to authorize contracting of custodial services and execution of this contract. (b) A notice was duly published for bids for the contract for the improvement hereinafter described. (c) After notice duly given, on the date hereof, the City awarded the contract for custodial services hereinafter described to Contractor. IT IS AGREED, as follows: 1. Scope of Work. Contractor shall perform the work according to the Contract Book therefore entitled: Please refer to section 2.27 for details of schedule of work to be performed: Restrooms Showers Locker Rooms Lunch Rooms Common Areas Office Areas Meeting Rooms Janitorial Closets 2. Contract Price. City shall pay, the Contractor shall accept, in full payment for the work above agreed to be done the sum of$506,794.98 for three years term. Said price is determined by the prices contained in Contractor's bid, and shall be paid as described in the Contract Book. In the event work is performed or materials furnished in addition to or a reduction of those set forth in Contractor's bid and the specifications herein, such work and materials will be paid for as described in the Contract Book. 3. The Contract Documents. The complete contract consists of the following documents: This 1 Agreement; the Notice Inviting Sealed Proposals; the Accepted Proposal; the Contract Book which includes the Special Provisions, and the Fidelity Bond. All rights and obligations of City and Contractor are fully set forth and described in the contract documents. All of the above-named documents are intended to cooperate, so that any work called for in one, and not mentioned in the other, or vice versa, is to be executed the same as if mentioned in all said documents. The documents comprising the complete contract will hereinafter be referred to as "the contract documents". In the event of any variation or discrepancy between any portion of this agreement and any portion of the other contract documents,this agreement shall prevail. The precedence of the remaining contract documents will be as specified in the Contract Book. 4. Schedule. All work shall be performed in accordance with the schedule provided pursuant to the Contract Book. Service will commence on a mutually agreed upon date within thirty(30) days of date of contract. 5. Performance by Sureties. In the event of any termination as hereinbefore provided, City shall immediately give written notice thereof to Contractor and Contractor's sureties, and the sureties shall have the right to take over and perform the agreement, provided, however, that if the sureties, within 5 days after giving them said notice of termination, do not give City written notice of their intention to take over the performance thereof within 5 days after notice to City of such election, City may take over the work and prosecute the same to completion, by contract or by any other method it may deem advisable, for the account, and at the expense of Contractor, and the sureties shall be liable to City for any excess cost or damages occasioned City thereby; and, in such event, City may, without liability for so doing, take possession of, and utilize in completing the work, such materials, appliances, plant and other property belonging to Contractor as may be on the site of the work and necessary therefor. 6. Insurance. The Contractor shall provide and maintain: A. Commercial General Liability Insurance, occurrence form, with a limit of not less than $2,000,000 each occurrence. If such insurance contains a general aggregate limit, it shall apply separately to this Agreement or be no less than two (2)times the occurrence limit. B. Automobile Liability Insurance, occurrence form, with a limit of not less than $1,000,000 each occurrence. Such insurance shall include coverage for owned, hired, and non-owned automobiles. C. Workers Compensation in at least the minimum statutory limits. D. General Provisions for all insurance. All insurance shall: 1. Include the City of Burlingame, its elected and appointed officers, employees, and volunteers as additional insureds with respect to this Agreement and the performance of services in this Agreement. The coverage shall contain no special limitations on the scope of its protection to the above-designated insureds. 2. Be primary with respect to any insurance or self-insurance programs of City, its officers, employees, and volunteers. 3. Be evidenced, prior to commencement of services, by properly executed policy endorsements in addition to a certificate of insurance. 4. No changes in insurance may be made without the written approval of the City Attorney's office. 2 7. Hold Harmless and Indemnity Provision. Contractor agrees (1)to hold harmless and indemnify City of Burlingame and its officers and employees from and against any and all claims, loss, liability, damage, and expense arising from performance of this contract, including claims, loss, liability, damage, and expense caused or claimed to be caused by passive negligence of City of Burlingame, its officers or employees, and (2)to defend City of Burlingame, its officers or employees thereagainst; provided, however that this provision does not apply to claims, loss, liability, damage or expense arising from (a) the sole negligence or willful misconduct of City of Burlingame or (b)the active negligence of City of Burlingame; further provided, that this provision shall not affect the validity of any insurance contract, workers compensation or agreement issued by an admitted insurer as defined by the Insurance Code. 8. Attorney Fees. Attorney fees in amount not exceeding $85 per hour per attorney, and in total amount not exceeding $5,000 shall be recoverable as costs (that is, by the filing of a cost bill) by prevailing party in any action or actions to enforce the provisions of this contract. The above $5,000 limit is the total of attorney fees recoverable whether in the trial court, appellate court, or otherwise, and regardless of the number of attorneys, trials, appeals or actions. It is the intent that neither party to this contract shall have to pay the other more than $5,000 for attorney fees arising out of an action, or actions, to enforce the provisions of this contract. The parties expect and hope there will be no litigation and that any differences will be resolved amicably. 9. Mediation. Should any dispute arise out of this Agreement, any party may request that it be submitted to mediation. The parties shall meet in mediation within 30 days of a request. The mediator shall be agreed to by the mediating parties; in the absence of an agreement, the parties shall each submit one name from mediators listed by either the American Arbitration Association, the California State Board of Mediation and Conciliation, or other agreed-upon service. The mediator shall be selected by a "blindfolded" process. The cost of mediation shall be borne equally by the parties. Neither party shall be deemed the prevailing party. No party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once commenced by a meeting with the mediator, shall last until agreement is reached by the parties but not more than 60 days, unless the maximum time is extended by the parties. 10. Arbitration. After mediation above, and upon agreement of the parties, any dispute arising out of or relating to this agreement may be settled by arbitration in accordance with the Construction Industry Rules of the American Arbitration Association, and judgment upon the award rendered by the arbitrators may be entered in any court having jurisdiction thereof. The costs of arbitration shall be borne equally by the parties. 11. Provisions Cumulative. The provisions must conform to specifications. 12. Notices. All notices shall be in writing, and delivered in person or transmitted by certified mail, postage prepaid. 3 Notices required to be given to City shall be addressed as follows: Director of Public Works City of Burlingame 501 Primrose Road Burlingame, CA 94010 Notices required to be given to Contractor shall be addressed as appears in the signature block below. Pacific Maintenance Company Attn. George Hernandez 2175 Martin Avenue Santa Clara, Ca 95050 408-727-9393 14. Interpretation. As used herein any gender includes each other gender, the singular includes the plural and vice versa. 15. Waiver. No failure on the part of either party to exercise any right or remedy hereunder shall operate as a waiver of any other right or remedy that party may have hereunder, nor does waiver of a breach or default under this Agreement constitute a continuing waiver of a subsequent breach of the same or any other provision of this Agreement. 16. Governing Law. This Agreement, regardless of where executed, shall be governed by and construed to the laws of the State of California. Venue for any action regarding this Agreement shall be in the Superior or Municipal Court of the County of San Mateo or Santa Clara. 17. Amendment. No modification, waiver, mutual termination, or amendment of this Agreement is effective unless made in writing and signed by the City and the Contractor. 18. Entire Agreement. This Agreement constitutes the complete and exclusive statement of the Agreement between the City and Contractor. No terms, conditions, understandings or agreements purporting to modify or vary this Agreement, unless hereafter made in writing and signed by the party to be bound, shall be binding on either party. 19. Payment Terms. Contractor will invoice the City on a monthly basis for the services performed pursuant to the Contract Documents. City shall pay the amount due within thirty (30) days of the date of the invoice. 20. PREVAILING WAGES: In general, the prevailing wage scale, as determined by the Director of Industrial Relations of the State of California, in force on the day this bid was announced, will be the minimum paid to all janitors/cleaners working under the contract to be awarded under this bid process. 4 Pursuant to Section 1773 of the Labor Code, the general prevailing wage rates in the county, or counties, in which the work is to be done have been determined by the Director of the California Department of Industrial Relations. The wages as set forth in the General Prevailing Wage Rates for this project will be posted at the job site. It is understood that it is the responsibility of the bidder to determine the correct scale. The State Prevailing Wage Rates are also included as a part of this bid package and may also be obtained from the California Department of Industrial Relations internet web site at http://www.dir.ca.gov. IN WITNESS WHEREOF, this agreement has been duly executed by the parties hereinabove named, as of the day and year first above written. Director of Public Works Contractor Print Name Recommended by: Signature Public Works Superintendent Title City Manager ATTEST: Approved as to form: City Clerk City Attorney 5 Agenda 9d Item Meeting BURLINGAME STAFF REPORT Date: October 6, 2008 `tel SUBMITTED B APPROVED BYG TO: HONORABLE MAYOR AND CITY COUNCIL DATE: SEPTEMBER 23, 2008 FROM: PUBLIC WORKS SUBJECT: RESOLUTION AUTHORIZING A MEMORANDUM OF UNDERSTANDING WITH CITY/COUNTY ASSOCIATION OF GOVERNMENT FOR SAN MATEO COUNTY SMART CORRIDORS PROJECT RECOMMENDATION: It is recommended that Council approve the attached resolution authorizing the City Manager to execute a Memorandum of Understanding (MOU) between the City of Burlingame and the City/County Association of Governments (C/CAG), Metropolitan Transportation Commission (MTC), and San Mateo County Transportation Authority (SMCTA) to work cooperatively and assist in development of the San Mateo County Smart Corridors Project. BACKGROUND: In 2006, C/CAG established a county-wide Incident Management Program. The program was developed to address traffic impacts on local streets when a major traffic incident resulted in a freeway closure on U.S. Highway 101 or Interstate 280 within San Mateo County. The program focus is on increasing the coordination between Caltrans, California Highway Patrol, local agency Police, Fire and Public Works staff during freeway incidents when a need arises to redirect traffic from the freeway onto a local street network. An Incident Management Committee was established to evaluate and strategize programs that could be implemented in the County to manage traffic congestion during incidents. Staff has been involved with the development of the San Mateo County Incident Management - Alternative Route Plan. The plan identifies parallel arterial streets as alternative routes for moving a higher volume of traffic during incidents on U.S. Highway 101 and seeks to minimize the impacts of the diverted traffic onto the local street network. In late 2007, C/CAG received Federal funding in the amount of $10 million for the establishment of an Intelligent Transportation System (ITS) "Smart Corridors" project in San Mateo County. The San Mateo County Smart Corridors Project, as it is known, is a cooperative effort by C/CAG, SMCTA, Caltrans, and San Mateo County cities to implement traffic management strategies by deploying ITS elements along conventional state highway routes and major local streets such that these designated routes would have the tools to manage traffic congestion and improve mobility. After reviewing the goals and objectives of both programs,C/CAG determined that the San Mateo County Smart Corridors Program builds upon the foundation identified in the Incident Management-Alternative Route Plan, and should be incorporated into the Smart Corridors Program as one of the program components. By signing the MOU and being part of the stakeholders committee for the Smart Corridors Program, staff will be providing technical review of engineering design, recommendations to the project consultant, and communicating with C/CAG on project issues affecting the City street network to ensure that the project is designed to reflect local conditions. Staff will be working with C/CAG to address details related to the maintenance and operations responsibilities of the project and will return to Council at a future date. The project is planned along the U.S. Highway 101 corridor in three phases,while there are two phases planned for the Interstate 280 corridor. The project phasing is shown on that attached project phasing map. Currently C/CAG has secured funding for the first two phases of the project through a combination of Federal Grant and Measure A funds for a total of$20 million. The Phase-1 construction is anticipated to begin by summer of 2009. BUDGET IMPACT: This project will involve staff time to attend meetings, review drawings and advocate City needs which can be absorbed under the current staffing resources.The funding for design and initial capital outlay for the Smart Corridors Project is the responsibility�a}f C/CAG. rA tine Chou Transportation Engineer EXHIBITS: Resolution, MOU and project map. C: City Clerk SAA Public Works Directory\Staff Reports\Smart Corridors.doc RESOLUTION NO. - RESOLUTION TO ADOPT A MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN BURLINGAME, CITY/COUNTY ASSOCIATION OF GOVERNMENTS (C/CAG), CALTRANS DISTRICT 4, THE COUNTY OF SAN MATEO, METROPOLITAN TRANSPORTATION COMMISSION (MTC), AND SAN MATEO COUNTY TRANSPORTATION AUTHORITY (SMCTA) TO ACKNOWLEDGE AND TO AGREE TO WORK COOPERATIVELY IN THE DEVELOPMENT OF THE SMART CORRIDORS PROJECT WHEREAS, C/CAG is the sponsor agency for the development and implementation of the Smart Corridors Project in San Mateo County; and WHEREAS, C/CAG seeks to enter into a Memorandum of Understanding (MOU) with the City of Burlingame to acknowledge the Smart Corridors Project, and to agree to provide input and work cooperatively in the development of the Smart Corridors Project; and WHEREAS, the agencies shown on the signatory page of the MOU and C/CAG are currently working together to finalize the Memorandum of Understanding; NOW, THEREFORE, be it RESOLVED, and it is hereby ORDERED, that the Council of the City of Burlingame execute the Memorandum of Understanding (MOU) between the City/ County Association of Governments (C/CAG), Caltrans District 4, the County of San Mateo, City of Belmont, City of Burlingame, City of Foster City, City of Millbrae, City of Redwood City, City of San Bruno, City of San Carlos, City of San Mateo, Town of Atherton, City of South San Francisco, City of Menlo Park, City of East Palo Alto, Metropolitan Transportation Commission (MTC), and San Mateo County Transportation Authority(SMCTA)to acknowledge the Smart Corridors Project, and to agree to work cooperatively to assist in development of the Smart Corridors project. Mayor I, DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the day of , 2008, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: City Clerk S:\A Public Works Directory\Resolutions\Smart Corridors-CCAG.wpd MEMORANDUM OF UNDERSTANDING FOR SAN MATEO COUNTY SMART CORRIDORS PROJECT This memorandum of understanding (MOU) by and between the City/County Association of Governments (C/CAG), Caltrans District 4, County of San Mateo, City of Belmont, City of Burlingame, City of Foster City, City of Millbrae, City of Redwood City, City of San Bruno, City of San Carlos, City of San Mateo, Town of Atherton, City of South San Francisco, City of Menlo Park, City of East Palo Alto, Metropolitan Transportation Commission (MTC), and San Mateo County Transportation Authority (SMCTA), known as "Parties," is to acknowledge agreement between the agencies for the development of the Smart Corridors Project. The purpose of this MOU is to acknowledge agreement of all Parties to work cooperatively to develop and implement the Smart Corridors project within the Parties' jurisdiction. It is solely a guide to the intentions of the participating agencies. This MOU is only intended to address the general objectives and framework of the Smart Corridors Project. This MOU is not intended to commit any agency to funding, or maintenance and operations responsibilities. It is the intent that the operations and maintenance of the Smart Corridor's unique equipment will be fully funded by C/CAG and other parties (MTC and Caltrans) with no cost to the participating cities and County. Applicability of the Alternative Route The alternative routes will only be activated during a major traffic incident on US 101. It is not the intent nor does this document authorize use of the alternate routes for routine congestion management. Separate future agreements will define and address specifics regarding hardware and software components for installation, information sharing and restrictions, signal and sign control/ location, phase plan initiation and overriding authority, cost sharing, specific maintenance and operation responsibilities, and other related issues. Vision and Goal of the Smart Corridors Project The Parties agree on the vision and goals articulated in the San Mateo County, Intelligent Transportation Systems, Strategic Plan, 20- Year ITS Strategic Plan. "improve mobility, improve travel time reliability, and enhance the transportation system safety for all travelers in San Mateo County through the integrated and strategic use of advanced technologies and interagency cooperation" 1 of 6 The Parties agree that this vision will guide the implementation of the Smart Corridors project, guide the development of associated Smart Corridors agreements and, guide any future expansion or revisions to the Smart Corridors infrastructure by any agency. The Parties also agree that the Smart Corridors project, in concept, will support the following incident management strategies, as described on ITS strategic planning document. • Provide reliable and timely information to all travelers to support informed decision-making—Installing remote cameras and control systems will provide visual information of real time traffic conditions to assist transportation agencies and Traffic Management Centers in making informed decisions. The Parties will agree upon any information to be released to the public. • Enhance roadway network operations to ensure safe and reliable travel— Installing new communication and control structures will enhance and expedite traffic communication between jurisdictions, and facilitate the conveyance of reliable alternate route information to the traveling public in the event of a major traffic incident on US 101. • Enhance the ability to respond to emergencies and incidents to improve safety and reduce impacts to the transportation system—The main focus of the Smart Corridors project is to provide a focused alternate route on appropriate local streets and state highways during major traffic incidents on US 101. Installation of new communication and detection devices are anticipated to facilitate communication between jurisdictions and facilitate conveyance of reliable alternate route information to the traveling public in the event of a major traffic incident on US 101. • Enhance the efficiency, safety and attractiveness of transit to increase transit mode share—Addressing local congestion on alternate routes during major traffic incidents on US 101, has the potential to benefit transit travel time as it is intended to facilitate overall traffic flow in general. • Enhance and support interagency operability and coordination to support efficient system management—Implementation of a regional Traffic Management Center serving the Smart Corridors project is expected to directly support communications and coordination among the Parties. The ability of a single entity to activate devices, during a major traffic incidents on US 101, directly supports efficient system management. The Smart Corridors project directly addresses the following 3 of the 7 goals listed on Incident Management section (Section 9) of the San Mateo County ITS Strategic Plan. • Develop and implement Countywide Incident Management Plans • Install CCTV cameras at key locations throughout San Mateo County 2 of 6 • Implement Incident Management Support software to support efficient incident response General Objectives of the Smart Corridors The Smart Corridors Project will serve as a vehicle, which allows the Parties to work cooperatively together to promote safe and effective transportation management and operations on local arterials and highways within San Mateo County during major traffic incidents. It is hereby agreed that the Smart Corridors Project will provide participants to this MOU with the following items: • The ability to quickly identify the location of major traffic incidents in San Mateo County; • The ability to share real-time traveler information and video among agencies in accordance with individual agency guidelines; • The ability to share cross jurisdictional signal timing data and operations to manage non-recurring traffic congestion on El Camino Real and local streets due to major traffic incidents; • The ability to promote safe and orderly flow of traffic that are diverted due to a major traffic incident through the use of cameras, signal timing, dynamic signs, and other traffic control devices; • The ability to coordinate and communicate traffic management plans among emergency service providers, cities, the county, state agencies; • The ability to safely direct the public and emergency responders on local streets and highways during a major traffic incident; and • The ability to implement proactive traffic management and restore the roadway network to full capacity as soon as possible following a major traffic incident. The Alternate Routes for Traffic Incident (ARTI) Guide addresses the effects of non- recurring traffic congestion caused by major freeway incidents within San Mateo County. The document identifies emergency alternate routes, establishes general traffic management response guidelines, and facilitates interagency traffic management communication and coordination. The Guide is intended to be a "resource guide" for emergency responders to use concurrently with existing agency procedures, practices, communication structure, and chain of command. 3 of 6 General Roles and Responsibilities The Parties commit to work together to implement traffic management strategies and alternate routes to mitigate non-recurring traffic congestion on local streets and state highways, utilizing the pre-determined negotiated routes. When there is a major traffic incident that diverts traffic into their jurisdiction or a nearby jurisdiction, the parties associated with this MOU agree on the following general statements: • Cooperate with the identification and designation of routes within their jurisdiction for use as alternate routes during major traffic incidents on US 101. • Collaborate to develop and implement a Smart Corridor in their jurisdiction including the deployment of Smart Corridor devices on the agreed upon Alternate route. • Provide technical resources to help design and achieve a Smart Corridor that includes their jurisdiction. • During major traffic incidents, to allow control of the Smart Corridors by the Traffic Management Center. • During non-incidents, the local segments of the Smart Corridors will be operated and controlled by respective jurisdiction with no limitations. For the conventional state highway segments, pre-approved scenarios for special events can be negotiated between Caltrans and the cities that can then be implemented upon local request. Stakeholders Committee • Role— Stakeholder committee will provide technical review of the design, communicate local issues affecting the project, and ensure that the project reflects the needs of the local jurisdictions. The Stakeholder Committee will also provide technical guidance and recommendations to the project consultant. • Members—The members of the Stakeholders committee will be comprised of technical staff members, with one member representing each of the participating Parties. Each Party will ensure that their representative attends regularly scheduled meetings. Technical staff from jurisdictions not currently funded but who may be affected by future phases of the program and other interested agencies may also be included as members of the Stakeholders committee. Steering Committee • Role - Steering Committee will serve as project managers responsible for maintaining high-level support for the Smart Corridors Project and conveying the project status and policy issues to the Parties' governing boards, as necessary. The Steering committee will also resolve administrative issues and disagreements 4 of 6 between the Parties surrounding the design and implementation of the Smart Corridors project. The Steering committee will have the authority to modify this MOU to add new Parties that execute this MOU, as amended and make other minor changes as deemed necessary. • Members—The members of the Steering Committee will consist of executive level staff from the following agencies: San Mateo County Transportation Authority (SMCTA), C/CAG, City of San Mateo, Caltrans District 4— Operations, MTC—Operations. Term of the MOU This MOU is effective until the Smart Corridors is either replaced with another regional communications and/or control system or the regional communication and control system is no longer needed. Parties to the MOU Initial Parties to the MOU include all agencies as shown on the signatory page. These agencies are affected by the currently funded project. As the Smart Corridors obtain funding and other jurisdictions are added to the Smart Corridors, it may be advantageous for those additional agencies to become party to the MOU. The participating agencies acknowledge that, upon an amendment to this MOU, additional participating agencies may subsequently join the Smart Corridors and become signatory to this MOU. Amendments to the MOU adding a new agency shall be effective once it is properly executed by the new agency and approved by the Steering Committee on behalf of all other participating agencies. All jurisdictions along US 101, in the County of San Mateo, that have the potential to be included in the Smart Corridors are included as a signatory to this MOU. Signing of this MOU allows the Smart Corridors Project to be implemented within in the signatory's jurisdiction. Other Agreements Future cooperative agreements between certain parties designating responsibilities for design, construction, operations, maintenance, and cost sharing will be negotiated separately and on an as-needed basis. 5 of 6 AGREED AND EXECUTED BY: Date: Date: City of Belmont City of South San Francisco Date: Date: City of Burlingame City of Menlo Park Date: Date: City of Foster City City of East Palo Alto Date: Date: City of Millbrae County of San Mateo Date: Date: City of Redwood City Caltrans District 4 Date: Date: City of San Bruno C/CAG Date: Date: City of San Carlos San Mateo County Transportation Authority Date: Date: City of San Mateo Metropolitan Transportation Commission (MTC) Date: Town of Atherton 6 of 6 z. 101 Phase III �s 1 35 _J Phased' Phase V fri • •'�• ♦ 101 ♦ r • • �. ,3 Phase 11Wf y • • •� i Phase IV • \\ �A• . ♦ `��i,' , ♦ o �• 11 ` . • a IIS 101 ♦ 84 . , C92 G. Phase 111 1 lb \ v _r ,`-• 101 ��_.- of / 1 v v Smart Corridors Program Project Phasing Map Agenda 9e Item Meeting BURLINGAME STAFF REPORT Date: October 6, 2008 //7/aSUBMITTED B�� APPROVED BY TO: HONORABLE MAYOR AND CITY COUNCIL DATE: SEPTEMBER 23, 2008 FROM: PUBLIC WORKS SUBJECT: RESOLUTION ACCEPTING 2008 STREET MICRO-SURFACING PROGRAM BY AMERICAN ASPHALT REPAIR AND RESURFACING CO., INC. - CITY PROJECT NO. 82080 RECOMMENDATION: It is recommended that Council approve the attached resolution accepting the 2008 Street Micro-Surfacing Program by American Asphalt Repair and Resurfacing Co., Inc. in the amount of $151,924. BACKGROUND: On June 16, 2008 the Council awarded a construction contract for the 2008 Street Micro-Surfacing Program to American Asphalt Repair and Resurfacing, Inc. in the amount of $151,924. The project consisted of application of preventative maintenance treatment of micro-surfacing to streets in the East Millsdale Industrial Park subdivision. These streets were prioritized based on the City's pavement management program. DISCUSSION: The project has been completed satisfactorily in compliance with the plans and specifications. The final project construction cost is $151,924 with no change orders. BUDGET IMPACT: The following are estimated final project costs: Construction Contract $151,924 Construction Inspection $ 12,472 Material Testing $ 3,000 Contract Administration 10,604 Total $178,000 There are adequate funds available in the project budget to cover the costs. EXHIBITS: Resolution, Final Progress Payment, Location Map C: City Clerk, American Asphalt Repair and Resurfacing Co., Inc. Vict V o Associ e E gineer SAA Public Works Directory\Staff Reports\82080Acceptance(1).doc RESOLUTION NO. - ACCEPTING IMPROVEMENTS - 2008 STREET MICRO-SURFACING PROGRAM BY AMERICAN ASPHALT REPAIR AND RESURFACING CO, INC. CITY PROJECT NO. 82080 RESOLVED by the CITY COUNCIL of the City of Burlingame,California,and this Council does hereby find, order and determine as follows: 1. The Director of Public Works of said City has certified the work done by AMERICAN ASPHALT REPAIR AND RESURFACING CO.INC.,under the terms of its contract with the City dated June 16, 2008, has been completed in accordance with the plans and specifications approved by the City Council and to the satisfaction of the Director of Public Works. 2. Said work is particularly described as City Project No. 82080. 3. Said work be and the same hereby is accepted. Mayor I,DORIS MORTENSEN,City Clerk of the City of Burlingame,do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the day of 2008, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: City Clerk S:\A Public Works Directory\Author,By Name\Joanne Louie\RESOLLMON ACCEPTANCE.wpd AMERICAN ASPHALT REPAIR AND RESURFACING CO., INC. CITY OF BURLINGAME DATE: September-24-08 ADDRESS: P.O. BOX 3367 PROGRESS PAYMENT NO. FINAL FOR THE MONTH OF: September HAYWARD, CA 94540 STREET MICRO-SURFACING PROGRAM 2008 PURCHASE ORDER # 105557 TELEPHONE: (510) 723-0280 FAX (510) 723-0288 CITY PROJECT NO. 82080 I+aa **+I+++***a+a*«III+++*++++**«***+«*««**+«+IIIIIx******«««I*III+++ ++++«««««««+++III+x***** «III.++III+I++*+++++***«*«*««II +++++++*****«++I++++**++ «*«*+««II+++**+++ ««++++++*++**«a«« ++++++++++aaaa*** ITEM ; UNIT BID UNIT BID QUANTITY 8 AMOUNT PREVIOUS AMOUNT a#« + TEM DESCRIPTION **««PRICE+xx x*QUANTITY+ +++++SIZE*****««««««AMOUNT+x+++ ++TO*DATE « ++++PAID+a ««x++*O DATE«««« a+xxxx*PAID««+«++ ++++THIS aPMT.x++ 1 Traffic Control $5,525.00 1.0. L.S. $5,525.00 1.0 100.008 : $5,525.00 $5,525.00 $0.00 2 :A.C. Dig-Out Repair $210.00 95.0: TON $19,950.00 98.1 103.278 $20,602.05 $20,602.05 $0.00 3 Crack Sealing $8,000.00 1.0: L.S. $6,000.00 1.00 100.008 $8,000.00 $8,000.00 $0.00 4 Micro-Surfacing $2.24 50,133.0: S.Y. $112,047.26 49,486.67 98.718 $110,602.71 $110,602.71 $0.00 5 Type "A" 6 "AY" (Pavement Markers) $5.00 132.00: EACH $660.00 147.00 111.368 $735.00 $735.00 $0.00 6 :Type "D" 6 Blue (Pavement Markers) $15.00 34.0: EACH $510.00 68.00 200.00% $1,020.00 $1,020.00 $0.00 7 4" Solid Line -- Thermoplastic - $1.00 20.00: L.F. $20.00 0.00 0.00% $0.00 $0.00 $0.00 8 6" Solid Line -- Thermoplastic $2.00 20.0: L.F. $40.00 0.00 0.008 $0.00 $0.00 $0.00 1 9 6" Solid Line -- Thermoplastic $3.00 20.0: L.F. $60.00 100.00 500.008 $300.00 $300.00 $0.00 10 12" Solid Line -- Thermoplastic $3.75 881.0: L.F. $3,303.75 899.00 102.048 $3,371.25 $3,371.25 $0.00 11 Parking Tees $100.00 : 2.0: EACH $200.00 0.00 0.008 $0.00 $0.00 $0.00 12 Legends S Arrows -- Thermoplastic $8.00 176.00: S.F. $1,408.00 221.00 125.578 $1,768.00 $1,768.00 $0.00 13 Handicap Legends $200.00 1.0: EACH $200.00 0.00 0.008 $0.00 $0.00 $0.00 ORIGINAL HID :_____1151,924.01 $151,924.01_: $151,924.01 :_ $0.00- CHANGE ORDERS: -- --- --- CO 1 CO 2 CO 3 CHANGE ORDERS $0.00 DATE +«**«II«+ +***+**a« - SUBTOTAL **************** * $151,924.01 ********* ********* $151,924.01 $151,924.01 $0.00 PREPARED BY: VICTOR VOONG 9-24-2008 LESS RETENTION (108) ********* ********* - $0.00 ($15,192.40) $15,192.40 *«I*VIII+ ****aa«******I I%III+*+*****+a«« IIx%++++*+ «««**III** ________________ __________ CHECKED BY: SUBTOTAL WITHOUT DEDUCTIONS ********* ********* $151,924.01 $136,731.61 $15,192.40 APPROVED BY AMOUNT DUE FROM CONTRACTOR ******* ********* $0.00 $0.00 $0.00 CITY ENGINEER: **IIIIIx** «««a«*«*II*I*I+ Ix+******«aa+««« Ix++*+*+*« **%III+*I+ ________________ APPROVED BY TOTAL THIS PERIOD *************** II+++**** - II*III++* $151,924.01 $136,731.61 $15,192.40 CONSULTANT: ----_�__�_______________ S:%A PUBLIC WORKS DIRECTORY%PROJECTS%8027%Prog-.1s,(SHEET-PAYMENT NO.FINAL) PAGE 1 OF 1 9242008,1:35 PM m Agenda 9f Item Meeting BURLINGAME STAFF REPORT Date: October 6, 2008 SUBMITTED By* APPROVED BY TO: HONORABLE MAYOR AND CITY COUNCIL DATE: September 23, 2008 FROM: PUBLIC WORKS SUBJECT: RESOLUTION APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH BROWN AND CALDWELL TO DEVELOP THE BURLINGAME WASTEWATER COLLECTION SYSTEM MASTER PLAN, CITY PROJECT 82240 RECOMMENDATION: It is recommended that Council approve the attached resolution authorizing a Professional Services Agreement with Brown and Caldwell in the amount of $313,892 for performing the sewer system study and developing the master plan. BACKGROUND: A master plan study for the City's sewer collection system was conducted in 1999, which identified several deficient areas in the system with recommendations for improvements. Since the completion of the study, the City undertook significant capital improvements program and completed numerous projects. The purpose of this master plan is to evaluate the current state of the sewer system and identify capital improvements moving forward. The development of the sewer system master plan is a State regulatory requirement and also is a part of Baykeeper Consent Decree compliance. DISCUSSION: Staff issued a Request for Proposals for studying the sewer system and developing the master plan in May 2008. On July 15, 2008 staff interviewed three firms that submitted proposals. Brown and Caldwell was selected as the most qualified firm based on their extensive experience with developing hydraulic modeling and sewer master plans. Brown and Caldwell is an engineering firm with expertise in the area of sewer system and have completed similar work for the County of San Mateo in Burlingame Hills area as well as for the City of San Mateo. Staff has negotiated a professional services agreement with Brown and Caldwell in the amount of $313,892 for the following scope of work: 1) Implement a flow monitoring plan to identify inflow and infiltration (1/1) into the sewer system 2) Develop a hydraulic model of the sewer system 3) Evaluate land use impacts on model development 4) Evaluate sewer system performance based on established criteria 5) Develop a capacity assurance plan for addressing deficiencies in the system 6) Identify capital improvement alternatives with cost estimates 7) Prepare a final master plan report The sewer master plan is anticipated to be completed by August 2009. The flow monitoring will be done from November 2008 to March 2009 to capture the winter season flows into the sewer system. BUDGETIMPACT: Professional Services $313,892 Contingency(15%) 47,108 Engineering Administration 35.000 Total $394,000 There are adequate funds in the project budget to cover the costs. EXHIBITS:Resolution,Agreement with Scope of services Don T.Chang P.E. Senior Civil Engineer C:City Clerk,City Attorney S:\A Public Works Directory\Staff Reports\82240 B&C Consultant Award.doc RESOLUTION NO. AUTHORIZING EXECUTION OF AGREEMENT FOR PROFESSIONAL SERVICES WITH BROWN AND CALDWELL. FOR THE DEVELOPMENT OF THE BURLINGAME WASTEWATER COLLECTION SYSTEM MASTER PLAN CITY PROJECT NO. 82240 RESOLVED, by the CITY COUNCIL of the City of Burlingame, California and this Council does hereby FIND, ORDER and DETERMINE AS FOLLOWS: 1 . The public interest and convenience require execution of the agreement cited in the title above. 2. The City Manager be, and he is hereby, authorized to sign said agreement for and on behalf of the City of Burlingame. 3 . The City Clerk is hereby ordered and instructed to attest such signature. Mayor I, DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the day of , 2008, and was adopted thereafter by the following vote. AYES : COUNCILMEMBERS : NOES: COUNCILMEMBERS : ABSENT: COUNCILMEMBERS : City Clerk SAA Public Works DirectoryWuthor, By Name\Joanne Louie\REOLUTIONAGREEMENT.WPD AGREEMENT FOR PROFESSIONAL ENGINEERING CONSULTANT SERVICES FOR THE BURLINGAME WASTERWATER COLLECTION SYSTEM MASTER PLAN,CITY PROJECT NO.82240 THIS AGREEMENT is entered into this day of 2008,by and between the City of Burlingame,State of California,herein called the "City",and BROWN AND CALDWELL,engaged in providing WASTEWATER ENGINEERING STUDY consulting services herein called the"Consultant". RECITALS A. The City is considering undertaking activities to study the citywide sewer collection system as described in Exhibit A. B. The City desires to engage an engineering Consultant to provide consulting services because of Consultant's experience and qualifications to perform the desired work. C. The Consultant represents and affirms that it is qualified and willing to perform the desired work pursuant to this Agreement. AGREEMENTS NOW,THEREFORE,THE PARTIES HERETO AGREE AS FOLLOWS: 1. Scope of Services. The Consultant shall provide the following services listed with the attached Exhibit A. 2. Time of Performance. The services of the Consultant are to commence upon the execution of this Agreement with completion of the program by September 2009. 3. Compliance with Laws. The Consultant shall comply with all applicable laws, codes,ordinances,and regulations of governing federal,state and local laws. Consultant represents and warrants to City that it has all licenses,permits, qualifications and approvals of whatsoever nature which are legally required for Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall,at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement any licenses,permits,and approvals which are legally required for Consultant to practice its profession. Consultant shall maintain a City of Burlingame business license. Page 1 of 8 s1a public works directory\projects\82240 sewer study\b&cagreemeruaug08.doc 4. Sole Responsibility. Consultant shall be responsible for employing or engaging all persons necessary to perform the services under this Agreement. 5. Information/Report Handling. All documents furnished to Consultant by the City and all reports and supportive data prepared by the Consultant under this Agreement are the City's property and shall be delivered to the City upon the completion of Consultant's services or at the City's written request. All reports, information, data, and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential until released by the City to the public, and the Consultant shall not make any of the these documents or information available to any individual or organization not employed by the Consultant or the City without the written consent of the City before such release. The City acknowledges that the reports to be prepared by the Consultant pursuant to this Agreement are for the purpose of evaluating a defined project, and City's use of the information contained in the reports prepared by the Consultant in connection with other projects shall be solely at City's risk, unless Consultant expressly consents to such use in writing. City further agrees that it will not appropriate any methodology or technique of Consultant which is and has been confirmed in writing by Consultant to be a trade secret of Consultant. 6. Compensation. Compensation for Consultant's professional services shall not exceed $313,892; and payment shall be paid on a time and materials basis, based upon City approval of each task. Billing shall be accompanied by a detailed explanation of the work performed by whom, at what rate, and on what date. The submittal shall include the following: A. A narrative progress report of specific accomplishments during the billing period, problems encountered or anticipated, plans for resolving problems, accomplishments scheduled during the next billing period, and results of any significant activities. B. A cost report for each task showing: (i) Current period and cumulative expenditures to date; (ii) Estimated cost at completion; (iii) Estimate date of completion; (iv) Approved contract amount and task budgeting; and (v) Comparison of task budgeting with the estimated costs to show any variations. Also, plans, specifications, documents or other pertinent materials shall be submitted for City review, even if only in partial or draft form. Page 2 of 8 sia public works directory\projects\82240 sewer study\b&cagreementaug08.doc 7. Availability of Records. Consultant shall maintain the records supporting this billing for not less than three (3) years following completion of the work under this Agreement. Consultant shall make these records available to authorized personnel of the City at the Consultant's offices during business hours upon written request of the City. 8. Project Manager. The Project Manager for the Consultant for the work under this Agreement shall be Chris Peters, Project Manager. 9. Assignability and Subcontracting. The services to be performed under this Agreement are unique and personal to the Consultant. No portion of these services shall be assigned or subcontracted without the written consent of the City. 10. Notices. Any notice required to be given shall be deemed to be duly and properly given if mailed postage prepaid, and addressed to: To City: Donald Chang, P.E. City of Burlingame 501 Primrose Road Burlingame, Ca. 94010 To Consultant: Chris Peters, P.E. Brown and Caldwell 201 N. Civic Drive Walnut Creek, CA 94596 or personally delivered to Consultant to such address or such other address as Consultant designates in writing to City. 11. Independent Contractor. It is understood that the Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and not an agent or employee of the City. As an independent contractor he/she shall not obtain any rights to retirement benefits or other benefits which accrue to City employee(s). With prior written consent, the Consultant may perform some obligations under this Agreement by subcontracting, but may not delegate ultimate responsibility for performance or assign or transfer interests under this Agreement. Consultant agrees to testify in any litigation brought regarding the subject of the work to be performed under this Agreement. Consultant shall be compensated for its costs and expenses in preparing for, traveling to, and testifying in such Page 3 of 8 sAa public works directory\projects\82240 sewer study\b&cagreementaugOS.doc matters at its then current hourly rates of compensation, unless such litigation is brought by Consultant or is based on allegations of Consultant's negligent performance or wrongdoing. 12. Conflict of Interest. Consultant understands that its professional responsibilities are solely to the City. The Consultant has and shall not obtain any holding or interest within the City of Burlingame. Consultant has no business holdings or agreements with any individual member of the Staff or management of the City or its representatives nor shall it enter into any such holdings or agreements. In addition, Consultant represents that it does not presently and shall not during the term of this agreement acquire any direct or indirect interests adverse to those of the City in the subject of this Agreement. If Consultant becomes aware of such a potential conflict of interest during the term of this agreement, it shall promptly disclose such matter to the City and both parties will in good faith work to resolve the potential conflict to the reasonable satisfaction of the City. Consultant shall not knowingly and shall take reasonable steps to ensure that it does not employ a person having such an interest in the performance of this Agreement. If after employment of a person, Consultant discovers it has assigned a person to perform services under this agreement with a direct or indirect interest that would conflict with its performance of this Agreement, Consultant shall promptly notify City of this employment relationship, and shall replace such employee in its role in the services to be performed hereunder with an employee of equal or comparable experience. 13. Equal Employment Opportunity. Consultant warrants that it is an equal opportunity employer and shall comply with applicable regulations governing equal employment opportunity. Neither Consultant nor its subcontractors do and neither shall discriminate against persons employed or seeking employment with them on the basis of age, sex, color, race, marital status, sexual orientation, ancestry, physical or mental disability, national origin, religion, or medical condition, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment & Housing Act. 14. Insurance. A. Minimum Scope of Insurance: i. Consultant agrees to have and maintain, for the duration of the contract, General Liability insurance policies insuring him/her and his/her firm to an amount not less than: two million dollars ($2,000,000) aggregate, one million dollars ($1,000,000) combined single limit per occurrence and for bodily injury, personal injury and property damage in a form at least as broad as ISO "Occurrence" Form CG 0001. Page 4 of 8 sia public works directory\projects\82240 sewer study\b&cagreementaug08.doc ii. Consultant agrees to have and maintain for the duration of the contract, an Automobile Liability insurance policy ensuring him/her and his/her staff to an amount not less than one million dollars ($1 ,000,000) combined single limit per accident for bodily injury and property damage. iii. Consultant agrees to have and maintain, for the duration of the contract, professional liability insurance in amounts not less than two million dollars ($2,000,000) sufficient to insure Consultant for professional errors or omissions in the performance of the particular scope of work under this agreement. iv. Any deductibles or self-insured retentions exceeding $10,000 must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses. B. General and Automobile Liability Policies: i. The City, its officers, officials, employees and volunteers are to be covered as additional insured as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of Consultant, premises owned or used by the Consultant. The endorsements providing this additional insured coverage shall be on ISO forms CG 2010 07 04 and CG 2037 10 01 . . This requirement does not apply to the professional liability insurance required for professional errors and omissions. ii. The Consultant's insurance coverage shall be endorsed to be primary insurance as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insurances maintained by the City, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. iii. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers. Page 5 of 8 sAa public works directory\projects\82240 sewer study\b&cagreementaug08.doc iv. The Consultant's insurance shall apply separately to each insured against whom a claim is made or suit is brought,except with respect to the limits of the insurer's liability. C. In addition to these policies,Consultant shall have and maintain Workers' Compensation insurance as required by California law. Further, Consultant shall ensure that all subcontractors employed by Consultant provide the required Workers'Compensation insurance for their respective employees. D. All Coverages: Each insurance policy or certificate required in this item shall be endorsed to state that coverage shall not be canceled or non- renewed except after thirty(30)days'prior written notice by mail,has been given to the City. Current certification of such insurance shall be kept on file at all times during the term of this agreement with the City Clerk. E. Acceptability of Insurers. Insurance is to be placed with insurers with a Best's rating of no less than A-:VII and authorized to do business in the State of California. F. Verification of Coverage. Upon execution of this Agreement,Contractor shall furnish the City with certificates of insurance and with original endorsements effecting coverage required by this clause. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be on forms approved by the City. All certificates and endorsements are to be received and approved by the City before any work commences. 15. Indemnification. To the fullest extent permitted by law,he Consultant shall save, keep and hold harmless indemnify and defend the City, its officers,agent, employees and volunteers from all damages,liabilities, penalties,costs,or expenses in law or equity, including but not limited to attorneys'fees,that may at any time arise out of,pertain to,or relate to the negligence, recklessness or willful misconduct of the Consultant,or any of the Consultant's officers, employees,or agents or any subconsultant. This provision shall not apply if the damage or injury is caused by the sole negligence or willful misconduct of the City, its officers,agents,employees,or volunteers. 16. Waiver. No failure on the part of either party to exercise any right or remedy hereunder shall operate as a waiver of any other right or remedy that party may have hereunder, nor does waiver of a breach or default under this Agreement constitute a continuing waiver of a subsequent breach of the same or any other provision of this Agreement. Page 6 of 8 s1a public works directory\projects\82240 sewer study\b&cagreernentaug08.doc 17. Governing Law. This Agreement, regardless of where executed, shall be governed by and construed to the laws of the State of California. Venue for any action regarding this Agreement shall be in the Superior Court of the County of San Mateo or Santa Clara. 18. Termination of Agreement. The City and the Consultant shall have the right to terminate this agreement with or without cause by giving not less than fifteen (15) days written notice of termination. In the event of termination, the Consultant shall deliver to the City all plans, files, documents, reports, performed to date by the Consultant. In the event of such termination, City shall pay Consultant an amount that bears the same ratio to the maximum contract price as the work delivered to the City bears to completed services contemplated under this Agreement, unless such termination is made for cause, in which event, compensation, if any, shall be adjusted in light of the particular facts and circumstances involved in such termination. 19. Amendment. No modification, waiver, mutual termination, or amendment of this Agreement is effective unless made in writing and signed by the City and the Consultant. 20. Disputes. In any dispute over any aspect of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, as well as costs not to exceed $7,500 in total. 21. Entire Agreement. This Agreement constitutes the complete and exclusive statement of the Agreement between the City and Consultant. No terms, conditions, understandings or agreements purporting to modify or vary this Agreement, unless hereafter made in writing and signed by the party to be bound, shall be binding on either party. 22. Force Majeure. Any delay in the performance by either Party hereto of its obligations hereunder shall be excused when such delay in performance is due to any cause or event of any nature whatsoever beyond the reasonable control of such Party, including, without limitation, any act of God; any fire, flood, or weather condition, any computer virus, worm, denial of service attack' any earthquake, any act of a public enemy, war, insurrection, riot, explosion or strike; provided, that written notice thereof must be given by such Party to the other Party within ten (10) days after occurrence of such cause or event. IN WITNESS WHEREOF, the City and Consultant have executed this Agreement as of the date indicated on page one (1). Page 7 of 8 sia public works directory\projects\82240 sewer study\b&cagreementaug08.doc City of Burlingame By Jim Nantell Brown and Caldwell City Manager Print Name Title ATTEST: Approved as to form: City Clerk - Doris J. Mortensen City Attorney Page 8 of 8 s1a public works directory\projects\82240 sewer study\b&cagreementaug08.doe Exhibit A Page 1 of 8 Burlingame Wastewater Collection System Master Plan Scope of Work September 23,2008 Task 1—Review Existing Data Purpose: The purpose of this task is to request and review available information about the collection system. The CONSULTANT will prepare a data request list. The data request list will include (but is not limited to)items such as: sewer pipe and manhole GIS;current aerial photography;information and record drawings for diversion structures,lift stations, siphons;current General Plan;parcel GIS;polygon land use GIS;location of vacant parcels or parcels using septic systems;water use data;large water users;sewer billing data;previous reports related to the collection system;historic WWTP inflow data; current water master plan;sewer atlas maps;sewer overflow(SSO)reports;cost information from recent construction projects;spill,blockage and complaint data;sewer design criteria;current capital improvement projects;current preventive maintenance activities and locations. The CONSULTANT will review information provided by the CITY. The CONSULTANT will identify missing information and recommend a modified approach for data that is not available. The CONSULTANT will prepare a bibliography of documents and information used in the Master Plan for inclusion in the report. The CITY will provide requested information that is available to the CONSULTANT. Task 2—Flow Monitoring and Analysis Purpose: The purpose of this task is to conduct flow and precipitation monitoring in the collection system during the 2008/2009 winter. Flow and precipitation monitoring will be conducted to quantify base sanitary flows,groundwater infiltration and rainfall dependent infiltration and inflow(1/1)in the collection system.Flow and precipitation data will be used to calibrate the hydraulic model.Flow and precipitation monitoring will be performed by a subconsultant to the CONSULTANT. Subtask 2.1—Flow Monitoring Plan. Using the CITY's sewer GIS,the CONSULTANT will prepare a Flow Monitoring Plan that identifies the locations for the flow monitors and rain gauges. Flow monitoring sites will be selected to quantify sewer flows across the collection system and are dependent on the size and land use of the drainage basin, manhole geometry,pipe size,flow depth,and proximity to pump stations. Previous monitoring sites will be used when possible to quantify 1/1 reduction in the system since the last flow monitoring data was collected by the City. It is anticipated that the monitoring will include 16 temporary flow monitors and 3 temporary rain gauges,and that the monitoring period will be 60 days. The CONSULTANT will prepare a technical memorandum(TM)that identifies the monitoring locations for the CITY's review. The CONSULTANT will provide 5 hard copies and one electronic(pdf)copy of the TM. The Flow Monitoring Plan TM will include the following topics: Monitor Locations (manhole number,pipe location and diameter);site selection criteria and a map. Subtask 2.2—Flow Monitoring. The monitoring will be in accordance with the Flow Monitoring Plan with adjustments as dictated by field conditions.The CITY will provide KABurlingame,City of(CA)\BD_071666 Burlingame,City of(CA)\o71666-010 Burlingame WW Collection System Master Plan\09_Negotiation\Burlingame Scope of Work 09-23-08.doc Exhibit A Page 2 of 8 Burlingame Wastewater Collection System Master Plan Scope of Work September 23, 2008 all permits for conducting the flow monitoring program, locate manholes, provide access to public facilities for rain gauges (typically schools, fire stations, or pump stations), and will assist in traffic control if flow monitoring locations are needed in the Caltrans right- of-way. The CONSULTANT will perform field investigations of each proposed flow and precipitation monitoring site and make field adjustments as necessary in consultation with the CITY. The CONSULTANT will install, calibrate, maintain, and remove temporary flow and precipitation monitors. Flow monitors will be capable of monitoring in surcharge and reverse-flow conditions. The flow and precipitation data will be collected at a maximum of 15 minute intervals. Flow monitoring data will be collected at 5 minute intervals for monitors collecting data directly downstream from satellite collection systems. The CONSULTANT will provide raw and adjusted flow monitoring data at the conclusion of the flow monitoring period. Subtask 2.3— Prepare Flow Monitoring Report. The CONSULTANT will prepare a Flow Monitoring report. The report will include the following information: final flow monitoring locations, site selection criteria, monitor descriptions, and monitoring data for each site (including daily flow summaries and level, velocity and flow plots). The Flow Monitoring report will be provided in hard copy (1 copy) and electronic format (pdf). Task 3 – Hydraulic Model Development Purpose: The purpose of this task is to develop a hydraulic model of the CITY's collection system to evaluate the system's hydraulic capacity. The model will include pipes 6 inches or greater in diameter from the CITY's GIS. The model development will be documented in a series of technical memoranda (TM). Since the CITY is largely built out, future land use analysis and flow projections will not be performed as part of this project. Subtask 3.1—Land Use Evaluation. The CONSULTANT will develop a GIS base map with current parcel land use designations which will be used to project wastewater flows and to prepare the Land Use TM. The City's existing parcel GIS will be joined with the polygon land use information. After the join function is performed, the CONSULTANT will rectify inconsistencies between the parcel and polygon land use GIS shapefiles using aerial photography or other information available to the consultant. This map will serve as the basis of the land use evaluation. The CITY will identify areas that are not currently developed or connected to the collection system (septic service). The CONSULTANT will review the CITY's General Plan and other documents provided by the CITY to determine current land uses as needed to develop the hydraulic model. If needed, land use classifications will be consolidated to approximately 8-12 new categories of similar flow characteristics to facilitate flow projections. The CONSULTANT will use existing GIS mapping to determine existing land uses in the study area to be used as the basis of estimating flows for the hydraulic model. The existing GIS land use mapping is parcel based and will be provided by the CITY. All parcels will be considered to be developed and connected to the CITY's collection KABurlingame,City of(CA)\BD_071666 Burlingame,City of(CA)\071666-010 Burlingame W W Collection System Master Plan\09_Negotiation\Burlingame Scope of Work 09-23-08.doc Exhibit A Page 3 of 8 Burlingame Wastewater Collection System Master Plan Scope of Work September 23, 2008 system unless otherwise designated by the CITY. The resulting land use map and data files are developed for this model and will not be considered as official land use designations and are understood not to be suitable for purposes other than flow projections. The CONSULTANT will prepare a TM summarizing the results of the Land Use Evaluation. The TM will include the following topics: Land Use Sources; Land Use Designations; and Land Use Summary. The CONSULTANT will provide 5 hard copies and one electronic (pdf) copy of the TM. Subtask 3.2—Dry Weather Flow Projections. The CONSULTANT will evaluate available flow monitoring, wastewater billing records, and water billing data if necessary to develop unit flow factors for various land uses. Wastewater billing records, provided by the CITY, will be used to identify parcels that are contributing flow to the collection system. Water billing data will be provided by the CITY and will be joined to the land use parcel GIS to identify specific water demand characteristics for each land use category. Large dischargers will be identified by the water billing data and will be included in the hydraulic model as point sources. This process will allow for accurate, spacial flow distribution in the collection system. Flow projection methodology will be compatible with the hydraulic modeling program. The CONSULTANT will prepare a TM summarizing the results of the Dry Weather Flow Projections. The TM will include the following topics: Wastewater Flow Components; Water Billing Data Analysis; Point Sources; Flow Balance; Unit Flow Factors; and Flow Projections. The CONSULTANT will provide 5 hard copies and one electronic (pdf) copy of the TM. Subtask 3.3—Hydraulic Model Development and Calibration. The CONSULTANT will develop the data for the model network components (pipes, manholes, and pump stations) and associated connectivity from the CITY's sewer system GIS files. The CONSULTANT will perform basic data checks for missing data (e.g. manhole rim elevation, pipe invert elevation, pipe diameter, pipe length) and physical inconsistencies (e.g., reverse pipe slopes, multiple elevation datums). The CITY is responsible for populating the sewer GIS data fields including pipe diameter, invert elevation, rim elevation, and manhole node x-y coordinates. The CITY will be responsible for all field verifications of flow splits and missing data. The CONSULTANT will develop input nodes and associated input node basins. The CONSULTANT and CITY will select a commercially available hydraulic modeling software program for the hydraulic analysis for which the CONSULTANT already holds a license. The CONSULTANT currently holds licenses for the following commercially available hydraulic modeling software programs: H2OMap Sewer; InfoSWMM; InfoWorks CS; Mike Urban; and SewerCAD. The CONSULTANT will perform dry weather and wet weather flow calibrations using the hydraulic modeling program for current conditions. The wet weather calibration will be based on flow and precipitation monitoring data. KABurlingame,City of(CA)\BD_071666 Burlingame,City of(CA)\071666-010 Burlingame WW Collection System Master Plan\09_Negotiation\Burlingame Scope of Work 09-23-08.doc Exhibit A Page 4 of 8 Burlingame Wastewater Collection System Master Plan Scope of Work September 23, 2008 The CONSULTANT will prepare a TM summarizing the results of the Hydraulic Model Development and Calibration. The TM will include the following topics: Model Selection; Model Network; Flow Diversions; Pump Stations; Flow Allocation; Diurnal Patterns; Model Calibration; 1/1 Parameters. The CONSULTANT will provide 5 hard copies and one electronic (pdf) copy of the TM. Task 4— System Performance Evaluation and Capacity Assurance Plan Purpose: The purpose of this task is to identify hydraulic capacity deficiencies and develop alternatives to address capacity deficiencies. Subtask 4.1—Establish Deficiency Criteria. The CONSULTANT will develop criteria for evaluating the capacity of the existing sewer system and for sizing of relief sewer facilities and proposed future trunk sewers. Deficiency criteria will be based on level of service guidelines provided by the CITY (i.e. minimizing SSOs), and will define a specific design storm hyetograph; excessive surcharge levels; pipe capacity; and design standards for replacement sewers, relief sewers, pump stations and force mains. Subtask 4.2—Evaluate System Capacity. The CONSULTANT will conduct model runs for dry and design wet weather conditions for existing conditions. Using the capacity deficiency criteria developed in Subtask 4.1, the CONSULTANT will identify and document the hydraulic deficiencies in the sewer system. The CONSULTANT will also identify potential overflow locations from the model results. Subtask 4.3—Identify Improvement Alternatives. The CONSULTANT will develop alternatives to address potential capacity deficiencies identified in the modeling. Alternatives may include 1/1 reduction within the Burlingame system as well as target 1/1 reduction of the satellite agencies, replacement or paralleling of existing deficient sewers, diversions to other sewers, new sewers along different alignments, or offline storage in the collection system. The CONSULTANT will use the hydraulic model to verify the adequacy of the improvement alternatives. Subtask 4.4—Additional Model Scenarios. The CONSULTANT will analyze two additional model scenarios which may include different assumptions of sewer design criteria, 1/1 reduction, design storm, or other factors which may affect the analysis results. Subtask 4.5—Prepare Technical Memorandum. The CONSULTANT will summarize the criteria and results of the hydraulic analysis in a TM. The TM will include the following topics: Hydraulic Assessment Criteria; Hydraulic Model Results; Improvement Alternatives. The CONSULTANT will provide 5 hard copies and one electronic (pdf) copy of the TM. KABurlingame,City of(CA)\BD_071666 Burlingame,City of(CA)\071666-010 Burlingame VAN Collection System Master Plan\09_Negotiation\Burlingame Scope of Work 09-23-08.doc Exhibit A Page 5 of 8 Burlingame Wastewater Collection System Master Plan Scope of Work September 23, 2008 Task 5 – Capital Improvement Plan Development Purpose: The purpose of this task is to develop capital projects that will address conditional and hydraulic deficiencies and to prioritize the projects into a Capital Improvement Plan using asset management principles. Subtask 5.1—Develop Capital Improvement Project (CIP) Worksheets. The CONSULTANT will develop up to ten CIP project worksheets for selected improvement projects. Other projects not selected for CIP project worksheets will be identified on a map and in a table. Condition assessment capital projects already identified by the CITY will be included. The project worksheets will identify costs and timetables to remedy the deficiencies. Present worth costs (including capital costs, O&M costs, and risk costs) will be estimated for each project. Estimated costs for the recommended sewer improvement projects will have an expected certainty of approximately minus 35 percent to plus 35 percent. This level of estimate is considered appropriate for system master planning. 1/I removal projects identified in the CIP will include recommendations for additional investigations such as smoke testing, dye testing and other measures to identify sources of 1/I. These investigations will be performed separately by the CITY prior to the initiation of sewer rehabilitation or capacity-related improvement projects. Subtask 5.2—Project Prioritization and Timing. The CONSULTANT will prioritize each project using asset management principles of level of service and risk. The CONSULTANT will work with the CITY to understand what is important to its customers and other stake holders. Initial levels of service will be identified and used to guide the project prioritization. The CONSULTANT will then conduct a qualitative risk assessment to identify the CITY's most critical assets and projects. The risk assessment will be based on separate consideration of likelihood of failure and consequence of failure. The likelihood of failure will be determined during the hydraulic assessment tasks by identifying a failure probability due to lack of hydraulic capacity. Consequence of failure costs will include factors such as: repair costs; social costs (traffic, etc.); image repair costs; or legal costs; fines and penalties. The CONSULTANT will also develop a CIP timeline that includes each capital project. Subtask 5.3—Prepare Technical Memorandum. The CONSULTANT will prepare a TM that summarizes the Capital Improvement Plan. The plan will clearly define and enumerate recommended capital projects in tables, figures and maps. The CONSULTANT will provide 5 hard copies and one electronic (pdf) copy of the TM. KABurlingame,City of(CA)\BD_071666 Burlingame,City of(CA)\071666-010 Burlingame WW Collection System Master Plan\09_Negotiation\Burlingame Scope of Work 09-23-08.doc Exhibit A Page 6 of 8 Burlingame Wastewater Collection System Master Plan Scope of Work September 23, 2008 Task 6 – Master Plan Preparation Purpose: The purpose of this task is to prepare a document that will summarize and present the results and recommendations. Subtask 6.1—Prepare Draft Master Plan Report. The CONSULTANT will prepare an Executive Summary and the draft report consisting of a compilation of previously developed technical memoranda. The draft report will address comments from the CITY on the draft TMs previously submitted. The CONSULTANT will provide five hard copies of the Draft Master Plan Report. Subtask 6.2—Final Master Plan Report. The CONSULTANT will review and address CITY comments on the draft Master Plan report. The CONSULTANT will provide ten hard copies of the Final Master Plan Report. The CONSULTANT will also provide the CITY with electronic copies of the final report (pdf), hydraulic model and GIS files. Task 7 – Project Management Purpose: The purpose of this task is to ensure project is on budget, on schedule, and meets the CITY's expectations. Subtask 7.1—Project Monitoring. The CONSULTANT will establish internal project controls to monitor project status, budget, staffing, and schedule on an on-going basis. This subtask also includes preparation of a project management plan, a field work safety plan, monthly project status reports, monthly invoices to the CITY and execution and administration of subconsultant contracts. The duration of the project is estimated at 12 months. Subtask 7.2—Project Meetings. The CONSULTANT will attend an on-site project kickoff meeting to be conducted with the CITY. CONSULTANT will conduct approximately eight additional meetings with CITY staff, including five on-site meetings for deliverable reviews. The remaining three meetings will be held to address technical issues and discuss project progress and will be conducted via teleconference. CONSULTANT will prepare agenda and meeting minutes. Deliverable review meetings or teleconferences will be held following the submittal of the following deliverables: Flow Monitoring Plan TM; Flow Monitoring Report; Land Use Evaluation and Flow Projections TM; Hydraulic Model Development and Calibration TM; System Performance Evaluation TM; Capital Improvement Plan TM; Draft report. Subtask 7.3—Project Review. The CONSULTANT will perform a quality assurance review of the work performed for the project. This task includes cross-checking, coordination reviews, calculation reviews and readability reviews. K:\Burlingame,City of(CA)\BD_071666 Burlingame,City of(CA)\071666-010 Burlingame WW Collection System Master Plan\09_Negotiation\Burlingame Scope of Work 09-23-08.doc Exhibit A Page 7 of 8 Burlingame Wastewater Collection System Master Plan Scope of Work September 23, 2008 List of Deliverables 1. Flow Monitoring Plan TM 2. Flow Monitoring Report 3. Land Use Evaluation TM 4. Dry Weather Flow Projections TM 5. Hydraulic Model Development and Calibration TM 6. System Performance Evaluation TM 7. Capital Improvement Project Worksheets 8. Capital Improvement Plan TM 9. Draft Master Plan Report (5 hard copies) 10.Final Master Plan Report (10 hard copies) 11.Electronic Files (TMs (pdf); Flow monitoring data; Final Report (pdf); GIS files; Hydraulic model files) K:\Burlingame,City of(CA)\BD_071666 Burlingame,City of(CA)\071666-010 Burlingame WN Collection System Master Plan\09_Negotiation\Burlingame Scope of Work 09-23-08.doc City of Burlingame, CA Wastewater Collection System Master Plan Project Schedule ID Task Name _.. _.. .. .. ._ I Duration_ _ � ,Start _! Finish. ,Septemb October Novembe'D_, ecember_January .,,Februarvi March Ayril __ Ju .J A ust Se am ,October 'Novembe. 1 Project Kickoff Meeting 7 day Mon 10/13/08 Mon 10/13/08 . 10/13 2 Task 1-Review Existing Data 20 days Mon 10/13/08 Wed 11/5/08, 3 Task 2-Flow Monitoring and Analyis 136.63 days Mon 10/13/08 Tue 3/31109 4 2.1-Flew Monitoring Plan(Deliverable) 20 days Mon 10/13108. Wed 11/5/08 1 t 5 .y Deliverable Review Meeting with Cay 1 day Tue 11/18.'08 Wed 11/19/08; 4 6 i 2.2-Flow Monitoring 60 days Mon 12/15/08', Thu 226/09 - i I ; 7 2.3-Flow Monitoring Report(Deliverable) 20 days Thu 226/09 Tue 3124/09 j 8 Deliverable Review Meeting with City 1 day Mon 3130109 Tue 3/31/09 i ; . 3/30 - 9 Task 3-Hydraulic Model Development 151 days Wed 11/5/08: Tue 5/12/091 10 3.1 Land Use Evaluation(TM Deliverable) 20 days Tue 127/09 Fri 220/D9 11 1 3.2-Dry Weather Flow Projections(TM Deliverable) 20 days Fn 220/09 Tue 3/17/09 . 12 Deliverable Review Meeting with City 1 day Mon 3/30M9 Tue 3/31/09 . 3/30 i 13 3.3-Hydraulic Model Development and Calibration(TM Deliverable) 140 days Wed 11/5/08 Wed 429/09 j ^ 14 Deliverable Review Meeting with Cay t day Tue 5:12109 Tue 5'12f001, i : 2 J 15 �Task 4-System Performance Evaluation 56 days Wed 5/13/09 Tue 7/21/091 18 4.1-Establish Deficiency Criteria 5 days Wed 5/13/09 Tue 5/19/091 17 4.2-Evaluation System Capacity 10 days Tue 5/19/09 Mon 6/1/09 18 4.3-Identify Improvement Alternatives 10 days Fd 6/12/09Thu 625/09 i 19 4.4-Additional Model Scenarios 10 days Mon 6/1/09- F..6/12/09 i 20 4.5-Prepare TM(Deliverable) 10 days Thu 625109 Tue 717/09; i 21 Deliverable Review Meeting with City 1 day Mon 7/20/09 Tue 7121!09720 1 22 -'Task 5-Capital Improvement Plan Development 31 days Tue 7/21/09 Fri W=09 j y 23 5.1 .Develop CIP Worksheets 5 days Tue 721/09 Tue 728100 } l 24 5.2-Project Prioritization 5 days Tue 728/09 Mon 8/3/09 l } : X 25 5.3-Prepare TM(Deliverable) 10 days Mon 813/09 1 Fri a/141091 28 Deliverable Review Meeting with City 1 day Thu 827109 Fri 828/09 1 7 i � D 27 1 Task 6.Massar Pion Prepai allon 36 days Fri 820/09. Tue 1WI3006 I i 28 6.1-DwA Repot(Deliverable) 15 days Fri 828109 Wed 0/16/00 -- (D 00 29 - Deliverable Review Meeting with City 1 day Tue 929!09, Wed 9130/09 i 929 O 30 6.2-Final Report(Deliverable) 10 days Wed 9/30I09 Tue 10/13/00 j ', OD --h _!__ .............. _..._.._ ___- _._. ..._........._ _.....___ ...._.. _l.. _.....___.._ ...._._i_.__.... _......... ..._...._ .___—._— _.__._..___ ..__.__._..� ._.._...._. F ' MON STAFF REPORT BURLE TEM#DA 9g MTG. DATE 10/6/08 TO: HONORABLE MAYOR AND CITY COUNCIL SUB TED BY DATE: October 6,2008 APPROVE FROM: Parks& Recreation Director (558-7307) BY SUBJECT: APPROVAL OF 2008- 2009 TREE PRUNING AND UMP REMOVAL CONTRACT PROJECT# 82310 RECOMMENDATION: Staff recommends that the City Council adopt the attached Resolution accepting Timberline Tree Service, Inc. as the low responsible bidder on this project. BACKGROUND: $135,000 has been appropriated for tree trimming of Eucalyptus and other large trees, and stump removal/grinding on City property at various locations. Staff removed $15,000 from this year's contract and bid a portion of the stump grinding in a separate contract to expedite the grinding of stumps for the fall tree planting. Some stump grinding services will still be performed under this contract. With the deduction of the $15,000 for stump grinding, the contract amount for the tree pruning project is$120,000. On September 23, 2008, six bids were opened for this project. TIMBERLINE TREE SERVICE'S bid was $65.69 per man hour: this represents an increase of 70% over the previous year ($38.75/per hour), and is $0.56 per hour less than the next lowest bid submitted by Professional Tree Care. This significant increase was a result of the Department of Labor Relations clarifying for all bidders the appropriate wage determination for this project. Timberline Tree Service was the contractor for the recently completed City Tree Pruning contract, and the work was completed to the satisfaction of Staff. Bids received for the 2008-2009 Contract were: 1. Timberline $65.69 per man hour 2. Professional Tree Care $66.25 per man hour 3. S &C Tree Service $67.68 per man hour 4. Tru Green $80.00 per man hour 5. West Coast Arborist $ 85.00 per man hour 6. Arborwell $ 105.98 per man hour The pruning will be performed primarily on large Eucalyptus trees, and will require the use of high climbers as well as aerial lifts. Stump removal and emergency work will be performed at various locations on an as needed basis. All work will be evenly distributed over the life of the contract. The contract also contains a provision for an option year at the City's discretion. Crews will consist of 2 to 3 fully qualified tree workers, each with a minimum of 3 years experience. Each crew will have all the equipment necessary to perform the work, including a chipper and truck of sufficient size to accommodate at least one day's wood chips, and access to an aerial lift. BUDGET IMPACT: The increased cost per man hour will result in approximately 1,270 fewer man hours or 53 fewer crew days under the 2008/09 contract as compared to the 2007/08 contract. Using selective pruning techniques we will come close to finishing this year's grid pruning with this contracts hours. This could change if we need to heavily utilize the contract for emergency tree removals or to mitigate tree damage during winter storms. The past several years pruning practices which decreased the time between pruning cycles have made absorbing these higher costs less problematic. We will evaluate the work accomplished and the contract amount after this pruning cycle and make a recommendation for funding levels during the process for establishing next years budget. ATTACHMENTS: A. Resolution Awarding 2008-09 Tree Pruning Contract RESOLUTION NO. AWARDING 2008-09 TREE PRUNING—CONTRACT CITY PROJECT#82310 RESOLVED, by the CITY COUNCIL of the CITY OF BURLINGAME, that; WHEREAS, the City Council has authorized an invitation for bids for the 2008-09 TREE PRUNING PROJECT, and WHEREAS, on September 23, 2008, all bids received were opened before the Parks Superintendent, and the Administrative Secretary of the Parks Division; and WHEREAS, TIMBERLINE TREE SERVICE, INC., submitted the lowest bid for the job in the amount of$65.69 per man hour; NOW, THEREFORE, be it RESOLVED, and it is hereby ORDERED, that the bid of TIMBERLINE TREE SERVICE, INC. for said amount of$120,000, be and the same is hereby accepted. BE IT FURTHER RESOLVED, that a contract be entered into between the successful bidder hereinabove referred to and the City of Burlingame for the performance of said work, and that the City Manager be, and he hereby is authorized for and on behalf of the City of Burlingame to execute said contract and to approve the faithful performance bond and the labor and materials bond required to be furnished by the contractor. Mayor I, DORIS MORTENSON, City Clerk of the City of Burlingame, do hereby certify that the foregoing resolution was introduced at a regular meeting of the City Council held on the 6th day of October, 2008, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: CITY CLERK JU "G STAFFREPORT AME AGENDA 9h ITEM# DAE 10/6/08 JUN[ TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY ' /r DATE: October 1,2008 APPROVED FROM: Kathleen Gallagher BY SUBJECT: Reduction to Solar Permit Fee RECOMMENDATION: Concur with the recommendation of the Green Ribbon Task Force to adopt a resolution to amend the City's Master Fee Schedule to reduce the solar permit fees from the current fee of $318 (for up to 3000 watt systems) and $416 (for systems over 3000 watts) to $0. BACKGROUND: Rationale for Recommendation: 1. The recommendation to reduce solar fees is part of a comprehensive program to increase solar installations in Burlingame. Burlingame can support solar and renewable energy by removing the disincentive of solar permit fees and increase the number of solar installations. 2. The reduction is solar permit fees is consistent with the California Government Code Section 65850.5, which calls on local agencies to encourage the installation of solar energy systems by removing obstacles to, and minimizing costs of, permitting for such systems. 3. A survey of San Mateo County and Santa Clara County jurisdictions' solar permit fees was completed in July 2007 and showed that the average solar permit fee was $282 and that Burlingame's fees are above this average fee. The survey showed that jurisdictions that were most similar to Burlingame had some of the lowest solar permit fees to promote solar installations: Hillsborough ($0), Menlo Park ($0), Los Altos Hills ($0), Tiburon ($0), Woodside ($30), Portola Valley ($50), Ross ($0) and Monte Sereno ($0 solar fee). Several more cities have recently reduced their solar permit fees to $0 to encourage residents consider and install solar. 4. Announcing that the City of Burlingame is reducing the solar permit fees at the upcoming "Greening Your Burlingame Home" Open House event on October 18th will show that the City of Burlingame supports residents installing solar. The Open House event will provide experts in solar, green building and energy efficiency for Burlingame residents. 5. Burlingame's building and planning staff were asked if they support a reduced permit fee and responded that they would support the reduced fee if this is the Council's direction. 6. Burlingame can benefit from increasing solar installation by the reduction of greenhouse gas (GHG) emissions. The 2008 San Mateo County Indicators Report shows that 45% of our GHG is from generation of residential electricity-PGE's energy is derived from petroleum, coal and natural gas and some renewable energy. Solar electricity is a renewable energy that can alleviate much of this energy consumption and its contributions to global warming. 7. Burlingame residents can benefit from installing solar by reducing their energy bills. Solar companies have recently improved their solar programs to make solar more affordable for residents. Once a solar installation is installed it generates energy for free, requires minimal maintenance and can last 35 years or more. Budget Impact Burlingame will continue to require solar permits and inspections to ensure the PV installations meet safety and engineering standards. The proposed solar permit fee reduction would require that the City cover these inspection costs but these costs are currently not significant due to the minimal number of applicants requesting solar permits. Approximately 10 solar permits were issued last year. If the number of solar permits doubled this year (2008/2009)the cost would be approximately $7,340 (estimating 50% of permit applicants=/< 3000 watts and 50% of permit applicants >3000 watts). The actual cost of this revision can be reviewed as part of next year's budget process. Excerpts from the Solar Permit Study stated the following: Federal and state incentives, such as the California Solar Initiative are responsible for making photovoltaic (PV) energy systems (solar panels) more affordable to middle-income homeowners and technological advances have also lowered PV costs. Few, however, realize that reducing solar permit fees at the local level can also make a difference in increasing solar installations. California recently passed the Million Solar Roofs Initiative (SB 1)that requires home developers to offer PV as an option beginning January 1, 2011. This legislation creates 10 years of incentives with a goal to install the equivalent of 1 million 3kW solar electric systems in California. Over the long term, PV system costs in a competitive environment will decline as increased supply creates price competition for solar products and installation services. The fact that solar electricity is a new technology in a virtually untapped market accelerates this trend: currently, solar power generates only a fraction of one percent of our electricity. Solar power investments and innovations are proliferating to fill this void. The entire Solar Permit Study can be found at: http•//lomaprieta sierraclub ori/global warmina/pv permit studv.pdf ATTACHMENTS: Resolution RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF BURLINGAME AMENDING MASTER FEE SCHEDULE TO DELETE FEES FOR RESIDENTIAL SOLAR ENERGY SYSTEMS RESOLVED, by the City Council of the City of Burlingame: WHEREAS, the City of Burlingame has a Master Fee Schedule that has been adopted by the City Council and that periodically is amended and added to; and WHEREAS, the City Council of the City of Burlingame finds encouraging the use of solar energy systems will be a benefit to the community and that removing obstacles and barriers to the installation of solar energy systems is consistent with the policy of the State of California and the City of Burlingame; NOW, THEREFORE, IT IS RESOLVED AND ORDERED: 1. The City Council amends the Master Fee Schedule to delete fees for the installation of residential solar energy systems, including plan check, permit and inspection fees, and provides that no permit or inspection fees shall be charged for residential solar energy systems. Mayor I, Doris Mortensen, City Clerk of the City of Burlingame, do hereby certify that the foregoing resolution was introduced at a regular meeting of the City Council held on the day of , 2008, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: CITY CLERK MEETING MINUTES Regular Meeting of the Burlingame Parks & Recreation Commission Thursday, August 21, 2008 The regular meeting of the Burlingame Parks & Recreation Commission was called to order by Chairman Hessclgrcn at 7:05 pm at Burlingamc City Hall, 501 Primrosc Road,Burlingame. ROLL CALL Commissioners Present: Hesselgren, Shanus, Castner-Paine, Carlton, La Mariana, Fisher Commissioners Absent: None Staff Present: Parks & Recreation Director Schwartz, Administrative Secretary Butler,Assistant Public Works Director Art Morimoto Others Present: Alifea Davis, 1075 Rollins Rd#207; John Martos, 123 Victoria Rd MINUTES-The Minutes of the June 26,2008 regular meeting were approved as submitted. PUBLIC COMMENTS—NONE OLD BUSINESS-NONE NEW BUSINESS A. Potential City Storm Drain Fee's Impact on City Capital Improvement Projects — Assistant Director of Public Works, Art Morimoto, presented a plan for a dedicated funding program for improvements to the City's Storm Drain system. Currently, $2 million of CIP funds are committed to the storm drain system each year. With the passage of the proposed Measure, the money can be reallocated by Council. The plan involves property owners being charged a fee per square foot of hardscape per lot. The plan is being presented at the next City Council meeting for approval to be placed on the May election ballot. The plan would fund upgrades to the system for a 30 year storm capacity. Morimoto explained the creation of a Citizens Group to get the information regarding the Measure out to the public in hopes of support to pass the Measure in May. He encouraged the Commissioners to talk to the public, neighbors and other organizations regarding the Measure. B. "Big League Dreams" — Schwartz stated that Councilwoman Baylock asked to have information regarding "Big League Dreams Sports Parks" distributed to the Commission. Commissioner La Mariana stated that his youth teams have played in these parks and thought this idea could have a big draw, but was unsure on a proper location within Burlingame. Parks &Recreation Commission August 21,2008 Minutes—page 2 C. Evaluation of Trial Off—Leash Dog Areas in Washington & Cuernavaca Parks - Director Schwartz reported that as of September 15, 2008, a decision regarding the dog park trial was set to be extended to permanent status or ended. Schwartz reported that two complaints have been received regarding the issue, one before the trial began and one after, both in regards to Washington Park. Both complaints were from the same resident family. No complaints have been received regarding Cuernavaca. Park. As the complaints were in regards to dog feces in the park, Commissioner Castner-Paine felt that the issue was responsible dog owners, not dogs off leash. Upon question, Schwarz reported that there has not been additional damage to the turf during the off-leash trial. Schwartz also reported that there were four requests for a dog off-leash policy at Ray Park. MOTION by Fisher (seconded by La Mariana): To recommend to City Council to make the off leash policy permanent and add Ray Park. Commissioner Shanus expressed concern about adding Ray Park as it is partially an athletic field and the dog feces would be an issue. Castner-Paine suggested making the policy permanent at Washington and Cuernavaca Parks with a trial period at Ray Park making clear that the "policing" of dog feces cleanup and if feces droppings become an issue than the off leash benefit would end. Schwartz recommended the Commission only take action with the Washington Park and Cuernavaca Park areas, since Ray Park was not on the agenda. He also pointed out that any action involving Ray Park should include a public hearing, but the Commission may want to delay that item until after Council has discussed areas at Washington and Cuernavaca. AMENDED MOTION by Fisher (seconded by La Mariana): To recommend City Council make the off leash policy permanent at Washington & Cuernavaca Parks. MOTION PASSED 6-0. REPORTSIHANDOUTS A. Staff Reports 1. Monthly Report— In addition to the attached report, Schwartz handed out a tri-fold brochure put together by Intern Balzerett before she returned to Germany. The brochure contains information on all the amenities that local Burlingame parks have to offer. 2. Butler briefed the Commission on the current Regulation 18944.2 from the Fair Political Practices Commission regarding "Gifts to an Agency". The process of reporting any gift that may be received was explained to the Commissioners. 3. 2008-09 Revenue Report(see attached) Parks &Recreation Commission August 21,2008 Minutes—page 3 B. Commissioners 1. Commissioner Carlton asked what the outcome was on the Burlingame businesses to receive resident rate on recreation activities item. Schwartz replied that the item has not been taken before Council as yet. 2. Commissioner La Mariana updated the Commission on the success of the Burlingame Girls Softball program. 3. Commissioner Fisher informed the visitors at the meeting to the benefits of being a Parks & Recreation Commissioner and encouraged them to put in an application. He also encouraged Hesselgren and Shanus to re-apply. 4. Commissioner Shanus reported that the Burlingame Youth Baseball Association team made the State tournament. 5. Shamus also suggested that the Commission think about having a booth at the 2009 Art in the Park for Burlingame Artists to display their work. NEXT MEETING The next meeting of the Parks & Recreation Commission will be held on Thursday, September 18, 2008 at 7:00pm in Conference Room"A" of Burlingame City Hall, 501 Primrose Road. There being no further business to come before the Commission, the meeting was adjourned at 8:48 pm. Respectfully submitted, Joleen Butler Administrative Secretary Parks &Recreation Department City of Burlingame - Parks & Recreation De t. 850 Burlingame Ave., Burlingame, CA 94010 fBURUNGAME � phone: (650) 558-7300 - fax: (650) 696-7216 recreation@burlingame.or e Im •.pq b Ln'a Date: September 11,2008 To: Parks&Recreation Commissioners City Council From: Randy Schwartz Re: Monthly Report Parks Division 1. Worked with the Beautification Commission to develop a list of themed blocks for recommendation to the -City Council far adoption. 2. Park Staff renovated Washington Park Infield. 3. Village Park basketball court and paths were resurfaced. 4. Tree Crew completing 07—08 grid section. 5. John Manson was hired as the new Grounds Equipment Repair Worker. 6. Playground resurfacing project at Lot J,Paloma, and Laguna will begin in approx two weeks and will take up to nine weeks to complete. 7. Murray field was reopened on August 2 after being closed for 6 weeks of rest and reseeding. Recreation Division 1. Shakespeare in the Park had 40 enrolled for a two week camp in August. 2. Worked with SMUHSD, BHS booster groups, coaches and community groups on the new process and working through conflicts. 3. Driver safety program 30 people 4. Summer film festival(lunch and 2 movies) 20 people 5. Friday Bridge drop in 3-4 tables;movies 20-25 people 6. Senior Trip San Francisco Presido Lucas film empire 18 people 7. Emeritus L :re "Elder Abuse" 10 people 8. Fall 2008 Recreation Brochure was mailed to all residents of Burlingame and Hillsborough. Registration for Fall classes is taking place now. 9. Village Park Preschool began. Our newest class,the Kinder Club, an afternoon pre-Kindergarten enrichment class has 12 children enrolled. 10. The elementary school sports parents' information night was held on Monday September 8th. 11. Elementary Sports started this month with 67 Boys playing flag football and 58 girls play volleyball. 12. The Summer/Fall Adult softball session is coming to a close with 49 teams. Upcoming Events 1. "Romeo and Juliet"Shakespeare in the Park- Sun, October 19 1:OOpm—Washington Park—Event is Free! 2. Halloween Safe Streets—sponsored by Burlingame Rotary—Oct 31s` Some Benefits of Parks& Recreation 1. It costs 100 times more to send a teen to jail than to provide preventative recreation programs. In Ohio, citizens paid approximately $40 per person for parks and recreation services as compared to almost $40,000 to jail one teenager. 2. Physically active older adults have lower blood pressure than do their less active counterparts. 3. City parks and open space improve our physical and psychological health, strengthen our communities, and make our cities and neighborhoods more attractive to live and work. BURLINGAME BEAUTIFICATION COMMISSION SEPTEMBER 4, 2008 The regularly scheduled meeting of the Beautification Commission was called to order at 6:00 p.m. by Chairperson Carney. ROLL CALL Present: Chairperson Carney, Benson, Ellis, Lahey, and McQuaide Absent: Commissioners Grandcolas and Wright Staff: Interim Parks Superintendent Foell and Admin. Secretary Harvey Guests: Jennifer Pfaff (615 Bayswater), Pat Giorni (1445 Balboa), Ajaipaul Ram (8 Belvedere Ct.), and Nelam Wassi (8 Belvedere Ct.) MINUTES—The minutes of the August 7, 2008 meeting were approved as submitted. CORRESPONDENCE Email from Secretary Harvey with attached article emailed to the Bay Area Newsgroup, S.M. County Times, The Examiner Peninsula Edition, San Mateo Daily Journal and Burlingame Daily News announcing that the Business Landscape Award would be presented to Solo Bambini at the September 15, 2008 City Council meeting. Letters from the City Manager's Office to Jo-Ellen Ellis and Susie Lahey informing them that their terms on the Beautification Commission would be expiring, including information regarding re-application for re- appointment to serve a subsequent term. Email from Pat Giorm to Supervisor Disco regarding the Tree Replacement List and Themed Streets list, requesting reconsideration of the decision to eliminate the Catalpa from the revised tree list, and to also consider the 1400 block of Balboa as a themed block. FROM THE FLOOR There was no business from the floor. OLD BUSINESS Business Landscape Award Update Superintendent Foell reported that Al Escoffier, City Librarian, approved displaying Dale Perkins water color rendering of the winning business ('Solo Bambini') in both libraries. The water color will be prominently placed in both Libraries for a month or two and then later will be moved to another designated area of the Library(s). Commissioner Benson took pictures of business owner, Elizabeth Moore. The pictures were submitted along with an article (written by Commissioner McQuaide) to the local newspapers announcing the upcoming award presentation at the September 15`h City Council meeting. Commissioner Wright will soon be meeting with Director Schwartz to discuss the final details of the September 15"'presentation. Approval of"Themed Block" Tree List Superintendent Foell reported that at the August meeting, the Commission received the four revised Official Street Tree lists as well as the "Themed Block" list. The Commission was asked to make comment before final approval. At the August meeting, after some suggested changes, the Commission approved the four revised Official Street Tree lists. Approval for the "Themed Block" list and policy was placed on the September meeting Agenda. He noted that after last months meeting, he received comments from Jennifer Pfaff and believed those comments have been addressed. Superintendent Foell then presented the final draft of the "Themed Block"tree list to the Commission and reviewed with the Commission the Staff Report `Adoption of the City of Burlingame Themed Block List and the Policy to Establish a Themed Block". The primary focus of the Staff Report includes background information leading to the Commission's original recommendation to Council, "Themed Blocks", the process used to identify the blocks, and a Policy for establishing "Themed Blocks"by residents on non-themed blocks. 1 Approval of"Themed Block" Tree List- (Contd.) Superintendent Foell directed the Commission to an email from Pat Giorm regarding the Tree Replacement List and Themed Streets list, specifically requesting reconsideration of the decision to eliminate the Catalpa from the revised tree list, and to also consider making the 1400 block of Balboa as a themed block because the Catalpa was the only specie on that block 25-30 years ago. Supervisor Disco commented that the 1400 block of Balboa did not make it on the"Themed Block" list because it did not meet the established criteria for determining "themed blocks". He commented that the Catalpa was removed from the approved Street Tree list because the trees are susceptible to heart rot and can have some structure problems at maturity. Supervisor Disco noted that in order to have an improved structure at maturity, extra maintenance and pruning would be required when the Catalpa tree is young. Supervisor Disco concluded that because of the trees overall size and root structure, he would only consider putting the Catalpa species on the 6' wide and over street tree list, noting that the 1400 block of Balboa only has a 36"wide planter strip. Following the review and discussion of the "Themed Block" list, Commissioner Ellis moved approval of the City of Burlingame "Themed Block"list as presented by staff; seconded, Commissioner McQuaide. Motion carried 5—0—2 absent(Grandcolas/Wright). Approval of"Themed Block" Policy The Commission discussed and reviewed the following "Themed Block"policy: • The Beautification Commission will determine"Themed Blocks"within the City of Burlingame. • To petition the Beautification Commission for a new themed block a homeowner on a block shall gather signatures of at least 2/3 of the homeowners on the block. • Forms for the "Petition"will be provided by the Parks and Recreation Department Office. • Petitions shall be forwarded for appeal to the Beautification Commission for the establishment of a new "themed"block. • A public hearing will be set by the Beautification Commission and notification will be sent by staff to all homeowners on the block. • If approved, staff will determine the species theme in collaboration with the homeowners. • Selected "themed" species will replace existing trees only when removal of an existing tree is deemed necessary according to City policy. Superintendent Foell noted that it is important to have a policy that provides an opportunity for residents on a block to "petition"to the Commission for establishing their block to be"themed". Commissioner Benson thanked staff and commented that the recommendations are fair to homeowners as well as fair to staff. Commissioner Lahey stated that the policy covers all the bases for homeowners to be involved while still being guided by staff. Following review and discussion of the "Themed Block"policy, Commissioner Benson moved approval of the Policy for Establishing a Themed Block within the City of Burlingame as presented by staff; seconded, Commissioner Lahey. Motion carried 5—0—2 absent(Grandcolas/Wright). Jennifer Pfaff thanked the staff and the Commission and Pat Giorm stated she was happy with the process, commending staff and the Commission for the good job. NEW BUSINESS Commission Training—Public Hearings Superintendent Foell reviewed with the Commission, the Public Hearing process. Following the review, Superintendent Foell stated that laminate copies of the process would be provided to the Commissioners at the next meeting. 2 REPORTS Superintendent Foell Superintendent Foell noted that Commissioners Ellis' and Lahey's terms will be expiring and that the application and reapplication deadline will be September 12`x' for anyone wishing to apply to serve on the Commission. Superintendent Foell reported that there were several changes on the newly revised Street Tree list which involved moving a couple of larger canopied trees down to the smaller planter strips. Commissioner Lahey Commissioner Lahey noted that she saw Commissioner Benson cleaning up on Broadway and pulling weeds. Commissioner Ellis Commissioner Ellis reminded everyone of the upcoming Shoreline cleanup on September 20'b beginning at 9:00 AM at the Embassy Suites Hotel where donuts and coffee will be served. The public is encouraged to attend. Following the Shoreline cleanup, a raffle will be held and participants will be provided lunch. She concluded that anyone interested in helping out at the booth should arrive at 8:30 AM. Commissioner Benson Commissioner Benson reported that she trimmed, weeded, planted and gave supplemental water to the plants in the planters on Burlingame Avenue and Broadway. Chairperson Carney Chairperson Carney reported that the Burlingame Women's Club planted a Crape Myrtle in front of the club on Park Road as part of the City's Centennial Celebration. She also stated that the Centennial Pin Oak planted in Washington Park is growing beautifully. There being no further business,the meeting was adjourned at 7:40 PM. Respectfully submitted, Karle Harvey Recording Secretary 3 CITY OF BURLINGAME PLANNING COMMISSION BURLINGAME UNAPPROVED MINUTES `-- City Council Chambers 501 Primrose Road - Burlingame, California September 22, 2008 - 7:00 p.m. I. CALL TO ORDER Vice-Chair Terrones called the September 22, 2008, regular meeting of the Planning Commission to order at 7:02 p.m. II. ROLL CALL Present: Commissioners Auran, Brownrigg, Lindstrom, Terrones, Vistica and Yie Absent: Commissioner Cauchi Staff Present: Planning Manager, Maureen Brooks and Senior Planner, Ruben Hurin III. MINUTES Commissioner A uran moved, seconded by Commissioner Yie to approve the minutes of the September 8, 2008 regular meeting of the Planning Commission as submitted. Motion passed 5-1-1 (Commissioner Vistica abstaining, Chair Cauchi absent). IV. APPROVAL OF AGENDA There were no changes to the agenda. V. FROM THE FLOOR Pat Giorni, 1445 Balboa, Beautification Commission is working on street tree policies and has come up with a new list of street trees for residential areas,will be reviewed by City Council in the near future,this will help in Planning Commission's process. VI. STUDY ITEMS 1. 118 STANLEY ROAD, ZONED R-1 —APPLICATION FOR CONDITIONAL USE PERMIT AND SPECIAL PERMITS FOR A NEW DETACHED GARAGE (DANIEL AND SUSAN SCHOENTHALER,APPLICANTS AND PROPERTY OWNERS; AND JD & ASSOCIATES, DESIGNER) STAFF CONTACT: ERICA STROHMEIER Planning Manager Brooks presented a summary of the staff report, dated September 22, 2008. Commission comments: ■ Proposed doors should swing out from garage so they don't swing into the parking area. ■ Add a condition that the Waste line should be no larger than two inches. Ask the applicant why are two doors are proposed. 1 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes September 22, 2008 • Recommend that a condition of approval be added that the recommendations of the arborist's repor shall be followed. ■ Can the special permits and conditional use permits be eliminated if the garage were reduced in length? ■ It appears that the side of the garage will act as a fence, clarify how the fence along that side will be configured. This item was set forthe regularAction Calendar when all the information has been submitted and reviewed by the Planning Department. This item concluded at 7:08 p.m. VII. ACTION ITEMS Consent Calendar- Items on the Consent Calendar are considered to be routine. They are acted upon simultaneously unless separate discussion and/or action is requested by the applicant, a member of the public or a Commissioner prior to the time the Commission votes on the motion to adopt. Vice Chair Terrones asked if anyone in the audience or on the Commission wished to call any item off the consent calendar. There were no requests. 2a. 1709 RALSTON AVENUE, ZONED R-1 — APPLICATION FOR DESIGN REVIEW AND PARKING VARIANCE FOR A SECOND STORY ADDITION TO AN EXISTING SINGLE FAMILY DWELLING(MARK ROBERTSON, APPLICANT AND DESIGNER; AND MIKE AND JENNIFER BUCKLEY, PROPERTY OWNERS) STAFF CONTACT: ERICA STROHMEIER Commissioner Yie moved approval of the Consent Calendar based on the facts in the staff reports Commissioner's comments and the findings in the staff reports, with recommended conditions in the stat, reports and by resolution. The motion was seconded by Commissioner Brownrigg. Vice Chair Terrones called for a voice vote on the motion and it passed 6-0-1 (Commissioner Cauchi absent). Appeal procedures were advised. The item concluded at 7:10 p.m. VIII. REGULAR ACTION ITEMS 3. 1125 CABRILLO AVENUE,ZONED R-1 —APPLICATION FOR DESIGN REVIEW AND SPECIAL PERMIT FOR HEIGHT FOR A NEW, TWO-STORY SINGLE FAMILY DWELLING AND DETACHED GARAGE (JAMES CHU, APPLICANT AND DESIGNER; AND YANG MIN YANG, PROPERTY OWNER) STAFF CONTACT: LISA WHITMAN Reference staff report dated September 22, 2008, with attachments. Planning Manager Brooks presented the report, reviewed criteria and staff comments. Fifteen conditions were suggested for consideration. Chair Cauchi opened the public hearing. James Chu, Chu Design & Engineering, represented the applicant, and noted that changes have been made that the Commission requested, installed story poles, project looks good, setback 20 feet from adjacent residence on the left and 30 feet on the right, purpose of Special Permit is to encourage traditional homes with steep pitched roofs, because of the distances, impacts on neighbors are reduced, could lower the height by changing roof pitch, but don't think it would enhance design. Maximum height is measured from average top of curb, this lot has a slope, if measure from the grade at the right, height is only about 31 and a half feet tall. 2 CITY OF BURLINGAME PLANNING COMMISSION—Unapproved Minutes September 22,2008 Commission comments: • Applicant indicated height could be reduced,how would that be achieved? (James Chu-If had known neighbors objected,might come in with a different style such as colonial or craftsman,this proposal was designed based on design guidelines. Pitch of the roof could be reduced from 12/12 to 10/12,would gain 1 foot and a half,could lower the building pad and could reduce plate height,all these measures could contribute to a height reduction.) • Reason for Special Permit is for stylistic consistency,whether it is an addition or new house,have looked at story poles,think it is a pretty good fit for the block,but would like to explore possibilities of lowering the house without impacting the style. • Agree it is a good design,height is in center of house,is well done,unfortunately,our guidelines indicate that with small lot neighborhoods privacy can't be expected,reason for allowing special permit for height is to promote good design,gives us possibility for 12/12 pitches to mimic good design from the twenties and thirties. • Have seen houses that are 30 feet in height that appear taller and bulkier because of design,but agree that in this case the height could be lowered somewhat,think the design is nice,there are elements that come down to a first floor height. • Main concern is height of structure and how it fits on street,would like applicant to find a way to keep this design and reduce the height. • In general agree that the house is nicely designed,but share neighbor's concerns,issue is not to make roof less steep,that is a benefit,but problem arises because 12/12 pitch now launches from a full second floor, there is a lot of attic space,there are ways to address, launch left and right elevations from first floor at 12/12 pitch,could achieve lower height. Public comments: • Phyllis Everson,1121 Cabrillo Avenue,thanks for asking for the story poles,will be a big change to have a two-story home on this lot,will lose privacy and late afternoon sun,feel additional height will look out of place in the neighborhood. • Pat Giorni,1445 Balboa Avenue,happy to see story poles when height above 30',this house as designed mimics house to right on 1133,but that house next door sits on foundation two feet higher. When consider the purpose of the Special Permit,it probably wasn't envisioned that more than 200 houses would be replaced,feel that the Special Permits were put in for those homeowners who wanted to add a second floor on an existing house to maintain existing conditions without diminishing the existing style,not for those cases where houses are being torn down and replaced. Plans came back without the porch on the right side,but the flat roof is still there,should look at that. • Kathy Ward,1133 Cabrillo Avenue,have similar comment regarding Special Permit,thought it was for keeping architectural integrity,is this the right house for this size lot. Right side is a brick wall, actual grade is lower. Looked at the whole block,homes are between 22'to 30'tall,curious how a new house can be submitted at close to 36'when limit is 30'. • Jeff Demartini, 1141 Cabrillo Avenue, our house is about 28.5 feet high,can't image what our neighborwould say if we requested another 8 feet in height,not appropriate,exception should be for older homes on larger lots,not a new home on this small lot. 3 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes September 22, 2008 • Jim Ward, 1133 Cabrillo Avenue, nice to see interest from neighborhood, been there a long time, care about the neighborhood. This is a really big house,the justification for this design is because it is next to our larger lot,we will lose sunlight,when look at the roof height, it is higher than our house, which is on a larger lot and on the slope of a hill. • Robert Smith, 1137 Cabrillo Avenue, concerned about the street trees at the property,trees need to be protected, nice tree-lined street, like to retain, have lost two trees due to storm, regarding the height, there are three houses in a row,would like to maintain a consistent line for all three of these properties. There were no further comments and the public hearing was closed. Commissioner Auran moved to continue the application with direction given on changes to reduce the height. The motion was seconded by Commissioner Brownrigg. Vice Chair Terrones called for a voice vote on the motion to continue. The motion passed 5-0-1-1 (Commissioner Yie abstaining and Commissioner Cauchi absent). Appeal procedures were advised. This item concluded at 7:45 p.m. 4. 2724 MARTINEZ DRIVE, ZONED R-1 —APPLICATION FOR DESIGN REVIEW AMENDMENT FOR A MAIN AND LOWER LEVELADDITION TOA SINGLE FAMILY DWELLING(JESSE GEURSE,APPLICANT AND DESIGNER; AND WAYNE PAN, PROPERTY OWNER) STAFF CONTACT: LISA WHITMAN Reference staff report dated September 22, 2008,with attachments. Planning Manager Brooks presented the report, reviewed criteria and staff comments. Twenty-one conditions were suggested for consideration. Chair Cauchi opened the public hearing. Jesse Geurse,405 Bayswater Avenue, represented the applicant. Noted that the reason for eliminating the stone is that there is no stone being installed in back at the retaining wall,the wall will be covered with vines, would blend nicely without the stone. Commission comments: • One of elements that make it distinctive is the stone, like to see it maintained, big stucco walls are not the right material. • Have no problem with the proposed changes, it is in the back and side yard, will be covered by vegetation. • This elevation may be prominent piece for neighbors, large stucco wall can be unappealing, they tend to get dirty over time. • Agree with not having stone on majority of back, but stone on patio makes it a nice feature, would like to see it maintained. • Stone ties the back porch together with the house, hand rail becomes more prominent without it, would like to keep the stone. Public comments: • Alan Wong, 2716 Martinez Drive,want to confirm that the ridge would be raised less than 3 inches (Jesse Geurse - Confirmed that height is actually lower than existing.) 4 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes September 22, 2008 �- Pat Giorni, 1445 Balboa Avenue,thank the applicant forfiling the FYI, and thanked the Commission for bringing the project to public hearing to hear neighbor comments, think process is working, listening to neighbors is best it's ever been. There were no further comments and the public hearing was closed. Commissioner Brownrigg moved to approve the application except the request to change the stone to stucco on the right and rear elevations, by resolution, with the following amended conditions: 1. that the project shall be built as shown on the plans submitted to the Planning Department date stamped November 16, 2007 (sheets T.0, 1-1.0, DM.1, DM.2, and A.0 through A.8)and August 22, 2008 (sheets A.1, A.2,A.5, and A.7), except that the stone veneer on the right and rear elevations shall be retained, and that any changes to building materials, exterior finishes,footprint orfloor area of the building shall require an amendment to this permit; 2. that trees shown on the landscape plan for the rear-yard shall not be permitted to exceed a height of 15-feet from the base of the lower patio, and shall be maintained at a height of no greater than 15- feet; 3. that the neighbors at 1600 Granada Drive(Thompsons)and the applicants(Pans)shall review and agree upon the placement of the trees in the rear-yard landscape plan in orderto mitigate any future view issues; 4. that no shrubs, or future shrubs, shall be permitted to grow to a height greater than the maximum allowable fence height permitted by the City of Burlingame,and shall be maintained at a height of no greater than that measurement; 5. that no additional trees shall be planted in the existing airport view corridor where trees do not currently exist; 6. that trees planted within the front-yard shall not be permitted to grow to the height exceeding the height of the peak of the roof, and shall be maintained at a height of no greater than that measurement; 7. that the chimney height of the kitchen vents as shown on the plans shall not exceed the manufacturer's minimum; and that if a chimney for a fireplace, the height shall not exceed 2-feet above all surrounding surfaces within 10-feet of the chimney (the minimum specification of the Building Code). 8. that trees noted for removal on the landscape plan shall be removed in advance of issuance of a building permit for the project; 9. that the conditions of the Chief Building Official's December 15, 2006 memo, the City Engineer's December 15, 2006 memo, the Fire Marshal's December 13, 2006 memo, and the NPDES Coordinator's December 13, 2006 memo shall be met; 10. that demolition for removal of the existing structures and any grading or earth moving on the site shall not occur until a building permit has been issued and such site work shall be required to comply with all the regulations of the Bay Area Air Quality Management District; 5 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes September 22, 2008 11. that any changes to the size or envelope of the basement, first or second floors, or garage, which would include adding or enlarging a dormer(s), moving or changing windows and architectural features or changing the roof height or pitch, shall be subject to Planning Commission review; 12. that prior to underfloor frame inspection the surveyor shall certify the first floor elevation of the new structure(s) and the various surveys shall be accepted by the City Engineer; 13. that prior to scheduling the framing inspection the project architect or residential designer,or another architect or residential design professional, shall provide an architectural certification that the architectural details shown in the approved design which should be evident at framing, such as window locations and bays, are built as shown on the approved plans; architectural certification documenting framing compliance with approved design shall be submitted to the Building Division before the final framing inspection shall be scheduled. 14. that prior to scheduling the roof deck inspection, a licensed surveyor shall shoot the height of the roof ridge and provide certification of that height to the Building Department; 15. that prior to final inspection, Planning Department staff will inspect and note compliance of the architectural details (trim materials, window type, etc.) to verify that the project has been built according to the approved Planning and Building plans; 16. that all air ducts, plumbing vents, and flues shall be combined, where possible, to a single termination and installed on the portions of the roof not visible from the street;and thatthese venting details shall be included and approved in the construction plans before a Building permit is issued; 17. that the project shall meet all the requirements of the California Building and Uniform Fire Codes, 2001 Edition, as amended by the City of Burlingame; 18. that the project shall complywith the Construction and Demolition Debris Recycling Ordinance which requires affected demolition, new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements; any partial or full demolition of a structure, interior or exterior, shall require a demolition permit; 19. that during demolition of the existing residence, site preparation and construction of the new residence, the applicant shall use all applicable "best management practices" as identified in Burlingame's Storm Water Ordinance,to prevent erosion and off-site sedimentation of storm water runoff; 20. that the applicant shall comply with Ordinance 1503, the City of Burlingame Storm Water Management and Discharge Control Ordinance; and 21. that the project is subject to the state-mandated water conservation program, and a complete Irrigation Water Management Plan must be submitted with landscape and irrigation plans at time of permit application. The motion was seconded by Commissioner Lindstrom. Vice-Chair Terrones called for a voice vote on the motion to approve as amended. The motion passed 5-1-1 (Commissioner Auran dissenting, Commissioner Cauchi absent). Appeal procedures were advised. This item concluded at 7:55 p.m. 6 CITY OF BURLINGAME PLANNING COMMISSION — Unapproved Minutes September 22, 2008 �- 5. 755 CALIFORNIA DRIVE, ZONED C-2 — APPLICATION FOR CONDITIONAL USE PERMIT FOR AN ADULT DAY CARE CENTER IN AN EXISTING COMMERCIAL BUILDING (DALE MEYER ASSOCIATES, APPLICANT AND ARCHITECT; AND 755 CALIFORNIA DRIVE LLC, PROPERTY OWNER) STAFF CONTACT: RUBEN HURIN Reference staff report dated September 22, 2008, with attachments. Senior Planner Ruben Hurin presented the report, reviewed criteria and staff comments. Thirteen conditions were suggested for consideration. Vice Chair Terrones opened the public hearing. Dale Meyer, Dale Meyer Associates, 851 Burlway Road, represented the applicant. Provided clarification about the hours of operations, indicated there would be no outside activities, all activities will be inside the facility. Regarding security, would be delayed egress alarms on the door, will be 15 second delay before doors open. There will be one employee for each client, people will be moving around with activities and there will be staff with them. Surveyed other facilities, there are about half a dozen on the Peninsula, two are most similar with 50 people coming to the facility, one had 14 parking spaces plus two accessible spaces, the other is associated with a hospital and the parking is shared with the hospital and day care facilities, majority of people are dropped off by a caregiver, or dropped off by Redi-wheels van. Looked at the parking layout, have the appropriate number of disabled accessible spaces, they are located at the rear so will have direct access to the facility. ADA improvements are provided throughout the building. Public comments: Brian McGinn, 1112 Palm Drive, reviewed reports, concerned about traffic, live nearby, other uses in this zone are non-peak uses, this will be different, traffic study conducted in August, would be more appropriate to be done during the school year, traffic backs up on Oak Grove when high school is in session, previous occupant of the building was asked to provide data, not sure agree with it, never saw 50-80 people going in to that facility, would probably be closer to ten. Could facility start with lower number of occupants so impacts can be assessed, and do a traffic study once the business is in operation. ■ Katie Treu, 745 Neuchatel Avenue, pleased to see a user of the site has been found that doesn't have impact on neighborhood, traffic is still a concern, should leave a provision open that it will adjust amount of cars in the morning by adjusting the drop off and pick up times. ■ Bill Farac, 732 Neuchatel Avenue, like to thank the owner for not going through with the other project, will be keeping an eye on this project, seems agreeable at this time. The idea of having an adult care center sounds good, would like to work together to make sure it is compatible with the neighborhood. ■ Tiffany Chesnosky, 716 Neuchatel Avenue, concern with traffic study, when California drive backs up, traffic backs up into the neighborhood, this should be taken into consideration. ■ John Root, 728 Crossway Road, think it is a good use, will fit into neighborhood, while there is traffic in the area, traffic study was done by professionals, should be adequate analysis. Burlingame needs facilities like this, provides respite for caregivers. Applicant Response: ■ Dale Meyer — Concerning the traffic study, it was reviewed by City Traffic Engineer and found to be adequate. 7 CITY OF BURLINGAME PLANNING COMMISSION—Unapproved Minutes September 22,2008 Commission comments: • Clarified that hours of operation will be 9:00 a.m.to 4:00 p.m.,but it will be open at 7:00 a.m.for employees to set up,and some people would be dropped off. • Was drop off area in front along California Drive considered? (Dale Meyer—The City's Traffic Engineer would not allow,preferred not to use up street parking,applicant would like to consider that option). • Since the reception area is further back,the drop off area can be accommodated on site. • Should revisit the drop off with the Traffic Engineer,especially if issues arise in the future,maybe it could be designated for drop off only during peak times. • Since entrance is at side,could the accessible parking spaces be moved closer to entrance(Dale Meyer—they will be entering through the back where there is a ramp). • Is it okay that people will be entering from different locations(Dale Meyer—Yes,it is best that most people come in the side door,but it won't be a problem if the disabled use the rear entrance). • Support the project,like the idea that if queuing becomes an issue,that we explore using public parking in front of building as a drop off area during peak hours. • This street is designed to handle a lot of traffic,should be able to accommodate this use. There were no further comments and the public hearing was closed. Commissioner Vistica moved to approve the application, by resolution, with the following amended conditions: 1. that the adult day care center shall be limited to 5,176 SF of the existing commercial building at 755 California Drive,as shown on the plans submitted to the Planning Department and date stamped'"\ August 11,2008,sheets P1 through P4; 2. that the Conditional Use Permit shall apply only to an adult day care center and shall become void if the adult day care center changes in the clientele they serve or cease,is replaced by a permitted use, is ever expanded, demolished or destroyed by catastrophe or natural disaster or for replacement; 3. that the activities offered at this site for the adult day care center shall be indoor only;no portion of the exterior of the site shall be used for adult day care center activities; 4. that the adult day care center may not be open for business except during the hours of 7:00 a.m.to 9:00 p.m.,Monday through Friday; there shall be a maximum of one administrator,one activities director and aides at a ratio of 1:8 as required by state regulations; 5. that the maximum number people on site at any one time shall be 54 persons, including the administrator,activities director,aides and program participants; 6. that any changes to the floor area,use,hours of operation,or number of employees which exceeds the maximums as stated in these conditions shall require an amendment to this Conditional Use Permit; 7. that drop off and pick up of adults for the adult day care center shall occur on-site and that the applicant shall monitor the safety of the transfer of the adults;if parking during drop off or pick up becomes a problem or if safety issues are identified a staff member shall be required to assist adults from vehicles to the center; 8 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes September 22, 2008 8. that the 27 on-site parking spaces shall be used only for staff members and visitors at this site and shall not be leased or rented for storage of automobiles on this site or by other businesses for off- site parking; 9. that this application shall be reviewed by the Planning Commission as a noticed information item in two years (September 2010) to evaluate the parking and traffic circulation conditions on the site. 10. that a "Right Turn Only" sign shall be installed at the exit point on the site to clearly define the vehicular direction for employees and visitors exiting the site; prior to issuance of a building permit, the applicant/property owner shall work with the City's traffic engineer to determine the required signage and location on the property; 11. that the applicant shall request that the Traffic Engineer reconsider a drop off area along California Drive limited to the morning peak hour drop off time; 12. that the conditions of the Traffic Engineer's September 2, 2008 e-mail, the Chief Building Official's July 3, 2008 memo and the Fire Marshal's June 30, 2008 memo shall be met; 13. that interior demolition or removal of the existing structures on the site shall not occur until a building permit has been issued and such site work shall be required to comply with all the regulations of the Bay Area Air Quality Management District; 14. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which requires affected demolition, new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements; any partial orfull demolition of a structure, interior orexterior, shall require a demolition permit; and 15. that any improvements for the use shall meet all California Building and Fire Codes,2007 Edition,as amended by the City of Burlingame. The motion was seconded by Commissioner Auran. Discussion of motion: • Support the motion, can't start a business part way,you have to know what your client base is going to be. Previous fitness use on the site noted that there were 40 people in aerobics class at the peak morning time. Based on amended conditions, the applicant will report back to the Planning Commission on traffic and parking issues in two years. Would also like to ask City Traffic Engineer to reconsider the drop off in front of the building on the street. Vice Chair Terrones called for a voice vote on the motion to approve. The motion passed 6-0-1 (Commissioner Cauchi absent). Appeal procedures were advised. This item concluded at 8:30 p.m. 6. 1145 CALIFORNIA DRIVE, ZONED C-2 — APPLICATION FOR CONDITIONAL USE PERMIT AND PARKING VARIANCE FOR A CHILDREN'S TUTORING CENTER (CLASS USE) IN AN EXISTING COMMERCIAL BUILDING (LEIZELLE PAISO AND RACHEL LEVINE, KUMON, APPLICANT; RANDY GRANGE, TRG ARCHITECTS, ARCHITECT; AND RONALD AND STEVEN KARP, PROPERTY OWNERS) STAFF CONTACT: RUBEN HURIN Reference staff report dated September 22, 2008, with attachments. Senior Planner Ruben Hurin presented the report, reviewed criteria and staff comments. Twelve conditions were suggested for consideration. 9 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes September 22, 2008 Vice Chair Terrones opened the public hearing. Mark Hudak,216 Park Road, represented the applicant,and indicated that representatives from Kumon and the architect are also available. This is a difficult location, not really a part of the Broadway Commercial Area, feel this is a good use for the location, meets a community need, has some on-site parking, propose drop off and pick up rules, listened at study session and addressed the Commission's concerns in resubmitted project. Concerns were with the safety of parking, and whether there is enough parking,the lot was reconfigured with head on parking rather than angled,there are dedicated drop off spaces,and there is plenty of parking across to street adjacent to train station. Drop off and pick up procedures have been addressed, if customers park across the street, students will be accompanied by parents. The facility wants to have some weekend hours, would like to add extended hours on Saturday from 8:30 to 5:00 p.m. Public comments: • Ross Bruce, 500 Almer Road, President of Broadway Business Improvement District, property is outside the Broadway Business Improvement District, merchants want to express support of this project, it will be good fit for area. • Pat Giorni, 1445 Balboa Avenue, one concern about this project is the parking and the reliance on Caltrain parking lot,even though it is not used now, one never knows what Caltrain's plans will be in the future, may us this parking area and run a shuttle from another station site. Applicant response: • Mark Hudak— Most of the parking will be between 3:00 and 7:00 pm, and there is other available' , parking in the vicinity other than the Caltrain lot, the facility will not be relying on that exclusively. Commission comments: • Like the use,there will be some carpooling, some students will be on bicycle or on foot,can see that parents will likely park in the Chula Vista parking lot and shop on Broadway during the time the students are at the facility. There were no further comments and the public hearing was closed. Commissioner Auran moved to approve the application, by resolution, with the following amended conditions: 1. that the children's tutoring center shall be limited to approximately 2,088 SF of the existing commercial building at 1145 California Drive, as shown on the plans submitted to the Planning Department and date stamped September 9,2008, sheet A1.1,and date stamped August 27,2008, sheet A2.1; 2. that the property owner shall prepare a covenant, in a form acceptable to the City,that identifies and bind the four drop-off and pick-up spaces on the adjacent parcel to the north to Kumon as long as Kumon remains a tenant on the property at 1145 California Drive,and shall record the covenantwith the San Mateo County Clerk-Recorder before issuance of business license or building permit for tenant improvements; should this covenant be broken, the variance should be brought back to the Planning Commission for modification. 10 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes September 22, 2008 3. that the Conditional Use Permit and Parking Variance shall apply only to a children's tutoring center and shall become void if the four designated drop-off and pick-up spaces on the adjacent parcel are not available, the children's tutoring center changes in the clientele they serve or cease, is replaced by a permitted use, or is ever expanded, demolished or destroyed by catastrophe or natural disaster or for replacement; 4. that the children's tutoring center may be open Monday through Friday, from 3:00 p.m.to 7:00 p.m., and on Saturdays from 8:30 a.m. to 5:00 p.m., with a maximum of two full-time employees and 12 part-time instructors; 5. that the maximum number people on site at any one time shall be 60 persons, including the full-time and part-time employees and participants; 6. that any changes to the floor area, use, hours of operation, or number of employees and part-time instructors which exceeds the maximums as stated in these conditions shall require an amendment to this Conditional Use Permit; 7. that drop off and pick up of children for the tutoring center shall occur off-site on the adjacent parcel to the north in the four, designated 15-minute drop-off and pick-up spaces; if a parent uses the Caltrain parking lot or parks more than one block from the center, the parent must walk their child to and from the center; the applicant shall inform parents of this policy during enrollment; 8. that a "Right Turn Only" sign shall be installed at the exit point on the site to clearly define the vehicular direction for visitors exiting the site; prior to issuance of a building permit, the applicant/property owner shall work with the City's traffic engineer to determine the required signage and location on the property; 9. that the conditions of the Chief Building Official's July 21, 2008 memo, the City Engineer's July 30, 2008 memo, and the NPDES Coordinator's July 25, 2008 memo shall be met; 10. that interior demolition or removal of the existing structures on the site shall not occur until a building permit has been issued and such site work shall be required to comply with all the regulations of the Bay Area Air Quality Management District; 11. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which requires affected demolition, new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements; any partial or full demolition of a structure, interior or exterior, shall require a demolition permit; and 12. that any improvements for the use shall meet all California Building and Fire Codes, 2007 Edition, as amended by the City of Burlingame. The motion was seconded by Commissioner Brownrigg. Vice Chair Terrones called for a voice vote on the motion to approve. The motion passed 6-0-1 (Commissioner Cauchi absent). Appeal procedures were advised. This item concluded at 8:55 p.m. 11 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes September 22, 2008 7. 917 LARKSPUR DRIVE, ZONED R-1 —APPLICATION FOR CONDITIONAL USE PERMITS AND LOT -� COVERAGE VARIANCE FOR A NEW ACCESSORY STRUCTURE (GARY WAGNER,APPLICANTAND PROPERTY OWNER; AND MARK RILOVICH, RILOVISION, DESIGNER) STAFF CONTACT: RUBEN HURIN Reference staff report dated September 22, 2008, with attachments. Senior Planner, Ruben Hurin presented the report, reviewed criteria and staff comments. Eight conditions were suggested for consideration. Vice Chair Terrones opened the public hearing. ■ Gary Wagner, property owner, 917 Larkspur Drive, addressed comments from study meeting. Determined that this size building is needed because had measured out size based on what would be stored there, need that much room for storage. Realize have created the hardship, but was advised by contractor that because of its size,the structure did not need a permit. Put in windows to avoid a stale smell in the structure, this is for storage of property, want it to be kept in good shape. Commission comments: ■ Since the applicant did not come back with revisions, it's all or nothing, hard to see how to approve without seeing any concessions made. ■ Applicant decided not to address the Commission's concerns about the excessive lot coverage,we have lot coverage rules to avoid sprawling, why wasn't it addressed. ■ If the applicant had applied for a building permit before construction,would have been told what you could and could not build, hardship was created by building the structure without permits. ■ Don't think any of the concerns have been addressed, could have at least eliminated storage shed, windows requiring Special Permits, there has been no willingness to conform in any way. ■ Can't support any of the Conditional Use Permits, think the project is detrimental to the neighborhood. ■ Concur, would like to point out that if covered porch on new structure were removed and size of structure were reduced by half, project would meet lot coverage requirements. There are reasons that buildings can't cover all of the property, there is a community standard established. Public comments: ■ Ken Vierra, 900 Morrell Avenue, this is difficult as a neighbor to oppose, live to the southeast, so when exit the back of the house, what you see is this structure, there had been at least one tree between properties and it was cut down, now there is a large white structure across fence, problem is the eave of the structure is about six inches from back fence. There were no further comments and the public hearing was closed. Commission comments; Commissioner Brownrigg moved to deny the application. The motion was seconded by Commissioner Lindstrom. Discussion of motion: ■ This is why off-site storage facilities are provided, no justification has been given by the applicant for the variance request. 12 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes September 22, 2008 Vice Chair Terrones called for a voice vote on the motion to deny. The motion passed 6-0-1 (Commissioner Cauchi absent). Appeal procedures were advised. This item concluded at 9:14 p.m. IX. DESIGN REVIEW STUDY ITEMS 8. 1457 Drake Avenue, zoned R-1 —application for Design Review for a first and second story addition to a single family dwelling (Rosa and Cheh Lee, applicants and property owners; and Nghi Thanh Le, designer) Staff Contact: Erica Strohmeier Reference staff report dated September 22, 2008, with attachments. Senior Planner Ruben Hurin briefly presented the project description. There were no questions of staff. Vice Chair Terrones opened the public comment period. Cheh Lee, property owner, 1457 Drake Avenue, and Nghi Thanh Lee, designer, represented the applicant. Commissioners asked the following questions: ■ Looking at foyer, creating closet,what is the space behind closet? (Cheh Lee-it will be an office off of the bedroom where his son will compose music, closet in foyer will be moved to right to make the closet bigger to be used as working space.) ■ Roof of addition is completely squared off, don't have sense of how it will look,what materials will be used. (Nghi Lee - roof will match the rear of the building, original roof in back is flat, will continue with that style.) ■ On front elevation, there is an existing wood porch off of the bedroom over the garage, it is a nice feature and makes the front elevation,why are you proposing to fill it in and add metal railing?(Nghi Lee -there is dry rot, propose to fill in and add steel railing to eliminate dry rot.) ■ New roof is proposed, will you use existing tiles? (Nghi Lee - No, will replace with new tile.) Commission comments: ■ Would like to see reuse of the existing roofing material, it would be easier to remove tile, put new membrane and replace the existing tile, it will last forever. ■ Disagree with change of look of front balcony, it should be maintained, it has detailing that is consistent with the style, plus it's a negative space that sets up privacy from the street, don't think it should be filled in. ■ Should reconsider the garage door, doesn't fit the look of the house, plans indicate it will be painted white, should be stained dark or painted brown. ■ Think this project is great candidate for design review, there's a lot of work that can be done with one of design reviewer consultants. ■ Front elevation is the key to existing design,would like to see back plane articulated in keeping with the front elevation. ■ The elevations are a square box, more articulation is needed, the existing Spanish style can be enhanced. Commission comments regarding determination on floor area ratio calculations when an area is filled with concrete to reduce the overall ceiling height so it is not considered habitable space.- Recall pace:Recall that in previous cases where fill was allowed to reduce habitable area, hasn't it typically been �. in crawl space?—Yes. 13 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes September 22, 2008 ■ Have some concerns with this particular application, in previous applications when allowed to infill, has been sloping crawl space where not visible, this is already built out, and already contributes to mass and bulk, should count in floor area. ■ Concur that if the space is above grade it's a cheat to fill it in, have been sympathetic with occasions in situations with historic homes, but for the purposes of this application, the area should count in floor area; the design reviewer could look at the overall floor area and possible solutions that might be justification for a variance. ■ Support the determination that if the area is above grade it counts towards the FAR, can apply for a variance and evaluate on that basis. The applicant noted that there is substantial cost to remove and redo existing foundation, increase budget, so it is more cost effective to add in other area, and that was what they chose to do in this case. Public comments: ■ Daniel Chen— 1453 Drake Avenue, thank you for chance to comment,this is a beautiful house, like to see character of street maintained, concern with addition on back side, creates a 15 foot wall, directly blocks windows in our bedroom and puts a window next to our deck. There were no other comments from the floor and the public hearing was closed. Commissioner Brownrigg made a motion to send this project to a Design Review consultant. This motion was seconded by Commissioner Auran. Vice Chair Terrones called for a vote on the motion to refer this item to a design review consultant. The motion passed on a voice vote 6-0-1 (Commissioner Cauchi absent). The Planning Commission's action is advisory and not appealable. This item concluded at 9:37 p.m. 9. 1008 BALBOA AVENUE,ZONED R-1 —APPLICATION FOR DESIGN REVIEW AND SPECIAL PERMITS FOR HEIGHT AND DECLINING HEIGHT ENVELOPE FOR A NEW TWO-STORY SINGLE FAMILY DWELLING AND DETACHED GARAGE (JAMES CHU, CHU DESIGN AND ENGINEERING, INC., APPLICANT AND DESIGNER; AND ALVIN YANG, PROPERTY OWNER) STAFF CONTACT: RUBEN HURIN Reference staff report dated September 22, 2008, with attachments. Senior Planner Ruben Hurin briefly presented the project description. There were no questions of staff. Vice Chair Terrones opened the public comment period. James Chu, Chu Design & Engineering, represented the applicant. The tree shown to be removed has been cut down based on the approved tree removal permit. The pole in question is a telephone pole, will contact AT&T to see if it can be relocated, feel design fits on this block. Special permit for height is only for the center of the home, area is labeled on the elevations. Commission comments: ■ How old is the house being torn down?— 1922 ■ Glad is a four bedroom house, should have one-car garage, could provide a bigger yard. ■ Appreciate seeing brick in the design, would like it to be real brick, full-size veneer. ■ Worried about two-story piece in front, would be nice if it had a base on it, maybe look at brick used elsewhere. 14 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes September 22, 2008 Chimney is called out as adhered veneer, should match rest of brick, be full-wide veneer. ■ Like the way the entry sequence is set up, like stone courtyard, it helps the house flow, also like the way the redwood trees give privacy from apartment building on EI Camino. ■ Should keep the two-car garage, it provides a buffer from EI Camino and the apartment building. ■ Like the courtyard and the wood planter box in front, if it was brought lower, it would help ground that elevation. ■ Like to see articulation on front elevation two story mass, could bring window down or bring in brick element to embellish, maybe a bay to provide articulation on front plane. ■ Applicant should work closely with neighbors to address issues with the driveway. ■ Street trees should be looked at—have arborist look at and make a recommendation,taller tree may be appropriate. ■ The existing house is unique, is there merit to this existing design? It's different, but not special, not stylistically consistent. ■ Interesting design, reasonable palette of materials, like that the courtyard will create negative space. • Believe should be one-car garage, like to see more yard space. Two car garage adds mass and bulk and adds forecourt area that eats up back yard. ■ Think two car garage is appropriate in this case. ■ Will the garage be used to park two cars, should rethink, also understand need for separation with different use, but could be accomplished with reduced size garage or L-shaped garage that still provides a screen, like to see applicant consider. ■ Concerned that with one car garage, if one is parked in garage, will second car be in street or driveway, don't want to see the second car on the street. ■ There is a long driveway, can park several cars there, but can't dictate. ■ Concur don't need story poles in this case, small area, only two-feet over limit. Public comments: ■ Florence Tulich, 1017 EI Camino Real, apartment building next to site, protest this huge monstrosity, beautiful home, but just too big, there is no parking on street, there is a water shortage, why are we allowing big homes to be built, always getting notices to cut back on electricity, water, gas, why should I have to cut back when these big houses being built. • John Tulich, 1017 EI Camino Real, family has owned building for 44 years, carport has been there for that time, will have to tear down, will lose parking spot, why can't they work something out to maintain parking, the house is two stories, have balconies in apartment building will block view. ■ Robbin Sommer 1012 Balboa Avenue, live next door, concern with height already blocking view,will block sun to kitchen, share driveway and share median strip between, want to be sure my existing driveway is not damaged, concern with construction impact to driveway,tired of the mega mansions, house is too big. • Pat Giorni, 1445 Balboa Avenue, handsome house, but too big,think since this house is sitting on a hill, it will look high,would like to see story poles required, do like the front courtyard, it will get used, suggest that it be trellised or covered in some fashion, that's the direction the sun hits. Since sidewalks will have to be replaced, would like to see street trees put in. Applicant response: ■ Disagree with request for story poles, height requested is minimal,will be 50 feet from front property line. Prefer two-car garage, am sure new owners will prefer two car as well. There were no other comments from the floor and the public hearing was closed. Commissioner Brownrigg made a motion to place the item on the Consent Calendar when complete. This motion was seconded by Commissioner Vistica. 15 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes September 22, 2008 Vice Chair Terrones called for a vote on the motion to place this item on the Consent Calendar when plans have been revised as directed. The motion passed on a voice vote 6-0-1 (Commissioner Cauchi absent). The Planning Commission's action is advisory and not appealable. This item concluded at 10:10 p.m. X. COMMISSIONERS' REPORTS Status Report on Peninsula Hospital Public Art Selection Process— Commissioner Brownrigg • Commissioner Brownrigg reviewed the Hospital's Public Art Selection Process, noting that he participated in the first meeting of the selection committee held a few weeks ago. A Request for Proposal has been sent out to the art community, did not limit it to local artists, portfolios will be submitted in October, the pre-selection committee will winnow the proposals down to a few,then the final proposals will be reviewed by the group. XI. DIRECTOR'S REPORT Commission Communications: ■ Should review our current garage incentive regulations, rules now in place favor detached garages to reduce mass and bulk of main house, may be a way to allow attached garages that are tucked in and create benefits by providing more back yard. Actions from Regular City Council meeting of September 15, 2008: ■ There were no Planning items on the Council's agenda. FYI: Peninsula Hospital Complaint Log — ■ Accepted. FYI: 2015 Ray Drive— Review of required landscape changes to a previously approved design review project—: ■ Accepted. XII. ADJOURNMENT Vice-Chair Terrones adjourned the meeting at 10:28 p.m. Respectfully submitted, Stanley Vistica, Secretary 16 POLICE DEPARTMENT BURLINGAME City of Burlingame Jack L. Van Etten Chief of Police September 19. 2008 Honorable Mayor and Members of the City Council: Police Department statistics and highlights for the month of August, 2008 DEPARTMENTAL MATTERS: -Three new officers are in currently in our field training program -Last month two new officers began the 6 month police academy and will graduate in March `09 -One sworn officer(11 months)and one dispatcher(22 months)continue on long-term disability -Two other sworn officers are also off due to injuries, but are assigned temporary modified duty -Neighborhood Watch presentations continue(last presentation 1600 Block of Coronado) -A department training plan(elevating training) for the 2008/2009 FY continues -Citizen crime identification system"Crimereports.com"has been adjusted to easily identify automobile burglaries from other(residential/commercial)burglaries -Gang Task Force completed deployment and is in maintenance mode; parolee training and monitoring continues -Total reported crime in Burlingame thru July is down compared to last year(same time) TRAFFIC MATTERS: -Moving citations have tripled from the same time last year(selective enforcement/new officers) -Parking citation totals continue to be down, due in part to our replacing of 2 recent PEO positions -Citizen Speed Watch has been delayed, due to limited interest by the public in the Winchester area -Red Light photo enforcement is about to begin at ECR and Broadway -The pilot daytime parking permit program and continues without any problems MONTHLY STATISTICS: -Remember that the monthly police department report is displayed in both numbers and percentages. When reviewing the police department report remember to consider the actual numbers of various crime categories in conjunction with the percentages. Kindly feel free to contact me if you have any questions. CiefcWVan —' Burlingame Police Department 1111 Trousdale Drive-Post Office Box 551 -Burlingame,California 94011-0551 -(650)777-4100-Fax (650)697-8130 MEMORANDUM To: All Patrol Personnel From: Sgt. Williams Date: 08/29/08 Subject: Selective Enforcement As time permits, please advise your teams to attempt selective enforcement in the listed areas: Location Violation Description Time of offense Date Reported Primrose Rd. 21950 VC yield to ped Afternoon 08/08/08 (@ Library) Rollins Rd. 22350 VC Speeding All hours 07/10/08 (South end) Magnolia 22350 VC Speeding All hours 07/07/08 Rivera 22350 VC Speeding All hours 07/01/08 Dufferin 22350 VC Speeding Commute hours 06/20/08 Trousdale/ 22450 VC Stop sign Morning hours 05/27/08 Skyline Adeline Dr 22350 VC/ Speeding/ Commute hours 05/01/08 (1900 blk) 22450 VC Stop sign Bayswater 22350 VC Speeding Commute hours 05/01/08 Carmelita 22350 VC Speeding All hours 04/17/08 Lincoln Ave. 22350 VC Speeding Commute hours 04/17/08 Blgm Av/Cal 21950 VC yield to ped Morning hours 03/13/08 Howard/Prim 22450 VC Stop sign All hours 03/13/08 Bayshore BI 22350/21950VC Speed/ped viol Morning commute 02/19/08 Blgm Ave. 21950 VC yield to ped Daytime hours 02/01/08 Bloomfield 22350 VC Speeding Evening hours 12/26/07 Calif. Dr. 22350 VC Speeding Commute hours 12/13/07 RETURN A — MONTHLY RETURN OF OFFENSES KNOWN TO POLICE I I 2 3 4 I 5 I 6 ID I OFFENSES I UNFOUNDED I NUMBER OF I CLEARED BY ARREST I NUMBER OF CLEARANCES I CLASSIFICATION OF OFFENSES I/ I REPORTED I FALSE OR I ACTUAL I OR EXCEPTIONAL INVOLVING ONLY IS I OR KNOWN I BASELESS I OFFENSES I MEANS PERSONS UNDER 18 I I I I I I I 1 11. CRIMINAL HOMICIDE I10I 0 0 0 0 0 - a. Murder & Non—Negligent Homicide 1111 b. Manslaughter By Negligence I12I 12. FORCIBLE RAPE TOTAL 1201 0 0 0 0 0 a. By Force 1211 b. Attempts to Commit Rape I22I i i 1 13. ROBBERY TOTAL I30I 2. 0 2 1 0 a. Firearm 1311 1 0 1 1 0 b. Knife or Cutting Instrument 1321 c. Other Dangerous Weapon I33I 1 d. Strongarm (Hands,Fists,etc.) 1341 1 0 1 0 0 14. ASSAULT TOTAL 1401 19 0 19 7 0 1 a. Firearm 1411 b. Knife or Cutting Instrument I42I 1 c. Other Dangerous Weapon I43I 2 0 2 1 0 d. Hands,Fists,Feet Aggr Injury 1441 1 0 1 1 0 e. Other Assaults—Simple 1451 16 0 16 5 0 15. BURGLARY TOTAL 1501 18 1 17 0 0 I a. Forcible Entry IS1I 11 0 11 0 0 I i b. Unlawful Entry — No Force 1521 7 1 6 0 0 c. Attempted forcible entry 1531 16. LARCENY — THEFT TOTAL I60I 77 0 77 2 1 (Except Motor Veh Theft) I I I I I 17. MOTOR VEHICLE THEFT TOTAL 1701 10 0 10 1 0 I I a. Autos 1711 8 0 8 1 0 i b. Trucks and Buses I72I 0 0 0 0 0 c. Other Vehicles 1731 2 0 2 0 0 GRAND TOTAL: 1771 1261 1 I 125 I 11 i 1 AUGUST - 2008 CA0410400 30,000 Month and Year of Report Agency Identifier Population C e Z( \ 09/18/2008 Prepared By Title Date BURLINGAME POLICE DEPT Agency and State Chief, Commissioner, Sheriff PROPERTY STOLEN BY CLASSIFICATION 1 ID I Number of Actual 1 Monetary 1 .CLASSIFICATION I/ I Offenses (Column 4 1 Value of Property 1 I 1E 1 Return A) 1 Stolen 11. CRIMINAL HOMICIDE 1121 0 1 0 12. FORCIBLE RAPE 1201 0 I 0 13. ROBBERY 1 1 I I 1 a) Highway—streets, alleys, etc. 1311 1 b) Commercial House 1321 I I 1 c) Gas or Sevice Station 1331 1 I I d) Convenience Store 1341 1 e) Residence 1351 I 1 f) Bank 1361 1 1 11,291 I 1 g) Miscellaneous 1371 1 1 60 1 1 TOTAL ROBBERY 1301 2 1 11,351 I 15. BURGLARY — BREAKING OR ENTERING I I I I 1 a) RESIDENCE I I I I 1 1) NIGHT (6pm — 6am) 1511 2 1 3,300 I i 2) DAY (6am — 6pm) 1521 1 1 0 1 1 3) UNKNOWN 1531 4 1 4,155 1 1 b) NON—RESIDENCE I I I I 1 1) NIGHT (6pm — 6am) 1541 1 ( 0 1 2) DAY (6am — 6pm) 1551 1 1 1,600 1 1 3) UNKNOWN 1561 8 1 12,454 I 1 TOTAL BURGLARY 1501 17 I 21,509 i 16. LARCENY—THEFT (Except Motor Veh Theft) I I I I 1 a) $400 AND OVER 1641 29 1 85,933 1 b) $200 TO $400 1611 10 1 2,769 1 1 c) $50 TO $200 1621 10 1 890 1 1 d) UNDER $50 1631 28 1 152 1 I 1 TOTAL LARCENY 1601 77 I 89,744 17. MOTOR VEHICLE THEFT 1701 10 I 44,900 1 1 GRAND TOTAL — ALL ITEMS 1771 I 167,504 1 1 Additional Analysis of Larceny and I I I I I Motor Vehicle Theft 1 1 I 6X. NATURE OF LARCENIES UNDER ITEM 6 1 I 1 I I a) Pocket—Picking 1811 1 1 b) Purse—Snatching 1821 I 1 1 c) Shoplifting 1831 2 1 671 1 1 d) From Motor Vehicles 1841 49 I 44,805 1 e) Motor Vehicle Parts and Accessories 1851 5 I 9,815 1 f) Bicycles 1861 4 I 1,462 1 1 g) From Building 1871 5 1 11,827 1 1 h) From Any Coin—operated Machines IBBI 1 1 95 1 1 i) All Other 1891 11 1 21,069 1 1 TOTAL LARCENIES 1801 77 1 89,744 1 7X. MOTOR VEHICLES RECOVERED a) Stolen Locally and Recovered Locally 19ll 4 b) Stolen Locally and Recovered by 1921 9 Other Jurisdictions c) Total Locally Stolen Motor Vehicles 1901 13 Recovered (a & b) t d) Stolen in Other Jurisdictions and 1931 2 Recovered Locally 09/18/2008 Date AUGUST - 2008 CA0410400 30,000 Month and Year of Report Agency Identifier Population BURLINGAME POLICE DEPT Agency and State Pre By ief, mmissioner, Sheriff j - SUPPLEMENT TO RETURN A MONTHLY RETURN OF OFFENSES KNOWN TO THE POLICE PROPERTY BY TYPE AND VALUE ID I 1 Type of Property I/ I Monetary Value of Property Stolen in Your Jurisdiction 1 Stolen I Recovered 1 1 (1) I I (2) I (3) I I I I 1 1 1 (A) CURRENCY, NOTES, ETC. 1011 23,433 1 11,306 1 1 (B) JEWELRY AND PRECIOUS METALS 1021 11,920 1 6,020 1 1 (C) CLOTHING AND FURS 1031 21,420 1 1,048 1 - 1 (D) LOCALLY STOLEN MOTOR VEHICLES 1041 20,200 1 40,300 1 1 (E) OFFICE EQUIPMENT 1051 35,333 1 7,000 I I (F) TVs,Radios,Stereos, etc. 1061 12,585 1 0 1 (G) FIREARMS 1071 1 1 (H) HOUSEHOLD GOODS 1081 I (I) CONSUMABLE GOODS 1091 168 18 1 (J) LIVESTOCK 1101 I (K) MISCELLANEOUS 1111 42,445 27,855 1 TOTAL: 1001 $167,504 1 $93,547 1 09/18/2008 DATE PREPARED BY TITLE F OPM7ISSIONER, SHERIFF OR SUPERINTENDENT AUGUST — 2008 CA0410400 30,000 Month and Year of Report Agency Identifier Population BURLINGAME POLICE DEPT Agency and State MONTHLY RETURN OF ARSON OFFENSES KNOWN TO LAW ENFORCEMENT I 1 I 2 I 3 I 4 I 5 I 6 I 7 I 8 I I I OFFENSES I UNFOUNDED I NUMBER OF I TOTAL OFFENSES INUMBER OF CLEARANCESI OFFENSES WHERE (ESTIMATED VALUE( CLASSIFICATION OF OFFENSES I REPORTED I FALSE OR I ACTUAL ICLEARED BY ARRESTI INVOLVING ONLY I STRUCTURES ARE ( OF PROPERTY I OR KNOWN I BASELESS I OFFENSES IOR BY EXCEPTIONALI PERSONS UNDER 18 I UNINHABITED I . DAMAGE I IA. Single Occupancy Residential I I I I I I I I IB. Other Residential I I I I I I I I IC. Storage I I I I I I I I I ID. Industrial/Manufacturing I I I I I I I I IE. Other Commercial I I I I I I I I IF. Community/Public I I I I I I I I I i i I i I I I 1 IG. All Other Structure I I I I I I I I I I I I I I I I ITOTAL STRUCTURE I 0 I 0 I 0 I 0 I 0 I 0 I $0 I I IH. Motor Vehicle I I I I I I I I I 1 I I 1 I I 1 1 II. Other Mobile Property I I I I I I I I I ITOTAL MOBILE I 0 I 0 I 0 I 0 I 0 I 0 I $0 I I t I I I I I IJ. TOTAL OTHER I I I I I I I I I Crops, Timber, Fences, Signs, Etc. I I I I I I I I IGRAND TOTAL I 0 0 0 0 I 0 I 0 I $0 I I I I I I + I I I I Agency Identifier CA0410400 Month AUGUST - 2008 Agency BURLINGAME POLICE DEPT State CALIFORR AalPrepared B l JJ �C ZI ChieCo issioner, Sheriff MONTHLY HATE CRIME REPORT AGENCY: BURLINGAME POLICE DEPARTMENT NCIC NUMBER: CA0410400 REPORTING MONTH: AUGUST 2008 THERE WERE NO HATE CRIMES REPORTED TO THIS DEPARTMENT FOR THIS MONTH. _ 650-692-8440 L C -0 `� RONDA CAI96- POLICE OFFICER PLEASE RETURN TO: State of California Department of Justice Bureau of Criminal Information and Analysis Law Enforcement Information Center Post Office Box 903427 Sacramento, CA 94203-4270 Attn: Bias-Motivated Crime Program PERIOD: AUGUST 2008 MONTHLY REPORT OF DOMESTIC VIOLENCE—RELATED CALLS FOR ASSISTANCE California Penal Code (PC) Section 13730 (a) Type of data I Number Total domestic violence call received and verified 6 Total cases in which weapons were involved 1 S I Firearm 0 U B I Knife or cutting instrument 0 T 0 Other dangerous weapon ( 1 T A Personal weapon (hands, fists, feet, etc. ) 0 L BURLINGAME POLICE DEPT CA0410400 NAME OF AGENCY AGENCY NCIC NUMBER AUGUST - 2008 ` �a REPORT PERIOD (MONTH AND YEAR) PREPARED B N 0 N E PERIOD: AUGUST 2008 NUMBER OF VIOLENT CRIMES COMMITTED AGAINST SENIOR CITIZENS NUMBER OF VICTIMS TYPES OF VIOLENT CRIMES I 60 YEARS OF AGE OR OLDER 1 HOMICIDE 0 2 FORCIBLE RAPE 0 3 ROBBERY 0 4 AGGRAVATED ASSAULT I 0 5 TOTAL 0 BURLINGAME POLICE DEPT CA0410400 NAME OF AGENCY AGENCY NCIC NUMBER AUGUST - 2008 � ✓ 7�/C� REPORT PERIOD (MONTH AND YEAR) PREPARED LAW ENFORCEMENT OFFICERS KILLED OR ASSAULTED 10FFICERS KILLED I Number of your law enforcement officers I By felonious act killed in the line of duty this month I By accident or negligence Officers Assaulted (Do not include officers killed) Type of Weapon Type of Assignment 1 - I Total I (Knife/ I I (Two— I One—Officer (Detective or IAssaultl (Other I (Hands, IOfficerl Vehicle (Special Assign) Other (Police l I by I IInstru—(Other (Fists, IVehiclel I i I i 1Assaultsl I (Weapon IFirearml ment IWeaponlFeet,etcl (Alone IAssistdlAlone IAssistd.IAlone I.AssistdlCleared l Type of Activity I A I B I C I D I E I F I G I H I I I J I K l L I M I 11. Responding to Disturbance 1 0 1 I I I I 1 I I I I I I i I calls (family quarrels, I man with gun, etc.).......( I I I I I I I I I I I I I 1 2. Burglaries in progress or 1 0 1 I I I I I I I I I I I I 1 pursuing burglary suspects) I I I I I I I I I I I I 1 3. Robberies in progress or 1 0 I pursuing robbery suspects.( I I I I I I I I I I I I I 1 4. Attempting other arrests..( 0 1 I I I I I I I I I I I I 1 5. Civil disorder (riot, massl 0 1 1 1 I I I I I I I I I I 1 disobedience).............I I I I I I I I I I I I I I 1 6. Handling, transporting, I 0 I I 1 1 1 I I I I I I I I I custody of prisoners......( 1 7. Investigating suspicious I 0 I I I I I I I I I I I I I 1 persons or circumstances.. ( I I I I ( I I I I I I I 1 8. Ambush — no warning....... ( O I I I I I ( I I I I I I 1 9. Mentally deranged.........( o I I I I I I I I I I I I 110. Traffic pursuits and stopsl 0 1 1I I I I I I I I I I I 111. All other................. 1 , 0 1 1I I I I I I I I I I I 1 12. TOTAL (1-11) 1 0 1 0 I 0 1 0 I 0 1 0 1 0 1 0 I 0 1 0 1 0 1 0 I 0 I 113. Number with personal 0 I I I injury... ................. ( I I I I 114. Number without personal I 0 I I I l I I injury.................... ( I AM 115. Time of assaults.. PM ( 1 I I I I I t i 12:01 2:00 4:00 6:00 8:00 10:00 12:00 AUGUST - 2008 CA0410400 r 1 t Month and Year Agency Identifier Pre a d y j J Title BURLINGAME POLICE DEPT CALIFORNIA Agency State hi Sher ff, Commissioner, Superintendent SUPPLEMENTAL HOMICIDE REPORT i view of the importance of the homicide classification in crime reporting, it is requested that the following supplementary report be filled in and transmitted the monthly =_turn A to: Bureau of Criminal Statistics, P.O. Box 903427, Sacramento, CA 94203-4270. 1A. MURDER AND NON—NEGLIGENT MANSLAUGHTER Number of willful killings without due process of law. (Column 2 of Return A.) Do not include suicides or attempts to murder. Attempts to murder should be scored as Aggravated Assault on the Return A. Number of cases classified as justified or excusable, limited to killing of a person by a peace officer in the line of duty and the killig of a felon by a private citizen. (Column 3 of Return A.) Actual offenses. (The difference between 1 and 2 above.) (Column 4 of Return A.) 1B. MANSLAUGHTER BY NEGLIGENCE Number of killings of another person through gross negligence. (Do not list traffic deaths.) (Score deaths below in Columns 2 and 4 of Return A.) COMPLETE ALL SECTIONS BELOW) Indicate briefly the circumstances of the case(s) CASE NUMBER/DATE VICTIM AND OFFENDER (if known) NAME AGE SEX RACE RELATION WEAPON CIRCUMSTANCES CLEARED NONE i Month AUGUST 2008 Agency: Burlingame Police Department State: California MONTHLY REPORT OF ANTI-REPRODUCTIVE RIGHTS CRIMES (ARRC) SUMMARY WORKSHEET AGENCY BURLINGAME POLICE DEPARTMENT NCIC NUMBER CA0410400 REPORTING MONTH/YEAR AUGUST 2008 THERE WERE 423.2 PC CRIMES REPORTED TO THIS DEPARTMENT FOR THIS MONTH(ATTACH DATA COLLECTION WORKSHEETS) _XX_ THERE WERE NO 423.2 PC CRIMES REPORTED TO THIS DEPARTMENT FOR THIS MONTH. PREPARERS NAME: COLLEEN VILLEGAS,RECORDS SUPERVISOR TELEPHONE NUMBER: 650-777-4100 SUBMIT THIS SUMMARY SHEET WITH THE ARRC DATA COLLECTION WORKSHEET(S),IF ANY,TO: STATE OF CALIFORNIA DEPARTMENT OF JUSTICE CRIMINAL JUSTICE STATISTICS CENTER P.O. BOX 903427 SACRAMENTO,CA 94203--4270 ATTN: ANTI—REPRODUCTIVE RIGHTS CRIMES urpose: is the intent of the Department of Justice to: Collect data on all crimes relating to vilations of the Reproductive Rights Law Enforcement Act. Collect data on the threatened commision of anti—reproductive rights crimes and persons suspected of committing these crimes or making these threats. Distinguish between crimes of violence and non—violence. ISTRUCTIONS FOR COMPLETION: ,UBMIT ANTI—REPRODUCTIVE RIGHTS CRIMES REPORTED UNDER PENAL CODE SECTIONS 423.2(A), 423.2(C),AND 423.2(E). SEE REVERSE SIDE OF HIS FORM FOR PENAL CODE STATUTES TO BE USED WHEN COMPLETING THIS FORM. tequirement: This form should be submitted monthly whether or not an ARRC occurred. requency:Submit monthly by the 10th working day for the preceding month (for example,July data should be submitted by the 10th working lay in August)• teporting Number of ARRCs: f there are ARRCs reported to your agency,check the first box and enter the total number of 423.2 PC subsections (A), (C), (E) or the month. Attach Data Collection Worksheets for each ARRC reported. I there were no ARRCs reported to your agency,check the second box and submit the Summary Worksheet only. -18-08 SUMMARY OF PART ONE OFFENSES PAGE: 1 FOR: AUGUST, 2008 Prev Last Act Act YTD YTD -ime Classification.................... Current Year.. YTD.. . YTD... Change Change irder and Nonnegligent Manslaughter 0 0 0 0 0 mslaughter by Negligence 0 0 0 0 0 ipe By Force 0 1 3 4 -1 -25.00 :tempt to Commit Forcible Rape 0 0 0 0 0 )bbery Firearm 1 1 5 8 -3 -37.50 )bbery Knife 0 1 3 3 0 0.00 )bbery Other Dangerous Weapon 0 0 0 2 -2 -100.00 )bbery Strong-Arm 1 0 8 4 4 100.00 3sault - Firearm 0 0 0 0 0 3sault - Knife 0 0 2 0 2 3sault - Other Dangerous Weapon 2 1 11 11 0 0.00 3sault - Hands,Fists,Feet 1 0 8 5 3 60.00 3sault - Other (Simple) 16 18 84 120 -36 -30.00 lrglary - Forcible Entry 11 9 41 28 13 46.43 arglary - Unlawful Entry 7 1 52 48 4 8.33 )rglary - Attempted Forcible Entry 0 0 6 0 6 arceny Pocket-Picking 0 0 0 0 0 arceny Purse-Snatching 0 0 1 0 1 arceny Shoplifting 2 5 13 26 -13 -50.00 arceny From Motor Vehicle 49 20 194 145 49 33.79 arceny Motor Veh Parts Accessories 5 12 64 97 -33 -34.02 arceny Bicycles 4 2 19 13 6 46.15 arceny From Building 5 5 47 54 -7 -12.96 arceny From Any Coin-Op Machine 1 1 1 11 -10 -90.91 arceny All Other 11 5 57 60 -3 -5.00 otor Vehicle Theft Auto 8 11 41 56 -15 -26.79 otor Vehicle Theft Bus 0 0 9 2 7 350.00 otor Vehicle Theft Other 2 0 6 1 5 500.00 ------- ------ ------ ------ 126 93 675 698 126 93 675 698 -18-08 MONTHLY SUMMARY OF PART TWO OFFENSES PAGE: 1 CITY REPORT FOR: AUGUST, 2008 , Prev Last Act Act YTD YTD lime Classification.................... Current Year.. YTD... YTD... Change 96 Change Ll Other Offenses 36 33 302 244 58 23.77 iimal Abuse 0 0 0 1 -1 -100.00 Umal Nuisance 1 0 1 0 1 rson 0 0 4 6 -2 -33.33 asists to Outside Agencies 0 0 0 0 0 icycle Violations 0 0 0 0 0 igamy 0 0 0 0 0 Dmb Offense 0 0 0 0 0 omb Threat 0 1 1 1 0 0.00 ribery 0 0 0 0 0 heck Offenses 0 0 3 4 -1 -25.00 hild Neglect/prot custody 1 3 33 52 -19 -36.54 omputer Crime 0 0 0 0 0 onspiracy 0 0 0 0 0 redit Card Offenses 1 2 4 5 -1 -20.00 ruelty to Dependent Adult 0 0 0 0 0 urfew and Loitering Laws 0 0 0 2 -2 -100.00 eath Investigation 1 3 17 19 -2 -10.53 isorderly Conduct 1 1 8 2 6 300.00 river's License Violations 0 1 2 2 0 0.00 riving Under the Influence 7 6 64 54 10 18.52 rug Abuse Violations 2 10 15 43 -28 -65.12 rug/Sex Registrants/violations 0 0 0 0 10 runkeness 8 5 34 48 -14 -29.17 mbezzlement 0 0 4 2 2 100.00 scape 0 0 0 0 0 xtortion 0 0 0 1 -1 -100.00 alse Police Reports 0 0 1 1 0 0.00 alse Reports of Emergency 0 0 0 0 0 'ish and Game violations 0 0 0 1 -1 -100.00 'orgery and Counterfeiting 3 2 37 19 18 94.74 'ound Property 7 3 49 44 5 11.36 'raud 2 1 22 20 2 10.00 :ambling 0 0 0 0 0 larrassing Phone Calls 2 1 13 41 -28 -68.29 Y+ 9-18-08 MONTHLY SUMMARY OF PART TWO OFFENSES - PAGE: 2 CITY REPORT FOR: AUGUST, 2008 Prev Last Act Act YTD YTD rime Classification.................... Current Year.. YTD... YTD.. . Change Change it and Run Accidents 5 5 31 33 -2 -6.06 npersonation 1 0 3 7 -4 -57.14 ncest 0 0 0 0 0 adecent Exposure 2 0 4 7 -3 -42.86 ntimidating aWitness 0 0 1 0 1 idnapping 0 0 0 0 0 ewd Conduct 0 0 0 1 -1 -100.00 iquor Laws 3 0 4 1 3 300.00 ittering/Dumping 0 0 0 0 0 i arijuana Violations 3 3 13 22 -9 -40.91 ental Health Cases 5 8 46 61 -15 -24.59 issing Person 5 4 30 44 -14 -31.82 issing Property 11 10 50 60 -10 -16.67 unicipal Code Violations 14 6 43 57 -14 -24.56 arcotics Sales/Manufacture 0 0 1 1 0 0.00 ffenses Against Children 0 0 4 8 -4 -50.00 ther Assaults 16 18 84 120 -36 -30.00 ther Juvenile offenses 4 1 17 7 10 142.86 ther Police Service 2 2 18 25 -7 -28.00 ,andering for immoral purposes 0 0 0 0 0 'arole Violations 0 1 3 3 0 0.00 ,erjury 0 0 0 0 0 ,ossession of Burglary Tools 0 0 2 0 2 ,ossession of drug paraphernalia 0 0 0 0 0 ,ossession of obscene literature;picture 0 0 0 0 0 ,robation Violations 0 1 2 4 -2 -50.00 Irostitution and Commercial Vice 0 0 0 2 -2 -100.00 bowling 0 1 0 3 -3 -100.00 resisting Arrest 0 2 5 4 1 25.00 restraining Orders 0 0 1 1 0 0.00 [unaways (Under 18) 0 0 0 2 -2 -100.00 ;ex Offenses 0 0 0 1 -1 -100.00 - ;ex Offenses against Children 1 0 3 1 2 200.00 Sodomy 0 0 0 0 0 Stalking 0 0 1 0 1 3-18-08 MONTHLY SUMMARY OF PART TWO OFFENSES PAGE: 3 CITY REPORT FOR: AUGUST, 2008 Prev Last Act Act YTD YTD rime Classification................ .... Current Year.. YTD.. . YTD... Change Change tatutory Rape 0 0 0 0 0 tolen Property;Buying;Receiving;Possess 1 1 3 8 -5 -62.50 uspended License 8 0 40 18 22 122.22 ax Evasion 0 0 0 0- 0 errorist Threats 2 2 7 4 3 75.00 owed Vehicle 37 42 272 281 -9 -3.20 respassing 2 2 9 6 3 50.00 ruants/Incorrigible Juvs 0 0 1 1 0 0.00 S Mail Crimes 0 0 0 0 0 - - agrancy 0 0 0 0 0 andalism 8 12 151 142 9 6.34 ehicle Code Violations 8 0 29 12 17 141.67 iolation of Court Order 3 0 21 6 15 250.00 arrants - Felony 3 6 15 15 0 0.00 arrants - Misd 11 8 57 37 20 54.05 eapons;Carrying,Possessing 1 1 7 8 -1 -12.50 elfare Fraud 0 0 0 0 0 ------- ------ ------ ------ 228 208 1,592 1,625 228 208 1,592 1,625 09-18-08 MONTHLY SUMMARY OF CITATIONS PAGE : 1 CITY REPORT FOR: AUGUST, 2008 Prev Last Act Act Crime Classification. . . . . . . . . . . . . . . . . . . . Current Year. . YTD. . . YTD. . . Parking Citations 3078 4 , 219 22 , 000 31, 715 Moving Citations 602 145 3 , 870 1 , 305 ------- ------ ------ ------ 3680 4 , 364 25, 870 33 , 020 ------- ------ ------ ------ ------- ------ ------ ------ 3680 4 , 364 25, 870 33 , 020 BURLINGAME Officer Productivity. . . . generated on 09/18/2008 at 10 : 02 : 14 AM Reported On: All Officers Report Range: 08/01/2008 to 08/31/2008 Data Type Reported on: PARKING Valid % All Voids % All officer: ID: Cnt Valid Cnt voids Valid ------------------------------------------------------------------------------------------------------------------------ ALVISO 355 9 0.35 0 0.00 100.00 DOTSON 509 432 16.99 8 12.90 98.18 MACDEVITT 511 628 24.70 12 19.35 98.13 SERRANO 510 995 39.13 28 45.16 97.26 SMITH 654 479 18.84 14 22.58 97.16 Total 2543 62 Page 1 of 1 September 24, 2008 Jeff Gray Gray's Paint 783 California Drive Burlingame, CA 94010 Dear Jeff, On behalf of the Board of Trustees of the Burlingame Public Library, I thank you for your generous donation of 20 gallons of paint, or $ 676.35, to complete the painting of our main library Children's Room. The donation of your time as consultant to this project, as well as you donation of materials, went a long way toward the successful completion of the mini-renovation of the Children's Room. When complete, the newly refurbished room will have: new paint; a new seating area; re-conditioned and re-upholstered furnishings, and a wonderful new Centennial Children's Mural. I do hope you can join us for our Centennial Kick-Off celebration, commemorating 100 years of library service in Burlingame, on Sunday, October 19, Noon. We will be including your business in our list of donors to the project. Again, thank you so much for your generosity. We very much enjoyed working with you. Sincerely, Alfred H. Escoffier City Librarian CITY OF BURLINGAME TO: Mayor O'Mahony and Council Members DATE: Sept. 29, 2008 h { FROM: Jim Nantell, City Manager SUBJECT: Draft San Mateo County Energy Strategy Attached is a draft of the San Mateo County Energy Strategy that was developed by the Utilities and Sustainability Task Force which included former Mayor Terry Nagel. The draft copy is being provided to all cities for review and comments after which it will be finalized and will be presented to all City Council's with the hope that it will be supported relative to it's recommendations and future follow up actions. Please be prepared to provide any comments that you would want staff to pass on to the Task Force for consideration in developing the final draft. Attachments: September 15 letter from Kim Springer and Richard Napier Five Page Executive Summary Draft Energy Strategy Cc: Ana Silva, Executive Assistant gLAG RecycleWorks of San Mateo County COUNTY OF SAN MATE O September 15,2008 James Nantell City of Burlingame 501 Primrose Road Burlingame, CA 94010 Dear Mr. Nantell: Enclosed or attached you will find a draft copy of the San Mateo County Energy Strategy which we would like for your city to review and return with comments. The main objective of the San Mateo County Energy Strategy is to bring together the cities in the County to work collaboratively on energy and water related issues and to provide education about the growing demand on our infrastructure and the associated costs of action and inaction. We are also suggesting that if you reduce energy use and conserve water you can save money and the environment. This document is just one piece of a concerted effort to address these resource issues and greenhouse gas emission reductions countywide. Other current efforts include the recent$13,000 funding from C/CAG to help cities complete their government greenhouse gas emission inventories, a new(partially grant funded) staff person at the county to provide support to the cities, a new project to provide volunteer staff for cities that need support,and an effort to establish a San Mateo County Energy Watch partnership with PG&E to bring an estimated$3.5M for energy efficiency work for cities,businesses and residents. The San Mateo County Energy Strategy suggests goals for energy and water that are consistent with the current institutional thinking in our region and State: the energy goal is related to current State legislation (AB32) and the water goal is based on current projections by the Bay Area Water Supply and Conservation Agency. The Energy Strategy does not specifically include transportation or solid waste because these topics were not included in the scope of work of the Utilities and Sustainability Task Force (USTF) committee that developed this document. We all see new ideas,technologies and resources emerging rapidly in the"green"movement. The San Mateo County Energy Strategy is intended to be a working document and will be updated over time with resources and current data. We appreciate your support of this project and our ongoing efforts which will help your cities and the County as a whole to address these important issues. Please send your city's comments to Kim Springer by October 15,2008. Sincerely, Kim Springer Richard Napier Utilities and Sustainability Task Force City County Association of Governments 555 County Center—5th Floor (650)599-1420 Redwood City, CA 94063 rnapierAco.sanmateo.ca.us (650) 599-1412 kspringerAco.sanmateo.ca.us Y F { A4 MATEOCOUNTY ENERGY STRATEGY 2012 DRAFT COPY PREPARED BY THE UTILITIES 8c SUSTAINABILITY TASK FORCE ._ DRAFT SAN MATEO COUNTY ENERGY STRATEGY 2012,- E 012- copy ACKNOWLEDGMENTS We appreciate the participation, input and feedback of all the task force members and other interested parties. COUNTY OF SAN MATEO - PROJECT ORIGINATORS : Jerry Hill Jill Boone Board of Supervisors Initial Project Manager UTILITIES AND SUSTAINABILITY TASK FORCE MEMBERS, AUGUST 2006: ELECTED OFFICIALS Bill Dickenson Barbara Pierce, USTF Chairwoman Terry Nagel 2006 Vice Mayor, Belmont 2006 Mayor, Redwood City 2006 Mayor, Burlingame Jerry Hill Deborah Gordon Sepi Richardson Supervisor, County of San Mateo 2006 Mayor,Woodside 2006 Mayor Protem, Brisbane UTILITY ENERGY Kathy Lavezzo Bruce Chamberlain Account Manager Energy Solutions, ABAG Energy Watch Pacific Gas and Electric Company WATER BUSINESS Nicole Sandkulla Lori Duvall Senior Water Resource Engineer Eco Responsibility Program Manager Bay Area Water Supply Sun Microsystems, Inc. and Conservation Agency NONPROFIT EMERITUS Robert Cormia Mukesh Khattar Mario Panoringan Professor Director of Energy 2006 Chief Executive Officer Foothill-De Anza Community College District Oracle Corporation Daly City/Colma Chamber of Commerce ENERGY STRATEGY DEVELOPMENT, WRITING AND RESEARCH Gina Blus Brandi de Garmeaux Sustainability Consultant Graduate Student/Intern EcoAdvantage Network C/CAG AND COUNTY STAFF Richard Napier Kim Springer Executive Director Resource Conservation Program Manager City/County Association of Governments County of San Mateo, RecycleWorks BAY AREA AIR QUALITY MANAGEMENT DISTRICT FUNDED, IN PART, BY A GRANT FROM THE BAY AREA AIR QUALITY MANAGEMENT DISTRICT This report was prepared as a result of work sponsored,paid for,in whole or in part,by the Bay Area Air Quality Management District(District).The opinions, findings,conclusions,and recommendations are those of the author and do not necessarily represent the views of the District.The District,its officers,employees, contractors,and subcontractors make no warranty,expressed or implied,and assume no legal liability for the information in this report. -2- i DRAFT --- ENERGY STRATEGY 2012 COPY EXECUTIVE SUMMARY SAN MATEO COUNTY ENERGY STRATEGY San Mateo County and its cities have three critical reasons to develop an energy strategy, 1) the ever- increasing financial costs of energy and water, 2) the impact that creating additional energy related infrastructure will have on local communities, and 3) the increasing concern about climate change and its effects. As the State Legislature continues to develop new climate protection legislation, it is in our joint best interest to implement a strategy that puts us in control of the situation rather than being controlled by it. The Utilities Sustainability Task Force (USTF), an ad hoc energy working group of the Congestion Management and Environmental Quality Committee (CMEQ), is composed of six elected officials and six stakeholder representatives, a project ...ENERGY EFFICIENCY consultant, county staff and others. In February of 2006, the USTF was chartered to consider the future needs of San Mateo County in regards to AND WATER both energy and infrastructure. At a time when the cities and the County find themselves under pressure to CONSERVATION ARE STILL adopt initiatives to protect the environment, the Energy Strategy shows that THE MOST EFFECTIVE energy efficiency and water conservation are still the most effective ways to save money as well as both our precious resources and the environment. WAYS TO SAVE MONEY AS The objective of the San Mateo County Energy Strategy is to frame the WELL AS OUR PRECIOUS discussion and to define practical actions for the cities and the County about energy, water, alternative generation, and climate protection. It will also RESOURCES AND THE recommend a countywide effort including goals, strategies, actions and resources. Energy usage as it relates to transportation is not in the scope of ENVIRONMENT. this report or its recommendations and it will be addressed separately. This Executive Summary emphasizes the need for the county and the individual cities, as a whole, to act on issues related to Energy,Water, and Climate Change. ENERGY: Overall, energy use is increasing. Pacific Gas and Electric Company(PG&E) estimates that a one percent annual increase in overall electricity use for the Peninsula area (which includes San Mateo County) is expected for each of the next five years. This extra one percent annually represents an additional 9.8 megawatts of energy that must be generated and delivered to the region every year. Meeting this demand would require approximately one small new power plant every five years. Additionally, PG&E expects the Peninsula's peak demand to grow by 11 percent in the next decade and San Francisco's peak demand to increase by 12 percent in the next decade. -3- ENERGY STRATEGY 2012-- DRAFT COPY TRANSMISSION AND GENERATION : Additional transmission and generation infrastructure will impact ,.,AN ADDITIONAL 9.8 cities and the county physically and environmentally. MEGAWATTS OF Keeping in mind that power lines to San Francisco run ENERGY...WOULD REQUIRE through San Mateo County, if both counties continue to use more energy every year as expected, the state may APPROXIMATELY ONE require PG&E to develop new power sources and to add new transmission lines through San Mateo County. Some SMALL NEW POWER portion of the increased demand may be offset by alternative energy systems such as solar and wind, but PLANT EVERY FIVE YEARS. the remainder will likely come from natural gas power plants causing potential environmental impact. Meeting peak demands generally requires the use of Peaking Power Plants, which generate higher emissions. WAT E R : The demand for water is increasing. The demand for water is increasing. The communities in San Mateo County support the efficient use of water to meet its current and future water needs. At the same time, these communities are highly dependent upon a single water supply, the Hetch Hetchy regional water system. The system is vulnerable to shortages due to drought and changing weather patterns. A countywide effort is required, as with energy, to ensure a safe, reliable and affordable water USING LESS WATER, supply. ESPECIALLY HOT WATER Water and energy use are closely related. A significant amount of energy WATER, is used in the county to pump, heat and treat water. Using less water, SAVES A LOT OF ENERGY. especially hot water, saves a lot of energy. This and other factors, especially the potential of drought conditions, favor water conservation. ECONOMIC IMPACTS : The costs of energy and water are rising. The rising cost of energy and water to residential, commercial and industrial consumers and their resulting economic implications cannot be ignored. Energy and water costs continue to increase as the need for greater infrastructure and demand increases. On the other hand, conservation and efficiency can reduce demand, and save current and future economic, social and environmental costs while providing opportunities for other conservation investment. —4— ENERGY STRATEGY 2012 CLIMATE CHANGE : ENERGY AND WATER There is increasing concern and awareness of climate change. CONSUMPTION ARE As carbon dioxide and other greenhouse gases are released into the DIRECTLY TIED TO atmosphere from the burning of fossil fuels such as natural gas, coal and petroleum in the production of energy, the gases trap solar rays inside the earth's GREENHOUSE GAS atmosphere and cause the temperature of the air, land and oceans to rise. Energy and water consumption are directly tied to greenhouse gas emission. EMISSIONS. LEGISLATION : State legislation such as AB32 will impact city and county governments. California legislation, AB32, calls for a return to 1990 greenhouse gas levels by the year 2020, which represents a 25 percent drop from today's emission rates. Long-term, the law calls for emissions to be reduced to 80 percent below 1990 levels by 2050. THE STRATEGY: A countywide strategy, involving the cities and the County, is the most effective approach to guaranteeing sufficient utility infrustructure, to preserve natural resources and to achieve greenhouse gas emission reduction goals. The following general outline provides the Goals and Strategies contained in the San Mateo County Energy Strategy document. In the document, actions are divided into categories of Easy/Short-term, Intermediate/Medium-term, and Advanced/Long-term. _5 ENERGY STRATEGY 2012 DRAFT COPY ENERGY GOAL - To support the state's greenhouse gas emission reduction targets, San Mateo County will reduce the amount of power it purchases from utilities to 25 percent below 2005 levels through conservation, efficiency and increased local production of clean energy. STRATEGY - Make energy efficiency standard practice. ACTIONS : Assess, and where feasible, implement energy-saving opportunities with the latest energy-efficient technologies in government facilities. REDUCE THE AMOUNT OF Assign staff, hire consultants, a climate action coordinator, POWER PURCHASES TO and/or enlist the aid of volunteers to create an inventory of government operations emissions and develop a plan to save 25 PERCENT BELOW energy and conserve water. Establish an energy-efficiency implementation action plan 2005 LEVELS including the creation of an Energy Element and the updating of General and Strategic Plans. STRATEGY -Research, promote and invest in cleaner and greener sources of energy. ACTIONS : Install solar electric panels,wind turbine and solar hot water systems, develop cogeneration and alternative fuels at city facilities. Encourage investment in clean energy systems such as solar electric,wind and solar hot water by providing rebates and either reducing or eliminating permit fees altogether. Adopt green building standards and ordinances. —6— DRAFT ENERGY STRATEGY 2012 COPY WATERw GOAL - Implement cost-effective and feasible water conservation. Institute recycling and development of other local water supplies, and strongly support local water utilities' efforts to meet commitments to an additional 5.2 million gallons per day of total conservation in 2030 based on a 2001 baseline throughout San Mateo County. STRATEGY - Through BAWSCA, support activities in the lower Tuolumne River basin (e.g. additional agricultural conservation) such that projected water needs for San Mateo County in 2030 can be met with no net increase in water diversions from the lower Tuolumne River. ACTIONS : Establish ongoing communication with BAWSCA and promote dissemination of information related to legislation and other efforts to encourage agricultural conservation in the lower Tuolumne River basin. STRATEGY - Make water conservation and reuse of water standard practices. ACTIONS : Recommend that city facilities and businesses use drought-tolerant plants CONSERVE WATER BY and appropriate water conserving infrastructure through drip irrigation, intelligent water controllers and high efficiency toilets. 148 GALLONS PER Develop a recycled water system for city facilities and adopt tougher water CAPITA PER DAY conservation ordinances including a water-conserving rate structure. Also increase public awareness of the value of water and the importance of water conservation and landscape water use efficiency. Offer financial incentives and rebates to offset the purchase price of water conserving products such as high-efficiency washing machines and low flow water fixtures. Update General Plans, (land use, circulation, housing, conservation, open space, noise and safety), and municipal codes to include water conservation policies and support the new state-mandated landscape guidelines. —7— ENERGY STRATEGY 20I.A.A. DRAFT COPY COLLABORATION �. GOAL - San Mateo County will partner with the public utilities and work across city boundaries to address environmental challenges more effectively and efficiently. STRA7EGY - Collaborate with public utilities for mutual benefit. ACTIONS : Review quarterly updates from PG&E about future utility projects and take action as required. PARTNER WITH THE Support passage of net-metering legislation to allow cities to "sell" their excess self-generated energy to the utility and PUBLIC UTILITIES AND apply the credits to other government accounts. WORK ACROSS CITY Establish a San Mateo County Energy Watch program through a Local Government Partnership with PG&E. BOUNDARIES STRATEGY - Collaborate with other jurisdictions to save time and resources. ACTIONS : Collaborate with other jurisdictions that have similar results from their baseline inventories. ECONOMIC OPPORTUNITIES GOAL - Support the clean technology sector to strengthen the long-term economic health of San Mateo County. STRATEGY - Encourage clean technology businesses to locate in San Mateo County. ACTIONS: Invite venture capitalists to speak at local forums to educate the broader community about the importance of the clean and green technology sectors. When in the market for alternative energy or energy-saving products, buy from local companies and take advantage of technical evaluations and group discounts. —8— DRAFT_ COPY __ ENERGY STRATEGY 2012 i STRATEGY - Help accelerate the adoption of clean technologies, both locally and globally. ACCELERATE T H E ACTIONS : ADOPTION OF CLEAN Recognize or feature local green businesses at City Council meetings or other TECHNOLOGIES TO public venues. SUPPORT ECONOMIC Provide discounts/rebates on business license fees if Green Business Certification is achieved. GROWTH Initiate competition among different retail districts or office parks to encourage businesses to become certified as a Green Business. Urge consumers to patronize local green businesses. LEADERSHIP FROM THE TOP GOAL - San Mateo County will encourage environmental leadership from the top in the public sector, the business community and with its residents to achieve the goals of the Energy Strategy. ENCOURAGE STRATEGY - Invest in environmental expertise in LEADERSHIP FROM THE local government. TOP IN ALL SECTORS ACTIONS : Identify and train a point person for environmental issues on City Council and on staff. Take advantage of free or low-cost training opportunities offered by Energy Watch, the Pacific Energy Center, RecycleWorks, Build It Green and other organizations. Share a single resource among several cities with a similar energy profile and establish an Energy Task Force to identify,analyze,plan,prioritize and implement energy-saving measures in civic facilities and the broader community. Invest in additional staff rather than making this part of existing staff responsibilities. STRATEGY - Recruit and support community leaders at every level. ACTIONS : Partner with businesses, local Chambers of Commerce, nonprofits, schools and other groups to influence resource-efficient behavior in all parts of the community. Leverage and support state and regional public outreach and education programs. Post energy efficiency information and materials available through all venues and encourage a competition between neighborhoods for the most innovative energy and water saving ideas. —9— i ENERGY STRATEGY 2012 __ __.._ _ ., DRAFTCOP Y NEXT S The City/County Association of Governments (C/CAG) proposes the following next steps to move this important project forward: C/CAG will provide presentations to the cities, asking that they adopt this document, commit to working collaboratively with the cities and the County, and release energy use information to support these goals. C/CAG will work with County staff to fund a position to support the cities in this effort. C/CAG will schedule quarterly, relevant educational presentations, bi-monthly information sharing meetings, and an annual progress report to the C/CAG board of directors. C/CAG will provide incentives to promote the completion of government operation inventories for all cities in the County by the end of March 2009. CONCLUSION : The San Mateo County Energy Strategy recommends immediate action to promote energy efficiency and water conservation measures. Working collaboratively, we can do a lot to reduce costs, save our resources and the environment. Critical to achieving the goals set forth in the San Mateo County Energy Strategy is to engage all the cities and the County in adopting and implementing the proposed strategies. The San Mateo County Energy Strategy also strongly urges the creation of new sources of alternative energy generation and the exploration of new water sources including recycled water. DRAFT ENERGY STRATEGY 2012 COPY TABLE OF CONTENTS ..� „� page 1. Background..........................................................2 NOTE TO READERS : Desired Outcomes..........................................2 Guiding Principles..........................................3 Glossary, Appendix B contains Data-Gathering..............................................3 definations of terms which are Report and Next Steps......................................4 2. Context................................................................5 marked with an asterix (')within Role of Ener 5 the context of this document. Regulatory Framework.....................................6 Policy..........................................................6 Appendix C contains detailed staff Impact..........................................................7 reports for much of the information 3. Findings.............................................................8 provided within Section 3:Findings. Energy Demand..............................................8 Energy Supply...............................................9 Appendix D offers additional Energy and Climate Change..............................11 information supporting the Energy and Water..........................................1 l recommended actions found in Clean Energy................................................13 Section 6: Resources which is a Economic Opportunities................................. 15 34 page selection of useful website Barriers to Conservation and Efficiency................15 Available Resources........................................15 links on a variety of topics related Conclusions.................................................16 to this document. 4. Goals.................................................................17 5. Strategies.............................................................19 Each section of this document 6. Recommended Actions...........................................20 builds upon prior material so the Energy...........................................................20 document is most valuable when Water..........................................................28 read from start to finish. Each Collaboration................................................33 section, however, has been Economic Opportunities..................................36 developed to stand on its own Leadership From the Top..................................38 if needed. 7. Next Steps.........................................................45 APPENDICES A Status of City and County Efforts..................50 B Glossary.................................................51 C Task Force Reports....................................55 San Mateo County Energy Snapshot San Mateo County Water-Energy Snapshot Largest Commercial Energy Users by Industry D Resources..............................................56 -1- ENERGY STRATEGY 2012 DkAFT ' COPY S 10" I BACKGROUND In 2005, San Mateo County Board of Supervisors President Jerry Hill proposed the need for a countywide task force to investigate and recommend how best to meet the county's current and future energy needs. In February 2006,the Congestion Management and Air Quality Committee' (CMAQ)authorized the creation of an ad hoc energy working group to develop an energy strategy for San Mateo County. The group was chartered to consider the future energy needs of the county and recommend how to address the needs in an environmentally, socially and fiscally responsible manner.This resulting Energy Strategy focuses primarily on electricity use but also covers natural gas use and water consumption as it relates to energy use. Forms of energy used for transportation are not in the scope of this report or its recommendations. The working group was composed of six elected officials and six stakeholder representatives who first met in June 2006. The group chose the name Utilities and Sustainability Task Force(USTF) in case it was later asked to address other utility or environmental issues after completing its initial work on the Energy Strategy. The task force started by defining the desired outcomes and guiding principles for the Energy Strategy. DESIRED OUTCOMES • Energy is consistently available and affordable for all residential, commercial and industrial users in San Mateo County. • Energy will consistently be available and affordable for future generations of San Mateo County residents as well as businesses. • The environmental impact of energy production is minimized to the greatest extent possible. • Local officials are involved in Pacific Gas & Electric's (PG&E's) planning process regarding local production, transmission and distribution of energy, for both centralized and distributed generation. • Policy makers and the public understand the impact of their actions, make wise energy choices and utilize existing and future energy efficiency programs. • The linkage between water and energy use is understood and recognized. • San Mateo County is a leader in providing solutions for energy efficiency and greenhouse gas reduction. • San Mateo County communities will, to the greatest possible extent, establish standards that are consistent within the county and across the Bay Area, sharing programs and educational materials. Applicable actions from the California Energy Action Plan 112 will be included in the Energy Strategy. CMAQ changed its name to the Congestion Management and Environmental Quality Committee(CMEQ). 2 The California Energy Action Plan was first published in 2003 and updated in 2005 (Energy Action Plan II). It is discussed in Section 2, Context. -2- r—� DRAFT COPY ENERGY STRATEGY 2012 GUIDING PRINCIPLES • The Energy Strategy will leverage all existing and future federal, state, regional and public purpose (such as PG&E-administered) programs to the greatest extent feasible. • Government agencies should lead by example in reducing energy and water use, enforcing regulations and educating citizens about energy issues. • The City/County of San Francisco's energy use is inseparably linked to San Mateo County's use, so future strategies must be collaborative and consider the needs of both Counties. • The process for developing the plan and recommendations is transparent and open. • Quick and visible wins are important for building credibility and commitment. If solutions that are easy to implement are identified during the process, these can be recommended to the Congestion Management and Environmental Quality Committee (CMEQ) prior to the full report. • Policies and programs should be designed to meet long-term goals. • In accordance with the California Energy Action Plan II, conservation, efficiency, and demand management are the preferred ways to reduce energy use. Should new generation or infrastructure be required, it will be done with the least possible environmental impact. • Energy solutions should support economic development and offer new job opportunities. • Future land-use planning and development should include responsible energy decisions. • Public education and awareness programs should promote responsible energy and other resource use by the public. • Recommendations will take into account environmental justice impacts. • Decisions will not increase greenhouse gases and will preferably contribute towards significant reductions. ADEQUATE ENERGY AND DATA- GATHERING WATER SUPPLIES ARE The task force educated itself on a range of relevant topics, including NECESSARY TO MAINTAIN historical and current energy use, energy forecasting methodology, the impact of peak power on infrastructure needs and the state's complex THE COUNTY IS ECONOMY energy regulatory framework. The task force also learned about the relationship between energy and both water and climate change. Some AND QUALITY OF LIFE. of the key staff reports are reproduced in Appendix C. After reviewing the data, task force members realized that if the historical trend continues, the county will use 22 percent more energy in 2027 than it does today.3 Furthermore, the total water demand in 2027 could be nearly 5 million gallons higher per day if San 3 This number is derived from the five-year projections developed by PG&E,described in Section 3, Findings. –3– - � L ENERGY STRATEGY 2012 DRAFT - - - - ' COPY Mateo County's cities and water agencies fail to meet their current water conservation plans. Such significant growth in energy and water demands would require more energy infrastructure (e.g. power plants and transmission lines), consume a larger percentage of public and private budgets, and produce more greenhouse gas emissions. The group invited speakers to present information about the programs and resources offered to local governments to help them save energy and water. Reports on actions taken by other Bay Area cities were also provided. The task force concluded that countywide energy and water goals are appropriate and necessary to maintain the county's economy and quality of life. The task force members also developed supporting goals to 1) encourage economic development in the clean technology arena, 2) increase collaboration between local governments and with public utilities, and 3)promote environmental leadership in multiple sectors. REPORT AND NEXT STEPS Based on input from elected officials and staff from several jurisdictions, this Energy Strategy Report includes the following elements: • Countywide goals and strategies • Best management practices for energy efficiency and water conservation • References to successful measures taken by neighboring governments • Comprehensive list of resources The task force now requests that CMEQ, City/County Association of Governments (C/CAG) and all 21 jurisdictions in the county do the following: • Pass a resolution accepting the findings and goals in this Energy Strategy Report • Participate in the development of the countywide Energy Strategy Implementation Plan by providing the name of one elected official and one staff contact for this work. • Begin taking action in their own government facilities and in their communities • Give C/CAG access to energy use data from PG&E so that the County may begin tracking progress related to efforts to reduce energy use and CO2 emissions countywide. • Complete a Government Baseline Audit of energy usage USTF members and staff believe this Energy Strategy and an ongoing project will be useful to elected officials and staff in the cities and the County, the business community, residents and other parties interested in energy issues. Outside input/information is accepted and appreciated. Please send comments to the County of San Mateo Resource Conservation Programs Manager, KSpringer@co.sanmateo.ca.us, (650) 599-1412. -4- DRAFT COPY ENERGY STRATEGY 2012 SECTION 2 _ . . CONTEXT ROLE OF ENERGY Energy is the lifeblood of the modern age. Most people don't worry about how energy is produced and delivered to their homes or businesses as long as the lights are on and a hot shower is available.And very few actually consider what impact their actions has upon the energy supply, the economy, society or the environment. Only when an outage occurs is it clear how much of one's daily existence depends on the electric grid and natural gas supply.The energy crisis of 2000-2001 demonstrated how vulnerable local governments, businesses and individuals are to energy price increases and supply disruptions. In San Mateo County, the rotating block outages in 2001 caused billions of dollars of productivity losses.4 Soaring energy prices hit low-income families particularly hard and severely affected both small and large businesses alike. That past experience serves as a continual reminder today that an affordable, reliable energy supply is vital to the continued quality of life and economic health of San Mateo County. The environmental impact of energy production and transmission facilities remains an almost invisible cost of a reliable energy supply. San Mateo County has never had a power plant within its borders but all that will change when a new power plant opens at San Francisco International Airport.5 The new plant, which is expected to run at least 50 percent of the time, will use the cleanest natural gas available for a fossil fuel plant thanks to its turbine technology. Nonetheless, it's inevitable that the plant will still generate particulate pollution and greenhouse gases. The energy delivery infrastructure has a smaller impact on its surroundings than a power plant does but it's still worth noting. Transmission lines carry high voltage electricity from power plants to substations. The lines interrupt open space and residential neighborhoods and disturb wildlife habitat. Substations use transformers to convert the high voltage into lower levels that can be sent across smaller distribution lines. Although power lines are mostly situated away from residential areas and surrounded by fences with posted warning signs—this is not always the case but they are always unsightly. One group's actions will have an affect over everyone else because a single electric grid serves the entire region. The average household in each of the four most affluent communities in San Mateo County consumes between two to five times more energy than households in other cities. Although the residents of those communities pay higher utility bills, they also require a larger energy infrastructure than is typically needed within the rest of the country. ° The biosciences, manufacturing and information technology industries are particularly vulnerable to power outages, often losing days or months of work. The Bay Area-A Knowledge Economy Needs Power(Bay Area Economic Forum, 2001), http://www.bayeconfor.org/pdf/PowerBAEF.pdf, p. 36-37. 5 The 49 megawatt facility is planned, but work has not begun and no opening date has been set. —5— 0 ENERGY STRATEGY 20 12 DRAFTCOP Y REGULATORY FRAMEWORK Three agencies oversee and regulate California's energy system with separate and interlocking duties and they are as follows: • California Independent System Operator(CAISO) -operates and manages the overall transmission system also known as "the grid" • California Public Utilities Commission (CPUC) - regulates the local distribution system and approves rates • California Energy Commission (CEC) - tracks historical use, forecasts future needs, sets energy efficiency standards, develops new technologies and provides rebates for renewable energy The Governor appoints the board members for all three agencies. The Legislature enacts energy legislation which must be approved by the CALIFORNIA'S PER-CAPITA Governor. ENERGY USE HAS PG&E is an Investor-Owned Utility (IOU) that owns and manages the transmission system in its Northern California territory and delivers REMAINED RELATIVELY FLAT electricity to end-users. PG&E forecasts its territory's future energy needs and administers Public Goods Funds for public purpose programs which OVER THE PAST 3O YEARS, have been collected from rate-paying customers. . PG&E also owns and manages a natural gas distribution network and delivers natural gas to COMPARED TO AN end-users. AVERAGE 45 PERCENT Some cities buy and deliver electricity and natural gas to their residents and local businesses. Palo Alto and Sacramento are both Municipal- INCREASE ELSEWHERE. Owned Utilities (MOUs). MOUs pay a fee to their local IOU to use the local transmission and distribution infrastructure. While MOUs typically set their own rates, their fees usually go into a general fund. At this time, there are no MOUs in San Mateo County. POLICY Following the 2001 energy crisis, three regulatory agencies were primarily responsible for developing an Energy Action Plan (EAP). These agencies were 1)the California Independent System Operator(CAISO), 2) the California Energy Commission (CEC), and 3) the California Public Utilities Commission (CPUC), EAP's goal was to ensure adequate, reliable and reasonably priced electricity and natural gas supplies through cost-effective and environmentally sound policies, strategies and actions. EAP established a "loading order" to prioritize how the state should meet its increasing energy needs.' The loading order calls for reliance on: B The loading order was affirmed in the 2005 update to the plan,and specific state actions were outlined according to this ranking. htt�//www.energy.ca.-gov/energy act'c 2005-09-21 'L -6- DRAFT - ENERGY STRATEGY 2012 COPY _ • Energy efficiency*: using the minimum amount of energy necessary to effectively perform a task; for example, using a compact fluorescent light instead of an incandescent bulb to light a room • Demand response*: discounted rates that encourage users to lower their energy use when demand is high (times of peak usage on high demand days) thereby preventing power outages • Renewable energy*: capturing energy and producing electricity from natural and renewable sources through the means of solar panels,wind turbines, hydroelectric dams, etc. • Distributed generation* (DG): decentralized, renewable energy sources that supplement energy produced at centralized power plants • Clean fossil fuel*: highly efficient natural gas facilities instead of coal-fired plants IMPACT Compared to an average 45 percent increase in energy use within other states, California's strong regulatory framework and focus on energy efficiency have kept the state's per-capita energy use relatively flat over the past 30 years. California's state programs and policies have been widely adapted and administered throughout the country—such as Title 24 requiring new and renovated buildings to be energy efficient. Appendix D provides information on several of the policies,technologies, programs and financial incentives available -7- Mrsi DRAFT L� ENERGY STRATEGY 2012 copy SECTION 001� FINDINGS After extensive data gathering and analysis, the Energy Strategy was developed. Sources include the Associated Bay Area Governments (ABAG) Energy Watch Partnership, the Bay Area Water Supply and Conservation Agency (BAWSCA), PG&E, state agencies, other Bay Area cities, local experts and an extensive host of web sites. Other regional energy plans, climate protection plans and handbooks were used to identify best management practices. Highlights of the task force's findings are provided here to give context to the Energy Strategy's recommended goals, strategies and actions. Appendix C contains a few key staff reports which were reproduced and a full set of reports and presentations are available on the USTF website, http://www.ccag.ca.gov/ustf.html. ENERGY DEMAND PG&E is responsible for forecasting future energy needs based on numerous factors including 1) its territory based on historical demand, 2) anticipated population increases, and 3) expected job growth. The forecasts are used to ensure that sufficient electricity and transmission capacity are available to meet expected demand and prevent outages. PG&E estimates a one percent annual increase in overall electricity use for the Peninsula area over the next five years! (This includes San Mateo County). Although it may not sound like much, an additional 9.8 megawatts of energy (representing an extra one percent), will need to be generated or delivered to the region every year. Meeting such an increased demand will approximately require the building and commissioning of one small new power plant every five years. The biggest factor in planning how much energy infrastructure is needed in a given area is called "Peak demand"*. In the Bay Area, the demand for energy generally peaks on weekday summer afternoons when most businesses use air conditioning. Power plants used only to meet these "Peak Demand" periods are called "peaker plants". PG&E expects the Peninsula's peak demand to grow by 11 percent over the next decade. San Francisco, whose peak demand is expected to increase by 12 percent, also relies on transmission lines in San Mateo County. If both counties continue to use more energy every year as expected, the state will require PG&E to develop new power sources and add new transmission lines to prevent outages. While some portion of the increased demand may be offset by new solar electric and other renewable energy systems the remaining demand will likely come from natural gas power plants. These plants will still have a significant environmental impact because even the cleanest fossil fuel plants will emit greenhouse gases and air pollution to some extent. Using more energy will also lead to higher energy bills. As energy prices continue to rise, the financial impact of energy use will be magnified. San Mateo County residents, businesses and governments may find themselves spending a very large portion of their budgets on utilities if PG&E's energy projections prove accurate and demand is not curbed. PG&E does not publish its projections beyond a five-year period. -8- DRAFT COPY ENERGY STRATEGY 2012 ENERGY SUPPLY SOURCES CENTRALIZED PRODUCTION PG&E supplies electricity and natural gas to all of San Mateo County. The investor-owned utility owns 80 power plants and buys power from 400 other plants. PG&E's energy mix is the cleanest in the country with more than half of its energy derived from non-fossil fuel sources and 12 percent from California renewable resources (2006 data). The state's Renewable Portfolio Standard requires utilities to obtain 20 percent of their energy portfolio from renewable sources by 2010.8 Eligible renewable resources include geothermal*, most hydroelectric*, biomass*, selected municipal solid waste facilities, solar* and wind*.9 PG&E 2006 ELECTRIC POWER MIX PG&E 2006 CALIFORNIA-ELIGIBLE DELIVERED TO RETAIL CUSTOMERS REVEWABLE RESOURCES •• • •••• •NO ...... ••••••• ........ •trot®®• •••••••• •eseee•ser • •eeeeeeee•• • !• •••eeeeeeese.. •................. •eeeeeeeeee• ��r��� SB" • •eeseeeeee• •• ••••�� ee•'� •eeeeee e• r •e22i ii • eeeeeeu •!!!!! •�� DC••eeeeeee•::� •ecce• •!�!!!!�• Y••..••••ee••e' •.••••...••.•Keefe•. !!!!!!!!!!!�!!!! �2Sw u2221w212222•••S !!!!!!!!!!!!! �e�2222/2eee •�!! =Other 1 Coal 1% Solar(less than) 1% •• Large Hydroelectric 22% Bioas 2%r g Total California Renewable 12% 0 Wind 11% 0 Geothermal 20% Nuclear 24% 1:22:1 Biomass 32% Natural Gas 40% -- !®�® California-Eligible Hydroelectric 35% As defined in Senate Bill 1078, which created California's renewable portfolio standard, an eligible renewable resource includes; geothermal facilities, hydroelectric facilities with a capacity rating of 30 MN ar less, biomass, selected solid waste facilities, solar facilities, and wind facilities. Source: http://www.pge.com/education_training/about_energy/how electric_system_works/2006_energy_mix.html. SELF-GENERATION More than 13,000 PG&E customers now meet some or all of their energy needs through self-generation. This is where customers buy or lease systems that produce energy on-site and several types of these self-generation systems are eligible for rebates, tax credits or other financial incentives which ultimately e PG&E has announced it will not meet this goal initially,but will exceed requirements in 2011 and following years. e http://www.energy.ca.gov/2007pubiications/CEC-300-2007-003/CEC-300-2007-003-CMF.PDF p. 1. -9- ENERGY STRATEGY 2012-- __.. _ . DRAFT COPY make them more affordable to install. Self-generation systems are usually more cost-effective for users over the long-term and depending upon the financing model, they often provide near-term savings as well. Self-generation systems also help the overall electric system by reducing the load on the grid and contributing energy during peak periods when it's most needed. Solar electric*systems frequently produce more energy in summer afternoons than the owner can use. As long as the system is connected to the grid, often referred to as being "grid-tied," the extra energy can flow onto the grid and be used elsewhere. "Net-metering"* describes a user's ability to store energy credits with the utility for later use. State legislation currently limits net-metering to a single account which means that any energy credits produced at a site can only be used at that same site or meter. Some municipalities such as Davis, Cal State Sacramento and San Francisco have successfully lobbied for legislation allowing them to apply energy credits earned at one site to their facilities at other sites. The Utilities and Sustainability Task Force has been working closely with PG&E to support or develop legislation that would allow jurisdictions in San Mateo County and throughout the state to become eligible for similar treatment. These efforts to design legislation that will further entice utility customers to install systems larger than their needed loads have been hampered by Solar Electric system's high cost due to high demand and low supply along with the fact that PG&E would like to be compensated for the use of its grid. . Recent legislation,AB1969, allows customers to sell back excess generation but the types of businesses that can benefit from this program are limited. New solar installations projects are unlikely to take advantage of this new legislation by over sizing their solar installations given that the sale cost of power to PG&E is at a relatively low rate— otherwise known as the market price referent. The cities and communities of San Francisco, Marin and Oakland-Emeryville-Berkeley are investigating a process called Community Choice Aggregation (CCA) This is where a government entity can buy energy from PG&E by paying a fee for the use of their distribution infrastructure and then they resell the energy to residents and businesses in its own community. Governments hope to use CCA as a mechanism to buy a preferred type of power, usually green or renewable, at a lower cost than is available through PG&E. However, according to industry critics,the bottom line benefits of CCA have been difficult to secure and sustain at this point in time. DISTRIBUTION PG&E owns the energy infrastructure within its territory, consisting of: • High-voltage transmission lines that connect power plants to substations and form the backbone of the electric grid; • Substations that connect the transmission and distribution systems where high voltage power enters and is "stepped down" to lower levels for distribution over lower-voltage lines; • Primary and secondary distribution lines that carry power from the substation out to customer areas; • Transformers that lower voltage down to usage levels; • Switching equipment that lets the lines be connected in multiple combinations to reach a particular destination, and • Service lines that deliver power to residential, commercial and industrial customers. -1 o- DRAFT C O P Y ENERGY STRATEGY 2012 ENERGY AND CLIMATE CHANGE When fossil fuels such as natural gas, coal and petroleum are burned to produce energy, carbon dioxide and other greenhouse gases are released into the atmosphere. The gases trap solar rays inside the earth's atmosphere causing the temperature of the air, land and oceans to rise.10 The slow but steady increase in the earth's temperature is known as global warming".11 Most public utilities today burn fossil fuels, primarily coal, at their power plants to generate the electricity distributed via the grid. The utilities also deliver natural gas directly to homes and businesses where it's burned by the consumer. Although natural gas is the cleanest fossil fuel, its principal component is a greenhouse gas 23 times more damaging to the atmosphere than carbon dioxide—this component is methane. Using less energy from utilities will reduce greenhouse gas emissions. That's because most energy produced or delivered by utilities generates greenhouse gas emissions.12 Conversely, energy produced by solar electric, solar hot water, wind and other non-fossil fuel systems generates little or no greenhouse gas emissions The Governor and California legislature passed landmark legislation in Fall 2006(Legislation AB32: Global Warming Solutions Act) mandating significant reductions in greenhouse gas emissions from "stationary sources" such as power plants and petroleum refineries. And even though AB32 initially targets specific industries, local governments will soon be required to play an important role in helping the state meet its greenhouse gas reduction goals. The Global Warming Solutions Act in the short-term calls for a return to 1990 greenhouse gas levels by the year 2020 representing a 25 percent drop from today's emission THE SIMPLEST, FASTEST rates. Over the long-term, Legislation AB32 calls for emissions to be reduced to 80 percent below 1990 levels by year 2050. AND MOST The simplest, fastest and most cost-effective way to reduce COST-EFFECTIVE WAY TO harmful greenhouse gas emissions is to use less energy overall and to use cleaner forms of energy. The state's directive to REDUCE GREENHOUSE GAS decrease the level of energy use throughout the county is a critical first step in reducing greenhouse gases and slowing the impact of EMISSIONS IS TO USE LESS climate change." ENERGY AND WATER ENERGY AND CLEANER A surprisingly large amount of energy is needed to supply clean water ENERGY. to homes and businesses and to treat water after its initial use.14 °For a more detailed explanation of the impact of greenhouse gases on climate,see the Union of Concerned Scientists website, ttp://ww,;,. -c;us_a_.orr /global warming/science/emirs^^!�-c,' ',ea_ttrapping.-ga G� Pnd-aerosols.html_. The term"climate change—is used to indicate the impact of increased global temperatures on both short-term and long-term climate patterns across the world. The term "climate protection—describes measures taken to reduce the impact of human activity on global temperatures and the climate. 12 In Northern California, PG&E's relatively clean power mix produces fewer greenhouse gases than energy derived from more traditional sources. 13 For more information on the state's extensive climate change activities,visit the California Climate Change Portal at http://www.climatechange.ca.gov/index.html. 14 For more on this topic, see"California's Water-Energy Relationship," http://www.energy.ca.gov/2005publications/CEC- 700-2005-011/CEC-700-2005-011-SF.PDF and "Energy Down the Drain: the Hidden Costs of California's Water Supply," http://pacinst.org/reports/energy_and_water/energy_down_the_drain.pdf(NRDC, 2004). -11- ENERGY STRATEGY 2012 DRAFT COPY Almost one-fifth of all electricity and one-third of all natural gas consumed in the state is consumed within the water lifecycle—for conveyance, treatment, distribution, end use and wastewater treatment. Somewhat lower levels of energy are needed to supply San Mateo County with water since 96 percent comes from the Hetch Hetchy regional water system.15 Owned and operated by the San Francisco Public Utilities Commission (SFPUC), the Hetch Hetchy system uses very little energy for conveyance because it relies on gravity to carry snowmelt from the Sierra Nevada mountain range to the Bay Area. And because the water is so remarkably pure—only minimal energy is needed for filtration and treatment. However, the energy used by Hetch Hetchy in their distribution, end use, wastewater treatment and recycling phases is comparable to that of other regions in the state. The majority of energy is consumed at the end-use phase of the water supply lifecycle. In San Mateo County, 68 percent of the water consumption comes from indoor end use such as toilets, sinks, showers, laundry, cooking, cleaning and commercial activities. Outdoor use including landscaping, pools and recreation fields constitutes the remaining 32 percent of water consumption. Most end-use energy is used to heat water. Hot water, for homes and businesses alike, is WATER CONSERVATION mostly used indoors for dishwashers, clothes washers and showers. Commercial cooling towers, pumps and purification systems are the MEASURES PROVIDE biggest users of non-heated water in addition to toilets and outdoor applications. Surprisingly, water leaks can amount to a significant 10 MULTIPLE BENEFITS: percent of total consumption. THEY SAVE WATER Because of the high correlation between water and energy, water conservation measures provide multiple benefits in that they; 1) save SAVE ENERGY AND water, 2) save energy, and 3) reduce greenhouse gas emissions. For virtually every end use, a high-efficiency technology and/or water- REDUCE GREENHOUSE conserving practice exists that can dramatically reduce water consumption. GAS EMMISIONS. The demand for water, like energy, peaks in the summer months when landscaping, cooling and other seasonal uses increase. Reducing peak water demand in the summer will provide the additional benefit of reducing the strain on the electric grid during critical times. If the demand for water is lowered on a consistent basis, such as in non-emergency situations, it will help reduce the need for new energy infrastructure in the region. Using renewable energy instead of energy from the electric grid to heat water can help to mitigate the downstream impact of water use on global warming. Solar hot water", fuel cell* and co-generation" systems can all be used to heat water for residential and commercial use although they do not provide the benefits that come from water conservation. In addition to saving energy, water conservation mitigates the risk of supply shortages and rate hikes. Less than one percent of the earth's water supply is suitable for human consumption and reserves are disappearing fast. San Mateo County is critically dependent upon the Hetch Hetchy regional water system and is therefore vulnerable to water shortages resulting from only one dry winter. Increasing demands on the system also pose a risk to users. Since 1971 when the last major supply improvements were added to the system—the number of people served by the Hetch Hetchy system has increased by more than 28 percent and this "service" number is expected to escalate another 12 percent by 2030. 15 The remainder of the San Mateo County water supply is 1.5 percent groundwater. 2.1 percent surface water and .4 percent recycled water, according to numbers provided by BAWSCA. —112— DRAFT -- - ENERGY STRATEGY 2012 COPY SFPUC, owner of the Hetchy Hetchy system, has entered into long-term contracts with its water customers to guarantee the amount of water to be provided to each customer and the appropriate rate. Guarantees like this are called "assurances," and they've accounted for projected growth in demand assuming that each water supplier implements "cost-effective and feasible" measures to conserve and recycle water and develop other local water supplies such as groundwater and surface water capture. The SFPUC, to meet its 2030 assurances, proposed to increase the amount of water drawn from the Tuolulmne River by 25 million gallons per day. Environmental groups oppose the SFPUC plan, calling for more accurate projections and a greater reliance on water conservation, recycling and reuse measures. Bay Area Water Supply and Conservation Agency(BAWSCA), the joint powers authority for all the water districts in San Mateo and Santa Clara counties, has proposed that the region's 2030 water needs should be met through a combination of measures that require no additional diversions from the Lower Tuolumne River. The measures would include partnering with other users of Hetch Hetchy water to fund conservation activities outside the Bay Area, in addition to conservation, recycling and the development of other local water sources. Global warming is another factor which may affect the water supply in the future. Because just as water use indirectly contributes to global warming through the intensive use of energy for its conveyance and treatment, etc.,global warming will affect the supply of water around the world. Specific to the Bay Area, the effect will likely be felt in four ways: • Sea level rise in San Francisco Bay will cause saltwater intrusions into groundwater supplies and the levee system in the Delta endangering fish and other marine life. Increasing sea levels will also cause coastal and Bayside flooding, submerging wastewater treatment plants and other water and sewer infrastructure. • The Sierra Nevada snowpack will shrink as air temperatures rise and melt earlier in the year. Spring runoff patterns will change in timing and intensity. • Less snow and more rain will fall in the Sierra Nevada and Bay Area. The rainy season may be shorter and more intense, which could lead to flooding, levee failures and sewer and wastewater treatment plant spills. • Droughts will be more frequent, resulting in water shortages'b. Implementing water conservation practices and high-efficiency technologies now will help San Mateo County communities prepare for expected changes in the water supply. Finally, water conservation will mitigate the financial impact of scheduled rate hikes. The water rates charged by San Francisco to its wholesale water agencies will triple in the next several years—increasing from$531 an acre-foot in 2007 to a projected$1577 an acre-foot in 2015.These increased costs will be passed along to water customers. The goal for San Mateo County is a reduction in overall water use, both residential and non-residential by 5.2 million gallons per day (MGD) in 2030. To accomplish this, it is estimated that residential customers will need to reduce their water use by 14.8 gallons per person per day in 2030. 16"From Watts to Water: Climate Change Response through Saving Water, Saving Energy,and Reducing Air Pollution," p.9 (Santa Clara Valley Water District,2007). For more on this topic, see the study by the Union of Concerned Scientists, "Our Changing Climate:Assessing the Risks to California," pp 6-7,at I-ttp. W etlG!g� ca g L1C .p LJr c7ors CEG 5;;U- -13- ENERGY STRATEGY 2012 DRAFT _.._ ..._. . COPY CLEAN ENERGY When most people think of clean energy, they think of solar electric` panels. Northern California leads the country in solar adoption, with an astonishing 44 percent of all U.S. customer-owned solar electric systems. Several factors contribute to the increased popularity of solar electric systems in the region: • The state's Million Solar Roofs dedicates $2.9 billion for solar electric rebates over 10 years, with a goal of financing 3000 megawatts of capacity by 201717. Government, residential and commercial customers are all eligible for rebates. • Higher energy prices,uncertainty about future energy costs and better financing options make the high upfront cost of solar electric systems less of a barrier than in years past. • Venture capital investments in the clean technology industry have exploded in the past two years, creating dozens of new solar companies in the Bay Area alone. • Technology improvements have increased the efficiency of solar photovoltaic (PV) cells, so fewer panels can generate the same amount of electricity at lower cost. • New products have overcome traditional barriers,such as solar-integrated roof shingles that are less obtrusive than traditional PVs. New thin film technologies can be used in the tight spaces and odd angles of complex rooflines. • Public and private sector installations are growing increasingly common and larger in scope. Solar is becoming a mainstream investment. Several cities in San Mateo County have installed or plan to install solar electric systems to government facilities.Almost all jurisdictions in the county have lowered solar permit fees in recent years." Residents in several cities in the county(e.g. Portola Valley, Woodside, Menlo Park,Atherton and San Carlos) have banded together to purchase solar electric systems as a group. Solar hot water systems use sunlight to heat water and can save up to 75 percent of water-heating energy costs. Efforts are underway in the legislature to create a 10-year, $250 million program to install 200,000 solar hot water systems by 2017. Such a program would be similar, though much smaller in scope, than the Million Solar Roofs initiative. Other types of clean energy are also gaining traction. The County of San Mateo installed a co-generation' system at the Maguire Detention Center, using natural gas to produce both heat and electricity. Millbrae's biogas' wastewater treatment plant creates almost enough energy out of grease-trap water to run the entire facility. Pacifica is building a plant that will create biodiesel*out of waste cooking oil and use it to power the wastewater treatment plant and city vehicles. Burlingame saves more than $80,000 a year because the co-generation system at the wastewater treatment plant provides 80 percent of the facility's needs. Fuel cells'and wind turbines are also eligible for state rebates, although they have not yet been deployed by Bay Area governments. 11 The website is �;, ; _ _._ . 18 Solar permit fees for each jurisdiction are listed in Appendix A. -14- DRAFT ENERGY STRATEGY 2012 COPY ECONOMIC OPPORTUNITIE` The rising public concern about global warming and explosive interest in all things "green" have converged to create a red-hot market for clean technology companies. Venture capitalists invested $2.9 billion in 2006 alone in North American companies in the energy, water, waste management and sustainability sectors." Silicon Valley is an early leader in the bid to attract and nurture this new industry, although New England, Austin and Chicago are also vying for the honor. San Mateo County is already home to more than a dozen clean technology companies, ranging from Tesla Motors, a San Carlos-based startup creating an all-electric sports car to Lion, a Woodside company that makes lithium-ion batteries. Many more clean technology companies are based in Santa Clara and other Bay Area counties. Local governments that hope to benefit from job growth and economic expansion from these new markets can take steps to attract and support the clean technology industry. 79 percent of venture capitalists surveyed said that public policies are a factor in their clean technology investment decisions. 91 percent said that a pro-environmental public policy can attract clean technology business to a region.20 Incentives, rebates and tax credits can also help make San Mateo County an appealing home for this new sector, which may someday be even larger and more influential than the information technology industry. BARRIERS TO CONSERVATION AND EFFICIENCY USTF members and representatives from other cities consistently cite the lack of staff time, budget and technical expertise as key barriers to adoption of energy efficiency measures. California Local Energy Efficiency Program (California LEEP), a project that analyzed local energy efficiency programs across the state, confirmed that these challenges are widespread. California LEEP also found that energy efficiency projects stall because financial models and political timelines often optimize for quick payback and fast results—a poor match for some of the big-ticket measures that will provide the biggest impact over time. City staff and water agency experts report that water conservation efforts are even more difficult to implement. Water programs face the same shortages of time and expertise, and have far fewer funding sources than in the energy arena. The barriers are interrelated: without budget to hire sufficient staff, staff members don't have enough time to research, select, implement and manage resource conservation programs. Local government officials seldom have the time to study and understand energy, water and climate issues, much less keep up to date on current program offerings and the latest technologies. Busy finance directors can seldom consider whether their standard short-term payback models are the best way to evaluate potential energy efficiency and water conservation measures. i9 Cleantech Venture Capital: How Public Policy Has Stimulated Private Investment, by Environmental Entrepreneurs(E2) and the Cleantech Venture Network, available from http://www.e2.org, under Publications (select Reports, then 2007 National Cleantech Report: Executive Summary(May 30, 2007). 21 Creating Cleantech Clusters: 2006 Update, Clean Tech Venture Network LLC (2006). 21 A list of the barriers is included in the California LEEP report on p. 29, http://www.caleep.com/docs/CaliforniaLeep- SummitProceedings-May2004-FINAL.pdf. -15- ENERGY STRATEGY 2012 - DRAFT COPY AVAILABLE RESOURCES A growing number of resources are available to help cities,companies and residents reduce their energy use,thanks to the state's longstanding commitment to energy efficiency and growing concerns about global warming.Cities and counties are eligible for financial assistance and technical resources to improve energy efficiency in civic facilities and operations.These include,for example,free energy audits of civic facilities22 and low-cost loans for energy-smart capital improvements 23 Expert advice, rebates,special utility rates,training and educational programs are offered to local governments by a host of providers,ranging from the energy agencies to local nonprofit groups.Similar energy-saving programs are targeted at the business community by the same providers and by industry-specific groups.Still other resources are available to individuals. Rebates on water-efficient fixtures and tips for conserving water are offered through local water suppliers. The Bay Area Water Supply and Conservation Agency,which was formed in 2003 by the agencies that buy water from San Francisco on a wholesale basis, provides assistance in developing and implementing water conservation programs with and for its member agencies. The Energy Strategy brings together an extensive list of these financial,technical and educational resources as well as providing context,data and analysis of the current situation,setting ambitious but achievable goals and identifying specific strategies and actions to help cities achieve the goals. Finally,the Energy Strategy provides brief case studies about actions taken by local jurisdictions and their results.More extended case studies are provided for three San Mateo County communities that have pursued different paths toward energy efficiency, water conservation and climate protection. The extended case studies are offered so that cities facing similar challenges might learn from the experiences of their peers. Other resources that can help governments include the business community—which faces many of the same issues and opportunities as government—nonprofit organizations,residents,students,teachers, local universities and religious groups. CONCLUSIONS The data shows that continued growth in the rate of energy use in San Mateo County will lead to additional energy infrastructure, higher energy bills and more greenhouse gas emissions.Reducing energy use will instead bring benefits such as lower costs and cleaner air.Water supplies will become more scarce and expensive in coming years,so conserving water makes economic and environmental sense.Saving water helps lower energy use as well. Local governments that use resources wisely will be role models for their residential and business communities,and be well positioned to deal with future regulatory and technological challenges as they arise. Other Bay Area cities have already achieved dramatic reductions in energy use in recent years.San Mateo County communities can build on their own and others'energy saving experiences and reduce energy consumption countywide without experiencing any hardship.The know-how,resources and technologies already exist.By working together and leveraging the region's diverse strengths,San Mateo County as a whole can move toward a cleaner,greener and more prosperous future. n Audit and implementation services are available through the Energy Watch Partnership,the California Energy Commission and PG&E.See Appendix D,Energy Efficiency. 2'The California Energy Commission offers low-cost loans to cities and counties for energy-efficient investments.See -16- DRAFT ENERGY STRATEGY 2012 copy SECTION 4. _ iG0ALS The Energy Strategy, in accordance with its original charter and based on the context and findings, recommends five countywide goals that will help address the long-term energy needs of San Mateo County in an environmentally, socially and fiscally responsible manner. The goals address issues of collaboration, energy, water, economic opportunities and shared leadership. ENERGY Energy provided by utilities generates greenhouse gas emissions and requires a complex infrastructure that affects the county as a whole. This goal is explicitly intended to decrease the demand for energy produced and delivered by utilities (electricity and natural gas). GOAL To support the state's greenhouse gas emission reduction targets, San Mateo County will reduce the amount of power it purchases from utilities to 25 percent below 2005 levels through conservation, efficiency and increased local production of clean energy. Improving energy efficiency' lowers the overall demand for energy without imposing any sacrifice or hardship. Free services, new technologies and generous subsidies make saving energy easier than ever before. Solar electric systems, fuel cells, biogas plants and other types of clean, local generation facilities are cost- effective and an environmentally sensitive way to meet energy needs. New subsidies and financing options also bring alternative energy systems within reach for most local governments, as well as many businesses and households. WAT E R Water conservation is an excellent way to save energy because enormous amounts of energy are consumed in delivering the use and disposition of water. Because the region depends upon a single water supply which is vulnerable to drought and changing weather patterns, water conservation also helps mitigate the risk of future shortages. This goal is explicitly intended to decrease the demand for water purchased from the Hetch Hetchy regional water system. GOAL Implement cost-effective and feasible water conservation, recycling and development of other local water supplies, and strongly support local water utilities' efforts to meet commitments to an additional 5.2 million gallons per day of total conservation in 2030 based on a 2001 baseline throughout San Mateo County. ENERGY STRATEGY 2012 DRAFT COPY Upgrading to high-efficiency fixtures and equipment is a painless and cost-effective way to conserve water. Increasing the use of reclaimed and recycled water for non-potable needs will help ensure that the critical needs will still be met as conditions evolve. COLLABORATION The issues addressed in this Energy Strategy grow more complex every year. Communities will be better able to respond to environmental challenges and opportunities by working across sectors and sharing information and ideas. GOAL San Mateo County,to address environmental challenges more effectively and efficiently, will partner with the public utilities and work across city boundaries. ECONOMIC OPPORTUNITIES Attracting businesses that address environmental challenges can help the local economy. Fostering their success, as was done with the high technology industry, may have a positive global impact. GOAL Support the clean technology sector to strengthen the long-term economic health of San Mateo County. LEADERSHIP FROM THE TOP Big challenges need many leaders with diverse and complementary skills. Individual communities and the region as a whole need the active involvement of government staff, elected officials, business leaders, residents, teachers and other interested parties if the benefits of the Energy Strategy are to be realized. GOAL San Mateo County will encourage environmental leadership from the top in the public sector, the business community and residents to achieve the goals of the Energy Strategy. THESE GOALS ARE ACHIEVABLE WHEN THEY WORK TOGETHER HELPING TO MAKE SAN MATEO COUNTY A LEADER IN THE STATEWIDE EFFORT TO IMPROVE ENERGY EFFICIENCY, CONSERVE WATER AND EMBRACE CLEAN ENERGY. DRAFT ENERGY STRATEGY 2012 COPY SECTION STRATEGIES _ This section of the Energy Strategy sets forth the high-level strategies that can help San Mateo County governments, businesses and residents achieve the Energy Strategy goals. Specific actions to support the strategies are outlined in depth in Section 6. Resources to help implement the actions are provided in Appendix D. ENERGY Make energy conservation and energy efficiency standard practice. Promote cleaner and greener sources of energy. WAT E R Make water conservation and recycling standard practice. Partner with other Hetchy Hetchy regional water system customers to preserve the Lower Tuolumne River. Pursue new sources of water by diversifying the water "portfolio" COLLABORATION Partner with public utilities for mutual benefit. Collaborate with other jurisdictions to save time and resources. ECONOMIC OPPORTUNITY Encourage clean technology businesses to locate in the county. Help accelerate the adoption of clean technologies, both locally and globally. LEADERSHIP FROM THE TOP Invest in environmental expertise in local government. Recruit and support community leaders at every level. -19- ENERGY STRATEGY 2012 DRAFT COPY SECTION 6 RECOMMENDED ACTIONS _j This section provides more detail about the strategies and recommends specific actions to help local governments meet the goals outlined in Section 4. Actions are categorized as Easy/ Short-term, Intermediate/Medium-term or Advanced/Long-term. In general, the easy actions should be quick to implement taking zero to three months, the intermediate actions may take several months and advanced actions might require a year or more of planning. The Case Studies refer to other communities that have successfully implemented the suggested action. Additional resource information is available in Appendix D; the relevant section heading is listed in parentheses following each entry. ENERGY GOAL San Mateo County will reduce the amount of power it purchases from utilities to 25 percent below 2005 levels through conservation, efficiency, and increased local production of clean energy to support the state's greenhouse gas emission reduction targets. STRATEGY Make energy conservation and energy efficiency standard practice. Energy efficiency is a way of life in many parts of the world where the infrastructure is less reliable or the cost of energy is higher than it is in the U.S. Increasing energy prices and global warming mandate that Bay Area communities adopt this approach as well. UNDERSTAND BASELINE USE Without understanding current use levels, it's impossible to know which targets will yield the greatest impact or to measure the effectiveness of specific energy-saving measures. PG&E has provided the data for kilowatt-hours of electricity and therms of natural gas sold in San Mateo County in 2005. The data show that 55.5 percent of the electricity was delivered to commercial customers, 38.4 percent went to residential customers and 6.1 percent went to government agencies(the County, a city or a special district). In contrast, residents purchased 54 percent of the natural gas sold, commercial customers bought 42.7 percent and districts were responsible for a mere 3.2 percent of the total. -20- DRAFT ENERGY STRATEGY 2012 COPY The chart below indicates a projected peak demand growth annually of one percent which is explained in sect 3, Findings. Without efforts to curb this trend it's easy to see how, relatively quickly, demand for electricity will likely outpace our ability to financially and environmentally provide the infrastructure for this resource. PEAK DEMAND PROJECTIONS FOR PENINSULA AND SAN FRANCISCO F1000200 Peninsula 800 3 v 600 400 San Francisco 200 0 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 Year 2005 ELECTRICITY AND NATURAL GAS PURC IN SAN MATEO 2005 Electricity Purc in San Mateo 2005 Natural Gas Purc in San Mateo Government 6% Li Government 3% Commercial 56% j� Commercial 43% j ®Residential 38% ®Residential 54% The Bay Area Air Quality Management District is sponsoring free workshops to help each Bay Area local government develop a baseline greenhouse gas emissions inventory for its community. The Energy Strategy recommends that all cities and the County use the data provided by PG&E to develop their own baseline, in a format consistent with the one used in the Air District workshops. Doing so will make it easier to correlate individual communities and agencies against the countywide baseline and to track progress toward the Energy Strategy goals. Local governments can develop their baseline energy use for operations from their utility bills or by getting the data from PG&E. Cities that participate in the ICLEI/Sustainable Silicon Valley/Joint Venture Silicon Valley Climate Protection Task Force program for emissions inventory program will have the information provided to them. Otherwise, a city can request the data directly from PG&E. -21- ENERGY STRATEGY 2012 DRAFT COPY CREATE A PLAN The baseline data for the county as a whole and for each jurisdiction will provide only a starting point for an energy purchase reduction plan, not the details. An analysis of the largest energy users and their current efficiency levels will be needed to target energy reduction and production projects. Local governments can play a leadership role by reducing energy use in public facilities and civic operations. Doing so will save taxpayer money and set a good example for others. Improve government facilities and operations. The energy consultants with such programs can help city staff analyze utility bills to identify which facilities are the most energy-intensive and which offer the biggest opportunities for savings. The consultants can then perform a detailed energy audit and suggest specific measures based on the upfront cost, expected energy savings and long-term financial benefits. The programs do not cover the cost of implementing the recommended measures such as the installation of a new chiller, boiler or pump, but energy consultants can help city staff find funding sources and contractors to do the work.Governments that have participated in such programs and implemented the recommendations have saved millions of dollars and reduced energy purchases from utilities by millions of kilowatt-hours. The Energy Strategy recommends that local jurisdictions start by enrolling in an energy efficiency audit and services program if they have not already done so.An application is required to join the Energy Watch and Energy Partnership programs and other criteria apply. More information is in the Energy Efficiency section in Appendix D. Integrate energy efficiency into government policies and processes. To ensure that its policies and actions are aligned, local jurisdictions may wish to verify that their General Plan encourages resource conservation. Officials should consider updating or adding a new element at the next revision of the General Plan if the Plan includes older elements that conflict with energy efficient policies, water conservation practices or clean energy production (i.e. solar panels). Energy Watch Programs and other resources are available to help with this process. See more in this section under Actions and in the Ordinances and Policies section of Appendix D. Financial policies should also be reviewed and updated as needed to reflect current environmental and economic realities. The financial constraints under which local governments operate make it easier to approve projects that show a quick payback. In other words, these projects pay for themselves within 2- 5 years rather than larger capital investments that take longer to be recouped but provide greater long- term returns. Adding cash flow and internal rate of return analyses to the financial review process will provide more data on which to select energy efficiency and renewable energy measures. Using the money saved from one project to fund or find other projects is another way to stretch dollars that are scarce. Some cities use energy savings to pay for staff positions that look for grant money and identify the most financially attractive measures. -22- DRAFT �- ENERGY STRATEGY 2012 COPY Use incentives and ordinances to change behaviors. A local government can encourage residents and local businesses to use less energy and/or produce their own clean energy through the exercise of its regulatory authority. Voluntary programs have proven effective in many Bay Area cities. These include using green building guidelines24 for educational purposes or as the basis for a condition of approval for certain types of permits or to qualify for expedited permitting. Some Bay Area governments such as Berkeley and Marin County offer technical assistance and give public recognition to projects that exceed basic energy requirements. Incentives are a low-cost and high-impact way to change behavior. Incentives usually save a permit- seeker both time and/or money. PG&E and the CEC offer financial incentives for builders of new homes and commercial buildings to use energy-efficient design techniques,appliances and lighting. Several San Mateo County cities have reduced or waived solar permit fees to encourage residents to generate their own power. San Mateo County now offers a speedier permitting process for projects that meet a specific green or energy efficiency standard. The programs achieve faster turnaround time either through coordinated inspections, fast-track status or over-the-counter permits. See more examples of incentives under the Financing/Funding Sources and Ordinances & Policies sections in Appendix D. Mandatory energy efficiency and green building ordinances have the greatest impact. Some jurisdictions may hesitate to pass ordinances requiring energy-efficient behavior, but they are the surest way to achieve results.25 Because buildings are responsible for more than 50 percent of the energy used in the U.S. today, policies that demand more energy-efficient structures are essential to reducing greenhouse gas emissions.26 Existing knowledge and materials can increase the energy efficiency of most buildings by 15-50 percent, reaping long-term savings of both resources and money. California building codes are expected to become more stringent on energy efficiency and green building issues by 2009. ACTIONS Easy/Short-term • Use PG&E bills or data to understand the 2005 energy use by sector in your community and in government operations, and use it as a baseline to measure reductions in power purchases. Use a format that is consistent with the one used in the Air District's free greenhouse gas inventory workshops. • Enroll in an Energy Watch or Energy Partnership program for help in assessing energy-saving opportunities in government facilities and operations, detailed building audits, policy assistance and numerous other tasks. Priority is given to government agencies that are willing and able to implement energy-saving actions that deliver quantifiable reductions in electricity and natural gas use. (Energy Efficiency> SERVICES) 24 The San Mateo Countywide Guide to Sustainable Buildings and the Build It Green(BIG)single-family and multi-family Green Building Guidelines outline dozens of ways in which new buildings or renovations can be made energy efficient. Rating systems like BIG Green-Point Rated and the Leadership in Energy and Environmental Design(LEED)can have the same effect. 21 Recall that California's strong energy efficiency standards for buildings and appliances have kept per capita energy use flat for 30 years,compared to huge increases elsewhere. 21 The U.S.Council of Mayors and several cities and counties have endorsed the 2030 Challenge,an architect-led initiative to make all buildings carbon-neutral by 2030.See *tr tcC`urE 5 ��r —23— ENERGY STRATEGY 20 12 DRAFT COP Y • Use Energy Service Companies* or ESCO's ("for-profit" companies) to conduct free energy audits and recommend equipment upgrades as an alternative to or in addition to using Energy Watch or Energy Partnership services. Under an Energy Savings Performance Contract, the ESCO will buy, install and maintain energy-efficient equipment in government facilities at a guaranteed savings to the city. An ESCO may also offer a Power Purchase Agreement under which a government agency agrees to buy power generated by the ESCO. This is usually generated by a solar electric system on the agency's facility under a long-term, fixed-price contract that costs less than the agency's current utility rates. (Energy Efficiency> SERVICES) • Replace lighting in all government facilities with the latest energy-efficient technologies, including compact fluorescent and high-efficiency, T8 linear fluorescent lamps and fixtures. (Energy Efficiency> Lighting) INTERMEDIATE/ MEDIUM-TERM • Develop a plan for how your community can reduce energy purchases and/or increase local clean energy production. This can be accomplished, for example, by encouraging solar electric systems, fuel cells or other innovative methods. Assign existing staff, or hire an energy manager, climate action coordinator or consultants if possible. If neither staff nor funds are available, recruit a citizen task force and/or get interns from local colleges to help. • Establish an implementation action plan for initiating and completing specific energy-efficient projects in government facilities and operations that are suggested by the Energy Watch audits and other investigative efforts. • Case study: An ABAG Energy Watch audit revealed that San Mateo County could save nearly 4 million kilowatt hours of electricity, 180,000 therms of natural gas and more than $600,000 by optimizing heating, ventilating, and air-conditioning (HVAC) controls and systems in its facilities. • Update General Plans to advance energy efficiency policies and encourage alternative and renewable energy sources. (Ordinances & Policies > GENERAL PLANS) ♦ Create an Energy Element that specifically addresses energy issues and update existing language within the required seven elements (land use, circulation, housing, conservation, open space, noise and safety) and any optional elements to reflect energy goals. ♦ Ensure language in the Energy Element provides support for existing or future energy efficiency programs, policies and projects. ♦ If updating the General Plan is a barrier, identify existing language that supports energy efficiency measures and use it as a basis for implementing programs. • Update Strategic Plans to consider the impact of rising energy costs and shifting energy sources from fossil fuel to renewable when making or assessing long term planning decisions. • Adopt a green building policy for new public construction. (Ordinances & Policies > POLICIES) ♦ Hire architects and builders with significant green building experience to keep costs in line with traditional buildings while designing and building in long-term operational savings. ♦ Use case studies, financial analyses and local municipal green building success stories to increase political support for the standard. ♦ Consider identifying a specific LEED level as a goal whether it is Certified, Silver, Gold or Platinum regardless of whether the building will go through the certification process. • Case study: Alameda County built its Juvenile Justice Center to the LEED Silver standard and reduced energy consumption to 46 percent below Title 24 and water consumption to Al percent below code. -24- DRAFT - ENERGY STRATEGY 2012 COPY • Adopt energy efficiency and green building ordinances applicable to the residential and commercial sectors to make energy efficiency the standard practice in your community. (Ordinances & Policies> ORDINANCES) ♦ Review the General Plan, programs, policies and codes to identify areas that support or inhibit energy efficiency or green building ordinances. Garner political backing. ♦ Educate staff, public, builders/designers/developers and policy makers on energy efficiency methods, green building, rating systems and ordinance processes. ♦ Ask staff in the planning, building and public works departments to help identify the building types in your community and permit requests types with the greatest potential for energy savings. This would encompass residential or commercial, commercial tenant improvements, residential remodels or time of sale retrofits. ♦ Review and consider adopting ordinances similar to those used in other jurisdictions to strengthen regional consistency. Builders, designers and developers are more ready to adapt to new rules if they are common throughout the area. ♦ Encourage input from stakeholders on using a voluntary versus mandatory policy and preferred standards, to help create an implementation plan and build community support. ♦ Analyze the fiscal impact of the ordinance, determine funding sources and project the measurable outcomes. Estimate the potential energy savings based on the average number of permit request types per year and the proposed standard such as "15 percent below Title 24". ♦ Understand the legal framework for implementing an energy efficiency and or green building ordinance in relation to Title 24 and the California Building Codes Standards (CBCS). If required, conduct an energy study and submit ordinance to CEC and CBCS for approval. ♦ Consider implementing an energy efficiency ordinance as the first step toward a green building ordinance. • Case study: Rohnert Park adopted an energy efficiency ordinance as well as a green building ordinance, using the LEED rating system as the reference standard for commercial buildings and GreenPoint Rated for residential buildings. • Case study: San Francisco plans to adopt a mandatory green building ordinance applicable to private development of all new commercial buildings over 5,000 square feet, major alterations and new residential construction projects. LEED and GreenPoint Rated are the reference standards for commercial and residential buildings, respectively,with increasingly stringent requirements to be phased in over a five-year period. • Case study: San Mateo County has adopted a mandatory Green Building Ordinance that is based on LEED or GreenPoint rated. The ordinance offers incentives such as expedited building and planning review and/or 24-hour turnaround of inspections depending on the point goals of the project. • Update financial tools to include long-term operational savings and deferred costs as well as first costs or retrofit costs in cost-benefit analyses, and look at the internal rate of return and cash flow as well as simple payback. (Financing/Funding) • Case study: Sebastopol balanced low-cost, quick payback projects with long-term bigger impact projects in its 20-year plan. The projects will provide positive cash flow for 19 of the 20 years. • Form revolving funds to pay for ongoing efficiency measures through energy savings. (Financing/Funding > REVOLVING FUNDS) -25- TF ENERGY STRATEGY 2012 DRAFT COPY • Case study: Ann Arbor Michigan's $100,000 initial energy efficiency fund paid for itself in eight years. • Use energy savings to fund new staff positions and additional energy measures from energy savings or rebates. • Case study: The City of San Jose used a $300,000 rebate from PG&E to fund an energy officer position for two years. • Sign up for the demand response program from PG&E to receive lower rates in exchange for reducing use during peak demand. (Financing/ Funding > DEMAND RESPONSE PROGRAM RATES) ADVANCED/ LONG-TERM • Install energy accounting or utility management software to monitor energy use, spot trends and identify opportunities for savings. (Energy Efficiency>AUDIT/ASSESSMENT> Software) • Case study: Oakland saved $200,000 in the first year after it initiated and implemented a Utility Management System which discovered numerous accounting errors in their favor. STRATEGY Promote cleaner and green sources of energy. Clean, renewable energy sources are now more affordable than ever before. Local governments, businesses and individuals can produce and use clean energy by investing in solar electric, solar hot water and wind energy systems. Solar electric systems for homes cost about as much as a car depending on the size of the home, energy consumption patterns and physical set-up. For commercial and public buildings- the size, upfront cost and long-term economic benefits are usually far greater. Rebates, tax credits and other financial incentives lower the initial cost of these systems but the ability to pre-purchase 25 to 40 years of electricity reduces the risk associated with energy rate increases. A solar hot water system is another relatively low-cost, low-tech source of clean energy(costs less than $10,000 installed within the average home and it uses the sun's rays to heat water or other fluids instead of using fossil fuels). Solar fans are the cheapest and easiest form of alternative energy. For a few hundred dollars, they can help keep a building cool without using any energy from the grid. Co-generation, biodiesel, biogas and fuel cell systems all capture and use waste energy to reduce or eliminate the need to use electricity or natural gas. Rebates and other financial incentives are available to help with the upfront cost, and they deliver the same long-term financial advantages as solar electric systems. A building owner can still use clean energy and save money even if he prefers not to buy and maintain a renewable energy system. Energy Service Companies or ESCOs are "for-profit companies who will often purchase, install and maintain an alternative energy system on government or commercial facilities. The company will then sell the power generated by the system to the building owner for less than the current cost of grid-supplied energy under a long-term Power Purchase Agreement. The contracts lock in the per-kilowatt hour electricity rate, guaranteeing the owner won't be affected as utility rates continue to increase. For those who wish to learn more, PG&E offers several classes on solar and other renewable energy systems at the Pacific Energy Center in San Francisco. Technical evaluations of renewable energy systems are available through the Energy Watch program. -26- DRAFT - ENERGY STRATEGY 2012 COPY ACTIONS EASY/ SHORT-TERM • Reduce or eliminate permit fees for solar electric, wind and solar hot water systems to encourage their widespread adoption. (Ordinances & Policies >ALTERNATIVE ENERGY > Incentives) • Invite solar installers to offer group discounts to city residents. (Purchasing > PURCHASING POOLS > Neighborhood groups > Solar systems) • Case study: 77 Portola Valley homeowners installed 355 kilowatts (kW) of solar capacity under the Solar City Collective Power program increasing the total amount of solar electric systems in their community by 50 percent. In Woodside, 21 households installed 213 kW of capacity, and in Mountain View 119 homes installed 362 kW of solar electric power under the same program. Other communities are running similar programs. • Encourage, incentivize or require new construction and major renovation projects to pre-plumb for solar hot water and pre-wire for solar electric systems. Renewable energy systems can then be added quickly and inexpensively at a later time. • Install solar fans where appropriate to reduce cooling costs and increase occupant comfort. INTERMEDIATE/ MEDIUM-TERM • Consider providing a rebate to residents and local businesses that invest in solar electric, solar hot water, wind and/or other clean energy systems. • Case study Millbrae offers rebates between $200 and $950 to help offset the expense of installing solar electric, solar hot water and/or solar pool heating systems. The Millbrae rebates are available to residents and business owners and are on top of state and federal financial incentives. (Ordinances & Policies > Incentives) • Case study: Belmont has proposed offering a $500 credit toward city services to residents that purchase a hybrid car. The credit could be applied to swimming lessons, parking permit fees or other voluntary services offered by the city. • Adopt ordinances that incent or require residents and businesses to install alternative and renewable energy sources such as solar electric and solar hot water systems. (Ordinances&Policies>ORDINANCES) • Case study: Marin County set an energy use cap on new large homes by requiring single-family dwelling units of more than 3,500 square feet to use no more energy than a typical home of that same size. Homeowners can meet the requirements through energy efficiency and/or the use of renewable energy systems. • Adopt ordinances for residential new construction developments that require a certain percentage of new homes to be built with rooftop solar electric as standard installation,and/or a percentage of homes to be built "PV-ready' in terms of roof construction and solar access. • Install solar hot water systems at city facilities- especially those with swimming pools. • Recruit and train Green Energy Experts on staff and in the community. -27- ENERGY STRATEGY 2O 12 - — E DRAFT COPY ADVANCED/ LONG-TERM • After making facilities as energy-efficient as possible, install solar electric panels on city facilities, either through purchase or under a Power Purchase Agreement with an ESCO. (Energy Efficiency> SERVICES > ESCOs) • Case study: 1800 solar panels produce 10-15 percent of the energy used at the wastewater treatment plant in Pacifica worth an estimated $100,000 per year in savings. • Develop co-generation*, biogas*, biodiesel* or fuel cell* sources at city facilities. • Case study:Millbrae's biogas plant collects 3000 gallons of restaurant kitchen grease daily and converts it into methane gas. The gas fuels a 250-kilowatt co-generation system that can produce 1.7 million kilowatt hours per year or 80 percent of the wastewater treatment plant's needs. • Case study: Burlingame saves $80,000 per year on its energy bills and received a $160,000 rebate from PG&E for its co-generation wastewater treatment plant. The plant uses naturally produced methane gas to create renewable energy and provide backup power during utility outages and emergencies. • Case study: Pacifica is building a biodiesel plant which will convert waste vegetable oil into power that will run the plant, the adjacent wastewater treatment facility and a portion of the city's fleet. The city expects to save $200,000 a year in energy costs. WATER GOAL Implement cost-effective and feasible water conservation, recycling and development of other local water supplies, and strongly support local water utilities' efforts to meet commitments to an additional 5.2 million gallons per day of total conservation in 2030 based on a 2001 baseline throughout San Mateo County. STRATEGY Make water conservation and recycling standard practice. UNDERSTAND BASELINE USE Water sales data is published in the BAWSCA Annual Report and is broken out by water district, jurisdiction and sector. Single family residences account for 52.8 percent of the water sold in the county with commercial activity at only 18.5 percent. As shown below, three other categories make up the remainder. As residences and businesses have become more water-efficient, per-capita water use throughout the Hetch Hetchy regional water system has decreased in recent decades. The average water use level in 2005-2006 was 88 gallons per person per day, 15 percent lower than before the drought in 1986-1987 and 23 percent lower than the 1976-1977 levels. However, the average per person daily use could be as much as 50 gallons or lower when best management practices are implemented. -28- DRAFT _ ENERGY STRATEGY 2012 COPY As seen in the chart below and mentioned in Section 3, Findings, Energy and Water, the cost for water per acre-foot is expected to triple by the year 2015. One can also see that projected water demand in million gallons per day, without conservation, is closely tied to population growth. SFPUC WHOLESALE CUSTOMER WATER COST AND DEMAND PROJECTIONS Thousands 2000 -®---- Population(K) i 1500 — SFPUC Demand mg --�—Water Cost$/Acre Foot 1000 ---------- 500 --500 m 0 2000 2005 2010 2005 2010 2025 2035 Years CREATE A PLAN State and federal government funding isn't as readily available for water conservation programs as it is for energy efficiency. Subsequently, programs are usually funded from local water rate revenues and implemented by the local water supplier. Projects that save both water and energy such as retrofitting cooling towers in commercial or government facilities may be covered by energy-efficiency programs and funding. There are significant economic benefits for all sectors to implement cost-effective water conservation with water prices in the Hetch Hetchy system expected to triple by 2015. 2005-2006 WATER USAGE BY SECTOR IN SAN MATEO COUNTY 4.8% 6.7% ;;: ■Unaccounted: 4.18 mgd Government,Recycled,Other: 6.01 mgd 17.1% ®Commercial: 15.28 mgd 56.1 Industrial: 3.07 mgd 3.4% ❑Multi Family: 10.60 mgd 11.9% ®Single family: 49.98 mgd -29- ENERGY STRATEGY 2012 DRAFT COPY IMPROVE GOVERNMENT FACILITIES AND OPERATIONS. Local governments can save money and water by installing high-efficiency fixtures in City Hall, libraries, fire stations, police facilities and public recreation areas. Drought-tolerant plants and high-efficiency irrigation systems also reduce water use and can serve as demonstration projects for community members to see and emulate. INTEGRATE WATER CONSERVATION AND REUSE INTO POLICIES AND PRACTICES. As with energy, jurisdictions may wish to review their General Plan to ensure it promotes water conservation and reuse, and update it as needed during the next revision cycle. The financial analysis for any proposed water conservation project should reflect the significant rate increases that will take effect in 2015 and account for the risk that more water may simply not be available at any price. Water is as critical to the health and quality of life in San Mateo County as energy, but there are no viable substitutes. Jurisdictions may need to rethink longstanding assumptions about water given the ever-present risk of drought, the aging Hetch Hetchy water delivery infrastructure and the competing demands of agriculture, wildlife and humans. Arid regions like Arizona and New Mexico have accepted residential and commercial greywater systems as a necessity and San Mateo County may wish to consider doing the same. Jurisdictions should review building codes and consider enacting similar ordinances. Communities that may once have been uncomfortable using recycled water for parks and lawns,similarly, may now find that it is an acceptable option both technically and socially. Additional outdoor watering alternatives include improvements in artificial turf which now make it an attractive substitute for grass playing fields. Artificial turf provides both economic and environmental benefits with lower maintenance costs and the elimination of the need for water and pesticides. USE INCENTIVES AND ORDINANCES TO CHANGE BEHAVIOR. Ordinances can be used to incentivize or mandate commercial and residential building owners to choose water-efficient appliances and landscaping practices. Local governments are required by state law21 to adopt a landscape water conservation ordinance by Jan. 1,2020 that is at least as effective as the model ordinance developed by the California Water Resources Board. The model ordinance promotes 1)the use of recycled water, 2) use of climate-appropriate plants, 3) the capture and use of on-site stormwater and 4) the use of weather-smart irrigation controllers.Jurisdictions can recoup the cost of adopting the ordinance from the state. Local governments may choose to offer financial incentives to help offset the cost of water-saving plumbing fixtures or irrigation equipment if it is necessary or desirable to do so. Communities may also wish to consider permitting greywater* and other water reuse systems at least on a pilot basis. At minimum, new buildings and renovations should be encouraged to include dual plumbing to facilitate a future greywater system. The EcoHouse group in Berkeley has been working on a system for two years and is waiting for final approval from the City of Berkeley. The system takes shower, bathroom sink and laundry water and channels it through a backyard gravel bed topped by water-loving plants into mulch- filled trenches where it eventually seeps back into the groundwater. Water agencies can influence customer behavior by implementing tiered rate structures for water and sewer that encourage water conservation and reuse. 21 AB 1881,the 2006 update to the Water Conservation in Landscaping Act. -30- DRAFT COPY ENERGY STRATEGY 2012 ACTIONS EASY/ SHORT-TERM • Replace older, inefficient toilets in city facilities with high efficiency toilets that use 20 percent less water per flush. (Water Conservation > FIXTURES >Toilets) • Ensure that city facilities use drought-tolerant plants and appropriate water conserving irrigation with drip irrigation or"Smart Controllers". (Water Conservation > Landscaping) • Buy recycled water to use on golf courses, playing fields and for other irrigation needs. (Water Conservation > LANDSCAPING > Recycled water) • Case study: Daly City currently produces and delivers 5.5 million gallons per year of recycled water to three neighboring golf courses, other city parks and open space areas. • Switch to artificial turf for playing fields. (Water Conservation>LANDSCAPING> Parks and open spaces) • Case study: Redwood City replaced one of its playing fields with artificial turf and saved 2.8 million gallons of water a year and decreased maintenance costs. It plans to replace six additional fields with artificial turf. • Strengthen water conservation ordinances and enforce compliance with existing water conservation ordinances (e.g. landscape ordinances). (Ordinances & Policies>WATER CONSERVATION) • Offer financial incentives to offset the purchase price of high-efficiency toilets, smart irrigation controllers, high-efficiency washing machines and other water-saving appliances. • Case study: When Redwood City purchased more water from San Francisco than it was allotted, it instituted a high-efficiency toilet program.The city put demonstration models on display, sponsored a free "give-away' of the high-efficiency toilets, installed them for multi-family and non-residential customers and gave rebates to residential customers for the purchase of qualifying toilets. Within 36 months, 6500 toilets were replaced for an estimated annual water savings of 200 acre-feet or 65,170,200 gallons. • Emplement a water-conserving rate structure intended to signal the need to conserve and to potentially provide funding for water conservation programs. • Case study: Burlingame's water and sewer rates are helping tip the balance in favor of installing high- efficiency toilets at major hotels during renovations. At a cost of$200 per toilet,the annual water savings are 2,683 gallons per fixture per year with a simple payback of three years. A hotel will save $4.69 for every 1,000 gallons on their potable water bill and $7.62 per 1,000 gallons on the sewer bill. ♦ Encourage local home improvement and plumbing fixture stores to expand their selection of high efficiency toilets, faucets and other plumbing fixtures. ♦ Encourage local businesses to install high-efficiency toilets that use 20 percent less water per flush and sensor-activated sinks in high-traffic areas. ♦ Encourage local nurseries to promote climate-appropriate plants and urge local businesses to landscape with native, adaptive and drought-tolerant plants. • Case study: Alameda and Contra Costa Counties have implemented Bay-Friendly* Landscaping Guidelines for landscapers, nurseries and homeowners to reduce water use, eliminate pesticides and reduce runoff to the Bay. Inspire the public into action by increasing awareness of the value of water and the importance of water conservation and landscape water use efficiency. -31- ENERGY STRATEGY 2012 DRAFT COPY • Promote available rebate programs for high-efficiency washing machines, urinals, and toilets. (Water Conservation > REBATES) • Encourage, incentivize or require new construction and major renovation projects to pre-plumb for greywater systems. The systems can be completed at a later time at lower cost and with greater ease. • Support activities that will increase the efficiency of water use by other users of the Hetch Hetch water system to prevent additional diversions from the Tuolumne River and to protect against future shortages. INTERMEDIATE/ MEDIUM-TERM • Update General Plans and municipal codes to include water conservation and reuse policies while supporting the new state-mandated landscape guidelines. (Ordinances & Policies >WATER CONSERVATION >General Plan). ♦ Review the General Plan and identify existing language relevant to water use and efficiency. ♦ Update the language within the current seven General Plan elements (land use, circulation, housing, conservation,open space, noise and safety) or create a new Water Element that specifically addresses water efficiency and reuse. • Update Strategic Plans to consider the impact of rising water rates and decreasing availability on long-term planning projects. • Consider permitting greywater systems at least on a pilot basis. • Case study: Two pilot systems in Oakland showed savings of more than 20 gallons per person per day. San Francisco and Berkeley have each recently permitted a limited number of greywater systems. STRATEGY Partner with other Hetchy Hetchy regional water system customers to preserve the Lower Tuolumne River. A lengthy conversation began between various organizations and elected officials when the SFPUC announced plans to divert an additional 25 million gallons per day from the Tuolumne River based on estimates that future water demand in their Bay Area service territory will increase 19% by 2030. The SFPUC's regional water system delivers Tuolumne water to 2.4 million people in San Francisco, Santa Clara, San Mateo and Alameda Counties. UNDERSTAND THE RELATIONSHIP BETWEEN AGRICULTURAL WATER USE IN THE LOWER TUOLUMNE BASING AND SAN MATEO COUNTY. The associated environmental review document identified a number of alternatives. One of these alternatives was that water agencies should pursue water conservation and recycling instead of taking more water from the Tuolumne River. Rather than continuing the Bay Area's dependence on water from the Sierras, pursuing more efficient water use and a more diverse mix of water supplies would also minimize the risks associated with a shrinking snowpack that is expected as a result of climate change. -32- DRAFT. COPY ENERGY STRATEGY 2012 ACTION EASY/ SHORT TERM AND INTERMEDIATE/ MEDIUM-TERM • Assign staff to follow and support BAWSCA's ongoing efforts to quantify and promote conservation efforts both inside and outside the County. STRATEGY Pursue new sources of water by diversifying the water "portfolio" ACTIONS INTERMEDIATE/ MEDIUM-TERM • Work collaboratively with other organizations and agencies to follow progress related to desalinization and the use of treated wastewater as a water source alternative. • Explore rainwater collection as a water source alternative. • Closely follow the development of new technologies that may be approved for the local treatment of greywater and direct use of this water for use as a water source alternative. COLLABORATION GOAL San Mateo County will partner with the public utilities and work across city boundaries to address environmental challenges more effectively and efficiently. STRATEGY Partner with public utilities for mutual benefit. Local governments and utilities alike benefit when they work together to minimize community disruptions and coordinate planning efforts. Jurisdictions that take a pro-active role in understanding the issues affecting energy, water and other infrastructure providers will be better prepared for known and unexpected developments such as water rate increases and storm-related power outages. In areas where local governments and utilities share a policy perspective, they may wish to work together on issues at the regional or state level. -33- ENERGY STRATEGY 2012 DRAFT COPY ACTIONS EASY/ SHORT-TERM • Review quarterly updates from PG&E representative about upcoming utility projects and take action as required. • Consider adding an environmental "line item" to City Council agendas where status and issues concerning energy, water and climate efforts can be addressed. • Establish an internal process that alerts city management of any applications for permits to do work in the cities by PG&E or other utilities that would have a significant impact on residents, businesses, or on municipal operations. • Establish a San Mateo County Energy Watch program through a Local Government Partnership with PG&E. INTERMEDIATE/ MEDIUM-TERM • Support the passage of net-metering or similar legislation at the state level to allow cities to "sell" their excess self-generated energy to the utility and apply the credits to their other government accounts STRATEGY Collaborate with other jurisdictions to save time and resources. Cities within San Mateo County vary in geographic size, population, affluence, political climate and level of commercial and industrial activity. The communities also differ in terms of the type and quantity of energy efficiency and water conservation measures already implemented. Despite these differences, every community shares some key traits with several of its neighbors. Each jurisdiction may be able to save significant time and money—and minimize risk—by collaborating with other cities facing similar challenges. The table below shows the average kilowatt-hour purchases per household and per commercial business and the average purchases of Therms of natural gas per household and per commercial business. The last column shows a calculation of the ratio of residential accounts to commercial accounts with higher number depicting more residential and lower number depicting more commercial. The highlighted cells in the table show the five highest and the five lowest values in each column.The intention is to show cities how they might consider collaborating with other cities. For instance, looking at the second column, Brisbane, Foster City, Menlo Park, Redwood City and South San Francisco have the highest average use of natural gas by commercial businesses. These cities should consider working together if any one of them intends to develop a program to help businesses reduce their use of natural gas through energy efficiency measures. Looking at the last column, Brisbane, Burlingame, Colma, San Carlos and San Mateo have the most commercial energy accounts in ratio to residential. These cities should consider working together to develop a commercial energy efficiency outreach program. On the other hand, Atherton, Daly City, East Palo Alto, Foster City and Hillsborough have the highest ratio of residential to commercial energy accounts. These cities should consider working together to develop a residential energy efficiency outreach program. -34- DRAFT ENERGY STRATEGY 2012 COPY 0 KWH per Customer" Therms per Customer' Residential Commercial Residential Commercial Res/Comm Ratio- Atherton 19,583 70,750 1,544 15,358 22 Belmont 5,608 49,148 577 3,385 , '. 15 Brisbane 4,691 118,693 431 5,450 5 Burlingame 4,966 y 99,766 589 5,961 8 mo. Colma 4,113 95,350 452 6,160 2 Daly City 4,881 90,896 497 5,833 23 East Palo Alto 5,227 101,570 550 8,308 23 Foster City 5,547 162,128 568 9,405 20 Half Moon Bay 6,617 76,261 543 9,218 9 Hillsborough 15,030 43,967 LI 1,408 7,505 45 Menlo Park 5,925 178,736 586 13,208 10 Millbrae 5,529 95,321 i 581 8,900 17 Pacifica 5,242 49,919 518 2,858 23 Portola Valley 12,954 57,411 M 1,155 ! 10,476 17 Redwood City 5,238 149,798 503 6,493 11 San Bruno 5,313 103,734 1 550 4,166 15 San Carlos 6,094 65,874 567 2,507 7 i San Mateo 5,413 104,323 576 5,383 13 South San Francisco 1 4,905 164,181 499 13,641 8 Woodside 18,342 42,726 0 1,478, 3,625 1 Source: PG&E Data For 2005,calculation is the average purchases per household or commercial business. " Source: PG&E Data for 2005,calculation is the average number of Residential Accounts/Commercial Accounts Highest Residential or Commercial Electricity Usage Lowest Residential or Commercial kWh Usage ~ Highest Residential or Commercial Natural Gas Usage .._ t Lowest Residential or Commercial Natural Gas Usage i Highest Residential Ratio Lowest Residential Ratio -35- DRAFT ENERGY STRATEGY 2012 copy I Although there are an infinite number of ways to analyze data in order to choose measures to undertake as groups, but the main point here is that measures that have worked well in one city are likely to work well in similar communities. The staff from one jurisdiction can help another neighboring jurisdiction's staff by sharing "lessons learned" and the financial analyses from past projects to save time, reduce the risk of implementation pitfalls, and be helped by others in turn.The Joint Venture Silicon Valley Network Climate Protection Task Force and C/CAG, are both forums for cities to share such information and develop common strategies for lowering energy use and reducing greenhouse gas emissions. When cities work together, one city might choose to develop a program for multi-family buildings while another city investigates water conservation options at golf courses. A third city might target office buildings and a fourth might focus on hotels and restaurants. Every community, by sharing their research and results of their efforts, can save time and money and the region as a whole can reach its resource purchase reduction goals. ACTIONS EASY/SHORT-TERM • Collaborate with other cities that have similar results from their baseline inventories and share some of the traits listed above. Compare notes on past resource-saving efforts and develop common strategies where appropriate. • Join the Joint Venture Silicon Valley Climate Protection Task Force to share best practices,develop common strategies, access technical resources and get discounts on energy-saving or energy-generating equipment purchased in quantity. (Organizations >JOINT VENTURE SILICON VALLEY NETWORK) ECONOMIC OPPORTUNITIES GOAL Strengthen the long-term economic health of San Mateo County by supporting the clean technology sector. STRATEGY Encourage clean technology businesses to locate in the county. Clean Edge, a clean-tech research firm, describes clean technology as "a diverse range of products, services, and processes that 1) harness renewable materials and energy sources, 2)dramatically reduce the use of natural resources, and 3) cut or eliminate emissions and wastes." The "green" market is now the fifth largest sector in the U.S. providing jobs and attracting an increasing range of both customers and capital. The clean technology sector is already being compared to the high tech industry as a long-term growth engine for Silicon Valley. Venture capitalists are investing in startups that are developing alternative energy solutions, water-saving devices and energy-efficient equipment. New technologies will come to market and the economic impact of the green economy will spread throughout the region. Jurisdictions can attract these businesses by accentuating the availability of a highly skilled workforce, excellent schools and worker training programs along with the high quality of life in the area. They may wish to offer tax or other incentives as appropriate. -36- DRAFT ENERGY STRATEGY 2012 COPY ACTIONS EASY/SHORT-TERM • Establish a working group of knowledgeable economic development staff across the county to develop strategies and tools to attract clean technology businesses.Encourage SAMCEDA to work with the local chambers of commerce to target companies in the energy,water,green building,sustainable design, recycling and waste management industries. INTERMEDIATE/MEDIUM-TERM • Consider offering tax or other incentives to attract clean technology businesses to San Mateo County. • Urge the Workforce Investment Board,local community colleges,universities and trade unions to offer classes and job training programs to meet the needs of clean technology employers such as solar installation companies. • Evaluate policy choices to both drive change and to influence job creation for the clean technology sector and to ensure that policy does not negatively impact local adoption of clean technology products and services. STRATEGY Help accelerate the adoption of clean technologies, both locally and globally. Local governments can help foster the growth of green technologies by evaluating and adopting, if suitable,products or services that reduce energy consumption,generate clean energy,lower greenhouse gas emissions, conserve or recycle water, reduce waste, increase the use of recycled materials or otherwise reduce environmental impact. The combined economic power of San Mateo County communities is substantial. Helping clean technology companies establish a firm market for their products may accelerate their impact regionally, nationally and globally. ACTIONS EASY/SHORT-TERM • Sponsor events to educate the broader community about the importance of clean energy and resource-saving technologies. Invite venture capitalists and clean technology entrepreneurs to speak at local forums. •When in the market for alternative energy or energy-saving products,buy from local companies whenever possible.Join the Joint Venture Silicon Valley Climate Protection Task Force to take advantage of technical evaluations and group discounts. INTERMEDIATE/MEDIUM-TERM •Consider partnering with local clean technology businesses in innovative ways by 1)helping specify or provide feedback on public sector product requirements or participate in a pilot program,and 2) helping local governments become early adopters and leaders in the use of clean technology. •Harness the purchasing power of the public sector to drive wider adoption of new technologies -37- ENERGY STRATEGY 2012 DRAFT __. ._ ._ COPY . LEADERSHIP FROM THE TOP GOAL San Mateo County will encourage environmental leadership from the top in the public sector, the business community and residents to achieve the goals of the Energy Strategy. Leadership From The Top doesn't stop at the municipal level and it should be encouraged in all organizations including businesses and even within the residential communities. Change doesn't happen without strong, visible, committed leaders who can articulate a vision and guide others toward the desired state. The first step is for there to be resources and staff allocated to support "change" and recognition that there will likely be direct savings as a result of these added staff resources- especially in larger communities. STRATEGY Invest in environmental expertise in local government. MAKE RESOURCE CONSERVATION PART OF EVERYONE'S JOB All government staff and elected officials need to become more knowledgeable about energy, water and climate issues which relate to and affect the county's economy and quality of life. In recent years, public demand for action on energy and climate matters has increased dramatically as green values and actions become increasingly important to voters and business owners. Staff in every department can save energy and conserve water through their individual actions. Almost all can increase their impact exponentially by applying their functional expertise in an environmentally conscious manner. FOR EXAMPLE: • City and County Management can lead green teams with representatives from every department in the organization to address energy, water, and climate change related efforts. • Facilities Management can save significant amounts of energy through audits, retrocommissioning' and retrofit projects that upgrade lighting, HVAC systems, window coverings and mechanical systems. • Information Technology department can cut energy use by buying only energy-efficient equipment and using the Energy Star power-saving settings. • Public Works can use more flyash in its concrete to improve strength and keep the material out of landfills. • Parks and Recreation can switch to artificial turf and using high-efficiency irrigation systems. • Commute Alternatives programs can encourage employees to take public transit and incentivize other environmentally-wise behaviors. -38- DRAFT____ _ ENERGY STRATEGY 2012 c_0_Py_ 0 • Accounts payable can red-flag unexpectedly high energy or water bills to help ensure that any problems are caught and fixed promptly. The first step to encouraging such proactive behavior is awareness.The more a person understands about the impact of their actions the more he or she is capable of modifying them to alter the impact. Awareness can be increased through 1) formal training classes, 2) recommended reading, 3) presentations at staff meetings and City Council meetings,and 4)informal"lessons learned"forums between colleagues. The second step to instilling new behaviors is encouragement.Staff members,if urged to look for ways to reduce energy and save water,will do so,finding opportunities that would otherwise go unrecognized. Employees who feel empowered to make suggestions about how their community can reduce its environmental impact will most likely do so. The third step is to consider incentives rewarding and promoting energy efficiency and water conservation as part of everyone's job.Leadership is fostered by praise from a manager,recognition at a staff meeting,a letter from the mayor and other acknowledgments of a job well done.While financial rewards are always appreciated they're not always necessary for making individuals feel that their efforts were appreciated. DEVELOP ENVIRONMENTAL EXPERTISE FOR THE ORGANIZATION Only a handful of jurisdictions in San Mateo County currently have full-time employees assigned to environmental issues.Most have a broad portfolio,covering such areas as 1)waste management and recycling,2)green building,3)energy efficiency,4)water conservation,and 5)climate protection.Some smaller and mid-sized cities are relying on volunteers to help understand and address these issues, either formally as in Woodside,or more indirectly a citizen-sponsored task force such as San Carlos Green. To provide environmental expertise,organizations should assign internal staff,hire staff or use outside resources.With local governments offering so many programs,a community is more likely to get the maximum benefits available if a staff member can look for programs that match local priorities.In larger communities,a staff position may be funded by savings,cost avoidances and/or grants.Some of the tasks and benefits of a dedicated staff person include: • Lowering utility bills by proactively looking for ways to save water and energy; • Avoiding high electricity rates by managing peak power demands; • Monitor discrepancies in utility billing; •Taking advantage of existing local, state and federal programs, financial incentives and other offers; • Ensuring water supplies will meet current needs and anticipated growth; • Minimizing solid waste landfill,reducing waste generation and maximizing recycling in accordance with the Integrated Waste Management Act(AB939); • Limiting wastewater discharge and thus the need for additional wastewater treatment facilities which also benefits the Bay. • Reducing greenhouse gas emissions in accordance with the Global Warming Solutions Act(AB32) and supporting regulations. -39- ® ENERGY STRATEGY 2012 DRAFT COPY The county can be rewarded by such an investment for much the same reasons that a city can benefit from having in-house environmental expertise.. The Energy Strategy recommends that,at the Countywide level,funds be allocated to provide staff to address the mounting number and importance of environmental issues, and take full advantage of resources offered by the state, regional agencies and other entities. ACTIONS EASY/ SHORT-TERM • Take advantage of free or low-cost training opportunities and technical services offered by PG&E Local Government Partnerships, the Pacific Energy Center, Sustainable Silicon Valley, RecycleWorks, Sustainable San Mateo County, Build It Green and other organizations. (Education) • Identify a point person for environmental issues on City Council and on staff (even if the staff person has another job). If at all possible, assign budget and full-time staff to manage environmental programs. Duties should include: ♦ Complying with stormwater pollution prevention regulations. ♦ Complying with AB 939 regulations and reporting requirements. (Not an energy strategy) • Managing garbage and recycling services. • Promoting waste reduction and recycling to residents and businesses. ♦ Staffing environmental task forces and commissions. ♦ Educating public and staff about energy efficiency, green building and water conservation. ♦ Promoting transportation alternatives. • If it's not possible to assign full-time staff, try the following: ♦ Recruit college or graduate school interns with environmental expertise; many of whom are eager to work with cities and acquire valuable work experience. ♦ Share a single resource (part-time, FTE or intern) among several cities with a similar energy profile. INTERMEDIATE /MEDIUM-TERM • Establish an Energy Task Force (Internal "Green Team") to identify, analyze, plan, prioritize and implement energy-saving measures in civic facilities and the broader community. ♦ Try to include representatives from facilities or public works, finance, the City Manager's office and the City Council to ensure that energy efficiency plans are cost-effective, adequately resourced, and supported by the affected departments and individuals. ♦ If no staff resources are available, start a Citizen Task Force to do research and help with planning and prioritization. Burlingame, Menlo Park, San Mateo and other local cities have Green Ribbon Task Forces at work. ♦ In the alternative, create a multi-jurisdictional Energy Task Force with representatives from different cities with a similar energy profile. Facilities, financial issues and energy-saving opportunities may be similar enough to make a joint approach politically feasible and cost- effective. -40- DRAFT ENERGY STRATEGY 2012 COPY STRATEGY Recruit and support community leaders at every level. Leadership in resource conservation must come from elected officials and city staff, but is also needed throughout the community and at all levels. By recruiting and empowering others to help meet the goals of the Energy Strategy, local governments can 1) increase the level of civic involvement,2)take advantage of free support, and 3) ultimately make their own job easier. Leadership in resource conservation must come from elected officials and city staff but it's also needed at all levels throughout the community. Burlingame, Menlo Park, San Mateo, San Carlos, San Mateo County and other cities are creating Green Ribbon Task Forces to help shape policy and prioritize measures to mitigate climate change. Members of these communities have proven themselves eager to donate their time and expertise to gather data and sort through complex issues. Even communities that aren't ready yet to confront climate change issues can take advantage of the growing public interest in environmental issues.And they can do so by recruiting city employees and volunteers to organize programs, teach classes, coach neighborhood groups or help make small business operations "greener." PARTNER WITH LOCAL BUSINESSES AND NONPROFITS. Meeting the countywide energy and water use reduction goals will require the active engagement of the business community. The commercial sector represents half or more of the energy used in almost every city in San Mateo County, even overwhelming water use on the residential level in a some cases. Fortunately, many businesses within the county have already taken substantial steps to lower their energy use and reduce the environmental impact of their operations. Many of these businesses are the larger ones and these leaders are often generous in sharing their experiences with other businesses. Still there are those businesses that have neglected to do so even with market and regulatory forces raising awareness about the economic benefits of becoming more resource-efficient. Some resource- efficient factors include: • Energy prices continue to rise cutting into operating budgets and margins. • Energy-efficiency programs that are available at little or no cost can dramatically reduce utility bills. • Restrictions on water use and water rate increases are expected. • Customers want to do business with green companies. • Being energy- and water-efficient generates good PR and goodwill with customers and stockholders. • Over the next several years, large companies will be tracking developments of the Global Warming Solutions Act(AB32) and related regulation over the next several years. Programs that save both water and energy for businesses will bring substantial benefits to participants and the broader community alike. PG&E offers an extensive array of programs and financial incentives for both large and small businesses. Depending on the size and type of businesses within a community, local governments may wish to partner with a local trade association, chamber of commerce or nonprofit organization to ensure awareness and encourage the use of existing energy- efficiency programs. -41- AFT ENERGY STRATEGY 2012 ___ __ ._ _.D DR___ COPY A Green Business Certification program has been initiated and implemented by the County to help local businesses reduce their environmental impact. The program emphasizes energy efficiency, water conservation, pollution prevention and waste reduction. The Green Business Certification program requires that cities provide staff to help businesses though the certification process. Cities should consider this program as they design their plan to reduce resource use within their communities. Rented and leased office space consumes more energy than any other segment of industry in the county — 14.5 percent of total electricity and 6.0 percent of natural gas (2005 data). Simply by improving building operation standards, the average office building can reduce energy use readily by as much as 30 percent experiencing enormous savings potential. San Mateo County's many restaurants, cafes and drinking establishments also consume a significant amount of natural gas because they use hot water for dishwashing and cleaning-approximately 9.7 percent of the total. Targeting these establishments for efficiency upgrades can help cities reduce energy use and save water at the same time. Nonprofits like Sustainable Silicon Valley (SSV) and Sustainable San Mateo County (SSMC) can play an important role in facilitating business-to-business sharing of best practices and networking opportunities. SSV members and members of the Silicon Valley Leadership Group (SVLG) can take advantage of Energy Watch retrocommissioning and other services. Green-oriented business associations exist to support and encourage members. Small businesses may be more easily reached through the local Chamber of Commerce or a local merchants' association. See the Industry-Specific section in Appendix D for more information. ENCOURAGE INDIVIDUALS TO EMBRACE ENERGY- EFFICIENT HABITS . Information is now readily available on opportunities to save energy and conserve water, but studies show that information is not enough to create widespread, long-lasting behavioral change.29 Civic leaders can encourage and support energy-efficient behavior at little or no cost by: • Explaining the financial, environmental and social benefits of purchasing less power and less water in city newsletters, mailings and meetings on the website and on signage in public facilities. • Modeling good behavior by installing highly efficient lights, equipment and plumbing fixtures and using only drought-tolerant plants when landscaping. • Recognizing and rewarding individuals that have made meaningful efforts to reduce their energy and water consumption. • Helping individuals understand their own carbon footprint by promoting simple online calculators. 28 The energy use figures are categorized by industry codes. The Real Estate category (no. 531) includes renting, leasing or managing real estate for others, as well as buying, selling or appraising real estate. North American Industry Classification Systems (NAICS), - -42- DRAFT _ ENERGY STRATEGY 2012 COPY Several environmental organizations have compiled lists of "10 things you can do" to save energy or combat global warming. A community may wish to endorse one of the lists and ask residents to pledge to take action on one or all items. A community can also take action through neighborhood-based groups. Small teams of 8-10 people support each other in their efforts to reduce their ecological impact in the areas of energy, water, waste, chemicals and transportation. A Palo Alto-based nonprofit called Acterra can help organize such Green Teams as well as track their progress. As another option, cities can also promote and sell copies of a workbook called "The Low-Carbon Diet" which addresses the same ecological issues. ACTIONS EASY/ SHORT-TERM • Partner with businesses, nonprofits, schools and other groups to influence resource- efficient behavior in all parts of the community. • Collaborate with other cities in the area with similar types of commercial activity such as movie theaters, auto repair shops, big box retailers and golf courses. • BOMA International, a trade association for building owners and managers, offers energy efficiency programs and trainings which can be leveraged. The San Francisco chapter would be happy to partner with local governments to encourage energy efficiency in their members' buildings. • Encourage local retailers to carry a large selection of compact fluorescent and especially LED lights and start a "take-back" program encouraging the proper disposal of used fluorescent lamps. • Assist businesses with high-water use such as restaurants, laundry facilities, hotels and hospitals to save both water and energy and collaborate with then to spread best practices to other facilities. • Work with local organizations, including San Mateo County Economic Development Association (SAMCEDA), the local Chamber of Commerce and merchant associations. • Leverage and support state and regional public outreach and education programs. ♦ Reinforce the messages of Flex Your Power and other energy- and water-saving campaigns in formal and informal communications, city policies and actions. ♦ Promote local workshops and training offered at the Pacific Energy Center, RecycleWorks, SSMC, SSV, etc. (Education) • Encourage neighborhoods to start Green Teams, posting their combined energy savings on the city website to create awareness and initiate healthy competitive spirit and challenges. 29 Fostering Sustainable Behavior:An Introduction to Community-Based Social Marketing,by Doug McKenzie-Mohr and William Smith(New Society Publishers, 1999),8-11. -43- ENERGY STRATEGY 2012 DRAFT MIAMI COPY • Send letters of commendation to school teachers and students who demonstrate energy- awareness and the need for water conservation in science classes, science fair projects or other schoolroom activities. • Post energy efficiency information and materials available on the city website and in city facilities, libraries and local stores. Also, encourage a friendly competition between neighborhoods for the most innovative and effective energy- and water-saving ideas. • Create an online suggestion box for ideas about how to conserve resources. Publicly recognize and reward the people whose ideas are implemented • Recruit and train Energy Ambassadors from among city staff, residents and local businesses and ask them to share energy-saving information with their peers. • Recruit and train Water Ambassadors to do the same for water conservation. • Support existing neighborhood-based programs and publicize the Green Team program. (Education > NEIGHBORHOOD GROUPS) -aa- DRAFT --- ENERGY STRATEGY 2012 COPY SECTION 7 NEXT STEPS A countywide strategy needs countywide buy-in and participation. Once the Energy Strategy is approved by the San Mateo County Board of Supervisors and the C/CAG Board (the respective groups who 1) funded the development of the Energy Strategy and 2) under who's authority it was produced)the Energy Strategy will be circulated to the cities and the County for comment. All San Mateo County jurisdictions will be asked to adopt the Energy Strategy and the five countywide goals. Jurisdictions will be asked to authorize release of utility information from PG&E for their community on an ongoing basis, as needed, to allow C/CAG to track progress. A countywide implementation plan and ongoing resources will be needed to ensure that the goals and related economic and environmental benefits are achieved. The Energy Strategy recommends that at least one countywide staff position be added to coordinate the development of the implementation plan and collaborative efforts across jurisdictions. The following milestones are suggested as the first step in an implementation plan. ENERGY MILESTONE Establish the baseline power purchase level (2005 electricity and natural gas purchases from PG&E) for each community and for the county as a whole. An accurate baseline level of countywide energy is needed to meet the countywide energy reduction goal. Each community will need to establish its individual baseline to track its own efforts and the sum of the 21 jurisdictional baselines will serve as the overall countywide baseline. Every jurisdiction should take part in the ICLEI Cities for Climate Protection, Government Operations Inventory, which is being sponsored by Joint Venture Silicon Valley Network(JVSVN),for a more accurate report leading to specific actions directed at government operations. TIMELINE: To be completed by December 2008. MILESTONE Identify individual city goals and programs that will ensure the countywide energy goal is met. There are many ways to meet the countywide goal. The Energy Strategy recognizes the need to balance each community's autonomy with the imperative for action to preserve the county's prosperity and quality of life. The goal is intended to encourage communities to work collaboratively across city boundaries and sectors to achieve meaningful reductions in energy use and to significantly increase the production and use of local, clean energy. -45- ENERGY STRATEGY 2012 DRAFT COPY One city might set strong energy efficiency goals for its internal operations and community.Another might choose to encourage or require residents to install solar panels or fuel cells to reduce demand on the electric grid by a certain percentage.Countywide programs targeting particular populations like the small business community,big box retailers or owners of large homes may also be needed to ensure that the overall goal is achieved. TIMELINE: To be completed by December 2009. MILESTONE 3 Develop plans to meet the energy reduction goal. Specific plans will be needed to ensure that the county as a whole and individual communities are able to meet the targets they have set for themselves. TIMELINE: To be completed by December 2009. Note: Detailed suggestions on how to develop an energy reduction plan are included in the Energy Strategy Report. Communities can also get help from nonprofit organizations and other Bay Area communities. MILESTONE 4,: Track the development of energy reduction plans and progress toward the goal. The status of energy plans and ongoing power purchases must be tracked to see if the plans are working as expected.If not,the strategies and/or level of resources may need to be adjusted. TIMELINE: Assess status every year,beginning in 2009. Note:The USTF or another entity will be convened to verify the status of efforts throughout the county. The analysis will identify resource gaps,best practices and further opportunities to share knowledge and resources. -46- DRAFT COPY ENERGY STRATEGY 2012Pin WATER4 < MILESTONE I Establish the 2005 water use level for each community and for the county as a whole As with energy, it is necessary to establish a baseline water use level for each jurisdiction and the county as a whole so progress can be tracked. TIMELINE : To be completed by December 2008. Note: This milestone has been tentatively completed pending review by Bay Area Water Supply Conservation Agency (BAWSCA). MILESTONE Z Identify targets and programs that will ensure the countywide water goal is met. As with the energy goal, one jurisdiction may set strict water efficiency goals for its operations and community. Another may focus on increasing its use of "self-generated" water—rainwater, greywater and recycled water. TIMELINE : To be completed June 2009. MILESTONE 3 Develop plans to meet the water conservation goal. Specific plans will be needed to ensure that the county as a whole and individual communities are able to meet the targets they have set for themselves. To be completed December 2009. Note: Elements of a water conservation plan are included in the Energy Strategy Report. BAWSCA and local environmental nonprofits can also provide assistance in developing a plan. MILESTONE 4 Track the development of water reduction plans and progress towards the goal. The status of water reduction plans must be tracked to see if the plans are working as expected. If not, the strategies and/or level of resources may need to be adjusted. TIMELINE : Assess status every year, beginning in 2009. Note: The USTF or another entity will be convened to verify the status of efforts throughout the county. The analysis will identify resource gaps, best practices and further opportunities to share knowledge and resources. -47- ENERGY STRATEGY 2012 - - - - DRAFT COPY COLLABORATION MILESTONE I Establish an effective, interactive relationship with PG&E for long-term planning and communications. TIMELINE: Develop a process and implement it by December 2008. Note: This milestone has been partly achieved. A new collaboration and communication process has been developed to keep local governments in San Mateo County informed about upcoming PG&E projects and engaged in the energy planning process. It still remains for PG&E to formalize this process with the cities. MILESTONE 2 Effect a change in state policy to permit local governments to use their clean energy production credits for any of their accounts. Net-metering restrictions currently prohibit most jurisdictions from using energy credits earned at one government facility (e.g. from a solar electric system on a fire station) to be applied to other facilities (e.g. city hall). A change in this law would provide local governments with more options for generating their own power cost-effectively. TIMELINE: Propose and promote a bill or pursue an alternative strategy to achieve the same ends by December 2009. Note: A subcommittee of the USTF is working with PG&E and state legislators to create a solution acceptable to all parties. MILESTONE 3 Establish an effective process for implementing, coordinating, planning and collaboration among the communities. Funding is being established to provide for one full-time staff person within RecycleWorks and C/CAG to coordinate these efforts. This position will be responsible for organizing meetings for information sharing and a quarterly workshop event on topics timely to progress towards the goals in the Energy Strategy. TIMELINE: To be completed by the June, 2008 budget cycle. Note: RecycleWorks and the County are in the process of finalizing grant and other funding to support this full time position. -48- DRAFT _ COPY ENERGY STRATEGY 2012 MILESTONE I Establish a Countywide forum to facilitate sharing of information and monitoring of countywide results. TIMELINE: As part of the adoption of the Energy Strategy and Collaboration milestone 3 above. ECONOMIC OPPORTUNITIES MILESTONE I Identify an appropriate group to spearhead the county's efforts to attract and retain clean technology companies. Promoting economic development is outside the scope of the Energy Strategy, but it is an important element of a successful strategy. To be completed by December 2008. Note: SAMCEDA is an obvious candidate for this role. SHARED LEADERSHIP MILESTONE I Identify one or more elected officials and staff members in each jurisdiction to take the lead on energy, water and climate issues. Environmental issues, especially climate protection, will only become more important in the coming years. Designating at least a few leaders in every community will make it easier to gain traction, exchange information and make meaningful progress toward goals. TIMELINE: To be completed by September 2008. Note: Most of the jurisdictions in the county have identified a staff member to participate in the Joint Venture Silicon Valley Climate Protection Task Force. Many jurisdictions as well have elected officials who are actively involved with climate and sustainability issues. Sharing the names of the right contacts will make it easier for communities to collaborate. -49- ENERGY STRATEGY 2012 DRAFT COPY APPENDICIES APPENDIX STATUS OF CITY AND COUNTY EFFORTS JURISDICTION ELECTED STAFF RES.OF JVSVN `, ICLEI MAYOR'S SSV E SOLAR CONTACT CONTACT SUPPORT TASK AGREEMENT FEES FOR ES FORCE (IN $) Atherton Y Y Y N 250 Belmont Bill Dickenson Y N N 0 Brisbane -� Sepi Richardson Y N N 250 Burlingame Terry Nagel Gordon Gottsche Y Y N 309 Colma N N N 80 Daly City Y N N 490 East Palo Alto I Y N N 1541 Foster City Kristi Chapelle Y Y N N 0 Half Moon Bay, N N N £291 i Hillsborough Y N N 509 Menlo Park_ Dianne Dryer Y Y N N 411 Millbrae Shelley Reider Y (l) N N 358 t Pacifica Y N N 334 Portola Valley : N Y Y Y 50 Redwood City Barbara Pierce Magda Gonzalez Y Y N 1261 San Bruno N Y N 320 San Carlos Y N 0 San Mateo Y Y Y 1 225 South San Francisco Y Y N 300 Woodside Deborah Gordon Y N N 30 County of Jerry Hill Kim Springer Y N Y 345 San Mateo -50- DRAFT COPY ENERGY STRATEGY 2012 Rjr1jr APPENDIX B GLOSSARY Adaptation Steps taken as a result of, or in anticipation of, changes to the natural and built environment caused by climate change. Bay-friendly A term used to denote landscaping practices that are appropriate for the Bay Area climate (i.e. can handle wet winters and dry summers), limit or eliminate the use of pesticides and herbicides and reduce surface runoff. Blodiesel Diesel fuel made from vegetable matter, sometime waste vegetable oil. Biogas Fuel produced by the fermentation of organic matter such as municipal waste, manure or sewage sludge. Biogas is usually composed of methane and carbon dioxide. Biomass Plant-based matter burned for fuel, generally in an industrial setting. Carbon footprint The amount of carbon dioxide generated whenever human activities involve the burning of fossil fuels. The term is usually used in reference to an individual or entity. Carbon offsets Investments in actions intended to reduce carbon emissions (or more generally, greenhouse gas emissions), made with the intention of slowing climate change. Cap and trade A market-based mechanism used to modify behavior to achieve environmental benefits. Under the system, entities are granted a certain number of credits, e.g. to emit some number of tons of a harmful chemical like nitrogen oxide or sulphur dioxide. Entities that use fewer than the permitted credits may sell their excess credits to entities that exceed their allotted number. A cap and trade system worked well to reduce acid rain in the Northeast in the 1980s. Europe has implemented a cap and trade system for greenhouse gas emissions that has been criticized for setting the number of credits too high. Clean fossil fuel Generally a reference to natural gas, which burns cleaner than coal, petroleum or other oil derivatives. Climate change The impact of increased temperatures on the short-term and long-term climate patterns around the world. Climate protection Measures taken by governments, businesses and individuals to lower greenhouse gas emissions and thereby limit the growth of global warming. Co-generation A traditional power source that captures and uses the waste heat generated by the process of producing electricity. Co-gen systems are sometimes called "combined heat and power "(CHP) systems. Commissioning Verifying that systems were properly installed and configured and are operating efficiently in a newly-constructed building. Retrocommissioning is the same process for an existing building. -51- ENERGY STRATEGY 2012 DRAFT COpY Community Choice Aggregation (CCA) Cities that purchase power and sell it to their residents and business community in lieu of having those customers buy power from the local utility. Compact Fluorescent Lamp (CFL)A lamp that uses approximately one-quarter of the electricity used by a comparable incandescent bulb. CFLs use more energy than LEDs. CFLs contain mercury and must be disposed of as a hazardous material. Conservation The practice of using less of a particular resource, such as energy or water. Also used to describe efforts used to preserve or protect the natural environment. Daylighting A green building design technique that relies on natural light as much as possible, thus saving energy used for task and general lighting. Demand response Actions or programs intended to reduce energy consumption during specific periods, usually peak periods on summer afternoons. Distributed generation Decentralized sources of power production, such as solar electric systems and wind turbines. Distributed generation is contrasted with centralized generation, where power is produced by utilities at power plants. Ecological footprint A measure of how much land and water area a human population requires to produce the resources it consumes and to absorb its wastes under prevailing technologies. Energy audit An assessment of the current and potential energy efficiency of a building or process. Energy efficienCy The practice of using less or the least amount of energy needed to achieve a task. Energy Service Company (ESCO) Companies that provide energy audits and related services to organizations. The energy savings that result from actions taken after an audit, or by installing a renewable energy system, are usually shared between the ESCO and the client under a long-term contract. Fuel Cell An alternative, renewable energy system that uses compressed hydrogen, a catalytic agent (usually platinum) and oxygen to produce electricity, heat and water. General Plan The official planning document for a city. State law requires that it include seven elements (land use, circulation, housing, conservation, open space, noise and safety), but may have more. It is updated roughly once a decade. Geothermal An alternative, renewable energy system that uses the constant temperature of the earth (approximately 200 feet below the surface) to warm or cool a building. Geothermal systems are more common in colder climates than exist in the Bay Area. Global warming The current and future increase in the temperature of the earth's air and oceans. Green energy/ green power A general term that refers to renewable forms of power generation such as solar electric, hydropower, wind energy, bio-based fuels, etc. Greenwashing When companies engage in minimal efforts toward social or environmental responsibility in order to enhance their public image. Greywater Water that is captured after its initial use, such as from a shower or sink, and diverted from the sewer line so it can be used again for irrigation or another purpose. -52- DRAFT ENERGY STRATEGY 2012 COPY Hydrogen A chemical element that can be used to create energy. Some people believe that hydrogen can replace gasoline as a primary transportation fuel, although significant obstacles exist, e.g. in its natural state, hydrogen is a bulky gas. Hydrogen is the primary fuel in fuel cell systems. Hydroelectric Electricity produced by hydropower. Hydropower Electricity generated by extracting the energy released by water rushing over a stationary surface, such as a dam. Light-Emitting Diode (LED) The most energy-efficient type of lamp commercially available at this time. LEDs are more efficient than CFLs. LEED (Leadership in Energy and Environmental Design)A rating system developed by the U.S. Green Building Council to measure the degree of environmentally-friendly materials and techniques used in a building's design or operations. See Appendix under Organizations for more info. Mitigation Steps taken to minimize or avoid foreseeable negative effects, e.g. of climate change. Net-metering The ability to "sell" excess, locally-generated energy to the utility for a credit to be used at a later time. Peak demand The period when user requirements for energy supply exceed the average demand. In Northern California, peak demand is during summer afternoons. Photovoltaic (PV) The most common type of solar receptor used in solar electric systems today. A photovoltaic cell is made of crystalline glass, usually blue. Several PV cells are contained on a panel. Several panels are assembled into an array, or a system. Radiant heating and Cooling A type of space conditioning system using water to conduct and transport heat throughout a building. The same process can be used to absorb heat and cool a building. Renewable energy Energy derived from natural, renewable resources such as the sun, wind, algae or biomass. Renewable Energy Credit (REC) Energy users that wish to use green power but can't get it from their local utility sometimes choose to buy RECs (also known as "green tags") to help subsidize the market for clean, renewable energy. Producers of renewable energy own the credits and can sell them to a willing buyer. Prices vary, but average around 2 cents per kilowatt-hour. Retrocommissioning Commissioning an existing building to verify whether its systems are working as designed and to identify opportunities for performance improvements. Self-generation Energy produced at the user's site through the use of solar electric, fuel cell, co- generation or other renewable energy systems. Smart controls In buildings, smart controls can adjust the temperature, lighting and other systems based on occupant behavior and other variables with the goal of minimizing energy use. In landscaping and irrigation, smart controls can adjust frequency and amount of water delivered to plants based on rainfall and temperature variables. Smart growth An urban planning and design approach that favors density and use of public transit and opposes suburban sprawl and dependence on cars. -53- ENERGY STRATEGY 2012 DRAFT / COPY Solar Passive heating/cooling Passive solar design relies on a building's orientation toward the sun and mass to regulate internal temperatures and occupant comfort. Electric An alternative, renewable energy system that consists of a solar receptor (often photovoltaics, see above) and an inverter. The inverter converts the direct current(DC) flow of electricity generated from the sun into the alternating current (AC) used in residential and commercial settings. Many systems also have a connection to the utility grid and a meter. Hot water (Solar thermal)An alternative, renewable energy system that uses the sun's rays to heat water for domestic or commercial use. Solar hot water systems in harsher climates use a liquid other than water to absorb solar energy and heat the water. Time-of-use A utility rate that charges more for energy used when demand is highest (during peak periods, summer afternoons) and less for off-peak hours. Water conservation Actions or practices intended to use less or the least necessary amount of water to perform the task. Wind power An alternative, renewable form of energy production using stationary turbines to harness the energy in wind. The biggest challenge with wind power is its intermittent nature. --54- DRAFT ENERGY STRATEGY 2012 I COPY APPENDIX C TASK FORCE REPORTS San Mateo County Energy Snapshot (6/5/2006) San Mateo County Water-Energy Snapshot (8/2006) Largest Commercial Energy Users in San Mateo County (8/2006) -55- San Mateo County Energy Snapshot introductory information for the Utilities Working Group June 5, 2006 I!tRecycleWorks GREEN BUILDlNG A PROGRAM OF SAN MATEO COUNTY Questions on this report should be directed to Jill Boone at 650-599-1433 or jboone@co.sanmateo.ca.us The Utilities Working Group is a subcommittee of CMAQ and staffed and supported by CCAG and the County of San Mateo Public Works Department San Mateo County Energy Snapshot Page 2 of 8 June 10, 2006 Introduction This snapshot of the current usage and trends within San Mateo County is intended to inform the newly formed Utilities Working Group (UWG) and to help frame some of the initial questions in developing an energy strategy and to form a basis for common understanding of the issues. As the UWG confers and asks questions, deeper data or analysis can be added to this snapshot view. CO2 Emissions — from our built environment This snapshot starts with CO2 because CO2 emissions represent the overall impact of our energy use on the global issue of climate change. On a national basis, electricity and natural gas usage produce half of the anthropogenic sources of CO2 emissions. In San Mateo County, it is somewhat less due to our relatively clean electricity mix. Nationally, CO2 emissions from buildings—residential, commercial and industrial—rose by 1.7% from 2001 to 2004; in San Mateo County, the emissions increased by 14.9% in the same time period. This is caused partially by the changing mix of where our electricity comes from. When most of our electricity comes from nuclear, large hydro or renewable energy, a small amount of CO2 is emitted. But if some electricity is generated in coal burning plants or older natural gas burning plants such as Hunters Point in San Francisco, the factor to convert kWhs to CO2 tons increases. The energy mix here on the Peninsula is relatively clean—and the production of our electricity only produces half as much CO2 as the national average. However, due to increased usage, the mix has become more dependent on less clean sources of electricity and therefore the CO2 increases. (For conversion factors, please see appendix) Global Greenhouse Emissions: Calculating the CO2 generated by the County of San Mateo built environment Electricity TOTAL YEAR kWhs CO2 Natural Gas CO2 CO2 tons 2001 4,372,586,265 1,033,683.77 252,727,121 1,470,871.84 2,504,556 2002 4,212,327,604 995,798.46 254,129,664 1,479,034.64 2,474,833 2003 4,435,886,126 1,241,826.32 2491267,282 1,450,735.58 2,692,562 2004 4,590,780,856 1,426,585.15 249,343,012 1,451,176.33 2,877,761 2005 4,480,713,617 1,392,381.76 239,246,323 1,392,413.60 2,784,795 Percentage of increase 2001 to 2005 2.47% 34.70% -5.33% -5.33% 11.19% (see paragraph above for explanation of why CO2 increases faster than electricity usage.) San Mateo County Energy Snapshot page 3 of 8 June 10, 2006 Commercial/Residential Ratios Countywide residential energy usage makes up 35% of the electricity and 55% of the natural gas consumption. As we would expect, this varies widely by city or town. The following chart compares electrical usage by city and divides the usage in each city into commercial and residential use. The only data that is not included in the calculations are accounts that are owned and paid for by the City and County of San Francisco, such as the San Francisco Airport, the San Bruno Jail, pumps for their water system, etc. Most, if not all, of the San Francisco facilities are located in the unincorporated county. Commercial/Residential Electricity Consumption Comparison 700,000,000 600,000,000 - ---- -- ---- 500,000,000 a 400,000,000 300,000,000 - --- - --- - m200,000,000 --nn 100,000,000 __- B M71 -..C�- 0����0QSy�0�JQJ'��.* G c*O Py+�QPy P�Oy ZP st �t���.P o c� e•F Qpc. '0 J ° � OB J o°tc �J�O�QyO� °° O° OQ �4, l P0 yP OQ4° QO oyti0F yo ■Commercial City,Town or County ■Residential The following chart illustrates the relationships between commercial vs. residential by jurisdiction. In this case, the San Francisco owned facilities are included in the data set. Commercial/Residential Natural Gas Usage Comparison 40,000,000 35,000,000 30,000,000 --- -- — E 25,000,000 ' ---- y 20,000,000 --- ---- - F 15,000,000 --- 10,000,000 5,000,000 - 0 �O m a�0 PO O' OytiO �O1 G cJ QG4J C�� yLK G QS °OOQ Q °lOryyO 14 4,P Qo 9V 0° ■Commercial City,Town or County ■Residential Electricity Consumption Electricity consumption on a countywide basis has increased by 2.5%, (to 4,480,713,617 kWhs in 2005) with the most dramatic changes by percentage happening in East Palo Alto, Woodside, Millbrae and San Bruno (commercial) and in Colma and Woodside (residential). San Mateo County Energy Snapshot Page 4 of 8 June 10, 2006 Increase or Decrease in Electricity Usage by City 70.0°r° --- — ---------- --- -- -�.� - - a 60.0°x° 50.0% = 40.0% - v c 30.0% ❑Residential d 20.0% — — ■Commercial a 10.0% ❑Overall y 0.0% IF 10.0% -- -- - - a 20.0% - -30.0% - - _ -------- - ----.-.__..-- o`' �� �`� �`� �Pti�` �° tip` \x L. x' c, �0 C�' 0 0 �p L° \�-,kQ0FP�P °�"g �°�JqP� 4�Pz ° Gotiy °QPO° oPPo4� 4° o + o Qooo; �° City,Town or County Residential Electricity Use by Household Commercial Trends-Electricity -4-SOUTH SAN FRANCISCO 25 OOO 600,000,000 REDWOOD CITY SAN MATED �ATHERTON MENLO PARK --1-WOODSIDE -*--BURLINGAME HILLSBOROUGH +DALY cm "" F 500,000,000 --SAN CARLOS PORTOLA VALLEY —FOSTER CITY 20,000 -+-UNINCORPORATED UNINCORPORATED SAN BRUNO -4—HALF MOON BAY BRISBANE --SAN CARLOS MILLBRAE L 400,000,000 o --MENLO PARK , HALF MOON BAY t BELMONT a 15,000 BELMONT PACIFICA p FOSTER CITY m EAST PALO ALTO j MILLBRAE 300,000,000 �ATOHERTON SAN MATEO C WOODSIDE SAN BRUNO m PORTOLA VALLEY .0 IO,000 HILLSBOROUGH 3 PACIFICA Y REDWOOD CITY 200,000,000 EAST PALO ALTO 5,000 BURLINGAME SOUTH SAN FRANCISCO 100,000,000 DALY CITY - BRISBANE COLMA r 0 I ' 2001 2002 2003 2004 2005 0 2001 2002 2003 2004 2005 Year Year San Mateo County Energy Snapshot Page 5 of 8 June 10, 2006 The amount of electricity used per household varies widely and appears to correlate to the size of the homes and the wealth of the residents. Atherton, Hillsborough, Portola Valley and Woodside account for 10.6% of the residential electrical use, but have only 4.4% of the population in the county. The City and County of San Francisco uses almost 20% more electricity than all of San Mateo County according to 2001 data. Of that, 27% is residential use (compared to our 35% residential use). San Francisco shares the transmission lines that go through San Mateo County. Their electricity is handled by two agencies: the San Francisco Public Utilities Commission (PUC), which handles municipal accounts, museums and schools, and PG&E, which handles the rest. Natural Gas Usage Consumption of natural gas has gone down by 6.6% countywide. With only a few exceptions, the trends indicate that consumption both residentially and commercially is decreasing. Only three jurisdictions are using more natural gas now then in 2001: South San Francisco (5.9%), Colma (4.8%) and Woodside (1%). Increase or Decrease in Natural Gas Consumption from 2001 - 2005 30.0% i 20.0% 0 10.00/0 ---- - - — c 0.0% will I U a+ Li -10.0% v L V IL -20.0% — - - -30.0% -- -40.0% �O 1� Py O� �� LP O� �O O� �.O GO 'O OQ. Q� O �, �O OJ QP QQ4 LQ� �� & QJ Q��� LOPS PCO �X00PO00 ��QQO 00 P OJ Al QO ��� �Q• �O OSS 4 �P F GO �O City, Town or County ❑Residential ■Commercial ❑Overall San Mateo County Energy Snapshot Page 6 of 8 June 10, 2006 Atherton, Hillsborough, Portola Valley and Woodside consume the most natural gas per capita, consuming 10.4% of the overall residential usage in the County. Summary This Snapshot gives a glimpse of how energy is used in the county and what the current trends are. The bigger picture will include peak demand, capacity, and source of energy. As questions are asked and topics are raised, more information will be provided to supplement this initial report. San Mateo County Energy Snapshot Page 7 of 8 June 1 2006 Appendix Nationalon Energy1 1 1 1 CO2 Emissions U S Primary Energy Consumption Resulting Carbon Dioxide Emissions Nap Va a�Y�,Y Nat Gss i I Ccal � ~ -Fossa# 23 Coal LWctm jw u. A m P 3r811eurn C W A rb •coa„w.<Hw O .�taas Petroleum v 18'1. Natural Gas Qy, m Petroleym -�, v Coal Coal Source:�Energy Information Admi►nstration San Mateo County Energy Snapshot Page 8 of 8 June 10, 2006 Appendix 2: Conversion Factors for CO2: Electricity in San Mateo County (the Northern CA Mix): Conversion Factors for kWhs to CO2 Ibs 1990 0.536000667 1991 0.522001333 1992 0.554000333 1993 0.412001333 1994 0.595998333 1995 0.331998333 1996 0.303999667 1997 0.356000333 1998 0.368001333 1999 0.512233333 2000 0.472802 2001 0.472802 2002 0.472802 2003 0.5599 2004 0.6215 2005 0.6215* * conversion factor from 2004 Conversion Factor for Natural Gas therms to CO2 lbs: therms x11.64 = Ibs CO2 San Mateo County Energy - Water Snapshot August 1 , 2006 Questions on this report should be directed to Jill Boone at 650-599-1433 or ibo� one L6tco.sanmateo.ca.us Report was prepared for the Utilities & Sustainabilty Task Force (USTF), a subcommittee of CMAQ and staffed and supported by C/CAG and the County of San Mateo San Mateo County Energy—Water Snapshot Page 2 of 5 August 1, 2006 Introduction This snapshot on water and the energy-water connection will cover the following three topics: (1) a general overview of water usage in San Mateo County, (2) the concept of energy intensity, and (3) opportunities for reducing energy and water consumption. San Mateo County Water- Source Ninety-three percent (93%) of the county's water comes from the Hetch Hetchy Reservoir in Yosemite National Park. This reservoir is fed by snowmelt from the Sierra Nevada Mountains. The remaining six percent(6%) comes from groundwater, which is fed by rain percolating through the soil. Reduced snowfall and/or any prolonged droughts caused by climate change will decrease water availability. Increased urbanization, including roads and large buildings (impermeable surfaces), can divert rainwater into storm drains instead of allowing it to recharge the groundwater levels at the site unless careful attention is paid to stormwater management practices. Groundwater overuse—pumping more water out of underground aquifers than is being recharged into them—can reduce the amount of storage capacity for these reservoirs and increase the possibility of salt water intrusion or contamination and render well water unusable. San Mateo County Water—Consumption According to the 2006 Sustainable San Mateo County Indicators Report, San Mateo County uses about 99 million gallons of water per day, an amount that is expected to increase by 1.1% each year through 2030. The following chart breaks down water use by customer class. Water Use by Class of Customer- FY 2004-05 Commercial/ Industrial 58.84 mgd,24% Government/ Residential Recycled/ 145.62 mgd, Other 59% 25.87 mgd, 11% Unaccounted 15.09 mgd,6% Data source: Bay Area Water Supply Conservation Agency San Mateo County Energy—Water Snapshot Page 3 of 5 August 1, 2006 The most affluent communities use the greatest amount of water residentially and a higher proportion of their water use is for landscaping. For instance, homes in the California Water District—Bear Gulch (which includes Atherton) use as much as 62% of their water for outdoor use. East Palo Alto residents use only 11% of their water outdoors and all the other communities fit somewhere between these two extremes. Per Capita Residential Water Use by Agency in FY 2003-04 t0 300 d Q is 25 ,a M 2.11 U ID 1 s Q H OCI C O 50 C7 o > m QI > C7 N O d > Umo2y .Tao 2 2 mo oZ cn o uJ ma� cO a(V m O (n2 a Wp m Um U ( U rn U _� 0 = Data source: Bay Area Water Supply Conservation Agency The Energy-Water Connection The electricity industry is second only to agriculture as the largest user of water in the United States. Electricity production from fossil fuels and nuclear energy accounts for 39% of all freshwater withdrawals in the nation (USGS)! Fortunately, the majority of San Mateo County's electricity is generated by hydro or pumped storage. The term energy intensity is "defined as the amount of energy consumed per unit of water to perform water management-related actions such as desalting, pumping, pressurizing, groundwater extraction, conveyance and treatment—for example, the number of kilowatt hours consumed per million gallons (kWh/MG) of water." (CEC,p.4) The energy intensity of the water of San Mateo County is below the California average for two reasons: (1) our water supply is gravity fed from the Sierras, reducing the need for pumping and conveyance, and(2) water from Hetch Hetchy is pristine and requires less treatment. The data in the following charts shows how much electricity is used to supply water to the consumer, for the consumer to use the water, and the wastewater treatment. Total water-related electricity use is estimated at 19 percent of all electricity used in California. Not shown on this graph is the fact that 30% of California's natural gas use is related to water. San Mateo County Energy—Water Snapshot Page 4 of 5 August 1, 2006 Water-Related Energy Use in California in 2001 Electricity GWh Water Supply and Treatment Urban 7,554 Agricultural 3,188 Waste End Uses water Water Treatment Supply Agricultural 7,372 Treao and Residential 27,887 4�� Treatment Commercial 22% Industrial a& Wastewater Treatment 2,012 End Uses Total Water Related 48,012 74% Energy Use Total California Energy 250,494 Use Percent 19% 1 GWh = 1,000 MWh or 1,000,000 KWhs. 2001 California Energy Consumption by End Use Report Opportunities to focus on water reduction in order to reduce energy demands. When we view water conservation from an energy standpoint, the focus for reduction may be slightly different than simply reducing water consumption for water conservation goals. Some gallons of water require more energy (higher energy intensity) than others. Plus, there are a few changes in water consumption and treatment patterns that may affect electricity use. For instance, we should be aware of these facts: • Agricultural use is less energy intensive than urban uses because it does not require treatment after use. Therefore, saving a gallon of irrigation water does not give us the same energy savings as saving a gallon of urban water. • If diesel irrigation pumps are used on farms in San Mateo County, recent air quality incentives to switch to electric pumps could increase electricity needs. • New water quality regulations for wastewater may increase energy demand. • Recycled water is the least energy intensive of all sources of water; expansion of this usage could offer significant energy savings. • In urban consumption, the most energy intensive use is hot water because it requires additional energy to heat the water. Therefore, increasing efficiency and conservation of hot water is an effective step in decreasing energy intensity per gallon used. (Good focus for residential incentives related to energy). As the USTF moves forward with an Energy Strategy for San Mateo County, energy intensity of water uses should be considered as one of the factors in determining which programs/incentives/actions to do. Costs, potential reduction volumes and ease of implementation are other considerations. Any new equipment, infrastructure or processes San Mateo County Energy—Water Snapshot Page 5 of 5 August 1, 2006 being designed and implemented at the utility level(conveyance, treatment) should include energy efficiency and reduction in the decision process. And finally, water utilities should be encouraged to investigate and pursue increased electric generation that is related to the process—biogas conversion at wastewater treatment plants or in-conduit hydropower—and to consider installation of renewable energy options on their lands and buildings. The state water plan is a good document for more in-depth understanding. This report concludes that the largest single new supply available for meeting expected growth in water demand over the next 25 years is water use efficiency. Other sources will increase energy demands. Summary Water use is increasing in San Mateo County, which in turn, increases the amount of energy used in the water process. Energy demand reduction relating to water consumption can be addressed in two ways: (1) starting with the end uses of water and identifying opportunities to incentivize change, educate the public or develop policy to address usage and(2) encouraging,requesting or requiring the water utilities to become more energy efficient and to choose self-generation options. References for Further Information Bay Area Water Supply Conservation Agency.Annual Survey FY 2004-05. April 2006. http://bawua.org/almanac.html California Energy Commission(CEC). California's Water-Energy Relationship Report. November 2005. http://www.energy.ca.gov/2005publications/CEC-700-2005-011/CEC- 700-2005-011-SF.PDF NRDC.Energy Down the Drain, The Hidden Costs of California's Water Supply. August 2004. http://www.nrdc.org/water/conservation/edrain/contents.asp Sandia National Laboratories.Energy-Water Nexus Overview. http://www.sandia.gov/energy-water/ Sustainable San Mateo County.Indicators for a Sustainable San Mateo County, 2006 Report Card.,htW://www.sustainablesanmateo.oi-g/ U.S. Geological Survey(USGS). Estimated Use of Water in the United States in 1995. http://water.usgs.govlwatuselpdf]9951htmll Largest Commercial Energy Users in San Mateo County, by Industry Prepared for the Utilities &Sustainability Task Force August 2006 Questions or comments,please contact Gina Blus,gina.blusca)_gmail.com 510.428.0349 Biggest Energy Users,San Mateo County ] San Mateo County's diverse economy is evident in the following charts, which list the largest commercial users of electricity and natural gas, and the industries that spend the most on energy. Except for the Real Estate sector (see Appendix for details on what is included in each industry category) and Utilities, no one industry accounts for more than 10% of the total, and the top 10 categories combined represent just over half of the total. This is in contrast to the City and County of San Francisco, where a single sector—food services and drinking establishments—uses a full 30% of the natural gas consumed, and the top four industries account for more than 75% of the total.' All calculations for San Mateo County businesses are based on data provided by PG&E. The San Francisco data was provided by the San Francisco Department of the Environment. San Mateo County (2005 data) Ten largest commercial users of electricity, by sector Real Estate 14.5% Professional, Scientific, and Technical Services 6.2% Computer and Electronic Product Manufacturing 6% Chemical Manufacturing 5.7% Food and Beverage Stores 5% Food Services and Drinking Places 4.8% Publishing Industries 4.1% Accommodation 3.4% Hospitals 2.9% Educational Services 2.7% Cumulative total, top 10: 55.3% ❑ real estate Im prof svcs r ❑ electronics mfg ❑ chem mfg ■ food stores ❑ food svc ® publishing ❑ accommodation ■ hospitals ❑ edu Svcs ❑ all other ' The data obtained from San Francisco does not include electricity usage broken out by sector. Biggest Energy Users, San Mateo County 2 Ten largest commercial users of natural gas, by sector Utilities 20% Food Services and Drinking Places 9.7% Professional, Scientific, and Technical Services 6.1% Real Estate 6% Chemical Manufacturing 5.6% Hospitals 4.5% Educational Services 4% Personal and Laundry Services 3.9% Accommodation 3.8% Support Activities for Transportation 2.9% Cumulative total, top 10, 66.6% ❑utilities *food svc ❑prof svcs ❑real estate ■chem mfg ❑hospitals 13 e d u svcs ❑pe rs svcs ■accommodations ❑transpo support ❑all other Biggest Energy Users,San Mateo County 3 City and County of San Francisco (2003 data) Four largest commercial users of natural gas2, by sector Food Services and Drinking Places 30% Real Estate 19% Accommodation 16.4% Hospitals 10.8% Cumulative total, top 4: 76.2% ❑food svcs ❑real estate ❑accommodations ❑hospitals ■all other 2 Commercial electricity broken out by sector was not available for this analysis. Biggest Energy Users,San Mateo County 4 APPENDIX NAICS definitions,alphabetically The following descriptions are from the official North American Industry Classification Systems (NAICS)site,hftp://www.census.gov/epcd/naics02/naicodO2.htm 721 Accommodation Industries in the Accommodation subsector provide lodging or short-term accommodations for travelers,vacationers,and others.There is a wide range of establishments in these industries. Some provide lodging only;while others provide meals,laundry services,and recreational facilities,as well as lodging.Lodging establishments are classified in this subsector even if the provision of complementary services generates more revenue.The types of complementary services provided vary from establishment to establishment. The subsector is organized into three industry groups:(1)traveler accommodation,(2) recreational accommodation,and(3)rooming and boarding houses.The Traveler Accommodation industry group includes establishments that primarily provide traditional types of lodging services.This group includes hotels,motels,and bed and breakfast inns.In addition to lodging,these establishments may provide a range of other services to their guests.The RV (Recreational Vehicle)Parks and Recreational Camps industry group includes establishments that operate lodging facilities primarily designed to accommodate outdoor enthusiasts.Included are travel trailer campsites,recreational vehicle parks,and outdoor adventure retreats.The Rooming and Boarding Houses industry group includes establishments providing temporary or longer-term accommodations,which for the period of occupancy,may serve as a principal residence.Board(i.e.,meals)may be provided but is not essential. Establishments that manage short-stay accommodation establishments(e.g.,hotels and motels) on a contractual basis are classified in this subsector if they both manage the operation and provide the operating staff.Such establishments are classified based on the type of facility managed and operated. 325 Chemical Manufacturing The Chemical Manufacturing subsector is based on the transformation of organic and inorganic raw materials by a chemical process and the formulation of products.This subsector distinguishes the production of basic chemicals that comprise the first industry group from the production of intermediate and end products produced by further processing of basic chemicals that make up the remaining industry groups. This subsector does not include all industries transforming raw materials by a chemical process. It is common for some chemical processing to occur during mining operations.These beneficiating operations,such as copper concentrating,are classified in Sector 21,Mining. Furthermore,the refining of crude petroleum is included in Subsector 324,Petroleum and Coal Products Manufacturing.In addition,the manufacturing of aluminum oxide is included in Subsector 331,Primary Metal Manufacturing;and beverage distilleries are classified in Subsector 312,Beverage and Tobacco Product Manufacturing.As in the case of these two activities,the grouping of industries into subsectors may take into account the association of the activities performed with other activities in the subsector. 334 Computer and Electronic Product Manufacturing Biggest Energy Users,San Mateo County 5 Industries in the Computer and Electronic Product Manufacturing subsector group establishments that manufacture computers, computer peripherals, communications equipment, and similar electronic products, and establishments that manufacture components for such products. The Computer and Electronic Product Manufacturing industries have been combined in the hierarchy of NAICS because of the economic significance they have attained. Their rapid growth suggests that they will become even more important to the economies of all three North American countries in the future, and in addition their manufacturing processes are fundamentally different from the manufacturing processes of other machinery and equipment. The design and use of integrated circuits and the application of highly specialized miniaturization technologies are common elements in the production technologies of the computer and electronic subsector. Convergence of technology motivates this NAICS subsector. Digitalization of sound recording, for example, causes both the medium (the compact disc)and the equipment to resemble the technologies for recording, storing, transmitting, and manipulating data. Communications technology and equipment have been converging with computer technology. When technologically-related components are in the same sector, it makes it easier to adjust the classification for future changes, without needing to redefine its basic structure. The creation of the Computer and Electronic Product Manufacturing subsector will assist in delineating new and emerging industries because the activities that will serve as the probable sources of new industries, such as computer manufacturing and communications equipment manufacturing, or computers and audio equipment, are brought together.As new activities emerge, they are less likely therefore, to cross the subsector boundaries of the classification. 611 Educational Services Industries in the Educational Services subsector provide instruction and training in a wide variety of subjects. The instruction and training is provided by specialized establishments, such as schools, colleges, universities, and training centers. The subsector is structured according to level and type of educational services. Elementary and secondary schools,junior colleges and colleges, universities, and professional schools correspond to a recognized series of formal levels of education designated by diplomas, associate degrees (including equivalent certificates), and degrees. The remaining industry groups are based more on the type of instruction or training offered and the levels are not always as formally defined. The establishments are often highly specialized, many offering instruction in a very limited subject matter,for example ski lessons or one specific computer software package. Within the sector, the level and types of training that are required of the instructors and teachers vary depending on the industry. Establishments that manage schools and other educational establishments on a contractual basis are classified in this subsector if they both manage the operation and provide the operating staff. Such establishments are classified in the educational services subsector based on the type of facility managed and operated. 445 Food and Beverage Stores Industries in the Food and Beverage Stores subsector usually retail food and beverages merchandise from fixed point-of-sale locations. Establishments in this subsector have special equipment(e.g., freezers, refrigerated display cases, refrigerators)for displaying food and beverage goods. They have staff trained in the processing of food products to guarantee the proper storage and sanitary conditions required by regulatory authority. 722 Food Services and Drinking Places Industries in the Food Services and Drinking Places subsector prepare meals, snacks, and beverages to customer order for immediate on-premises and off-premises consumption. There is Biggest Energy Users,San Mateo County 6 a wide range of establishments in these industries. Some provide food and drink only; while others provide various combinations of seating space, waiter/waitress services and incidental amenities, such as limited entertainment. The industries in the subsector are grouped based on the type and level of services provided. The industry groups are full-service restaurants; limited- service eating places; special food services, such as food service contractors, caterers, and mobile food services; and drinking places. Food services and drink activities at hotels and motels; amusement parks, theaters, casinos, country clubs, and similar recreational facilities; and civic and social organizations are included in this subsector only if these services are provided by a separate establishment primarily engaged in providing food and beverage services. Excluded from this subsector are establishments operating dinner cruises. These establishments are classified in Subsector 487, Scenic and Sightseeing Transportation because those establishments utilize transportation equipment to provide scenic recreational entertainment. 622 Hospitals Industries in the Hospitals subsector provide medical, diagnostic, and treatment services that include physician, nursing, and other health services to inpatients and the specialized accommodation services required by inpatients. Hospitals may also provide outpatient services as a secondary activity. Establishments in the Hospitals subsector provide inpatient health services, many of which can only be provided using the specialized facilities and equipment that form a significant and integral part of the production process. 541 Professional, Scientific, and Technical Services Industries in the Professional, Scientific, and Technical Services subsector group establishments engaged in processes where human capital is the major input. These establishments make available the knowledge and skills of their employees, often on an assignment basis, where an individual or team is responsible for the delivery of services to the client. The individual industries of this subsector are defined on the basis of the particular expertise and training of the services provider. The distinguishing feature of the Professional, Scientific, and Technical Services subsector is the fact that most of the industries grouped in it have production processes that are almost wholly dependent on worker skills. In most of these industries, equipment and materials are not of major importance, unlike health care,for example, where "high tech" machines and materials are important collaborating inputs to labor skills in the production of health care. Thus, the establishments classified in this subsector sell expertise. Much of the expertise requires degrees, though not in every case. 511 Publishing Industries(except Internet) Industries in the Publishing Industries (except Internet)subsector group establishments engaged in the publishing of newspapers, magazines, other periodicals, and books, as well as directory and mailing list and software publishing. In general, these establishments, which are known as publishers, issue copies of works for which they usually possess copyright. Works may be in one or more formats including traditional print form, CD-ROM, or proprietary electronic networks. Publishers may publish works originally created by others for which they have obtained the rights and/or works that they have created in-house. Software publishing is included here because the activity, creation of a copyrighted product and bringing it to market, is equivalent to the creation process for other types of intellectual products. Biggest Energy Users,San Mateo County 7 In NAICS, publishing the reporting,writing, editing, and other processes that are required to create an edition of a newspaper is treated as a major economic activity in its own right, rather than as a subsidiary activity to a manufacturing activity, printing. Thus, publishing is classified in the Information sector; whereas, printing remains in the NAICS Manufacturing sector. In part,the NAICS classification reflects the fact that publishing increasingly takes place in establishments that are physically separate from the associated printing establishments. More crucially,the NAICS classification of book and newspaper publishing is intended to portray their roles in a modern economy, in which they do not resemble manufacturing activities. Music publishers are not included in the Publishing Industries (except Internet)subsector, but are included in the Motion Picture and Sound Recording Industries subsector. Reproduction of prepackaged software is treated in NAICS as a manufacturing activity; on-line distribution of software products is in the Information sector, and custom design of software to client specifications is included in the Professional, Scientific, and Technical Services sector. These distinctions arise because of the different ways that software is created, reproduced, and distributed. The Publishing Industries(except Internet)subsector does not include establishments that publish exclusively on the Internet. Establishments publishing exclusively on the Internet are included in Subsector 516, Internet Publishing and Broadcasting. The Publishing Industries (except Internet)subsector also excludes products, such as manifold business forms. Information is not the essential component of these items. Establishments producing these items are included in Subsector 323, Printing and Related Support Activities. 531 Real Estate Industries in the Real Estate subsector group establishments that are primarily engaged in renting or leasing real estate to others; managing real estate for others; selling, buying, or renting real estate for others; and providing other real estate related services, such as appraisal services. Establishments primarily engaged in subdividing and developing unimproved real estate and constructing buildings for sale are classified in Subsector 236, Construction of Buildings. Establishments primarily engaged in subdividing and improving raw land for subsequent sale to builders are classified in Subsector 237, Heavy and Civil Engineering Construction. Real Estate Investment Trusts (REITS)are classified in Subsector 525, Funds, Trusts, and Other Financial Vehicles, because they are considered investment vehicles. 488 Support Activities for Transportation Industries in the Support Activities for Transportation subsector provide services which support transportation. These services may be provided to transportation carrier establishments or to the general public. This subsector includes a wide array of establishments, including air traffic control services, marine cargo handling, and motor vehicle towing. The Support Activities for Transportation subsector includes services to transportation but is separated by type of mode serviced.The Support Activities for Rail Transportation industry includes services to the rail industry(e.g., railroad switching and terminal establishments). Ship repair and maintenance not done in a shipyard are included in Other Support Activities for Water Transportation. An example would be floating drydock services in a harbor. Excluded from this subsector are establishments primarily engaged in providing factory conversion and overhaul of transportation equipment,which are classified in Subsector 336, Transportation Equipment Manufacturing. Also, establishments primarily engaged in providing rental and leasing of transportation equipment without operator are classified in Subsector 532, Rental and Leasing Services. Biggest Energy Users,San Mateo County 8 221 Utilities Industries in the Utilities subsector provide electric power, natural gas, steam supply, water supply, and sewage removal through a permanent infrastructure of lines, mains, and pipes. Establishments are grouped together based on the utility service provided and the particular system or facilities required to perform the service. Biggest Energy Users,San Mateo County 9 ENERGY STRATEGY 2012 DRAFTCOP Y _ .,.. APPENDIX D RESOURCES COMPREHENSIVE GUIDES Any city that plans to address energy and climate issues is encouraged to review both "The Energy Strategy" document and this "Resources" document to see what they have to offer and utilized them as reference documents as appropriate. s The guides in this document are far more detailed than The Energy Strategy itself. The number of stars indicates the level of quality, comprehensiveness and overall value (higher number of stars means higher level of specific attributes) of the document to local government officials tasked with implementing energy, water and/or climate protection plans. ««««« California Local Energy Efficiency Program (California LEEP) This program was developed in 2004 and 2005 and helped local governments design and implement effective energy efficiency strategies in their communities. The comprehensive documentation includes workbooks and practical decision-making tools, as well as all the results of research, stakeholder engagement and pilot projects. http://www.caleep.com/default.htm «««« Climate Protection Manual for Cities Natural Capital Solutions and ICLEI, Cities for Climate Protection, produced this well-organized and well-written guide which offers a wealth of information and links to further resources. It is highly recommended for staff and elected officials involved with energy, water, waste and climate issues. It provides helpful information on how to conduct a baseline emissions inventory, adopt an emissions reduction goal, develop a local action plan, and measure and verify results. Chapters on municipal buildings, infrastructure, transportation, waste reduction and recycling, purchasing and municipal utilities provide a clear overview on the issues and options. Numerous case studies provide data on the costs, benefits and impact of specific measures adopted by ICLEI cities nationwide. Long-term initiatives like urban planning and fuel transitioning are also covered and dozens of case studies detail the impact of environmental programs for businesses and individuals. http://www.natcapsolutions.org/ClimateManual/REVIEW/. ««« Monterey Bay Regional Energy Plan The Associated Monterey Bay Area Governments (AMBAG) published a regional energy plan in 2006. Part I sets out the goals and action plan in the following areas;l ) energy information and education,2) energy conservation and efficiency, 3) clean renewable and distributed generation resources, and 4) transportation energy. http://www.ccag.ca.gov/pdf/USTF/docs/AMBAGPartIFINALI 1 Apri106.pdf. Part 2 describes local actions that have already been taken as well as their results. It calculates the amount of energy efficiency potential by sector and end use and then identifies the most cost-effective measures in each sector. Detailed calculations on the cost per kilowatt-hour for specific measures (e.g. T8 fluorescent bulbs, refrigeration, chillers) are included. http://www.ccag.ca.gov/pdf/USTF/docs/AMBAGPartlIFINALI 1 AprO6.pdf. -56- DRAFT_ - ' COPY ENERGY STRATEGY 20 12 The Appendices list existing energy efficiency programs, energy elements in General Plans, and brief explanations of more than 100 energy saving measures available for businesses and residents. http://www.ccag.co.gov/pdf/USTF/docs/AMBAGApp-Qndi-cesApr06.pdf. «« Energy and Environment Best Practices The US Conference of Mayors compiled an extensive list of best practices most of which provide data on the cost, savings and payback period. The information is loosely organized under the headings of 1) municipal buildings, 2)facilities and operations, 3) air quality 4) climate change, 5) energy sources, 6) fuels, vehicles and transit, 7) housing and 8) "other." Within those areas, the case studies are organized by city and by project. http://www.usmayors.org/climateprotection/AtlantaEESummitCDROMVersion.pdf. Topic-Specific Resources The resources in this Appendix are listed under the following categories: Action Plans Alternative Energy Climate Protection Education & Outreach Energy Efficiency Funding/Financing Sources Green Building Industry-Specific Jobs Materials Ordinances & Policies Organizations Purchasing Waste Management Water Conservation -57- ENERGY STRATEGY 2012 DRAFT COPY ACTION PLANS CLIMATE PROTECTIION Alameda County's waste management authority, Stopwaste.org, provided funds for its communities to join ICLEI and tackle climate protection as a group. Available to help individual jurisdictions complete their own Climate Action Plans are a template, list of proposed measures, assumptions and calculations. Under the heading "Climate Action Plan Template 2007" http://www.stopLAaste.org/templates/printer ver .as12?12age=516. Marin County completed its greenhouse gas emissions inventory and set a target of 15-20 percent reduction of government emissions and 15 percent countywide by 2020. Specific reduction measures are identified in the areas of building energy use, transportation,waste management and land use. The estimated CO2 impact is included in the plan but not the financial impact. Appendix B lists sample reduction measures suitable for cities. http://egovwebprd.marinpublic.com/depts/CD/main/pdf/final gha red 121an.pdf. San Francisco Climate Action Plan , completed in 2004, sets the goal of reducing greenhouse gas emissions by 20 percent below 1990 levels by 2012. The Kyoto Protocol, for reference, targets a seven percent reduction in the same timeframe or one-third as much. Well-researched and thoughtful actions are community-wide in scope and categorized under transportation, energy efficiency, renewable energy and solid waste. www.sfenvironment.com/aboutus/energy/cap.pdf Sonoma County The County of Sonoma created a draft CAP in 2006. http://www.climateprotectioncampaign.org/news/documents/TS%20- %20wh ite%20pa per%206 u lA205%2005.pdf ENERGY California Energy Action Plan II was issued by the State Public Utilities Commission and the California Energy Commission in 2005. Updating the state's coordinated implementation plan for energy policies. The prioritized order to meet the state's energy needs is as follows: (1) energy efficiency and demand response; (2) renewable power and distributed generation; (3) clean and efficient fossil-fired plants as needed, and (4) grid upgrades to support both new demand and new power generation centers. http://www.ene[gy.ca.gov/energy action plan/2005-09-21 EAP2 FINAL.PDF (24 pages) Monterey Bay Regional Energy Plan was a comprehensive energy strategy issued in 2006 by the Associated Monterey Bay Area Governments (AMBAG). See entry above in Comprehensive Guides. San Diego Regional Energy Plan 2030 was developed by the San Diego Association of Governments (SANDAL) Energy Working Group in 2003. The four focus areas include: (1) energy planning, policy, consensus building and implementation; (2) unified legislative and regulatory advocacy with the state and federal governments; (3) coordination with Mexico, and (4) evaluating the Regional Energy Strategy implementation efforts. http://www.sdenergy.org/uploads/RegionaI Energy Strategy Final 07 16 03 pdf (98 pages) -58- DRAFT ENERGY STRATEGY 2012 COPY San Francisco Electricity Resource Plan was developed by the San Francisco Public Utilities Commission and the Department of the Environment in 2002. Driven by an imperative to close the highly-polluting Hunters Point power plant, this plan outlines actions for energy efficiency and increasing the percentage of renewable energy through 2030. http:ZZwww.sfenvironment.com/aboutus/energy/resource-plan.pd (91 pages)\\ ALTERNATIVE ENERGY Transportation Sustainability Research Center(TSRC) conducts research on alternative transportation fuel sources. htt /www.its.Berkeley.edu/sustainabilitycenter/Index.html BIOFUEL The City of Pacifica is partnering with Pacifica's Livability Project to address local energy concerns and to discover areas where localization of power generation can be achieved. One micro-generation project currently in development is the Calera Creek Waste Oil Recycling/Biodiesel Production Facility. For more information on this innovative partnership,visit: http://www.pacificabiodiesel.com/About Us.html SF Greasecycle e is a citywide effort by the City of San Francisco to create a waste vegetable oil (WVO) recovery program that diverts Fats, Oils &Grease (FOG) out of the trash, away from the sewer and eventually into City fleet. http://www.sfqreasecycle.orcL/ FUEL CELLS California Fuel Cell Partnership is a collaboration of 32 organizations that believe fuel cell vehicles powered by hydrogen have the potential to change the future of transportation. http://www.fuelcellpartnership.org/ BIOGAS The city of Millbrae has updated their wastewater treatment plant to accept grease trap cleanings consisting of approximately 80%water and 20%grease as a feed material for their digester units. s An increase in the amount of methane produced is the result whereby the methane is then burned in a micro turbine to generate electricity for the wastewater treatment plant. http://www.chevronenergy.com/news room/default.asp?pr=pr 20050921.asp SOLAR ELECTRIC (PHOTO VOLTAICS, PVS) Low Income Solar GRID Alternatives is a nonprofit that provides energy efficiency and renewable energy services, equipment and training under its Solar Affordable Housing Program. They work with local governments including San Mateo County and San Francisco's Department of the Environment and nonprofits such as Habitat for Humanity to design and install solar systems for low-income households. http://www.grldalternatives.orc - California Solar Initiative Low-Income Incentive Program. On January 12, 2006, the CPUC committed to set aside 10%of the overall CSI funds for low-income customers and affordable housing projects. This decision, and as further clarified by Senate Bill 1 signed by the Governor on August 21, 2006, directs the CPUC to implement a solar incentive program that addresses the non-residential and existing housing markets in the -59- ENERGY STRATEGY 2012 ___.__ DRAFT COPY investor-owned utility service areas including Pacific Gas and Electric, Southern California Edison, San Diego Gas & Electric. http://www.cpuc.ca.gov/PUC/energy/Solar/070424 csilowincome.htm Government Resources Consumer Energy Center-here at the Center, the California Energy Commission offers tips on energy efficiency, rebates, alternative energy and transportation choices for consumers. http://www.consumerenergycenter.org/ Go Solar California -Joint website for California Public Utilities Commission and California Energy Commission to provide information on solar energy systems for new, existing, low-income and municipal customers. http://www.gosolarcalifornia.ca.gov/ California Solar Center(CSC) is working to promote greater use of renewable energy through education, research, program and policy development. http://www.californiasolarcenter.org/index.html Installers is a searchable database of accredited installers and related professionals. Database at: http://www.findsolar.com/index.php?page=findacontractor Permit fees See Ordinances & Policies > SOLAR PERMIT FEES Purchasing See Purchasing > Solar systems Solar Estimator is an easy-to-use web-based tool providing an estimate on the size, effectiveness and cost of a solar system based on the location and electricity bills of a home or business. Other good information for consumers is also on the site related to financing, return on investment for home energy efficiency projects and more. More info at: http://www.findsolar.com/index.phl2?page=rightforme The National Renewable Energy Laboratory also created the PVWatts website to help estimate the size and dimensions of solar energy systems. Visit http://rredc.nrel.gov/solar/codes algs/PVWATTS/ Park Environment Trash Compactor The Big Belly is a solar-powered trash compactor used for city streets and parks. The compactor reduces the risk of overflow at big events and allows the trash to be collected less frequently. Each compactor costs between $4,000 and $5,000 and currently they're in use in Santa Cruz and Capitola. http://www.seahorsepower.com/products.html SOLAR HOT WATER Solar water heating systems include storage tanks and solar collectors. There are two types of solar water heating systems; 1) "active'which have circulating pumps and controls, and 2) "passive'which do not have these same features. To obtain a thorough explanation and learn more about how these systems work and differ link on to the Energy Efficiency and Renewable Energy page of the US Department of Energy. . http://www.eere.energy.gov/consumer/your home/water heating/index.cfm/mytopic=12850 -60- DRAFT ----s- ENERGY STRATEGY 2012 COPY WIND California Wind Energy Association (CaIWEA) is a non-profit corporation supported by members of the wind energy industry including turbine manufacturers, project developers and owners, component suppliers, support contractors and others. CaIWEA represents its members in California's policy forums seeking to encourage and support the production of electricity through the use of wind generators. The following site is the links page of CaIWEA. http://www.calwea.org/windLinks.html CLIMATE PROTECTION AUDIT/INVENTORY For Businesses California's Climate Action Registry(CAR) is a voluntary registry for greenhouse gas emissions established by the California Legislature to help businesses and other entities establish and record their baseline emission levels. Voluntary reductions are encouraged and the state has pledged to try and ensure that reporting entities will get credit for past reductions against any future emission reduction requirements. Info about the Protocol is at http://www.climateregistry.org/docs/PROTOCOLS/GRP%2OV2-March2007.pdf. Members of the EPA's Climate Leaders program can receive guidance and technical assistance on conducting inventories. httr://www.epa.govZstateplly/resources/reporting.html#imp OpenEco is a global on-line community that provides free, easy-to-use tools to help participants assess, track, and compare energy performance, share proven best practices to reduce greenhouse gas (GHG) emissions, and encourage sustainable innovation. http://www.openeco.org/ For Cities The Climate Action Registry is open to cities as well as companies. See the entry above under "Businesses". ICLEI, Cities for Climate Protection provides its members with access to greenhouse gas emissions inventory software developed by Torrie Smith &Associates. For non-members, cost of software is $2000. More information and a demo version of this software program is available at http://www.torriesmith.com/index.htmi Sustainable Silicon Valley provides a simple CO2 Emissions Reporting Tool on its website at no charge but an account is required. http://cf.valleMater.org/ ssv/. -61- ENERGY STRATEGY 2012 _, _. DRAFT COPY A table with carbon conversion factors based on the local energy mix is on p. 7 of a document titled "CO2 Emissions and Reporting Protocol" available at http://www.sustainablesiliconvalley.org/. The EPA's Waste Reduction Model (WARM) software is available free of charge to help waste managers reduce emissions caused by waste management practices. http://epa.gov/climatechange/Mcd/waste/calculators/Warm home.html For Individuals The EPA offers an online tool to calculate the emissions produced based on the lifestyle of an individual or household. http://epa.govZclimatechange/emissions/ind c alculator.html PG&E offers an online calculator to measure an individual's carbon footprint based on energy usage and miles driven. http:/Zwww.pge.com/mybusiness/environment/calculator Many other calculators are provided by companies and organizations offering carbon offset programs such as the "Cool It!" Campaign by the Sierra Club. htt : www.cool-it.us/index.php?refer=acterra Software A demonstration version of the Climate Action Registry Reporting Online Tool (CARROT) is at http://www.cIimateregistry.org/CARROT/Demo/Index.htm. Access to ICLEI's Clean Air and Climate Protection (CACP) software is one of the benefits of group membership. Currently in development with Torrie Smith and Associates, ICLEI plans to have a web based software tool available in 2008 althoughmembership with ICLEI may be required. For more information specifically on ICLEI their home page is: http://www.iclei.org/ CAPPA is a new software product developed by ICLEI and the EPA. This program is the collective experience of numerous jurisdictions and the climate action initiatives they have performed. Using real data from these experiences, this software can be regularly updated to reflect the results of all these efforts collectively. The software allows the user to set their baseline, expected growth and target emission reduction goals. Software then suggests initiatives that the user might consider to meet their targeted goals. For more information on this new software,visit: kttp://www.iclei-usa.org/action-center/tools/cappa LEGISLATION AND REGULATION AB 32 The 2006 landmark legislation establishes a cap on greenhouse gas emissions, enables the introduction of a market-based (cap and trade) system and sets aggressive deadlines for the California Air Resources Board to identify, implement and enforce regulations to achieve the targets. More info is at http://www.arb.ca.gov/cc/factsheets/ab32factsheet.pdf;the text of the bill is at http:/Zwww.arb.ca.gov/cc/docs/ab32te"df. -62- DRAFT ENERGY STRATEGY 2012 COPY SBI The Million Solar Roofs law expands the California Solar Initiative(CSI) developed by the California Public Utilities Commission. The goal of CSI is to dramatically expand the amount of clean energy generated by solar panels on homes and businesses by 1) providing long-term incentive funding, 2) letting solar customers "sell" their excess energy back to utilities for credit and 3) requiring new home builders to offer solar as an option as of 2011. http://gov.ca.gov/index.php?/press-release/3588/ LOCAL ORGANIZATIONS & PROJECTS Business Council on Climate Change (BC3) is sponsored by the UN Global Compact, the San Francisco Department of the Environment and the Bay Area Council. This coalition plans to offer support and tools to businesses ready to reduce their carbon footprint. http://www.bc3.cc Joint Policy Committee of ABAG, BAAQMD, BCDC, MTC issued a report in May, 2007 recommending that Climate Protection Task Force be formed to address mitigation and adaptation. For more information, see http://www.abag.ca.gov/iointpolicy/ipc climate change.htm Joint Venture Silicon Valley Network (JVSVN)Joint Venture analyzes and takes action on issues affecting the economic vitality and quality of life of the region. It has started a Climate Protection Task Force of senior city staffers in San Mateo, Santa Clara and southern Alameda Counties. The task force will work collaboratively to analyze and specify climate protection solutions. The goal is to lower costs and speed up deployment of programs and technologies to reduce greenhouse gas emissions in the area. http:Z/www.jointventure.org/index.htmI Silicon Valley Leadership Group (SVLG)convenes business and government leaders to address policy issues affecting the quality of life and economic health of the region. The Clean and Green Energy Action plan includes multiple initiatives to lower the region's greenhouse gas emissions such as 1) the "Cool Commutes" competition for local employers, 2) advocacy for improved transit options, 3) demonstration projects and 4) a green building initiative for cities. http://www.svlg.net/campaigns/cleanandgreen/` Sustainable Silicon Valley(SSV) started in 2001 by the Silicon Valley Leadership Group, California EPA and environmental nonprofits, SSV urges its members from business, governmental and nonprofit sectors to reduce their CO emissions 20 percent below 1990 levels by 2010. SSV sponsors educational and information- sharing forums and publishes a report of its members' emissions reductions. Educational forum materials are available in the Archives section of the site. Annual membership fees for SSV are $1000 for cities of which San Mateo County, Portola Valley and the City of San Mateo are members. http://www.sustainablesiliconvalley.org/ Sustainable San Mateo County (SSMC) was established in 1992 by a group of San Mateo County citizens who sought to create a broader awareness of the sustainability concept. They publish an indicators report annually that includes indicators related to water, energy and CO2, as well as a host of other indicators, all related to sustainability. In addition they provide outreach and education to cities, the business community and residents. You will find their home page and other information at: http://www.sustainablesanmateo.org/ -63- ENERGY STRATEGY 2012 DRAFT COPY NATIONAL / INTERNATIONAL ORGANIZATIONS & PROJECTS ICLEI—Local Governments for Sustainability ICLEI is an international nonprofit group that has focused on sustainable development and climate protection for over 10 years. It offers technical services, consulting, training, emissions inventory software and a network of almost 500 cities across the globe that share information and experiences. Membership fees are on a sliding scale based on a city's population, either$600 to $1200 for cities in San Mateo County. Dozens of local Bay Area cities are members of ICLEI whose national office is based in Oakland. http://www.iclei.org/index.php?id=391 US Mayors Agreement on Climate Protection The Mayors Climate Protection Center provides mayors with the guidance and assistance they need to lead their cities' efforts to reduce the greenhouse gas emissions that are linked to climate change http://www.usmayors.org/cIimateprotection/ Sierra Club Cool Cities program is aligned with the US Mayors Climate Protection Agreement. The three common strategies are green vehicle fleets, energy efficiency and renewable energy. San Mateo, San Bruno and several other Bay Area cities have signed up. http://www.coolcities.us/ United States Department of Energy. Energy Efficiency and Renewable Energy(EERE) division outlines federal efforts to promote energy efficiency and renewable energy programs. http://www.eere.energy.gov/ Center for Transit-Oriented Development, Reconnecting America is a national non-profit organization devoted to promoting best practices in transit-oriented development and development-oriented transit. http://www.reconnectingamerico.org/ EDUCATION PROFESSIONAL TRAINING BOMA is an association of building owners and managers offers both online and in-person training as part of its energy-efficiency program for offices and high rise buildings. http://www.boma.org/TrainingAndEducation/BEEP/. Build It Green (BIG) This Bay-Area based nonprofit offers training and certification classes for green building professionals (engineers, real estate professionals, etc.), as well as for inspectors certifying homes under its Green Point Rated program. (See BIG under Organizations). More information on certified green building professionals at: http://www.builditgreen.org/guild/index.cfm?fuseaction=become pro and Green Point Raters at http://www.builditgreen.org/registration/index.cfm?fuseaction=homeraters PG&E Pacific Energy Center(PEC) offers excellent, free classes for professional architects, engineers, facility operators, electricians and others,with classes concentrated in the spring and fall. The majority are given at the San Francisco facility although an increasing number of classes are offered in other locations and via the web. More information at: http://www,pge.com/pec -64- DRAFT ENERGY STRATEGY 2012 COPY Sustainable Silicon Valle v(SSV) is a nonprofit group with the goal of reducing regional carbon dioxide emissions 20% below 1990 levels by 2010. SSV offers quarterly educational programs on topics of interest to its pledging partners in the business, government and nonprofit sectors and to the general public and posts the materials online in its Archives section. Check the Calendar tab for upcoming programs and the Archives tab for material from past programs. More information at http://www.sustainablesiliconvalley.org/ PUBLIC EDUCATION & OUTREACH RecycleWorks promotes recycling, composting,waste prevention, procurement, sustainability and green building and green business programs for County facilities, residents, employees, businesses and visitors in the unincorporated area of the county and throughout San Mateo County when appropriate. http://www.recycleworks.org/index.html Energy-efficiency web pages Flex Your Power will create and maintain a web page with energy efficiency tips for local governments and businesses at no cost. The page will appear to'be part of the organization's site but be populated with content by Flex Your Power. Learn more about the program at http://www.fypower.org/briefing-room/partnerpage.htm1. Footprint/ carbon calculators Many online calculators now exist to help businesses and individuals quantify the environmental impact of their purchases and activities. The original Ecological Footprint is comprehensive and well-researched. http://www.footprintnetwork.org/gfn sub php?content=footprint overview. Newer ones focus on carbon emissions, such as the Sierra Club's Cool It! Calculator. http://www.cool-it.us. The New York Times recommends Zerofootprint as a more accurate and advanced calculator of personal consumption habits. http://www.zerofootprint.net/calculators. Conversions for Publishing The EPA has a calculator that converts greenhouse gas emissions into more easily understood terms such as cars off the roads, trees planted, etc). http://epa.gov/cleanenergy/energy- resources/calculator.html. Leadership Acterra, an environmental non-profit based company in Palo Alto, offers a year-long environmental leadership curriculum called "Be the Change," intended to develop more leaders in the business, government and nonprofit sectors. The program starts in September with applications due by the end of June each year. http://www.acterra.org/leadership/index.html. Acterra also offers a "Green@Home" program that educates residents on energy-saving upgrades and creates a customized conservation plan for each household. Neighborhood groups Acterra, a Palo Alto-based nonprofit company sponsors and administers the Green Team Project which provides neighborhood groups with a structured and supportive way to 1) reduce household energy and water use, 2) reduce waste and the use of chemicals, and 3) choose more environmentally-friendly transportation options. Measurements are taken to quantify the positive impact of Green Team member actions. Program information and additional resources are available at http://www.acterra.org/greenteams/index.htm1. The Neighborhood Climate Council Program is another neighborhood group program for individuals who want to reduce their impact on climate. Monthly topics are archived. http://climlead.uoregon.edu/programs/neighborhood.htmI#goaIs. -65- ENERGY STRATEGY 2012 DRAFT COPY Eco-Teams are similar to the Green Team Project and have been used effectively in Portland OR, Santa Monica and many other areas. http://www.empowermentinstitute.net/files/SLP.htm1. The Low-Carbon Diet is an easy-to-read workbook based on material developed for Eco-Teams and designed to help individuals and households reduce their environmental impact. Bulk purchase discounts are available. http://www.em.powermentinstitute.net/lcd/`index.html. ENERGY EFFICIENCY EQUIPMENT / APPLIANCES Refrigeration A new product called eCube,which sells for approximately$50 in the UK, can reduce the energy used by commercial and industrial refrigeration equipment by 20-30%. The hockey puck-sized device triggers cooling cycles based on the temperature of the items stored in the cooler rather than its air temperature. White paper and company website at respective locations as follows: http://www.fypower.org/pdf/eCube WhitePaper.pdf; http://www.ecubedistribution.com/. Food Service Technology Center(FSTC)The FSTC program is funded by California utility customers and administered by PG&E under the auspices of the CPUC. They are a scientific testing facility for benchmarking the energy performance of equipment used in commercial kitchens. The FSTC develops comprehensive performance test methods, and applies them to equipment submitted by end-users and manufacturers. They also offer calculators to determine payback of efficient products and rebates to purchase said equipment. httpJ/www.fishnick.com/ LIGHTING Energy saving lighting options The Monterey Regional Energy Plan gives a brief description of various kinds of energy efficient lights in its Appendix F, page A-12 at http://www.ccag.ca.gov/pdf/USTF/docs/AMBAGAppendicesA.pr06.pdf Compact Fluorescent Lights Environmental Defense offers a comprehensive buying guide for the "best" CFLs and LEDs. http://www.environmentaidefense.org/go/cflguide. Interior lighting The Right Lights program provides free assessment and discounted lighting upgrades for San Mateo County businesses. http://www.rightlights.org/index.html. Long lasting fluorescent lamps The Sylvania Icetron has an average life of 100,000 hours, making it an attractive option for difficult-to-replace installations. http://www sylvania com/BusinessProducts/LightingForBusiness/Products/Lamps/Fluorescent/Icetron/. The LED Folio TiLux uses 45 percent less power than two T8 lamps, is dimmable and recyclable. It contains no mercury. http_//www.ledfolio.com/inc.php?inc=pro tilux. -66- RAFT COPY ENERGY STRATEGY 2012 Street lighting A comparison of different kinds of street lights and case studies are discussed in the National Capital Climate Protection Manual for Cities, at http://www.climatemanual.org/Cities/Chapter5/BestBets/CPM Chapter5 LocalActionPlan BestBets Infrastruc ture.htm#hest. Traffic signals Basic facts and case studies about why LEDs are superior are the best choice for traffic lights can be found in the Natural Capital Climate Protection Manual at http://www.climatemanual.org/Cities/Chapter5/BestBets/CPM Chapter5 LocalActionPlan BestBets Infrastruc ture.htm. MANAGEMENT SYSTEMS AND RESOURCES Energy Design Resources sources offers a valuable palette of energy design tools and resources that help make it easier to design and build energy-efficient commercial and industrial buildings in California. This is a key site for energy managers in California: http://www.energydesignresources.com/index.php The International Performance Measurement and Verification Protocol has been adopted in California as the standard way to quantify and verify energy savings from energy efficiency,water conservation and renewable energy projects. It should be used by local jurisdictions when contracting with Energy Service Companies for an Energy Services Performance Contract. The protocol was updated in May 2007 and is available at the website of the Efficiency Valuation Organization at http://www.evo-world.gM. ORDINANCES See Ordinances & Policy section. RESEARCH MEASUREMENT AND VERIFICATION The Public Interest Energy Research supports energy research, development and demonstration (RD&D) projects that will help improve the quality of life in California by bringing environmentally safe, affordable and reliable energy services and products to the marketplace. The PIER Program annually awards up to $62 million to conduct the most promising public interest energy research by partnering with RD&D organizations including individuals, businesses, utilities, and public or private research institutions. -67- ENERGY STRATEGY 2012 DRAFTCOP Y SERVICES ABAG Energy Watch is a partnership of the Association of Bay Area Governments (ABAG) and PG&E, and funded by public goods charges paid by rate-payers. The Energy Watch program offers a wide array of free consulting services to help local governments identify and implement energy efficiency measures. Services are available throughout the 9-county Bay Area on a first-come, first-served basis. They can include 1) energy assessments, 2) project prioritization,3) identification of funding options, 4) hands-on technical assistance, 5) aid in crafting policies and updating general plans and 6) developing climate protection plans. More information at: http://www.abag.ca.gov/abagenergMatch/about.htmI (general) and http://www.abag.ca.gov/abagenergMatch/services.htmI (services) San Mateo County Energy Watch The City&County Association of Governments (C/CAG) is in discussion with PG&E about a future Local Government Partnership in San Mateo County. The program is intended to provide energy efficiency work to municipalities, businesses and residents in San Mateo County. Look for more information on this program starting in 2009 by visiting the C/CAG website: http://www.ccag.ca.gov/ Energy Service Companies (ESCOs) are private businesses that specialize in energy retrofits; ESCOs typically audit a facility, recommend and then pay for energy- efficient upgrades under a contract with the building owner. Both parties benefit financially-the owner via lower bills and no upfront costs, and the ESCO by sharing in the energy savings. When contracting with ESCOs, local governments should include language specifying the use of the International Performance Measurement &Verification Protocol (IPMVP). See more about IPMVP in the entry under Measurement and Verification, this section. SVLG/SSV/QuEST Energy Watch funding and services are available for Silicon Valley Leadership Group and Sustainable Silicon Valley members- both businesses and local governments. Technical services are provided by QuEST. Call SVLG or SSV for more information. TECHNICAL ASSISTANCE CEC Energy Partnership Program (EPP)Technical Assistance Free guidance to cities, counties, special districts, hospitals, colleges and public care facilities on ways to increase energy efficiency in existing buildings and new construction as well as financing options. An application, relevant energy usage data and a resolution are required. Details at: h_tt ://www.energy.ca.gov/efficiency/partnership1. CEC Guide to Preparing Feasibility Studies for Energy Efficiency Projects A 183-page how-to and reference guide for identifying and evaluating energy-saving projects in government facilities. Published in 2000, it includes detailed comparative data such as energy use and life cycle-costs for many types of equipment. Document at: http://www.energy.ca.-gov/reports/2000-03-20 400-00-002.PDF WATER AND WASTEWATER PROCESSING Water Treatment The Agricultural Pumping Efficiency Program (APEP) offers free services to local governments to improve the energy efficiency of water pumps and irrigation systems such as those used in parks and playing fields. This program focuses on energy efficiency and not on the amount of water used in such systems. See.- the resources listed under Water Conservation to save both water and energy. More info at: http://www.pumpelficiency.ora/ -68- DRAFT ENERGY STRATEGY 2012 COPY Wastewater Treatment The California Wastewater Process Optimization Program(CaIPOP)provides free services to local governments to help them reduce energy use in wastewater treatment facilities.Free audits, financial incentives for system upgrades and help establishing a co-generation are available.This program focuses on energy efficiency,not on the amount of water used in such systems. See the resources listed under Water Conservation to save both water and energy.More information at:ham://www.calwastewater.com/. FINANCING/ FUNDING SOURCES OVERVIEWS The Financing Energy Efficienry in Buildings handbook offers an excellent explanation of the financial principles,options and programs specifically related to energy efficiency projects.It is an essential resource for all finance staff in the private and public sector who work on such projects.See entry under FINANCIAL ANALYSIS TOOLS,this section. The California Local Energy Efficiency Program(California LEEP)provides an excellent overview of many funding resources on pp.19-23 of the Workbook,Appendix B,at http,//www.caleep.org/docs/workbook/CALeep%20Workbook%2OAppend ix%20B%20Resou rces%2OFi nal%2 0050106.odf. Check the Industry-Specific and Purchasing sections of this Resources list for other information about saving money on energy and water investments. BONDS Cities can issue bonds to cover the cost of capital improvements offering low rates and long-term repayment schedules.The administrative costs make them suitable mostly for large projects.The Community Energy Authority has the authority to issue bonds: California Renewable Energy Bonds(CREBs)are financing mechanisms to enable local governments to fund renewable energy projects such as solar,wind,geothermal and landfill gas.CREBs are tax-credit bonds issued by a government entity and the proceeds are used to buy renewable energy systems.The buyer receives a tax credit in lieu of interest.The government entity repays the principal over 15 years—ideally,at a lower rate than prior utility bills and retains ownership of the system.HR 1821 and HR 1965 bills have been introduced in Congress to extend the program.htto://www.crebs.org. CREDIT POOLS ABAG Credit Pool Financing This program offers lease terms to cities,counties and special districts needing to finance capital projects and equipment and refinance existing lease financings with project costs between $800,000 and$10,000,000. -69- ENERGY STRATEGY 2012 DRAFT COPY DEMAND RESPONSE PAYMENTS PG&E offers lower rates to large customers that are willing to cut their demand during peak periods. Most cities are not large enough energy users to qualify for the rates on their own but can participate through the San Francisco Community Power program. Program members must have at least a $1000 monthly electric bill and be able to reduce demand by at least one kilowatt for four hours during peak demand (11 am-7 pm) during the summer months when asked to do so. In exchange, they are paid $10 for every kilowatt they agree to reduce whether or not they were called upon to reduce demand. http://www.sfpower.org/demand.htm. ENERGY EFFICIENCY California Energy Commission (CEC) Energy Efficiency Financing Program The CEC provides loans to public agencies at a 3.95 percent interest rate with payments made from the project's savings. http://www.energy.co.gov/efficiency/financing/. Bright Schools Program ensures that up to $20,000 of energy efficiency consulting services is made available to a school district for both new and existing schools. An application and historical information must be submitted. http://www.energy.ca.gov/efficiency/brightschooIs/index.htm1. Rebuild America The Department of Energy's Rebuild America program provides grants to community-based programs seeking to improve the energy efficiency of buildings. It covers schools, colleges and universities, state and local governments, public and multi-family housing and commercial buildings. The California Energy Commission approves and administers the grants for projects in the state. http://www.eere.energy.aov/buildings/program areas/rebuild.html. Savegas.com is a for-profit company who enables the owners of apartment buildings and hotels to save on utility bills by optimizing their use of natural gas to heat water. Hot water usage is tracked via the Internet so hot water is available when needed but not kept hot 24/7. For more information, see: http://www.savegas.com/Index.htm FINANCIAL ANALYSIS TOOLS Financing Energy Efficiency in Buildings This is an excellent, easy-to-use handbook that is a must-read for government finance staff. It provides an overview of investment principles, financing options, energy saving performance contracts and state and utility programs that can be used to increase the energy efficiency of buildings. Look for Eric Number ED425626 when you find this guide by going to: htt_p://www.eric.ed.gov/ -70- DRAFT _____— ENERGY STRATEGY 2012 COPY GENERAL PURPOSE FUNDS Revenue Recovery A for-profit company that works with governments,businesses and nonprofits to identify and recover any overpayments on utility bills.Approximately 90%of entities have overpaid in one or more of the following categories;gas,electric,water,waste disposal,and telecom including local and long distance land lines,cell,pagers,equipment,service contracts,and internet service.The company does not charge for its services,but keeps 50%of the savings or refunds obtained. In other words,there is no fee if there are no refunds or future savings obtained. They also audit workers compensation claims.Contact:Torri Stewart, 661.345.6070,revenuerecoverAgmail.com. LOW-INTEREST LOANS See entry on California Energy Commission(CEC)Energy Efficiency Financing Pm9ram under ENERGY EFFICIENCY,this section. NEW CONSTRUCTION PG&E offers$400 per unit or$800 per unit for inland areas for new single family homes built according to the Energy Star Performance Method,which is 15 percent more efficient than Title 24 requirements.Builders must apply and be accepted to the program. http://www.pge.com/res/energy tools resources/efficient new homes/info for builders/ As an alternative,new homebuilders can use the Prescriptive Method to qualify for financial incentives for specific energy efficient equipment and lighting. kttp:/Zwww.pge.com/res/eneray tools resources/efficient new homes/info for builders/rnc pc html The New Solar Homes Partnership program offers cash to builders of new homes offering solar electric systems.New homes that exceed Title 24 requirements by 15 percent or more can get a$2.50/watt rebate, which will decrease over time.New homes that exceed Title 24 by 35 percent or more can get a$2000 rebate on top of the$2.50 per watt rebate. kttp://www.pge.com/res/energy tools resources/efficient new homes/info for builders/rnc nshp html The California Multifamily New Homes Program offers design assistance and cash incentives of up to $270/unit to builders developing new multifamily properties that exceed Title 24 requirements by 15 percent. Appliance and lighting incentives are also offered and other funding sources may be available through the program.http://www.h-m-g.com/multifamily/cmfnk/default.htm POWER PURCHASE AGREEMENTS California Solar Communities Program California Communities,a Joint Power Authority,has structured a power purchase agreement program to offer local governments a low-cost way to fund a photovoltaic system. PowerLight,it's for-profit partner,installs and manages the-50 kW system charging the local government a one-time fee for the projected energy to be produced over a 25-year term thereby locking in the price of energy.The government funds the payment through a lease/leaseback arrangement with the JPA of unrelated government property.More information can be found at:https://cscdo.cacommunities.org/apps/?app=l9 -71- ENERGY STRATEGY 2012 DRAFT COPY Energy Services Companies (ESCOs) For-profit companies will enter a long-term contract with local governments to purchase install and maintain a solar electric or other renewable energy system on government facilities. The ESCOs then sell the resulting power to the government at a fixed price lower than the facility's usual utility bill. REBATES ABAG Energy Watch program provides rebates to local governments for up to 50-80 percent of the cost of certain energy efficiency retrofit projects such as lighting, motors, HVAC and natural gas and up to 100 percent for retrocommissioning projects. For eligible efficiency projects, the agency can receive 40 percent of the rebate before ordering the equipment. ABAG Energy Watch rebates are also available to private sector entities directly from PG&E. California Solar Initiative (CSI) is a $3 billion long-term solar incentive program that will supplant the Self Generation Incentive Program (see below) intended to enable the solar industry to become self-sustaining. Rebates will decline over time as specific milestones in solar generation capacity are met. For governments, rebates start at $3.25 per watt for a small system's estimated output (small is <1 megawatt) and drop over time to $.70 per watt. Rebates on small systems will be paid upfront. Large systems (> I megawatt) will receive ongoing rebates of $.50 per kilowatt-hour declining to $.10 per kilowatt hour, based on actual system output. More information can be found at: http://www.gosolarcalifornia.ca.gov/ and http://www.pge.com/csi. PG&E Check http://www.pge.com for rebates and other financial incentives for individuals, small businesses, large businesses and government agencies. Special rebates apply to specific industries and types of equipment. Flex Your Power The website lists rebates and other financial incentives for residential, commercial and institutional customers, searchable by zipcode. http://www.flexyourpower.grg. RENEWABLE ENERGY Find Solar provides a good introductory overview of the financial elements involved in acquiring a solar system and financing options for consumers. Although not detailed, it has a solid set of links to other websites. More information at: http://www.findsolar.com/index.php?page=rightforme&subpage=finance PG&E's Self-Generation Incentive Program Per-watt incentives are available in 2007 for fuel cells and turbines ranging from $.60 to $4.50/watt. In 2008, only fuel cells and wind turbines will be eligible unless new legislation is passed. More information at: htt ://www.r)ae.comlselfgen-/. Solar Ci is a for-profit company based in Foster City, offering a 30 percent discount to cities recommending its products and services to city residents. Solar City also offers discounts to neighborhood groups that buy solar systems in bulk. Solar City has recently launched a SolarLease program that is essentially a Power Purchase Agreement for residents. More information at: http://www.solorcity.com. -72- DRAFT ENERGY STRATEGY 2012 COPY m Understanding Financial Analysis Methods for Photovoltaic Systems This site links to many resources that can help a building owner assess the financial impact of installing a solar electric system and it complements a class offered at PG&E's Pacific Energy Center on the topic. http://www.pge.com/education training/classes/energy efficiency/resources/Understand finance PV resou rceS07.pdf. REVOLVING FUNDS Ann Arbor Michigan's $100,000 fund became self-sustaining in eight years. The website identifies two components critical to the program's success: an initial funding source (available for 3-5 years) and a manager assigned to support and coordinate the fund and its projects. See http://www.a2gov.org/PublicServicesZSystemsPlanning/Energy/EnergyFund.html. SENIORS ABAG Energy Watch offers Senior Energy Services comprehensive lighting services for both municipal and private senior facilities. The lighting retrofits are eligible for the very high rebate levels of$0.20/kilowatt hour saved per year; up to 100 percent of the project cost at senior facilities may also be covered. The program includes assessment, program management and oversight and product discounts. http://www.colenergywatch.com/abaa.htm TAX CREDITS The Energy Star program offers a wide range of federal tax credits for homeowners, homebuilders and manufacturers. The residential program covers windows and doors, HVAC equipment, roofing,water heaters, insulation and cars. For more information, see http://www.energystar.gov/index.cIm?c=products.r)r tax credits. TAX DEDUCTION Energy Efficient Commercial Tax Deduction program provides a federal tax deduction to the owner of a commercial building that installs energy-efficient lighting, HVAC and/or hot water system as part of a plan to reduce energy use by 50 percent over an average building. All energy-efficient expenditures are deductible up to a cap of$1.80 per square foot of the property in question and must be taken in the year the expenditures are made. The program applies to buildings put into service in 2006 and 2007. For guidance on how to qualify, see: http://www.fypower.org/pdf/N-06-52 IRS.pdf for guidance on how to qualify. -73- DRAFT ENERGY STRATEGY 2012 COPY GREEN BUILDING BUILDING ORGANIZATIONS Affordable Housing Peninsula Habitat for Humanity is a nonprofit that provides affordable housing in the Peninsula. The houses are built with a variety of green features including engineered lumber, low VOC paints and solar installations. Fore more information, visit: http://www.peninsulahabitat.org/pro*ects/projects green.html . DESIGN ASSISTANCE /REVIEW Energy Design Resources is a web-based clearinghouse for information about energy-efficient design, including guidelines, case studies, design briefs such as whitepapers, codes, specs, financial analysis and more. More information at: http://www.energydesignresources.com/ PG&E's Savings By Design is a program "designed" for new construction, PG&E provides advice and rebates for energy-efficient designs. More information can be found at: http://www.savingsbydesign.com/overview.htm. LEED PROJECT TRACKING Greenprint is an online project management tool for government agencies and other organizations that are managing multiple LEED projects. It can be used to list projects, track progress on LEED points, evaluate environmental and financial benefits based on the LEED points attained and generate reports. Visit this site to learn more: htt.p://www.sfgreenprint.org/ M. Landman Communications and Consulting created a map of LEED buildings in San Francisco and lists of LEED buildings in the Bay Area and Northern California. http://www.mlandman.com/gbuildinginfo/index.shtmI LOCAL EDUCATIONAL RESOURCES Green Building Exchange is a one-stop marketplace for businesses and individuals committed to and working in green building or other parts of the green industry. The Green Building Exchange hosts the Eco Design Resources showroom and holds many educational workshops, trainings and events related to green building. http://www.areenbuildingexchange.com/ The GreenHomeGuide is a residential green building information center online with product directories, expert resources and articles on how to build green. kttp://www,greenhomeguide.com/ ORDINANCES & POLICIES See Ordinances & Policies section. RATING SYSTEMS San Mateo Countywide Guide to Sustainable Buildings is a guide developed by a local committee of architects, builders and government agency staff specifically for San Mateo County with 75 items to consider for new construction and/or remodels and comes complete with a checklist. The guidelines are voluntary. http://www.recycleworks.org/pdf/GB-guide-2-23.pdf. -74- DRAFT ENERGY STRATEGY 2012 COPY Green Point Rating System is a voluntary program developed by Build It Green that awards points for energy efficiency,water conservation, indoor air quality, etc. The homeowner or builder's claims are verified by an independent inspector before the designation can be claimed.The program currently applies only to new residential construction, though will expand to include residential remodels in late 2007. http://www.builditgreen.org/areenpointrated/. Leadership in Energy and Environmental Design (LEED) Rating System is the most widely-adopted rating system that allocates points to buildings that demonstrate superior environmental design in five areas; 1) energy efficiency, 2)water conservation, 3) materials, 4) site issues, and 5) indoor air quality and innovative design. Buildings must be reviewed and approved by the USGBC before claiming the rating level designation of Certified, Silver, Gold or Platinum. http:/Zwww.usgbc.org/LEED/LEED main.asp. Green Building Initiative Life Cycle Assessment Calculator is a database that provides a cradle-to-grave accounting of the energy and material flows into and out of the environment that are associated with producing a material, component, or assembly. It's an online storeroom of data collected on commonly used materials, products, and processes. See: http://www.thegbi.org/abi/news 022607 LCATool.asp. TECHNICAL ASSISTANCE AccessGreen Directory is an online, searchable listing of green building products and services throughout the 9-county Bay Area. Listings meet specific criteria for energy and resource efficiency. http://www.builditgreen.org/guide/ Ask An Expert is a toll-free hotline and email service run by Build It Green. AAE provides answers to questions about green building from anyone in the 9-county Bay Area. More information available at: http://www.builditgreen.orgZask-expert Design Specifications for Energy and Resource Efficiency was published by the Public Interest Energy Research (PIER) Program in 2004. This 431-page document provides detailed specifications for architects, engineers and lighting designers trying to optimize a building's energy efficiency. http://www.energy.ca.gov/reports/2004- 05-24 500-04-015 A1.PDF INDUSTRY-SPECIFIC ALL Cal-Arch Lawrence Berkeley Labs developed a benchmarking tool for California buildings allowing building owners to compare their building's energy efficiency with others of its types in its area such as food service, health care, lodging, retail, etc. http://poet.lbl.gov/cval-arch. Demand Response PG&E offers lower rates to large customers that are willing to cut their demand during peak periods and provides several available programs. httr)://www.pge.com/biz/demand response/. Businesses that are not large enough energy users to qualify for the rates on their own can participate through the San Francisco Community Power program. Program members must have at least a $1000 monthly electric bill and be able to reduce demand by at least one kilowatt for four hours during peak demand (1 1 am-7 pm) during the summer months when asked to do so. In exchange, they are paid $10 for every kilowatt they agree to reduce,whether called upon to reduce demand or not. http://www.sfpower.org/demand.htm. -75 - DRAFT ENERGY STRATEGY 2012 --- - _ COPY EPEAT The Electronic Product Assessment Tool identifies environmentally preferable laptops and desktop computers and monitors. http://www.epeat.net. BUILDERS/DEVELOPERS Energy-efficiency incentives Builders of new homes can recoup the cost of making energy-efficient new homes (single or multifamily) under several programs administered by PG&E. See details in the Financing/Funding Sources section of this Appendix. Solar electric incentives Builders of new homes can receive a financial incentive of up to $2.50/watt for offering solar electric systems on new homes. See details in the Financing/Funding Sources section of this Appendix. COMMERCIAL PROPERTY MANAGEMENT BOMA is an association of building owners and managers that offers excellent training and program resources to make offices and multi-family buildings more sustainable. The San Francisco office is eager to partner with local governments in the county in regards to 1) increasing energy efficiency, 2) water conservation 3) recycling and 4)water reduction programs. It will extend its annual EarthAwards program to include San Mateo County buildings in 2008. http://www.bomasf.org/begp.html. Flex Your Power offers a Best Practices Guide for Commercial Office Buildings. http://www.flexyourpower.org/bpg/index.html?b=offices. Lighting The Right Lights program offers free assessments and discounts on lighting upgrades for local businesses. http://www.rightlights.org/index.htm1. Retrocommissionina makes free services available to optimize building performance, increase energy efficiency and occupant comfort. Criteria: buildings with more than 100,000 sq ft of conditioned space, direct digital controls, central mechanical equipment in good working order, commitment to taking action on recommendations within a year. htt : www.rcjRrro_gram_.comJ_index.html. FOOD AND BEVERAGE PROCESSORS Flex Your Power has developed a Best Practices Guide for Food and Beverage Growers and Processors. http://www.flexyourpower.org/bpg/index.html?b=food and bev. GREEN BUSINESS GROUPS Business Alliance for Local Living Economies (BALLE) is a non-profit that catalyzes, strengthens and connects local business networks dedicated to building strong Local Living Economies. http://www.livingeconomies-o—rc (Business Council on Climate Change—see Organizations> Climate Protection) Sustainable Business Alliance —76— DRAFT COPY ENERGY STRATEGY 2012 HOTELS California Green Lodging Program The California Integrated Waste Management Board runs a program that provides resources for hotels that reduce their waste, energy and water footprints, and encourages travelers to seek out"green hotels." Resources for hotel operators are found at: http://www.ciwmb.ca.gov/epp/GreenLodging/Hotels/. eCube-see Energy> EQUIPMENT_ Green Hotel Initiative Ceres is a national nonprofit group that promotes corporate social responsibility and has a national program for hotels that use environmental practices. Tools and additional information are provided at: http://www.ceres.org/industryprograms/ghi.php. Peninsula Hotel Nonprofit Collaborative is a program enabling hotels to reduce their waste stream by donating their still-usable discards such as furniture, linens, etc. to local nonprofits. http://www.recycleworks.org/pdf/060330 PHNCflyer.pdf. MULTIFAMILY PROPERTIES/ RESIDENTIAL PROPERTY MANAGEMENT PG&E Rebates are available for residential building owners that invest in energy efficient appliances and HVAC equipment, building envelope modifications, lighting and pool equipment for multifamily properties. http://www.pge.com/res/rebates/lighting/multi family properties/ BUSINESS - GENERAL A Green Business Certification Program is offered by RecycleWorks-the Waste Management and Environmental Services section of San Mateo County Public Works. The program is regional and is growing statewide as the best program that insures compliance with State and local regulations as well as verification of initiatives such as Waste Prevention, Pollution Prevention, Energy Efficiency and Water Conservation. http://www.recycleworks.org/green business/index.html eCube-see Energy> EQUIPMENT_ SMALL BUSINESS Small Business Energy Alliance(SBEA) is a for-profit group that administers an Energy Savers program for small businesses, property managers,wineries and local agencies in Lake, Marin, Mendocino, Napa, Solano and Sonoma counties. http://www.sbeaonline.com/index.php JOBS Apollo Alliance was named after the space program Apollo and is a national organization advocating the development of clean energy and 3 million new green jobs. Oakland has partnered with Apollo to create a Green Jobs Corps. http://www.apolloalliance.orgZ. -77- ENERGY STRATEGY 2012 DRAFT "Nml� COPY ORDINANCES & POLICIES CONDITIONS OF APPROVAL Conditions of Approval can be used to advance green building and energy conservation efforts. They generally stipulate that certain requirements must be met in order for the permit to be approved. Conditions of Approval can be mandated through a city council resolution or ordinance. Some examples include: submitting a green building checklist with permit application meeting with a green building consultant during the design phase of a project a requirement to achieve a certain level of compliance with a green building point rating system Green Building Ordinance of San Mateo County can be viewed at: http://www.recycleworks.ora/greenbuilding/ab progpolicies.html Look for the link to Green Building Ordinance. DEVELOPMENT AGREEMENTS A Development Agreement is reached between the planning department of a city and a developer or business on a case-by-case basis. Development agreements can be used to encourage green building, energy efficiency and/or water conservation efforts often using a variety of incentives. The Institute for Local Governments (ILahas a site dedicated to this topic at: http://www.cacities.org/index.'bssp?zone=iIsg§ion=land&sub sec=land process&tert=land process dev GENERAL PLAN The General Plan provides the direction and support for local energy initiatives. Energy and water conservation can be addressed within the mandatory seven elements consisting of; land use, circulation, housing, conservation, open space, noise and safety and/or within separate elements. Resources Local Government Energy Efficiency Report: General Plan Policy Options for Energy Efficiency in New and Existing Developments The report includes ideas for policies, programs and actions with sample General Plan language from California cities and counties, as well as additional resources for each policy idea. www.redwoodenergy:ora/uploads/Energy Element Report.pdf. Monterey Bay Regional Energy Plan Appendix E of the 2006 report provides concise descriptions and examples of how to incorporate energy considerations into General Plan elements. www.ccag.ca.gov/.pdf/USTF/docs/`AMBAGAppendicesAprO6.pdf. The California Planners' Book of Lists is a log of all the cities within California that have addressed water and energy in their General Plans. http://www.calpin.ca.gov/Archives/Default.asp. ABAG Energy Watch offers a package of energy ordinances and other policies. Descriptions are at http://www.abag.ca.gov/abagenergMatch/services.htm1. Examples -78- DRAFT- _ ENERGY STRATEGY 2012 t_oPY ' 0 City of Palo Alto's General Plan referred to as the Comprehensive Plan has an Energy Element as a sub- section of the Natural Environment Chapter. This section lays out policies and programs related to maintaining the city's energy supply and using renewable resources. http://www.city_.palo- alto.ca.us/compplan/natural.html. Humboldt County The Energy Element provides a comprehensive discussion of its history and how it relates to other General Plan elements. www.redwoodenergy.org/uploads/Energy%20EIement%20-%20Final.pdfc. San Mateo County's General Plan calls for the promotion of energy conservation and sustainable building practices and improved energy efficiency in new homes. htt.p://www.co.sanmateo.ca.us/smc/`de.partment/home/O,,5557771 9420293,OO.html INCENTIVES Incentives can be offered by a city, public utility or enforcing agency to both encourage and reward resource conservation efforts. Common incentives for energy efficiency and green building measures are: priority/expedited permitting and design review processing refunds on plan check fee(or a portion of the fee) increased Floor Area Ratio (FAR) or density allowances reduced parking requirements PG&E and local water agencies also have specific incentive programs that can work in conjunction with green building and conservation programs. See Financing/Funding Sources> New Construction and the following link to the BAWSCA website has links and contacts to the various water agencies in the County: http:/Zwww.bawsca.org/links.html Cities and their residents should check with their local water agencies to find information on current rebates available. Examples City of Sunnyvale adopted an ordinance that allows a five percent Floor Area Ratio (FAR) giving builders and owners more square footage in their design as an incentive for buildings located in the industrial zoning districts when the building is designed and submitted for LEED certification. http://sunnyyale.co.gov/City+Council/Council+Meetings/2004Z2004March/Reports/2744-04 htm. City and County of San Francisco offers an expedited permitting process with the Planning Department, Department of Building Inspection and Department of Public Works for projects that are designed to meet or exceed a LEED Gold standard. http://www.sfenvironment.org/our programs/topics.html?ss1=8&ti=19. County of San Mateo also offers an expedited permit process and a 48-hour inspection incentive for meeting certain levels of a selected point rating system. Look for the link to Green Building Ordinance which can be viewed at: .http://www.recycleworks.org/greenbuildingZgb prog_policies.html ORDINANCES Energy Efficiency is an ordinance that requires the use of specific energy conservation measures in new construction, additions or remodels to reduce the total energy use to a percentage below the Title 24 standards which are typically 10-15 percent. An energy ordinance can also be applied at the time of sale or transfer and normally requires a certain percentage of the total sales price or cost of remodel to be invested in specific energy efficiency retrofits. -79- ' ENERGY STRATEGY 2012 DRAFT - COPY Legal Requirements The California Energy Commission must approve any energy ordinance that exceeds Title 24, and requires a study demonstrating that the ordinance is cost-effective. The CEC maintains a log of cities that have implemented ordinances that exceed the Title 24 building standards. Cities establishing ordinances that exceed the Title 24 requirements should file for such an approval. For more information, visit: http://www.energy.ca.gov/title24/2005standards/ordinances exceeding 2005 building standards.html Energy Efficiency Ordinance Examples Los Altos Hills has Energy Efficiency Standards for Single-Family Dwellings that require energy consumption 15 percent lower than allowed by Title 24 and provides for multiple approaches for meeting performance requirements. www.energy.ca.gov/title24/2005standards/ordinances/2006-12-20 LOS ALTOS HILLS.PDF. Marin County's Single Family Dwelling Ordinance applies to homes with more than 3,500 square feet of conditioned space and additions greater than or equal to 500 square feet when total conditioned area is more than 3,500 square feet. The ordinance prohibits the covered homes from using any more energy than a 3,500 square foot home. Covered projects must submit Title 24 reports and the Marin County Energy Form and Worksheet. http://www.co.marin.ca.us/depts/CD/main/comdev/advance/best/dwelling.cfm. San Francisco The Residential Energy Conservation Ordinance (RECO) applies to all single- and two-family housing units, apartments and residential hotels. It includes standards for toilets, showerheads, faucet aerators, water heater blankets, pipe insulation and exterior door weather-stripping. The ordinance is enforced at time of sale, metering conversion, major improvements or condominium conversion. There is a cap on the amount of money that must be spent to bring housing into RECO compliance. www.sfgov.org/site/uploadedfiles/dbi/Key Information/ResidEnergyConsOrdI006.pdf. GREEN BUILDING ORDINANCE A Green Building Ordinance is similar to an energy efficiency ordinance but usually addresses broader elements such as the site,water use and choice of materials. It normally targets new construction, but can also be applied to additions, remodels and swimming pools. The requirements can be defined in the ordinance or refer to another set of standards, such as the USGBC LEED rating system or Build It Green's Green Point rating system. A green building ordinance usually stipulates an applicable square footage threshold. Green Building Resources Build it Green Toolkit The Build It Green (BIG) Public Agency Council (PAC) Public Agency Implementation Toolkit contains model resolutions, model staff reports, presentations, BIG's guidelines and checklists, current legislation information and forthcoming links to city policies. The Toolkit is made available to members only. http://www.builditgreen.org/guild/index.cfm?fuseaction=a eat ncies. Build It Green City Roadmap for Creating a Green Building Program provides a framework and step-by-step process to assist California municipalities in developing a residential green building initiative. www.ccag.ca.gov/pdf/USTF/reports/Roadmap6.5.06.pdf. Silicon Valley Leadership Group Green Building Initiative (SVLG) has created a Green Building Initiative to work with local governments on creating municipal standards and practices for green building. The goal is to assist governments to draft green building policies that provide flexibility and incentives important to the private sector while increasing the readiness to respond to future regulations. http://www.svlg.net/campaigns/cleanandgreen/. -80- DRAFT _ _ COPY ENERGY STRATEGY 2012 RecycleWorks website has green building resource pages that can be very useful for learning about green building. There is also a Sustainable Buildings checklist that can be used as a rating system in .pdf format on this site. This checklist covers some areas such as siting of buildings and passive heating and cooling, etc. which are items that are not covered on other checklists such as Build it Green's. The RecycleWorks,Green Building page is http://www.recycleworks.org/greenbuildingZindex.html. Green Building Ordinance Examples Alameda County Stopwaste, the waste management joint powers authority for the county, lists jurisdictions in Alameda County that have adopted green building policies or ordinances. http://www.stopwaste.org/home/index.asp?page=492. The Alameda County Stopwaste model ordinance for cities uses the LEED standard. http://www.stopwaste.org/docs/final model civic gbo.doc City of Rohnert Park Green Building Ordinance applies to; 1) new single-family and multi-family dwellings, 2) single-family dwelling additions, 3) multi-family dwelling remodels,4) commercial tenant improvements, and 5) new commercial, mixed-use and city-sponsored buildings. The ordinance applies specific green building guidelines for each building type and sets compliance thresholds based on density, number of dwelling units or floor area ratio (FAR). Rohnert Park implemented an Energy Efficiency Ordinance as a preliminary step to creating its Green Building Ordinance. The mandatory green building guidelines require energy efficiency measures above Title 24. http://www.rpcity.org/content/view/468/1/ . San Mateo County The Green Building Ordinance applies to all new residential construction, 50% remodels and above and new commercial construction exceeding 3,000 square feet. Projects must meet minimum requirements under the applicable Build it Green's Green Point Rated Checklist or the United States Green Building Council Leadership in Energy and Environmental Design (LEED) checklist. Expedited permit processing is available for achieving higher levels of certification. For more information, see: http://www.recycleworks.org/pdf/Green Building Ordinance.pdf . Water Conservation Ordinance AB 1881 requires all cities and counties to adopt an updated landscape ordinance before Jan. 1, 2010. The new ordinance is likely to require more smart irrigation controls, separately metered irrigation lines, recycled water, storm water and water-frugal landscaping. kttp://www.hansonbridgett.com/newsletters/PubAgencyAdvisoryZPAadvisoryFeb07.html. POLICIES Overviews The California Local Energy Efficiency Program provides sample resolutions and policy initiatives in the Workbook,Appendix B, pp. 2-4 and 11-18. http://www caleep ora/docs/workbook/CALeep%20Workbook%2OAppendix%20B%20Resources%20Final%2 0050106.pd f. Policy tools and options are also listed on p. 28 of the Summit findings document: http://www.caleep.com/docs/CaliforniaLeep-SummitProceedings-May2004-FINAL pdf. Build It Green More examples of policies are listed in BIG's 2006 report on Local Green Building Initiatives in Northern California, at www.ccag.ca.gov/pdf/USTF/reports/PACSurvey03.06.pdf. -81- DRAFT ENERGY STRATEGY 2012 ------ COPY SVLG Policy Green Building Workshop Materials from a June 2007 workshop are available at http://www.svlg.net/eventsZgbpolicyQ627/ppt/index.r?hP. Examples San Mateo County Sustainable Building Policy was adopted in 2001 requiring all new County buildings of more than 5000 sq ft to meet the highest practicable LEED standard. http://www.recycleworks.org/greenbuilding/sus building policy.html. RESOLUTIONS Like ordinances, resolutions are legislative documents that must be approved by the city council. Resolutions, however, are more easily changed and updated because they don't require the extent of approval of an ordinance. Resolutions are used to set goals, to enact energy efficiency programs/projects and to recommend voluntary compliance with energy efficiency and/or green building standards. Resolutions can also be used in conjunction with ordinances to mandate green building programs. For example, an ordinance can mandate that a city will have a green building program and for what type of structures, while the resolution dictates the thresholds and compliance standards. This allows a city to easily adapt when federal and/or state laws change, technology improves and/or compliance standards are updated. Examples City of Oakland adopted green building standards as official city reference documents. htt.p://clerkwebsvrI.oaklandnet.com/attachments/I 3518.pdf. Rohnert Park Rohnert Park uses a combination of ordinances and resolutions in its Green Building program. http://www.rpcity.org/content/view/468/1 83/. SOLAR PERMIT FEES The Sierra Club has analyzed solar permit fees and policies in communities throughout Northern California. The report lists the fees for each, discusses the costs assigned to the local government and recommends ways to streamline the process and promote solar as a clean energy option. http://Iomaprieta.slerraclub.org/global warming/pv permit study.htm#Perm it Fee Assessment Differences. ORGANIZATIONS Acterra is a Palo-Alto based environmental nonprofit group which sponsors the Green Team Project (see Education > NEIGHBORHOOD ORGANIZATIONS >Green Team Project), "Be the Change' environmental leadership training (see Education > PUBLIC EDUCATION &OUTREACH > Leadership>Acterra) and annual awards for sustainability. http://vvww.acterra.org. Bay Area Alliance for Sustainable Communities is a 10-year old nonprofit group who brings together business, government, nonprofit and environmental leaders to improve the quality of life in the 9-county Bay Area. http://www.bayareaallionce.orc . Build It Green (BIG) is a Bay Area-based nonprofit organization whose mission is to expand the market for healthy, durable, energy and resource-efficient housing. BIG provides professional training and certification, convenes a Public Agency Council to share best practices and model policies, advocates at the state level, and administers the "Green-Point Rated" system for new residential construction. More information can be found at: www.builditgreen.org -82- DRAFT -r ENERGY STRATEGY 2072 COPY Business Council on Climate Chance (BC3) is sponsored by the UN Global Compact, the San Francisco Department of the Environment and the Bay Area Council. This coalition plans to offer support and tools to businesses ready to reduce their carbon footprint. hV!/www.bc3.cc ICLEI—Local Governments for Sustainability is an international nonprofit focused on sustainable development and climate protection. It offers technical services, consulting, training, emissions inventory software and a network of almost 500 cities across the globe that share information and experiences. Membership fees are based on a city's population ranging from $600 to $8000.' Joint Venture Silicon Valley Network is working with ICLEI to try to find a way to help all cities in San Mateo and Santa Clara County to join the group. National headquarters based in Oakland. http://www.iclei.org/index.php?id=391 Joint Venture Silicon Valley Network (JVSVN) analyzes and takes action on issues affecting the economic vitality and quality of life of the region. It is starting a Climate Protection Task Force of senior city staffers in San Mateo, Santa Clara and southern Alameda Counties. The task force will work collaboratively to analyze and specify climate protection solutions. The goal is to lower costs and speed up deployment of programs and technologies to reduce lower greenhouse gas emissions in the area. http://www.jointventure.org/index.html Local Government Commission (LGC) is a nonprofit based in Sacramento that aids elected officials in establishing livable, sustainable cities. Its Local Government Sustainable Energy Coalition (LGSEC)will be a central resource for California public agencies to learn and share information about energy issues. http://www.lgc.ora/freeoub/energy/newsletter/mar apr2007/page01.html. RecycleWorks is a countywide clearinghouse for information on recycling, composting,waste reduction, green building, climate protection and sustainability generally, RecycleWorks has a website and hotline, hosts brownbag lectures and tours, runs programs, publishes brochures and more. http://www.recygleworks.org. Sierra Club is the nation's oldest and largest environmental nonprofit. http://www.sierraclub.org. Among Sierrra Club's efforts to combat global warming is the Cool Cities project which is aligned with the US Mayors Climate Protection Agreement. Cool Cities promotes three main strategies; 1) green vehicle fleets, 2) energy efficiency and 3) renewable energy. San Mateo, San Bruno and several other Bay Area cities have signed up. http://www.coolcities.us/. Silicon Valley Leadership Group (SVLG) convenes business and government leaders to address policy issues affecting the quality of life and economic health of Silicon Valley. http://www.svlg.org/. The Clean and Green Energy Action plan includes multiple initiatives to lower the region's greenhouse gas emissions, such as the "Cool Commutes' competition for local employers, advocacy for improved transit options, demonstration projects and a green building initiative for cities. http://www.svlg.net/campaigns/cleanandgreen/ Sustainable San Mateo County is a nonprofit which publishes an annual report on sustainability indicators, presents annual sustainability awards and in conjunction with RecycleWorks and the local chapter of the AIA— they also present a green building award. They have recently begun to partner with PG&E to produce a "Green Guide for San Mateo County" to combat climate change. http://www.sustainablesanmateo.org/ Sustainable Silicon Valley(SSV)was started in 2001 by the Silicon Valley Leadership Group, California EPA and environmental nonprofits. SSV urges its members from the business, governmental and nonprofit sectors to reduce CO emissions 20% below 1990 levels by 2010. SSV sponsors educational and information-sharing forums and publishes a report of its members' emissions reductions. Educational forum materials are available in the Archives section of the site. Annual membership fees are$1000 for cities. San Mateo County and Portola Valley are members of SSV. http://www.su-stainablesiliconvalley.org/ -83- ENERGY STRATEGY 2012 - -- - DRAFT COPY US Green Building Council (USGBC) is a national nonprofit coalition of builders, manufacturers, architects, public agencies and others. USGBC focuses on improving the environmental performance of the built environment. The USGBC provides professional training, research and advocacy, and administers a growing array of Leadership in Energy and Environmental Design rating systems for new construction, existing buildings, core and shell, interiors, as well as special projects like new developments, universities and hospitals. More information can be found at: http://www.usgbc.org. PURCHASING ENVIRONMENTALLY PREFERABLE PURCHASING Overview Alameda County's Stopwaste.org provides a good overview of the benefits of an environmentally preferable purchasing policy, including a resource guide, fact sheets and FAQ. http://www.stopwaste.org/home/index.asp?page=372 Recycled Content The EPA offers ReCon software free of charge to aid purchasers in estimating the lifetime energy and greenhouse gas impacts of materials made with various levels of recycled content. http://epa.gov/climatechange/wycd/waste/calculators/ReCon home.html California State Association of Counties The U.S. Communities' Going Green Program provides resources on green purchasing for government agencies. http://www.uscommunities.org/green/ COMPUTER EQUIPMENT EPEAT The US EPA developed the Electronic Product Environmental Assessment Tool (EPEAT) to help large purchasers evaluate and select laptops, desktop computers and monitors according with preferred environmental attributes. http://www.epeat.net/ PGE Rebates PG&E was the first utility in the nation to offer rebates on energy-efficient information technology equipment. The rebates cover highly efficient equipment and software. For more information, see: http://www.pge.com/biz/rebates/hightech/htee incentives.html Silicon Valley Toxics Coalition is a longtime advocate for a safer electronics industry. It offers guidance on how to influence the computer industry through purchases at htt www.computertakeback.com rocu_rgment/index.cfm. ENERGY STAR The Energy Star program offers online training and guidelines for procurement professionals. The Energy Star rating is used for many residential and commercial equipment and appliances. http://www.energystar.gov/index.cfm?c=bulk purchasing.bus purchasing. -84- DRAFT _.. COPY ENERGY STRATEGY 20 12 GREEN BUILDING PRODUCTS GreenerBuildings.com is the publisher of Environmental Building News, the GreenSpec Directory and BuildingGreen online tools. It accepts no advertising and is widely recognized for its accurate and unbiased analyses of green building products. http://www.buildinggreen.com/ Build it Green maintains the AccessGreen Product Directory which lists green products and the retailers that stock them. http://accessgreen.builditgreen orgZ Green Seal is an independent non-profit organization dedicated to safeguarding the environment and transforming the marketplace by promoting the manufacture, purchase, and use of environmentally responsible products and services. They certify a variety of products using a number of green criteria. http://www.greenseal.org . The GREENGUARD Certification Programs"' is an industry-independent, third-party testing program for low- emitting products and materials. http://www.greenguard.org . POLICIES Model Policy Alameda County's Stopwaste.org offers a detailed policy that addresses source reduction, recycled content, energy and water conservation, buildings, landscaping, toxics prevention, forest conservation and bio-based products. Text and implementation guidance is available at: http://www.sto.pwaste.orgZhome/index.asp?page=439. http://www.stopwaste.orrg/home/index.asp?page=468. PURCHASING POOLS Governments Joint Venture Silicon Valley Network (JVSVN)The Climate Protection Task Force intends to assess new technologies and aggregate demand to reduce costs for solar electric systems. You will find JVSVN listed under organizations. Neighborhoods Solar Systems Foster City-based Solar City offers discounts of up to 30 percent when residents in a city band together and purchase at least 175 kW of installed capacity. http://www.solarcitycom. They recently also introduced a solar lease program that finances installations with a very small investment on the part of the building owner and gives Solar City ownership of the system. In turn, the building owner gets a discounted rate on their energy use and the satisfaction of knowing they are using green energy for most of their needs. WASTE REDUCTION Ordinance AB 939 was established in 1989 to define and delineate the current organization, structure and mission of the California Integrated Waste Management Board (CIWMB). It directed attention to the increasing waste stream and decreasing landfill capacity, and mandated a reduction in waste disposal. Jurisdictions were required to meet diversion goals of 25 percent by 1995 and 50 percent by the year 2000. More at: htt.p://www.recycleworks.org/ab939.html -85- ENERGY STRATEGY 2012 - -- DRAFT COPY GHG IMPACT The US EPA offers a calculator to estimate the reduction in greenhouse gas emissions corresponding to specific waste diversion efforts. This program is known as the WARM model. It can be found at: http://epa.gov/climatechange/wycd/waste/calculators/Warm Form html REUSE CaIMAX Exchange offers a way for businesses to offer nonhazardous materials to other organizations or schools that can use them. The local exchange for San Mateo and Santa Clara counties is: http://www.clwmb.ca.aov/CalMaxZBayMax/` Community Wishlist matches people or organizations with items to donate and local nonprofits that seek them. http://communitywishlist.orgZindex.php. Craigslist Popular online community lists items for reuse. http://www.craigslist.org Freecycle is an online listing service for items that one person wants to dispose of and another wants. Freecycle has several chapters in San Mateo County: Coastside (http://groups.yahoo.com/group/Coastside freecycle/), San Bruno (http://groups.yahoo.com/group/SanBrunoCAFreecycle/) San Mateo (http://finance.groups.yahoo.cpm/group/SanMateoFreecycle/). Goodwill Community thrift store takes many items for free even e-waste. http://www.goodwill.org St. Vincent de Paul Independent charity that operates thrift stores nationwide. http://svdpusa.org/ WATER CONSERVATION Bay Area Water Supply and Conservation Agency(BAWSCA) represent the interests of 25 cities and water districts, and two private utilities in Alameda, Santa Clara and San Mateo counties that purchase water on a wholesale basis from the San Francisco regional water system. BAWSCA is the only entity having the authority to directly represent the needs of the cities,water districts and private utilities consisting of wholesale customers that depend on the regional water system. The BAWSCA site also has information about local rebate programs: http://www.bawsca.org/conserve.htm1. Recycled Water: Local effort to recycle water are explained on the BAWSCA website. http://www.bawsca.org/recycle.html COMMERCIAL EQUIPMENT Food Service Technology Center(FSTC) program is funded by California utility customers and administered by PG&E under the auspices of the CPUC. They are a scientific testing facility for benchmarking the energy performance of equipment used in commercial kitchens. The FSTC develops comprehensive performance test methods, and applies them to equipment submitted by end-users and manufacturers. They also offer calculators to determine payback of efficient products and rebates to purchase said equipment. http://www.fishnick.com/ Cooling Towers Sandia National Laboratories has done extensive work on water conservation related to cooling towers of which they have 50 and there are many other topics related to water conservation at their website: http://www.sandia.gov/aqua/coolingtowers.htm -86- DRAFT ENERGY STRATEGY 2012 COPY Food Steamers, conventional boiler based systems use as much are 30 times more water than an efficient, connectionless unit. The following 42-page study has all the information on this topic: kttp://www.cuwcc.org/Comm Food Service/Steamer Field Study Final Report June-2005.pdf Dishwashers updating also have the potential to save water not just energy as is explained in the Energy Strategy. Water used in dishwashers is heated and less water equals less energy. There are newer, more energy efficient models of both Commercial and Residential dishwashers. Residential site is: http://www.energystar.gov/index.cfm?c=dishwash.pr dishwashers Commercial site is: http://www.energystar.gov/index.cfm?c=comm dishwashers.pr comm dishwashers Heated Water High efficiency tank and demand type water heaters can reduce water use in addition to possibly being marginally more efficient on energy use. The American Council for an Energy Efficient Economy (ACES) has good site that explains these units and compares the various attributes: http://www.aceee.org/consumerguide/waterheating.htm Clothes Washing is another process that uses a lot of water. The following BAWSCA link explains a commercial clothes washers rebate program: http://6awsca.org/commercial.html The Residential Rebate Program offered by many Bay Area water agencies gives rebates of$50-$200. http://www.conservationrebates.com/programs/wat/ClotheswasherRebate.aspx Residential Outdoor water conservation tips are available on CD from BAWSCA. Find this program and other tips at http://www.bawsca.org/res outdoor.html FIXTURES Toilets Some cities provide financial support to residents to upgrade to ultra low flow/high-efficiency toilets which can save 20 percent or more water per flush. You will find more information on the toilets and the cities involved in the rebate programs at: http://bawsca.org/res indoor.html Urinals High-efficiency urinals can save thousands of gallons per year. Waterless, is one of the long time manufacturers of waterless urinals and has a website that explains the system. http://www.waterless.com/conservation.php Shower Heads, Faucets, Aerators, Hose Sprayers: There are numerous manufacturers and suppliers of these items, and they can be purchased locally at any hardware store or plumbing supply houses. All of these items can do a lot to save water for a very inexpensive and simple installation. GREYWATER/ REUSE Greywater (or graywater) is water that has been used for household washing. It is generally combined with blackwater(wastewater from toilets) and sent through sewer lines to be treated. But because greywater has less nitrogen and fewer pathogens than blackwater, it can be captured and reused for landscaping or toilet flushing to reduce the use of potable water. Outdoor-use greywater systems are legal in Arizona and New Mexico and permitted under limited circumstances in Berkeley and Oakland. During the Bay Area's last drought, non- permitted, low-tech greywater systems such as a garden hose carrying washing machine discharge to a garden were common. Case studies from Oakland, Santa Barbara and Sacramento are at http://www.oasisdesign.net/greywater/SBebmudGWstudy.ktm. -87- ENERGY STRATEGY 2012DRAFT ---------- l COPY The AQUS Watersaver captures sink water and uses it to flush toilets. It may be eligible for 1-2 points under the LEED rating system. http://www.watersavertech.com/AQUS-Diagram.htm1. LANDSCAPING and Turf Guidelines Bay-Friendly Landscape Guidelines were developed by Stopwaste.org in Alameda County and were adopted in 2006-2007 by a regional coalition. Separate guidelines exist for professional landscapers and homeowners with a shared emphasis on reducing the use of water and chemicals in commercial and residential landscaping. More information can be found at: http://www.stopwaste.org/home/"index.asp?page=141. Sustainable Gardening Guidelines The RecycleWorks website provides information on healthy gardening techniques, composting,workshops and events. http://www.rec ceworks.org/compost/sustainable gardening.html. Irrigation Studies The following link has studies completed by Irvine Ranch Water District on Artificial Turf, Residential Programs, Landscape and Agricultural, Commercial, Industrial and Institutional programs. http://www.irwd.com/Conservation/water conservation research.php Ordinances See Ordinances and Policies ' For cities in San Mateo County,the relevant ICLEI membership dues are$600 for cities with 1-50,000 residents and $1200 for cities with 50,001-100,000 residents. —88—