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HomeMy WebLinkAboutAgenda Packet - CC - 2008.10.20 ��CITY G ByRWPI i%ME qE o• 9 BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 CITY COUNCIL MEETING AGENDA Monday, October 20, 2008 STUDY SESSION: 6:00 p.m.—Front Lawn a. Police Department K-9 Demonstration CLOSED SESSION: 6:30 p.m.—Conference Room A a. Conference with Labor Negotiators, Government Code §54957.6: Employee Organization: Police Officers Association, Association of Police Administrators Negotiators: Deirdre Dolan, IEDA Glenn Berkheimer 1. CALL TO ORDER—7:00 p.m.—Council Chambers 2. PLEDGE OF ALLEGIANCE TO THE FLAG 3. ROLL CALL 4. APPROVAL OF MINUTES—Regular Council Meeting of October 6, 2008 5. PRESENTATIONS a. Recognition of the major donors to the Police K-9 Program b. Fire Safety Poster Contest winners c. Bayfront Cleanup Presentation d. Measure A Strategic Plan Presentation by Transportation Authority 1 Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the Water Office Counter at City Hall located at 501 Primrose Road during normal business hours. 6. PUBLIC HEARING a. Appeal of the Planning Commission's approval of an application for conditional use permits and lot coverage variance for a new accessory structure on property at 917 Larkspur Drive, located within a single family residential zone 7. PUBLIC COMMENTS—At this time,persons in the audience may speak on any item on the agenda or any other matter within the jurisdiction of the Council. The Ralph M.Brown Act(the State local agency open meeting law)prohibits Council from acting on any matter that is not on the agenda. Speakers are requested to fill out a"request to speak"card located on the table by the door and hand it to staff. The Mayor may limit speakers to three minutes each. 8. STAFF REPORTS AND COMMUNICATIONS a. Approval of policy to create blocks of themed street trees and adoption of blocks with themed street trees - Discuss/Direct b. Presentation of focused development alternative for the Burlingame Downtown Specific Plan - Discuss/Direct c. Adoption of Resolutions fixing the Employer's contribution under the Public Employees' Medical and Hospital Care Act effective January 1, 2009 and adoption of a Retiree Health Care Trust— Discuss/Approve d. Acceptance of final report on Fire Services Study and direction for staff- Discuss/Direct 9. APPROVAL OF CONSENT CALENDAR a. Resolutions awarding a construction contract to K. J. Woods Construction, Inc. for the Trousdale Drive Water Supply Pipeline and authorizing a Professional Services Agreement with Metcalf& Eddy Construction for construction management b. Resolutions awarding a construction contract to North Bay Construction for Miscellaneous Main Replacement Projects and authorizing a Professional Services Agreement with Kennedy Jenks for construction management c. Approval of the contract for the Cuernavaca Park play area renovation to Blossom Valley Construction d. Accept City Clerk resignation and Resolution appointing interim City Clerk e. Approval to reallocate Recreation Division's funds to reactivate the Recreation Superintendent position 2 Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the Water Office Counter at City Hall located at 501 Primrose Road during normal business hours. f. Amendment to the 2008 City of Burlingame Investment Policy to allow State of California and Local Agency Bonds as Eligible Investments g. Warrants & Payroll 10. COUNCIL COMMITTEE AND ACTIVITIES REPORTS AND ANNOUNCEMENTS Council Members report on committees and activities and make announcements. 11. PUBLIC COMMENTS—At this time,persons in the audience may speak on any item on the agenda or any other matter within the.jurisdiction of the Council. The Ralph M.Brown Act(the State local agency open meeting law)prohibits Council from acting on any matter that is not on the agenda. Speakers are requested to fill out a"request to speak"card located on the table by the door and hand it to staff. The Mayor may limit speakers to three minutes each. 12. OLD BUSINESS 13. NEW BUSINESS 14. ACKNOWLEDGMENTS a. Commission Minutes: Traffic, Safety &Parking, September 11, 2008; Parks & Recreation, September 18, 2008 b. Department Reports: Building, September, 2008; Finance, September, 2008 C. Letter from Allied Waste concerning a merger agreement with Republic Services 15. ADJOURNMENT Notice: Any attendees wishing accommodations for disabilities please contact the City Clerk at 650 558-7203 at least 24 hours before the meeting. A copy of the Agenda Packet is available for public review at the City Clerk's office,City Hall,501 Primrose Road,from 8:00 a.m.to 5:00 p.m.before the meeting and at the meeting. Visit the City's website at www.burlini4ame.orc. Agendas and minutes are available at this site. NEXT CITY COUNCIL MEETING—TUESDAY OCTOBER 28 2008—COMMISSION INTERVIEWS & CLOSED SESSION 3 Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the Water Office Counter at City Hall located at 501 Primrose Road during normal business hours. CITY G BU ,kMrp j ME m N.1TEU J NE 6 BURLINGAME CITY COUNCIL Unapproved Minutes Regular Meeting of October 6, 2008 STUDY SESSION a. RESULTS OF PARKING STUDY TO EVALUATE POTENTIAL NON-PROJECT UNDERGROUND PUBLIC PARKING AT THE SAFEWAY SITE Staff presented the parking study results which included six options for parking structures located underground, at grade, and above grade. The options ranged in cost from $42,000 to $98,000 per new space. The parking study results showed that underground parking at the Safeway site was the most expensive compared to all options evaluated. As a result, Council directed staff not to proceed with underground parking at the Safeway site at this time. 1. CALL TO ORDER A duly noticed regular meeting of the Burlingame City Council was held on the above date in the City Hall Council Chambers. Mayor Rosalie M. O'Mahony called the meeting to order at 7:13 p.m. 2. PLEDGE OF ALLEGIANCE TO THE FLAG Led by Carroll Schmitz. CLOSED SESSION Interim CA Abrams advised that Council met in closed session and directed staff regarding the following: a. Status of recruitment of City Attorney 3. ROLL CALL COUNCILMEMBERS PRESENT: Baylock, Deal, Keighran, Nagel, O'Mahony COUNCILMEMBERS ABSENT: None 4. MINUTES Councilwoman Baylock made a motion to approve the minutes of the September 15, 2008 regular Council meeting; seconded by Councilwoman Nagel. The motion was approved unanimously by voice vote, 5-0. 5. PRESENTATIONS Mayor O'Mahony stated that since Senator Yee had not yet arrived, Item b. would be presented next. 1 Burlingame City Council October 6,2008 Unapproved Minutes b. PREPARING OUR COMMUNITY FOR A SUSTAINABLE FUTURE Tina King from Sustainable San Mateo County gave a presentation on sustainability factors that affect San Mateo County. a. SENATOR LELAND YEE SPEAKING ON STATE BUDGET Senator Yee presented an overview of the state budget and responded to Council's questions. His assistant, Dan Lieberman, announced that Senator Yee will host his Annual San Mateo County Community Breakfast on October 11 in Burlingame. C. INCIDENT MANAGEMENT PLAN AND ITS PROJECT BY C/CAG DPW Murtuza introduced Richard Napier, Executive Director of C/CAG (City/County Association of Governments), and Jean Higaki, Project Manager, who jointly presented an overview of C/CAG's Incident Management Plan and ITS Project in San Mateo County. DPW Murtuza announced the temporary closure of Highway 101 to facilitate Caltrans' work on the Peninsula Overcrossing as part of the Route 101 Auxiliary Lane Widening Project. d. PRESENTATION BY DEAN GUNDERSON OF CSS ASSOCIATES AND SARAH MAWHORTER OF DAN IONESCU ARCHITECTS—PRINCIPLES FOR DOWNTOWN DESIGN Mr. Gunderson and Ms. Mawhorter presented the various elements of design criterion as it relates to the Downtown Specific Plan Project. 6. PUBLIC HEARINGS a. ADOPT ORDINANCE NO. 1832 AMENDING SECTION 6.36.080(d) REGARDING PERMIT REQUIREMENTS FOR TAXICABS Police Captain Ed Wood reviewed the staff report and requested Council hold a Public Hearing on the adoption of Ordinance No. 1832 amending the requirements that if within the five years preceding the application, the applicant has not been convicted of reckless driving or driving under the influence of intoxicating liquors, drugs, or narcotics, the permit would be granted. Mayor O'Mahony opened the public hearing. There were no comments from the floor, and the hearing was closed. Councilwoman Nagel made a motion to approve adoption of Ordinance No. 1832 amending Section 6.36.080(d) regarding Taxicab Applications; seconded by Councilman Deal. The motion was approved unanimously by voice vote, 5-0. Mayor O'Mahony directed CC Mortensen to publish a summary of the ordinance within 15 days of adoption. b. ADOPT ORDINANCE NO. 1833 AMENDING SECTION 6.40.080 AND SECTION 6.040.160 OF THE MASSAGE ORDINANCE 2 Burlingame City Council October 6,2008 Unapproved Minutes Police Captain Ed Wood reviewed the staff report and requested Council hold a public hearing on the adoption of Ordinance No. 1833 amending Section 6.40.080 (a)(4) to provide a distinction between felony and misdemeanor convictions; and amend Section 6.40.160 (2) that the applicant provide a new certificate, dated within 30 days of the renewal, from a medical doctor stating that the licensee is free from infectious, contagious or communicable diseases capable of being transmitted through therapeutic massage; and provide a current certification in cardiopulmonary resuscitation and first aid from the American Heart Association or American Red Cross. Mayor O'Mahony opened the public hearing. There were no comments from the floor, and the hearing was closed. Councilwoman Baylock made a motion to approve adoption of Ordinance No. 1833 amending Sections 6.40.080 and 6.40.160 of the Massage Ordinance; seconded by Vice Mayor Keighran. The motion was approved unanimously by voice vote, 5-0. Mayor O'Mahony directed CC Mortensen to publish a summary of the ordinance within 15 days of adoption. 7. PUBLIC COMMENTS The following citizens spoke on Safeway: Charles Voltz, 725 Vernon Way; Mary Hunt, 725 Vernon Way; Charlene Schmitz, 1237 Bellevue Avenue; Elrae Bilsey, 112 Howard Avenue; John Root, 728 Crossway Road; and Stephen Hamilton, 105 Crescent Drive. Mike McCord, 209 Bloomfield Road, spoke on Agenda Item 8.b. There were no further comments from the floor. 8. STAFF REPORTS AND COMMUNICATIONS a. FEEDBACK TO SAFEWAY RE: SAFEWAY WORKING GROUP RECOMMENDATIONS CM Nantell reviewed the staff report and requested Council encourage Safeway to submit a project application consistent with Safeway Working Group recommendations, to authorize the City Manager to enter into negotiations with Safeway relative to the purchase or potential use of City Parking Lots K and L, and to assist Safeway in determining whether they are interested in developing a proposal that uses all or parts of Lots K and L. Also, CM Nantell read Safeway's letter of clarification dated October 2, 2008, from Deborah Karbo, Real Estate Manager for Safeway. The letter addressed Safeway's perspective on issues that had been raised. CM Nantell reviewed staff's list of Council Preferences re: Alternatives. Council discussion followed with the following comments: relocate public area to encompass Oak Tree on Primrose; a podium store could include an added ramp wrapped around the store; hide or break up "sea of cars"; supports roof parking; add housing for 24/7 use of the site; housing is part of Downtown Specific Plan; parking on Primrose better than Safeway rooftop parking for access to downtown area; should not deviate from Safeway Working Group's recommendations; keep pedestrian experience vibrant along Howard and Primrose; defer to Planning Commission which provides design review. It was Council consensus to locate a larger public plaza encompassing the Oak Tree on Primrose and to support the Safeway Working Group recommendations. Interim CA Abrams stated that the value of Lots K and L is $6 million; and with three-fourths of the value being in Lot K, this is a good opportunity to negotiate with Safeway for these lots due to the wide range of 3 Burlingame City Council October 6,2008 Unapproved Minutes value. It was Council consensus to authorize the City Manager and the City Attorney to negotiate with Safeway regarding these lots. Also, Council agreed to add the Finance Director to these negotiations. It was Council consensus that the Council Safeway subcommittee does not need to meet again with Safeway since Safeway representatives were present at this meeting. Mayor O'Mahony stated that a number of resident emails and letters were received, and the majority respondents made comments against underground parking. b. CLIMATE ACTION PLAN AND COMMUNITY GREENHOUSE GAS EMISSIONS INVENTORY CM Nantell reviewed the staff report and introduced Kathleen Gallagher of CSG Consultants who reviewed recommendations for Council concurrence to authorize completion of a community-wide greenhouse gas inventory and creation of a Climate Action Plan for Burlingame that is designed to identify high-priority programs and policies to reduce greenhouse gas emissions. Councilwoman Baylock made a motion to authorize completion of Burlingame's Community Greenhouse Gas Emissions Inventory by CSG Consultants, to direct the Green Ribbon Task Force to complete Burlingame's Climate Action Plan, and to authorize the proposal for Technical Assistance by CSG Consultants to the Green Ribbon Task Force in completion of the Climate Action Plan; seconded by Vice Mayor Keighran. The motion was approved unanimously by voice vote, 5-0. C. AMEND MASTER FEE SCHEDULE TO ALLOW EMPLOYEES OF BURLINGAME BUSINESSES TO RECEIVE THE RESIDENT RATE FOR RECREATION PROGRAMS P&RD Schwartz reviewed the staff report and requested Council amend the Master Fee Schedule to allow Burlingame business owners, their dependent children, and their employees of Burlingame-based businesses to receive the resident rate for recreation programs. After Council discussion, Councilwoman Nagel made a motion to allow Burlingame business and property owners for a trial period of one class registration session to enroll in recreation programs at the resident rate, except for those classes impacted by preferential registration for residents; seconded by Vice Mayor Keighran. The motion was approved unanimously by voice vote, 5-0. After further discussion, Councilwoman Nagel amended the motion to add owners' dependent children; seconded by Vice Mayor Keighran. The amended motion was approved unanimously by voice vote, 5-0. d. CONSIDER TWO APPOINTMENTS TO THE TRAFFIC, SAFETY AND PARKING COMMISSION Council discussed the various attributes of all commission candidates. Each Councilmember voted for two applicants to fill the two vacancies. Incumbent Michael Bohnert received the unanimous votes of the Council. Jeffrey Londer received the majority vote. Council concurred to appoint Michael Bohnert and Jeffrey Londer to fill the two commission vacancies. 4 Burlingame City Council October 6,2008 Unapproved Minutes e. CONSIDER THREE APPOINTMENTS TO THE PARKS & RECREATION COMMISSION Council discussed the various attributes of all commission candidates. Each Councilmember voted for three applicants to fill the three vacancies. Incumbents Laura Hesselgren and Michael Shanus received the unanimous vote of the Council. John Eaton received the majority vote to fill the vacancy for the unexpired term. Councilwoman Baylock made a motion to appoint John Eaton to complete the term vacated by Peter Comaroto; seconded by Vice Mayor Keighran. The motion was approved by voice vote, 5-0. 9. CONSENT CALENDAR Councilman Deal requested removal of Item g. from the Consent Calendar for further discussion. a. ADOPT RESOLUTION NO. 80-2008 AMENDING THE LIST OF DESIGNATED OFFICERS AND EMPLOYEES IN THE CITY CONFLICT OF INTEREST CODE Interim CA Abrams requested Council approve Resolution No. 80-2008 amending the list of designated officers and employees in the City's Conflict of Interest Code. b. CITY'S RESPONSE TO GRAND JURY REPORT—AWARENESS OF OPEB REPORTING REQUIREMENTS FinDir Nava requested Council approve the City's response to the San Mateo Grand Jury Report. C. RESOLUTION NO. 81-2008 APPROVING A MAINTENANCE AGREEMENT WITH PACIFIC MAINTENANCE COMPANY TO PROVIDE JANITORIAL SERVICES FOR CITY BUILDING FACILITIES DPW Murtuza requested Council approve Resolution No. 81-2008 authorizing execution of an agreement for Professional Services with Pacific Maintenance Company for the City janitorial contract. d. RESOLUTION NO. 82-2008 AUTHORIZING A MEMORANDUM OF UNDERSTANDING WITH CITY/COUNTY ASSOCIATION OF GOVERNMENT FOR SAN MATEO COUNTY SMART CORRIDORS PROJECT DPW Murtuza requested Council approve Resolution No. 82-2008 to adopt a Memorandum of Understanding between Burlingame, City/County Association of Governments (C/CAG), Caltrans District 4, the County of San Mateo, Metropolitan Transportation Commission, and San Mateo County Transportation Association to acknowledge and to agree to work cooperatively in the development of the Smart Corridors Proj ect. e. RESOLUTION NO. 83-2008 ACCEPTING 2008 STREET MICRO-SURFACING PROGRAM BY AMERICAN ASPHALT REPAIR AND RESURFACING, CO., INC., CITY PROJECT 82080 DPW Murtuza requested Council approve Resolution No. 83-2008 accepting improvements—2008 Micro- Surfacing Program by American Asphalt Repair and Resurfacing, Co., Inc. 5 Burlingame City Council October 6,2008 Unapproved Minutes L RESOLUTION NO. 84-2008 APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH BROWN AND CALDWELL TO DEVELOP THE BURLINGAME WASTEWATER COLLECTION SYSTEM MASTER PLAN, CITY PROJECT 82240 DPW Murtuza requested Council approve Resolution No. 84-2008 authorizing Execution of Agreement for Professional Services with Brown and Caldwell for the development of the Burlingame Wastewater Collection System Master Plan. h. REDUCTION TO SOLAR PERMIT FEE CM Nantell requested Council approve Resolution No. 86-2008 amending Master Fee Schedule to delete fees for residential solar energy systems. Vice Mayor Keighran made a motion to approve Items a. through f. and h. of the Consent Calendar; seconded by Councilwoman Baylock. The motion was approved unanimously by voice vote, 5-0. g. APPROVAL OF 2008-09 TREE PRUNING AND STUMP REMOVAL CONTRACT PROJECT NO. 82310 Councilman Deal expressed concern that the previous year's bid by the same contractor was 70% less. Interim CA Abrams explained that this year's bid was on a cost per man hour basis which requires the contractor to abide by the State's published prevailing wages. P&RD Schwartz stated that he plans to negotiate future contracts on a per job basis to reduce City costs. Councilwoman Nagel made a motion to approve Resolution No. 85-2008 awarding 2008-09 Tree Pruning Contract, City Project No. 82310; seconded by Mayor O'Mahony. The motion was approved by roll call vote, 4-0-1 (Deal abstained). 10. COUNCIL COMMITTEE AND ACTIVITIES REPORTS AND ANNOUNCEMENTS Interim CA Abrams requested that Council consolidate Old Business, Item 12, with Committee Reports. Council reported on various events and committee meetings each of them attended on behalf of the City, including the Council Subcommittee report on the City Clerk appointment. The subcommittee's recommendation is to appoint Mary Ellen Kearney as Interim City Clerk to fulfill CC Mortensen's unexpired term upon her retirement this December. 11. PUBLIC COMMENTS Sarah Mawhorter of Dan Ionescu Architects spoke on Safeway and the Downtown Specific Plan. Stephen Hamilton, 105 Crescent Drive, spoke on the Burlingame Pet Parade and the Civil Service Commission meeting minutes. Dean Gunderson, 1120 Douglas Avenue, spoke on Greenhouse Gas Emissions. There were no further comments from the floor. 12. OLD BUSINESS a. COUNCIL SUBCOMMITTEE REPORT ON CITY CLERK APPOINTMENT This item was reported on during Council Committee Reports. See Agenda Item 10. 6 Burlingame City Council October 6,2008 Unapproved Minutes 13. NEW BUSINESS Council set October 20, 2008, as the hearing date for the Planning Commission appeal for 917 Larkspur Avenue. Mayor O'Mahony stated she had received a letter from the architect firm of Churchill & Co. regarding design issues of the future and referred the letter to CM Nantell. 14. ACKNOWLEDGMENTS a. Commission Minutes: Parks &Recreation, August 21, 2008; Beautification, September 4, 2008; Planning, September 22, 2008 b. Department Reports: Police, August 2008 c. Letter from City Librarian to Gray's Paint gratefully acknowledging their generous donation of paint for the Library's Children's Room d. Memorandum from City Manager to City Council concerning Draft San Mateo Energy Strategy 15. ADJOURNMENT Mayor O'Mahony adjourned the meeting at 11:28 p.m. in memory of Ken Carter, father of Jeff Carter, and Jean Balotti, grandmother of Elena Balotti. Respectfully submitted, Doris J. Mortensen City Clerk 7 Burlingame City Council October 6,2008 Unapproved Minutes eSURLINGAME AGENDA ITEM NO: 6a �w STAFF REPORT MEETING DATE: October 20,2008 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY: DATE: October 15, 2008 APPROVED BY: �P FROM: William Meeker, Community Development Director— (650) 558-7255 SUBJECT: APPEAL OF THE PLANNING COMMISSION'S APPROVAL OF AN APPLICATION FOR CONDITIONAL USE PERMITS AND LOT COVERAGE VARIANCE FOR A NEW ACCESSORY STRUCTURE, ON PROPERTY AT 917 LARKSPUR DRIVE, LOCATED WITHIN A SINGLE-FAMILY RESIDENTIAL (R-1) ZONE. RECOMMENDATION: The City Council should conduct a public hearing on the appeal of the application for Conditional Use Permits and Lot Coverage Variance for a new accessory structure at 917 Larkspur Drive, and consider public testimony and the analysis contained within the staff report. Action regarding the appeal should include specific findings supporting the Council's decision, and should be affirmed by resolution of the City Council. The reasons for any action should be stated clearly for the record. The City Council may consider the following alternatives: 1. deny the appeal and uphold the Planning Commission's action denying the application for Conditional Use Permits and Lot Coverage Variance for a new accessory structure; or 2. grant the appeal, and approve the project subject to conditions. BACKGROUND: Project Description: In December, 2007, the Building Division received a complaint about a new accessory structure being built without permits (see letter dated December 20, 2007, from Marco Cavalieri, Building Inspector, to Gary Wagner). Prior to the complaint, the foundation, framing, insulation and sheetrock had been completed. Since then, the Building and Planning Divisions have been working with the property owner and designer to obtain a complete application for Planning Commission review (see letters dated January 23, March 10 and April 15, 2008). The application for Conditional Use Permits and Lot Coverage Variance was submitted on April 22, 2008. The existing site contains a single family dwelling with an attached garage (1877 SF) and a detached tool shed (74 SF) in the rear yard. The applicant is proposing to build a new 357 SF accessory structure for storage of household/personal goods within the rear 30% of the lot. The proposed accessory structure is 288 SF (16' x 18') with a 69 SF covered entry. The proposed accessory structure will be used for storage and because it exceeds 10% of the size of the house (19.1% proposed), a Conditional Use Permit is required. Conditional Use Permits are also required for separation between the proposed accessory structure and main dwelling and windows located within 10'-0" of property line (see Conditional Use Permits listed below). The proposed accessory structure increases the lot coverage to 2308 SF (46.1%), where 2000 SF (40%) is the maximum allowed, and therefore requires a Lot Coverage Variance. With the proposed accessory structure, the floor area will increase from 1,851 SF (0.37 FAR), to 2,208 SF (0.44 FAR), where 2,700 SF (0.54 FAR) is the maximum allowed (includes exemptions for covered porch and chimneys). The project is 492 SF below the maximum allowed FAR. CITY COUNCIL MEETING—October 20,2008 Public Hearing—Appeal RE:917 Larkspur Drive Two parking spaces,one of which must be covered,are required for the existing three bedroom house. The existing attached garage provides one covered space (10' x 20'), and one uncovered space is provided in the driveway. All other zoning code requirements have been met. The applicant is requesting the following applications: • Conditional Use Permit for storage of household goods, tools or equipment in the accessory structure that will exceed ten percent of the gross floor area of the main dwelling structure(19.1% proposed)(CS 25.60.010,1); • Conditional Use Permit for an accessory structure located closer than four feet to any other structure (3'-0"eave-to-eave proposed where 4'-0"eave-to-eave minimum is required)(CS 25.60.010,e); • Conditional Use Permit for windows located within 10'-0" of side and rear property lines (two windows along the northeast wall and two windows along the northwest wall of the accessory structure are proposed within 10'-0"of property line)(CS 25.60.010,i);and • Lot Coverage Variance for a new accessory structure (46.1%, 2308 SF proposed where 40%, 2000 SF is the maximum allowed)(CS 25.25.065). The latest Planning Commission staff report(dated September 22, 2008) is attached to this report and contains a detailed analysis of the proposal. Environmental Review Status: The project is Categorically Exempt from review pursuant to the California Environmental Quality Act(CEQA), per Section 15303(e),which states that construction and location of limited numbers of new, small facilities or structures including accessory (appurtenant) structures including garages,carports,patios,swimming pools and fences is exempt from environmental review. Prior Planning Commission Action: Planning Commission Denial: The project was reviewed by the Planning Commission on August 25 (study meeting)and September 22,2008(action meeting). At its meeting of September 22,2008, the Planning Commission denied the property owner's request for Conditional Use Permits and Lot Coverage Variance for a new accessory structure at 917 Larkspur Drive, Zoned R-1 (see attached September 22,2008 Planning Commission minutes). The Commission denied the applications on a vote of 6-0-1 (Commissioner Cauchi absent). Appeal of Planning Commission's Action: On October 1, 2008, Gary A. Wagner, the property owner, appealed the Planning Commission's action (see attached letter). The reason for the appeal was not given. However,the property owner notes that he is prepared to alter his plans. Attachments: Appeal Letter from Gary A.Wagner,dated October 1,2008 September 22,2008 Planning Commission Meeting Minutes September 22,2008 Planning Commission Staff Report Notice of Appeal Hearing—Mailed October 10,2008 City Council Resolution(proposed) 2 Gary A. Wagner, CPA OLT 2 '2008 917 Larkspur Drive Ql'FY CLERK'S t}1'!'ICE Burlingame, CA 94010 CIT` OF R- 011-, L1.I�lri�, i October 1 , 2008 Honorable Mayor and City Counci Ms. Doris Mortensen City Clerk Please schedule an appeal hearinc Cit Cl Burlingame for 917 Larkspur Avenue to be City g heard at the October 20 , 2008 City Hall, 501 Primrose Road Council meeting . Burlingame, CA 94010 City Clerk Dear Ms. Mortensen, On September 22, 2008 the Planning Commission of the City of Burlingame met in a public hearing to discuss my accessory building structure located at my home at 917 Larkspur Drive. The Commission voted to deny my request for conditional use permits and lot coverage variance. I would like to appeal the Commission's decision. In addition, I am prepared to alter my building plan. At the time the Commission made its decision, I was unaware that this first hearing would be the only hearing. I really did want to compromise, but I didn't know which point was the one that concerned them the most. Enclosed is my check for $485.00 Sincerely, Gary A agner LA/0'. CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes September 22, 2008 7. 917 LARKSPUR DRIVE, ZONED R-1 —APPLICATION FOR CONDITIONAL USE PERMITS AND LOT COVERAGE VARIANCE FOR A NEW ACCESSORY STRUCTURE (GARY WAGNER,APPLICANTAND PROPERTY OWNER; AND MARK RILOVICH, RILOVISION, DESIGNER) STAFF CONTACT: RUBEN HURIN Reference staff report dated September 22, 2008, with attachments. Senior Planner, Ruben Hurin presented the report, reviewed criteria and staff comments. Eight conditions were suggested for consideration. Vice Chair Terrones opened the public hearing. ■ Gary Wagner, property owner, 917 Larkspur Drive, addressed comments from study meeting. Determined that this size building is needed because had measured out size based on what would be stored there, need that much room for storage. Realize have created the hardship, but was advised by contractor that because of its size,the structure did not need a permit. Put in windows to avoid a stale smell in the structure, this is for storage of property, want it to be kept in good shape. Commission comments: ■ Since the applicant did not come back with revisions, it's all or nothing, hard to see how to approve without seeing any concessions made. ■ Applicant decided not to address the Commission's concerns about the excessive lot coverage,we have lot coverage rules to avoid sprawling, why wasn't it addressed. ■ If the applicant had applied fora building permit before construction,would have been told what you could and could not build, hardship was created by building the structure without permits. ■ Don't think any of the concerns have been addressed,could have at least eliminated storage shed, windows requiring Special Permits, there has been no willingness to conform in any way. ■ Can't support any of the Conditional Use Permits, think the project is detrimental to the neighborhood. ■ Concur, would like to point out that if covered porch on new structure were removed and size of structure were reduced by half, project would meet lot coverage requirements. There are reasons that buildings can't cover all of the property, there is a community standard established. Public comments: ■ Ken Vierra, 900 Morrell Avenue, this is difficult as a neighbor to oppose, live to the southeast, so when exit the back of the house, what you see is this structure, there had been at least one tree between properties and it was cut down, now there is a large white structure across fence, problem is the eave of the structure is about six inches from back fence. There were no further comments and the public hearing was closed. Commission comments; Commissioner Brownrigg moved to deny the application. The motion was seconded by Commissioner Lindstrom. Discussion of motion: ■ This is why off-site storage facilities are provided, no justification has been given by the applicant for the variance request. 12 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes September 22, 2008 Vice Chair Terrones called for a voice vote on the motion to deny. The motion passed 6-0-1 (Commissioner Cauchi absent). Appeal procedures were advised. This item concluded at 9:14 p.m. IX. DESIGN REVIEW STUDY ITEMS 8. 1457 Drake Avenue,zoned R-1 —application for Design Review for a first and second story addition to a single family dwelling (Rosa and Cheh Lee,applicants and property owners;and Nghi Thanh Le,designer) Staff Contact: Erica Strohmeier Reference staff report dated September 22, 2008, with attachments. Senior Planner Ruben Hurin briefly presented the project description. There were no questions of staff. Vice Chair Terrones opened the public comment period. Cheh Lee, property owner, 1457 Drake Avenue, and Nghi Thanh Lee, designer, represented the applicant. Commissioners asked the following questions: ■ Looking at foyer, creating closet,what is the space behind closet? (Cheh Lee-it will be an office off of the bedroom where his son will compose music, closet in foyer will be moved to right to make the closet bigger to be used as working space.) ■ Roof of addition is completely squared off,don't have sense of how it will look,what materials will be used. (Nghi Lee - roof will match the rear of the building, original roof in back is flat, will continue with that style.) ■ On front elevation, there is an existing wood porch off of the bedroom over the garage, it is a nice feature and makes the front elevation,why are you proposing to fill it in and add metal railing?(Nghi Lee -there is dry rot, propose to fill in and add steel railing to eliminate dry rot.) ■ New roof is proposed, will you use existing tiles? (Nghi Lee - No, will replace with new tile.) Commission comments: ■ Would like to see reuse of the existing roofing material, it would be easier to remove tile, put new membrane and replace the existing tile, it will last forever. ■ Disagree with change of look of front balcony, it should be maintained, it has detailing that is consistent with the style, plus it's a negative space that sets up privacy from the street, don't think it should be filled in. ■ Should reconsider the garage door, doesn't fit the look of the house, plans indicate it will be painted white, should be stained dark or painted brown. ■ Think this project is great candidate for design review, there's a lot of work that can be done with one of design reviewer consultants. ■ Front elevation is the key to existing design,would like to see back plane articulated in keeping with the front elevation. ■ The elevations are a square box, more articulation is needed, the existing Spanish style can be enhanced. Commission comments regarding determination on floor area ratio calculations when an area is filled with concrete to reduce the overall ceiling height so it is not considered habitable space: ■ Recall that in previous cases where fill was allowed to reduce habitable area, hasn't it typically been in crawl space? —Yes. 13 City of Burlingame Item No. Conditional Use Permits for an Accessory Structure Action Item Address: 917 Larkspur Drive Meeting Date:9/22/08 Request: Conditional Use Permits and Lot Coverage Variance for a new accessory structure. Applicant and Property Owner:Gary Wagner APN:026-254-090 Designer:Mark G.Rilovich,Rilovision Lot Area:5000 SF General Plan:Low Density Residential Zoning:R-1 Environmental Review Status:The project is Categorically Exempt from review pursuant to the California Environmental Quality Act(CEQA),per Section 15303(e),which states that construction and location of limited numbers of new,small facilities or structures including accessory(appurtenant)structures including garages, carports,patios,swimming pools and fences is exempt from environmental review. History:In December,2007,the Building Division received a complaint about a new accessory structure being built without permits(see letter dated December 20,2007,from Marco Cavalieri,Building Inspector,to Gary Wagner). Prior to the complaint,the foundation,framing,insulation and sheetrock had been completed. Since then,the Building and Planning Divisions have been working with the property owner and designer to obtain a complete application for Planning Commission review(see letters dated January 23,March 10 and April 15, 2008). The application for Conditional Use Permits and Lot Coverage Variance was submitted on April 22,2008. Project Description:The existing site contains a single family dwelling with an attached garage(1877 SF)and a detached tool shed(74 SF)in the rear yard. The applicant is proposing to build a new 357 SF accessory structure for storage of household/personal goods within the rear 30%of the lot. The proposed accessory structure is 288 SF(16'x 18')with a 69 SF covered entry. The proposed accessory structure will be used for storage and because it exceeds 10%of the size of the house(19.1%proposed),a Conditional Use Permit is required. Conditional Use Permits are also required for separation between the proposed accessory structure and main dwelling and windows located within 10'-0"of property line(see Conditional Use Permits listed below). The proposed accessory structure increases the lot coverage to 2308 SF(46.1%),where 2000 SF(40%)is the maximum allowed,and therefore requires a Lot Coverage Variance. With the proposed accessory structure, the floor area will increase from 1,851 SF(0.37 FAR),to 2,208 SF(0.44 FAR),where 2,700 SF(0.54 FAR)is the maximum allowed(includes exemptions for covered porch and chimneys). The project is 492 SF below the maximum allowed FAR. Two parking spaces,one of which must be covered,are required for the existing three bedroom house. The existing attached garage provides one covered space(10'x 20'),and one uncovered space is provided in the driveway. All other zoning code requirements have been met. The applicant is requesting the following applications: • Conditional Use Permit for storage of household goods,tools or equipment in the accessory structure that will exceed ten percent of the gross floor area of the main dwelling structure(19.1%proposed)(CS 25.60.010,1); • Conditional Use Permit for an accessory structure located closer than four feet to any other structure (3'-0"eave-to-eave proposed where 4'-0"eave-to-eave minimum is required)(CS 25.60.010,e); • Conditional Use Permit for windows located within 10'-0"of side and rear property lines(two windows along the northeast wall and two windows along the northwest wall of the accessory structure are proposed within 10'-0"of property line)(CS 25.60.010,i);and • Lot Coverage Variance fora new accessory structure(46.1%,2308 SF proposed where 40%,2000 SF is the maximum allowed)(CS 25.25.065). Conditional Use Permits and Lot Coverage Variance for an Accessory Structure 917 Larkspur Drive 917 Larkspur Drive Lot Area: 5000 SF Plans date stamped: August 7, 2008 EXISTING PROPOSED ALLOWED/REQ'D Lot Coverage: 1951 SF 2308 SF ' 2000 SF 39% 46.1 % 40% FAR: 1851 SF 2208 SF 2700 SF 2 0.37 FAR 0.44 FAR 0.54 FAR Use in Accessory existing 74 SF tool ! new accessory structure storage in accessory Structure: shed to remain for storage which structure exceeding 10% exceeds 10% of area of of area of main dwelling main dwelling 3 requires a Conditional Use Permit Separation between n/a 3'-0" eave-to-eave 4'-0" eave-to-eave structures: separation betweenseparation between new accessory structure accessory structure and and main dwelling a any other structure -- -- - ......_.._._......-.......__.............._.........._.............._._............_....._._..._........................................ _:.-----....._----------._........._.............__._._..:--—......_........:...................._._....._..._..._..-_._.._..._....__.._.__... _ _......_.._..-- Windows in n/a a total of four windows windows within 10' of Accessory Structure: i located within 10' of property line and/or more side and rear roperty than 10' above grade lines requires a Conditional Use Permit Bathroom in none none toilet requires a Accessory Structure: Conditional Use Permit # of bedrooms: 3 no change --- Parking: 1 covered no change 1 covered 1 uncovered 1 uncovered Height of Accessory n/a 8'-6" to plate 9'-0" to plate Structure: 10'-3" to roof ridge 15'-0" to ridge Structure Size: existing 74 SF tool 357 SF including Conditional Use Permit shed to remain covered porch required if size exceeds 600 SF ' Lot Coverage Variance required for 46.1 % lot coverage where 40% is the maximum allowed (CS 25.25.065). 2 (0.32 x 5000 SF) + 1100 SF = 2600 SF (0.54 FAR) 3 Conditional Use Permit for storage of household goods, tools or equipment in the accessory structure that will exceed ten percent of the gross floor area of the main dwelling structure (19.1 % proposed) (CS 25.60.010, 1). 4 Conditional Use Permit for an accessory structure located closer than four feet to any other structure (3'-0" eave-to-eave proposed where 4'-0" eave-to-eave minimum is required) (CS 25.60.010, e). 5 Conditional Use Permit for windows located within 10'-0" of side and rear property lines (two windows along the northeast wall and two windows along the northwest wall of the accessory structure are proposed within 10'-0" of property line) (CS 25.60.010, i). -2- Conditional Use Permits and Lot Coverage Variance for an Accessory Structure 917 Larkspur Drive Staff Comments:See attached memos from the Chief Building Official,Fire Marshal,City Engineer and NPDES Coordinator. Study Meeting:At the Planning Commission Study Meeting on August 25,2008,the Commission had several comments and questions regarding the use of the accessory structure(August 25,2008 Planning Commission Minutes). Listed below are the Commissions'comments/questions. For responses to the Commissions' comments and questions,please refer to the attached letter date stamped September 12,2008,submitted by the applicant. There were no changes made to the accessory structure. • Doesn't appear to be a storage shed;feel that the special considerations could be eliminated for a storage shed. • Inadequate hardship for Variance. • Why couldn't the structure be 5-feet from the main structure? • Why are the windows required for a storage shed? • Why is a covered porch needed for a storage shed? • Applicant should consider reducing lot coverage. • The lot coverage Variance is not justified;the lot coverage far exceeds the maximum;not persuaded by the applicant's arguments. • Will the existing storage shed be removed? Findings for a Conditional Use Permit:In order to grant a Conditional Use Permit,the Planning Commission must find that the following conditions exist on the property(Code Section 25.52.020,a-c): (a) The proposed use, at the proposed location, will not be detrimental or injurious to property or improvements in the vicinity and will not be detrimental to the public health,safety,general welfare or convenience; (b) The proposed use will be located and conducted in a manner in accord with the Burlingame general plan and the purposes of this title; (c) The planning commission may impose such reasonable conditions or restrictions as it deems necessary to secure the purposes of this title and to assure operation of the use in a manner compatible with the aesthetics,mass,bulk and character of existing and potential uses on adjoining properties in the general vicinity. Required Findings for Variance: In order to grant a variance the Planning Commission must find that the following conditions exist on the property(Code Section 25.54.020 a-d): (a) there are exceptional or extraordinary circumstances or conditions applicable to the property involved that do not apply generally to property in the same district; (b) the granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant,and to prevent unreasonable property loss or unnecessary hardship; (c) the granting of the application will not be detrimental or injurious to property or improvements in the vicinity and will not be detrimental to the public health,safety,general welfare or convenience;and (d) that the use of the property will be compatible with the aesthetics,mass,bulk and character of existing an potential uses of properties in the general vicinity. -3- Conditional Use Permits and Lot Coverage Variance for an Accessory Structure 917 Larkspur Drive Planning Commission Action:The Planning Commission should conduct a public hearing on the application, and consider public testimony and the analysis contained within the staff report. Action should include specific findings supporting the Planning Commission's decision, and should be affirmed by resolution of the Planning Commission. The reasons for any action should be stated clearly for the record. At the public hearing the following conditions should be considered: 1. that the project shall be built as shown on the plans submitted to the Planning Division and date stamped August 7, 2008, sheets A-02 and A-04 through A-6; 2. that the accessory structure shall only be used for storage of household goods,tools and equipment; 3. that the accessory structure shall never include a kitchen,there shall be no bathroom, including a toilet shower or tub, added without an amendment to this Conditional Use Permit, and the accessory structure shall never be used for living purposes as a second dwelling unit; 4. that if the accessory structure is demolished or the envelope changed at a later date the lot coverage variance, as well as any other exceptions to the code granted here, will become void; 5. that the conditions of the Chief Building Official's and NPDES Coordinator's April 25,2008, memos,and the City Engineer's May 14, 2008,memo shall be met; 6. that demolition or removal of the existing structures and any grading or earth moving on the site shall not occur until a building permit has been issued and such site work shall be required to complywith all the regulations of the Bay Area Air Quality Management District; 7. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which requires affected demolition, new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements; any partial or full demolition of a structure, interior or exterior, shall require a demolition permit; and 8. that the project shall meet all the requirements of the California Building and Uniform Fire Codes,2007 Edition, as amended by the City of Burlingame. Ruben Hurin Senior Planner c. Gary Wagner, applicant and property owner Attachments: August 25, 2008 Planning Commission Minutes Response letter from applicant, date stamped September 12, 2008 Letters from the City of Burlingame to Gary Wagner, dated December 20, 2007 and January 23, March 10 and April 15, 2008. Application to the Planning Commission Conditional Use Permit Forms Lot Coverage Variance Form Staff Comments Planning Commission Resolution (Proposed) Notice of Public Hearing — Mailed September 12, 2008 Aerial Photo -4- CITY OF BURLINGAME PLANNING COMMISSION — Approved Minutes August 25, 2008 VI. STUDY ITEMS 1 . 917 LARKSPUR DRIVE, ZONED R-1 — APPLICATION FOR CONDITIONAL USE PERMITS AND LOT COVERAGE VARIANCE FOR A NEW ACCESSORY STRUCTURE (GARY WAGNER, APPLICANT AND PROPERTY OWNER; AND MARK RILOVICH, RILOVISION, DESIGNER) STAFF CONTACT: RUBEN HURIN Community Development Director Meeker presented a summary of the staff report, dated August 25, 2008. Commission comments: ■ Doesn't appear to be a storage shed; feel that the special considerations could be eliminated for a storage shed. ■ Inadequate hardship for Variance. ■ Why couldn't the structure be 5-feet from the main structure? ■ Why are the windows required for a storage shed? ■ Why is a covered porch needed for a storage shed? ■ Applicant should consider reducing lot coverage. ■ The lot coverage Variance is not justified; the lot coverage far exceeds the maximum; not persuaded by the applicant's arguments. ■ Will the existing storage shed be removed? This item was set for the regular Action Calendar when all the information has been submitted and reviewed by the Planning Department. This item concluded at 7:11 p.m. 2 'RECEIVED Gary A. Wagner, CPA Owner :P 4. 2008 917 Larkspur Drive Burlingame, CA 94010 ;sr OF BU .`NGAME PiLANNiNG ri I RESPONSES TO BURLINGAME PLANNING COMMISSION QUESTIONS REGARDING THE REQUEST FOR LOT COVERAGE AND OTHER VARIANCES Thank you for this opportunity to respond to your concerns regarding the peripheral building I am planning to complete at my property at 917 Larkspur Drive in Burlingame. I will address each of your questions as they are listed in the Unapproved Minutes of the Planning Commission meeting held on August 25, 2008. 1. Doesn't appear to be a storage shed; feel that the special considerations could be eliminated for a storage shed I put considerable thought into the design of the shed. I was seeking to build an aesthetic building that would not conflict with the look of the existing structure, but would be fully functional in order to safely protect all my things that are not-so-well protected, being that some of my property is in the garage, which is not sealed from outside weather conditions, while other material is located at friends' homes, which is unacceptable to them and to me. I am using the highest grade materials and workmanship to complete the building. My materials are much sturdier and the construction methods much more professional than one would see in a typical shed. Why would I do this when I could have easily spent thousands less on a pre-manufactured tilt-up shed? I have 4 wardrobe boxes full of expensive clothes that are at a friend's house because I have no room in my house. I have 4 closets in my house which are capable of accommodating hanging clothes. They are full. I want my property back and I want to store in a safe place, which will still allow me access to all of it when I want it. Sheds, per se, are ugly, utilitarian structures that detract from the appearance of the overall property. I am seeking to avoid that mistake. In appearance, my shed will mirror the look and feel of the existing main structure. 2. Inadequate hardship for Variance I'm unsure what would constitute an adequate hardship, but I think my situation certainly qualifies. I have not been able to use my garage for its intended purpose for as long as I've lived in my home. Our street, Larkspur Drive, along with Toyon Drive, one block away, is nothing more than a one-way path most of the time. Street parking, due to the nearby multi-family zoning district is woefully inadequate. Cars, attempting to snake their way through the narrow logjam, damage cars and trucks as they traverse the path. By clearing my garage of all the property that precludes my use of the garage for parking my vehicle, I will improve the neighborhood, not by a great deal, but if everyone made a similar attempt,the impact would be tremendous. 3. Why couldn't the structure be 5 feet from the main structure? Unfortunately, the depth of the lot and the set-back of the existing structure prevent me from extending the distance from one structure to the next by 5 feet. The distance is also impacted by the fact that I carefully measured out the size of storage I needed in the new structure. The current planned size allows my to access all the various items I plan to store in the shed without resorting to inconvenient stacking of boxes and other property. I want to be able to keep the storage area clean, because I am going to put many boxes of very high-quality clothing in the room and I do not want any damage from mold, insects, or other blight. 4. Why are the windows required for a storage shed? I have several reasons for installing windows. First I want to make the building as "green" as possible. Light from the windows will reduce my need for lighting. Second, opening the windows will generate ventilation which will prevent the need to install ceiling fans or other ventilation tools. Third,windows are aesthetically pleasing, while solid walls are not. 5. Why is a covered porch needed for a storage shed? My entire patio is covered in slate. Slate is, as part of my mantra, aesthetically pleasing. Unfortunately, it doesn't behave well around a barbecue party. Grease is an unbelievable nemesis of slate. I can't tell you the number of hours I've spent on my hands and knees attempting to clean the patio after even a small get-together. I put the cover porch on the shed to solve this problem. Now I can barbecue and not spend the next two days cleaning the greasy mess. 6. Applicant should consider reducing lot coverage I have given this point considerable thought. I am not as young as I'd like to be, I must admit. Going out, rather than up, appeared to be the logical choice to protect my knees from further abuse. I also thought that going out would be less imposing on the neighborhood. Most the homes in our neighborhood are one story structures. The proposed structure is not visible from the street and, because I tried to lower its overall height, it is nearly invisible from adjoining properties. I need the storage space specified in the plans I submitted to the Commission. I know the size and dimensions of my property and this structure will allow me to comfortably store all my personal property on my real property. 7. The lot coverage variance is not justified; the lot coverage far exceeds the maximum; not persuaded by the applicant's arguments. It's unfortunate that I could not afford a larger lot within Burlingame city limits. The arguments I can provide to offer adequate evidence that I need the lot coverage Variance are as follows: A. I must clear my garage to make room for my car. There's no room on the street any longer. B. I have to quit imposing on friends to hold my property. C. I don't want to go up to gain additional storage space; I believe that would degrade the neighborhood. D. I have measured my needs and this space fulfills my storage needs without waste or inconvenience. E. The proposed building is hidden from view from the street. It's low height minimize the imposition that that this building could impose on neighbors. 8. Will the existing storage shed be removed? I need a space away from the existing structure and the proposed structure to store flammable materials and tools requiring gasoline. I do not want those items within proximity of my more fragile property. CITY OF BURLINGAME COMMUNITY DEVELOPMENT DEPARTMENT �+LINGAIME Building Division City Hall—501 Primrose Road PH: (650)558-7260 Burlingame, California 94010-3997 FAX: (650)696-7208 December 20, 2007 Gary Wagner 917 Larkspur Dr. Burlingame, CA 94010 RE: 917 Larkspur Dr., Burlingame, CA. Site inspection Dear Homeowner: The City of Burlingame, Building Division has received a complaint regarding work in progress without permits at the above referenced property that;you own. There is no record in the City files of a permit or plans for work in progress. .Please contact the Building Division at (650) 558-7267 by Fri. January 4, 2008 to schedule an on-site inspection of your property. Thank you in advance for your cooperation. Sincerely, Marco Cavalieri n. � �. Building Inspector Cc: file , : ` �� . � �ee ° Ia: Register online for the City of Burlingame list serve at www.burlingame.org � COMMUNITY DEVELOPMENT DEPARTMENT CITY OF BURLINGAME 8 1RL1,N,G/1Mr Building Division City Hall—501 Primrose Road PH: (650) 558-7260 Burlingame, California 94010-3997 FAX: (650)696-7208 January 23, 2008 Gary Wagner 917 Larkspur Dr. Burlingame, CA 94010 RE: 917 Larkspur Dr., Burlingame, CA. Plan submittal Dear Property Owner: On January 2, 2008 you were instructed to submit plans for a structure that was being constructed on your property without permits. As of this letter, we have not received a submittal for this project. This letter is to inform you that you must submit plans by Thursday, January 31, 2008. If you have any questions or concerns, please contact the Building Division at`650-558-7267 Sincerely, t Marco Cavalieri Building Inspector Cc: file s x •� ,rev `��?�'`��€�r��?` a'' � °�., .. w�" tr�a� `*`"�.=,'�`i•;r Register online for the City of Burlingame list serve at www.burlinclame.org CITY OF BURLINGAME COMMUNITY DEVELOPMENT DEPARTMENT • I3�RLIN�Ga�Mr= Building Division City Hall—501 Primrose Road PH: (650) 558-7260 Burlingame, California 94010-3997 FAX: (650)696-7208 March 10, 2008 Gary Wagner 917 Larkspur Dr. Burlingame, CA 94010 RE: 917 Larkspur Dr., Burlingame, CA. Site inspection Dear Property Owner: On December 20, 2007 the City sent you a letter requesting a site inspection regarding a complaint of work in progress without permits. You were instructed at that time to contact the Building Division to submit plans and apply for a building permit. To date the City has not received a response to that request. This letter is to inform you that you must submit plans and'a permit application by March 24, 2008. If you do not respond by the specified date this matter will be forwarded to the City Attorney for immediate abatement. Please call the Building Division at'(650) 558-7267. Sincerely, Marco Cavaliers Building Inspector Cc: file . { 0 e Register online for the City of Burlingame list serve at www.burlingame.org COMMUNITY DEVELOPMENT DEPARTMENT CITY OF BURLINGAME BLINGAM UR Planning Division City Hall—501 Primrose Road PH:Burlingame, California 94010-3997 AX((650 558-7250 96-379 FAX: (650)696-3790 April 15, 2008 Gary Wagner 917 Larkspur Drive Burlingame, CA 94010 Certified Mail: 7006 0100 0006 9187 4135 (return receipt requested) RE. Application for Proposed Accessory Structure at 917 Larkspur Drive Dear Mr. Wagner, I On March 10, 2008, the Building Division sent you a letter informing you that an application and plans for the proposed accessory structure at 917 Larkspur Drive had to be submitted by March 24, 2008. Plans for the proposed project were submitted to the Planning Division on March 27, 2008. However, the required application forms and fees have not yet been submitted, and therefore the project is incomplete at this time. The purpose of this letter is to inform you that you must submit the required application forms and fees by Monday, April 21, 2008. I've attached the application checklist, forms and fees required for this application. Failure to submit the required application forms and fees by the specified date will result in this matter being forwarded to the City Attorney's Office for further action. If you have any questions, please contact me at (650) 558-7250. Sincerely, --y Ruben Hurin Planner c: Marco Cavalieri, Building Inspector Sue Harris, Code Enforcement City Attorney's office Mark G. Rilovich, Rilovision Engineering Design & Drafting file N Register online for the City of Burlingame list serve at www.burlingame.org N BURL— [ (?�X..E COMMUNITY DEVELOPMENT DEPARTMENT• 501 PRIMROSE ROAD • BURLINGAME,CA 94010 p: 650.558.7250 • f: 650.696.3790 • www.burlingame.org CITY OF BURLINGAME VARIANCE APPLICATION The Planning Commission is required by law to make findings as defined by the City's Ordinance (Code Section 25.54.020 a-d). Your answers to the following questions can assist the Planning Commission in making the decision as to whether the findings can be made for your request. Please type or write neatly in ink. Refer to the back of this form for assistance with these questions. a. Describe the exceptional or extraordinary circumstances or conditions applicable to your property which do not apply to other properties in this area. SEE A-MA C4 a4E&rr b. Explain why the variance request is necessary for the preservation and enjoyment of a substantial property right and what unreasonable property loss or unnecessary hardship might result from the denial of the application. C. Explain why the proposed use at the proposed location will not be detrimental or injurious to property or improvements in the vicinity or to public health, safety, general iniei are or convenience. d. How will the proposed project be compatible with the aesthetics, mass, bulk and character of the existing and potential uses on adjoining properties in the general vicinity? Handouts\Variance Application.2008 CITY OF BURLINGAME VARIANCE APPLICATION A. Describe the exceptional or extraordinary circumstances or conditions applicable to your property which do not apply to other properties in this area. My overriding desire in building the storage structure at the rear of my property is to remove personal property from the garage and begin using the garage for its intended purpose—parking the car. My neighbors use their garages for the same purpose I use mine—storing boxes,toys, Christmas decorations, old furniture that we promised ourselves we would restore, exercise equipment kept to fulfill another fading promise and all kinds of other stuff, stuff, stuff. Larkspur Drive is plagued by vehicle congestion. Every available space on both sides of the road are constantly occupied by parked cars, most of which belong to non- residents. I want to do my part to improve this untenable situation. B. Explain why the variance request is necessary for the preservation and enjoyment of a substantial property right and what unreasonable property loss or unnecessary hardship might result from the denial of the application. Our streets are crowded. I cannot invite guests to my home because my driveway is occupied and street parking is unavailable. It would be nice to invite out-of-town friends to a Thanksgiving meal or to watch a football game, but I have never been able to do that because of the crowded street conditions I face every day. Everyone on our street has a right to fire and emergency services when needed. Our street situation is so formidable that, on most days, large fire equipment cannot move down the street. Currently, I feel I am contributing to this miserable state of affairs by filling my garage with crap instead of my car. C. Explain why the proposed use at the proposed location will not be detrimental or injurious to property or improvements in the vicinity or to public health, safety, general welfare or convenience. The proposed structure is designed to be beautiful and similar to the existing structure. It will be built with the finest materials and methods. The building is to be at the rear of the property, protected from public areas by a six-foot high fence that surrounds the entire back yard and extends to the front of the property where entrance is restricted by locked gates. The proposed building is not visible from public areas and is designed to produce the smallest visibility by anj% of my neighbors from their properties. We reduced the roof height and slope from what might be allowed in order to reduce visibility. The building of this structure will actually improve the neighborhood by allowing more space on the frontage street. In fact, if all my neighbors were willing to invest in this same type of project on their properties, we might be able to gain Larkspur Drive's functionality once again, instead of diverting it to a parking lot as it now being used. D. How will the proposed project be compatible with the aesthetics, mass, bulk and character of the existing and potential uses on adjoining properties in the general vicinity? In a word, the new building will be beautiful. The exterior surface will have the same Textur-Coat® system as the current residence and will sport the same Cal-Pac® roofing material as the current home. It is designed to resemble the existing home, which was built in 1941 and painfully restored to its presently pristine condition by the current owner. With this last improvement, the property will finally fulfill its potential. We designed the new building to prevent infringement of current views enjoyed by the property's neighbors. We lowered the roofline and propose to put the building in a corner of the property surrounded by numerous trees which partially obstruct any view. Lastly, I believe it is my civic duty to do whatever I can to improve our neighborhood. Driving down Larkspur Drive provides the driver a pathetic view of our city. With cars parked in every available nook and cranny, safely moving down the street is a constant challenge. If I can just get one car off the street (and maybe more)by investing in my own property, why wouldn't I? And why shouldn't everyone else? +� COMMUNITY DEVELOPMENT DEPARTMENT•501 PRIMROSE ROAD • BURLINGAME, CA 94010 BURLINGAME p: 650.558.7250 •f: 650.696.3790 • www.burlingame.org APPLICATION TO THE PLANNING COMMISSION Type of application: -Design Review Variance ❑ Other: ❑ Conditional Use Permit ❑ Special Permit ❑ Parcel Number: I PROJECT ADDRESS: Y/ L �aPC� CC � �1V 1_14044M, E E APPLICANT project contact perso PROPERTY OWNER project contact personi� OK to send electronic copies of documents OK to send electronic copies of documents❑ Name: J Name: Address: d�' 'it'�' Address:vi.yiv�at�7Zil... Phone (w): Phone (w): (Home): 'i (Home): (Fax): /? (Fax): (E-mail): •� -� �' (E-mail): ARCHIT CT/DESIGNER project contact person❑ OK to send electronic copies of documents❑ Name: Please mark one box Address: With �.r to indicate City/State/Zip: g the contact person Phone (w): �' . CNt for this project. (Home): f (Fax): (E-mail): PROJECT DESCRIPTION: AFFADAVIT/SIGNATURE: I hereby certify under penalty of perjury that the information given herein is true and correct to the best of my knowledge and b lief. Applicant's signatu'- a _ Date: I am aware of the propose applicatio�nand reby authorize the above applicant to submit this application to the Planning Commission. Property owner's signature: �,� -� Date: Date submitted: S:\Handouts\PC Application 2007.handout City of Burlingame•Community Development Department•501 Primrose Road •P(650)558-7250•F(650)696-3790•www.burlingame.org BURLF GAME CITY OF BURLINGAME CONDITIONAL USE PERMIT APPLICATION The Planning Commission is required by law to make findings as defined by the City's Ordinance (Code Section 25.52.020). Your answers to the following questions can assist the Planning Commission in making the decision as to whether the findings can be made for your request. Please type or write neatly in ink. Refer to the back of this form for assistance with these questions. 1. Explain why the proposed use at the proposed location will not be detrimental or injurious to property or improvements in the vicinity or to public health, safety, general welfare or convenience. SEF- A-rr4c4MExj-r 2. How will the proposed use be located and conducted in accordance with the Burlingame General Plan and Zoning Ordinance? 3. How will the proposed project be compatible with the aesthetics, mass, bulk and character of the existing and potential uses on adjoining properties in the general vicinity? Rev 06.2007 CUP.2007.FRM CITY OF BURLINGAME CONDITIONAL USE PERMIT APPLICATION 1. Explain why the proposed use at the proposed location will not be detrimental or injurious to property or improvements in the vicinity or to public health, safety, general welfare or convenience. The proposed structure is to be used as a utility storage facility for personal property currently occupying the garage at the existing residence. Since purchasing the property in 1996,the current resident has not been able to use the garage for its intended purpose-parking the owner's car. The public streets surrounding the property and the neighborhood in which the property is located are consistently clogged with parked vehicles, making ingress and egress to the neighborhood inconvenient at best and outright dangerous most often. Removing at least one car from the street will improve this dire condition. The proposed building will be located at the rear of the property and is not accessible or visible from any public space. 2. How will the proposed use be located and conducted in accordance with the Burlingame General Plan and Zoning Ordinance? The building will be located at the rear of the property and will not be publicly accessible. The building will not be visible from any public property. The structure is to be used to store and protect personal property. 3. How will the proposed project be compatible with the aesthetics, mass, bulk and character of the existing and potential uses on adjoining properties in the general vicinity? The proposed building is being designed to model the existing residence. The exterior surface will have the same Textur-Coat® system as the current residence and will sport the same Cal-Pac®roofing material as the current home. In a word, the proposed structure will be beautiful. The peak and slope of the roof have been reduced in the design in order to not impose on the views and aesthetics enjoyed by neighbors from their own homes. In addition to the intent to build a quality structure and the attempt to maintain our neighbors' views, we believe the new structure will actually improve the neighborhood by eliminating the need to use the public streets to park additional vehicles. Presently, our neighborhood is negatively impacted by excessive quantities of parked vehicles. Regaining the use of the current residence's garage will, in a small way, improve the street congestion that has turned Larkspur Drive in Burlingame into a one-way, ghetto-inspired, urban alley. 'Y 2003 _TY 0 City of Burlingame •Community Development Department•501 Primrose Road•P(650)558-7250•F(650)696-3790•www.burlingame.org BURLINGAME CITY OF BURLINGAME CONDITIONAL USE PERMIT APPLICATION u^ V .F' �` �i S"�antG bt'FwltH 0�tc c5ioyy s'I'ruc'fur� _ ArJ i Y OF FIURU INGAMIE. aNd W II i A OI W It VA a>L N'N!fi�iG F,, The Planning Commission is required by law to make findings as defined by the City's Ordinance (Code Section 25.52.020). Your answers to the following questions can assist the Planning Commission in making the decision as to whether the findings can be made for your request. Please type or write neatly in ink. Refer to the back of this form for assistance with these questions. 1. Explain why the proposed use at the proposed location will not be detrimental or injurious to property or improvements in the vicinity or to public health, safety, general welfare or convenience. — ?6 �..-� �c��-w ,rte ��.a � .� ����i►.a�...��4/� - 2. How will the proposed use be located and conducted in accordance with the Burlingame General Plan and Zoning Ordinance? 3. How will the proposed project be compatible with the aesthetics, mass, bulk and character of the existing and potential uses on adjoining properties in the general vicinity? - - _ Xtia Rev 06.2007 ' L2� �� CUP.2007.FRM City of Burlingame •Community Development Department•501 Primrose Road •P(650)558-7250 • F(650)696-3790•www.burlingame.org iN BURL,INGAME CITY OF BURLINGAME CONDITIONAL USE PERMIT APPLICATION 2 2008 " W�KdowS wt��►;h to'•o" PP� r The Planning Commission is required by law to make findings as defined by the City's Ordinance (Code Section 25.52.020). Your answers to the following questions can assist the Planning Commission in making the decision as to whether the findings can be made for your request. Please type or write neatly in ink. Refer to the back of this form for assistance with these questions. 1. Explain why the proposed use at the proposed location will not be detrimental or injurious to property or improvements in the vicinity or to public health, safety, gen e ral weirare or convenienc:v. L <� 2. How will the proposed use be located and conducted in accordance with the Burlingame General Plan and Zoning Ordinance? 3. How will the proposed project be compatible with the aesthetics, mass, bulk and character of the existing and potential uses on adjoining properties in the general vicinity? l`' Rev 06.2007 l ^-� �` L -- l'd UP.2007.FRM _�?k Project Comments Date: August 7, 2008 To: 0 City Engineer 0 Recycling Specialist (650) 558-7230 (650) 558-7271 �Wzq"ief Building Official 0 Fire Marshal ( 50) 558-7260 (650) 558-7600 0 City Arborist 0 NPDES Coordinator (650) 558-7254 (650) 342-3727 0 City Attorney From: Planning Staff Subject: Request for Conditional Use Permits for a new accessory structure at 917 Larkspur Drive, zoned R-1, APN: 026-254-090 Staff Review: Reviewed bX:- - Date: Project Comments Date: April 24, 2008 To: ❑ City Engineer ❑ Recycling Specialist (650) 558-7230 (650) 558-7271 X Chief Building Official ❑ Fire Marshal (650) 558-7260 (650) 558-7600 ❑ City Arborist ❑ NPDES Coordinator (650) 558-7254 (650) 342-3727 ❑ City Attorney From: Planning Staff Subject: Request for Conditional Use Permits for a new accessory structure at 917 Larkspur Drive, zoned R-1, APN: 026-254-090 Staff Review: April 28, 2008 1) On the plans specify that this project will comply with the 2007 California Building Codes (CBC). 2) Anyone who is doing business in the City must have a current City of Burlingame business license. 3) Provide fully dimensioned plans. 4) Provide existing and proposed elevations. 5) Show the distances from all exterior walls to property lines or to assumed property lines 6) Provide a complete demolition plan that indicates the existing walls, walls to be demolished, new walls, and a legend. NOTE: The Demolition Permit will not be issued until a Building Permit is issued for the project. 7) Comply with the 2005 California Energy Efficiency Standards for low-rise residential/non- residential buildings. Go to htti)://www.enerciy.ca.gov/title24 for publications and details. 8) Obtain a survey of the property lines for any structure within one foot of the property line. 9) On the plans specify that there will be no roof eaves within two feet of the property line. 10) Provide details on the plans which show that all roof projections will be constructed of one-hour fire-resistance-rated construction per CBG 704.2. 11) Indicate on the plans that exterior bearing walls less than five feet from the property line will be built of one-hour fire-rated construction. (Table 602) 12) Rooms that can be used for sleeping purposes must have at least one window or door that complies with the egress requirements. Specify the size and location of all required egress windows on the elevation drawings. Note: Clearly label every page of the plans "This building not to be used as a secondary dwelling unit." 13) Provide guardrails at all landings. NOTE: All landings more than 30" in height at any point are considered in calculating the allowable floor area. Consult the Planning Department for details if your project entails landings more than 30" in height. 14) Provide handrails at all stairs where there are four or more risers. 15) Provide lighting at all exterior landings. 16) NOTE: A written response to the items noted here and plans that specifically address items 1, 9, 10, 11, and 12 must be re-submitted before this project ran move forward for Planning Commission action. Reviewed by: --'"` Date: O Project Comments Date: April 24, 2008 To: ❑ City Engineer ❑ Recycling Specialist (650) 558-7230 (650) 558-7271 ❑ Chief Building Official X Fire Marshal (650) 558-7260 (650) 558-7600 ❑ City Arborist ❑ NPDES Coordinator (650) 558-7254 (650) 342-3727 ❑ City Attorney From: Planning Staff Subject: Request for Conditional Use Permits for a new accessory structure at 917 Larkspur Drive, zoned R-1, APN: 026-254-090 Staff Review: April 28, 2008 No comments at this time. 4PR 2 J 2008 5�.V 54GF\!'AF- PLANNING DEPT' lJ� Reviewed by: Christine Reed Date: 4/28/08 Project Comments Date: April 24, 2008 To: Y City Engineer ❑ Recycling Specialist (650) 558-7230 (650) 558-7271 ❑ Chief Building Official ❑ Fire Marshal (650) 558-7260 (650) 558-7600 ❑ City Arborist ❑ NPDES Coordinator (650) 558-7254 (650) 342-3727 ❑ City Attorney From: Planning Staff Subject: Request for Conditional Use Permits for a new accessory structure at 917 Larkspur Drive, zoned R-1, APN: 026-254-090 Staff Review: April 28, 2008 1. Storm drainage shall be designed to drain towards the street frontage or to the City storm drain system. 2. Replace all displaced/damaged sidewalk, driveway, curb and gutter. Reviewed by: V V Date: 5/14/2008 Project Comments Date: April 24,2008 To: City Engineer Recycling Specialist (650)558-7230 (650)558-7271 Chief Building Official Fire Marshal (650)558-7260 (650)558-7600 City Arborist ✓ NPDES Coordinator (650)558-7254 (650)342-3727 City Attorney From: Planning Staff Subject: Request for Conditional Use Permits for a new accessory structure at 917 Larkspur Drive,zoned R-1,APN: 026-254-090 Staff Review: April 28,2008 Any construction project in the City,regardless of size, shall comply with the City NPDES permit requirement to prevent stormwater pollution from construction activities. Project proponent shall ensure all contractors implement Best Management Practices(BMPs)during construction. Include a list of BMPs as project notes when submitting plans for a building permit. Please see attached brochure for guidance. For additional assistance,contact Eva J. at 650/342-3727. Reviewed by: e Date: 04/25/2008 S an Mateo Countywide Stormwater Pollution Prevention Program Dee CITY /� . ' w Program Participanu:Aduroon.B<Imom,Brisbone,Bmlingarnq Colina,Daly City,East PD)o Al to,Foster City,Half Moon Bay,Hillsbomugl%Modo Park Millbrae,Pacificy Poncda Val ley, ,t.� 0 San Mateo Countywide Stoms,vater ®► = Pollution Prevention Program Redwood Ciry,San Bruno,San Carlos,San Mateo,South San Francisco,Woodside,County of San)dales. s Pollution Prevention It 's Part of the Plan 6URLINGA 0 Oe q 0 se It is your responsibility to do the job right! xi f Questions? ® _ Runoff from streets and other paved areas is a major source of pollution in local creeks,San Francisco Bay and the Pacific Ocean. # Construction activities can directly affect the health of our waters unless contractors and crews plan ahead to keep dirt,debris,and other Call the l Co of 1�' Environmental Compliance .. _ ' r r construction waste away from storm drains and creeks.Following these guidelines will ensure your compliance with local stormwater (650) 342-3727 General ' �� J ordinance requirements.Remember,ongoing monitoring and maintenance of installed controls is crucial to proper implementation. Construction Heavy Earth-Moving Roadwork & Paving Fresh Concrete Painting &Application Landscaping, & Site Supervision Equipment Activities & Mortar Application of Solvents & Adhesives Gardening, Ad.re<r Dt...1-g punnet,.dad.n Operation.. ,_ and Pool Maintenance ✓Sehooka nuvamon sad padin,novMes for It weather periods TO reduce Wil er«wm plain m^We' rr��;'j'yE ,.f;G• , mry v.'estion. kits«wherermim<mrrokbefore .in begun. ear " •1, "" "I' ✓Local.and pterin vision Aral-a In the vicniry of tee 1 1 site with be.tr fillet during we,wcolorperiods. I '4-r"' , Y ,Cannot eke am000t of r...If..soda[year the O (especially donng exuvaHolby using bemu«terwpo- 0 cry«pcmnanxM drainage dinfles to dive riser vier ='.'». ie ✓Devekparro imPlemuttnsiedxdimem coed plana f« _k ^ 1 1 amwnd the site.Reduce stormwvn mwRvekeirks by roadway embnkmenan on trona vie temporary check dame sir bemu when r SceeWk novo es,dudeaks failing work f«dry weaber. Honeepg Pdnr Prndim p Dun'o Canawedvn ✓Check alingwpmrnnforlukoaM raptor radon[equipment ✓Xnp a11119uld prim produce and wutn very from approprkm, ✓Rtmovreainin f Oromptlp N Le Liquid ., -•:. ✓Train your emDkyem end wbeonrmemn Make B•egeu Iw only ween abwlm<ly otter- Crnrrd hxloev Psed o, the nee,rine d norm"rain..an a midurs ham mese brochures aysilablebevery«w rho worksothe gory. ✓Perfow matter maintenance,ryein,aM washing ofequiP ✓g,oh xyowyW uM be coswxtian Inc.always eon paint.birvxn.wlvcvu,[lues,aid cleansing nuids art ✓Promo u«kpily and WNUDinB material,ficin wind and way Rom the construction Jin, bob d and win m unials under cover,pneccxd from Immediate ens.and mer be disposed of as•hoadov rain by using does under taws Wr mumd plastic sh<mn,. [Msenatim site berries fub<Mbio tis about rite rKw mem a try Site Doo-:-g ulpre.eoH.r.eAktr mefmm�eore rgttd« lent tar ono(«erosion rontrolm ✓Esc^raftin de Or xi'moicic."Itimnvmainseanrve.ts, ninkllW rvroR Pmmd 'ass M1omwissd wsstcollecuon facility(cenun your l«Jzt«mwasv doincuowwavr rtTnimmew heat their mapnsbeinn. P snp«ery rage rymasen _ ✓Desi to a c kms Wad sites of deort from on eat,m;m,nd a emrglekly conuind sea swat ✓St«e ticidey fmilixen,std pNer<hanirab indoors a gra line Y con abpa«rhea cwnrvviw is rot immMktey plarvcd. proPat^). Pn Geoself Anne one-g completely alms aim,redo away ham seem,«sow anon inlma, f norm drains and anis. ✓Seems lost cecemetn adder bry are open m one to leery in a shed m xon[e china ✓Dalgnate one umpktey«trained vu for avis fornmaud rtPoelin and nwfine ✓Do codex dieul oil to lubiute«den tgvipmeM or <quipmme pohi^6. 6• ✓Prate doh her ba drainage curses,a ge'em and stoner wird-blow^cement powder awe,from Nnen,seam P Never d...by earth..tokk .fudesignated dee.shm i <q well tr t vehlele stat rntmJnmance. Paris. pa ,Ming projects dry wu equipm drains leybaln,mmpmary dninage swats.silt drains.rainfall,stat nmR. ✓Neve dean bwshn ernme Int cenuinm lama ✓Schcdvk stdumanim uf« Ihn. malmurnce.The dniguled oma sh�uldbrtell away ✓Reryck used oil,baneries,coneme,broke aspiWt tic. min, vier,storm dnio,or meom. . fcneea,ben,ru«stow dein inlet filen. N from rtnma«H«m dein inku,and harmed ifmon. ✓Mainuin all veM1kks coat heavy equipment lnwrn fie- whenever poxibk. ✓Writ otc«crzse misers only in dnipuma wssh-out aness ✓lox torsionally check dams«ditches to dive rvroRaway sary.Make rsnj«mpursodysim. I f«W leaks ✓Use check dams«dibhn ro dive rvwRanund ecco. ere Train empky«s in usin tit«them—a t Aces. �n Msed paints,pie wr btu ho m the umnt Rain storm Naim. ✓Keep nabnab em crib.rate—prevent n-eR query repak 8 Fnnen prx s Me...dae wan omrwill now im and dispute of ✓f«rsser- ,imu std pawed arias. ponds«ono dirt po conemm hvde and t by pumping ping possible.Rime b the awry sewer once you have Pied <eneminmon ere the wvr<s Covernpxd pilnof ✓Pufow mi or mdnmwce,rcpij and Dvdnf Genesi-Nen garb.ge.Wlmever ble,recycle wuhwnb hem be 4calwwewrm.vcamenr awdwri ✓Korn storm dnininlNwitAti bales,bemn,filmr eau .it or neo«tion ma1.1.wiN pinata thein,« ) sir oGs' ✓Avoid and ml conn P°vi YshWill t —"on you ty Y egmpmem wabin8 onsite. ✓Cove n«kpdn and excavamd it wish scored uws« Davi^[ B in con wove it.when rain bark imo miam fw reuse.Never dl.pu of wbhem tato Never pow paint down a dein other inlet protection messum. mmponry tioB. IwkaAeedn Covettve.1beticatrtohpvt"onsu holes when cavi Me Ueed,Herm dimas,dnlmep,dlxhn,or stnoms ✓Xttp pllwrne sR vpsad rvrem Plan ttaJs[situ ✓IfYw mm dein and replxe mat«oil,Min«cooWt D B ✓Cover W aul catch bssiv std mnlwla who wplYi^8 ✓For d46bed palnb,pairs out DrmAn to the urn«poo- ✓Rnegeeebo to ere a<elhm form of ervlon control For and recycling receptacle,around the sit to minimise e, p point«der loth t seal...k slurry oral,reg seal,me sble and chin with biwnor wlvern in a conuner. saysire. «Nwr drips noum sea use dei p c ✓Properly manor«stat mamein ill esoion and mdimem Dation'Canmurdw poem IMer_ M apt wen cebok. ✓Uxnhnk dams,dibhez,«bemuto dive rvwRvonW yDon't mit up m«<ficsA comet«vmem than yw will liquidandrtusiduinmrsud w,voun Dispseofexeev Weeks Ni std -Ile.Cdkn all t nvidr,port m ✓Dry sty«p pe.M s-nacn bat drain to srow dniry dii,on a coMJnerr,and tousle wM1ercvce possible,« ewuxiov, use in a NY liquids and rodne ss hvvdous wort. V U.up iegTruden d ponrnucr <me4s,o.Ntmmek,oPrvneM nwhing is n«essary, Nspou d new ss haaWv cosset. ✓Prom hoc teem kiMa oferoaiw and sediment words ay Never rrM1 lar be mune I fie..npxd-.done co- ✓Use up pesticides and follow label direniom.Rtnx con- use silt pods a dM1m techniques to mp sedknrnt vat b be tool xornn'vner aumoriry. vein nd simile,vwnvne on...ee«stow drain.Cd- ✓Sr up and operate small mines w tops«Ivey plastic Peine addIre coma,vat eau rirash. v product Dispose of rinsed cher up koks. ✓Da tela use diesel di m lubricak«clean equipmerm or IncCo and rnyct.a d corer, tion - Nap dans ✓and s e d b and duomay bin no n up orAsiva dry sMppivL containers in doe cash. ✓Ginn up kaYs drips aad ether aporia lmmNlatyw pins. ✓Covin x«kpilce and other covnucnion nukekkwib and sand blaanng mat bt step up or collected'm plutic they do camera..., it tic groundwater«leave ,.eeaf lvima Prvvke Pkatkearme Prorc[tflm .fJledpnv .ffwith ✓When doom.,rap afla driveway«aderan construction Nap clomp WdiwosN oris ems.`.. - ✓Disyose of unused patkianrhavrdous wsst. rm'due o party wuf es.Ne dry cleanup ImdwA r Recycle exd vehick beeerice. ✓S holuk ouvatioe vat mmpenry mors m plastic sheen std be..r wash fie oma din cos,wI down the driveway«int s whenever possible. Rye must oe„sea,ere juin [Min,work f«cry rubra ✓Catch dnpa from para wib tri ronco pew«hen We h vutenJ gc,,,e«crow train. ✓from.Chem"p.)n stepping nd.hipvd dun ✓Collotbsovd pardev clipiIndCmportwane,W ace trough ad asAin keep the der doom. ✓P em n away from despi,One (cmdt rap,em.)pkced uudx machine who M in use. Rom eat be.pro sed of.ata eaxbid.,shes. eta Mberyl trimmings Che if racessvy,and compost ✓Cover std minWkdumpvea Chole Lequmdy f« inapt equipment reps Y N ✓Cornu atl spills lob min bods wib kalls Place dem term under mofs m cover with Clean sip wide immNs yli wereinvention Way,i A-pyew D Ni p p an•a ( ✓prover aggregate dra foe drinwau/ptk ash men H.must be disposed of v hamrdav wore urDs rNevminx Wso'diry'pvemet«impmnubk ✓Wim nfrclin het vNicld tmaimenance mise, absorbent materialJnPl.«wig up and remove mnum4 from rnmrin toren Naini.Noma tea wish int din ✓Do rad place'and ww•.xe in Nncn. In commwitiu with mplrtie Jseenn,smued umud be ouuideof the B«w oquipnmnaund [s 86nP smfxn thin moA.t ha.ou Ikd Usedryetr)whncb- fbe rom dra waitrieM1inecompinely benovd artaasoY C.11.il. vas Wapads imodin ✓Whensewao,or block star binion, nkwatronadi cwbwaste low pick, waste n-cycledbeg.leave ripping,vd prvnin, Wept[A plink lieu recommended b prtvev ods(abs«bent materials a torose,mW« whenever ✓Collin std r-rycle m approynesny dispose of sena rcaaure warn,Mmk nam dnine wssh raw int•din ruse!w k n ed b vines.Cr.eke neo qui peer y raP)r Rom xo.m drain. p pie ili min P«cm leaks fit d.Nevin okao ownadwm 6 hint If -near use wenn,ue use most mY abrasive paves«cod poen yw y ph eeP ✓Pira tut bats or ether erosion rowels dowvkpc b - some vat spate into an p Or,check well rix local wrviewver m a landfill del compete Yard wvm. hedq It dewso e4 n-stncnee Jrr. ✓Ave oven- nano to vucks fns wise,comrol. ✓Make core Pon.ble,Idled are m aieWnN In good than Arte down ✓Domu+e diexi«l to lubriur«corn equipment«pvu, sip two capwrt raronureying mons«cmcm b<f treacle, mabnet auborityb and otifyw cancolle(map« working order by be leasing company std doe,warty A AabdCawvnr Rinsed thev Omoo' xuum)buildn'g cleaning-atcrand Nspox to the xnimry ✓Do hot blow or til<ka.es me tears the mnt ✓Sweet willed dry mamrkla immediamy.Non x- WawA/m seal oadpa.ded gramArmn da me,an vie. sP sewer.Sampling^rite water may be required b assix be are diwmed ofproperly.Choi mise flex rouy for nenrptt-wash Hsem.waj wib water.«burybem, romAerrd. ✓Avoid hinting come dust when broking vphau or tom ✓When housingrain Bi P• leaks' Use se ionto waw v bin for dust onbol. cot. and pe pavng,h sure ro Dict W all doe piece wasmwaner enmcm auehM melon u dokiou ✓Ncv r discharge ci lorinasnd oPool«spa waw b..it..W pour If any of ban onainn l ane observed, on for point.nmio sir AM hraskin Id vmtml be con m mentioned] Napse pmprly. VI'mcd Mte.redook std worm dm Regiwul Wmn Qvaliry Cwvd Bind: iseca pa Rrryefwtenr IWireryese wAenevrrPnaipolble. slam dein ✓Pnomnwanetee.tdev—ml.ioe<comewhen ✓Cleanwspillsrmd'menv by digging up Wpropny chucksads piece ficin de,site ✓Recycle k•6e chwn4 ofhrokrn conertte makudfill. ✓lemesck«diwoxes ase, polar adyJatva yoe order mxMah dM only tlne emwm yw vied dispose,ofwneunieased coil. o Unused Dail caditiom,Nswkntic<«Wine ✓Make con bake pavement does taw come in cane rib hosuehoM haallom rut call«cion fxiliry,or use up. ✓who emptying a pod asp int chbrirc dixipam for 5 to so probe der job o Abandoned u brNa ramlidlorntoR. ✓Din When bey are booty Al rills ✓Ponce, s,erm drain moos during xw<umn Shovel Peun of mill miwunu of excex dry cenennv,pout [ Y th,,emery edit emu,used l ids Teen mycid waw to draining t nedusilly.in,t onb a ✓Use rery<kbk mvmak w mals s ch.prousible.Arrange ✓Repm Jgoifrnt with m the appropriate required by o m ox o Ahwd lore walk nntrgl B B an'd miner k rix Aadt III in.sons and drop cloth,may be disposed of v gar- kssinm ed ern,«rine the dnhlonutcd rater b a storm fw pick-up efrtcyckbk mawkk wcM1e,cocrt<e, yeciuimmedivey.You am mquiM by kwbrtp«t v Buried barnlo,dcbrismnb. seism vwcut slurry arpmir std nnwvc firm the batt ins witanylndBll. Nair sspheh,xray mend,sclverm,Npnun,chcued v,,- all Jg^ificsnl mlaaeaoflamndoua manila,Including sic, ✓Never bury olid«hamrdous wane mammal. er.,,sep renis advehkknommosamm'nveriak oil.TonponawilLMl be fdlowingageciu: l)Dlal ✓Never hose down smens to clear up sacked Nn.U.dry ✓Roux leftover oil-based pint Dispose of—ca liquid, ✓CM1IMwed ver may be to discharged to be snitary xuch or weed dl entifimeo.hemenes and tires. 911 or Yom local emergency,resporsse exacher,2)Call twerp meJtds including'holm,as won- sewer(ilelbwed by do local rewape tumcm autroriy)by ✓Dkpm of Jt source ads d.eawllmoa debne pr-prey. be G—.*r OR a of Emingory Soviets Warning morning a k«e..Wiliry oink eta sewn pip c1c.1june. Many conrrvction mamri ns and wane can be mayceed. Ctnw,(e0o)851-7550(24Ious} ✓SVR gvmty gems.should cheek with the San Matin rivet i—I.din[wlveMs,-ver-loved pain,vehicle fuids. County Enveon..eMal Hulth Division regarding tayeling broken aphah and cmi wood,and cleared vegev- «horaMov wane disposal. ✓De oar It.etipprvbared algaecides Co..[all.wish I..MumiJ.and debris dial camwt be recycled men chlorine or Who alternatives to copper-hand pool e6emi- b,take In an apprapdam ludfill v disposed of ne ✓unopened cam or paint may be able b be roamed to the ds Copper In liermlul to oqu fie lift and cannot be hazardous,waw.Nevin bury rax.mated.),eta ken Storm drain polluters may be liable for fines of up to $25,000 per day!' pint vendor.Check with dcoma«ngarding its-buy- umplmyr.a.,"by the xwa„trenme^l pinL ,it..to rhe one,or near a rank or rercem bed. back'policy. Remember: The property owner and the contractor share ultimate responsibility for the activities that occur on a construction site. You will be held responsible for any environmental damages and associated clean-up costs. RESOLUTION APPROVING CATEGORICAL EXEMPTION, CONDITIONAL USE PERMITS AND LOT COVERAGE VARIANCE RESOLVED, by the Planning Commission of the City of Burlingame that: WHEREAS, a categorical exemption has been proposed and application has been made for Conditional Use Permits and Lot Coverage Variance for a new accessory structure at 917 Larkspur Drive, zoned R-1, Gary Wagner, property owner, APN: 026-254-090; WHEREAS, said matters were heard by the Planning Commission of the City of Burlingame on September 22, 2008, at which time it reviewed and considered the staff report and all other written materials and testimony presented at said hearing; NOW, THEREFORE, it is RESOLVED and DETERMINED by this Planning Commission that: 1. On the basis of the Initial Study and the documents submitted and reviewed, and comments received and addressed by this commission, it is hereby found that there is no substantial evidence that the project set forth above will have a significant effect on the environment, and categorical exemption, per CEQA Article 19, Section: 15303 (e), which states that construction and location of limited numbers of new, small facilities or structures including accessory (appurtenant) structures including garages, carports, patios, swimming pools and fences is exempt from environmental review, is hereby approved. 2. Said Conditional Use Permits and Lot Coverage Variance are approved subject to the conditions set forth in Exhibit "A" attached hereto. Findings for such Conditional Use Permits and Lot Coverage Variance are set forth in the staff report, minutes, and recording of said meeting. 3. It is further directed that a certified copy of this resolution be recorded in the official records of the County of San Mateo. Chairman I, , Secretary of the Planning Commission of the City of Burlingame, do hereby certify that the foregoing resolution was introduced and adopted at a regular meeting of the Planning Commission held on the _22nd day of September, 2008 by the following vote: Secretary EXHIBIT"A" Conditions of approval for Conditional Use Permits and Lot Coverage Variance. 917 Larkspur Drive Effective October 2,2008 1. that the project shall be built as shown on the plans submitted to the Planning Division and date stamped August 7,2008,sheets A-02 and A-04 through A-6; 2. that the accessory structure shall only be used for storage of household goods,tools and equipment; 3. that the accessory structure shall never include a kitchen,there shall be no bathroom, including a toilet shower or tub, added without an amendment to this Conditional Use Permit, and the accessory structure shall never be used for living purposes as a second dwelling unit; 4. that if the accessory structure is demolished or the envelope changed at a later date the lot coverage variance, as well as any other exceptions to the code granted here, will become void; 5. that the conditions of the Chief Building Official's and NPDES Coordinator's April 25, 2008,memos,and the City Engineer's May 14,2008,memo shall be met; 6. that demolition or removal of the existing structures and any grading or earth moving on the site shall not occur until a building permit has been issued and such site work shall be required to comply with all the regulations of the Bay Area Air Quality Management District; 7. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which requires affected demolition,new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements;any partial or full demolition of a structure,interior or exterior,shall require a demolition permit;and 8. that the project shall meet all the requirements of the California Building and Uniform Fire Codes,2007 Edition,as amended by the City of Burlingame. CITY OF BURLINGAME " COMMUNITY DEVELOPMENT DEPARTMENT BURLINGAME 501 PRIMROSE ROAD €1a1+ °°a•°r: BURLINGAME, CA 94010 _ PH: (650) 558-7250 • FAX: (650) p «; € ,2- 1 U www.burlingame.org .. `rs , s"r 94� Lis PU- Site: 917 LARKSPUR DRIVE The City of Burlingame Planning Commission announces the PUBLIC HEARING following public hearing on MONDAY, SEPTEMBER 22, NOTICE 2008 at 7:00 P.M. in the City Hall Council Chambers, 501 Primrose Road, Burlingame, CA: Application for Conditional Use Permits and Lot Coverage Variance for a new accessory structure at 917 LARKSPUR DRIVE zoned R-l. APN 026-254-090 Mailed: September 12, 2008 (Please refer to other side) y ^ ,City of Burling me A copy of the application and` plans for this project maybe reviewed prior to the meeting at the Community Development Department at 501 Primrose Road, Burlingame, California. If you challenge the subject application(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing, described in the notice or in written correspondence delivered to the city at or prior to the public hearing. Property owners who receive this notice are responsible for informing their tenants about this notice. For additional information, please call (650) 558-.7250. Thank you. William Meeker Community Development Director PUBLIC HEARING NOTICE (Please refer to other side) { r F 13'+1 ,l��ei i. ��. _°� � X w ✓ �`� i'�: �•� ����4c�: a. 1��,�;�" `:,;aka ,�,-Sr�7'y � ,,�,, , i 4 i � 71 f ...�� , �xr 'ik. l'�:: ,r ��� '>� .l r'k''�lv���.� •:� � , INK '§rx ;per �.. i�`I4A ;k 94.� _ w� •a -, Y +L �;.7�y�v,,•� "Y. 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'�=�`� �."�� - r � t� r. �r x fi• � ;� ��' � ��'' .`vim ,, .:,� =� �� `t, r i. �`��iz� 4 �Q< ,�'��'' 'f,�. .t � `�>:. �-' In .l T� .. .a' 'r 7i' x t .,�; 6` 1f 'y>:= �„ ✓ lg ',r". _`A �r g;�t � ,.J� .� 1 ;..�>'�,,3�." •;r titr'. �"w,..�.�� � °"'T�+!,�� ✓'" 4k``=. .� � W ?S;�it. ,. k , �P'1 t x,� w E - �--b ' �y's"�r J�f°� '• '� r �! _x�gtE��Sr, ' �1 �R ! �, F. %r' '-'-ti. ..a. „rd,•: r .!1• .�.`'� ,af`�, � �f� ��aw 'i' X-i�0: *�r��,r. i yf«I)('..�� -v ., t ..:, 5 .,��� •.ice, �' `�n�n. �a� t���:" "��``ry�'1 ...kgs. .t `„p .,r, 1r•. f t CITY OF BURLINGAME ` COMMUNITY DEVELOPMENT DEPARTMENT BURLINGAME 501 PRIMROSE ROAD 016---16504325 BURLINGAME, CA 94010 N _,� . PH: (650) 558-7250 Y FAX: (650) it 0 www.burlingame.org LIS PCIZSTAGE Site: 917 LARKSPUR DRIVE The City of Burlingame City Council announces the following PUBLIC HEARING public hearing on MONDAY, OCTOBER 20, 2008 at 7:00 NOTICE P.M. in the City Hall Council Chambers, 501 Primrose Road, Burlingame,CA: Appeal to the City Council of the Planning Commission's decision on an application for Conditional Use Permits and Lot Coverage Variance for a new accessory structure at 917 LARKSPUR DRIVE zoned R-1. APN 026-254-090 Mailed: October 10, 2008 (Please refer to other side) City of Burlingame A copy of the application and plans for this project may be reviewed prior to the meeting at the Community Development Department at 501 Primrose Road, Burlingame, California. If you challenge the subject application(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing, described in the notice or in written correspondence delivered to the city at or prior to the public hearing. Property owners who receive this notice are responsible for informing their tenants about this notice. For additional information, please call (650) 558-7250. Thank you. William Meeker Community Development Director PUBLIC HEARING NOTICE (Please refer to other side) RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME,DENYING THE APPEAL OF GARY A.WAGNER AND UPHOLDING THE PLANNING COMMISSION'S SEPTEMBER 22, 2008,DENIAL OF THE APPLICATION FOR CONDITIONAL USE PERMITS AND LOT COVERAGE VARIANCE FOR A NEW ACCESSORY STRUCTURE AT 917 LARKSPUR DRIVE,ON PROPERTY SITUATED WITHIN A SINGLE-FAMILY RESIDENTIAL(R-1)ZONE RESOLVED,BY THE CITY COUNCIL OF THE CITY OF BURLINGAME THAT: WHEREAS, on September 22, 2008, the Planning Commission denied an application for Conditional Use Permits and Lot Coverage Variance for a new accessory structure located at 917 Larkspur Drive (APN: 026-254-090),and owned by Gary A.Wagner, 917 Larkspur Drive, Burlingame, California;and WHEREAS,the Planning Commission's September 22, 2008 denial was appealed by Gary A. Wagner,and the City Council conducted a public hearing on the appeal on October 20,2008;denying the appeal and upholding the Planning Commission's denial. NOW,THEREFORE,IT IS RESOLVED AND DETERMINED BY THE CITY COUNCIL THAT: 1. The City Council hereby denies the appeal and upholds the Planning Commission's September 22, 2008 denial of the application for Conditional Use Permits and Lot Coverage Variance, based upon the Council's finding that the proposed lot coverage is excessive and exceeds the community standard, that the accessory structure and its elements are detrimental to the neighborhood and that there were no hardships or justifications presented by the property owner for the Conditional Use Permit and Variance requests. Additional findings for the City Council's action are as set forth in the minutes and recording of the City Council meeting of October 20,2008. Mayor I, Doris Mortensen,City Clerk of the City of Burlingame,do hereby certify that the foregoing resolution was introduced and adopted at a regular meeting of the City Council held on the 201h day of October, 2008 by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: City Clerk STAFF AFS' DEPORT BUBURLAGENDA ITEM 8a TMTG. DATE 10/20/08 TO: HONORABLE MAYOR AND CITY COUNCIL SUB TED BY: DATE: October 12, 2008 APPRO D FROM: Parks & Recreation Director (558-7307) BY: sUB.iECr: APPROVAL OF POLICY TO CREATE BLO OF THEMED STREET TREES AND ADOPTION OF BLOCKS WITH THE D STREET TREES RECOMMENDATION: Staff recommends Council (1) approve the recommendation of the Beautification Commission to create a policy establishing street tree themed blocks, (2) establish 48 blocks as street tree themed blocks, and (3) establish an additional 28 blocks as themed blocks with alternate replacement trees. BACKGROUND: A street tree themed block is defined as a block in which one defined species of street tree is established and maintained indefinitely. Once a themed block is established and a tree is removed for any reason, the tree would be replaced with a tree of the established theme species. The idea for establishing themed blocks was first introduced to the Council by two interested citizens who want to help maintain the historic and aesthetic look and feel of several blocks that currently have a dominant tree species. The idea was referred to the Beautification Commission for consideration. In April, the Burlingame Beautification Commission heard the proposal which included discussion on a number of topics including the following: width of available planting areas, altering current planting lists, changing how street trees are selected by district/block/neighborhood, (re)introducing the concept of dominant species, updating the tree inventory, and potential elimination of tree categories from planting plans (ornamentals and evergreens). In May, Director Schwartz facilitated a discussion between the Commission and community members and as a result of that discussion the Commission made the following recommendations to the City Council. • Retain existing "themed" streets in the City of Burlingame by replacing with existing specie, if the dominant tree on the street is a tall tree even if it disrupts sidewalks • Do not create "themed" streets where they currently do not exist and allow the property owners to choose off of the appropriate tree list • Revisions be made by staff to the official street tree lists to contain trees that only have the tallest, most significant canopies • In addition, retain "ornamentals" and "evergreen" tree species that have the tallest, most significant canopies on the official tree lists • Include some larger species from 6' planter strip list to the 3-6' planter strip list where possible or change dimensions of planting strip requirements • Create larger planting spaces throughout the City where possible • Only remove and replace trees when an existing tree must be removed • Tree planting should begin as soon as possible The City Council heard the agenda item at the June 6 Council Meeting. There was general consensus for all of the above items. As a result of the Commission action and Council consensus, staff prepared a Draft Themed Block List and Policy for Establishing a Themed Block, that was presented at the August 7, 2008 Beautification Commission meeting. Themed Blocks in Burlingame Staff began the process of establishing a draft list of themed blocks by identifying blocks that have 50 percent or more single species. Each block was evaluated based on the following factors: the percent of predominant tree species, health and disease tolerance of the species, amount of tree diversity, mix of species, age, aesthetic look on the block, current tree canopy, future canopy potential, width of the street, and the width of planter strips. Attached is a list of blocks that staff and the Beautification Commission recommend establishing as themed blocks within the City of Burlingame. The themed block list was created without consideration for planter width dimensions as -recommended by the %Commission. Staff identified a total of 126 blocks that currently qualify as themed blocks. Staff is recommending that 98 of the themed blocks be maintained with the same species. The remaining 28 blocks are planted with trees that have poor structures or serious health issues and are no longer considered as appropriate street trees. As trees are removed, these blocks would be replanted with different species that will maintain the aesthetic feel and canopy of the original dominant species. Staff recommendations for replacement trees are listed in the right column of the Themed Block List. Staff took input from Commissioners and the general public during the month of August in preparation for the public hearing on the item scheduled for the meeting of September 4, 2008. As a result of this input, staff made the following recommendations for revisions to the Draft Themed Block List: Add the following themed blocks for consideration: • 2002 1000, 1100, 1200, 1300 blocks of Bayswater as themed Ginko blocks • 2100 block of Trousdale as a themed Modesto Ash block: The replacement tree would be the Ravwood Ash Additionally, staff was asked to consider adding the following blocks: The remainder of Trousdale. This block did not meet the criteria for a themed block. Staff agrees that the wide street would benefit from a larger canopy but residents have expressed concern about view obstructions in this area. Planting tall large canopy trees would violate the intent of the tree view policy. If this was to be considered it would need to be approved ager a public hearing by both the Beautification Commission and the City Council. Staff does not recommend creating the remainder of Trousdale as a themed block at this time. 100 Block of Bloomfield. This block did not meet the criteria for a themed block. Staff agrees that large canopy trees would be ideal for this block but not as an established themed block. Due to the fact that the Liquid Ambers are being replaced and that they are not significantly dominant, staff believes that encouraging the planting of a variety of large canopy trees would be more appropriate for this block. 1600 Block of Balboa. This block did not meet the criteria for a themed block. Over the last 20 years many of the dominant species Camphor trees have been removed and have been replaced by a variety of other species. T11-1c str-ect would benefit from using replacement trees with a large canopy tree when possible. The Beautification Commission held a public hearing on the item, received input from the community, and adopted the List of Themed Blocks with the recommended revisions. Policy for Establishing Themed Blocks Uoon adoption of the List of Themed Blocks. the Commission considered a oolicv to address the future establishment of themed blocks. Over time the public may desire to request the Commission add themed blocks to the list. Staff presented the draft policy for review at the August 7, 2008 Beautification Commission meeting. A public hearing was conducted at the meeting of September 4, 2008 to consider this policy. After public input the Commission adopted the following policy proposal. Policy to Establish a Themed Block within the City of Burlingame: • The Beautification Commission will recommend"Themed Blocks" to the City Council. • To petition the Beautification Commission for a new themed block a property owner on a block shall gather signatures of at least 2/3 of the property owners on the block. • Forms for the"Petition"will be provided by the Parks and Recreation Department Office. • Petitions shall be forwarded to the Beautification Commission for recommendation to the Council to establish a new"themed"block. • A public hearing will be set by the Beautification Commission and notification will be sent by staff to all property owners on the block. • if approved, staff will determine the species theme in collaboration with the property owners. • Selected "themed" species will replace existing trees only when removal of an existing tree is deemed necessary according to City policy. The Beautification Commission recommends the Council adopt the Policy for Establishing Themed Blocks and the List of T hemed Blocks. BUDGET IMPACT: The establishment of a themed block policy and themed blocks would have no immediate impact on the budget. The establishment of the themed block list does maintain 13 blocks %vith trees that are larger than recommended for the current planter width and could create new ones. Over time this may cause increased sidewalk replacement or relocation of the sidewalk on these blocks. ATTACHMENTS: & City Street Trees—Themed Blocks List B. Number of Therned Streets and Tree Species ATTACHMENT "A" City of Burlingame nttiN AME Parks and Recreation Department - 11 ( City Street Trees - Themed Blocks TkEE LM July 2008 Planter Min Street Theme Width Width Recommendation 1600 Adeline Sycamore 36,136 48 The Block 17 Adeline Sycar=�are 361P36 -- 49-- Themed Black 1800 Adeline Sycamore 361P36 48 Themed Block 100 Adeline Sycamore 361P36 48 Themed Block 2000 Adeline Sycamore 36136 48 Themed Block 800 Alpine Sycamore 36f36 48 Themed Block iv '1.;x0{E3 I I ii art ,, h 1` �£ «4'" ' ? lr?ti`. l.'13 ',r *f'oc -;.'+aixo Uquica tl;`.ar 4 ' I Rtep� x.*a 'id:' '7rjew r--AIP;,e 100 Bayswater Gingko 72IP72 36 Themed Block 00 Bays-water Gingko 72fP72 36 Themed Block 300 Bayswater Gingko 72IP72 36 Themed Block 400 Bayswater Ginako 7Z`P72 36 -rhemed Block 500 Bayswater Gingko 72JP72 36 Themed Block 600 Bayswater Ginako 7ZIP72 36 Themed Block 700 Bayswater Gingko 72JP72 36 Themed Block 800 Bayswater Gingko 84/P84 36 Themed Block 900 Bayswater Gingko 69IP69 36 Themed Block 1000 Bayswater Gingko 36 Themed Block 1100 Bayswater Ginoko 80fP80 36 Themed Block 1200 Bayswater Gingko 80fP80 36 Themed Block 1300 Ba water Gi2gko 841P84 36 Themed Block -3C 9 f l;;` u' - ( , l:.!r 3'?li 3r 4�`"(j e 11 U 'rir'% �{E :i wv°3`3l 1300 Bemal Sycamore 48f48 48 Themed Block 1400 Bengal Sycamore 48,148 48 Themed Block 300 Bloonrfeld Sycamore 72fP72 48 Themed Block 400 Bloomfield Sycamore 72iP72 48 Themed Block f�garAve Cimnhor v"", d;}f iii.' i°"t n'e '1'J+ C<if? 'tl r 1201144 . eprlace wa 2 nova �u Etirin�game Ave C.4�m hor 144IP12C Replace wr Zelkova aOC Sur r� avSe Ave C ori {ohor 1211 4i. Re -lace `art Zelkova 850 - 1000 Burlingame Ave Euc Viminalis = (3 blks ) 1201144 Themed Blocks TWO 'Burlingame Ave. Sycamore 48fP48 48 `themed Flock �: .hRip lc : "ve "r�jew I ZIP:8 1,3! 400 - 1200 CaMcxnia 4r P. Calleryana 'Chanticleer (9 biks. ) 48IP72 36 Replace wdh 'Aristocrat' 1100 Cambridge Elm 72172 50 Themed Block 300 Channing Lcanore 72JP72 48 Themed Block 200 Chapin Sycamore 32132 48 Themed Block 300 Chapin Sycamore 32132 48 Themed Block 1600 Chapin Sycamore 32132 48 Themed Block 400 Chatham Sycamore 72f72 48 Themed Block 0 Clarendon ed Oak f4$ . henvd Block 1500 Cotumbus Red Oak 48148 }'it Themed Stock �{Iw. fti.rars 2), 72 F•. . .jt�%+ xyi� C,f^ '�:� cc{rd r 600 Concord Sycamore 71172 48 Themed Block 700 Concord Sycamore 72f72 48 Themed Block 500 Corbi t Sycamore 96,1196 48 Themed Block 1200 Cortez Sycamore 1 36136 48 Themed Block 1100 Cortez Sycamore 36f3648 ThemedBlock ty rr Burlingame City Street Trees Themed Blocks - page 2 Planter Min Street Theme Width Width Recommendation 400 Cumberland Sycamore 72!72 48 Themed Block 1400 Desoto S cwwe 50!50 48 Themed Block 1100 Douglas Sycamore 53IP48 48 Themed Block 1100 Drake Sycanwre 36136 48 Themed Block 300 Dwight Red Oak 4SIP48 _�0 Themed Block 1500-2000 .Easton -Euc. Globulus = (6 Ms.) 1471748 Themeditocks }a -d ere L'r1.,I< ar��l:'or r4+'Dr Replace �V Red €Y9ar-"I ` ? ,d erg, L Replace war Red maple enlace w, 17ed . Eaole 1- nn Lr+1.,rn�' ar ,f r R t Re:. A ide Replace 7i Y � . 500 Francisco Sycamore 96fP96 48 Themed Block 2100 Hillside Sycamore 144f144 48 Themed Block 2200 - 4side Sycanxre 1441144 48 Themed Block 2300 Hillside Sycarxxe 1441144 48 heated 2400 Hillside Sycamore 1441144 48 Themed Block 1200 Laguna Sycamore 84fP84 48 Themed Block 130C Replace k=.; Red Va*lF 1400 Lag-Una Rei; 300 Lexington Sycamore 72172 48 Themed Block 500 Lexi ton Sycamore 72f72 48 Themed Block 600 Lexington Sycamore 72f72 48 Themed Block 1100 Mills Sycamore 60,°P60 48 Themed Block 1200 Mills Sycamore 60,1P60 48 Therried Block 1300 Wils Sycamore 460fP60 48 Themed Block 1400 Mills Sycamore 60fP60 48 Themed Block Or v'aGle Unce-I r Rep al- -r. l 400 Marin Sycamore 72172 48 Themed Block 500 Marin Sycamore 84184 48 Themed Block 1 Newlands Sycamore 57fPS7 48 Themed Block ._ 500 Oak Grove Sycamore 4SIP48 48 Themed Block 1200 Oak Grove Red Oak 36fP36 ,0 Themed Block 1300 Oak Grove Red Oak 36IP36 50 Themed Block 14(10 Oak Grove Red Oak 36fP36 `o Themed tock 100 Occidental Sycamore 56!1748 -48 Themed Block 200 Occidental Sycamore 56!56 48 Themed Block 300 Occidental Sycamore 56fP48 48 Themed Block 400 Occidental Sycamore 56tP48 48 Themed Block 1100 Ralm Sycamore 72fP72 48 Themed Block 1200 Palm Sycamore P72fP72 48 Themed Block 1300 Im Sycamore —7—FP72— 48 Thenvd Block 1400 Palm Sycamore 84IP72 48 Themed Block 600 P rnouth Sycamore 72172 48 Themed Block 1100 Sanchez Sycamore 48fP48 48 Themed Block 1200 Sanchez Sycamore 48fP48 48 Themed Block 1300 Sanchez Sycwiore 4SIP48 48 Themed Bloch 1400 Sanchez Sycamore 48IP48 48 Themed Block 1+600 Sherman Sycamore 36!936 48 Themed Block 1700 Sherman Sycamore P36,IP36 48 Themed Block "al-fiev briodenaron Liriodendron R p,a ,+,.' 'r: en' 1:1.-,P s, L i Lirsc�dendron '.r�'7r�Fief�, 2100 Trousdale Modesto Ash 54 48 Replace w! Ray&ood Ash 500 Vernon Sycamore 48«148 48 Themed Block 00 c^ lfrl.:i• E�^�: a~ S` c Re IE?ee ;Rr' Re•' °y". 1= 700 Vemon Syca(we 72f72 48 Themed Block 700 Winchester Dr. Sycamore 96fP96 48 Themed Block 800 Winchester Dr. Sycamore 96IP96 48 Themed Block H 1 Y t1CHNIENT "B" • City of Burlingame 81VR41NraAME Parks and Recreation Department City Street Trees -Themed Blocks Number of Themed Blocks and Tree Species TREE C TY USA Thorned Blocks to be Maintained Thorned Blocks to be Replanted with Other Species Number of Tree Number of Tree Blocks Species Blocks Species l Elm 4 Camphor 6 Eucalyptus Globulus 1 Catalpa 3 Eucalyptus Viminalis 4 Linden 13 Gingko 15 Liquidamber l Modesto Ash 4 Lirodendron 9 Pyrus calleryana 'Chanticleer' 6 Red Oak 59 Sycamore BURL AGENDA ITEM NO: 8b STAFF REPORT MEETING DATE: October 20, 2008 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY: DATE: October 15, 2008 APPROVED BY: FROM : William Meeker, Community Development Director — (650) 558-7255 SUBJECT: PRESENTATION OF FOCUSED DEVELOPMENT ALTERNATIVE FOR THE BURLINGAME DOWNTOWN SPECIFIC PLAN RECOMMENDATION The City Council should receive a presentation from the Downtown Specific Plan consultant, Kevin Gardiner & Associates, regarding a "focused development" alternative for the Burlingame Downtown Specific Plan that will serve as the basis for drafting of the plan as well as for the environmental analysis. At the conclusion of the presentation, Council Members are requested to provide any feedback to the consultant regarding the proposed alternative. BACKGROUND In 2007, the City of Burlingame hired the consulting firm "Kevin Gardiner & Associates" to work cooperatively with the community to prepare the Burlingame Downtown Specific Plan. When completed , the Specific Plan will provide a framework guiding the future of Downtown Burlingame; building upon the successes of the already vibrant Burlingame Avenue commercial area. Generally, the study area for the planning effort encompasses an area bounded by Peninsula Avenue on the south, Oak Grove Avenue on the north, EI Camino Real on the west and California Drive and Anita Road on the east. In July, the Downtown Specific Plan project team presented the preferred alternative for downtown to the Planning Commission and City Council. Both bodies provided comments and suggestions for the plan. The project team then began work on the next step of the project, which was to determine the amount of new development that would be allowed under the preferred alternative. The methodology has been refined numerous times and now accounts for setbacks, common hallways , and , for residential development and mixed use development with residential uses, on-site parking requirements. There is an attachment to this staff report which describes the methodology in detail. DEVELOPMENT ALTERNATIVE Based on the project team's calculations, the amount of development that would be allowed under the preferred alternative was very high: approximately 4,200 new housing units; more than 1 million square feet of office development; and 535,000 square feet of retail development. These high numbers would likely result in significant traffic and other environmental impacts. As a result, the project would need an Environmental Impact Report and Statement of Overriding Considerations. The plan would also need to incorporate a number of expensive mitigation measures. In addition, the project team raised the question of whether the city would still support the preferred alternative knowing that it could lead to so much new development in the downtown. BURL©E AGENDA ITEM NO: 8b STAFF REPORT MEETING DATE: October 20,2008 Because of these problems, the project team researched approaches that other communities have taken for plans that cover large areas, and discovered several choices: 1. Proceed with the plan as originally conceived and simply prepare the documents as necessary for that alternative. 2. Conduct a "sensitivity analysis" for the project. This is an economic study that determines how much development is likely to occur under market forces, although the plan may theoretically allow more. The plan and the CEQA analysis could therefore be based on the calculations from the sensitivity analysis. 3. Establish a "development cap" as part of the plan, and mandate that any development over the cap would require an amendment of the specific plan and CEQA analysis. Redwood City took this approach for their Downtown Precise Plan. 4. Focus the new development in a smaller geographic area, thereby reducing the overall amount of new development allowed by the plan. Upon careful consideration, the first two options did not appear to be the best choices for downtown Burlingame. The first option, to proceed with the original preferred alternative, would have the problems described above, and does not appear to offer advantages over the other approaches. The second option, to prepare a sensitivity analysis, appears reasonable. However, if economic conditions change dramatically, the results could easily be challenged. Therefore, this approach may not work well for the city over the long term. The third and fourth options could both work in downtown Burlingame. The third option, of establishing a development cap, appears to be a solid approach. For this to work, the development cap would need to be based on good economic forecasts or other analyses, the city would need to carefully track new development in the downtown, and the city would also need to be prepared to update the specific plan in approximately 20 years. If these conditions are met, however, this approach could work well. The fourth option, which would focus development in one area, is another solid approach that could work well. The project team therefore focused on the "development cap" and "focused development" options. While both options would provide for similar amounts of new development, the options differ in where the new development would be located. Under the development cap option, new development would occur on scattered sites throughout the downtown. In the focused plan option, new development would occur in a more limited portion of the downtown. Given the community's desire to strengthen Howard Avenue and the connections between Howard and Burlingame Avenue, the project team explored an alternative that would focus new development in that area. Focusing new development on and around Howard Avenue would have several advantages. First, revitalizing this area was one of the major goals for the specific plan process, and this approach would directly address this goal. Second, focusing development in one area could help to create an excitement and energy in the area. In addition, placing new development around Howard Avenue also helps with another goal: protecting the successful Burlingame Avenue corridor. Finally, this approach may also be more realistic, since significant development projects may be more likely in this part of downtown rather than along Burlingame Avenue in particular. 2 BURL® AGENDA ITEM NO: 8b STAFF REPORT MEETING DATE: October 20,2008 The Citizens' Advisory Committee met in September to review and comment on the focused plan alternative. CAC members had several suggestions, which have been incorporated into the focused development alternative. The focused development alternative would allow new development throughout the downtown under existing regulations, but would encourage more, denser development in the areas around Howard Avenue and auto row, as shown on the map attached to this report. Mixed use development would be encouraged along Howard Avenue and the side streets between Howard and Burlingame. Incentives, such as reduced parking ratios, could also be provided in order to encourage development in this area. Auto row would also be allowed to develop as mixed use, although auto showrooms would be strongly encouraged to remain, either alone or as part of a mixed use development. In the residential area south of Howard Avenue (shown in blue on the map), residential development would be allowed up to 55' as a permitted use, and taller buildings would not be allowed. Current regulations require a conditional use permit for development over 35', and allow buildings up to 75' with a conditional use permit. The CAC suggested this change as a result of a discussion of City Council comments concerning the desirability of making development regulations more straight-forward, and allowing more development without conditional use permits. Some CAC members felt that the residential area south of Howard Avenue would be a logical place to allow taller buildings and more high density residential developments, while others were concerned about the impacts that very tall structures would have on existing single family homes and small residential structures in the area. However, CAC members agreed that most development in the area is less than 55' in height, and many developers do not want to propose taller buildings because of the likelihood of strong neighborhood opposition. Allowing taller buildings as a permitted use, but lowering the overall height limit, was a compromise that would have advantages for all stakeholders. Although the focused development alternative would encourage new development in the Howard Avenue area, the specific plan would still cover the entire downtown and include the other components of the preferred alternative. Streetscape improvements will be included for Burlingame Avenue and Chapin Avenue, as well as Howard Avenue and the side streets between these main streets. A significant new community open space will be included. Parking will also be addressed for the downtown as a whole, although parking ratios may be lower for the Howard Avenue area as an additional incentive for new development there. The regulations for the Anita Road area (shown in yellow on the map) will be adjusted to lower the conditional use height limit to 45', and to recognize the existing mix of uses in the neighborhood and the transition that the neighborhood provides from auto uses to the single family homes. Under the focused development alternative, the Downtown Specific Plan would provide the capacity for 875 new housing units; 249,000 square feet of new office space; and 184,000 square feet of new retail space. These numbers are much closer to the economic consultant's estimate of the demand for new development in downtown Burlingame over the next 20 years: 800 new housing units; 120,000-160,000 square feet of new office space; and 230,000 square feet of new retail space. PLANNING COMMISSION REVIEW The focused development alternative was presented to the Planning Commission at its meeting on October 14, 2008. At that meeting, Planning Commission members commented on the need for the plan to include incentives for residential development in particular. Planning Commission members discussed the development cap and focused development areas options. The focused approach has the 3 BURL©E AGENDA ITEM NO: 8b STAFF REPORT MEETING DATE: October 20,2008 advantage of encouraging new development along Howard Avenue, which could enlarge and strengthen the downtown retail area. The development cap approach, in contrast, could provide new residential development faster since property owners throughout the downtown could take advantage of development incentives. If the City Council agrees with the focused development approach, the Downtown Specific Plan project team will proceed with the next phase of the project, which is to begin detailed traffic, parking, engineering, and other technical analyses in preparation for drafting the plan. FISCAL IMPACT None. Attachments: • Focused Block Key Plan ■ Development Calculations Methodology ■ Preferred Development Block-By-Block Development Calculations ■ Focused Alternative Block-By-Block Development Calculations 4 I c ICUSED DEVELOPMENT AREA TRANSITION A JL BASE , ►'' ,, , ZONING • '�� \I�:W miacd use dcvclo'�incnt WKED USE AREA existingRetain •, �� ���8 regulations and incentives Reduced conditionalbuilding commercialand development 1 ticw strectscape imprmwcmcntsheight regulations �_ F:nhanccd duwntowu dcsi,n.tandard. commercial Enhanceddowntown design C and guidelines residential mix of uses 1 standards guidhanced ♦ ♦ ` 5B : M standards and guidelines ♦20 r ' '� pwiiiiii �W ` ♦ 28B ' , PAP,,♦,, •��f'' `��6C ,� 10 16A11 'I�17B + 28A�N 3A 1� 33 9B 15B 24B 2:2fi� 32A ♦ • `..• 146 ,�' 23B 22B 31 ♦ 1B 30B Increased allowable building . 2R-4 INCENTIVE AREA BASE ZONIN11Retain existing residential height Retain existing residentialdevelopment regulationsand commercial development s regulations• design ` standards and es Enhanced downtown design ra ISO--Wj 0 standards and guidelines ®. BURLINGAME DOWNTOWN- SPECIFIC I)LAN DEVELOPMENT CALCULATIONS METHODOLOGY For plans such as the Burlingame Downtown Specific Plan, the California Environmental Quality Act (CEQA) requires calculation of full development capacity as a basis for determining the potential environmental impacts of the plan. CEQA requires analysis of the net increase in development that would result if the entire plan area were developed to the full potential allowed under the new plan. This full build-out scenario must include development that is conditionally possible, such as conditional building heights, under the assumption that if an element is theoretically possible, it needs to be factored into the analysis. To determine the net increase in development under the potential full build-out of the Preferred Plan Alternative as described by the City Council, Planning Commission, and Citizens'Advisory Committee (CAC), the consultant team undertook a step-by-step approach to estimate potential development capacity together with levels of existing development: Step 1: Calculate Developable Area First the consultant team divided the project area into numbered blocks. Where the preferred plan proposed different land use designations or building heights within a block, the block was subdivided into "sub-blocks." Then using the blocks and sub-blocks, the consultant team calculated the full area of all lots in the Specific Plan project area, then excluded civic uses, houses of worship, and public parking lots. The diagram below indicates the block and sub-block numbering for the project area. 1 03 m � m m o ` to m / • `® BLIICK KEI PL{N Step 2:Development Assumptions Next,the consultant team made assumptions of development potential for each land use zone. Assumptions included building height(based on Council,Commission,and CAC direction),the corresponding number of floors possible within each given building height,and a figure for building coverage. Assumptions were based on typical conditions for mixed use or multi-family residential buildings in Peninsula downtown areas. Key assumptions included: • 55-foot height limit=5 floors • 75-foot height limit=7 floors • Mixed Use buildings have a lot coverage of 75% • Multifamily Residential buildings have a lot coverage of 50% Regarding the assumptions for number of floors for a given building height,it was noted that there has been a trend towards taller floor-to-ceiling heights in both new commercial and residential buildings in Burlingame and other nearby communities,so for example a 55-foot tall building may only have four floors,rather than five. However,since this exercise considers the theoretical maximum development potential,the assumption was that the maximum number of floors that could be theoretically accommodated needed to be the basis for the calculations. 2 Step 3: Calculate Full Development Capacity The next step was to multiply the development assumption numbers across the full downtown project area except for parcels with civic uses, houses of worship, and parking lots to arrive at a full development capacity figure. In this calculation, every parcel is assumed to be built out to the full potential as allowed by the plan. The consultants and staff recognize that such a 100% full build-out would be highly unlikely, if not impossible, in Downtown Burlingame given the multiple property owners, the different likelihood of each owners to want to redevelop versus maintain existing properties, and the general community sentiment expected to be against such a scenario. However, in the need to establish a full build-out benchmark, this development capacity figure needs to be calculated as the top-end or "worst case" possibility for purposes of analyzing potential environmental impacts. Step 4: Additional Assumptions: Setbacks and Unusable Floor Area The full development capacity figure in Step 3 is a gross number, in that it calculates floor area for each parcel based on a basic box determined by building height and lot coverage. In practice, buildings have multiple setbacks for courtyards, balconies, and varied roof forms, as well as having proportions of"unusable" floor area such as hallways and garage ramps. For the purposes of the build-out calculation, it was assumed that 20% of each building area would be unusable due to varied setbacks and circulation areas such as hallways. This figure was then deducted from the full development capacity figure. Step 5: Land Use Assumptions: Residential Mixed Use vs Office Mixed Use In the blocks designated as mixed use, the first assumption was that the full ground floor of each building would be occupied by commercial retail space (with the exception of Chapin Avenue). However, there needed to be assumptions of how much of the upper floors of each block would be occupied by office or residential uses. For each block, there was an estimate of the proportion of office to residential in the upper floors, with an 80/20 split one way or the other being typical. This is not to say that each building would have a mix of office and residential uses in its upper floors, rather, it assumed across an entire block that a given number of buildings would have either office or residential upper floors. For example, for a block with 80% residential and 20% office upper floors, 80% of the buildings would have residential uses on the upper floors, and 20% of the buildings would have office uses. This would not preclude a building from having both residential and office upper floors, but would not assume or require it. Step 6: Subtract Area of Existing Buildings To arrive at an estimate of the potential net increase in new development, the floor area of the buildings currently existing within the downtown project area needed to be determined. To arrive at this number, the consultants calculated the building floor area for each downtown parcel based on GIS building outlines, then assigned a number of floors for each parcel based on fire department records and field surveys. Next, existing land uses were identified for each floor of each building (accounting for mixed use buildings) based on city zoning and land use maps, and field surveys. The existing amounts for commercial, residential, and office uses for each block were then calculated, and finally subtracted from the full build-out numbers in Steps 4 and 5 to estimate the net increase of each land use for each block. 3 Step 7: Impacts of Current Parking Requirements As an additional step for the residential-designated areas, a factor to account for the impacts of current residential parking requirements on density and unit numbers was determined. This factor was developed with the knowledge that in Downtown Burlingame and other peninsula cities, residential properties are not always developed to full potential because of the physical limitations of accommodating the required parking on site. For example, although a parcel may have the potential to have 20 residential units, if a one-level garage on the site can only accommodate 30 spaces, the developer may only build 15 units because each unit is required to have two parking spaces. To determine this factor for Downtown Burlingame, the consultant team reviewed all new residential projects built over the past 20 years within the project area. For each project, the number of units theoretically possible within the height and setbacks was determined, then compared with the actual number of units built. The ratio of theoretical to actual unit counts, or "parking quotient' was determined to be 0.71. This means that, over the downtown area, residential buildings were being built to an average of 71% of their full development potential. The parking quotient was included in the calculations as an additional factor for estimating potential housing units. If parking requirements were to be reduced to recognize the availability of walking and transit in the downtown area, the parking quotient might be reduced or eliminated so that residential projects would be built to full potential. The build-out calculations show both "before" and "after' unit counts, showing the effect of existing parking requirements on potential unit counts. The parking quotient was factored only for residential projects, recognizing the expectation from homebuyers and tenants that parking for their units is provided on site. For office projects, it is more feasible that parking could be accommodated off-site in a municipal parking lot or garage, perhaps through an in-lieu fee arrangement. Final Result: Potential Net Increase in Development The final result of taking the full build-out potential and deducting the existing building area factoring for parking requirements is a projection of the full amount of potential development that could theoretically happen under the plan. This net increase provides the basis for the environmental review including traffic studies, infrastructure capacity, natural factors, and economic development. The focus on the analysis is on blocks where there are significant changes to potential development capacity; other blocks where development capacity would stay similar to what is allowed currently would have a base-level assumption of growth based on historic trends and county growth models PREFERRED ALTERNATIVE The Preferred Plan Alternative as outlined by the City Council, Planning Commission, and CAC encouraged new development in Downtown Burlingame such as intensification of Howard Avenue, housing above retail on Burlingame Avenue, taller building heights on Chapin Avenue, and mixed use in the Auto Row on California Drive. The diagrams below indicate blocks that would have either changes to land use (primarily to allow for mixed use residential development) and/or changes in building height. 4 I i IIi♦�♦ ♦IIi II O�♦ Oma- ��a Of II�♦♦♦ ♦IiI Ii �♦♦� �-i , p Iii♦ ♦♦♦II �N � � � Iy♦♦` 1 � Iii♦ ♦�♦Ii �♦� �� � �►��► 1♦ ♦♦� II;II/ Ii ���,♦�i�� :• ♦���� nat; Iii♦��, ��i� �i� �i���'' �♦�i���I I � � N tD � �� ♦� II I � ��♦ I� N tD � �-♦♦� gym• -. ��� ��. •-`- � s�1, !► �; ..� co..� ��: mn m 1"'�•, '' Vim' �Ii51 ��: ► j- �;►"!II �♦�m I`S ��: IIS ��� �'1 `�!�;. II♦�, �III� ���� ' . �� ,• N., .'N, , ', .�. '—. ��, ry� Irv, ♦ , I a. ••� .�•;!m. �,� ���i�G ,,;jig;. (•�•.o�`�m. �,� i�,i��i� .�� � �' �► �i II .• ,rte �► ♦ ,� ► � ♦ �//ii �i� , . .►�� � ♦ �/iii �i� From the perspective of goals and objectives,these strategies have their merits,but when the potential development capacity suggested by each of these changes is projected,the result is a very large amount of new development potential across the downtown area. Using the methodology described for projecting the net increase in development potential,the results were very high—approximately 4,200 new housing units,more than 1 million square feet of office development,and 535,000 square feet of retail development. These numbers are several times higher than the demand for new development in the next 20 years as estimated by the economic consultant and would likely result in significant traffic and other environmental impacts. This becomes a problem for the environmental review because the CEQA analysis needs to consider the impacts of the plan based on the total build-out. As a result,the project would likely need an EIR and a Statement of Overriding Considerations to account for the large potential development capacity. In addition,the costs for the plan implementation would be high. Furthermore,the amount of development indicated by the calculations could be higher than many people would likely want in downtown Burlingame. FOCUSED ALTERNATIVE Given the situation of having too much potential new development capacity in the preferred alternative,the consultant team and staff have developed a"focused"approach to the preferred plan that focuses potential new development capacity in a few key areas,rather than more broadly across downtown. Areas that would be the focus of change would be: Howard Avenue,with mixed use residential and office development • Auto Row,with mixed use residential development • Anita Triangle area with lower-scale mixed use and residential development to better transition to the adjacent R-1 neighborhoods. Other areas such as Burlingame Avenue and Chapin Avenue would retain current basic development standards and capacity. This means that development would still be allowed in these areas as it is today,but there would not be any significant changes to current development potential such as adding residential uses or taller buildings. The advantages of this focused approach to changes in development capacity is both to help to make the development estimates more reasonable,but also to prioritize and channel investment into those areas. In particular this reinforces the original idea of strengthening Howard Avenue, which was one of the original objectives of the downtown planning effort. Under this focused scenario,the maximum amount of new development that would be indicated by the new development standards under the specific plan would be approximately 1,000 new housing units,381,000 square feet of office development,and 256,000 square feet of retail development. For comparison,the market study conducted for Downtown Burlingame projected a maximum market potential of 800 new housing units, 160,000 square feet of office development,and 230,000 square feet of retail development. Given that under the focused alternative there would still be more development capacity than what the market study indicates, a development cap calibrated to market potential or an environmental threshold such as traffic impacts could be combined with the focused approach. 6 l / _______ -- /', • V \ Z� ,` � F/ ` '` �. � /� ` ��,�,. �,. ' e � `'` �f � ' • ' • 'e / �� b� J. • a r ,.• / .. ,, / °° ,� � �� .__ � � ..� �. . , '�, � � . ® ' ; `� J • ' � i � • /[\// � � L I j v i PREFERRED ALTERNATIVE 36,449 15,269 3,407 Land Use:Commercial to Mixed Use 38,291 6,170 8,831 Land Use: Commercial to Mixed Use . : 150,566 122,600 Land Use: Commercial to Mixed Use; Building Height: Raised 48,636 9,842 9,448 11,367 Land Use: Commercial to Mixed Use 87,141 15,492 31,121 Land Use: Commercial to Mixed Use • • 100,304 20,562 10,823 Land Use: Commercial to Mixed Use; Building Height: Raised • : 143,520 71,233 123,566 0 Land Use: Commercial to Mixed Use 129,750 80,393 83,387 2,793 Land Use:Commercial to Mixed Use 59,913 47,336 36,727 0 Land Use: Commercial to Mixed Use • 100,585 59,838 14,570 0 Land Use: Commercial to Mixed Use 107,949 69,791 24,057 0 Land Use: Commercial to Mixed Use 73,125 54,603 53,557 0 Land Use: Commercial to Mixed Use 134,187 94,930 19,198 1,098 Land Use:Commercial to Mixed Use 49,797 45,429 0 0 Land Use:Commercial to Mixed Use 126,934 46,836 0 12,138 Land Use:Commercial to Mixed Use; Building Height: Reduced 166,500 4,314 2,157 131,588 Building Height Reduced 17,734 4,512 2,474 Land Use: Commercial to Mixed Use 32,603 11,880 29,425 0 Land Use: Commercial to Mixed Use 30,000 5,782 30,971 0 Land Use: Commercial to Mixed Use 30,000 19,166 9,581 0 Land Use: Commercial to Mixed Use 94,142 47,894 0 0 Land Use: Commercial to Mixed Use 95,853 27,155 0 0 Land Use: Commercial to Mixed Use 37,388 0 0 0 Land Use:Commercial to Mixed Use; Building Height: Reduced 81,313 21,673 1,367 11,408 Land Use: Commercial to Mixed Use; Building Height: Reduced 83,250 0 65,897 Building Height: Reduced 106,076 57,173 0 0 Land Use: Commercial to Mixed Use 98,196 35,615 0 0 Land Use: Commercial to Mixed Use 102,933 29,189 Land Use: Commercial to Mixed Use; Building Height: Reduced TOTAL 2,363,136 882,073 591,439 282,122 WORKSHEET#1 PAGE 1 PREFERRED ALTERNATIVE . . .. - •• Mixed Use 55 0.75 27,337 Mixed Use 55 0.75 28,718 Mixed Use 75 0.75 112,924 Mixed Use 55 0.75 36,477 = Mixed Use 55 0.75 • • Mixed Use 75 0.75 75,228 Mixed Use 55 0.75 107,640 Mixed Use 55 0.75 97,312 Mixed Use 55 0.75 44,934 Mixed Use 55 0.75 75,439 Mixed Use 55 0.75 80,962 Mixed Use 55 0.75 54,844 Mixed Use 55 0.75 100,641 Mixed Use 55 0.75 37,348 Mixed Use 45 0.50 63,467 Residential 45 0.50 Mixed Use 55 0.75 13,301 Mixed Use 55 0.75 24,452 • Mixed Use 55 0.75 22,500 • Mixed Use 55 0.75 22,500 Mixed Use 55 0.75 70,606 • Mixed Use 55 0.75 71,890 Mixed Use 45 0.50 18,694 • Mixed Use 45 0.50 40,656 Residential 45 0.50 Mixed Use 55 0.75 79,557 Mixed Use 55 0.75 73,647 Mixed Use 45 0.50 51,466 TOTAL 1,432,541 WORKSHEET#1 PAGE 2 PREFERRED ALTERNATIVE 4 20%1 87,478 0.20 17,496 0.80 69,983 4 20%1 91,898 0.20 18,380 0.80 73,518 6 20% 542,037 0.80 433,630 0.20 108,407 4 20% 116,726 0.20 23,345 0.80 93,381 4 20% 209,139 0.00 1.00 209,139 • 6 20% 361,096 0.80 288,877 0.20 72,219 • - 4 20% 344,449 0.20 68,890 0.80 275,559 4 20% 311,399 0.20 62,280 0.80 249,119 4 20% 143,790 0.20 28,758 0.80 115,032 4 20% 241,405 0.80 193,124 0.20 48,281 4 20% 259,078 0.20 51,816 0.80 207,263 16 4 20% 175,500 0.20 35,100 0.80 140,400 4 20% 322,050 0.20 64,410 0.80 257,640 4 20% 119,514 0.20 23,903 0.80 95,611 19 3 20% 152,321 0.00 0 1.00 152,321 120 4 20% 266,400 0.00 0 1.00 266,400 21 B 4 20% 42,562 0.20 8,512 0.80 34,049 - 4 20% 78,246 0.20 15,649 0.80 62,597 4 20% 72,000 0.20 14,400 0.80 57,600 4 20% 72,000 0.20 14,400 0.80 57,600 4 20% 225,941 0.20 45,188 0.80 180,753 4 20% 230,048 0.20 46,010 0.80 184,038 27 3 20% 44,866 0.00 0 1.00 44,866 284 3 20% 97,575 0.00 0 1.00 97,575 8: 4 20% 133,200 0.00 0 1.00 133,200 4 20% 254,581 0.20 50,916 0.80 203,665 4 20% 235,6711 0.20 47,134 0.80 188,537 3 20% 123,519 0.00 0 1.00 123,519 TOTAL 1,552,217 3,802,273 WORKSHEET#1 PAGE 3 PREFERRED ALTERNATIVE 12,067 66,576 55 0.71 39 64,687 54 0.71 38 . : 112,924 311,030 108,407 90 0.71 64 26,635 13,897 82,014 68 0.71 49 0 -15,492 178,019 148 0.71 105 • • 54,666 278,054 72,219 60 0.71 43 • : 36,407 -54,676 275,559 230 0.71 163 16,919 -21,108 246,327 205 0.71 146 -2,401 -7,969 115,032 96 0.71 68 15,601 178,554 48,281 40 0.71 29 11,171 27,758 207,263 173 0.71 123 241 -18,457 140,400 117 0.71 83 5,710 45,212 256,542 214 0.71 152 -8,081 23,903 95,611 80 0.71 57 • 16,631 0 140,183 117 0.71 83 -4,314 -2,157 134,812 112 0.71 80 13,301 4,001 31,576 26 0.71 19 12,572 -13,776 62,597 52 0.71 37 16,718 -16,571 57,600 48 0.71 34 _ 3,334 4,819 57,600 48 0.71 34 22,712 45,188 180,753 151 0.71 107 44,735 46,010 184,038 153 0.71 109 18,694 0 44,866 37 0.71 27 • 18,983 -1,367 86,167 72 0.71 51 0 0 67,303 56 0.71 40 22,383 50,916 203,665 170 0.71 121 38,032 47,134 188,537 157 0.71 112 123,519 103 0.71 73 TOTAL 505,642 924,902 2,933 2,083 WORKSHEET#1 PAGE 4 FOCUSED ALTERNATIVE 74,050 39,530 12,696 0 Land Use:Commercial to Mixed Use 44,250 26,839 22,493 0 Land Use:Commercial to Mixed Use 98,754 78,285 11,919_ 0 Land Use:Commercial to Mixed Use 49,797 45,429 0 0 Land Use: Commercial to Mixed Use 17,734 4,512 2,474 Land Use:Commercial to Mixed Use 32,603 11,880 29,425 0 Land Use:Commercial to Mixed Use 30,000 5,782 30,971 0 Land Use:Commercial to Mixed Use 30,000 19,166 9,581 0 Land Use:Commercial to Mixed Use 13,946 5,319 0 0 Land Use:Commercial to Mixed Use 80,196 42,575 0 0 Land Use:Commercial to Mixed Use 95,853 27,155 0 0 Land Use:Commercial to Mixed Use 106,076 57,173 0 0 Land Use:Commercial to Mixed Use 98,196 35,615 0 0 Land Use:Commercial to Mixed Use TOTAL 394,748 121,597 2,474 WORKSHEET#2 PAGE 1 FOCUSED ALTERNATIVE Moved Use 55 0.75 100% 1 55,538 Moved Use 55 0.75 100% 1 33,188 Mored Use 55 0.75 100% 1 74,066 Mixed Use 55 0.75 100% 1 37,348 Mixed Use 55 0.75 100% 1 13,301 Mixed Use 55 0.75 100% 1 24,452 Mixed Use 55 0.75 100% 1 22,500 Moved Use 55 0.75 100°x6 1 22,500 Moved Use 55 0.75 1000/0 1 10,459 Moved Use 55 0.75 100% 1 60,147 Moved Use 55 0.75 100% 1 71,890 Mixed Use 55 0.75 100% 1 79,557 Mixed Use 55 0.75 100% 1 73,647 TOTAL 578,591 WORKSHEET#2 PAGE 2 FOCUSED ALTERNATIVE 4 20% 177,720 20% 35,544 80% 142,176 4 20% 106,200 20% 21,240 80% 84,960 4 20% 237,010 20% 47,402 80% 189,608 4 20% 119,514 20% 23,903 80% 95,611 4 20% 42,562 20% 8,512 80% 34,049 4 20% 78,246 20% 15,649 80% 62,597 4 20% 72,000 20% 14,400 80% 57,600 4 20% 72,000 20% 14,400 80% 57,600 4 20% 33,470 200/6 6,694 80% 26,776 4 20% 192,470 20% 38,494 80% 153,976 4 20% 230,048 20% 46,010 80% 184,038 4 20% 254,581 20% 50,916 80% 203,665 4 20% 235,671 20% 47,134 80% 188,537 TOTAL 370,298 1,481,194 WORKSHEET#2 PAGE 3 FOCUSED ALTERNATIVE 16,008 22,848 142,176 1,200 118 0.71 84 6,348 -1,253 84,960 1,200 71 0.71 50 -4,219 35,483 189,608 1,200 158 0.71 112 -8,081 23,903 95,611 1,200 80 0.71 57 13,301 4,001 31,576 1,200 26 0.71 19 12,572 -13,776 62,597 1,200 52 0.71 37 16,718 -16,571 57,600 1,200 48 0.71 34 3,334 4,819 57,600 1,200 48 0.71 34 5,141 6,694 26,776 1,200 22 0.71 16 17,572 38,494 153,976 1,200 128 0.71 91 44,735 46,010 184,038 1,200 153 0.71 109 22,383 50,916 203,665 1,200 170 0.71 121 38,032 47,134 188,537 1,200 157 0.71 112 TOTAL 183,843 248,702 1,478,720 1,232 875 WORKSHEET#2 PAGE 4 ���CITY o� STAFF REPORT BURLINGAME AGENDA 8c ITEM# ® MTG. 10/20/08 °� DATE 4PwTE.v..ug 6. TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY t /� DATE: October 20, 2008 APPROVED FROM: Deirdre Dolan, Human Resources Director BY t SUBJECT: Adoption of Resolutions Fixing the Employer's Contribution Under the Public Employees' Medical and Hospital Care Act Effective January 1, 2009, and Adopting a Retiree Health Care Trust RECOMMENDATION: Staff recommends that Council approve two attached resolutions: 1) Resolution setting the City's contribution towards medical insurance premiums at $101 per month for members of all bargaining units effective January 1, 2009, and 2) Resolution adopting a Retiree Health Care Trust for the provision of retiree health care premiums. BACKGROUND: Through the labor negotiations process over the last two years the City has made changes to the retiree medical benefits for current and future employees. As a result of these changes, the City is required to make administrative changes in the method of payment to PERS for health care premiums. These administrative changes will not affect the total amount of the City's health care contribution levels, but will change the method of health care premium payments, especially for retired employees. PEMHCA Contribution Requirements The City provides medical benefits to active and retired employees under the California Public Employees' Medical and Hospital Care Act (PEMHCA). PEMHCA is a healthcare purchasing pool, governed by California Public Employees Retirement Law, which allows contracting employers to provide employees and retirees with a choice of health care plans. PEMHCA requires that the City's contribution be the same for both active and retired employee medical coverage. PEMHCA also requires that the City pay the minimum monthly amount toward medical premiums, which is adjusted annually according to a CPI formula. The monthly minimum required employer contribution is currently $97, and will increase to $101 per month effective January 1, 2009. Employer Contribution Amount Historically, the City's PEMHCA resolutions have set the employer contribution at a maximum amount equivalent to the Kaiser family premium for the AFSCME, BAMM, Teamsters, POA, Police Administrators, IAFF, and Department Head and Unrepresented Employee groups, and equivalent to the Blue Shield family rate for the Fire Administrators. These same employer contribution levels apply to retired employees of these bargaining units. As part of the contract negotiations process with all of the City's bargaining units over the past two years, the City implemented a five year vesting requirement for current employees to qualify for retiree medical benefits, as well as a reduced retiree medical benefit for future employees for those bargaining units that have an enhanced retirement formula. For active employees, the City maintained it's commitment to contribute up to the Kaiser family rate for the AFSCME, BAMM, Teamsters, POA, Police Administrators, IAFF, and Department Head and Unrepresented Employee bargaining groups, and equivalent to the Blue Shield family rate for the Fire Administrators. The changes in retiree medical benefits noted above now render the City's contributions for retired employees unequal to those for active employees, and therefore non-compliant with PEMHCA. To comply with the law, the City is resetting the employer's contribution for health care premiums to the $101 PEMHCA minimum. The City will still pay the difference, up to the negotiated contribution amounts. This approach will insure equal contributions for active and retired employees in compliance with PEMHCA, while at the same time allowing flexibility in determining employer contribution amounts above the PEMHCA minimum. Retiree Health Care Trust The establishment of a Retiree Health Care Trust enables the City to fund the difference between the PEMHCA minimum employer contribution and the full premium amount to which the retiree is entitled in accordance with the applicable labor agreement in effect at the time of their retirement. Currently, the City pays the full retiree health care premiums (up to the maximum City contribution level) directly to PERS. Once the Trust is established, the process for funding retiree medical premiums will be as follows: • The City will pay the $101 PENMCA minimum employer contribution amount directly to PERS. • PERS will deduct the difference between the $101 PEMHCA minimum employer contribution and the actual premium amount from the retiree's monthly annuity. • The City will contribute the difference between the PEMHCA minimum employer contribution and the actual premium amount, up to the maximum allowable benefit provided by the City for that retiree, into the individual's Retiree Health Care Trust account, essentially reimbursing the retiree for the deduction from the retirement annuity. • The City's contribution to the retirees' Trust account will be timed to occur prior to the deduction from the retiree's annuity so the retiree will not be"out of pocket" on their health care premium expenses. The advantages of a Retiree Health Care Trust include the following: • City contributions to a Retiree Health Care Trust account are made on a pre-tax basis, and earnings and distributions from the account are likewise tax-exempt for the retiree. • The assets of the Plan are held in trust for the exclusive benefit of the individual retiree or their qualified survivors to pay for health care premiums. • The retiree may access the funds contributed to their Trust account at any time, and reimbursement options include direct deposit or check request. • The establishment of the Trust accounts precludes the City's Finance department from having to issue reimbursement checks to the City's 200-plus retirees. Funding for Active Employees The City will continue to pay medical premiums for active employees directly to PERS. Employees enrolled in medical plans that cost more than the maximum City contribution will continue to have the excess amount deducted from their paychecks on a pre-tax basis. Implementation Plan The proposed restructuring of the administrative delivery of retiree health care benefits represents a significant change in procedures for current retirees. As such, staff is working with ABD Insurance and Financial Brokers,the City's benefits broker, to implement these changes. The following outlines the plan for implementation: • Interview and select the Retiree Health Care Trust vendor in October • Meet with labor representatives to explain changes in October/November • Send initial letter to retirees to explain changes in October • Vendor to send second letter to retirees explaining process in November • Schedule retiree informational meetings in November, with phone and web access for remote participation • Send third letter to retirees in late November ABD representatives will be in attendance at the October 20, 2008 meeting to explain these changes and answer questions. BUDGET IMPACT: The changes described above are administrative, and result in no increased cost for the provision of health care benefits to active and retired employees. There is an administrative fee of$30 per year per retiree for the Retiree Health Care Trust administration. The total administrative fee expense is estimated to be approximately $6,500 per year. ATTACHMENTS: 1. Resolution Fixing the Employer Contribution Under the Public Employees' Medical and Hospital Care Act 2. Resolution Adopting a Retiree Health Care Trust Known as the City of Burlingame Retiree Health Care Trust RESOLUTION FIXING THE EMPLOYER'S CONTRIBUTION UNDER THE PUBLIC EMPLOYEES'MEDICAL AND HOSPITAL CARE ACT WHEREAS, (1) Government Code Section 22892(a)provides that a local agency contracting under the Public Employees'Medical and Hospital Care Act shall fix the amount of the employer's contribution at an amount not less than the amount required under Section 22892(b)(1)of the Act, and WHEREAS, (2) The City of Burlingame, hereinafter referred to as Public Agency, is a local agency contracting under the Act;now,therefore be it RESOLVED, (a) That the employer's contribution for each employee or annuitant shall be the amount necessary to pay the full cost of his/her enrollment, including the enrollment of family members, in a health benefits plan up to a maximum of: CODE BARGAINING UNIT CONTRIBUTION PER MONTH 001 Police Officers Association PEMHCA minimum 002 Police Administration PEMHCA minimum 003 Local 829,Council 57 PEMHCA minimum American Federation of State, County and Municipal Employees,AFL—CIO 004 Local 2190, Council 57 PEMHCA minimum American Federation of State, County and Municipal Employees 005 Teamsters Local 856 PEMHCA minimum 006 Burlingame Association of PEMHCA minimum Middle Managers 007 Department Head and PEMHCA minimum Unrepresented Groups 008 International Association of PEMHCA minimum Fire Fighters 009 Fire Administration PEMHCA minimum Plus administrative fees and Contingency Fund Assessments. f:I-ICmrr=PrPR Al 1 rpr)l Ip F(ll ICI 1 GIyr=n Adopted at a regular/special meeting of the at this day of 20 Signed: Council Attest: City Clerk rwAm F= Pr-PC CI i rPf11 IP F(ll w i Piy;=n RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME, ADOPTING A RETIREE HEALTH CARE TRUST KNOWN AS THE CITY OF BURLINGAME RETIREE HEALTH CARE TRUST THE CITY COUNCIL OF THE CITY OF BURLINGAME HEREBY FINDS RESOLVES AND ORDERS AS FOLLOWS: SECTION 1. The establishment of a retiree health care trust enables the City and employees to offset employees' health needs during retirement. SECTION 2. The assets of the Plan shall be held in trust, with the City, or whom the City appoints to serve as Trustee. SECTION 3. The City shall appoint the Finance Director to oversee the administration of the trust and/or to delegate the administration of the retiree health care trust to a third party. The Finance Director shall act as the coordinator and contact for the Plan and shall receive necessary reports, notices, etc. SECTION 4. The trust shall be for the exclusive benefit of City employees and its retirees (Participants) and their qualified survivors. The assets of the Plan shall not be diverted to any other purpose prior to the satisfaction of all liabilities of the Plan. MAYOR I, DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the foregoing resolution was introduced at a regular meeting of the City Council held on the 2e day of October, 2008, and was adopted thereafter by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: CITY CLERK CITY 0 STAFF REPORT BURLINGAME AGENDA ITEM# 8d MTG. SCG Q�AATCO JUNEd9O0 DATE October 20, 2008 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY Don Dornell, Fire Chief DATE: October 2, 2008 APPROVE FROM: Central County Fire Department BY SUBJECT: Acceptance of Final Report on Fire Services Study a d directions for staff. RECOMMENDATION: Accept the Final Report on the Fire Services Study for the Central San Mateo County Fire Agencies and direct staff to report on a feasibility review of the study and identify key benchmarks and/or issues by January 2009. BACKGROUND: In 2007 the City Council authorized participation in a Fire Services Study to look at the feasibility of consolidating fire resources with our neighboring agencies to realize savings. Phase I confirmed the potential savings. Phase 2 looked at regional issues and options along with an analysis of costs for the delivery of those options. Matrix Consulting Group completed the Final Draft Report of Phase II and will present an overview of the results to the Councils of the Cities of Burlingame,Hillsborough,Millbrae,and San Bruno. Attached is an Executive Summary of the Final Report. The entire report is available through the Fire Chief's office if desired. ATTACHMENTS: Fire Services Study-Phase II Introduction and Executive Summary. BUDGET IMPACT: none Fire Services Study - Phase II CITIES OF BURLINGAME, MILLBRAE, SAKI BRUNO AND TOWN OF HILLSBOROUGH FINAL REPORT tr � r,cnsul ina group 721 Colorado Avenue, Suite 101 Palo Alto, CA 94303 v.650.858.0507 f.650.858.0509 September 22, 2008 TABLE OF CONTENTS September 22,2008 1. INTRODUCTION AND EXECUTIVE SUMMARY 1 2. ANALYSIS OF CONSOLIDATION/REGIONALIZATION 5 OPPORTUNITIES 3. ANALYSIS OF CONSOLIDATION OPTIONS 20 4. ANALYSIS OF BUDGETARY IMPACTS OF CONSOLIDATION AND 35 ESTIMATED BUDGETS APPENDICES A. BUDGETS—FY 2005-06,FY 2006-07 AND FY 2007-08 54 B. SALARY AND BENEFITS COST 56 C. FLEET LIST 60 CITIES OF BURLINGAME, MILLBRAE, SAN BRUNO AND TOWN OF HILLSBOROUGH Phase l/Final Report of the Fire Services Consolidation Study 1 . INTRODUCTION AND EXECUTIVE SUMMARY The Cities of Burlingame, Millbrae, San Bruno, and the town of Hillsborough retained the Matrix Consulting Group to complete an analysis of options for consolidation of fire services. This project was in two Phases, Phase I was an initial evaluation of current fire services in each of the communities and an initial evaluation of potential cost savings if consolidation were to occur. The Phase I report was completed in December 2007, and the four communities decided to proceed with Phase II. The first task of Phase II was to develop a list of assumptions to provide the framework for developing the consolidation options and conducting the analysis. These assumptions were: • The Town/City will receive a similar level of service to the current services and resources as provided under the current model. • Any consolidation option that is implemented would result in a Joint Powers Agreement, establishing one entity that provides consolidated fire and EMS services, budgeting, and employment of staff. • There will be sufficient management personnel to provide oversight and direction to provide leadership and manage the Department; one Fire Chief is needed for each consolidation option. • There will be sufficient fire units for the City based on its respective call for service workload and the ability to meet response time goals. Line fire staff will work a 56 hour week. Dispatch will continue to be provided by the San Mateo County Office of Public Safety Communications (no changes). • Training functions will continue to be provided as they currently are, with the cooperative agreements among the involved Town/Cities. • Fire Prevention services, participation in public education and other community functions will continue to be provided at the current level or higher. Matrix Consulting Group Page 1 CITIES OF BURLINGAME, MILLBRAE, SAN BRUNO AND TOWN OF HILLSBOROUGH Phase 11 Final Report of the Fire Services Consolidation Study • The FY 2007-08 adopted budget for each Town/City, and the FY 20006-07 actual expenses, are used to compare to the estimated budget for each consolidation option. The project team then developed a list of regional issues and options, alternative approaches to fire department service delivery, and conducted an analysis of each identified service delivery option. The three alternative service delivery options are: • Option 1 — Consolidation of Central County FD and Millbrae FD • Option 2— Consolidation of Millbrae FD and San Bruno FD • Option 3— Consolidation of Central County FD, Millbrae FD and San Bruno FD The project team conducted an analysis of each option presented above. This included a detailed evaluation of each of the three Fire Departments — Central County FD (Burlingame and Hillsborough), Millbrae FD, and San Bruno FD. This included services and programs provided, staffing levels, facilities, equipment, salary and benefits, and overall cost of current operations.A brief summary of the results of the analysis for each of the three options is presented below. Option 1 — Consolidation of Central County FD and Millbrae FD • 91 staff positions, a net reduction of 12.5 positions. • Estimated budget of$17.7 million for the consolidated department. A savings of $2.0 million, or 10.3%, compared to FY 2006-07 actual expenses. A savings of$1.7 million, or 9.0%, compared to the FY 2007-08 budget. Comparison of current line operations with a consolidated department: Line Staffing Only- Current: 7 Stations, 27 staff(8 Captains, 19 Firefighters) Line Staffing Only- Consolidated: 6 Stations, 24 staff (7 Captains, 17 Firefighters) Matrix Consulting Group Page 2 CITIES OF BURLINGAME, MILLBRAE, SAN BRUNO AND TOWN OF HILLSBOROUGH Phase It Final Report of the Fire Services Consolidation Study Option 2—Consolidation of Millbrae FD and San Bruno FD • 62 staff positions, a change of classification for several positions, but the same number as currently exists in the two Departments. • Estimated budget of$11.2 million for the consolidated department. - An increase of$64,000, or .05%, compared to FY 2006-07 actual expenses. - A savings of$212,000, or 1.9%, compared to the FY 2007-08 budget. Comparison of current line operations with a consolidated department: Line Staffing Only- Current: 4 Stations, 16-17 staff (5 Captains, 11-12 Firefighters) Line Staffing Only- Consolidated: 4 Stations, 17 staff (5 Captains, 12 Firefighters) Option 3— Consolidation of Central County FD, Millbrae FD and San Bruno FD • 124 staff positions, a net reduction of 14.5 positions. • Estimated budget of$23.8 million for the consolidated department. A savings of $2.7 million, or 11.5%, compared to FY 2006-07 actual expenses. A savings of$2.5 million, or 9.5%, compared to the FY 2007-08 budget. Comparison of current line operations with a consolidated department: Line Staffing Only- Current: 9 Stations, 36-37 staff (11 Captains, 25-26 Firefighters) Line Staffing Only- Consolidated: 8 Stations, 34 staff(10 Captains, 24 Firefighters) Two of the three options provide significant savings to the involved entities, primarily due to the consolidation of two Fire Stations (Station 35 in Burlingame and Station 38 in Millbrae) that are physically located close to each other, into one fire station. The project team also evaluated regionalization opportunities that exist for two or more of the communities, even if none of the three consolidation options are selected Matrix Consulting Group Page 3 CITIES OF BURLINGAME, MILLBRAE, SAN BRUNO AND TOWN OF HILLSBOROUGH Phase II Final Report of the Fire Services Consolidation Study (i.e. fire prevention services, command and administrative functions). These opportunities provide a more efficient and coordinated delivery of services, but do not provide significant savings. The project team believes that each of the three options are viable and effective models to provide fire services to the four communities; however, only Options 1 and Option 3 provide significant savings over the fire services delivery models currently in place. Matrix Consulting Group Page 4 Agenda Item # 9a Meeting BURLIN 0 1 STAFF REPORT J� Octole, 20 2008 SUBMITTED B APPROVED B TO: HONORABLE MAYOR AND CITY COUNCIL DATE: October 9, 2008 FROM: PUBLIC WORKS SUBJECT: RESOLUTIONS AWARDING A CONSTRUCTION CONTRACT TO K. J. WOODS CONSTRUCTION, INC. FOR THE TROUSDALE DRIVE WATER SUPPLY PIPELINE AND AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH METCALF & EDDY CONSULTANTS FOR CONSTRUCTION MANAGEMENT, CITY PROJECT NO. 80910 RECOMMENDATION: It is recommended that Council approve the attached resolutions as follows: • Awarding a construction contract to K. J. Woods Construction, Inc. for the Trousdale Drive water supply pipeline project in the amount of $888,000. • Authorizing a professional services agreement with Metcalf & Eddy Consultants for the construction management services in the amount of $125,987. BACKGROUND: The City's water system master plan has identified that the existing Trousdale Drive water supply pipeline and the pump station connecting the San Francisco Public Utility Commission (SFPUC) turnout to Mills Tank as being undersized and unable to meet fire flow demand as well as peak demand for the residents in the area. The master plan recommended that a new Trousdale pump station and larger water supply pipeline be installed to provide sufficient hydraulic capacity to meet these needs. This project is the final of three phases of work involving the construction of a new 6,500 foot of sixteen-inch diameter water pipeline from the SFPUC water connection at Magnolia Avenue to Mills Tank west of Interstate 280, as well as the reconstruction of the Trousdale pump station. DISCUSSION: Construction Contract: The project bids were opened on October 8, 2008. A total of fourteen bids were received ranging from $888,000 to $1 ,295,815. K. J. Woods Construction, Inc. is the lowest responsible bidder with its bid amount of $888,000, being 30% lower than the engineer's estimate of $1 ,276, 143. Staff believes that the reasons for such a favorable low bid price are increased competition due to current market conditions and the fact that K.J. Woods is currently working in Burlingame and has the advantage of easily mobilizing the equipment and resources needed for the project. SAA Public Works Directory\Staff Reports\80910SupplyPipeline Staff Report-Construction Contract.doc K. J. Woods has successfully completed phase-1 of California Drive-Oak Grove Avenue sanitary sewer rehabilitation project for the City and is familiar with the project conditions. The contractor has performed similar work for other agencies and has met all the requirements of this project. Professional Services Agreement: Staff issued a Request for Proposal for the engineering design and construction management of the Trousdale water supply pipeline and the pump station project. Metcalf & Eddy was selected among six qualified consulting firms interviewed to provide design services for the project. Metcalf& Eddy has successfully completed the project design and is familiar with project requirements. Staff has negotiated the scope of construction management services with the firm in the amount of$125,987. This represents approximately 14% of the $888,000 total construction cost which is within the normal industry range of 10% to 15%, and is reasonable given the scope and complexity of the project. The scope of construction management services includes the following: • Daily construction inspection,documentation and correspondence. • Construction support services, such as reviewing and approving contractor submittals and shop drawings. Attending weekly construction meetings. Providing construction quality assurance. • Preparing record(as-built)drawings. The project construction is tentatively scheduled to begin by Mid November 2008 and anticipated to be completed by April 2009. Budget Impact: Following are the estimated project costs: Construction contract $888,000 Construction management&inspection 125,987 Staff administration and oversight 40,000 Contingency(10%) 88,800 Total $1,142,787 Sufficient funds are available in the FY2008-09 Water System CIP for this project. EXHIBITS:Resolutions, Bid Summary, Professional Services Agreement and Project Map. Philip,Monaghan .E. Senior Civil Engi eer C: City Clerk,City Attorney, K.J.Woods Construction, Inc. SAA Public Works Directory\Staff Reports\80910SupplyPipeline Staff Report-Construction Contract.doc RESOLUTION NO. - AWARDING CONTRACT FOR TROUSDALE DRIVE SUPPLY PIPELINE TO K. J. WOODS CONSTRUCTION, INC. CITY PROJECT NO. 80910 WHEREAS, the City Council has authorized an invitation for proposals for the - CITY PROJECT 80910 - CONTRACT FOR TROUSDALE DRIVE SUPPLY PIPELINE WHEREAS, on October 8, 2008, all proposals were received and opened before the City Clerk and representatives of the Public Works Department; and WHEREAS, K. J. WOODS CONSTRUCTION, INC., submitted the lowest responsible bid for the job in the amount of $888,000.00. NOW, THEREFORE, be it RESOLVED, and it is hereby ORDERED, that the Plans and Specifications, including all addenda, are approved and adopted; and BE IT FURTHER RESOLVED that the bid of K. J. WOODS CONSTRUCTION, INC., for said project in the amount of$888,000.00, and the same hereby is accepted; and BE IT FURTHER RESOLVED THERETO that a contract be entered into between the successful bidder hereinabove referred to and the City of Burlingame for the performance of said work, and that the City Manager be, and he hereby is authorized for and on behalf of the City of Burlingame to execute said contract and to approve the faithful performance bond and the labor materials bond required to be furnished by the contractor. Mayor 19 DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the day of , 2008, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: City Clerk s:\apublicworksdir\projects\resolutionaward RESOLUTION NO. AUTHORIZING EXECUTION OF AGREEMENT FOR PROFESSIONAL SERVICES WITH METCALF &EDDY FOR THE TROUSDALE DRIVE SUPPLY PIPELINE CONSTRUCTION MANAGEMENT CITY PROJECT NO. 80910 RESOLVED, by the CITY COUNCIL of the City of Burlingame, California and this Council does hereby FIND, ORDER and DETERMINE AS FOLLOWS: 1. The public interest and convenience require execution of the agreement cited in the title above. 2. The City Manager be, and he is hereby, authorized to sign said agreement for and on behalf of the City of Burlingame. 3. The City Clerk is hereby ordered and instructed to attest such signature. Mayor 1,DORIS MORTENSEN, City Clerk of the City of Burlingame,do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the day of , 2008 and was adopted thereafter by the following vote. AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: City Clerk CITY OF BURLINGAME,CALIFORNIA BID SUMMARY TROUSDALE SUPPLY PIPELINE CITY PROJECT NO.80910 Bid Opening Date:OCTOBER 8,2008 KJ Woods ConstMoutain Cascade Inc ENGINEER'S ESTIMATE San Francisco Livermore BID DESCRIPTION OF ITEM BID Unit Unit Total Unit Total Unit Total ITEM QUANITY Price Price Price Price 1.00 Price 1 16"PVC Water Main C905 2050 LF $247 $506,350.00 $200.00 $410,000.00 $180.00 $369,000.00 2 12"PVC Water Main C900 660 LF $236 $132,160.00 $195.00 $109,200.00 $170.00 $95,200.00 3 18"Pressure Class 250 Ductile Iron Water Main 40 LF $483 $19,320.00 $260.00 $10,400.00 $425.00 $17,000.00 4 12"Pressure Class 250 Ductile Iron Water Main 180 LF $348 $62,640.00 $210.00 $37,800.00 $225.00 $40,500.00 Ductile Iron Pipe Fittings 5A 16"-45-degree Bends 4 EA $2,500 $10,000.00 $400.00 $1,600.00 $1,400.00 $5,600.00 5B 12"-45-degree Bends 6 EA $1,200 $7,200.00 $150.00 $900.00 $500.00 $3,000.00 BC 16"x12"Reducer 1 EA $1,500 $1,500.00 $1,000.00 $1,000.00 $1,500.00 $1,500.00 5D 16"Extra Flex Coupling 1 EA $800 $800.00 $500.00 $500.00 $550.00 $550.00 5E 12"Extra Flex Coupling 2 FA $500 $1,000.00 $250.00 $500.00 $350.00 $700.00 5F 18"Flanged Coupling Adapter 2 EA $2,000 $4,000.00 $800.00 $1,600.00 $900.00 $1,800.00 5G 12"Flanged Coupling Adapter 1 EA $1,200 $1,200.00 $400.00 $400.00 $550.00 $550.00 5H 16"Transition Coupling 2 FA $2,000 $4,000.00 $500.00 $1,000.00 $550.00 $1,100.00 51 12"Transition Coupling 1 EA $1,200 $1,200.00 $250.00 $250.00 $250.00 $250.00 5J 16"Butterfly Valve 1 EA $8,000 $8,000.00 $5,000.00 $5,000.00 $4,000.00 $4,000.00 PVC Pipe Fittings BA 16"-22.5-degree Bends 1 EA $1,500 $1,500.00 $800.00 $800.00 $1,000.00 $1,000.00 6B 16"-11.25-degree Bends 6 EA $1,500 $9,000.00 $800.00 $4,800.00 $1,000.00 $6,000.00 7 12"SDR 26 PVC Sewer Main 630 LF $197 $124,110.00 $180.00 $113,400.00 $155.00 $97,650.00 8 New 5'0 Sewer Manhole 2 FA $8,000 $16,000.00 $5,000.00 $10,000.00 $4,650.00 $9,300.00 9 Fire Hydrant 1 EA $13,392 $13,392.00 $8,000.00 $8,000.00 $13,000.00 $13,000.00 10 Combined ARV Assembly 2 EA $4,950 $9,900.00 $2,000.00 $4,000.00 $5,000.00 $10,000.00 11 CDF Check Dam/Pipe 2 EA $4,792 $9,584.00 $4,000.00 $8,000.00 $2,200.00 $4,400.00 Isolation Valve Assembly 12A a.with 16"butterfly valves 3 FA $13,790 $41,370.00 $6,000.00 $18,000.00 $8,400.00 $25,200.00 12B b.with 12"butterfly valves 1 EA $10,790 $10,790.00 $5,000.00 $5,000.00 $6,800.00 $6,800.00 13 Trousdale Drive PRV Station(Sta.20+90) 1 LS $75,090 $75,090.00 $60,000.00 $60,000.00 $66,400.00 $66,400.00 14 Magnolia Turnout Connection(Ste.27+50) 1 LS $40,265 $40,265.00 $12,000.00 $12,000.00 $20,600.00 $20,600.00 15 Marco Polo Turnout Connection(Sta.19+15) 1 LS $20,862 $20,862.00 $10,000.00 $10,000.00 $22,900.00 $22,900.00 16 Sewer Lateral Connection 10 EA $5,491 $54,910.00 $500.00 $5,000.00 $3,900.00 $39,000.00 17 Traffic Control 1 LS $20,000 $20,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 18 Disinfection and Flushing 1 LS $5,000 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 19 Testing and Inspection 1 LS $15,000 $15,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 20 MobilintiordDemobilization 1 LS $50,000 $50,000.00 $33,850.00 $33,850.00 $10,888.00 $10,888.00 BID TOTAL $1,276,143.00 $888,000.00 $888,888.00 Trousdale Supply Water Pipeline,sheet 1 Stoloski&Gonzalez Inc WR Force Assoc Ranger Pipeline Hlaf Moon Bay Richmond San Francisco BID DESCRIPTION OF ITEM BID Unit Unit Total Unit Total Unit Total ITEM QUANITV Price Price Price Price Price Price 1 16"PVC Water Main C905 2050 LF $201.00 $412,050.00 $217.00 $444,850.00 $280.00 $574,000.00 2 12"PVC Water Main C900 560 LF $195.00 $109,200.00 $210.00 $117,600.00 $240.00 $134,400.00 3 16"Pressure Class 250 Ductile Iron Water Main 40 LF $295.00 $11,800.00 $350.00 $14,000.00 $300.00 $12,000.00 4 12"Pressure Class 250 Ductile Iron Water Main 180 LF $215.00 $38,700.00 $250.00 $45,000.00 $250.00 $45,000.00 j Ductile Iron Pipe Fittings 5A 16"-45-degree Bends 4 EA $1,900.00 $7,600.00 $2,000.00 $8,000.00 $1,000.00 $4,000.00 5B 12"-45-degree Bends 6 EA $1,300.00 $7,800.00 $1,400.00 $8,400.00 $400.00 $2,400.00 j 5C 16'x12"Reducer 1 FA $1,800.00 $1,800.00 $2,800.00 $2,800.00 $1,600.00 $1,600.00 SO 16"Extra Flex Coupling 1 EA $1,100.00 $1,100.00 $850.00 $850.00 $500.00 $500.00 5E 12"Extra Flex Coupling 2 EA $900.00 $1,800.00 $650.00 $1,300.00 $300.00 $600.00 5F 18"Flanged Coupling Adapter 2 FA $1,100.00 $2,200.00 $1,300.00 $2,600.00 $1,000.00 $2,000.00 5G 12"Flanged Coupling Adapter 1 EA $900.00 $900.00 $900.00 $900.00 $500.00 $500.00 5H 16"Transition Coupling 2 FA $1,100.00 $2,200.00 $1,000.00 $2,000.00 $600.00 $1,200.00 51 12"Transition Coupling 1 EA $1,000.00 $1,000.00 $600.00 $600.00 $400.00 $400.00 SJ 16"Butterfly Valve 1 EA $5,500.00 $5,500.00 $4,500.00 $4,500.00 $2,500.00 $2,500.00 PVC Pipe Fittings 6A 16"-22.5-degree Bends 1 FA $1,400.00 $1,400.00 $1,500.00 $1,500.00 $1,200.00 $1,200.00 6B 16"-11.25-degree Bends 6 EA $1,400.00 $8,400.00 $1,500.00 $9,000.00 $1,200.00 $7,200.00 7 12"SDR 26 PVC Sewer Main 630 LF $153.00 $96,390.00 $115.00 $72,450.00 $250.00 $157,500.00 8 New 5'0 Sewer Manhole 2 EA $4,900.00 $9,800.00 $4,200.00 $8,400.00 $5,000.00 $10,000.00 9 Fire Hydrant 1 FA $7,500.00 $7,500.00 $6,500.00 $6,500.00 $5,000.00 $5,000.00 10 Combined ARVAssembly 2 FA $5,200.00 $10,400.00 $12,000.00 $24,000.00 $2,500.00 $5,000.00 11 CDF Check Dam/Pipe 2 FA $1,100.00 $2,200.00 $1,500.00 $3,000.00 $300.00 $600.00 Isolation Valve Assembly 12A a.with 16"butterfly valves 3 EA $9,000.00 $27,000.00 $13,500.00 $40,500.00 $1,200.00 $3,600.00 12B b.with l2"butterfiy valves 1 FA $8,000.00 $8,000.00 $11,000.00 $11,000.00 $10,000.00 $10,000.00 13 Trousdale Drive PRV Station(Sta.20+90) 1 LS $86,000.00 $86,000.00 $85,000.00 $85,000.00 $65,000.00 $65,000.00 14 Magnolia Turnout Connection(Sta.27+50) 1 LS $16,500.00 $16,500.00 $35,000.00 $35,000.00 $20,000.00 $20,000.00 15 Marco Polo Turnout Connection(Sta.19+15) 1 LS $21,000.00 $21,000.00 $28,000.00 $28,000.00 $30,000.00 $30,000.00 16 Sewer Lateral Connection 10 EA $3,200.00 $32,000.00 $1,000.00 $10,000.00 $2,000.00 $20,000.00 17 Traffic Control 1 LS $36,000.00 $36,000.00 $20,000.00 $20,000.00 $5,000.00 $5,000.00 18 Disinfection and Flushing 1 LS $10,000.00 $10,000.00 $15,000.00 $15,000.00 $2,000.00 $2,000.00 19 Testing and Inspection 1 LS $15,000.00 $15,000.00 $12,000.00 $12,000.00 $5,000.00 $5,000.00 20 Mobilization/Demobilization 1 LS $45,000.00 $45,000.00 $25,000.00 $25,000.00 $10,000.00 $10,000.00 BID TOTAL $1,036,240.00 $1,059,750.00 $1,138,200.00 math error in items 4,SA Trousdale Supply Water Pipeline, sheet 2 Lewis&TibbittsRodan Builders Pacific Underground San Jose Belmont San Jose BID DESCRIPTION OF ITEM BID Unit Unit Total Unit Total Unit Total ITEM QUANITY Price Price Price Price Price Price 1 16"PVC Water Main C905 2050 LF $210.00 $430,500.00 $270.00 $553,500.00 $220.00 $451,000.00 2 17'PVC Water Main C900 560 LF $195.00 $109,200.00 $270.00 $151,200.00 $225.00 $126,000.00 3 16"Pressure Class 250 Ductile Iron Water Main 40 LF $275.00 $11,000.00 $270.00 $10,800.00 $250.00 $10,000.00 4 12"Pressure Class 250 Ductile Iron Water Main 180 LF $255.00 $45,900.00 $270.00 $48,600.00 $240.00 $43,200.00 Ductile Iron Pipe Fittings 5A 16"-45degree Bends 4 EA $900.00 $3,600.00 $1,200.00 $4,800.00 $1,000.00 $4,000.00 5B 17'-45-degree Bends 6 EA $500.00 $3,000.00 $1,000.00 $6,000.00 $500.00 $3,000.00 SC 19802"Reducer 1 EA $1,265.00 $1,265.00 $1,200.00 $1,200.00 $2,000.00 $2,000.00 5D 16"Extra Flex Coupling 1 EA $610.00 $610.00 $1,200.00 $1,200.00 $1,000.00 $1,000.00 5E 12"Extra Flex Coupling 2 EA $360.00 $720.00 $1,000.00 $2,000.00 $400.00 $800.00 5F 16"Flanged Coupling Adapter 2 EA $950.00 $1,900.00 $1,200.00 $2,400.00 $1,200.00 $2,400.00 SG 17'Flanged Coupling Adapter 1 EA $560.00 $560.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 SH 16"Transition Coupling 2 EA $600.00 $1,200.00 $1,200.00 $2,400.00 $800.00 $1,600.00 51 12"Transition Coupling 1 EA $360.00 $360.00 $1,000.00 $1,000.00 $600.00 $600.00 5J 16"Butterfly Valve 1 EA $3,200.00 $3,200.00 $2,500.00 $2,500.00 $3,500.00 $3,500.00 PVC Pipe Fittings 6A 16"-22.5-degree Bends 1 EA $1,000.00 $1,000.00 $400.00 $400.00 $1,100.00 $1,100.00 6B 16"-11.25-degree Bends 6 EA $1,000.00 $6,000.00 $500.00 $3,000.00 $1,150.00 $6,900.00 7 17'SDR 26 PVC Sewer Main 630 LF $300.00 $189,000.00 $200.00 $126,000.00 $170.00 $107,100.00 8 New 5'0 Sewer Manhole 2 EA $9,100.00 $18,200.00 $7,500.00 $15,000.00 $8,250.00 $16,500.00 9 Fire Hydrant 1 EA $9,000.00 $9,000.00 $22,000.00 $22,000.00 $10,000.00 $10,000.00 10 Combined ARV Assembly 2 EA $6,600.00 $13,200.00 $8,000.00 $16,000.00 $7,000.00 $14,000.00 11 CDF Check Dam/Pipe 2 EA $5,600.00 $11,200.00 $3,000.00 $6,000.00 $7,000.00 $14,000.00 Isolation Valve Assembly 12A a.with 16"butterfly valves 3 EA $8,450.00 $25,350.00 $3,000.00 $9,000.00 $12,000.00 $36,000.00 12B b.with 12"butterfly valves 1 EA $6,280.00 $6,280.00 $2,500.00 $2,500.00 $8,000.00 $8,000.00 13 Trousdale Drive PRV Station(Sta.20+90) 1 LS $82,070.00 $82,070.00 $50,000.00 $50,000.00 $98,000.00 $98,000.00 14 Magnolia Turnout Connection(Sta.27+50) 1 LS $14,280.00 $14,280.00 $16,000.00 $16,000.00 $48,000.00 $48,000.00 15 Marco Polo Turnout Connection(Sta.19+15) 1 LS $11,670.00 $11,670.00 $16,000.00 $16,000.00 $46,000.00 $46,000.00 16 Sewer Lateral Connection 10 EA $3,150.00 $31,500.00 $1,000.00 $10,000.00 $2,000.00 $20,000.00 17 Traffic Control 1 LS $32,180.00 $32,180.00 $8,000.00 $8,000.00 $15,000.00 $15,000.00 18 Disinfection and Flushing 1 LS $5,285.00 $5,285.00 $3,000.00 $3,000.00 $7,000.00 $7,000.00 19 Testing and Inspection 1 LS $30,600.00 $30,600.00 $5,000.00 $5,000.00 $1,000.00 $1,000.00 20 Mobilization/Demobilization 1 LS $35,000.00 $35,000.00 $42,000.00 $42,000.00 $40,000.00 $40,000.00 BID TOTAL $1,134,830.00 $1,138,500.00 $1,138,700.00 Trousdale Supply Water Pipeline, sheet 3 Percision Engineering Inc North Bay Const JMB San Francisco Petaluma San Francisco BID DESCRIPTION OF ITEM BID Unit Unit Total Unit Total Unit Total ITEM QUANITY Price Price Price Price Price Price 1 16"PVC Water Main C905 2050 LF $260.00 $533,000.00 $234.00 $479,700.00 $237.00 $485,850.00 2 12"PVC Water Main C900 560 LF $250.00 $140,000.00 $215.00 $120,400.00 $200.00 $112,000.00 3 16"Pressure Class 250 Ductile Iron Water Main 40 LF $250.00 $10,000.00 $304.00 $12,160.00 $300.00 $12,000.00 4 12"Pressure Class 250 Ductile Iron Water Main 180 LF $250.00 $45,000.00 $276.00 $49,680.00 $275.00 $49,500.00 Ductile Iron Pipe Fittings 5A 16"-45-degree Bends 4 FA $2,000.00 $8,000.00 $2,600.00 $10,400.00 $400.00 $1,600.00 5B 12"-45-degree Bends 6 FA $2,000.00 $12,000.00 $1,650.00 $9,900.00 $250.00 $1,500.00 5C 16'x12"Reducer 1 FA $2,000.00 $2,000.00 $2,475.00 $2,475.00 $1,200.00 $1,200.00 5D 16"Extra Flex Coupling 1 EA $2,000.00 $2,000.00 $2,125.00 $2,125.00 $550.00 $550.00 SE 12"Extra Flex Coupling 2 EA $2,000.00 $4,000.00 $1,460.00 $2,920.00 $300.00 $600.00 5F 16"Flanged Coupling Adapter 2 EA $2,000.00 $4,000.00 $2,485.00 $4,970.00 $900.00 $1,800.00 SG 12"Flanged Coupling Adapter 1 EA $2,000.00 $2,000.00 $1,670.00 $1,670.00 $450.00 $450.00 5H 16"Transition Coupling 2 FA $2,000.00 $4,000.00 $2,420.00 $4,840.00 $550.00 $1,100.00 51 12"Transition Coupling 1 EA $2,000.00 $2,000.00 $1,680.00 $1,680.00 $300.00 $300.00 SJ 16"Butterfly Valve 1 EA $2,000.00 $2,000.00 $6,600.00 $6,600.00 $5,800.00 $5,800.00 PVC Pipe Fittings 6A 16"-22.5-degree Bends 1 FA $1,000.00 $1,000.00 $900.00 $900.00 $2,100.00 $2,100.00 6B 16"-11.25-degree Bends 6 FA $1,000.00 $6,000.00 $900.00 $5,400.00 $750.00 $4,500.00 7 12"SDR 26 PVC Sewer Main 630 LF $150.00 $94,500.00 $160.00 $100,800.00 $210.00 $132,300.00 8 New 5'0 Sewer Manhole 2 EA $3,500.00 $7,000.00 $7,800.00 $15,600.00 $14,000.00 $28,000.00 9 Fire Hydrant 1 FA $4,500.00 $4,500.00 $7,100.00 $7,100.00 $9,000.00 $9,000.00 10 Combined ARV Assembly 2 FA $3,000.00 $6,000.00 $4,400.00 $8,800.00 $6,000.00 $12,000.00 11 CDF Check Dam/Pipe 2 FA $1,000.00 $2,000.00 $2,200.00 $4,400.00 $6,000.00 $12,000.00 Isolation Valve Assembly 12A a.with 16"butterfly valves 3 FA $3,000.00 $9,000.00 $7,500.00 $22,500.00 $8,000.00 $24,000.00 12B b.with 12"butterfly valves 1 FA $3,000.00 $3,000.00 $5,500.00 $5,500.00 $6,000.00 $6,000.00 13 Trousdale Drive PRV Station(Ste.20+90) 1 LS $30,000.00 $30,000.00 $80,000.00 $80,000.00 $85,000.00 $85,000.00 14 Magnolia Turnout Connection(Ste.27+50) 1 LS $25,000.00 $25,000.00 $21,000.00 $21,000.00 $30,000.00 $30,000.00 15 Marco Polo Turnout Connection(Ste.19+15) 1 LS $25,000.00 $25,000.00 $19,000.00 $19,000.00 $23,000.00 $23,000.00 16 Sewer Lateral Connection 10 FA $750.00 $7,500.00 $3,000.00 $30,000.00 $2,500.00 $25,000.00 17 Traffic Control 1 LS $30,000.00 $30,000.00 $38,000.00 $38,000.00 $40,000.00 $40,000.00 18 Disinfection and Flushing 1 LS $4,000.00 $4,000.00 $6,500.00 $6,500.00 $4,000.00 $4,000.00 19 Testing and Inspection 1 LS $4,400.00 $4,400.00 $9,825.00 $9,825.00 $4,000.00 $4,000.00 20 Mobilization/Demobilization 1 LS $110,100.00 $110,100.00 $55,000.00 $55,000.00 $60,000.00 $60,000.00 BID TOTAL $1,139,000.00 $1,139,845.00 $1,175,150.00 math error 6B Trousdale Supply Water Pipeline, sheet 4 • J&M Inc D&D Pipeline ConQuest Contract BID DESCRIPTION OF ITEM BID Unit Livermore San Francisco San Francisco ITEM QUANITY Unit Total Unit Total Unit Total Price Price Price Price Price Price 1 16"PVC Water Main C905 2050 LF 2 12"PVC Water Main C900 560 LF $214.00 $438,700.00 $229.00 $469,450.00 $262.00 $537,100.00 3 16"Pressure Class 250 Ductile Iron Water Main 40 LF $189.00 $105,840.00 $200.00 $112,000.00 $251.00 $140,560.00 4 12"Pressure Class 250 Ductile Iron Water Main 180 LF $701.00 $28,040.00 $250.00 $10,000.00 $298.00 $11,920.00 Ductile Iron Pipe Fittings $308.00 $55,440.00 $200.00 $36,000.00 $296.00 $53,280.00 SA 1V'-45-degree Bends 4 EA 5B 12"-45-degree Bends 6 EA $1,747.00 $6,988.00 $2,500.00 $10,000.00 $1,100.00 $4,400.00 5C 16"x12"Reducer 1 EA $794.00 $4,764.00 $1,000.00 $6,000.00 $750.00 $4,500.00 5D 16"Extra Flex Coupling 1 EA $1,684.00 $1,684.00 $2,500.00 $2,500.00 $500.00 $500.00 5E 12"Extra Flex Coupling 2 EA $645.00 $845.00 $2,000.00 $2,000.00 $1,030.00 $1,030.00 5F 16"Flanged Coupling Adapter 2 EA $535.00 $1,070.00 $1,000.00 $2,000.00 $850.00 $1,700.00 5G 12"Flanged Coupling Adapter 1 EA $1,160.00 $2,320.00 $2,000.00 $4,000.00 $1,600.00 $3,200.00 SH 16"Transition Coupling 2 EA $661.00 $661.00 $1,000.00 $1,000.00 $1,100.00 $1,100.00 51 12"Transition Coupling 1 EA $710.00 $1,420.00 $2,000.00 $4,000.00 $1,200.00 $2,400.00 5J 16"Butterfly Valve 1 EA $601.00 $601.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 PVC Pipe Fittings $3,805.00 $3,805.00 $4,000.00 $4,000.00 $5,000.00 $5,000.00 6A W'-22.5-degree Bends 1 EA 6B 16"-11.25-degree Bends 6 EA $1,888.00 $1,888.00 $1,000.00 $1,000.00 $725.00 $725.00 7 12"SDR 26 PVC Sewer Main 630 LF $1,888.00 $11,328.00 $1,000.00 $6,000.00 $750.00 $4,500.00 8 New S'Pl Sewer Manhole 2 EA $189.00 $119,070.00 $160.00 $100,800.00 $310.00 $195,300.00 9 Fire Hydrant 1 EA $8,186.00 $16,372.00 $8,000.00 $16,000.00 $6,000.00 $12,000.00 10 Combined ARV Assembly 2 EA $6,870.00 $6,870.00 $7,000.00 $7,000.00 $10,000.00 $10,000.00 11 CDF Check Dam/Pipe 2 EA $3,232.00 $6,464.00 $5,000.00 $10,000.00 $4,800.00 $9,600.00 Isolation Valve Assembly $2,015.00 $4,030.00 $4,000.00 $8,000.00 $750.00 $1,500.00 12A a.with 16"butterfly valves 3 EA 12B b.with 12"butterfly valves 1 EA $8,191.00 $24,573.00 $13,000.00 $39,000.00 $14,500.00 $43,500.00 13 Trousdale Drive PRV Station(Sta.20+90) 1 LS $7,068.00 $7,068.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 14 Magnolia Turnout Connection(Sta.27+50) 1 LS $106,253.00 $106,253.00 $110,000.00 $110,000.00 $57,000.00 $57,000.00 15 Marco Polo Turnout Connection(Sta.19+15) 1 LS $46,378.00 $46,378.00 $40,000.00 $40,000.00 $20,000.00 $20,000.00 16 Sewer Lateral Connection 10 EA $18,925.00 $18,925.00 $40,000.00 $40,000.00 $34,000.00 $34,000.00 17 Traffic Control 1 LS $5,220.00 $52,200.00 $2,000.00 $20,000.00 $1,500.00 $15,000.00 18 Disinfection and Flushing 1 LS $27,100.00 $27,100.00 $60,000.00 $60,000.00 $15,000.00 $15,000.00 19 Testing and Inspection 1 LS $7,810.00 $7,810.00 $20,000.00 $20,000.00 $10,000.00 $10,000.00 20 Mobilization/Demobilization 1 LS $21,000.00 $21,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $62,326.00 $62,326.00 1 $100,000.00 $100,000.00 $80,000.00 $80,000.00 BID TOTAL $1,191,833.00 $1,261,750.00 $1,295,815.00 hard to read some items Trousdale Supply Water Pipeline, sheet 5 METCALF & EDDY AECOM Metcalf & Eddy 1390 Market Street, Suite 1100 San Francisco, CA 94102 T 415.522.5000 F 415.522.5220 www.m-e.aecom.com August 28, 2008 Mr. Phil Monaghan City of Burlingame 501 Primrose Road Burlingame, California 94010 Subject: Proposal for Construction Management and Inspection Services for the Trousdale Pump Station Supply Pipeline - Burlingame, California Dear Mr. Monaghan: Metcalf & Eddy (M&E) is pleased to provide this proposal and cost estimate for Construction Management and Inspection Services for the construction of the supply pipeline to the Trousdale Pump Station in the City of Burlingame. M&E will provide part-time Construction Manager (CM), Resident Engineer (RE), and Inspector support to administer the construction contract, monitor construction, and perform inspection services. In addition, services will include performing shop drawing and submittal reviews and RFI responses. The estimated cost to perform Construction Management and Inspection services for an eighty working day construction period will be $125,987.00. A detailed scope of services and cost summary are presented in this proposal and corresponding attachments. A. PROJECT BACKGROUND The City of Burlingame (City) is proceeding with a major capital improvement program for its water system. A Water System Master Plan (Master Plan) developed for the City by Erler & Kalinowski, Inc. (EKI) guides the program. The Master Plan includes construction of a new pumping station, currently in progress, to replace two existing pumping facilities and a new transmission pipeline, completed, to convey water from the Pumping Station to the Mills Water Storage Reservoir. In addition, a new supply pipeline will be constructed to deliver water from two San Francisco Public Utilities Commission (SFPUC) turnouts to the new Trousdale Pumping Station. This project is for the construction of the supply pipeline. Mr.Phil Monaghan Construction Management and Inspection Services Page 2 of 4 August 28,2007 B. CONSTRUCTION SCHEDULE This project is expected to be constructed in eighty working days. M&E will provide the following services over this period: 1. Construction Management/Resident Engineering 2. Engineering Support During Construction 3. Construction Inspection. C. SCOPE OF WORK TASK 1. CONSTRUCTION MANAGEMENT/RESIDENT ENGINEERING M&E will provide the services of a qualified Construction Manager and a Resident Engineer (RE) to manage the construction project. The CM will oversee the work and the Resident Engineer will administer the construction contract, including: routine communications with the Contractor, attend weekly and monthly meetings, observe the Contractor's work, prepare meeting minutes, maintain an accurate set of records and files for the project, prepare correspondence files, monitor the Contractor's construction schedule, and evaluate the Contractor's payment estimates. Specific subtasks include: 1.1 Conduct Pre-construction Meeting Conduct a pre-construction meeting with the Contractor and the City in order to establish lines of communication, levels of authority, and key project milestones. Subtask includes preparation of meeting agenda and minutes. 1.2 Re-,,iew Contractor's Payment Applications Perform site inspection to measure percent completeness for each bid item. Review the Contractor's applications for payments and forward them with recommendations to the City. Review and processing of five(5)payment requests shall be included. 1.3 Prepare Change Orders Process requests for contract modifications and change orders, including preparation of justification documents, evaluation of schedule impact, and review Contractor's cost proposals for reasonableness and accuracy. Assist in negotiating with the Contractor for changes to the Contract Documents. Evaluation and processing of up to four(4) change order requests is included in this proposal. 1.4 Weekly Progress Meetings Conduct weekly meetings with the Contractor, the City, and EKI to review progress, budgets, schedule and other construction issues. Prepare and issue meeting minutes. Mr.Phil Monaghan Construction Management and Inspection Services Page 3 of 4 August 28,2007 1.5 Site Visits The CM will conduct periodic visits to the site. For budgeting purposes, one (1) visit per week is assumed for seven (7) weeks. 1.6 Document Control The CM Team will review and maintain files for daily reports, submittals, RFI's, change orders, correspondences, and other project documents. TASK 2. ENGINEERING SUPPORT M&E will provide home office engineering support services which includes reviewing and logging of shop drawings and submittals and providing response to RFI's, change orders, substitution requests, and resolution of design related field problems. 2.1 Contractor's Submittals Review Review the Contractor's shop drawings and schedule submittals, including layout and installation drawings, data sheets, lists, graphs, and catalog cut sheets. Cursory reviews of the contractors schedule will be made monthly, however detailed scheduled reviews are not included 2.2 Respond to and Track Contractor's Inquiries Provide interpretation of the plans and specifications. Respond to Contractor's requests for information(RFI) and substitution requests. 2.3 Record Drawings Review Contractor's marked-up set of "Record Drawings" reflecting the changed conditions during construction. Prepare record drawings per Contractor maintained "as- built"plans. Once the project is complete, M&E will provide the City with 1 (one) set of record drawings which will reflect the project as constructed. Record drawings will be completed by the contractor monthly and reviewed by the Resident Engineer. Final record drawings will be based on data furnished by the public agencies and the Contractor, and daily field reports. TASK 3. CONSTRUCTION INSPECTION M&E will provide Quality Assurance inspection services for the construction period of 80 working days. The services include the following: a. Inspect for proper unloading, stringing, placement, storing, and installation of pipe. Pipe joints and pipe bedding will be checked for conformance with Contract Documents. The Inspector will inspect pipe, polyethylene sleeves, and gaskets for damage and proper installation. Mr.Phil Monaghan Construction Management and Inspection Services Page 4 of 4 August 28,2007 b. Conduct on-site inspection of the work in progress to determine compliance with the Contract Documents. Review Contractor's progress to verify adherence to the schedule. c. Transmit to the Contractor the RE's clarifications and interpretations of the Contract Documents. d. Monitor that the Contractor is keeping accurate records of as-built conditions on a "red-line" file. e. Prepare and furnish to the CM and the City daily construction reports, documenting the Contractor's activities and progress. f. Witness hydrostatic and leakage pipe testing. g. Observe disinfection activities. Sampling, testing, or remediation of soil, concrete cylinders, and any other materials are not included in this proposal. D. PROPOSED FEE The estimated fee to perform the services noted in Section C is $125,987.00. A detailed summary of costs by task, subtask, and labor category is included in Attachment A. Work will be invoiced on a time and material basis. If construction schedule is longer than anticipated, additional services will be provided on a time and material basis with suitable rate markups. Should you have any question in regards to scope of work and fee, please contact Doug Stovall at (415) 522-5032 or myself at(415) 522-5005. Very Truly Yours, Metcalf& Eddy, Inc. ^ l./ David Wood Vice President Page 1 of 1 TROUSDALE SUPPLY PIPELINE CM Printed 8/28/2008 at 8:36 AM Attachment A Cost Estimate City of Burlingame Supply Pipeline Construction Management and Inspection Prime Consultant: Metcalf&Eddy Start Date 10/27/2008 End Date Jan-09 CL N C _ y C C N O O Z O O x 27j= M w m w o _ o m 2 a u v a o m w ~ ct� ] Description of Task/Subtask a 1.0 Construction Contract Administration 52 31 4 45 132 $20,717 1.1 Conduct Pre-construction Meeting 4 8 4 16 $2,480 1.2 Review Contractor's Payment Applications 4 8 12 $2,021 1.3 Prepare Change Orders 6 12 18 $3,032 1.4 Weekly Progess Meetings 14 3 17 $3,819 1.5 Site Visits 24 24 $5,878 1.6 Document Control 45 45 $3,488 2.0 Engineering Support During Construction 9 41 8 80 138 19,868 2.1 Contractors Submittals Review 2 8 8 18 $2,449 2.2 Respond to RFIs and Track Contractors Inquiries 4 21 25 $3,714 2.3 Record Drawings 3 12 1 80 1 95 $13,705 3.0 Resident Engineering/Construction Inspection 23 125 536 684 83,387 3.1 Resident Engineering/Construction Inspection 13 113 520 646 $77,540 3,2 Final Walk through with the Contractor 10 12 16 1 38 $5,847 Total 2007/2008 Hours by Employee 84 197 1 548 1 1 80 4' 954 $123,972 Total(including Contingency) 1 $20,572 1 $25,649 1 $62,856 $11,408 $3,488 1 $123,972 Total Cost-Prime 84 197 548 80 45 954 Labor(Task) $123,972 Travel $1,515 Other Direct Costs $500 Subconsultants Total Cost of Task Order $125,987 Estimated Construction Budget $ 1,275,816.00 9.88% X:\Projects\City of Burlingame\081208 Supply Pipeline CM\Cost Estimate 27Aug08-SupPLCM-Rev1.xls Page 1 of 1 Page 1 of 1 ATTACHMENT I Printed 8/28/2008 at 8:36 AM TASK ORDER BUDGET Prime Consultant Other Direct Charges(ODC's) Consultant Metcalf&Eddy Travel Type Rate Units Cost Mileage- $0.505 3000 $1,515 Breakfast $6 Lunch $10 Dinner $18 Lodging $84 Parkin /Tolls. actual Air Travel-field visits/mtgs.in Sacramento $280.00 Surface Transportation-car rental $80.00 Total Travel $1,515 Other Direct Costs Description Unit Cost Units Cost Printing/Reproduction actual 1 $500.00 Freight/Postage actual Graphic Layout actual Binders actual Associated project costs actual Photo developing actual Total Other Direct Costs $500.00 X:\Projects\City of Burlingame\081208 Supply Pipeline CM\Cost Estimate 27Aug08-SupPLCM-Revl.xls y Z / Fr` e• i Oma_.— z OPP �/" AN . Agenda Item # 9b Meeting BURLINGAME STAFF REPORT Date: October 20, 2008 SUBMITTED APPROVED BY TO: HONORABLE MAYOR AND CITY COUNCIL DATE: October 9, 2008 FROM: PUBLIC WORKS SUBJECT: RESOLUTIONS AWARDING A CONSTRUCTION CONTRACT TO NORTH BAY CONSTRUCTION FOR THE MISCELLANEOUS WATER MAIN REPLACEMENT PROJECT AND AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH KENNEDY JENKS FOR CONSTRUCTION MANAGEMENT, CITY PROJECT NO. 82220 RECOMMENDATION: It is recommended that Council approve the attached resolutions as follows: • Awarding a construction contract to North Bay Construction for the miscellaneous water main replacement project in the amount of $643,176.75 • Authorizing a professional services agreement with Kennedy Jenks Consultants for the construction management in the amount of $121,165. BACKGROUND: The existing water distribution system on Fey and Los Robles Drives was constructed in the 1920s and routinely leaks resulting in insufficient pressure and fire flows to the area. The City's Water System Master Plan identified this area as one of the high priority projects. The project consists of replacing the 3,200 linear feet of existing four-inch diameter water main with new eight-inch diameter water main that will provide increased fire flow capacity and will stop the leakage. DISCUSSION: Construction Contract: The project bids were opened on October 8, 2008. A total of twelve bids were received ranging from $542,265 to $852,532. Express Plumbing and Sewer Service (EPSS) is the apparent low bidder with its bid price of $542,265. EPSS made a mathematical error in their low bid and requested to withdraw their bid (see attached letter). Staff concurs with EPSS request and recommends that Council award the contract to the second low bidder, North Bay Construction with its bid price of $643,176.75 which is 0.3% below the engineer's estimate of $645,412.50. North Bay Construction is well qualified to do the work and has met all the requirements for the project. PROFESSIONAL SERVICES AGREEMENT: Staff issued a Request for Proposals for obtaining professional services and selected Kennedy Jenks Consultants. Kennedy Jenks has successfully completed the engineering design and is familiar with the project requirements. Staff has negotiated the scope of construction management services with the firm in the amount of $121,165. This amount SAA Public Works Directory\Staff Reports\82220 Miscellaneous Main Replacement Staff Report-Construction Contract.doc represents approximately 18% of the $643,176.75 total construction cost which is reasonable given the fact that the work will be on narrow county roads adding complexity to the project. The scope of construction management services includes the following: • Daily construction inspection, documentation and correspondence. • Construction support services, such as reviewing and approving contractor submittals and shop drawings. • Attending weekly construction meetings • Providing construction quality assurance • Preparing record (as-built) drawings The project construction is tentatively scheduled to begin by November 2008 and anticipated to be completed by February 2009. Budget Impact: Following are the estimated project costs: Construction contract $643,177 Construction management & inspection 121,165 Staff administration and oversight 30,000 Construction contingency 00%) 64,318 Total $858,660 Sufficient funds are available in the 2008/2009 Water System CIP for this project. EXHIBITS: Resolutions, Withdrawal letter, Bid Summary, Professional Services Agreement and Project Map. Philip Wonaghan P. . Senior Civil Engin er C: City Clerk City Attorney North Bay Construction SAA Public Works Directory\Staff Reports\82220 Miscellaneous Main Replacement Staff Report-Construction Contract.doc RESOLUTION NO. AUTHORIZING EXECUTION OF AGREEMENT FOR PROFESSIONAL SERVICES WITH KENNEDY JENKS CONSULTANTS FOR THE MISCELLANEOUS MAIN REPLACEMENT CITY PROJECT NO. 82220 RESOLVED, by the CITY COUNCIL of the City of Burlingame, California and this Council does hereby FIND, ORDER and DETERMINE AS FOLLOWS: 1. The public interest and convenience require execution of the agreement cited in the title above. 2. The City Manager be, and he is hereby, authorized to sign said agreement for and on behalf of the City of Burlingame. 3. The City Clerk is hereby ordered and instructed to attest such signature. Mayor I,DORIS MORTENSEN, City Clerk of the City of Burlingame,do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the day of , 2008 and was adopted thereafter by the following vote. AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: City Clerk RESOLUTION NO. - AWARDING CONTRACT FOR MISCELLANEOUS MAIN REPLACEMENT TO NORTH BAY CONSTRUCTION CITY PROJECT NO. 82220 WHEREAS, the City Council has authorized an invitation for proposals for the - CITY PROJECT 82220 - CONTRACT FOR MISCELLANEOUS MAIN REPLACEMENT WHEREAS,on OCTOBER 8,2008,all proposals were received and opened before the City Clerk and representatives of the Public Works Department; and WHEREAS,NORTH BAY CONSTRUCTION,submitted the lowest responsible bid for the job in the amount of$643,176.75. NOW, THEREFORE, be it RESOLVED, and it is hereby ORDERED, that the Plans and Specifications, including all addenda, are approved and adopted; and BE IT FURTHER RESOLVED that the bid of NORTH BAY CONSTRUCTION, for said project in the amount of$643,176.75, and the same hereby is accepted; and BE IT FURTHER RESOLVED THERETO that a contract be entered into between the successful bidder hereinabove referred to and the City of Burlingame for the performance of said work, and that the City Manager be, and he hereby is authorized for and on behalf of the City of Burlingame to execute said contract and to approve the faithful performance bond and the labor materials bond required to be furnished by the contractor. Mayor I, DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the day of , 2008, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: City Clerk s:\apublicworksdir\projects\resolutionaward PMENG-Monaghan,Philip From: Janet[Janet@expressplumbing.com] Sent: Thursday,October 02,2008 3:45 PM To: PW/ENG-Monaghan,Philip Subject: Withdraw of Bid Dear Sirs, I would like to thank you for allowing us to bid on the Miscellaneous Main Replacements Project No.82220.After speaking with you this afternoon Express Plumbing would like to withdraw our bid. Thank you again Nicolas Bechwati EPS Inc. 1 CITY OF BUR' '11GAME, CALIFORNIA BID SUMMARY MISCELLANEOUS WATER MAIN REPACEMENTS-LOS ROBLES&FEY DRIVE CITY PROJECT NO.82220 Bid Opening Date:OCTOBER 1,2008 EPS Inc. North Bay Const ENGINEER'S ESTIMATE San Mateo,CA Petaluma BID DESCRIPTION OF ITEM BID Unit Unit Total Unit Total Unit Total ITEM QUANITY Price Price Price Price 1.00 Price Bid sheet-Reviesd in addendum 1 Install 6"PVC Water Main 1959 LF $100 $195,900.00 $90.00 $176,310.00 $78.00 $152,802.00 2 Install 8"PVC Water Main 1270 LF $110 $139,700.00 $100.00 $127,000.00 $86.00 $109,220.00 3 6"Plug or Cap 1 EA $400 $400.00 $450.00 $450.00 $400.00 $400.00 4 8"x 6"x 6"Reducing Tee/Connection 1 EA $550 $550.00 $660.00 $660.00 $1,055.00 $1,055.00 5 6"x 6"x 6"Teetwye Connection 1 EA $550 $550.00 $560.00 $560.00 $625.00 $625.00 6 8"x 6"Reducer 1 EA $450 $450.00 $260.00 $260.00 $1,055.00 $1,055.00 7 8"-11.25 Elbow Fitting 2 EA $400 $800oo $166.00 $332.00 $485.00 $970.00 8 8"-22 Elbow Fitting 4 EA $400 $1,600.00 $180.00 $720.00 $435.00 $1,740.00 9 8"-45 Elbow Fitting 6 EA $400 $2,400.00 $190.00 $1,140.00 $500.00 $3,000.00 10 6"-22 Elbow Fitting 6 EA $300 $1,800.00 $150.00 $900.00 $330.00 $1,980.00 11 6"-45 Elbow Fitting 3 EA $300 $900.00 $170.00 $510.00 $375.00 $1,125.00 12 6"-90 Elbow Fitting 2 EA $300 $600.00 $180.00 $360.00 $325.00 $650.00 13 6"Cl Gate Valve 13 EA $800 $10,400.00 $490.00 $6,370.00 $1,000.00 $13,000.00 14 8"Cl Gate Valve 4 EA $1,200 $4,800.00 $590.00 $2,360.00 $2,050.00 $8,200.00 15 Remove&Salvage Fire Hyd 7 EA $1,000 $7,000.00 $460.00 $3,220.00 $435.00 $3,045.00 16 Fire Hyd install 9 EA $5,500 $49,500.00 $2,800.00 $25,200.00 $5,700.00 $51,300.00 17 Air Relief Valve 3 EA $2,000 $6,000.00 $290.00 $870.00 $2,800.00 $8,400.00 18 2"Blowoff 8 EA $900 $7,200.00 $460.00 $3,680.00 $2,650.00 $21,200.00 19 Water Sampling Station 1 EA $4,000 $4,000.00 $660.00 $660.00 $1,550.00 $1,550.00 20 Pressure Reducing Valve Vault 1 EA $25,000 $25,000.00 $2,200.00 $2,200.00 $31,200.00 $31,200.00 1"Service connection:Short(less than or equal to 21 15') 6 EA $1,000 $6,000.00 $1,500.00 $9,000.00 $1,185.00 $7,110.00 V Service connection:Medium(greater than15' 22 and less than or equal to 25') 12 EA $1,100 $13,200.00 $2,500.00 $30,000.00 $1,650.00 $19,800.00 23 1"Service connection:Long(greater than 25') 28 EA $1,200 $33,600.00 $3,000.00 $84,000.00 $2,495.00 $69,860.00 24 Install city Furnished Water Meters 46 EA $100 $4,600.00 $200.00 $9,200.00 $90.00 $4,140.00 25 Remove and Dispose of Water Meter Boxes 46 EA $50 $2,300.00 $100.00 $4,600.00 $60.00 $2,760.00 26 Remove&Salvage Existing Water Meter 46 EA $50 $2,300.00 $75.00 $3,450.00 $50.00 $2,300.00 27 Slurry seal(all streets) 80725 SF $1 $40,362.50 $0.35 $28,253.75 $0.31 $25,024.75 28 Traffic control 1 LS $20,000 $20,000.00 $8,000.00 $8,000.00 $3,200.00 $3,200.00 29 Mobilization 1 LS $50,000 $50,000.00 $8,000.00 $8,000.00 $94,885.00 $94,885.00 30 shoring 1 LS $12,500 $12,500.00 $8,000.00 $8,000.00 $550.00 $550.00 31 Act-of-god Insurance 1 LS $1,000 $1,000.00 $0.00 $0.00 $1,030.00 $1,030.00 BID TOTAL $645,412.60 $$46,26575 $643,176.75 project 82220, sheet#1 WR Fords Assoc Stolosky&Gonzalez,Inc Lewis&Tibbitts, Inc. Ricmmond Half Moon Bay San Jose . BID DESCRIPTION OF ITEM BID Unit Unit Total Unit Total Unit Total ITEM QUANITY Price Price Price Price Price Price Bid sheet-Reviesd in addendum 1 Install 6"PVC Water Main 1959 LF $101.00 $197,859.00 $112.00 $219,408.00 $97.00 $190,023.00 2 Install 8"PVC Water Main 1270 LF $106.00 $134,620.00 $118.00 $149,860.00 $104.00 $132,080.00 3 6"Plug or Cap 1 EA $800.00 $800.00 $700.00 $700.00 $242.00 $242.00 4 8"x 6"x 6"Reducing Tee/Connection 1 EA $3,000.00 $3,000.00 $3,600.00 $3,600.00 $8,250.00 $8,250.00 5 6"x 6"z 6"Teelwye Connection 1 EA $2,500.00 $2,500.00 $3,400.00 $3,400.00 $8,300.00 $8,300.00 6 8"x6"Reducer 1 FA $1,500.00 $1,500.00 $2,100.00 $2,100.00 $765.00 $765.00 7 8"-11.25 Elbow Fitting 2 EA $600.00 $1,200.00 $400.00 $800.00 $320.00 $640.00 8 8"-22 Elbow Fitting 4 EA $500.00 $2,000.00 $400.00 $1,600.00 $320.00 $1,280.00 9 8"-45 Elbow Fitting 6 EA $500.00 $3,000.00 $400.00 $2,400.00 $360.00 $2,160.00 10 6"-22 Elbow Fitting 6 EA $400.00 $2,400.00 $300.00 $1,800.00 $240.00 $1,440.00 11 6"-45 Elbow Fitting 3 EA $400.00 $1,200.00 $300.00 $900.00 $300.00 $900.00 12 6"-90 Elbow Fitting 2 EA $400.00 $800.00 $300.00 $600.00 $325.00 $650.00 13 6"Cl Gate Valve 13 EA $850.00 $11,050.00 $700.00 $9,100.00 $1,090.00 $14,170.00 14 8"Cl Gate Valve 4 EA $1,400.00 $5,600.00 $950.00 $3,800.00 $1,450.00 $5,800.00 15 Remove&Salvage Fire Hyd 7 EA $200.00 $1,400.00 $700.00 $4,900.00 $150.00 $1,050.00 16 Fire Hyd install 9 EA $3,900.00 $35,100.00 $3,500.00 $31,500.00 $6,230.00 $56,070.00 17 Air Relief Valve 3 EA $2,300.00 $6,900.00 $1,800.00 $5,400.00 $5,570.00 $16,710.00 18 2"Blowoff 8 EA $2,300.00 $18,400.00 $1,500.00 $12,000.00 $4,200.00 $33,600.00 19 Water Sampling Station 1 EA $2,500.00 $2,500.00 $4,200.00 $4,200.00 $5,200.00 $5,200.00 20 Pressure Reducing Valve Vault 1 EA $26,000.00 $26,000.00 $56,000.00 $56,000.00 $41,400.00 $41,400.00 1"Service connection:Short(less than or equal to 21 15') 6 EA $1,500.00 $9,000.00 $1,200.00 $7,200.00 $2,450.00 $14,700.00 1"Service connection:Medium(greater thanl5' 22 and less than or equal to 25') 12 EA $1,900.00 $22,800.00 $1,400.00 $16,800.00 $3,000.00 $36,000.00 23 1"Service connection:Long(greater than 25') 28 EA $2,600.00 $72,800.00 $1,600.00 $44,800.00 $3,100.00 $86,800.00 24 Install city Fumished Water Meters 46 EA $350.00 $16,100.00 $100.00 $4,600.00 $25.00 $1,150.00 25 Remove and Dispose of Water Meter Boxes 46 EA $150.00 $6,900.00 $125.00 $5,750.00 $70.00 $3,220.00 26 Remove&Salvage Existing Water Meter 46 EA $100.00 $4,600.00 $50.00 $2,300.00 $6.00 $276.00 27 Slurry seal(all streets) 80725 SF $0.32 $25,832.00 $0.31 $25,024.75 $0.36 $29,061.00 28 Traffic control 1 LS $12,000.00 $12,000.00 $15,000.00 $15,000.00 $12,350.00 $12,350.00 29 Mobilization 1 LS $15,000.00 $15,000.00 $29,000.00 $29,000.00 $16,200.00 $16,200.00 30 shoring 1 LS $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1.00 $1.00 31 Act-of-god Insurance 1 LS $2,500.00 $2,500.00 $4,000.00 $4,000.00 $1.00 $1.00 BID TOTAL $646,361.00 $669,542.75 $720,489.00 didn't submit addendum w/ revised bid sheet project 82220, sheet#2 KJ Wood Const. D&D Pipelines, Inc. Pack Underground _ San Francisco,CA San Francisco,CA San Jose,CA BID DESCRIPTION OF ITEM BID Unit Unit Total Unit Total Unit Total ITEM QUANITY Price Price Price Price Price Price Bid sheet-Reviesd in addendum 1 Install 6"PVC Water Main 1959 LF $146.00 $286,014.00 $115.00 $225,285.00 $110.00 $215,490.00 2 Install 8"PVC Water Main 1270 LF $156.00 $198,120.00 $125.00 $158,750.00 $130.00 $165,100.00 3 6"Plug or Cap 1 EA $300.00 $300.00 $1,000.00 $1,000.00 $300.00 $300.00 4 8"x 6"x 6"Reducing Tee/Connection 1 EA $3,000.00 $3,000.00 $3,000.00 $3,000.00 $5,000.00 $5,000.00 5 6"x 6"x 6"Tee/wye Connection - 1 EA $3,000.00 $3,000.00 $2,500.00 $2,500.00 $5,000.00 $5,000.00 6 8"x 6"Reducer 1 EA $600.00 $600.00 $1,000.00 $1,000.00 $4,000.00 $4,000.00 7 8"-11.25 Elbow Fitting 2 EA $500.00 $1,000.00 $1,000.00 $2,000.00 $245.00 $490.00 8 8"-22 Elbow Fitting 4 EA $500.00 $2,000.00 $1,000.00 $4,000.00 $250.00 $1,000.00 9 8"-45 Elbow Fitting 6 EA $500.00 $3,000.00 $1,000.00 $6,000.00 $250.00 $1,500.00 10 6"-22 Elbow Fitting 6 EA $450.00 $2,700.00 $500.00 $3,000.00 $175.00 $1,050.00 11 6"-45 Elbow Fitting 3 EA $450.00 $1,350.00 $500.00 $1,500.00 $170.00 $510.00 12 6"-90 Elbow Fitting 2 EA $500.00 $1,000.00 $500.00 $1,000.00 $180.00 $360.00 13 6"CI Gate Valve 13 EA $1,000.00 $13,000.00 $1,000.00 $13,000.00 $1,150.00 $14,950.00 14 8"Cl Gate Valve 4 EA $1,300.00 $5,200.00 $1,500.00 $6,000.00 $1,600.00 $6,400.00 15 Remove&Salvage Fire Hyd 7 EA $1,000.00 $7,000.00 $1,000.00 $7,000.00 $500.00 $3,500.00 16 Fire Hyd install 9 EA $6,500.00 $58,500.00 $6,000.00 $54,000.00 $8,000.00 $72,000.00 17 Air Relief Valve 3 EA $500.00 $1,500.00 $3,000.00 $9,000.00 $5,000.00 $15,000.00 18 2"Blowoff 8 EA $500.00 $4,000.00 $2,000.00 $16,000.00 $2,800.00 $22,400.00 19 Water Sampling Station 1 EA $500.00 $500.00 $2,000.00 $2,000.00 $1,200.00 $1,200.00 20 Pressure Reducing Valve Vault 1 EA $35,000.00 $35,000.00 $60,000.00 $60,000.00 $40,000.00 $40,000.00 1"Service connection:Short(less than or equal to 21 15') 6 EA $3,000.00 $18,000.00 $1,000.00 $6,000.00 $1,200.00 $7,200.00 1"Service connection:Medium(greater than 15' 22 and less than or equal to 25') 12 EA $350.00 $4,200.00 $1,500.00 $18,000.00 $2,200.00 $26,400.00 23 1"Service connection:Long(greater than 25') 28 EA $400.00 $11,200.00 $2,000.00 $56,000.00 $3,000.00 $84,000.00 24 Install city Furnished Water Meters 46 EA $200.00 $9,200.00 $500.00 $23,000.00 $80.00 $3,680.00 25 Remove and Dispose of Water Meter Boxes 46 EA $50.00 $2,300.00 $100.00 $4,600.00 $70.00 $3,220.00 26 Remove&Salvage Existing Water Meter 46 FA $50.00 $2,300.00 $50.00 $2,300.00 $75.00 $3,450.00 27 Slurry seal(all streets) 80725 SF $0.40 $32,290.00 $0.28 $22,603.00 $0.40 $32,290.00 28 Traffic control 1 LS $5,000.00 $5,000.00 $10,000.00 $10,000.00 $3,500.00 $3,500.00 29 Mobilization 1 LS $45,926.00 $45,926.00 $30,000.00 $30,000.00 $22,860.00 $22,860.00 30 shoring 1 LS $5,000.00 $5,000.00 $10,000.00 $10,000.00 $5,000.00 $5,000.00 31 Act-of-god Insurance 1 LS $2,000.00 $2,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 BID TOTAL $764,200.00 $761,538.00 $769,850.00 Math error.) project 82220, sheet#3 J&M Inc Pericsion Eng Con-Quest Livermore,CA San Francisco,CA BID DESCRIPTION OF ITEM BID Unit Unit Total Unit Total Unit Total rl ITEM QUANITY Price Price Price Price Price Price Bid sheet-Reviesd in addendum 1 Install 6"PVC Water Main 1959 LF $106.00 $207,654.00 $115.00 $225,285.00 $153.00 $299,727.00 2 Install 8"PVC Water Main 1270 LF $116.00 $147,320.00 $110.00 $139,700.00 $158.00 $200,660.00 3 6"Plug or Cap 1 EA $300.00 $300.00 $500.00 $500.00 $400.00 $400.00 4 8"x 6"x 6"Reducing Tee/Connection 1 EA $1,273.00 $1,273.00 $3,500.00 $3,500.00 $3,000.00 $3,000.00 5 6"x 6"x 6"Tee/wye Connection 1 EA $671.00 $671.00 $3,500.00 $3,500.00 $1,500.00 $1,500.00 6 8"x 6"Reducer 1 EA $465.00 $465.00 $1,500.00 $1,500.00 $750.00 $750.00 7 8"-1125 Elbow Fitting 2 EA $756.00 $1,512.00 $250.00 $500.00 $480.00 $960.00 8 8"-22 Elbow Fitting 4 EA $395.00 $1,580.00 $250.00 $1,000.00 $500.00 $2,000.00 9 8"-45 Elbow Fitting 6 EA $445.00 $2,670.00 $250.00 $1,500.00 $510.00 $3,060.00 10 6"-22 Elbow Fitting 6 EA $371.00 $2,226.00 $250.00 $1,500.00 $450.00 $2,700.00 11 6"-45 Elbow Fitting 3 EA $410.00 $1,230.00 $250.00 $750.00 $460.00 $1,380.00 12 6"-90 Elbow Fitting 2 EA $521.00 $1,042.00 $250.00 $500.00 $470.00 $940.00 13 6"Cl Gate Valve 13 EA $1,652.00 $21,476.00 $1,200.00 $15,600.00 $1,200.00 $15,600.00 14 8"Cl Gale Valve 4 EA $1,926.00 $7,704.00 $1,200.00 $4,800.00 $1,650.00 $6,600.00 15 Remove&Salvage Fire Hyd 7 EA $1,650.00 $11,550.00 $250.00 $1,750.00 $1,000.00 $7,000.00 16 Fire Hyd install 9 EA $6,683.00 $60,147.00 $6,000.00 $54,000.00 $5,000.00 $45,000.00 17 Air Relief Valve 3 EA $2,989.00 $8,967.00 $4,500.00 $13,500.00 $5,000.00 $15,000.00 18 2"Blowoff 8 EA $2,136.00 $17,088.00 $3,500.00 $28,000.00 $1,200.00 $9,600.00 19 Water Sampling Station 1 EA $1,513.00 $1,513.00 $7,500.00 $7,500.00 $2,500.00 $2,500.00 20 Pressure Reducing Valve Vault 1 EA $34,654.00 $34,654.00 $35,000.00 $35,000.00 $10,000.00 $10,000.00 1"Service connection:Short(less than or equal to 21 15') 6 EA $3,151.00 $16,906.00 $2,000.00 $12,000.00 $2,500.00 $15,000.00 1"Service connection:Medium(greater than 15' 22 and less than or equal to 25') 12 EA $3,162.00 $37,944.00 $3,000.00 $36,000.00 $2,500.00 $30,000.00 23 1"Service connection:Long(greater than 25') 28 EA $3,304.00 $92,512.00 $4,000.00 $112,000.00 $2,750.00 $77,000.00 24 Install city Fumished Water Meters 46 EA $125.00 $5,750.00 $50.00 $2,300.00 $350.00 $16,100.00 25 Remove and Dispose of Water Meter Boxes 46 EA $35.00 $1,610.00 $50.00 $2,300.00 $50.00 $2,300.00 26 Remove&Salvage Existing Water Meter 46 EA $35.00 $1,610.00 $50.00 $2,300.00 $50.00 $2,300.00 27 Slurry seal(all streets) 80725 SF $0.32 $25,832.00 $0.30 $24,217.50 $0.28 $22,603.00 28 Traffic control 1 LS $48,500.00 $48,500.00 $15,000.00 $15,000.00 $5,000.00 $5,000.00 29 Mobilization 1 LS $45,892.00 $45,892.00 $84,000.00 $84,000.00 $42,000.00 $42,000.00 30 shoring 1 Ls $5,510.00 $5,510.00 $12,000.00 $12,000.00 $5,000.00 $5,000.00 31 Act-of-god Insurance 1 LS $7,500.00 $7,500.00 $2,000.00 $2,000.00 $3,500.00 $3,500.00 BID TOTAL $822,608.00 $844,002.50 849180_ Error in math? Error bid item#12 math error? project 82220, sheet#4 P&J Utility San Francisco,C. BID DESCRIPTION OF ITEM BID Unit Unit Total _ ITEM QUANITY Price Price Bid sheet-Reviesd in addendum 1 Install 6"PVC Water Main 1959 LF $123.00 $240,957.00 2 Install 8"PVC Water Main 1270 LF $125.00 $158,750.00 3 6"Plug or Cap 1 EA $200.00 $200.00 4 8"x 6"x 6"Reducing Tee/Connection 1 EA $4,500.00 $4,500.00 5 6"x 6"x 6"Teefwye Connection 1 EA $2,500.00 $2,500.00 6 8"x 6"Reducer 1 EA $500.00 $500.00 7 8"-11.25 Elbow Fitting 2 EA $500.00 $1,000.00 8 8"-22 Elbow Fitting 4 EA $500.00 $2,000.00 9 8"-45 Elbow Fitting 6 EA - $500.00 $3,000.00 10 6%22 Elbow Fitting 6 EA $500.00 $3,000.00 11 6"-45 Elbow Fitting 3 EA $500.00 $1,500A0 12 6"-90 Elbow Fitting 2 EA $500.00 $1,000.00 13 6"Cl Gate Valve 13 EA $1,000.00 $13,000.00 14 8"CI Gate Valve 4 EA $1,000.00 $4,000.00 15 Remove&Salvage Fire Hyd 7 EA $1,500.00 $10,500.00 16 Fire Hyd install 9 EA $5,000.00 $45,000.00 17 Air Relief Valve 3 EA $2,000.00 $6,000.00 18 2"Blowoff 8 EA $2,000.00 $16,000.00 19 Water Sampling Station 1 EA $5,000.00 $5,000.00 20 Pressure Reducing Valve Vault 1 EA $35,000.00 $35,000.00 1"Service connection:Short(less than or equal to 21 15') 6 EA $1,500.00 $9,000.00 1"Service connection:Medium(greater than 15' 22 and less than or equal to 25') 12 EA $2,000.00 $24,000.00 23 1"Service connection:Long(greater than 25') 28 EA $3,000.00 $84,000.00 24 Install city Furnished Water Meters 46 EA $500.00 $23,000.00 25 Remove and Dispose of Water Meter Boxes 46 EA $200.00 $9,200.00 26 Remove&Salvage Existing Water Meter 46 EA $200.00 $9,200.00 27 Slurry seal(all streets) 80725 SF $1.00 $80,725.00 28 Traffic control 1 LS $10,000.00 $10,000.00 29 Mobilization 1 LS $30,000.00 $30,000.00 30 shoring 1 LS $15,000.00 $15,000.00 31 Act-of-god Insurance 1 LS $5,000.00 $5,000.00 BID TOTAL $852,532.00 project 82220, sheet#5 Kennedy/Jenks Consultants Engineers&Scientists 2191 East Bayshore Road Suite 200 Palo Alto, California 94303 650-852-2800 FAX 650-856-8527 3 October 2008 Jeffrey J. Tarantino, P.E. Erler & Kalinowski, Inc. 1870 Ogden Drive Burlingame, CA 94010-5306 Subject: Revised Proposal for Construction Management Services City of Burlingame — Los Robles and Fey Drives City Project No. 82220 K/J Proposal 808143 Dear Jeff: We are pleased to submit this revised proposal to provide additional engineering services related to the City of Burlingame, Los Robles and Fey Drives Water Main Replacement Project. This proposal is for the provision of engineering construction management services during construction of the project. Scope Of Work Based on our initial assessment of the nature of the construction work required for the Los Robles and Fey Drives Water Main Replacement Project, it is our opinion that full-time on-site observation of the construction will be required. Based on our experience with similar projects, we have found that full-time onsite observation is necessary on pipeline projects due to the potential variation of conditions as the work progresses. We propose dividing the work into the following four main tasks: • Task 1 : Construction Management • Task 2: Record Drawings • Task 3: Project Closeout • Task 4: Project Management c:ldocuments and sedngswdiewcai seingsUemporary internet filesVk363Vevlsed roblesfeycm proposal_10208.doc Kennedy/Jenks Consultants Jeffrey J. Tarantino, P.E. Erler & Kalinowski, Inc. 3 October 2008 Page 2 The work to be performed under these tasks and related subtasks is as follows: Task 1: Construction Management Subtask 1A: Site Visits & Meeting Attendance This subtask includes the following: • Being present at the construction site to observe the contractor's work and check the work for conformance to the contract requirements. • Attending a pre-construction conference and bi-weekly progress meetings. • Preparing documentation to record observations made during the construction and to summarize the proceedings of the pre-construction meeting and bi-weekly progress meetings. • Preparing punchlists toward the completion of the project identifying incomplete or non- compliant items of construction work. Subtask 113: Submittal Review This subtask includes the following: • Receiving and tracking contractor submittals. • Reviewing contractor submittals for conformance with the requirements of the contract documents. • Preparing responses to contractor submittals. Subtask IC: RFI Review This subtask includes the following: • Receiving and tracking contractor requests for information (RFIs). • Reviewing contractor RFIs. • Preparing responses to contractor RFIs. Subtask 1 D: Change Orders This subtask includes the following: • Identifying, investigating, and tracking potential changes to the contract documents. • Preparing and submitting to the contractor requests for quote (RFQs) for required work determined to not be a part of the bid documents. Reviewing quotes received. • Preparing and tracking contract change orders. c:ldocuments and seltingsljodieh\local settingsttemporary intemet flesblOUrevised_roblesfeycm pmposal_16268.doc Kennedy/Jenks Consultants Jeffrey J.Tarantino,P.E. Erler&Kalinowski,Inc. 3 October 2008 Page 3 3ubtask 1E: General Consultation This subtask includes the following: • Reviewing contractor's payment requests and preparing recommendations to City concerning contractor's payment requests. • Reviewing contractor's construction schedule updates. • Receiving and filing contractor's certified payroll records. • Providing miscellaneous project-related engineering consultation to the City of Burlingame and Erler&Kalinowski,Inc.(EKI). • Identifying and coordinating with an independent soils sampling and testing company. Task 2: Record Drawings This task includes the following: Confirming contractor maintenance of field-prepared record drawings in conformance with the contract documents. • Preparing a set of record drawings using AutoCAD 2007 by incorporating changes to the contract drawings precipitated by change orders,RFls,and notations as recorded on the set of field-prepared record drawings maintained by the contractor. • Providing two(2)hardcopy sets of record drawings to the City and one(1)CD containing a set of record drawings in AutoCAD 2007 and PDF format. Task 3: Project Closeout This task includes the following: • Preparing project closeout documentation. • Assembling a set of project-related documents for the City of Burlingame's files. Task 4: Project Management This task includes the following: • Setting up the project in K/J's internal accounting system. • Coordinating K/J staff and project-related activities. • Conducting internal quality control reviews. • Reviewing the status of the project budget. • Preparing monthly billings. Budget We propose providing engineering services for construction management of the Los Robles and Fey Drives Water Main Replacement Project on a time and expense reimbursement basis in accordance with our Schedule of Charges dated 01/01/08,attached. Payments shall be made monthly based on invoices which describe services and list actual cost and expenses. cw«me�,d samoB:�ieeu��:�uoB:umpa•y mmmnneswk�sa��a�owemnma��ioma.ax Kennedy/Jenks Consultants Jeffrey J. Tarantino, P.E. Erler & Kalinowski, Inc. 3 October 2008 Page 4 Based on our estimate of services required, we propose a budget of $121 , 165, which will not be exceeded without authorization. The budget may be increased if necessary to complete the scope of work. We will notify you prior to expenditure of 80 percent of the budget if the need for a budget increase is anticipated. A breakdown of our proposed budget is shown on the attached spreadsheet. This proposed budget is based upon the following assumptions: • Construction duration: 70 working days • Onsite construction observation and meeting attendance: 50 working days plus one pre- construction conference • Submittal review: 20 submittals (including 5 resubmittals) at an average of 3 hours per submittal (including documentation) • RFI review: 8 RFIs at an average of 5 hours per RFI (including documentation) • Change orders: 40 hours total • General consultation: 40 hours total • Sampling and testing: City would contract directly with a soils testing company. • Contractor utilizes no more than one primary crew to execute the work. Construction Manager We are proposing to use Tom Gorman as construction manager with support from day to day field inspection to be provided by qualified staff from either our Palo Alto or San Francisco office. We appreciate the opportunity to propose on these engineering services. If you have any questions regarding our proposal, or if you would like to discuss any aspect of the proposal in detail, please do not hesitate to call. Very truly yours, 7 KENNEDY/JEW CONS S Thom s E. Yeager 194 Principal Engineer Enclosures: Schedule of Charges Proposal Fee Estimate cc: File c:Wocuments and settingstpdieHocal setbngsllemporary internet5leslolk363\revised_robles(eycm pro posal_10208.doc Client/Address: City of Burlingame Contract/Proposal Date: CM for various waterlines 3 October 2008 Schedule of Charges January 1,Zoos Personnel Compensation Classification Hourly Rate CAD-Technician ................................................................................................. $95 Designer-Senior Technician...............................................................................$120 Engineer-Scientist-Specialist 1 ..........................................................................$110 Engineer-Scientist-Specialist 2..........................................................................$115 Engineer-Scientist-Specialist 3..........................................................................$130 Engineer-Scientist-Specialist 4..........................................................................$145 Engineer-Scientist-Specialist 5..........................................................................$160 Engineer-Scientist-Specialist 6..........................................................................$180 Engineer-Scientist-Specialist 7..........................................................................$200 Engineer-Scientist-Specialist 8..........................................................................$220 Engineer-Scientist-Specialist 9..........................................................................$225 Project Administrator.......................................................................................... $85 Administrative Assistant ..................................................................................... $70 Aide.................................................................................................................... $55 In addition to the above Hourly Rates, a three percent Communications Charge will be added to Personnel Compensation for normal and incidental copies,communications and postage. Direct Expenses Reimbursement for direct expenses,as listed below,incurred in connection with the work,will be at cost plus ten percent for items such as: a. Maps, photographs, reproductions,printing,equipment rental, and special supplies related to the work. b. Consultants, soils engineers, surveyors,contractors, and other outside services. c. Rented vehicles, local public transportation and taxis,travel and subsistence. d. Specific telecommunications and delivery charges. e. Special fees, insurance, permits, and licenses applicable to the work. f. Outside computer processing, computation,and proprietary programs purchased for the work. Reimbursement for vehicles used in connection with the work will be at the rate of 50 cents per mile or at a negotiated monthly rate. Reimbursement for use of computerized drafting systems(CAD), geographical information systems(GIS),and other specialized software and hardware will be at the rate of$12 per hour. Rates for professional staff for legal proceedings or as expert witnesses will be at rates one and one-half times the Hourly Rates specified above, Other in-house charges for prints and reproductions,equipment usage, laboratory analyses,etc.will be at standard company rates. Excise and gross receipts taxes, if any,will be added as a direct expense. The foregoing Schedule of Charges is incorporated into the agreement for the services provided, effective January 1,2008 through December 31,2008.After December 31,2008, invoices will reflect the Schedule of Charges currently in effect. Proposal Fee Estimate Kennedy/Jenks Consultants CLIENT Name: Ci l of 5-fi f0ame PROJECT Description: Los Robles and Fs Drives-Water Line Re lacemerds ProposaWob Number. #048MI Data: 1012/20011 TEY 7RG hEp ESC FW KJ KJ KJ KJ Janary 1,2008 Rates I E Te Sub Sub $ + ur qty" p Chsc81catl0n: YS �u W r5 G U d I < TOIdI g`d U U U to �O FLU Rah: 3225 $220 $200 $180 $160 $145 $130 $116 $110 $120 $95 $25 $70 $65 Nouns Fees 3% Fees Fees 10% Fees 10% Feas Task 1:CmstnlctkN181a/7aBerrter3 —__— subtask 1-1:Site Visits&Mech Attendance 28 80 428 _ _ 636 660 $1.940 $0 000 $200 $4.140 $68 e00 subtask 1-2:Submittal Review 0 40 20 60 $7.5001 $225 $0 50 $225 $7.725 subtask 1-3:RFI Review _8 _ e H 26 50 $7,230 5217 SO 50 $217 $7,"7 subtask 1-4:Cha Orders- 8 e 24 40 S5.960 $179 $0 $0 $179 139 subtask 1-5:General CWSL t b- 8 201 40 68 $8,640 $269 s0 SO 5259 58,898 Task 1-Subtotal 0 16 0 52 0 148 638 0 0 0 0 0 0 754 $93,990 $2,820 $0 s0 $0 52,000 $200 $5,020 399,010 Task 2:Record sut%esk 2-1:E neadn 4 0 8 e 20 940 $85 $0 So 585 $2,825 sut%esk 2-2:Dra10 40 40 53,800 S114 50 SO 5174 $3,914 Task2-Subtotal 04 0 0 1 ol 8 8 Ol 0 40 0 0 0 BO 56,640 5199 SO $0 $0 $0 SO $199 $6,838 Task 3:Projoct Cim..A subte5k 3-i:Closeout Documentation _ 4 24 8 8 44 56.320 $160 SO $0 $160 $5480 suhtesk 3-2'Flle Assqrbfy 2 81 2 8 20 52,190 S66 50 so 586 $2,256 Task 3-Subtotal. 0 01 01 6 0 32 10 0 0 0 01 16 0 64r 7,510 $225 $0 s0 SD s0 so $225 $7,735 Task 4:Project M emak subtask 41:Pro ect Set- 2 6 6 141 560 S47 $0 $0 $47 $1,607 subtask 4S Coordination&OC 8 8 a 203480 104 50 $O 4104 53584 subtask 43:Bud Reviews&Bili 11 0 81 162,320 $70 $0 50 570 $ 2.390 Task4-Subtotal 0 16 0 t0 o fi 0 0 0 0 0 !H 0 507,360 $221 50 s0 50 s0 W 5227 57,581 NI Tasks Total 0 36. 0 p 0 194 558 0 0 40 0 34 0 928 $115.500 SO SO SO $Z 000 5200 35,e55 5121 165 �RopoxeFa�Estima+a9e^r_OB�SOB_W exon w,nMu,�.cx..w.+,.w... , '' !� ' ' '�`"'��''' .Fye �:;t�-.• � v � ! -;�� � i! � „� �• �\ �: \� !—® ,.-'� ,r' .'r�r•.`��.: .' � „r�t�i"v�,� .( \\,�•�„� ° � i 1� t i �"� i i �it /'- `�\ \\, �� r\ ` •e f • ,j�•t`;:i:a.a' 1 1....�L'r''� \\\ ,` �' i ! 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L� / AY /:..fir, \: } ,i ji // l ✓ ({ <y •'fir:>�' ',?\/I.:. /%t//''fr/i.•"�' `: 't !s jf /�y` fiy iav '�,t• ��\\ 1 j 3} ; 1,4 1 FTI 3• tom; // �\' tt �1 ,' %;�/ iy AY ..b� a•�, Mi• t �/ r/ r \\ STAFF REPORT BURLINGAME AGENDA ITEM# 9c MAG. DATE 10/20/08 TO: HONORABLE MAYOR AND CITY COUNCIL SUB ED BY C! DATE: October 20,2008 APPROVE FROM: Parks& Recreation Director (558-7307) BY SUBJECT: APPROVAL OF THE CONTRACT FOR THE CUERNAVACA PARK PLAY AREA RENOVATION-PROJECT#81080 RECOMMENDATION: Approve the contract for the Cuernavaca Park Play Area Renovation—Project Number 81080 and adopt the attached Resolution accepting BLOSSOM VALLEY CONSTRUCTION, as the low responsible bidder on the project in the amount of$148,700. BACKGROUND: The Cuernavaca Park Play Area was last renovated in approximately 1990. The play equipment needs renovations to meet the current American's with Disabilities Act (ADA)guidelines and Consumer Product Safety Commission (CPSC)playground safety standards. $257,000 was appropriated in the 2008/09 budget for the renovation. $47,000 was designated for the playground equipment, with the remainder allocated for the professional services(plans and specifications & construction management), and the installation contract (site work, playground installation, and surfacing material). The City contracted with Landscape Architect John Cahalan to create plans and specifications for the project. A committee was established in the spring of 2008 comprised of community members, Park and Recreation Commission members, and staff to select the playground equipment for the project. Three companies made presentations to the committee including: Gametime, Recreation Wonderscapes, and Landscape Structures, Inc. The Gametime proposal was selected by the committee. The playground equipment was purchased from Gametime in late June in order to secure discounted end of the year pricing in the amount of$45,011. The Cuernavaca Play Area Renovation will include a new play structure, four swings (two bench seats and two tot buckets), a sand play area with play toy and small shade structure, and patterned resilient surfacing. The plans and specifications were completed in early September and on October 7, 2008, seven bids were opened for this project. BLOSSOM VALLEY CONSTRUCTION was the low bidder at$148,700. Bids received for the Cuernavaca Park Play Area Renovation were: 1. Blossom Valley Construction, Inc. $148,700 2. G&G Builders, Inc. $152,410 3. JJR Construction, Inc. $156,000 4. McNabb Construction, Inc. $157,697 5. Community Playgrounds, Inc. $163,784 6. Scapes, Inc. $180,444 7. Trinet Construction, Inc. $182,500 BUDGET IMPACT: The total budgeted amount for the Cuernavaca Park Play Area Renovation is$257,000. The estimated project costs are as follows: Play Equipment $45,011 Installation Contract(Site work, drainage,playground installation, surfacing) $148,700 Professional Services(plans and specifications, construction management) $44,000 Estimated Total Project Costs $237,711 The estimated total project costs with potential change orders or other incidental expenses should fall within the budgeted parameters. ATTACHMENTS: A. Resolution Awarding Contract for Cuernavaca Park Play Area Renovation, City Project#81080 ATTACHMENT"A" RESOLUTION NO. AWARDING CONTRACT—CUERNAVACA PARK PLAY AREA RENOVATION CITY PROJECT#81080 RESOLVED, by the CITY COUNCIL of the CITY OF BURLINGAME,that; WHEREAS, the City Council has authorized an invitation for bids for the CUERNAVACA PARK PLAY AREA RENOVATION, and WHEREAS, on October 7, 2008, all bids received were opened before the Parks Superintendent, and the Administrative Secretary of the Parks Division; and WHEREAS, BLOSSOM VALLEY CONSTRUCTION, submitted the lowest bid for the job in the amount of$148,700; NOW, THEREFORE, be it RESOLVED, and it is hereby ORDERED, that the bid of BLOSSOM VALLEY CONSTRUCTION, for said amount of$148,700, be and the same is hereby accepted. BE IT FURTHER RESOLVED, that a contract be entered into between the successful bidder hereinabove referred to and the City of Burlingame for the performance of said work, and that the City Manager be, and he hereby is authorized for and on behalf of the City of Burlingame to execute said contract and to approve the faithful performance bond and the labor and materials bond required to be furnished by the contractor. Mayor I, DORIS MORTENSON, City Clerk of the City of Burlingame, do hereby certify that the foregoing resolution was introduced at a regular meeting of the City Council held on the 20th day of October, 2008, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: CITY CLERK CITY STAFF REPORT BURUNGAME AGENDA ITEM# 9d MTG. 1VATfD JUNH 6' DATE 10/20/08 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY DATE: October 14 2008 APPROVE FROM: Jim Nantell BY SUBJECT: Accept City Clerk Resignation and Appoint Replacemen RECOMMENDATION: That the City Council regretfully accept the resignation of Doris Mortensen, Burlingame City Clerk effective December 12, 2008, and concur with the recommendation of the Council Subcommittee to appoint Deputy City Clerk Mary Ellen Kearney to fill out the unexpired term of Office effective December 13, 2008. BACKGROUND: As a result of the retirement of Doris Mortensen the City Council has two options;to hold a special election or make an appointment to fill the vacancy. If you were inclined to hold a special election we estimate that it would cost in excess of$25,000. Using an election to fill the vacancy would require the appointment of an interim City Clerk until the election could be held. If the Council were to concur with the Council Subcommittee of Mayor O'Mahony and Council Member Baylock recommendation to appoint someone to fill out the unexpired term until November of 2009 you could work with the Human Resources staff to determine a selection process or appoint Deputy City Clerk Mary Ellen Kearney to the City Clerk position. Given Mary Ellen's work in supporting Doris over the past few years the Council Subcommittee recommend her for the appointment as City Clerk effective December 13, 2008. If the Council were to appoint Ms. Kearney to the City Clerk position, it would be my intention, as City Manager, to continue to have her serve in the Deputy City Clerk's position. Just as an FYI it is my intention to develop a recommendation to consider placing an item on the ballot next November to discontinue electing a city clerk and allow appointment of a professional staff person as is the case in most cities. It is my believe is that it is difficult for the Public to know how effective a City Clerk is and continuing to go with an elected City Clerk continues a risk that it turns into a political position that as in other cities can result in problems for the Council and the staff who rely on a competent City Clerk. If the Council was to do so it would require action next summer. BUDGET IMPACT: None Attachments: A. August 4t'Memo to the City Council from Larry Anderson, City Attorney M E M O R A N D U M CITY OF BURLINGAME CITY ATTORNEY DATE: August 4, 2008 TO: Mayor and Council FROM: Larry E. Anderson, City Attorney RE : Vacancy in City Clerk Position The retirement of Doris Mortensen in December of this year triggers the vacancy procedure for an elective office set by the Government Code. Government Code § 36512(b) sets the general rule: (b) If a vacancy occurs in an elective office provided for in this chapter, the council shall, within 30 days from the commencement of the vacancy, either fill the vacancy by appointment or call a special election to fill the vacancy. The special election shall be held on the next regularly established election date not less than 114 days from the call of the special election. A person appointed or elected to fill a vacancy holds office for the unexpired term of the former incumbent. In other words, the Council has two choices to be made within 30 days of Doris' retirement date — appoint a person to fill the vacancy for the balance of the term, or calla special election. The special election date has to match a regularly established election date. The date that falls within the 114 days is the first Tuesday after the first Monday in March in 2009, which would be March 3, 2009 (Election Code § 1000). A mail-in election for City office vacancy does not appear to be possible under Election Code § 4000. Finally, the person appointed or elected to the vacant office would hold office until November 2009, when Doris' term expires. RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME APPOINTING MARY ELLEN KEARNEY AS CITY CLERK TO FILL THE UNEXPIRED TERM UNTIL NOVEMBER 2009 RESOLVED, by the City Council of the City of Burlingame: WHEREAS, the current City Clerk Doris Mortensen has announced her retirement on December 12, 2008; and WHEREAS, pursuant to the provisions of Government Code Section 36512, the City Council is authorized to appoint a city clerk to fill the unexpired term of Ms. Mortensen; and WHEREAS, the City Council wishes to appoint Mary Ellen Kearney, who possesses the required qualifications and skills, to the unexpired term until November 2009. NOW, THEREFORE, IT IS DETERMINED AND ORDERED that: 1 . Effective upon the vacancy in the City Clerk's Office created by the retirement of Doris Mortensen on December 12, 2008, Mary Ellen Kearney is appointed as City Clerk to fill the remainder of the unexpired term until November 2009. Mayor I, DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the day of , 2008, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: City Clerk 1 BURLINGAME STAFF REPORT AGENDA 9e ITEM# MTG. DATE 10/20/08 To: HONORABLE MAYOR AND CITY COUNCIL sUB rrED BY Q DATE: October 8, 2008 �� APPRO D FRoM: Parks & Recreation Director (558-7307) BY u SUBJECT: APPROVAL TO RE-ALLOCATE RECREATIO DIVISION'S FUNDS TO RE-ACTIVATE THE RECREATION SUPERINTENDENT POSITION RECOMMENDATION: Staff recommends that Council approve the re-activation of the Recreation Superintendent Position by re-allocating existing funds in the 2008-09 Recreation Division budget. BACKGROUND: The Recreation Superintendent position was eliminated in 2004 as one of the necessary budget reductions. The position was responsible for the oversight of the Recreation Division including supervision of staff and recreation programming. Since then,these duties have been shared between the Recreation Supervisors and the Parks&Recreation Director. In preparation for the 2008-09 budget, adding the Recreation Superintendent was proposed to Council but not approved due to the additional costs of the new position. Recently, one of the Recreation Coordinators requested to adjust her positions' status from full- time to part-trine upon her return from maternity leave. The savings from that position, $1,379/month+ benefits, would allow for the promotion of one of the existing Recreation Supervisors to fill the role of the Superintendent. This would result in no change to the Division's 2008-09 budget and would reduce the FTE count from 13.30 to 13.05. if this proposal is approved by Council,staff would conduct an in-house recruitment of the four Recreation Supervisors to fill the Superintendent's position. BUDGET IMPACT: The cost increase of promoting a Recreation Supervisor to Superintendent, $1,432.73/month, would be offset with the reduction of a Recreation Coordinator from full-time to 0.75 time. ATTACHMENTS: A. Summary of Recreation Division's Positions Y ATTACHMENT "A" SUMMARY OF RECREATION DIVISION POSITIONS Personnel {fTE) 2007-08 Budget 2008-09 Budget Proposed Parks & Recreation Director 0.5 0.5 0.5 Recreation Superintendent 0.0 0.0 1.0 Recreation Supervisor 3.6 3.6 2.6 Administrative Secretary 0.0 1 .0 1 .0 %ecretary 1 .0 1 .0 1 .0 Office Assistant II 2.0 1 .0 1 .0 Account Clerk 111 1 .0 0.0 0.0 Recreation Coordinator3.6 3.6 3.35 Recreation Center Attendant 0. 8 1 .8 1 . 8 Aquatics Program Coordinator 0_8 0.8 0_8 Total 13.3 13.3 13.05 (Positions in bold are affected by this proposal) CITY 0 STAFF REPORT BIJRUNGAME AGENDA 9f ITEM# %Y0o9p MTG. oAATEG JUNE b DATE October 20,2008 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMIT By DATE: October 15, 2008 APP ED FROM: Jesus Nava, Finance Director/Treasurer By 650-558-7222 SUBJECT: 2008 City of Burlingame Investment Policy Amendment to Allow State of California and Local Agency Bonds as Eligible Investments RECOMMENDATION: That the City Council approve the amendments to the City of Burlingame's investment policy for 2008. BACKGROUND: The current investment policy needs to be amended to allow the following investment of city funds. The following sections are added using the language from the California Government Code Section 53600 et. seq. 13. Registered state warrants or treasury notes or bonds of the State of California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the state or by a department, board, agency, or other entity of the state. 14. Bonds, notes, warrants, or other indebtedness of the local agency, or any local agency within this state, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the local agency, or by a department, board, agency, or authority of the local agency. DISCUSSION: The City will place a $2 million order for a portion of the State of California 2008-09 Revenue Anticipation Notes, Series B. The amount to be issued is $4 billion. Maturity is June 22, 2009 (eight months). Standard and Poor's has rated the issuance "SP-1." The markets are anticipating pricing in the 4.25%to 4.50% range. The revenue anticipation notes will provide cash flow liquidity to the State of California. Although the State's "A+" general obligation rating is currently on CreditWatch, the CreditWatch will be removed as soon as the state obtains appropriate cash flow financing. In addition, Standard and Poor's has indicated that "current state cash flows can readily support borrowing of up to $7 billion." ATTACHMENTS: 2008 Statement of Investment Policy (as amended) Standard & Poor's RatingsDirect Report— California's Revenue Anticipation Notes Rated `SP-1'; General Obligation Rating on Watch CITY OF BURLINGAME,CA STATEMENT OF INVESTMENT POLICY January 2008(Amended October 20,2008) PURPOSE This statement contains guidelines for the prudent investment of the City's temporarily idle cash in accordance with Government Code sections 53600,at.seq. The ultimate goal of the City's Investment Policy is to protect the City's pooled cash while producing a reasonable rate of return on investments. OBJECTIVES 1. Accurately monitor and forecast expenditures and revenues to ensure investment of moneys to the fullest extent. 2. Invest in a range of instruments to insure diversification of the City's portfolio. 3. As a primary objective,safeguard the principal of funds. The secondary objective will be to meet the liquidity needs of the City. The third objective is to achieve a return on the investment of funds. 4. Investments will be in compliance with governing provisions of the law. ACCEPTABLE INVESTMENT INSTRUMENTS Acceptable investments authorized for purchase by the finance director/treasurer are: 1. U.S. Government and Agency Securities (notes, bills or bonds of the U.S. Government and its agencies.) 2. Certificates of Deposit(deposits placed with commercial banks,savings and loan companies and/or thrift and loan companies, which meet the financial criteria established by the City.) 3. Bankers'Acceptances 4. Commercial Paper 5. Demand Deposits 6. Money Market Funds/Mutual Funds 7. Repurchase Agreements 8. Passbook Savings Accounts 9. Negotiable Certificates of Deposit(deposits with commercial banks and/or savings and loan companies which meet the financial criteria established by the City.) 10.Local Agency Investment Funds(State Pool) 11.County Investment Fund(San Mateo County Pool) 12.Guaranteed Investment Contracts (collateralized with Government Securities, physically delivered to an acceptable safekeeping account.) 13.Registered state warrants or treasury notes or bonds of the State of California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the state or by a department, board, agency,or other entity of the state. Page 1 of 3 14.Bonds, notes, warrants, or other indebtedness of the local agency, or any local agency within this state, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the local agency, or by a department, board, agency, or authority of the local agency. The State pool and San Mateo County Pool invests in additonal Government Code authorized investments that are not approved for direct purchase by the finance director/treasurer. These pools shall provide a current investment policy and monthly reports for review by the finance directorttreasurer. The finance director/treasurer is authorized to invest in these pools provided they reasonably appear to be in conformance with their investment policies, which are attached for reference to this policy. REPURCHASE AGREEMENTS -TERM LIMIT AND SAFEKEEPING The City will require physical delivery of the securities backing the repurchase agreements to an acceptable safekeeping account of a third party in the City's name as stated in Code Section 53601(i). Repurchase agreements will be used solely as short term investments not to exceed 30 days. MATURITY LIMIT State law requires that the maturity of any given instrument should not exceed five years unless specifically approved by City Council. Those over two years will be confined to U.S. Government and Agency securities. RESTRICTION ON INVESTMENT POLICIES AND CITY CONSTRAINTS Section 53600 et. seq. of the State of California Government Code outlines the collateral requirements for certain types of investments and also limits the percentage of total investments which can be placed in certain classifications. Investments must meet the time schedules as indicated by the cash Flow projections of the City. Investments will ordinarily be held until maturity unless an advantageous exchange or profit can be made. In such cases, a documented analysis will be prepared and approved by the Finance DirectorlTreasurer. Investment decisions will not be influenced by forecasts or speculation regarding interest rates. The actual level of interest rates at any given time weighed with the soundness of the institution or investment instrument will be the primary basis of consideration. CERTIFICATES OF DEPOSIT: INSTITUTION FINANCIAL REQUIREMENTS All institutions must have a minimum of $100 million in assets. Institutions have a demonstrated history of positive earnings and must carry a minimum 3.5% equity ratio and must hold that ratio for at least one year prior to the City's investment. All institutions must be located within the State of California. For collateralized or Page 2 of 3 negotiable certificates of deposit, the institution must have a minimum $1 billion in assets, in addition to meeting the above criteria. The City requires physical delivery of all negotiable securities to an acceptable safekeeping account at a designated depository. DELEGATION OF INVESTMENT AUTHORITY Pursuant to Burlingame Municipal Code Section 3.13.040 and Government Code Section 53607, the Finance Director/Treasurer is authorized to invest and reinvest money of the City, to sell or exchange securities so purchased, and to deposit such securities for safekeeping in accordance with and subject to this investment policy. Approved by City Council on October 20, 2008. Jim Nantell City Manager Jesus Nava Finance Director/Treasurer ATTEST: Doris Mortensen City Clerk Page 3 of 3 0dober o, 000 California ' s Keventie Anticipation NotRated ' SP- l ' ; Gra ;ateon Rating Un Watch Neg Primary Credit Analyst: David G Hitchcock, New York(1)212-438-2022; david_hitchcock@standardandpoors.com Secondary Credit Analyst: Gabriel Petek, CFA, San Francisco(1)415-371-5042; gabriel_petek@standardandpoors.com NEW YORK (Standard & Poor ' s) Oct . 10 , 2008- -Standard & Poor ' s Ratings Services has assigned an ' SP-1 ' rating to California ' s $4 billion revenue anticipation notes and placed the ' A+ ' general obligation rating on CreditWatch with negative implications . The ' SP-1 ' rating on the revenue anticipation notes is , in Standard & Poor ' s opinion, supported by the availability of borrowable resources in other non-general funds which, as always , provides excess coverage to support note repayment . Although the state is currently offering $4 billion in notes , we believe the cash flows can readily support borrowing of up to $7 billion . The CreditWatch placement reflects Standard & Poor ' s concerns over the ability of the state , as a result of recent market conditions , to successfully access the short-term market to meet its pressing cash flow needs . Because the state has narrowly balanced, but misaligned receipts and disbursements , successful cash flow borrowing is critical to maintaining existing levels of protection . Uncertainty exists over revenue performance and possible budget adjustments . We believe that uncertainty exists over revenue performance and possible budget adjustments without significant legislative changes . TheCreditWatch will be removed as soon as , in our view, the state is successful in obtaining sufficient cash flow financing . If market access remains difficult , we believe the state will have enough cash and borrowable www.standardandpoors.com/ratingsdirect 1 Standard&Poor's.All rights reserved.No reprint or dissemination without S&P's permission.See Terms of Use/Disclaimer on the last page. California's Revenue Anticipation Notes Rated 'SP-1'; General Obligation Rating On Watch Neg resources to operate into November. Without a successful infusion of cash over the next six to eight weeks, however, we believe, the state may be required to defer spending by executive order, schedule a special session of the legislature and/or possibly slow payments to local units, including school districts. We believe these actions could pressure performance and cause an erosion of the margin of safety provided to bondholders and place downward pressure on the state's rating. In resolving the CreditWatch, we will evaluate the effectiveness of measures taken by the state in the absence of successfully completing a financing. The state's budget was narrowly balanced when finally adopted three weeks ago but Standard & Poor's believes that given the dated revenue assumptions used to adopt the budget and current economic conditions, the budget is already out of balance. Budget balance was achieved with assistance of substantial one-time revenue sources, essentially pushing a portion of the structural gap into the 2009-2010 fiscal year, when, we believe, proposals for deficit bonds will likely be considered. Annual cash flow borrowing is the norm for the state. Notwithstanding the potential cash flow pressures that, in our view, could derive from current market conditions, Standard & Poor's believes that the state will manage through the current fiscal stress. Standard & Poor's 'A+' general obligation rating reflects what we see as the long-term fundamental strength of the economic base and our expectation that the state will continue to adequately manage its financial performance and modest debt levels. California has a long history of managing through strained financial conditions; the state typically deficit borrows when needed. Given the depth and breadth of the economic base, at 130 of the U.S. GDP, the state typically grows out of fiscal stress over time. Complete ratings information is available to subscribers of RatingsDirect, the real-time Web-based source for Standard & Poor's credit ratings, research, and risk analysis, at www.ratingsdirect.com. All ratings affected by this rating action can be found on Standard & Poor's public Web site at www.standardandpoors.com; select your preferred country or region, then Ratings in the left navigation bar, followed by Credit Ratings Search. Standard & Poor's RatingsDirect I October 10,2008 2 Standard&Poor's.All rights reserved.No reprint or dissemination without S&P's permission.See Terms of Use/Disclaimer on the last page. ACCOUNTS PAYABLE $3,440,040.80 Ck. No. 35178-35926 RECOMMENDED FOR PAYMENT APPROVED FOR PAYMENT Payroll for September 2008 $2,856,652.92 Ck. No. 172591- 172794 INCLUDES ELECTRONIC FUNDS TRANSFERS PERS HEALTH PERS RETIREMENT FEDERAL 941 TAX STATE DISABILITY TAX STATE INCOME TAX PERS&ICMA DEFERRED COMP SECTION 125 DEDUCTION CD ao m R. 5' a UQ v o m v CDG N d S:\FINEXCEL\MISCELLANEOUS\COUNCILCKS.XLS �l CITY OF BURLINGAME 10-09.2008 W A R R A N T R E G I S T E R PAGE 11 FUND RECAP - 08-09 NAME FUND AMOUNT GENERAL FUND 101 63,402.31 PAYROLL REVOLVING FUND 130 6,951.36 CENTRAL COUNTY FIRE 201 16,352.96 CAPITAL IMPROVEMENTS FUND 320 46,782.00 WATER CAPITAL PROJECT FUND 326 63,176.78 WATER FUND 526 328,503.47 SEWER FUND 527 4,085.56 SOLID WASTE FUND 52810,591.72 PARKING , PARKING ENTERPRISE FUND 530 1116.00 SELF INSURANCE FUND 618 305,800.25 - FACILITIES SERVICES FUND 6193 494.48 494.48 EQUIPMENT SERVICES FUND 620 18,524.96 INFORMATION SERVICES FUND 621 14,903.47 . FIRE MECHANIC SERVICES FUND 625 .5,172.26 OTHER LOCAL GRANTS/DONATIONS 730 753.64 TRUST AND AGENCY FUND 731 1,031.48 TOTAL FOR APPROVAL 8889,642.70 HONORABLE MAYOR AND CITY COUNCIL: THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 11 INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 35804 THROUGH 35926 INCLUSIVE,TOTALING IN THE AMOUNT OF 8889,642.70, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON. RESPECTFULLY SUBMITTED, ..............I..................... .../.../... FINANCE DIRECTOR DATE APPROVED FOR PAYMENT .................................... .../.../... COUNCIL DATE CITY OF BURLINGAME WARRANT R E G 1 ST ER PAGE 10 10/09/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT '•' Denotes Hand Written Checks 35924 LAWYERS FOR CLEAN WATER ATTORNEY 29030 5,000.00 CLAIMS PAYMENTS 5,000.00 618 64520 601 35925 LAWYERS FOR CLEAN WATER ATTORNEY 29031 175,000.00 CLAIMS PAYMENTS 175,000.00 618 64520 601 35926 ROSE FOUNDATION FOR COMMUNITIES 29032 125,000.00 CLAIMS PAYMENTS 125,000.00 618 64520 601 TOTAL $889,642.70 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 9 10/09/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 35909 RALPH WHITE JR 29015 300.00 MISCELLANEOUS 300.00 101 22593 35910 HECTOR MELBOURNE 29016 300.00 MISCELLANEOUS 300.00 101 22593 35911 DOROTHY SHAFER 29017 40.00 MISCELLANEOUS 40.00 101 36330 000 1521 35912 SUE MILWEE 29018 32.00 MISCELLANEOUS 32.00 101 36330 000 1660 35913 ANGELUS VIERNES HULLFISH 29019 185.00 MISCELLANEOUS 185.00 101 36330 000 1349 35914 SHIVA MALEK. 29020 167.00 MISCELLANEOUS 167.00 101 36330 000 1349 35915 LISA DUEHRING 29021 121.00 MISCELLANEOUS 121.00 101 36330 000 1781 35916 JEANETTE COOK 29022 86.00 MISCELLANEOUS 86.00 101 36330 000 1644 35917 SUSAN KAUFMAN 29023 75.00 MISCELLANEOUS 75.00 101 36330 000 1780 35918 DANIEL KAPLAN 29024 44.00 MISCELLANEOUS 44.00 101 36330 000 1645 35919 JARVIS, FAY, DOPORTO & GIBSON LL 29025 652.32 PROFESSIONAL & SPECIALIZED S 652.32 101 64350 210 35920 INTEREATORS 29026 395.50 MISCELLANEOUS 297.00 101 30730 BUSINESS LICENSE REFUND 98.50 101 22503 35921 ERRIS PIPELINES 29027 300.00 DEPOSIT REFUNDS 300.00 101 22520 35922 MIKE & JENNIFER BUCKLEY 29028 1,090.00 MISCELLANEOUS 800.00 101 22525 MISCELLANEOUS 290.00 101 36630 35923 SAYURI OHNO 29029 230.00 MISCELLANEOUS 230.00 101 36330 000 1349 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 8 10/09/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks _.. - 35893 CDPH-OCP 27933 150.00 DUES & SUBSCRIPTIONS 150.00 526 69020 240 35894 PRINCIPAL DECISION SYSTEMS INT'L 27968 5,412.50 OFFICE EXPENSE 5,412.50 201 65200 110 35895 DENNIS CARLSON 28112 3,000.00 MISCELLANEOUS 3,000.00 101 22546 35896 AT&T MOBILITY 28264 112.37 COMMUNICATIONS 112.37 619 64460 160 35897 CAINE COMPUTER CONSULTING 28458 9,551.52 PROFESSIONAL & SPECIALIZED S 9,551.52 101 65100 210 35898 THE RECYCLE TEAM 28794 3,667.97 CONTRACTUAL SERVICES 3,667.97 528 66600 220 35899 WILLDAN FINANCIAL SERVICES 28824 18,000.00 PROFESSIONAL & SPECIALIZED S 18,000.00 320 82210 210 35900 SAN FRANCISCO FORD LINCOLN MERCU 28825 15,309.89 ' CAPITAL EQUIPMENT 15,309.89 620 66700 800 35901 ROSEMARY CLAWSON 28885 2,025.00 CONTRACTUAL SERVICES 2,025.00 101 68010 220 1660 35902 METRO PCS INC 29008 100.00 POLICE INVESTIGATION EXPENSE 100.00 101 65100 292 35903 RICOH AMERICAS CORPORATION 29009 113.80 OFFICE EXPENSE 113.80 621 64450 110 35904 SOCORRO AUSTRIA 29010 75.00 MISCELLANEOUS 75.00 101 22593 35905 PATTY CORBIN 29011 50.00 MISCELLANEOUS 50.00 101 22593 35906 SANDRA STOPPOLONI 29012 50.00 MISCELLANEOUS 50.00 101 22593 35907 GREG SPANIOLO 29013 50.00 MISCELLANEOUS 50.00 101 22593 35908 DINA MORGAN 29014 175.00 MISCELLANEOUS 75.00 101 22593 MISCELLANEOUS 100.00 101 36330 000 1216 CITY OF BURLINGAME W A R R A N T R E G I S T E R - PAGE 7 10/09/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 35681 TERRY NAGEL 26521 503.64 MISC. SUPPLIES 503.64 730 69594 120 35882 CHEESE PLEASE 26635 160.31 PERSONNEL EXAMINATIONS 160.31 101 64420 121 35883 CALIFORNIA SUPPLY NORTH, INC. 26716 426.19 BLDG. & GROUNDS MAINT. 426.19 101 67500 190 35884 SKYLINE BUSINESS PRODUCTS 26825 487.68 OFFICE EXPENSE 225.00 526 69020 110 OFFICE EXPENSE 262.68 527 66520 110 35885 SAN FRANCISCO FENCERS CLUB 27032 515.20 CONTRACTUAL SERVICES 515.20 101 68010 220 1762 35886 CARPET SYSTEMS 27137 855.00 PROFESSIONAL & SPECIALIZED S 855.00 619 64460 210 5180 35887 RICOH AMERICAS CORPORATION 27326 549.34 CONTRACTUAL SERVICES 549.34 101 67500 220 35888 SAM FAILLACE 27435 3,000.00 MISCELLANEOUS 3,000.00 101 22546 35889 COUNTY OF SAN MATEO MENTAL HEALT 27670 125.00 MISCELLANEOUS 125.00 101 22593 35890 AD BRAKES 27766 652.69 FIRE APPARATUS MAINT. 652.69 625 65213 203 35891 DEPARTMENT OF PUBLIC HEALTH 27930 4,658.45 MISCELLANEOUS 4,658.45 526 69020 233 35892 U.S. BANK CORPORATE PAYMENT SYST 27931 6,733.85 OFFICE EXPENSE 42.00 201 65200 110 MISC. SUPPLIES 130.48 201 65200 111 MISC. SUPPLIES 158.01 201 65200 120 MISC. SUPPLIES 4.95 201 65500 120 SMALL TOOLS 1,944.08 201 65200 130 COMMUNICATIONS 25.94 201 65200 160 VEHICLE MAINT. 128.90 201 65200 202 FIRE APPARATUS MAINT. 1,016.94 201 65200 203 TRAVEL & MEETINGS 1,370.84 201 65200 250 TRAINING EXPENSE 1,498.99 201 65200 260 FIRE APPARATUS MAINT. 8.36 625 65213 203 MISCELLANEOUS 404.36 731 22554 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 6 10/09/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks - 35866 WEST PAYMENT CENTER 23940 488.18 LIBRARY--BOOKS AND MAPS 488.18 101 67500 129 35867 THE TEACHING COMPANY 23943 100.00 LIBRARY--RECORDS AND CASSETT 100.00 101 67500 125 35868 NEXTEL COMMUNICATIONS 23946 553.15 COMMUNICATIONS 277.65 101 68020 160 2100 MISCELLANEOUS 275.50 731 22554 35869 QUILL 24090 172.54 OFFICE EXPENSE 172.54 101 67500 110 35870 JESUS NAVA 24204 607.47 TRAVEL & MEETINGS 607.47 101 64250 250 35871 METCALF & EDDY INC 24445 46,647.54 PROFESSIONAL & SPECIALIZED S 5,102.00 326 80910 210 CONTRACTUAL SERVICES 41,545.54 326 80910 220 35872 SPRINGERWEST LLC 24704 940.00 CONTRACTUAL SERVICES 940.00 101 68010 220 1660 35873 DELTA DENTAL PLAN OF CALIFORNIA 24793 6,951.36 EMPLOYEE BENEFITS 6,951.36 130 20014 35874 THE HE GROUP 24900 491.69 LIBRARY--BOOK BINDING 491.69 101 67500 123 35875 DE LAGE LANDEN 25057 171.35 CONTRACTUAL SERVICES 171.35 201 65200 220 35876 OFFICE DEPOT 25224 808.30 OFFICE EXPENSE 722.74 101 65100 110 OFFICE EXPENSE 85.56 201 65200 110 35877 LORAL LANDSCAPING 25394 173.00 BLDG. & GROUNDS MAINT. 173.00 526 69020 190 35878 MALLORY CO. 25477 975.41 FIRE APPARATUS MAINT. 975.41 201 65200 203 35879 BRIAN STUBBS 26014 166.50 CONTRACTUAL SERVICES 166.50 101 68010 220 1660 35880 CEMEX 26506 199.61 MISC. SUPPLIES 199.61 101 66210 120 CITY OF BURLINGAME W A R R A N T R E G I S T E R - PAGE 5 10/09/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 35853 JOHN KAMMEYER 22612 722.00 TRAINING EXPENSE 722.00 201 65200 260 35854 TURF STAR 22682 113.26 EQUIPMENT MAINT. 113.26 101 68020 200 2200 35855 MAXIMUS, INC 22746 3,120.00 MISCELLANEOUS 3,120.00 101 33900 35856 MCMILLAN ELECTRIC 23066 11,204.24 CONTRACTUAL SERVICES 11,204.24 326 80910 220 35857 GALE 23127 790.60 LIBRARY--BOOKS AND MAPS 790.60 101 67500 129 35858 CYBERNET CONSULTING, INC. 23234 5,325.00 PROFESSIONAL & SPECIALIZED S 5,325.00 326 82040 210 35859 OFFICE MAX 23306 301.17 OFFICE EXPENSE 110.74 101 64250 110 OFFICE EXPENSE 56.32 101 66100 110 OFFICE EXPENSE 84.00 101 64400 110 OFFICE EXPENSE 50.11 621 64450 110 35860 WILCO SUPPLY 23333 135.29 PUMP EQUIPMENT REPAIR 135.29 101 66210 230 35861 PETERSON 23633 184.85 SUPPLIES 184.85 620 15000 35862 REFRIGERATION SUPPLIES DISTRIBUT 23639 62.09 MISC. SUPPLIES 62.09 619 64460 120 5120 35863 AT&T 23661 46.72 COMMUNICATIONS 46.72 621 64450 160 35864 JANNETTE GREER 23769 216.00 CONTRACTUAL SERVICES 216.00 101 68010 220 1648 I 35865 KEITH MARTIN 23788 215.93 MISC. SUPPLIES 47.60 101 66210 120 TRAINING EXPENSE 20.00 101 66210 260 MISC. SUPPLIES 46.19 526 69020 120 DUES & SUBSCRIPTIONS 12.00 527 66520 240 TRAVEL & MEETINGS 22.00 527 66520 250 OFFICE EXPENSE 23.39 619 64460 110 TRAINING EXPENSE 15.75 619 64460 260 TRAVEL & MEETINGS 29.00 620 66700 250 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 4 10/09/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 35839 PRIORITY 1 19239 2,738.97 SUPPLIES 247.72 620 15000 CAPITAL EQUIPMENT 2,491.25 620 66700 800 35840 BURTON'S FIRE, INC. 19366 393.68 FIRE APPARATUS MAINT. 324.40 201 65200 203 FIRE APPARATUS MAINT. 69.28 625 65213 203 35841 WILSEY & HAM 19397 13,836.00 PROFESSIONAL & SPECIALIZED S 13,836.00 320 81770 210 35842 AMERICA PRINTING 19430 134.23 LIBRARY EXPENSES 134.23 731 22531 35843 CLEARLITE TROPHIES 19679 217.39 LIBRARY EXPENSES 217.39 731 22531 35844 ALL FENCE COMPANY, INC. 19710 3,110.00 MISC. SUPPLIES 3,110.00 526 69020 120 35845 CREATIVE INTERCONNECT 19768 228.36 CONTRACTUAL SERVICES 228.36 201 65200 220 35846 AARONSON, DICKERSON, COHN & 20798 1,062.50 PROFESSIONAL & SPECIALIZED S 1,062.50 101 64420 210 35847 DELL MARKETING L.P. 20900 14,991.81 MISC. SUPPLIES 2,037.33 101 66100 120 MISCELLANEOUS 1,797.54 101 67500 400 MISCELLANEOUS 11,156.94 621 64450 400 35848 CIR 21211 2,771.08 MISC. SUPPLIES 2,391.58 527 66520 120 CONTRACTUAL SERVICES 379.50 527 66520 220 - 35849 BETTS TRUCK PARTS 22111 3,821.09 FIRE APPARATUS MAINT. 3,821.09 625 65213 203 35850 NORTH AMERICAN SPORTS MANAGEMENT 22382 1,350.00 CONTRACTUAL SERVICES 1,350.00 101 68010 220 1785 35851 CSG CONSULTANTS 22465 6,923.75 PROFESSIONAL & SPECIALIZED S 6,923.75 528 66600 210 35852 ALTEC INDUSTRIES 22466 166.50 SUPPLIES 166.50 620 15000 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 3 10/09/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 35826 DAY-TIMERS, INC. 14411 37.07 OFFICE EXPENSE 37.07 527 66520 110 35827 PARKIN SECURITY CONSULTANTS 15250 161.00 PERSONNEL EXAMINATIONS 161.00 101 64420 121 35828 DAILY JOURNAL CORP. 15626 127.00 PUBLICATIONS & ADVERTISING 127.00 101 64200 150 35829 PENINSULA SPORTS OFFICIALS 15711 2,265.00 CONTRACTUAL SERVICES 2,265.00 101 68010 220 1787 35830 RECORDED BOOKS, LLC 16052 2.791.63 LIBRARY--RECORDS AND CASSETT 2,791.63 101 67500 125 35831 LINDA HOECK 16390 759.00 CONTRACTUAL SERVICES 759.00 101 68010 220 1349 35832 LEE & ASSOCIATES 17568 1,320.09 SMALL TOOLS 1,320.09 201 65200 130 35833 MILLS-PENINSULA HEALTH SERVICES 18546 694.00 PROFESSIONAL & SPECIALIZED S 694.00 101 64420 210 35834 RICOH AMERICAS 18555 3,535.90 CITY HALL MAINTENANCE 3,535.90 621 64450 200 35835 BAY AREA PAVING CO 18790 - 14,946.00 CONTRACTUAL SERVICES 14,946.00 320 78490 220 35836 BAY ALARM 18854 2,089.36 PROFESSIONAL & SPECIALIZED S 600.00 619 64460 210 5120 PROFESSIONAL & SPECIALIZED S 111.00 619 64460 210 5230 PROFESSIONAL & SPECIALIZED S 45.00 619 64460 210 5110 PROFESSIONAL & SPECIALIZED S 165.00 619 64460 210 5120 PROFESSIONAL & SPECIALIZED S 180.00 619 64460 210 5121 PROFESSIONAL & SPECIALIZED S 557.36 619 64460 210 5130 PROFESSIONAL & SPECIALIZED S 266.00 619 64460 210 5180 PROFESSIONAL & SPECIALIZED S 45.00 619 64460 210 5120 PROFESSIONAL & SPECIALIZED S 120.00 619 64460 210 5121 35837 ACCESS UNIFORMS & EMBROIDERY 18990 713.85 UNIFORMS AND EQUIPMENT 136.60 101 66210 140 UNIFORMS AND EQUIPMENT 240.73 527 66520 140 UNIFORMS AND EQUIPMENT 336.52 619 64460 140 35838 PREFERRED ALLIANCE 19025 255.20 PERSONNEL EXAMINATIONS 255.20 101 64420 121 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 2 10/09/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 35814 ROBERT GOODMAN 09048 78.00 CONTRACTUAL SERVICES 78.00 101 68010 220 1660 35815 NOLO 09312 156.97 LIBRARY--BOOKS AND MAPS 156.97 101 67500 129 35816 LIFE ASSIST 09392 471.59 SUPPLIES 471.59 201 65200 112 35817 ABAG - LIABILITY 09518 800.25 PROFESSIONAL & SPECIALIZED S 800.25 618 64520 210 35818 OLE'S 09626 411.54 FIRE APPARATUS MAINT. 9.97 201 65200 203 FIRE APPARATUS MAINT. 401.57 625 65213 203 35819 LEONA MORIARTY 09979 3,948.00 CONTRACTUAL SERVICES 3,948.00 101 68010 220 1644 35820 PIP PRINTING 10620 276.04 MISC. SUPPLIES 64.95 101 67500 120 MISC. SUPPLIES 211.09 101 64150 120 35821 WINGFOOT COMMERCIAL TIRE SYSTEMS 11316 219.27 FIRE APPARATUS MAINT. 219.27 625 65213 203 35822 SHAFFER'S AUTO SERVICE CENTER 11324 - 249.59 VEHICLE MAINT. 249.59 201 65200 202 35823 BURLINGAME POLICE DEPT 13720 2,215.05 OFFICE EXPENSE 119.45 101 65100 110 MISC. SUPPLIES 290.70 101 65100 120 COMMUNICATIONS 80.00 101 65100 160 DUES & SUBSCRIPTIONS 120.00 101 65100 240 TRAINING EXPENSE 1,058.28 101 65100 260 TRAINING EXPENSE 84.85 101 65150 260 POLICE INVESTIGATION EXPENSE 95.77 101 65100 292 TRAINING EXPENSE 116.00 530 65400 260 MISC. SUPPLIES 250.00 730 69588 120 35824 ELECTRO-MOTION INCORPORATED 14007 1,430.41 PUMP EQUIPMENT REPAIR 690.41 101 66210 230 PUMP EQUIPMENT REPAIR 740.00 527 66520 230 35825 BLACKWELL'S BOOK SERVICE 14153 341.60 LIBRARY--BOOKS AND MAPS 341.60 101 67500 129 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 1 10/09/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 35804 BURLINGAME CHAMBER OF COMMERCE 01637 2,514.92 CONTRACTUAL SERVICES 2,514.92 101 64560 220 35805 ANASTASIA COLE 01945 750.00 CONTRACTUAL SERVICES 750.00 101 68010 220 1644 35806 L. N. CURTIS & SONS 02027 10.96 SMALL TOOLS 10.96 201 65200 130 35807 N.W. GRAINGER, INC. 02248 160.85 SMALL TOOLS 50.05 201 65200 130 MISC. SUPPLIES 15.05 526 69020 120 EQUIPMENT MAINT. 95.75 620 66700 200 35808 PERSONAL AWARDS, INC. 03145 2,756.81 MISC. SUPPLIES 1,160.66 101 68010 120 1780 MISC. SUPPLIES 1,596.15 101 68010 120 1781 35809 SAN FRANCISCO CHRONICLE 03310 299.00 LIBRARY--PERIODICALS 299.00 101 67500 122 35810 SAN FRANCISCO WATER DEPT. 03353 320,125.78 WATER PURCHASES 320,125.78 526 69020 171 35811 BURLINGAME REC. DEPT./PETTY CASH 03910 2,968.13 OFFICE EXPENSE 26.94 101 68010 110 1101 MISCELLANEOUS 84.00 101 68010 114 1101 MISC. SUPPLIES 74.68 101 68020 120 2100 MISC. SUPPLIES 300.00 101 68010 120 1521 MISC. SUPPLIES 50.00 101 68010 120 1950 MISC. SUPPLIES 172.26 101 68010 120 1520 UNIFORMS AND EQUIPMENT 246.25 101 68020 140 2200 RENTS & LEASES 140.00 101 68020 180 2200 CONTRACTUAL SERVICES 148.00 101 68010 220 1646 CONTRACTUAL SERVICES 120.00 101 68010 220 1648 CONTRACTUAL SERVICES 150.00 101 68010 220 1645 CONTRACTUAL SERVICES 444.00 101 68010 220 1644 DUES & SUBSCRIPTIONS 440.00 101 68020 240 2100 TRAVEL & MEETINGS 159.00 101 68020 250 2200 TRAVEL & MEETINGS 118.00 101 68010 250 1101 TRAVEL & MEETINGS 20.00 101 68020 250 2100 TRAINING EXPENSE 275.00 101 68020 260 2200 35812 WEST GROUP PAYMENT CTR. 03964 216.01 PROFESSIONAL & SPECIALIZED S 216.01 101 64350 210 35813 JEAN BUCKS 09019 390.00 CONTRACTUAL SERVICES 390.00 101 68010 220 1644 CITY OF BURLINGAME 10-02-2008 W A R R A N T R E G I S T E R PAGE 15 FUND RECAP - 08-09 NAME FUND AMOUNT GENERAL FUND 101 326,988.83 PAYROLL REVOLVING FUND 130 426.00 CENTRAL COUNTY FIRE 201 5,445.77 CAPITAL IMPROVEMENTS FUND 320 163,877.03 WATER CAPITAL PROJECT FUND 326 172,283.23 WATER FUND 526 17,483.78 SEWER FUND 527 15,102.58 SOLID WASTE FUND 528 3,289.87 PARKING ENTERPRISE FUND 530 4,469.82 FACILITIES SERVICES FUND 619 9,623.53 EQUIPMENT SERVICES FUND 620 655.85 INFORMATION SERVICES FUND 621 5,829.35 FIRE MECHANIC SERVICES FUND 625 501.13 OTHER LOCAL GRANTS/DONATIONS 730 2,260.30 TRUST AND AGENCY FUND 731 294.52 BURLINGAME TRAIN SHUTTLE PROGRAM 736 1,804.98 FEDERAL GRANTS FUND 737 338.28 UTILITY REVOLVING FUND 896 10,639.54 TOTAL FOR APPROVAL 8741,314.39 HONORABLE MAYOR AND CITY COUNCIL: THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 15 INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 35615 THROUGH 35803 INCLUSIVE,TOTALING IN THE AMOUNT OF 8741,314.39, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON. RESPECTFULLY SUBMITTED, .................................... .../.../... FINANCE DIRECTOR DATE APPROVED FOR PAYMENT .................................... .../.../... COUNCIL DATE CITY OF BURLINGAME N ARRANT REGI ST ER PAGE 14 10/02/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 35803 N.E. O-NEIL 29007 750.00 MISCELLANEOUS 750.00 526 22502 TOTAL 8741,314.39 C � \ CITY OF BURLINGAME NAR RANT RE G I ST E R PAGE 13 10/02/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 35787 SANDRA DIODATI 28988 64.00 MISCELLANEOUS 64.00 101 36330 000 1646 35788 CLAIRE THOMPSON 28989 68.00 MISCELLANEOUS 68.00 101 36330 000 1646 35789 MARCIA WADELL 28990 30.00 MISCELLANEOUS 30.00 101 36330 000 1660 35790 14ARILYN CLARK 28991 7.00 MISCELLANEOUS 7.00 101 36330 000 1762 35791 DIANA KENNEALLY 28992 65.00 MISCELLANEOUS 65.00 101 36330 000 1373 35792 RACHEL BRUINS 28995 114.00 MISCELLANEOUS 114.00 101 36330 000 1372 35793 JULIE DEGROSZ 28996 104.00 MISCELLANEOUS 104.00 101 36330 000 1331 35794 HELEN ALSHEHAIL 28997 104.00 MISCELLANEOUS 104.00 101 36330 000 1331 35795 JAMIE REGAN 28998 96.00 MISCELLANEOUS 96.00 101 36330 000 1372 35796 JEANEATTE BATES 28999 96.00 MISCELLANEOUS 96.00 101 36330 000 1372 35797 KIM PEPPER 29000 96.00 MISCELLANEOUS 96.00 101 36330 000 1372 35798 ELIZABETH FRANCESCONI 29001 104.00 MISCELLANEOUS 104.00 101 36330 000 1349 35799 FINOLA MULDOWNEY 29002 104.00 MISCELLANEOUS 104.00 101 36330 000 1349 35800 ALMA MEZA 29003 96.00 MISCELLANEOUS 96.00 101 36330 000 1372 35801 KARMINA BASCO 29004 100.00 MISCELLANEOUS 100.00 101 22593 35802 MARK ROKO JURASIN 29005 307.00 MISCELLANEOUS 238.00 101. 30730 BUSINESS LICENSE REFUND 69.00 101 22503 CITY OF BURLINGAME WARRANT REG I ST ER PAGE 12 10/02/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 35771 PHILLIP KENNEDY 28972 24.00 MISCELLANEOUS 24.00 101 36330 000 1349 35772 CARLA IVERSON 28973 152.00 MISCELLANEOUS 152.00 101 36330 000 1644 35773 KEVIN LONERGAN 28974 152.00 MISCELLANEOUS 152.00 101 36330 000 1644 35774 BARBARA HARLESS 28975 125.00 MISCELLANEOUS 125.00 101 36330 000 1660 35775 JESSICA KOEGEL 28976 126.00 MISCELLANEOUS 126.00 101 36330 000 1784 35776 MAUREEN TICER 28977 - 126.00 MISCELLANEOUS 126.00 101 36330 000 1641 35777 KARIN ZARCONE 28978 106.00 MISCELLANEOUS 106.00 101 36330 000 1641 35778 KRISTIN NISEWANER 28979 133.00 MISCELLANEOUS 133.00 101 36330 000 1660 35779 NADINE MURIN 28980 164.00 MISCELLANEOUS 164.00 101 36330 000 1661 35780 LIZ MAGUIRE 28981 82.00 MISCELLANEOUS 82.00 101 36330 000 1646 35781 LOUISA SHIELDS 28982 68.00 MISCELLANEOUS 68.00 101 36330 000 1646 35782 JENNIFER IDEMA 28983 68.00 MISCELLANEOUS 68.00 101 36330 000 1646 35783 JENNIFER SARVER 28984 760.00 MISCELLANEOUS 760.00 101 36330 000 1331 35784 SHARON LACROSSE 28985 396.00 MISCELLANEOUS 396.00 101 36330 000 1331 35785 GIULIANA RINALDO 28986 95.00 MISCELLANEOUS 95.00 101 36330 000 1644 35786 THERESA CALLICOTT 28987 75.00 MISCELLANEOUS 75.00 101 36330 000 1646 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 11 10/02/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 35755 BRYCE WAN 28956 75.00 MISCELLANEOUS 75.00 101 22593 35756 SANDRA LEE 28957 50.00 MISCELLANEOUS 50.00 101 22593 35757 JENNIFER CHRISTGAU 28958 50.00 MISCELLANEOUS 50.00 101 22593 35758 ANNE NGUYEN 28959 50.00 MISCELLANEOUS 50.00 101 22593 35759 NATALIE PETRINI 28960 75.00 MISCELLANEOUS 75.00 101 22593 35760 SARA JUUL 28961 75.00 MISCELLANEOUS 75.00 101 36330 000 1646 35761 JESSICA D. HERRIN 28962 262.00 MISCELLANEOUS 64.00 101 36330 000 1646 MISCELLANEOUS 198.00 101 36330 000 1331 35762 CHRISTINA CLARKE 28963 64.00 MISCELLANEOUS 64.00 101 36330 000 1646 35763 BONNNIE BOHN 28964 64.00 MISCELLANEOUS 64.00 101 36330 000 1646 35764 MONIC STUART 28965 72.00 MISCELLANEOUS 72.00 101 36330 000 1646 35765 JOHN BAE 28966 61.00 MISCELLANEOUS 61.00 101 36330 000 1646 35766 GAYLE SCHNEIDER 28967 232.00 MISCELLANEOUS 232.00 101 36330 000 1646 35767 MR/MRS. DING 28968 116.00 MISCELLANEOUS 116.00 101 36330 000 1646 35768 KATHLEEN COTCHETT 28969 232.00 MISCELLANEOUS 232.00 101 36330 000 1646 35769 MR/MRS. HOANG 28970 12.00 MISCELLANEOUS 12.00 101 36330 000 1349 35770 CARLA DEYKIN 28971 12.00 MISCELLANEOUS 12.00 101 36330 000 1349 CITY OF BURLINGAME WARRANT REG I ST ER PAGE 10 10/02/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT 1*1 Denotes Hand Written Checks 35741 VMI INC 27929 2,885.46 MISCELLANEOUS 2,885.46 621 64450 400 - 35742 SARAH H. WILEY 28036 104.00 MISCELLANEOUS 104.00 101 36330 000 1349 35743 MICHELLE REEVE 28072 152.00 MISCELLANEOUS 152.00 101 36330 000 1644 35744 SAN JOSE WATER CO 28126 100.00 MISC. SUPPLIES 100.00 526 69020 120 35745 CAROLE ALBERTS 28177 116.00 MISCELLANEOUS 116.00 101 36330 000 1646 35746 THE OFFICE CITY 28427 - 815.45 OFFICE EXPENSE 501.25 101 67500 110 MISC. SUPPLIES 56.83 101 67500 120 MISCELLANEOUS 178.50 101 67500 235 LIBRARY EXPENSES 78.87 731 22531 35747 U.S. HEALTHWORKS MEDICAL GROUP 28499 340.00 PERSONNEL EXAMINATIONS 173.00 101 64420 121 TRAINING EXPENSE 167.00 101 65100 260 35748 JONG SOON YEU 28614 48.00 MISCELLANEOUS 48.00 101 36330 000 1641 35749 CHERYL C. GRACZEWSKI 28660 96.00 MISCELLANEOUS 96.00 101 36330 000 1372 35750 WSK SERVICES 28749 13,200.00 BLDG. & GROUNDS MAINT. 9,400.00 526 69020 190 CONTRACTUAL SERVICES 3,800.00 527 66520 220 35751 E.B.I. AGGREGATES 28759 1,120.82 STREET RESURFACING EXPENSE 1,120.82 101 66210 226 35752 PROVEN MANAGEMENT INC 28812 167,083.23 MISCELLANEOUS -18,564.77 326 20005 CONTRACTUAL SERVICES 185,648.00 326 80910 220 35753 IGLESIA BIBLICA MISIONERA 28908 200.00 MISCELLANEOUS 200.00 101 22593 35754 LAWRENCE CHU 28925 96.00 MISCELLANEOUS 96.00 101 36330 000 1372 C CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 9 10/02/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT '*' Denotes Hand Written Checks 35725 INTERSTATE BATTERY SYSTEM OF SAN 27283 457.07 VEHICLE MAINT. 102.94 201 65200 202 FIRE APPARATUS MAINT. 354.13 625 65213 203 35726 AT&T MOBILITY 27559 150.34 COMMUNICATIONS 150.34 101 67500 160 35727 TINA ASHAMALLA 27650 198.00 MISCELLANEOUS 198.00 101 36330 000 1331 35728 ACME SECURITY 27661 1,097.50 MISC. SUPPLIES 1,097.50 619 64460 120 5270 35729 AT&T MOBILITY 27714 65.91 COMMUNICATIONS 65.91 101 64150 160 35730 AT&T MOBILITY 27716 32.29 COMMUNICATIONS 32.29 101 64100 160 35731 AT&T MOBILITY 27717 266.93 COMMUNICATIONS 266.93 101 66100 160 35732 AT&T MOBILITY 27722 42.32 COMMUNICATIONS 42.32 530 65400 160 35733 AT&T MOBILITY 27724 602.26 COMMUNICATIONS 602.26 201 65200 160 35734 AT&T MOBILITY 27744 64.85 COMMUNICATIONS 64.85 101 65100 160 35735 AT&T MOBILITY 27760 891.14 UTILITY EXPENSE 891.14 896 20281 35736 AT&T MOBILITY 27763 112.20 COMMUNICATIONS 112.20 201 65200 160 35737 ALWAYS UNDER PRESSURE 27810 431.38 MISC. SUPPLIES 431.38 528 66600 120 35738 CATHY MORTENSEN 27852 125.00 MISCELLANEOUS 125.00 101 22593 35739 SINHAD BEGIC 27859 398.00 MISCELLANEOUS 398.00 101 36330 000 1330 35740 SUSAN M. SCOTT 27895 95.00 MISCELLANEOUS 95.00 101 36330 000 1644 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 8 10/02/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 35710 VECTOR LABRATORIES 25947 75.00 MISCELLANEOUS 75.00 101 22593 35711 ROBERT SMITH 26060 125.00 MISCELLANEOUS 125.00 101 22593 35712 DIMITRI RALLY 26120 36.00 MISCELLANEOUS 36.00 101 36330 000 1349 35713 TODD FRIEDMAN 26151 96.00 MISCELLANEOUS 96.00 101 36,330 000 1372 35714 JOE EANDI 26214 70.00 MISCELLANEOUS 70.00 101 36330 000 1646 35715 VISION INTERNET PROVIDERS INC 26294 200.00 COMMUNICATIONS 200.00 621 64450 160 . 35716 PAUL BARTKE 26334 53.00 MISCELLANEOUS 53.00 101 36330 000 1646 35717 LYNETTE P0220 26495 64.00 MISCELLANEOUS 64.00 101 36330 000 1646 35718 PETER TOKARSKI 26788 426.00 EMPLOYEE BENEFITS 426.00 130 20060 35719 SKYLINE BUSINESS PRODUCTS 26825 - 754.43 OFFICE EXPENSE 52.12 101 64350 110 OFFICE EXPENSE 21.81 101 64420 110 OFFICE EXPENSE 21.42 101 64150 110 OFFICE EXPENSE 357.81 101 65300 110 OFFICE EXPENSE 301.27 526 69020 110 35720 BUREAU VERITAS 26854 29,442.24 MISCELLANEOUS 29,442.24 101 22515 35721 AT&T LONG DISTANCE 26977 129.13 UTILITY EXPENSE 129.13 896 20281 35722 GEORGE SCARBOROUGH 27175 300.00 MISCELLANEOUS 300.00 101 36330 000 1785 35723 HIROKAZU 1TO 27234 53.00 MISCELLANEOUS 53.00 101 36330 000 1646 35724 NORTHERN SUN 27280 5,211.00 MISCELLANEOUS 5,211.00 101 22546 C t \ CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 7 10/02/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 35695 UNIQUE MANAGEMENT SERVICES, INC. 24602 205.85 MISCELLANEOUS 205.85 101 36320 35696 A2Z BUSINESS SYSTEMS 25020 901.00 RENTS & LEASES 901.00 526 69020 180 35697 OFFICE DEPOT 25224 19.47 MISCELLANEOUS 19.47 201 65200 132 35698 CRW SYSTEMS INC 25337 9,720.00 PROFESSIONAL & SPECIALIZED S 9,720.00 320 81300 210 35699 SPENCON CONSTRUCTION INC. 25490 103,625.73 MISCELLANEOUS -10,362.57 320 20005 PROFESSIONAL & SPECIALIZED S 16,665.00 320 82200 210 CONTRACTUAL SERVICES 97,323.30 320 52070 220 35700 JOSEPH PADUA 25509 125.00 MISCELLANEOUS 125.00 101 22593 35701 BAKER AND TAYLOR ENTERTAINMENT 25575 69.68 LIBRARY--RECORDS AND CASSETT 69.68 101 67500 125 35702 DEBORAH NINTH 25579 12.00 MISCELLANEOUS 12.00 101 36330 000 1349 35703 CINTAS FIRST AID & SAFETY 25729 162.65 TRAINING EXPENSE 81.32 101 66210 260 TRAINING EXPENSE 81.33 527 66520 260 35704 LIONEL RECIO 25751 40.00 MISCELLANEOUS 40.00 101 36330 000 1373 35705 JUDY CHAO 25795 88.00 MISCELLANEOUS 88.00 101 36330 000 1331 35706 HASLER FINANCIAL SERVICES, LLC 25852 512.46 CITY HALL MAINTENANCE 512.46 621 64450 200 35707 RITA NEVAREZ 25896 57.00 MISCELLANEOUS 57.00 101 36330 000 1641 35708 JEFF BAUER 25898 2,048.00 MISCELLANEOUS 2,048.00 101 22546 35709 EILEEN CONWAY 25900 88.00 MISCELLANEOUS 88.00 101 36330 000 1331 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 6 10/02/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 35684 GWENDOLYN BOGER 23703 4,680.00 CONTRACTUAL SERVICES 4,680.00 101 68010 220 1331 35685 THE MARLIN COMPANY 23712 13.54 TRAINING EXPENSE 13.54 527 66520 260 „ 35686 SLS FIELD SERVICES 23727 2,858.49 PROFESSIONAL & SPECIALIZED S 2,858.49 528 66600 210 35687 AT&T/MCI 23728 - - 9,918.94 COMMUNICATIONS 23.70 101 65100 160 COMMUNICATIONS 23.70 101 68020 160 COMMUNICATIONS 23.86 101 64250 160 MISCELLANEOUS 89.43 101 68020 192 2200 COMMUNICATIONS 123.57 201 65200 160 COMMUNICATIONS 15.41 619 64460 160 UTILITY EXPENSE 9,619.27 896 20281 35688 UNIVERSAL BUILDING SERVICES 23941 3,597.07 CONTRACTUAL SERVICES 75.00 619 64460 220 5180 CONTRACTUAL SERVICES 430.59 619 64460 220 5110 CONTRACTUAL SERVICES 427.48 619 64460 220 5240 CONTRACTUAL SERVICES 501.00 619 64460 220 5210 CONTRACTUAL SERVICES 450.00 619 64460 220 5130 CONTRACTUAL SERVICES 1,213.00 619 64460 220 5110 CONTRACTUAL SERVICES 250.00 619 64460 220 5170 CONTRACTUAL SERVICES 250.00 619 64460 220 5121 35689 NEXTEL COMMUNICATIONS 23946 36.57 COMMUNICATIONS 36.57 101 65300 160 35690 PENINSULA LIBRARY SYSTEM 23983 1,092.12 CONTRACTUAL SERVICES 1,092.12 101 67500 220 35691 AMAZON 24070 333.23 LIBRARY--RECORDS AND CASSETT 32.99 101 67500 125 LIBRARY--BOOKS AND MAPS 300.24 101 67500 129 35692 QUILL 24090 72.09 OFFICE EXPENSE 72.09 101 67500 110 35693 CALIFORNIA WATER SERVICE COMPANY 24249 648.00 MISCELLANEOUS 648.00 526 69020 233 35694 iMEDD INCORPORATED 24550 333.77 PERSONNEL EXAMINATIONS 333.77 101 64420 121 C CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 5 10/02/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 35669 QUICK MIX CONCRETE 21140 346.67 SIDEWALK REPAIR EXPENSE 346.67 101 66210 219 35670 ESA ENVIRONMENTAL SCIENCE ASSOC 21160 3,622.50 DEPOSIT REFUND 3,622.50 101 22590 35671 SPARTAN TOOL LLC 21329 624.91 MISC. SUPPLIES 624.91 527 66520 120 35672 SHERATON GATEWAY HOTEL 21471 1,404.10 MISC. SUPPLIES 1,404.10 101 68020 120 2100 35673 COW GOVERNMENT, INC. 21482 - 617.84 MISC. SUPPLIES -100.74 101 65300 120 MISCELLANEOUS 718.58 101 67500 235 35674 OU-ALL SAFETY 21613 4,750.00 TRAINING EXPENSE 4,750.00 101 66210 260 35675 MANDEGO, INC. 21855 1,524.91 MISC. SUPPLIES 1,524.91 101 68010 120 1787 35676 REED EQUIPMENT CO 21980 163.43 EQUIPMENT MAINT. 163.43 101 68020 200 2200 35677 ROBERTS AND BRUNE 22178 7.757.20 MISC. SUPPLIES 4,659.20 526 6902U 120 MISC. SUPPLIES 3,098.00 527 66520 120 35678 CALIFORNIA LIBRARY ASSOCIATION 22551 165.00 DUES & SUBSCRIPTIONS 165.00 101 67500 240 35679 BURLINGAME FAMILY PET HOSPITAL 22773 224.55 MISC. SUPPLIES 224.55 101 65100 120 35680 NFPA 22780 54.50 MISCELLANEOUS 54.50 201 65200 132 35681 CPS 23005 713.00 PERSONNEL EXAMINATIONS 713.00 101 64420 121 35682 OFFICE MAX 23306 641.06 OFFICE EXPENSE 641.06 101 68010 110 1101 35683 MCMASTER-CARR SUPPLY CO. 23611 44.17 SUPPLIES 44.17 620 15000 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 4 10/02/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT �•� Denotes Hand Written Checks 35655 ARROWHEAD MOUNTAIN SPRING WATER 19330 274.15 OFFICE EXPENSE 96.20 101 67500 110 OFFICE EXPENSE 80.85 101 64250 110 MISC. SUPPLIES 97.10 526 69020 120 35656 DON DORNELL 19617 2,260.30 MISC. SUPPLIES 2,260.30 730 69585 120 35657 SAFE RESTRAINTS INC 19631 1,370.00 MISCELLANEOUS -109.73 101 23611 PRISONER EXPENSE 1,479.73 101 65100 291 35658 PENINSULA CORRIDOR JOINT 20060 - 6,184.98 RENTS & LEASES 4,380.00 527 66520 180 CONTRACTUAL SERVICES 1,804.98 736 64570 220 35659 GE CAPITAL 20216 379.75 OFFICE EXPENSE 379.75 101 68020 110 2100 35660 AFFINITEL COMMUNICATIONS 20246 641.34 COMMUNICATIONS 641.34 621 64450 160 35661 LYNX TECHNOLOGIES 20501 - 5,200.00 PROFESSIONAL & SPECIALIZED S 5,200.00 326 75170 210 35662 PBS&J 20526 14,422.46 DEPOSIT REFUND 9,994.96 101 22590 PROFESSIONAL & SPECIALIZED S 4,427.50 530 65400 210 35663 PACIFIC COAST TRANE SERVICE 20818 800.00 PROFESSIONAL & SPECIALIZED S 800.00 619 64460 210 5120 35664 SPORTS CHOICE 20845 135.12 MISC. SUPPLIES 135.12 101 68010 120 1781 35665 DELL MARKETING L.P. 20900 1,590.09 MISCELLANEOUS 1,590.09 621 64450 400 35666 MUNIMETRIX SYSTEMS CORP. 20925 1,690.00 OFFICE EXPENSE 1,690.00 101 64200 110 35667 NATIONAL TECHNOLOGY TRANSFER, IN 21107 1,099.00 TRAINING EXPENSE 1,099.00 619 64460 260 35668 RENEE RAMSEY 21136 1,920.00 CONTRACTUAL SERVICES 1,920.00 101 68010 220 1331 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 3 10/02/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT '•' Denotes Hand Written Checks 35641 MOSS RUBBER & EQUIPMENT CORP. 16225 627.21 MISC. SUPPLIES 627.21 526 69020 120 35642 SUPERIOR ALUMINUM BODY CORP. 16229 281.45 SUPPLIES 281.45 620 15000 35643 MUNICIPAL MAINTENANCE 16629 361.95 MISC. SUPPLIES 361.95 527 66520 120 35644 METRO MOBILE COMMUNICATIONS 17402 147.00 FIRE APPARATUS MAINT. 147.00 625 65213 203 35645 STANDARD REGISTER 17495 864.24 OFFICE EXPENSE 864.24 101 64250 110 35646 LEE & ASSOCIATES 17568 406.50 FIRE APPARATUS MAINT. 406.50 201 65200 203 35647 CENTRAL BUSINESS EQUIPMENT 18011 211.63 EQUIPMENT MAINT. 211.63 101 65100 200 35648 TOWN OF HILLSBOROUGH 18419 200,590.98 MISCELLANEOUS 241,929.98 101 20000 MISCELLANEOUS -41,339.00 101 12110 35649 SAN FRANCISCO BAY CONSERVATION 18630 220.00 MISC. SUPPLIES 220.00 320 77190 120 35650 UNITED PARCEL SERVICE 18731 28.75 MISCELLANEOUS 28.75 101 36320 35651 BAY ALARM 18854 45.00 PROFESSIONAL & SPECIALIZED S 45.00 619 64460 210 5130 35652 ACCESS UNIFORMS & EMBROIDERY 18990 2,003.59 UNIFORMS AND EQUIPMENT 435.38 527 66520 140 UNIFORMS AND EQUIPMENT 1,568.21 619 64460 140 35653 LIEBERT CASSIDY WHITMORE 19095 1,577.00 PROFESSIONAL & SPECIALIZED S 1,577.00 101 64350 210 35654 PRIORITY 1 19239 75.02 EQUIPMENT MAINT. 75.02 101 65100 200 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 2 10/02/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 35629 CITY OF MILLBRAE 09234 6,445.02 PROFESSIONAL & SPECIALIZED S 6,445.02 101 64350 210 35630 SAN MATEO COUNTY SHERIFF'S OFC. 09433 1,075.00 PRISONER EXPENSE 1,075.00 101 65100 291 35631 AUGUST SUPPLY, INC 10256 800.12 MISC. SUPPLIES 800.12 201 65200 111 35632 SHAFFER'S AUTO SERVICE CENTER 11324 639.90 VEHICLE MAINT. 639.90 201 65200 202 35633 CHIEF DON DORNELL 11568 2,233.27 SMALL TOOLS 72.00 201 65200 130 MISCELLANEOUS 66.22 201 65200 132 MISCELLANEOUS 225.65 201 65200 144 FIRE APPARATUS MAINT. 13.22 201 65200 203 DUES & SUBSCRIPTIONS 150.00 201 65200 240 TRAVEL & MEETINGS 214.11 201 65200 250 TRAINING EXPENSE 1,276.42 201 65200 260 MISCELLANEOUS 77.13 731 22554 MISCELLANEOUS 138.52 731 22557 35634 CAMINO REAL PET CLINIC 11577 107.12 MISC. SUPPLIES 107.12 101 65100 120 35635 FORTE PRESS CORP. 13759 134.23 OFFICE EXPENSE 134.23 101 65100 110 35636 ELECTRO-MOTION INCORPORATED 14007 1,043.51 PROFESSIONAL & SPECIALIZED S 1,043.51 619 64460 210 5150 35637 BURLINGAME LIBRARY 14228326.00 MISCELLANEOUS 164.32 101 36320 OFFICE EXPENSE 62.23 101 67500 110 TRAVEL & MEETINGS 79.45 101 67500 250 TRAINING EXPENSE 20.00 101 67500 260 35638 ADAMSON POLICE PRODUCTS 14414 685.57 UNIFORMS AND EQUIPMENT 347.29 101 65100 140 UNIFORMS AND EQUIPMENT 338.28 737 65120 140 35639 ALL CITY MANAGEMENT 15595 5,139.75 CONTRACTUAL SERVICES 5,139.75 101 65100 220 35640 PETER GARRISON 15618 75.00 MISCELLANEOUS 75.00 101 22593 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 1 10/02/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 35615 WHITE CAP 01250 2,307.47 TRAINING EXPENSE 2,307.47 527 66520 260 35616 BRODART, INC. 01450 55.78 MISC. SUPPLIES 55.78 101 67500 120 35617 L. N. CURTIS & SONS 02027 566.69 SMALL TOOLS 62.25 201 65200 130 MISCELLANEOUS 504.44 201 65200 144 35618 EWING IRRIGATION PRODUCTS 02157 1,668.68 MISC. SUPPLIES 1,668.68 101 68020 120 2300 35619 FEDEX 02160 54.56 OFFICE EXPENSE 28.53 101 64420 110 MISC. SUPPLIES 26.03 101 64400 120 35620 W.W. GRAINGER, INC. 02248 200.16 MISC. SUPPLIES 160.51 619 64460 120 TRAINING EXPENSE 39.65 620 66700 260 35621 LAWSON PRODUCTS, INC. 02755 487.90 MISC. SUPPLIES 197.32 619 64460 120 SUPPLIES 290.58 620 15000 35622 OCLC,INC. 03033 803.77 LIBRARY--BOOKS AND MAPS 803.77 101 67500 129 35623 P. G. & E. 03054 17,975.73 GAS & ELECTRIC 17,975.73 101 66100 170 35624 PERSONAL AWARDS, INC. 03145 1,052.19 MISC. SUPPLIES 1,052.19 101 68010 120 1787 35625 CITY OF SAN MATEO 03366 889.00 CONTRACTUAL SERVICES 889.00 101 65100 220 35626 SAN MATEO UNION HIGH 03471 50,311.30 CAPITAL EQUIPMENT 50,311.30 320 82330 800 35627 TARGET SPECIALTY PRODUCTS, INC. 09112 621.96 BLDG. & GROUNDS MAINT. 621.96 101 68010 190 1787 35628 MUFFIE CALBREATH 09125 1,413.75 CONTRACTUAL SERVICES 1,344.00 101 68010 220 1891 CONTRACTUAL SERVICES 69.75 101 68010 220 1890 CITY OF BURLINGAME 09-25-2008 W A R R A N T REG I ST ER PAGE 13 FUND RECAP - 08-09 NAME FUND AMOUNT GENERAL FUND 101 66,405.11 PAYROLL REVOLVING FUND 130 10,794.82 CENTRAL COUNTY FIRE 201 19,845.46 CAPITAL IMPROVEMENTS FUND 320 58,825.72 WATER CAPITAL PROJECT FUND 326 37,003.53 SEWER CAPITAL PROJECT FUND 327 120,388.25 WATER FUND 526 353,808.62 SEWER FUND 527 91,860.55 PARKING ENTERPRISE FUND 530 11,134.35 SELF INSURANCE FUND 618 70,219.66 FACILITIES SERVICES FUND 619 38,389.48 EQUIPMENT SERVICES FUND 620 4,055.29 INFORMATION SERVICES FUND 621 652.25 FIRE MECHANIC SERVICES FUND 625 850.54 OTHER LOCAL GRANTS/DONATIONS 730 1,464.79 TRUST AND AGENCY FUND 731 76,952.80 UTILITY REVOLVING FUND 896 55,982.68 TOTAL FOR APPROVAL 81,018,633.90 HONORABLE MAYOR AND CITY COUNCIL: THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 13 INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 35478 THROUGH 35614 INCLUSIVE,TOTALING IN THE AMOUNT OF 81,018,633.90, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON. . RESPECTFULLY SUBMITTED, .................................... .../.../... FINANCE DIRECTOR DATE APPROVED FOR PAYMENT .................................... .../.../... COUNCIL DATE CITY OF BURLINGAME WARRANT REG I ST ER PAGE 12 09/25/08 NUMBER NAME VENDOR DETAIL. ACCOUNT AMOUNT '*' Denotes Hand Written Checks 35602 PATERSON FLOOR COVERINGS INC 28943 395.50 MISCELLANEOUS 297.00 101 30730 BUSINESS LICENSE REFUND 98.50 101 22503 35603 EDLUND ENTERPRISES 28944 395.50 BUSINESS LICENSE REFUND 98.50 101 22503 MISCELLANEOUS 297.00 101 30730 35604 BESECKER & ASSOCIATES 28945 441.00 MISCELLANEOUS 294.00 101 30730 BUSINESS LICENSE REFUND 147.00 101 22503 35605 RAPHAEL JEWELERS 28946 226.00 MISCELLANEOUS 184.00 101 30730 BUSINESS LICENSE REFUND 42.00 101 22503 35606 CENTERVILLE SALES 28947 395.50 BUSINESS LICENSE REFUND 98.50 101 22503 MISCELLANEOUS 297.00 101 30730 35607 VER120N WIRELESS 28948 445.50 BUSINESS LICENSE REFUND 148.50 101 22503 MISCELLANEOUS 297.00 101 30730 35608 STANLEY ACCESS TECHNOLOGIES 28949 395.50 MISCELLANEOUS 297.00 101 30730 BUSINESS LICENSE REFUND 98.50 101 22503 35609 KEMP C HICKEY 28950 193.50 BUSINESS LICENSE REFUND 64.50 101 22503 MISCELLANEOUS 129.00 101 30730 35610 COVERITALLCO 28951 236.00 MISCELLANEOUS 236.00 101 30730 35611 TECHNOLOGY & COMMUNICATION INC 28952 112.00 MISCELLANEOUS 112.00 101 30730 35612 ROYALTY REALTY & MORTGAGE SERVIC 28953 112.00 MISCELLANEOUS 112.00 101 30730 35613 SUSAN & DAVID TUDONI 28954 150.00 MISCELLANEOUS 150.00 101 22525 35614 SCOTT CHAN 28955 732.00 MISCELLANEOUS 732.00 101 22546 TOTAL 81,018,633.90 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 11 09/25/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT * Denotes Hand Written Checks 35588 SPOT DEVICES 27987 500.31 CONTRACTUAL SERVICES 500.31 320 81930 220 35589 CARDINAL RULES 28008 77.00 CONTRACTUAL SERVICES 77.00 101 68010 220 1788 35590 STANDARD INSURANCE COMPANY 28021 3,273.53 EMPLOYEE BENEFITS 3,273.53 130 20021 35591 ALL INDUSTRIAL ELECTRIC SUPPLY 28171 322.98 MISC. SUPPLIES 74.00 619 64460 120 5170 MISC. SUPPLIES 248.98 619 64460 120 5250 35592 RICOH AMERICAS CORP 28221 854.28 CONTRACTUAL SERVICES 92.52 101 65150 220 CONTRACTUAL SERVICES 761.76 101 65100 220 35593 THE OFFICE CITY 28427 535.75 OFFICE EXPENSE 413.61 101 64420 110 TRAINING EXPENSE 122.14 101 64420 262 35594 METROPOLITAN PLANNING GROUP 28717 2,787.50 PROFESSIONAL & SPECIALIZED S 2,787.50 101 64400 210 35595 DETROIT INDUSTRIAL TOOL 28822 2,202.25 SIDEWALK REPAIR EXPENSE 1,146.88 101 66210 219 SMALL TOOLS 1,055.37 527 66520 130 35596 WILLDAN FINANCIAL SERVICES 28824 17,902.00 PROFESSIONAL & SPECIALIZED S 17,902.00 320 82210 210 35597 MUNICIPAL AUDITING SERVICES 28938 3,627.26 BUSINESS LICENSE REFUND 3,627.26 101 22503 35598 PG&E CFM/PPC DEPARTMENT 28939 5,578.66 CONTRACTUAL SERVICES 5,578.66 326 80910 220 35599 MATTHEW LUHN 28940 823.50 CONTRACTUAL SERVICES 823.50 101 68010 220 1646 35600 GMPCS PERSONAL COMMUNICATIONS IN 28941 779.22 MISC. SUPPLIES 389.61 201 65500 120 CONTRACTUAL SERVICES 389.61 201 65200 220 35601 HELEN MARLO PHD 28942 77.00 MISCELLANEOUS 77.00 101 30730 C CITY OF BURLINGAME W ARRAN T REG I ST ER PAGE 10 09/25/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 35587 U.S. BANK CORPORATE PAYMENT SYST 27931 22,046.81 MISCELLANEOUS 720.00 101 64150 031 OFFICE EXPENSE 80.08 101 64150 110 OFFICE EXPENSE 90.02 101 68020 110 2100 OFFICE EXPENSE 80.00 101 65100 110 OFFICE EXPENSE 354.92 101 67500 110 MISC. SUPPLIES 775.90 101 68010 120 1370 MISC. SUPPLIES 1,829.93 101 67500 120 MISC. SUPPLIES 359.17 101 68010 120 1286 MISC. SUPPLIES 29.13 101 68010 120 1114 MISC. SUPPLIES 186.94 101 68010 120 1493 MISC. SUPPLIES 193.90 101 68010 120 1521 MISC. SUPPLIES 139.08 101 68010 120 1781 MISC. SUPPLIES 158.02 101 66100 120 MISC. SUPPLIES 228.35 101 68010 120 1422 MISC. SUPPLIES 191.04 101 68010 120 1330 MISC. SUPPLIES 128.93 101 68010 120 1890 MISC. SUPPLIES 522.90 101 68010 120 1370 MISC. SUPPLIES 42.56 101 68020 120 2300 MISC. SUPPLIES 1,295.87 101 64420 120 MISC. SUPPLIES 65.00 101 68010 120 1100 LIBRARY--RECORDS AND CASSETT 31.15 101 67500 125 LIBRARY--BOOKS AND MAPS 171.20 101 67500 129 COMMUNICATIONS 113.11 101 65150 160 COMMUNICATIONS 32.47 101 67500 160 RENTS & LEASES 337.07 101 68020 180 2200 BLDG. & GROUNDS MAINT. 52.29 101 67500 190 MISCELLANEOUS 117.94 101 68020 192 2200 EQUIPMENT MAINT. 550.00 101 65100 200 CONTRACTUAL SERVICES 6,726.61 101 68010 220 1370 MISCELLANEOUS 129.95 101 67500 235 DUES & SUBSCRIPTIONS 19.95 101 64150 240 TRAVEL & MEETINGS 19.00 101 64150 250 TRAVEL & MEETINGS 349.00 101 67500 250 TRAVEL & MEETINGS 103.80 101 66100 250 TRAVEL & MEETINGS 537.08 101 64100 250 TRAVEL & MEETINGS 64.63 101 64420 250 TRAVEL & MEETINGS 561.00 101 68010 250 1101 TRAVEL & MEETINGS 589.70 101 66100 250 TRAVEL & MEETINGS 319.00 101 67500 251 TRAINING EXPENSE 270.00 526 69020 260 OFFICE EXPENSE 18.70 527 66520 110 MISC. SUPPLIES 1,500.00 527 66520 120 TRAINING EXPENSE 286.00 527 66520 260 TRAVEL & MEETINGS 35.45 619 64460 250 SUPPLIES 296.08 620 15000 SMALL TOOLS 385.37 620 66700 130 PROFESSIONAL & SPECIALIZED S 169.00 620 66700 210 MISC. SUPPLIES 170.02 730 69533 120 CONTRACTUAL SERVICES 11.25 730 69533 220 MISCELLANEOUS 500.00 731 22542 LIBRARY EXPENSES 108.25 731 22531 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 9 09/25/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hard Written Checks 35585 AD BRAKES 27766 435.13 FIRE APPARATUS MAINT. 435.13 201 65200 203 35586 PRE PAID LEGAL SERVICES INC 27801 93.65 MISCELLANEOUS 93.65 130 21019 C \ � CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 8 09/25/08 NUMBER NAME VENDOR DETAIL - ACCOUNT AMOUNT Denotes Hand Written Checks 35570 GUTH LABORATORIES INC. 25814 74.37 MISCELLANEOUS 4.55 101 23611 EQUIPMENT MAINT. 69.82 101 65100 200 35571 WELLS FARGO FINANCIAL LEASING 25820 153.22 RENTS & LEASES 153.22 526 69020 180 35572 MAYA TOGASHI 25940 90.00 CONTRACTUAL SERVICES 90.00 101 68010 220 1644 35573 STRUCTORIS INC. 26139 9,320.00 MISCELLANEOUS 9,320.00 619 64460 804 35574 COIN TECH 26173 104.59 EQUIPMENT MAINT. 104.59 530 65400 200 35575 SAN FRANCISCO SHAKESPEARE FESTIV 26194 314.00 CONTRACTUAL SERVICES 314.00 101 68010 220 1646 35576 MIKE ADAM 26517 160.00 CONTRACTUAL SERVICES 160.00 101 68010 220 1788 35577 JENNIFER CALLAHAN 26565 2,040.00 MISCELLANEOUS 1,240.00 101 36630 MISCELLANEOUS 800.00 101 22525 35578 DAU PRODUCTS 26683 432.58 MISC. SUPPLIES 432.58 101 68010 120 1114 35579 SAN FRANCISCO FENCERS CLUB 27032 187.20 CONTRACTUAL SERVICES 187.20 101 68010 220 1762 35580 NORTHERN SUN 27280 300.00 DEPOSIT REFUNDS 300.00 101 22520 35581 INTERSTATE BATTERY SYSTEM OF SAN 27283 177.63 FIRE APPARATUS MAINT. 177.63 625 65213 203 35582 FLEETPRIDE 27393 41.87 FIRE APPARATUS MAINT. 41.87 201 65200 203 35583 PRECISE PRODUCTIONS 27443 225.00 CONTRACTUAL SERVICES 225.00 730 69533 220 35584 KEVIN GARDINER AND ASSOCIATES 27560 7,507.50 PROFESSIONAL & SPECIALIZED S 7,507.50 530 65400 210 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 7 09/25/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT "' Denotes Hand Written Checks 35555 CENTRAL COUNTY FIREFIGHTERS FUND 24519 97.50 UNION DUES 97.50 130 21080 35556 BURLINGAME POLICE ADMINISTRATION 24520 180.00 MISCELLANEOUS 180.00 130 20024 35557 BURLINGAME POLICE OFFICERS ASSN 24521 680.00 MISCELLANEOUS 680.00 130 20024 35558 C.L.E.A. 24523 546.00 MISCELLANEOUS 546.00 130 20026 35559 STANDARD INSURANCE CO. RB 24525 1,184.40 MISCELLANEOUS 1,184.40 130 20025 35560 TEAMSTERS #856 24526 504.00 UNION DUES 504.00 130 21091 35561 TEAMSTERS UNION LOCAL 856 24528 320.60 MISCELLANEOUS 320.60 130 21092 35562 AETNA 24760 3,915.14 EMPLOYEE BENEFITS 3,915.14 130 20022 35563 LANGUAGE LINE SERVICES 24815 90.00 CONTRACTUAL SERVICES 90.00 201 65200 220 35564 NEOPOST 24987 194.35 OFFICE EXPENSE 194.35 621 64450 110 35565 ARBORWEAR LLC 24999 115.19 UNIFORMS AND EQUIPMENT 115.19 101 68020 140 2300 35566 A22 BUSINESS SYSTEMS 25020 829.28 CONTRACTUAL SERVICES 829.28 201 65200 220 35567 JOE CYR 25213 1,783.32 TRAVEL 8 MEETINGS 1,783.32 . 101 65300 250 35568 OFFICE DEPOT 25224 37.41 OFFICE EXPENSE 15.14 101 65100 110 MISCELLANEOUS 22.27 201 65200 132 35569 ROCHE GEORGE 25323 60.00 CONTRACTUAL SERVICES 60.00 101 68010 220 1788 i 1 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 6 09/25/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 35546 JANNETTE GREER 23769 141.00 CONTRACTUAL SERVICES 141.00 101 68010 220 1648 35547 DEWEY SERVICES, INC. 23902 555.00 CONTRACTUAL SERVICES 125.00 619 64460 220 5190 CONTRACTUAL SERVICES 70.00 619 64460 220 5110 CONTRACTUAL SERVICES 70.00 619 64460 220 5180 CONTRACTUAL SERVICES 55.00 619 64460 220 5130 CONTRACTUAL SERVICES 55.00 619 64460 220 5160 CONTRACTUAL SERVICES 55.00 619 64460 220 5150 CONTRACTUAL SERVICES 70.00 619 64460 220 5120 CONTRACTUAL SERVICES 55.00 619 64460 220 5170 35548 DEPARTMENT OF JUSTICE 23905 1,539.00 MISCELLANEOUS 1,475.00 101 23620 PROFESSIONAL & SPECIALIZED S 64.00 101 64420 210 35549 TNT DEMOLITION 23923 - 395.50 MISCELLANEOUS 297.00 101 30730 BUSINESS LICENSE REFUND 98.50 101 22503 35550 CHOICE POINT BUSINESS AND GOVERN 23935 250.00 POLICE INVESTIGATION EXPENSE 250.00 101 65100 292 35551 NCRL 23936 300.00 MISC. SUPPLIES 300.00 101 68010 120 1781 35552 UNIVERSAL BUILDING SERVICES 23941 17,681.22 MISC. SUPPLIES 191.74 101 68010 120 1114 MISC. SUPPLIES 136.20 101 68010 120 1112 MISC. SUPPLIES 64.28 101 68010 120 1101 CONTRACTUAL SERVICES 2,140.00 619 64460 220 5110 CONTRACTUAL SERVICES 989.00 619 64460 220 5210 CONTRACTUAL SERVICES 2,873.00 619 64460 220 5120 CONTRACTUAL SERVICES 2,892.00 619 64460 220 5240 CONTRACTUAL SERVICES 2,246.00 619 64460 220 5130 CONTRACTUAL SERVICES 480.00 619 64460 220 5121 CONTRACTUAL SERVICES 4,101.00 619 64460 220 5180 CONTRACTUAL SERVICES 902.00 619 64460 220 5190 CONTRACTUAL SERVICES 150.00 619 64460 220 5230 CONTRACTUAL SERVICES 516.00 619 64460 220 5170 35553 SPANGLE ASSOCIATES 24113 2,757.00 PROFESSIONAL & SPECIALIZED S 2,757.00 530 65400 210 35554 MATRIX CONSULTING GROUP 24147 5,576.00 CONTRACTUAL SERVICES 5,576.00 201 65200 220 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 5 09/25/08 ... NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 35532 LAIDLAW TRANSIT SERVICES, INC. 21578 530.39 CONTRACTUAL SERVICES 530.39 - 101 68010 220 1370 35533 HILLYARD/SAN FRANCISCO 21658 211.25 MISC. SUPPLIES 211.25 101 68020 120 2200 35534 TURBO DATA SYSTEMS, INC. 21767 6,003.69 MISCELLANEOUS 6,003.69 101 37010 35535 INTERSTATE GRADING & PAVING 21790 750.00 MISCELLANEOUS 750.00 526 22502 35536 TOWNE FORD SALES, INC. 22146 228.22 SUPPLIES 228.22 620 15000 35537 ROBERTS AND BRUNE 22178 7.57 MISC. SUPPLIES 7.57 527 66520 120 35538 WESTERN CHAPTER ISA 22457 110.00 TRAVEL & MEETINGS 110.00 101 68020 250 2100 35539 CSG CONSULTANTS 22465 12,657.50 MISCELLANEOUS 1,425.00 201 35220 000 7100 MISCELLANEOUS 760.00 201 35221 000 7100 PROFESSIONAL & SPECIALIZED S 10,472.50 320 82080 210 35540 MICHAEL & LISA MILLER 22678 1,250.00 MISCELLANEOUS 800.00 101 22525 MISCELLANEOUS 450.00 101 36630 35541 SAN MATEO REGIONAL NETWORK, INC. 22759 - 435.00 UTILITY EXPENSE 435.00 896 20281 35542 ROBERTA RESTANI 22828 164.50 CONTRACTUAL SERVICES 164.50 101 68010 220 1645 35543 OFFICE MAX 23306 386.27 OFFICE EXPENSE 54.83 101 64250 110 OFFICE EXPENSE 56.91 101 66100 110 OFFICE EXPENSE 274.53 621 64450 110 35544 WILCO SUPPLY 23333 946.24 MISC. SUPPLIES 61.62 619 64460 120 5240 MISC. SUPPLIES 884.62 619 64460 120 5120 35545 ERLER AND KALINOWSKI,INC. 23531 25,432.60 PROFESSIONAL & SPECIALIZED S 25,432.60 326 81970 210 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 4 09/25/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 35520 DEAN'S AUTO BODY & 18795 1,993.76 MISCELLANEOUS 1,993.76 618 64520 604 35521 PRIORITY 1 19239 2,522.29 CAPITAL EQUIPMENT 2,522.29 620 66700 800 35522 ARROWHEAD MOUNTAIN SPRING WATER 19330 572.18 OFFICE EXPENSE 5.84 101 64200 110 MISC. SUPPLIES 5.84 101 64350 120 MISC. SUPPLIES 5.84 101 64420 120 MISC. SUPPLIES 5.84 101 64150 120 MISC. SUPPLIES 365.45 201 65200 111 OFFICE EXPENSE 183.37 621 64450 110 35523 DON DONOUGHE 19360 1,090.00 MISCELLANEOUS 290.00 101 36630 MISCELLANEOUS 800.00 101 22525 35524 BURTON'S FIRE, INC. 19366 228.45 FIRE APPARATUS MAINT. 228.45 201 65200 203 35525 ' NOLTE & ASSOCIATES, INC. 20376 - 120,388.25 PROFESSIONAL & SPECIALIZED S 120,388.25 327 81260 210 35526 CMC FLUIDIQS INC 20421 6,580.19 PROFESSIONAL & SPECIALIZED S 2,492.27 326 79400 210 PUMP EQUIPMENT REPAIR 4,087.92 527 66520 230 35527 SPORTS CHOICE 20845 440.67 MISC. SUPPLIES 21.43 101 68010 1.20 1785 MISC. SUPPLIES 64.30 101 68010 120 1370 MISC. SUPPLIES 85.73 101 68010 120 1781 MISC. SUPPLIES 128.60 101 68010 120 1780 MISC. SUPPLIES 140.61 101 68010 120 1787 35528 FRANCOTYP-POSTALIA, INC. 20967 103.92 CONTRACTUAL SERVICES 103.92 101 65100 220 35529 CEB 21210 160.45 MISC. SUPPLIES 160.45 101 64350 120 35530 THYSSENKRUPP ELEVATOR-042 21240 988.00 CONTRACTUAL SERVICES 247.00 619 64460 220 5230 CONTRACTUAL SERVICES 494.00 619 64460 220 5120 CONTRACTUAL SERVICES 247.00 619 64460 220 5130 35531 CDW GOVERNMENT, INC. 21482 - 368.05 OFFICE EXPENSE 368.05 101 64400 110 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 3 09/25/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks - 35505 ELECTRO-MOTION INCORPORATED 14007 3,488.62 PROFESSIONAL & SPECIALIZED S 1,711.21 619 64460 210 5150 PROFESSIONAL & SPECIALIZED S 1,777.41 619 64460 210 5170 35506 DON E. GIOVANNETTI 15229 - 30.00 CONTRACTUAL SERVICES 30.00 101 68010 220 1788 35507 MICHAEL MATTEUCCI 15616 1,905.00 MISC. SUPPLIES 500.00 101 65150 120 TRAVEL & MEETINGS 500.00 101 65100 250 TRAINING EXPENSE 405.00 101 64420 262 MISCELLANEOUS 500.00 530 65400 400 35508 DAILY JOURNAL CORP. 15626 125.00 PUBLICATIONS & ADVERTISING 125.00 101 64200 150 35509 TIM OLENO 15629 30.00 CONTRACTUAL SERVICES 30.00 101 68010 220 1788 35510 PENINSULA SPORTS OFFICIALS 15711 1,800.00 CONTRACTUAL SERVICES 1,800.00 101 68010 220 1787 35511 MILLBRAE LOCK SHOP 15739 - 7.35 MISC. SUPPLIES 7.35 101 65100 120 35512 VALLEY OIL CO. 15764 4,918.33 GAS, OIL & GREASE 4,918.33 201 65200 201 35513 SYDNEY MALKOO 16347 216.49 SMALL TOOLS 216.49 620 66700 130 35514 CUMMINS WEST, INC. 16414 437.55 FIRE APPARATUS MAINT. 437.55 625 65213 203 35515 MUNICIPAL MAINTENANCE 16629 352.15 MISC. SUPPLIES 352.15 527 66520 120 35516 METRO MOBILE COMMUNICATIONS 17402 1,017.60 RADIO MAINT. 1,017.60 201 65200 205 35517 HI-TECH EMERGENCY VEHICLE 17546 235.36 FIRE APPARATUS MAINT. 235.36 625 65213 203 35518 LEE & ASSOCIATES 17568 - 105.05 SMALL TOOLS 105.05 201 65200 130 35519 BAY AREA PAVING CO 18790 29,400.00 CONTRACTUAL SERVICES 29,400.00 320 78490 220 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 2 09/25/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 35493 CITY OF MILLBRAE 09234 360.00 MISC. SUPPLIES 360.00 101 68010 120 1521 35494 SAN MATEO COUNTY SHERIFF'S OFC. 09433 5,776.00 CONTRACTUAL SERVICES 5,776.00 101 65100 220 35495 ABAG - LIABILITY 09518 62,021.88 PROFESSIONAL & SPECIALIZED S 15,596.88 618 64520 210 CLAIMS PAYMENTS 46,425.00 618 64520 601 35496 OLE'S 09626 2,616.26 FIRE APPARATUS MAINT. 2,616.26 201 65200 203 35497 TELECOMMUNICATIONS ENGINEERING A 10101 491.00 CONTRACTUAL SERVICES 491.00 201 65200 220 35498 EMPLOYMENT DEVELOPMENT DEPARTMEN 10567 10,210.00 TEMPORARY EMPLOYMENT SVC. 53.00 101 68010 011 1423 TEMPORARY EMPLOYMENT SVC. 4,758.00 527 66520 011 TEMPORARY EMPLOYMENT SVC. 5,399.00 619 64460 011 5280 35499 PIP PRINTING 10620 550.91 CONTRACTUAL SERVICES 550.91 320 81080 220 35500 MEYERS, NAVE, RIBACK, SILVER 11101 - 5,704.02 PROFESSIONAL & SPECIALIZED S 5,704.02 618 64520 210 35501 LEE STAMBOLIS 11361 30.00 CONTRACTUAL SERVICES 30.00 101 68010 220 1788 35502 CAMINO REAL PET CLINIC 11577 131.50 MISC. SUPPLIES 131.50 101 65100 120 35503 SCHWAAB, INC. 11684 62.23 OFFICE EXPENSE 62.23 101 67500 110 35504 BURLINGAME POLICE DEPT 13720 3,027.10 MISCELLANEOUS -32.00 101 23620 OFFICE EXPENSE 139.38 101 65100 110 MISC. SUPPLIES 199.76 101 65100 120 COMMUNICATIONS 80.00 101 65100 160 EQUIPMENT MAINT. -11.07 101 65100 200 TRAINING EXPENSE -52.61 101 65150 260 TRAINING EXPENSE 1,983.38 101 65100 260 MISCELLANEOUS -45.00 101 65100 703 MISC. SUPPLIES 29.00 530 65400 120 TRAINING EXPENSE 236.26 530 65400 260 PROFESSIONAL & SPECIALIZED S 500.00 618 64520 210 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 1 09/25/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 35478 BAYSHORE INTERNATIONAL TRUCKS 01236 7.80 SUPPLIES 7.80 620 15000 35479 BURLINGAME ELEM. SCHOOL DIST. 01500 3,500.00 MISC. SUPPLIES 3,500.00 326 80910 120 35480 VEOLIA WATER 02110 79,794.84 BLDG. & GROUNDS MAINT. 12,403.59 527 66530 190 EQUIPMENT MAINT. 59,125.00 527 66530 200 CAPITAL EQUIPMENT 8,266.25 527 66530 800 35481 EWING IRRIGATION PRODUCTS 02157 303.18 MISCELLANEOUS 303.18 101 68020 192 2200 35482 WATER/FINANCE PETTY CASH 02184 1,353.94 MISCELLANEOUS 1,353.94 896 20282 35483 W.W. GRAINGER, INC. 02248 189.74 SMALL TOOLS 29.92 201 65200 130 BLDG. & GROUNDS MAINT. 114.63 201 65200 190 MISC. SUPPLIES 45.19 619 64460 120 5240 35484 PENINSULA BATTERIES 02625 230.04 SUPPLIES 230.04 620 15000 35485 PACIFIC NURSERIES 03041 1,058.52 MISC. SUPPLIES 1,058.52 730 69560 120 2300 35486 P. G. & E. 03054 54,193.74 UTILITY EXPENSE 54,193.74 896 20280 35487 AT&T 03080 154.14 COMMUNICATIONS 154.14 101 67500 160 35488 DON PLAGMANN 03172 30.00 CONTRACTUAL SERVICES 30.00 101 68010 220 1788 35489 SAN FRANCISCO WATER DEPT. 03353 352,635.40 WATER PURCHASES 352,635.40 526 69020 171 35490 INFORMATION SERVICES DEPT. 03378 1,752.08 CONTRACTUAL SERVICES 1,752.08 101 65150 220 35491 SAN MATEO COUNTY CONVENTION & 03431 76,344.55 MISCELLANEOUS 76,344.55 731 22587 35492 WEST GROUP PAYMENT CTR. 03964 480.39 PROFESSIONAL & SPECIALIZED S 480.39 101 64350 210 CITY OF BURLINGAME 09-18-2008 W A R R A N T REG I ST ER PAGE 13 FUND RECAP - 08-09 NAME FUND AMOUNT GENERAL FUND 101 91,049.96 PAYROLL REVOLVING FUND 130 15,882.63 CENTRAL COUNTY FIRE 201 12,905.77 CAPITAL IMPROVEMENTS FUND 320 4,281.91 SEWER CAPITAL PROJECT FUND 327 8,820.00 WATER FUND 526 4,963.37 SEWER FUND 527 8,917.05 SOLID WASTE FUND 528 1,266.46 PARKING ENTERPRISE FUND 530 2,073.39 SELF INSURANCE FUND 618 9,758.00 FACILITIES SERVICES FUND 619 4,849.39 EQUIPMENT SERVICES FUND 620 2,384.87 INFORMATION SERVICES FUND 621 44,002.74 FIRE MECHANIC SERVICES FUND 625 978.02 OTHER LOCAL GRANTS/DONATIONS 730 4,003.04 TRUST AND AGENCY FUND 731 864.03 STATE GRANTS FUND 734 5,748.63 BURLINGAME TRAIN SHUTTLE PROGRAM 736 23,924.78 FEDERAL GRANTS FUND 737 538.55 PUBLIC TV ACCESS FUND 738 2,955.00 UTILITY REVOLVING FUND 896 220.16 TOTAL FOR APPROVAL $250,387.75 HONORABLE MAYOR AND CITY COUNCIL: THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 13 INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 35324 THROUGH 35477 INCLUSIVE,TOTALING IN THE AMOUNT OF $250,387.75, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON. RESPECTFULLY SUBMITTED, .................................... .../.../... FINANCE DIRECTOR DATE APPROVED FOR PAYMENT .................................... .../.../... CITY OF BURLINGAME 09-18-2008 W A R R A N T R E G I S T E R PAGE 13 FUND RECAP - 08-09 NAME FUND AMOUNT COUNCIL DATE CITY OF BURLINGAME WAR RANT REG I ST ER PAGE 12 09/18/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 35477 JACK STOUT 28937 3,000.00 MISCELLANEOUS 3,000.00 101 22546 TOTAL 8250,387.75 CITY OF BURLINGAME WARRANT REG I ST ER PAGE 11 09/18/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 35462 PATRICK SIMONS 28295 392.00 MISCELLANEOUS 392.00 130 20016 35463 BAKER AND TAYLOR 28347 211.03 LIBRARY CATALOGING EXPENSE 35.55 101 67500 124 LIBRARY--RECORDS AND CASSETT 175.48 101 67500 125 35464 ABD INSURANCE AND FINANCIAL SVCS 28426 6,750.00 PROFESSIONAL & SPECIALIZED S 6,750.00 101 64550 210 35465 ROBERT BARISONE 28459 445.00 MISCELLANEOUS 445.00 130 20016 35466 U.S. HEALTHWORKS MEDICAL GROUP 28499 863.00 PERSONNEL EXAMINATIONS 795.00 101 64420 121 TRAINING EXPENSE 68.00 527 66520 260 35467 E.B.I. AGGREGATES 28759 717.44 STREET RESURFACING EXPENSE 717.44 101 66210 226 35468 BAY AREA NEWS GROUP 28800 151.96 CONTRACTUAL SERVICES 151.96 320 82320 220 35469 OLIVIA AMADO 28929 350.00 CONTRACTUAL SERVICES 350.00 101 68010 220 1349 35470 BURLINGAME AQUATICS INC 28930 4,096.00 CONTRACTUAL SERVICES 4,096.00 101 68010 220 1891 35471 RAPID NOTIFY 28931 3,100.00 CONTRACTUAL SERVICES 3,100.00 201 65500 220 35472 PRIORITY ONE 28932 3,991.72 CONTRACTUAL SERVICES 663.39 101 68010 220 1422 CONTRACTUAL SERVICES 1,195.15 101 68010 220 1370 CONTRACTUAL SERVICES 2,133.18 730 69533 220 35473 STEVE ORMONDDROYO 28933 300.00 DEPOSIT REFUNDS 300.00 101 22520 35474 LUCIANO CONCRETE 28934 1,504.00 DEPOSIT REFUNDS 1,504.00 101 22520 35475 MR. ROOFING 28935 300.00 DEPOSIT REFUNDS 300.00 101 22520 35476 SPEEDY ROOTER AND PLUMBING 28936 500.00 DEPOSIT REFUNDS 500.00 101 22520 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 10 09/18/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 35447 LOOMIS 27594 2,573.39 BANKING SERVICE FEES 500.00 101 64250 120 MISC. SUPPLIES 2,073.39 530 65400 120 35448 AT&T MOBILITY 27715 79.25 COMMUNICATIONS 79.25 101 65300 160 35449 AT&T MOBILITY 27758 32.17 COMMUNICATIONS 32.17 101 65150 160 35450 AD BRAKES 27766 978.02 FIRE APPARATUS MAINT . 978.02 625 65213 203 35451 4 LEAF INC 27948 8,820.00 PROFESSIONAL & SPECIALIZED S 8,820.00 327 81800 210 35452 SANDRA ETCHELL CONSULTING SERVIC 27970 2,400.00 PROFESSIONAL & SPECIALIZED S 2,400.00 320 79410 210 35453 ADVANCED INFRASTRUCTURE TECHNOLO 28004 1 ,763.88 MISC. SUPPLIES 1 ,763.88 527 66520 120 35454 CARDINAL RULES 28008 165.00 CONTRACTUAL SERVICES 165.00 101 68010 220 1788 35455 BAKER & TAYLOR 28019 2,460.39 LIBRARY CATALOGING EXPENSE 567.57 101 67500 124 LIBRARY--BOOKS AND MAPS 1 ,892.82 101 67500 129 35456 ERIC J. BOTELHO 28032 2,250.00 MISCELLANEOUS 2,250.00 101 22546 35457 JOHN KELLEHER 28045 768.00 DEPOSIT REFUNDS 768.00 101 22520 35458 PEGGY SHOMAKER 28084 190.00 MISCELLANEOUS 190.00 130 20016 35459 AT&T MOBILITY 28132 233.32 MISCELLANEOUS 233.32 731 22554 35460 ALL INDUSTRIAL ELECTRIC SUPPLY 28171 1 ,013.49 MISC. SUPPLIES 438.41 619 64460 120 5120 MISC. SUPPLIES 575.08 619 64460 120 5250 35461 NEAL JOHNSON 28291 104.00 MISCELLANEOUS 104.00 130 20016 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 9 09/18/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 35433 BAKER AND TAYLOR BOOKS 26375 308.67 LIBRARY CATALOGING EXPENSE 56.81 101 67500 124 LIBRARY--BOOKS AND MAPS 251.86 101 67500 129 35434 VIKKI GARRETT 26409 97.00 MISCELLANEOUS 97.00 130 20016 35435 QUALITY CODE PUBLISHING 26420 1,414.48 OFFICE EXPENSE 1,414.48 101 64200 110 35436 BAKER AND TAYLOR 26530 1,531.53 LIBRARY CATALOGING EXPENSE 296.40 101 67500 124 LIBRARY--BOOKS AND MAPS 1,235.13 101 67500 129 35437 CALIFORNIA SUPPLY NORTH, INC. 26716 269.95 BLDG. & GROUNDS MAINT. 269.95 101 67500 190 35438 PDSI 26853 3,968.00 CONTRACTUAL SERVICES 3,968.00 201 65200 220 35439 CHABOT TELECOM SOLUTIONS 27085 468.88 COMMUNICATIONS 468.88 101 67500 160 35440 BAKER & TAYLOR ENTERTAINMENT 27091 139.29 LIBRARY CATALOGING EXPENSE 44.80 101 67500 124 LIBRARY--RECORDS AND CASSETT 94.49 101 67500 125 35441 JOSEPH BUNNELL 27243 100.00 MISCELLANEOUS 100.00 130 20016 35442 GULLIVER'S RESTAURANT 27278 1,200.00 MISCELLANEOUS 1,200.00 101 22546 35443 RICOH AMERICAS CORPORATION 27326 549.34 LIBRARY EXPENSES 549.34 731 22531 35444 PRECISE PRODUCTIONS 27443 225.00 CONTRACTUAL SERVICES 225.00 730 69533 220 35445 BAKER AND TAYLOR 27484 49.78 LIBRARY CATALOGING EXPENSE 10.36 101 67500 124 LIBRARY--BOOKS AND MAPS 39.42 101 67500 129 35446 COLFAX INTERNATIONAL 27517 336.75 MISC. SUPPLIES 336.75 734 65195 120 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 8 09/18/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 35420 OFFICEDEPOT 25224 473.66 OFFICE EXPENSE 71.79 101 65100 110 OFFICE EXPENSE 126.94 201 65200 110 MI SC. SUPPLIES 167.60 201 65200 111 MISCELLANEOUS 25.96 201 65200 132 MISCELLANEOUS 81.37 731 22554 35421 RICK VELEZ 25265 505.00 MISCELLANEOUS 505.00 130 20016 35422 JOELCAMPOS 25615 1,111.20 MISCELLANEOUS 1,111.20 101 22525 35423 ROB MICHELI 25681 90.00 CONTRACTUAL SERVICES 90.00 101 68010 220 1788 35424 TOM MONTROSS 25723 60.00 CONTRACTUAL SERVICES 60.00 101 68010 220 1788 35425 MARTIN DILLON 25774 1,514.00 MISCELLANEOUS 1,514.00 130 20016 35426 DAN PAULUS 25917 157.00 MISCELLANEOUS 157.00 130 20016 35427 FEDEX KINKO-S 26021 346.10 MISCELLANEOUS 97.65 101 22518 . MISC. SUPPLIES 248.45 101 65300 120 35428 BAKER AND TAYLOR BOOKS 26270 387.92 LIBRARY CATALOGING EXPENSE 89.86 101 67500 124 LIBRARY--BOOKS AND MAPS 298.06 101 67500 129 35429 BAKER AND TAYLOR BOOKS 26271 1.829.20 LIBRARY CATALOGING EXPENSE 380.80 101 67500 124 LIBRARY--RECORDS AND CASSETT 1,448.40 101 67500 125 35430 BAKER AND TAYLOR ENTERTAINMENT 26273 592.97 LIBRARY CATALOGING EXPENSE 179.20 101 67500 124 LIBRARY--RECORDS AND CASSETT 413.77 101 67500 125 35431 BAKER AND TAYLOR ENTERTAINMENT 26274 250.51 LIBRARYCATALOGING EXPENSE 44.80 101 67500 124 LIBRARY--RECORDS AND CASSETT 205.71 101 67500 125 35432 BAKER AND TAYLOR BOOKS 26276 2,966.06 LIBRARY CATALOGING EXPENSE 770.14 101 67500 124 LIBRARY--BOOKS AND MAPS 2,195.92 101 67500 129 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 7 09/18/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 35406 TAMMY MAX 23445 385.00 EMPLOYEE BENEFITS 385.00 130 20060 35407 CRESCO EQUIPMENT RENTALS 23470 120.86 STREET RESURFACING EXPENSE 120.86 101 66210 226 35408 EMERALD PLUMBING & FIRE PROTECTI 23586 668.00 DEPOSIT REFUNDS 300.00 101 22520 MISCELLANEOUS 368.00 101 36310 35409 AT&T/MCI 23728 29.94 COMMUNICATIONS 29.94 621 64450 160 35410 UNIVERSAL BUILDING SERVICES 23941 636.67 CONTRACTUAL SERVICES 95.55 619 64460 220 5170 CONTRACTUAL SERVICES 541.12 619 64460 220 5180 35411 ERIC TRING 24074 126.00 MISCELLANEOUS 126.00 130 20016 35412 TREVOR WIENS 24272 273.60 MISCELLANEOUS 273.60 130 20016 35413 BAKER & TAYLOR ENTERTAINMENT 24465 45.17 LIBRARY CATALOGING EXPENSE 12.80 101 67500 124 LIBRARY--RECORDS AND CASSETT 32.37 101 67500 125 35414 XEROX CORPORATION 24634 369.39 CONTRACTUAL SERVICES 369.39 101 67500 220 35415 DELTA DENTAL PLAN OF CALIFORNIA 24793 - 3,568.43 EMPLOYEE BENEFITS 3,568.43 130 20014 35416 LANGUAGE LINE SERVICES 24815 5.64 CONTRACTUAL SERVICES 5.64 101 65150 220 35417 TOM DONNELLY 24830 900.00 MISCELLANEOUS 900.00 130 20016 35418 S AND S SUPPLIES & SOLUTIONS 24963 1,353.13 MISC. SUPPLIES 1,353.13 527 66520 120 35419 A22 BUSINESS SYSTEMS 25020 364.00 OFFICE EXPENSE 115.00 101 66210 110 CONTRACTUAL SERVICES 249.00 201 65200 220 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 6 09/18/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT �•� Denotes Hand Written Checks 35392 AUTO PRIDE CAR WASH 22278 861.25 EQUIPMENT MAINT. 623.44 101 65100 200 VEHICLE MAINT. 237.81 201 65200 202 35393 RANDY REBARBER 22444 150.00 CONTRACTUAL SERVICES 150.00 101 68010 220 1788 35394 PARKING COMPANY OF AMERICA 22500 23,924.78 CONTRACTUAL SERVICES 7,990.08 736 64572 220 CONTRACTUAL SERVICES 15,934.70 736 64571 220 35395 IPMA 22655 145.00 DUES & SUBSCRIPTIONS 145.00 101 64420 240 35396 HOLDEN DANIELS 22687 164.35 MISCELLANEOUS 164.35 130 20016 35397 SAN MATEO DAILY JOURNAL 22804 160.00 MISCELLANEOUS 160.00 526 69020 233 35398 ATHENS ADMINISTRATORS 22851 - 9,758.00 CLAIMS ADJUSTING SERVICES 9,758.00 618 64520 225 35399 MIKE COFFEY 23009 119.25 EMPLOYEE BENEFITS 119.25 130 20060 35400 TIM LOUIS 23059 1,116.00 MISCELLANEOUS 1,116.00 130 20016 35401 TLC ADMINISTRATORS 23156 175.00 MISCELLANEOUS 175.00 101 64420 031 35402 OFFICE MAX 23306 437.74 OFFICE EXPENSE 380.74 101 64250 110 OFFICE EXPENSE 57.00 101 64400 110 35403 JEFF BAKER 23321 573.00 MISCELLANEOUS 573.00 130 20016 35404 INTERNATIONAL LASER GROUP 23380 804.09 MISCELLANEOUS 804.09 101 67500 235 35405 DATASAFE 23410 169.60 OFFICE EXPENSE 80.55 101 64420 110 OFFICE EXPENSE 49.10 101 64200 110 BANKING SERVICE FEES 39.95 101 64250 120 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 5 09/18/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 35378 MIKE HILLHOUSE 20549 330.00 MISCELLANEOUS 330.00 130 20016 35379 CHANNING L. BETE CO., INC. 20761 244.08 MISCELLANEOUS 244.08 201 22585 35380 JEFF DOWD 20779 114.00 CONTRACTUAL SERVICES 114.00 101 68010 220 1785 35381 PHYLLIS E. EVERSON 20833 768.25 MISC. SUPPLIES 768.25 730 69585 120 35382 DELL MARKETING L.P. 20900 5,812.52 MISCELLANEOUS 5,812.52 621 64450 400 35383 NATIONAL TECHNOLOGY TRANSFER, IN 21107 2,198.00 TRAINING EXPENSE 2,198.00 619 64460 260 35384 QUICK MIX CONCRETE 21140 276.04 SIDEWALK REPAIR EXPENSE 276.04 101 66210 219 35385 ON CAMERA PRODUCTIONS 21177 2,955.00 CONTRACTUAL SERVICES 2,955.00 738 64580 220 35386 CDW GOVERNMENT, INC. 21482 569.51 MISC. SUPPLIES 50.89 101 66100 120 OFFICE EXPENSE 518.62 621 64450 110 35387 FASTENAL COMPANY 21740 111.17 SMALL TOOLS 111.17 201 65200 130 35388 SKYHAWKS SPORTS ACADEMY 21741 3,584.00 CONTRACTUAL SERVICES 3,584.00 101 68010 220 1372 35389 IEDA 21981 3,046.28 PROFESSIONAL & SPECIALIZED S 3,046.28 101 64420 210 35390 TOWNE FORD SALES, INC. 22146 869.51 SUPPLIES 600.72 620 15000 SMALL TOOLS 268.79 620 66700 130 35391 ROBERTS AND BRUNE 22178 3,713.61 MISC. SUPPLIES 3,548.16 526 69020 120 MISC. SUPPLIES 165.45 527 66520 120 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 4 09/18/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 35365 JOHN TSIVIKAS 18177 155.00 MISCELLANEOUS 155.00 130 20016 35366 BAKER AND TAYLOR ENTERTAINMENT 18420 1,164.01 LIBRARY CATALOGING EXPENSE 64.00 101 67500 124 LIBRARY--RECORDS AND CASSETT 1,100.01 101 67500 125 35367 BAY ALARM 18854 62.43 PROFESSIONAL & SPECIALIZED S 20.81 619 64460 210 5120 PROFESSIONAL & SPECIALIZED S 20.81 619 64460 210 5110 PROFESSIONAL & SPECIALIZED S 20.81 619 64460 210 5120 35368 PRUDENTIAL OVERALL SUPPLY 19027 1,618.13 UNIFORMS AND EQUIPMENT 290.23 101 66210 140 CONTRACTUAL SERVICES 300.20 201 65200 220 UNIFORMS AND EQUIPMENT 361.79 526 69020 140 UNIFORMS AND EQUIPMENT 290.23 527 66520 140 UNIFORMS AND EQUIPMENT 36.68 528 66600 140 UNIFORMS AND EQUIPMENT 99.72 619 64460 140 UNIFORMS AND EQUIPMENT 239.28 620 66700 140 35369 808 KELLY 19233 830.00 MISCELLANEOUS 830.00 130 20016 35370 JOHN CAHALAN, ASLA 19561 1,571.32 CONTRACTUAL SERVICES 1,571.32 320 81080 220 35371 DON DORNELL 19617 876.61 MISC. SUPPLIES 876.61 730 69585 120 - 35372 JESSE CENDANA 19696 367.00 MISCELLANEOUS 367.00 130 20016 35373 ALL FENCE COMPANY, INC. 19710 3,885.00 CONTRACTUAL SERVICES 3,885.00 527 66520 220 35374 DEPARTMENT OF INDUSTRIAL 19879 105.00 PROFESSIONAL & SPECIALIZED S 105.00 619 64460 210 5110 35375 RACQUET SMITH 20339 3,644.80 CONTRACTUAL SERVICES 3,644.80 101 68010 220 1782 35376 JEFF KIM 20432 192.00 MISCELLANEOUS 192.00 130 20016 35377 DAPPER TIRE CO., INC. 20464 662.79 SUPPLIES 662.79 620 15000 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 3 09/18/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 35350 CMDR. JACK VAN ETTEN 14042 554.55 MISCELLANEOUS 554.55 101 65100 031 35351 CPRS 14261 1,255.00 TRAVEL 8 MEETINGS 1,255.00 101 68020 250 2100 35352 ADAMSON POLICE PRODUCTS 14414 1,077.10 UNIFORMS AND EQUIPMENT 538.55 101 65100 140 UNIFORMS AND EQUIPMENT 538.55 737 65120 140 - 35353 SAN MATEO LOCK WORKS 14643 8.66 MISC. SUPPLIES 8.66 101 68020 120 2100 35354 DON E. GIOVANNETTI 15229 90.00 CONTRACTUAL SERVICES 90.00 101 68010 220 1788 35355 PARKIN SECURITY CONSULTANTS 15250 78.00 PERSONNEL EXAMINATIONS 78.00 101 64420 121 35356 TIM GLENO 15629 180.00 CONTRACTUAL SERVICES 180.00 101 68010 220 1788 35357 HITECH SYSTEMS, INC. 15712 25,597.46 CONTRACTUAL SERVICES 4,751.26 101 65100 220 CAPITAL EQUIPMENT 15,434.32 101 65100 800 CAPITAL EQUIPMENT 5,411.88 734 65195 800 35358 TEAM CLEAN 15827 240.00 CONTRACTUAL SERVICES 240.00 201 65200 220 35359 RECORDED BOOKS, LLC 16052 7.53 LIBRARY--RECORDS AND CASSETT 7.53 101 67500 125 35360 CINTAS CORP. #464 16911 946.12 UNIFORMS AND EQUIPMENT 946.12 101 68020 140 2200 35361 DAVE MUSSO 16980 1,608.00 MISCELLANEOUS 1,608.00 130 20016 35362 GOLDEN NURSERY 17128 34.29 MISC. SUPPLIES 34.29 526 69020 120 35363 METRO MOBILE COMMUNICATIONS 17402 518.29 CAPITAL EQUIPMENT 518.29 620 66700 800 35364 BRUCE BARRON 18131 1,521.00 MISCELLANEOUS 1,521.00 130 20016 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 2 09/18/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT * Denotes Hand Written Checks 35336 P. G. & E. 03054 331.68 GAS & ELECTRIC 10.23 101 66100 170 GAS & ELECTRIC 321.45 201 65200 170 35337 AT&T 03080 220.16 UTILITY EXPENSE 220.16 896 20281 35338 CITY OF SAN MATEO 03366 135.00 TRAVEL & MEETINGS 45.00 101 64150 250 TRAVEL & MEETINGS 90.00 101 64100 250 35339 RANDY SCHWARTZ 03518 647.00 MISCELLANEOUS 647.00 101 68010 031 35340 TOMARK SPORTS, INC. 03764 258.83 BLDG. & GROUNDS MAINT. 258.83 101 68020 190 2200 35341 WITMER-TYSON IMPORTS, INC. 03788 501.76 MISC. SUPPLIES 101.76 101 65100 120 CONTRACTUAL SERVICES 400.00 101 65100 220 35342 FASTSIGNS 09136 891.10 OFFICE EXPENSE 891.10 621 64450 110 35343 GOVT. FINANCE OFFICERS ASSN. 09884 220.00 DUES & SUBSCRIPTIONS 220.00 101 64250 240 35344 PETER GAINES 10507 236.48 TRAVEL & MEETINGS 236.48 527 66520 250 35345 PIP PRINTING 10620 1,352.26 MISC. SUPPLIES 996.99 101 67500 120 CONTRACTUAL SERVICES 257.20 101 68020 220 2300 MISC. SUPPLIES 98.07 320 82320 120 2200 35346 WINGFOOT COMMERCIAL TIRE SYSTEMS 11316 1,878.48 FIRE APPARATUS MAINT. 1,878.48 201 65200 203 35347 WECO INDUSTRIES, INC. 11640 622.95 MISC. SUPPLIES 622.95 527 66520 120 35348 RADIOSHACK CORPORATION 11749 53.97 MISC. SUPPLIES 44.78 527 66520 120 MISC. SUPPLIES 9.19 619 64460 120 5150 35349 ELECTRO-MOTION INCORPORATED 14007 685.00 PUMP EQUIPMENT REPAIR 685.00 526 69020 230 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 1 09/18/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hard Written Checks 35324 BAKER AND TAYLOR, INC. 01190 7,935.70 LIBRARY CATALOGING EXPENSE 326.65 101 67500 124 LIBRARY--BOOKS AND MAPS 7,609.05 101 67500 129 35325 WHITE CAP 01250 487.15 SMALL TOOLS 487.15 527 66520 130 35326 BRIDGES TIRE & WHEEL SERVICE 01403 95.00 SUPPLIES 95.00 620 15000 35327 CALIFORNIA PARK & RECREATION 01726 135.00 DUES & SUBSCRIPTIONS 135.00 101 68020 240 2200 35328 CITY OF REDWOOD CITY 01862 36,750.56 COMMUNICATIONS 300.00 621 64450 160 CITY HALL MAINTENANCE 36,450.56 621 64450 220 35329 L. N. CURTIS & SONS 02027 1,935.08 SMALL TOOLS 1,546.46 201 65200 130 MISCELLANEOUS 388.62 201 65200 144 35330 DEMCO, INC. 02043 67.05 MISC. SUPPLIES 67.05 101 67500 120 35331 GALE 02193 57.58 LIBRARY--BOOKS AND MAPS 57.58 101 67500 129 35332 W.W. GRAINGER, INC. 02248 758.47 MISC. SUPPLIES 101.82 526 69020 120 MISC. SUPPLIES - 360.08 619 64460 120 5120 MISC. SUPPLIES 96.98 619 64460 120 MISC. SUPPLIES 58.20 619 64460 120 5130 MISC. SUPPLIES 6.55 619 64460 120 5180 TRAINING EXPENSE 134.84 619 64460 260 35333 MILLBRAE LUMBER CO. 02898 460.41 MISC. SUPPLIES 138.60 101 66210 120 SIDEWALK REPAIR EXPENSE 120.70 101 66210 219 MISC. SUPPLIES 60.56 320 81930 120 MISC. SUPPLIES 72.31 526 69020 120 MISC. SUPPLIES 51.67 619 64460 120 5160 MISC. SUPPLIES 16.57 619 64460 120 5110 35334 MEG MONROE 02936 150.00 MISCELLANEOUS 150.00 130 20016 35335 UNITED ROTARY BRUSH CORPORATION 03002 - 1,229'78 MISC. SUPPLIES 1,229.78 528 66600 120 � r c CITY OF BURLINGAME 09-11-2008 W A R R A N T R E G I S T E R PAGE 12 FUND RECAP - 08-09 NAME FUND AMOUNT GENERAL FUND 101 109,453.23 CENTRAL COUNTY FIRE 201 4,909.29 CAPITAL IMPROVEMENTS FUND 320 26,330.00 WATER CAPITAL PROJECT FUND 326 17,317.20 WATER FUND 526 7,663.70 SEWER FUND 527 258,799.70 SOLID WASTE FUND 528 719.91 PARKING ENTERPRISE FUND 530 2,085.96 SELF INSURANCE FUND 618 8,318.09 FACILITIES SERVICES FUND 619 255.12 EQUIPMENT SERVICES FUND 620 101,604.38 INFORMATION SERVICES FUND 621 2,265.37 FIRE MECHANIC SERVICES FUND 625 414.54 OTHER LOCAL GRANTS/DONATIONS 730 1,346.70 TRUST AND AGENCY FUND 731 601.13 TOTAL FOR APPROVAL $j42,084.32 1"1'12,il.5 Vo I D Q,K 3�k9a 3 (2so-W5 vola o't 334lo S�fov�a .o4o HONORABLE MAYOR AND CITY COUNCIL: THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 12 INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 35178 THROUGH 35323 INCLUSIVE,TOTALING IN THE AMOUNT OF 8542,084.32, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON. RESPECTFULLY SUBMITTED, .................................... .../.../... FINANCE DIRECTOR DATE APPROVED FOR PAYMENT .................................... .../.../... COUNCIL DATE CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 11 09/11/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 35308 GARDEN SUPPLY 28913 43.57 MISC. SUPPLIES 43.57 526 69020 120 35309 DELTA LABS INC 28914 845.92 SIDEWALK REPAIR EXPENSE 845.92 101 66210 219 35310 AMY DOHEMANN 28915 16.00 MISCELLANEOUS 16.00 101 36330 000 1331 35311 HEATHER LOEFFLER 28916 32.00 MISCELLANEOUS 32.00 101 36330 000 1331 35312 ANGELA NEGHERBON 28917 16.00 MISCELLANEOUS 16.00 101 36330 000 1331 35313 TONY WALKER 28918 16.00 MISCELLANEOUS 16.00 101 36330 000 1331 35314 JR DUCKER 28919 16.00 MISCELLANEOUS 16.00 101 36330 000 1331 35315 COLIN FISHER 28920 16.00 j MISCELLANEOUS 16.00 101 36330 000 1331 35316 JULIE GARLIKOV 28921 16.00 MISCELLANEOUS 16.00 101 36330 000 1331 35317 TAMARA KATZ 28922 16.00 MISCELLANEOUS 16.00 101 36330 000 1331 35318 KELLY M. KOCKOS 28923 16.00 MISCELLANEOUS 16.00 101 36330 000 1331 35319 JOEL SELCHER 28924 16.00 MISCELLANEOUS 16.00 101 36330 000 1331 35320 LAWRENCE CHU 28925 13.00 MISCELLANEOUS 13.00 101 36330 000 1331 35321 UNA MURPHY . 28926 20.00 MISCELLANEOUS 20.00 101 36330 000 1647 35322 TARA KLEIN 28927 20.00 MISCELLANEOUS 20.00 101 36330 000 1646 35323 CHARLES A DUNN 28928 126.00 MISCELLANEOUS 126.00 101 36330 000 1784 TOTAL 8542,084.32 CITY OF BURLINGAME WARRANT REG I ST ER PAGE 10 09/11/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 35292 SYLVIA YEH-KATAOKA 28844 100.00 MISCELLANEOUS 100.00 101 36330 000 1216 35293 AURALOG 28891 3,500.00 EQUIPMENT MAINT. 3,500.00 101 67500 209 35294 THRIVE 28899 100.00 OFFICE EXPENSE 100.00 101 64100 110 35295 MARVIN REINOSO 28900 100.00 MISCELLANEOUS 100.00 101 22593 35296 RYAN MANERO 28901 50.00 MISCELLANEOUS 50.00 101 22593 35297 NOEL COHEN 28902 50.00 MISCELLANEOUS 50.00 101 22593 35298 SOCORRO LAPUS 28903 50.00 MISCELLANEOUS 50.00 101 22593 35299 SAMANTHA NGO 28904 50.00 MISCELLANEOUS 50.00 101 22593 35300 CHRISTY KOENIGS 28905 75.00 MISCELLANEOUS 75.00 101 22593 35301 CARMEL BROWN 28906 75.00 MISCELLANEOUS 75.00 101 22593 35302 JAMES BALEIX 28907 50.00 MISCELLANEOUS 50.00 101 22593 35303 IGLESIA BIBLICA MISIONERA 28908 200.00 MISCELLANEOUS 200.00 101 36330 000 1213 35304 JENNIFER STAHL 28909 40.00 MISCELLANEOUS 40.00 101 36330 000 1373 35305 ALAVIE FITNESS 28910 147.00 MISCELLANEOUS 147.00 101 36330 000 1286 35306 MR/MRS OLIVER 28911 128.00 MISCELLANEOUS 128.00 101 36330 000 1780 35307 JEANMARIE LABONTE 28912 176.00 MISCELLANEOUS 176.00 101 36330 000 1331 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 9 09/11/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 35276 AT&T MOBILITY 27722 42.36 COMMUNICATIONS 42.36 530 65400 160 35277 AT&T MOBILITY 27744 64.45 COMMUNICATIONS 64.45 101 65100 160 35278 AD BRAKES 27766 367.73 FIRE APPARATUS MAINT. 367.73 625 65213 203 35279 MARY WEESE 27915 20.00 MISCELLANEOUS 20.00 101 36330 000 1647 35280 THE OFFICE CITY 28427 229.81 OFFICE EXPENSE 139.01 101 67500 110 MISC. SUPPLIES 90.80 101 67500 120 35281 CAINE COMPUTER CONSULTING 28458 9,551.52 PROFESSIONAL & SPECIALIZED S 9,551.52 101 65100 210 35282 SIMON JONES 28494 16.00 MISCELLANEOUS 16.00 101 36330 000 1331 35283 U.S. HEALTHWORKS MEDICAL GROUP 28499 1,620.00 PERSONNEL EXAMINATIONS 1,620.00 101 64420 121 35284 JOANNE SCHULTZ 28575 2,500.00 PROFESSIONAL & SPECIALIZED S 2,500.00 101 64420 210 35285 PECKHAM & MCKENNEY 28699 5,833.34 PERSONNEL EXAMINATIONS 5,833.34 101 64420 121 35286 WSK SERVICES 28749 18,000.00 CONTRACTUAL SERVICES 18,000.00 527 66520 220 35287 E.B.I. AGGREGATES 28759 1,992.73 STREET RESURFACING EXPENSE 1,992.73 101 66210 226 35288 MR/MRS BAUER 28770 35.00 MISCELLANEOUS 35.00 101 36330 000 1373 35289 TERRIS LINENBACH 28786 126.00 MISCELLANEOUS 126.00 101 36330 000 1784 35290 WILLDAN FINANCIAL SERVICES 28824 26,330.00 PROFESSIONAL & SPECIALIZED S 26,330.00 320 82210 210 35291 KATHLEEN PONTI 28834 25.00 MISCELLANEOUS 25.00 101 36330 000 1216 C V � CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 8 09/11/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 35262 HELEN CHRISTIAN 26242 16.00 MISCELLANEOUS 16.00 101 36330 000 1331 35263 BARBARA MALEY 26265 16.00 MISCELLANEOUS 16.00 101 36330 000 1331 35264 KRISTI BLISS 26489 126.00 MISCELLANEOUS 126.00 101 36330 000 1784 35265 EDWARD R BACON CO 26515 1,023.34 MISCELLANEOUS 934.20 527 66520 400 SUPPLIES 89.14 620 15000 35266 R.A. METAL PRODUCTS, INC 26527 94.18 FIRE APPARATUS MAINT. 94.18 201 65200 203 35267 ROBERT BRAND 26651 100.00 MISCELLANEOUS 100.00 101 22593 35268 CALIFORNIA SUPPLY NORTH, INC. 26716 275.34 BLDG. & GROUNDS MAINT. 275.34 101 67500 190 35269 ICC PENINSULA CHAPTER 26732 150.00 TRAINING EXPENSE 150.00 101 65300 260 35270 AMERICAN MESSAGING 26822 66.37 COMMUNICATIONS 66.37 526 69020 160 35271 SKYLINE BUSINESS PRODUCTS 26825 571.60 OFFICE EXPENSE 84.54 101 64150 110 OFFICE EXPENSE 34.99 101 64420 110 OFFICE EXPENSE 34.98 101 64550 110 OFFICE EXPENSE 233.04 101 65300 110 OFFICE EXPENSE 184.05 526 69020 110 35272 UTILITY INSIGHT INC. 26895 2,517.90 MISC. SUPPLIES 2,517.90 527 66520 120 35273 INTERSTATE BATTERY SYSTEM OF SAN 27283 54.56 MISC. SUPPLIES 54.56 101 66210 120 35274 FLEETPRIDE 27393 9.36 FIRE APPARATUS MAINT. 9.36 625 65213 203 35275 AT&T MOBILITY 27714 65.91 COMMUNICATIONS 65.91 101 64150 160 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 7 09/11/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 35247 KENNEDY/JENKS CONSULTANTS 24570 17,317.20 PROFESSIONAL & SPECIALIZED S 14,265.25 326 81180 210 PROFESSIONAL & SPECIALIZED S 1,543.50 326 82040 210 PROFESSIONAL & SPECIALIZED S 1,508.45 326 81180 210 35248 EXCEL FITNESS SOLUTIONS 24854 325.00 EQUIPMENT MAINT. 325.00 201 65200 200 35249 S AND S SUPPLIES & SOLUTIONS 24963 339.65 TRAINING EXPENSE 339.65 527 66520 260 35250 WESCO GRAPHICS INC 25007 5,823.71 MISCELLANEOUS 5,823.71 101 68010 115 1101 35251 DE LAGE LANDEN 25057 171.35 CONTRACTUAL SERVICES 171.35 201 65200 220 - 35252 ADVANCED MOBILE COMMUNICATIONS 25198 65.00 RADIO MAINT. 65.00 201 65200 205 35253 OFFICE DEPOT 25244 124.51 OFFICE EXPENSE 124.51 201 65200 110 - 35254 LORAL LANDSCAPING 25394 173.00 BLDG. & GROUNDS MAINT. 173.00 101 66210 190 35255 DORI LOW 25570 75.00 MISCELLANEOUS 75.00 101 22593 35256 JEFF BAUER 25898 2,048.00 MISCELLANEOUS 2,048.00 101 22546 35257 TONY BASQUES 25945 75.00 MISCELLANEOUS 75.00 101 22593 35258 SUE WORRALL 25952 16.00 MISCELLANEOUS 16.00 101 36330 000 1331 35259 EDMOND-S PLAZA FLORIST 26041 124.49 MISC. SUPPLIES 124.49 101 65100 120 35260 DEBORAH SULLIVAN 26063 100.00 MISCELLANEOUS 100.00 101 22593 35261 LANCE BAYER 26156 1,125.00 PROFESSIONAL & SPECIALIZED S 1,125.00 101 64350 210 CITY OF BURLINGAME . W A R R A N T R E G I S T E R PAGE 6 09/11/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 35235 PENINSULA UNIFORM 8 EQUIPMENT 22899 2,106.88 UNIFORMS AND EQUIPMENT 1,665.04 101 65100 140 TRAINING EXPENSE 172.98 101 65100 260 MISCELLANEOUS 268.86 731 22554 35236 T. RANDOLPH GRANGE 23112 350.00 MISCELLANEOUS 350.00 101 22525 35237 OFFICE MAX 23306 775.68 OFFICE EXPENSE 367.32 101 68010 110 1101 OFFICE EXPENSE 57.10 101 64250 110 OFFICE EXPENSE 192.44 101 68010 110 1101 OFFICE EXPENSE 158.82 621 64450 110 35238 JEFF BAKER 23321 650.00 TRAINING EXPENSE 650.00 201 65200 260 35239 PACE CONSULTING 23457 - 2,499.79 EQUIPMENT MAINT. 200.00 101 65100 200 EQUIPMENT MAINT. 200.00 101 65150 200 EQUIPMENT MAINT. 200.00 530 65400 200 MISCELLANEOUS 1,899.79 621 64450 400 35240 DEPARTMENT OF JUSTICE 23905 1,571.00 MISCELLANEOUS 1,571.00 101 23620 35241 THE TEACHING COMPANY 23943 15.00 LIBRARY--RECORDS AND CASSETT 15.00 101 67500 125 35242 NEXTEL COMMUNICATIONS 23946 545.53 COMMUNICATIONS 284.16 101 68020 160 2100 MISCELLANEOUS 261.37 731 22554 35243 PENINSULA LIBRARY SYSTEM 23983 75.00 TRAINING EXPENSE 75.00 101 67500 260 35244 QUILL 24090 99.09 OFFICE EXPENSE 99.09 101 67500 110 35245 S&J SALES 24194 295.63 EQUIPMENT MAINT. 295.63 101 65150 200 35246 SAN MATEO MEDICAL CENTER 24408 700.00 POLICE INVESTIGATION EXPENSE 700.00 101 65100 292 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 5 09/11/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT 1*9 Denotes Hand Written Checks 35223 PBS&J 20526 4,057.00 DEPOSIT REFUND 3,147.00 101 22590 PROFESSIONAL & SPECIALIZED S 910.00 530 65400 210 35224 BAYSIDE BUILDING MATERIALS INC. 20650 346.40 MISC. SUPPLIES 346.40 101 66210 120 35225 QUICK MIX CONCRETE 21140 835.02 MISC. SUPPLIES 246.81 101 66210 120 SIDEWALK REPAIR EXPENSE 588.21 101 66210 219 35226 CDW GOVERNMENT, INC. 21482 417.11 EQUIPMENT MAINT. 170.09 101 65300 200 MISC. SUPPLIES 76.56 527 66520 120 OFFICE EXPENSE 170.46 620 66700 110 35227 HILLYARD/SAN FRANCISCO 21658 855.79 MISC. SUPPLIES 855.79 101 68020 120 2200 35228 TOWNE FORD SALES, INC. 22146 200.92 SUPPLIES 200.92 620 15000 35229 ROBERTS AND BRUNE 22178 2,513.54 MISC. SUPPLIES 2,047.95 526 69020 120 MISC. SUPPLIES 465.59 527 66520 120 35230 TECHNOLOGY,ENGINEERING & CONSTRU 22435 31,441.00 GAS, OIL & GREASE 200.00 101 65100 201 EQUIPMENT MAINT. 31,241.00 620 66700 200 35231 COMMUTER CHECK CORP-SF BAY AREA 22485 1,641.30 MISCELLANEOUS 1,560.00 101 15400 MISCELLANEOUS 81.30 101 64560 049 35232 LEADERSHIP 22496 1,400.00 TRAINING EXPENSE 1,400.00 101 65100 260 35233 DUNCAN PRINTING 22581 206.76 OFFICE EXPENSE 206.76 621 64450 110 35234 BURLINGAME FAMILY PET HOSPITAL 22773 139.77 MISC. SUPPLIES 139.77 101 65100 120 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 4 09/11/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 35208 TRESSER-S TOW SERVICE 15543 160.00 POLICE INVESTIGATION EXPENSE 160.00 101 65100 292 35209 DAILY JOURNAL CORP. 15626 307.00 PUBLICATIONS & ADVERTISING 307.00 101 64200 150 35210 PENINSULA SPORTS OFFICIALS 15711 - 2,200.00 CONTRACTUAL SERVICES 2,200.00 101 68010 220 1787 35211 VALLEY OIL CO. 15764 26,889.14 SUPPLIES 26,889.14 620 15000 35212 MOSS RUBBER & EQUIPMENT CORP. 16225 131.71 MISC. SUPPLIES 131.71 527 66520 120 35213 SYDNEY MALK00 16347 344.21 SMALL TOOLS 344.21 620 66700 130 35214 LEE & ASSOCIATES 17568 432.35 FIRE APPARATUS MAINT. 432.35 201 65200 203 35215 SIERRA MORENO MERCANTILE CO. 18357 182.17 SMALL TOOLS 182.17 101 68020 130 2300 35216 UNITED PARCEL SERVICE 18731 19.91 OFFICE EXPENSE 19.91 101 67500 110 35217 ACCESS UNIFORMS & EMBROIDERY 18990 5,034.26 UNIFORMS AND EQUIPMENT 1,394.82 101 66210 140 UNIFORMS AND EQUIPMENT 2,919.53 527 66520 140 UNIFORMS AND EQUIPMENT 719.91 528 66600 140 35218 BURTON'S FIRE, INC. 19366 130.00 FIRE APPARATUS MAINT. 92.55 201 65200 203 FIRE APPARATUS MAINT. 37.45 625 65213 203 35219 CREATIVE INTERCONNECT 19768 228.36 CONTRACTUAL SERVICES 228.36 201 65200 220 35220 PENINSULA CORRIDOR JOINT 20060 8,408.00 RENTS & LEASES 4,204.00 526 69020 180 RENTS & LEASES 4,204.00 527 66520 180 35221 S & C FORD 20190 41,389.06 CAPITAL EQUIPMENT 41,389.06 620 66700 800 35222 CENTRAL GARDEN CENTER 20300 83.89 MISC. SUPPLIES 83.89 101 68020 120 2200 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 3 09/11/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 35198 SAN MATEO LAWN MOWER SHOP 09560 210.49 EQUIPMENT MAINT. 131.76 101 68020 200 2300 EQUIPMENT MAINT. 10.58 101 68020 200 2200 SUPPLIES 68.15 620 15000 35199 WFCB OSH COMMERCIAL SERVICES 09670 1,043.79 MISC. SUPPLIES 32.46 101 65100 120 MISC. SUPPLIES 613.95 101 68020 120 2200 SMALL TOOLS 89.82 101 68020 130 2200 SIDEWALK REPAIR EXPENSE 37.31 101 66210 219 MISC. SUPPLIES 24.27 526 69020 120 MISC. SUPPLIES 193.16 527 66520 120 MISC. SUPPLIES 1.49 619 64460 120 5240 MISC. SUPPLIES 51.33 619 64460 120 35200 CAL-STEAM 10557 303.68 MISC. SUPPLIES 136.40 526 69020 120 MISC. SUPPLIES 167.28 527 66520 120 35201 PIP PRINTING 10620 483.99 MISC. SUPPLIES 249.52 101 67500 120 CONTRACTUAL SERVICES 234.47 101 68020 220 2300 35202 WINGF00T COMMERCIAL TIRE SYSTEMS 11316 1,952.23 FIRE APPARATUS MAINT. 1,952.23 201 65200 203 35203 BURLINGAME POLICE DEPT 13720 3,580.47 OFFICE EXPENSE 279.47 101 65100 110 MISC. SUPPLIES 207.47 101 65100 120 COMMUNICATIONS 320.00 101 65100 160 EQUIPMENT MAINT. 14.06 101 65100 200 TRAINING EXPENSE 2,755.47 101 65100 260 POLICE INVESTIGATION EXPENSE 4.00 101 65100 292 35204 COAST OIL CO. 13818 30,756.40 GAS, OIL & GREASE 30,756.40 101 65100 201 35205 ELECTRO-MOTION INCORPORATED 14007 2,510.00 PUMP EQUIPMENT REPAIR 1,455.00 101 66210 230 PUMP EQUIPMENT REPAIR 1,055.00 527 66520 230 35206 BLACKWELL'S BOOK SERVICE 14153 690.76 LIBRARY--BOOKS AND MAPS 690.76 101 67500 129 35207 DAY-TIMERS, INC. 14411 37.07 MISC. SUPPLIES 37.07 527 66520 120 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 2 09/11/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 35190 WITMER-TYSON IMPORTS, INC. 03788 1,222.70 CONTRACTUAL SERVICES 400.00 101 65100 220 MISC. SUPPLIES 822.70 730 69588 120 35191 BURLINGAME REC. DEPT./PETTY CASH 03910 3,938.70 OFFICE EXPENSE 126.63 101 68010 110 1100 MISCELLANEOUS 41.75 101 68010 114 1101 MISC. SUPPLIES 255.64 101 68010 120 1893 MISC. SUPPLIES 158.42 101 68010 120 1330 MISC. SUPPLIES 175.93 101 68010 120 1212 MISC. SUPPLIES 270.28 101 68010 120 1370 MISC. SUPPLIES 347.09 101 68010 120 1521 UNIFORMS AND EQUIPMENT 0.00 101 68020 140 2200 COMMUNICATIONS 110.00 101 68020 160 2100 CONTRACTUAL SERVICES 120.00 101 68010 220 1645 CONTRACTUAL SERVICES 84.00 101 68010 220 1370 CONTRACTUAL SERVICES 240.00 101 68010 220 1331 CONTRACTUAL SERVICES 100.96 101 68010 220 1646 CONTRACTUAL SERVICES 192.00 101 68010 220 1644 DUES & SUBSCRIPTIONS 100.00 101 68020 240 2300 DUES & SUBSCRIPTIONS 380.00 101 68020 240 2200 TRAVEL & MEETINGS 184.00 101 68010 250 1100 TRAVEL & MEETINGS 160.00 101 68010 250 1101 TRAVEL & MEETINGS 298.00 101 68020 250 2100 TRAINING EXPENSE 70.00 101 68020 260 2200 MISC. SUPPLIES 354.00 730 69533 120 MISC. SUPPLIES 170.00 730 69593 120 6060 35192 WEST GROUP PAYMENT CTR. 03964 446.57 PROFESSIONAL & SPECIALIZED S 446.57 101 64350 210 35193 LYNGSO GARDEN MATERIALS 09143 1,808.45 MISC. SUPPLIES 1,582.62 101 68020 120 2200 SIDEWALK REPAIR EXPENSE 57.59 101 66210 219 MISC. SUPPLIES 168.24 526 69020 120 35194 POM INC. 09248 898.23 EQUIPMENT MAINT. 898.23 530 65400 200 35195 TURF & INDUSTRIAL EQUIPMENT CO. 09319 924.17 EQUIPMENT MAINT. 924.17 101 68020 200 2200 35196 LIFE ASSIST 09392 146.14 SUPPLIES 146.14 201 65200 112 35197 ABAG - LIABILITY 09518 8,318.09 PROFESSIONAL & SPECIALIZED S 8,318.09 618 64520 210 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 1 09/11/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 35178 GRAY'S PAINT, BURLINGAME 01025 262.88 MISC. SUPPLIES 60.58 526 69020 120 MISC. SUPPLIES 134.67 619 64460 120 5230 MISC. SUPPLIES 48.16 619 64460 120 5190 MISC. SUPPLIES 19.47 619 64460 120 5210 35179 BRODART, INC. 01450 34.13 MISC. SUPPLIES 34.13 101 67500 120 35180 BURLINGAME AUTO SUPPLY 01507 1,790.10 EQUIPMENT MAINT. 18.40 101 68020 200 2200 GAS, OIL & GREASE 64.69 201 65200 201 FIRE APPARATUS MAINT. 532.89 201 65200 203 EQUIPMENT MAINT. 35.37 530 65400 200 SUPPLIES 1,138.75 620 15000 35181 BURLINGAME CHAMBER OF COMMERCE 01637 2,514.92 CONTRACTUAL SERVICES 2,514.92 101 64560 220 35182 L. N. CURTIS & SONS 02027 30.04 MISC. SUPPLIES 30.04 201 65200 120 35183 VEOLIA WATER 02110 227,371.00 CONTRACTUAL SERVICES 227,371.00 527 66530 220 35184 EWING IRRIGATION PRODUCTS 02157 934.06 MISC. SUPPLIES 934.06 101 68020 120 2200 35185 GALE 02193 756.35 LIBRARY--BOOKS AND MAPS 756.35 101 67500 129 35186 N.W. GRAINGER, INC. 02248 1,985.64 MISC. SUPPLIES 26.39 101 66210 120 TRAINING EXPENSE 843.93 101 68020 260 2100 SMALL TOOLS 728.27 526 69020 130 MISC. SUPPLIES 320.21 527 66520 120 TRAINING EXPENSE 66.84 527 66520 260 35189 IRVINE & JACHENS INC. 02599 70.90 MISCELLANEOUS 70.90 731 22554 35188 PENINSULA BATTERIES 02625 73.55 SUPPLIES 73.55 620 15000 35189 P. G. & E. 03054 1,431.65 GAS & ELECTRIC 1,429.14 101 68010 170 1286 GAS & ELECTRIC 2.51 101 66100 170 C v C SWIM BURLINGAME . o The City of Burlingame CALIFORNIA 94010-3997 www.burlingame.org TRAFFIC, SAFETY AND PARKING COMMISSION Meeting Minutes - Approved Thursday, September 11, 2008 Commissioners Present: Dan Conway, Chair Michael Bohnert, Vice Chair Jerry McDonnell Mark Noworolski Commissioners Absent: None Staff Present: Augustine Chou, Traffic Engineer, Public Works Sgt. Dean Williams, Police Department Joanne Louie, Administrative Secretary, Public Works Visitors: Rudy Horak Farris Horak Pat Giorni 1. CALL TO ORDER. 7:00 p.m. 2. PLEDGE OF ALLEGIANCE TO THE FLAG. 3. ROLL CALL. 4 of 4 Commissioners present (Commissioner Noworoski arrived at 7:05). 4. ACKNOWLEDGEMENTS None. 5. APPROVAL OF MINUTES - Motion: To accept the minutes of August 14, 2008 as submitted. M/S/C: Bohnert/McDonnell; 4/0/0 6. PUBLIC COMMENTS Rudy Horak asked for clarification as to the procedure for public comment after hearing a staff report. The Commission discussed the order of public comment on the agenda and the idea of adding a second public comment session. It was determined that one public comment session was sufficient. Pat Giorni acknowledged and thanked all who were responsible for the California Drive LED crosswalk in front of Christie's.Ms.Giorni reported that she noticed the traffic slowing and change of driver behavior as a result. 7. CURRENT BUSINESS 7.1 Devereux/Bernal—Verbal update on staff efforts on pedestrian safety Mr.Chou reported that study sessions were still being done and that a staff report with data results will be ready for the next meeting. 8. INFORMATION/DISCUSSION ITEMS FROM COMMISSION AND STAFF 8.1 Traffic Engineers Report 8.1.1 California Drive Signal Controller Upgrade Project—Verbal Report Mr.Chou reported that the signal controllers at Broadway,Oak Grove,Bayswater, Howard and possibly Peninsula Avenue would be replaced.He said that funding was approved to replace the old equipment and use video detection to activate signals. Mr. Chou added that Kimley-Horn consultants were selected as the design consultants for this project and that the designs should be finished by the end of October,with construction bidding to occur shortly thereafter.The project should be completed at the end of 2008 or early 2009. 8.1.2 Howard Avenue&California Drive Bike Lanes—Verbal Report Mr.Chou reported that the construction will begin early Spring 2009 in conjunction with the annual resurfacing project. 8.1.3 US101 Aux.Lane/Broadway Pedestrian Overcrossing—Verbal Report Mr.Chou reported that Caltrans'construction schedule was to finish the overpass in October,pending the receipt of the electrical equipment.The final pedestrian access to Broadway was to be several more months away after that. 8.1.4 Mills/Peninsula Hospital Project-ECR Parking—Verbal Report Mr.Chou reported that the parking problems along EI Camino Real have been resolved.He said that the hospital made sure that the shoulder area was clearly signed as"no parking"for everyone. 8.2 Traffic Sergeant's Report 8.2.1 Selective Enforcement List— Report Sgt. Williams showed a sample of the Residential Parking Permit for Bellevue and Occidental Avenues and reported that there was minimal interest in the permit. Sgt. Williams also distributed and reviewed the Selective Enforcement report. 8.2.2 Taxicab Permit Program —Verbal Report Sgt. Williams reported that the Police Department was already handling the entire taxing permitting matter, and stated that he was not sure why this item was brought before this commission. The Commission agreed that this is a police matter and would be handled at that level first. 8.3 Commissioners' Comments and Concerns 8.3.1 Traffic& Parking Technology Seminar Series— Discussion Chair Conway reported that the date for the next seminar will be October 23, 2008 in the Lane Room at the Library. A conference call is to occur next week with the guest speakers, Commissioner Bohnert, Mr. Chou and Chair Conway. 8.3.2 Miscellaneous Comments and Concerns Commissioner McDonnell inquired about signal phasing at Oak Grove and California Drive. Mr. Chou explained that problems exist with the traffic signals due to damage from the storm drain construction work at the intersection. He also confirmed that the signal would be repaired by the city and billed back to the contractor that damaged the loops. Commissioner McDonnell asked about visibility problems on eastbound Fox Plaza Lane when entering Primrose Road. He said that there was a piece of plywood blocking driver vision of the sidewalk: Mr. Chou said that he would have the Building Department contact the owner of the building to take care of this issue. Commissioner McDonnell stated that the signal at Rollins Road and Cadillac Way is askew and needed re-alignment. 9. COMMUNICATIONS None. 10.COMMISSION & COMMITTEE REPORTS 10.1 Burlingame Bicycle/Pedestrian Advisory Committee No report—committee did not meet this month. 10.2 Miscellaneous Reports None. 11.FUTURE AGENDA ITEMS 11.1 Devereux/Bernal Traffic Safety 11.2 City Parking Lot Q Mr. Chou stated that he would schedule the design work for the future depending on staff workload and coordinate with Mr. Horak so that he could report back to the Broadway merchants. 12.ADJOURNMENT Meeting adjourned at 7:54 p.m. MEETING MINUTES Regular Meeting of the Burlingame Parks & Recreation Commission Thursday, September 18, 2008 The regular meeting of the Burlingame Parks & Recreation Commission was called to order by Chairman Hesselgren at 7:00 pm at Burlingame City Hall, 501 Primrose Road, Burlingame. ROLL CALL Commissioners Present: Hesselgren, Shanus, Castner-Paine, Carlton, La Mariana, Fisher Commissioners Absent: None Staff Present: Parks & Recreation Director Schwartz, Administrative Secretary Butler, Recreation Supervisor Mutto Others Present: Alifea Davis, 1075 Rollins Rd #207; John Eaton, 612 Concord Way; Dorothea & George Chrisman, 1608 Devereaux; Sarah O'Connor, 1556 Balboa Ave; Jeremy Dennis, 1616 Albemarle Way; Donna Colson, 2616 Hale Drive; Brian Firenze, 1240 Oak Grove; Chip Smith, 1557 Balboa Ave. MINUTES - The Minutes of the August 21 , 2008 regular meeting were approved as submitted. PUBLIC COMMENTS — NONE OLD BUSINESS — A. Dogs Off-Leash at Washington & Cuernavaca Parks - Director Schwartz reported to the Commission that City Council heard the issue and adopted the ordinance to allow dogs off-leash. Staff will post permanent signs in the designated areas. Some Council members have concerns regarding debris left by dogs and others feel the debris is not from off-leash dogs alone. Another concern was the issue of the areas not being fenced-in. Dogs could run out into the street or persons walking by the area may not realize the area is designated for off-leash hours. Staff will continue to research ideas regarding containment or better visibility of designated areas. Schwartz also reported the receipt of about 20 emails to the City regarding the off-leash ordinance. Commissioner La Mariana inquired about the request for the ordinance to include Ray Park that was made by a citizen at a previous meeting. Chairperson Hesselgren responded that the Commission wanted to wait until the Washington & Cuernavaca issue was decided and then address other requests. Commissioner Castner-Paine asked if there had been any incidents during the trial period. Schwartz reported that there were none reported during the trial period. The issue of adding Ray Park to the ordinance will be re-visited in the spring. The Police Department will patrol soon after 7:30 am to enforce the rule. Please call the police if you see any violation. Parks &Recreation Commission September 18,2008 Minutes—page 2 NEW BUSINESS A. Request from Burlingame Girls Softball to Use Ray nark on Sundays for Practices—Director Schwartz reminded the Commissioners that the issue of Burlingame Girls Softball's (BGS)use of Ray Park for practices on Sundays was heard by the Commission last December. The Commission denied BGS' request and staff was able to find time for the girls on Sundays at both BHS and Bayside Park. The item was brought to the Commission again since the district has allocated the BHS softball fields to outside groups for the 2009 season and, for liability purposes, denied BGS the use of the batting cage at BHS. Donna Colson,President of BGS, gave the Commission a brief update on the BGS program. For the 2009 season,BGS had requested 36 hours a week(approximately 10-6 PM for 10 Sundays and a few other pre-season dates) on the JV and Varsity softball diamonds at BHS. (The SMUHSD has determined this is a`B" Class field and will charge us $22.50 per hour, which will result in a cost to BGS of nearly $5,000 for the 2009 season.) BGS is suggesting that the Commission approve the use of Ray Park by BGS for eight Sundays as a practice field and make up game location. This will help to mitigate some of the adverse impact that the SMUHSD user fees have created for the group. Colson explained that the fees for the program have undergone a large increase to cover the SMUHSD costs and other anticipated cost increases. She also noted that the group puts about $5,000 a year into Ray Park in maintenance of buildings, equipment and field improvements. The Commissioners raised several concerns and questions to Ms. Colson. Commissioner Fisher asked if BGS would be using all three fields at Ray on Sundays. Colson responded that only two the fields were skinned. They are requesting to use the two main fields and the grassy area for bunting and warm up activities. Commissioner Shanus stated that last year BGS had use of Bayside and BHS. He mentioned that BGS has worked the two fields together and pointed out that BGS still has Sunday use of Bayside. Colson noted that Bayside is a smaller field (not large enough for their age groups needs) and that the consistency of availability was unreliable as BYBA uses the field on to make up rainout games on Sundays. She stated that if BYBA were willing to give up the use of the field on Sundays completely that would be a possible solution. Commissioner La Mariana recalled that at the December meeting the neighbors complained that coaches were protective of Ray Park as their "turf' and hoped that there has been a culture shift and the coaches are better about not kicking kids off the grass area. Colson commented that the coaches are very genial and she has seen no problems as such. She mentioned that the group has assigned a volunteer to be "Captain of Dog Poo" to clean the park. Shanus asked if the group has used Cuernavaca, as it is more softball friendly. Colson stated that they would prefer Cuernavaca to Bayside however, Mercy High School uses it during the week and BYBA uses it on Sundays. Supervisor Mutto stated that BYBA uses Cuernavaca on Sundays. Parks&Recreation Commission September 18,2008 Minutes—page 3 Chairperson Hesselgren opened the floor to public comments. Chip Smith, 1557 Balboa Ave. is a neighbor to Ray Park. He has spoken to the Commission over the years regarding issues at the park. He feels that given the changes with SMUHSD there results a difficulty with fewer groups being able to use school district fields. The non-profit groups will be cannibalizing the cities fields. He received an email from a representative from the district that no one has been denied access to district fields, they have chosen to go elsewhere. He has seen the email that Colson received from SMUHSD that belays that comment. He would like to request that other alternatives to Ray Park be kept alive between now and the next meeting of the Parks &Recreation Commission before a firm decision is made. Sarah O'Connor, 1556 Balboa Ave. would like to see the Commission support the neighbors. They are impacted all year long by the boys & girls. She looks forward to Sundays, as they are quiet. She would like to see no scheduled activities on Sundays for any groups. She would like the Commission & the Parks & Recreation Department to have control of the coaches and groups. Chairperson Hesselgren closed the session to public comments. Commissioner Shanus inquired as to when the Billie Sue Tournament arrangement vs. Sunday play was made. Schwartz responded that that agreement was made back in the 80's. Shanus noted that one issue with the SMUHSD is the dismissal by the district of all historical agreements that impacts the non-profit groups which have traditionally used the fields. Commissioner La Mariana stated that the situation has changed dramatically. SMUHSD is in a financial crisis and the methodology; the one-side unilateral decisions.and a series of directives negate what to what used to be a partnership. He holds no confidence that any steps in this process have been taken to support this partnership. He does not have a problem with why the district is taking these actions but with how the process affects the youth organizations. Under the circumstances, eight Sundays are a reasonable request. Hesselgren asked who else practices at Ray on Sundays. Mutto stated that no groups other than BGS are scheduled on Saturdays or Sundays except a one-hour class given by the Recreation Department on Saturday mornings. Mutto said BGS' request is just for eight Sundays and the Fathers Day weekend tournament. Shanus noted that he would like to see Cuernavaca used more as it is not fully utilized. He would like to explore more on that front. BGS could use a field and allocate Cuernavaca to BGS. Mutto stated that BYBA uses Cuernavaca Park on Sundays for the older age groups. Parks & Recreation Commission September 18,2008 Minutes—page 4 Hesselgren stated that the issue with the district has become astronomical. She understands the neighbors' stand and voted against the request by BGS last year. She would request a net be installed during batting practice to mitigate the noise. She feels the new BGS leadership is much more accommodating than the previous leadership. She noted that only in the last 12 years has the park gone from one field to three with no increase in parking. She sees no other alternative with the fees and it is important for the girls program to continue. She would like to see the field open with contingencies. Commissioner Carlton reminded the Commissioners that BGS has been told by the SMUSD that they cannot have the fields even though they would pay the fees. MOTION by La Mariana (seconded by Carlton): Because of the change in conditions at the District, Commission approves the use of Ray Park for the 2008- 09 season by BGS for 8 Sundays from 10 am -6 pm with two contingencies: 1) Use of a net on Ray I during batting practice; 2) Staff will work with user groups to find space for the least impact on Ray Parr MOTION PASSED 5-1 (Shanus). Shanus stated that his only objection with the motion was that Ray Park should only be used as a last resort. B. Booth for Burlingame Artists at 2009 Art in the Park - Shanus would like to see a booth at the Art in the Park for local Burlingame school kids to display and possibly sell their artwork. The thought is that the Youth Advisory Committee could oversee the booth. Castner-Paine stated that young artists should be encouraged to take themselves seriously. Shanus was unsure of how the selling of the items would work but was willing to discuss ideas. Schwartz mentioned that allocating one booth space for youth artists can be put into this years' Request for Proposal for the vendors. REPORTS/HANDOUTS A. Staff Reports 1. Monthly Report 2. 2008-09 Revenue Report(see attached) B. Commissioners 1. Commissioner Carlton asked what the outcome was on the Burlingame businesses to receive resident rate on recreation activities item. Schwartz replied that the item will be taken before Council at the October 6 meeting. Parks &Recreation Commission September 18,2008 Minutes—page 5 2. Commissioner Fisher reported that he and Commissioner Carlton attended the Storm Drain Meeting earlier that evening at which the Assistant Director of Public Works did a presentation regarding the Measure on Storm Drain Fee on the ballot in May. Fisher stated that the Assistant Director would be happy to do the presentation for any community organizations. 3. Commissioner Shanus reported that panels that were missing Bayside 3 scoreboard have been replaced. NEXT MEETING The next meeting of the Parks & Recreation Commission will be held on Thursday, October 16, 2008 at 7:00 pm in Conference Room"A" of Burlingame City Hall, 501 Primrose Road. There being no further business to come before the Commission, the meeting was adjourned at 9:08 pm. Respectfully submitted, Joleen Butler Administrative Secretary Parks & Recreation Department City of Burlingame - Parks & Recreation Dept. 850 Burlingame Ave., Burlingame, CA 94010 �� BURUNGAME phone: (650) 558-7300 • fax: (650) 696-7216 12 r recreation@burlingame.org "Wea m Ln,1 Date: September 11,2008 To: Parks&Recreation Commissioners City Council From: Randy Schwartz Re: Monthly Report Parks Division 1. Worked with the Beautification Commission to develop a list of themed blocks for recommendation to the City UC'1=11 ivr ado'pt'iCii. 2. Park Staff renovated Washington Park Infield. 3. Village Park basketball court and paths were resurfaced. 4. Tree Crew completing 07-08 grid section. 5. John Manson was hired as the new Grounds Equipment Repair Worker. 6. Playground resurfacing project at Lot J, Paloma, and Laguna will begin in approx two weeks and will take up to nine weeks to complete. 7. Murray field was reopened on August 2 after being closed for 6 weeks of rest and reseeding. Recreation Division 1. Shakespeare in the Park had 40 enrolled for a two week camp in August. 2. Worked with SMUHSD, BHS booster groups, coaches and community groups on the new process and working through conflicts. 3. Driver safety program 30 people 4. Summer film festival (lunch and 2 movies) 20 people 5. Friday Bridge drop in 3-4 tables;movies 20-25 people 6. Senior Trip San Francisco Presido Lucas film empire 18 people 7. Emeritus L-_-ft-_e "Elder Abuse" 10 people 8. Fall 2008 Recreation Brochure was mailed to all residents of Burlingame and Hillsborough. Registration for Fall classes is taking place now. 9. Village Park Preschool began. Our newest class, the Kinder Club, an afternoon pre-Kindergarten enrichment class has 12 children enrolled. 10. The elementary school sports parents' information night was held on Monday September Stn 11. Elementary sports started this month with 67 Boys playing flag football and 58 girls play volleyball. 12. The Summer/Fall Adult softball session is coming to a close with 49 teams. Upcoming Events 1. "Romeo and Juliet"Shakespeare in the Park- Sun, October 19 1:OOpm-Washington Park-Event is Free! 2. Halloween Safe Streets-sponsored by Burlingame Rotary-Oct 3 0 Some Benefits of Parks& Recreation 1. It costs 100 times more to send a teen to jail than to provide preventative recreation programs. In Ohio, citizens paid approximately$40 per person for parks and recreation services as compared to almost $40,000 to jail one teenager. 2. Physically active older adults have lower blood pressure than do their less active counterparts. 3. City parks and open space improve our physical and psychological health, strengthen our communities, and make our cities and neighborhoods more attractive to live and work. BURLINGAME PARKS AND RECREATION DEPARTMENT Collection Report August 2008 Recreation Division 2008-09 2007-08 2006-07 Current Month COLL.YTD COLL.YTD COLL.YTD Dept jProciram Gross Refunds Current Net 01 Misc.Admin. 22.00 - 22.00 187.00 (117.00) (14.50) 10 Advertising 192.50 192.50 192.50 387.50 12 Tix/Bks/ArtSls 7,338.95 - 7,338.95 13,878.36 17,629.45 29,775.60 13 Bldg.Rental 3,749.00 - 3,749.00 9,059.00 10,673.00 7,269.00 Rental Deposits 1,230.00 2,288.00 (1,058.00) (2,201.00) 525.00 (845.00) 16 Park Permit 875.00 - 875.00 1,789.00 1,275.00 1,767.50 1294 Pool Rental - - 7,744.80 7,894.80 175.00 73 lYouth Non-Camps 333.00 333.00 298.00 21 Sr.Activities 723.00 - 723.00 1,313.00 2,629.00 6,455.80 22 Teens 1,272.00 46.00 1,226.00 1,061.00 3,038.00 3,353.00 23 Jr.Teen Camps 3,103.00 - 3,103.00 15,673.00 13,737.56 11,041.50 24 PFRN 4.00 4.00 4.00 30 Pre-school (433.00) - (433.00) 43,334.00 39,761.00 51,134.00 31 Pre-Sch.Class 17,452.00 - 17,452.00 17,878.00 22,405.00 14,413.75 41 Lang.Arts 63.00 - 63.00 63.00 650.00 2,934.00 44 Adult Art 11,408.86 11,408.86 11,694.86 20,081.00 20,347.50 45 Culinary 589.00 271.00 318.00 990.00 1,361.00 2,086.00 46 Youth Art 5,901.50 420.00 5,481.50 8,362.00 15,652.05 12,416.28 47 Misc.Art 486.00 - 486.00 650.00 332.00 47.00 48 Computers 416.00 416.00 416.00 304.00 264.00 49 Enrichment 630.00 - 630.00 3,240.00 2,988.00 315.00 50 Art in Park 8,439.64 8,439.64 8,439.64 250.00 60 Special Classes 1,273.00 - 1,273.00 771.00 2,296.00 2,085.00 61 Fitness 3,323.00 - 3,323.00 3,813.00 9,822.00 9,493.00 62 Sport Classes 2,003.00 2,003.00 2,197.50 4,881.00 4,113.00 70 Youth Camps/Trips 8,726.08 398.00 8,328.08 28,864.08 24,710.00 16,412.50 72 Contract Sprts 11,504.00 d140.00 10,668.00 40,840.00 42,724.80 32,310.50 80 Elem.Sports 10,130.00 10,130.00 10,130.00 364.00 7,974.00 81 BIS Sports 24,942.00 24,942.00 25,178.00 12,362.00 24,630.00 82 Tennis Lessons 5,941.00 5,747.00 12,746.00 31,282.00 15,140.25 83 Tennis Courts 3,432.00 3,432.00 3,554.00 15,169.00 4,710.00 84 Golf Classes 504.00 504.00 606.00 6,052.00 2,787.00 85 Misc.Sports 3,815.00 3,675.00 3,547.00 1,260.00 4,016.00 86 Field Lgts/Rent 6,121.10 6,121.10 7,976.10 4,768.00 8,085.75 87 Softball 1,445.00 1,445.00 11,376.50 5,286.75 4,136.00 88 Basketball - - 1,765.00 7,354.82 1,470.00 89 Volleyball 675.00 675.00 1,676.00 3,675.00 3,227.00 90 lYth Aqu.Class 6,985.00 22600 6,759.00 32,710.50 3,055.00 26,100.00 91 Adlt Aqu.Class 1,230.00 - 1,230.00 2,934.00 22,669.50 3,177.50 92 Lap Swim @Rec 80.00 80.00 1,079.00 4,061.00 612.00 93 Rec Swim 20.00 - 20.00 99.00 552.00 1,817.00 Yth Schlor.Fund 42.00 - 42.00 75.00 5.00 56.00 Sub-totals 155,986.63 4,819.00 151,167.63 336,003.84 363,806.23 335,287.93 Pool Revenues 7,542.00 7,542.00 23,363.30 24,954.23 25,579.90 Recreation Totals $ 163,528.63 $ 4,819.00 158,709.63 $ 359,367.14 $ 388,760.46 $ 360,867.83 Parks Revenue 75.00 $ - 75.00 1 125.00 Field Prep Fees 95 Golf Cards Dept Totals $ 163,603.63 $ 4,819.00 1 158,784.63 1$ 359,492.14 $ 388,760.46 1$ 360,917.83 City of Burlingame SEPTEMBER PERMIT ACTIVITY ** Permit activity was up for the first time in three months. Although the valuation of permits for residential alterations was down, the valuation for commercial alterations was up by a factor of more than two. In addition permits were issued for two new single family dwellings. '" Pre-application meetings were held for a condominium project at 1766 EI Camino Real and for a remodel at Our Lady of Angels, Marian Center at 1328 Cabrillo Avenue. THIS MONTH THIS MONTH LAST YEAR DIFF F. Y. 2008 F. Y.2007 DIFF Permit Type # # % # # WATER HEATER 2 31400 2 3,100 10 7 12,922 13 18,441 -30 SWIMMING POOL 2 43,000 2 431000 3 473000 -9 SIGN 5 26,180 6 48,550 11 37,755 29 ROOFING 16 3553414 27 310,622 14 63 1,0711758 78 1,1051560 -3 RETAINING WALL 1 4,000 PLUMBING 12 40,500 12 33,600 21 28 126,108 39 1625576 -22 NEW SFD 2 1,050,000 4 252505000 2 1,300,000 73 NEW COMMERCIAL NEW 5 UNIT APT OR CO NEW 3 OR 4 UNIT APT MECHANICAL 1 1,100 6 385348 -97 9 683575 12 79,783 -14 KITCHEN UPGRADE 3 139,306 5 155,000 -10 14 4679061 15 5061900 -8 FURNACE 4 451403 1 2,000 2,170 8 825813 2 6,875 1,105 ELECTRICAL SERVICE 3 75000 2 265000 -73 7 19,000 10 68,400 -72 w City of Burlingame SEPTEMBER PERMIT ACTIVITY THIS MONTH THIS MONTH LAST YEAR DIFF F. Y. 2008 F.YZ007 DIFF Permit Type # # % # # % ELECTRICAL 1 15,000 1 900 1,567 10 45,045 13 21,289 112 BATHROOM UPGRADE 5 88,700 5 66,885 33 11 132,679 18 296,885 -55 ALTERATION RESIDENTI 36 1,306,283 31 1,980,462 -34 92 3,868,470 106 5,586,410 -31 ALTERATION NON RES 9 1,208,400 6 366,690 230 32 2,485,815 26 8,412,840 -70 Totals: 96 4,303,506 103 3,009,787 43 294 10,725,796 348 17,650,714 -39 CITY OF BURLINGAME Portfolio Management Portfolio Summary September 30, 2008 Par Market Book %of Days to YTM YTM Investments Value Value Value Portfolio Term Maturity 360 Equiv. 365 Equiv. IAIF&County Pool 12,596,322.21 12,596,322.21 12,596,322.21 35.39 1 1 3.367 3.408 Federal Agency Issues-Coupon 23,000,000.00 23,028,538.00 22,993,404.91 64.61 1,771 1,533 4.450 4.512 35,596,322.21 35,624,860.21 35,589,727.12 100.00% 1,145 990 4.065 4.121 Investments Total Earnings September 30 Month Ending Fiscal Year To Date Current Year 111,196.84 360,676.76 Average Daily Balance 34,384,229.18 37,375,558.98 Effective Rate of Return 3.93% 3.83% Pursuant to State law,there are sufficient available funds to meet Burlingame's expenditure requirements for the coming 6 months. Total funds invested represent consolidation of all fund types,and availability of some of these funds is restricted by law(e.g.Gas Tax,Trust&Agency funds,Capital Projects, and Enterprise funds). Z-- � JE US NAV ,FINANCE DIR./TREASURER Reporting period 09/01/2008-09/30/2008 Portfolio CITY CP Run Date:10/15/2008-08:47 PM(PRF_PM1)SyrnRept 6.41.202a Report Ver.5.00 CITY OF BURLINGAME Portfolio Management Page 2 Portfolio Details - Investments September 30, 2008 Average Purchase Stated YTM Days to Maturity CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate Moody's 365 Maturity Date LAIF&County Pool SYS77 77 LOCAL AGENCYINV.FD. 6,431,084.87 6,431,084.87 6,431,084.87 2.774 2.774 1 SYS79 79 S M COUNTY POOL 6,165,237.34 6,165,237.34 6,165,237.34 4.070 Aaa 4.070 1 Subtotal and Average 13,457,490.94 12,596,322.21 12,596,322.21 12,596,322.21 3.408 1 Federal Agency Issues-Coupon 31331YGR5 545 FEDERAL FARM CREDIT BANK 12/07/2007 1,000,000.00 1,007,200.00 1,000,000.00 4.490 4.490 1,528 12/07/2012 31331YJ76 553 FEDERAL FARM CREDIT BANK 05/01/2008 1,000,000.00 995,800.00 1,000,000.00 4.250 4.250 1,673 05/01/2013 31331Y4Y3 559 FEDERAL FARM CREDIT BANK 07/30/2008 1,000,000.00 1,009,800.00 1,000,000.00 5.000 5.000 1,763 07/30/2013 31331YYZ7 563 FEDERAL FARM CREDIT BANK 09/22/2008 2,000,000.00 1,977,000.00 2,000,000.00 3.900 3.900 1,631 03/20/2013 3133XKL94 534 FEDERAL HOME LOAN BANK 04/23/2007 1,000,000.00 1,011,300.00 1,000,000.00 5.250 Aaa 5.250 1,300 04/23/2012 3133XMKS9 541 FEDERAL HOME LOAN BANK 10/22/2007 1,000,000.00 1,016,800.00 1,000,000.00 5.020 Aaa 5.020 1,482 10/22/2012 3133XMRN3 542 FEDERAL HOME LOAN BANK 10/30/2007 1,000,000.00 1,001,500.00 1,000,000.00 5.000 Aaa 5.000 1,490 10/30/2012 3133XMTP6 543 FEDERAL HOME LOAN BANK 11/05/2007 1,000,000.00 1,001,700.00 1,000,000.00 5.000 Aaa 5.000 1,496 11/05/2012 3133XMSW2 544 FEDERAL HOME LOAN BANK 11/16/2007 1,000,000.00 1,013,900.00 1,000,000.00 4.850 Aaa 4.850 1,507 11/16/2012 3133XNW21 546 FEDERAL HOME LOAN BANK 01/07/2008 1,000,000.00 1,003,000.00 1,000,000.00 4.375 Aaa 4.375 1,559 01/07/2013 3133XNYV5 547 FEDERAL HOME LOAN BANK 01/22/2008 1,000,000.00 996,300.00 1,000,000.00 4.050 Aaa 4.050 1,574 01/22/2013 3133XP3C6 548 FEDERAL HOME LOAN BANK 01/29/2008 1,000,000.00 994,800.00 1,000,000.00 4.000 Aaa 4.000 1,581 01/29/2013 3133XQEH1 549 FEDERAL HOME LOAN BANK 03/18/2008 1,000,000.00 992,400.00 1,000,000.00 4.000 Aaa 4.000 1,629 03/18/2013 3133XPSF2 551 FEDERAL HOME LOAN BANK 04/24/2008 1,000,000.00 996,500.00 996,250.00 3.875 Aaa 3.980 1,251 03/05/2012 3133XQZT2 552 FEDERAL HOME LOAN BANK 04/30/2008 1,000,000.00 994,100.00 1,000,000.00 4.000 Aaa 4.000 1,672 04/30/2013 3133XRYR5 560 FEDERAL HOME LOAN BANK 08/22/2008 1,000,000.00 1,002,400.00 1,000,000.00 4.400 Aaa 4.400 1,786 08/22/2013 3133XS7K8 561 FEDERAL HOME LOAN BANK 09/25/2008 1,000,000.00 1,001,500.00 1,000,000.00 4.000 Aaa 4.000 1,455 09/25/2012 3128X5LP1 529 FEDERAL HOME LOAN MORTG.CORP. 10/06/2006 1,000,000.00 1,000,300.00 1,000,000.00 5.250 Aaa 5.250 1,100 10/06/2011 3128X6AZ9 538 FEDERAL HOME LOAN MORTG.CORP. 08/30/2007 1,000,000.00 1,014,500.00 1,006,000.00 5.400 Aaa 5.254 1,342 06/04/2012 3128X6NV4 540 FEDERAL HOME LOAN MORTG.CORP. 10/17/2007 1,000,000.00 1,001,000.00 1,000,000.00 5.400 Aaa 5.400 1,477 10/17/2012 3128X7BK9 550 FEDERAL HOME LOAN MORTG.CORP. 03/26/2008 1,000,000.00 1,004,238.00 1,000,000.00 4.200 Aaa 4.200 1,637 03/26/2013 3128X7RW6 554 FEDERAL HOME LOAN MORTG.CORP. 06/09/2008 1,000,000.00 992,500.00 991,154.91 4.000 Aaa 4.200 1,685 05/13/2013 Subtotal and Average 20,926,738.24 23,000,000.00 23,028,538.00 22,993,404.91 4.512 1,533 Total and Average 34,384,229.18 35,596,322.21 35,624,860.21 35,589,727.12 4.121 990 Portfolio CITY CP Run Date:10/1512008-08,47 PM(PRF_PM2)SymRept 6.41.202a Report Ver.5.00 CITY OF BURLINGAME Portfolio Management Page 3 Portfolio Details - Cash September 30, 2008 Average Purchase Stated YTM Days to CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate Moody's 365 Maturity Average Balance 0.00 0 Total Cash and Investmentss 34,384,229.18 35,596,322.21 35,624,860.21 35,589,727.12 4.121 990 Portfolio CITY CP Run Date:10/15/2008-08:47 PM(PRF_PM2)SymRept 6.41.202a CITY OF BURLINGAME Portfolio Management Page Activity By Type September 1, 2008 through September 30, 2008 Beginning Stated Transaction Purchases Redemptions Ending CUSIP Investment# Issuer Balance Rate Date or Deposits or Withdrawals Balance LAIF&County Pool (Monthly Summary) SYS77 77 LOCAL AGENCY INV.FD. 2.774 0.00 2,000,000.00 SYS79 79 S M COUNTY POOL 4.070 5,890.65 1,500,000.00 Subtotal 16,090,431.56 5,890.65 3,500,000.00 12,596,322.21 Federal Agency Issues-Coupon 31331YYZ7 563 FEDERAL FARM CREDIT BANK 1900 09/22/2008 2,000,000.00 0.00 3133XS7K8 561 FEDERAL HOME LOAN BANK 4.000 09/25/2008 1,000,000.00 0.00 3136F8RX5 539 FANNIE MAE 5.500 09/05/2008 0.00 1,000,000.00 Subtotal 20,993,404.91 3,000,000.00 1,000,000.00 22,993,404.91 Total 37,083,836.47 3,005,890.65 4,500,000.00 35,589,727.12 Portfolio CITY CP Run Date:10/1512008-08:47 PM(PRF_PM3)SymRept 6.41.202a Report Ver.5.00 1 CITY OF BURLINGAME Portfolio Management Page 5 Activity Summary September 2007 through September 2008 Yield to Maturity Managed Number Number Month Number of Total 360 365 Pool of Investments of Investments Average Average End Year Securities Invested Equivalent Equivalent Rate Purchased Redeemed Term Days to Maturity September 2007 16 31,668,522.79 5.017 5.087 5.049 1 1 679 524 October 2007 17 32,552,669.40 5.083 5.153 5.060 3 2 761 652 November 2007 18 33,111,553.85 4.981 5.051 4.865 2 1 826 725 December 2007 17 35,305,823.83 4.855 4.922 4.696 1 2 764 686 January 2008 20 39,645,080.87 4.721 4.787 4.564 3 0 819 735 February 2008 20 39,674,639.82 4.519 4.582 4.171 0 0 818 721 March 2008 22 38,707,871.96 4.460 4.522 4.026 2 0 933 818 April 2008 23 44,873,173.03 4.017 4.073 3.336 2 1 852 747 May 2008 23 42,497,726.30 3.830 3.883 3.032 1 1 857 746 June 2008 21 39,888,592.43 3.753 3.805 3.051 1 3 857 756 July 2008 22 38,053,831.40 3.813 3.866 2.994 1 0 946 825 August 2008 23 37,083,836.47 3.800 3.852 2.822 1 0 1,020 879 September 2008 24 35,589,727.12 4.065 4.121 3.408 2 1 1,145 990 Average 20 37,588,696.10 4.378% 4.439% 3.929 2 1 867 754 Portfolio CITY CP PM(PRF_PM4)SynnRept 6.41.202a Run Date:10/15/2008-08:47 Report Ver.5.00 CITY OF BURLINGAME Portfolio Management Page 6 Distribution of Investments By Type September 2007 through September 2008 September October November December January February March April May June July August September Average Security Type 2007 2007 2007 2007 2008 2008 2008 2008 2008 2008 2008 2008 2008 by Period LAIF&County Pool 52.6 50.8 48.6 54.7 52.1 52.1 45.7 51.0 50.6 52.4 47.5 43.4 35.4 49.0% Certificates of Deposit-Bank Certificates of Deposit-S&L Certificates of Deposit-Thrift&Ln Negotiable CD's-Bank CORP NOTES Bankers Acceptances Commercial Paper-Interest Bearing Commercial Paper-Discount Federal Agency Issues-Coupon 47.4 49.2 51.4 45.3 47.9 47.9 54.3 49.0 49.4 47.6 52.5 56.6 64.6 51.0% Federal Agency Issues-Discount Treasury Securities-Coupon Treasury Securities-Discount Miscellaneous Securities-Coupon Miscellaneous Securities-Discount Non Interest Bearing Investments Mortgage Backed Securities Miscellaneous Discounts-At Cost 2 Miscellaneous Discounts-At Cost 3 Portfolio CITY CP Run Date:10/15/2008-08:47 PM(PRF_PM5)SymRept 6.41.202a Report Ver.5.00 CITY OF BURLINGAME Portfolio Management Page 7 Interest Earnings Summary September 30, 2008 September 30 Month Ending Fiscal Year To Date CD/Coupon/Discount Investments: Interest Collected 82,600.69 144,725.69 Plus Accrued Interest at End of Period 279,012.21 279,012.21 Less Accrued Interest at Beginning of Period ( 281,876.80) ( 192,079.56) Less Accrued Interest at Purchase During Period ( 0.00) ( 0.00) Interest Earned during Period 79,736.10 231,658.34 Adjusted by Capital Gains or Losses 0.00 0.00 Earnings during Periods 79,736.10 231,658.34 Pass Through Securities: Interest Collected 0.00 0.00 Plus Accrued Interest at End of Period 0.00 0.00 Less Accrued Interest at Beginning of Period ( 0.00) ( 0.00) Less Accrued Interest at Purchase During Period ( 0.00) ( 0.00) Interest Earned during Period 0.00 0.00 Adjusted by Premiums and Discounts 0.00 0.00 Adjusted by Capital Gains or Losses 0.00 0.00 Earnings during Periods 0.00 0.00, Cash/Checking Accounts: Interest Collected 0.00 165,238.97 Plus Accrued Interest at End of Period 474,044.93 474,044.93 Less Accrued Interest at Beginning of Period ( 442,584.19) ( 510,265.48) Interest Earned during Period 31,460.74 129,018.42 Total Interest Earned during Period 111,196.84 360,676.76 Total Capital Gains or Losses 0.00 0.00 Total Earnings during Period 111,196.84 360,676.76 Portfolio CITY CP PM(PRF_PM6)SynnRept 6.41.202a Run Date:10/1512008-08:47 Report Ver.5.00 0 "Al ALLIED WASTE SERVICES September 23, 2008 Mr. Jesus Nava Finance Director City of Burlingame 501 Primrose Rd Burlingame, CA 94010 Re: Franchise granted by the City of Burlingame Dear Mr. Nava: As you may have heard, Allied Waste Industries, Inc. ("Allied"), and Republic Services, Inc. ("Republic") have entered into a merger agreement. Allied is the holding company that is the indirect owner of our parent company, Browning-Ferris Industries, LLC. Under the merger agreement, a wholly-owned subsidiary of Republic will merge with and into Allied. All outstanding shares of Allied will be acquired by Republic in exchange for shares of Republic common stock. The result of the exchange of Allied shares will be that current Allied shareholders will hold approximately 51 .7% of the outstanding shares of Republic after the merger is completed. Allied will thus remain in existence as a wholly-owned subsidiary of Republic, but the controlling interest in the merged company will be held by Allied's former shareholders. The merger is currently scheduled to close prior to the end of calendar year 2008, pending necessary shareholder, governmental and other approvals. The combination of Allied and Republic will establish one of the nation's leading waste and environmental service providers. The combined company will have more than 35,000 employees providing unmatched customer service and operating efficiency to more than 13 million customers in 40 states and Puerto Rico. You can find additional information regarding the merger at www.RepublicAllied.com. The merger will not result in any change in the ownership or management of our company, nor in any sale, lease, mortgage, assignment or other transfer of our Franchise Agreement or of any other assets of our company. Our company will continue as a subsidiary of Allied and will continue to hold and perform under the terms of the Franchise Agreement. We want to assure you that, following the merger, our company will continue to operate in accordance with Allied's high professional standards and will continue to provide services in full compliance with the terms of the Franchise Agreement. 225 Shoreway Road, P.O. Box 1068 30%pW-cwsu� 0 San Carlos, CA 94070 650.592,2411 / FAX 650.596.7139 www.disposal.com We are not aware of any provisions of the Franchise Agreement or of any applicable law or regulation that would require the City to approve or consent to the contemplated merger. If you are aware of such a requirement, please direct our attention to it as soon as possible so that we can take whatever action may be necessary to comply with our responsibilities, and treat this letter as a request for the City's consent. If you have any questions or would like any additional information concerning the contemplated transaction with Republic,please do not hesitate to contact me. Very truly yrd 01 Evan E. B General Manager Allied Waste of San Mateo County