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Home My WebLink AboutAgenda Packet - CC - 2007.12.03 CITY C BVW"PAME Q-1. �O BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 CITY COUNCIL MEETING AGENDA Monday,December 3, 2007 CLOSED SESSION - 6:00 p.m. Conference Room A a. VIP Taxi Appeal b. Threatened Litigation(Government Code § 54956.9(b)(1), (3)(C)) Claim of Paula Hoffman 1. CALL TO ORDER—7:00 p.m. - Council Chambers 2. PLEDGE OF ALLEGIANCE TO THE FLAG 3. ROLL CALL 4. APPROVAL OF MINUTES—Regular Council Meeting of November 19, 2007 5. PRESENTATIONS a. Introduction of newly appointed Police Commander b. Introduction of newly appointed Public Works Superintendent c. Community Engagement Policy and Procedures 6. PUBLIC HEARINGS a. Adoption of assessments for year 2008 for the San Mateo County Tourism Business Improvement District 7. PUBLIC COMMENTS—At this time,persons in the audience may speak on any item on the agenda or any other matter within the jurisdiction of the Council. The Ralph M.Brown Act(the State local agency open meeting law)prohibits Council from acting on any matter that is not on the agenda. Speakers are requested to fill out a"request to speak"card located on the table by the door and hand it to staff. The Mayor may limit speakers to three minutes each. 8. STAFF REPORTS AND COMMUNICATIONS a. Consider three appointments to the Civil Service Commission—Appoint 1 b. Implementation of a City of Burlingame Best Business Landscape Award—Approve c. Approval of changes to Compensation and Benefit Plan for Department Head and Unrepresented Classifications -Approve d. Declaring Results of November 6, 2007 Election—Approve 9. CEREMONIAL a. Remarks of outgoing Council Member Russ Cohen b. Swearing in of new Council Member Jerry Deal 10. APPROVAL OF CONSENT CALENDAR a. Authorize City Manager to approve contract with Hyatt Regency Hotel for the Centennial Ball b. Planning Commission vacancies c. Approval for City Librarian to attend out-of-state conference d. Approval of four temporary Police Officer Trainee positions 11. COUNCIL COMMITTEE REPORTS 12. PUBLIC COMMENTS—At this time,persons in the audience may speak on any item on the agenda or any other matter within the jurisdiction of the Council. The Ralph M.Brown Act(the State local agency open meeting law)prohibits Council from acting on any matter that is not on the agenda. Speakers are requested to fill out a"request to speak"card located on the table by the door and hand it to staff. The Mayor may limit speakers to three minutes each. 13. OLD BUSINESS a. Caltrans Planting of Trees on El Camino Real 14. NEW BUSINESS a. Set Appeal Hearing for 3105 Margarita Avenue 15. ACKNOWLEDGMENTS a. Commission Minutes: Beautification,November 1, 2007; Planning,November 26, 2007 b. Department Reports: Police, October, 2007 c. Letter from Comcast concerning programming updates 2 16. ADJOURNMENT Notice: Any attendees wishing accommodations for disabilities please contact the City Clerk at 650 558-7203 at least 24 hours before the meeting. A copy of the Agenda Packet is available for public review at the City Clerk's office,City Hall,501 Primrose Road,from 8:00 a.m.to 5:00 p.m.before the meeting and at the meeting. Visit the City's website at w-vvw.burl ingame.org. Agendas and minutes are available at this site. NEXT MEETING—WEDNESDAY,DECEMBER 5, 2007 - CLOSED SESSION AND CITY MANAGER PERFORMANCE REVIEW 3 CITY BURLINGAME 416... m ao-0 BURLINGAME CITY COUNCIL Unapproved Minutes Regular Meeting of November 19, 2007 1. CALL TO ORDER A duly noticed regular meeting of the Burlingame City Council was held on the above date in the City Hall Council Chambers. Mayor Terry Nagel called the meeting to order at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE TO THE FLAG Led by John Kevranian. 3. ROLL CALL COUNCILMEMBERS PRESENT: Cohen, Keighran,Nagel, O'Mahony COUNCILMEMBERS ABSENT: Baylock 4. MINUTES Vice Mayor O'Mahony made a motion to approve the minutes of the November 5, 2007 regular Council meeting; seconded by Councilwoman Keighran. The motion was approved by voice vote, 4-0-1 (Baylock absent). 5. PRESENTATIONS a. COMMENDATIONS FOR POLICE PERSONNEL INVOLVED WITH INVESTIGATION OF 101 SHOOTING INCIDENT COP Van Etten presented commendations to the following Police personnel who helped in arresting the shooter and solving the recent freeway murder: Inspectors Charles Witt and Robert Cissna, Officers Dan Dower, Morgan Chappell, and Ronda Caine-Alcantara, and Evidence Assistant Ryan Buckley. Sergeant Jim Ford and Commander Mike Matteucci also were recognized for their supervision, management and leadership throughout this investigation. b. RECOGNITION OF FIRE PERSONNEL ASSIGNED TO FIRE DUTY IN SOUTHERN CALIFORNIA FC Dornell introduced Central County Fire personnel who were assigned to the wildfires in Southern California: Captain Charles Steffen, Firefighter-Paramedic Steve Besozzi and Firefighter Ron Hunt were present. Also recognized were Battalion Chief Drew Flinders and Firefighter-Paramedic Pat Murphy who were not able to attend this evening. Captain Steffen related his experiences during the assignment which 1 Burlingame City Council November 19,2007 Unapproved Minutes included an opportunity for the firefighters to meet President George Bush. FC Dornell then presented each of the firefighters with an official photograph of the President taken with the firefighters. 6. PUBLIC COMMENTS Ramona Ambrozic of San Mateo spoke on Bay Meadows. Pat Giomi, 1445 Balboa Avenue, spoke on Comcast equipment. There were no further comments from the floor. 7. CONSENT CALENDAR Councilwoman Keighran requested removal of Item b. from the Consent Calendar for further discussion. a. RESOLUTION NO. 83-2007 ACCEPTING BROADWAY/CABRILLO AVENUE STORM DRAIN IMPROVEMENT PROJECT BY PRECISION ENGINEERING DPW Murtuza requested Council approve Resolution No. 83-2007 accepting improvements—Broadway- Cabrillo Avenue Storm Drain Improvement Project by Precision Engineering Inc. C. APPROVAL FOR OUT-OF-STATE TRAVEL FOR FIRE INSPECTOR FC Dornell requested Council approve out-of-state travel for a Fire Inspector to attend a special meeting with the International Code Council in Dallas, Texas November 26-28, 2007. d. WARRANTS AND PAYROLL FinDir Nava requested approval for payment of Warrants #28860-29232 duly audited, in the amount of $1,505,397.19; Payroll checks#169851-170072 in the amount of$2,631,413.57 for the month of October 2007. Vice Mayor O'Mahony made a motion to approve Items a., c. and d. of the Consent Calendar; seconded by Councilwoman Keighran. The motion was approved by voice vote, 4-0-1 (Baylock absent). b. ADOPT RESOLUTION NO. 84-2007 AFFIRMING CITY'S COMMITMENT TO A SUSTAINED LEVEL OF SPENDING ON CURB RAMPS FOR CITY SIDEWALKS CA Anderson requested Council approve Resolution No. 84-2007 affirming the city's commitment to a sustained level of spending on provision of curb ramps for City sidewalks. At Councilwoman Keighran's request, DPW Murtuza stated that about $100,000 has been invested by the City each year over the past five years to fund construction of curb ramps throughout the city in conformance with the Americans with Disabilities Act. Councilwoman Keighran made a motion to approve Resolution No. 84-2007; seconded by Councilman Cohen. The motion was approved by voice vote, 4-0-1 (Baylock absent). 8. ACKNOWLEDGMENTS a. Commission Minutes: Parks &Recreation, October 18, 2007; Planning, November 13, 2007 2 Burlingame City Council November 19,2007 Unapproved Minutes b. Department Reports: Building, October 2007; Finance, October 2007 c. Letter from Comcast concerning transition to an all Digital Network effective December 12, 2007 9. CEREMONIAL Mayor Nagel introduced local dignitaries in attendance and noted the highlights of Council's accomplishments during the year and thanked City staff for all their expertise. Mayor Nagel explained the Rotation of Council Officers process and introduced incoming Mayor Rosalie O'Mahony and Vice Mayor Ann Keighran. Mayor Nagel then turned the meeting over to Mayor O'Mahony who presented former Mayor Nagel with a gavel plaque. Mayor O'Mahony spoke on the importance of the coming year. 10. ADJOURNMENT Mayor O'Mahony adjourned the meeting at 8:06 p.m. Respectfully submitted, Doris J. Mortensen City Clerk 3 Burlingame City Council November 19,2007 Unapproved Minutes CITY 0 euRUNGAME STAFF REPORT AGENDA 5c DAATED JUNE 6' ITEM# MTG. DATE 12/3/07 TO: HONORABLE MAYOR AND CITY COUNCIL r SUBMITTED DATE: November 28, 2007 BY FROM: Kate Crowder APPROV D �� Tel.No.: 558-7204 By '� G✓ SUBJECT: Community Engagement Policy and Procedures RECOMMENDATION: It is recommended that Council receive and review the first draft of the community engagement policy and procedures. BACKGROUND: In 2007 the City Council appointed a sub-committee to look at creating a policy and procedures for Community Engagement. The sub-committee was created and comprised of Council Member Terry Nagle and Russ Cohn. In fall of 2007 the sub-committee met with Kate Crowder, Management Talent Exchange Program participant to begin to draft the document. The current draft addresses a community engagement policy, public participation, commissions, public notification, public requests and community building. Given the transition of Council and the completion of Kate's MTEP assignment, staff determined that it was an appropriate time to have it reviewed by Council. Staff's intention is to forward the draft and Council's feedback to the newly assigned committee so that the policy and procedures can be reviewed for future council consideration. Community Engagement Policy: The Burlingame City Council values a community engagement process that educates and empowers residents to participate in local government. Methods: The community engagement process includes these methods: Public Participation in City Meeting It is a policy of the Burlingame City Council that members of the public have the opportunity to speak during regular or special City Council and City Commission meetings. The purpose is to enhance public participation and debate so that the best possible decisions can be made for Burlingame. Open government meetings allow everyone to be heard. 1. Every City Council or Commission agenda includes an opportunity for the public to speak. State law(Brown Act)prohibits Council or Commission members from making a statement or responding to any oral communication during public comment.The purpose of the law is to ensure that all parties involved are able to be present to participate in the dialogue.City staff may be asked to follow up on any concerns that are raised. 2. A person who wants to speak during a Council or Commission meeting should fill out a speaker card and hand it in to the City Clerk or person taking minutes of the meeting. The speaker should also identify himself or herself while speaking and give his or her address. Participation on City Commissions and Boards The cornerstone of our community engagement process is our commissions and boards. City Boards and Commissions are formed to provide recommendations to Council or,and in some cases make independent decisions.City commissioners are members of the Burlingame community that serve to make policy decisions and provide administrative direction. Burlingame Commissions and Boards include: • Planning Commission • Parks and Recreation Commission • Beautification Commission • Library Board • Civil Service Commission • Traffic Safety and Parking Commission • Mosquito Abatement Board Public Notification Because public notification varies based upon the nature and content of what is being addressed, the manner in which staff activates public notification varies as well. As a result, the selection of and implementation of these steps is the responsibility of each department. The public notification process can include the following: a. Information can be posted on the City's website. b. Information can be sent via the City's e-newsletter or various list serves. c. Information can be sent by email or direct mail to those who have asked to be notified. d. Notice and flyers/postings can be displayed in community centers, libraries and other public venues e. A press release can be sent to local media f. A town hall meeting or study session may be held at a meaningful point in the process The City Manager, Department Staff and/or City Council will determine if a community meeting is the most effective step in the process. Staff will notify City Council if a town hall meeting is warranted. Citizen Connect Community members are encouraged to use the City of Burlingame's Citizen Connect service to submit ideas and recommendations to the City. Community input can be entered into the Citizen Connect program by the following: 1. A resident 2. A City Council Member. A Council Member may hear information from residents via email, letter or verbal communication and can input the information into Citizen Connect. 3. Department staff. Upon request by City Council or a community member, staff will input the information into Citizen Connect. The person designated as responsible for providing feedback may contact the requestor by phone or letter if that person does not use email. Suggestion Consideration Process 1. Recommendations and ideas are inputted into Citizen Connect under the request type titled "suggestion". 2. Suggestions are either referred to the appropriate department for action or placed into the Suggestion Consideration Process. 3. Suggestions are reviewed by the Council three times a year during; January, May and October. A Council Member may accelerate a suggestion at any time by requesting that the item be placed on a future City Council agenda. 4. During the review period, City Council will place the suggestions into the following categories. • Integrate suggestion into current council goals • Hold for consideration for future goal setting • Community Leadership opportunity • Remove from consideration at this time 5. Community members will be contacted if action is taken on their suggestion 6. If the Council chooses to integrate the suggestion into current goals, the Council will review existing goals and determine if a modification is needed. 7. If the City Council determines that the suggestion is a community leadership opportunity, the resident will be notified and referred to the Community Building Workshops 8. If the suggestion is removed from consideration at this time, the resident will be notified. Community Building Community building is a powerful tool for strengthening community engagement. To facilitate community development empower our residents, the City of Burlingame provides two distinct programs. 1. Citizen Academy: The Citizen Academy is a comprehensive nine session course in which residents meet with each City Department. . The purpose is to increase understanding of city operations and encourage community engagement. Residents may build relationships with Department staff and become helpful resources for communicating city objectives and resolving city issues. 2. Community Building Work Shops Community Building workshops, offered periodically, are designed to give interested community members the necessary skills and tools to work effectively with their community and take action. Among the topics that may be covered are; leadership, community building; communication, consensus building, project management... CITY AGENDA 6a 0 ITEM # B" ~GAME STAFF REPORT MAG. DATE 12/3/2007 TO: Honorable Mayor and Council SUBMITTE � BY DATE: November 28, 2007 APPROV BY FROM: Larry E. Anderson, City Attorney Ar rto) SUBJECT: ADOPTION OF ASSESSMENTS FOR YEAR 2008 FOR THE SAN MATEO COUNTY TOURISM BUSINESS IMPROVEMENT DISTRICT RECOMMENDATION: 1 . Hold public hearing on the levy of assessments for the year 2008 in the San Mateo County Tourism Business Improvement District. 2. Close public hearing on the levy of assessments for the year 2008 in the San Mateo County Tourism Business Improvement District. 3. Adopt resolution overruling protests received as to assessments for the year 2008, approving programs and activities for the year 2008, and levying assessments for the year 2008. DISCUSSION In February 2001, the City Council formed the San Mateo County Tourism Business Improvement District with the consent of the County of San Mateo and the Cities of Belmont, Daly City, Foster City, Half Moon Bay, Millbrae, Redwood City, San Bruno, San Carlos, San Mateo, and South San Francisco. Burlingame is the lead agency for the District. Daly City withdrew in 2002 because its absence of a tourism industry. East Palo Alto joined the District in 2005. The City has entered into an agreement with the San Mateo County Convention and Visitors' Bureau to provide the activities and services for the District. To date, the assessments have been timely paid by almost every hotel in the District. The key elements of the District are a stable, focused source of revenue for promotion of tourism and conventions in the County, which has been so difficult in the past, and management and direction of the district and the convention and visitors bureau by hotel and tourist professionals, who establish the priorities for programs on a County-wide basis. Mayor and Council Re: Adoption of Assessments for Year 2008 for the San Mateo County Tourism BID November 28, 2007 Page 2 2008 Assessment Process On November 5, 2007, the City Council received and approved the annual report of the BID Advisory Board, which is composed of representatives of hotel properties and tourist-related businesses from throughout the County. The Board recommended that assessments be levied for the year 2008 at the same rate as in 2007. The small hotels in Half Moon Bay will continue to be exempt as that city is struggling to establish a viable chamber of commerce and is in the process of discussing an increase in its transient occupancy tax. The Ritz-Carlton in Half Moon Bay is also exempted again for the coming year. The annual report detailed the continued strong efforts made by the Bureau in the past 12 months to boost the hospitality and tourism industry in the County. The Council adopted Resolution No. 78-2007, declaring its intention to levy assessments for the coming year and to approve the proposed programs and activities, and giving notice of the public hearing on the 2008 assessments on December 3, 2007. A copy of that resolution and the proposed assessments were then mailed to each and every hotel in the District. A copy of the resolution was also mailed to the County and each and every city that is within the boundaries of the District. A copy of the resolution was also published in the County-wide newspaper. Protests The City has not received any protests from any hotels as of the date of this report. Next Steps At the conclusion of the public hearing,the Council should formally close the public hearing and consider all protests received and changes requested. It does not appear that there is a majority protest as to the services and programs to be offered or provided, or to the assessments for 2008. It is recommended that the Council adopt the attached resolution, which: — Overrules protests submitted; — Approves the District programs and activities for the coming year; and — Adopts and levies the assessments on hotels in the District for the coming year. Attachments: Proposed Assessments by Agency Location Proposed Resolution Distribution Anne LeClair, SMCCVB DRAFT SUMMARY OF AGENCY ASSESSMENTS--YEAR 2008 TOTAL OF AGENCIES Rooms 2008 ASSESSMENT Per Room Belmont 671 $24,127 $35.96 Burlingame 3,740 $721,973 $193.04 County of San Mateo 436 $28,088 $64.42 East Palo Alto 200 $46,800 $234.00 Foster City 503 $99,180 $197.18 Half Moon Bay 575 $9,720 $16.90 Millbrae 1,218 $170,215 $139.75 Redwood City 1,218 $123,464 $101.37 San Bruno 622 $38,448 $61.81 San Carlos 368 $14,429 $39.21 San Mateo 1,750 $193,694 $110.68 South San Francisco 2,827 $302,315 $106.94 TOTAL 14,128 $1,772,453.70 $125.46 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME ESTABLISHING AND LEVYING YEAR 20087 ASSESSMENTS FOR THE SAN MATEO COUNTY TOURISM BUSINESS IMPROVEMENT DISTRICT AND APPROVING DISTRICT PROGRAMS AND ACTIVITIES FOR THE YEAR 2008 WHEREAS, pursuant to California Streets and Highways Code Section 36500 et sea., the San Mateo County Tourism Business Improvement District has been established for the purpose of promoting tourism in the District; and WHEREAS, the District Advisory Board has requested the Burlingame City Council to establish Year 2008 assessments for the District; and WHEREAS, on November 5, 2007, the City Council adopted a resolution of intention (Resolution No. 78-2007) declaring its intention to impose assessments for the Year 2008 within the assessment District, and setting a public hearing on the proposed assessments; and WHEREAS, pursuant to the Streets & Highways Code, a public hearing on the proposed assessments was duly noticed for December 3, 2007, at 7:00 p.m. before the City Council of the City of Burlingame, at the Council's Chambers at 501 Primrose Road, Burlingame; and WHEREAS, at the public hearing held at that place and time, the City Council received and considered all oral and written testimony from all interested persons; and WHEREAS, the City did not receive a majority protest pursuant to the Streets & Highways Code as to the assessments or to any program or activity proposed for the District; and WHEREAS, the proposed assessments appear reasonable and consistent with the ordinance establishing the District and the underlying State law, and the assessment basis is within the basis established in Ordinance No. 1648; and WHEREAS, the proposed services, programs. and activities of the District are consistent with the ordinance establishing the District, NOW, THEREFORE, the City of Burlingame does hereby resolve, determine, and find as follows: 1 1. Written protests to assessments, improvements or activities were not received at those public hearings that constituted a majority as defined in Government Code sections 36500 and following. 2. The City Council does hereby levy an assessment for the Year 2008 on hotels in the District as described in City of Burlingame Ordinance Nos. 1648, 1678, and 1774 and to pay for services,programs, and activities of the District. 3. The types of services, programs, and activities to be funded by the levy of assessments on businesses in the District are set forth in Exhibit"A", incorporated herein by reference. 4. The basis for assessments for the Year 2008 on all hotels within the District are set forth in Exhibit`B", inc6rporated herein by reference. 5. The assessments for the Year 2008 on hotels within the District are set forth in Exhibit "C", incorporated by reference. 6. New businesses shall not be exempt from assessment as provided in Exhibit"B." MAYOR I, DORIS MORTENSEN, City Clerk of the City of Burlingame do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council on the day of , 2007, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: CITY CLERK U:\FILES\HotelBid\2008assessment.res.wpd 2 2007 Assessment Resolution EXHIBIT A SERVICES AND PROGRAMS TO BE PROVIDED IN 2008 San Mateo Tourism Business Improvement District 1. Generate Additional Group Leads through: a. Participating in over 50 trade shows, putting word out about San Mateo County b. Hosting receptions in Washington, DC, Chicago and Sacramento, and Southern California; C. Conducting group "fam" (familiarization) tours for meeting planners from the Midwest and Washington, DC area; d. Targeting medical and incentive markets and conducting mail and sales blitzes in those areas; e. Conducting multiple individual "fam" tours for planners as well as "site" visits for planners with possible interest in the area; f. Further penetrating the military market buy conducting "fam" tour for military planner group; g. Hosting a "fam" tour for religious meeting planners; h. Parlaying existing accounts, (e.g. California Farm Bureau annual meeting contract) into related-industry accounts; i. Increasing our marketing to planners in the sports industry, continuing our work with Stanford University's athletic directors and other area universities, schools and specialty sports groups; j. Conducting numerous targeted mail and sales blitzes, including two in Chicago, two in Washington, DC and two in Chicago; k. Using testimonials to recruit additional planners; 1. Enhancing/updating trade show booth decor and marketing materials; M. Increasing memberships in organizations/attendance at meetings with key, potential target visitors; n. Enhancing advertising in publications/web programs aimed at meeting planners; o. Creating additional specialty guides/promotional pieces aimed at target market segments (e.g. golf, culinary experiences); P. Continuing to make contacts/build business in Washington, D.C., Sacramento, and Midwestern markets; q. Continuing efforts to focus on new feeder markets for discounted airlines into SFO, including Boston, New York and Calgary; r. Continuing in-house sales managers' focus on corporate, SMERF markets; S. Hosting "fam" trip for Sacramento planners; t. Broadening outreach to fraternal groups from Midwest; U. Targeting agricultural meetings; V. Continuing in-house sales managers' focus on corporate, SMERF markets; W. Creation of strong presence with tour and travel operators through conference attendance and ads in targeted T&T publications; X. Working with SFCVB and "Team Japan" to secure time on San Francisco Bay A-1 Area "fam" trips for Japanese meeting planners to tour our area; Y. Enhancing advertising in publications/web programs aimed at meeting planners; Z. Continuing investment in Travel planner publications and distribution of editorial to same publications. 2. Generate additional individual room nights-leisure and corporate-by: a. Contracting for PR/professional ads targeting potential customers as outlined by research; b. Continue to place visitor guides in California Welcome Centers throughout the State to generate drive traffic; C. Participating in multiple travel writer shows, e.g. Society of American Travel Writers and National Assn. of Travel Journalists in America; d. Continuing to generate multiple editorial pieces every month for distribution to several hundred publications per month; e. Continuing to respond to all California Travel and Tourism Commission leads for editorial requests; f. Hosting annual group travel writer "fam" tour and numerous individual "fam" tours for writers, editors and photographers; g. Updating on-line individual reservation service to go directly to properties for reservations; h. Creating additional collateral and marketing materials; i. Continuing ads in travel publications which generate the greatest return, e.g. Sunset; j. Continuing to subscribe to multiple travel writer "lead" services and editorial calendar release programs, responding immediately to leads and calendaring all scheduled publications for follow-up; k. Continuing to publish specialty guides/promotional pieces aimed at target market segments; 1. Continuing to work with SFO, CalTrain, and BART on coordinated marketing of the area; M. Continue providing links to members' properties on Bureau website. n. Continuing operation of Visitor Center Kiosk at Hiller Aviation Museum. o. Continue Culinary Destination program with San Mateo County Farm Bureau and San Mateo County Harbor District. 3. Use Film Commission to Enhance Area's Image and to Generate Room Nights by: a. Continuing monthly "teaser" thumbnail photo emails to location scouts/producers on various sites in San Mateo County; b. Continuing immediate responses to California Film Commission leads re: specific areas sought, finding matches within our County; C. Continuing to attend several film industry trade shows to give producers an idea of what we have to offer; d. Continuing to build photo database for outreach by Film Commission; e. Proactively contacting key location scouts and producers to offer assistance. A-2 EXHIBIT B ASSESSMENT BASIS FOR SAN MATEO COUNTY TOURISM BUSINESS IMPROVEMENT DISTRICT FOR 2008 YEAR CATEGORY ZONE A—ASSESSMENT FOR YEAR 2008 ZONE B—ASSESSMENT FOR YEAR 2008 Hotel with full service $360 per sleeping room X 65% $360 per sleeping room X 55% and more than 20 sleeping (no assessment in Half Moon Bay) rooms Hotel with limited service $180 per sleeping room X 60% $180 per sleeping room X 40% and more than 1000 square feet of meeting space and more than 20 sleeping rooms Hotel with limited service $90 per sleeping room X 60% $90 per sleeping room X 40% and some meeting space but (no assessment in Half Moon Bay) less than 1000 square feet and more than 20 sleeping rooms Hotel with standard service $54 per sleeping room X 60% $54 per sleeping room X 40% and more than 20 sleeping (no assessment in Half Moon Bay) rooms Hotel with full service, $54 per sleeping room X 30% $54 per sleeping room X 25% limited service, or standard (no assessment in Half Moon Bay) service, and 20 sleeping rooms or less ZONE A—Includes all cities participating in the District except Half Moon Bay ZONE B—Includes Half Moon Bay, and most of the unincorporated areas of San Mateo County Assessment of new hotels opening duringfiscal iscal ye A new hotel shall be assessed for an amount equal to the ratio of the number of full quarters remaining in the fiscal year multiplied by the full annual assessment that would have been due. A partial quarter is not counted for the ratio. For example, if a hotel opens in May, there are two full quarters and 2 months of one partial quarter remaining in the fiscal year. The full annual assessment would be multiplied by 2/4 for that year's assessment for the new hotel. SAN MATEO COUNTY TOURISM BUSINESS IMPROVEMENT DISTRICT ASSESSMENT CALCULATIONS EXHIBIT C YEAR 2008 ASSESSMENTS Name of Property Zone Category/Assessment #Rooms ANNUAL Assessment Monthly assessment Belmont Bel Mateo Motel A $ 54.00 23 $ 745.20 $ 62.10 Belmont Palms A $ 54.00 14 $ 226.80 $ 18.90 ExtendedStay America A $ 54.00 108 $ 1,749.60 $ 145.80 Hillside Inn A $ 54.00 23 $ 745.20 $ 62.10 Holiday Inn Express& Suites A $ 90.00 82 $ 4,428.00 $ 369.00 Kingsway Motel A $ 54.00 16 $ 259.20 $ 21.60 Motel A $ 54.00 273 $ 8,845.20 $ 737.10 Summerfield Suites A $ 90.00 132 $ 7,128.00 $ 594.00 Room Total 671 Total: $ 24,127.20 Burlingame Bay Landing A $ 54.00 130', $ 4,212.00 $ 351.00 Burlingame Hotel A $ 54.00 38 $ 1,231.20 $ 102.60 Crowne Plaza SFO A $ 360.00 309 $ 72,306.00 $ 6,025.50 Doubletree Hotel A $ 360.00 388 $ 90,792.00 $ 7,566.00 Embassy Suites A $ 360.00 340 $ 79,560.00 $ 6,630.00 Hampton Inn& Suites A $ 54.00 77 $ 2,494.80 $ 207.90 Hilton Garden Inn A $ 180.00 132 $ 14,256.00 $ 1,188.00 Holiday Inn Express A $ 90.00 146 $ 7,884.00 $ 657.00 Hyatt Regency SFO A $ 360.00 789 $ 184,626.00 $ 15,385.50 Red Roof Inn A $ 54.00 212 $ 6,868.80 $ 572.40 SFO Marriott A $ 360.00 685 $ 160,290.00 $ 13,357.50 Sheraton Gateway A $ 360.00 404 $ 94,536.00 $ 7,878.00 Vagabond Inn A $ 54.00 90 $ 2,916.00 $ 243.00 Room Total 3740 Total: $ 721,972.80 East Palo Alto Four Seasons Silicon Valley A $ 360.00 200 $ 46,800.00 $ 3,900.00 Room Total 200 Total: $ 46,800.00 1 of 6 12/3/2007-rev SAN MATEO COUNTY TOURISM BUSINESS IMPROVEMENT DISTRICT ASSESSMENT CALCULATIONS EXHIBIT C YEAR 2008 ASSESSMENTS Name of Property Zone Category/Assessment #Rooms ANNUAL Assessment Monthly assessment Foster City Crowne Plaza Mid-Peninsula A $ 360.00 356 $ 83,304.00 $ 6,942.00 Courtyard by Marriott A $ 180.00 147 $ 15,876.00 $ 1,323.00 Room Total 503 Total: $ 99,180.00 Half Moon Bay Beach House Hotel B $ 180.00 54 $ 3,888.00 $ 324.00 Best Western Half Moon Bay Lodge B $ 180.00 81 $ 5,832.00 $ 486.00 Cameron's Inn B $ 54.00 3 $ - $ - Holiday Inn Express B $ 54.00 52 $ $ - Mill Rose Inn&Garden B $ 54.00 6 $ - $ - Miramar Lodge&Conf. Center B $ 90.00 40 $ - $ - Moon Dream Cottage B $ 54.00 0 $ - $ - Old Thyme Inn B $ 54.00 7 $ - $ - Plum Tree Court B $ 54.00 6 $ - $ - Ramada Limited B $ 54.00 29 $ - $ - Ritz Carlton B $ 360.00 261 $ - $ - San Benito House B $ 54.00 12 $ - $ - The Gilchrest House B $ 54.00 1 $ - $ - Zaballa House B $ 54.00 23 $ - $ - Room Total 575 Total: $ 9,720.00 Millbrae Best Western EI Rancho Inn '" A $ 54.00 306 $ 9,914.40 $ 826.20 Clarion Hotel A $ 360.00 250 $ 58,500.00 $ 4,875.00 Comfort Inn SFO A $ 54.00 100 $ 3,240.00 $ 270.00 Millwood Inn&Suites A $ 54.00 34 $ 1,101.60 $ 91.80 Quality Suites Millbrae A $ 90.00 80 $ 4,320.00 $ 360.00 SFO South Travelodge A $ 54.00 58 $ 1,879.20 $ 156.60 Westin Hotel A $ 360.00 390 $ 91,260.00 $ 7,605.00 Room Total 1218 Total: $ 170,215.20 Reduced on 1/16/2007 as hotel does not offer mtg. space 2 of 6 12/3/2007-rev SAN MATEO COUNTY TOURISM BUSINESS IMPROVEMENT DISTRICT ASSESSMENT CALCULATIONS EXHIBIT C YEAR 2008 ASSESSMENTS Name of Property Zone Category/Assessment # Rooms ANNUAL Assessment Monthly assessment Redwood City Best Inn A $ 54.00 38 $ 1,231.20 $ 102.60 Best Western Inn A $ 54.00 26 $ 842.40 $ 70.20 Budget Inn A $ 54.0040 $ 1,296.00 $ 108.00 Capri Motel A $ 54.00 50 $ _ 1,620.00 $ 135.00 Comfort In_n A $ _ 54.00 52 $ 1,684.80 $ 140.40 Days Inn A $ 54.00 68 $ 2,203.2_0 $ 183.60 Deluxe Inn A $ 54.00 27 $ _ 874.80 $ _ 72.90 Garden Motel A $ 54.00 17, $ 275.40 $ 22.95 Good Nite Inn _ A $ 54.00 123 $ 3_,985.20 $ 332.10 Holiday Inn Express A $ 54.00 38 $ 1,231.20 $ 102.60 Holiday Inn Express RWC Central A $ 54.00 61 $ 1,976.40 $ 164.70 - Pacific Euro Hotel A $ 54.00 55 $ 1,782.00 $ 148.50 Pacific Inn A $ 54.00 75 $ 2,430.00 $ 202.50 Redwood Motor Court A $ 54.00 12 $ 194.40 $ 16.20 SofitellSan Francisco Ba A $ 360.00 19 $ 712.80 $ 59.40 Sequoia 419 $ _ 98,046.00 $ _ 8,170.50 Towne Place Suites by Marriott A $ 54.00 951 $ 3,078.00 $ 256.50 -- __ - Room Total 1218 -3„ ._..0 Total: $ 463 T 123 80 San Bruno !Bayhill lnn A $ 54.00 24 $ 777.60 $ 64.80 Budget Motel ! A $ 54.00 29 $ _ _ 939.60 $ 78.30 -0540 Comfort Inn&Suites A $ 54.00 29 $ 939.60 $ 78.30 Courtyard by Marriott A $ 180.0 147 $ 15,876.00 $ _ 1,3_23.00 5555 Days Inn A $ 54.00 48 $ 1,555.20 $ 129.60 5 - -- -._ - Gateway Inn&Suites A $ 54.00 _ 31 $ _ 1,004.40 $ 83.70 Howard Johnson mlted A $ 54 00 49 $1 ,587.60 $ 132.30 RamadaL 61 $ 1,976.40 $ 164.70 Regency Inn iA $ 54.00 32 $ 1,036.80 $ 86.40 Ritz Inn A $ 54.00 23 $ 745.20 $ 62.10 StayBridge Suites SFO A $ 180.00 95 $ 10,260.00 $ 855.00 Super 8 A $ 54.00 54 $ 1,749.60 $ 145.80 Room Total 622 Total: $ 38,448.00 3 of 6 12/3/2007-rev SAN MATEO COUNTY TOURISM BUSINESS IMPROVEMENT DISTRICT ASSESSMENT CALCULATIONS EXHIBIT C YEAR 2008 ASSESSMENTS Name of Property Zone Category/Assessment #Rooms ANNUAL Assessment Monthly assessment San Carlos Americas Best Value Inn A $ 54.00 32 $ 1,036.80 $ 86.40 Country Inn& Suites A $ 54.00 50 $ 1,620.00 $ 135.00 Hotel San Carlos A $ 54.00 29 $ 939.60 $ 78.30 Fairfield Inn& Suites A $ 54.00 112 $ 3,628.80 $ 302.40 Homestead Studio Suites A $ 90.00 116 $ 6,264.00 $ 522.00 Travel Inn A $ 54.00 29 $ 939.60 $ 78.30 Room Total 368 Total: $ 14,428.80 San Mateo Avalon Motel A $ 54.00 48 $ 1,555.20 $ 129.60 Ben Franklin## A $ 360.00 92 $ 21,528.00 $ 1,794.00 Best Western Coyote Point A $ 54.00 99 $ 3,207.60 $ 267.30 Best Western Los Prados Inn A $ 90.00 113 $ 6,102.00 $ 508.50 Comfort Inn A $ 54.00 110 $ 3,564.00 $ 297.00 Coxhead House B&B A $ 54.00 4 $ 64.80 $ 5.40 Firestone Lodge A $ 54.00 46 $ 1,490.40 $ 124.20 Hillsdale Inn A $ 54.00 90 $ 2,916.00 $ 243.00 Hilton Garden Inn A $ 180.00 156 $ 16,848.00 $ 1,404.00 Homestead Studio Suites A $ 54.00 136 $ 4,406.40 $ 367.20 Howard Johnson A $ 54.00 57 $ 1,846.80 $ 153.90 Quality Inn &Suites A $ 180.00 110 $ 11,880.00 $ 990.00 Residence Inn by Marriott A $ 54.00 160 $ 5,184.00 $ 432.00 San Mateo Marriott A $ 360.00 476 $ 111,384.00 $ 9,282.00 Super8 A $ 54.00 53 $ 1,717.20 $ 143.10 Room Total 1750 Total: $ 193,694.40 ##-Opening in 2008 4 of 6 12/3/2007-rev SAN MATEO COUNTY TOURISM BUSINESS IMPROVEMENT DISTRICT ASSESSMENT CALCULATIONS EXHIBIT C YEAR 2008 ASSESSMENTS Name of Property Zone Category/Assessment #Rooms ANNUAL Assessment Monthly assessment South San Francisco Airport Inn A $ 54.00 34 $ 1,101.60 $ 91.80 Americana Inn Motel A $ 54.00 17 $ 275.40 $ 22.95 Best Western Grosvenor Hotel A $ 360.00 206 $ 48,204.00 $ 4,017.00 Comfort Suites A $ 54.00 166 $ 5,378.40- 1 448.20 Courtyard by Marriott A $ 180.00 197 $ 21,276.00 $ 1,773.00 Days Inn A $ 54.00 25 $ 810.00 $ 67.50 Deluxe Inn A $ 54.00 20 $ 324.00 $ _ 27.00 Economy Inn A $ 54.00 21 $ 680.40 $ 56.70 Embassy Suites A $ 360.00 312, $ 73,008.00_ $ 6_,084.00 Four Points b Sheraton Hotel & Su A $ 90.00 100 y $ 5,400.00 $ 450.00 Good Nite Inn A $ 180.00 175 $ 18,900.00 $ 1_,575.00 Hallmark House Hotel A $ 54.00 13 $ _ 210.60 $ 17.55 Hampton Inn A $ 54.00 100 $ 3,240.00 $ 270.00 Hilton Garden Inn A $ 180.00 169 $ 18,252.00 $ 1,521.00 Holiday Inn Express Hotel&Suites A $ 54.00 87 $ 2,818.80 $ _ 234.90 Holiday Inn SFO North A $ 3.6_0.00 224 $_ 52,416.00 $ 4,368.00 Howard Johnson A $ 54.00 51 $ 1,652.40 $ 137.70 Inn at Oyster Point A $ 90.00 301 $ 1,620.00 $ 135.00 La Quinta Inn A $ 180.00 174' $ 18,792.00 $ 1,566.00 Larkspur Landing A $ 90.00 111 $ 5,994.00 $ 499.50 Motel A $ 54.00 117 $ 3,790.80 $ 315.90 Quality Inn&Suites A $ 54.00 45 $ 1,458.00 $ 121.50 Ramada Limited_ Suites A $ 54.00 45 $ 1,458.00 $ 121.50 Residence Inn A $ 90.00 152 $ 8,208.00 j $ _6.8_4.00 Royallnn A $ 54.00 17 $_ 275.40 $ 22.95 Travelodge SFO North (S. Airport) A $ 54.00 199 $ 6,447.60 $ 537.30 Travelers Inn A $ 54.00 20� $ 324.00 $ 27.00 Room Total 2827 Total: $ 302,315.40 5 of 6 12/3/2007-rev SAN MATEO COUNTY TOURISM BUSINESS IMPROVEMENT DISTRICT ASSESSMENT CALCULATIONS EXHIBIT C YEAR 2008 ASSESSMENTS Name of Property Zone Category/Assessment # Rooms ANNUAL Assessment Monthly assessment Unincorporated County II Atherton Inn A $ 54.00 5 $ -81.00 t $ 6.75 Best Western Exec. Suites A $ 54.00 29 $ 939.60 $ 78.30 Costanoa Resort B $ 90.00 172 $ 6,192.00 $ 516.00 Cypress Inn on Miramar Beach B $ 54.00 18 $ 243.00 $ 20.25 Cypress Meadows B $ 54.00 2 $ 27.00 $ _ 2.25 Estancia del Mar B $ 54.00 3 $ 40.50 $ 3.38 Farallone Inn B&B B $ 54.00 9 $ _ 121.50 $ 10.13 Goose&Turrets B&B B $ 54.00 5 $ _ 67.50 $ 5.63 Harbor House B $ 54.00 6 $ 81.00 $ 6.75 Harbor View Inn B $ 54.00 18 $ 243.00 $ 20.25 Landis Shores Oceanfront Inn B $ 54.00 j 8 $ 108.00 $ _ _ 9.00 Motorville Motel B $ 54.00 !, 30 $ 648.00 $ 54.00 Oceano Hotel"#* B $ 360.00 95 $ 1.8,810.00 $ 1,567.50 _ Pacific Victorian B&B B $ 54.00 3 $ 40.50 $ 3.38 Pescadero Creek Inn B $ 54.00 4 $ 54.00 $ 4.50 Pescadero Creekside Barn B $ 54.00 1 $ 13.50 $ 1.13 $ 148.50 $ 12.38 Princess 1 ncess Port B&B B $ 54.00 4j $ 54.00 $ 4.50 Rose Cottage by the Beach B $ 54.00 _ 13.50 1__$_ 1.13 Seal Cove Inn B $ 54.00 10 $ 135.00 $ 11.25 The Tower B $ 54.00 1 $ 13.50 $ -- -- -1.13 Ziranje B $ 54.00 j 1t $ 13.50 $ 1.13 Room Total 436' Total: $ 28,088.10 r *#*-OpeningDecember 2007 6 of 6 12/3/2007-rev CITY C BURLINGAME STAFF REPORT a� AGENDA ITEM# 8a ORATED J NE� MTG. DATE Dec. 3, 2007 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED DATE: November 27, 2007 BY ,l�cc�i -y FROM: Ana Silva APPROV Tel. No.: 558-7204 By SUBJECT: CONSIDER APPOINTMENT TO CIVIL SERVICE COMMISSION RECOMMENDATION: Make appointments to fill three terms or take other action. BACKGROUND: Three Commission positions are due for appointment due to approaching term expiration. The positions were publicized and notification letters were sent to past commission applicants. Eight applications were received as of the deadline of November 5, 2007. The following applicants were interviewed by the full Council on November 26, 2007 — Victor Richmond, James Delia, Michael Lennon, Jr., Marsha Begun, Stephen Hamilton, James Diamond, Jr., Melissa Germaine, and Khori Whittaker. The appointee terms will be for three years, ending in December 2010. F,TY a STAFF REPORT B�RLIN�AME q AGENDA 8b ITEM# MTG. DATE 12/3/07 TO: HONORABLE MAYOR AND CITY COUNCIL sus TED Q BY DATE: November 07, 2007 APPR --'' FROM: Parks &Recreation Director (558-73071 BY v/�Z(_f SUBJECT: "LEMENTATION OF A CITY OF BURLINGAME BEST BUSINESS LANDSCAPE AWARD RECOMMENDATION: It is recommended that Council accept the attached recommendation from the Burlingame Beautification Commission for the establishment of a Best Business Landscape Award. BACKGROUND: In early 2007 the Burlingame Beautification Commission appointed a committee to study the feasibility of reinstating a Landscape Award. A committee of Commissioners Susie Leahy and Donna Wright was charged with preparing a recommendation. The Committee worked through the year and regularly reported on its progress at regular Commission meetings. The Committee also reported on its progress at the Commission's June meeting with Council. Council encouraged continuation and completion of the work. The Committee presented a draft recommendation to the Commission in October, and the full Commission reviewed it and suggested changes. The recommendation proposes that the award begin as a Business Landscape award. The revised draft was again reviewed by the Commission at the November meeting and approved recommending the proposal to Council for implementation. EXHIBITS: Beautification Commission minutes from November 1, 2007 meeting City of Burlingame Best Business Landscape Award/Application and Rules for Eligibility BUDGET EWACT: Less than $500 to be funded in the annual Parks &Recreation Department budget. BURLINGAME BEAUTIFICATION COMMISSION NOVEMBER 1,2007 The regularly scheduled meeting of the Beautification Commission was called to order at 5:30 p.m. by Chairperson McQuaide. ROLL CALL Present: Chairperson McQuaide,Benson,Grandcolas(left early),Carney,Ellis,Lahey,and Wright Staff: Director Schwartz,Superintendent Richmond,Supervisor Disco,and Secretary Harvey, Guests: Alexander&Eleftheria Ossipoff and Kim Demosthenes MINUTES—The minutes from the October 4,2007 meeting were approved as submitted. CORRESPONDENCE Landscape Award document for editing. Letter from Superintendent Richmond to Annette Tam,260 Cresent Avenue,informing her that the Commission denied her appeal of the denial to remove and replace the city-owned Sycamore at 260 Crescent Avenue. Letter and documents from Superintendent Richmond to Jennifer Pfaff addressing her concerns regarding tree removal and replacements at 1604/1610 Chapin Avenue. News Advisory from California Oak Mortality Task Force,announcing a community meeting on:Sudden Oak Death in San Mateo County,held at Hillsborough Town Hall on Thursday,October 25,2007. Email from Director Schwartz copied to Council and other official City groups regarding Elm removals on El Camino Real and a subsequent meeting with CalTrans to discuss replanting and long term maintenance. Letter from Kim&Paul Demosthenes,appealing the denial of their request,to remove and replace a city-owned Liquidambar tree at 1644 Balboa Avenue. Staff Report from Supervisor Disco regarding request for removal and replacement of a City-owned Liquidambar tree at 1644 Balboa. Staff Report from Supervisor Disco regarding the overall maintenance plan for the Helen D'Arcy Fragrance Garden. FROM THE FLOOR None. The order of the agenda was changed to accommodate the appellant from 1644 Balboa Avenue. NEW BUSINESS Appeal of the Denial of the Request for Removal and Replacement of City-owned LiauidambarTree at 1644 Balboa Avenue Supervisor Disco reported that the appellants has requested removal of the city-owned Liquidambar because they are concerned that the roots are invading their existing landscape and causing their patio,pathway,and driveway to lift and crack.He noted that the sidewalk is also significant uplifted,causing a tripping hazard,is sloped, and could be an ADA issue. Supervisor Disco stated that Liquidambar trees are the second most common street tree in the City of Burlingame,are susceptible to limb breakage/failure,and are responsible for most tree related claims in the City. He added that this particular tree is healthy,but is relatively small,and will continue to grow larger causing ongoing damage to the sidewalk and as well as the hardscape on the private property. He concluded that the property owner was advised that some root pruning and placement of root barriers could mitigate their concerns. 1 NEW BUSINESS - Appeal of the Denial of the Request for Removal and Replacement of City-owned LiauidambarTree at 1644 Balboa Avenue— (Contd.) Supervisor Disco then suggested several options for the Commission's consideration when rendering their decision: 1. Deny the appeal, since the tree is healthy and sound, and recommend that the resident root prune and install root barriers throughout landscape. 2. Uphold the appeal because tree is young and future cost to resident will be significant even if root barriers were installed. Recommend City remove liquidambar and resident purchase 24 inch box approved tree for replacement. 3. Uphold the appeal because of future cost to resident and a permit be given to property owner to remove and replace the tree from the Street Tree list at their expense. 4. Uphold appeal and City removes tree and replaces with standard 15 gallon tree. Commissioner Benson asked if the tree could be replaced with a 24" box Robinia. Supervisor Disco stated a replacement tree would need to be planted. Commissioner Ellis asked about the growth pattern of the roots. Supervisor Disco noted that the hump in the lawn is a root, and that the roots appear to be heading toward the driveway and the retaining wall; however, the roots have not been potholed and traced out by an Arborist. Chairperson McQuaide noted that Balboa is a beautiful block and many of the sidewalks in the area have been replaced and/or patched; she feared that if removal of this tree were approved, it might set precedent for other liquidambars on the block. Commissioner Carney noted that because this particular tree seemed to be raised up more than others in the area, it would not set a precedent. Commissioner Lahey stated that she hesitates to approve removal because it may set precedent but wondered why this tree is different from the rest and expressed concern about roots in the sewer lateral. Supervisor Disco stated that root pruning had been done before but the tree is only 2 feet from the sidewalk,too closed for this tree specie. He added, though the sewer lateral was replaced, roots may have entered at a separation in the lateral joint. Superintendent Richmond noted that feeder roots will go to the path of least resistance. Commissioner Benson stated that roots from the privately owned "Princess" tree might be causing the problem with the property owner's front gate that was mentioned in the letter. Chairperson McQuaide opened the hearing to the floors. Kim Demosthenes, property owner, stated that the tree also produces thorny pods that she has caused her to fall but she is mostly concerned with alleviating the potential hazards and costs that the roots will cause and believes the situation is not going to get any better. She noted that she has an elderly mother and there are children in the neighborhood and is concerned about the liability posed by this tree. She concluded that the sewer back up was even more distressing and does not want to have any more damage caused to her property. Mr. Ossipoff, 1645 Balboa Avenue, stated that a city-owned Liquidambar is causing problems to their property too and stated that the City finally agreed to pay for repairs to his driveway; same kind of tree causing the same kind of problems. Kim Demosthenes added that they are willing to cooperate with the City, but "the fix" is too severe and root pruning can only be done 6' out from the trunk of the tree on her side of the property, leaving her very little lawn area, noting that cutting the roots on her side of the property 2' out from the trunk, would cause the tree to become unstable because of the previous root pruning done on the sidewalk side. Chairperson McQuaide closed public comment. Commissioner Benson noted that there are 3 areas of concern on the sidewalk side, also the slope by the front door, the sloping driveway, and the separation between the brick planter seems unsafe as well. Commissioner Grandcolas stated that he has two city-owned Liquidambars in front of his home; it was "a pain", but the roots were cut, root barriers placed and the driveway and sidewalk were replaced and there have not been any problems in 14 years; the remedy worked. He concluded that the roots might have caused shifting of the sewer line, causing some separation, but roots do not invade sewer lines. Supervisor Disco clarified that root barriers are not necessarily a permanent fix,that eventually root barriers can be compromised overtime. 2 NEW BUSINESS - Anneal of the Denial of the Request for Removal and Reolacement of City-owned LiauidambarTree at 1644 Balboa Avenue—(Contd.) Commissioner Lahey stated that she is tom over the decision whether or not to remove this tree and wondered if the sloping nature of the property has caused this Liquidambar to create more lifting of the sidewalk than others. Commission Lahey concluded that this is a beautiful street, believes approving removal of this tree would set a precedent, and would like to see root pruning and the placement of root barriers tried first before losing such a beautiful tree. Commissioner Ellis commented that there is no clear indication that the damage to the porch and the driveway is actually caused by the roots that instead the damage could be caused by settling. Commissioner Wright feels the request to remove and replace the tree based on the existing damage is legitimate;the roots are causing a hazard and are very pronounced. Following the discussion, Commissioner Carney moved that the Commission uphold the appeal and that the City remove the tree and replace with a suitable 15 gallon size tree,seconded, Wright. Commissioner Benson stated that cost for removal and replacement should be at the expense of the homeowner. Motion failed. 2 — approved(Carney and Wright)to 5—opposed(McQuaide,Benson,Ellis, Grandcolas, and Lahey). Commissioner Benson then moved to uphold the appeal and permit the property owner to remove the Liquidambar and replace the tree with a 15 gallon standard size tree at the property owners expense; seconded, Ellis. Chairperson McQuaide stated that she thought the replacement tree should be a 24"box size. Motion failed. 3—approved(Benson, Carney, and Wright) to 4 opposed(McQuaide, Ellis, Grandcolas, and Lahey). Commissioner Benson further discussed the replacement size of the tree, stating that a 15 gallon size tree would be best in this small garden and would grow best. Commissioner Wright noted that she thinks the City and the property owner should share the cost of removal and replacement; 50-50. Commissioner Wright then moved that the Commission uphold the appeal to remove and replace the city-owned Liquidambar and that the cost be shared between the property owner and the City, 50-50. There was no second on the motion, and the motion failed Commissioner Lahey moved that the appeal be denied because the tree is healthy and sound, and suggested the property owner consider following the recommendation to prune the roots and install root barriers; seconded, Grandcolas. Commissioner Lahey stated that roots lifting sidewalks is a City wide problem, this is a healthy tree, and is not posing any danger. She added that sidewalks are a "hot topic" in Burlingame and until the City decides on a policy with regard to sidewalk repair the Beautification Commission should support preserving the trees. Commissioner Wright stated that she believes the trees roots are posing a hazard. Commissioner Lahey added the Commission needs to consider if sidewalk concerns outweigh the benefits of the tree, and must be very careful not to make a decision to remove a healthy tree just because it is inconvenient or located in a bad spot. Commissioner Grandcolas agreed and stated the benefits of a tree are "worth a shot at a fix" before removal is considered. Commissioner Ellis stated she would like to see root barriers placed first to see if that might work before approving removal of a healthy tree. Supervisor Disco commented he referred this item to the Commission because of similar issues in the City regarding trees and sidewalks that he is faced with on a daily basis.Motion carried. 5 approved(McQuaide, Benson, Ellis, Grandcolas, and Lahey) to 2 opposed (Carney and Wright). OLD BUSINESS Proposed Landscape Award Proposal Revisions The Commission reviewed the Landscape Award document and approved the final revisions. The final document will be forwarded to the City Council accompanied with a Staff Report recommending approval at the December 3b Council meeting. Commission representatives will attend the meeting to address any questions the Council may have. 3 Commissioner Grandcolas left the meeting at 6:50 pm. OLD BUSINESS—(Contd.) Arbor Day 2008—Centennial Tree Planting Superintendent Richmond reported that the Centennial Tree Planting at Canon Island has been slated for Saturday, March 8b at 10:00 am. Publicity for the event and an article requesting donations to purchase the tree will be included in the Spring Recreation Brochure. The Commission briefly discussed inviting a representative from the forestry department and having event broadcast on the Cable television station. Superintendent Richmond stated the Commission can begin to plan and organize the event at next month's meeting. Arbor Day 2008—Tree Planting at Local Elementary and Junior Hieh School Superintendent Richmond reported that he and Supervisor Disco have so far met with 5 principals to discuss tree planting ceremonies at the schools. All are very enthusiastic and most have expressed interest in having small ceremonies with a representative group of students. Rotation of Chairperson at November 1, 2007 Commission Meeting Superintendent Richmond reported that until appointments are made by the Council, rotation of the chair would be postponed. NEW BUSINESS Fragrance Garden Update Supervisor Disco reported that the garden was dedicated in 1981 in memory of Helen D'Arcy, an active citizen who spearheaded donations for the blind. The original garden was developed by staff and focused primarily on plants with fragrance. Several years ago family members asked that the garden be renovated. Over the past couple of years staff has removed plants that were not part of the original design and is making every effort to bring the garden back to the original design and intent of 1981. Supervisor Disco reported that 40 plants were planted last fall and this year the path in the area will be repaved by a paving contractor. Weeding, annual pruning, and deadheading is conducted by Parks staff as time allows. After completion of the planting, anticipated by the end of the summer, ongoing maintenance needs will be determined as well as renovation and relocation of the sign and the possible placement of a bench near the garden. Commissioner Benson asked how much money was initially given for the garden and how much money will be spent for the renovations. Supervisor Disco stated he did not have those monetary figures available but that each budget year he allocates expenditures for the garden. Commissioner Benson stated she would like to clean out the garden and would like plans to put bulbs in. Supervisor Disco responded that staff routinely works on the garden. Commissioner Benson stated that there are boulders in the garden and wanted to know who is doing the planning, that it would be nice if the look could be maintained. Supervisor Disco responded that he picks the plants and decides how the plants are grouped and bases his decision on what is available at certain times of the year and that he is planning on planting herbs that were part of the original design. Commissioner Benson added that he should plant herbs that flower,that the garden needs to be filled in. She added that edging plants that flower and calendulas and osteospomum should be planted too. Supervisor Disco responded that the calendulas would develop mold because of the lack of sun. Commissioner Lahey commented that she has been watching the progress of the garden and can see that a lot of work is being done. El Camino Real Elm Tree Planting Proiect Update Parks &Recreation Director Schwartz reported that 4 Ehns have been removed this week, and that there are 9 more Elms, marked with a red "R"that CalTrans has slated for removal. The City Manager, PW Director and he, along with representatives from Senator Yee's office, met with CalTrans representatives in Oakland to discuss replanting these 13 trees in addition to the 9 more that were removed last February. Staff also asked CalTrans to make a presentation to the City Council with regard to a long range plan, following up with the Beautification Commission conducting a public workshop for Community members. City Staff will meet with CalTrans representatives again in 2-3 weeks to discuss putting a process in place, so that replacement trees would be planted in a timely manner. He concluded that the replacement trees on El Camino are disease resistant Elms, the 'Frontier' and the `Accolade' and the State Office of Historic Preservation has stated that any trees removed are to be replaced on a one to one ratio. 4 REPORTS— Superintendent Richmond 1.Tree Removals a. DED Elms on El Camino Real by Cal Trans. b. Monterey Cypress with Root Crown decay at Easton and Bernal. Rot is clearly visible on the remaining stump (cut stump photo shown to Commission). c. 877 California Drive eucalyptus is scheduled.(report/pictures from Supervisor Disco) d. Catalpa removal considerations on Vancouver. (report from Supervisor Disco) 2. Sudden Oak Death in Mills Canyon. Kevin Kielty has completed his assessment of the presence of the disease. He found 61 of the 261 trees that he mapped (and tagged)to be showing symptoms of the disease. Parks will be treating selected trees this month with Agri Fos. Superintendent attended a public meeting at the Hillsborougb Town Hall regarding Sudden Oak Death. It was oriented to homeowners and provided helpful information. All the literature is downloadable from the California Oak Mortality Task Force website. 3. Kevin Kielty has also completed his current assessment of the trees on Easton Drive, updating his 10/04 report; it will be available to the Commission at its next meeting. Kevin will attend the meeting to answer questions, if we agendize the report for the December meeting. 4. Tree planting is continuing. Should finish shortly. 5. Future Agendas a. Arbor Day final choices b. Install new Chairperson c. Review report on condition of tree on Lower Easton Drive from Kevin Kielty. Kevin will attend to review his findings and answer questions. d. Liquidambar Street Trees general discussion. Chairperson McOuaide Chairperson McQuaide stated that she has enjoyed serving as chair to the Commission; that it has been a challenge but that much had been accomplished. Commissioner Ellis Commissioner Ellis reported that she attended the Sudden Oak Death workshop sponsored by the Town of Hillsborough and feels it would be very beneficial for the Commission to sponsor a community workshop for Burlingame residents. Commissioner Ellis also asked that the discussion with regard to removal and replacement of the female Gingko trees on Donnelly be revisited and placed on a future agenda. Commissioner Benson Commissioner Benson reported that she planted 5 — 5 gallon shrubs at Mollie Stones but due to lack of irrigation the plants died so will use seed the next time she plants in that area. She also cleaned the planter strips on the 500 block of El Camino Real, painted trash cans on Broadway, and attended the planting of the Citriodora tree in front of the Easton Branch Library. Commissioner Wri¢ht Commissioner Wright expressed her concerns about the appearance of the northern entrance to Burlingame on El Camino and hopes improvements in the area will come soon. Commissioner Wright also stated that the Commission is a good group of dedicated people, but feels that meetings go on too long and thinks there may be ways to move meetings along somehow by perhaps setting time limits for discussion, and/or having more committees to conduct some of the work. She concluded that it might be appropriate to look at how formal meetings are conducted. 5 REPORTS—(Contd.) Commissioner Lahey Commissioner Lahey reported that she attended the final Cleanup Task Force event and the next event will occur sometime in April. There being no further business,the meeting adjourned at 8:30 pm. Respectfully submitted, Karle�e Harve Y Recording Secretary 6 City of Burlingame wu rv�,. Business Landscape Award Doing Our Best for Burlingame Zen./..nierttl rclA&w This award is designed to recognize the efforts of businesses to maintain or beautify the City of Burlingame and to encourage attractive landscaping improvements in our community. Who's Eligible? Businesses located in the City of Burlingame. Buildings must be occupied during the application and judging process. Judging: The Beautification Commission will review all entries and select the winner. Awards: The perpetual award will be presented to the winning entry at a City Council Meeting. City of Burlingame : : .. Business Landscape Award _ <a Nomination Form 'Doing Our Best for Burlingame' Deadline for Submittal APRIL 1, 2008 Explain why your entry (nomination) should win the Beautification Award. (Attach additional sheet(s) if more space is required.) Some ideas are: Best Maintained Garden/Landscape Best Stewardship of Trees Best Use of Color and Interest Most Unique Use of Space Best Compatible Building and Garden/Landscape Other Best Drought Tolerant/Landscaping Please explain: Nomination Address: Business Name: Business Address: Phone: (If different from above) Person Making Nomination: Phone: (if not business owner) How did you hear about this award? ENTRY FORM MUST BE RECEIVED BY APRIL 1, 2008 TO BE CONSIDERED, Mail to: City of Burlingame Parks & Recreation Department c/o Landscape Award 850 Burlingame Ave. Burlingame, CA 94010 Burlingame Beautification Commission Award Award Rules and Standards Objective: It is the intent of the Burlingame Beautification Commission to promote interest in landscaping and to create incentives for businesses to maintain their premises. Landscaping and maintenance of Burlingame business properties are both aesthetically and environmentally important. A well groomed business promotes commerce and fosters civic pride.The Burlingame Beautification Commission(BBC)would like to emphasize this through public recognition and appreciation expressed with an award. Eligibility 1. Business located in the City of Burlingame 2. MUST BE OCCUPIED during the application and judging process. 3. The Beautification Award Nomination Form must be submitted by the deadline of April 1,2008. Selection: 1. A three member committee selected by the Beautification Commission will screen the candidates. 2. The perpetual award shall be granted by majority vote of the Beautification Commission. Awards: 1. Presentation will be made to the award-winning entry at a City Council Meeting to be announced. Award Criteria 1. Outstanding maintenance of property. 2. The entire property must be equally maintained including the front and the back of the property, parking area,and alley(if any). All of these areas will be considered.Exterior of building must be neat and in good condition. 3. Landscaping shall be in accordance with good landscaping practices, well-maintained and contributing to the environment. 4. Use of plants,color,and natural materials will be considered. 5. General building/business appearance—cleanliness of entryway and sidewalks. 6. Windows attractively arranged,clean,and uncluttered. Proposed Time Line • Applications close by April 1,2008 • Entries reviewed by May 1,2008 • Winner notified • Presented at a City Council Meeting Award Details • Brass plate—8x5 with a brass stake(to be put in a planter or in the ground) Plaque engraved: Awarded by the City of Burlingame "Keeping Burlingame Green" • Initial set up of permanent template approximately$300.00 • Cost of plaque approximately$150-$200 depending on size of plaque A ITY o� STAFF REPORT BURLINGAME AGENDA 8c ITEM # '� 00 MTG. 12/3/07 A•*m DATE TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY DATE: December 3, 2007 APPROVED FRoM: Deirdre Dolan, Human Resources Director BY SUBJECT: Approval of Changes to Compensation and Benefit Plan Department Head and Unrepresented Classifications RECOMMENDATION: Staff recommends that Council approve the resolution authorizing the City Manager to incorporate the tentative agreement between the Department Head and Unrepresented Classifications and the City of Burlingame into the Compensation and Benefit Plan for this group; and the resolution approving adjustment to salary for the City Manager and City Attorney. BACKGROUND: The City typically meets with the Department Head and Unrepresented Classifications group on an annual basis to review salary and benefits. Although not members of the Department Head and Unrepresented Classifications group, the City also reviews the salary and benefits for the City Manager and City Attorney at this time as well. The major components of the tentative agreements with the Department Heads, Unrepresented Employees, City Manager and City Attorney are as follows: Salary: • 2.0% increase effective December 10, 2007 • Classifications more than 2% below median receive median salary up to 5% maximum • Classifications more than twice the average below median receive increase of 5% or more as determined by City Manager • Concept to pay third in the survey market will be eliminated Retirement: • Implement the 2.5% at 55 retirement formula effective no later than March 31, 2008, contingent upon agreement with all other miscellaneous employee groups. Retiree Medical: • The retiree medical benefit for future employees will be reduced in the same manner as in the agreements with the other miscellaneous bargaining units. Other proposed changes are described in the attached Exhibit A. City Manager and City Attorney The recommended increase for the City Attorney salary is 2.0% and the recommended increase for the City Manager salary is 5.12%to bring the salaries closer to the market median (-7.6 % and -7.24% respectively for those classifications). BUDGET IMPACT: The fiscal year 2007-2008 budget included funding for the salary and benefit cost increases associated with the proposed changes. The projected 2007-2008 costs are as follows: • Salary increase costs: $79,888 • Benefit increase costs: $13,400 • Retirement increase cost: $18,850 ATTACHMENTS: Resolution Approving Department Heads and Unrepresented Classifications Agreement Resolution Approving Adjustment to Salary for the City Manager and City Attorney Exhibit A—Tentative Agreement RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME APPROVING ADJUSTMENT TO SALARY FOR THE CITY MANAGER AND CITY ATTORNEY RESOLVED,by the City Council of the City of Burlingame: WHEREAS,the City Council has considered its understandings with the City Manager and City Attorney and believes that an adjustment in the terms of employment of the City Manager and City Attorney would be fair and equitable; NOW, THEREFORE, IT IS RESOLVED AND ORDERED: 1. The City Manager will receive a 5.12% increase effective December 10, 2007, bringing the base monthly salary to $17,003. 2. In lieu of the performance incentive pay provided for in the terms of the City Manager's employment agreement the City Manager will be granted additional sick leave hours in the amount of 88 hours for performance year 2005-2006 and 95 hours for performance year 2006-2007. 3. The City Attorney will receive a 2.0% increase effective December 10, 2007, bringing the base monthly salary to $15,300. 4. The City Manager and City Attorney will continue to receive the same benefits, including retirement, medical, dental, vision, long term disability, life insurance, professional development and administrative leave benefits, as provided to the Department Heads. MAYOR I, DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the foregoing resolution was introduced at a special meeting of the City Council held on the 3rd day of December, 2007, and was adopted thereafter by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: CITY CLERK RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME APPROVING CHANGES TO THE COMPENSATION AND BENEFIT PLAN FOR THE DEPARTMENT HEAD AND UNREPRESENTED EMPLOYEE CLASSIFICATIONS RESOLVED,by the City Council of the City of Burlingame: WHEREAS, the City of Burlingame and the Department Head and Unrepresented Employees have met and conferred in good faith on the terms and conditions of employment as provided by State law; and WHEREAS,the City and the Department Head and Unrepresented Employees have reached agreement on certain changes to be made to the existing terms and conditions of employment and City of Burlingame Compensation and Benefit Plan for Department Head and Unrepresented Classifications; and WHEREAS, the proposed changes are fair and in the best interest of the public and the Department Head and Unrepresented Employees; NOW, THEREFORE, IT IS RESOLVED AND ORDERED: 1. The changes in existing salary and benefits of the department head and unrepresented employees as contained in Exhibit A hereto are approved. 2. The City Manager is authorized and directed to execute the terms contained in Exhibit A and incorporate them into the City of Burlingame Compensation and Benefit Plan for Department Head and Unrepresented Classifications. MAYOR I, DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the foregoing resolution was introduced at a special meeting of the City Council held on the 3rd day of December, 2007, and was adopted thereafter by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: CITY CLERK Exhibit A Tentative Agreement Between City of Burlingame and Department Head and Unrepresented Classifications Salary Effective the first pay period in December 2007: • General wage increase equal to 2.0% • If a classification is more than 2.0% below median, increase will be the amount necessary to reach median up to a maximum of 5.0% • If a classification is more than twice the average below median, increase will be 5.0% or more as determined by the City Manager • The concept to pay to 3`d in the survey market will be eliminated. Based on the above criteria, salary increases will be as follows: Position % Above or Below Recommended Median Increase Police Chief -9.0 5.0%+ CD Director -8.6 5.0% Parks/Rec Director -6.7 5.0% Fire Chief -4.4 4.4% City Librarian -3.2 3.2% PW Director -3.0 3.0% HR Director -1.6 2.0% Finance Director -0.4 2.0% City Clerk -3.8 3.8% Executive Assistant +1.3 2.0% HR Assistant -1.6 2.0% HRSpecialist -1.3 2.0% Admin Support Officer N/A 2.0% In order to maintain consistency with the BAMM and AFSCME units, in future years the DH/Unrepresented group will use the following method to determine salary increases: • General increase equal to what BAMM receives (2%December 2008, 3% December 2009, 3%December 2010) • Annual salary survey; if a classification is more than 5% below median after the general increase is applied, the City Manager and employee will meet to determine the increase. Exhibit A Benefits Retirement • 2.5% at 55 formula will be effective March 31, 2008, provided agreement is reached with all miscellaneous employee groups. Retiree Medical • Current employees: Employees hired prior to the effective date of the 2.5% at 55 retirement formula who retire with a minimum of five years of service with the City will receive the current retiree medical benefit, up to a maximum of the Kaiser family premium rate. • New employees hired on or after the effective date of 2.5% at 55: Years of City Service Monthly Contribution 0 to the end of 9 year Minimum monthly amount as governed by the Ca1PERS of service Health System. 10 years to the end of 100%of the lowest medical premium provided through the 14"'year of service Ca1PERS approved medical providers for employee only. 15 years to the end of 75%of the lowest medical premium provided through the 19"'year of service Ca1PERS approved medical providers for employee+1 dependent. 20 years of service or 100%of the lowest medical premium provided through more Ca1PERS approved medical providers for employee+1 dependent. Employees in Department Head or City Clerk classifications who are hired by the City after the effective date of the 2.5% at 55 retirement formula, and who retire from the City of Burlingame with five (5) years of City service and a total of twenty (20) years of service in PERS, will receive 100% of the lowest medical premium provided through CalPERS approved medical providers for employee only. Car Allowance Increase the car allowance to $200 and $350 per month as follows: City Librarian $200 Community Development Director $200 Finance Director $200 Human Resources Director $200 Parks& Recreation Director $350 Public Works Director $350 Exhibit A Life Insurance Increase the life insurance benefit to one times annual salary for department head classifications. Long Term Disability The City will pay the full cost of the long term disability benefit for department head and unrepresented employee classifications. Vacation and Maximum Accrual Add one day of vacation accrual after 25 years of service. In addition, increase the maximum vacation accruals for the Police Chief, Fire Chief, and Deputy Fire Chief to 448 hours to more closely match the Police Administration and Fire Administration contracts. Sick Leave Maximum Accrual Increase the maximum sick leave accrual for the Police Chief to 2,080 hours to equal Police Administration, and for the Fire Chief and Deputy Fire Chief to unlimited to equal Fire Administration. CITY 0 STAFF REPORT BURUNGAME AGENDA ITEM# 8d �eoA 0,a MTG. �RNTED-E 6' DATE 1 12/3/07 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY DATE: November 27, 2007 APPROV FROM: Doris Mortensen, City Clerk 650-558-7203 SUBJECT: Declaring Results of November 6, 2007 Election RECOMMENDATION: Adopt the Resolution declaring the results of the November 6, 2007 election. BACKGROUND The City of Burlingame held its November 6, 2007 election and Council should declare the final results of the election by resolution. The County Clerk's certificate is Exhibit A of the resolution. The final vote count for City Council—Full Term is: Terry Nagel (elected) 2,656 Jerry Deal (elected) 2,304 Russ Cohen 2,222 Gene Condon 1,654 Peter Comaroto 1,183 Therefore, Terry Nagel and Jerry Deal are elected to City Council. Attachment: Statement of the Vote—Final November 2007 Election Results RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME DECLARING THE RESULTS OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 6, 2007 RESOLVED by the CITY COUNCIL of the CITY of BURLINGAME that: WHEREAS,a General Municipal Election was held in the City of Burlingame,on Tuesday, the 6`h day of November, 2007, and WHEREAS, the Board of Supervisors of San Mateo County was duly requested and did consent to a consolidated election pursuant to the Elections Code; and WHEREAS,the County Clerk was duly requested to hold the election,notice of the election was duly and regularly given as required by law; voting precincts were duly established; election officers were appointed and voting supplies furnished,and in every respect and manner the election was held and conducted,and the votes cast were received within the time and manner prescribed by the law of the State of California controlling elections in general law cities; and WHEREAS,pursuant to Elections Code§§ 10262, 10263,and 10264, the City Council of the City of Burlingame duly convened in the Council Chambers at City Hall on the 3`d day of December 2007, following receipt of the County Clerk's Certificate of Election, to accept the Certificate of the canvass of the returns of the election,to declare the results of the election, and to install the newly elected officers, and as provided by the canvass, the City Council finds that the number of votes cast,the persons for whom such votes were cast,and all other matters required by law are hereinafter stated; NOW,THEREFORE BE IT RESOLVED that: 1. The election held in the City of Burlingame on the 6t' day of November, 2007, was 1 conducted in the time, manner and form required by the laws of the State of California governing elections in general law cities. 2. The number of ballots cast in the election,the names of the persons and offices voted for and the number of votes given at each precinct and in the City to each candidate are as set forth in EXHIBIT A attached hereto. 3. At this General Municipal Election, the following persons received the highest number of votes cast for and were elected to the office of City Councilmember for a term of four(4)years: JERRY DEAL TERRY NAGEL 4. The City Clerk is requested to deliver the certificates of election as provided in the Elections Code. Mayor I, DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the foregoing resolution was introduced at a special meeting of the City Council held on the day of 2007, and adopted thereafter by the following vote: AYES: COUNCILMEMBER: NOES: COUNCILMEMBER: ABSENT: COUNCILMEMBER: City Clerk U:\FILES\Elections\ELECTION2007.res.wpd a 2 NOV-27-2007 16:33 SAN MATEO COUNTY 650 312 5348 P.001 WARREN SLOCUM CHIL ? LLLCTIONS OFFICER& ASSESSOR - COUNTY CLERK - RECORDER FACSIMILE TRANSMITTAL SHEET TO. PROM: Hon.Doti,%Mor=%,c n Lupc Sancho COMPANY: DA*rr: City of Burlingame 11/27/2007 VAX NUMl MakX- TOTAL NO.OF DACES INCLUDING COVElt: 342-8386 5 PROW MUM MA: SLNDUICS PHONE.NUMBER 558-7200 (650)312-5293 RE'. Statement of the Vote ❑ URC:b:N'I' Ef FOR RL•'VILW ❑YLEASL COMMENT ❑YLIiASE REPLY ❑ PLYASK' RECYCLK NOTBs/CoMMF.NTC: Attached please find a copy of the final results for the November 2007 election. Certificates will be in the mvl within the next couple of days. Thank you, Lupc 11/21/2007 6:60:08PM COUNTY OF SAN MATEO STATEMENT OF THE VOTE Page 45 of 143 November 06,2007 CITY OF BURLINGAME MEMBERS,CITY COUNCIL 11 w 0 z J J 0 Z 0 0_ J ❑ w O o m N 0 0 0 Q) 2 LL m y O w w o �� z u) F m '- U>W- rw- Cw7 a F- 1001 964 284 29.5 5122 '737 75 110 : 47 1002 840 $60 42.9 109 16 ..:141 140 77 1003 509 129 25.3 43 51-11", 37 5629 1004 -- 685 274 40.0 108 123 98 111 ....30 1006 972 386 39.7 107 167 120 203 67 1007 689 204 29.6 67 81 69 95 37 100$ 624166 26,6 - 65 68 44 72 37 1409 , 703 314 44.7 108 122 89 119 107 1010 659 187 27.5 66 90 47 68 50 1011 641 137 21.4 55 51 30 50 39 1012 758 263 34.7 104 123 87 99 57 1011, 923 554 38.4 166 141 105 11.9 70 10'.5 - 660 269 40.8 122 119 79 97 62 10116 749 324 43.3 160 156 103 100 51 1017 903 403 44.6 159 204 106.. 167 65 '. 1018 789 453 57.4 174 278 83 163 78 1019 846 374 44.2 151 163 118 127 91 1020 461 111 24.1 46 51 25 34 29 1821 616 271 44.0 ` ;137 127 63 703 57 1022 650 273 42,0 134 124 70', 99 51 1023 225 112 49,8 44 81 28 45 18 ".. 1024 192 90 46.9 40 45 33 27 22 1025 102 49 48.0 17 18 14 16 12 Early Voting Totals 15,16C 130.1 3 8 3 4 4 Absentee Totals 15,16 3,228 21.3 1301 151 910 1237 717 Election Day Totals 15,16 2,540 16.8 1000 112 741 981 462 Grand Totals 15,16CI 5.781 38.1 2304 2656 1654 2222 11931 11/21/2007 5:50:08PM COUNTY OF SAN MATEO STATEMENT OF THE VOTE Page 46 of 143 November 06,2007 Early Voting Totals CITY OF BURLINGAME MEMBERS,CITY COUNCIL 11 w cal OF ZZ O J 0 w R J O c m N O Z 0 LL 0 O C w ILL W Z U) ID of m r c>>°ILL Iw— C7 a 12TH CONGRESSIONAL DISTRICT 15:160 13 01 3 8 3 4 4 19TH ASSEMBLY DISTRICT 15,160 13 0.1 3 8 3. 4 4 IST SUPERVISCIRIALDISTRICT '15,166 13 0.1 3 a 3'.. 4 I 4 8TH SENATORIAL DISTRICT 15,160 13 0.1 3 8 3 4 4 BOARD OF EQUALIZATION DISTRICT 1 15,160 13 0.1 3 8 3 4 4 BURLINGAME ELEMENTARY SCHOOL 15,160 13 0.1 3 8 3 4 4 CITY OF BURLINGAME 15,160 d. 13 6,13 8 3'. 4 4 SAN MATEO COUNTY 15,160'. 13 `. 0.1 3 8 3 4 4 SAN MATEO UNION HIGH SCHOOL 15,160-. ;..13 0.1 3 6 3 _'.4 4 Early Voting Totals 15,16 131 0.11 1 31 81 31 4 4 11/21/2007 5:50:08PM COUNTY OF SAN MATEO STATEMENT OF THE VOTE Page 47 of 143 November 06,2007 Absentee Totals CITY OF BURLINGAME MEMBERS,CITY COUNCIL 11 w O Z ZW J Of g m 04 Z O O m U 5 p }} U U N 0) O (7 Of 13� ZU) H- m H- 0X a 12TH CONGRESSIONAL DISTRICT 15,160 '3,228 21,3 1301 1519 910 '' 1237 717 19THASSEMMYDISTRICT 15,160-. 3,228 213 1301 1519 910 1237 717 IST SUPERVISORIAL DISTRICT 15,160 ,3,228 21.3 1301 1519 910 1237 717 8TH SENATORIAL DISTRICT 15,160 3,228 21.3 1301 1519 910 1237 717 BOARD OF EQUALIZATION DISTRICT 1 15,160 3,228 21.3 1301 1519 910 1237 717 BURLINGAME ELEMENTARY SCHOOL 15,160 3,228 21.3 1298 1516 910 1237 717 CITY OF BURLINGAME; 15.160 5,228 21.3 1301 151 910'. 1237 : 717 SAN MATEO COUNTY 15,160 3,228 213 1301 151 910'. 1237 + 717 SAN MATEO UNION HIGH SCHOOL 15,160 3,228 213 .1301 151 910 1237 ' 717 Absentee Totals 15,16 3,228 21.3 1301 151 9101 12371 717 11/21/2007 5:50:08PM COUNTY OF SAN MATEO STATEMENT OF THE VOTE Page 48 of 143 November 06,2007 Grand Totals CITY OF BURLINGAME MEMBERS,CITY COUNCIL 11 w 001'- O z z J w O z Q J Ur 0 w g O m o ILL N O z 0 0 Q O o Y Y U U 0_ w U) o, ° dw of z (n W da F U>Ww F ILL(7 a 12TH CONGRESSIONAL DISTRICT 15,160 5,781 381 2304 2656 1654 2222 1183 19TH ASSEMBLY DISTRICT 15,160 5,781 38.1 2304 2656 1654'. 2222. 1183 1 ST SUPERVISORIAL DISTRICT 15,160', 5,781 381 23w ,1654.. „ -,2222 1183 8TH SENATORIAL DISTRICT 15,160 5,781 38.1 2304 2656 1654 2222 1183 BOARD OF EQUALIZATION DISTRICT 1 15,160 5,781 38.1 2304 2656 1654 2222 1183 BURLINGAME ELEMENTARY SCHOOL 15,160 5,781 38.1 2298 2651 1653 2220 1183 CITYOF BURLINGAME 15.180 1 5,781 38,1 2304 26 1654' 2222 1183 SAN MATEO COUNTY 15,180 51781 38.1 2304 26 1654 2222 1183 SAN MATEO UNION HIGH SCHOOL 15,160 5,781 38.1 2304 26 1654 2222 1183 Early Voting Totals 15,16 13 0.1 3 8 3 4 4 Absentee Totals 15,16 3,228 21.3 1301 1519 910 1237 717 Election Day Totals 15,16 2,540 16.8 1000 1129 741 981 462 Grand Totals 1516 5781 38.1 2304 2656 1654 2222 1183 CERTIFICATE OF THE CHIEF ELECTIONS OFFICER In the Matter of the CANVASS OF VOTE CAST at the CITY OF BURLINGAME ) ELECTION held on November 6,2007 ) I,WARREN SLOCUM,Chief Elections Officer of the County of San Mateo,State of California hereby certify; THAT an election was held within the boundaries of the CITY OF BURLINGAME on Tuesday,November 6,2007 for the purpose of electing two(2)members to the office of City Council at 4-year term and;I caused to have processed and recorded the votes from the canvass of all ballots cast at said election within the boundaries of the CITY OF BURLINGAME. HEREBY FURTHER CERTIFY that the record of votes cast at said election are set forth in Exhibit"A"attached hereto and incorporated herein by reference as though fully set forth at length. IN WITNESS WHEREOF,I hereunto affix my hand and seal this 30th day of November,2007,and file this date with the City Clerk of the CITY OF BURLINGAME. ARREN SLOCUM Chief Elections Officer& Assessor-County Clerk-Recorder 11/21/2007 6:50:08PM COUNTY OF SAN MATEO STATEMENT OF THE VOTE Page 45 of 143 November 06, 2007 CITY OF BURLINGAME MEMBERS, CITY COUNCIL 11 w :5-; O z J 2 aJ w ❑ w 2 C w o = W Q z = O O l0 �.\.. m N ❑ Z O O U y o � � w w ° P = CE � w D w If m t'- v > w c9 (If a 1001 - - 964 284 29.5 122 137 75 110 47 1002 - 840 360 42.9 109 162 141 140 77 s'-,`3_ 50_9 ,y,..129 25.3 43 51 37 . 58 29 1004 685 v 274 40.0 108 123 98 111 30 1006 972 386 39.7 107 167 120 203 67 1007 689 204 29.6 67 81 69 95 37 ODM 624 - 166 26.6 65 68 44 X72 37 1 �; i 703 314 44.7 -108 122 89 119 107 659181 27.5 66 90 47 68 50 1011 641 137 21.4 55 51 30 50 39 1012 758 263 34.7 104 123 87 99 57 1013 923 354 38.4 166 141 105 119 70 1015 . . ; 'r' ° ' ''' tTh4S,'"' 660 269 40.8 122 lis 79 97 62 . 1016 749 324 43.3 160 156 103 ` 100 51 1017 - 903 `: 403 44.6 159 204 106 167 65 1018 789 453 57.4 174 278 83 163 78 1019 846 374 44.2 151 163 118 127 91 1020 461 111 24.1 46 51 25 34 29 1021 - 616 271 44.0 137 121 53 103 57 1022 650 273 42.0 134 12 70 99 51 1023 225 112 49.8 . 44 61 28 45 18 1024 192 90 46.5 40 45 33 27 22 1025 102 49 48.0 17 18 14 16 12 Early Voting Totals 15,16 13 0.1 3 8 3 4 4 Absentee Totals 15,16 3,228 21.3 1301 151 910 1237 717 Election Day Totals 15,16 2,540 16.8 1000 112 741 981 462 Grand Totals 15161 5 781 38.1 2304 265 1654 2222 1183 11/21/2007 5:50:08PM COUNTY OF SAN MATEO STATEMENT OF THE VOTE Page 46 of 143 November 06,2007 Early Voting Totals CITY OF BURLINGAME MEMBERS,CITY COUNCIL 11 Lu 2 Q O F z z O J J 2 W J 7 Q CO o o m cq z p p C) LLw 0,0 r W Ul LLJ m H'6 2 W O W M H U> H O 2 d 12TH CONGRESSIONAL DISTRICT 15,160 13 0.1 3 6 - 3 4 4 19TH ASSEMBLYDISTRICT15,160 - 13 0.1 3 8 3 4 4 1ST SUPERVISORIAL DISTRICT .15,160 13 0.1 3 8 3' 4 4 8TH SENATORIAL"DISTRICT 15,160 13 0.1 3 8 3 4 4 BOARD OF EQUALIZATION DISTRICT 1 15,160 13 0.1 3 8 3 4 4 BURLINGAME ELEMENTARY SCHOOL 15,160 13 0.1 3 8 3 4 4 -CITY OF BURLINGAME 15,160 13 0.1 - 3 SAN MATEO COUNTY 15,160 13 0.1 - 3 6 ;3 4 4 SAN MATEO UNION HIGH SCHOOL" 15,160 13 0.1 - 3 8 3 4 4 Earl VotingTotals 15,16 13 0.1 3 B 31 41 4 11/21/2007 5:50:08PM COUNTY OF SAN MATEO STATEMENT OF THE VOTE Page 47 of 143 November 06,2007 Absentee Totals CITY OF BURLINGAME MEMBERS,CITY COUNCIL 11 w < a oI- z z z � JO z Q W0 W 2i Q O o o mN� Z p p LL U mm F O=o>- } iy UW UU) Wo M z O 01 W D>UL-Ij FW Lu 12TH CONGRESSIONAL DISTRICT 15,160 3,228 21.3 1301 1519 910 1237 717 19TH ASSEMBLY DISTRICT 15,160-.3,228 ..21.3 1301 1519 9101237 717 1ST SUPERVISORIAL DISTRICT 15,160,,.;'..3,228 21.3 1301 151 910 1237 717 _ 8TH SENATORIAL DISTRICT 15,160 3,228 21.3 1301 1519 910 1237 717 BOARD OF EQUALIZATION DISTRICT 1 15,160 3,228 21.3 1301 1519 910 1237 717 BURLINGAME ELEMENTARY SCHOOL 15,160 3,228 21.3 1298 1516 910 1237 717 CITY OF BURLINGAME - 15,1603,228 21.3 1301 1519 910 1237 717 SAN MATEO COUNTY 15,160 3,228 - 21.3 1301 1519 910 1237 717 SAN MATEO UNION HIGH SCHOOL 15,160 3,228 21.3 1301 1519 1237 717 Absentee Totals 15,160 3,228 21.31 1301 1519 910 1237 717 11/21/2007 5:50:08PM COUNTY OF SAN MATEO STATEMENT OF THE VOTE Page 48 of 143 November 06,2007 Grand Totals CITY OF BURLINGAME MEMBERS,CITY COUNCIL 11 Lu 2 o I- O O z_ z JO z W O W 2i QO o m U a m 0 LLN0 z 0 O O Z m a O 8>- W O W o o z U H F W W LL � m H U>- I- C 0_ IL 12TH CONGRESSIONAL DISTRICT 15,160 5,781 38.1 - - 2304 2656 1654 -2222 1183 - 19TH ASSEMBLY DISTRICT 15,160 5,781 - 38.1 - .2304 "2656 1654 2222 1183 1ST SUPERVISORIAL DISTRICT.. 15,160 5,781 38.1 2304 2656 1654 2222 1183 8TH SENATORIAL DISTRICT 15,160 5,781 38.1 2304 2656 1654 2222 1183 BOARD OF EQUALIZATION DISTRICT 1 15,160 5,781 38.1 2304 2656 1654 2222 1183 BURLINGAME ELEMENTARY SCHOOL 15,160 5,781 38.1 2298 2651 1653 2220 1183 CITY OF BURLINGAME 15,160 5,781 38.1 - 2304 2656 1654 2222 1183 - SAN MATEO COUNTY 15,160 5,781 38.1 2304 2656 1654 ':'2222 1183 SAN MATEO UNION HIGH SCHOOL 15,160 5,781 38.1 2304 :.2656 16542222 1183 Early Voting Totals 15,16C 13 0.1 3 8 3 4 4 Absentee Totals 15,16 3,228 21.3 1301 1519 910 1237 717 Election Day Totals 15,ts 2,5ao 6.8 1000 1126 741 981 462 Grand Totals 1516 5781 38.1 2304 26561 16541 2222 1183 COUNTY OF MATEO n ' CERTIFICATIONOF ELECTION to • .� •fir err was elected to the office of at the election held in San Mateo County on the 6thday of November, 2007. In witness r , whereof, • set my hand and affixed my official seal this 3oth day of November, 2007. WARREN SLOCUM . ,- Chief ElectionsOfficer Assessor-County • • A MATEO -= CERTIFICATION OF ELECTION This is to certify that re Ctz was elected to the office • ;V at the election held in San Mateo County on the 6th day of November, 2007. In witness whereof, • set my hand and affixed my official seal this 3oth day of November, 2007. WARREN SLOCUM Chief P` Sar•r<tRw� Elections Officer • n`� i , STAFF REPORT BURL[ GAME AGENDA 10a ITEM# MTG. 12/3/07 DATE TO: HONORABLE MAYOR AND CITY COUNCIL sUBMI ED BY DATE: November 27, 2007 APPRO FROM: Parks & Recreation Director (558-7307) BY SUBJECT: AUTHORIZE CITY MANAGER TO APPROVE HE CONTRACT WITH HYATT REGENCY HOTEL FOR THE CENTENNIAL BALL RECOMMENDATION: It is recommended that the City Council authorize the City Manager to approve the contract with the Hyatt Regency for the Centennial Ball. BACKGROUND: Karen Key, Chairperson for the City's Centennial Ball, has met with the Hyatt Regency and negotiated terms for a contract for the upcoming event on June 6, 2008. Staff has reviewed the terms and is recommending entering into the contract. The contract outlines the use of the hotel, food, decorations, bars, audio-visual equipment and other details for the event. The event can host up to 1,000 people and will be comprised of a cocktail hour, sit down dinner, entertainment by Danny Marona and dancing. We have also asked the Centennial Ball to cover half ($10,000) of the costs of the fireworks show in the Centennial Ball ticket price. The contract also guarantees the hotel $40,000 in revenues for the dinners and use of the ball room. In order to fully cover our costs at the $125 per person ticket price approved by the Executive Committee, we will need to have approximately 580 people in attendance. If we are only able to sell 400 tickets, we would need to allocate approximately $17,000 of other funds to cover the hotel bill and fireworks show. Selling 300 tickets would leave us approximately $22,000 short of our total goal. In the worst case scenario, if we are not able to sell any tickets or need to cancel the event at the last moment, the City would need to still pay $40,000 to the Hyatt Regency. Please note that these figures do not assume any sponsorship funds; they treat the Centennial Ball as a stand alone activity. Obviously, any new sponsorships can help offset the risk associated with this contract and this event. BUDGET IMPACT: There is no budget impact associated with this report. ATTACHMENTS: 1. Agreement with Hyatt Regency 2. Centennial Ball Budget HYATT REGENCY SAN FRANCISCO AIRPORT SAN FRANCISCO AIRPORT • •• ® 1333 BAYSHORE HWY BURLINGAME,CA 94010-US Telephone: (650)347-1234 Fax: (650)347-5948 October 3,2007 CATERING CONTRACT ALL RESERVATIONS AND AGREEMENTS are made upon,and are subject to,the rules and regulations of the Hotel and the following conditions: Your private function has been booked on a first option tentative basis: GROUP NAME: BURLINGAME CENTENNIAL FUNCTION NAME: DINNER DANCE CONTACT NAME: RANDY SCHWARTZ,BURLINGAME PARK&RECREATION DIRECTOR ADDRESS: 850 BURLINGAME AVENUE BURLINGAME,CA 94010 PHONE NUMBER (650)558-7307 FAX NUMBER E-MAIL ADDRESS: rschwartz@burlingame.org ADDITIONAL CONTACTS: LARRY ANDERSON,BURLINGAME CITY ATTORNEY landerson@burlingame.org KAREN KEY,CO-CHAIR BURLINGAME CENTENNIAL GALA COMMITTEE Blumers38@hotmail.com Day Date Function Time Set Up #of Room nests Rental Friday 6/6/2008 SET UP 06:00 AM RECEPTION 1000 $0 -06:00 PM Friday 6/6/2008 SET UP 06:00 AM BANQUET 1000 $0 -06:00 ROUNDS OF 10 PM Friday 6/6/2008 SET UP 06:00 AM REGISTRATION 1000 $0 -06:00 PM Friday 6/6/2008 DINNER 06:00 PM SCHOOLRM- 1000 $0 DANCE - 12:00 18 INCH TBLS AM Friday 6/6/2008 RECEPTION 06:00 PM RECEPTION 1000 $0 -07:00 PM Friday 6/6/2008 REGISTRATION 06:00 PM REGISTRATION 1000 $0 -07:00 PM DEFINITE BOOKING Once you sign and return this letter,along with the required deposit of$4,000.00,your reservation will be confirmed and considered a definite booking.This signed contract and deposit of$4,000.00 are due on 11/8/07. MINDIUM REVENUE CONEWMENT Based on the approximate number of guests set forth above,a minimum of$40,000.00 in combined banquet food,beverage and meeting room rental will be spent at your function.This minimum does not include guestroom charges,service charges,tax,labor charges,audiovisual,or any other miscellaneous charges incurred. Should your final count drop below the approximate number of guests listed above,we will be happy to advise you on additional alternatives in food and beverage which will bring you back up to the agreed upon minimum revenue figures for your function. CANCELLATION POLICY Either the Hotel or Group may cancel this contract without cause at any time prior to the event by paying to the other party liquidated damages(agreed not to constitute a penalty) based on the following scale: More than six(6)months from arrival date $16,000.00 Less than six(6)months to one(1)month from arrival date $24,000.00 Less than one(1)month up to arrival date $30,000.00 Cancellations made under this provision shall be made by the canceling party to the non-canceling party by written notice and payment of the liquidated damages due at that time. GUARANTEE COUNTS In arranging for private functions,the final attendance must be received by the Catering Office no later than 11:00 am.three(3)working days prior to the commencement of the function. This number will be considered a guarantee,not subject to reduction,and charges will be made accordingly.Please provide the guarantees on the following days*: Day of Function: Guarantee due on the preceding: Saturday, Sunday,or Monday Wednesday Tuesday Thursday Wednesday Friday Thursday Monday Friday Tuesday *National Holidays are not considered working days and should be taken into consideration when submitting guarantees. The Hotel will be prepared to serve 5%more than the guaranteed number of attendees and cannot be responsible for service to more than 5%over the guarantee for groups of up to 1,000 persons.For groups more than 1,000 persons,a maximum of 30 person overset will apply.If the guarantee is raised within the 72 hours,the 5%over set will not apply,and the guarantee then becomes the set. TAXES All federal and local taxes/charges which may be imposed or be applicable to this agreement and to the service rendered by the Hotel are in addition to the prices herein agreed upon,and the Customer agrees to pay them. Groups that are tax exempt in the State of CALIFORNIA must provide a copy of their tax exemption certificate at the time of signing this agreement to qualify. FOOD AND BEVERAGE No food and beverage of any kind may be brought into the Hotel by the Customer or any of the Customer's guests or invitees. Hyatt offers the following types of alcohol beverage service: By the person by the Hour: Price for alcoholic beverages is charged by the per person for the contracted time. Consumption Bar: The price is based on a per drink charge. The number of drinks per bottle is calculated as follows:27/1.25 oz.Drinks for each liter bottle, 5 Drinks for each wine bottle,and 17/1.5 oz.Drinks for each 750 milliliter cordial bottle. No Alcohol service will be required. No Host/Cash Bar ***Please check the desired type of alcohol beverage service required. CONTINGENCY Performance of the agreement is contingent upon the ability of the Hotel to complete same and is subject to labor,disputes,strikes or picketing,accidents,government(federal,state,local)requisitions,restrictions upon travel,transportation,food,beverage or supplies and other causes,whether enumerated herein or not, which are beyond the control of the Hotel.In no event shall the Hotel be liable for the loss of profit or other similar or dissimilar collateral of consequential damages,whether based on breach of contract,warranty or otherwise.In no event shall the Hotel's liability be in excess of the total amount of the food and beverages contracted heretofore. PAYMENT Payment will be made by credit card or by check.Pre-payment is due by credit card or check a minimum of fifteen(15)business days prior to arrival. SERVICE CHARGE A 21%Service Charge and 8.25%CA State Tax shall be added to all food and beverage. LIABILITY The Customer agrees to be responsible for any damage done to the function rooms or any other part of the Hotel by the Customer,his guest,invitees,employees,independent contractors or other agents under the Customer's control.The Hotel will not assume or accept any responsibility for damage to or loss of any merchandise or articles left in the hotel prior to,during or following the Customer's function. PERMITS/LICENSES In the event that the Customer's function requires a permit or license from any governing body,local,state or federal,the Customer is solely responsible for obtaining such license or permit at Customer's expense. EVENT ROOM The Hotel reserves the right to assign another room for the Customer's functions in the event the room originally designated for such function shall be unavailable or inappropriate, in the Hotel's sole opinion. ADDITIONAL TERMS&CONDITIONS 1. The reserving of the Grand Ballroom at the Hyatt Hotel in Burlingame for The Burlingame Centennial Gala on Friday,June 6,2008 for up to 1,000 guests. 2. The evening is to be a non hosted bar,hosted passed hors d'oeuvres,sit down dinner with a menu of chicken or vegetarian entrees at a cost of$64.95 inclusive. The hotel agrees to serve donated birthday cake,chocolate with white frosting sheet cake as the dessert with a chocolate"100" vertically on top of cake serving. This information is set out in the hotels menu offerings: Entitled#2: RECEPTION Vegetable Spring Rolls,Hoisin Dipping Sauce Spicy Buffalo Chicken Wings with Bleu Cheese Assorted Petite Quiche (Three(3)pieces per person) NO HOST BAR(Cash Bar)Bartender Fees Waived BUTLER PASSED HORS D'OUEVRES HOSTED DINNER Bibb and Endive Salad with Asian Pear, Sun Dried Cherries and Caramelized Walnuts, Chenin Blanc Vinaigrette Herb Crusted Chicken Breast With Bread Stuffing and Sauteed Vegetables Freshly Baked Breads and Rolls Birthday Cake(as described in Item#2) Starbucks Coffee and Tea Selection Clients Champagne and Wine(as discussed in items#11 &412) $49.50 per person or$64.95 inclusive of service charge and tax 3. The tables will be rounds of 10 with no head table. 4. Dance floor will be set up at no charge. 5. The stage for the band will be set up at no charge. 6. The hotel will create two original bar drinks entitled`Burlingame Punch"and"centennial Martini"at no cost. The recipes will be provided 4 weeks before the gala to the gala committee for insertion in the gala program. The price per drink is to be determined. 7. A podium will be provided at no charge. 8. Up to 100 mirror 12"rounds will be provided for the table settings at no charge. 9. Up to 500 votive candles will be provided for table settings at no charge. 10. White linen tablecloths and white linen napkins will be provided at no charge. 11. The Hyatt Hotel will allow 10 cases of red wine and 10 cases of white wine to be brought on property to be served with the dinner entree. The corkage fee for the wine is included in the quoted$64.95 inclusive price. 12. The Hyatt Hotel will allow 10 cases of champagne to be brought on property to be served with birthday cake dessert and for toasting at the dinner. The corkage fee for the champagne is included in the quoted$64.95 inclusive price. 13. Parking fee for the hotel garage will be$3.00 per car for Centennial gala guests. 14. The Hyatt Hotel will give 4 months before the centennial gala a reduced hotel room fee for Centennial gala guests who would wish to stay over night. 15. The Hyatt Hotel will provide a suite for use the evening of the event for gala committee members and city council on a need be basis. 16. A champagne flute with centennial logo will be given as favor of the Centennial Gala for the centennial staff to set, so the Hyatt Hotel does not need to set up a champagne flute as part of their glass setting for each place setting at dinner tables. 17. If Danny Marona performs it is our understanding that no piano is available through the Hyatt Hotel,and that we would need to rent the piano for the evening. 18. Use of Hyatt stanchions for table#'s from 1 to 100 for tables at Centennial Gala. 19. Hyatt Hotel required that Michael&Associates(an audio-visual company)acquire a Burlingame business license,which has been done. There is a reimbursement cost to this action. 20. Hyatt Hotel has waived the security deposit of$2,500.00,but it is understood that any damages arising from actions by Michael&Associates must be covered. An inspection will be made before load in and after load out. 21. Hyatt Hotel has waived the 5 hour minimum charge for load in and load out and will only charge for actual load in time($125 per hour)and load out time($150 per hour),which is estimated Michael&Associates to be approximately 1 hour each time. Hyatt Hotel is requiring that a Supervisor from VAE be present to oversee the load in and load out at the costs given above. 22. There will be no rigging in the Hyatt Hotel ballroom,as all audio-visual will be free standing. 23. The one cost that I cannot put a cost to at this time is the electrical costs associated with the band, which will begin playing at approximately 10:30pm till midnight or depending upon Danny Marona's appearance 9:00pm to midnight. Also electrical costs associated with microphones,spot lights,possible video-projection needs, and gobos which will decorate the Grand Ballroom with silhouettes of the Burlingame's first city hall cupola,the train station,the words"Burlingame Centennial and Anson Burlingame"on the walls. 24. Also,it is understood that no balloons will be used in any way for the Centennial Gala decorations. AGREEMENT The agreement shall be considered accepted once both parties have signed below.It is our understanding that you are empowered by your organization to make these arrangements.A signature delivered by facsimile or electronic means will be considered binding for both parties. Date: Signature: JEFFREY A LEMMON (HYATT REGENCY SAN FRANCISCO AIRPORT) Date: Signature: Printed: JIM NANTELL (BURLINGAME CENTENIAL) Burlingame Centennial Budget Version Date: November 28,2007 Event#: 12 -1 Centennial Event: Centennial Ball Event Date: June 6, 2008 Expenditures Notes Hotel 40,000 AN 500 Decorations 1,000 Band 2,500 Danny Marona 7,000 Program 1,000 Invitations 500 Gobals 1,000 Champ Flutes 1,200 Bracelets 200 Fireworks 10,000 Misc 5,000 Expenditure Subtotal 69,900 Actual: Revenues Event Fees 93,750 Ticket Sales (750 @ $125) Sponsorships Other Revenue Subtotal 93,750 Actual: Net 23,850 Actual: - CITY G BURUNGAME STAFF REPORT DA 9 AGENDA 10b W00 M JJjj DARTED J NE'o ITEM# MTG. DATE Dec.3,2007 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED " DATE: November 28, 2007 BY - -�J FROM: Ana Silva APPROVED; Tel.No.: 558-7204 By SUBJECT: PLANNING COMMISSION VACANCIES RECOMMENDATION: It is recommended that Council call for applications to fill Commissioner Jerry Deal's unexpired term on the Planning Commission, as well as the four-year term that would begin when Commissioner Deal's term was due to expire on April 7, 2008. The recommended due date for applications is February 1, 2008. This will allow enough time for interviews and an orientation for the new Commissioner. This will also provide sufficient time for interested citizens to attend a Planning Commission meeting in the coming month and will avoid conflicts with the Holiday Season. In order to avoid having to go through the appointment process again shortly after this appointment, it is also recommended that the Council consider interviewing to fill Commissioner Ralph Osterling's seat on the Commission which is also due to expire on April 7, 2008. This would avoid having interested candidates having to apply and interview twice in the space of a month or so. BACKGROUND: Our current commissioner appointment procedure calls for any commissioner desiring reappointment to apply in the same manner as all other candidates. Commissioner Osterling would be invited to reapply if he wishes to serve again. In addition, all past applicants on the two-year wait list will be informed of the vacancies. CITY 0 STAFF REPORT AGENDA ITEM# 10C W Burlingame Public Library MEETING DATE: 12/3/07 November 1, 2007 TO: Honorable Mayor and City Council SUBMITTED BY FROM: Alfred Escoffier, City Librarian APPROVED BY: JZ SUBJECT: Request to Attend Out of State Conference Recommendation: To approve out of state conference travel for the City Librarian to the Public Library Association, March 25-29, 2008, in Minneapolis, Minnesota. Background: The biennial conference of the Public Library Association will be held in Minneapolis, Minnesota, March 25-29, 2008. This national conference will feature presentations on reading initiatives, library technology and strategic planning. The focus of the PLA Conferences is solely on public libraries, so it is always an especially useful conference. Conference travel and lodging will be underwritten by the Library Board of Trustees. Budget t Impact: The registration fees would be covered by the library/city general funds. The travel costs will be underwritten by the Library Board of Trustees. ITr AGENDA 10d Q�d 82 ITEM# W"P "E STAFF REPORT MTG. DATE:December 3,2007 1W.-4 A TO: Honorable Mayor and City Council SUBMITTED BY: Jack Van Etten, Chief of Police DATE: November 13, 2007 APPROVED FROM: Jack Van Etten, Chief of Police BY: Jim Nantell, City Manager At�� SUBJECT: Approval of Four Temporary Police Officer Trainee Positions RECOMMENDATION Concur with the recommendation of the Police and City Manager and authorize approve to over staff four, temporary, police officer trainee positions for enrollment in the March 2008 Police Academy. BACKGROUND The Burlingame Police Department is anticipating four retirements in the next twelve months. The city will need to recruit, hire and train police officers to replace the retired officers. The process of recruiting, hiring and training new officers(testing, completion of the police academy and field training)takes about ten months. Once hired, the Academy requires six months of an officer's time followed by four months of field training before an officer is considered"street-ready." Given the department's need to maintain current sworn staffing levels, it becomes critically important that the police department be given the ability to fill anticipated retirement vacancies with trained, "street-ready" officers. Authorizing the temporary positions will accomplish several goals: 1. Eliminates the need to pay overtime to maintain police officer service levels while trainees are made "street- ready" (six months of academy and 4 months of field training). 2. Maintains authorized full strength staffing levels by having"street-ready"officers to replace retirees. 3. Improves planning and replacement of the police force based on anticipated vacancies due to retirements. 4. Prevents the use of"forced overtime" which places a strain on the existing police offer workforce. DISCUSSION The Police Department has an authorized staffing level of 42 sworn officers. When a vacancy occurs,the department must use overtime to maintain the number of officers assigned for duty. The practice has been to wait until a position is vacated before hiring a replacement. The duties of the vacant position must be covered on an overtime basis until the new hire is trained and made ready for duty. Creating the temporary positions will allow the department to send four recruits to the Police Academy class that begins in March 2008. The recruits will graduate from the academy in August and begin their field C:\Documents and Settings\jnantell\l.oval Settings\Temporary Internet Files\OLKC\Police Overhires Council Report.doc I training, which they will complete by December 2008. The trained officers will then be ready to assume the duties left vacant by the retiring officers. FISCAL IMPACT The anticipated total cost for four temporary police officer trainee positions is $367,000. This will be a one- time cost. The cost is for payroll expenses for the officers while in the Police Academy and field training. The positions are temporary and do not add to the sworn personnel count at the police department. The cost of the temporary positions is divided between the current FY07-08 budget and the future FY08-09 budget. The current budget will incur approximately$146,800 in costs(March thru June) and the new FY08-09 budget will incur the remaining$220,200 in costs (July thru December). Funding is available in the City Manager's Contingency Reserve to cover any resulting cost overruns in the Police Department's FY07-08 budget due to hiring of the four temporary positions. When compared to the cost of paying overtime to maintain police staffing, the approval of the temporary positions will save the city approximately$100,000. Attachment A, Cost of Temporary Over-hires vs. Overtime Payments provides detailed information on the anticipated savings. ATTACHMENTS Resolution Authorizing Four Temporary Police Officer Trainee Positions To Replace Retiring Police Officers Attachment A., Cost of Temporary Over-hires vs. Overtime Payments CADocuments and Settings\jnantell\Local Settings\Temporary Internet Files\OLKC\Police Overtures Council Report.doe 2 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME AUTHORIZING FOUR, TEMPORARY POLICE OFFICER TRAINEE POSITIONS FOR 2007-2008 RESOLVED by the CITY COUNCIL of the CITY OF BURLINGAME that: WHEREAS, the City has established the number of full time-equivalent positions for the City; and WHEREAS,the Burlingame Police Department has the opportunity during the spring of 2008 to place four police officer trainees in the police academy so that the trainees will be ready to assume police officer positions upon graduation; and WHEREAS, authorization of these four temporary trainee positions will provide an economical and effective avenue to keeping the staffing of the Department at a strong level and not imposing or incurring overtime unnecessarily, NOW,THEREFORE,IT IS ORDERED AS FOLLOWS: 1. The Burlingame Police Department is authorized four police trainee positions for 2008 for police academy training. Mayor I, DORIS MORTENSEN, Deputy City Clerk of the City of Burlingame, do hereby certify that the foregoing resolutions were introduced at a regular meeting of the City Council held on the day of , 2007, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: City Clerk Attachment A. CITY OF BURLINGAME, CA COST OF TEMPORARY OVERHIRES VS. ANTICIPATED OVERTIME PAYMENTS Approved Officer Trainee Position Total Costs Police Officer Step A Total Costs Total Costs Over Annual Costs Academy Annual Costs Field Training Overhires Hire Salary Benefits Total 6 months Salary Benefits Total 4 months 10 months 1 $67,936 $40,805 $108,741 $ 54,370 $70,652 $41,335 $111 ,987 $ 37,325 $ 91,696 2 $67,936 $40,805 $108,741 $ 54,370 $70,652 $41,335 $111,987 $ 37,325 $ 91,696 3 $67,936 $40,805 $108,741 $ 54,370 $70,652 $41,335 $111 ,987 $ 37,325 $ 91 ,696 4 $67,936 $40,805 $108,741 $ 54,370 $70,652 $41,335 $111,987 $ 37,325 $ 91 ,696 Total Cost of Academy Hours = $ 217,481 Total Cost of Field Training Hours = $ 149,302 $ 366,7831 Police Anticipated Police TrainingHours Average Total Costs Retiree Retirement Academy Field Total Overtime Overtime No. Dates Training Training Hours Cost 10 months 1 1-Apr-08 1040 694 1734 $67 $ 116,178 2 1-Jan-09 1040 694 1734 $67 $ 116,178 3 1-Jan-09 1040 694 1734 $67 $ 116,178 4 _ 1-Jan-09 1040 694 1734 $67 $ 116,178 $ 464,712 Anticipated Savings: $ 97,929 Police Over Hire Program.xlsSummary 11/28/2007 STAFF REPORT BURLI NGAME AGENDA 13a ITEM# MTG. 12/3/07 DATE TO: HONORABLE MAYOR AND CITY COUNCIL suBM TED - BY DATE: November 27, 2007 APPRO ' FROM: Parks & Recreation Director (558-7307) BY SUBJECT: CALTRANS' PLANTING OF TREES ON EL MINO REAL RECOMMENDATION: It is recommended that the City Council receive the staff report on Caltrans' upcoming tree plantings on El Camino Real. BACKGROUND: Caltrans has removed 22 trees on El Camino Real in 2007; 9 at the start of the year and 13 within the past month. Caltrans and City staff have met 5 times within the past month regarding the replanting of these 22 trees, as well as the development of a long-term plan for the health and maintenance of the trees on El Camino Real. Representatives from the State Office of Historic Preservation and representatives from the Burlingame Historical Society have also been in attendance at some of these meetings. At the December 3, 2007 City Council meeting, City staff will update the Council members on both the short-term and long-term plans for the trees on El Camino Real. BUDGET IMPACT: There is no budget impact associated with this report. ATTACHMENTS: None BURLINGAME BEAUTIFICATION COMMISSION NOVEMBER 1, 2007 The regularly scheduled meeting of the Beautification Commission was called to order at 5:30 p.m. by Chairperson McQuaide. ROLL CALL Present: Chairperson McQuaide, Benson, Grandcolas (left early), Carney, Ellis, Lahey, and Wright Staff: Director Schwartz, Superintendent Richmond, Supervisor Disco, and Secretary Harvey, Guests: Alexander&Eleftheria Ossipoff and Kim Demosthenes MINUTES—The minutes from the October 4, 2007 meeting were approved as submitted. CORRESPONDENCE Landscape Award document for editing. Letter from Superintendent Richmond to Annette Tam, 260 Cresent Avenue, informing her that the Commission denied her appeal of the denial to remove and replace the city-owned Sycamore at 260 Crescent Avenue. Letter and documents from Superintendent Richmond to Jennifer Pfaff addressing her concerns regarding tree removal and replacements at 1604/1610 Chapin Avenue. News Advisory from California Oak Mortality Task Force, announcing a community meeting on: Sudden Oak Death in San Mateo County, held at Hillsborough Town Hall on Thursday, October 25, 2007. Email from Director Schwartz copied to Council and other official City groups regarding Elm removals on El Camino Real and a subsequent meeting with CalTrans to discuss replanting and long term maintenance. Letter from Kim &Paul Demosthenes, appealing the denial of their request,to remove and replace a city-owned Liquidambar tree at 1644 Balboa Avenue. Staff Report from Supervisor Disco regarding request for removal and replacement of a City-owned Liquidambar tree at 1644 Balboa. Staff Report from Supervisor Disco regarding the overall maintenance plan for the Helen D'Arcy Fragrance Garden. FROM THE FLOOR None. The order of the agenda was changed to accommodate the appellant from 1644 Balboa Avenue. NEW BUSINESS Appeal of the Denial of the Request for Removal and Replacement of City-owned LiguidambarTree at 1644 Balboa Avenue Supervisor Disco reported that the appellants has requested removal of the city-owned Liquidambar because they are concerned that the roots are invading their existing landscape and causing their patio, pathway, and driveway to lift and crack. He noted that the sidewalk is also significant uplifted, causing a tripping hazard, is sloped, and could be an ADA issue. Supervisor Disco stated that Liquidambar trees are the second most common street tree in the City of Burlingame, are susceptible to limb breakage/failure, and are responsible for most tree related claims in the City. He added that this particular tree is healthy, but is relatively small, and will continue to grow larger causing ongoing damage to the sidewalk and as well as the hardscape on the private property. He concluded that the property owner was advised that some root pruning and placement of root barriers could mitigate their concerns. 1 NEW BUSINESS - Appeal of the Denial of the Request for Removal and Replacement of City-owned - LiquidambarTree at 1644 Balboa Avenue—(Contd.) Supervisor Disco then suggested several options for the Commission's consideration when rendering their decision: 1. Deny the appeal, since the tree is healthy and sound, and recommend that the resident root prune and install root barriers throughout landscape. 2. Uphold the appeal because tree is young and future cost to resident will be significant even if root barriers were installed. Recommend City remove liquidambar and resident purchase 24 inch box approved tree for replacement. 3. Uphold the appeal because of future cost to resident and a permit be given to property owner to remove and replace the tree from the Street Tree list at their expense. 4. Uphold appeal and City removes tree and replaces with standard 15 gallon tree. Commissioner Benson asked if the tree could be replaced with a 24" box Robinia. Supervisor Disco stated a replacement tree would need to be planted. Commissioner Ellis asked about the growth pattern of the roots. Supervisor Disco noted that the hump in the lawn is a root, and that the roots appear to be heading toward the driveway and the retaining wall; however, the roots have not been potholed and traced out by an Arborist. Chairperson McQuaide noted that Balboa is a beautiful block and many of the sidewalks in the area have been replaced and/or patched; she feared that if removal of this tree were approved, it might set precedent for other liquidambars on the block. Commissioner Carney noted that because this particular tree seemed to be raised up more than others in the area, it would not set a precedent. Commissioner Lahey stated that she hesitates to approve removal because it may set precedent but wondered why this tree is different from the rest and expressed concern about roots in the sewer lateral. Supervisor Disco stated that root pruning had been done before but the tree is only 2 feet from the sidewalk, too closed for this tree specie. He added, though the sewer lateral was replaced, roots may have entered at a separation in the lateral joint. Superintendent Richmond noted that feeder roots will go to the path of least resistance. Commissioner Benson stated that roots from the privately owned "Princess" tree might be causing the problem with the property owner's front gate that was mentioned in the letter. Chairperson McQuaide opened the hearing to the floors. Kim Demosthenes, property owner, stated that the tree also produces thorny pods that she has caused her to fall but she is mostly concerned with alleviating the potential hazards and costs that the roots will cause and believes the situation is not going to get any better. She noted that she has an elderly mother and there are children in the neighborhood and is concerned about the liability posed by this tree. She concluded that the sewer back up was even more distressing and does not want to have any more damage caused to her property. Mr. Ossipoff, 1645 Balboa Avenue, stated that a city-owned Liquidambar is causing problems to their property too and stated that the City finally agreed to pay for repairs to his driveway; same kind of tree causing the same kind of problems. Kim Demosthenes added that they are willing to cooperate with the City, but "the fix" is too severe and root pruning can only be done 6' out from the trunk of the tree on her side of the property, leaving her very little lawn area, noting that cutting the roots on her side of the property 2' out from the trunk, would cause the tree to become unstable because of the previous root pruning done on the sidewalk side. Chairperson McQuaide closed public comment. Commissioner Benson noted that there are 3 areas of concern on the sidewalk side, also the slope by the front door, the sloping driveway, and the separation between the brick planter seems unsafe as well. Commissioner Grandcolas stated that he has two city-owned Liquidambars in front of his home; it was "a pain", but the roots were cut, root barriers placed and the driveway and sidewalk were replaced and there have not been any problems in 14 years;the remedy worked. He concluded that the roots might have caused shifting of the sewer line, causing some separation, but roots do not invade sewer lines. Supervisor Disco clarified that root barriers are not necessarily a permanent fix,that eventually root barriers can be compromised over time. 2 NEW BUSINESS - Appeal of the Denial of the Request for Removal and Replacement of City-owned LiquidambarTree at 1644 Balboa Avenue—(Contd.) Commissioner Lahey stated that she is torn over the decision whether or not to remove this tree and wondered if the sloping nature of the property has caused this Liquidambar to create more lifting of the sidewalk than others. Commission Lahey concluded that this is a beautiful street, believes approving removal of this tree would set a precedent, and would like to see root pruning and the placement of root barriers tried first before losing such a beautiful tree. Commissioner Ellis commented that there is no clear indication that the damage to the porch and the driveway is actually caused by the roots that instead the damage could be caused by settling. Commissioner Wright feels the request to remove and replace the tree based on the existing damage is legitimate;the roots are causing a hazard and are very pronounced. Following the discussion, Commissioner Carney moved that the Commission uphold the appeal and that the City remove the tree and replace with a suitable 15 gallon size tree,seconded, Wright. Commissioner Benson stated that cost for removal and replacement should be at the expense of the homeowner. Motion failed. 2 — approved(Carney and Wright)to 5—opposed(McQuaide,Benson, Ellis, Grandcolas, and Lahey). Commissioner Benson then moved to uphold the appeal and permit the property owner to remove the Liquidambar and replace the tree with a 15 gallon standard size tree at the property owners expense, seconded, Ellis. Chairperson McQuaide stated that she thought the replacement tree should be a 24"box size. Motion failed. 3—approved(Benson, Carney, and Wright) to 4 opposed(McQuaide, Ellis, Grandcolas, and Lahey). Commissioner Benson further discussed the replacement size of the tree, stating that a 15 gallon size tree would be best in this small garden and would grow best. Commissioner Wright noted that she thinks the City and the property owner should share the cost of removal and replacement; 50-50. Commissioner Wright then moved that the Commission uphold the appeal to remove and replace the city-owned Liquidambar and that the cost be shared between the property owner and the City, 50-50. There was no second on the motion, and the motion failed Commissioner Lahey moved that the appeal be denied because the tree is healthy and sound, and suggested the property owner consider following the recommendation to prune the roots and install root barriers, seconded, Grandcolas. Commissioner Lahey stated that roots lifting sidewalks is a City wide problem, this is a healthy tree, and is not posing any danger. She added that sidewalks are a "hot topic" in Burlingame and until the City decides on a policy with regard to sidewalk repair the Beautification Commission should support preserving the trees. Commissioner Wright stated that she believes the trees roots are posing a hazard. Commissioner Lahey added the Commission needs to consider if sidewalk concerns outweigh the benefits of the tree, and must be very careful not to make a decision to remove a healthy tree just because it is inconvenient or located in a bad spot. Commissioner Grandcolas agreed and stated the benefits of a tree are "worth a shot at a fix" before removal is considered. Commissioner Ellis stated she would like to see root barriers placed first to see if that might work before approving removal of a healthy tree. Supervisor Disco commented he referred this item to the Commission because of similar issues in the City regarding trees and sidewalks that he is faced with on a daily basis.Motion carried. 5 approved(McQuaide,Benson, Ellis, Grandcolas, and Lahey) to 2 opposed (Carney and Wright). OLD BUSINESS Proposed Landscape Award Proposal Revisions The Commission reviewed the Landscape Award document and approved the final revisions. The final document will be forwarded to the City Council accompanied with a Staff Report recommending approval at the December 3rd Council meeting. Commission representatives will attend the meeting to address any questions the Council may have. 3 Commissioner Grandcolas left the meeting at 6:50 pm. OLD BUSINESS—(Contd.) Arbor Day 2008—Centennial Tree Planting Superintendent Richmond reported that the Centennial Tree Planting at Canon Island has been slated for Saturday, March 8t`at 10:00 am. Publicity for the event and an article requesting donations to purchase the tree will be included in the Spring Recreation Brochure. The Commission briefly discussed inviting a representative from the forestry department and having event broadcast on the Cable television station. Superintendent Richmond stated the Commission can begin to plan and organize the event at next month's meeting. Arbor Day 2008—Tree Planting at Local Elementary and Junior High School Superintendent Richmond reported that he and Supervisor Disco have so far met with 5 principals to discuss tree planting ceremonies at the schools. All are very enthusiastic and most have expressed interest in having small ceremonies with a representative group of students. Rotation of Chairperson at November 1, 2007 Commission Meeting Superintendent Richmond reported that until appointments are made by the Council, rotation of the chair would be postponed. NEW BUSINESS Fragrance Garden Update Supervisor Disco reported that the garden was dedicated in 1981 in memory of Helen D'Arcy, an active citizen who spearheaded donations for the blind. The original garden was developed by staff and focused primarily on plants with fragrance. Several years ago family members asked that the garden be renovated. Over the past couple of years staff has removed plants that were not part of the original design and is making every effort to bring the garden back to the original design and intent of 1981. Supervisor Disco reported that 40 plants were planted last fall and this year the path in the area will be repaved by a paving contractor. Weeding, annual pruning, and deadheading is conducted by Parks staff as time allows. After completion of the planting, anticipated by the end of the summer, ongoing maintenance needs will be determined as well as renovation and relocation of the sign and the possible placement of a bench near the garden. Commissioner Benson asked how much money was initially given for the garden and how much money will be spent for the renovations. Supervisor Disco stated he did not have those monetary figures available but that each budget year he allocates expenditures for the garden. Commissioner Benson stated she would like to clean out the garden and would like plans to put bulbs in. Supervisor Disco responded that staff routinely works on the garden. Commissioner Benson stated that there are boulders in the garden and wanted to know who is doing the planning; that it would be nice if the look could be maintained. Supervisor Disco responded that he picks the plants and decides how the plants are grouped and bases his decision on what is available at certain times of the year and that he is planning on planting herbs that were part of the original design. Commissioner Benson added that he should plant herbs that flower,that the garden needs to be filled in. She added that edging plants that flower and calendulas and osteospornum should be planted too. Supervisor Disco responded that the calendulas would develop mold because of the lack of sun. Commissioner Lahey commented that she has been watching the progress of the garden and can see that a lot of work is being done. El Camino Real Elm Tree Planting Proiect Update Parks & Recreation Director Schwartz reported that 4 Elms have been removed this week, and that there are 9 more Elms, marked with a red "R"that CalTrans has slated for removal. The City Manager, PW Director and he, along with representatives from Senator Yee's office, met with CalTrans representatives in Oakland to discuss replanting these 13 trees in addition to the 9 more that were removed last February. Staff also asked CalTrans to make a presentation to the City Council with regard to a long range plan, following up with the Beautification Commission conducting a public workshop for Community members. City Staff will meet with CalTrans representatives again in 2-3 weeks to discuss putting a process in place, so that replacement trees would be planted in a timely manner. He concluded that the replacement trees on El Camino are disease resistant Elms,the 'Frontier' and the `Accolade' and the State Office of Historic Preservation has stated that any trees removed are to be replaced on a one to one ratio. 4 REPORTS— Superintendent Richmond 1. Tree Removals a. DED Elms on El Camino Real by Cal Trans. b. Monterey Cypress with Root Crown decay at Easton and Bernal. Rot is clearly visible on the remaining stump (cut stump photo shown to Commission). c. 877 California Drive eucalyptus is scheduled.(report/pictures from Supervisor Disco) d. Catalpa removal considerations on Vancouver. (report from Supervisor Disco) 2. Sudden Oak Death in Mills Canyon. Kevin Kielty has completed his assessment of the presence of the disease. He found 61 of the 261 trees that he mapped(and tagged)to be showing symptoms of the disease. Parks will be treating selected trees this month with Agri Fos. Superintendent attended a public meeting at the Hillsborough Town Hall regarding Sudden Oak Death. It was oriented to homeowners and provided helpful information. All the literature is downloadable from the California Oak Mortality Task Force website. 3. Kevin Kielty has also completed his current assessment of the trees on Easton Drive, updating his 10/04 report; it will be available to the Commission at its next meeting. Kevin will attend the meeting to answer questions, if we agendize the report for the December meeting. 4. Tree planting is continuing. Should finish shortly. 5. Future Agendas a. Arbor Day final choices b. Install new Chairperson c. Review report on condition of tree on Lower Easton Drive from Kevin Kielty. Kevin will attend to review his findings and answer questions. d. Liquidambar Street Trees general discussion. Chairperson McOuaide Chairperson McQuaide stated that she has enjoyed serving as chair to the Commission; that it has been a challenge but that much had been accomplished. Commissioner Ellis Commissioner Ellis reported that she attended the Sudden Oak Death workshop sponsored by the Town of Hillsborough and feels it would be very beneficial for the Commission to sponsor a community workshop for Burlingame residents. Commissioner Ellis also asked that the discussion with regard to removal and replacement of the female Gingko trees on Donnelly be revisited and placed on a future agenda. Commissioner Benson Commissioner Benson reported that she planted 5 —5 gallon shrubs at Mollie Stones but due to lack of irrigation the plants died so will use seed the next time she plants in that area. She also cleaned the planter strips on the 500 block of El Camino Real, painted trash cans on Broadway, and attended the planting of the Citriodora tree in front of the Easton Branch Library. Commissioner Wright Commissioner Wright expressed her concerns about the appearance of the northern entrance to Burlingame on El Camino and hopes improvements in the area will come soon. Commissioner Wright also stated that the Commission is a good group of dedicated people, but feels that meetings go on too long and thinks there may be ways to move meetings along somehow by perhaps setting time limits for discussion, and/or having more committees to conduct some of the work. She concluded that it might be appropriate to look at how formal meetings are conducted. 5 REPORTS—(Contd.) Commissioner Lahey Commissioner Lahey reported that she attended the final Cleanup Task Force event and the next event will occur sometime in April. There being no further business,the meeting adjourned at 8:30 pm. Respectfully submitted, Karlene Harvey Recording Secretary 6 CITY OF BURLINGAME PLANNING COMMISSION �� BURLINGAME UNAPPROVED MINUTES City Council Chambers 501 Primrose Road - Burlingame, California November 26, 2007 - 7:00 p.m. No - I. CALL TO ORDER Chair Deal called the November 26, 2007, regular meeting of the Planning Commission to order at 7:02 p.M. II. ROLL CALL Present: Commissioners Auran, Brownrigg (arrived at 7:06 p.m.), Cauchi, Deal, Osterling, Terrones and Vistica Absent: Commissioner Terrones Staff Present: Community Development Director, William Meeker; Planner, Erica Strohmeier; and City Attorney, Larry Anderson III. MINUTES Commissioner Cauchi moved, seconded by Commissioner A uran to approve the minutes of the November 13, 2007 regular meeting of the Planning Commission with the following changes: ■ Page 12, Item 8, last paragraph; append "The area shouldn't be used for storage"by adding "in particular autos"to the end of the sentence. ■ Page 13, insert the following statement prior to "Commissioner Osterling left the meeting at 9:04 p.m.".- "Commissioner Osterling noted that he had been in contact with the landscape architect for the project at 1226 EI Camino Real, and would continue to work with him". Motion passed 5-0-2 (Commissioners Terrones and Brownrigg absent). IV. APPROVAL OF AGENDA There were no changes to the agenda. V. FROM THE FLOOR Chair Deal noted that this evening's meeting would be his last as a Planning Commissioner since he has been elected to the City Council. He has enjoyed his thirteen (13) years on the Commission and will miss the other members of the Commission. Commissioner Brownrigg arrived at the meeting at 7:06 p.m. VI. STUDY ITEMS 1. 1100 OXFORD ROAD,ZONED R-1 —APPLICATION FOR FENCE EXCEPTION FOR A NEW 8'-0" HIGH FENCE WITHIN THE FRONT SETBACK (MICHAEL ZAWADSKY, APPLICANT AND PROPERTY — OWNER) PROJECT PLANNER: ERICA STROHMEIER (request to continue to December 10, 2007 Planning Commission meeting) 1 City of Burlingame Planning Commission Unapproved Minutes November 26,2007 This item was continued to the December 10, 2007 Planning Commission meeting at the applicant's request. VII. ACTION ITEMS Consent Calendar-Items on the Consent Calendar are considered to be routine. They are acted upon simultaneously unless separate discussion and/or action is requested by the applicant,a member of the public or a Commissioner prior to the time the Commission votes on the motion to adopt. Chair Deal asked if anyone in the audience or on the Commission wished to call any item off the consent calendar. There were no requests. 2a. 345 LORTON AVENUE,ZONED C-2,SUBAREA B-1—APPLICATION FOR ONE-YEAR EXTENSION OF AN APPROVED APPLICATION FOR AN AMENDMENT TO CONDOMINIUM PERMIT,CONDITIONAL USE PERMIT FOR HEIGHT AND PARKING VARIANCE FOR AN ADDITION TO THE FOURTH FLOOR OF AN EXISTING OFFICE BUILDING (ANGELINE ASKHAM, WALKER WARNER ARCHITECTS, APPLICANT AND ARCHITECT; OUTFITTER PROPERTIES LLC, PROPERTY OWNER) PROJECT PLANNER:MAUREEN BROOKS 2b. 1800 DAVIS DRIVE,ZONED R-1-APPLICATION FOR DESIGN REVIEW FOR A FIRST AND SECOND STORY ADDITION TO A SINGLE FAMILY DWELLING (RANDY GRANGE, TRG ARCHITECTS, APPLICANTAND ARCHITECT,AND DEREX LOUIE,PROPERTY OWNER)PROJECT PLANNER:LISA WHITMAN 2c. 1775 ESCALANTE WAY,ZONED R-1—APPLICATION FOR DESIGN REVIEW AND HILLSIDE AREA CONSTRUCTION PERMIT FOR A FIRST AND SECOND STORY ADDITION TO A SINGLE FAMILY—� DWELLING (ROBERT MEDAN, APPLICANT AND ARCHITECT; WADE AND ELIZABETH LAI, PROPERTY OWNERS)PROJECT PLANNER: LISA WHITMAN Commissioner Osterling moved approval of the Consent Calendar based on the facts in the staff reports, Commissioner's comments and the findings in the staff reports with recommended conditions in the staff reports and by resolution. The motion was seconded by CommissionerAuran. Chair Deal called fora voice vote on the motion and it passed 6-0-1(Commissioner Terrones absent). Appeal procedures were advised. VIII. REGULAR ACTION ITEMS 3. 2538 HAYWARD DRIVE, ZONED R-1 — APPLICATION FOR DESIGN REVIEW, HILLSIDE AREA CONSTRUCTION PERMIT AND SIDE SETBACK VARIANCE FOR A FIRST AND SECOND STORY ADDITION(AUDREYTSE,INSITE DESIGN,APPLICANTAND DESIGNER;AND STEVEAND SHANNON CANNON PROPERTY OWNER)PROJECT PLANNER:LISA WHITMAN Reference staff report dated November 26,2007,with attachments. Planner Strohmeier presented the report,reviewed criteria and staff comments. Eleven(11)conditions were suggested for consideration. Chair Deal opened the public hearing. Steve Cannon and Shannon Casey-Cannon,2538 Hayward Drive and Audrey Tse,1534 Plaza Lane,Suite 318,Burlingame;represented the applicant. Commission comments: • The plan is nicely done. • Vinyl windows are not acceptable, should be true divided light, or simulated true divided light windows either of wood or vinyl-clad wood design;detachable mullions are not acceptable. 2 City of Burlingame Planning Commission Unapproved Minutes November 26, 2007 Public comments: [Andy Mobardy, 1781 Escalante Way; noted that he wished to speak regarding the proposed project at 1775 Esca/ante Way, and concerns regarding impacts upon his mother's property next door. He was advised by City Attorney Anderson that action had already been taken regarding that item(Item 2c)as part of the Consent Calendar, and that he should have requested that the item be pulled for discussion. He was advised to speak to a member of the Planning Division to discuss appeal procedures.] There were no further comments and the public hearing was closed. Commissioner Brownrigg moved to approve the application, by resolution, with the following amended conditions;specifying that the windows shall be vinyl-clad simulated true divided light windows and that the Variance is warranted due to trapezoidal shape of lot and the design will not impact neighbors: 1. that the project shall be built as shown on the plans submitted to the Planning Department date stamped November 2, 2007, Sheets A.0 through A.9, LS.0, and DMA, and that any changes to building materials, exterior finishes,footprint orfloorarea of the building shall require an amendment to this permit; 2. that the windows installed in the residence shall be vinyl-clad, simulated true divided light windows; 3. that the conditions of the Chief Building Official's July 27, 2007 memo, and the City Engineer's, Fire Marshal's, and the NPDES Coordinator's July 30, 2007 memos shall be met; 4. that if the structure is demolished or the envelope changed at a later date the right side setback variance, as well as any other exceptions to the code granted here, will become void; 5. that demolition or removal of the existing structures and any grading or earth moving on the site shall not occur until a building permit has been issued and such site work shall be required to comply with all the regulations of the Bay Area Air Quality Management District; 6. that any changes to the size or envelope of the basement, first or second floors, or garage, which would include adding or enlarging a dormer(s), moving or changing windows and architectural features or changing the roof height or pitch, shall be subject to Planning Commission review; 7. that all air ducts, plumbing vents, and flues shall be combined, where possible, to a single termination and installed on the portions of the roof not visible from the street; and that these venting details shall be included and approved in the construction plans before a Building permit is issued; 8. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which requires affected demolition, new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements; any partial or full demolition of a structure, interior or exterior, shall require a demolition permit; 9. that the project shall meet all the requirements of the California Building and Uniform Fire Codes, 2001 Edition, as amended by the City of Burlingame; THE FOLLOWING CONDITIONS SHALL BE MET DURING THE BUILDING INSPECTION PROCESS PRIOR TO THE INSPECTIONS NOTED IN EACH CONDITION 10. that prior to scheduling the framing inspection the project architect or residential designer, or another architect or residential design professional, shall provide an architectural certification that the architectural details shown in the approved design which should be evident at framing, such as window locations and bays, are built as shown on the approved plans; architectural certification 3 City of Burlingame Planning Commission Unapproved Minutes November 26, 2007 documenting framing compliance with approved design shall be submitted to the Building Division before the final framing inspection shall be scheduled; 11. that prior to scheduling the roof deck inspection, a licensed surveyor shall shoot the height of the roof ridge and provide certification of that height to the Building Department; and 12. that prior to final inspection, Planning Department staff will inspect and note compliance of the architectural details (trim materials, window type, etc.) to verify that the project has been built according to the approved Planning and Building plans. The motion was seconded by Commissioner Cauchi. Additional Commission comments: Commissioners Cauchi and Auran noted that they had spoken to the neighbors who indicated that they did not have problems with the design of the project. Chair Deal called for a voice vote on the motion to approve. The motion passed 6-0-1 (Commissioner Terrones absent). Appeal procedures were advised. This item concluded at 7:26 p.m. 4. 2724 MARTINEZ DRIVE, ZONED R-1 — APPLICATION FOR DESIGN REVIEW, HILLSIDE AREA CONSTRUCTION PERMIT, FRONT SETBACK VARIANCE AND SPECIAL PERMIT FOR AN ATTACHED GARAGE FOR SUBSTANTIAL CONSTRUCTION AND FIRST AND SECOND STORY ADDITION TO A SINGLE FAMILY DWELLING -(JESSE GEURSE, GEURSE CONCEPTUAL DESIGN,APPLICANT AND DESIGNER: AND WAYNE PAN, PROPERTY OWNER) PROJECT PLANNER: LISA WHITMAN Reference staff report dated November 26, 2007, with attachments. Community Development Director Meeker presented the report, reviewed criteria and staff comments. Fourteen (14) conditions were suggested for consideration. Chair Deal opened the public hearing. Jesse Geurse, 405 Bayswater Avenue, Burlingame; represented the applicant. Commission comments: • Discussed the appropriate species of tree or shrub in the rear yard; use a tree that will not grow beyond 15-feet in height or maintain it at that maximum height. • Chair Deal acknowledged that he had visited the property. • Requested that the applicant have a landscape contractor clean up the front yard. Public comments: Bruce and JoAnn Thompson, 1600 Granada Drive, Burlingame; and Una Kinsella, 501A Vermont Street, San Francisco; thanked the architect and applicants for working with them to bring back a an acceptable plan that addresses their concerns. They noted that they would like additional conditions imposed relative to landscaping and provided a written document entitled "Conditions of Approval', dated November 26, 2007 for consideration by the Commission. Additional Commission comments: • Asked for clarification of view impacts from tree in front-yard (impacts view from bedroom) • Suggested having trees in front yard maintained at a height no greater than the peak of the roof; otherwise the property will not be properly landscaped. 4 City of Burlingame Planning Commission Unapproved Minutes November 26, 2007 • Asked if the Thompson's suggested conditions had been reviewed by the project architect and applicant (not yet— architect indicated that though he wasn't certain his client would agree to the conditions, he didn't see them as a huge matter, and would work with the landscape architect). • With respect to the Thompson's suggested conditions; clarify the meaning of"view corridor'to mean "airport" view corridor. There were no further comments and the public hearing was closed. Commissioner Vistica moved to approve the application, by resolution, with the following amended conditions, including conditions as suggested by Bruce and JoAnn Thompson in their November 26, 2007 "conditions of approval"submittal, as modified by the Commission: 1. that the project shall be built as shown on the plans submitted to the Planning Department date stamped November 16, 2007 sheets T.0, L1.0, DMA, DM.2, and A.0 through A.8, and that any changes to building materials,exterior finishes, footprint or floor area of the building shall require an amendment to this permit; 2. that trees shown on the landscape plan for the rear-yard shall not be permitted to exceed a height of 15-feet from the base of the lower patio, and shall be maintained at a height of no greater than 15- feet; 3. that the neighbors at 1600 Granada Drive(Thompsons) and the applicants(Pans)shall review and agree upon the placement of the trees in the rear-yard landscape plan in order to mitigate any future view issues; 4. that no shrubs, or future shrubs, shall be permitted to grow to a height greater than the maximum allowable fence height permitted by the City of Burlingame, and shall be maintained at a height of no greater than that measurement; 5. that no additional trees shall be planted in the existing airport view corridor where trees do not currently exist; 6. that trees planted within the front-yard shall not be permitted to grow to the height exceeding the height of the peak of the roof, and shall be maintained at a height of no greater than that measurement; 7. that the chimney height of the kitchen vents as shown on the plans shall not exceed the manufacturer's minimum; and that if a chimney for a fireplace, the height shall not exceed 2-feet above all surrounding surfaces within 10-feet of the chimney (the minimum specification of the Building Code). 8. that trees noted for removal on the landscape plan shall be removed in advance of issuance of a building permit for the project; 9. that the conditions of the Chief Building Official's December 15, 2006 memo, the City Engineer's December 15, 2006 memo, the Fire Marshal's December 13, 2006 memo, and the NPDES Coordinators December 13, 2006 memo shall be met; 10. that demolition for removal of the existing structures and any grading or earth moving on the site shall not occur until a building permit has been issued and such site work shall be required to comply with all the regulations of the Bay Area Air Quality Management District; 11. that any changes to the size or envelope of the basement, first or second floors, or garage, which would include adding or enlarging a dormer(s), moving or changing windows and architectural 5 City of Burlingame Planning Commission Unapproved Minutes November 26, 2007 features or changing the roof height or pitch, shall be subject to Planning Commission review; 12. that prior to underfloor frame inspection the surveyor shall certify the first floor elevation of the new structure(s) and the various surveys shall be accepted by the City Engineer; 13. that prior to scheduling the framing inspection the project architect or residential designer, or another architect or residential design professional, shall provide an architectural certification that the architectural details shown in the approved design which should be evident at framing, such as window locations and bays, are built as shown on the approved plans; architectural certification documenting framing compliance with approved design shall be submitted to the Building Division before the final framing inspection shall be scheduled. 14. that prior to scheduling the roof deck inspection, a licensed surveyor shall shoot the height of the roof ridge and provide certification of that height to the Building Department; 15. that prior to final inspection, Planning Department staff will inspect and note compliance of the architectural details (trim materials, window type, etc.) to verify that the project has been built according to the approved Planning and Building plans; 16. that all air ducts, plumbing vents, and flues shall be combined, where possible, to a single termination and installed on the portions of the roof not visible from the street;and that these venting details shall be included and approved in the construction plans before a Building permit is issued; 17. that the project shall meet all the requirements of the California Building and Uniform Fire Codes, 2001 Edition, as amended by the City of Burlingame; 18. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which requires affected demolition, new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements; any partial or full demolition of a structure, interior or exterior, shall require a demolition permit; 19. that during demolition of the existing residence, site preparation and construction of the new residence, the applicant shall use all applicable "best management practices" as identified in Burlingame's Storm Water Ordinance, to prevent erosion and off-site sedimentation of storm water runoff; 20. that the applicant shall comply with Ordinance 1503, the City of Burlingame Storm Water Management and Discharge Control Ordinance; and 21. that the project is subject to the state-mandated water conservation program, and a complete Irrigation Water Management Plan must be submitted with landscape and irrigation plans at time of permit application. The motion was seconded by Commissioner Cauchi. Chair Deal called for a voice vote on the motion to approve. The motion passed 6-0-1 (Commissioner Terrones absent). Appeal procedures were advised. This item concluded at 7:50 p.m. IX. DESIGN REVIEW STUDY ITEMS Commissioner Cauchi recused himself since he lives within 500-feet of the property at 612 Concord Way 6 City of Burlingame Planning Commission Unapproved Minutes November 26, 2007 5. 612 CONCORD WAY,ZONED R-1 —APPLICATION FOR DESIGN REVIEW FORA FIRST AND SECOND STORY ADDITION (BAHMAN AVAL, APPLICANT AND DESIGNER; JOHN AND PATRICIA EATON, PROPERTY OWNERS) PROJECT PLANNER: LISA WHITMAN Planner Strohmeier briefly presented the project description. Noted that garage needs to be brought up to code or a Parking Variance will be required. There were no questions of staff. Chair Deal opened the public comment period. Bahman Aval, 159 16`"Avenue, San Mateo; represented the applicant. Commission comments: • Roof ridgelines should line up. • Correct plan errors (mismatched roof ridges, mislabeled elevations, etc.) • Align floor plans as you move from left to right on plan sheet. • No problem with proposed addition. • A mixture of window types exists; though the applicant wishes to use vinyl windows, vinyl windows are generally not accepted. There were no other comments from the floor and the public hearing was closed. Additional Commission comments: • Windows should be a minimum of vinyl-clad wood windows, if not wood windows. Commissioner Vistica made a motion to place the item on the Consent Calendar when complete, with direction that the windows shall be minimum of vinyl clad windows. Further Commission comments: • The Variance should be eliminated for the length of the garage; the garage should meet code. • Review plans and correct errors and inconsistencies. • The applicant should listen to audio recording of the meeting to hear all Commission comments. This motion was seconded by Commissioner Auran. Chair Deal called for a vote on the motion to place this item on the Consent Calendar when plans have been revised as directed. The motion passed on a voice vote 5-0-1-1 (Commissioner Terrones absent, Commission Cauchi recused). The Planning Commission's action is advisory and not appealable. This item concluded at 8:10 p.m. Commissioner Cauchi returned to the dais. 6. 1705 EASTON DRIVE, ZONED R-1 — APPLICATION FOR DESIGN REVIEW FOR A FIRST AND SECOND STORY ADDITION (DEBRA COX, BLUELINES DESIGN, APPLICANT AND DESIGNER; LANDRY SUEN TRUST, PROPERTY OWNER) PROJECT PLANNER: RUBEN HURIN Community Development Director Meeker briefly presented the project description. There were no questions of staff. Chair Deal opened the public comment period. 7 City of Burlingame Planning Commission Unapproved Minutes November 26, 2007 Debra Cox, 2033 Ralston avenue, Belmont; represented the applicant. Commission comments: • Complemented the design. • Noted that applicant needs to be certain that all design elements shown on the plans will be placed on the structure; otherwise, there will be a need to bring the matter back to the Commission as an FYI. • Consider using a single shed-type dormer on the front, rather than two separate dormers. • Asked if windows are being replaced (those on the front will all be new, most other windows will be replaced). • Questioned why the carport wasn't being changed (changes would require a Variance since the structure is non-conforming). There were no other comments from the floor and the public hearing was closed. Additional Commission comments: • Commissioner Cauchi noted that he likes the design and agrees with the suggestions made regarding the dormer, but can live with either design. Commissioner Cauchi made a motion to place the item on the Consent Calendar when complete. This motion was seconded by Commissioner Osterling. Further Commission comments: • Consider simplifying the dormer on the front; perhaps use a single shed dormer. • Look at landscaping options to soften the appearance of the carport (e.g. vines). Chair Deal called for a vote on the motion to place this item on the Consent Calendar when plans have been revised as directed. The motion passed on a voice vote 6-0-1 (Commissioner Terrones absent). The Planning Commission's action is advisory and not appealable. This item concluded at 8:22 p.m. 7. 2508 HILLSIDE DRIVE, ZONED R-1 — APPLICATION FOR DESIGN REVIEW, VARIANCES AND SPECIAL PERMITS FOR A FIRST AND SECOND STORY ADDITION (MGS CONSTRUCTION, APPLICANT; DAVID HIRZEL, DESIGNER; LENA AND DOMINIC CHANG, PROPERTY OWNERS) PROJECT PLANNER: LISA WHITMAN Planner Strohmeier briefly presented the project description. There were no questions of staff. Chair Deal opened the public comment period. Commission comments: • Asked if both existing and proposed floor-plans and elevations are required as part of the submittal (yes). David Hirzel, P. O. Box 1808, Pacifica; represented the applicant. Additional Commission comments: • Asked if there was a property line survey (yes). 8 City of Burlingame Planning Commission Unapproved Minutes November 26, 2007 • Suggested reducing length of garage to maintain light into property. • Noted that there were other options for placement of the garage that would not require a Variance. Questioned some of the detailing. • Vinyl windows will not be accepted; should be a minimum of vinyl-clad wood windows;snap on grids will not be accepted. • Provide an example of proposed windows. • Massing of the addition is correct, but troubled by long blank wall of garage. Public comments: Barbara Cipher, 2512 Hillside Drive, Burlingame; expressed concern aboutthe proximity of the construction to her property, specifically the garage. She doesn't want two monstrosities next to her property. She expressed concern about blocking light to her property; into back-yard or into her house. There were no other comments from the floor and the public hearing was closed. Commissioner Osterling made a motion to send the item to design reviewer. This motion was seconded by Commissioner Brownrigg. Further Commission comments: • Commissioner Auran noted that he does not support the Variance request. Chair Deal called for a vote on the motion to refer the project to a design reviewer. The motion passed on a voice vote 6-0-1 (Commissioner Terrones absent). The Planning Commission's action is advisory and not appealable. This item concluded at 8:43 p.m. Commissioner Osterling recused himself, as he lives within 500-feet of the property located at 1320 Castillo Drive. 8. 1320 CASTILLO DRIVE, ZONED R-1 — APPLICATION FOR DESIGN REVIEW FOR A NEW, TWO STORY SINGLE FAMILY DWELLING AND DETACHED GARAGE(JAMES CHU, CHU DESIGN&ENGR., INC., APPLICANT AND DESIGNER; TONY LEUNG, PROPERTY OWNER) PROJECT PLANNER: RUBEN HURIN Community Development Director Meeker briefly presented the project description. There were no questions of staff. Chair Deal opened the public comment period. Commission comments: • Chair Deal acknowledged that he had received less than a $250 donation to his City Council campaign from the applicant's architect. James Chu, 55 W. 43rd Avenue, San Mateo; represented the applicant. Noted that a tree removal permit had been granted for removal of the tree within the front-yard. Additional Commission comments: Overall liked the design. • Symmetry seems to be a bit off on the front elevation. • Side-yard patio needs some type of treatment to soften appearance. 9 City of Burlingame Planning Commission Unapproved Minutes November 26, 2007 • Will the second-floor balcony in the rear affect neighbor's privacy? • Consider methods of reducing the amount of hardscape in the plan; look at ways to reduce storm- water run-off. • Path from parking space to house could be smaller; would provide more area for landscaping; perhaps consider a tree separating the concrete for the driveway from the patio to soften the appearance. • Consider making the porch a bit more prominent; something more than just a door on the porch, perhaps a window. • Consider paving strips for driveway. Public comments: Pat Giorni, 1445 Balboa Avenue, Burlingame; noted that the Commission should express its opinion regarding the massing of the rear of the structure, since the property owner will likely be selling the home once it is completed. There were no other comments from the floor and the public hearing was closed. Commissioner Auran made a motion to place the item on the Consent Calendar when complete. Further Commission comments: • Work on making front porch more prominent. • Reduce amount of impervious surfaces. • Consider second floor balcony change to reduce privacy impacts for neighbor. • Consult with neighbor regarding desire to install fountain on side of property. • Soften access from the kitchen to the driveway area. This motion was seconded by Commissioner Vistica. Chair Deal called fora vote on the motion to place this item on the regularAction Calendar when plans had been revised as directed. The motion passed on a voice vote5-0-1-1 (Commissioner Terrones absent, CommissionerOsterling recused). The Planning Commission's action is advisory and not appealable. This item concluded at 9:03 p.m. Commissioner Osterling returned to the dais. X. COMMISSIONERS' REPORTS None. XI. DIRECTOR'S REPORT • Commission Communications: It was noted that an appeal was filed relative to the project at 3105 Margarita Drive;the date for the public hearing on the appeal is pending. The Commission was asked to confirm that Saturday, March 22, 2008 will work for the annual Joint Planning Commission/City Council meeting. It was noted that staff is targeting January 1, 2008 as the date for beginning posting of sites for new Design Review projects. A reception for outgoing Planning Commissioner Jerry Deal is scheduled to precede the next Planning Commission meeting on Monday, December 10, 2007 at 6:30 p.m. in the City Council Chambers. 10 City of Burlingame Planning Commission Unapproved Minutes November 26, 2007 • City Council regular meeting of November 19, 2007: There were no actions to report. • FYI: 821 Paloma Avenue— Requested as-built changes to a previously approved Design Review project. Accepted the changes. • Other Comments: City Attorney Anderson requested clarification from the Neighborhood Consistency Subcommittee regarding second floor balconies (depends on the proximity to adjacent properties). Commissioner Osterling noted that the audio recording of the last meeting he received would not play. Chair Deal noted the proliferation of`Burlingame Singles" signs. XII. ADJOURNMENT Chair Deal adjourned the meeting at 9:13 p.m. Respectfully submitted, David Cauchi, Vice-Chair 11 rC7 POLICE DEPARTMENT BURLIfVGAME City of Burlingame Jack L. Van Etten Chief of Police November, 2007 Honorable Mayor and Members of the City Council: As I've previously mentioned, the police department routinely and continuously receives information from the public regarding a number of criminal, traffic and parking related matters. All of these matters are immediately addressed, prioritized (based on the safety of the community), and depending on staffing levels, handled in the most effective manner possible. When necessary, overtime is used and (or) additional outside resources are also brought into assist current staff with specific problems or unusual criminal activities. The police department anticipates returning 2 motorcycle officers back into traffic to handle traffic and selective enforcement complaints by January, 2008. Once again this year, the police department will pursue a motor officer grant through the state office of traffic safety in hopes of increasing our motorcycle traffic officers from two to three. Our School Resource Officer has returned back to our schools as 4 new officers prepare for solo field duty after completing almost a year of state mandated training. The police department continues in a "transitional stage" of moving from an older, more experienced department to a younger one. Two new officer trainees were hired and began the 6 month police academy in September. I will recommend to council for permission to temporarily over-hire another 4 officers for the March, 2008 police academy in anticipation of losing 4 long time employees to retirement during the next FY. The temporary over-hires will reduce overtime costs and provide for a smooth transition as officers retire and are replaced, as it takes almost a year to train a new recruit officer and place the officer on the street. The police department is currently at our authorized strength of 42 sworn. I anticipate naming and appointing the new Police Commander in November. If all goes well, I plan to introduce the new Commander, swear him in and have him pinned at the December 3, 2007 City Council Meeting. Moving citations continue to be down from last year, but with officers recently receiving training with radar, citations will gradually increase. Actually, we show an increase in moving citations issued this month for this year, compared to this month, last year. Parking citation totals continue to show increases over last year during the same time period. I've also included the most recent selective traffic enforcement areas related to addressing traffic related complaints in our community that are routinely being monitored by our patrol officers. This information also includes the types of violations that are occurring. The police department is constantly monitoring the statistical information at all selective enforcement sites for future enforcement and reference. As mentioned, several officers have attended radar school this month and they will be assigned to selective speed enforcement (as needed in some areas) to address speeding vehicle concerns by our residents. 1111 Trousdale Drive - Post Office Box 551 - Budingame, California 94011-0551 - (650) 777-4100 - Fax (650) 697-8130 The police department continues to reach out and ask the public to help fund the purchase of additional police K-9's. The Burlingame community has contributed greatly and I'm proud to say that the police department will reach its goal to place additional K-9's back into the police department. The K-9's will help protect our community and our dedicated police officers, as well as provide tracking and drug detection. The information contained in the attached monthly police department report is displayed in both numbers and percentages. Remember that the percentages of certain crimes might've dramatically increased or decreased in percentage (compared to the previous month or year). When reviewing the police department report also consider the actual numbers of various crime categories in conjunction with the percentages. Even though the percentages may have increased or decreased, the actual number change may be slight or negligible. Feel free to contact me at anytime if you have any questions or concerns about the numbers or percentages. As always, I continue to be so proud of the dedication and sacrifices made by all of the employees of the police department. Our employees work tirelessly day and night (and place themselves in harm's way) to protect and serve the citizens in our great community. On behalf of all our employees, I thank you for your continued support of the Burlingame Police Department. Kindly feel free to contact me if you have any questions. Respectful , _ Chief Jack Van Etten Burlingame Police Department MEMORANDUM To: All Patrol Personnel From: Sgt.Williams Date: 11/16/2007 Subject: Selective Enforcement As time permits,please advise your teams to attempt selective enforcement in the listed areas: Location Violation Description Time of offense Date Reported El Camino 22350 VC Speeding All hours 10/31/07 (n/of Broadway) Crossway 22350 VC Speeding AM Commute 10/25/07 Douglas Ave. 22350 VC Speeding AM/PM Commute 10/11/07 Howard Ave. 22350 VC Speeding All hours 10/11/07 (East end) Howard(w/b)@ 22101(d)VC Turn required All hours 9/30/07 Cal. Carolan Ave. 22350 VC Speeding All hours 9/29/07 Davis Dr. 21950 VC yield to ped Morning 9/26/07 (1800 blk.) Carolan@North 22450 VC Stop sign School commute 9/17/07 Lane Toyon&Morrell22350 VC Speeding Morning 9/4/07 1400 Bellevue 22350 VC Speeding All hours 8/22/07 Hillside Dr. 22350 VC Speeding All hours 8/25/07 Howard/ECR 21950 VC yield to ped All hours 8/01/07 Blgm Ave. 21200 VC Bicycle viol. All hours 7/26/07 13.52.100 CO (riding on sidewalk) Rollins Rd. 22350 VC Speeding morning 7/12/07 1200-1800 blk 11-20-07 SUMMARY OF PART ONE OFFENSES PAGE: 1 FOR: OCTOBER, 2007 Prev Last Act Act YTD YTD Crime Classification. . . . . . . . . . . . . . . . . . . . Current Year. . YTD. . . YTD. . . Change Change Murder and Nonnegligent Manslaughter 0 0 1 0 1 Manslaughter by Negligence 0 0 0 0 0 Rape By Force 0 0 4 6 -2 -33 .33 Attempt to Commit Forcible Rape 0 0 0 0 0 Robbery Firearm 0 1 8 5 3 60. 00 Robbery Knife 0 0 3 2 1 50. 00 Robbery Other Dangerous Weapon 0 0 2 2 0 0. 00 Robbery Strong-Arm 2 3 8 18 -10 -55 .56 Assault - Firearm 0 1 0 1 -1 -100. 00 Assault - Knife 0 0 0 1 -1 -100. 00 Assault - Other Dangerous Weapon 1 2 17 24 -7 -29. 17 Assault - Hands,Fists,Feet 1 3 6 10 -4 -40. 00 Assault - Other (Simple) 4 14 131 151 -20 -13 .25 Burglary - Forcible Entry 4 5 40 55 -15 -27.27 Burglary - Unlawful Entry 6 6 57 77 -20 -25 . 97 Burglary - Attempted Forcible Entry 1 0 3 3 0 0. 00 Larceny Pocket-Picking 0 0 0 0 0 Larceny Purse-Snatching 0 0 0 2 -2 -100. 00 Larceny Shoplifting 2 2 29 37 -8 -21. 62 Larceny From Motor Vehicle 21 18 188 216 -28 -12 . 96 Larceny Motor Veh Parts Accessories 7 11 113 106 7 6. 60 Larceny Bicycles 4 5 18 19 -1 -5.26 Larceny From Building 4 9 62 104 -42 -40. 36 Larceny From Any Coin-Op Machine 0 0 11 10 1 10. 00 Larceny All Other 10 3 77 55 22 40 . 00 Motor Vehicle Theft Auto 11 5 75 66 9 13 .64 Motor Vehicle Theft Bus 0 2 3 12 -9 -75. 00 Motor Vehicle Theft Other 1 0 2 9 -7 -77 . 78 ------- ------ ------ ------ 79 90 858 991 79 90 858 991 11-20-07 MONTHLY SUMMARY OF PART TWO OFFENSES PAGE: 1 CITY REPORT FOR: OCTOBER, 2007 Prev Last Act Act YTD YTD Crime Classification.................... Current Year.. YTD. .. YTD... Change Change All Other Offenses 43 27 320 345 -25 -7.25 Animal Abuse 0 0 1 0 1 Animal Nuisance 0 0 0 2 -2 -100.00 Arson 0 0 10 34 -24 -70.59 Assists to Outside Agencies 0 0 0 0 0 Bicycle Violations 0 0 0 0 0 Bigamy 0 0 0 0 0 Bomb Offense 0 0 0 0 0 Bomb Threat 0 0 1 0 1 Bribery 0 0 0 0 0 Check Offenses 0 1 4 13 -9 -69.23 Child Neglect/prot custody 9 2 68 48 20 41.67 Computer Crime 0 0 0 0 0 Conspiracy 0 0 0 0 0 Credit Card Offenses 0 0 6 2 4 200.00 Cruelty to Dependent Adult 0 0 0 2 -2 -100.00 Curfew and Loitering Laws 0 0 2 0 2 Death Investigation 4 6 24 36 -12 -33.33 Disorderly Conduct 3 1 5 13 -8 -61.54 Driver's License Violations 0 1 2 4 -2 -50.00 Driving Under the Influence 3 4 63 53 10 18.87 Drug Abuse Violations 1 6 47 32 15 46.88 Drug/Sex Registrants/Violations 0 0 0 3 -3 -100.00 Drunkeness 5 13 56 65 -9 -13.85 Embezzlement 0 0 3 4 -1 -25.00 Escape 0 0 0 0 0 Extortion 0 0 1 0 1 False Police Reports 1 0 2 2 0 0.00 False Reports of Emergency 0 0 0 4 -4 -100.00 Fish and Game Violations 0 0 1 0 1 Forgery and Counterfeiting 7 2 28 33 -5 -15.15 Found Property 4 6 61 55 6 10.91 Fraud 1 0 22 20 2 10.00 Gambling 0 0 0 0 0 Harrassing Phone Calls 2 3 44 40 4 10.00 - i 11-20-07 MONTHLY SUMMARY OF PART TWO OFFENSES PAGE: 2 CITY REPORT FOR: OCTOBER, 2007 Prev Last Act Act YTD YTD Crime Classification.................... Current Year.. YTD... YTD... Change Change Hit and Run Accidents 4 4 41 38 3 7.89 Impersonation 0 2 8 4 4 100.00 Incest 0 0 0 0 0 Indecent Exposure 0 0 6 9 -1 -11.11 Intimidating a witness 0 0 0 0 0 Kidnapping 0 0 0 0 0 Lewd Conduct 0 0 1 1 0 0.00 Liquor Laws 0 1 1 3 -2 -66.67 Littering/Dumping 0 0 0 0 0 Marijuana Violations 4 3 28 18 10 55.56 Mental Health Cases 10 7 82 79 3 3.80 Missing Person 4 1 51 41 10 24.39 Missing Property 6 10 74 83 -9 -10.84 Municipal Code Violations 7 10 78 64 14 21.88 Narcotics Sales/Manufacture 0 1 1 3 -2 -66.67 Offenses Against Children 0 1 9 7 2 28.57 Other Assaults 4 14 131 151 -20 -13.25 Other Juvenile Offenses 1 1 11 2 9 450.00 Other Police Service 0 1 27 41 -14 -34.15 Pandering for immoral purposes 0 0 0 0 0 Parole Violations 0 0 3 4 -1 -25.00 Perjury 0 0 0 0 0 Possession of Burglary Tools 0 0 0 0 0 Possession of drug paraphernalia 0 0 0 0 0 Possession of obscene literature;picture 0 0 0 0 0 Probation Violations 0 1 4 10 -6 -60.00 Prostitution and Commercial Vice 0 0 2 6 -4 -66.67 Prowling 0 4 3 8 -5 -62.50 Resisting Arrest 0 2 4 5 -1 -20.00 Restraining Orders 0 0 1 1 0 0.00 Runaways (Under 18) 0 0 2 0 2 Sex Offenses 0 0 1 3 -2 -66.67 Sex Offenses against Children 0 1 1 2 -1 -50.00 Sodomy 0 0 0 0 0 Stalking 0 0 0 0 0 11-20-07 MONTHLY SUMMARY OF PART TWO OFFENSES PAGE: 3 CITY REPORT FOR: OCTOBER, 2007 Prev Last Act Act YTD YTD Crime Classification.................... Current Year.. YTD... YTD... -Change Change Statutory Rape 0 0 0 0 0 Stolen Property;Buying;Receiving;Possess 0 0 8 12 -4 -33.33 Suspended License 3 10 23 34 -11 -32.35 Tax Evasion 0 0 0 0 0 Terrorist Threats 0 0 9 5 4 80.00 Towed Vehicle 36 47 350 317 33 10.41 Trespassing 3 0 10 9 1 11.11 Truants/Incorrigible Juvs 0 0 1 0 1 US Mail Crimes 0 0 0 0 0 Vagrancy 0 0 0 0 0 Vandalism 18 22 188 231 -43 -18.61 Vehicle Code Violations 2 1 21 12 9 75.00 Violation of Court Order 2 1 11 13 -2 -15.38 Warrants - Felony 1 3 16 12 4 33.33 Warrants - Misd 11 8 53 55 -2 -3.64 Weapons;Carrying,Possessing 1 2 11 11 0 0.00 Welfare Fraud 0 0 0 0 0 ------- ------ ------ ------ 200 230 2,044 2,104 200 230 2,044 2,104 11-20-07 MONTHLY SUMMARY OF CITATIONS PAGE : 1 CITY REPORT FOR: OCTOBER, 2007 Prev Last Act Act Crime Classification. . . . . . . . . . . . . . . . . . . . Current Year. . YTD. . . YTD. . . Parking Citations 3407 3 , 659 38 , 811 31, 123 Moving Citations 181 154 1 , 748 2 , 042 ------- ------ ------ ------ 3588 3 , 813 40, 559 33 , 165 3588 3 , 813 40 , 559 33 , 165 BURLINGAME Officer Productivity. . . . generated on 11/20/2007 at 02 :41 : 34 PM Reported On: All Officers Report Range : 10/01/2007 to 10/31/2007 Data Type Reported on: PARKING Valid % All Voids % All % Officer: ID: Cnt Valid Cnt Voids Valid ------------------------------------------------------------------------------------------------- ALVISO 355 636 19.44 21 35.00 96.80 DOTSON 509 703 21.49 9 15.00 98.74 FEITELBERG 508 796 24.34 15 25.00 98.15 GARRETT 501 488 14.92 8 13.33 98.39 SMITH 654 648 19.81 7 11.67 98.93 ------------- Total 3271 60 Page 1 of 1 Comcast® Comcast Cable 12647 Alcosta Boulevard P0.Box 5147 November 9, 2007 San Ramon,CA 94583 Mr. Jesus Nava City of Burlingame 501 Primrose Road Burlingame, CA 94010 Dear Mr. Jesus Nava: Comcast has been your local cable company for five years and we believe that we have lived up to our credo, "we will be the company to look to first for the communications products and services that connect people to what's important in their lives" In pursuit of attaining our credo, we have introduced several new video product options to our subscribers who reside in your community. As a courtesy to your office we are sending you this letter. In an effort to continue to offer the best telecommunications services available in the Bay Area, we have implemented a security deposit requirement for the provision of Comcast Digital Voice. Effective December 1, 2007, Comcast will implement a security deposit requirement for the provision of Comcast Digital Voice service to 1) new Comcast Digital Voice subscribers with an Equifax credit rating of less than 500 (Comcast Representatives will not be provided with the subscribers' actual credit rating); 2) new Comcast Digital Voice subscribers who refuse to provide their Social Security Number for screening; 3) existing cable, High Speed Internet, or Comcast Digital Phone Service subscribers with a history of service disconnection due to non- payment within 6 months prior to their Comcast Digital Voice service installation; 4) existing cable, High Speed Internet, or Comcast Digital Phone Service subscribers with a history of a non-sufficient funds check payment within the 12 months prior to their Comcast Digital Voice service installation and; 5) any former subscriber who reconnects to the cable system after 6 months of disconnection and requests a subscription to Comcast Digital Voice services (regardless of their previous account history). Please be advised that the subscribers' first billina statement after the new installation or service upgrade will reflect the security deposit(s). v If you should have any questions or concerns regarding the matter, please feel free to contact your local Government Affairs Director, Lee-Ann Peling at (415) 715-0549. Sincerely, UdV__Q1_ Mitzi Givens-Russell Government Affairs Franchise Compliance Manger Bay Market