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HomeMy WebLinkAboutAgenda Packet - CC - 2007.12.17 CITY G BURLINGAME m "RRTcn dart 0• BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 CITY COUNCIL MEETING AGENDA Monday,December 17,2007 STUDY SESSION - 6:00 p.m. Conference Room A a. Business License Audit CLOSED SESSION—6:45 p.m. Conference Room A a. Conference with Labor Negotiator pursuant to Government Code § 54957.6: City Negotiators: Deirdre Dolan, Jim Nantell, IEDA Labor Organization: Teamsters Local 856 1. CALL TO ORDER—7:00 p.m. - Council Chambers 2. PLEDGE OF ALLEGIANCE TO THE FLAG 3. ROLL CALL 4. APPROVAL OF MINUTES—Regular Council Meeting of December 3, 2007 PRESENTATION a. Shared Vision 2025 Project for San Mateo County 5. PUBLIC HEARINGS a. Appeal of the Planning Commission's approval of an application for design review, Hillside area construction permit, and side and front setback variances for a main and lower level addition to an existing single family dwelling at 3105 Margarita Avenue, located within a single family residential zone decision for 3105 Margarita Avenue 6. PUBLIC COMMENTS—At this time,persons in the audience may speak on any item on the agenda or any other matter within the jurisdiction of the Council. The Ralph M.Brown Act(the State local agency open meeting law)prohibits Council from acting on any matter that is not on the agenda. Speakers are requested to fill out a"request to speak"card located on the table by the door and hand it to staff. The Mayor may limit speakers to three minutes each. 1 7. STAFF REPORTS AND COMMUNICATIONS a. Authorizing the City's membership in the International Council for Local Environmental Initiatives (ICLEI) in order to participate in the Burlingame City-Wide Climate Control Assessment Project b. Recommendation to confirm Mayor's Council assignments for 2008 c. Amend Business License Ordinance to include Municipal Recreation in payment exemption 8. APPROVAL OF CONSENT CALENDAR a. Recommendation to adopt 2008 City Council calendar b. Approved rotation list for offices of Mayor and Vice Mayor c. Resolution to approve Universal Waste Management, Inc. three year agreement to provide electronic recycling events in Burlingame d. Warrants & Payroll 9. COUNCIL COMMITTEE REPORTS 10. PUBLIC COMMENTS—At this time,persons in the audience may speak on any item on the agenda or any other matter within the jurisdiction of the Council. The Ralph M.Brown Act(the State local agency open meeting law)prohibits Council from acting on any matter that is not on the agenda. Speakers are requested to fill out a"request to speak"card located on the table by the door and hand it to staff. The Mayor may limit speakers to three minutes each. 11. OLD BUSINESS 12. NEW BUSINESS a. Set Appeal Hearing for 2724 Martinez Drive 13. ACKNOWLEDGMENTS a. Commission Minutes: Parks &Recreation,November 15, 2007; Beautification, December 6, 2007; Planning, December 10, 2007 b. Department Reports: Fire,November, 2007; Building,November, 2007; Finance,November, 2007 c. Letter from Comcast with programming update d. Installation of Bronze Lions at Main Library 14. ADJOURNMENT TO CLOSED SESSION CLOSED SESSION a. Conference with Real Property Negotiators pursuant to Government Code § 54956.8: 2 Property: Assessor Parcel Nos. 029-201-320 (260 El Camino Real) and City of Burlingame Parking Lot K Agency Negotiators: Jim Nantell, Syed Murtuza, Art Morimoto, Bill Meeker and Larry Anderson Negotiating Parties: William Butler Trust & Cullinane KB/L M 2000 Trust Under Negotiation: Access across Parking Lot K to serve 260 El Camino Real b. Pending Litigation(Government Code § 54956.9(a): Angela Ostini vs. City of Burlingame, USDC (ND Cal.) Case No. C071011 WHA C. License/Permit Application pursuant to Government Code § 54956.7: Applicant: One person employed by VIP Taxi (continued from December 3, 2007) 15. ADJOURNMENT Notice: Any attendees wishing accommodations for disabilities please contact the City Clerk at 650 558-7203 at least 24 hours before the meeting. A copy of the Agenda Packet is available for public review at the City Clerk's office,City Hall,501 Primrose Road,from 8:00 a.m.to 5:00 p.m.before the meeting and at the meeting. Visit the City's website at www.burl ingame.org. Agendas and minutes are available at this site. NEXT MEETING—MONDAY,JANUARY 7,2008 3 y K4, bo Bus 'iness Limcense Tax Aud 'i City of Burlingame , CA Finance Department November 2007 + Igo& 200 `� Business License Facts • Ordinance adopted in 1978 • License is a tax not a fee • Currently $ 100 . 00 per year • Initial application fee of $35 (one time) • License year is July 1 thru June 30 • 4 , 732 licenses currently issued • Annual revenue approximately $480 , 000 December 17, 2007 2 ,Poe. ON Who Needs A License? 200 General Provisions • Any business , trade , profession , calling and occupation transacting business in the city limits • Business definition in ordinance : " includes professions , trades and occupations of all and every kind of calling , whether or not carried on for profit. " December 17, 2007 3 Who needs a License? �: 9°«aR Specific Provisions • Every person conducting or carrying on the business of: — Selling any goods, wares, merchandise, commodity or service — Conducting or carrying on any profession , trade, occupation , calling or business • Every person not having a fixed place of business within the city who engages in business within the city, including contractors December 17, 2007 4 Who needs a License? Specific Provisions Every person conducting a home occupation — As allowed by the city's land use regulations • Every person conducting or carrying on the business of selling Christmas trees , except where such business is conducted in connection with a licensed business December 17, 2007 5 Evidence of Doing Business Use of signs , circulars , stationary, phone directory and other means of advertising • Holding a governmental license , permit or authority to conduct business — Including Tax ID numbers • Making sales , taking orders and rendering commercial services • Any similar acts December 17, 2007 6 Exemptions • Charitable and Nonprofit Organizations • Interstate Commerce • Veterans Peddling or Soliciting • Minors ( 16 years or younger) with gross receipts of $4 , 000 or less • Seniors (65 or older) with annual gross receipts of $4 , 000 or less Parks & Recreation contract employees December 17, 2007 7 Exclusions • Public Utilities that pay a city franchise fee • Banks • Insurance Companies and Associations Any person that the city cannot license under the U . S . or State Constitution License collector may require a verification statement from persons claiming exemption or exclusion from license tax December 17, 2007 8 � Payment New Businesses • Complete application • Pay application fee of $35 . 00 • Pay License tax of $ 100 . 00 • New applicants can get prorated tax based on start date of business : — 1 St quarter of tax year = $ 100 . 00 _ 2nd quarter of tax year = $ 75. 00 — 3,dquarter of tax year = $ 50. 00 — 4t" quarter of tax year = $ 25. 00 December 17, 2007 9 Payment — Existing Business • License renewal notice sent in June • Payment due date of July 1 • Payment delinquent on August 1 — 25% late payment penalty is added — 5% penalty for every 15 days payment is late — 1 % interest per month on delinquent amount — Collection or cost recovery fees December 17, 2007 10 ;"s-2(M Penalties & Fees • Ordinance Section 6 . 04. 070 controls the penalty structure, and contains the following highlights: • 6. 04 . 070 (b) - 25% late penalty after August 1 . • 6. 04 . 070 ( 1 & Q — 5% penalty every 15 days (capped at 100% of tax due) • 6. 04 . 070 (3) — 25% fraud penalty (reserved for City Attorney use) • 6. 04 . 070 (4) — 1 % interest per month • 6. 04 . 070 (d ) — cost recovery for collection of delinquencies , deficiencies, other amounts owed December 17, 2007 11 Audit Objectives • Gain greater compliance with ordinance Educate business community of license requirements and tax • Gather complete information about persons and companies conducting business in Burlingame • Increase revenue for the General fund December 17, 2007 12 Audit Timeline • January 2008 — Council approves contract with MAS — Council approves Resolution — Audit program approval — Amnesty program approval — Receipt of initial data sets — Data set analysis and integration — Business tax and city vendor data sets delivered — Sales tax data ordered December 17, 2007 13 , a � P Audit Timeline • January 2008 — Amnesty program introduced to community — Contact letters reviewed and finalized — Authorization letters reviewed and finalized — Data issue revisited (if needed) — Program points finalized — Program presentation to City and MAS staff December 17, 2007 14 Audit Timeline • February 2008 — Amnesty program promoted to community — Sales tax data delivered — Sales tax data analyzed and integrated — Prepare City and MAS staff on approved aspects of Amnesty program December 17, 2007 15 k kr Audit `(nc�rr'�rtrir�l�(x���irlrn�r • March 2008 — Amnesty program active • April 2008 — Amnesty program ends — MAS mails first letters December 17, 2007 16 � :�.� p� Audit Services Agreement mlltelm';.Ilrr'11414;w • MAS — Municipal Auditing Services , L. L. C . • Three year agreement • City agent for purposes of accessing : — State Board of Equalization Sales Tax data — Franchise Tax Board tax return data — City of Burlingame Business Tax data — City of Burlingame Federal Tax data — City of Burlingame Utility data December 17, 2007 17 Audit Services Agreement • Manage and handle all administrative duties and tasks • Compensation for services — 50% of Discovery/Deficiency/Collection for all applicable years — Maximum collection fee possible = $510 . 00 per business (4 year delinquency) December 17, 2007 18 14,Q9•300b Maximum Tax Liability �crrlerr�rial �rrlrorr #1 #2 #3 SUB #4 YEAR TAX LATE PENALTY INTEREST TOTAL RECOVERY TOTAL 2004-2005 $100.00 $25.00 $100.00 $48.00 $273.00 $136.50 $409.50 2005-2006 $100.00 $25.00 $100.00 $36.00 $261 ..00 $130.50 $391 .50 2006-2007 $100.00 $25.00 $100.00 $24.00 $249.00 $124.50 $373.50 2007-2008 $100.00 $25.00 $`100.00 $12.00 $237.00 $118.50 $355.50 $400.00 $100.00 $400.00 $120.00 $1 ,020.00 $510.00 $1 ,530.00 1 6.04.070 (b) - Late payment penalty @ 25% 2 6.04.070 (1&2) - 5% penalty every 15 days (suggested max of 100%) 3 6.04.070 (4)'- Interest 1% per month 4 6.04.070 (d) Cost recovery (MAS fees) December 17, 2007 19 i f Amnesty Period • Give businesses the chance to comply without fines and penalties • Starts Saturday, March 1 , 2008 • Ends Monday, March 31 , 2008 • Total of 31 days amnesty period December 17, 2007 20 Conditions of Amnesty • Must provide true date of start of business — Application is statement of declaration • Must pay initial application fee of $35 . 00 • Must pay license tax for every year in business (up to a maximum of 4 years) — 1 year = $ 100 + $35 = $ 135 . 00 — 2 years = $200 + $35 = $235. 00 — 3 years = $300 + $35 = $335 . 00 — 4 years = $400 + $35 = $435 . 00 December 17, 2007 21 2008 Advertising Amnesty Period nehneinl`e%CmGice • Press releases and press conference (?) • Two quarter-page advertisements in local press (one newspaper) • Website announcement List-serve Email Announcement • Public Access TV announcement • Chamber of Commerce newsletter December 17, 2007 22 ©� *. 4 � . : ■ a , / Questions 2+ �! »< r« \ December 17, 2007 23 CITY C s BURLJNGAME �, om 0 �wno uue. BURLINGAME CITY COUNCIL Revised - Unapproved Minutes Regular Meeting of December 3, 2007 1. CALL TO ORDER A duly noticed regular meeting of the Burlingame City Council was held on the above date in the City Hall Council Chambers. Mayor Rosalie M. O'Mahony called the meeting to order at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE TO THE FLAG Led by Constance Cohen. CLOSED SESSION: CA Anderson advised that Council met in closed session and directed staff regarding the following: a. VIP Taxi Appeal b. Threatened Litigation (Government Code §54956.9(b)(1), (3)(C)) Claim of Paula Hoffinan 3. ROLL CALL COUNCILMEMBERS PRESENT: Baylock, Cohen, Keighran,Nagel, O'Mahony COUNCILMEMBERS ABSENT: None 4. MINUTES Councilwoman Nagel made a motion to approve the minutes of the November 19, 2007 regular Council meeting; seconded by Vice Mayor Keighran. The motion was approved unanimously by voice vote, 5-0. 5. PRESENTATIONS Mayor O'Mahony introduced the many visiting dignitaries and thanked them for attending. a. INTRODUCTION OF NEWLY APPOINTED POLICE COMMANDER COP Van Etten introduced the newly appointed Police Commander Edward Wood formerly of the Belmont Police Department. COP Van Etten presided over the official swearing in and badge pinning ceremony. b. INTRODUCTION OF NEWLY APPOINTED PUBLIC WORKS SUPERINTENDENT DPW Murtuza introduced the newly appointed Public Works Superintendent Rob Mallick, the City's former Facilities Supervisor. 1 Burlingame City Council December 3,2007 Unapproved Minutes C. COMMUNITY ENGAGEMENT POLICY AND PROCEDURES Kate Crowder, a participant in the County's Management Talent Exchange Program and currently working in the City Manager's office, presented to Council the first draft of the Community Engagement Policy and Procedures created by the Council subcommittee on civic engagement. It was Council's consensus to accept the first draft. Mayor O'Mahony stated that the Council subcommittee would continue in 2008 to further refine the drafted policy for future Council consideration. 6. PUBLIC HEARINGS a. ADOPTION OF ASSESSMENTS FOR YEAR 2008 FOR THE SAN MATEO COUNTY TOURISM BUSINESS IMPROVEMENT DISTRICT (BID) CA Anderson reviewed the staff report and requested Council hold a public hearing on the levy of assessments for 2008 in the San Mateo County Tourism BID and to adopt Resolution No. 85-2007. Mayor O'Mahony opened the public hearing. Anne LeClair, Finance Director of the Tourism Bureau, responded to Council questions. There were no further comments from the floor, and the hearing was closed. Councilwoman Baylock made a motion to approve Resolution No. 85-2007 establishing and levying Year 2008 assessments for the San Mateo County Tourism Business Improvement District and approving District programs and activities for the Year 2008; seconded by Councilman Cohen. The motion was approved unanimously by voice vote, 5-0. 7. PUBLIC COMMENTS The following citizens made presentations honoring Councilman Cohen: Jennifer Pfaff, 615 Bayswater Avenue; Pat Giorni, 1445 Balboa Avenue; Tom Paine, 728 Concord Way, Jill Lauder, 449 Bloomfield Road; Joe Baylock, 1527 Newlands Avenue; Jim Bradford; and Garbis Bezdjian of the Broadway Business District. There were no further comments from the floor. 8. STAFF REPORTS AND COMMUNICATIONS a. CONSIDER THREE APPOINTMENTS TO THE CIVIL SERVICE COMMISSION HRD Dolan reviewed the staff report and explained the responsibilities of the Civil Service Commission. Councilwoman Nagel made a motion to appoint Stephen Hamilton; seconded by Vice Mayor Keighran. The motion was approved by roll call vote, 3-2 (Baylock and Cohen dissenting). Councilwoman Baylock made a motion to appoint James Delia; seconded by Councilman Cohen. The motion was approved by roll call vote, 4-1 (Councilwoman Nagel dissenting). Councilwoman Baylock made a motion to appoint Marsha Begun; seconded by Councilman Cohen. The motion failed by roll call vote, 2-3 (Keighran,Nagel and O'Mahony dissenting). 2 Burlingame City Council December 3,2007 Unapproved Minutes Councilwoman Nagel made a motion to appoint Melissa Germaine; seconded by Councilman Cohen. The motion was approved by roll call vote, 3-2 (Keighran and O'Mahony dissenting). b. IMPLEMENTATION OF A CITY OF BURLINGAME BEST BUSINESS LANDSCAPE AWARD P&RD Schwartz reviewed the staff report and requested Council accept the implementation of the City of Burlingame Best Business Landscape Award as proposed by the Beautification Commission. Donna Wright, Beautification Commissioner, presented the details of the award process. Council made the following recommendations: post application on City website; Commission to confirm award category; add name of award to plaque; provide business with a paper award to display; and advertize for applications in the Chamber of Commerce Newsletter. Vice Mayor Keighran made a motion to approve implementation of the City of Burlingame Best Business Landscape Award and to include Council recommendations; seconded by Councilwoman Baylock. The motion was approved unanimously by voice vote, 5-0. C. APPROVAL OF CHANGES TO COMPENSATION AND BENEFIT PLAN FOR DEPARTMENT HEAD AND UNREPRESENTED CLASSIFICATIONS HRD Dolan reviewed the staff report and requested Council approve two resolutions for changes to the Compensation and Benefit Plan for Department Head and Unrepresented Classifications. Councilwoman Baylock made a motion to approve Resolution No. 86-2007, approving adjustment to salary for the City Manager and the City Attorney, and Resolution No. 88-2007, approving changes to the compensation and benefit plan for the Department Head and Unrepresented Employee Classifications; seconded by Councilwoman Nagel. The motion was approved unanimously by voice vote, 5-0. d. DECLARING RESULTS OF NOVEMBER 6, 2007 ELECTION CC Mortensen reviewed the staff report and requested Council adopt Resolution No. 87-2007 declaring the results of the November 6, 2007 election. Terry Nagel and Jerry Deal received the top vote counts for the two open Council seats. Councilwoman Baylock made a motion to adopt Resolution No. 87-2007 declaring the results of the November 6, 2007 election; seconded by Councilwoman Nagel, approved unanimously by voice vote, 5-0. 9. CEREMONIAL a. REMARKS OF OUTGOING COUNCIL MEMBER RUSS COHEN Mayor O'Mahony presented outgoing Councilman Russ Cohen with a plaque and a proclamation to commemorate his service to the community. Councilman Cohen commented on his term as councilman and Council's accomplishments during his term. He then thanked his wife, Constance, his constituents, his colleagues and city staff for their support. Councilman Cohen then left the dais. 3 Burlingame City Council December 3,2007 Unapproved Minutes b. SWEARING IN OF NEW COUNCIL MEMBER JERRY DEAL New Council Member Jerry Deal was sworn in by his friend, Paul Durazzo. Mayor O'Mahony then asked Councilman Jerry Deal to join the rest of the Council on the dais. 10. CONSENT CALENDAR a. AUTHORIZE CITY MANAGER TO APPROVE CONTRACT WITH HYATT REGENCY HOTEL FOR THE CENTENNIAL BALL P&RD Schwartz requested Council authorize the City Manager to approve the contract with the Hyatt Regency for the Centennial Ball. b. PLANNING COMMISSION VACANCIES CM Nantell requested Council call for applications for two Planning Commission seats. The application deadline was set for February 1, 2008. C. APPROVAL OF CITY LIBRARIAN TO ATTEND OUT-OF-STATE CONFERENCE Lib Escoffier requested Council approve out-of-state travel for the City Librarian to the Public Library Association conference in Minneapolis, Minnesota in March 2008. d. APPROVAL OF FOUR TEMPORARY POLICE OFFICER TRAINEE POSITIONS COP Van Etten requested Council approve Resolution No. 89-2007 authorizing four temporary police officer trainee positions for 2007-08. Councilwoman Baylock made a motion to approve the Consent Calendar; seconded by Councilwoman Nagel. The motion was approved unanimously by voice vote, 5-0. 11. COUNCIL COMMITTEE REPORTS Council reported on various events and committee meetings each of them attended on behalf of the City. 12. PUBLIC COMMENTS Pat Giorni, 1445 Balboa Avenue, spoke on retaining the second Public Comments for future regular Council meetings. There were no further comments from the floor. 13. OLD BUSINESS a. CALTRANS PLANTING OF TREES ON EL CAMINO REAL P&RD Schwartz reviewed the staff report and provided Council with an update on both the short-term and long-term plans for the trees on El Camino Real. 4 Burlingame City Council December 3,2007 Unapproved Minutes b. MANAGEMENT TALENT EXCHANGE PROGRAM PARTICIPANTS CM Nantell announced that this is the last Council meeting Kate Crowder and Danielle Brewer would attend as participants in the County's Management Talent Exchange Program and thanked them for their efforts. 13. NEW BUSINESS a. SET APPEAL HEARING FOR 3105 MARGARITA AVENUE Council set December 17, 2007, as the hearing date for the Planning Commission appeal for 3105 Margarita Avenue. b. SAN MATEO COUNTY TRANSPORTATION AUTHORITY SEAT Councilwoman Baylock stated that she would provide Mayor O'Mahony with comments on the Transportation Authority seat to be discussed at the next City Selection Committee meeting. c. TIME CHANGE OF COUNCIL'S DECEMBER 5 SPECIAL MEETING At Mayor O'Mahony's request, Council agreed to change the December 5th meeting time to 5 p.m. d. 2008 COUNCIL COMMITTEE ASSIGNMENTS Mayor O'Mahony distributed a draft of the 2008 Council Committee Assignments for discussion at the December 17th meeting. 14. ACKNOWLEDGMENTS a. Commission Minutes: Beautification,November 1, 2007; Planning,November 26, 2007 b. Department Reports: Police, October 2007 c. Letter from Comcast concerning programming updates 15. ADJOURNMENT Mayor O'Mahony adjourned the meeting at 9:08 p.m. in memory of John Rouse, a long-time Burlingame resident. Respectfully submitted, Doris J. Mortensen City Clerk 5 Burlingame City Council December 3,2007 Unapproved Minutes voi(e Your Choke ViSiOR Sdddh An Invitation to Shape the Future of San Mateo County Please accept the invitation to take an on-line survey that will help the San Mateo County Board of Supervisors set policies and priorities for our community. You will be asked: What is the most important goal that San Mateo County should set for the year 2025? You will also have the opportunity to rank a host of proposals that focus on important issues. What are your priorities? • How can we ensure our youth succeed? • What steps can we take to encourage healthy living? • Do we need to do more to protect our natural environment? • Should San Mateo County encourage public transportation or build more roads? • Is it a priority to provide more affordable housing? The survey is a component of Shared Vision 2025, an ambitious project to develop community goals. Shared Vision 2025 builds upon the highly successful Shared Vision 2010, which encourages long-term thinking versus short-term gains. Shared Vision 2010 has guided the Board of Supervisors for nearly a decade and now is the time to help the Board develop new priorities. San Mateo County is among the most diverse counties in the United States. Our County is home to leading industries that are constantly adapting to changing conditions. So must our local government change and adapt. Please visit www.co.sanmateo.ca.us/sharedvision2010 and click on "Take the Survey." \�/l Slut Ping R V�/ w.. c 3 bt, SAN MATED COUNTY BURL STAFF REPORT AGENDA ITEM NG: 5a MEETING DATE: December 17,2007 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY: ; DATE: December 10,2007 APPROVED BY: FROM: William Meeker,Community Development Director—(650)558-7255 SUBJECT: APPEAL OF THE PLANNING COMMISSION'S APPROVAL OF AN APPLICATION FOR DESIGN REVIEW,HILLSIDE AREA CONSTRUCTION PERMIT,AND SIDE AND FRONT SETBACK VARIANCES FOR A MAIN AND LOWER LEVEL ADDITION TO AN EXISTING SINGLE-FAMILY DWELLING AT 3105 MARGARITA AVENUE, LOCATED WITHIN A SINGLE-FAMILY RESIDENTIAL(R-1)ZONE. RECOMMENDATION: The City Council should conduct a public hearing on the appeal of the application for Design Review, Hillside Area Construction Permit,and setback Variances for a main and lower level addition to a single- family dwelling at 3105 Margarita Avenue, and consider public testimony and the analysis contained within the staff report. Action regarding the appeal should include specific findings supporting the Council's decision,and should be affirmed by resolution of the City Council. The reasons for any action should be stated clearly for the record. The City Council may consider two alternatives: 1. deny the appeal and uphold the Planning Commission's action approving the application for Design Review, a Hillside Area Construction Permit,and Variances for a main and lower level addition to an existing single-family dwelling;or 2. uphold the appeal, and modify the Planning Commission's decision by providing specific direction to the project applicant regarding further changes to be made to the project. The appellant and applicant will each be provided ten minutes for their presentations,and the applicant will be provided five minutes for rebuttal at the end of the public hearing,prior to Council discussion. BACKGROUND: Project Description: The property at 3105 Margarita Avenue is located in the Hillside Area and is currently developed with a split-level house and attached one-car garage. The applicant will extend the rear wall of the main level an additional 4'-0" towards the rear property line, and expand the existing lower level primarily by excavating beneath the existing structure. The proposed house and attached garage will have a total floor area of 3,586 square feet(0.45 FAR)where 3,638 square feet(0.46 FAR)is the maximum allowed. The project was approved with the side and front setback Variances listed below. The project includes an attached garage which provides one covered parking space (with clear interior dimensions of 19'-6" by 20'-0") for the proposed four-bedroom house. The one required uncovered parking space(9'-0"x 20'-0")is provided in the driveway. All other Zoning Code requirements have been met in the project design. The following permits have been approved for the project: • Design Review for substantial construction to a single family dwelling and addition to the upper level (C.S.25.57.010); CITY COUNCIL MEETING — December 17, 2007 Public Hearing —Appeal RE: 3105 Margarita Avenue • Hillside Area Construction Permit (C.S. 25.62.020); • Variance for 5-0" right side setback where 6'-0" is required (C.S. 25.28.072); • Variances for 5'-6" left side setback (lower level) and 4'-6" setback (upper level) where 6'-0" is required (C.S. 25.28.072; and • Variance for 17'-3" front setback where block average of 18'-4Y2' is required (C.S. 25.28.072) The Planning Commission staff report (November 13, 2007) is attached to this report and contains a detailed analysis of the proposal. Environmental Review Status: The project is Categorically Exempt from review pursuant to the California Environmental Quality Act (CEQA), per Section 15301 Class 1(e)(2) - additions to existing structures provided the addition will not result in an increase of more than 10,000 square feet if the project in an area where all public services and facilities are available to allow for maximum development permissible in the General Plan and the area in which the project is located is not environmentally sensitive, and Section 15305 Class 5(a) — setback variances not resulting in the creation of any new parcel. Prior Planning Commission Action: Planning Commission Approval: The project was reviewed by the Planning Commission on September 10, October 9, October 22, and November 13, 2007. At its meeting of November 13, 2007, the Planning Commission approved the property owner's request for Design Review, Hillside Area Construction Permit, and setback Variances for a main and lower level addition to a single-family dwelling at 3105 Margarita Avenue (see attached minutes). The Commission approved the applications on a vote of 5-1-1 (Commissioner Deal dissenting, Commissioner Brownrigg absent) with standard conditions of approval. The Commission also added the following condition to address one of the neighbor's concerns: Condition # 3) that the fence between 3101 Margarita Avenue and 3105 Margarita Avenue shall be repaired; that the applicant shall prepare plans for the repair and/or replacement of the downhill neighbor's fence, and shall submit these plans as an FYI to the Planning Commission. Appeal of Planning Commission's Action: On November 26, 2007, Frank and Joyce Sulgit (1560 Los Montes Drive), Brian and Linda Murphy (3101 Margarita Avenue), Helaine Darling (3100 Margarita Avenue), and Mike and Noeleen Pattison (1559 Los Montes Drive), appealed the Planning Commission's action (see attached letter). The reason for the appeal was not included in the appeal letter, but is discussed in the attached November 13`" meeting minutes and the previous meeting minutes attached to the November 13, 2007 staff report. Attachments: December 10, 2007 Letter from Mike Kerwin and Amy Penticoff, applicant December 10, 2007 Letter from Gordon and Carmen Miller, 3120 Margarita Avenue December 10, 2007 Letter from Jeffrey Flood, 1316 Paloma Avenue Appeal Letter dated November 26, 2007 November 13, 2007 Planning Commission Minutes November 13, 2007 Planning Commission Staff Report Notice of Appeal Hearing — Mailed December 7, 2007 City Council Resolution (proposed) 2 12/10/07 Dear City Council Members, , We thank you for your time in reviewing the appeal of the Planning Commission's approval of the 3105 Margarita Ave. remodel project scheduled for 12/17/07. We ask that you uphold the decision of the Planning Commission. We request that you speak with any and all city staff members regarding our project, including Development Director Bill Meeker, City Attorney Larry Anderson, City Arborist Steve Porter, and especially Lisa Whitman, Project Planner. We also ask that you speak with each Planning Commissioner. Over the course of this project, we have gained immense respect for both the Planning Department staff as well as the commissioners. They have conducted a very thorough review of this project. The commissioners made multiple visits to the properties and neighborhood. They provided suggestions and changes throughout the design process. Though at times it was frustrating to us as homeowners, we do appreciate the commissioners' due diligence and dedication to ensure that our project meets all of Burlingame's high standards. After the Planning Commission rejected the initial rounds of design, they requested that we work with our neighbors to come to a mutually agreeable solution. We did exactly that. Our architect completely redesigned the living space which includes significant excavation at the basement level for the private/sleeping areas below and a bright open living space above. The final plans include a modest 4' addition at the back of the existing house and a roofline that is lower overall than existing, which improves the uphill neighbor's view. We came to agreements with both our uphill and downhill neighbors. The audio recordings of the Planning Commission meetings confirm that the uphill neighbors agreed that they would support our project if we removed the three mature Ash trees. However, after the trees were removed, Joyce Sulgit (appellant, uphill neighbor) stated that she was "going back on her word' . (See referenced audio recordings, below.) In addition, the Murphys (appellant, downhill neighbor) submitted a letter on 10/3/07 in which they agreed to support our project, including the flat roof design, if a fence was included in the approval conditions. /.qaa attnrharl 1 VVa raarlily anraar9 to rim-hi 61H thin fancy hatXniaan niir nrnnartiac nnri it is now a condition of the approval. Please contact Mike when you are planning to schedule a visit to the properties so that he can make himself available. Mike's cell phone is (415) 264-4428. Again, we thank you for your time in reviewing this project. Sincerely Mike Kerwin & Amy Penticoff 3105 Margarita Ave. Reference: Audio Recording of Planning Commission Meetings, 9/10/07 Item 10, beginning at 17:20 minutes and 10/09/07 Item 5, beginning at -7:50 minutes k r� , Attachment: Letter from Linda and Brian Murphy, dated 10/3/07 G F=B . E 1JEC 1 0 2007 CITY OF BURLINGAME PLANNING :1crT. Brian and Linda Murphy 3101 Margarita Avenue Burlingame,CA 94010 650-347-3570 October 3, 2007 Jerry Deal Chair,Burlingame Planning Commission 501 Primrose Road Burlingame, CA 94010 Re: New home at 3105 Margarita Dear Mr. Deal: Our family lives at 3101 Margarita, directly downhill from the proposed new home at 3105 Margarita_ We appreciate the changes that have been made to the project,particularly the flat roof design in order to protect the distant views for the uphill neighbors,and are conditionally prepared to support it. During the neighborhood meeting with the developer(August 15, 2007),Mr. Kerwin promised that he would erect a new"good neighbor"fence after the home is constructed. He also indicated this commitment at the September 10,2007 Planning Commission meeting. Having this new fence is very important to us, as it will help protect our property and safety. If the new fence is included as one of the specific "Conditions of Approval" for the project,we will support the application and will then work to establish mutually agreeable fence specifications. Thank you for your assistance on this point. Very Truly Yours, Brian and Linda Murphy cc: Planning Department E —1 i of C ii Q 7 C71,'OF BUR'LINGAME PLANNING DEPT, .,0CI7 (SIT i�iJr V`..':F4,Z 04050.00001\BGLIB I\1345776.1 .- 12/9-2007 Mike Kerwin&Amy Penticoff 3105 Margarita Ave. Burlingame, CA 94010 Dear Mike & Amy: With regard to the remodel of your home,we both approve on what you will be doing. You have given us the before and after drawings of what you will be doing, as well as a detailed computer generated drawing of what your home will look like when completed. We totally approve of that you will be doing, and unequivocally support your project. We you feel that your remodeled home will be an asset to Margarita Ave. Sincerely, .4- A0, Gordon& Carmen Miller 3120 Margarita Ave. Burlingame, CA 94010 342-2753 RECEIVED �- 6 2007 CIT',"OF BURLINGAME PLANNING DEPT. Honorable Mayor and City Council: Please schedule an appeal hearing for NOV 2 6 2007 3105 Margarita Avenue tc be heard at the December 17, 2007 Council meeting. - City Clerk ' November 26, 2007 Dear City Council, We, the undersigned, would like to appeal the Planning Commissioners' decision on November 13, 2007 regarding 3105 Margarita.Avenue in Burlingame. Yours truly, Frank & Joyce Sulgit 1560 Los Montes Drive f Brian & Linda Murphy 3101 Margarita Avenue Helaine Darling 3100 Margarita Avenue Mike &Noeleen Pattison 1559 Los Montes Drive City of Burlingame Planning Commission Unapproved Minutes November 13,2007 Commission comments: • mmissioner Terrones noted that he had met with property owner. • Wh the new structure lies adjacent to the neighboring property,clarify whethe r not a new fence w of be required on the property line. • Note that ex ' g building has already been demolished. • A dividing wall is t shown between the storage area and parking sp in the new garage;is one needed or desired? • The roof pitch should moreclosely match the roof pitch on t ome. • Consider shortening the lengt the garage to perhaps -feet to reduce the garage's prominence at the street side of the property. This item was set for the Regular Action Calen when all the information has been submitted and reviewed by the Planning Division. This item nclude t 7:08 p.m. Chair Deal returned to the dais. VII. ACTION ITEMS Consent Calenda tems on the Consent Calendar are considered to be routin . They are acted upon simultaneousl nless separate discussion and/or action is requested by the applica member of the public or ommissioner prior to the time the Commission votes on the motion to adopt. it Deal noted that he had received a number of speaker slips regarding Agenda Item 2 — 105 MARGARITA AVENUE,therefore,the item would be removed from the Consent Calendar and moved tot first item on the Action Calendar. There were no other items on the Consent Calendar. VIII. REGULAR ACTION ITEMS 2. 3105 MARGARITA AVENUE,ZONED R-1 —APPLICATION FOR DESIGN REVIEW,HILLSIDE AREA CONSTRUCTION PERMIT AND VARIANCES FOR UPPER AND LOWER LEVEL ADDITIONS TO A SINGLE FAMILY DWELLING(MIKE KERWIN AND AMY PENTICOFF,APPLICANTS AND PROPERTY OWNERS; AND JOHN MANISCALCO, ARCHITECT) PROJECT PLANNER: LISA WHITMAN (CONTINUED FROM OCTOBER 22.2007 PLANNING COMMISSION MEETING) Reference staff report dated November 13,2007,with attachments. Community Development Director Meeker presented the report,reviewed criteria and staff comments.Twelve(12)conditions were suggested for consideration. City Attorney Anderson noted that the discussion could be limited to the story poles and impacts upon the view from the adjacent property,per the Commission's prior direction on October 22,2007. Chair Deal noted that he had listened to the audio recording of the discussion of this item from the October 22,2007 meeting. Chair Deal opened the public hearing. Mike Kerwin,3105 Margarita Drive represented the applicant. Commission comments: None. 2 City of Burlingame Planning Commission Unapproved Minutes November 13, 2007 Public comments: Frank and Joyce Sulgit, 1560 Los Montes Drive; Helaine Darling, 3100 Margarita Drive; and Pat Giorni, 1445 Balboa Avenue; commented on the project. Comments included: the uphill neighbor still doesn't agree with the project design and blamed the Commission for the problems encountered with the project;a portion of the uphill neighbor's view is still being lost;trees required by the City's Arborist could impact views if planted in the wrong area in the rearyard; Commissioner Brownrigg has had too much influence over the Commission "pushing the green agenda". Additional Commission comments: • Commended the applicant for working with the neighbors. • Noted that the Evergreen Pear trees would grow to likely 20-feet and could be trimmed to maintain that height. • Encouraged applicant to work with the owners of 1560 Los Montes Drive to determine the appropriate location for the new trees. • There is the potential for a living space view blockage from other properties on Los Montes Drive if the trees are planted in the wrong location. Commissioner Auran moved to approve the application, by resolution, with the following amended conditions: 1. that the project shall be built as shown on the plans submitted to the Planning Department Sheets A2.0, A2.1, A2.2, A2.4, and A3.2 (date-stamped August 30, 2007) and Sheets A1.0, A1.1, A2.3, A2.5, A3.1, A3.3 (date-stamped October 11, 2007) and that any changes to building materials, exterior finishes, footprint or floor area of the building shall require an amendment to this permit. 2. that the conditions of the Chief Building Official's August 22,2007 memo,the City Engineer's March 26, 2007 memo, the Fire Marshal's March 27, 2007 memo, the City Arborist's October 16, 2007 memo, and the NPDES Coordinator's March 23, 2007 memo shall be met; 3. that the fence between 3101 Margarita Avenue and 3105 Margarita Avenue shall be repaired;that the applicant shall prepare plans for the repair and/or replacement of the downhill neighbor's fence; and shall submit these plans as an FYI to the Planning Commission; 4. that if the structure is demolished or the envelope changed at a later date the front and side setback variances, as well as any other exceptions to the code granted here, will become void; 5. that demolition or removal of the existing structures and any grading or earth moving on the site shall not occur until a building permit has been issued and such site work shall be required to comply with all the regulations of the Bay Area Air Quality Management District; 6. that any changes to the size or envelope of the basement, first or second floors, or garage, which would include adding or enlarging a dormer(s), moving or changing windows and architectural features or changing the roof height or pitch, shall be subject to Planning Commission review; 7. that all air ducts, plumbing vents, and flues shall be combined, where possible, to a single termination and installed on the portions of the roof not visible from the street;and that these venting details shall be included and approved in the construction plans before a Building permit is issued; 8. that the project shall complywith the Construction and Demolition Debris Recycling Ordinance which requires affected demolition, new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements;any partial orfull demolition of a structure,interior or exterior, shall require a demolition permit; 3 City of Burlingame Planning Commission Unapproved Minutes November 13, 2007 9. that the project shall meet all the requirements of the California Building and Uniform Fire Codes, 2001 Edition, as amended by the City of Burlingame; THE FOLLOWING CONDITIONS SHALL BE MET DURING THE BUILDING INSPECTION PROCESS PRIOR TO THE INSPECTIONS NOTED IN EACH CONDITION 10. that prior to scheduling the framing inspection the project architect or residential designer,or another architect or residential design professional, shall provide an architectural certification that the architectural details shown in the approved design which should be evident at framing, such as window locations and bays, are built as shown on the approved plans; architectural certification documenting framing compliance with approved design shall be submitted to the Building Division before the final framing inspection shall be scheduled; 11. that prior to scheduling the roof deck inspection, a licensed surveyor shall shoot the height of the roof ridge and provide certification of that height to the Building Department; and 12. that prior to final inspection, Planning Department staff will inspect and note compliance of the architectural details (trim materials, window type, etc.) to verify that the project has been built according to the approved Planning and Building plans. The motion was seconded by Commissioner Osterling. Commissioner Deal indicated that he would not support the motion,as he felt that the view has been taken from the property at 1560 Los Montes Drive. Commissioner Terrones requested that the motion be amended to require the applicant to submit plans for repair or replacement of the downhill neighbor's fence as an FYI to the Commission. Both the maker of the motion, and the second agreed to the additional condition (noted above as Condition 2). Chair Deal called for a voice vote on the motion to approve. The motion passed 5-1-1(Commissioner Deal dissenting, Commissioner Brownrigg absent). Appeal procedures were advised. This item concluded at 7:30 p.m. 3. "%HILLSIDE DRIVE, ZONED R-1 —APPLICATION FOR AMENDMENT TO DESIGN REVIEW AND HILLS AREA CONSTRUCTION PERMIT FOR CHANGES TO A PREVIOUSLY APPROVE RST AND SEC ' STORY ADDITION (MICHAEL MA, APPLICANT AND ARCHITECT ..IMI SIEN, PROPERTYO ) PROJECTPLANNER: ERICASTROHMEIER(CONT/NUED MOCTOBER9, 2007 PLANNING COMKSSION MEETING Reference staff report dated Nov ber 13, 2007, with attachmen ommunity Development Director Meeker presented the report, reviewe eria and staff comm Twelve(1 2)conditions were suggested for consideration. Chair Deal opened the public hearing. Michael Ma, 20660 Stevens Cree oulevard, Suite 169, Cuperti represented the applicant. Commission commen • Still " not clear what changes were made to the driveway from the existing ditions prior to nstruction. • More landscaping should be provided in front. • On the north side elevation a window has been added;this should be added as a proposed chan 4 t � .k. �K "'� • �E. � �,yf+z sad e s 9•Y`1�'n'/•r!7 ,�� + «��I • � � yr '.f'.S�T.tQ ,.iGar . .—a- City of Burlingame Item# Design Review,Hillside Area Construction Permit, Consent Calendar Side Setback Variances,and Front Setback Variance Address: 3105 Margarita Avenue Meeting Date: 11/13/07 Request: Design Review, Hillside Area Construction Permit,and Side and Front Setback Variances for a main and lower level addition. Applicant and Property Owner:Mike Kerwin and Amy Penticoff-Kerwin APN:027-015-020 Designer:John Maniscalco,John Maniscalco Architecture Lot Area:7,930 SF General Plan:Low Density Residential Zoning:R-1 CEQA Status:Article 19.Categorically Exempt per Section 15301 Class 1(e)(2)-additions to existing structures provided the addition will not result in an increase of more than 10,000 SF if the project is in an area where all public services and facilities are available to allow for maximum development permissible in the General Plan and the area in which the project is located is not environmentally sensitive,and Section 15305 Class 5(a)—setback variances not resulting in the creation of any new parcel. History: On July 9, 2007 the Planning Commission reviewed and denied without prejudice a proposed main and lower level addition to an existing single family dwelling at 3105 Margarita Avenue. View blockage caused by the proposed addition,as well as by trees along the right side property line, were both issues in the Planning Commission's decision. The minutes from the July 9,2007 action hearing are attached. In August of 2007, the property owner submitted revised plans that were significantly different from those reviewed at the July grh Planning Commission meeting. The current project includes an addition on the main level that extends 4'-0" towards the rear property line (where 16'-0" was previously proposed),and focuses expansion to the lower level. Three existing trees along the right side property line that blocked the uphill neighbor's view were removed per the Commission's request. On September 10,2007,the Planning Commission reviewed the revised project as a Design Review Study item (September 10,2007 Planning Commission meeting minutes). On October 9, 2007,the Planning Commission reviewed the project as a Regular Action item,continuing it to the October 22, 2007 Consent Calendar with direction to drop a portion of the roofline in the rear of the structure (October 9, 2007 Planning Commission meeting minutes). At the October 22, 2007 meeting the Planning Commission again continued the project to the Consent Calendar,requesting that the story poles be reconfigured and certified to accurately represent the roofline changes that were requested at the October gih meeting and represented on the revised plans(October 22,2007 meeting minutes). Summary: The existing split-level house with an attached one-car garage contains 2,296 SF (0.29 FAR)of floor area and has three bedrooms. A garage and a family room are currently located in the lower level and are included in existing floor area calculations. The applicant is proposing an extensive remodel and addition to both the lower and main levels.The lower level will be expanded by excavating beneath the existing structure and expanding the footprint towards the rear of the property. The main level will be expanded by demolishing the rear wall and extending the structure 4'-0"(not including rear deck area)towards the rear property line. Since new living area on the main level will be constructed above the new floor area on the lower level,and over 50% of the exterior walls of the structure will be demolished, design review is required. The 10'-0" plate height of the proposed living room also triggers design review. With the proposed addition and alterations,the floor area will increase from 2,296 SF(0.29 FAR)to 3,586 SF(0.45 FAR)where 3,638 SF(0.46 FAR)is the maximum allowed. The project is 52 SF below the maximum allowed FAR. Design Review, Hillside Area Construction Permit, and Variances 3105 Margarita Avenue The existing house has nonconforming left and right side setbacks (5'-0" existing where 6'-0" is required). The addition on the main level along the right side property line is proposed directly behind the existing wall, extending the nonconforming wall and therefore requiring a side setback Variance. The bedroom addition on the lower level will have a 5'-6" side setback and the front balcony on the main level will have a 4'-6" side setback, both requiring side setback Variances. With the addition, the number of bedrooms will increase from three to four. One covered (10' x 20') and one uncovered (9' x 20') parking spaces are required for the proposed four bedroom house. The existing attached garage (16'-6" x 19'-6") is being altered to provide clear interior dimensions of 19'-6" x 20'-0" and will comply with code requirements. One uncovered parking space (9' x 20') is provided in the driveway. All other Zoning Code requirements have been met. The applicant is requesting the following: • Design Review for substantial construction to a single family dwelling and addition to the upper level (CS 25.57.010); • Hillside Area Construction Permit (CS 25.62.020); • Variances for 5'-0" right side setback where 6'-0" is required (CS 25.28.072); • Variances for 5'-6" left side setback (lower level) and 4'-6" left side setback (upper level) where 6'-0" is required (CS 25.28.072); • Variance for 17'-3" front setback where block average of 18'-4%2" is required (CS 25.28.072). 3105 Margarita Avenue Lot Area: 7,930 SF Plans date stamped: August 30 and October 11 , 2007 Existing To Proposed Allowed/Required Addition Setbacks Front (main level): 19'-0" (to LR) 17'-3" (to front balcony) 18'-4 ' (block avg) %2 (lower level): 20'-9" (to garage) (no change) -011 Side (left, lower): 5'-0" 5'-6" (to BR1 ) 6'-0" (left, main): 5'-G" ' 4'o" (to front balcony) 6'-0" (right): 5'-011 ' 5'-0" (to family room) ( 6'-0" Rear (mail level): 58'-2" (to rear deck) 55'-6" (to rear planter) j 15'-0" (lower level): 78'-0" 55'-6" (to MB) I 20'-0" Lot Coverage: 2141 SF 2735 SF 3172 SF 27% 34% 40% FAR: 2296 SF 3586 SF I 3638 SF 0.29 FAR 0.45 FAR 0.46 FAR # of bedrooms: 3 4 ? 1 covered--- 1 covered 1 covered Parking: --_i_—_ (16'-6" x 19'-6") (19'-6'$ x 20') I (10' x 20') 1 uncovered 1 uncovered 1 uncovered (9' x 20') (9' x 20') I (9' x 20') 2 Design Review, Hillside Area Construction Permit, and Variances 3105 Margarita Avenue I To Proposed Existing I Allowed/Required Addition Height: 23'-7" j 22'-0" 30'-0" DH Envelope: complies ! complies see code Existing nonconforming side setback 2 (0.32 x 7930 SF) + 1100 SF = 3638 SF maximum allowed (0.46 FAR) 3 Overall height of structure will decrease by 1'-7". Regular Action Calendar (October 22, 2007): At the Planning Commission's meeting on October 22, 2007, the project was pulled from the Consent Calendar and placed on the Regular Action Calendar (October 22, 2007 Planning Commission meeting minutes). The Commission requested that the applicant relocate the story poles to reflect the current project design, and directed that the item be placed on the Consent Calendar when it returns to the Commission for review. In response, the applicant has provided a revised story pole plan, relocated the story poles, and certified the story poles. Design Review Criteria: The criteria for design review as established in Ordinance No. 1591 adopted by the Council on April 20, 1998 are outlined as follows: 1. Compatibility of the architectural style with that of the existing character of the neighborhood; 2. Respect for the parking and garage patterns in the neighborhood; 3. Architectural style and mass and bulk of structure; 4. Interface of the proposed structure with the structures on adjacent properties; and 5. Landscaping and its proportion to mass and bulk of structural components. Findings for Design Review: Based on the findings stated in the attached minutes of the Planning Commission's September 10, 2007 design review study meeting and October 9, 2007 action hearing, that the project protects views and results in an aesthetically pleasing design, that there are homes of similar design in the area and therefore is compatible with the existing character of the neighborhood, and that the flat roof design is a good solution to the issue of view obstruction and therefore interfaces well with the structures on adjacent properties, the project is found to be compatible with the requirements of the City's design review guidelines. Required Findings for Hillside Area Construction Permit: Review of a hillside area construction permit by the Planning Commission shall be based upon obstruction by construction of the existing distant views of nearby properties. Emphasis shall be given to the obstruction of distant views from habitable areas within a dwelling unit (Code Sec. 25.61.060). Findings for Hillside Area Construction Permit: Based on the findings stated in the attached minutes of the Planning Commission's September 10, 2007 design review study meeting and October 9, 2007 action hearing, that the proposed roof design protects views, that the flat roof is a good solution to view obstruction issues, that three existing landscape trees were removed from the property thereby enhancing the uphill neighbor's view, that the required replacement trees have been selected 3 Design Review,Hillside Area Construction Permit,and Variances 3105 Margarita Avenue and sited so as not to impact views, and that the proposed revisions requested by the Planning Commission on October 9,2007 to address a remaining view blockage issue have been incorporated, the proposed construction will not have a substantial impact on the view from the adjacent properties or on the distant views in the neighborhood and therefore the project is found to be compatible with hillside area construction permit criteria listed above. Required Findings for a Variance: In order to grant variances for front and side setbacks, the Planning Commission must find that the following conditions exist on the property (Code Section 25.54.020 a-d): (a) there are exceptional or extraordinary circumstances or conditions applicable to the property involved that do not apply generally to property in the same district; (b) the granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant, and to prevent unreasonable property loss or unnecessary hardship; (c) the granting of the application will not be detrimental or injurious to property or improvements in the vicinity and will not be detrimental to the public health, safety, general welfare or convenience; (d) that the use of the property will be compatible with the aesthetics,mass,bulk and character of existing and potential uses of properties in the general vicinity. Variance Findings: Based on the findings stated in the attached minutes of the Planning Commission's September 10,2007 design review study meeting and October 9 and 22,2007 action hearings, that the front setback variance is supportable due to attempts to address view blockage, that the side setbacks to the proposed new walls follow the existing patterns on the site,and that the Variance is supportable given the hardship of the layout of the property and the need to preserve views from the uphill property,the project is architecturally compatible with the character of the general vicinity and is found to be compatible with the Variance criteria listed above. Planning Commission Action: The Planning Commission should hold a public hearing. Affirmative action should be by resolution and include findings made for design review. The reasons for any action should be clearly stated. At the public hearing the following conditions should be considered: 1. that the project shall be built as shown on the plans submitted to the Planning Department Sheets A2.0, A2.1, A2.2,A2.4, and A3.2 (date-stamped August 30, 2007)and Sheets A1.0, A1.1, A2.3, A2.5, A3.1, A3.3 (date-stamped October 11, 2007) and that any changes to building materials, exterior finishes, footprint or floor area of the building shall require an amendment to this permit; 2. that the conditions of the Chief Building Official's August 22,2007 memo,the City Engineer's March 26,2007 memo,the Fire Marshal's March 27,2007 memo,the City Arborist's October 16,2007 memo,and the NPDES Coordinator's March 23,2007 memo shall be met; 4 Design Review, Hillside Area Construction Permit, and Variances 3105 Margarita Avenue 3. that the fence between 3101 Margarita Avenue and 3105 Margarita Avenue shall be repaired; 4. that if the structure is demolished or the envelope changed at a later date the front and side setback variances, as well as any other exceptions to the code granted here, will become void; 5. that demolition or removal of the existing structures and any grading or earth moving on the site shall not occur until a building permit has been issued and such site work shall be required to comply with all the regulations of the Bay Area Air Quality Management District; 6. that any changes to the size or envelope of the basement, first or second floors, or garage, which would include adding or enlarging a dormer(s), moving or changing windows and architectural features or changing the roof height or pitch, shall be subject to Planning Commission review; 7. that all air ducts, plumbing vents, and flues shall be combined, where possible, to a single termination and installed on the portions of the roof not visible from the street; and that these venting details shall be included and approved in the construction plans before a Building permit is issued; 8. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which requires affected demolition, new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements; any partial or full demolition of a structure, interior or exterior, shall require a demolition permit; 9. that the project shall meet all the requirements of the California Building and Uniform Fire Codes, 2001 Edition, as amended by the City of Burlingame; THE FOLLOWING CONDITIONS SHALL BE MET DURING THE BUILDING INSPECTION PROCESS PRIOR TO THE INSPECTIONS NOTED IN EACH CONDITION: 10. that prior to scheduling the framing inspection the project architect or residential designer, or another architect or residential design professional, shall provide an architectural certification that the architectural details shown in the approved design which should be evident at framing, such as window locations and bays, are built as shown on the approved plans; architectural certification documenting framing compliance with approved design shall be submitted to the Building Division before the final framing inspection shall be scheduled; 11. that prior to scheduling the roof deck inspection, a licensed surveyor shall shoot the height of the roof ridge and provide certification of that height to the Building Department; and 12. that prior to final inspection, Planning Department staff will inspect and note compliance of the architectural details (trim materials, window type, etc.) to verify that the project has been built according to the approved Planning and Building plans. Staff Comments: See attached. Lisa Whitman Zoning Technician 5 Design Review, Hillside Area Construction Permit, and Variances 3105 Margarita Avenue c. Mike Kerwin, applicant 3105 Margarita Avenue Burlingame, CA 94010 John Maniscalco, Architect 1501 Waller Street San Francisco, CA 94117 6 City of Burlingame Planning Department 501 Primrose Road P(650)558-7250 F(650)696-3790 www.burlin ag me.org CITT 0 BURLJNGAME APPLICATION TO THE PLANNING COMMISSION 40 Type of application: Design Review--X_ Conditional Use Permit Variance .X Special Permit Other Parcel Number: Project address: 31057 HAVAV_l-r74 A5 . Wg.l..1►J6AM>r APPLICANT PROPERTY OWNER Name: t 111 E TC -peN1y _ Name: SAKI: Address: ?10 AdZMP..1�s� Address: City/State/Zip: 13t1tzUN6APxF- iA cNo(o City/State/Zip: Phone (w):6 204• YYZ S Phone (w): (h): 4-&0) S00 100 S (h): ARCHITECT/DESIGNER Name: �afllJ K4AwiSGA(.6o AI a)L�cr a. Address tS°l WAIL - S`L- City/State/Zip: '�W e-A '24117 Please indicate with an asterisk Phone (w): the contact person for this project. (h): (f) �l�•6b�. 0$3° PROJECT DESCRIPTION: s> su1' LEUCL kpj,=,Vn,,.J ��) -r-AMKy kbM,,,, 01HlN, 71vvt Ids-(' l, z- K�r��n4Ti�J , $ t �vt� t1y15 j 1.1 v t�� � b f u I�� {C�►^tis C�PANS Iz�J a� ��� �Inst ��t, �IY�U. AFFADAVIT/SIGNATURE: I hereby certify under penalty of perjury that the information given herein is true and correct tot e best of my knowledge and belief Applicant's signature: Date: 4 p I know about the proposed application and hereby authorize the above applicant to submit this application to the Planning Commissio . Property owner's signature: Date: 3 ( 0 VED Date submitted: ���E� MAR 2 1 2007 CITY OF BURLINGAMEFRM PLANNING DEPT. City of Burlingame Variance Application L�7 t re: 3105 Margarita Ave - Burlingame, CA 94010 August 22, 2007 a. The existing structure was built with 5' side yard setbacks. In order to preserve the foundation and as much of the existing walls as possible we are requesting a variance to maintain the side setbacks. Also, an addition to the rear is proposed, but to mitigate any affect on the neighbor's views it was recommended by the Planning Commission (07.09.07) to encroach into the front setback and minimize the rear addition. b. The variance request allows the property owner the right to make improvements to the structure without impacting neighbor's views. The commission (07.09.07) noted that a variance would be considered if addition to the front of the property could alleviate view issues with the uphill neighbor. c. The structure will not be detrimental to the public's health, safety, general welfare nor convenience. The structure largely follows the existing footprint of the current structure. In addition, the proposed project will provide more safety to the public because it will be constructed to conform to newer seismic codes. Also the construction will follow green building practices which promote local and global sustainability. d. The proposed project uses much of the existing bulk and mass also found in neighboring structures. In addition it follows the neighborhood pattern of entry and garage relationship. And while the neighborhood has varying styles the proposal fits in with many of the modern flat roofs used in structures in the vicinity. it A , RECEIVED MA R 2 1 2`00./ PLANNING DEPT. � All • jk"Idexal-, t,lw,R 2 1 _ 4 PLANNING tDFPT Meeting Minutes City of Burlingame Planning Commission Unapproved Minutes O ober 22, 2007 • Asked for clarification regarding the agency with authority over modifications to a wetland. Asked for clarification from the applicant regarding the need for additional pavi g in the area west of A: wetland. • What is the purpose of the 8' high fence. • an modifications be made to curbing being built adjacent to walkin ridge on southeast side of pr erty to ensure that it is still accessible. • Clar the City's zoning restrictions related to parking in the drain a easement. • Clarify estrictions regarding the maximum amount of office ace on the property; the existing conditio ppears to exceed the maximum permitted under r ently adopted RR zoning, but maybe non-confor ing. • What is the p rpose of the additional parking. • Use permeable sphalt for new surfacing of parking eas. • Include a monitor schedule for the wetland are uring construction, and ensure that individuals monitoring the area a qualified experts. • The applicant should mbrace and enhanc the wetland area, rather than just implementing protection measures. This item was set for the regularActi Cale n ar when all the information has been submitted and reviewed by the Planning Department. This ite o cluded at 7.22 p.m. VII. ACTION ITEMS Consent Calendar - Items on the onsent Cal dar are considered to be routine. They are acted upon simultaneously unless separate iscussion and/o action is requested by the applicant, a member of the public or a Commissioner prior o the time the Com ission votes on the motion to adopt. Vice-Chair Cauchi asked i anyone in the audience or the Commission wished to call any item off the consent calendar. Item was pulled from the Consent C endar and moved to the Regular Action portion of the agenda. 2a. 1104 BALBOA A NUE, ZONED R-1 — APPLICATION FOR SIGN REVIEW FOR A NEW SINGLE FAMILY DWEL G AND DETACHED GARAGE (JAMES CH CHU DESIGN & ENGINEERING, APPLICANT D DESIGNER; AND ALVIN YANG, PROPERTY OW ER) PROJECT PLANNER: LISA WHITMAN Commis loner Brownrigg moved approval of the Consent Calendar based o he facts in the staff report, Com 'ssioner's comments and the findings in the staff report with recommen d conditions in the staff rep and by resolution. The motion was seconded by Commissioner Osteding. a-Chair Cauchi called to a voice vote on the motion and it passed 5-1-1 (Commissioner Terrones dissentin Chair Deal absent). ppeal procedures were advised. This item concluded at 7:25 p.m. VIII. REGULAR ACTION ITEMS 2b. 3105 MARGARITA AVENUE, ZONED R-1 — APPLICATION FOR DESIGN REVIEW, HILLSIDE AREA CONSTRUCTION PERMIT AND VARIANCES FOR UPPER AND LOWER LEVEL ADDITIONS TO A SINGLE FAMILY DWELLING (MIKE KERWIN AND AMY PENTICOFF, APPLICANTS AND PROPERTY OWNERS; AND JOHN MANISCALCO, ARCHITECT) PROJECT PLANNER: LISA WHITMAN (continued from October 9, 2007 Planning Commission Meeting) Reference staff report dated October 22, 2007, with attachments. Community Development Director Meeker presented the report, reviewed criteria and staff comments. Twelve (12) conditions were suggested for consideration. Mike Kerwin, 3105 Margarita Drive, Burlingame; represented the applicant. 2 City of Burlingame Planning Commission Unapproved Minutes October 22, 2007 Commission comments: None. Public comments: Helaine Darling, 3100 Margarita Drive, Burlingame; Joyce and Frank Sulgit, 1560 Los Montes Drive, Burlingame; Brian Murphy, 3101 Margarita Drive, Burlingame; and Pat Giorni, 1445 Balboa Avenue, Burlingame; commented on the project. Comments included: the flat roof design was intended for uphill neighbor's view preservation; the rear dining room wall should be setback further to be under the shorter legs of the old solar panels, or the plate height of the entire structure should not exceed 8'; questioned the appropriateness of the Variance for the deck; the design is incompatible with the neighborhood; the story poles do not reflect the latest iteration of the design and it is difficult to determine the true view impact;what material is to be used on the roof; the obstruction of the view is very evident at night; objected to planting more trees on the property; and questioned the finishing materials on the new home. John Maniscalco, 1501 Waller Street, San Francisco, architect for the applicant; provided a description of the exterior finishing materials and noted that the design has been revised multiple times in response to neighbor concerns. Additional Commission comments: • The solar panels are in roughly the same location as before; the State of California prohibits regulation of the location of solar panels. • Story poles do not reflect current project design regarding the location of the roofline on the rear of the dining room. CommissionerAuran moved to continue the item until the next regularmeeting of the Planning Commission on Tuesday, November 13, 2007, with direction to the applicant to relocate the story poles to reflect the current project design;and further directing that the item be placed on the Consent Calendar when it returns to the Commission. The motion was seconded by Commissioner Vistica. Commission discussion of motion: Commissioner Terrones stated that the project design had been modified specifically perthe direction of the Planning Commission, and that he feels the project could be approved and not continued. Commissioner Osterling indicated that he would not support a continuance;the applicant has exceeded the direction provided by the Planning Commission; the current design is appropriate. Vice-Chair Cauchi called fora voice vote on the motion and itpassed 4-2-1 (Commissioners Brownrigg and Osterling dissenting, Chair Deal absent). Commissioner Brownrigg noted that the setback Variance is supportable given the hardship of the layout of the property and the need to preserve views from the uphill property. This item concluded at 7:55 p.m. 3 City of Burlingame Planning Commission Unapproved Minutes October 9, 2007 lic comments: Pat Giorni, Balboa Avenue, Burlingame; expressed concerned about the vinyl wi s. She would like to see a samp . Additional Commission comme • Would like to see item continued to it the cant to produce a sample of the windows to be installed. Commissioner Cauchi moved to co ' ue the matter with direc ' 1 0 the applicant to produce a sample of the proposed windows, reso a pitch of roof, and add the water to drawings. The motion wa conded by Commissioner Osterling. C ea/ called for a voice vote on the motion to approve. The motion passed 5-0-2 (Com . ioners rownrigg and Auran absent). Appeal procedures were advised. This item concluded at 7:57 p.m. 5. 3105 MARGARITA AVENUE, ZONED R-1 — APPLICATION FOR DESIGN REVIEW, HILLSIDE AREA CONSTRUCTION PERMIT AND VARIANCES FOR UPPER AND LOWER LEVEL ADDITIONS TO A SINGLE FAMILY DWELLING(MIKE AND AMY KERWIN,APPLICANTS AND PROPERTY OWNERS;AND JOHN MANISCALCO ARCHITECT) PROJECT PLANNER: LISA WHITMAN Reference staff report dated October 9,2007,with attachments. Zoning Technician Whitman presented the report, reviewed criteria and staff comments. Eleven (11) conditions were suggested for consideration. Chair Deal opened the public hearing. Mike Kerwin and Amy Penticoff, 3105 Margarita Avenue, Burlingame and John Maniscalco, 1501 Waller Street, San Francisco; represented the applicant. • Story poles are completed and surveyed;stumps of removed trees have been ground; and they are in the process of communicating with neighbor regarding replacement of fence. Commission comments: • Six-inch change of plane on dining room area is not clearly reflected in story poles. Would it be possible to pull that corner in by an additional six-inches. Public comments: Joyce and Frank Sulgit, 1560 Los Montes Drive, Burlingame; Helaine Darling, 3100 Margarita Drive, Burlingame; Brian and Linda Murphy, 3101 Margarita Drive, Burlingame; Pat Giorni, 1445 Balboa Avenue, Burlingame; commented on the project. Sulgits are now having a difficult time giving up the view since the trees are now gone, and story poles are now up. They are losing the views of planes landing and the Mount Diablo range view. Encouraged a reduction in the height and depth of the addition to further preserve views. The design doesn't fit in with the neighborhood. The Variance doesn't meet the findings for approval. Repair of fence adjacent to downhill neighbor should be a condition of approval. Has the Parks and Recreation Department been involved in the tree removal. The three required replacement trees should not impact views. Commented on the applicant's contractor's license. There were no further comments and the public hearing was closed. Additional Commission comments: 4 City of Burlingame Planning Commission Unapproved Minutes October 9, 2007 • Questioned ceiling heights —8' 6" in some rooms, 9' 6" in other rooms. • Drawing submitted by neighbor, dated August 10`", shows different window pattern and higher chimney than in current plans — no chimney proposed —direct vent. • With respect to the ceiling height at the rear portion of the dining room;there is still a small amount of view blockage; could leave exterior wall and ceiling height, but have the clerestory portion step back 30 inches to preserve view, while still maintaining an 8' 1" height for the rear portion of the room. Commissioner Terrones moved to continue the matter until the meeting of October22, 2007, with direction to the applicant to: reduce the window wall of the dining room to 8' 1, while stepping back the clerestory portion of the room 30 inches from the rear wall, in order to preserve the uphill neighbor's view;plant three (3) additional trees on the property, select species and location to minimize view obstruction, but maintain them at a height that does not impact views;and repair the downhill neighbor's fence. The matteris to be placed on the October 22nd Consent Calendar for action. The motion was seconded by Commissioner Osterling. Chair Deal called for a voice vote on the motion to approve. The motion passed 5-0-2 (Commissioners Brownrigg and Auran absent). Appeal procedures were advised. This item concluded at 8:42 p.m. 6. 121 MARGARITA AVENUE—ZONED R-1 —APPLICATION FOR AMENDMENT TO DESIGN R IEW F A FIRST AND SECOND STORY ADDITION (MYRA HO, ABR ARCHITECTS, APPLICANT AND DES ER: EUGENE LAI PROPERTY OWNER) PROJECT PLANNER: RUBEN HURT Reference aff report dated October 9,2007,with attachments. Community Develop nt Director Meeker presented the eport, reviewed criteria and staff comments. Ten (10) conditio were suggested for consideration. Chair Deal opened the ublic hearing. Eugene Lai, 3121 Margarita venue, Burlingame; represeZapplicant.He indicated that he wishe oinstallametalrailont wood rail, but the project otherwise conforms to Desig eviewer's com ts. Commission comments: • A railing doesn't make any sense; um would make more sense on the porch. Public comments: Brian Murphy, 3101 Margari Drive, Burlingame; and Pa Giorni, 1445 Balboa Avenue, Burlingame; commented on the project. he Commission was complement on their diligence in ensuring designs are consistent with neighb Cods. The design wouldn't have been a roved under the current process; the shutters should be i talled, the stucco trim should be replaced with ood trim. Additional Commission comments: • utters need to be installed. • Railing is unnecessary on front porch; install columns. • Window on front, to left of door needs to be installed per the approved plan. • The home should be built as originally approved. 5 City of Burlingame Planning Commission Unapproved Minutes September 10, 2007 dditional Commission comments: y f,e ■ the-curvature of the street near the property supports approval of the Variance. ■ Granting a-\variance for the second floor is not appropriate, second_ floor should be pushed back to comply with t e minimum setback requirement. ■ Concerned with the entire.length of the roof at the maximum-30-foot height limit, this leaves no room for error, don't want to seethis-project come back for an exception to height after its been built; perhaps the roof design could be handled differently. Commissioner Brownrigg made a motion tri place the t mon the regularAction Calendar when complete. This motion was seconded byCommissioner Terrones. r" Chair Deal called for a vote on the motion to place this item on the regularAction Calendar when plans had been revised as directed. The motion passed on a voice vote 6-0-1 (Commissioner Cauchi-recused). The Planning Commission's action is advisory and not appealable. This item concluded at 9:34 p.m:4 10. 3105 MARGARITA AVENUE, ZONED R-1 — APPLICATION FOR DESIGN REVIEW, HILLSIDE AREA CONSTRUCTION PERMIT AND VARIANCES FOR UPPER AND LOWER LEVEL ADDITIONS TO A SINGLE FAMILY DWELLING (MIKE AND AMY KERWIN, APPLICANTS AND PROPERTY OWNERS; AND JOHN MANISCALCO ARCHITECT) PROJECT PLANNER: LISA WHITMAN Commissioner Cauchi returned to the dais. Community Development Director Meeker briefly presented the project description. There were no questions of staff. Chair Deal opened the public comment period. Amy Penticoff and Mike Kerwin, 3105 Margarita Avenue, Burlingame, and John Maniscalco, 1501 Waller Street, San Francisco; represented the applicant. Commission comments: ■ Commended the applicants on the re-design of the proposal. Public Comments: Joyce and Frank Sulgit, 1560 Los Montes Drive, Burlingame; Helaine Darling, 3100 Margarita Drive, Burlingame; Linda and Brian Murphy, 3101 Margarita Avenue, Burlingame; and Pat Giorni, 1445 Balboa Avenue, Burlingame; commented on the project. Comments included: a desire to remove the trees adjacent to the Sulgit property as soon as possible; uncertainty regarding the impact of the flat roof design upon view blockage; request installation of story poles once the trees are removed; the applicants have misrepresented the neighbors' reactions to the proposed design; the design is incompatible with the neighborhood; tint any skylights installed on the home to reduce glare; repair a fence between the Murphy and Kerwin properties; and a model was presented by Ms. Giorni. There were no other comments from the floor and the public comment period was closed. 12 City of Burlingame Planning Commission Unapproved Minutes September 10, 2007 Additional Commissioner comments: ■ The design is successful in placing additional living space on the property. ■ A peaked roof design is not"required"in Burlingame. The roof design, as proposed, protects views and results in a more unified, aesthetically pleasing design. There are homes of similar design in the area, this has also been documented by the applicant. ■ Flat roof is a good solution, may see more of this style in the hillside area to reduce impacts on view blockage. ■ Need to erect story poles once the trees are removed. ■ Variance is supportable due to attempts to address view blockage. ■ The landscape plan needs to consist of species that will not interfere with views. Commissioner Auran made a motion to place the item on the regular Action Calendar when the trees adjacent to the Sulgit property are removed, the story poles have been erected and the application is complete. This motion was seconded by Commissioner Cauchi Chair Deal called fora vote on the motion to place this item on the regularAction Calendar when plans had been revised as directed. The motion passed on a voice vote7-0. The Planning Commission's action is advisory and not appealable. This item concluded at 10:30 p.m. 11. 717 VERNON WAY,ZONED R-1 —APPLICATION FOR DESIGN REVIEW FORA FIRSTAND S OND ORY ADDITION TOA SINGLE FAMILY DWELLING (DANIEL EWALD,APPLICANT ANDA ITECT; BA Y SUDBECK AND JENNIFER HERTZ, PROPERTY OWNERS) PROJECT PLA"R: ERICA ST EIER / Commissione auchi recused himself since he lives within the noticing radius f the project. Community Develop ent Director Meeker briefly presented the project description. There were no questions of staff. Chair Deal opened the public ment period. Barry Sudbeck, 717 Vernon Way, B ngame, and Daniel Ewald, 1175 Folsom Street, San Francisco; represented the applicants Commission comments: ■ Barge rafters on the north elevation are not flag d out on dormers. Windows in dormers look like they are squeezed in. ■ Two dormers on the nortgeilevation are tiny with a lot roof above;the computer rendering seems to have more appro�oate proportions; check the dimenslib S. Perhaps narrow the dormer windows to improve proportions. ■ Like the desi ■ Would prefer a porch, rather than a trellis over the main entry, bu - ill accept either approach. ■ Landscape plan needs to incorporate more substantial materials; pe ps provide a tree on each sidpIx :•of the walkway. PubJac comments: Mary Hunt and Charles Voltz, 725 Vernon Way, Burlingame; and Elizabeth Johnson, 721 Concord Way, r Burlingame; generally approve of the design, but concerned about large homes being built on small lots; 13 City of Burlingame Planning Commission Approved Minutes July 9,2007 that the project shall p] with the Construction and Demolition Debris Recycling Ordinan ich res affected demolition,new construction and alteration projects to submit a W eduction plan an et recycling requirements;any partial or full demolition of a struct ,interior or exterior, shall require a olition permit;and 14. that the applicant shall comp ' Ordinance 1503,the Burlingame Storm Water Management and Discharge Control Ordinance. The motion was seconded by Commissi Auran. Secretary Terrones ca//e a voice vote on the motion to appro The motion passed 440-1-2 (Commissioner De cused. Commissioners Cauchi and Vistica absent). eai procedures were advised. T ' ' m concluded at 8:14 p.m. mmissioner Deal returned to dais. 5. 3105 MARGARITA AVENUE,ZONED R-1 —APPLICATION FOR DESIGN REVIEW,HILLSIDE AREA CONSTRUCTION PERMIT AND SIDE SETBACK VARIANCES FOR A FIRST AND SECOND STORY ADDITION TO A SINGLE FAMILY DWELLING (MIKE AND AMY KERWIN, APPLICANTS AND PROPERTY OWNERS; AND JOHN MANISCALCO ARCHITECTURE, ARCHITECT) (47 NOTICED) PROJECT PLANNER: LISA WHITMAN Reference staff report dated July 9,2007,with attachments. Community Development Director Meeker presented the report,reviewed criteria and staff comments. Eleven(11)conditions were suggested for consideration. Chair Deal opened the public hearing at 8:18 p.m.Amy Penticoff and Mike Kerwin,3105 Margarita Avenue; Frank and Joyce Sulgit,1560 Los Montes Drive;Sue and Steve Osborne,1624 Skyline Boulevard;Helaine Darling,3100 Margarita Avenue,Helaine Darling,3100 Margarita Avenue;Linda Murphy,3101 Margarita Avenue;Pat Giorni,1445 Balboa Avenue;Amy Penticoff,3105 Margarita Avenue,spoke. Issued noted: pruning of trees on the property;proposed addition to the residence is modest;have tried to work with the neighbors,have offered many compromises to neighbors,hopes he can continue considering compromises, doesn't want to continue to look to the past approvals,pursued designs knowing that addition location was logical;want to maintain some level of privacy,while maintaining the health of the trees;want to protect views;new tree growth blocks views;prior owners of the property were very cooperative to maintain their views;intent of the original developer of the area was to preserve a view from each property's living space; story poles have been done well,purpose is to show affect of long distance views, new growth on trees has blocked the view of story poles;views from the properties Increase property values;addition will impact the distant view;concerned about view blockage from growing trees in area;neighborhood designed for small homes,too many mini-mansions are being built;keep neighborhood as it is without stepping on people's property rights;distant views and compliance with the hillside ordinance;prior owners wanted to construct a massive addition which was deemed inappropriate by the Planning Commission;current proposal should be shelved;supports parts of the proposal,but don't support view blockage;Elm trees in front of the living and dining room windows have been recklessly pruned;PG&E and CalTrans pruning programs aren't healthyfor trees;trees exceed the minimum size for preserved trees;substantial pruning done without a permit,penalty should be imposed; condition should be added to require maintenance of a maximum tree height; appreciates the"green"practices to be included into the construction of the project;applicant appears to be subject to home occupation business licensing requirements,but he doesn't have a license;applicant may not adhere to conditions of approval if the project is approved by the Commission;applicant indicated he is not operating a business out of his home;running out of design options;is Commission amenable to a request which required a variance for an alternate design. There were no further comments and the public hearing was closed at 8:54 p.m. 18 City of Burlingame Planning Commission Approved Minutes July 9, 2007 Commission comments: • The Commission has been receptive in the past to Variance requests required to address unique characteristics of a property; it depends upon how significant variance is. • Commended the applicant on his efforts to work on design and willingness to work with neighbors for a design solution. • The Commission needs to look past the trees,and focus on the additions impact upon the neighbors. There would still be view blockage with the current design of the addition. • The project may be a candidate for referral to a Design Reviewer. • Difficult to render a decision since it is hard to see the story poles through the tree growth. Not convinced that the addition could not work with a flat roof or other solution. • A view corridor should be trimmed into the trees to permit a determination of the extent of view blockage. • Perhaps an alternate design would move the home forward by four (4) to five (5) feet to minimize impacts. • Another solution may be to remove the trees and work with neighbors to come up with a landscape solution that meets the needs of all involved. Commissioner Terrones moved to deny the application without prejudice. Commissioner Osterling noted that he is unsure whether approval of the motion will speed up or slow down the project. He believes that input from a Design Reviewer may be beneficial. Commissioner Brownrigg indicated that he would not support the motion. He is not convinced that the project cannot be salvaged, believing that a continuance may be more appropriate. Commissioner Terrones noted that a new project could be referred to a Design Reviewer. The motion was seconded by Commissioner Auran. Chair Deal called for a roll call vote on the motion to deny without prejudice. The motion passed 3-2-2 (Commissioners Brownrigg and Osterling dissenting, Commissioners Cauchi and Vistica absent). Appeal procedures were advised. This item concluded at 9:10 p.m. 6. 2516 HALE DRIVE,ZONED R-1 —APPLICATION FOR DESIGN REVIEW AND SPECIAL PERMITS FOR IHTANDDECLININGHEIGHTENVELOPEFORANEWTWO-STORY SINGLEFAMILYDW G "JI TACHED GARAGE (JAMES CHU, CHU DESIGN & ENGINEERINGIn,C Hopi I . n _ DESIGN D STEVE SPINA, PROPERTY OWNER) (71 NOTICED) PROJECT NER: ERICA STROHMEIER Reference staff report dated Ju 2007,with attachments. Plan urin presented the report, reviewed criteria and staff comments. Thirteen conditions wer ggested for consideration. Chair Deal opened the public hearing at 9:15 and Devera, Chu Design,55 West 43d Street,San Mateo; Leslie McQuaide, 1439 Mont venue; Jim Bri 1443 Montero Avenue; Pat Giorni, 1445 Balboa Avenue; Victor Subboti 19 Hale Drive, spoke. Issue ed: proposed house is too large for property and doesn't fit i e neighborhood; don't understand why it is mon for designers to exceed height requireme , quest story poles; neighbors to left are not aware of this ation since they have been awa ree months; approval of this home will set a precedent; house is to this is a spec hou ave no redevelopment agency, Burlingame is being redeveloped; applicant appears subject ome occupation business licensing requirements, but he doesn't have a license; protest Specia it for height. 19 Story Pole Plans and Certification 11 / 04/ 2007 20 : 06 6505811966 PAGE 02 N�JEI-2�2�07 11 : 31 FROM : KAVANr "1-I ENGTfJEERING 650 579 1960 rD: 9584- 15166 P. 1 KAVANAGH ENGINEERING 798 CAPotAN AVENUE + BURLINGAME, CA 94010-2711 TEL: (650) 579-1944 . FAX: (650) 578-1060 kevengaaft.Sn gM 0735 kerwin 03 .doc 07. 1102 Michael Kerwin Cell (415) 264-4428 3105 Margarita Ave. Fax (6 50) 581-1966 4-- Burlingame, CA 94010 www,loraxdevelopment.cum RE: 3105 Margarita — STORY POLE VER1F"ICATION Dear Mr. Kerwin: On 10-31-07, we surveyed the story poles as sat at your house. We usod the John Maniscalco Architecture plans, SP. i dated 10-25-07 you provided to us. Our results, base on city datum, were as follows: DESIGN ELEVATION (FT) Measur d Finish boor, main level 512.29 512.2 Roof Ridge (Parapet SW) story yule 52129 523 4 Roof Ridge (Parapet S) story pole $21 ,79 521 . 8 Roof Ridge (Roof SE) story poles 523 .29 523 4 Roof Ridge (Clerestory SE) story 520.79 520.8 pole The story pales are at the proper elevations per your plans. Very truly yours, Charles L. Kavanagh `' No. 2085 ' RCE 20858 * Exp, 9-30 7 * �" Jt 'I 4CLLX GIVIL DESIUN . SLIRVEYING • UTILITIES SINCE 1983 i I I I T.O. ROOF (523.29') +111-011 PARAPET T.O. PARI T.O. CLERESTORY (520.79') (521 AR T.O. PARAPET (523.29') I +8'-6" +91-611 +11'-0" CD Z � o T.O. ROOF (523.29') DASH LINE INDICATES EXISTING +11'-0" STRUCTURE 1'-4" O/HAIG (N)ROOF B.U.R.- � MAIN FLOOR (512.29') � � @ 0'-0" SUBJECT PROPERTY ' 3105 MARGARITA AVE � I I I I T.O. ROOF (523.29') T.O. PARAPET ' ( 21.79') 3'-911 I 9'-6" T < - � = I I ' L DASH LINE INDICATES jT.O. PARAPET (523.29') T CONNECTING POLES W/ +11'-0" ' ORANGE CONSTRUCTION NETTING OR TAPE,TYP. T.O. PARAPET (523.29') +11'-0" I ROOF OVERHANG ' RECEIVE ' STORY POLE PAINT TOP ORANGE,TYP. O l T 2 6 2007 I ' I - - - CITY OF BURLWGAME L— - - - - - - - - - - - - - - STORY -STORY POLE DIAGRAM SCALE: 1/8"=i'-0' cS �re J�e►wW[r��r JOHN MAN ISCALCO/ARCHITECTURE KERWIN-PENTICOFF RESIDENCE c-zs14 1501 WALLER STREET 3105 MARGARITA AVE.,BURLINGAME,CA.94010 S P SAN FRANCISCO,CALIFORNIA -kExp 6-30-2009 7.415.664.9900 F.415.664.0830 08.03.07 gyre `p REVISED 10.25.07 a CA,\F KAVANAGH ENGINEERING 708 CAROLAN AVENUE • BURLINGAME, CA 94010-2711 TEL: (650) 579-1944• FAX: (650) 579-1060 kavenq(cD-rcn.com 0735 kerwin 02.doc 07.1011 Michael Kerwin Cell (415) 264-4428 3105 Margarita Ave. Fax (650) 581-1966 (— Burlingame, CA 94010 www.loraxdevelopment.com RE: 3105 Margarita—STORY POLE VERIFICATION Dear Mr. Kerwin: On 10-1-07, we surveyed the story poles as set at your house. We used the plans, "Exterior Elevations"dated 8-22-07 you provided to us. Our results,base on city datum, were as follows: DESIGN ELEVATION (FT) Measured Finish floor,main level 512.29 512.29 Roof Ridge(Front) story poles 523.29 523.30 Roof Ridge(Rear) story poles 523.29 523.29 The story poles are at the proper elevations per your plans. Very truly yours, PROFESS/ON9 Charles L. Kavanagh �% ES L. 1%_ F RCE 20858 � C) cy � No. 20858 * Exp. 9-30-07 i Ll�0 f CIVIL DESIGN•SURVEYING• UTILITIES SINCE 1983 w U� 7PNOPERTY I I z C LLTLMiAS I w I I EL+5W.W EL 514.73 Q C - PROREIRY lfE � O �ISITE NOTES w g l REAR YARD (E)GAZEBO g 1 LANDSCAPING TO REMAIN 1. SURVEY PERFORMED BYLICENSED < TO REMAIN ENGINEER 0208.06 LL F ' Cl I I-r I z I w (E)POOL a a- �� TO REMAIN I y v , I r (E)SHRUBS (E)POOL DECK I 5-0 151-V 4'-0 L 12-10' V-5 7-7' s (E)CONC.PATIO _-. 4 I ON GRADE 7 I _ 36'HGUARDRAIL R4R1A 3' (E)INSUL SKYUGK PER CBC 509, z^ BELOW,TYP. 8 TYP. R0 a DASHED UNE OF I 1 G ROOF BASEMENT BELOW I g OF OF AT M RODF DECK I ��:El) DRY BELOWOunm OF BELOW.TYP. m I I #. / Si]BJECLPROBER GTiT.` 1 L / 3105 VA // AD NE I N m I� JOHN MANISCALCO n R C H I T E CTJRE I T /,CAROPr To., I 1501 WALL-ER STREEI +meq, // � BELOW /y¢ SAN fRANCISCO5.CA W 9190f & I I 1415561.0831 & I lv N I (N)PLANTER ON GRADE 8 BELOW ;z RO ON 36'H GUARDRAIL PER m CBC 5D9.TYP. Y `a U Er h (N)SR ENTRY STAIR W/ 1 WD TREADS I 'o LL o I 6- ,^ LL I f JE CONC.DRIVEWAY ((-AOK YARD s � i TO REMAIN LANDSCAPING TO REMAIN a tC11-1,- - -- -- - _- PROPERiv�� - - - - - _ EL+499 (N)CONC. d+506. b L TEPS ON 1.PlANU1G 0179. 0223.01 2 RARONGDEPT.-FM 031507 EL+497 GRADE d+50.5.5' ., ?.�, ;,*t",: iLI— 3.PLANNIG DEPT.-REV2 D473.01 16-0' 4 PUNK DO.-RM 06.22.07 5 PUINNGWT-REV4 06.302 a, t (E)SETBACK 5'-0 20-0 12-ta 16-r (E)SETBACK 54r L; r 20 v G, /J63L6 ML�V� ( �• SP-0 CI s'!u;= DRAWING INDEX, LarvnOTlt sr-0 F.�EAU—Y PROJECT DATA, �A�G A R I T A A V EA R I T A A V E GENERAL NOTES, � eNR� SITE PLAN 1 SITE PLAN Y; < 'Au, 1A,_7,-I ;rm F 1/8•=r-m PROJECT NORTH A1 .0 Letters from the Applicant ,ITS s ,offs ( p -+ P C . AbG� o,�- Cr.O P E October 9, 2007 �QMMUNICAT O RECEIY ? t) C e LOQ% �fFTER f'RR�"�RATI!)1V" Mike Kerwin & Amy Penticoff DFS'TA1�'FREFDR?` !"f Y G� F31.`_FjLWGAIv1E 3105 Margarita Ave. pi1^,t NTNG DEPT. Burlingame CA 94010 Dear City of Burlingame Planning Commissioners, Thank you, again, for your consideration of the proposed remodel of our home at 3105 Margarita Ave. At the last commission meeting (September 10, 2007), you had requested that the three trees behind our home be removed, that story poles be erected and that we work out a solution with our downhill neighbors about the common fence. Please find enclosed documentation as follows: ■ Photo of the area where the three American Ash trees were. All three trees were removed and the stumps removed. See photo attachment. ■ Confirmation of the story pole dimensions by Surveyors, Kavanagh Engineering. The letter is on file at the Planning Department (10/1 /07.) ■ Documentation of our communications with our downhill neighbors (3101 Margarita), our temporary solution to secure the weak portion of the fence and our commitment in writing to rebuild the fence. We would like to invite the commissioners to view the story poles, both front and back. Please call Mike Kerwin at (415) 264-4428 (cell) to schedule. Thank you very much. Respectfully, Mike Kerwin and Amy Penticoff y R.� a pool ANN vroom , v,i AAA ' ant �y J 8€ � •, \\ \ a \ . In lu 11 „E v t \��„ \ �., ������\��\�\\\. i���� �� SSV• 11,..... Pa c R.� 64 Affid r \\'ME Vol Olt alto. vv v vv\ vv,�mR"� n a\ E OCT-1-2007 19:19 FROI1:KAVHNAGI' Et•JGPEERING 652 579 1960 TO:95B11966 �� T .�. l .I CITY OF F1,UR_'tiNIGAf:/It': KAVANAGH ENGINEERING PLA1\J!1"-'G DEPT. 708 CAROLAN AVENUE•BURLINGAME,CA 94010-2711 TEL: (650)579-1944•FAX:(650)579-1050 kavena0rcn.com 0735 kerwin Ol.doc 07.1001 Michael Kerwin Cell (415)264-4428 3105 Margarita Ave. Fax (650) 581-1966 E— Burlingame, CA 94010 www.loraxdevelopment.com RE: 3105 Margarita—STORY POLE VERIFICATION Dear Mr. Kerwin: Today, 10-1-07, we surveyed the story poles as set at your house. We used the plans,"Exterior Elevations" dated 8-10-07 you provided to us. Our results, base on city datum, were as follows: ELEVATION (FT) Measured Finish floor, main level 512.29 512.29 Roof Ridge(Front) story poles 523.29- 523.30 Roof Ridge(Rear)story poles 523.29 523.29 The story poles are at the proper elevations per your plans. Very truly yours, Charles L. Kavanagh QROVISS1 RCE 20858 `����S L. kA Na. 2085 d Exp. 9-3 r�rf� CALIcO�' CIVIL DESIGN•SURVEYING•UTILITIES SINCE 1983 w� T 0 2007 September 19, 2007 CITY Or SURLINuRNIE PL%.NNING DEPT. Linda and Brian, Can we set up a time to meet and talk about the fence? I replaced the missing 2" slats last week. I have several ideas on how we can work together to rebuild the fence. In the short term, I have included a sample of continuous metal structural strapping that I can install on my side that will inter connect each fence board to all the others and then secure it end to end to the (E) posts. That would make each fence section a unit greatly strengthening the whole fence until we can come up with a new solution. If you approve of this I will get going on the strapping right away. Please give me a call on my cell to set up a time one evening we can talk. (415)264-4428 cell (650) 581-1965 home Thank you, Mike Kerwin R PE E,E 1 VESeptember 22, 2007 1 rF 9� 2007 Linda and Brian, CITY OF aL!.;UN '.1,G PU\P;NIN z DEFT. Just following up on my note to see if we can set a time to meet and talk about the fence? I'd like your thoughts about how to secure our fence in the short term, get your approval for strapping and discuss potential solutions to rebuild it. Our project will most likely require me to move my gas meter from it's location, giving us an opportunity greatly improve the current aesthetic by lining up our front gates. See sketch below. 4, f � -3to t � 4� ff 01 1 Please call on my cell or leave a note with your thoughts. (415)264-4428 cell Thank you, Mike Kerwin l Agenda Item #10 September 10, 2007 09.10.07 PC Meeting Mike Kerwin &Amy Penticoff COA111IUNICATIONRECEIVED 3105 Margarita Ave. AFTER PREPARATION Burlingame CA 94010 OF STAFF REP ORT Dear City of Burlingame Planning Commissioners, Thank you so much for taking the time to read this letter and to reconsider the design of our home addition. In addition to the package, we would like to provide additional information about the proposal. Thank you for taking the time to review the following: 1.) Y4 view Color Rendering of proposed home with existing landscaping superimposed. We are hoping this rendering helps to visualize what the proposed front of the home will look like. 2.) Map of my neighborhood showing other sample flat roof and low sloped roof homes. Please note that the last home is on Hillside Drive and, though it is more than one block from our home, we include it since it has a similar look to what we are proposing. 3.) Photos are also included to show the story poles at the back of our home. In my previous letter we outlined the agreement with our uphill neighbors and changes we made after our neighborhood meeting. In addition, my downhill neighbors, Linda and Brian Murphy asked if we would be willing to rebuild our common fence as a condition to our project. We agreed to work with them on this. Thank you for your consideration, 4 1 /: 07--l" Mike Kerwin and Amy Penticoff 901 EC E[\/E-: SEP ® 2007 CITY OF BURLINGAME PLANNING DEPT. usa 'a3, a 9� INFORMATION FOR X69 W g9 �a �i P PLANNING COMMISSION MEETING f`� k – na3 3105 MARGARITA AVE PROPOSED 06 . �7.CI1171 rr9SL0 ib M o >} z Q 5.. 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A:!N*'� '�4�.: +X .,�j'„yN,yr' `,�'' �a .ARs7 � �r r ✓a-�' t .a'fi+hiL'�y t ..F�, - :o ,:;.i �..�jas'w.i tn. �, �., �I. r>,� a,� j l=b���✓.�._4` ��. 4 _ wti,{„_ ,'``�.ss .' jib ,ial"{= yy'1.. a�t� a,-sem. 4 }y:ei.ik; ✓bs!'q� � ti�.rr_t+. an'iYtvt+:''i �* ..S�w ,;, �� �; r a�;•� '.°c +:ct'..' .':?d;,�,f Y i"� • .t �- w:�.,x�t I .:'. csi4�' ,}'��.` nn^I ti's, -1�a {"f��tW�1e�a. �����.,ii�k )n`�y.t r:5 t/i” % r.:r %r. .:`"�`. �, ,y �-i"�a'nsY�'3-,Li'�.:�t (.""��:h'� sR��ee #'�ic+a•..+e`�pe'�.a`�.i.e�""�t�$'�`4'i�� 1,�,. ��.,�R�'4=i `:v �t.a:,. ,•e, ."�tcr3x�,�. ��..����6�ES��!�:?sC�es..�.��1� -mrRY•nh.. 8 9/7/07 3105 Magarita Au L C�'ci6 a2F-'' FF V2 f � x I fAr f' ` 11'-0"to high point of rooftena 10'-0'to high point of rooftin® e 4; Overhang Diningtoom wall is actually 6 inches in l from this lino •w ti r RECEIVED August 30, 2007 �a U G 3 1 2007 Mike Kerwin & Amy Penticoff CITY OF BURLINGAME PLANNING DEPT. 3105 Margarita Ave. Burlingame CA 94010 Dear City of Burlingame Planning Commissioners, Thank you so much for taking the time to read this letter and to reconsider the design of our home addition at 3105 Margarita Ave. At the last commission meeting, there was considerable concern about the potential of obstructing the distant views of our uphill neighbors. We would like to take this opportunity to update the commissioners on the resolution of this issue. We'd also like to invite the commissioners to review the story poles we've erected behind the home. Since we've last appeared before the commission, we have met with our uphill neighbors, Frank and Joyce Sulgit, numerous times, and worked diligently to revise our plans such that we not obstruct their distant view. We went back and forth with our architect many times on many different variations, and ultimately installed story poles to illustrate a five foot addition along the back of the house. We visited the Sulgits home several times during the week of August 11th to present the drawings and review the new story poles and to review the current design. To summarize: ■ We, per our previous letter, pursued and obtained approval for removal of the third tree. ■ The Sulgits requested that we also remove the middle tree to enhance their view. ■ We agreed, and contacted Parks and Rec to expand the permit to include the middle tree. ■ The Sulgits agreed to plant a continuous hedge along the property line that will grow to -10 feet or to the visual top of our downhill neighbor's roofline. This will provide us with the privacy we desire, and not affect their views of lower Burlingame, the Bay and East Bay distant hills. • After seeing the view from their top floor, we pursued designs with a lower overall roofline that would provide new distant views of the bay from their upstairs window. ■ Joyce then requested that we further reduce the addition. • We agreed to reduce the addition by 1 foot (from 5 feet to 4 feet.), and then moved all story poles to reflect this change. Mike then shook hands with the Sulgits, with the understanding that we would remove the middle and end tree, and have an addition of four feet behind the current footprint. We then invited the rest of the neighbors to review the revised plans. While the original design was an attempt to simply add on to the existing home in the back and below grade, we have had to rethink the layout and design of the entire home. Our objective was to design a home that we would want to live in while minimizing the impact on our uphill neighbors. We were encouraged by both the commission and the neighbors to be creative and to come up with an alternate design, including exploring a flat roof and possible variances. RECEIVED 44UO j 1 2007 The new design features: IITY OF BURLINGAME PLANNING DEPT. ■ An open and usable front porch with trellis ■ Flat/Low slope roof that will enhance the uphill neighbors view. ■ All common living spaces will be on the main floor, with large windows and open, airy feel. ■ Sleeping and private areas are together on the basement level. The evening of the neighborhood meeting, the neighbors would not proceed with discussion of the revised design until we agree to cut all three trees behind our home. We agreed to seek the approval from the City Arborist. None of our neighbors had a problem with the mass, scale or volume of the project. They did express concerns about how the home will fit into the aesthetic of our evolving neighborhood. There are recent and current major remodeling projects as well as new construction projects underway in our neighborhood, displaying a variety of architectural styles. Some neighbors were not aware that there are other flat/low slope roof homes on our street and block. There also appeared to be some apprehension of some of the sustainable materials we intend to use on the project. It was perhaps simply a lack of familiarity with newer materials. All the materials we are using are superior in quality, durability and sustainability to traditional building products, We spent time showing pictures and describing the new technologies such as the proposed living roof section in the backyard over the master suite. There was considerable concern about the width of the siding. We agreed to increase the siding width from -4 inches wide to 6+ inches wide. In direct response to Brian Murphy's desire to see more overhangs, we have accentuated the overhang on the East roofline along their property (3101 Margarita) and added a trim accent around the perimeter of the entire roofline. All changes are reflected in our submitted plans. We received final approval from Steve Porter, Burlingame Arborist yesterday 8/29/07 to remove all three trees under a new permit. Again, thank you so much for your consideration, Mike Kerwin and Amy Penticoff 3105 Margarita Ave. Aug 7, 2007 RECEIVED Mike Kerwin &Amy Penticoff-Kerwin AUG 0 8 M? 3105 Margarita Ave. CITY O"r.BLlptl.�gi.AP�E Burlingame CA 94010 PLANNING DEPT, Dear City of Burlingame Planning Commissioners, We would like to take this opportunity to update the commissioners on the status of actions stemming from the July 9th commissioners meeting.We would like the commission to recognize the efforts we are taking to please our neighbors, namely removing a 30-year-old American Ash tree, pruning the middle section of the other tree to create a view for our uphill neighbors, and working with our architect to re-design the addition. Trees: We have obtained city approval to remove the third tree from the house as recommended. The work is scheduled for the last week of Aug or the first week of September, 2007, with McGuire Tree Care. The city arborist, Steve Porter, inspected the trees and confirmed that the actions we took to contain the anthracnose, pollarding and spraying, was absolutely appropriate and is a recommended course of treatment to maintain the heath of all three trees. He also spoke highly of the reputation of the licensed arborists, McGuire Tree Care, that we hired to do the work. Steve Porter will work with the Burlingame Parks and Rec department to nullify the complaint that was filed anonymously against us regarding these trees, as we did nothing inappropriate. Business License: It was stated at the meeting, and reiterated in the minutes, that Mike is subject to a home operating business license but does not have a license. We would like to clarify that Mike is an officer in a joint venture with two other partners based out of San Francisco. He has a general contractor's license (#891929), through KLM Builders, a California S corporation and LORAX Development, LLC. The business information is outlined below. He does not, nor has he ever, operated a business in Burlingame. * * * Business Information K L M BUILDERS P O BOX 411494 SAN FRANCISCO, CA 94141 Business Phone Number: (415) 713-1293 Established 2004 Entity: Joint Venture RENEWAL Issue Date: 03/01/2007 Expire Date: 03/31/2009 License Status : This license is current and active. Class Description: B GENERAL BUILDING CONTRACTOR * * * Bonding Information * * * CONTRACTOR'S BOND: 70252775 in the amount of$12,500, WESTERN SURETY COMPANY. Effective Date: 02/22/2007 We are dismayed that these false assertions were recorded in the minutes and posted on the city website. We hope that the next time we come before the commission the conversation will stay focused on the proposed design of the addition. New Design: We are currently working with our architect, John Maniscalco, (www.mearchitecture.com)to re-design the addition. We would like the commission to recognize the difficulty we face in the limitations now imposed with restricted space and volume. Our intent is to create a high quality architecturally designed home with green materials and energy efficient technologies. We appreciate any consideration you will give us. We have removed the previous story poles and have begun to erect new ones to represent our new design.We have kept our neighbors up to date with our progress with brief written reports. We will be presenting revised designs to our neighbors this week and hope to be getting back on your schedule as soon as possible. Thank you for your consideration, Mike Kerwin and Amy Penticoff-Kerwin Letters from Neighbors CD/PLG-Whitman, Lisa From: PARKS-Porter, Steve Sent: Tuesday, November 06, 2007 10:14 AM To: CD/PLG-Whitman, Lisa Subject: RE: 3105 Margarita Letter Lisa, In response to the Sulgits recent letter regarding their request for no replacement trees to be planted at 3105 Margarita Ave., due to future view issues: I believe that we have addressed that problem by requiring Mr. Kerwin to plant a specific species, (Ornamental Pear, a tree of small stature), and the requirement for the three replacement trees to be planted in the rear portion of his back yard where uphill neighbor view issues will not become an issue. . . .sp -----Original Message----- From: CD/PLG-Whitman, Lisa Sent: Thursday, November 01, 2007 2: 10 PM To: PARKS-Porter, Steve Subject: 3105 Margarita Letter Importance: High Hi Steve, I neglected to get a copy of the 3105 Margarita letter (re: tree replacement, from the Sulgits), as well as your response letter. I'm preparing the staff report now. Will you please pass me copies as soon as you're back in the office? Thanks! -Lisa Lisa Whitman Community Development Department - Planning Division City of Burlingame 501 Primrose Road Burlingame, CA 94010 (650) 558-7257 (650) 696-3790 (fax) BGRUNGA1 NIE t L X 1 1 2007 U-1-�14 1 ;C4 r: I �'SG� /� ',�.��"''(•� 'fir,,�r�� ��.. J J i� rt RECEIVED 10/22/07 0 C T 2 2 2007 CITY OF BURLINGAME Dear Brian and Linda, PLANNING DEPT. Thank you for your letter. As we have previously stated, we will rebuild the side fence at our own cost and labor, and we have no objection to bringing the fence up to five feet where it is currently less than that, as well as rebuilding the fence at six feet where it is currently six feet. We are happy to build the fence out of No. 1 grade (Forest Stewardship Council) certified redwood. We will pursue the permitting of the fence right away. Can you please provide a photo or drawing of a good-neighbor-board-on-board fence? We love the idea of a fence out front, and will also pursue the permitting of a new fence with planning and building. Thank you so much, Mike Kerwin and Amy Penticoff P.C. Brian and Linda Murphy 3101 Margarita Avenue Burlingame,CA 94010 October 17, 2007 Mike Kerwin 3105 Margarita Ave. Burlingame, CA 94010 Re: Fence/3105 Margarita Project Plan Dear Mike: Having the new fence added to the project at 3105 Margarita as a"Condition of Approval"was very important to us,as it will help protect our property and safety. We agreed to support your plan and work toward agreeable specifications regarding the new fence. As you are aware, we have not pursued many issues and damages,wholly for the purpose of goodwill. We hope you agree to the following fence specifications, as they are reasonable considering the circumstances. If you accept please sign and return one copy of the attached fence agreement and add the specifications including the location and material of the new fence, to your project plans. • The current fence is constructed of redwood. It is reasonable that the replacement fence also be made of clear heart redwood,board on board("good neighbor") style. • The fence height from the rear property to the proposed concrete patio must be at least 5 feet(solid fencing). This is a slight height increase,but as you know, your dog(Lucy) can climb over the lower fencing. We had to replace our patio screen door after she ran through it in March 2007,bending the frame beyond repair. On Easter you saw that she tried to run through the newly replaced heavy duty door. The remainder of fence toward the front of the property will be the standard 6 feet high of solid fencing. From your proposed plan, it appears that substantial excavation and/or construction will occur along this section,requiring replacement of the concrete slab and fence footings. • The placement of the new fence will be from the rear property line to the end of current rose bushes plantings,meaning the new fence will extend about 10 feet more toward the front than currently. Where you choose to place your new gate is your decision,however, with regard to your request to bring the fence back to the gate for aesthetic reasons, it is unacceptable and self-serving to choose"looks" over safety. You are aware that your dogs can directly access our front porch and front yard from this area, as they did on April 10, 2007 when your dog(Timmy)bit Linda. It is your legal responsibility to prevent your dogs from causing harm. The new fence should be built with that goal in mind. Very Truly Yours, Brian and Linda Murphy 04050.00001\BGlJ B 1\1345776.2 This agreement outlines the new fence specifications for the project at 3105 Margarita Avenue. At the October 9, 2007 meeting,the Planning Commission added the new fence as a "Conditional of Approval". The specifications, including placement and materials,will be indicated the project plans on file with the Burlingame Planning Department. 1. Construction:New heart redwood,board on board("good neighbor") style. 2. Height: The height of the fence from the rear property line to the proposed concrete patio must be at least 5 feet of solid fencing. The remaining fence toward the front yard will be standard 6 feet high of solid fencing. 3. Placement: New fence will be placed where current fence is located, with the exception that the length of fence will extend from rear property line to end of current rose bushes plantings. The length of the new fence will increase by about 10 feet toward the front property line than the current fence. Signatures below indicate acceptance of the terms of this agreement. 3105 Margarita Avenue Signature Date 3101 Margarita Avenue Signature Date H tz U tt- J 1 9 2007 September 19, 2007 CITY OF 3UR_!!'duF,N1E PLANNING DEPT. Linda and Brian, Can we set up a time to meet and talk about the fence? I replaced the missing 2" slats last week. I have several ideas on how we can work together to rebuild the fence. In the short term, I have included a sample of continuous metal structural strapping that I can install on my side that will inter connect each fence board to all the others and then secure it end to end to the (E) posts. That would make each fence section a unit greatly strengthening the whole fence until we can come up with a new solution. If you approve of this I will get going on the strapping right away. Please give me a call on my cell to set up a time one evening we can talk. (415) 264-4428 cell (650) 581-1965 home Thank you, Mike Kerwin RECEIVE September 22, 2007 OCT o 9 2007 Linda and Brian, v47Y OF BURLINGAME PLANNING DEFT Just following up on my note to see if we can set a time to meet and talk about the fence? I'd like your thoughts about how to secure our fence in the short term, get your approval for strapping and discuss potential solutions to rebuild it. Our project will most likely require me to move my gas meter from it's location, giving us an opportunity greatly improve the current aesthetic by lining up our front gates. See sketch below. -3(C) (A0 FVS7-S q F &<M- o Please call on my cell or leave a note with your thoughts. (415)264-4428 cell Thank you, Mike Kerwin October 7th, 2007 U 0 9 2001' CI TY 0=EBUPLINGAME Linda and Brian, -I-ANNINIG DIE; T We received your letter to the Burlingame Planning Commission requesting that we rebuild the fence between our homes as a condition of approval in exchange for your support. We have no objection to this whatsoever, and will buy all materials and pay for the labor. We look forward to working with you to determine what will best meet both our needs. We strapped the weak section of the fence (on our side) over the weekend to temporarily secure it. Thank you very much, Mike Kerwin and Amy Penticoff i Tit � 3100 Margarita Ave. Burlingame ,CA. 94010 October 7',2007 Dear Planning Comissioners, I received the notification of the Agenda action item of 3105 Margarita Ave. I read the packet with regard to this property and took a drive around the neighborhood especially Los Montes Dr. I did notice that there are several houses that appear to have"flat"roof. However, these homes have some"relief"associated with them . Either they have a slight pitch, a"step down" effect of the roofs themselves being on several levels or some trim on the front portion of the roof. By design,these homes render themselves a bit more compatible with the other homes of more traditional nature . Therefore, I think it would be in the best interest of the neighborhood that the design for 3105 Margarita be "stepped"down to relieve the stark nature , and bulkiness of the existing proposal. Looking at the story poles that have been erected, this property appears to exude more Mass than one would want. By"stepping down"and lowering the roof,the structure would appear to look more like it"fit in"to the hillside and be compatible with the hill rather than jutting out from from the hillside. Additionally, the front" horizontal" window and the transom windows "fight"with the other windows of existing structures and compared with design of the new structure on Los Montes that is also in the packet . Lastly, I feel that variance of the 4'6" side set back for the balcony does not meet the criteria of "hardship"because it is a balcony and is not a living space. Helaine Darling Brian and Linda Murphy 3101 Margarita Avenue Burlingame,CA 94010 650-347-3570 October 3, 2007 Jerry Deal Chair, Burlingame Planning Commission 501 Primrose Road Burlingame, CA 94010 Re: New home at 3105 Margarita Dear Mr. Deal: Our family lives at 3101 Margarita, directly downhill from the proposed new home at 3105 Margarita. We appreciate the changes that have been made to the project,particularly the flat roof design in order to protect the distant views for the uphill neighbors, and are conditionally prepared to support it. During the neighborhood meeting with the developer(August 15, 2007), Mr. Kerwin promised that he would erect a new"good neighbor" fence after the home is constructed. He also indicated this commitment at the September 10, 2007 Planning Commission meeting. Having this new fence is very important to us, as it will help protect our property and safety. If the new fence is included as one of the specific "Conditions of Approval"for the project, we will support the application and will then work to establish mutually agreeable fence specifications. Thank you for your assistance on this point. Very Truly Yours, Brian and Linda Murphy cc: Planning Department 04050.00001\BGLIB 1\1345776.1 09110/2007 09:32 650-697-4233 BURLING PACIFICA MED Ar.<�\ZA ( "a*120 r C. M Ct<,- 6- =.4FTER CATION RECEIVED PREPARATION TAFF REPORT Sept.10"',2007 Helaine Darling k r 3100 Margarita Ave. V Burlinngame,CA.94010 P Q ZOIC ' CITY OF BURLING/;ME Dear Comissioners: PLANNING DEPT. After reading Mr. Kerwin's interpretation of the"neighborhood meeting" that the Commissioners suggested we have to help the Kerwins with their plans it became apparent that Mr&Iters. Kerwin were trying to sell us their plans,rather than listening to our suggestions. The NEW plans are not the ones we received at this meeting. The plans that he has given to the Commission. include. 1.a FLAT roof of unknown material.. 2.A,radically"funky front facade"with non-aligned windows 3. Wrap around porch 4. 12ai.sed,the roof line that now allows him to have l Oft, ceilings. S.Transoms have been added to the front as well Mr. Kerwin claims that our neighborhood is"evolving" , Perhaps that is what he wishes to believe. There are two new houses on Alturas Dr. near Hillside Dr. ,that have "evolved"very tastefully and are in keeping with the"Architectural Integrity" of our neighborhood. They F IT.IN ! Mr. Kerwin agreed at the meeting that he would remove the 3 trees that block the Sulgit's view. Has he obtained the permits?Or is he holding us all hostage until his plans get approved?? Mr Kerwin never got back to the neighbors with his new plans but.rather just submitted them to the Commission. At the meeting Mrs. Kerwin wanted us all to sign off on the plans so as not to have anyone object at tonite's meeting . 1 think this is still a democracy?? This proposal is clearly an"outlier" with respect to the roofs and windows. We all have a pitch of some sort to our homes.We do not wish to see the mid--century" Echiler"resurrected.! Burlingame is a very desirable community. People pay top dollar to live here because of it's Charm . Beit the downtown,the schools and it's lovely homes. I would not call this design a reason to move here. This proposal is".Pivotal". There maybe two more homes on Margarita Ave coming to market in the near future. l cannot envision living with more`Tunkytiess". Please take time to thoroughly review these plans for 3105 Margarita Ave. Let us not be doomed to repeat the mistakes of the past. Sincerely Helaine Darling r A 6&zA i-rcm 4 UNX 4TIONRECEIVED September 10, 2007 eOMMRECEIVED Brian Murphy AFTER PREP,¢RATIO)y 3101 Margarita Ave. OFEIFFREp4RT SEP 1 Q 2007 Burlingame CA 94010 CITY OF BURLINGAME City of Burlingame Planning Commissioners, PLANNING DEPT. SUMMARY OF THE NEIGHBORHOOD MEETING: During a neighborhood meeting which I attended,there were two primary topics addressed: 1. The follow-up action items on a commitment to restore the Sulgits view. ■ While not contractually binding, consensus was reached. ■ A firm removal date of the un-permitted pruning victims is still an open issue. 2. Overall style of the radically new design dated 8/10/2007 and presented to the neighbors on 8/15/2007. ■ The majority of the conversation centered on this topic. The consensus was this design is significantly different from the existing neighborhood style. Seeing the new Kerwin-Penticoff August design,we called attention that this does not look like anything else in the neighborhood. We also clearly called attention to the fact that many of the neighbors in this area are familiar with design review and the guidelines published in the `City of Burlingame Neighborhood Design Guidebook' are used as guiding principles by this commission. DETAILS OF THE KEY DISCUSSION POINTS: The core of the conversation focused on specific design elements we believed did not fit. That broke down into two key discussion points. 1. In this neighborhood we have peaked roofs. The proposed flat roof is not consistent with the existing style. The point of this conversation, and stated in the Design Guideline,was to enforce the concept which states `The roof is one of the most important identifying elements for a house' and `the designer should be sensitive to similar forms in the neighborhoods. Details and configurations should then be harmonized with the example forms seen in the neighborhood' One neighbor at the meeting brought up a workaround which would have created a sloped roof line and given the Kerwin-Penticoff project a 9' vaulted ceiling. I The current design,which has been modified since the neighborhood meeting, resulted in an increase from 9' to 10' in the east side top floor ceiling height but not in the roofline profile. This illustrates that neighborhood integration is not a priority for the current project owner. In the Kerwin-Penticoff letter dated August 31, 2007, it is stated by the property owner that the `commission and neighbors (stated they want us to)... be creative and come up with an alternate design, including a flat roof. ■ I believe the intent of the commissioners statement was in consideration for the `16 foot addition project',which is no longer active, and not guidance for a flat roof on an entirely new structure. ■ My reference for that interpretation is based on the Approved Minutes published for the July 9t'meeting where the Commission comments section has recorded the statement "Not convinced that the addition could not work with a flat roof or other solution' There is also a written statement from Mr.Kerwin that that `the neighborhood has many of the modern flat roofs used in structures in the vicinity.' ■ The addresses of these examples are unknown to me. ■ These addresses should be published and validated to make sure they are consistent with the published definition of`neighborhood' and `example house'. 2. The overall proposed style of the house is not consistent with the existing neighborhood or the current house; nothiniz is even close to it. At the meeting, I brought up an example of generally acceptable styles one might expect to see as well integrated into this neighborhood. The example,which I have heard at previous design review meetings I have attended was: Upgrading a dwelling in a ranch style neighborhood to consider Prairie or Craftsman elements. There are several examples of this type of work on Los Montes. I was not trying not to influence what may be built. I was pointing out local projects which fit in well within an existing mid-century neighborhood. I also brought up an example of a community which has become widely divergent. I learned a term from my real-estate agent when I move to the area: `Belmont Funky'. I tried to relay this concept at the neighborhood meeting. My point was even the most beautiful home, and there are many in Belmont, create a `funky look' when existing neighborhood character is not considered. 2 In Burlingame,we want to avoid the `funk' GREEN BUILDING COMMENTS: There is obviously a marketing dynamic in play for this project. The current owner is a real-estate developer. The challenge before this design commission is to prevent `Green' from becoming synonymous with `Burlingame Funky'. GETTING THE PUBLISHED RECORD RIGHT: For the official record, I'd like to address misleading comments made in a letter presented by the owners of 3105 Margarita Ave and received by the planning department on August 31,2007. 1 believe the applicant's misrepresentation of fact has become a pattern during the course of this process. There is a statement in that letter clearly indicating that `Brian Murphy's desire to see more overhangs ... we have accentuated... and added... ' ■ That statement was never made by me. ■ That was never my intent. ■ 1 never pursued any details of the design to that specificity. R/(V spectfully, f 5._41c �Aqj Brian Murphy 3 A 6153tA Linda Murphy 3101 Margarita Avenue Burlingame,CA 94010 650-347-3567 Planning Commission/ Planning Department C 501 Primrose Road .. E:i Burlingame, CA 94010-3997 COMMUINICATION RECEIVED .4FTER PREPARATION (; LQ l September 10, 2007 OF STAFF REPORT Re: 3101 Margarita Avenue �i T _"� V` OF of P r PLAININING DEPT. After reviewing the new and unexpectedly different proposed plan for main and lower level addition at 3105 Margarita Avenue, I have several points I would like the Planning Commission to take into consideration. 1) Ideally, I would like to see the layout from the new plan (8/30/07) be incorporated with the style of the previous plan (dated 4/23/07), as this would be an obvious and easy way to solve the concerns of the style compatibility. In order to preserve our neighborhood, I object to the style of newly proposed plan because is inconsistent with the character of the surrounding homes. Specifically: • the common pattern of sloped rooflines of neighborhood is ignored; • proposed window patterns and sizes are very different than the window layout and sizes of neighboring homes; • proposed front balcony is not a feature common to surrounding homes. Note: While the peak height of the home's hipped roof is eliminated in the new plan, the proposed flat roofline is higher in order to provide an interior ceiling height of 1 Oft and 9ft(east and west, respectively), instead of the current 8ft ceiling. At the neighborhood meeting on Aug 15th, it was suggested that a vaulted ceiling could achieve both the higher interior ceiling and exterior slope. This recommendation was not incorporated in the plan. 2) The proposed plan is not in keeping with the architectural integrity of the existing home by proposing a modern structure to replace a ranch style home. , 3) 1 object to the left side variance (4'6")for the side of the front balcony. The front balcony is not habitable living space, is not included in the FAR, and would not create a hardship if not approved. Our properties are already placed closer than currently allowed (5 'to each property line) and the addition of the balcony detail would further encroach on this small distance. 4) While the applicants' August 30th letter indicates they agreed to remove the three trees they pruned to restore the uphill neighbor's view, the letter does not indicate that the applicants had also agreed to replace a fence as part of this project. The current fence along the 3105/3101 property line is missing slats on the 3105 side. A new fence is needed in order to better enclose their dogs. As per the San Mateo County Animal Laws: "guardians are required to prevent canine companions from: a) biting or physically harassing other people....:" On April 10, 2007, 1 received a painful dog bite on the right arm from the applicants' German-Shepherd mix after both dogs escaped from their yard. Although it should have been replaced back then, the installation of a new fence (as part of the proposed plan) is reasonable. Additionally, Item 6/Chief Building Official's Project Comments, asserts that Certificate of Occupancy is rescinded once the project starts and not reissued until it has been finaled. This normally only applies to human occupants, however I request that, for the safety of the neighborhood, the dogs'occupancy also follows the official Building occupancy requirements. 5) Although the hot tub and pool equipment are to be relocated, their new placement is not indicated on the plan. Thank you for considering my concerns regarding the project. Sincerely,_J Linda Murphy y : 9/30107 I (E)BARREL TILE ROOF,TYP IRIDGE� I II I o � ---------- ----- � Im ------ ------------ --_ (E)PTDSTUCCO,TYP.-- REMOVE(E)BRICK ENTRY _-- I wzm � -- ----- --_STAIR--------- -------1 o DASHENE OFC o \ SPACE ---- — '----- \ _ I REMOVE(E)CONC —J LANDSCAPE STEPS GARAGE AVG.T.O.C. I 507 34' 1 EXISTING NORTH (FRONT) ELEVATION ul z� Pro 100 0l Q v 0m y� /1 M. PTO WD !! c ' L r FASCIA,TYR. TRIM, ( I INSUL WDICLAD PRE FIN MTL FLASHING,TYP. p.IQ.� ' PRE FIN MiL (N) V �� CLR WD TRIM V V� WWW FLASHIIlrl. I V/I"DOWTYP. -- DASHEDLINEOF(E)ROOFLINE I CIR WD SIDING -- ---- -- � TRIMWp I _ .._. ..-....___......_. IN)SLATTED WD CANOPY BEYOND PTD WD TRIM BEYOND L..- ... ... -. PARAPET ... —.. W _ z \ '3 d w w U O GASHED LINE OF ^ FLOORS CENNG m __....._ ..-. ,,. BEYOND,TYP. o 1 GT FLOOR 36'HPTD GALV .� r' "p "��` ,_,i -tr -a; k, .Y'"� p —_ --- - MRGUAHDRAIL l„ .._ _•. - - -° T�1/ 17) In�'lAl" 1n/ �%7'/"`1 smmYc�,TYP. I I PER CODE /i £ \(N)WDGAPAGEDOOR z 3611 GUARDRAIL INSULCLAD YAI \\ 1\\ \\ 1\\ 1\\ I\\ 1\\ 1\ I\\ I\\ PTO WD TRIM,TYP. _ \ w PER CODE WNL, I c� i J WD TRIM TO MATCN /� \ m I — GARAGE DOOR AVG.GRADE @P1 \ -7 (N)ST.ENTRY STAIR w/ 5041 Ko WD TREADS I (N)INTEGRAL COLOR CEMENT I ` - (N)CONC I PLASTER PUNTER --------_— _ m —— LANDSGAc SIE^S INTEGRAL COLOR --- — —J CEMENT PLASTER GARAGE I(E)CONC INTEGRAL COLOR DASHED LINE OF AVG.T.O.C. DRIVEWAY CEMENT PLASTER. SEM TOP OF CURB,Tr. 501.34' Z PROPOSED NORTH (FRONT) ELEVATION Azy aur pre viQti s �(an,s .v: �fZ3ro7 3 I � I I I I I � z \ I U \ O I m -------------------------------- -------- - ---- ------------------ I I z I W --- - AR-UNE OF CRAWL --- - SPACE REMOVE IE)ENIRYSEM ---- ----------- --J ANDPW3R-A WNL GARAGE AVS.T.& 501.31' I 1 EXISTING NORTH (FRONT) ELEVATION 1E7 BARREL TRE ROOF TO `r REMNN,TYP. G� ` @p I I p@,1pRj 7Ys / NIX /�I�f I, CUL55'A'BOILT OP \ � (!Tj B6UL NllAI 4 f/ RC.'F`Fy'i T°'EA"RYB��,.:, .- MNDOW ONfSTO v (!J)WO SnRLO MATCH A,TYP. ENTRY BEYOND I SI CUL WTISAT 3n SUMMAL \ U SNCCD REYM \\ PER CBC SM.IV // I c I PID SNCCO, 4 / jI f` _ - - ----- �Yt ------ -------- DABIIEDIRFOF IxlwD DOOR vl�i u4;1�W91�1jF I ? FLOOR A,CEILM U BkYDIQSLATE ,YP. r-SNy o I I (NJ STATE PAVERq I _ CONC.ENIRYSTMI I - -- ---------- - ---------- -------- MFM ED REOFCRAWL SPACE MM UNE OF 501.31' I BASEME7f PROPOSED NORTH (FRONT) ELEVATION wse -the St U- {�dm o -�A js Plgn � h Gs ,4- is coni +; le �j�(°,7 09-10-07;07:OOPM;Sarnuel H. Wong L Co. , LLP ; 14153979028 7 GIV cp vjp.LiI\',GA,"N�.E PLk,'-NING, DEPT. 4'cz &;-6 '177�5 AJe "ag-12,16dVe--5, AVO "'q 12 t-1 Oc., 7/ C-,A,41�,:,IIZ Z5-- 09/04/2007 17:10 650-697-4233 BURLING PACIFICA MED PAGE 02 3100 MARGARITA AVE.— , SEPTTEMBER# 6Q7_ ` t,+V r S_. r_ DEAR PLANNING COMMISSIONERS, Cj,Ty C,,- 4 iv,'IG yr:PT 1 WOULD LIKE TO EXPRESS MY DISMAY AT THE NEW DESIGN FOR 3105 MARGARITA. TO SAY THE LEAST, IT IS TOTALLY OUT OF CHARACTER WITH THE EXISTING HOMES IN THE IMMEDIATE NEIGHBORHOOD AND BEYONDI THIS FLAT ROOF LINE DOES NOT FIT IN . "GREEN OR NOT"! THE ROOF NEEDS SOME PTICH TO IT. THE FACADE OF THE EXTERIOR , ONCE AGAIN IS OUT OF CHARACTER FOR OUR NEIGHTBORHOOD, IF YOU REFER TO THE " BURLINGAME CONSTRUCTION GUIDE " IT BECOMES EVIDENT THAT THIS DESIGN DOES NOT FITIH THIS TYPE OF CONTRUCTION BELONGS IN BLEMONT OR WITH SOME EICHLERS NEAR CURNEVACA PARK-NOT ON MARGARITA AVE. !!! SECONDLY, HOW MUCH OF THE ORIGINAL HOUSE WILL REMAIN? ISN'T THIS "SUBSTANTIAL CONSTRUCTION"? THIS WOULD IN EFFECT BE CONSIDERED A"NEW" HOUSE ON AN EXISTING NON CONFORMING SETBACKS WHICH WOULD ALSO INCLUDE A VARIANC ;E FOR THE FRONT SET BACK. THIS HOME IS, THEREFORE IN EFFECT, A NEW HOME AND SHOULD CONFORM TO PRESENT REQUIREMENTS. III THIRDLY , WE DO NOT KNOW AT PRESENT WHETHER OR NOT A PERMIT HAS BEEN GRANTED TO REMOVE THE TREES NOW BLOCKING THE SULGIT'S HOUSE. ennITirlAtAl i v hf:IV HEDGE TLIAT 11Af/,,Ur ME Ml Mr 1►f f T ACE r%-ruEE rnccn OIL-W-11L. "r%l IMrl "I tJG r u I HII rLr%%4 Vr I" r rSGGr7 MIGHT ALSO BLOC THE SULGIT'S VIEW. THIS OBVIOUSLY NEEDS TO BE ADDRESSED . I STRONGLY, OBJECT TO THIS DESIGN AND HOPE THAT THE PLANNING COMMISSION SEES THE" FULLY "OF ALLOWING THIS DESIGN TO GO FORWARD. SINCERELY , HELAINE DARLING Staff Comments Project Comments Date: March 23, 2007 To: ❑ City Engineer ❑ Recycling Specialist (650) 558-7230 (650) 558-7271 ❑ Chief Building Official ❑ Fire Marshal (650) 558-7260 (650) 558-7600 City Arborist ❑ NPDES Coordinator (650) 558-7254 (650) 342-3727 ❑ City Attorney From : Planning Staff Subject: Request for design review and hillside area construction permit for first and second story addition and remodel to single family dwelling at 3105 Margarita Avenue, zoned R-1 , APN : 027-015-020 Staff Review: 0 G c B6f? it �o� Reviewed by: �' Date: � w— Project Comments Date: March 23, 2007 To: ❑ City Engineer ❑ Recycling Specialist 7(6 ) 558-7230 (650) 558-7271 hief Building Official ❑ Fire Marshal (650) 558-7260 (650) 558-7600 ❑ City Arborist ❑ NPDES Coordinator (650) 558-7254 (650) 342-3727 ❑ City Attorney From: Planning Staff Subject: Request for design review and hillside area construction permit for first and second story addition and remodel to single family dwelling at 3105 Margarita Avenue, zoned R-1, APN: 027-015-020 Staff Review: March 26, 2007 1-4 .60 � co WheU-ed Reviewed by: Date: Project Comments Date: August 22, 2007 To: ❑ City Engineer ❑ Recycling Specialist (650) 558-7230 (650) 558-7271 X Chief Building Official ❑ Fire Marshal (650) 558-7260 (650) 558-7600 ❑ City Arborist ❑ NPDES Coordinator (650) 558-7254 (650) 342-3727 ❑ City Attorney From: Planning Staff Subject: Request for design review and hillside area construction permit for first and second story addition and remodel to single family dwelling at 3105 Margarita Avenue, zoned R-1, APN: 027-015-020 Staff Review: August 22, 2007 1) All construction must comply with the 2001 California Building Codes (CBC), the Burlingame Municipal and Zoning Codes, and all other State and Federal requirements. NOTE: Projects for which Building Permit applications are received on or after January 1, 2008 must comply with the 2007 California Building Codes (CBC), the Burlingame Municipal and Zoning Codes, and all other State and Federal requirements. 2) Provide fully dimensioned plans. 3) Provide existing and proposed elevations. 4) Provide a complete demolition plan that indicates the existing walls, walls to be demolished, new walls, and a legend. NOTE: The Demolition Permit will not be issued until a Building Permit is issued for the project. 5) This project will be considered a New Building because, according to the City of Burlingame Municipal code, "when additions, alterations or repairs within any twelve-month period exceed fifty percent of the current replacement value of an existing building or structure, as determined by the building official, such building or structure shall be made in its entirety to conform with the requirements for new buildings or structures."This building must comply with the 2001 California Building Code for new structures. 6) Due to the extensive nature of this construction project the Certificate of Occupancy will be rescinded once construction begins.A new Certificate of Occupancy will be issued after the project has been finaled. No occupancy of the building is to occur until a new Certificate of Occupancy has been issued. 7) Comply with the new, 2005 California Energy Efficiency Standards for low-rise residential buildings. Go to http://www.energy.ca.gov/title24 for publications and details. 8) Rooms that can be used for sleeping purposes must have at least one window or door that complies with the egress requirements. - 9) Provide a second means of egress from the basement area. 10) Provide guardrails at all landings. NOTE: All landings more than 30" in height at any point are considered in calculating the allowable floor area. Consult the Planning Department for details if your project entails landings more than 30" in height. 11) Provide handrails at all stairs where there are four or more risers. 12) Provide lighting at all exterior landings. 13) NOTE: Plans that specifically address items 8 and 9 must be re-submitted before this project can move forward r Planning Commission action. Project Comments Date: March 23, 2007 To: City Engineer ❑ Recycling Specialist (650) 558-7230 (650) 558-7271 ❑ Chief Building Official ❑ Fire Marshal (650) 558-7260 (650) 558-7600 ❑ City Arborist ❑ NPDES Coordinator (650) 558-7254 (650) 342-3727 ❑ City Attorney From: Planning Staff Subject: Request for design review and hillside area construction permit for first and second story addition and remodel to single family dwelling at 3105 Margarita Avenue, zoned R-1, APN: 027-015-020 Staff Review: March 26, 2007 Reviewed by: V'V. Date: 0 jMY'4v7 Project Comments Date: March 23, 2007 To: d City Engineer ❑ Recycling Specialist (650) 558-7230 (650) 558-7271 ❑ Chief Building Official ❑ Fire Marshal (650) 558-7260 (650) 558-7600 ❑ City Arborist ❑ NPDES Coordinator (650) 558-7254 (650) 342-3727 ❑ City Attorney From: Planning Staff Subject: Request for design review and hillside area construction permit for first and second story addition and remodel to single family dwelling at 3105 Margarita Avenue, zoned R-1, APN: 027-015-020 Staff Review: March 26, 2007 1. Storm drainage shall be designed to drain towards the street frontage or to the City storm drain system. 2. The project shall, at its own cost, design and construct frontage public improvements including curb, gutter, sidewalk, driveway and other necessary appurtenant work. 3. The sanitary sewer lateral shall be tested in accordance with City's standards. 4. Sewer backwater protection certification is required. Contact Public Works — Engineering Division at (650) 558-7230 for additional information. Reviewed by: V V Date: 3/26/2007 Project Comments Date: March 23, 2007 To: ❑ City Engineer ❑ Recycling Specialist (650) 558-7230 (650) 558-7271 ❑ Chief Building Official ❑ Fire Marshal (650) 558-7260 (650) 558-7600 ❑ City Arborist ❑ NPDES Coordinator (650) 558-7254 (650) 342-3727 ❑ City Attorney From: Planning Staff Subject: Request for design review and hillside area construction permit for first and second story addition and remodel to single family dwelling at 3105 Margarita Avenue, zoned R-1, APN: 027-015-020 Staff Review: March 26, 2007 Reviewed by: � Date: Project Comments Date: March 23, 2007 To: ❑ City Engineer ❑ Recycling Specialist (650) 558-7230 (650) 558-7271 ❑ Chief Building Official d Fire Marshal (650) 558-7260 (650) 558-7600 ❑ City Arborist ❑ NPDES Coordinator (650) 558-7254 (650) 342-3727 ❑ City Attorney From: Planning Staff Subject: Request for design review and hillside area construction permit for first and second story addition and remodel to single family dwelling at 3105 Margarita Avenue, zoned R-1, APN: 027-015-020 Staff Review: March 26, 2007 Provide a residential fire sprinkler throughout the residence. 1 . Provide a minimum 1 inch water meter. 2. Provide backflow prevention device/double check valve assembly— Schematic of water lateral line after meter shall be shown on Building Plans prior to approval indicating location of the device after the split between domestic and fire protection lines. 3. Drawings submitted to Building Department for review and approval shall clearly indicate Fire Sprinklers shall be installed and shop drawings shall be approved by the Fire Department prior to installation. Reviewed by: Date: 2—7 , ,d Project Comments Date: March 23, 2007 To: City Engineer 011 Recycling Specialist (650) 558-7230 (650) 558-7271 Chief Building Official / Fire Marshal (650) 558-7260 (650) 558-7600 City Arborist NPDES Coordinator (650) 558-7254 (650) 342-3727 City Attorney From: Planning Staff Subject: Request for design review and hillside area construction permit for first and second story addition and remodel to single family dwelling at 3105 Margarita Avenue, zoned R-1, APN: 027-015-020 Staff Review: March 26, 2007 1) Any construction project in the City, regardless of size, shall comply with the City NPDES permit requirement to prevent stormwater pollution including but not limited to ensuring that all contractors implement construction Best Management Practices (BMPs) and erosion and sediment control measures during ALL phases of the construction project (including demolition). Include appropriate stormwater BMPs as Project Notes. These BMPs include but are not limited to the following: • Store, handle, and dispose of construction materials and wastes properly to prevent contact and contamination of stormwater; • Control and prevent the discharge of all potential pollutants, including pavement cutting wastes, paints, concrete, petroleum products, chemicals, wash water or sediments, and non-stormwater discharges to storm drains and watercourses; • Use sediment controls or filtration to remove sediment when dewatering site and obtain all necessary permits; • Avoid cleaning, fueling, or maintaining vehicles on-site except in a designated area where wash water is contained and treated; • Protect adjacent properties and undisturbed areas from construction impacts using vegetative buffer strips, sediment barriers or filters, dikes, mulching, or other measures as appropriate; • Perform clearing and earth moving activities only during dry weather; • Limit and time application of pesticides and fertilizers to prevent polluted runoff; • Limit construction access routes and stabilize designated access points; • Avoid tracking dirt or other materials off-site; clean off-site paved areas and sidewalks using dry sweeping method; • The Contractor shall train and provide instruction to all employees and subcontractors regarding the construction BMPs. 1 of 2 Project Comments — Con't — 3105 Margarita Ave., 1 St and 2nd story addition and remodel. 2) The public right of way/easement shall not be used as a construction staging and/or storage area and shall be free of construction debris at all times. 3) Implement Erosion and Sedimentation Controls: a. Install and maintain all temporary erosion and sediment controls continuously until permanent erosion control have been established; b. Address method(s) for diverting on-site runoff around exposed areas and diverting off-site runoff arount the site; c. Address methods for preventing erosion and trapping sediment on-site. 4) Provide notes, specifications, or attachments describing the following: a. Construction, operation and maintenance of erosion and sediment control measures, including inspection frequency; b. Methods and schedule for grading, excavation, filling, clearing of vegetation, and storage and disposal of excavated or cleared material. Brochures and literatures on stormwater pollution prevention and BMPs are available for your review at the Planning and Building departments. Distribute to all project proponents. For additional assistance, contact Eva J. at 650/342-3727. Reviewed by: �J Date: 03/26/07 s ATTACHMENTS 1. Resolution 2. Notice 3.Aerial Photograph RESOLUTION APPROVING CATEGORICAL EXEMPTION, DESIGN REVIEW HILLSIDE AREA CONSTRUCTION PERMIT AND VARIANCE RESOLVED, by the Planning Commission of the City of Burlingame that: WHEREAS, a categorical exemption has been proposed and application has been made for Design Review Hillside Area Construction Permit and Front and Side Setback Variances for a first and second story addition at 3105 Margarita Avenue. zoned R-1 , Mike and Amy Kerwin, Property owners, APN: 027-015-020; WHEREAS, said matters were heard by the Planning Commission of the City of Burlingame on November 13, 2007, at which time it reviewed and considered the staff report and all other written materials and testimony presented at said hearing; NOW, THEREFORE, it is RESOLVED and DETERMINED by this Planning Commission that: 1 . On the basis of the Initial Study and the documents submitted and reviewed, and comments received and addressed by this commission, it is hereby found that there is no substantial evidence that the project set forth above will have a significant effect on the environment, and categorical exemption, per CEQA Article 19, Section: 15301 Class 1(e)(2) - additions to existing structures provided the addition will not result in an increase of more than 10,000 SF if the project is in an area where all public services and facilities are available to allow for maximum development permissible in the General Plan and the area in which the project is located is not environmentally sensitive, and Section 15305 Class 5(a) — setback variances not resulting in the creation of any new parcel. 2. Said design review, hillside area construction permit and variances are approved, subject to the conditions set forth in Exhibit "A" attached hereto. Findings for such design review, hillside area construction permit and variances are as set forth in the staff report, minutes, and recording of said meeting. 3. It is further directed that a certified copy of this resolution be recorded in the official records of the County of San Mateo. Chairman I, Secretary of the Planning Commission of the City of Burlingame, do hereby certify that the foregoing resolution was introduced and adopted at a regular meeting of the Planning Commission held on the 13th day of November, 2007 by the following vote: Secretary EXHIBIT "A" Conditions of approval for categorical exemption, design review, hillside area construction permit and variances. 3105 Margarita Avenue Effective November 23, 2007 1. that the project shall be built as shown on the plans submitted to the Planning Department Sheets A2.0, A2.1, A2.2, A2.4, and A3.2 (date-stamped August 30, 2007) and Sheets A1.0, A1.1, A2.3, A2.5, A3.1, A3.3 (date-stamped October 11, 2007) and that any changes to building materials, exterior finishes, footprint or floor area of the building shall require an amendment to this permit; 2. that the conditions of the Chief Building Official's August 22, 2007 memo, the City Engineer's March 26, 2007 memo, the Fire Marshal's March 27, 2007 memo, the City Arborist's October 16, 2007 memo, and the NPDES Coordinator's March 23, 2007 memo shall be met; 3. that the fence between 3101 Margarita Avenue and 3105 Margarita Avenue shall be repaired; 4. that if the structure is demolished or the envelope changed at a later date the front and side setback variances, as well as any other exceptions to the code granted here, will become void; 5. that demolition or removal of the existing structures and any grading or earth moving on the site shall not occur until a building permit has been issued and such site work shall be required to comply with all the regulations of the Bay Area Air Quality Management District; 6. that any changes to the size or envelope of the basement, first or second floors, or garage, which would include adding or enlarging a dormer(s), moving or changing windows and architectural features or changing the roof height or pitch, shall be subject to Planning Commission review; 7. that all air ducts, plumbing vents, and flues shall be combined, where possible, to a single termination and installed on the portions of the roof not visible from the street; and that these venting details shall be included and approved in the construction plans before a Building permit is issued; 8. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which requires affected demolition, new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements; any partial or full demolition of a structure, interior or exterior, shall require a demolition permit; 9. that the project shall meet all the requirements of the California Building and Uniform Fire Codes, 2001 Edition, as amended by the City of Burlingame; THE FOLLOWING CONDITIONS SHALL BE MET DURING THE BUILDING INSPECTION PROCESS PRIOR TO THE INSPECTIONS NOTED IN EACH CONDITION: 10. that prior to scheduling the framing inspection the project architect or residential designer, or another architect or residential design professional, shall provide an architectural certification that the architectural details shown in the approved design which should be evident at framing, such as window locations and bays, are built as shown on the approved plans; architectural certification documenting framing compliance with approved design shall be submitted to the Building Division before the final framing inspection shall be scheduled; 11. that prior to scheduling the roof deck inspection, a licensed surveyor shall shoot the height of the roof ridge and provide certification of that height to the Building Department; and 12. that prior to final inspection, Planning Department staff will inspect and note compliance of the architectural details (trim materials, window type, etc.) to verify that the project has been built according to the approved Planning and Building plans. CITY OF BURLINGAME t COMMUNITY DEVELOPMENT DEPARTMENT BURLINGAME 501 PRIMROSE ROAD 016H16504325 BURLINGAME, CA 94010 PH: (650) 558-7250 • FAX: (650) 'a $ 00 ,260— www.burlingame.orgJ ------------• =� , ra �' r baited From 94010 r- US POSTAGE Site: 3105 MARGARITA AVENUE The City of Burlingame Planning Commission announces the PUBLIC HEARING following public hearing on Tuesday, September 11 , NOTICE 2007 at 7:00 P.M. in the City Hall Council Chambers, 501 Primrose Road, Burlingame, CA: r Application for Design Review, Hillside Area Construction Permit and Variances for upper and lower level additions to; a single family dwelling at 3105 MARGARITA AVENUE' zoned R-1 . APN 027-015-020 Mailed: November 2, 2007 (Please refer to other side) City of Burling me A copy of the application and plans for this project may be reviewed prior to the meeting at the Community Development Department at 501 Primrose Road, Burlingame, California. if you challenge the subject application(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing, described in the notice or in written correspondence delivered to the city at or prior to the public hearing. Property owners who receive this notice are responsible for informing their tenants about this notice. For additional information, please call (650) 558-7250. Thank you. William Meeker Community Development Director PUBLIC BEARING NOTICE (Please refer to other side) c� g •� 4 is y �. `, -� g "„g. i 1I . t pp w' u 22 NI 007 „ Tf br f a io � � g r' ivP , t v � a y z t 3105 Margarita Avenue CITY OF BURLINGAME ' COMMUNITY DEVELOPMENT DEPARTMENT BURLINGAME 501 PRIMROSE ROAD016H16504325 1 BURLINGAME, CA 94010 -11 _ PH: (650) 558-7250 • FAX: (650) 91 , www.burlingame.org g _y 14 ^ = US POSTAG1= Site: 3105 MARGARITA AVENUE The City of Burlingame City Council announces the following PUBLIC HEARING public hearing on Monday, December 17, 2007 at 7:00 NOTICE P.M. in the City Hall Council Chambers, 501 Primrose Road, Burlingame,CA: Appeal to the City Council of the Planning Commission's decision on an Application for Design Review, Hillside Area Construction Permit and Variances for upper and lower level additions to a single family dwelling at 3105 MARGARITA AVENUE zoned R-l. (APN 027-015-020) Mailed: December 7,2007 (Please refer to other side) City of Burlingame A copy of the application and plans for this project may be reviewed prior to the meeting at the Community Development Department at 501 Primrose Road, Burlingame, California. If you challenge the subject application(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing, described in the notice or in written correspondence delivered to the city at or prior to the public hearing. Property owners who receive this notice are responsible for informing their tenants about this notice. For additional information, please call (650) 558-7250. Thank you. William Meeker Community Development Director PUBLIC HEARING NOTICE (Please refer to other side) RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME,DENYING THE APPEAL OF FRANK AND JOYCE SULGIT,BRIAN AND LINDA MURPHY,HELAINE DARLING,AND MIKE AND NOELEEN PATTISON,OF THE PLANNING COMMISSION'S NOVEMBER 13,2007,APPROVAL OF THE APPLICATION FOR DESIGN REVIEW, HILLSIDE AREA CONSTRUCTION PERMIT,AND SETBACK VARIANCES FOR A MAIN AND LOWER LEVEL ADDITION TO A RESIDENCE AT 3105 MARGARITA AVENUE,ON PROPERTY LOCATED WITHIN A SINGLE-FAMILY RESIDENTIAL(R-1)ZONE RESOLVED,BY THE CITY COUNCIL OF THE CITY OF BURLINGAME THAT: WHEREAS, on November 13, 2007, the Planning Commission approved Design Review, Hillside Area Construction Permit,and Setback Variances,and adopted a Categorical Exemption, related to the construction of a main and lower level addition to an existing residence on property located at 3105 Margarita Avenue (APN: 027-015-020), and owned by Mike Kerwin and Amy Penticoff,3105 Margarita Avenue,Burlingame,California;and WHEREAS,the Planning Commission's November 13,2007 approval was appealed by Frank and Joyce Sulgit, Brian and Linda Murphy, Helaine Darling, and Mike and Noeleen Pattison,and the City Council conducted a public hearing on the appeal on December 17,2007; denying the appeal and upholding the Planning Commission's approval. NOW,THEREFORE,IT IS RESOLVED AND DETERMINED BY THE CITY COUNCIL THAT: 1. On the basis of the Initial Study and the documents submitted and reviewed, and comments received and addressed by this council, it is hereby found that there is no substantial evidence that the project set forth above will have a significant effect on the environment, and categorical exemption, per CEQA Article 19, Section: 15301 Class 1(e)(2) - additions to existing structures provided the addition will not result in an increase of more than 10,000 SF if the project is in an area where all public services and facilities are available to allow for maximum development permissible in the General Plan and the area in which the project is located is not environmentally sensitive, and Section 15305 Class 5(a)—setback variances not resulting in the creation of any new parcel. 2. Said design review, hillside area construction permit and variances are approved, subject to the conditions set forth in Exhibit "A" attached hereto. Findings for such design review,hillside area construction permit and variances are as set forth in the staff report,minutes,and recording of said meeting. 3. It is further directed that a certified copy of this resolution be recorded in the official records of the County of San Mateo. Mayor 1 of 2 RESOLUTION NO. City Council Agenda— December 17, 2007 APPEAL —3105 Margarita Avenue I, Doris Mortensen, City Clerk of the City of Burlingame, do hereby certify that the foregoing resolution was introduced and adopted at a regular meeting of the City Council held on the 17` day of December, 2007 by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: City Clerk 2 of 2 EXHIBIT A Conditions of Approval — 3105 Margarita Avenue Approved by the City Council on December 17, 2007 1. that the project shall be built as shown on the plans submitted to the Planning Department Sheets A2.0, A2.1, A2.2, A2.4, and A3.2 (date-stamped August 30, 2007) and Sheets A1.0, A1.1, A2.3, A2.5, A3.1, A3.3 (date-stamped October 11, 2007) and that any changes to building materials, exterior finishes, footprint or floor area of the building shall require an amendment to this permit. 2. that the conditions of the Chief Building Official's August 22, 2007 memo, the City Engineer's March 26, 2007 memo, the Fire Marshal's March 27, 2007 memo, the City Arborist's October 16, 2007 memo, and the NPDES Coordinator's March 23, 2007 memo shall be met; 3. that the fence between 3101 Margarita Avenue and 3105 Margarita Avenue shall be repaired; that the applicant shall prepare plans for the repair and/or replacement of the downhill neighbor's fence; and shall submit these plans as an FYI to the Planning Commission; 4. that if the structure is demolished or the envelope changed at a later date the front and side setback variances, as well as any other exceptions to the code granted here, will become void; 5. that demolition or removal of the existing structures and any grading or earth moving on the site shall not occur until a building permit has been issued and such site work shall be required to comply with all the regulations of the Bay Area Air Quality Management District; 6. that any changes to the size or envelope of the basement, first or second floors, or garage, which would include adding or enlarging a dormer(s), moving or changing windows and architectural features or changing the roof height or pitch, shall be subject to Planning Commission review; 7. that all air ducts, plumbing vents, and flues shall be combined, where possible, to a single termination and installed on the portions of the roof not visible from the street; and that these venting details shall be included and approved in the construction plans before a Building permit is issued; 8. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which requires affected demolition, new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements; any partial or full demolition of a structure, interior or exterior, shall require a demolition permit; 9. that the project shall meet all the requirements of the California Building and Uniform Fire Codes, 2001 Edition, as amended by the City of Burlingame; THE FOLLOWING CONDITIONS SHALL BE MET DURING THE BUILDING INSPECTION PROCESS PRIOR TO THE INSPECTIONS NOTED IN EACH CONDITION 1 of 2 EXHIBIT A Conditions of Approval — 3105 Margarita Avenue Approved by the City Council on December 17, 2007 10. that prior to scheduling the framing inspection the project architect or residential designer, or another architect or residential design professional, shall provide an architectural certification that the architectural details shown in the approved design which should be evident at framing, such as window locations and bays, are built as shown on the approved plans; architectural certification documenting framing compliance with approved design shall be submitted to the Building Division before the final framing inspection shall be scheduled; 11. that prior to scheduling the roof deck inspection, a licensed surveyor shall shoot the height of the roof ridge and provide certification of that height to the Building Department; and 12. that prior to final inspection, Planning Department staff will inspect and note compliance of the architectural details (trim materials, window type, etc.) to verify that the project has been built according to the approved Planning and Building plans. 2of2 1 ��� CITY O� BURLINGAME STAFF REPORT AGENDA 7a ,Mc0N 9�0 DA4TED DYNE 6 ITEM # MTG. DATE December 17, 2007 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY DATE: December 5, 2007 APPROVED FROM: Gordon Gottsche, Management Analyst BY A �0' r SUBJECT: Authorizing the City's membership in ICLEI in order to p �i.ipate in the Burlingame City-wide Climate Control Assessment Project. RECOMMENDATION: 1. Authorize the City's membership in the International Council for Local Environmental Initiatives and allocate $600 from the 2007/2008 City Council budget for this purpose. 2. Adopt a resolution authorizing the City Manager to execute the Statement of Interest to have Joint Venture Silicon Valley and ICLEI conduct a greenhouse gas emission evaluation of the City, and allocate $13,000 from the 2007/2008 City Council budget for this purpose. BACKGROUND: On August 20, 2007, the City Council approved the Burlingame Green Ribbon Task Force's recommendation that the mayor sign the U.S. Mayors' Conference Climate Protection Agreement. The Agreement includes a variety of proposed actions that each City should consider to reduce greenhouse gas emissions. In order to measure progress, it is necessary for cities to measure current carbon emission levels. DISCUSSION: Sustainable Silicon Valley (SSV) and ICLEI-Local Governments for Sustainability (ICLEI) offer a countywide approach to a climate protection program in response to the U.S. Mayors' Agreement. SSV proposes entering into a master contract with ICLEI, an international organization of local governments working on sustainability issues, to assist cities in San Mateo and Santa Clara Counties to develop an action plan for reducing greenhouse gas emissions. The proposal is attached. The deadline for participation in this project was December 14, 2007. The project proposes to do the following: develop a greenhouse gas inventory for the City; conduct up to three workshops; and provide a template Local Climate Action Plan that can be customized to each city's circumstances. A staff liaison will be selected to serve as liaison with ICLEI. The total project is estimated to involve approximately 40 staff hours, and will begin in early 2008 with a county-wide kick-off workshop. The project depends on at least 20 cities agreeing to participate. City/County Association of Governments (C/CAG) will vote on the attached Resolution 07-61 on December 13, 2007 to establish a Government Energy Baseline Incentive Program for a not to exceed $273,000. C/CAG will match on a cost reimbursement basis up to $6,500 of the cost to do the Joint Venture Silicon Valley Network/ICLEI government energy inventory($13,000). BUDGET IMPACT: The ICLEI membership fee is $600 annually. This fee and a $13,000 one time study fee will be funded from the City Council Budget for 2007/2008. Although this item was not anticipated in the current year's budget the expense will be charged to the City Council budget and may result in an over expenditure of that budget but should be covered by under expenditures in other department budgets. Any future costs would depend upon recommended actions. ATTACHMENTS: 1. Memorandum from Joint Venture: Silicon Valley Network regarding participation in the ICLEI contract, October 12, 2007 2. ICLEI membership benefits and dues 3. Silicon Valley Protection Partnership Proposal 4. C/CAG Agenda Report 5. Resolution and Statement of Interest r { n t i 2 li�ih+ilb'J f1,iP;° � ���r�rtt� F( c +_ t itch ) f+3t Fi�l h,y 1 eeNETWORK "1 OFFICERS Harry Kellogg,C,-Chair S econ Valley Bank Hon.Liz Was,Co.Chalr Santa Clara Lowly Boom of SuporAwra Russell Hanaeak,President&CEO- -J Jolnl Ventura:Sltlmn Valley Network I 12 October,2007 BOARD OF DIRECTORS ,' Hwpnaer Daiwa Sdecbon .i Orepory Belanger _..1 Comerica Bank' Frank Banner 1 Cly.1 Ban erW - �I Name , , George Blumenthal Title Unwnuly of California•1 Sent.Cruz Slnv.o Bachrpr - Address Wilson Sonsinl Goodrich&Ra°aU Ed C.rhI_ i City State Zip KPMG Pal Dando 1 San Jose Sill—Valley Chamber:of Commerce Chris Dawes Ludla Seller Pedkam ChlldrensNospllel Dear(Climate Protection Taskforce Member), Damon DoHrwr � Pedro Gas&Elsdda Accent —I.. The first step in developing Climate Protection Action Plans is to Auanlure lnc � . Jo Frlodonber° El_im,Hesppel inventory greenhouse gas (GHG)emissions. Thanks to a partnership of geJus"'OC n eameesan&VisltauaBureau Joint Venture: Silicon Valley Network (JVSVN), the Bay Area Air Rick Faa ll Quality Management District(BAAQMD) and the International Council Em 1 a Young Vlnt.g.Faster. for Local Environmental Initiatives (ICLEI),many of the members of the San Jose Buekaas Journal ,1 HartRose Jacabx Olbson Joint Venture CIimate Protection Task Force participated in the first San Mateo County Board of Sup-Asors TmalhyHaighl regional community-wide GHG inventory workshop in the Bay Area. But '*"'°Co°°° there is still the need for an agency specific GHG inventory before Ch ster Haskell.e ll Polylechalcal College. developing agency-specific Climate Protection Action Plans. Joe Hew Summerhru Homes- °°""°°"°r Hooper nan, eke We are pleased to announce that at the last meeting of the Task Force,the a';r0b,^M=,n� members voted to accept a proposal from ICLEI and Sustainable Silicon DefdaeBTou.Marke. &TValley(SSV)to provide consulting services for conducting inventories of oucn -, ;1 M.dnaan Keeler_ greenhouse gas emissions from city, county and special district FoolHtl-0e Nva Comm ,;wtry Calke DLsM 1 1 operations. Dan K—ing - :.j San Jose-gets uwv lly. W.Kahn Kontwdy In the proposal,ICLEI agrees to provide their services for a fee of$13,000 Al..Ksnnalt !; per city/county/district if 20 or more agencies sign up for the program. Solutions,Inc This volume purchasing agreement allows ICLEI to achieve economies of Kala rPmmanente John MAN Mateo 1 scale and substantially reduce their normal fee of$20,000 to $25,000 per J°n McCown client. Sustainable Silicon Valley will provide additional services to help Stanford Univ lily , WINM• cities analyze the results of their inventory and develop their action plans. Wilmer Cutler Pkkednp Hele&Dort LLP Joseph Perlal b_ I Th_ He n.Chuck Reed To participate in this program, agencies that are not already members of city°`San 05e ICLEI or Sustainable Silicon Valley will need to become members of Paul Roane ' " '°y&Damp°"y''" = those organizations. This will raise the total cost of the program Chrl sacra 6a00somewhat. See Appendix B in the enclosed proposal document for the Chd Be—. Dypr souk:anduclerCorporalle"' schedule of membership fees. John Bohrolo,Sr. Secret.0—fopmenl Canpemes %? AM"&p'°°y _i To qualify for this special program we need to sign up at least 20 agencies 11o115t alh•a : by December 14, 2007. If your organization is interested in participating, Building.&Consuucilon Trades Council Sob Tanks i - TDA Group Colle•nwllcox Sent•Clara County Office of Education Linda Wllllome Punned Parenthood Mer Monte Daniel Year ' Oulc"'Hematite.&Well LLP :-" 84 West Santa Clara Street, Suite 440 (408) 271-7213 tel San Jose, California 95113-1820 (408) 271-7214 fax www.jointventure.org please sign and return the attached form. We will follow up with an invoice as quickly as possible. The terms of the agreement are summarized in an attachment to this letter. We are very excited by the strong response from the members of the task force. Silicon Valley is again demonstrating the power of collaboration to address major challenges and leading the way for communities across the nation. Yours sincerely, S`usJan Lot s Larry Owens Deputy City Manager, City of San Mateo Silicon Valley Power, City of Santa Clara Darren Deffner Bobby Ram Pacific Gas &Electric Company SunPowerEorporation Brian Moura V Margret Bruce Assistant City Manager, City of San Carlos Environmental Services Smart Valley Board Champion City of San Jose Seth G.Fearey VP & COO Joint Venture: Silicon Valley Network Attachments: • Summary of ICLEI/SSV Proposal • Statement of Interest Form Enclosure • Silicon Valley Climate Protection Partnership Proposal; Government Operations Emissions Inventory Assistance Summary of ICLEI/SSV GHG Emissions from Operations Inventory Proposal October 10,2007 The following are the highlights of the attached proposal. Please read the proposal in full before signing the attached Statement of Interest. ICLEI Scope of Work • Kickoff meeting for all participants to explain the program • Data specification • Data collection • Data conditioning • Data input and analysis • Preparation of a draft report • Provision of a backup of the source and output data • Debrief meeting for all participants to present results, and provide training on the software and methodology Data Sources (for 2005) • facilities use of electricity and gas • traffic signals and street lights use of electricity • waste and wastewater operations • vehicle fleet use of fuel • solid waste • existing landfills • employee commute(optional) • methane emissions from wastewater treatment and solids disposal Sustainable Silicon Valley will provide • monthly meetings and quarterly forums customized to meet local government needs • access to technical and cost information for prioritizing GHG reduction projects Project Schedule Work can begin by the end of 2007 assuming twenty organizations provide Statements of Interest. Inventories will be completed'on a rolling basis with the first reports being completed approximately three months after initiation. Expectations of Each Participant • identify two liaisons for ICLEI and SSV(one primary,the other as backup) • become a member of ICLEI and SSV if not already • provide staff support related to the collection of data,estimated at 20 to 40 hours • management letter to staff indicating that the inventory is an important priority Please note that there have been two clarifications to the proposal: • ICLEI asks for each city/county/agency to provide two contacts. It is NOT necessary that one of them be an elected official. • ICLEI is waiving their normal requirement that a city/county/agency's elected officials pass a motion approving membership in ICLEI and making a commitment to reducing greenhouse gas emissions. STATEMENT OF INTEREST (h (agency)agrees to participate in the ICLEI/SSV program to inventory greenhouse gas emissions from our operations. We understand that we will be invoiced by Joint Venture: Silicon Valley Network for$1.3,000. Joint Venture will transfer the funds to ICLEI as they arrive,once Joint Venture has received Statements of Interest from at least twenty organizations. We understand that if we are not already a member of ICLEI or Sustainable Silicon Valley that it is our responsibility to become a member by contacting those organizations directly. We are already a member of, ICLEI Sustainable Silicon Valley Neither Signature,Date Printed Name,Title Mailing Address Phone Number,E-Mail Address Contact information for second project liaison,if available: Printed Name,Title Phone Number,E-Mail Please return signed copy by fax or mail to: Joint Venture:Silicon Valley Network Attn: Lisa Bruner 84 West Santa Clara St.,Suite 440,San Jose, CA 95113 Phone: 408-938-1508 Fax: 408-271-7214 LCL, E I Local Governments for Sustainability Benefits of ICLEI Membership ICLEI U.S.A.,Inc. 43614th Street,Suite 1520 Networking & Events Oakland,CA 94612 Networking is one of ICLEI's greatest strengths. ICLEI Members enjoy U.S.A. invitations to exclusive regional, national, and international events as well as Phone: +1-510/844-0699 direct access and referrals to ICLEI's global network of more than 770 local Fax: +1-5101844-0698 E-mail: iclei-usa@iclei.org government Members. Web: www.iclei.org/usa TOOLS Resources Northeast Regional Capacity Centers Northeast RCC Because every local government has unique needs, ICLEI Members have Boston,MA access to password-protected Internet sites that offer the latest information and resources on sustainable development and climate protection—including Pacific North�est RCC P P g Seattle,WA case studies and best practice reports; ICLEI publications such as Initiatives; customizable presentation materials; templates for press releases, policies, Western States RCC and internship activities; a CCP methodology toolkit; specialized tools for Fort Collins,CO energy management, forestry, land-use planning, and transportation; and ICLEI U.S.A.Policy institute additional resources continually in development. Washington,DC Technical Support & Professional Development A hallmark of ICLEI is hands-on assistance. A designated ICLEI staff liaison will help local government Members get the support they need, such as training tailored for elected officials and staff on communitywide education, implementation of specific measures, program assistance, media relations, grant seeking, and use of ICLEI's greenhouse gas emissions software that helps quantify and track reductions. Financial Support &Discounts In order to help Members find the resources necessary to realize their sustainability projects, ICLEI helps match Members with funding sources, offers Member discounts on ICLEI events, and provides access to grant- seeking resources and funding alerts. Recognition &Awards Celebrating progress and success inspires others. Through outreach, media, and public relations efforts, ICLEI Members are recognized for achievements and noteworthy progress such as milestone accomplishments and outstanding efforts made by individuals, communities, and local government Members. Representation Members are assured a voice at the table at top-level international meetings through ICLEI's official role as local government representative at the United Nations Framework Convention on Climate Change and as Local Government Major Group Coordinator at the United Nations Commission on Sustainable Development. Governance As an association of local governments, invitations to elect, and to seek position on, ICLEI's international Executive Committee and the ICLEI U.S.A. Board of Directors are extended to Members. ICLEI Council membership and the opportunity to evaluate, shape, and adopt ICLEI policies and practices are extended to every ICLEI Member. SUSTAINARE I, C L Ee I SILICON"LILY Local Governments for Sustainability Silicon Valley Climate Protection Partnership Proposal Government Operations Emissions Inventory Assistance In response to interest expressed by Silicon Valley area local governments over the past several months, ICLEI — Local Governments for Sustainability (ICLEI) and Sustainable Silicon Valley (SSV) hereby propose to provide assistance toward the development of greenhouse gas emissions inventories of government operations for Silicon Valley local governments. Developing a government operations emissions inventory requires data gathering, analysis and report development. Some government operations data needs may be filled by data currently being pre-gathered by ICLEI and the Bay Area Air Quality Management District. Other data will require internal coordination with various departments (e.g., fleet fuel consumption). By developing government operations emissions inventories for a large number of local governments simultaneously using a shared data analysis year and emissions factor set, it is possible for ICLEI and SSV to achieve an economy of scale and reduce associated costs significantly. ICLEI and SSV estimate a total project cost of approximately $260,000 to develop 20 local government operations emissions inventories, plus individual membership/partnership fees associated with ICLEI and SSV from each participating local government. ICLEI and SSV are open to executing one contract with the group of participating local governments organized by the Joint Venture Silicon Valley Network (JVSVN), or a series of contracts with individual participants executed in coordinated fashion. The partners look to JVSVN to coordinate initial participation of the local governments in order to maximize service delivery efficiency and reduce costs. ICLEI and SSV encourage local governments with the capacity to perform some or all of this work in- house to do so. Local governments who desire more individual services, such as analyzing additional years of data, quantifying the emissions benefits of implemented actions, or developing emissions reduction plans,for example,would each have the option of doing so under separate cover. Many Silicon Valley area local governments have recently made progress on community-scale emissions inventories via training provided by the Bay Area Air Quality Management District and ICLEI; through the partnerships of some reporting emissions results to Sustainable Silicon Valley; and/or through separate activities. For each participating local government, completing a government operations emissions inventory, as well, would represent achieving the first Milestone of ICLEI's 5 Milestone methodology — a simple, standardized way to effectively reduce, measure, and verify greenhouse gas emissions. ICLEI has developed software tools that help cities comply with the Cities for Climate Protection(CCP)methodology. The Five Milestones are: Milestone 1 —Conduct a baseline emissions inventory and forecast Milestone 2—Adopt an emissions reduction target Milestone 3 —Develop a local Climate Action Plan Milestone 4—Implement policies and measures Milestone 5 —Monitor and verify results t This proposal by ICLEI and SSV offers to help participating local governments begin the Milestone process, working towards the regional SSV CO2 emissions reduction target while building capacity and momentum toward additional climate protection activities. This systematic process will enable local governments to achieve their greenhouse gas emission reduction targets in the most cost-effective manner possible and achieve the greatest return on their investment. Project Objective Generate a government operations emissions analysis report for each local government for a common analysis year(2005). Scope of Work Coordinated with all Participating Local Governments • Kickoff meeting to explain project concept, data requirements, deliverables,responsibilities • Debrief meeting to present results,train all participants on methodology, software functionality Per Participating Local Government • Data specification • Data collection (including employee commute/travel survey) • Data conditioning • Data input and analysis using Clean Air and Climate Protection(CACP) software • Analysis of data results • Report development • Provision of backup source data and CACP software data • ICLEI and SSV membership services(see Appendix A) Not Included in This Proposal • Pre-certification or full certification of local government emissions data with California Climate Action Registry(third party certification would be required) • Project recruitment,update,or results presentations at city council meetings or similar •. More than one data analysis year • Data analysis for a year other than 2005 • Community-scale emissions analysis • Analysis of minor(de minimis) emissions sources where data gathering is prohibitive Local Government Operations Emissions Sources Data needs and expected sources for this project are presented in the table below. In cases where primary data sources are incomplete, secondary sources may be used to augment or completely substitute for primary data sources. Potential estimation methods are indicated for cases where neither primary nor secondary sources are readily available. In addition to the essential data included in the table below, a variety of indicator data will also be collected for benchmarking purposes where local government staff are able to provide it.This will include square footage of facilities,number of employees in each building, hours of operation, amount of water or wastewater processed, etc., enabling additional levels of data analysis and future comparability. 2 Table 1. Local Government Operations Emissions Sources Emissions Sector Data Needed Sourcesof Data 6, , ` Primary Secondary Options for FillingGas Facilities Electricity use(kWh and Utility Government Usage may be estimated based on All facilities owned or operated by cost) provider maintained known expenditures or from size the local government records payment records of facility compared to other similar facilities. Natural gas and other Utility Government Usage may be estimated based on fuel used(therms/gallons provider maintained known expenditures or from size and cost) records payment records of facility compared to other similar facilities. Traffic Signals and Streetlights Electricity use(kWh and Utility Government Usage may be estimated based on cost) provider maintained known expenditures or from records payment records know wattage of bulbs and expected period of use. Water and Wastewater Operations Electricity use(kWh and Utility Government Usage may be estimated based on Treatment,collection and cost) provider maintained known expenditures or from size distribution(where applicable) records payment records of facility compared to other similar facilities. Natural gas and other Utility Government Usage may be estimated based on fuel used(therms/gallons provider maintained known expenditures or from size and cost) records payment records of facility compared to other similar facilities. Vehicle Fleet Fuel used(gallons by Vehicle Vehicle odometer Usage estimated based on known Government owned and operated type and cost) fueling records expenditures and estimated fuel vehicles records efficiency of vehicles. Solid Waste Solid waste hauled(tons Collection None Estimates of per-capita employee Waste generated as a result of and cost) records waste generation by employee government operations type(From California Waste Management Board Makeup of waste stream Existing Existing analysis California averages(From (percentage of waste by analysis of of waste streams California Waste Management type of waste) local waste in nearby Board) stream jurisdictions Existing Landfills Amount of waste in place Operations n/a Engineer's estimates of capacity Methane emissions from exiting records landfills operated by the local Amount of waste added Operations n/a Historical trends government(if applicable) each year forecasts Composition of waste Existing Existing analysis National averages(From Tellus analysis of of waste streams Institute) local waste in nearby stream jurisdictions Amount of methane Metered Engineer's National average recovery factors recovery recovery estimates (from EPA) Employee commute(optional) Number of miles traveled Existing Conduct employee U.S.Census Journey-to-work by employees in daily employee survey study commute survey or stud Distribution of Existing Conduct employee U.S.Census Journey-to-work transportation modes employee survey study survey or study Methane emissions from Amount of methane Metered Modeled output Engineer's estimates wastewater treatment and solids escaping from sewage recovery and based on quantity disposal(optional;where applicable) waste treatment and flaring of waste treated disposal process and disposal methods(from IPCC) 3 Project Costs • Becoming a partner of SSV and member of ICLEI separately is required of each participating local government. Annual SSV partnership dues for any pledging government agency are currently $1,000 per year per local government. ICLEI annual membership dues are based on population and start at$600 per year for communities of up to 50,000 people (see Appendix B for further information). • Average additional project-related costs of$13,000 per local government, pending discussion of contracting method. This cost proposal is contingent on the following criteria: • Minimum of 20 local governments participating to initiate the contract. • Shared data analysis year(2005 is recommended)for all participating local governments. • Project anticipated to begin late 2007,with the bulk of project labor to occur in 2008. • Written agreement before project execution by all data providers (e.g., electric and gas utilities, regional transportation planning agencies, waste management boards, local governments) to the project partners facilitated by ICLEI, SSV and JVSVN to make all needed consumption data and coefficients available in a timely manner. • JVSVN responsible for all recruitment of local governments into this project. • JVSVN responsible for non-labor costs associated with the two included in-person project meetings (e.g., space,refreshments). • Each participating local government must become a member of both ICLEI and SSV at standard membership rates. • Each participating local government must assign two representatives to be liaisons to ICLEI and SSV, one staff and one elected leader. • Each participating local government must provide adequate staff support related to the collection of data(estimated at average of 20-40 hours per local government). • The mayor or other high level official must distribute a letter indicating to appropriate department staff that assistance in this project is an important priority. (ICLEI and SSV will provide a template for this letter.) Project Deliverables Shared Deliverables for all Participating Local Governments • Project kickoff meeting • Project debrief meeting, including training on government operations emissions inventory development' • Monthly Meetings and Quarterly Forums customized to meet local government needs • Access to relevant technical and cost information through SSV, useful for prioritizing specific CO2 reduction projects on a cost-effective basis Deliverables Per Local Government • Government operations emissions inventory report • CACP software data backup • Data analysis input files • Description of emissions analysis methodology • Standard SSV member benefits and standard ICLEI membership benefits(see Appendix A) • Public recognition for participation by each local government in this project via the SSV Annual Report, SSV Annual Report Release Event,and related media coverage ' This training may be augmented by the Bay Area Air Quality Management District 4 Optional Deliverable Not Included in This Cost Proposal • Second government operations data analysis year Project Schedule The project start date will be negotiated by the parties upon confirmation of participation by each local government, most likely to occur in late 2007. ICLEI and SSV, in coordination with JVSVN, will solicit input from all project participants to best prioritize the tasks associated with completing all emissions inventories. Emissions inventories for each participating local government will be completed on a rolling basis, with the first inventories being completed within approximately three months of project execution and the process continuing from there. Project completion timeline will be significantly influenced by the provision of data by the local governments and external data providers. Project Team The project team will consist of staff from ICLEI, under the management of Director of Programs Garrett Fitzgerald, and.SSV, under the management of Executive Director Rick Row. Details on how the work will be divided between the two organizations will be provided pending further discussion of the content of this proposal.Below is additional information on these two organizations. ICLEI Since 1993,ICLEI U.S.A., a non-profit 501(c) 3 corporation,has been working with local governments to improve global environmental conditions through cumulative local leadership and action. Through performance-based campaigns and initiatives, ICLEI's U.S. office provides local governments with technical expertise and policy assistance as well as access to a valuable national peer network. In the United States, ICLEI is a growing association of local governments (over 40% growth in 2006) dedicated to climate protection and sustainable development with a strong national presence. ICLEI works with these local governments to push the boundaries of traditional leadership in the US and achieve stronger, accelerated movement toward sustainability goals through measured performance and tangible results. In addition to providing base levels of technical assistance to all of its local government members for over 14 years, ICLEI has also provided enhanced technical assistance toward the completion of inventories and action plans for a significant number of local governments in the style of this proposed project. ICLEI has recently completed a project with Alameda County, California, working with 11 municipal governments as well as the County government to develop greenhouse gas emissions inventories for each participant, as well as a local climate action plan template. ICLEI worked with each municipality to identify emissions reduction strategies that were appropriate for the region and facilitated three regional workshops to enhance the regional focus of the initiative. In addition, ICLEI assisted in the development of outreach and public relations materials to increase community awareness of the climate protection initiatives. ICLEI is currently engaged in several similar projects, providing enhanced technical services for Menlo Park, CA; Haverford, PA; and Bellevue, WA. In each of these cases ICLEI staff is working closely with local staff to develop an inventory of greenhouse gas emissions that meets the needs of the local government. Sustainable Silicon Valley Sustainable Silicon Valley(SSV),begun in 2001 and an independent non-profit 501(c)3 corporation since 2004, is a collaboration of businesses, governments, and non-governmental organizations. that are 5 identifying and addressing environmental and resource pressures in the Valley. Its mission is to work with the Silicon Valley community to create a more sustainable future using an environmental management system (EMS), which provides a systematic approach to achieve desired environmental targets, such as CO2 emissions reductions. As its first initiative, SSV engages prominent Valley organizations to work towards a goal of reducing regional carbon dioxide (CO2) emissions 20% below 1990 levels by 2010 SSV facilitates strategies to reduce CO2 emissions through increased energy and fuel efficiency and through the use of renewable sources of energy. SSV partners pledge to help meet SSV's regional target, set their own individual targets, report their progress, share information and mentor one another in quarterly educational forums and monthly meetings. SSV recognizes results in its Annual CO2 Report and at its Annual Report Release Event. SSV municipal partners include the Cities of Morgan Hill, Palo Alto, San Mateo, San Jose, Santa Clara, and Sunnyvale, the Towns of Los Altos Hills and Portola Valley, and San Mateo and Santa Clara Counties. SSV works with these municipalities to mentor and educate new partners, providing tools and resources to support these organizations. Quarterly educational forums have provided proven CO2 reduction strategies from experts since 2004. 6 Appendix A. Organizational Membership/Partnership Benefits ICLEI—Local Governments for Sustainability • Personalized orientation to the CCP Campaign, including an overview of the process for establishing an emissions baseline and developing a local climate action plan; • Hands-on training in the use of ICLEI's Clean Air and Climate Protection Software; • Basic ongoing technical support (estimated at 2 hours/month) in the use of the. software .and protocols for emissions quantification; • Access to case studies, local government network participants, sample resolutions, and policy documents; • Opportunities to participate in ICLEI's series of virtual training sessions on best practices and new tools in sustainability planning and climate protection; • Notice of funding opportunities and assistance in matching with appropriate sources of funds; 0 Membership in the network of worldwide local government representatives who are tackling similar environmental and management issues and who meet at workshops, seminars, and conferences around the world, and through electronic conferences on the website; and, • Invitation and travel to national and international events, supported by ICLEI as funding is available. • Media support as requested to foster promotion of local climate action efforts. Sustainable Silicon Valley • Quarterly Educational Forums on topics of concern to organizations working to reduce energy use and CO2 emissions. • Access to Energy Efficiency Incentive Funds through an agreement with PG&E that makes energy efficiency incentive funds available to qualifying SSV Partners and Silicon Valley Leadership Group (SVLG) members. • The ongoing exchange of Energy and CO2 Best Practices, at monthly meetings and through direct contacts within Sustainable Silicon Valley. • Public recognition, as bestowed this past year on SSV and SSV Partners by the U.S. Environmental Protection Agency,and by the California Climate Action Team in its report to the governor. • Inclusion in the annual CO2 Report,which highlights Partner achievements in the context of Silicon Valley trends. • Media attention has included front page Business section coverage in the San Jose Mercury News, KGO/ABC7 television evening news and other programming, and interviews on various radio stations. • Nomination by SSV for honors and recognition. • Affiliation with other prominent Silicon Valley organizations in an internationally recognized, regional effort to address the environmental concerns of your organization and its community. For further information about ICLEI and Sustainable Silicon Valley, consult the ICLEI web site at http://www.iclei.or /g usa; and the SSV web site at htip://www.sustainablesiliconvalle .ororg. 7 Appendix B. Organizational Membership/Partnership Dues ICLEI—Local Governments for Sustainability Community Population Annual Dues 1 to 50,000 $600 50,001 to 100,000 $1,200 100,001 to 200,000 $1,750 200,001 to 300,000 $2,250 300,001 to 500,000 $2,750 500,001 to 750,000 $3,500 750,001 to 1,000,000 $4,500 1,000,001 to 2,000,000 $5,750 2,000,001 to 4,000,000 $7,000 Over 4,000,001 $8,000 Sustainable Silicon Valley Annual SSV partnership dues for any pledging government agency are currently$1,000 per year per local government. 8 C/C.AG AGENDA REPORT Date: december 13, 2007 To: City/County Association of Governments Board of Directors From: Richard Napier, C/CAG Executive Director Subject: Review and approval of Resolution 07-61 to establish a Government Energy 14aseline Incentive Program for a not to exceed of 5273,000. (For further information or questions, contact.Richard Napier at.650-599-1420) RECOMMENDATION: Review and approval of Resolution 07-61 to establish a Government Energy Baseline Incentive Program for a not to exceed of$273,000 in accordance with the staff recommendation. FISCAL IMPACT: S273,000. SOURCE OF FUNDS: Congestion Relief Program funds. These funds come from the Cities and the County, BACKGROUND/DISCUSSION: With the passage of AB 32 the issue of greenhouse gas emissions and climate change has become a priority for public policy. C/CAG through the Congestion Management and Environmental Quality Committee(CN1EQ) created a Utilities and Sustainability Task Force (USTF)to establish an Energy Strategy. The Energy Strategy is in the final stages of development and a draft should be presented to C/CAG 1 Q0$. The cornerstone of the strategy is energy and water conservation. Using less energy will result in less greenhouse gas emissions that will benefit the climate. Toward that end Joint Venture Silicon Valley Network has worked with ICLFI Local Governments for Sustainability to establish a group cost for doing a government energy inventory that will help identify opportunities to save energy. The cost for the program is $13,000 per city/County. This is likely the most cost effective manner to get an energy baseline for the cities and the County. GOVERNMENT ENERGY BASELINE INCENTIVE PROGRAM- Given the importance of establishing an energy baseline for each city and the County it is recommended that C/GAG adopt an incentive program to facilitate getting all 21 energy baselines for the cities and County within the next 18 months. The definition of the program is as follows. ITEM 5.5 1- C/CA.G will match on a cost reimbursement basis up to $6,500 of the cost to do the Joint Venture Silicon Valley Network/ICLEI government energy inventory ($13,000), 2- Upon request on a case-by-case basis approved by the C/CAG Chair, the limit for cost reimbursement can be increase to cover the total $13,000 cost. 3- The total cost committed to the program is not to exceed $273,000. The objective of the program is to get all the cities and the County energy inventory completed within the next 18 months, This will also help educate the respective staffs on the opportunities for conservation programs that help to reduce the climate change impact, It is proposed that the funds come from the Congestion Relief program that is funded by the cities and the County_ This is adding a new one-time project to the program, It will be funded by the carryover funds not spent in prior years. The 6/30/07 carryover was $604,427. This will leave $3317427 in carryover for the other projects. This will only be on a orae-time basis of $273,000 and may be spread over more than one year, ATTACHMENTS: Resolution 07-61 Joint Venture Silicon Valley Network letter dated 10/12/07 ALTERNATIVES: ?- Review and approval of Resolution 07-61 to establish a Government Energy Baseline Incentive Program for a not to exceed of$273,000 in accordance with the staff recommendation. 2- Review and approval of Resolution 07-6I to establish a Govemment Energy Baseline Incentive Program for a not to exceed of$273,000 in accordance with the staff recommendation with modifications. 3- No action. RESOLUTION 07-61 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY/COUNTY ASSOCIATION OF GOVERNMENTS OF SAN MATEO COUNTY TO ESTABLISH.A GOVERNMENT ENERGY BASELINE >r'NCENTIVE PROGRAM FOR.A NOT TO EXCEED OF $273,000 WHEREAS,the Board of Directors of the City/County Association of Governments (C/CAG) has representatives from all twenty cities and the County in San Mateo County; and, WHEREAS, C/CAG created the Utility and Sustainability Task Force to develop an Energy Strategy, and, WHEREAS,Energy and water conservation will be the cornerstone of the Energy Strategy; and, WHEREAS, energy savings will reduce greenhouse gas emissions and climate change, and, WHEREAS, Joint Venture Silicon Valley Network has negotiated a cost effective rate with ICLEI Local Governments for Sustainability; and, WI3ER)EAS, it is critical to do an energy baseline for all the cities and the County within the next 18 month, NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the City/County Association of Goyernments of San Mateo County that the Board will adopt a Government Energy Baseline Incentive Program. The objective of the Program is to facilitate the energy baseline for all the cities and the County within the next 18 month. The definition of the program is as follows. I- C/CAG will match, on a cost reimbursement basis up to $6,500 of the cost to do the Joint. Venture Silicon Valley Network/ICLEI government energy inventory ($13,000). 2- Upon request on a case-by-case basis approved by the C/CAG Chair, the limit for cost reimbursement can be increase to cover the total $.13,000 cost. 3- The total cost committed to the program is not to exceed $273,000. PASSED, APPROVED, AND ADOPTED THIS 13th DAY OF DECEM113ER 2.007. Deborah C. Gordon, C/CAG Chair RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME AUTHORIZING THE CITY MANAGER TO EXECUTE THE STATEMENT OF INTEREST THAT WOULD EXPEND $13,000 FOR JOINT VENTURE SILICON VALLEY AND ICLEI -LOCAL GOVERNMENT FOR SUSTAINABILITY(ICLEI)TO CONDUCT A GREENHOUSE GASSES EMISSION EVALUATION OF THE CITY RESOLVED,by the City Council of the City of Burlingame: WHEREAS,the City is currently engaged in enhancing its programs to address community concerns about the effects that City and community activities have on our environment; and WHEREAS, one of the oncoming mandates from the State is to measure and reduce greenhouse gasses emissions in the City; and WHEREAS, Joint Venture Silicon Valley has offered to obtain a group contract with the International Council for Local Environmental Initiatives (ICLEI)to have ICLEI measure greenhouse gasses emission in participating cities in San Mateo and Santa Clara Counties; and WHEREAS,to obtain these services, the City needs to execute a Statement of Interest for Joint Venture Silicon Valley to use in gathering twenty city participants; and WHEREAS,the cost of this study to the City would be $13,000, which is an unappropriated amount that can be expended from the 2007-2008 City Council budget, NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: 1. The City Manager is authorized and directed to execute the Statement of Interest attached to this resolution as Exhibit A. 2. A sum of$13,000 is appropriate from the 2007-2008 City Council budget to fund this program if it goes forward. MAYOR 1, DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the foregoing resolution was introduced at a regular meeting of the City Council held on the day of ,2007, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: CITY CLERK Summary of ICLEI/SSV GHG Emissions from Operations Inventory Proposal October 10,2007 The following are the highlights of the attached proposal. Please read the proposal in full before signing the attached Statement of Interest. ICLEI Scope of Work • Kickoff meeting for all participants to explain the program • Data specification • Data collection • Data conditioning • Data input and analysis • Preparation of a draft report • Provision of a backup of the source and output data • Debrief meeting for all participants to present results,and provide training on the software and methodology Data Sources (for 2005) • facilities use of electricity and gas • traffic signals and street lights use of electricity • waste and wastewater operations • vehicle fleet use of fuel • solid waste • existing landfills • employee commute(optional) • methane emissions from wastewater treatment and solids disposal Sustainable Silicon Valley will provide • monthly meetings and quarterly forums customized to meet local government needs • access to technical and cost information for prioritizing GHG reduction projects Project Schedule Work can begin by the end of 2007 assuming twenty organizations provide Statements of Interest. Inventories will be completed on a rolling basis with the first reports being completed approximately three months after initiation. Expectations of Each Participant • identify two liaisons for ICLEI and SSV(one primary,the other as backup) • become a member of ICLEI and SSV if not already • provide staff support related to the collection of data,estimated at 20 to 40 hours • management letter to staff indicating that the inventory is an important priority Please note that there have been two clarifications to the proposal: • ICLEI asks for each city/county/agency to provide two contacts. It is NOT necessary that one of them be an elected official. • ICLEI is waiving their normal requirement that a city/county/agency's elected officials pass a motion approving membership in ICLEI and making a commitment to reducing greenhouse gas emissions. T p STATEMENT OF INTEREST F (agency)agrees to participate in the ICLEI/SSVprogram to inventory greenhouse gas emissions from our operations. We understand that we will be invoiced by Joint Venture: Silicon Valley Network for$13,000. Joint Venture will transfer the funds to ICLEI as they arrive,once Joint Venture has received Statements of Interest from at least twenty organizations. We understand that if we are not already a member of ICLEI or Sustainable Silicon Valley that it is our responsibility to become a member by contacting those organizations directly. We are already a member of, ICLEI Sustainable Silicon Valley Neither Signature,Date Printed Name,Title I Mailing Address Phone Number,E-Mail Address Contact information for second project liaison,if available: Printed Name,Title Phone Number,E-Mail Please return signed copy by fax or mail to: Joint Venture:Silicon Valley Network Attn: Lisa Bruner 84 West Santa Clara St.,Suite 440,San Josd,CA 95113 Phone: 408-938-1508 Fax: 408-271-7214 CITY o� STAFF REPORT BURLINGAME AGENDA ITEM# 7b a�oq eo0 MTG. A.�DJYNE6 DATE 12/17/07 r TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTE� BY A� DATE: December 12, 2007 APPROVE FROM: Doris Mortensen, City Clerk By _ �-;�1,1,4& 650-558-7203 SUBJECT: Recommendation to confirm Mayor's Council Assignments for 2008 RECOMMENDATION: To review, make changes if necessary and confirm the Mayor's City Council Assignments for 2008. BACKGROUND: Four new assignments are needed as follows: South Bayside Waste Management Authority requests an elected official from each Member Agency to serve on their Green Advisory Committee to review Green Building design features and options for the Shoreway Facility Master Plan Improvements (Council Assignment#22). Burlingame's Green Ribbon Task Force requests a Council member to represent the City on the Local Governments for Sustainability organization, ICLEI(International Council for Local Environmental Initiatives) (Council Assignment#25). Assignments are needed for the Policy Advisory Committee for Sub-Regional Housing Needs Allocation (Council Assignment#29) and for the Utilities and Sustainability Task Force—Councilwoman Nagel was appointed for an 18-month term, through 2007 (Council Assignment#33). EXHIBIT: Council Assignments—2008 CITY OF BURLINGAME COUNCIL ASSIGNMENTS 2008 1. ABAG—City Delegate Quarterly Baylock (alternate Deal) 2. Airport Land Use Commission Quarterly meetings held Keighran(alternate Deal) (subcommittee of C/CAG) at Burlingame City Hall 3. Airport Round Table 1St Wednesday each Deal (alternate Keighran) month, 7 p.m. 4. Audit Committee Meets 2-3 times per Baylock and O'Mahony year, including once in December 5. Bicycle and Pedestrian Advisory Last Thursday of month Baylock Committee (BPAC) + extra meetings in C/CAG a pointment with no term end February-March 6. BAWSCA(Bay Area Water Supply and 4-year term (ends 2011) O'Mahony Conservation Agency) 7. Budget Responsibilities: Each council (There are no budget chairs. member to meet with appropriate Department heads will make department head(s) to review budget reports; council members will elaborate) • CA, CM, CC, FIN, HR Nagel • Parks &Recreation Keighran • Library Deal • Fire and Police Baylock • Community Development/Public O'Mahony Works 8. Centennial Executive Committee Monthly, usually on O'Mahony and Keighran Fridays, 3 to 5 p.m. at Rec Center 9. Central County Fire Board 1St Tuesday in May and Baylock and Nagel November, 4 p.m., at (2-year terms) Hillsborough Town Hall 10. Chamber of Commerce Liaison 2° Tuesday of each Baylock and Keighran month, noon-1:30 p.m. (alternate Deal) 11. City/County Association of Governments 2 Thursday of each O'Mahony(alternate Nagel) (C/CAG) month, Legislative Committee meets at 5, regular meeting at 7 12. City/Schools Liaison Committee 3 times a year, usually Nagel and Keighran Wed. or Thurs. during (alternate Deal) lunch Propose switching to Fridays 13. Civic Engagement Subcommittee As needed Nagel and Keighran 14. Congestion Management Committee Monthly, 3-5 p.m. at Not applicable; need to be (CMAC, subcommittee of C/CAG) San Mateo City Hall appointed by C/CAG. 15. Council of Cities 4t Friday of month in All different city 16. Council Protocol Subcommittee As needed Baylock and O'Mahony 17. Downtown Specific Area Plan Committee Varies Keighran 18. Economic Development Committee As needed Keighran 19. Emergency Services Council (quarterly) 3r Thursday in January, Nagel (alternate Baylock) April, June and September, 5:30 p.m. at Hall of Justice in Redwood City 20. Fire ALS Joint Powers Authority Twice annually as group Nagel agrees, usually at 6 p.m. Next meeting is Feb. 7 at 6 .m., location TBA 21. Grand Boulevard Task Force Quarterly, 10 a.m.-noon, Deal location varies 22. Green Advisory Committee (SBWMA) 23. Green Ribbon Task Force Baylock and Nagel 24. Housing Endowment and Regional Trust 4'h Wednesday of month Not applicable; need to be (HEART) at 3 p.m. in Belmont appointed by C/CAG. 25. ICLEI (International Council for Local Environmental Initiatives) 26. Peninsula Congestion Relief Alliance Every other month on Deal (alternate Gomery) Tues. or Thurs. at 8 a.m. 27. Peninsula Division League of California 4 dinner meetings per All Cities year, plus January reception for newly elected council members 28. Regional Financing Authority(RFA) 4-year term(ends July O'Mahony Manages bond issuance process 2007) 29. Policy Advisory Committee for Sub- To be determined Regional Housing Needs Allocation (reports to ABAG) 30. Safeway Subcommittee Varies Baylock and Keighran 31. Specific Area Plan Committee Keighran and Deal 32. Transportation Authority Re-elected 1/26/07 for O'Mahony two-year term 33. Utilities and Sustainability Task Force 3` Thursday of each (reports to C/CAG) month at BAWSCA conference room, San Mateo 34. Warrants Review Monthly review O'Mahony ��CITY BURLINGAME STAFF REPORT AGENDA ITEM# �� MTG. °RATC°JVNE DATE TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY " z-L DATE: December 10, 2007 APPROV FROM: Katie Crowder,Assistant to the City Manager BY (MTEP) Te1.No.: 558-7202 SUBJECT: AMEND BUSINESS LICENSE ORDINANCE TO INCLUDE MUNICIPAL RECREATION IN PAYMENT EXEMPTION RECOMMENDATION: Recommend to Council to amend Business License Ordinance Section 6.04.240 Exemptions to include municipal recreation programming in organizations exempt from requirement of a license fee to conduct services by: A. Request City Clerk to read title of the proposed ordinance. B. Waive further reading of the ordinance. C. Introduce the proposed ordinance. D. Direct the city clerk to publish a summary of the ordinance at least five days before proposed adoption. BACKGROUND: The City is in the process of undertaking a Business License audit to ensure city wide compliance. In preparation of the audit it was identified that contract employees for the Parks and Recreation programs would be responsible for payment of the Business License. To align with the original intent of the ordinance and avoid remunerative taxation on the City of Burlingame by allocating staff time to reimburse the $100 license fee to the contractor, a categorical exemption to contractors providing City of Burlingame recreation services is requested. DISCUSSION: The Business License Ordinance requires businesses that operate within city limits to apply and make a payment for a business license. The City exempts non profit and charitable organizations from making payment. We request the following language be included to the end of the ordinance. (fiNothing in this site shall be deemed or construed to require the payment of a license tax by any person to conduct of officiate any recreation program or activity provided or sponsored by the city. In addition, the original intent of the ordinance was not to require umpires, coaches and instructors of municipal recreation services to make payment to provide such services. Finally, municipal recreation providers receive a substantially small compensation and the $100 business license fee would cause many to opt not to provide such service. The proposed ordinance would allow municipal recreation service providers (including coaches, referees and instructors) to be exempt from payment of the Business License. Attachment Proposed ordinance I ORDINANCE NO. 2 ORDINANCE OF THE CITY OF BURLINGAME AMENDING SECTIONS 6.04.240 TO CORRECT STATUTORY CITATION AND CLARIFY THAT CITY 3 RECREATION PROGRAM PROVIDERS ARE EXEMPT FROM BUSINESS LICENSE TAXES 4 5 The CITY COUNCIL of the CITY OF BURLINGAME does hereby ordain as follows: 6 7 Section 1. The City has not collected business license taxes from persons who provide 8 recreation programs for the City. This ordinance is intended to affirm that interpretation by 9 ordinance. This ordinance also updates a statutory reference regarding State law.This ordinance 10 does not increase any business license tax or impose any new tax on any person. 11 12 Section 2. Section 6.04.240 is amended to read as follows: 13 6.04.240 Exemptions 14 (a) Charitable and Nonprofit Organizations. The license provisions of this code shall 15 not be deemed or construed to require the payment of a license fee to conduct,manage or carry 16 on any business, or require the payment of any license fee from any institution or organization 17 which is conducted,managed or carried on solely for the benefit of charitable purposes or from 18 which profit is not derived either directly or indirectly by any person,if such business is exempt 19 from the payment of bank and corporation taxes by Sections 23701 of the 20 Revenue and Taxation Code, nor shall any license be required for the conducting of any 21 entertainment, concert, exhibition, lecture or scientific, historical, religious or moral services 22 whenever the receipts of such entertainment,concert,exhibition or lecture are to be appropriated 23 to any church, school or to any religious or benevolent purpose within the city; nor shall any 24 license be required for the conducting of any entertainment,dance,concert,exhibition or lecture 25 by any religious, charitable, fraternal, educational, military, state, county or municipal 26 organization or association whenever the receipts of any such entertainment, dance, concert, 27 exhibition or lecture are to be appropriated for the purpose and objects for which such I association or organization was formed and from which a profit is not derived either directly or 2 indirectly by any person;provided, however, that nothing herein contained shall be deemed to 3 exempt any institution or organization from complying with the provisions of any of the 4 ordinances of the city requiring such institution or organization to obtain a permit from the city 5 council to conduct, manage or carry on such business. 6 (b) Interstate Commerce.Nothing in this title shall be deemed or construed to apply to 7 any person transacting or carrying on any business exempt by virtue of the Constitution or 8 applicable statutes of the United States or of the state of California from payment of such 9 licenses as are herein prescribed. Such person shall file a verified statement with the license 10 collector setting forth all of the facts showing that he or she is entitled to such exemption. The 11 statement shall contain the name and location of the person for which the orders are to be 12 solicited or secured, the name and address of the nearest local or state manager, the kind of 13 goods,wares or merchandise to be delivered, the place from where the same are to be shipped 14 or forwarded,the method of solicitation or taking orders,the location of any warehouse,factory 15 or plant within the state of California, the method of delivery, the name and address of the 16 applicant, and any other facts necessary to establish such claim of exemption. 17 (c) Veterans. Any veteran, as defined by Section 16001 and Section 16001.5 of the 18 Business and Professions Code of the state of California, shall be exempt from the payment of 19 license fees for peddling or soliciting upon presentation of proof of such exemption satisfactory 20 to the license collector. 21 (d) Minors,Sixteen Years and Younger.Every natural person of the age of sixteen(16) 22 years or under, whose annual gross receipts from any and all businesses are four thousand 23 dollars ($4,000.00) or less, shall be exempt from payment of any license tax under the 24 provisions of this title. 25 (e) Senior Citizens. Every natural person of the age of sixty-five (65) years or over, 26 whose annual gross receipts from any and all business are four thousand dollars($4,000.00)or 27 less, shall be exempt from payment of any license tax under the provisions of this title. - 2 - 1 (f) Nothing in this title shall be deemed or construed to require the payment of a license 2 tax by any person to conduct or officiate any recreation program or activity provided or 3 sponsored by city.. 4 5 Section 3. This ordinance shall be published as required by law. 6 7 Mayor 8 9 I, DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that 10 the foregoing ordinance was introduced at a regular meeting of the City Council held on the 11 day of ,2007, and adopted thereafter at a regular meeting of the City Council 12 held on the day of , 2007,by the following vote: 13 14 AYES: COUNCILMEMBERS: 15 NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: 16 17 18 City Clerk 19 U:\FILES\ORDINANC\buslicexemption.fin.wpd 20 21 22 23 24 25 26 27 - 3 - �Ty STAFF REPORT BURUNGAME AGENDA ITEM# 8a C DMTG. Y 4 1 m' DATE 12/17/07 DATED JUNE 6 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY DATE: December 12, 2007 APPROVED FROM: Doris Mortensen, City Clerk By 650-558-7203 SUBJECT: Recommendation to Adopt 2008 City Council Calendar RECOMMENDATION: To review, make changes if necessary and approve the Burlingame City Council Calendar for 2008. EXHIBITS: 2008 Burlingame City Council Calendar 2008 BURLINGAME CITY COUNCIL CALENDAR City Council meetings are held on the first and third Monday of each month. When Monday is a holiday,the meeting is usually held on Tuesday or Wednesday. Study meetings are held as scheduled. Meetings begin at 7:00 p.m. at City Hall, 501 Primrose Road, and are open to the public. Regular Council meetings are televised live via Burlingame's Cable Channel 26 for RCN subscribers and Channel 27 for Comcast subscribers. For more information,please view the City's website at www.burlin ame.org or call the City Clerk at 650-558-7203. REGULAR MEETINGS Monday, January 7 Monday, July 7 (tentative) Tuesday, January 22 Monday, July 21 Monday, February 4 Monday, August 4 (tentative) Tuesday, February 19 Monday, August 18 Monday, March 3 Tuesday, September 2 Monday, March 17 Monday, September 15 Monday, April 7 Monday, October 6 Monday, April 21 Monday, October 20 Monday, May 5 Monday, November 3 Monday, May 19 Monday, November 17 Monday, June 2 Monday, December 1 Monday, June 16 Monday, December 15 (tentative) STUDY MEETINGS AND OTHER DATES Saturday, January 26 2008/09 Goals Session, 9 a.m., Recreation Center Wednesday, February 27 2008/09 Budget Session, 6 p.m., Lane Room, Main Library Friday, March 14 Commissioner's Dinner Saturday, April 5 Joint Council and Planning Commission Meeting, 9 a.m. Wednesday, June 11 City Manager's fiscal year-end review, 5:30 p.m. Wednesday, December 3 City Manager's fiscal mid-year review, 5:30 p.m. 12/12/2007 8:41 AM AGENDA CITY o� ITEM# 8b ..,, GAME STAFF REPORT MAG. c� .,r DATE 12/17/2007 �Em'9 TO: Honorable Mayor and Council SUBMITTED - BY UBMITTED-- DATE: December 11, 2007 APPROVE BY— FROM: Y FROM: Larry E. Anderson, City Attorney SUBJECT: APPROVE ROTATION LIST FOR OFFICES OF MAYOR AND VICE MAYOR RECOMMENDATION: Approve rotation list for Mayor and Vice Mayor for coming year. DISCUSSION: Resolution No. 117 (1999) sets forth the process for rotating the offices of Mayor and Vice Mayor. Pursuant to that resolution, the rotation list is to be updated each year so that the rotation list is kept current. Attached are the rotation lists for December 4, 2006 (before the current rotation) and December 3, 2007 (the current rotation list). Attachment Rotation List(December 4, 2006, and December 3, 2007) Resolution No. 117 (1999) ROTATION LIST FOR OFFICES OF MAYOR AND VICE MAYOR (December 4,2006) 1. Mayor Terry Nagel 2. Vice Mayor Rosalie O'Mahony 3. Councilmember Ann Keighran 4. Councilmember Russ Cohen 5. Councilmember Cathy Baylock(Immediate Past Mayor) ROTATION LIST FOR OFFICES OF MAYOR AND VICE MAYOR (December 3,2007) 1. Mayor Rosalie O'Mahony 2. Vice Mayor Ann Keighran 3. Councilmember Cathy Baylock 4. Councilmember Terry Nagel (Immediate Past Mayor) 5. Councilmember Jerry Deal RESOLUTION NO. 117-1999 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME ADOPTING CITY COUNCIL POLICY ON ROTATION OF COUNCIL OFFICERS WHEREAS, Section 36802 of the Government Code requires the City of Burlingame have a Mayor and Vice Mayor; and WHEREAS, by Council tradition the Council has rotated the office of Mayor and Vice Mayor annually at the second meeting in November of each year; and WHEREAS,the Council desires to insure an equitable rotation of officers amongst all persons elected to the City Council, NOW, THEREFORE, be it RESOLVED and DETERMINED by the CITY COUNCIL of THE CITY OF BURLINGAME that the following procedure shall govern the appointment of Council officers: 1. Rotation of the office of Mayor and Vice Mayor shall occur annually at the second City Council meeting in November of each year. 2. The Vice Mayor shall become Mayor if eligible and a new Vice Mayor shall be appointed from the remainder of the councilmembers next in order of position on the rotation list described below. If the Vice Mayor is ineligible, unable, or declines to serve as Mayor,then councilmembers next in order of position on the rotation list described below shall fill both the offices of Mayor and Vice Mayor. 3. A rotation list based on seniority of consecutive years in the office of councilmember and this resolution is established pursuant to Exhibit A. 4. As changes in Council membership occur, the rotation list shall be updated as follows: A. The outgoing mayor shall be placed ahead of any councilmembers newly elected in the November general election, if any,but below all continuing and re-elected council-members B. A newly elected or appointed councilmember shall be placed at the bottom of the rotation list upon taking office. If more than one councilmember is elected or appointed at the same time, the newly elected or appointed councilmembers shall draw straws to determine their position relative to each other at the bottom of the rotation list. 1 C. If a councilmember declines to serve as either mayor or vice mayor when it is that councilmember's turn to serve,the declining councilmember shall be placed on the rotation list ahead of any councilmembers newly elected in the November general election, if any, and below all continuing and re-elected councilmembers. If however, more than one councilmember at the same time declines to serve as either mayor or vice mayor when it is their turn to serve, the declining councilmembers shall be placed in the same relative order to each other as before but below all other councilmembers on the rotation list. 5. The same process for rotation of officers contained in this resolution shall be used if the office of mayor or vice mayor becomes vacant at a time other than the second Council meeting in November of each year. However, if the vacancy occurs because the mayor or vice mayor is no longer able or willing to serve in that office, the outgoing officer shall be placed below all other councilmembers on the rotation list. 6. For purposes of this resolution, "the November general election"refers to the City general election that has occurred on the first Tuesday of November immediately preceding the second Council meeting for that November. Mayor I, Judith A. Malfatti, City Clerk of the City of Burlingame, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the 1'day of November, 1999, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: GALLIGAN, KNIGHT, JANNEY, O'MAHONY, SPINELLI NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE City Clerk [U:\FILES\COUNREPS\mayorlist2007.ccr.wpd] 2 EXHIBIT A ROTATION LIST FOR OFFICES OF MAYOR AND VICE MAYOR (November 1, 1999) 1. Mayor Mary Janney 2. Vice Mayor Marti Knight 3. Councilmember Rosalie O'Mahony 4. Councilmember Joe Galligan 5. Councilmember Mike Spinelli (Immediate Past Mayor) 3 CITY o� STAFF REPORT BURLINGAME AGENDA 8C ITEM# MTG. SCD QDAATED JUNE 6" 0 DATE December 17,2007 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMIT E op BY DATE: December 17,2007 APPR VED B FROM: Jesus Nava, Finance Director 558-7222 SUBJECT: THREE YEAR AGREEMENT WITH UNIVERSAL WASTE MANAGEMENT INC. TO PROVIDE ELECTRONIC RECYCING EVENTS IN BURLINGAME RECOMMENDATION: That the City Council approve the three year agreement with Universal Waste Management Inc. to provide semi-annual electronic recycling events. BACKGROUND: California SB 20, the "The Electronic Waste Recycling Act of 2003", made certain electronic components hazardous and therefore illegal to dispose of in a landfill. In particular, cathode ray tubes (CRTs) found in visual display monitors are considered toxic due to lead. Senate Bills 50 created the Electronic Waste and Recovery and Recycling account, a redemption program for paying collectors and recyclers that undertake the proper collection and recycling of visual display waste (CRT and LCD monitors and televisions). The city contracted with Universal Waste Management Inc. to organize and hold the very successful electronic recycling event that was held June 17-18, 2007. This new agreement will ensure that the City will have semi-annual recycling events in 2008, 2009 and 2010. Two events are scheduled for 2008. They will occur on March 15-16, 2008 and September 27-28, 2008. While UWM will collect all electronics, the new agreement specifies that UWM will pay the city a waste recovery fee of twenty cents ($0.20) per pound of visual display waste as defined by state law. The fee is applicable to CRT devices and monitors, LCD devices and monitors, and all types of televisions. DISCUSSION: UWM will provide the city with event management, material handling and transportation and recycling services. UWM will carry the required Commercial General Liability and Pollution Liability Insurance as well as Worker's Compensation coverage. In addition, UWM will maintain its State of California Electronic Waste License (CEWID # 104462) throughout the term of the agreement. ATTACHMENTS: 1. A Resolution of the City Council Approving An Agreement With Universal Waste Management, Inc. 2. Agreement for Electronic Waste Collection/Consultation Services RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME APPROVING AN AGREEMENT WITH UNIVERSAL WASTE MANAGEMENT, INC. TO PROVIDE ELECTRONIC RECYCLING EVENTS IN THE CITY AND AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENT RESOLVED,by the City Council of the City of Burlingame: WHEREAS,the City is committed to providing effective recycling and diversion programs in the community; and WHEREAS,the City contracted with Universal Waste Management, Inc., an experienced provider of electronics recycling, to organize and conduct an electronic recycling event in June 2007 and that event was very successful; and WHEREAS, a three-year agreement with Universal Waste Management, Inc. to conduct further events will continue that effort and be in the public interest, NOW, THEREFORE, IT IS RESOLVED AND ORDERED: 1. The Agreement attached hereto as Exhibit A between the City and Universal Waste Management, Inc. is approved. 2. The City Manager is directed to execute the Agreement on behalf of the City and the City Clerk is directed to attest to the signature of the Manager. MAYOR I,DORIS MORTENSEN,City Clerk of the City of Burlingame,do hereby certify that the foregoing resolution was introduced at a regular meeting of the City Council held on the day of 2007, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: CITY CLERK UNIVERSAL ®• WASTE �" MANAGEMENT, INC. 663 Thirteenth Street,Second Floor Oakland,C1 Office:888.832.9839 Fax.910.764.1388 www.unwaste.com Agreement for Electronic Waste Collection/Consultation Services This agreement is made and entered into as of '2007,by and between The City of Burlingame,hereinafter referred to as"City",and Universal Waste Management, Inc.,hereinafter referred to as"Waste Consultant". I. Description of Project Through this Agreement, City has retained Waste Consultant to provide services in connection with Electronic Waste Collection Events,hereinafter referred to as"The Events". Electronic Waste Collection Events are two(2)to three(3)days in length and will be held either Bi-annually or Quarterly upon the determination of Waste Consultant and City. II. Duration This Agreement shall commence upon execution by both parties,and shall continue for the duration of 3 years. In an effort to maximize collection efforts,City agrees to designate Waste Consultant,as its sole electronic waste recycler for the duration of this Agreement.Notwithstanding the foregoing, City shall have the following right to cancel if Waste Consultant is sold,merged or acquired,or transfers substantially all of its assets: Waste Consultant shall give City 60 days prior written notice of any such transaction and City shall be entitled to terminate this Agreement any time within the 30 days following its receipt of such notice. If City does not terminate within such 30 days,this Agreement shall continue in accordance with its terms under the new ownership. III. Waste Recovery Fee With the passage of Senate Bills 20 and 50,a redemption program was created for the collection and proper disposal of visual display materials,also known as covered electronic wastes or CEW. Waste Consultant agrees to pay City(or to whichever entity the City designates)a Waste Recovery Fee of the Standard Statewide Recovery Payment Rate (currently$.20/lb.)for all Covered Electronic Waste(CEW)materials collected during The Events. Payments will be made 180 days following the last day of each event. IV. Responsibility of City City agrees to facilitate and/or provide the following: a) A centrally located venue,which meets Waste Consultants logistical requirements, to host said public collection events. b) Signed Proof of Designation form c) Promotional support to include: - Notifying all city/county departments, institutions and municipalities Page 1 of 5 Arrange for a flier to be placed in a city wide mailer (i.e. utility bill) Promote event on City website Placement of A-frame signs and/or banners announcing and directing customers to The Events Waste Consultant shall place newspaper advertisements on behalf of City and offset cost of said advertisements from the Waste Recovery Fee Announce events in as many newsletters as possible - Generate press releases for local media E-mail blasts through Chamber of Commerce and local clubs d) All appropriate notifications and permitting needed to host The Events V. Responsibility of Waste Consultant Waste Consultant agrees to provide City with the required event management and material handling services necessary for the performance of a successful a-waste collection event (this includes all necessary packaging materials and equipment). Waste Consultant further warrants that it will provide trained and uniformed staff members for each event. Waste Consultant pledges that its services shall be performed with the same degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances. VI. Information about Universal Waste Management, Inc. a) Insurance - Universal Waste Management, Inc carries Commercial General Liability and Pollution Liability insurance policies with Best's ratings of A+XV as well as Workers' Compensation coverage required by the State of California. b) State of California Electronic Waste Licensing - Approved Collector/Recycler under CEWID # 104462 VII. Indemnification To the extent permitted by law, Waste Consultant shall indemnify, defend, and hold City, its officers, employees, agents, and volunteers harmless from and against any and all liability, loss, damage, causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, expense, costs of every nature arising out of or connected with the performance of work by Waste Consultant, its officers, employees, agents, volunteers, and subcontractors, under this Agreement, except for any such claim that is the result of the negligence or willful misconduct of City, its officers, employees, agents, or volunteers. VIII. Independent Contractor Waste Consultant is an independent contractor and is solely responsible for all taxes, withholdings and other similar statutory obligations. City is not responsible for withholding or deducting from the compensation of Waste Consultant's employees, agents and permitted subcontractors, any sums for federal or state income taxes, social Page 2 of 5 security, unemployment compensation, medical, dental, workers' compensation or disability insurance coverage, pension or retirement plans or the like. IX. Cancellation of Scheduled Event City understands that Waste Consultant places significant effort towards the promotion and development of effective electronic waste collection events, including but not limited to: reservation of event dates, Waste Consultant's marketing and compliance efforts, and the placement of media advertisements. Should City wish to cancel said event, written notice shall be sent via certified mail to Waste Consultant no later than 30 days prior to event date. In the event that promotional material has already been distributed, City will be responsible for the reimbursement of all such costs. Early termination of this Agreement under Section II shall not relieve City of this responsibility as to events whose promotional materials have been distributed before Waste Consultant's 60-day notice under Section II. X. Severability Every provision of this Agreement is intended to be severable. If any term or provision herein is determined to be unenforceable, such provision shall be severed from the Agreement and shall not affect the validity of the remainder of the Agreement. XI. Attorneys Fees If any legal action or any arbitration or other proceeding is brought or maintained for the interpretation or enforcement of this Agreement, or because of an alleged dispute, breach, default or misrepresentation in connection with any of the provisions of this Agreement, the successful or prevailing party or parties shall be entitled to recover reasonable attorneys' fees and other costs, including the costs of reasonable investigation, preparation and professional or expert consultation, incurred in that action or proceeding, in any related appeal and in connection with any enforcement or collection of any judgment, in addition to any other relief to which it or they may be entitled. XII Third Party Beneficiaries Nothing in this Agreement, whether express or implied, is intended to confer any rights or remedies under or by reason of this Agreement on any persons other than the parties to it and their respective successors and assigns, nor is anything in this Agreement intended to relieve or discharge the obligation or liability of any third persons to any party to this Agreement, nor shall any provision give any third persons any right of subrogation or action over against any party to this Agreement. XIII Further Assurances Both Waste Consultant and City agree to perform such further acts and execute and deliver such further agreements, licenses, indemnities, confidentiality protections, certificates, documents, instruments, etc., as are necessary or appropriate to effectuate the intent and provisions of this Agreement and the transactions contemplated hereby. Page 3 of 5 XIV Waiver No waiver of any of the provisions of this Agreement shall be deemed,or shall constitute, a waiver of any other provision,whether or not similar,nor shall any waiver constitute a continuing waiver. No waiver shall be binding unless executed in writing by the party making the waiver. No failure to exercise or any delay in exercising any right or remedy hereunder shall constitute a waiver thereof XV Counterparts;Effectiveness. This Agreement may be executed in counterparts, and any counterpart containing an original signature shall be considered an original as to the Party signing the counterpart. This Agreement shall be effective as to a Party upon the earlier of(i)transmittal to the other Party of an electronically transmitted facsimile copy showing the signature of the transmitting Party,and(ii)delivery to the other Party of an original paper counterpart signed by the delivering Party. XVI No Partnersbip/Joint Venture Nothing herein shall constitute in any way a partnership between,or a joint venture by, City and Waste Consultant. XVII Entire Agreement This Agreement, including the Exhibits hereto, sets forth the complete,final and exclusive agreement and all the covenants,promises,agreements,warranties, representations, conditions and understandings between Waste Consultant and City and supersedes and terminates all prior agreements and understandings between them. There are no covenants,promises,agreements,warranties,representations,conditions or understandings,either oral or written, between Waste Consultant and City other than as are set forth herein and therein.No subsequent alteration, amendment, change or addition to this Agreement shall be binding unless reduced to writing and signed(not in counterpart)by the President of Waste Consultant and the City Manager and/or Mayor of City. Page 4 of 5 Signed: Signed: Printed: Jake A CherryPrinted: Title: President & CEO Title: Finance Director Signed: Signed: Printed: Ben W. CherryPrinted: Title: Vice President Title: Director of Public Works Universal Waste Management, Inc. The City of Burlingame 663 Thirteenth St Ste 200 501 Primrose Road Oakland, CA 94612 Burlingame, CA 94010 Page 5 of 5 Organization Details Page 1 of 1 California Integrated aManagement Board Or anization Details ... ................. ... . .... . . . . . . . ........................................................................................................................ ........................... New Search Universal Waste Management, Inc. CEWID: 104462 Approved As: Collector/Recycler Approval Expires: 1/8/2009 12:00:00 AM Collector: 04/18/2006 Renewal Due: 10/10/2008 12:00:00 AM Recycler: 01/08/2007 Contact: Ben Cherry Ben@Unwaste.com Phone: (888) 832-9839 x Physical Address: Mailing Address: 721 37th Avenue 663 Thirteenth St., Ste 200 Oakland, CA 94601 Oakland, CA 94612 Last Updated: Data updated continuously. Electronic Discards, http://www.ciwmb.ca.gov/Electronics/ ewaste@calepa.ca,gov (916) 341-6000 Conditions of Use I Privacy Policy 0%1995,_2007 California Integrated Waste Management Board. All rights reserved. http://www.ciwmb.ca.gov/Electronics/Reports/Detail.aspx?ParticipantID=445 12/11/2007 $1,931,857.88 Ck. No. 29233-29726 Excludes Library Cks 29233-29271 Ii RECOMMENDED FOR PAYMENT APPROVED FOR PAYMENT Payroll for November 2007 $3,699,170.41 Note:November had 3 pay periods Ck. No. 170073- 170403 INCLUDES ELECTRONIC FUNDS TRANSFERS PERS HEALTH PERS RETIREMENT FEDERAL 941 TAX STATE DISABILITY TAX STATE INCOME TAX PERS&ICMA DEFERRED COMP SECTION 125 DEDUCTION ro�a m d rn � N c a S:\FINEXCEL\MISCELLANEOUS\COUNCILCKS.XLS CITY OF BURLINGAME 12-06.2007 WARRANT REG I ST ER PAGE 10 FUND RECAP - 07-08 NAME FUND AMOUNT GENERAL FUND 101 88,209.40 PAYROLL REVOLVING FUND 130 2,651.03 CENTRAL COUNTY FIRE 201 47,586.26 CAPITAL IMPROVEMENTS FUND 320 - 39,767.24 WATER CAPITAL PROJECT FUND 326 16,223.00 SEWER CAPITAL PROJECT FUND 327 19,314.99 WATER FUND 526 15,305.41 SEWER FUND 527 3,719.72 SOLID WASTE FUND 528 1,750.26 PARKING ENTERPRISE FUND 530 998.45 SELF INSURANCE FUND 618 20,909.86 FACILITIES SERVICES FUND 619 32,127.00 EQUIPMENT SERVICES FUND 620 3,634.99 INFORMATION SERVICES FUND 621 512.46 FIRE MECHANIC SERVICES FUND 625 6,168.83 OTHER LOCAL GRANTS/DONATIONS 730 920.00 TRUST AND AGENCY FUND 731 65.00 TOTAL FOR APPROVAL $299,863.90 HONORABLE MAYOR AND CITY COUNCIL: THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 10 INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 29607 THROUGH 29726 INCLUSIVE,TOTALING IN THE AMOUNT OF $299,863.90, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON. RESPECTFULLY SUBMITTED, .. . ............... ......... ..... . . .. .../.../. . . FINANCE DIRECTOR DATE APPROVED FOR PAYMENT .................................... .../.../... COUNCIL DATE CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 9 12/06/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 29716 AT&T MOBILITY 27725 110.30 COMMUNICATIONS 110.30 201 65200 160 29717 AT&T MOBILITY 27744 65.29 COMMUNICATIONS 65.29 101 65100 160 29718 DANIEL GUTIERREZ 27932 100.00 CONTRACTUAL SERVICES 100.00 730 69533 220 29719 INTERSTATE TOWING 28053 843.00 POLICE INVESTIGATION EXPENSE 843.00 101 65100 292 29720 PRAXIS ENVIRONMENTAL TECHNOLOGIE 28054 320.00 CONTRACTUAL SERVICES 320.00 101 66210 220 29721 BAYKEEPER 28055 85.72 OFFICE EXPENSE 85.72 101 66100 110 29722 ROGER GHIOTTI 28056 3,000.00 MISCELLANEOUS 3,000.00 101 22546 29723 ALVIN YANG 28057 1,080.00 MISCELLANEOUS 280.00 101 36630 MISCELLANEOUS 800.00 101 22525 29724 TIMBERWOLF CONSTRUCTION 28058 1,650.00 MISCELLANEOUS 1,650.00 101 22546 29725 JULIE BETTINELLI 28059 1,422.28 MISCELLANEOUS 1,422.28 101 31510 29726 BILL MONTGOMERY 28060 870.00 MISCELLANEOUS 870.00 101 22546 TOTAL $299,863.90 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 8 12/06/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 29700 CALIFORNIA MUNICIPAL REVENUE & T 26477 50.00 DUES & SUBSCRIPTIONS 50.00 101 64250 240 29701 CEMEX 26506 - 225.16 MISC. SUPPLIES 225.16 101 66210 120 29702 ANDREW ASPIN 26623 - 1,500.00 MISCELLANEOUS 1,500.00 101 22546 29703 CHEESE PLEASE 26635 171.14 PERSONNEL EXAMINATIONS 171.14 101 64420 121 29704 UNITED COMFORT SOLUTIONS INC 26639 4,258.00 PROFESSIONAL & SPECIALIZED S 350.00 619 64460 210 5240 PROFESSIONAL & SPECIALIZED S 3,908.00 619 64460 210 5120 29705 THE CAKERY 27138 167.50 MISC. SUPPLIES 167.50 101 64100 120 29706 KATHY YEU 27141 2,625.00 MISCELLANEOUS 2,625.00 101 22546 29707 ECMS INC 27389 2,313.56 MISCELLANEOUS 2,313.56 201 65200 144 29708 FLEETPRIDE 27393 96.92 FIRE APPARATUS MAINT. 96.92 625 65213 203 29709 LAURA PONCIA 27510 100.00 CONTRACTUAL SERVICES 100.00 730 69533 220 29710 SCOTT WILLIAMS 27538 2,872.98 MISCELLANEOUS 2,872.98 101 65100 010 29711 AT&T MOBILITY 27713 54.78 COMMUNICATIONS 54.78 101 64250 160 29712 AT&T MOBILITY 27716 33.06 COMMUNICATIONS 33.06 101 64100 160 29713 AT&T MOBILITY 27717 263.20 COMMUNICATIONS 263.20 101 66100 160 29714 AT&T MOBILITY 27722 42.91 COMMUNICATIONS 42.91 530 65400 160 29715 AT&T MOBILITY 27724 772.86 COMMUNICATIONS 772.86 201 65200 160 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 7 12/06/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 29685 BEACON FIRE & SAFETY 24535 559.93 PROFESSIONAL & SPECIALIZED S 271.00 619 64460 210 5120 PROFESSIONAL & SPECIALIZED S 117.00 619 64460 210 5110 PROFESSIONAL & SPECIALIZED S 171.93 619 64460 210 5180 29686 PRESERVATION PAINTING 24552 850.00 PROFESSIONAL & SPECIALIZED S 850.00 619 64460 210 5170 29687 DHS OCP 24639 280.00 TRAINING EXPENSE 280.00 526 69020 260 29688 CALIFORNIA BMW TRIUMPH 24782 729.48 EQUIPMENT MAINT. 729.48 620 66700 200 29689 DELTA DENTAL PLAN OF CALIFORNIA 24793 2,651.03 EMPLOYEE BENEFITS 2,651.03 130 20014 29690 GINA BALDRIDGE 25092 560.00 MISC. SUPPLIES 560.00 730 69583 120 29691 OFFICE DEPOT 25224 146.68 OFFICE EXPENSE 146.68 201 65200 110 29692 OFFICE DEPOT 25244 265.02 POLICE INVESTIGATION EXPENSE 265.02 101 65100 292 29693 CRW SYSTEMS INC 25337 9,000.00 PROFESSIONAL & SPECIALIZED S 9,000.00 320 81300 210 29694 HASLER FINANCIAL SERVICES, LLC 25852 512.46 CITY HALL MAINTENANCE 512.46 621 64450 200 29695 EDMOND'S PLAZA FLORIST 26041 243.57 MISC. SUPPLIES 243.57 101 65100 120 29696 IMPACT SCIENCES 26099 1,726.50 PROFESSIONAL & SPECIALIZED S 1,726.50 101 64400 210 . 29697 USPS-HASLER 26134 5,000.00 MISCELLANEOUS 5,000.00 101 15500 29698 MR GOODROW 26259 1,080.00 MISCELLANEOUS 280.00 101 36630 MISCELLANEOUS 800.00 101 22525 29699 DANCE FORCE 26351 3,651.00 CONTRACTUAL SERVICES 3,651.00 101 68010 220 1646 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 6 12/06/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT * Denotes Hand Written Checks 29675 DEWEY SERVICES, INC. 23902 430.00 CONTRACTUAL SERVICES 55.00 619 64460 220 5170 CONTRACTUAL SERVICES 55.00 619 64460 220 5150 CONTRACTUAL SERVICES 55.00 619 64460 220 5130 CONTRACTUAL SERVICES 70.00 619 64460 220 5120 CONTRACTUAL SERVICES 70.00 619 64460 220 5110 CONTRACTUAL SERVICES 55.00 619 64460 220 5160 CONTRACTUAL SERVICES 70.00 619 64460 220 5180 29676 DEPARTMENT OF JUSTICE 23905 2,165.00 MISCELLANEOUS 2,165.00 101 23620 29677 UNIVERSAL BUILDING SERVICES 23941 18,255.31 CONTRACTUAL SERVICES 2,246.00 619 64460 220 5130 CONTRACTUAL SERVICES 480.00 619 64460 220 5121 CONTRACTUAL SERVICES 4,101.00 619 64460 220 5180 CONTRACTUAL SERVICES 2,892.00 619 64460 220 5240 CONTRACTUAL SERVICES 150.00 619 64460 220 5230 CONTRACTUAL SERVICES 2,873.00 619 64460 220 5120 CONTRACTUAL SERVICES 902.00 619 64460 220 5190 CONTRACTUAL SERVICES 2,557.31 619 64460 220 5110 CONTRACTUAL SERVICES 516.00 619 64460 220 5170 CONTRACTUAL SERVICES 222.00 619 64460 220 5110 CONTRACTUAL SERVICES 117.00 619 64460 220 5240 , CONTRACTUAL SERVICES 989.00 619 64460 220 5210 CONTRACTUAL SERVICES 210.00 619 64460 220 5110 29678 NEXTEL COMMUNICATIONS 23946 34.97 COMMUNICATIONS 34.97 101 65300 160 .29679 WINZLER & KELLY CONSULTING ENGIN 23992 30,167.24 CONTRACTUAL SERVICES 30,167.24 320 80520 220 29680 MATRIX CONSULTING GROUP 24147 21,436.00 CONTRACTUAL SERVICES 21,436.00 201 65200 220 29681 ERIC GATTMAN 24169 292.80 CONTRACTUAL SERVICES 292.80 101 68010 220 1521 29682 CHRISTINE GRANUCCI 24197 817.50 PROFESSIONAL & SPECIALIZED S 817.50 101 64420 210 29683 THE BERKELEY CHESS SCHOOL 24287 8,862.00 CONTRACTUAL SERVICES 8,862.00 101 68010 220 1331 29684 J&L CONSTRUCTION 24288 4,240.00 MISCELLANEOUS 4,240.00 619 64460 804 5180 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 5 12/06/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 29662 ROBERTS AND BRUNE 22178 14,211 .22 MISC. SUPPLIES 14,211 .22 526 69020 120 29663 TECHNOLOGY,ENGINEERING & CONSTRU 22435 200.00 GAS, OIL & GREASE 200.00 101 65100 201 29664 WESTERN CHAPTER ISA 22457 90.00 DUES & SUBSCRIPTIONS 90.00 101 68020 240 2300 29665 CSG CONSULTANTS 22465 3,040.00 MISCELLANEOUS 3,040.00 201 35220 000 7100 29666 QUENVOLDS SAFETY SHOEMOBILES 22479 200.27 TRAINING EXPENSE 200.27 527 66520 260 29667 DUNCAN PRINTING 22581 138.56 MISC. SUPPLIES 138.56 101 65300 120 29668 PENINSULA UNIFORM & EQUIPMENT 22899 30.20 UNIFORMS AND EQUIPMENT 30.20 101 65100 140 29669 SAMUEL WONG 23107 225.00 MISCELLANEOUS 225.00 101 22525 29670 OFFICE MAX 23306 215.58 OFFICE EXPENSE 146.88 101 68010 110 1101 OFFICE EXPENSE 68.70 101 66100 110 29671 WILCO SUPPLY 23333 101 .32 MISC. SUPPLIES 62.76 619 64460 120 5121 MISC. SUPPLIES 38.56 619 64460 120 5180 29672 TAP MASTER 23407 3,798.00 MISC. SUPPLIES 3,798.00 326 81230 120 29673 PACIFIC PARKING SYSTEMS, INC. 23462 795.54 EQUIPMENT MAINT. 795.54 530 65400 200 29674 AT&T/MCI 23728 82.67 COMMUNICATIONS 23.27 101 64250 160 MISCELLANEOUS 59.40 101 68020 192 2200 1 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 4 12/06/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 29647 POWER WASHING SERVICE 19564 1,750.26 PROFESSIONAL&SPECIALIZED S 1,750.26 528 66600 210 29648 LONGS DRUGS 20453 28.47 POLICE INVESTIGATION EXPENSE 28.47 101 65100 292 29649 DAPPER TIRE CO., INC. 20464 714.10 SUPPLIES 714.10 620 15000 29650 LYNX TECHNOLOGIES 20501 14,640.00 PROFESSIONAL&SPECIALIZED S 12,425.00 326 75170 210 PROFESSIONAL&SPECIALIZED S 2,215.00 327 75170 210 29651 J. SNELL&CO., INC. 20571 332.92 CONTRACTUAL SERVICES 332.92 101 68010 220 1101 29652 SPRINT PCS 20724 917.28 CONTRACTUAL SERVICES 917.28 101 65100 220 29653 PACIFIC COAST TRANE SERVICE 20818 781.00 PROFESSIONAL&SPECIALIZED S 781.00 619 64460 210 5120 29654 LAWRENCE S. MOY 20954 426.00 CONTRACTUAL SERVICES 426.00 101 68010 220 1762 29655 CIR 21211 2,391.58 MISC. SUPPLIES 2,391.58 527 66520 120 29656 CDW GOVERNMENT, INC. 21482 172.42 MISC. SUPPLIES 172.42 201 65200 111 29657 HILLYARD/SAN FRANCISCO 21658 459.19 MISC. SUPPLIES 459.19 101 68020 120 2200 29658 INTERSTATE GRADING&PAVING 21790 750.00 MISCELLANEOUS 750.00 526 22502 29659 HILLSIDE DRILLING 21840 17,099.99 PROFESSIONAL&SPECIALIZED S 17,099.99 327 81700 210 29660 BETTS TRUCK PARTS 22111 4,422.88 FIRE APPARATUS MAINT. 4,422.88 625 65213 203 29661 TOWNE FORD SALES, INC. 22146 269.92 SUPPLIES 269.92 620 15000 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 3 12/06/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 29633 TRESSER'S TOW SERVICE 15543 480.00 POLICE INVESTIGATION EXPENSE 320.00 101 65100 292 MISC. SUPPLIES 160.00 530 65400 120 29634 ALL CITY MANAGEMENT 15595 3,842.80 CONTRACTUAL SERVICES 3,842.80 101 65100 220 29635 PENINSULA SPORTS OFFICIALS 15711 71.00 CONTRACTUAL SERVICES 71.00 101 68010 220 1787 29636 VALLEY OIL CO. 15764 3,579.88 GAS, OIL & GREASE 3,166.09 201 65200 201 SUPPLIES 413.79 620 15000 29637 MOSS RUBBER & EQUIPMENT CORP. 16225 94.84 MISC. SUPPLIES 94.84 619 64460 120 5130 29638 SHERWIN-WILLIAMS 17224 14.79 MISC. SUPPLIES 14.79 619 64460 120 5210 29639 COLORPRINT 17497 246.81 OFFICE EXPENSE 246.81 527 66520 110 29640 BAY ALARM 18854 842.00 PROFESSIONAL & SPECIALIZED S 464.00 619 64460 210 5180 PROFESSIONAL & SPECIALIZED S 333.00 619 64460 210 5140 PROFESSIONAL & SPECIALIZED S 45.00 619 64460 210 5230 29641 ACCESS UNIFORMS & EMBROIDERY 18990 471.70 UNIFORMS AND EQUIPMENT 125.64 101 66210 140 UNIFORMS AND EQUIPMENT 346.06 527 66520 140 29642 PEGGY GUARALDI 19044 - 282.00 CONTRACTUAL SERVICES 282.00 101 68010 220 1660 29643 PRIORITY 1 19239 1,335.00 SUPPLIES 1,335.00 620 15000 29644 ARROWHEAD MOUNTAIN SPRING WATER 19330 46.48 MISC. SUPPLIES 46.48 620 66700 120 29645 BURTON'S FIRE, INC. 19366 8,204.45 FIRE APPARATUS MAINT. 8,204.45 201 65200 203 29646 AMERICA PRINTING 19430 635.43 MISC. SUPPLIES 635.43 101 64560 120 C C C CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 2 12/06/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 29622 BERNARD EDWARDS 09548 1,833.00 CONTRACTUAL SERVICES 1,833.00 101 68010 220 1762 29623 OLE-S 09626 126.22 SUPPLIES 126.22 620 15000 29624 LEONA MORIARTY 09979 3,948.00 CONTRACTUAL SERVICES 3,948.00 101 68010 220 1644 29625 EMPLOYMENT DEVELOPMENT DEPARTMEN 10567 1,891.00 MISCELLANEOUS 555.00 101 65100 010 MISCELLANEOUS 68.00 101 64100 010 TEMPORARY EMPLOYMENT SVC. 1,268.00 619 64460 011 5280 29626 WINGFOOT COMMERCIAL TIRE SYSTEMS 11316 2,701.25 FIRE APPARATUS MAINT. 1,052.22 201 65200 203 FIRE APPARATUS MAINT. 1,649.03 625 65213 203 29627 SETCOM CORP. 11359 364.67 RADIO MAINT. 364.67 201 65200 205 29628 CHIEF DON DORNELL 11568 2,743.27 MISCELLANEOUS 240.00 201 22585 OFFICE EXPENSE 30.30 201 65200 110 MISC. SUPPLIES 42.18 201 65200 111 MISC. SUPPLIES 192.01 201 65200 120 MISCELLANEOUS 768.78 201 65200 144 TRAVEL & MEETINGS 180.00 201 65200 250 TRAINING EXPENSE 1,225.00 201 65200 260 MISCELLANEOUS 65.00 731 22554 29629 BISHOP COMPANY 13641 68.09 SMALL TOOLS 68.09 101 68020 130 2300 29630 BURLINGAME POLICE DEPT 13720 755.15 OFFICE EXPENSE 300.00 101 65100 110 COMMUNICATIONS 200.00 101 65100 160 TRAINING EXPENSE 95.15 101 65100 260 TRAVEL & MEETINGS 160.00 730 69530 250 29631 ELECTRO-MOTION INCORPORATED 14007 770.00 PUMP EQUIPMENT REPAIR 770.00 101 66210 230 29632 BAY AREA AIR QUALITY 14358 535.00 PUMP EQUIPMENT REPAIR 535.00 527 66520 230 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 1 12/06/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 29607 ALPINE AWARDS, INC. 01052 23.27 MISC. SUPPLIES 23.27 101 66210 120 29608 BAUER COMPRESSORS 01309 1,740.00 CONTRACTUAL SERVICES 1,740.00 201 65200 220 29609 BURLINGAME GLASS COMPANY 01533 165.55 PROFESSIONAL & SPECIALIZED S 165.55 619 64460 210 5180 29610- BURLINGAME CHAMBER OF COMMERCE 01637 2,514.92 CONTRACTUAL SERVICES 2,514.92 101 64560 220 29611 L. N. CURTIS & SONS 02027 2,388.74 MISCELLANEOUS 2,388.74 201 65200 144 29612 BRADLEY D. FLOYD 02171 5,141.68 MISCELLANEOUS 5,141.68 101 65100 010 29613 W.W. GRAINGER, INC. 02248 782.89 TRAINING EXPENSE 570.13 101 68020 260 2300 TRAINING EXPENSE 64.19 526 69020 260 MISC. SUPPLIES 148.57 619 64460 120 5180 29614 KAVANAGH ENGINEERING 02665 600.00 CONTRACTUAL SERVICES 600.00 320 81790 220 29615 P. G. & E. 03054 20,091.84 GAS & ELECTRIC 20,091.84 101 66100 170 29616 AT&T 03080 77.52 COMMUNICATIONS 77.52 101 65100 160 29617 INFORMATION SERVICES DEPT. 03378 1,737.42 CONTRACTUAL SERVICES 1,737.42 101 65150 220 29618 JEAN BUCKS 09019 236.25 CONTRACTUAL SERVICES 236.25 101 68010 220 1644 29619 B.E.I. ELECTRICAL SUPPLIES 09072 117.69 MISC. SUPPLIES 117.69 619 64460 120 5130 29620 SIERRA PACIFIC TURF SUPPLY 09459 118.92 MISC. SUPPLIES 118.92 101 68020 120 2200 29621 ABAG - LIABILITY 09518 20,909.86 PROFESSIONAL & SPECIALIZED S 13,247.95 618 64520 210 CLAIMS PAYMENTS 7,661.91 618 64520 601 CITY OF BURLINGAME 11-30-2007 W A R R A N T R E G I S T E R PAGE 8 FUND RECAP - 07-08 NAME FUND AMOUNT GENERAL FUND 101 59,052.57 PAYROLL REVOLVING FUND 130 15,550.93 CENTRAL COUNTY FIRE 201 2,437.87 WATER FUND 526 7,264.26 SEWER FUND 527 15,453.90 SOLID WASTE FUND 528 783.42 PARKING ENTERPRISE FUND 530 2,000.74 SELF INSURANCE FUND 618 537.58 FACILITIES SERVICES FUND 619 361 .26 EQUIPMENT SERVICES FUND 620 455.50 INFORMATION SERVICES FUND 621 263.09 OTHER LOCAL GRANTS/DONATIONS 730 2,454.62 TRUST AND AGENCY FUND 731 120,016.54 UTILITY REVOLVING FUND 896 58,803.43 TOTAL FOR APPROVAL $285,435.71 HONORABLE MAYOR AND CITY COUNCIL: THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 8 INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 29523 THROUGH 29606 INCLUSIVE,TOTALING IN THE AMOUNT OF $285,435.71 , HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON. RESPECTFULLY SUBMITTED, . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ./. . ./. . . FINANCE DIRECTOR DATE APPROVED FOR PAYMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ./. . ./. . . COUNCIL DATE CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 7 11/30/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 29594 ROBERT 0 STEVENS 28040 118.00 MISCELLANEOUS 118.00 101 36330 000 1644 29595 MICHELE DOMENICI-PINA 28041 80.00 MISCELLANEOUS 80.00 101 36330 000 1641 29596 MARIANNE JENISTA 28042 160.00 MISCELLANEOUS 160.00 101 36330 000 1641 29597 CAROL CLARK 28043 80.00 MISCELLANEOUS 80.00 101 36330 000 1641 29598 DAN LEBSON 28044 1,290.00 MISCELLANEOUS 1,290.00 101 22525 29599 JOHN KELLEHER 28045 3,750.00 MISCELLANEOUS 3,750.00 101 22546 29600 JEFFREY LINDSTROM 28046 720.00 DEPOSIT REFUNDS 720.00 101 22520 29601 HEIM BROS 28047 750.00 MISCELLANEOUS 750.00 526 22502 29602 PAULINA HIDALGO 28048 804.00 CONTRACTUAL SERVICES 804.00 101 68010 220 1349 29603 GAMA TROPHIES 28049 48.70 MISC. SUPPLIES 48.70 101 64100 120 29604 MR/MRS MCDONALD 28050 150.00 MISCELLANEOUS 150.00 101 36330 000 1784 29605 STEPHANI PIZZI 28051 126.00 MISCELLANEOUS 126.00 101 36330 000 1784 29606 GUS RUEB 28052 650.00 TRAINING EXPENSE 650.00 201 65200 260 TOTAL $285,435.71 1 V CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 6 11/30/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT �•� Denotes Hand Written Checks 29593 U.S. BANK CORPORATE PAYMENT SYST 27931 10,950.07 OFFICE EXPENSE 547.33 101 64420 110 OFFICE EXPENSE 26.35 101 66100 110 OFFICE EXPENSE 74.01 101 65100 110 OFFICE EXPENSE 81.15 101 67500 110 MISC. SUPPLIES 94.46 101 68010 120 1781 MISC. SUPPLIES 66.56 101 68010 120 1330 MISC. SUPPLIES 32.75 101 68010 120 1370 MISC. SUPPLIES 60.69 101 68010 120 1114 MISC. SUPPLIES 69.87 101 64100 120 MISC. SUPPLIES 1,297.37 101 67500 120 MISC. SUPPLIES 75.00 101 68010 120 1891 MISC. SUPPLIES 275.00 101 64400 120 MISC. SUPPLIES 533.78 101 68010 120 1106 MISC. SUPPLIES 238.56 101 65100 120 MISC. SUPPLIES 7.50 101 68010 120 1520 MISC. SUPPLIES 164.50 10168020 120 2200 MISC. SUPPLIES 29.83 101 64100 120 MISC. SUPPLIES 238.55 101 65150 120 MISC. SUPPLIES 58.11 101 68010 120 1521 MISC. SUPPLIES 463.59 101 68010 120 1370 PERSONNEL EXAMINATIONS 117.71 101 64420 121 LIBRARY--BOOKS AND MAPS 30.00 10167500 129 SMALL TOOLS 372.60 101 68020 130 2200 BLDG. &GROUNDS MAINT. 134.23 101 67500 190 EQUIPMENT MAINT. 42.89 101 68020 200 2200 CONTRACTUAL SERVICES 6.65 101 68010 220 1646 DUES&SUBSCRIPTIONS 19.95 101 64420 240 TRAVEL&MEETINGS 72.09 101 64150 250 TRAVEL&M EETNGS 800.97 101 64420 250 TRAVEL&MEETINGS 87.30 101 64250 250 TRAVEL&MEETINGS 21.97 101 69537 250 TRAVEL&MEETINGS 142.60 101 66100 250 STAFF&MEETINGS 180.00 101 67500 252 TRAINING EXPENSE 200.00 101 64420 260 TRAINING EXPENSE 808.23 101 65100 260 POLICE INVESTIGATION EXPENSE 212.92 101 65100 292 MISCELLANEOUS 49.16 101 65100 400 OFFICE EXPENSE 15.16 526 69020 110 OFFICE EXPENSE 86.59 527 66520 110 MISC. SUPPLIES 131.95 527 66520 120 TRAVEL&MEETINGS 670.03 527 66520 250 MISC. SUPPLIES 238.55 530 65400 120 PROFESSIONAL&SPECIALIZED S 37.58 618 64520 210 TRAVEL&MEETINGS 361.26 619 64460 250 EQUIPMENT MAINT. 455.50 620 66700 200 OFFICE EXPENSE 28.95 621 64450 110 MISC. SUPPLIES 1,033.18 730 69533 120 MISC. SUPPLIES 138.16 730 69593 120 MISCELLANEOUS 18.93 731 22542 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 5 11/30/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 29580 BICKMORE RISK SERVICES 26552 500.00 - PROFESSIONAL & SPECIALIZED S 500.00 618 64520 210 29581 BARBARA AIGNER-NELSON 26680 80.00 MISCELLANEOUS 80.00 101 36330 000 1641 29582 SKYLINE BUSINESS PRODUCTS 26825 292.46 MISC. SUPPLIES 242.37 101 66210 120 OFFICE EXPENSE 24.10 526 69020 110 OFFICE EXPENSE 25.99 527 66520 110 29583 MR/MRS. GUARDADO 26868 50.00 MISCELLANEOUS 50.00 101 22593 29584 CORBIN RUBERO 26973 92.00 MISCELLANEOUS 92.00 101 36330 000 1644 29585 AT&T LONG DISTANCE 26977 114.80 UTILITY EXPENSE 114.80 896 20281 29586 TINA CHENG 27025 3,750.00 MISCELLANEOUS 3,750.00 101 22546 29587 VALERIE NOWAKOWSKI 27144 260.00 MISCELLANEOUS 260.00 101 36330 000 1644 29588 COMMERCIAL OFFICE INTERIORS 27396 406.60 OFFICE EXPENSE 406.60 101 66100 110 29589 PRE PAID LEGAL SERVICES INC 27801 145.45 MISCELLANEOUS 145.45 130 21019 29590 MEG MORRISON 27813 92.00 ti MISCELLANEOUS 92.00 101 36330 000 1644 29591 RICHARD J. BEALE 27841 188.00 MISCELLANEOUS 188.00 101 36330 000 1641 29592 LOU RYAN 27924 252.00 MISCELLANEOUS 252.00 101 36330 000 1784 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 4 11/30/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 29565 TEAMSTERS #856 24526 504.00 UNION DUES 504.00 130 21091 29566 TEAMSTERS UNION LOCAL 856 24528 320.60 MISCELLANEOUS 320.60 130 21092 29567 SWRCB FEES 24588 7,406.00 MISC. SUPPLIES 7,406.00 527 66520 120 29568 KIDZ LOVE SOCCER, INC. 24637 6,825.00 CONTRACTUAL SERVICES 6,825.00 101 68010 220 1372 29569 AETNA 24760 3,859.08 MISCELLANEOUS 363.00 130 20028 EMPLOYEE BENEFITS 3,496.08 130 20022 29570 THE HARTFORD PRIORITY ACCOUNTS 24796 41888.30 EMPLOYEE BENEFITS 4,037.15 130 20021 MISCELLANEOUS 851 . 15 130 20025 29571 GRAHAM CONTRACTORS INC. 24947 750.00 MISCELLANEOUS 750.00 526 22502 29572 OFFICE DEPOT 25224 164.07 OFFICE EXPENSE 147.46 201 65200 110 MISC. SUPPLIES 16.61 201 65200 111 29573 MPLC 25253 453.00 DUES & SUBSCRIPTIONS 453.00 101 68010 240 1101 29574 MERCY HIGH SCHOOL 25350 100.00 MISCELLANEOUS 100.00 101 22593 29575 STEVE LOVE 25779 300.00 DEPOSIT REFUNDS 300.00 101 22520 29576 MARK HOSKING 25989 2,840.00 DEPOSIT REFUNDS 2,840.00 101 22520 29577 ENVIRONMENTAL SYSTEMS RESEARCH I 26345 1 ,066.00 MISC. SUPPLIES 1 ,066.00 101 64400 120 29578 DAN MCAULIFFE 26389 1 ,088.00 DEPOSIT REFUNDS 1 ,088.00 101 22520 29579 MIKE ADAM 26517 100.00 CONTRACTUAL SERVICES 100.00 101 68010 220 1788 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 3 11/30/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 29550 FIRST AMERICAN REAL ESTATE SOLUT 23012 9,000.00 MISC. SUPPLIES 642.86 101 65300 120 MISC. SUPPLIES 5,785.70 101 64400 120 MISC. SUPPLIES 1,285.72 101 66100 120 PROFESSIONAL & SPECIALIZED S 642.86 101 64350 210 CONTRACTUAL SERVICES 642.86 201 65200 220 29551 JAMES DELIA 23113 100.00 MISCELLANEOUS 100.00 101 22593 29552 GORDON GOTTSCHE 23625 123.00 TRAVEL & MEETINGS 123.00 526 69020 250 29553 AT&T/MCI 23728 8,868.12 UTILITY EXPENSE 8,868.12 896 20281 29554 DLT SOLUTION, INC 23873 904.46 MISC. SUPPLIES 904.46 101 66100 120 29555 DEPARTMENT OF JUSTICE 23905 47.00 PROFESSIONAL & SPECIALIZED S 47.00 101 64420 210 29556 UNIVERSAL BUILDING SERVICES 23941 221.60 MISC. SUPPLIES 221.60 101 68010 120 1112 29557 QUILL 24090 234.14 OFFICE EXPENSE 234.14 621 64450 110 29558 J&L CONSTRUCTION,INC. 24256 2,637.80 LIBRARY EXPENSES 2,637.80 731 22531 29559 FASTLANE TEK INC. 24304 3,500.00 MISCELLANEOUS EXPENSE 3,500.00 526 69020 290 29560 CENTRAL COUNTY FIREFIGHTERS FUND 24518 4,370.00 MISCELLANEOUS 4,370.00 130 20016 29561 CENTRAL COUNTY FIREFIGHTERS FUND 24519 78.00 UNION DUES 78.00 130 21080 29562 BURLINGAME POLICE ADMINISTRATION 24520 160.00 MISCELLANEOUS 160.00 130 20024 29563 BURLINGAME POLICE OFFICERS ASSN 24521 660.00 MISCELLANEOUS 660.00 130 20024 29564 C.L.E.A. 24523 565.50 MISCELLANEOUS 565.50 130 20026 1 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 2 11/30/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 29536 TODD ROBINETTE 17386 260.00 MISCELLANEOUS 260.00 101 36330 000 1644 29537 DON CHESNEY 18143 980.94 TRAINING EXPENSE 980.94 201 65200 260 29538 ACCESS UNIFORMS&EMBROIDERY 18990 570.92 UNIFORMS AND EQUIPMENT 570.92 527 66520 140 29539 ARROWHEAD MOUNTAIN SPRING WATER 19330 95.46 OFFICE EXPENSE 7.34 101 64200 110 OFFICE EXPENSE 66.11 101 64250 110 MISC. SUPPLIES 7.33 101 64350 120 MISC. SUPPLIES 7.34 101 64150 120 MISC. SUPPLIES 7.34 101 64420 120 29540 POWER WASHING SERVICE 19564 783.42 PROFESSIONAL&SPECIALIZED S 783.42 528 66600 210 29541 PENINSULA CORRIDOR JOINT 20060 4,204.00 RENTS&LEASES 2,102.00 526 69020 180 RENTS&LEASES 2,102.00 527 66520 180 29542 PHYLLIS E. EVERSON 20833 1,145.60 MISC. SUPPLIES 1,145.60 730 69585 120 29543 QUICK MIX CONCRETE 21140 631.10 SIDEWALK REPAIR EXPENSE 631.10 101 66210 219 29544 SPARTAN TOOL LLC 21329 568.58 MISC. SUPPLIES 568.58 527 66520 120 29545 DU-ALL SAFETY 21613 2,875.00 TRAINING EXPENSE 2,875.00 527 66520 260 29546 CHRISSY HOLMES 21723 252.00 CONTRACTUAL SERVICES 252.00 101 68010 220 1644 29547 TURF STAR 22682 393.10 EQUIPMENT MAINT. 393.10 101 68020 200 2200 29548 SAN MATEO REGIONAL NETWORK, INC. 22759 435.00 UTILITY EXPENSE 435.00 896 20281 29549 GLASER AND ASSOCIATES 22821 4,114.03 TRAINING EXPENSE 4,114.03 101 64420 262 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 1 11/30/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT I*t Denotes Hand Written Checks 29523 WHITE CAP 01250 264.35 MISC. SUPPLIES 113.07 101 66210 120 MISC. SUPPLIES 151.28 527 66520 120 29524 EWING IRRIGATION PRODUCTS 02157 512.51 MISC. SUPPLIES 512.51 101 68020 120 2200 29525 - FEDEX 02160 71.31 MISC. SUPPLIES 17.73 101 64400 120 PERSONNEL EXAMINATIONS 53.58 101 64420 121 29526 WATER/FINANCE PETTY CASH 02184 2,464.50 MISCELLANEOUS 2,464.50 896 20282 29527 P. G. & E. 03054 46,921.01 UTILITY EXPENSE 46,921.01 896 20280 29528 AT&T 03080 155.82 COMMUNICATIONS 155.82 101 67500 160 29529 SANDRA POSE 03175 6,486.00 CONTRACTUAL SERVICES 6,486.00 101 68010 220 1644 29530 SAN MATEO COUNTY CONVENTION & 03431 117,359.81 MISCELLANEOUS 117,359.81 731 22587 ' 29531 TAP PLASTICS 03739 60.24 BLDG. & GROUNDS MAINT. 60.24 101 68020 190 2200 29532 BURLINGAME POLICE DEPT 13720 2,823.56 COMMUNICATIONS 160.00 101 65100 160 TRAVEL & MEETINGS 60.00 101 65100 250 TRAINING EXPENSE 703.69 101 65100 260 MISC. SUPPLIES 192.02 530 65400 120 TRAINING EXPENSE 1,570.17 530 65400 260 MISC. SUPPLIES 137.68 730 69574 120 29533 DAY-TIMERS, INC. 14411 31.66 OFFICE EXPENSE 31.66 527 66520 110 29534 ACTION SPORTS 16167 1,596.00 MISC. SUPPLIES 1,596.00 101 68010 120 1781 29535 MOSS RUBBER & EQUIPMENT CORP. 16225 1,346.04 TRAINING EXPENSE 512.14 101 66210 260 MISC. SUPPLIES 320.90 527 66520 120 TRAINING EXPENSE 513.00 527 66520 260 CITY OF BURLINGAME 11-20-2007 W A R R A N T R E G I S T E R PAGE 8 FUND RECAP - 07-08 NAME FUND AMOUNT GENERAL FUND 101 34,588.32 CENTRAL COUNTY FIRE 201 130, 109.40 CAPITAL IMPROVEMENTS FUND 320 83,502.30 SEWER CAPITAL PROJECT FUND 327 26,189.43 WATER FUND 526 2,028.00 SEWER FUND 527 38,571 .28 SOLID WASTE FUND 528 3,890.41 PARKING ENTERPRISE FUND 530 714.76 SELF INSURANCE FUND 618 14,292.52 FACILITIES SERVICES FUND 619 16,681 .68 EQUIPMENT SERVICES FUND 620 1 ,217.30 INFORMATION SERVICES FUND 621 272.04 FIRE MECHANIC SERVICES FUND 625 3,513.60 OTHER LOCAL GRANTS/DONATIONS 730 237.50 TRUST AND AGENCY FUND 731 702.54 BURLINGAME TRAIN SHUTTLE PROGRAM 736 25,942.82 TOTAL FOR APPROVAL $382,453.90 voic) z5 �� �W y Vv iD Z y 7 34oSS1 .� o HONORABLE MAYOR AND CITY COUNCIL: THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 8 INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 29430 THROUGH 29522 INCLUSIVE,TOTALING IN THE AMOUNT OF $382,453.90, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON. RESPECTFULLY SUBMITTED, . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ./. . ./. . . FINANCE DIRECTOR DATE APPROVED FOR PAYMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ./- . ./. . . COUNCIL DATE CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 7 11/20/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 29512 ALL CHEMICAL DISPOSAL INC 26806 200.00 SUPPLIES 200.00 201 65200 112 29513 SKYLINE BUSINESS PRODUCTS 26825 155.25 OFFICE EXPENSE 48.68 10164400 110 OFFICE EXPENSE 13.60 101 65300 110 OFFICE EXPENSE 92.97 526 69020 110 29514 SAN MATEO COUNTY PUBLIC SAFETY C 27112 2,001.95 CONTRACTUAL SERVICES 2,001.95 201 65200 220 29515 INTERNATIONAL CODE COUNCIL 27152 100.00 DUES&SUBSCRIPTIONS 100.00 101 65300 240 29516 PRECISE PRODUCTIONS 27443 237.50 CONTRACTUAL SERVICES 237.50 730 69533 220 29517 WITZIG HANNAH SANDERS&REAGAN L 27777 343.00 MISCELLANEOUS 343.00 618 64520 234 29518 PRECISION ENGINEERING INC 27802 63,600.30 MISCELLANEOUS -7,066.70 320 20005 CONTRACTUAL SERVICES 70,667.00 320 81740 220 29519 4 LEAF INC 27948 21,463.00 PROFESSIONAL&SPECIALIZED S 21,463.00 327 81800 210 29520 THE KELLER CENTER 28037 600.00 POLICE INVESTIGATION EXPENSE 600.00 101 65100 292 29521 SERVERS STANDING BY CATERING 28038 702.54 MISCELLANEOUS 702.54 731 22542 29522 MICHAEL JOSEPH GUGLIELMONI 28039 1,000.00 TRAINING EXPENSE 333.34 101 65100 260 TRAINING EXPENSE 333.33 101 65150 260 PROFESSIONAL&SPECIALIZED S 333.33 530 65400 210 TOTAL 8382,453.90 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 6 11/20/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 29497 CALIFORNIA WATER SERVICE COMPANY 24249 648.00 TRAINING EXPENSE 648.00 526 69020 260 29498 A&G SERVICES 24400 16,412.00 PROFESSIONAL & SPECIALIZED S 16,412.00 320 81760 210 29499 SWRCB FEES 24588 4,260.00 PROFESSIONAL & SPECIALIZED S 581.00 527 66520 210 MISC. SUPPLIES 3,679.00 528 66600 120 29500 DIAMOND SECURITY SOLUTIONS 24659 495.00 PROFESSIONAL & SPECIALIZED S 120.00 619 64460 210 5120 PROFESSIONAL & SPECIALIZED S 375.00 619 64460 210 5130 29501 RALPH PODESTA 24800 7.57 CLAIMS PAYMENTS 7.57 618 64520 601 29502 LANGUAGE LINE SERVICES 24815 90.00 CONTRACTUAL SERVICES 90.00 201 65200 220 29503 SAN MATEO COUNTY POLICE CHIEFS 25216 450.00 CONTRACTUAL SERVICES 450.00 101 65100 220 29504 OFFICE DEPOT 25244 238.97 OFFICE EXPENSE 167.55 101 65100 110 MISC. SUPPLIES 71.42 101 65100 120 29505 DELIA & ASSOCIATES 25364 150.00 TRAINING EXPENSE 150.00 101 64420 262 29506 LARSON CONSULTING 25732 4,769.81 PROFESSIONAL & SPECIALIZED S 4,769.81 527 66520 210 29507 WELLS FARGO FINANCIAL LEASING 25820 251.48 RENTS & LEASES 251.48 526 69020 180 29508 FEDEX KINKO'S 26021 116.91 MISC. SUPPLIES 116.91 101 65300 120 29509 EDMOND'S PLAZA FLORIST 26041 123.41 MISC. SUPPLIES 123.41 101 65100 120 29510 COIN TECH 26173 78.55 EQUIPMENT MAINT. 78.55 530 65400 200 29511 BUS & EQUIPMENT REPAIR 26386 497.94 FIRE APPARATUS MAINT. 497.94 625 65213 203 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 5 11/20/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 29482 PARKING COMPANY OF AMERICA 22500 23,965.94 CONTRACTUAL SERVICES 15,470.16 736 64570 220 CONTRACTUAL SERVICES 8,495.78 736 64572 220 29483 TENNANT 22621 211.41 MISC. SUPPLIES 211.41 528 66600 120 29484 SAN MATEO DAILY JOURNAL 22804 160.00 - DUES & SUBSCRIPTIONS 160.00 526 69020 240 29485 ROBERTA RESTANI 22828 164.50 CONTRACTUAL SERVICES 164.50 101 68010 220 1645 29486 ATHENS ADMINISTRATORS 22851 10,843.00 CLAIMS ADJUSTING SERVICES 10,843.00 618 64520 225 29487 PENINSULA UNIFORM & EQUIPMENT 22899 302.88 UNIFORMS AND EQUIPMENT 302.88 530 65400 140 29488 TLC ADMINISTRATORS 23156 175.00 MISCELLANEOUS 175.00 101 64420 031 29489 OFFICE MAX 23306 299.44 OFFICE EXPENSE 65.14 101 66100 110 OFFICE EXPENSE 69.51 101 64250 110 OFFICE EXPENSE 164.79 621 64450 110 29490 WILCO SUPPLY 23333 111.09 MISC. SUPPLIES 111.09 619 64460 120 29491 RECALL- TOTAL INFORMATION MGMT 23411 108.23 MISCELLANEOUS 108.23 101 22518 29492 MCMASTER-CARR SUPPLY CO. 23611 122.33 SUPPLIES 122.33 620 15000 29493 BKF ENGINEERS 23641 4,726.43 PROFESSIONAL & SPECIALIZED S 4,726.43 327 81800 210 29494 CHOICE POINT BUSINESS AND GOVERN 23935 250.00 POLICE INVESTIGATION EXPENSE 250.00 101 65100 292 29495 UNIVERSAL BUILDING SERVICES 23941 170.49 CONTRACTUAL SERVICES 170.49 619 64460 220 29496 NEXTEL COMMUNICATIONS 23946 158.61 COMMUNICATIONS 158.61 619 64460 160 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 4 11/20/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 29467 GE CAPITAL 20216 379.75 OFFICE EXPENSE 94.93 101 68020 110 2100 CONTRACTUAL SERVICES 284.82 101 68010 220 1101 29468 DAPPER TIRE CO., INC. 20464 629.38 SUPPLIES 629.38 620 15000 29469 JEFF DOWD 20779 5,272.40 CONTRACTUAL SERVICES 5,272.40 101 68010 220 1372 29470 SPORTS CHOICE 20845 3,301.63 MISC. SUPPLIES 3,301.63 101 68010 120 1781 29471 RENEE RAMSEY 21136 765.00 CONTRACTUAL SERVICES 765.00 101 68010 220 1331 29472 THYSSENKRUPP ELEVATOR-042 21240 988.00 CONTRACTUAL SERVICES 494.00 619 64460 220 5120 CONTRACTUAL SERVICES 247.00 619 64460 220 5130 CONTRACTUAL SERVICES 247.00 619 64460 220 5230 29473 CDW GOVERNMENT, INC. 21482 76.79 MISC. SUPPLIES 76.79 101 65300 120 29474 WESTERN HIGHWAY PRODUCTS, INC. 21680 412.44 TRAFFIC CONTROL MATERIALS 412.44 101 66210 222 29475 TURBO DATA SYSTEMS, INC. 21767 7,407.44 MISCELLANEOUS 7,407.44 101 37010 29476 SEWER RAT 21821 150.00 DEPOSIT REFUNDS 150.00 101 22520 29477 MANDEGO, INC. 21855 681.03 MISC. SUPPLIES 449.46 101 68010 120 1789 MISC. SUPPLIES 231.57 101 68010 120 1787 29478 VB GOLF LLC 21948 225.00 r CONTRACTUAL SERVICES 225.00 101 68010 220 1784 29479 TOWNE FORD SALES, INC. 22146 20.12 SUPPLIES 20.12 620 15000 29480 CUTTERS EDGE 22407 376.55 FIRE APPARATUS MAINT. 376.55 201 65200 203 29481 CSG CONSULTANTS 22465 5,175.00 MISCELLANEOUS 5,175.00 619 64460 804 5170 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 3 11/20/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 29454 STANDARD REGISTER 17495 788.32 OFFICE EXPENSE 788.32 101 64250 110 29455 COLORPRINT 17497 476.14 OFFICE EXPENSE 169.41 101 66100 110 MISC. SUPPLIES 306.73 101 66210 120 29456 TOWN OF HILLSBOROUGH 18419 124,525.82 MISCELLANEOUS 124,525.82 201 35270 29457 BAY ALARM 18854 4,100.00 PROFESSIONAL & SPECIALIZED S 200.00 619 64460 210 5121 PROFESSIONAL & SPECIALIZED S 325.00 619 64460 210 5130 PROFESSIONAL & SPECIALIZED S 1,400.00 619 64460 210 5120 PROFESSIONAL & SPECIALIZED S 200.00 619 64460 210 5121 PROFESSIONAL & SPECIALIZED S 1,650.00 619 64460 210 5130 PROFESSIONAL & SPECIALIZED S 325.00 619 64460 210 5120 29458 ACCESS UNIFORMS & EMBROIDERY 18990 407.74 UNIFORMS AND EQUIPMENT 407.74 527 66520 140 29459 PREFERRED ALLIANCE 19025 255.20 PERSONNEL EXAMINATIONS 255.20 101 64420 121 29460 PRUDENTIAL OVERALL SUPPLY 19027 277.44 CONTRACTUAL SERVICES 277.44 201 65200 220 29461 LIEBERT CASSIDY WHITMORE 19095 120.00 TRAINING EXPENSE 120.00 101 64420 260 29462 ARROWHEAD MOUNTAIN SPRING WATER 19330 482.03 MISC. SUPPLIES 374.78 201 65200 111 OFFICE EXPENSE 107.25 621 64450 110 29463 BURTON'S FIRE, INC. 19366 3,015.66 FIRE APPARATUS MAINT. 3,015.66 625 65213 203 29464 WILSEY & HAM 19397 3,490.00 PROFESSIONAL & SPECIALIZED S 3,190.00 320 81760 210 CONTRACTUAL SERVICES 300.00 320 81780 220 29465 CLEARLITE TROPHIES 19679 843.27 UNIFORMS AND EQUIPMENT 843.27 101 68020 140 2300 29466 PENINSULA CORRIDOR JOINT 20060 1,976.88 CONTRACTUAL SERVICES 1,976.88 736 64570 220 � C C C CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 2 11/20/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 29443 WFCB OSH COMMERCIAL SERVICES 09670 2,385.39 MISC. SUPPLIES 280.91 101 68020 120 2200 MISC. SUPPLIES 283.74 101 66210 120 SMALL TOOLS 15.88 101 66210 130 SMALL TOOLS 276.94 101 68020 130 2200 MISCELLANEOUS 124.53 101 68020 192 2200 SIDEWALK REPAIR EXPENSE 237.45 101 66210 219 TRAFFIC CONTROL MATERIALS 11 .88 101 66210 222 TRAINING EXPENSE 41 .17 101 66210 260 MISC. SUPPLIES 875.55 526 69020 120 MISC. SUPPLIES 71 .23 527 66520 120 SMALL TOOLS 134.77 527 66520 130 MISC. SUPPLIES 31 .34 619 64460 120 29444 CRAIG W. REED 09881 2,214.00 MISC. SUPPLIES 2,214.00 101 68010 120 1787 29445 TELECOMMUNICATIONS ENGINEERING A 10101 491 .00 CONTRACTUAL SERVICES 491 .00 201 65200 220 29446 AUGUST SUPPLY, INC 10256 81 .03 MISC. SUPPLIES 81 .03 201 65200 111 29447 RADIOSHACK CORPORATION 11749 32.46 MISC. SUPPLIES 32.46 619 64460 120 5110 29448 BISHOP COMPANY 13641 132.97 SMALL TOOLS 132.97 101 68020 130 2200 29449 ELECTRO-MOTION INCORPORATED 14007 2,717.12 PROFESSIONAL & SPECIALIZED S 598.25 619 64460 210 5160 PROFESSIONAL & SPECIALIZED S 598.25 619 64460 210 5170 PROFESSIONAL & SPECIALIZED S 760.31 619 64460 210 5150 PROFESSIONAL & SPECIALIZED S 760.31 619 64460 210 5240 29450 RECHARGE'EM 14523 227.33 OFFICE EXPENSE 227.33 201 65200 110 29451 ALL CITY MANAGEMENT 15595 3,842.80 CONTRACTUAL SERVICES 3,842.80 101 65100 220 29452 PENINSULA SPORTS OFFICIALS 15711 364.00 CONTRACTUAL SERVICES 364.00 101 68010 220 1787 29453 SYDNEY MALK00 16347 191 .58 SMALL TOOLS 191 .58 620 66700 130 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 1 11/20/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT '•' Denotes Hand Written Checks 29430 L. N. CURTIS&SONS 02027 772.91 SMALL TOOLS 772.91 201 65200 130 29431 VEOLIA WATER 02110 32,606.73 BLDG. &GROUNDS MAINT. 13,407.28 527 66530 190 CAPITAL EQUIPMENT 19,199.45 527 66530 800 29432 GENE EVANS 02149 293.75 CONTRACTUAL SERVICES 293.75 101 68010 220 1644 29433 EWING IRRIGATION PRODUCTS 02157 274.03 MISCELLANEOUS 274.03 101 68020 192 2200 29434 W.W. GRAINGER, INC. 02248 154.32 FIRE APPARATUS MAINT. 154.32 201 65200 203 29435 KW LIGHTING DISCOUNTERS - 02645 2,702.57 MISC. SUPPLIES 2,702.57 619 64460 120 5250 29436 PERSONAL AWARDS, INC. 03145 82.27 MISC. SUPPLIES 82.27 101 68010 120 1789 29437 WITMER-TYSON IMPORTS, INC. 03788 410.00 TRAINING EXPENSE 410.00 101 65100 260 29438 WEST GROUP PAYMENT CTR. 03964 464.97 PROFESSIONAL&SPECIALIZED S 464.97 101 64350 210 29439 LIFE ASSIST 09392 536.27 SUPPLIES 536.27 201 65200 112 29440 SAN MATED COUNTY SHERIFF'S OFC. 09433 742.00 CONTRACTUAL SERVICES 742.00 101 65100 220 29441 ABAG - LIABILITY 09518 3,098.95 PROFESSIONAL&SPECIALIZED S 527.00 618 64520 210 CLAIMS PAYMENTS 2,571.95 618 64520 601 29442 OLE'S 09626 253.89 SUPPLIES 253.89 620 15000 C C C CITY OF BURLINGAME 11-16-2007 W A R R A N T R E G I S T E R PAGE 13 FUND RECAP - 07-08 NAME FUND AMOUNT GENERAL FUND 101 285,670.04 PAYROLL REVOLVING FUND 130 5,674.00 CENTRAL COUNTY FIRE 201 13,695.79 CAPITAL IMPROVEMENTS FUND 320 4,004.83 WATER CAPITAL PROJECT FUND 326 61,763.89 SEWER CAPITAL PROJECT FUND 327 173,474.82 WATER FUND 526 17,803.96 SEWER FUND 527 287,508.86 SOLID WASTE FUND 528 892.78 PARKING ENTERPRISE FUND 530 9,903.27 SELF INSURANCE FUND 618 27,456.17 FACILITIES SERVICES FUND 619 3,308.11 EQUIPMENT SERVICES FUND 620 26,834.39 INFORMATION SERVICES FUND 621 41,133.10 FIRE MECHANIC SERVICES FUND 625 4,977.10 OTHER LOCAL GRANTS/DONATIONS 730 803.11 TRUST AND AGENCY FUND 731 886.14 UTILITY REVOLVING FUND 896 210.01 TOTAL FOR APPROVAL $966,000.37 HONORABLE MAYOR AND CITY COUNCIL: THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 13 INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 29272 THROUGH 29429 INCLUSIVE,TOTALING IN THE AMOUNT OF $966,000.37, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON. RESPECTFULLY SUBMITTED, .................................... .../.../... FINANCE DIRECTOR DATE APPROVED FOR PAYMENT .................................... .../.../... COUNCIL DATE CITY OF BURLINGAME WARRANT REG I ST ER PAGE 12 11/16/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 29421 TERRY YEE 28028 68.00 MISCELLANEOUS 68.00 101 36330 000 1782 29422 ERICA REILLY 28029 5.00 MISCELLANEOUS 5.00 101 36330 000 1422 29423 EILEEN WONG 28030 150.00 MISCELLANEOUS 75.00 101 22593 MISCELLANEOUS 75.00 101 36330 000 1216 29424 LORNA SHEA 28031 100.00 MISCELLANEOUS 100.00 101 22593 29425 ERIC J. BOTELHO 28032 210.00 MISCELLANEOUS 210.00 101 36330 000 1331 29426 MR.MRS. CULWELL 28033 105.00 MISCELLANEOUS 105.00 101 36330 000 1331 29427 GEORGINA VASILOUDIS 28034 105.00 MISCELLANEOUS 105.00 101 36330 000 1331 29428 MR/MRS. MCKENNA 28035 125.00 MISCELLANEOUS 125.00 101 36330 000 1331 29429 SARAH H. WILEY 28036 105.00 MISCELLANEOUS 105.00 101 36330 000 1331 TOTAL $966,000.37 CITY OF BURLINGAME WARRANT REG I ST ER PAGE 11 11/16/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 29405 PERMA LINER INDUSTRIES, INC. 27983 57,052.34 CAPITAL EQUIPMENT 57,052.34 527 66520 800 29406 JAMIE MARTINEZ-CASTRO 28011 100.00 MISCELLANEOUS 100.00 101 22593 29407 DAVID LAW 28012 100.00 MISCELLANEOUS 100.00 101 22593 29408 JERIANN FLERES 28013 75.00 MISCELLANEOUS 75.00 101 22593 29409 AMANDA ENRIGHT 28014 100.00 MISCELLANEOUS 100.00 101 22593 29410 NANY TOROSSIAN 28015 50.00 MISCELLANEOUS 50.00 101 22593 29411 NOAH COHEN 28016 500.00 MISCELLANEOUS 500.00 101 22593 29412 ANN LAI 28017 148.00 MISCELLANEOUS 148.00 101 36330 000 1785 29413 BRIAN WATSON 28018 148.00 MISCELLANEOUS 148.00 101 36330 000 1785 29414 STANDARD INSURANCE COMPANY 28021 4,273.00 MISCELLANEOUS 4,273.00 130 20025 29415 BROOKS MACNEIL 28022 75.41 MISC. SUPPLIES 75.41 101 65300 120 29416 BUENA VISTA GRADING AND PAVING 28023 356.18 MISCELLANEOUS 356.18 526 22502 29417 CARUZOS ROOFING 28024 240.96 MISCELLANEOUS 240.96 101 31510 29418 BRAD WILSON 28025 975.00 MISCELLANEOUS 975.00 101 22546 29419 WARREN CONSTRUCTION 28026 1,800.00 MISCELLANEOUS 1,800.00 101 22546 29420 CAROL MULLER 28027 750.00 MISCELLANEOUS 750.00 101 22546 CITY OF BURLINGAME WARRANT RE G I S T E R PAGE 10 11/16/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT '•' Denotes Hand Written Checks 29393 COMCATE 27558 358.00 CONTRACTUAL SERVICES 358.00 101 64560 220 29394 KEVIN GARDINER AND ASSOCIATES 27560 6,735.63 PROFESSIONAL & SPECIALIZED S 6,735.63 530 65400 210 29395 LOOMIS 27594 2,531.01 BANKING SERVICE FEES 500.00 101 64250 120 MISC. SUPPLIES 2,031.01 530 65400 120 29396 AT&T MOBILITY 27715 79.60 COMMUNICATIONS 79.60 101 65300 160 29397 MUNI FINANCIAL 27742 6,540.00 PROFESSIONAL & SPECIALIZED S 6,540.00 101 64560 210 29398 AT&T MOBILITY 27757 37.55 COMMUNICATIONS 37.55 101 65100 160 29399 AT&T MOBILITY 27758 32.44 COMMUNICATIONS 32.44 101 65100 160 29400 AT&T MOBILITY 27763 109.82 COMMUNICATIONS 109.82 201 65200 160 29401 WENDY MCARDLE 27876 105.00 MISCELLANEOUS 105.00 101 36330 000 1331 29402 ANICA ROSIC 27922 68.00 MISCELLANEOUS 68.00 101 36330 000 1782 29403 U.S. BANK CORPORATE PAYMENT SYST 27931 8,510.34 OFFICE EXPENSE 60.57 201 65200 110 MISC. SUPPLIES 614.58 201 65200 111 MISC. SUPPLIES 15.32 201 65200 120 SMALL TOOLS 3,010.63 201 65200 130 BLDG. & GROUNDS MAINT. 430.84 201 65200 190 VEHICLE MAINT. 9.95 201 65200 202 FIRE APPARATUS MAINT. 5.30 201 65200 203 RADIO MAINT. 58.00 201 65200 205 TRAVEL & MEETINGS 2,600.22 201 65200 250 TRAINING EXPENSE 944.27 201 65200 260 TRAINING EXPENSE 299.51 201 65500 260 MISCELLANEOUS 461.15 731 22554 29404 IMSA 27951 50.00 DUES & SUBSCRIPTIONS 50.00 101 66210 240 C \ CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 9 11/16/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 29378 SEAN DANAGHER 25939 50.00 MISCELLANEOUS 50.00 101 22593 29379 EDMOND-S PLAZA FLORIST 26041 484.96 MISC. SUPPLIES 484.96 101 65100 120 29380 LANCE BAYER 26156 562.50 PROFESSIONAL & SPECIALIZED S 562.50 101 64350 210 29381 DATABANK IMX 26176 2,721.58 MISCELLANEOUS 2,721.58 101 22518 29382 MIKE ADAM 26517 405.00 CONTRACTUAL SERVICES 405.00 101 68010 220 1788 29383 SHIRLEY E. LEE 26561 121.00 MISCELLANEOUS 121.00 101 36330 000 1781 29384 AMERICAN MESSAGING 26822 65.22 MISC. SUPPLIES 65.22 526 69020 120 29385 SKYLINE BUSINESS PRODUCTS 26825 1,132.84 OFFICE EXPENSE 37.12 101 64400 110 OFFICE EXPENSE 166.42 101 65300 110 OFFICE EXPENSE 639.34 101 64400 110 OFFICE EXPENSE 3.55 526 69020 110 TRAINING EXPENSE 286.41 620 66700 260 29386 BUREAU VERITAS 26854 62,935.09 MISCELLANEOUS 62,935.09 101 22515 29387 DTC TOOL CO 27113 792.93 SMALL TOOLS 792.93 526 69020 130 29388 TESSA LORRELL WALTERS 27122 105.00 MISCELLANEOUS 105.00 101 36330 000 1331 29389 ADVANCE RECRUITMENT SOLUTIONS 27211 835.00 PUBLICATIONS & ADVERTISING 835.00 101 64420 150 29390 FLEETPRIDE 27393 372.65 FIRE APPARATUS MAINT. 372.65 625 65213 203 29391 KIELTY ARBORIST SERVICES 27428 2,000.00 CONTRACTUAL SERVICES 2,000.00 101 68020 220 29392 PRECISE PRODUCTIONS 27443 237.50 CONTRACTUAL SERVICES 237.50 730 69533 220 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 8 11/16/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 29364 BEACON FIRE & SAFETY 24535 1,075.65 MISC. SUPPLIES 90.00 101 68020 120 2300 PROFESSIONAL & SPECIALIZED S 565.06 619 64460 210 5240 PROFESSIONAL & SPECIALIZED S 420.59 619 64460 210 5140 29365 STEVE MUSICH 24669 825.00 MISCELLANEOUS 825.00 101 22546 29366 THE POWER SOURCE 24718 1,136.63 EQUIPMENT MAINT. 1,136.63 530 65400 200 29367 LAURA MARSH 24964 297.37 CONTRACTUAL SERVICES 297.37 101 68010 220 1646 29368 DE LAGE LANDEN 25057 438.02 CONTRACTUAL SERVICES 23.08 101 65150 220 CONTRACTUAL SERVICES 414.94 101 65100 220 29369 JOE CYR 25213 494.08 DUES & SUBSCRIPTIONS 90.00 101 65300 240 TRAVEL & MEETINGS 404.08 101 65300 250 29370 OFFICE DEPOT 25224 383.91 OFFICE EXPENSE 338.85 201 65200 110 OFFICE EXPENSE 10.81 201 65500 110 MISC. SUPPLIES 34.25 201 65200 111 29371 MICHAEL VONADA 25235 100.00 EMPLOYEE BENEFITS 100.00 130 20060 29372 OFFICE DEPOT 25244 424.53 OFFICE EXPENSE 424.53 101 65100 110 29373 MERCY MARTIN 25270 721.00 CONTRACTUAL SERVICES 721.00 101 68010 220 1661 29374 PAUL O'NEILL 25300 412.00 EMPLOYEE BENEFITS 412.00 130 20060 29375 MITCHELL MATTEA 25302 543.00 EMPLOYEE BENEFITS 543.00 130 20060 29376 LORAL LANDSCAPING 25394 173.00 BLDG. & GROUNDS MAINT. 173.00 527 66520 190 29377 ED BARTON 25850 100.00 EMPLOYEE BENEFITS 100.00 130 20060 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 7 11/16/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 29351 CRESCO EQUIPMENT RENTALS 23470 97.43 MISC. SUPPLIES 97.43 101 66210 120 29352 MCKASTER-CARR SUPPLY CO. 23611 219.73 FIRE APPARATUS MAINT. 219.73 201 65200 203 29353 AT&T/MCI 23728 194.12 COMMUNICATIONS 194.12 621 64450 160 29354 KELLY MOORE 23779 644.36 TRAFFIC CONTROL MATERIALS 644.36 101 66210 222 29355 UNIVERSAL BUILDING SERVICES 23941 75.00 CONTRACTUAL SERVICES 75.00 619 64460 220 5180 29356 NEXTEL COMMUNICATIONS 23946 283.14 COMMUNICATIONS 283.14 101 68020 160 2300 29357 KIERAN WOODS 24058 173,474.82 MISCELLANEOUS -19,274.98 327 20005 CONTRACTUAL SERVICES 192,749.80 327 81800 220 29358 JESUS NAVA 24204 1,716.92 MISCELLANEOUS 1,716.92 101 64250 031 29359 FASTLANE TEK INC. 24304 4,875.00 TRAINING EXPENSE 800.00 101 66210 260 MISCELLANEOUS EXPENSE 2,425.00 526 69020 290 TRAINING EXPENSE 1,650.00 527 66520 260 29360 METCALF & EDDY INC 24445 49,470.29 PROFESSIONAL & SPECIALIZED S 49,470.29 326 80910 210 29361 HOME DEPOT CREDIT SERVICES 24466 219.91 MISC. SUPPLIES 20.00 619 64460 120 5180 MISC. SUPPLIES 64.90 619 64460 120 5130 MISC. SUPPLIES 135.01 619 64460 120 5180 29362 WATER SOLUTIONS 24532 8,700.00 TRAINING EXPENSE 6,000.00 526 69020 260 TRAINING EXPENSE 2,700.00 527 66520 260 29363 JASON DURHAN 24534 900.00 MISCELLANEOUS 900.00 101 22546 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 6 11/16/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 29335 CDW GOVERNMENT, INC. 21482 38.34 OFFICE EXPENSE 38.34 621 64450 110 29336 DU-ALL SAFETY 21613 900.00 PROFESSIONAL & SPECIALIZED S 900.00 101 64420 210 29337 EILEEN P. GOLDENBERG 21846 735.00 CONTRACTUAL SERVICES 735.00 101 68010 220 1646 29338 SAN MATEO COUNTY CONTROLLERS OFF 21897 6,914.00 DUES & SUBSCRIPTIONS 6,914.00 101 64560 240 - 29339 IEDA 21981 3,530.41 PROFESSIONAL & SPECIALIZED S 3,530.41 101 64420 210 29340 BETTS TRUCK PARTS 22111 3,608.65 FIRE APPARATUS MAINT. 3,608.65 625 65213 203 29341 ROBERTS AND BRUNE 22178 1,617.20 MISC. SUPPLIES 3,066.17 526 69020 120 MISC. SUPPLIES -1,448.97 527 66520 120 29342 DELL COMPUTER CORPORATION 22252 2,050.99 MISCELLANEOUS 2,050.99 101 68010 400 1100 29343 MICROFLEX 22276 427.59 MISC. SUPPLIES 427.59 101 65100 120 29344 NORTH AMERICAN SPORTS MANAGEMENT 22382 1,200.00 MISC. SUPPLIES 1,200.00 101 68010 120 1785 29345 CUTTERS EDGE 22407 89.93 FIRE APPARATUS MAINT. 89.93 201 65200 203 29346 TECHNOLOGY,ENGINEERING & CONSTRU 22435 200.00 PROFESSIONAL & SPECIALIZED S 200.00 620 66700 210 29347 TENNANT 22621 291.38 MISC. SUPPLIES 291.38 528 66600 120 29348 ROBERTA RESTANI 22828 141.75 CONTRACTUAL SERVICES 141.75 101 68010 220 1645 29349 CYBERNET CONSULTING, INC. 23234 12,293.60 PROFESSIONAL & SPECIALIZED S 12,293.60 326 80910 210 29350 OFFICE MAX 23306 62.41 OFFICE EXPENSE 62.41 101 68010 110 1101 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 5 11/16/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 29320 KATHY KARAS 19812 235.00 CONTRACTUAL SERVICES 235.00 101 68010 220 1644 29321 THERESA WHISMAN 19977 975.00 MISCELLANEOUS 975.00 101 22546 29322 PENINSULA CORRIDOR JOINT 20060 4,204.00 RENTS & LEASES 2,102.00 526 69020 180 RENTS & LEASES 2,102.00 527 66520 180 29323 AFFINITEL COMMUNICATIONS 20246 5,551.47 COMMUNICATIONS 5,551.47 621 64450 160 29324 CENTRAL GARDEN CENTER 20300 473.89 MISC. SUPPLIES 473.89 101 68020 120 2200 29325 CLAUDE ARRIOLA 20435 100.00 MISCELLANEOUS 100.00 101 22593 29326 FRANKLIN OFFICE SUPPLIES 20523 404.74 OFFICE EXPENSE 404.74 101 64420 110 29327 BRIDGE WIRELESS 20633 1,118.48 CAPITAL EQUIPMENT 559.24 526 69020 800 SUPPLIES 559.24 620 15000 29328 LARRY ANDERSON 20716 132.00 MISCELLANEOUS 132.00 101 64350 031 29329 SPRINT PCS 20724 424.99 MISCELLANEOUS 424.99 731 22554 29330 COUNTY OF SAN MATEO-AIRPORT 20893 1,500.00 CONTRACTUAL SERVICES 1,500.00 101 64560 220 29331 QUICK MIX CONCRETE 21140 589.18 MISC. SUPPLIES 589.18 101 66210 120 29332 JACK VAN ETTEN 21171 70.00 MISCELLANEOUS 70.00 101 65100 031 29333 CIR 21211 506.25 CONTRACTUAL SERVICES 506.25 527 66520 220 29334 VALLEY CREST LANDSCAPE MAINT 21316 359.39 MISC. SUPPLIES 359.39 730 69560 120 2300 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 4 11/16/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 29307 MOSS RUBBER & EQUIPMENT CORP. 16225 163.92 TRAINING EXPENSE 163.92 101 66210 260 29308 SYDNEY MALKOO 16347 61.67 SMALL TOOLS 61.67 620 66700 130 29309 GOLDEN NURSERY 17128 38.58 MISC. SUPPLIES 38.58 526 69020 120 29310 HI-TECH EMERGENCY VEHICLE 17546 368.70 FIRE APPARATUS MAINT. 368.70 625 65213 203 29311 PARAMOUNT'S GREAT AMERICA 18078 3,141.30 ' CONTRACTUAL SERVICES 3,141.30 101 68010 220 1212 29312 MILLS-PENINSULA HEALTH SERVICES 18546 644.80 PROFESSIONAL & SPECIALIZED S 644.80 101 64420 210 29313 BAY ALARM 18854 1,081.50 PROFESSIONAL & SPECIALIZED S 294.00 619 64460 210 5180 PROFESSIONAL & SPECIALIZED S 178.50 619 64460 210 5210 PROFESSIONAL & SPECIALIZED S 498.00 619 64460 210 5110 PROFESSIONAL & SPECIALIZED S 111.00 619 64460 210 5230 29314 ACCESS UNIFORMS & EMBROIDERY 18990 563.76 UNIFORMS AND EQUIPMENT 563.76 527 66520 140 29315 PRUDENTIAL OVERALL SUPPLY 19027 1,217.97 UNIFORMS AND EQUIPMENT 259.05 101 66210 140 UNIFORMS AND EQUIPMENT 322.17 526 69020 140 UNIFORMS AND EQUIPMENT 259.03 527 66520 140 UNIFORMS AND EQUIPMENT 17.98 528 66600 140 UNIFORMS AND EQUIPMENT 109.51 619 64460 140 UNIFORMS AND EQUIPMENT 250.23 620 66700 140 29316 DISCOVERY KINGDOM 19119 5,247.90 CONTRACTUAL SERVICES 5,247.90 101 68010 220 1212 29317 BURTON'S FIRE, INC. 19366 3,100.98 FIRE APPARATUS MAINT. 2,726.08 201 65200 203 FIRE APPARATUS MAINT. 374.90 625 65213 203 29318 JOHN CAHALAN, ASLA 19561 4,004.83 CONTRACTUAL SERVICES 4,004.83 320 81790 220 29319 POWER WASHING SERVICE 19564 583.42 PROFESSIONAL & SPECIALIZED S 583.42 528 66600 210 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 3 11/16/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 29294 OLE'S 09626 46.32 SMALL TOOLS 16.01 201 65200 130 SUPPLIES 30.31 620 15000 29295 WFCB OSH COMMERCIAL SERVICES 09670 58.69 OFFICE EXPENSE 23.79 101 65100 110 FIRE APPARATUS MAINT. 34.90 201 65200 203 29296 CAL-STEAM 10557 311.88 MISC. SUPPLIES 15.71 527 66520 120 MISC. SUPPLIES 219.69 619 64460 120 MISC. SUPPLIES 76.48 619 64460 120 5110 29297 COUNTY OF SAN MATED 11305 149,301.00 CONTRACTUAL SERVICES 149,301.00 101 64560 220 29298 WINGFOOT COMMERCIAL TIRE SYSTEMS 11316 184.49 FIRE APPARATUS MAINT. 184.49 201 65200 203 29299 ELECTRO-MOTION INCORPORATED 14007 3,424.23 PUMP EQUIPMENT REPAIR 598.25 101 66210 230 PUMP EQUIPMENT REPAIR 598.66 526 69020 230 PUMP EQUIPMENT REPAIR 2,227.32 527 66520 230 29300 DEWEY PEST CONTROL 14338 5,063.00 RAT CONTROL PROGRAM 5,063.00 101 66210 218 29301 PINPOINT 15095 2,083.76 TRAINING EXPENSE 2,083.76 527 66520 260 29302 ALFRED H. ESCOFFIER 15413 1,430.00 MISCELLANEOUS 1,430.00 101 67500 031 29303 DAILY JOURNAL CORP. 15626 104.00 PUBLICATIONS & ADVERTISING 104.00 101 64200 150 29304 MILLBRAE LOCK SHOP 15739 130.23 SMALL TOOLS 55.05 527 66520 130 MISC. SUPPLIES 59.48 619 64460 120 5240 MISC. SUPPLIES 15.70 619 64460 120 5170 29305 VALLEY OIL CO. 15764 23,018.36 SUPPLIES 23,018.36 620 15000 29306 TEAM CLEAN 15827 275.00 CONTRACTUAL SERVICES 275.00 201 65200 220 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 2 11/16/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 29284 PENINSULA BATTERIES 02625 517.87 EQUIPMENT MAINT. 66.10 101 68020 200 2200 SUPPLIES 451..77 620 15000 29285 MILLBRAE LUMBER CO. 02898 1,957.41 MISC. SUPPLIES 32.52 101 68020 120 2200 MISC. SUPPLIES 46.40 101 66210 120 BLDG. & GROUNDS MAINT. 789.73 101 68020 190 2200 SIDEWALK REPAIR EXPENSE 10.74 101 66210 219 TRAFFIC CONTROL MATERIALS 52.83 101 66210 222 MISC. SUPPLIES 948.18 526 69020 120 MISC. SUPPLIES 40.37 527 66520 120 SMALL TOOLS 36.64 527 66520 130 29286 MEG MONROE 02936 246.00 EMPLOYEE BENEFITS 207.00 130 20015 EMPLOYEE BENEFITS 39.00 130 20060 29287 PACIFIC NURSERIES 03041 348.84 MISC. SUPPLIES 142.62 101 68020 120 2200 MISC. SUPPLIES 206.22 730 69560 120 2300 29288 P. G. & E. 03054 2,129.63 GAS & ELECTRIC 1,811.47 101 68010 170 1286 GAS & ELECTRIC 307.93 201 65200 170 GAS & ELECTRIC 10.23 527 66520 170 29289 AT&T 03080 210.01 UTILITY EXPENSE 210.01 896 20281 29290 LYNGSO GARDEN MATERIALS 09143 1,423.84 MISC. SUPPLIES 532.50 101 68020 120 2300 SIDEWALK REPAIR EXPENSE 515.47 101 66210 219 MISC. SUPPLIES 375.87 526 69020 120 29291 NOEL L. MILLER, INC, 09499 325.00 VEHICLE MAINT. 195.00 201 65200 202 SUPPLIES 130.00 620 15000 29292 ABAG - LIABILITY 09518 27,456.17 PROFESSIONAL & SPECIALIZED S 27,285.28 618 64520 210 CLAIMS PAYMENTS 170.89 618 64520 601 29293 SAN MATEO LAWN MOWER SHOP 09560 939.74 SMALL TOOLS 633.22 101 68020 130 2300 EQUIPMENT MAINT. 133.43 101 66020 200 2300 FIRE APPARATUS MAINT. 22.88 201 65200 203 MISCELLANEOUS 150.21 526 69020 233 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 1 11/16/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 29272 GRAY'S PAINT, BURLINGAME 01025 91.87 MISC. SUPPLIES 6.46 619 64460 120 5110 MISC. SUPPLIES 85.41 619 64460 120 29273 BAYSHORE INTERNATIONAL TRUCKS 01236 191.07 FIRE APPARATUS MAINT. 191.07 625 65213 203 29274 WHITE CAP 01250 1,122.60 MISC. SUPPLIES 270.99 101 66210 120 MISC. SUPPLIES - 851.61 527 66520 120 29275 BRIDGES TIRE & WHEEL SERVICE 01403 80.00 SUPPLIES 80.00 620 15000 29276 BURLINGAME AUTO SUPPLY 01507 2,465.67 EQUIPMENT MAINT. 104.01 101 68020 200 2200 SMALL TOOLS 46.82 201 65200 130 VEHICLE MAINT. 60.30 201 65200 202 FIRE APPARATUS MAINT. 275.59 201 65200 203 MISC. SUPPLIES 3.66 527 66520 120 TRAINING EXPENSE 147.76 619 64460 260 SUPPLIES 1,766.40 620 15000 FIRE APPARATUS MAINT. 61.13 625 65213 203 29277 BURLINGAME STATIONERS 01676 41.76 MISC. SUPPLIES 30.66 101 68020 120 2200 OFFICE EXPENSE 11.10 527 66520 110 29278 CALIFORNIA PARK & RECREATION 01726 275.00 DUES & SUBSCRIPTIONS 275.00 101 68010 240 1100 29279 CITY OF REDWOOD CITY 01862 35,349.17 CITY HALL MAINTENANCE 35,349.17 621 64450 220 29280 L. N. CURTIS & SONS 02027 698.21 SMALL TOOLS 698.21 201 65200 130 29281 VEOLIA WATER 02110 218,616.00 CONTRACTUAL SERVICES 218,616.00 527 66530 220 29282 W.W. GRAINGER, INC. 02248 820.03 SMALL TOOLS 594.47 101 68020 130 2200 MISC. SUPPLIES 43.18 619 64460 120 5180 MISC. SUPPLIES 182.38 619 64460 120 5110 29283 GRANITE ROCK COMPANY 02261 608.09 SIDEWALK REPAIR EXPENSE 267.33 101 66210 219 STREET RESURFACING EXPENSE 340.76 101 66210 226 MEETING MINUTES Regular Meeting of the Burlingame Parks & Recreation Commission Thursday,November 15,2007 The regular meeting of the Burlingame Parks & Recreation Commission was called to order by Chairman Dittman at 7:05 pm at Burlingame City Hall, 501 Primrose Road,Burlingame. ROLL CALL Commissioners Present: Hesselgren, Shanus, Castner-Paine, Comaroto (arrived at 7:12pm), Carlton, La Mariana, Fisher Commissioners Absent: Staff Present: Parks & Recreation Director Schwartz; MTEP Participant Brewer; Account Clerk III Butler; Recreation Supervisor Mutto; Recreation Coordinator Cheney; Recreation Intern Corr Others Present: Gary C. Reichard — 1604 Devereaux Dr; Debra Bisaillon — 108 Myrtle Rd, #4; Sara O'Connor — 1556 Balboa Ave.; James S. — 724 Crossway Rd; Elizabeth& Kevin Rafaelli-1704 Devereaux Dr.; Eleanor Stephens — 1560 Balboa; Seyem Arslan — 716 Bayswater; Marty Galvin— 1640 Monte Corvino Way; Al &Betty DeLorenzi—2826 Arguello Dr.; David S-C— 1623 Westmoor MINUTES -The Minutes of the October 18, 2007 regular meeting were approved as submitted. Chairperson Hesselgren welcomed three new Commissioners Carlton,La Mariana and Fisher and invited them to introduce themselves. PUBLIC COMMENTS— None REPORTS/HANDOUTS 1. YAC Presentation — (Youth Advisory Committee presentation was moved up on the agenda by Chairperson Hesselgen) Chairpersons of the Youth Advisory Committee Beth Bruni and Alex Donati reported that the group has hosted or participated in the following activities in 2007: • Teen Night with five bands playing; • Three All-City dances; • Volunteered to be the host city at the BHS YAC Attack event; • Contributed 30 volunteers for the September 30 Community Cleanup Effort; • Pledged$500 for"ASB" New activities and projects the group is currently working on are: • Video Game Tournament for the BIS students; • Laser tag team trip for the BIS students; • Shopping trip for teens into San Francisco; • And the First Annual Day on the Green at BHS Commissioner Colin Fisher inquired as to how many members the Committee has. Bruni & Donati said the group has 20 members total - 15 voting members and 5 non-voting members. Parks&Recreation Commission November 15,2007 Minutes—page 2 Commissioner Joe La Mariana congratulated the group on the full schedule of activities and functions they are a part of and asked what other cities have similar groups: Bruni & Donati said there were cities all over the Peninsula and in the Sacramento area that have Youth Advisory Committees. Chairperson Laura Hesselgren inquired about the Day on the Green. Donati said the event would be located on the BHS field with a food stand and various other booths. NEW BUSINESS C. Burlingame Girls Softball's Use of Ray Park — (This item was moved up on the agenda by Chairperson Hesselgren) Director Schwartz updated Commission regarding the proposal to add a batting cage at Ray Park. Donna Colson, President of Burlingame Girls Softball, extends thanks to the Parks &Recreation staff for all their help. BGS serves 350 girls 5 to 14 years of age; ninety five percent of which are Burlingame kids. The organization plays games at Ray Park Monday thru Thursday and Saturdays. They also play in other cities. They would like Ray Park available on Sundays for practice and rainout games from other days. They feel it is important to have use of those facilities as they store all of their equipment there for safety and practice game time. They feel it is a convience and access issue to the volunteers who help with the program. The organization would like to install a batting cage about 15ft x 60ft near the tennis courts and bathrooms. The cage would have netting hung inside to mitigate the noise level. Commissioner Castner-Paine asked Colson if the use of the batting cage would be limited in hours. Colson responded that it would be used before games for warm up & practice. Games end about 7:00 pm and start about 4:30— 5:00pm on weekdays and on weekends games are from 10 am— 6 pm. Castner-Paine asked if the cage would be locked. Colson confirmed that yes, it would be locked and only the league would have a key. Comaroto asked if the batting cage would be specific to softball. Colson said mentioned that BGS is working with BYBA in a cooperative effort with boys and girls. Commissioner La Mariana stated that the unique part is the ball machine projects the balls at a different angle; baseball has smaller balls than that of softball. Colson said that if the balls are coach pitched they use actual softballs. Softballs from the machine are dimpled and therefore do not make as much noise. Commissioner Comaroto asked what feedback you have had from the neighbors. Colson mentioned that the neighbors do not care for the large tournament weekend that is on Fathers Day weekend. The organization has been very careful about the trash and parking during that weekend. Hesselgren asked for confirmation that the Commission had approved Sunday rain out game use for the organization last year at this time. Schwartz confirmed that item and clarified the wording as "Ray Park diamonds 1 & 2 on Sundays for rain out games only that cannot be made up at other Burlingame fields." The organization is now asking for Sunday practice consistently at the Park. Parks&Recreation Commission November 15,2007 Minutes—page 3 Colson stated that parking on practice days is not an issue as most parents drop the girls off. This means there are only about four cars at the park on those days. The issue of practicing at other fields is transporting of equipment. Schwartz stated that he has spoken to the City Attorney regarding potential conflicts of interests with two of the Commissioners on this issue — La Mariana, a past President of BGS, and Comaroto whose daughter plays in the league. Neither is required to recuse themselves. Commissioner Carlton asked what time on Sundays would the practices take place. Colson responded that 10:00 am and 5:00 pm; the season is March 1 —May 15, then the summer season. Schwartz asked if the league is requesting Sunday practices for all-star teams. Colson said that the Sunday practices would stop at the end of league play. Comaroto asked if this approval would displace other teams. Schwartz said no other teams would be displaced, that no other group has a permit to use Ray Park and the only impact would be the parking in the neighborhood. Comaroto asked where the girls practice now on Sundays. Colson said they do not practice now; they drive and rent indoor areas. Schwartz mentioned that the league has access to the Burlingame High School (BHS) fields on Sundays and the BHS batting cage was over 50% funded by BGS. Schwartz mentioned that BGS has not used the cage for the past two years and that he is currently working with the Principal to determine how to re-instate access for BGS. La Mariana asked if a plaque could be installed on the cage designating its use by 13GS & BYBA. This could eliminate any territorial issues. Schwartz said he would mention it to the Principal. Colson said that weekend field use would not be needed during Fall Ball from (mid-September through November) and BGS only hosts one game on Saturdays Supervisor Mutto asked if the cage would be used for fall ball. Colson stated that they would only use the cage one night each week. Commissioner Shanus asked if the pitching machine would be locked up in the cage. Colson said they would put it in a storage container. Shanus mentioned that the cage at Washington Park is available to be used by various community groups and asked if the batting cage at Ray Park would have a shared use. Schwartz stated that an item mandating use by community groups would be placed in the agreement with BGS for the construction, maintenance and use. Comaroto asked if the baseball batting cages could accommodate softball use and said he was sensing there is no home for girls' softball. Schwartz mentioned that the BHS batting cage was built for softball use and the Washington Park and Bayside batting cages could accommodate softball play. Comaroto asked if BYBA has a designated home field. Schwartz responded that Bayside is their main field, but they also use Washington Park small and main fields and Cuernavaca field. Recreation Supervisor Mutto, responsible for scheduling all of the athletic fields in the City, stated that BGS uses Ray Park, BHS, Franklin and Bayside (for Fall Ball use) fields. Schwartz mentioned that staff is working with both leagues to determine if the Billy Sue tournament(held on Father's Day weekend) can be hosted at Bayside instead of Ray Park. Castner-Paine asked if we could stipulate there is no use of the batting cage after 7 pm. Schwartz responded that the Commission can recommend any restrictions they choose. Parks&Recreation Commission November 15,2007 Minutes—page 4 Chairman Hesselgren opened the item for public comments. Schwartz relayed some input from a few neighbors that were unable to attend the meeting. A letter from Mrs. Zita Escobosa, 1516 Adeline Drive, expressed concerns regarding parking & noise in the area. An email from Ernie & Maria Ribera at 2614 Hale Drive, whose youngest daughter plays softball, expressed their support for continued Sunday games and the building of a batting cage at the Park. Schwartz also noted that he had received a phone call from Paul Wetzel who was upset with the thought of games and practices on Sundays and a batting cage. Gary Reichard, 1604 Devereaux Drive, has lived in his house for fifty-one years. Last time he received a notice regarding Ray Park and BGS was ten years ago. At the time, the Billy Sue Tournament was the only Sunday they wanted to use the park. Now they are asking for more. Marc Friedman, 748 Walnut Ave, is a Past President of BGS and has been scheduling games. He says that BGS has been playing some home games in Millbrae. Millbrae is the easier solution as they have field space. He handed out copies to the Commission of AB 2404 (see attached). The Assembly Bill says girls should be offered the same benefits as boys from recreational sports and stated that the benefit of youth sports is huge to girls. He states that BGS is not asking for anything special here;just the law as passed. Elizabeth Raffaelli, 1704 Devereaux Drive, says she appreciates the benefits that come from the activities. However, her family dreads when the program starts; they use the program and they understand. She expressed concerns about parking, blocked driveways and the Police Department having to respond to calls. They live across the street from the school and the program extends the noise and congestion in the area. Sundays are the only days that the neighbors can use the park. It is a neighborhood park and we are requesting the one day to have to use the park. The people that come to the games are discourteous and rude. They come early, play loud music,and block driveways. Debbie McKeever, 2133 Poppy Drive, has two girls in the program and they have never had a batting cage space offered during our time with BGS. They do not want to be at the Park after dark. She thought the idea of moving of the pitching machines to another location was crazy as they are heavy. Sarah O'Connor, 1556 Devereaux, agreed with Ms. Raffaelli's comments. Last time this came before up, make-up games were approved. Her problem is with the noise from the backboard. Mitchell Oliver, 1808 Devereaux, disagrees with the neighbors, as he believes that Ray Park is an asset to this community. He said that installing the batting cage would reduce the need for batting practice on the diamonds. David Allen, 1509 Balboa Ave., says that parking is an issue. People double park and it is hard to get out of the driveway. He is a new driver, predicts that it will be come more difficult to get out of the house with more games and feels it will get worse in the residential areas. He refers to the parkers in font of the driveways as "just a sec" parkers because when you finally search the driver down they say, "Oh, I will be there in just a sec", and he has to wait about 10 minutes for them to finally move their car. Parks&Recreation Commission November 15,2007 Minutes—page 5 Eleanor Stephens, 1560 Balboa Ave., attended the meeting last year. She feels we all pay taxes and here is a beautiful park that the girls should be able to use and have the same opportunity as the boys. Gary Bell, 1016 Drake Ave., says his daughter plays softball. He thinks the proposal of practices does not affect parking as much as the games affect parking. He feels the girls are ambassadors to sports; it is a good place for them to build self-esteem, etc. The noise issues were addressed by padding. Ray Park has three diamonds, a scoreboard and a snack shack so he feels it is a softball park. Brian Forenzi, 1240 Oak Grove, lives near the High School and has been a board member for years. He feels that BGS is an important part of the community. Hesselgren closed the discussion to public comment. Schwartz summarized or refreshed the Commission on the points of the decision before them as whether to approve BGS the following at Ray Park: • Practices on Ray Park fields 1 and 2 on Sundays from 10:00am-6:OOpm from the second Sunday in March to the end of May; • Continue the agreement from last year to allow the use of Ray Park fields 1 and 2 only for makeup games due to rainouts on Sundays, if other fields are not available; and • Install a batting cage between the tennis courts and restroom to be used before games for warm-ups and during practices for the spring season, all-stars and fall ball. Options for the Commission are: 1. Continue the agreement in place from last year regarding Sunday make-up games; 2. Amend the agreement from last year to include Sunday make-up games even if other fields in Burlingame are available; 3. Approve Sunday practices from mid-March through May 4. Approve installation of a batting cage Colson clarified that the installation of the batting cage would not eliminate batting practices on the diamonds. Commission collectively expressed concern about the noise level and asked what had been done to mitigate the level of noise in the neighborhood during practices. La Mariana, having been a Past President of BGS said that a baffle had been installed on the backstops. Fisher asked for clarification on AB 2404 and if there is an instance where the boys are allowed to practice on Sundays. Schwartz explained that Title IX called for gender equity in athletic programs, predominately high school and college programs. AB 2404 is essentially a clarification of Title IX, calling for gender equity in recreation programs. He also said that the baseball program is provided with some fields for practice on Sundays. Parks&Recreation Commission November 15,2007 Minutes—page 6 Fisher asked if there was an equality issue between the boys & girls. Schwartz responded that he believes that the City is providing equal programs for boys and girls. The girls program is much smaller than the baseball program and is given a higher proportional percentage of field time. The league has never asked the City to help them gain access to the BHS batting cage, nor told the City that there was difficulty in using the cages at Washington Park or Bayside Park. The focus right now should be on working with the league and the neighbors on the practice time and batting cage issues and impacts instead of the fine points of AB 2404 and Title IX. Hesselgren asked if the noise of the batting cage could be simulated before the commission says yes to the installation of one. Schwartz said that could be done, however, it does need to be an agendized item. It would require a date for the study session and then the Commission would agendize a meeting for the decision or make the decision at the field. Hesselgren stated that she would like a noise study done at the Park. La Mariana asked how many homes are within 500 feet of the Park. Schwartz said there are 30- 35 parcel lots with that distance. Castner-Paine would like to see the parking and the fields, she feels it is a community park, to say that the neighborhood would not have access to the park is not ok and she agrees with the noise study idea. Schwartz stated that the parking for Sunday practice would not be an impact; the Sunday use is more of a noise issue. Castner-Paine also asked if we could make sure the current batting cages are made available to the organization as well. Schwartz said that there are three batting cages that are available to BGS at the BHS field, Washington Park and the cage at Bayside Park. (Schwartz has since confirmed with BHS the cage on the BHS softball field can be used by BGS) Commissioner Carlton asked how many teams use the field on Sundays. Schwartz responded that about ten teams or 120 girls use the field on a day. Shanus mentioned that BGS is a victim of its own success and asked if the possibility of putting another diamond at Franklin has been looked into and have other fields been looked at as alternatives. Schwartz said that the City has looked at Franklin Field with BGS and has offered to help build a new diamond there. Comaroto said that another field at Franklin would create more traffic there. He sees Ray as the BGS home field, the girls' need a home place and they need to be given an opportunity to advance. He feels the real issue is equal opportunities, traffic and noise. Comaroto asked what subjective information would be looked at during a noise study. Hesselgren said just walking the neighborhood to see how the noise is affecting the neighbors would suffice. Shanus asked if there were any other parks with Sunday restrictions and has the city attorney reviewed this item. Schwartz said several other parks have restricted usages due to the impacts on the neighbors, such as Cuernavaca, Pershing and Village Parks. The City Attorney has reviewed the issue and that equal quality space needs to be provided not necessarily the same Parks&Recreation Commission November 15,2007 Minutes—page 7 space. Schwartz used the example of gymnasium allocations under Title IX. He said that you cannot have a boys' gym and a girls' gym; they must be shared and the time must be mixed — boys cannot get priority in time slots. After a short discussion, Hesselgren suggested that a time be set for a noise study at the Park. Schwartz and Colson agreed on December 2, 2007 at 10:00 am. This will be a special meeting of the Commission, the neighbors will be receiving notices of the meeting and announcements will be sent on the City's e-newsletter. OLD BUSINESS A. Arsenic Update — MTEP Brewer reported on the status of the backfield at Burlingame High School. The groundbreaking will be this month. The turf is to be put in by the end of February 2008. The front of the school is on a delay — start time for that area will be early spring. At this time, it appears that the back field project is being 100% funded by a combination of District and State funds. Chairperson Hesselgren asked if there would be lights on the back field. Schwartz reported that according to an agreement with the neighbors there would be no lights and no large bleacher structures. There will also be signage directing cars to be parked near Carolan to minimize the impact on the neighborhood. Commissioner Shanus asked what sports the field is to be striped for. Schwartz said the field will be striped for both soccer and lacrosse. The field will be used by the high school as a practice field for football, soccer and lacrosse and as a game field for youth soccer and lacrosse games. NEW BUSINESS A. Commissioner Rotation— Schwartz reminded the commission that the three new members needed to be added to the Chair rotation. Per the Commission's rotation policy, a drawing was held and the Commissioners were placed in the following order: Carlton, La Mariana and Fisher. Future Roll Calls will reflect the updated Chair rotation order. B. Status of December 2007 Meeting— Motion by Comaroto (seconded by La Mariana); "The regularly scheduled meeting on December 20 will be moved to a special meeting on December 2 at 10:00 am and held at Ray Park". Motion passed unanimously. REPORTS/IIANDOUTS A. Staff Reports 1. Monthly Report dated November 15, 2007—attached 2. 2007-08 Revenue Report—attached 3. Youth Scholarship Hole-in-One Tournament — Intern Corr introduced the Hole-In-One Shoot-out at the Burlingame Golf Center on Saturday, November 17`h. The proceeds will be used for the Parks & Recreation Department's Youth Scholarship account. Parks&Recreation Commission November 15,2007 Minutes—page 8 B. Commissioners -None NEXT MEETING The next meeting of the Parks & Recreation Commission will be held on Sunday, December 2, 2007 at 10:00 a.m. at Ray Park in Burlingame. There being no further business to come before the Commission, the meeting was adjourned at 9:30 pm. Respectfully submitted, Joleen Butler Account Clerk III Parks &Recreation Department City of Burlingame - Parks & Recreation Dept. �Yg .,,, 850 Burlingame Ave., Burlingame, CA 94010BUR uNMA ME phone: (650) 558-7300 • fax: (650) 696-7216 recreationabu. rlingame.org Date: November 15, 2007 To: Parks&Recreation Commissioners City Council From: Randy Schwartz Re: Monthly Report Parks Division 1. Reports received from Independent Arborist Kevin Kielty on: a. Presence and extent of Sudden Oak Death in Mills Canyon. U. I�urrol1L ova on Vl V1L� UL1 l+LiL -Lr VLL J_ LV111lS1VV 11 Vlll lit S1iLL11111J 1\LrCLl LV Vancouver Avenue. 2. Crews from California Conservation Corps (CCC) performed contract maintenance in Mills Canyon: a. General trail maintenance on upper portion of Ed Taylor Trail h. Built bvnass of a mainr wet snot on trail c. Reinstalled trail sign that had been pushed over by vandals. d. Added steps and did erosion control work at site of 2006 slide on the east end of the Canyon. 3. Continued project to restore Fragrance Garden in Washington Park. 4. Planted memorial tree in Washington Park. 5. Over seeded a portion of the turf off the Recreation Center Patio in Washington Park. 6. Seasonal tree planting of 105 street trees is close to completion. 7. Letter and questionnaire sent to immediate neighbors of Cuernavaca Park, soliciting suggestions regarding playground upgrades at the park. The letter also indicated that a Playground Committee will be formed to make decisions on equipment selections. 8. Construction documents are being prepared for retrofits of resilient surfacing at three playgrounds. Recreation Division 1. Shakespeare in the Park was held on Sunday, October 21. Twelfth Night was performed by the S.F. Shakespeare Festival in Washington Park. A little over 100 people attended. 2. The ls`Annual Breakfast with Santa will be held on Saturday; December 8 at the Recreation Center. Families will enjoy a pancake breakfast, craft projects for the kids, holiday carols, and pictures with Santa. Space is limited and pre-registration is required. 3. YAC handed out over 1500 toys to trick or treaters at the Rotary Club Safe Streets event on October 31st 4. YAC hosted its first band night of the year with over 130 high school teens. Five high school bands played 35 minute sets. J. 1�VULLL IL a"U 13 'iL.a.0 i�1V�1 auL111LLL6 LQLL Q Ll,t,ll 11J7 LV the jYY7l111,u1 3L I Lvly am-Ly 11VLLJL+ 1V1 a 1'1QJlU16UL 1 VLLL V11 Saturday, October 20,with 20 teens in attendance. 6. The first Kids Night Out event of the year went very well with 12 children in attendance. Youth&Adult Snorts 1. BIS Cross Country participation was a total of 57 youth(15 6`h grade, 26 7`h grade, 16 8th grade) Senior Citizens Programs 1. Senior Health Fair and Flu Shot clinic were held on Nov.2. Over 200 shots were given and 20 plus Upcoming Events 1. A Hole-in-one contest will be held on November 17 at the Golf Center.The event will be a fundraiser for the Youth Scholarship Fund BURLINGAME PARKS AND RECREATION DEPARTMENT Collection Report October 2007 Recreation Division 2007-08 2006-07 2005-06 Year% Current Month COLL.YTD COLL.YTD COLL.YTD Comparison Ke Dept Program Gross Refunds Current Net 0"7/07-08 25 01 Misc.Admin. 1,003.00 - 1,00300 920.05 (7.00) 2,453.37 -13144% 1 10 Advertising 385.00 - 385.00 19240.50 1,426.25 822.00 87% 26 12 TIX/Bks/ArtSls 1,289.70 - 1,289.70 20,762.35 32,659.58 34,082.55 64% 2 13 Bldg.Rental 6,336.00 414.00 5,922.00 24,292.00 25,284.50 22,027.50 96% 27 Rental Deposits 2,225.00 1,287.50 937.50 625.00 (1,745.00) 1,775.00 -36% 3 16 Park Permit 325.00 - 325.00 2,100.00 2,609.50 2,550.00 80% 28 1294 Pool Rental 14,889.60 - 14,889.60 22,784.40 14,575.00 21,013.00 156% 4 20 Sr.Lunch - - - - - - #DIV/0! 29 21 Sr.Activities 974.00 - 974.00 5,277.00 8,092.80 10,044.00 65% 5 22 Teens 867.00 - 867.00 4,565.00 6,398.00 8,137.00 71% 30 23 Jr.Teen Camps - - - 14,294.56 11,715.50 6,921.75 122% 8 24 PFRN - - - - - - #DIV/0! 6 30 Pre-school 660.00 533.00 127.00 40,012.00 56,993.40 49,679.97 70% 31 31 PreSch.Class 3,820.50 - 3,820.50 1 37,251.50 34,780.75 43,708.50 107% 32 41 Lang.Arts 1,028.00 - 1,028.00 2,038.00 7,310.00 3,953.50 28% 9 44 Adult Art 3,922.00 212.00 3,710.00 33,215.00 37,415.00 33,182.00 89% 34 45 Culinary 178.00 86.00 92.00 2,236.00 3,335.00 2,561.50 67°/a 10 46 Youth Art 2,643.50 - 2,643.50 25,454.05 23,720.53 9,502.75 1077 35 47 Misc.Art 58.00 - 58.00 733.00 - 42.00 #DIV/0! 12 48 Computers - - - 456.00 1,305.00 169.00 35% 7 49 Enrichment 3,910.00 3,769.00 141.00 54,190.00 37,859.50 29,332.75 143% 11 50 Art In Park - - - 250.00 - 20.00 #DIV/0! 37 60 Special Classes 241.00 1,202.00 (961.00) 5,267.00 5,605.00 8,413.00 94% 13 61 Fitness 1,437.00 - 1,437.00 24,444.25 24,695.00 20,534.00 99% 38 62 Sport Classes 200.00 - 200.00 8,858.50 10,294.00 6,783.02 867 14 70 Youth Campslrrlps 74.00 - 74.00 24,991.00 16,671.50 12,092.60 150% 15 72 Contract Sprts 1,448.00 151.00 1,297.00 52,377.80 39,779.00 45,639.20 132% 39 73 Youth Non-Camps 286.00 - 286.00 1,091.00 #DIV/0! 40 80 Elem.Sports 2,288.00 - 2,288.00 22,233.50 20,946.00 20,986.00 1067 16 81 BIS Sports 5,445.50 - 5,445.50 50,298.50 47,593.00 49,155.00 1067 41 82 Tennis Lessons 242.00 388.00 (146.00) 17,156.00 17,859.25 15,034.50 96% 17 83 Tennis Courts 68.00 - 68.00 6,244.00 5,793.63 5,768.00 0 42 84 Golf Classes 1,080.00 1,008.00 72.00 2,238.00 3,997.00 6,538.00 56% 18 85 Misc.Sports 272.00 - 272.00 5,647.00 5,794.00 5,816.00 97% 43 86 Field Lgts/Rent 974.50 - 974.50 6,930.75 11,625.75 13,849.50 60% 19 87 Softball 2,817.32 - 2,817.32 11,172.14 11,858.00 9,359.64 947 44 88 Basketball 21.00 - 1 21.00 5,896.00 2,205.00 2,590.00 267% 20 89 Volleyball 1,685.00 - 1,685.00 6,398.00 6,572.00 5,804.00 977 21 90 Yth Aqu.Class - - - 22,851.50 28,517.00 19,526.00 80% 45 91 Adlt Aqu.Class 1,032.00 62.00 970.00 6,129.00 5,269.50 6,273.00 1167 46 92 Lap SWim�ReC 975.00 - 975.00 1,882.00 1,286.00 7,290.00 146% 22 93 RIP Swim - - - - 3,337.00 20,247.90 0% 24 Yth Schlor.Fund 10.00 211.00 258.00 ° Sub-totals 65,100.62 9,112.50 55,98712 574,812.35 573,636.94 563,935.50 1 100% Pool Revenues 1 4,170.00 1 - 4,170.00 1 33,739.23 1 29,422.40 1 11,829.05 115% Recreation Totals IS 69,270.62 1 $ 9,112.50 1 60,158.12 $ 608,551.58 1 $ 603,059.34 1 $ 575,764.551 101% 33 lCentennial Events I $ 8,475.90 $ - 1 8,475.00 1 14.815.001 1 1 #DIV/0! 47Parks Revenue - - - 1,260.25 50.00 - 2521% 48 Field Prep Fees - - - - _ - #DIV/0! 23 95 1 Golf Cards - - - - #DIV/01 Dept Totals $ 77,745.62 1 $ 9,112.50 1 68,633.12 1 $ 624,626.83 1 $ 603,109.34 1 $ 575,764.55 1 llt3M00716:00 BURLINGAME BEAUTIFICATION COMMISSION DECEMBER 6, 2007 The regularly scheduled meeting of the Beautification Commission was called to order at 5:30 p.m. by Chairperson Carney. ROLL CALL Present: Chairperson Carney, Benson, Carney, Ellis, Lahey (left early), and Wright Absent: Grandcolas Staff: Director Schwartz, Danielle Brewer, Superintendent Richmond, Supervisor Disco, and Secretary Harvey, Guests: Kevin Kielty (Kielty Arborist Services), Carolyn Root MINUTES — The minutes were corrected under NEW BUSINESS — Fragrance Garden Update, the 1St Paragraph, after the 4d' sentence: To add to Supervisor Disco's comments: "The plan is to renovate according to the 1981 plan. " And, in the 2nd Paragraph, after the 8"' sentence, to add to Commissioner Benson's comments: . . . "And that plants that flower in all seasons might be planted to." CORRESPONDENCE Advertising for Centennial tree planting and donations. Staff Report to Council recommending implementation of a City of Burlingame Best Business Landscape Award. Inspection and Evaluation Report on the Easton Drive Eucalyptus trees, submitted by Kielty Arborist Services. Survey of 261 Coast Live Oak Trees symptomatic of Sudden Oak Death in Mills Canyon Wildlife Area, submitted by Kielty Arborist Services. Letter from Superintendent Richmond to Leslie McQuaide thanking her for serving as Chairperson of the Beautification Commission for the last two years and particularly for her leadership and extensive work on the Easton Drive reforestation project. FROM THE FLOOR None. OLD BUSINESS Rotation/Installation of Chairperson — Superintendent Richmond noted and thanked Commissioner Carney for accepting the position as Chairperson. Order of Agenda changed to accommodate guest Kevin Kielty. NEW BUSINESS — Easton Drive Tree Assessment Report & Sudden Oak Death Report — Easton Drive Eucalyptus Trees - Superintendent Richmond introduced Kevin Kielty who was asked to review with the Commission, his evaluations/recommendations of the Eucalyptus trees on Easton Drive, and the Sudden Oak Death in Mills Canyon with regard to the Coast Live Oaks. Mr. Kielty explained the terminology used in the report and the technique and process used to determine his findings and subsequent recommendations. He stated that several of the trees as noted in the report should be considered for removal at a future date, but overall, the Easton Drive Eucalyptus are basically in pretty good shape. He added that future resistograph testing could be accomplished "in house" after some training. 1 NEW BUSINESS—Easton Drive Tree Assessment Report& Sudden Oak Death Report— Easton Drive Eucalyptus Trees- (Contd) Commissioner Lahey thanked Mr. Kielty for his thorough report and stated that it was good to have an update from the last report. Commissioner Wright added that the report was very well done, that the diagram was very helpful, and easy for the novice to understand. Chairperson Carney asked what the timing might be for another assessment. Mr. Kielty stated that since the optimum pruning schedule should be every 3 years, and Easton Drive Eucalyptus trees are trimmed on that cycle, that reassessment should take place sometime just after the trees are trimmed. Sudden Oak Death Report— (Mills Canyon Coast Live Oaks) —Mr. Kielty reported that this disease is "gang busters"and is affecting Oaks that are grouped together; so the whole group dies. He noted that treatments have changed since the onset of the disease in the late 1990's since more is known about the disease itself. He reported that once thought to be caused by the bark beetle, the disease is actually caused by disease sporulating on the leaves of Bay Trees and then traveling through water/wind to the Oaks. It has been found however, that annual treatment or the spraying of a phosphite fungicide to the lower 8-10' of the Oak's trunk, has proven to be effective. Currently,there are 10-11 Oaks in the Mills Canyon that are dying. Mr. Kielty added that many Oaks in the Canyon are going to die, leaving a lot of fuel for fires, if not removed and that removal and movement of the wood and the surrounding soil can spread the disease. Precautions, such as chipping the wood and leaving on site,need to be followed. Superintendent Richmond commented that Mr. Kielty has trained the City crews on how to apply "Agri Fos"to the Oak trees. He added that the optimum time to treat is November and the crews have almost completed spraying the listed unaffected Oak trees in the Canyon. Mr. Kielty noted that an additional treatment in the Spring might be advisable to be on the safe side. Superintendent Richmond commented that City staff is beginning to develop policies with regard to: Removal of SOD Oaks i.e., the non-transport/transport of wood/chips from the site(s), contractors removing infected Oaks on private property, tracking SOD on shoes, dogs paws, etc. causing spread of the disease, educating the public, and the possibility of posting signs at entrances to the Canyon. Superintendent Richmond concluded that arrangements have been made for a public seminar to be conducted on February 12t'by the California Oak Mortality Task Force in the Library's Lane Room. Replacement of Female Gingko Trees on Donnelly Avenue Commissioner Ellis commented that the smelly fruit dropping from the female Gingko trees on the sidewalk and street continues to be an ongoing problem. Commissioner Benson and Fiona Hamilton continue to clean up the fruit and will continue to do so. She recommends that the trees be removed and replaced with male Gingko's instead. She added that the three trees also have poor structure. Commissioner Benson noted that the trees have a heavy fruit drop and are dangerous because the fruit is slippery. Carolyn Root stated that she frequently walks to Burlingame Avenue; the fruit drops from the trees on average of 2 to 2.5 months of the year; the odor is awful and the fruit is slippery. She has witnessed people walking around the fruit into the street to avoid stepping onto the fruit. She added that trees with this kind of fruit should not be in areas, where there are so many pedestrians, which can cause them to slip and slide. Superintendent Richmond responded that the ordinance allows for removal of trees that produce noxious fruit and that some female Gingkos have been removed and replaced based on this. Commissioner Lahey stated that though these trees are healthy and she would normally oppose removal of a healthy tree, it is impractical to be relying on volunteers to clean up the fruit and the odor of the fruit is so bad. Commissioner Wright moved and Commissioner Benson seconded, that the three female Gingko trees be removed and replaced with male Gingkos due to the noxious fruit. Superintendent Richmond advised that only a recommendation was needed; therefore, Chairperson Carney affirmed that it was a consensus that the Commission recommend that the three Gingko trees be removed and replaced with male Gingkos. Commissioner Lahey left the meeting at 6:50 pm. 2 OLD BUSINESS Arbor Day 2008 Planning– Tree Planting at Local Elementary and Junior High Schools Superintendent Richmond reported that he and Supervisor Disco have spoken to most of the public school principals and will soon be meeting with the principals of the two Catholic Schools in the community. Most have expressed the preference of organizing their own ceremony and having a representative group of students from their school participating. Commissioners and Council will be invited to attend the tree planting ceremonies that will occur during March,the week prior to the usual Arbor Day celebration of March 7th. Arbor Day 2008 Planning– Centennial Tree Planting on Canon Island–March 8, 2008 6a 10:00 am. Superintendent Richmond stated that Supervisor Disco is contacting different growers for several different species and sizes of trees for the Canon Island tree planting. Supervisor Disco reported that he has been considering Valley Oaks and Cork Oaks but has now decided that he would like to see a Copper Beech planted on the island and is inquiring into the availability of a 48" box size tree or larger. He will finalize his decision by January/February. Commissioner Benson asked how much a 72" box size Copper Beech might cost. Supervisor Disco responded that the cost for a 72"box size Copper Beech is approximately$8,000. Superintendent Richmond stated that the Commission can organize the Centennial Tree Planting ceremony in the way they wish and suggested that a committee be appointed to work with staff to begin planning the event. Chairperson Carney responded that she would like to work on the Committee and Commissioner Benson also volunteered. Chairperson Carney noted that she would also like to ask Commissioner McQuaide (who expressed an interest at the November meeting)to serve on the Committee. NEW BUSINESS El Camino Real Elm Tree Planting Proiect Update On behalf of Director Schwartz, Danielle Brewer reported that Director Schwartz met with CalTrans to discuss the planting of 22 Accolade and Frontier Elms on El Camino. An agreement was reached that the planting would be done in December 2007/January 2008 to take advantage of the winter rains. City of Burlingame staff and CalTrans representatives will be putting together a long term plan for El Camino and will be making a presentation to the City Council in March. A public workshop with regard to the plan could then be conducted by the Beautification Commission sometime in the spring. REPORTS– Superintendent Richmond 1. Significant removals in the month: a. Red Oak-1527 Columbus (pictures of vertical cracks shown to Commission) b. Eucalyptus at California Drive 2. Tree Contractor is trimming trees fronting Burlingame Plaza. 3. Council voted 5-0 to accept the recommendation of the Commission concerning the Landscape Award. 4. We now have 3 Citriodoras planted in the City,two on Easton Drive and one fronting the Recreation Center. Four more have been requested. 5. Commissioners' Dinner will be held on March 14, 2008. 6. City Staff has treated Coast Live Oaks in Mills Canyon as recommended in the Arborist's report. Superintendent will discuss possible winter closure of the lower portion of the Canyon trail with Chair of Friends of Mills Canyon. 7. February 12 has been tentatively set for a public information meeting on Sudden Oak Death. California Oak Mortality Task Force will provide speakers for the event. The meeting will be in the Lane Room of the Library. 8. January meeting is scheduled for 01/04. Will we be able to have a quorum? Is there sufficient business to be done to hold a meeting? Main pending issue is Arbor Day, but the appointed committee can work on that and report to the February meeting. Chairperson Carney will consult with Staff later in December and make the decision. 3 REPORTS—Superintendent Richmond—Contd. 9. Staff and Chair Carney will be meeting to review agendas and meeting content two weeks before each Commission meeting. Agenda will be carefully annotated to clarify the nature of required action, if any, by the Commission for each agenda item. 10. Future agenda items a. General discussion of Liquidambars as City Street Trees b. Continue planning for Arbor Day 2008 c. Structure of agenda and meetings. d. Trash issues at North end of El Camino Real. Commissioner Ellis Commissioner Ellis reported that the November 10th, 11th Examiner featured an article on Nancy Locke and Jill Lauder who received a commendation from the Council for their volunteer work on the 101/Broadway Triangle. Commissioner Ellis also reported that the Tree Lighting Ceremony at City Hall would be Friday, December 7th. Chairperson Carney Commissioner Carney stated that she attended the December 3rd Council meeting and that Commissioner Wright did an excellent job presenting the Landscape Award to the Council. Commissioner Benson Commissioner Benson reported and showed that she took pictures of the Fragrance Garden, will be monitoring the progress and that she can't wait to see what Supervisor Disco will be doing in that area. Commissioner Benson reported that she purchased and placed red silk poinsettias at the request of a Broadway shop owner and also took part in Ann Keighran's cleanup. She reported that she attended the Nov. 10th Mills Canyon workday, cutting weeds and removing trash, and uncovering a bluff. She noted that Trevor Shaffer, headed up an Eagle Scout project, and built a new stairway in the Canyon. Commissioner Benson stated that she asked CalTrans to cut the suckers on the trees that are over the sidewalk and CalTrans responded that it was the responsibility of the City of Burlingame to keep the sidewalks clear. She also reported that, South of Trousdale along El Camino is very dangerous for pedestrians because there is no sidewalk. Commissioner Wrieht Commissioner Wright commented that she has a sample of an agenda format that might be helpful with agenda and meeting procedures. Superintendent Richmond responded that together he and Chairperson Carney are working on agenda setting and asked that any suggestions or samples be sent to the Parks office. Commissioner Wright reported that the median islands on the northernmost entrance to Burlingame on El Camino Real are very trashy. Supervisor Disco responded that the Parks crew had recently done some clean up within the last week. Superintendent Richmond also noted that the City crews did some cleanup on the 10 foot section of City property fronting the plaza.. Commissioner Wright also reported that she and Commissioner Lahey are willing to continue serving on the Landscape Award Committee during the implementation phase. There being no further business,the meeting adjourned at 7:40 pm. Respectfully submitted, Karlenearvey Recording Secretary 4 CITY OF BURLINGAME PLANNING COMMISSION AURLIm.%NGAME UNAPPROVED MINUTES 1111111w�. City Council Chambers 501 Primrose Road-Burlingame,California �-- December 10,2007-7:00 p.m. I. CALL TO ORDER Vice-Chair Cauchi called the December 10,2007,regular meeting of the Planning Commission to order at 7:02 p.m. II. ROLL CALL Present: Commissioners Auran, Brownrigg,Cauchi,Terrones and Vistica Absent: Commissioner Osterling Staff Present: Community Development Director,William Meeker;Zoning Technician, Lisa Whitman and City Attorney, Larry Anderson III. REPLACEMENT OF CHAIR,VICE-CHAIR AND SECRETARY Pursuant to the Planning Commission's adopted procedures related to the rotation of officers,the following is now the roster of Commission Officers: ■ David Cauchi, Chairperson ■ Richard Terrones,Vice-Chairperson ■ Stanley Vistica,Secretary IV. MINUTES Commissioner Auran moved, seconded by Commissioner Brownrigg to approve the minutes of the November 26, 2007 regular meeting of the Planning Commission, with the following change: ■ Page 1, Roll Call,-delete "Terrones"from the list of Commissioners present. Motion passed 5-0-1 (Commissioner Osterling absent). V. APPROVAL OF AGENDA There were no changes to the agenda. VI. FROM THE FLOOR Pat Giorni, 1445 Balboa Avenue;suggested that the Neighborhood Consistency Subcommittee may wish to recommend a policy to address instances where new homeowners have purchased homes that are already built to the maximum FAR, likely without knowing the limitations they will have in proposing future additions/modifications. 1 CITY OF BURLINGAME PLANNING COMMISSION—Unapproved Minutes December 10, 2007 Commissioner Brownrigg noted that the Commission may see people coming forward in the future to add to maximum FAR homes, the limitations on these properties should be discussed with potential property owners in advance. VI. STUDY ITEMS 1. 1100 OXFORD ROAD,ZONED R-1—APPLICATION FOR FENCE EXCEPTION FORA NEW 8'4"HIGH FENCE WITHIN THE FRONT SETBACK (MICHAEL ZAWADSKY, APPLICANT AND PROPERTY OWNER)PROJECT PLANNER: ERICA STROHMEIER Zoning Technician Whitman presented a summary of the staff report,dated December 10,2007. Commission comments: • Confirm the height of the fence on California Drive;is it actually 8-feet tall,the fence appears to step up in height as you move back from California Drive,it may be of a lower height at California Drive. ■ In the applicant's letter to the Planning Division,there was a statement attributed to the neighbor that the fence should not be more than 5-feet in height;verify this statement. ■ Clarify which fences on the property have been replaced. This item was set for the regularAction Calendar when all the information has been submitted and reviewed by the Planning Department. This item concluded at 7:12 p.m. VII. ACTION ITEMS Consent Calendar-Items on the Consent Calendar are considered to be routine. They are acted upon simultaneously unless separate discussion and/or action is requested by the applicant, a member of the public or a Commissioner prior to the time the Commission votes on the motion to adopt. Chair Cauchi asked if anyone in the audience or on the Commission wished to call any item off the consent calendar. There were no requests. 2a. ADOPT PLANNING COMMISSION CALENDAR FOR 2008 - SENIOR PLANNER: MAUREEN BROOKS 2b. 1705 EASTON DRIVE,ZONED R-1—APPLICATION FOR DESIGN REVIEW FORA FIRSTAND SECOND STORY ADDITION(DEBRA COX,BLUELINES DESIGN,APPLICANT AND DESIGNER; LANDRY SUEN TRUST, PROPERTY OWNER) (55 NOTICED) PROJECT PLANNER: RUBEN HURIN 2c. 1718 ADELINE DRIVE,ZONED R-1—APPLICATION FOR DESIGN REVIEW, REAR AND SIDE SETBACK VARIANCES,AND SPECIAL PERMIT FOR DECLINING HEIGHT ENVELOPE FOR A FIRSTAND SECOND STORYADDITION(JOHN SCHMID,APPLICANT AND ARCHITECT;AND JOHN SCHMID AND SUZANNE MALIK, PROPERTY OWNERS) (55 NOTICED) PROJECT PLANNER: LISA WHITMAN 2 CITY OF BURLINGAME PLANNING COMMISSION—Unapproved Minutes December 10, 2007 Commissioner Auran moved approval of the Consent Calendar based on the facts in the staff reports, Commissioner's comments and the findings in the staff reports, with recommended conditions in the staff �. reports and by resolution. The motion was seconded by Commissioner Vistica. Chair Cauchi called for a voice vote on the motion and itpassed 5-0-1-1(CommissionerOsterling absent,Commissioner Brownrigg abstained on Item 2c, Commissioner Terrones abstained on Item 2b). Appeal procedures were advised. VIII. REGULAR ACTION ITEMS 3. 709 HOWARD AVENUE,ZONED R-1—APPLICATION FOR DESIGN REVIEW AND CONDITIONAL USE PERMIT FOR ACCESSORY STRUCTURE WINDOW WITHIN TEN FEET OF PROPERTY LINE FOR A FIRST AND SECOND STORYADDITION AND DETACHED GARAGE(TERRY MARTIN,AIA,APPLICANT AND ARCHITECT; AND BRAD KLAAS, PROPERTY OWNER) PROJECT PLANNER: ERICA STROHMEIER Reference staff report dated December 10, 2007, with attachments. Community Development Director Meeker presented the report,reviewed criteria and staff comments. Eleven(11)conditions were suggested for consideration. Chair Cauchi opened the public hearing. Terry Martin,45 East Main Street, Los Gatos; represented the applicant. Commission comments: • Generally a fine project. ■ Requested clarification on the types ofwindows to be installed(applicant responded that they will be wood windows with a vinyl clad exterior with simulated true divided lights). Clarify Condition 1 to reflect intended window type. ■ The size of the second-floor balcony on the rear is too deep and may impact neighbor's privacy; reduce depth by 2-feet; maintain curvature. ■ Asked about lack of mullions on second floor windows(applicant noted that this was a conscious choice based upon the required window type to meet egress requirements). Public comments: There were no further comments and the public hearing was closed. Commissioner Vistica moved to approve the application, by resolution, with the following amended conditions: 1. that the project shall be built as shown on the plans submitted to the Planning Department date stamped November 20,2007,sheets A-1.1 through A-8 and Landscape Plan;that any changes to building materials,exterior finishes,footprint or floor area of the building shall require an amendment to this permit; and that all windows shall be wood interior with vinyl clad exterior; and that those shown as divided light windows on the plans will be simulated true divided light windows with three dimensional wood mullions; 3 19 N_ CITY OF BURLINGAME PLANNING COMMISSION—Unapproved Minutes December 10, 2007 2. that the depth of the second floor deck on the rear of the residence shall be reduced to a maximum of 5-feet at its deepest point; 3. that the conditions of the Chief Building Official's and the Fire Marshall's April 13,2007 memos,and the City Engineer's and NPDES Coordinator's April 16,2007 memos shall be met; 4. that demolition or removal of the existing structures and any grading or earth moving on the site shall not occur until a building permit has been issued and such site work shall be required to comply with all the regulations of the Bay Area Air Quality Management District; 5. that any changes to the size or envelope of the basement,first or second floors,or garage,which would include adding or enlarging a dormer(s), moving or changing windows and architectural features or changing the roof height or pitch,shall be subject to Planning Commission review; 6. that prior to issuance of a building permit for construction of the project, the project construction plans shall be modified to include a cover sheet listing all conditions of approval adopted by the Planning Commission,or City Council on appeal;which shall remain a part of all sets of approved plans throughout the construction process. Compliance with all conditions of approval is required; the conditions of approval shall not be modified or changed without the approval of the Planning Commission,or City Council on appeal; 7. that all air ducts, plumbing vents, and flues shall be combined, where possible, to a single termination and installed on the portions of the roof not visible from the street;and that these venting details shall be included and approved in the construction plans before a Building permit is issued; 8. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which requires affected demolition,new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements;any partial or full demolition of a structure,interior or exterior, shall require a demolition permit; 9. that the project shall meet all the requirements of the California Building and Uniform Fire Codes, 2001 Edition,as amended by the City of Burlingame; THE FOLLOWING CONDITIONS SHALL BE MET DURING THE BUILDING INSPECTION PROCESS PRIOR TO THE INSPECTIONS NOTED IN EACH CONDITION 10. that prior to scheduling the framing inspection the project architect or residential designer,or another architect or residential design professional, shall provide an architectural certification that the architectural details shown in the approved design which should be evident at framing, such as window locations and bays, are built as shown on the approved plans; architectural certification documenting framing compliance with approved design shall be submitted to the Building Division before the final framing inspection shall be scheduled; 11. that prior to scheduling the roof deck inspection,a licensed surveyor shall shoot the height of the roof ridge and provide certification of that height to the Building Department;and 4 CITY OF BURLINGAME PLANNING COMMISSION—Unapproved Minutes December 10, 2007 12. that prior to final inspection, Planning Department staff will inspect and note compliance of the architectural details (trim materials, window type, etc.) to verify that the project has been built according to the approved Planning and Building plans. The motion was seconded by Commissioner Brownrigg. Chair Cauchi called for a voice vote on the motion to approve. The motion passed 5-0-1(Commissioner Osterling absent). Appeal procedures were advised. This item concluded at 7:30 p.m. 4. 2000 RAY DRIVE, ZONED R-1 — APPLICATION FOR DESIGN REVIEW AND LOT COVERAGE VARIANCE FOR A FIRST AND SECOND STORY ADDITION TO A SINGLE FAMILY DWELLING (DII LEWIS,AZUL WORKS,APPLICANTAND DESIGNER;AND CATHERINE WONG,PROPERTY OWNER) PROJECT PLANNER: ERICA STROHMEIER Reference staff report dated December 10, 2007, with attachments. Community Development Director Meeker presented the report,reviewed criteria and staff comments. Eleven(11)conditions were suggested for consideration. Chair Cauchi opened the public hearing. Dii Lewis,205 13th Street, San Francisco; represented the applicant. Commission comments: ■ Complimented the design. ■ Replaced existing board and batten siding with new board and batten siding,with the pattern shown on the project plans(roughly 12-inch spacing between the battens). ■ Install a better garage door with more interesting glasswork. ■ Improve the scale of the supports for the porch to make them more substantial and elegant. • New attic vents should match the existing wood attic vents. Public comments: There were no further comments and the public hearing was closed. Commissioner Terrones moved to approve the application, by resolution, with the following amended conditions: 1. that the project shall be built as shown on the plans submitted to the Planning Department date stamped November 21, 2007, sheets A-1.01 through A-5.5, and that any changes to building materials,exterior finishes,footprint or floor area of the building shall require an amendment to this permit; 2. new board and batten siding shall be installed with battens spaced at 12-inches on center; 3. new attic vents shall match the existing wood attic vents; 5 CITY OF BURLINGAME PLANNING COMMISSION—Unapproved Minutes December 10, 2007 4. add cladding to the porch columns to make them at least 6-inches square,the final design of the columns shall be taken back to the Planning Commission as an FYI; 5. install a garage door with more detailing; the final design shall be taken back to the Planning Commission as an FYI; 6. that the conditions of the City Engineer's, Chief Building Official's, Fire Marshal's and the NPDES Coordinator's January 8,2007, memos shall be met; 7. that demolition or removal of the existing structures and any grading or earth moving on the site shall not occur until a building permit has been issued and such site work shall be required to comply with all the regulations of the Bay Area Air Quality Management District; 8. that any changes to the size or envelope of the basement,first or second floors,or garage,which would include adding or enlarging a dormer(s), moving or changing windows and architectural features or changing the roof height or pitch,shall be subject to Planning Commission review; 9. that prior to issuance of a building permit for construction of the project, the project construction plans shall be modified to include a cover sheet listing all conditions of approval adopted by the Planning Commission,or City Council on appeal;which shall remain a part of all sets of approved plans throughout the construction process. Compliance with all conditions of approval is required; the conditions of approval shall not be modified or changed without the approval of the Planning Commission,or City Council on appeal; 10. that all air ducts, plumbing vents, and flues shall be combined, where possible, to a single termination and installed on the portions of the roof not visible from the street;and that these venting details shall be included and approved in the construction plans before a Building permit is issued; 11. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which requires affected demolition,new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements;any partial or full demolition of a structure,interior or exterior, shall require a demolition permit; 12. that the project shall meet all the requirements of the California Building and Uniform Fire Codes, 2001 Edition, as amended by the City of Burlingame; THE FOLLOWING CONDITIONS SHALL BE MET DURING THE BUILDING INSPECTION PROCESS PRIOR TO THE INSPECTIONS NOTED IN EACH CONDITION 13. that prior to scheduling the framing inspection the project architect or residential designer,or another architect or residential design professional, shall provide an architectural certification that the architectural details shown in the approved design which should be evident at framing, such as window locations and bays, are built as shown on the approved plans; architectural certification documenting framing compliance with approved design shall be submitted to the Building Division before the final framing inspection shall be scheduled; 6 CITY OF BURLINGAME PLANNING COMMISSION—Unapproved Minutes December 10, 2007 14. that prior to scheduling the roof deck inspection, a licensed surveyor shall shoot the height of the roof ridge and provide certification of that height to the Building Department;and 15. that prior to final inspection, Planning Department staff will inspect and note compliance of the architectural details (trim materials, window type, etc.) to verify that the project has been built according to the approved Planning and Building plans. The motion was seconded by Commissioner Vistica. Chair Cauchi called for a voice vote on the motion to approve. The motion passed 5-0-1(Commissioner Osterling absent). Appeal procedures were advised. This item concluded at 7:41 p.m. 5. 801 CROSSWAY ROAD,ZONED R-1—APPLICATION FOR SPECIAL PERMIT FOR NEW DETACHED GARAGE LONGER THEN 28 FEET(JERRY DEAL,JD&ASSOCIATES,APPLICANT AND DESIGNER; AND VICKY COLLINS PROPERTY OWNER)PROJECT PLANNER: LISA WHITMAN Reference staff report dated December 10,2007,with attachments. Zoning Technician Whitman presented the report,reviewed criteria and staff comments. Six(6)conditions were suggested for consideration. Chair Cauchi opened the public hearing. Commission comments: ■ Asked about the Code Enforcement history on the property (Community Development Director Meeker indicated that there is no recent history, and past complaints have been resolved). ■ Asked if a demolition permit was issued prior to demolition of the existing garage(Zoning Technician Whitman noted that a permit was not obtained, but that the applicant is currently seeking such a permit). ■ Asked if a limousine owned by the applicant could be parked on the premises(yes). Michael Kindle,JD&Associates,875 Mahler Road; represented the applicant. ■ Intent of the garage at the proposed length is to make it a two-car tandem garage. �— Additional Commission comments: ■ Asked about the purpose of the over-length garage(the applicant wishes to be able to park two vehicles in tandem in the space). ■ Asked why the style of the garage doesn't match the residence(additional attic storage is proposed which affected the roof profile). ■ Asked if the applicant considered a side-by-side garage elsewhere on the property(the applicant indicated that the property includes a small rear-yard,which would be adversely impacted by placing the garage at that location). • Asked if the applicant still runs a limousine service from the property(unknown). ■ Expressed concern that the garage door would look better if centered on the front of the garage. ■ Noted that the inward swinging doors are impractical(the applicant noted that the plans include an error in that the doors in question will swing outward). 7 CITY OF BURLINGAME PLANNING COMMISSION—Unapproved Minutes December 10, 2007 Public comments: Pat Giorni,1445 Balboa Avenue;asked if the applicant is still running a limousine service from the property and if they have a current business license. Noted that a demolition permit had not been issued for the garage;and that the Traffic,Safety and Parking Commission had been made aware of the activities on the property previously. There were no further comments and the public hearing was closed. Further Commission comments: ■ Asked if the Commission should be concerned about having airport cars on the property (City Attorney Anderson indicated that this is not an issue if vehicles are registered to the occupant of the property). ■ Is there a compelling argument for the requested amount of storage space;do the applicant's needs justify the size of the structure? ■ The Zoning Ordinance doesn't recognize tandem parking;there are better solutions forthe property. ■ Noted that it appears that the design is meant to accommodate a limousine. • Some members indicated that they are torn by the request, but can support it. ■ The garage door should be centered and the other doors should be shown to open outwards on the plans. Chair Cauchi moved to approve the application,by resolution, with the following amended conditions: 1. that the project shall be built as shown on the plans submitted to the Planning Department and date stamped October 17,2007(Sheets 2 and 3),and date stamped November 20,2007(Sheet 1),and shall not exceed an overall height of 14'-7"measured from adjacent grade to the roof ridge,and a maximum plate height of 8'-7"measured from adjacent grade to top of plate; 2. that the garage door shall be centered within the front elevation of the garage,and the doors shall be shown to open outward; 3. Jhat the conditions_of_the Chief Building Official's_September_14,2007 memo,the_City Engineer's_ _ Deleted: September 17, 2007 memo, the Fire Marshal's September 17, 2007 memo, and the NPDES Coordinator's September 19,2007 memo shall be met; 4. that the accessory structure shall only be used as a one-car garage and storage area;shall never be used for accessory living or sleeping purposes or as a second dwelling unit;all storage areas in the detached garage shall not include additional utility services and/or a toilet or be used as accessory living space without an amendment to this special permit; 5. that prior to issuance of a building permit for construction of the project, the project construction plans shall be modified to include a cover sheet listing all conditions of approval adopted by the Planning Commission,or City Council on appeal;which shall remain a part of all sets of approved plans throughout the construction process. Compliance with all conditions of approval is required; the conditions of approval shall not be modified or changed without the approval of the Planning Commission,or City Council on appeal; 8 CITY OF BURLINGAME PLANNING COMMISSION—Unapproved Minutes December 10, 2007 6. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which requires affected demolition,new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements;any partial or full demolition of a structure,interior or exterior, shall require a demolition permit;and 7. that the project shall meet all the requirements of the California Building and Uniform Fire Codes, 2001 Edition,as amended by the City of Burlingame. The motion was seconded by Commissioner Auran. Discussion of motion: ■ Commissioner Brownrigg noted that the garage length facilitates use of the garage to get vehicles off the street. ■ Commissioner Brownrigg noted that from the street elevation,key elements of the home design are echoed. ■ Commissioner Vistica asked if information is available regarding the length of the limousine that will likely be brought to the property (City Attorney Anderson noted that the application must be considered irrespective of the length of the limousine). ■ Commissioner Terrones noted that the design could accommodate tandem parking in the future. Chair Cauchi called fora voice vote on the motion to approve. The motion passed 4-1-1 (Commissioner Vistica dissenting, Commissioner Osterling absent). Appeal procedures were advised. This item concluded at 8:07 p.m. 6. 210 BAYSWATER AVENUE,ZONED R-1 —APPLICATION FOR DESIGN REVIEW AND VARIANCES FOR LOT COVERAGE AND FRONT SETBACK FOR A FIRST FLOOR ADDITION TO A SINGLE FAMILY DWELLING CONSIDERED TO BE SUBSTANTIAL CONSTRUCTION (JACK CHU, APPLICANT AND DESIGNER:AND ED AND SUSAN DAHI PROPERTYOWNERS)PROJECT PLANNER:LISA WHITMAN Reference staff report dated December 10,2007,with attachments. Zoning Technician Whitman presented the report,reviewed criteria and staff comments. Eleven(11)conditions were suggested for consideration. Chair Cauchi opened the public hearing. Jack Chu, 55 West 43rd Avenue, San Mateo, and Ed Dahi, 210 Bayswater Avenue; represented the applicant. Commission comments: ■ Thanked the applicant for adding the porch on the front elevation. ■ Noted that the stone veneer should wrap around the porch. Public comments: There were no further comments and the public hearing was closed. 9 CITY OF BURLINGAME PLANNING COMMISSION—Unapproved Minutes December 10, 2007 Commissioner Brownrigg moved to approve the application, by resolution, with the following amended conditions: 1. that the project shall be built as shown on the plans submitted to the Planning Department date stamped November 26,2007,sheets A.0 through A.6,and that any changes to building materials, exterior finishes, footprint or floor area of the building shall require an amendment to this permit; 2. that the stone veneer shall wrap around the porch,including the area beneath the right front window; 3. that the conditions of the Chief Building Official's September 7, 2007 memo, the City Engineer's September 10, 2007 memo, the Fire Marshal's September 10, 2007 memo, and the NPDES Coordinator's September 10,2007 memo shall be met; 4. that if the structure is demolished or the envelope changed at a later date the lot coverage and front setback Variances, as well as any other exceptions to the code granted here,will become void; 5. that demolition or removal of the existing structures and any grading or earth moving on the site shall not occur until a building permit has been issued and such site work shall be required to comply with all the regulations of the Bay Area Air Quality Management District; 6. that any changes to the size or envelope of the basement,first or second floors,or garage,which would include adding or enlarging a dormer(s), moving or changing windows and architectural features or changing the roof height or pitch,shall be subject to Planning Commission review; 7. that all air ducts, plumbing vents, and flues shall be combined, where possible, to a single termination and installed on the portions of the roof not visible from the street;and that these venting details shall be included and approved in the construction plans before a Building permit is issued; 8. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which requires affected demolition,new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements;any partial or full demolition of a structure,interior or exterior, shall require a demolition permit; 9. that the project shall meet all the requirements of the California Building and Uniform Fire Codes, 2001 Edition, as amended by the City of Burlingame; THE FOLLOWING CONDITIONS SHALL BE MET DURING THE BUILDING INSPECTION PROCESS PRIOR TO THE INSPECTIONS NOTED IN EACH CONDITION 10. that prior to scheduling the framing inspection the project architect or residential designer,or another architect or residential design professional, shall provide an architectural certification that the architectural details shown in the approved design which should be evident at framing, such as window locations and bays, are built as shown on the approved plans; architectural certification documenting framing compliance with approved design shall be submitted to the Building Division before the final framing inspection shall be scheduled; 11. that prior to scheduling the roof deck inspection, a licensed surveyor shall shoot the height of the roof ridge and provide certification of that height to the Building Department;and 10 CITY OF BURLINGAME PLANNING COMMISSION—Unapproved Minutes December 10, 2007 12. that prior to final inspection, Planning Department staff will inspect and note compliance of the architectural details (trim materials, window type, etc.) to verify that the project has been built �- according to the approved Planning and Building plans. The motion was seconded by Commissioner A uran. Chair Cauchi called for a voice vote on the motion to approve. The motion passed 5-0-1 (Commissioner Osterling absent). Appeal procedures were advised. This item concluded at 8:13 p.m. IX. DESIGN REVIEW STUDY ITEMS 7. 827 CROSSWAY ROAD, ZONED R-1 —APPLICATION FOR DESIGN REVIEW FOR A FIRST AND SECOND STORYADDITION(CHRISTIAN DAUER,APPLICANT AND ARCHITECT;AND MIKE CARUSO, PROPERTY OWNER)PROJECT PLANNER: LISA WHITMAN Reference staff report dated December 10, 2007,with attachments. Zoning Technician Whitman briefly presented the project description. There were no questions of staff. Chair Cauchi opened the public comment period. Christian Dauer,1 Arkansas Street,San Francisco,and Mike Caruso,827 Crossway Road;represented the applicant. Commission comments: • The project is off to a good start;however concerned about some lack of detail in the addition;the front of the home is rich with detail;would like this carried through to the second story that is being added;general massing is acceptable, but lacking some detailing. ■ Carry-over shutters to the second-story. ■ Include detail on the blank gable on the addition. ■ The design results in a home that approaches the maximum FAR; be cognizant of limitations on future additions. ■ What type of windows are proposed (the applicant noted that the windows will be custom wood units,fabricated by a local fabricator;all will match the existing windows,but will be double-glazed). �—' The clay gable vents add interest;carry them through to the addition. Public comments: ■ Joel Mittler,830 Acacia;expressed concern regarding drainage from the property and asked if the mass of the second-story can be reduced(it was noted that the drainage will be reviewed with the review of the addition;the applicant may wish to re-consider the shed on the property). There were no other comments from the floor and the public hearing was closed. Commissioner Brownrigg made a motion to place the item on the Consent Calendar when complete. This motion was seconded by Commissioner Auran. 11 CITY OF BURLINGAME PLANNING COMMISSION—Unapproved Minutes December 10, 2007 Discussion of motion: ■ Commissioner Vistica indicated that he is comfortable with placing the item on the Consent Calendar, as long as the additional detailing is shown on the plans. Chair Cauchi called for a vote on the motion to place this item on the Consent Calendar when plans have been revised as directed. The motion passed on a voice vote 5-0-1(Commissioner Osterling absent). The Planning Commission's action is advisory and not appealable. This item concluded at 8:32 p.m. 8. 755 CALIFORNIA DRIVE,ZONED C-2—SECOND ENVIRONMENTAL SCOPING FOR AN APPLICATION FOR ENVIRONMENTAL REVIEW, DESIGN REVIEW, CONDITIONAL USE PERMITS FOR USE AND FOR BUILDING HEIGHT, VARIANCES FOR LOT COVERAGE, FRONT AND SIDE SETBACKS AND FRONT SETBACK LANDSCAPING FOR NEW, FOUR-STORY, 63-UNIT GROUP RESIDENTIAL FACILITY FOR THE ELDERLY(DALE MEYER ASSOCIATES,APPLICANT AND ARCHITECT;AND THE YERBY COMPANY, PROPERTY OWNER) PROJECT PLANNER: RUBEN HURIN Reference staff report dated December 10, 2007, with attachments. Community Development Director Meeker briefly presented the project description. There were no questions of staff. Chair Cauchi opened the public comment period. Dale Meyer,851 Burlway Road,and Mark Cimino,Cimino Care,7501 Sunrise Boulevard,Citrus Heights; represented the applicant. ■ Described changes to proposal. • Explained why the use was proposed for this site. ■ Noted having two meetings with neighbor groups; including a total of 45 people attending the meetings. ■ Concerns expressed by neighbors include:traffic and parking,sewer and stormwater,noise,open space; and neighborhood privacy. ■ The goal of Cimino Care has always been to increase accessibility to senior housing;they wish to provide more options in Burlingame. • Why 4-stories; the cost to go above 2-stories makes it harder to provide a reasonable price for seniors;above a certain height can't use stick-built construction techniques,must use steel and/or concrete construction. ■ There is a pent-up demand for senior housing in Burlingame;the project would provide a means for current residents to remain in Burlingame. Commission comments: ■ If height needed to create business viability;what will be Cimino's relationship with Yerby? ■ The applicant is arguing a"social good";asked about pricing for the facility;could they stipulate that prices would be kept 20-30%lower than comparable facilities? ■ Having an area to walk around is essential;the amount of building on this lot seems uncaring to the residents of the property(California Drive not a pedestrian-friendly place). ■ Asked about the number of visitors per day(the applicant noted that they expect a visitor every 1 '/2 hours. 12 CITY OF BURLINGAME PLANNING COMMISSION—Unapproved Minutes December 10, 2007 ■ Asked if occupants allowed to have vehicles (applicant noted that a limited number of residents have vehicles,from past experience). Asked about accommodations for memory-impaired residents(applicant responded that the 2nd and 3rd floors of the facility would house such residents). • Asked how many employees of the facility would use public transit? ■ Asked if 63 units were required to make the project feasible? Public comments: The following residents spoke regarding the proposal: Betsy McGinn,1112 Palm Drive;Brian McGinn,1112 Palm Drive;Tim Behrens,1133 Palm Drive;Katie Treu,745 Neuchatel Avenue;Helen Stevens,1128 Palm Drive; Tom Paine, 728 Concord Way; Susan Castner-Paine, 728 Concord Way; Bob Frudenberg, 1104 Palm Drive;Kent Lauder,449 Bloomfield Road;Bill Farac,732 Neuchatel Avenue;Tiffany Chesnosky,716 Neuchatel Avenue; Toni Montgomery, 741 California Drive; Gay O'Brien, 737 Neuchatel Avenue; Carla Blackmon;910-B Chula Vista Avenue;Jennifer Pfaff,615 Bayswater Avenue;Greg Scopazzi,817 Edgehill Drive; Kimberly Hill,776 Willborough Road;Hoa Li,780 Willborough Place;Lorine Gandolfi,825 Edgehill Drive; Stephen Rosenholtz, 712 Crossway Road; Nancy Meyers, 1117 Edgehill Drive; Peter Gum, 770 Willborough Road;Pat Giorni,1445 Balboa Avenue;Shirley Fong,769 Willborough Road;and Russ Cohen, 605 Lexington Way. Concerns expressed included: ■ Residents are not opposed to senior housing and are not anti-development,but the developer also needs to respect the rights of the nearby property owners. ■ The project is not allowed by the City of Burlingame General Plan. • The use is only allowed as a conditional use;not permitted by right. ■ The statement in the staff report that a General Plan amendment will be processed concurrently with the project is prejudicial to the project, and could be considered to be"spot zoning". ■ The audience was asked for a show of hands of people opposed to the project(approximately 75 people were present, most raised their hands). ■ The adjacent neighborhood (to the west) is unique, and the project has the ability to adversely impact the neighborhood. ■ The City's Commercial Design Guidelines are not met by the project;the project is out of character with the neighborhood and does not respect the mass and scale of surrounding development; a �- streetscape massing illustration was presented comparing the scale of the proposed project to existing development. ■ Asked that all comments raised by residents,including comments raised in the 40+letters submitted by residents, be forwarded to the environmental review consultant. ■ The developer has the right to develop within existing guidelines;but is only interested in the bottom line; needs to be a good neighbor. ■ The project would be a good contribution to north Burlingame. • The City needs to adopt a specific plan to guide future development along California Drive. ■ The adjacent neighborhood(Neuchatel/Willborough area)should be a landmark district due to its unique character. ■ A smaller,two-story development would be fine on the property. ■ The building will block sunlight onto adjacent properties and will obstruct views to the sky and of the Eucalyptus trees on California Drive in some areas. ■ Delivery trucks and other vehicles will add noise to the area. 13 CITY OF BURLINGAME PLANNING COMMISSION—Unapproved Minutes December 10, 2007 ■ Development of the site will impact the adjacent dry-cleaner use. ■ Parking is a premium in the area;the project will adversely impact parking. --� ■ Emergency vehicles create a lot of noise on California Drive. ■ The General Plan designates the area for retail and service uses;the use is inconsistent with those uses. ■ Story poles should be erected to show the impact of the scale of the project. ■ Expressed support of the proposed operator of the facility;but the project is too large for the area. ■ Are there mechanical items on the roof that will exceed the proposed 51-foot height of the project? ■ If the use is discontinued, how could the building be used in the future for other uses? ■ Asked who will bear the cost of the environmental analysis (Community Development Director Meeker noted the applicant would bear the cost of the analysis,but that the contract and consultant would be managed by the City. Additional applicant comments: Dale Meyer(project architect)provided the following additional comments: ■ There is a normal bedtime for residents of such facilities; noise after 8pm would be minimal. ■ Security system would be in place to control residents'activities. ■ Residents do not leave the facility unless accompanied. ■ Noted the heights of other buildings greater than two-stories in height in the area. ■ Indicated that there should be no shade and shadow impacts, but that a shadow study would be conducted. • The proposed rear deck would be screened to provide privacy. It would also be a safety measure for the residents. ■ Trees are to be planted along the rear property line to provide privacy. • Believes that the environmental analysis will address most of the concerns expressed by area residents. Additional Commission comments: ■ Expressed concern regarding the mass and bulk of the building;the nearby fire station is a good reference for mass and bulk. ■ Noted that prior discussions with the project architect and developerwere intended to provide details of the project and should not be viewed as predisposing the Commission to a particular position related to the project. ■ Compelled by the need for compassionate senior care in community; believe that California Drive will go through an evolution as the community moves into the future;the project is a pioneer project in this evolution. ■ The project should be sensitive to the community and existing conditions and history of the area. ■ Compelled by the need for specific plan for California Drive;the community should at least have a good consensus of understanding about how the area will evolve. ■ Asked that staff to investigate the"future proofing"of the building if the proposed use doesn't pan out,giving limited parking. ■ Cimino Care operates with a simple business model; which may be perverted by an expensive model in this case. ■ Have met with other cleaners in the vicinity of the Peninsula Hospital construction project, there have been no dust impacts from the construction project. 14 CITY OF BURLINGAME PLANNING COMMISSION—Unapproved Minutes December 10, 2007 ■ Greater densities,such as that proposed,are allowed in north Burlingame;that is perhaps a more appropriate area for a use of this scale. Endorsed the suggestion to require story poles; the proposed building is a lot taller than the fire station. • The visual simulation for the project should take into account vantage points from various points in the neighborhood, not just along California Drive. ■ The analysis needs to look at the historic value of neighborhood. ■ Review environmental impacts of providing an underground garage. There were no other comments from the floor and the public hearing was closed. Community Development Director Meeker noted that all comments received during the scoping session, including all letters received in advance of the meeting,will be forwarded to the environmental consultant along with a copy of the minutes of the sessions, outlining the Commission's comments. Once a draft environmental document is prepared, it will be released for public review and comment prior to consideration of the project, including the environmental analysis, by the Planning Commission. This item concluded at 11:00 p.m. X. COMMISSIONERS' REPORTS There were no Commissioner's Reports. XI. DIRECTOR'S REPORT Commission Communications: ■ None. Actions from Regular City Council meeting of December 3,2007: ■ Noted December 17'h hearing regarding the appeal of 3105 Margarita Drive. • Noted that an appeal has been received for the project at 2724 Martinez Drive. �— FYI: 624 Trenton Way-requested changes to a previously approved design review project: ■ Accepted. FYI: Peninsula Hospital Replacement Project—November,2007: ■ Accepted. FYI: 323 Dwight Way—requested changes to a previously approved design review project: ■ Accepted. 15 CITY OF BURLINGAME PLANNING COMMISSION—Unapproved Minutes December 10, 2007 Planning Commission Representative to the Bicycle/Pedestrian Advisory Committee: ■ Commissioner Brownrigg noted that his schedule does not permit him to continue to participate as a member of the Bicycle/Pedestrian Advisory Committee. Commissioner Terrones agreed to assume this assignment. XII. ADJOURNMENT Chair Cauchi adjourned the meeting at 11:10 p.m. Respectfully submitted, Stanley Vistica,Secretary 16 Memorandum y CENTRAL COUNTY To: Jim Nantell, City Manager ua�' �I Tony Constantouros, City Manager From: Don Dorrell, Fire Chief Date: 12/5/2007 Re: Monthly report-November 2007 CALLS FOR SERVICE: The Fire Department responded to 340 calls for service during the month of November. The average response time for one hundred eighty (180) EMS/Rescue calls responded to by Central County Fire Department was 5:03. There were twenty-six (26) responses on the freeways in our area. Automatic Aid (AA) was given by Central County Fire Department thirty-two (32) times and we received AA on fourteen (14) occasions. On November 21 we had a second alarm fire in a residence on Canyon Road. The sole occupant was woken around 5 am by his agitated cat; the resident found a fire in a pantry and exited the building. First arriving units found the top floor living area fully involved in fire. Quick actions knocked down the fire and saved the entire structure from being completely destroyed. Later that afternoon, fire units responded to the report of an unknown material in the canal entrance to Sanchez Lagoon. Eventually we had assistance from the California Department of Fish and Game, San Mateo County Environmental Health, Belmont-San Carlos Hazardous Materials Team, South San Francisco Fire Department, Foster City Fire Department, and the United States Coast Guard. Fire units were able to deploy floating booms in three locations to confine the product to the lagoon and kept it from entering San Francisco Bay. Samples of the product were taken as evidence. The Department of Fish and Game authorized the use of a private contractor for product clean-up and recovery. They are analyzing the samples for final determination of the responsible party. Cost recovery by all agencies will be pursued once the cause is determined. 1 ACTIVITIES UPDATE: Nineteen(19)new Fire Prevention Permits were issued;six(6)were for projects in Hillsborough. Fire Prevention personnel conducted sixty(60) construction inspections with nine(9)in Hillsborough. Twenty(20)plan reviews were conducted. Fire companies conducted one hundred thirty four(134) business inspections;there were twelve(12)school fire drills in November. Our NTSB certified personnel performed three(3)car seat inspections. KEY EVENTS: Our Disaster Preparedness Coordinators were busy with several out-reach efforts in November. On the 2nd they were present at the Annual Senior Health Fair at the Burlingame Recreation Center. The following week,on November 7th,they presented the"R U Ready"course at Hillsborough Town Hall. The class was well received by the 25 attendees from both cities. The annual School Fire Poster Winners were presented to each Council at a regular meeting in November. Also,both Councils recognized the personnel who responded to the wildfires in Southern California. The Fire Department hosted the Burlingame Citizens Academy on the evening of November 14th and Burlingame Adopt-a-Unit's"boxing party"on the 23`d. We had thirty-eight(38)people come to help pack one hundred and twenty- eight(128)boxes of donated items for shipment to the soldiers in Iraq. On November 27th,we received a draft report from the principals of Matrix Consulting on the feasibility study of a sharing of services with Millbrae and San Bruno Fire Departments. A finished draft is expected by the second week of December. We had a kick-off meeting on the 28th for the new Telestaff software that will greatly improve our staffing and payroll efforts. The implementation will take between 4 to 6 months;we anticipate reduced staff time and less human errors that create problems for our staff when preparing our bi-weekly payroll reports. Santa arrived on Engine 33 at Hillsborough's"Light up the Town"event at Town Hall on the 29th. The new aerial has been delivered to Modesto for final outfitting and minor adjustments. There will be a period of time to outfit and train all personnel before placing it in service. We hope this process will be completed by the end of January. 2 City of Burlingame NOVEMBER PERMIT ACTIVITY Overall construction activity remains good. Permit activity for most categories was stronger than for November 2006. A single permit was issued last year for a condominium project which skews the month-to-month comparison for building permit activity. No permits were issued for large residential or commercial projects this month. No pre-applications meetings were held in November. THIS MONTH THIS MONTH LAST YEAR DIFF F. Y. 2007 F. Y.2006 DIFF Permit Type # # % # # % WATER HEATER 2 4,859 6 13,973 -65 21 34,974 18 27,993 25 SWIMMING POOL 4 77,000 2 86,500 -11 SIGN 5 9,900 2 559800 -82 19 57,255 23 134,195 -57 ROOFING 15 211,346 27 300,975 -30 114 1,596,596 143 2,0375054 -22 RETAINING WALL 2 2629020 PLUMBING 10 645620 9 28,569 126 64 296,046 83 229,074 29 NEW SFD 3 2,0505000 7 35534,000 -42 NEW COMMERCIAL NEW 5 UNIT APT OR CO 1 39500,000 1 33500,000 NEW 3 OR 4 UNIT APT MECHANICAL 6 31,160 9 136,808 -77 23 14808 24 3485723 -58 KITCHEN UPGRADE 2 47,500 2 855500 -44 22 675,900 14 528,600 28 FURNACE 3 23,019 1 15560 1,376 5 29,894 3 165314 83 ELECTRICAL SERVICE 2 3,200 14 75,780 10 229150 242 City of Burlingame MONTHLY PERMIT ACTIVITY THIS MONTH THIS MONTH LAST YEAR DIFF F. Y. 2007 F.Y.2006 DIFF Permit Type # # % # # % ELECTRICAL 7 27,400 3 31,600 -13 25 58,239 21 123,275 -53 BATHROOM UPGRADE 2 15,170 1 12,700 19 22 336,055 19 291,200 15 ALTERATION RESIDENTI 43 1,085,617 15 552,625 96 163 7,379,072 151 6,758,505 9 ALTERATION NON RES 7 1,082,500 9 262,174 313 45 11,059,189 38 6,247,174 77 Totals: 104 2,606,291 85 4,982,284 -48 544 23,874,008 559 24,146,777 -1 CITY OF BURLINGAME Portfolio Management Portfolio Summary November 30, 2007 Par Market Book %of Days to YTM YTM Investments Value Value Value Portfolio Term Maturity 360 Equiv. 365 Equiv. LAIF&County Pool 16,107,052.25 16,107,052.25 16,107,052.25 48.64 1 1 4.798 4.865 Federal Agency Issues-Coupon 17,000,000.00 17,164,050.00 17,004,501.60 51.36 1,607 1,412 5.155 5.226 33,107,052.25 33,271,102.25 33,111,553.85 100.00% 826 725 4.981 5.051 Investments Total Earnings November 30 Month Ending Fiscal Year To Date Current Year 141,713.04 721,740.16 Average Daily Balance 33,295,809.20 33,830,082.67 Effective Rate of Return 5.18% 5.09% Pursuant to State law,there are sufficient available funds to meet Burlingame's expenditure requirements for the coming 6 months. Total funds invested represent consolidation of all fund types,and availability of some of these funds is restricted by law(e.g.Gas Tax,Trust&Agency funds,Capital Projects,and Enterprise funds). r. f /,P- �W After SUS NA A, FINANCE DIR./TREASURER , Reporting period 11/01/2007-11/30/2007 Portfolio CITY CP Run Dale:12/12/2007-11:19 PM(PRF_PM1)SymRept 6.41.202a Report Ver.5.00 CITY OF BURLINGAME Portfolio Management Page 2 Portfolio Details - Investments November 30, 2007 Average Purchase Stated YTM Days to Maturity CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate Moody's 365 Maturity Date LAIF&County Pool SYS77 77 LOCAL AGENCY INV.FD. 12,567,918.45 12,567,918.45 12,567,918.45 4.962 4.962 1 SYS79 79 S M COUNTY POOL 3,539,133.80 3,539,133.80 3,539,133.80 4.520 Aaa 4.520 1 Subtotal and Average 16,391,307.60 16,107,052.25 16,107,052.25 16,107,052.25 4.865 1 Federal Agency Issues-Coupon 31331XB35 536 FEDERAL FARM CREDIT BANK 06/04/2007 1,000,000.00 1,008,130.00 1,000,000.00 5.600 5.600 1,647 06/04/2012 3133XE2W8 521 FEDERAL HOME LOAN BANK 12/28/2005 1,000,000.00 1,000,310.00 1,000,000.00 5.000 Aaa 5.000 27 12/28/2007 3133XJ6F0 531 FEDERAL HOME LOAN BANK 12/20/2006 1,000,000.00 1,005,000.00 1,000,000.00 5.025 Aaa 5.025 1,115 12/20/2010 3133XKKM6 533 FEDERAL HOME LOAN BANK 04/23/2007 1,000,000.00 1,004,380.00 1,000,000.00 5.250 Aaa 5.250 874 04/23/2010 3133XKL94 534 FEDERAL HOME LOAN BANK 04/23/2007 1,000,000.00 1,019,060.00 1,000,000.00 5.250 Aaa 5.250 1,605 04/23/2012 3133XKU37 535 FEDERAL HOME LOAN BANK 05/30/2007 2,000,000.00 2,015,000.00 2,000,000.00 5.450 Aaa 5.450 1,642 05/30/2012 3133XL5L3 537 FEDERAL HOME LOAN BANK 06/08/2007 1,000,000.00 1,006,560.00 998,501.60 5.250 Aaa 5.330 551 06/04/2009 3133XMKS9 541 FEDERAL HOME LOAN BANK 10/22/2007 1,000,000.00 1,021,250.00 1,000,000.00 5.020 Aaa 5.020 1,787 10/22/2012 3133XMRN3 542 FEDERAL HOME LOAN BANK 10/30/2007 1,000,000.00 1,007,810.00 1,000,000.00 5.000 Aaa 5.000 1,795 10/30/2012 3133XMTP6 543 FEDERAL HOME LOAN BANK 11/05/2007 1,000,000.00 1,007,810.00 1,000,000.00 5.000 Aaa 5.000 1,801 11/05/2012 3133XMSW2 544 FEDERAL HOME LOAN BANK 11/16/2007 1,000,000.00 1,011,250.00 1,000,000.00 4.850 Aaa 4.850 1,812 11/16/2012 3128X5LP1 529 FEDERAL HOME LOAN MORTG.CORP. 10/06/2006 1,000,000.00 1,011,060.00 1,000,000.00 5.250 Aaa 5.250 1,405 10/06/2011 3128X5SU3 532 FEDERAL HOME LOAN MORTG.CORP. 12/29/2006 1,000,000.00 1,000,810.00 1,000,000.00 5.220 Aaa 5.220 1,123 12/28/2010 3128X6AZ9 538 FEDERAL HOME LOAN MORTG.CORP. 08/30/2007 1,000,000.00 1,023,230.00 1,006,000.00 5.400 Aaa 5.254 1,647 06/04/2012 3128X6NV4 540 FEDERAL HOME LOAN MORTG.CORP. 10/17/2007 1,000,000.00 1,011,450.00 1,000,000.00 5.400 Aaa 5.400 1,782 10/17/2012 3136F8RX5 539 FANNIE MAE 09/05/2007 1,000,000.00 1,010,940.00 1,000,000.00 5.500 Aaa 5.500 1,740 09/05/2012 Subtotal and Average 16,904,501.60 17,000,000.00 17,164,050.00 17,004,501.60 5.226 1,412 Total and Average 33,295,809.20 33,107,052.25 33,271,102.25 33,111,553.85 5.051 725 Portfolio CITY CP Run Dale:12/13/2007-08:46 PM(PRF_PM2)SyrnRept 6.41.202a Report Ver.5.00 CITY OF BURLINGAME Portfolio Management Page 3 Portfolio Details - Cash November 30, 2007 Average Purchase Stated YTM Days to CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate Moody's 365 Maturity Average Balance 0.00 0 Total Cash and Investmentss 33,295,809.20 33,107,052.25 33,271,102.25 33,111,553.85 5.051 725 Portfolio CITY CP Run Date:12/13/2007-08:46 PM(PRF_PM2)SynnRept 6.41.202a CITY OF BURLINGAME Portfolio Management Page 4 Activity By Type November 1, 2007 through November 30, 2007 Beginning Stated Transaction Purchases Redemptions Ending CUSIP Investment# Issuer Balance Rate Date or Deposits or Withdrawals Balance LAIF&County Pool (Monthly Summary) SYS77 77 LOCAL AGENCY INV.FD. 4.962 1,000,000.00 1,000,000.00 SYS79 79 S M COUNTY POOL 4.520 438,884.45 880,000.00 Subtotal 16,548,167.80 1,438,884.45 1,880,000.00 16,107,052.25 Federal Agency Issues-Coupon 3133XDNL1 520 FEDERAL HOME LOAN BANK 5.000 11/17/2007 0.00 1,000,000.00 3133XMTP6 543 FEDERAL HOME LOAN BANK 5.000 11/05/2007 1,000,000.00 0.00 3133XMSW2 544 FEDERAL HOME LOAN BANK 4.850 11/16/2007 1,000,000.00 0.00 Subtotal 16,004,501.60 2,000,000.00 1,000,000.00 17,004,501.60 Total 32,552,669.40 3,438,884.45 2,880,000.00 33,111,553.85 Portfolio CITY CP Run Date:12/13/2007-08:46 PM(PRF_PM3)SyrnRept 6.41.202a Report Ver.5.00 CITY OF BURLINGAME Portfolio Management Page 5 Activity Summary November 2006 through November 2007 Yield to Maturity Managed Number Number Month Number of Total 360 365 Pool of Investments of Investments Average Average End Year Securities Invested Equivalent Equivalent Rate Purchased Redeemed Term Days to Maturity November 2006 14 26,276,897.39 4.464 4.526 4.812 0 1 496 211 December 2006 15 30,496,489.44 4.455 4.517 4.691 3 2 506 267 January 2007 14 29,678,426.66 4.672 4.737 4.780 0 1 410 260 February 2007 13 31,235,440.74 4.788 4.855 4.970 0 1 385 237 March 2007 13 31,665,460.80 4.825 4.892 5.024 0 0 380 223 April 2007 13 34,250,399.91 4.899 4.967 5.027 2 2 401 282 May 2007 14 36,803,146.43 4.906 4.974 4.995 1 0 472 352 June 2007 15 36,293,438.53 4.981 5.050 5.010 2 1 524 416 July 2007 15 34,975,633.40 5.031 5.101 5.093 0 0 544 419 August 2007 16 32,703,250.60 5.021 5.090 5.063 1 0 635 488 September 2007 16 31,668,522.79 5.017 5.087 5.049 1 1 679 524 October 2007 17 32,552,669.40 5.083 5.153 5.060 3 2 761 652 November 2007 18 33,111,553.85 4.981 5.051 4.865 2 1 826 725 Average 15 32,439,333.07 4.856% 4.923% 4.957 1 1 540 389 Portfolio CITY CP Run Date:12/13/2007-08:46 PM(PRF_PM4)SyrnRepl 6.41.202a Report Ver.5.00 CITY OF BURLINGAME Portfolio Management Page 6 Distribution of Investments By Type November 2006 through November 2007 November December January February March April May June July August September October November Average Security Type 2006 2006 2007 2007 2007 2007 2007 2007 2007 2007 2007 2007 2007 by Period LAW&County Pool 46.8 52.5 61.3 64.8 65.3 67.9 64.7 61.4 60.0 54.1 52.6 50.8 48.6 57.8% Certificates of Deposit-Bank Certificates of Deposit-S&L Certificates of Deposit-Thrift&Ln Negotiable CD's-Bank CORP NOTES Bankers Acceptances Commercial Paper-Interest Bearing Commercial Paper-Discount Federal Agency Issues-Coupon 51.4 45.9 37.1 35.2 34.7 32.1 35.3 38.6 40.0 45.9 47.4 49.2 51.4 41.9% Federal Agency Issues-Discount 1.8 1.6 1.6 _ 0.4% Treasury Securities-Coupon Treasury Securities-Discount Miscellaneous Securities-Coupon Miscellaneous Securities-Discount Non Interest Bearing Investments _ Mortgage Backed Securities Miscellaneous Discounts-At Cost 2 Miscellaneous Discounts-At Cost 3 Portfolio CITY CP Run Date:12/13/2007-08:46 PM(PRF_PM5)SyrnRept 6.41.202a Report Ver.5.00 CITY OF BURLINGAME Portfolio Management Page 7 Interest Earnings Summary November 30, 2007 November 30 Month Ending Fiscal Year To Date CD/Coupon/Discount Investments: Interest Collected 79,500.00 229,350.00 Plus Accrued Interest at End of Period 186,842.09 186,842.09 Less Accrued Interest at Beginning of Period ( 192,600.43) ( 90,169.32) Less Accrued Interest at Purchase During Period ( 0.00) ( 0.00) Interest Earned during Period 73,741.66 326,022.77 Adjusted by Capital Gains or Losses 0.00 0.00 Earnings during Periods 73,741.66 326,022.77 Pass Through Securities: Interest Collected 0.00 0.00 Plus Accrued Interest at End of Period 0.00 0.00 Less Accrued Interest at Beginning of Period ( 0.00) ( 0.00) Less Accrued Interest at Purchase During Period ( 0.00) ( 0.00) Interest Earned during Period 0.00 0.00 Adjusted by Premiums and Discounts 0.00 0.00 Adjusted by Capital Gains or Losses 0.00 0.00 Earnings during Periods 0.00 0.00 Cash/Checking Accounts: Interest Collected 0.00 538,421.44 Plus Accrued Interest at End of Period 470,940.30 470,940.30 Less Accrued Interest at Beginning of Period ( 402,968.92) ( 613,644.35) Interest Earned during Period 67,971.38 395,717.39 Total Interest Earned during Period 141,713.04 721,740.16 Total Capital Gains or Losses 0.00 0.00 Total Earnings during Period 141,713.04 721,740.16 Portfolio CITY CP Run Date:12/13/2007-08:46 PM(PRF_PM6)SyrnRept 6.41.202a Report Ver.5.00 Cable Comcast. P.O. Boxt5147 San Ramon, CA 94583 Office: 925.973.7000 December 3, 2007 Fax: 925.901 .7015 www.comcast.com Mr. Jesus Nava City of Burlingame 501 Primrose Road Burlingame, CA 94010 Dear Mr. Jesus Nava: As you may already be aware, it is our goal at Comcast to crisur , that your ofli:.� iemaill's informed of the programming services we offer to our customers who reside in your community. In pursuit of attaining our goal, we are sending you this letter regarding the following programming adjustments: Effective November 28, 2007 Action Channel Name From Location To Location Channel Number Relocate Toon Disney Digital Preferred Digital Classic 122 Effective .January 9, 2008 Action _ Channel Nance From Location To Location Channel Number Add Fox Business N/A Digital Classic #130 If you should have any questions or concerns regarding the matter please feel free to contact your local Government Affairs Director, Lee-Ann Peling at (415) 715-0549. Sincerely, itzi Givens-Russell Government Affairs Franchise Compliance Manager Bay Market CITY O STAFF REPORTAGENDA ITEM Acknowledgments # BURLINGAME Burlingame Public Library MEETING DATE: 12/17/07 c :fF: om 0 9 �AgtEo ue 6. December 5, 2007 aZ5x,TO: Honorable Mayor and City Council SUBMITTED BY FROM: Alfred Escoffier, City Librarian APPROVED BY: SUBJECT: Installation of Bronze Lions at Main Library—Information Welcome Literary Lions! Lions have always been linked to humans in a magical way,sharing a mystical bond with humans throughout time.The bond is reflected in all major civilizations. The Burlingame Public Library Board of Trustees have given the citizens of Burlingame a wonderful early Centennial gift of two bronze lions who will stand guard on the front porch of the main library.The lions are a gift of the Trustees via the Duncan Trust Fine Arts Fund. The library celebrates its Centennial on October 11,2009. The lions were originally conceived by architect David Sturges of Group 4 Architecture, South San Francisco,and the architect of record of the library reconstruction in 1997.Unfortunately,at the time,they were unable to locate suitable sculptures for the front pedestals. City Librarian Alfred Escoffier discovered the bronze lions in Washington D.C. this summer and they were purchased and installed last week. The rich history of lions extends back to Egypt's Sekmet,whose name means"mighty powerful one", is the fire goddess whose flames consume enemies. While she is feared for her destructive power, she is also associated with healing. She awakens within us the will and energy we need to meet the challenges of our time. Lions appear frequently during Biblical passages,Hindu literature,and even in the Middle Eastern cultures,where they have been extinct since 12fl'century A.D. The figure of a lion placed on either side of doors or gateways is an emblem of guardianship. The"Literary Lions",are a welcome whimsical addition to the Spanish-style 1930's building.They join with the symbols of Science, History,Art, Philosophy and Knowledge represented on the original sculptured panel above the library's main entrance,created in 1931 by architect Col.E.L.Norberg. The lions are wearing green garlands and red bows for their first Christmas in Burlingame. 1 � CITY AGENDA CLOSED 1,INK ITEM# SESSLOPI___________STAFF REPORT MAG DATE 12/17/2007 4 TO: Honorable Mavor and Council SUBMITTED BY DATE: December 11, 2007 APPROVE „/ BY 4 FROM: Larry E. Anderson, City Attorney SUBJECT: POSSIBLE ACCESS ACROSS PARKING LOT K TO 260 EL CAMINO REAL RECOMMENDATION: Discuss in closed session and instruct real property negotiators (City Manager, Director of Public Works, and Community Development Director)regarding negotiations about possible access. DISCUSSION: The new owners of 260 El Camino Real (APN 029-201-320) are exploring ways to redevelop the property. One of the proposals would involve building a new structure that would provide little or no parking or loading areas. In order to provide access for a loading area or for trash pick-up, the new owners have asked if it might be possible to provide access to the property from City Parking Lot K. An aerial view of the area is attached to this staff report. This closed session will discuss the various alternatives and possible consideration for the access to ensure public goals and needs are met. Attachment Aerial View of Property Area i � rp � LSA It a oilWK� IL 41 • ,� a ,. �s . ��,� � 4 _ �• � ._ « ' ^? �' °"4o- � � " s y� xw »4 _ • JI 17 09 , r L R en : NI, e a goal �! . " NS c 8 M .. kF h'vaYp Q W �e IY 01 C• l } ' i lie Ilk b np Sol VkS Ilk, rte, M�}= A •a� Y' .,. ,'