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HomeMy WebLinkAboutAgenda Packet - CC - 2007.07.16 ��CITY C BURUNGAME 4 $/A'Tco JYwE b. BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 CITY COUNCIL MEETING AGENDA Monday,July 16,2007 1. CALL TO ORDER—7:00 p.m. - Council Chambers 2. PLEDGE OF ALLEGIANCE TO THE FLAG 3. ROLL CALL 4. APPROVAL OF MINUTES—Joint Council and Beautification Commission Meeting and Regular Council Meeting of June 18, 2007 5. PRESENTATIONS a. Best of Burlingame Presentation b. PG&E Rebate Check Presentation c. Key Indicators for Parks &Recreation 6. PUBLIC HEARINGS There are no Public Hearings 7. STAFF REPORTS AND COMMUNICATIONS a. Downtown Burlingame Specific Plan—Public Outreach Plan—Discuss b. Approval of audio equipment replacement; Americans with Disabilities Act(ADA) improvements; video streamlining services with Granicus; and, appropriation of$44,000 in the Public Television Access Fund for audio equipment purchase and installation—DISCUSS/DIRECT c. Discussion with Burlingame Elementary School District concerning fee adjustments to After School Recreational Programs -DIsCUss/DIRECT 8. PUBLIC COMMENTS—At this time,persons in the audience may speak on any item on the agenda or any other matter within the jurisdiction of the Council. The Ralph M.Brown Act(the State local agency open meeting law)prohibits Council from acting on any matter that is not on the agenda. Speakers are requested to fill out a"request to speak"card located on the table by the door and hand it to staff. The Mayor may limit speakers to three minutes each. 1 9. APPROVAL OF CONSENT CALENDAR a. Resolution accepting Mills Tank Transmission Main Project b. Resolution awarding California Drive and Oak Grove Avenue Area Sewer Improvement and Rehabilitation Project to K. J. Woods Construction c. Resolution awarding Broadway and Cabrillo Storm Drain Improvement Project to Precision Engineering d. Resolution approving Bayside Park Restroom and Concession Building Project e. Adoption of Athletic Field User Policies f. Support Submittal of a Street Tree Reforestation Grant g. Adopt a Resolution designating a voting delegate for 2007 League of California Cities Annual Conference h. Warrants & Payroll 10. COUNCIL COMMITTEE REPORTS 11. PUBLIC COMMENTS—At this time,persons in the audience may speak on any item on the agenda or any other matter within the jurisdiction of the Council. The Ralph M.Brown Act(the State local agency open meeting law)prohibits Council from acting on any matter that is not on the agenda. Speakers are requested to fill out a"request to speak"card located on the table by the door and hand it to staff. The Mayor may limit speakers to three minutes each. 12. OLD BUSINESS 13. NEW BUSINESS a. Set Public Hearing on appeal of 2212 Hillside Drive 14. ACKNOWLEDGMENTS a. Commission Minutes: Traffic, Safety&Parking, May 10, 2007; Library,May 15,2007; Beautification, June 7, 2007 & Beautification Community Forum Meeting, June 28, 2007; Planning, July 9, 2007 b. Department Reports: Building, June, 2007 15. ADJOURNMENT TO APPEAL HEARING DATE FOR 2212 HILLSIDE DRIVE Notice: Any attendees wishing accommodations for disabilities please contact the City Clerk at 650 558-7203 at least 24 hours before the meeting. A copy of the Agenda Packet is available for public review at the City Clerk's office,City Hall,501 Primrose Road,from 8:00 a.m.to 5:00 p.m.before the meeting and at the meeting. Visit the City's website at www.burlin ag_me_ore. Agendas and minutes are available at this site. NEXT REGULAR MEETING—MONDAY AUGUST 20, 2007 2 MC ii0h, BURLINGAME 9$MwTio JUN[6• BURLINGAME CITY COUNCIL Unapproved Minutes Regular Meeting of June 18, 2007 JOINT COUNCIL AND BEAUTIFICATION COMMISSION MEETING Burlingame City Council met with the Beautification Commission. Agenda items discussed were Easton Tree selections, Street Tree planting for streets with few trees, Centennial Tree planting, proposed Landscape Award, and creation of a Separate Advocacy Group for Trees in Burlingame. 1. CALL TO ORDER A duly noticed regular meeting of the Burlingame City Council was held on the above date in the City Hall Council Chambers. Mayor Terry Nagel called the meeting to order at 7:07 p.m. 2. PLEDGE OF ALLEGIANCE TO THE FLAG Led by Fiona Hamilton. 3. ROLL CALL COUNCILMEMBERS PRESENT: Baylock, Cohen, Keighran,Nagel, O'Mahony COUNCILMEMBERS ABSENT: None 4. MINUTES Two corrections were made to the minutes of the May 30, 2007 Budget Study Session: Item 1, second to last sentence, replace the word "finalized"with"preliminary"; Item VII, first sentence replaced with"Council agreed to increase low-flow toilet and washing machine rebate funding for single families to $15,000 and add to the rebate program $15,000 for multi-family dwellings and $15,000 for commercial." Councilwoman Baylock made a motion to approve the amended minutes of the May 30, 2007 Budget Study Session; seconded by Councilwoman Keighran. The motion was approved unanimously by voice vote, 5-0. Vice Mayor O'Mahony made a motion to approve the minutes of the June 4, 2007 regular Council meeting; seconded by Councilman Cohen. The motion was approved unanimously by voice vote, 5-0. 5. PRESENTATIONS a. RECOGNITION OF CENTENNIAL ESSAY, POETRY & POSTER CONTEST WINNERS Mayor Nagel congratulated the following Centennial contest winners: 1 Burlingame City Council June 18, 2007 Unapproved Minutes Essay Contest Winners 1 Kathy Zhang 3rd Grade Lincoln Elementary School 2. Candace Hagey 5th Grade Our Lady of Angels 3. Alina Utrata* 6th Grade Burlingame Intermediate School Poetry Contest Winners 1. Brodie Knibbs Kindergarten Lincoln Elementary School 2. Emily Isip 2nd Grade St. Catherine of Siena 3. Morgan Murphy 5th Grade Franklin Elementary School 4. Jennifer Kao 6th Grade Burlingame Intermediate School 5. Kelly Zhong* Th Grade Burlingame Intermediate School Poster Contest Winners 1. Ethan Lew Kindergarten St Catherine of Siena 2. Samantha Drake* 1St Grade Franklin Elementary School 3. Brenna Connolly 2nd Grade Lincoln Elementary School 4. Emily Drake 3rd Grade Franklin Elementary School 5. Lillian Li 4th Grade Franklin Elementary School 6. Claire Unger 5th Grade Our Lady of Angels *Grand Prize Winner in each category b. RECOGNITION OF FIRE PERSONNEL Mayor Nagel awarded proclamations to the four fire personnel responsible for apprehending a purse snatcher. Fire Chief Don Dornell related that on Mother's Day, May 13, 2007, Central County Fire Department Truck 34 was on Burlingame Avenue returning to their station from a detail when they noticed a young man running with a purse. They pursued apprehension of the young man and returned the purse to a mother who had been enjoying her day. The fast-acting crew is comprised of Captain Gus Rueb, Firefighter Ryan Klarich, Firefighter Scott Stacey and Firefighter Rob McNichol. C. REPORT BY PG&E ADDRESSING CONCERNS OF CITIZENS EXPRESSED AT TOWN HALL MEETING IN MARCH Roxanne Cruz, PG&E Governmental Relations, introduced Mitchell Kirk, PG&E Maintenance Division Superintendent, who advised that recently fault indicators were installed to announce outages and explained the reasons for some of the recent outages in Burlingame. He stated that they have set up a new email that Burlingame residents can use to report outages when their power is restored: burlingameoutages(c p eg_com. PG&E is also planning to add an online form to its website for reporting outages in 2008. Mayor Nagel stressed the importance of continuing to report outages by calling PG&E at 1-800-743-5002. If you experience momentary outages of less than five minutes, it's better to call 1-800-743-5000. From the floor, Sally Ross, 1248 Drake Avenue, asked about PG&E's notification policy on tree trimming. Superintendent Kirk will check on PG&E's specific policy and let her know. He encouraged residents to call PG&E immediately at 1-800-743-5002 to report any problems with PG&E's tree trimming. CM Nantell advised citizens with tree trimming issues on weekends to call PG&E or 911. The 911 calls will be referred to the City's arborist on call if necessary. 6. PUBLIC HEARINGS 2 Burlingame City Council June 18,2007 Unapproved Minutes a. CERTIFICATION OF A FINAL ENVIRONMENTAL IMPACT REPORT, DETERMINATION OF PARKING STANDARD FOR ANIMAL SHELTER/ANIMAL RESCUE FACILITY USES IN THE CITY; APPROVAL OF CONDITIONAL USE PERMITS FOR BUILDING HEIGHT AND USES AS AN ANIMAL SHELTER/ANIMAL RESCUE FACILITY; AND DESIGN REVIEW OF STRUCTURES AT 1450 ROLLINS ROAD/20 EDWARDS COURT, BURLINGAME, CALIFORNIA(APN 026-102-050) (ZONE M-1; PROPERTY OWNER: HENRY HORN & SONS, INCORPORATED; APPLICANT: PENINSULA HUMANE SOCIETY & SPCA; ARCHITECT: GEORGE MIERS & ASSOCIATES) (FINAL ACTION ON THIS APPLICATION WAS CONTINUED FROM JUNE 4,2007—THE PUBLIC HEARING WAS CLOSED ON JUNE 4,2007; AND NO FURTHER TESTIMONY WILL BE TAKEN ON THIS APPLICATION AT THIS MEETING) CP Monroe reviewed the staff report and requested Council to take action on Resolution No. 45-2007 for certifications of the Final Environmental Impact Report, determination of the parking standard for animal shelter/rescue facility uses, and conditional use permits and design review for the PHS & SPCA project. The following typographical corrections were made to Condition No. 20: replace Trousdale Drive with Rollins Road; and No. 64: replace are with area. All Council members confirmed they had reviewed the documents submitted by this project's opponent. Vice Mayor O'Mahony made a motion to approve Resolution No. 45-2007 affirming a decision of the Planning Commission to certify a Final Environmental Impact Report, determine parking standard for animal shelter/animal rescue facility uses in the city, approve Conditional Use Permits for building height and for use as an animal shelter/animal rescue facility, and Design Review of structures at 1450 Rollins Road/ 20 Edwards Court, Burlingame, California(APN 026-102-050), Zone M-1; seconded by Councilwoman Baylock. The motion was approved unanimously by voice vote, 5-0. b. ADOPT 2007-08 BUDGET AND GANN LIMIT RESOLUTIONS FinDir Nava reviewed the staff report and requested Council to hold a public hearing and adopt two annual budget approval resolutions adopting the 2007-08 budget and establishing the 2007-08 Gann (appropriation) limit. Mayor Nagel complimented the City for the great job they've done this past year and reviewed milestones of City achievements during Fiscal Year 2006-07. The list of achievements will be posted on the City website soon. Mayor Nagel opened the public hearing. There were no comments from the floor, and the hearing was closed. Councilwoman Baylock made a motion to approve Resolution No. 46-2007 adopting Operating and Capital Improvement Budgets for the Fiscal Year ending June 30, 2008; seconded by Councilwoman Keighran. The motion was approved unanimously by voice vote, 5-0. Vice Mayor O'Mahony made a motion to approve Resolution No. 47-2007 establishing the 2007-08 Appropriation Limit pursuant to Article XIII B of the California Constitution; seconded by Councilman Cohen. The motion was approved unanimously by voice vote, 5-0. 7. PUBLIC COMMENTS 3 Burlingame City Council June 18,2007 Unapproved Minutes Dan Andersen, 728 Vernon Way, spoke on the parking permit program. CM Nantell advised that the matter is being discussed by the Traffic, Safety and Parking Commission. Patricia Gray, 1616 Adeline Drive, spoke on why Burlingame should become a solar city. Pat Giorni, 1445 Balboa Avenue, spoke on Burlingame shuttle route. Mary Hunt, 725 Vernon Way, spoke on the closing of Hatch Lane due to Caltrain's upgrade of the Burlingame Train Station platform. Mayor Nagel advised that the Caltrain groundbreaking ceremony will be held on June 28, 2007. Bobbi Benson, 550 El Camino Real, spoke about the train station. 8. STAFF REPORTS AND COMMUNICATIONS a. CONSIDER APPOINTMENTS TO THE LIBRARY BOARD OF TRUSTEES Mayor Nagel stated that there were seven applicants for the two Library Board seats. Vice Mayor O'Mahony made a motion to re-appoint Catherine McCormack and Pat Toft to the Library Board of Trustees; seconded by Councilwoman Keighran. The motion was approved unanimously by voice vote, 5-0. b. CONSIDER APPOINTMENT TO THE BEAUTIFICATION COMMISSION Mayor Nagel stated that there were two applicants for the Beautification Commission seat. Councilwoman Keighran made a motion to appoint Bobbi Benson to the Beautification Commission; seconded by Vice Mayor O'Mahony. The motion was approved unanimously by voice vote, 5-0. C. PRESENTATION OF THE CITY URBAN FOREST MANAGEMENT PLAN P&RD Schwartz reviewed the staff report and highlights of the newly consolidated Urban Forest Management Plan of City practices and policies currently in effect for managing City trees. The plan is in draft form. Still being compiled for incorporation into the plan are the following sections: Trees and Sidewalk Impacts, Pruning Standards Specific to Species, Pesticide Use, Tree Protection During Construction, and Landscaping Impacts. PR&D Schwartz stated that the Traffic, Safety and Parking Commission is working with the Public Works Department to develop a section in the plan on Trees and Roadway Impacts. The Beautification Commission will host a public meeting on June 28, 2007, at 7 p.m. at First Presbyterian Church, Room 204, to review the replacement tree list for Easton. During Council discussion, Councilman Cohen expressed concern about disclosure to potential buyers of properties containing heritage trees and the permit requirements for tree removal or tree work. From the floor, Mary Hunt, a local realtor, stated that realtors must disclose special tree information so buyers are made aware of the requirements. Ms. Hunt recommended that the city send a letter to local realtors reminding them of the disclosure requirement. Mayor Nagel stated that adoption of the completed Urban Forest Management Plan is scheduled for the August 201" City Council meeting. Also, Council will consider the fate of the tree in front of the Easton Library at that meeting. 9. CONSENT CALENDAR 4 Burlingame City Council June 18,2007 Unapproved Minutes a. RESOLUTION NO. 48-2007 APPROVING AGREEMENT WITH WINZLER& KELLY FOR PROFESSIONAL ENGINEERING SERVICES FOR THE MARSTEN STORM DRAIN OUTFALL PIPELINE AND DISCHARGE STRUCTURE PROJECT, PHASE 3 DPW Bagdon requested Council approve Resolution No. 48-2007 authorizing execution of agreement for professional services with Winzler and Kelly Consulting Engineers for the Marsten Storm Drain Outfall Pipeline and Discharge Structure Project, Phase 3. b. ADOPTION OF RESOLUTION NO. 49-2007 GRANTING APPROVAL TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH EIP/PBS&J TO PERFORM ENVIRONMENTAL REVIEW SERVICES RELATED TO THE DOWNTOWN BURLINGAME SPECIFIC PLAN CDD Meeker requested Council approve Resolution No. 49-2007 granting approval to enter into a professional services agreement with EIP/PBS&J to perform environmental review services related to the Downtown Burlingame Specific Plan. C. ADOPTION OF POLICY FOR USE OF PRIVATE BARBEOUES IN CITY PARKS P&RD Schwartz requested Council approve adoption of the Policy for Use of Private Barbeques in City Parks. d. APPROVAL OF PENINSULA CONFLICT RESOLUTION CENTER MEDIATION SERVICES CONTRACT FOR FY 2007/08 FinDir Nava requested Council approve Resolution No. 50-2007 authorizing the City Manager to execute an agreement with the Peninsula Conflict Resolution Center to provide conciliation and mediation services in 2007. e. APPROVAL OF CHAMBER OF COMMERCE PROMOTIONAL SERVICES CONTRACT FOR FY 07/08 FinDir Nava requested Council approve Resolution No. 51-2007 authorizing the City Manager to execute agreement with the Burlingame chamber of Commerce to provide information and promotional services in 2007-08. f. COMMUNITY GROUPS FUNDING AWARDS FOR FY 07/08 FinDir Nava requested Council finalize the community group funding awards for FY 07/08. g. APPROVAL OF OUT-OF-STATE TRAVEL FOR FINANCE DIRECTOR TO EAST ELMHURST, NEW YORK FinDir Nava requested Council approve the Finance Director's out-of-state travel to East Elmhurst,New York to attend the Summer Meeting of the Governmental Accounting Standards Advisory Council July 12- 14, 2007. h. WARRANTS & PAYROLL 5 Burlingame City Council June 18,2007 Unapproved Minutes FinDir Nava requested approval for payment of Warrants #25666-26190 duly audited, in the amount of $2,246,288.37 (excluding Library checks #25666-25704); Payroll checks #168527-168725 in the amount of $2,312,238.37 for the month of May 2007. Councilwoman Baylock made a motion to approve the Consent Calendar; seconded by Councilman Cohen. The motion was approved unanimously by voice vote, 5-0. 10. COUNCIL COMMITTEE REPORTS Council reported on various events and committee meetings each of them attended on behalf of the City. 11. PUBLIC COMMENTS There were no comments from the floor. 12. OLD BUSINESS There was no old business. 13. NEW BUSINESS Vice Mayor O'Mahony suggested some changes and additions to the Milestones list. Mayor Nagel requested Council submit changes to the City Manager's office for final compilation of the list. 14. ACKNOWLEDGMENTS a. Commission Minutes: Traffic, Safety and Parking, April 12, 2007; Parks &Recreation, May 17, 2007' Planning, June 11, 2007 b. Department Reports: Building, May 2007; Police, May 2007; Finance, May 2007 15. ADJOURNMENT TO CLOSED SESSION Mayor Nagel adjourned the meeting at 9:18 p.m. in honor of Planning Director Meg Monroe who will be retiring this summer. Ms. Monroe received a standing ovation. CLOSED SESSION: CA Anderson advised that Council met in closed session and directed staff regarding the following: a. Labor Negotiations pursuant to (Government Code § 54957.6): City Negotiators: Jim Nantell & Deirdre Dolan Labor Organizations: AFSCME, Locals 2190 and 829; BAMM; Teamsters Local 856; Department Heads; and Unrepresented Employees b. Threatened Litigation(Government Code § 54956.9(b)(1), (3)(C)): Claim of David McNinch & Gisela Paulsen and claim of Laila Mousa 6 Burlingame City Council June 18,2007 Unapproved Minutes 16. ADJOURNMENT Mayor Nagel adjourned the meeting at 10:35 p.m. Respectfully submitted, Doris J. Mortensen City Clerk 7 Burlingame City Council June 18,2007 Unapproved Minutes Joint Council & Beautification Commission Meeting June 18, 2007 City Hall — Conference Room A Council Present: Mayor Nagel, Councilpersons O'Mahony, Baylock, Cohen, and Keighran Commissioners Present: Chairperson McQuaide, Commissioners, Carney, Ellis, Lahey, and Wright Staff: City Manager Nantell, Parks & Recreation Director Schwartz, Superintendent Richmond, Administrative Secretary Harvey Mayor Nagel asked Councilmembers and Commissioners present to introduce themselves. Public Comments: None Update on Easton Drive Tree Selection: Director Schwartz stated that after Council's review of the Commission's report on the Easton Drive tree selection, the Council gave direction for three additional areas they wished to have prepared and presented by the August Council meeting: 1) Maintenance and Management Plan (Urban Forest Management Plan) 2) Roadway impacts with regard to trees (PW Traffic, Safety, and Parking Commission) 3) Confirming and/or amending the proposed list of replacement trees when a Eucalyptus tree needs to be removed on Easton Drive (Community Forum—June 28th) Councilperson Baylock asked if there were any species other than Eucalyptus species being considered? Director Schwartz noted that the Commission considered a monoculture as opposed to choosing a variety of different specie trees because the initial Community Forum, consisting of mostly Easton Drive residents, wished to maintain the existing character of the neighborhood and expressed interest in considering Eucalyptus species that were as close to the same in character. At a subsequent forum Chairperson McQuaide and Dave Docktor (Managing Arborist for the City of Palo Alto Planning Division) presented a variety of Eucalyptus species that were in keeping with the views expressed at the previous meeting. Availability of the species, however, was not known at the time. Councilperson Baylock stated that criteria should be established as to what we are trying to accomplish. Chairperson McQuaide responded that criteria was discussed and the consensus of the neighborhood was that the trees be wind hardy and not messy, and that they would have similar girth but grow to a height of perhaps 70', rather than 100' or more. Superintendent Richmond stated that it has become problematic finding Eucalyptus species that are readily available; that there are fewer and fewer growers growing Eucalyptus. The Sugar Gum, which was to be the predominant tree, is not available, and the Saligna Blue Gum, which has similar characteristics, is not readily available. However, he noted, the Citriodora lemon scented Eucalyptus available. Councilperson Baylock commented that the same problematic trees should not be planted and stated that Oaks and or Horsechestnuts might be considered. Superintendent Richmond noted that Larry Costello of UC Extension had also advised as to the difficulty of getting enough light to the young trees. 1 Update on Easton Drive Tree Selection — (Contd.): Mayor Nagel stated that what the trees shed is of importance; what is the least objectionable? She noted the Red flowering Ficifolia drips sap and has large acorns. Councilperson O'Mahony noted that the Lemon scented Citriodora has a deep barrenness. Councilperson Baylock asked how the neighborhood responded to planting Elms. Chairperson McQuaide stated that 26% of the neighbors from lower Easton who attended, and they were not open to suggestions of other species; they wanted the character of the Eucalyptus; that they had bought their homes because of the grandeur the trees gave the neighborhood. Councilperson Baylock noted that contract growing of 12-14 trees could be considered to fill in the "bald" spots. Director Schwartz stated that a specific number would need to be determined in advance. Commissioner Ellis noted that residents expressed concern about trees being planted where they are currently parking. Mayor Nagel asked for clarification on the process for recommendation to Council following the next Community Forum. Director Schwartz responded that if there is a quorum of the Commission at the Forum, and based on the input from the community, the Commission can vote on a list of trees to be recommended to the Council for the August Council meeting. Mayor Nagel asked if copies of the Urban Forest Management Plan are available to the public. Director Schwartz stated copies are available at the Parks & Recreation Department or can be emailed. Councilperson Keighran asked about the current maintenance schedule of trees in the City. Director Schwartz responded that most trees are on a 4 year grid pruning schedule, but the larger trees are mostly on a 3 year schedule and other trees are on a 4-6 year schedule. Councilperson Keighran asked about maintenance for younger trees and Superintendent Richmond stated that restaking, watering, and training of younger trees is conducted as needed during the first couple of years. Mayor Nagel recognized Jennifer Pfaff for comment. Ms. Pfaff stated that the Red Flowering Ficifolia is not a good consideration because it has big acorns. Councilperson O'Mahony stated that the Euc. Nicolii looks like it has leaves that grow very low and could be a vision problem. Director Schwartz responded that trees are routinely trimmed up and are maintained to CalTrans standards; 15' over the street and 7' over the sidewalk. City Manager Nantell asked for clarification from Council on whether the consideration should go beyond looking at Eucalyptus species; who will make the decision e.g. input from the public. The Commission identified choices and then the community was allowed input . . . how would the Council like the process to go? Councilperson Keighran stated that there should be public testimony and then a conclusion should be formed by the Beautification Commission. Mayor Nagel commented that a recommendation from the public as well as other input be considered and then the Council could decide. Councilperson Keighran noted that a "professional" should be available to address the growing environment; Councilperson O'Mahony agreed that input from an "expert" is necessary. Mayor Nagel stated the Commission needs to hear all input and then make recommendation to Council. Mayor Nagel also expressed the importance of having a variety of species and asked staff if the list is based on the planting width and if the homeowner would be able to choose. Director Schwartz responded that the homeowners would be given a pre-selected list from which to choose. 2 Update on Easton Drive Tree Selection— Wontd.): Councilperson Baylock asked that the Elm be considered as well because it will grow faster than the Eucalyptus, has a large girth, and the same vase like structure. Councilperson O'Mahony stated that it will be important to have the "expert" present at the meeting so the public can hear from the "expert". Director Schwartz stated that our arborist would be available to attend the Community Forum. Update of Street Tree Planting on Blocks with Few Trees Director Schwartz reported that Commission and Staff have been surveying blocks within the City that have few or no trees; that an application for a grant with Cal Fire is being processed for the project and that Council approved $5,000 in the budget toward the project. Director Schwartz concluded that even though it may be ambitious, it is hopeful that the project can begin in November of this year. Councilperson Cohen asked what would be done where there are no planting strips. Director Schwartz responded that there are some monies within the grant that might be available for cutting out the concrete for the tree planting. Mayor Nagel noted that in her conversations with John Melvin (Cal Fire), planting a public tree within the private front setback might even be possible. Centennial Tree Planting: Director Schwartz reported that he has discussed with the Commission and the School District the possibility of having a Centennial tree planting (where possible) at each of the schools consecutively during the week of the Arbor Day celebration, as well as the planting of a larger tree on Cannon Park (Bellevue & Douglas island). He stated that the grant allows for "bonus" points to be given for the planting of larger canopy trees including trees planted in Parks and/or Schools. Director Schwartz stated that this plan would help with the grant application, would help with the schools, has received a favorable response from the Centennial Committee and that consensus from the Council would be needed before moving ahead. Councilperson Baylock stated that a deciduous tree might be considered on "Cannon" Park so there would be light for the bus stop in the area; perhaps a Valley Oak could be considered. Director Schwartz noted that the Cal Fire grant will cover the cost of a 15 gallon size tree but the Commission is considering planting as large of a tree possible through private donations; a deadline for collecting donations would be established and then the purchase of the size tree to be planted would be based on the donations received. Councilperson Cohen commented that rather than a program at each of the schools that consideration be given for the schools coming together for the planting of several Centennial trees at a designated location. Proposed Landscape Award: Commissioner Wright stated that she and Commissioner Lahey have drafted the proposed Landscape Award for the Commission's consideration and submitted to Council points of information that will be considered for reinstituting the Landscape Award. She stated the Commission will consider and be prepared to make recommendation by September. She explained that the Landscape Award would be for businesses and homes in Burlingame and would be a self nominating process. Plaques/awards that could be prominently displayed would be designed by local artists and could be of different sizes. 3 Proposed Landscape Award (Contd.): Different categories to qualify would be provided on the application for applicants to check the area they wish to be considered. And, a predetermined number of qualified judges, consisting of citizens and Commissioners, would choose the winners. Commissioner Wright stated there would be some cost consideration for materials for the awards and that further consideration will be needed as to when and where the awards would be presented to the winners and whether or not awards would be given each year or mid year or if the award would focus on a particular season. She added that some suggestions for presenting the award to the winners would be at a City Council meeting or Community Event; she favored a Community Event. Commissioner Wright concluded that the Chamber has indicated that they would publicize the event in the Chamber Newsletter but that the Commission will need additional help publicizing the award. Mayor Nagel asked direction from Council, if Council wished to make recommendation. The Council asked for clarification on the nomination process. Commissioner Lahey explained the nomination, application deadline, and the Committee review process. Councilperson Cohen stated that the Commission should consider: 1) Asking Landscape Architects to participate in judging the properties and, 2) Small brass plaques be used, similar to that used on the Burlingame Avenue planters; nothing customized, and something that would allow for multiple copies being reproduced each year. Following a brief discussion, it was the consensus of the Council that the Commission further pursues development of the proposal for the reinstitution of the Landscape Award. Creation of a Separate Advocacv Group for Trees in Burlingame: Chairperson McQuaide stated that Urban Forestry is a hot issue amongst the Cities. The City of Palo Alto has an advocacy group, Canopy, consisting of approximately 3000 members. The group's primary focus is to educate, volunteer for projects, and fundraising. She stated that a group of interested citizens in Burlingame could help with fundraising and qualifying for grants as well as helping to educate the community, real estate companies, and homeowners as to why trees are so important to a community. Mayor Nagel responded that she and Councilperson Cohen are hosting a public forum at the Library (Lane Room) this Saturday from 9-1 lam, for citizens to present ideas for Civic projects; that this might be a good place for a tree group to present such an idea. Councilperson Baylock stated that a forum or Study Session might also be held to decide if beginning such a group would be of interest, that a group such as this would need "buy-in" from the City. She thought the Commission first might have conversation about creating such a group and then consider inviting "Canopy" to make a presentation. The meeting was adjourned by Mayor Nagel at 7:00 pm. Respectfully submitted, f Karlene Harvey Recording Secretary 4 Gti�J o,f Buri,�717 17- 'te BURLINGAME Charles E. Voltz IS HEREBY PROCLAIMED ONE OF THE ,_ IL FOR PROVIDING OUTSTANDING COMMUNITY SERVICE All. lhmy NAGEL,MAYOR The Burlingame Parks & RecreationDept. is Creating a Better Place to ft° "eq`t°h Live, Work and Play by, - a= fe'fface to Live' • Providing -well-maintained playgrounds, sheet gees park space and recreational facilities • Offering a high-quality, diversifiedprogram of recreational activities • Supporting other community groups in our mission PARKS & RECREATION BE HAPPIER * Build Family Unity * Feel Gree' * take care of latch key children reduce unemployment * Lose weight * diminish chance of disease guild self-esteem *promote sensitivity to cultural diversity eliminate loneliness * INCREASE COMMUNITY PRIDE Reduce crime* MEET FRIENDS * Provide space to enjoy nature educate children and adults * RELAX* provide safe places to play * reduce stress generate revenue * lower health care costs * conquer boredom strengthen neighborhood involvement* provide child care * live longer BOOST ECONOMY * curb employee absenteeism * increase tourism build strong bodies * increase property values * diminish gang violence attract new business * live longer * create memories PROTECT THE ENVIRONMENT* CLEAN AIR AND WATER boost employee productivity * loop better enhance relationship skills decrease insurance premiums * TIE ACU VITAL LIF L sKIMs' OFFER PLACE FOR SOCIAL INTERACTION . . . THE BENEFITS ARE E C alifoni a On July 6, 2007 Governor Arnold Schwarzenegger (111ildrens signed a proclamation supporting the California Children's Outdoor Bill of Rights Outdoor Hill-I Zights Every child should have Mission the opportunity to: To encourage California's children to participate in outdoor recreational 1 . Discover California's Past activities and discover their heritage. 2. Splash in the water 3. Play in a safe place Objective 4. Camp under the stars That every child in California, by the 5. Explore nature completion of their 14th year, have the 6. Learn to swim opportunity to experience each of the 7. Play on a team activities listed within the California 3. Follow a trail Children's Outdoor Bill of bights. 9. Catch a fish 10. Celebrate their heritage some Benefits of Parks and Recreation . . . Hundreds of Studies Prove Health and Happiness go Hand in Mand More than a hundred studies confirm that for adults of all ages, and certainly for older adults, one predictor of happiness is health and physical fitness. -David G. Meyers, Ph.D., In Pursuit of Happines Trees are Worth Their Weight in Economic Gold In a city environment, every tree is worth $275 in benefits per year due to reductions in air-conditioning costs, erosion control, wildlife protection and air pollution control. -Florida Department of Natural Resources, Economic, Environmental Too Young to Die? Check your Blood Pressure The American Heart Association estimates that about 60 million Americans have high blood pressure, which puts them "at increased risk of premature death." -American Heart Association, Heart Facts Make a Friend...Save Your Heart People who are more socially involved are two to five times less likely to suffer from heart disease. -Club Industry, 1990 Exercise Stress Away Repeated surveys by both Canadian and American health agencies, prove that regular exercise lessens the odds of our becoming depressed or overwhelmed by stress. -T. Stephens, "Physical Activity an Mental Health in the United States and Canada: Evidence from Four Population Surveys,"Preventive Medicine, 1988 Some Benefits of Parks and Recreation . . . Take a walk to Emotional Health Many psychologists are now using "walking therapy" as part of their practices. These experts agree that walking can do the following things for you: -Help lift depression -Lessen Tension -Lessen confusion -Increase optimism and hope -Boost self-esteem -Increase energy --James Spira, Ph.D., James A. Blumenthal, Ph.D., Duke University as cited in Prevention magazine, May, 1996 Exercise Depression Away In a study of mildly depressed women students, psychologists prescribed one of three treatments: aerobic exercise relaxation exercise no activity (control group) Ten weeks later, those in the untreated group were unchanged, those in the relaxation group were feeling better and those in the aerobic group were dramatically improved. -Lisa McCann and David Holmes, "Influence of Aerobic Exercise on Depression: Journal of Personality and Social Psychology 46, 1984 Who Will be Text? Four out of every ten Americans will stiffer from some form of heart disease. One and a half million will have heart attacks in the next year, 45% of these will be under 65 years old, 5% will be under 40. -National Center for Health Statistics, Vital Statistics of the United States Fabulous and Forty A study of women in their 40s found that moderate weight training not only improved muscle strength, but boosted their body image and self esteem more than other types of activities. -The American Journal of Health Promotion as cited in The Practical Guide to Practically Everything Some Benefits of Parks and Recreation . . . Improved Wealth Immediately A water aerobics program for two times a week for 16 weeks significantly reduced diastolic blood pressure, body fat, and body weight in elderly community residents. -The Benefits of Parks and Recreation-A Catalogue Coach potatoes Beware Physical inactivity is a risk factor of the same status as high cholesterol, smoking and hypertension. dine per cent of the deaths of men and 15 per cent of the deaths in women can be partially attributed to low physical fitness. -Fletcher, Blair, Blumenthal, Casperson, Chaitmen, et a1., 1992 & Blair, Kohl, Paffenbarger, Clark, Cooper, Gibbons, 1989, Benefits of Recreation Research Update Hey Granny, Wait for Us! After only 10 weeks of strength training, a group of men and women in their 80s and 90s increased their weight-lifting capacity by 118% and improved walking speed by 12 percent and stair climbing 28%. -American Journal of Medicine as cited in The Practical Guide to Practically Everything. Lowers Mood Pressure Physically active older adults have lower blood pressure than do their less active counterparts. -Pescatello et al, 1990 Some Benefits of Parks and Recreation . . . Study Shows Shrinking Number of Teen Fitness Participants The share of frequent fitness participants among American teens aged 12 to 17, dropped more than 10 percentage points between 1987 and 1994. This decline is attributed to distractions from television,video games,computers,as well as cutbacks in physical education and after school sports programs. -American Sports Data as reported in The Number News, March 1996. Expand Life Expectancy by 25% Researchers found that men who reported burning at least 1500 calories in vigorous exercise each week had a 25 percent lower death rate on average than those whose exercise consumed no more than 150 calories per week. -Harvard University, Study of 17,000 middle age men over 16 years Cut Breast Cancer Risk Women who exercise an average of four hours a week have nearly a 60 percent lower risk of breast cancer,and that even women who exercise just one to three hours per week cut their risk by 30 percent. -Bernstein and Ma, Everything You Needed to Know about Absolutely Everything Pay a Little Now,Save Lots Later For each$1 we spend on rehabilitation,we save$11 later. -The Phoenix Project, 1995, California Recreation and Park Society Half a Chance for Heart Attack A digest of data from forty-three studies revealed that,compared to inactive adults, people who exercise vigorously suffer half as many heart attacks. -K. E. Powell et al.,Annual Review of Public Health 8, 1987 Some Benefits of Parks and Recreation . . . Reduce Hospital stay by 25% A study of Control Data Corporation employees found that those who exercised had 25% fewer hospital days than those who didn't. -D. R. Anderson and W S. Jose, Fitness in Business, December 1987 Nevada Scores a Perfect Economic Game with a New Bowling Center The National Bowling Stadium in Reno, Nevada brought in over $238 million in revenue in the first six months it was opened. The cost to complete the project was $47.5 million—a five to one return investment. -USA Today, 12/8/95 Program Participants Contribute to Economy For every child who participates in local dance arts programs, $500 is contributed to the economy for costumes, food, decorations, etc. -Aurora, Colorado, Joan Peterson (303) 695-7200 All That and Shade, too! Urban trees and forests have an enormous positive impact in terms of increased real estate values, energy savings, enhanced opportunities for recreation, improved air quality and storm water management. -Oregon department of Forestry Property Values Increased In Salem, Oregon, urban land next to a green belt was worth $1.200 more per acre than urban land 1.000 feet away. -Healing America's Cities 1994. Economic Ivy Leaguers Need Exercise, Too A 16-year study of 17,000 middle aged Harvard alumni found that those who exercised regularly were likely to live longer. -Ralph Paffenbarger, Jr. et al., New England Journal of Medicine, 1986 Some Benefits of Parks and Recreation . . . The Strong Backbone to Women's Health Women who engage in strength training after menopause experienced significant gains in the bone mass of the spine and in overall muscle strength, which leads to greater mobility and self-reliance. -Studies conducted at Ohio State and Stanford Universities as cited in the Practical Guide to Practically Everything Reduce Insurance Claims, Sick Days and Health Care Costs Steelcase Corporation showed that over a six-year period, medical insurance claims costs were 55% lower for fitness program participants - an average of$478 for participants vs. $870 for non-participants. -The Economic Benefits of Regular Exercise 1992 Decrease Employee Absenteeism Dupont reduced absenteeism by 47.5% over a six-year period for its corporate fitness program participants. -IRSA, The Association of Quality Work Clubs, (671-951-0055) Decrease Employee Turnover The Canadian Life Assurance Company found turnover among fitness program participants was 32.4% lower over a seven-year period compared to non-participants. -IRSA, The Association of Quality Work Clubs, (671-951-0055) Kids Say "NO to drugs" by Saying "YES" to Teams and Clubs When studying the extracurricular activities of teen drug users verses non-users, it was found that non-users tend to be highly involved in family and supervised extracurricular activities such as teams, clubs and groups. -Shilts, 1991, Benefits of Recreation Research Update Youth Crime Reduced in Low Income Neighborhoods Negative behaviors like smoking, drinking, fighting and vandalism are decreased because of youth participation in arts, sports and outdoor recreation activities. -Department of Housing and Urban Development, Boulder Colorado Some Benefits of Parks and Recreation . . . Transform Juvenile Delinquents into Valuable Volunteers for Life Youth criminal offenders who are given an opportunity to "pay their debt to society" by volunteering at community centers and recreation programs will continue to volunteer by choice after restitution is completed. -Detroit, Michigan Recreation and Parks Department City Streets Project Reduces Crime In Phoenix during 1993-94, approximately 5,200 youth were detained for curfew violations. The City Streets Project since 1993 is a curfew program to reduce juvenile crime and violence. Police report that the curfew program to reduce juvenile nighttime criminal activity and violence with a 10.4% reduction in juvenile arrests during the first 11 months of the program. -Beyond Fun and Games-1994, Community Better Late Night Solutions Cincinnati, Ohio initiated the Late Evening Recreation Programs in 1993. During the initial 13-week period, the number of juvenile criminal incidents dropped 24% from 645 to 491 .Cost per person-$.56 -Beyond Fun and Games 1994 The Family that Plays Together Stays Together Families that co-participate in leisure activities are more likely to report higher levels of family satisfaction, family interaction and family stability. -Orthner and Mancini, 1990, Benefits of Recreation Research Update pp r I Benefits = w • Health/Fitness: This benefit category summarizes the physical improvements to one's body through participation in parks and recreation programs. Participation in programs such as exercise, aerobics, sports and yoga contribute to such physiological changes such as decreased blood pressure, increase in flexibility, weight control and living longer. • Life-Long Learning: This benefit category summarizes the educational process that does not stop when one leaves school. Classes in business/finance,, art, languages and much more available for those who strive to learn new skills or increase their knowledge for either personal or professional reasons. • Socialization: This benefit category summarizes the opportunities for people to gather through participation in parks and recreation programs. Meeting new friends, increasing community pride and conclnering boredom are just some of the reasons people choose to participate in classes, sports leagues or special events. • Passive Recreation: This benefit category summarizes the need for times to reflect on inner. thought. Whether this is in a formal setting (ex. Yoga) or through open-space opportunities (ex. I Iiking in Mills Canyon), the ability to take time away from one's day for passive recreational opportunities allows individuals to relax, enjoy nature and reduce stress. Identifi"edTarfiet opuCations die darks c� Recreation Department programs to serve 8 target groups. Wiese groups are: -PrescfiooCers (18 montfis to S years ofd) - 'outfi (elementary scfiooCcfiiCdren) -9blicCcCCe SchooCStucfents (6tfi to Sty graders) -Yfigh Sc(ooCStucfents (9tf, to 12tfi graders) AcCuCts (18 c,� oven Senior Citizens (ages 65 6T, over) -'Fami�ies (programsfor muCtipCe age groups) -OurCingnme Community Organizations (assist esta6CisFiecfCocaCgroups) COMMUNITY SUPPORT "h'.M1lurvtls BURLINGAME HIGH SCIIOOL BURLINGAME SCHOOL DISTRICT ADULT EDUCATION COLLEGE OF SAN MATEO AYSO BURLINGAME YOUTH BASEBALL BURLINGAME GIRLS SOFTBALL BURLINGAME SOCCER CLUB COYOTES YOUTH LACROSSE FRIENDS OF MILLS CANYON r �� .. . . . . . . ..e. ( =: , . , ■ ~» \2 ■ ■ ■ ecrea ion Division Programs 4 ©� �cschool and I< Preschool I<in er Villagers-4 year olds-52 participants Pre-K Summer School — 16 Kids Cottage Kids- 3 year olds-43 participants Kinder Club — 26 kids Lil Sprouts-2 year old5-57 participants Camp Tree House — 93 kids Wonde6l Ones-T year olds-42 participants Auer Lunch Brunch-3&4 year olds- 36 ,. participants [)Cr session 1' Ca o TOTAL: Approximately bf3 9 ` ' II Kids 7 R LYS. 1 9 YOUTH ACTNITES Elementary Sports Enrichment Classes Flag Football- 74 players Fall: 381 students Basketball-223 players Spring: 768 students Volleyball-52 players Summer: 86 students 2006 2005 2004 2003 2002 Elementary School Sports 349 331 366 349 375 Intermediate School Sports 713 732 754 797 782 Youth Summer Day Camps: 725 participants Sti'_gtn Grade Summer Basketball League: 130 participants whcft Gs civil EvunahvKevut MW lid r These gasses Gv�,clt.ale oRr: Art classes _ Fess Mass - C, d'bv►,a ru class - �u s%vLess Masses Photographu classes -- �av�� � a e classes C�ovvtputer classes - Wfvwuers classes vi ci mn vx U more 2006 2005 2004 2003_ 2002 Scholarships Given 78 143 51 62 64 Scholarships Vo-flue $3,456 $6,812 $3,563 $4,444 $5,931 TEEN ACTIVITES • GOLF: 16 PLAYERS • BADMINTON: 30 PLAYERS • TENNIS: 50 PLAYERS BASKETBALL: 321 PLAYERS ; r • TRACK & FIELD: 60 PARTICIPANTS • CROSS COUNTRY: 37 RUNNERS .E • FLAG FOOTBALL: 86 PLAYERS GIRLS LACROSSE: 21 PLAYERS • VOLLEYBALL: 92 PLAYERS • TEEN CAMPS: SLIMMER 253, WINTER 27, SPRING 21, GETAWAY DAYS 48 * * * * BURLINGAME BENEFIT # '" ACCORDING TO THE 2007 SUSTAINABLE SAN MATEO COUNTY REPORT, BUR.LINGAME HAS THE LOWEST PERCENTAGE OF OVERWEIGHT TEENS IN THE COUNTY (16%) Senior Activities = N Bingo and Bag Lunch Program - - 25-30 participants Mature Driving Classes - - 3 classes/year, 25 seniors in each Film Festivals(3) - - 75 participants Bridge Tournaments(2) - - 80 participants Trips (12) - - 216 participants SENIOR DISCOUNT REPORT Class discounts are offered to those over 65. P� 2006 2005 2004 2003 2002 a 698 709 835 931 d � b� Free Programs or Services for Senior Citizens Exercise Classes ., 45/day- 2 days/wk Senior Drop-in Program- Fridays Averages 16 bridge players and 25 movie viewers Tax Assistance 200 people BHS Computer Classes 20/Seniors 12/BHS students Lecture Series( Weekly and Monthly) 100 People on average Aquatic Activities Preschool, Youth,-Teen, Adult and Seniors LAP SWIM: 12,243 total ,REC SWIM: 7,802 total SWIM LESSONS : 2,560 total ' F � 2006 2005 2004 2003 2002 � Rec/Lap Swim 209045 199328 199315 189604 179918 Maint. Days 7 7 7 9 13 arial Events 9 Othor Prams and S Lobby Gallery - Dver 50 artists with monthly shows in wall and display case shows Music in the Park - 5 Concerts Movies in the Park - 3 showings Adult Sports 2006 2005 2004 2003 2002 # of Teams 181 165 161 174 172 Art in the Park 2007 2006 2005 2004 2003 2002 Artists Booths 121 105 138 138 138 153 T 2006 2005 2004 2003 2002 Class Participation 159914 159651 169111 169227 169386 Facility Rentals 2006 2005 2004 2003 2002 Revenues $73,681 $68,305 $62,984 $519363 556,798 Other Ke n icators 2006 2005 2004 2003 2002 % of Revenue Compared to 66.4% 65.5% 65.5% 62.6% 55.9% Expenses 2006 2005 2004 2003 2002 Total Revenue Per Capita $67.40 $64.03 $60.26 $57.74 $52.62 2006 2005 2004 2003 2002 GF Impact Subsidy 190949420 190689995 9429865 9839176 192609074 Comparison of Recreation Agencies January 15 , 2006 Agency Gen Fund Impact Cost Recover San Mateo County City Depts. Belmont Parks & Rec Dept. 2979200 85.32% Burlingame Parks & Rec Dept. 9469430 66.23% Millbrae Parks & Rec Dept. 368,766 64.19% South San Francisco Rec. & Comm. Srvcs. 198699362 58.68% Foster City Parks & Rec. Dept. 1,273,222 53.02% San Carlos Parks & Rec. Dept. 1,394,603 48.40% San Mateo Parks & Rec. Dept. 3,71400 41.18% Redwood City Parks & Rec. Dept. 4,6679018 37.64% Brisbane Parks & Rec. Dept. 15629,000 18.55% 1' t ,J 4 n •'w Parks Maintenance Areas • Landscaping ® 66 acres • Turf care ® 82 acres (8 parks, 5 tot lots) • Burlingame School District Athletic Fields •BIS *Franklin •McKinley •Roosevelt iwoi';Iw-"- • o I i i i 0,91M '!M2 I�- ' city Buildings (5) _. • city Parking Lots (20) • Street Median Islands (48) • Miscellaneous Areas (20-x) �� Tree Maintenance Statistics t ' .......... 2006 2005 2004 2003 2002 Tree Plantings 334 240 165 213 245 Tree Removals 199 144 162 144 173 Tree Trimmings 1350 1307 1041 1173 1918 Permit Applications 67 85 72 94 86 Number o over the last 5 years tx _ -- 2006 2005 2004 2003 2002 Tree Crew 5 . 0 5 . 0 5 . 0 5 . 0 3 . 9 Maintenance Crew 11 . 0 11 . 0 11 . 0 12 . 5 17 .4 Administration 3 . 9 3 . 5 3 . 5 4. 5 4. 7 Total 19.9 19.5 19 ® 5 22.0 26.0 BURL'- INGA-ME AGENDA ITEM N0: 7a STAFF REPORT MEETING DATE: July 16,2007 r a TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY: DATE: July 9, 2007 APPROVED BY: FROM: William Meeker, Community Development Director— (650) 55 255 SUBJECT: DOWNTOWN BURLINGAME SPECIFIC PLAN — Public Outreach Plan RECOMMENDATION: It is recommended that the City Council review the attached "Downtown Burlingame Specific Plan Public Outreach Plan", potential focus group listing, and consider the presentation to be made Kevin Gardiner of Kevin Gardiner & Associates (the City's Specific Plan consultant), and provide feedback to staff and the consultant team regarding the outreach plan. BACKGROUND: On April 16, 2007, the City Council awarded a contract to Kevin Gardiner & Associates for preparation of the Downtown Burlingame Specific Plan. Staff and the consultant team have been refining the public outreach plan and potential focus group listing (attached). Kevin Gardiner will present an overview of the outreach plan at the July 16th City Council meeting. The presentation on the 16th is intended to be the "kick-off' event for the Specific Plan project. During the past weeks, the consultant team has been gathering background information that will serve as the basis for preparing an analysis of existing conditions, the basic information that serves as the foundation for the planning effort. Following the July 16th presentation to the City Council, the team 'J intends to move forward with public outreach efforts. Tasks during this phase of the planning process include, but are not limited to: ■ Preparation and distribution of flyers to promote community interest in the planning process. • Design and placement of posters intended to draw attention to the process. ■ Work with City staff to prepare periodic press releases to keep the public informed of the progress of the planning effort. ■ Creation of a web presence on the City's website. ■ Inclusion of, and follow-up with, all participants in the process to keep them engaged. During the summer months, the consultant team and staff will meet with up to twenty (20) focused discussion groups involving individuals with similar interests (e.g. property owners, business owners, business group members, community groups, etc.). Following meetings with the focus groups, a Citizens Advisory Committee (CAC) will be assembled, made up of representatives from the focus groups and other parties with interests in the study area. The CAC will serve as a sounding board for the consultant team and staff during the course of the planning process. The attached plan also provides an overview of the various tasks leading to consideration of a preferred plan alternative by the City Council in October 2008. DOWNTOWN BURLINGAME SPECIFIC PLAN—Public Outreach Plan Page 2 City Council Meeting—July 16,2007 DISCUSSION: The City Council is requested to review the attached Public Outreach Plan and consider the content of the presentation to be made by Kevin Gardiner & Associates at the July 16'" meeting, and provide direction to staff and the consultant team regarding further refinements to be made to the plan. FISCAL IMPACT: None Attachments: • Downtown Burlingame Specific Plan Public Outreach Plan(includes project schedule) • Burlingame Downtown Plan Potential Focus Groups DOWNTOWN BURLINGAME SPECIFIC PLAN PUBLIC OUTREACH PLAN The consultant team proposes the following work scope for the Public Outreach portion of the Downtown Burlingame Specific Plan: Phase 1 : Project Kick-Off and Civic Engagement A. Identify Community Interests and Stakeholders (Scope of Work Task 1.3) Members of the KGA Consultant team will work with City staff to identify stakeholders such as city residents, property owners, business owners, developers, real estate brokers, and transit customers. We will also include members of Citizens for a Better Burlingame, the Chamber of Commerce, the Downtown Business Improvement District, the petitioner group for a new Safeway store, and other Burlingame interested parties for contact and participation in subsequent involvement. List of stakeholder contacts and documentation will be compiled and shared with staff throughout and at end of project. B. City Council Kick-Off Meeting (Scope of Work Task 1.4) We will present this Public Outreach Plan to the City Council for feedback on the proposed process and the general direction of the project. Comments will be used to refine the work plan (including the community participation elements) and identify key issues for the planning process. C. Public Outreach/Civic Engagement Elements (Scope of Work Task 1.5) The community outreach program has been designed to generate interest and create awareness for the planning process. The approach will be very "hands-on" with direct involvement of individuals involved in the project. Anticipated outreach tasks include: a. Project Flyers — The consultant team will prepare flyers to be distributed at community meetings, the library, and elsewhere in the community. Flyer will provide background information about the planning process, meeting dates, and sources for additional information. At least one flyer will be produced for each phase of the planning process. b. Flyer Distribution — Members of the consultant team (and city staff if desired) will distribute flyers downtown, giving flyers to downtown visitors and to merchants. This will allow informal introduction to the project to people who are currently using and working in downtown, and allow consultants to answer questions about the planning process. c. Posters— The consultant team will design posters to be displayed in a variety of highly visible locations in the community such as notice boards and store windows. A PDF version of each poster will also be available for download from the internet. d. Press releases — The consultant will assist the city staff by preparing regular press releases to be distributed to local newspapers and newsletters. Press releases will be issued by the Burlingame Planning Department. e. Web site and link — The consultant team will prepare and maintain a project-specific website for the downtown specific plan. One possibility would for the consultant team to register for an easily remembered web domain name (such as "downtownburlingameplan.net" or "downtownburlingameplan.info') which could be linked to the Planning Department site (though hosted independently from the City's website). The web address will appear on all leaflets and posters. Another option would be for the consultant team to design content for the city's web site if the city would prefer to use its website for this project. f. "Full Cicle" engag m n — The consultant team will make certain that all participants have been acknowledged and invited throughout the process. Each event or activity will be summarized in progress notes showing contributions, which will be available to all participants via the project website and mailed or faxed to those without computer access. This will include a follow-up with all participants regarding final decisions. Downtown Burlingame Specific Plan Public Outreach Plan Page 1 All outreach materials including flyers,posters,press releases and web pages will be presented to the Planning Department for review prior to distribution. D. Discussion Groups (Expanded Scope of Work Task 3.2) The consultant team,with the assistance of City staff,will conduct sessions for up to twenty focussed discussion group sessions. We will use these sessions to discuss issues and ideas with small groups of people with similar interests in the downtown. For example,some groups could be: property owners,developers, community groups,business owners,nearby residents,and transit customers. Our intention will be to have an open exchange of ideas,with emphasis on particular issues of interest to each group. Discussion groups will commence during the summer(earlier in the schedule than in the original scope of work proposal) and follow-up focus groups will be scheduled at intervals during the production of the plan. One approach is to have ten identified focus groups that meet once to answer the questions outlined for the downtown vision,and a second time during Phase 4 to look at specific issues identified during the preparation of the alternatives. E. Citizen Advisory Committee Meetings (Scope of Work Tasks 1.6,3.4,4.3,5.4) The Consultant team with the City Planning Department will assemble a Citizen Advisory Committee (CAC), to meet periodically during the planning process. Committee members may include city residents,property owners,business owners,developers,real estate brokers,transit customers,as well as members of Citizens for a Better Burlingame, the Chamber of Commerce, the Downtown Business Improvement District,and the petitioner group for a new Safeway store.The committee will act in an advisory capacity to City staff,consultants,and the Planning Commission and the City Council as the project moves forward,and act as conduits to their respective organizations. The Consultant Team and City Planning staff will share facilitation of meetings as appropriate for the subject under discussion. The first Citizen Advisory Committee meeting will provide an overview of the project,review the input received from the Discussion Groups and public outreach to date,and set parameters for the Existing Conditions Analysis. Phase 2: Existing Conditions Analysis Phase 2 is a work phase, focused on the existing conditions analysis. Community input will be received via the website and project comment sheets while the consultant team gathers the existing conditions data and prepares it for presentation to the public. This phase of work will overlap with Phase 1,and discussion groups will be scheduled simultaneously with the gathering of existing conditions data. Phase 3: Downtown Vision A. Open House (Public Workshop#1) (Scope of Work Task 3.1) The visions phase will be initiated by a public open house,which will provide an overview of the planning process and be structured to provide open,creative input. The issues that we will be asking community members to consider may include: • What types of land uses are desirable? Downtown development can come in many shapes and forms,with the underlying land uses shaping the form and character of the development. Downtown Burlingame Specific Plan Public Outreach Plan Page 2 • Where should particular uses be located? Should certain uses be focussed on one main street such as Burlingame Avenue,or should there be a more equal distribution that also includes side streets? • What form should downtown development take? With an area as large as the project area, development can take a range of shapes and forms. Uses can be mixed broadly over a wide area, or concentrated in more closely defined centers. Uses can be mixed vertically or horizontally, and can take on a variety of development intensities. • What sort of street should Burlingame Avenue be? What about the surrounding streets? The nature of these will depend on the concept for the street as a whole. Is the priority to maximize pedestrian movements,or minimize congestion and speed auto traffic? What about on-street parking? • Streetscape Design.Should the existing streetscape plan be implemented or revisited? What type of streetscape would be appropriate for Burlingame Avenue and the surrounding side streets? • Parking.Downtown Burlingame has a number of municipal parking lots located throughout downtown,representing an important and valuable resource. But how does the existing parking supply relate to the future of downtown? What are the overall community goals that will influence parking strategies,including zoning requirements,shared parking,parking supply, parking pricing and other demand management strategies. Findings will draw from the thorough Wilbur Smith parking studies done recently. • Historic Resources. It has been nearly twenty years since the issue of historic resources has been addressed in Burlingame. There are a number of approaches that can be taken to build on the existing documentation,and alternative policy approaches to conservation. Which is appropriate for downtown Burlingame? The event will have a"town hall meeting" format with a presentation followed by a question/answer session,and more informal discussion. The presentation will provide an overview of the planning process and existing conditions and constraints, followed by an overview of opportunities that may be considerations in the vision process. The opportunities will been informed by prior meetings with City staff and interviews with property owners.The discussion of these will be intended to provide a structure for an open exchange of ideas and engender consideration for a range of possibilities. After the group question/answer/comments session,City staff and consultant team members will be available for individual conversations with community members. B. Citizen Advisory Committee Meeting#2 (Scope of Work Task 3.4) The second CAC meeting will focus on setting an agenda for the concept plans,including goals and objectives. ERA's Economic and Market Alternatives will be utilized as part of the discussion,with alternative options for downtown to begin forming into plan alternatives. Specific issues to be addressed and resolved will be identified. The committee will also consider issues to be discussed in the upcoming Input Workshop (Task 3.6). C. Input Workshop(Public Workshop#2) (Scope of Work Task 3.6) The consultant team,with assistance from City staff,will conduct an interactive input workshop to articulate the plan vision. As opposed to the open house (Task 3.1),which had a structure more similar to a town hall meeting, the feedback workshop will include a series of activities intended to solicit discussion and input,such as visual preference surveys and breakout groups. It will have the goal of articulating and refining a range of issues and opportunities that can be further explored in the subsequent plan concept alternatives. Downtown Burlingame Specific Plan Public Outreach Plan Page 3 Phase 4: Plan Alternatives Phase 4 is a work phase, focused on producing the plan alternatives. Community input will be received via the website and project comment sheets while the plan alternatives are being produced. Discussion groups may also be scheduled during this phase of work,and the Citizen Advisory Committee will also be consulted. A. Citizen Advisory Committee Meeting#3 (Scope of Work Task 4.3) Midway through the development of the plan alternatives, the Citizen Advisory Committee will meet to review the feasibility,assets and liabilities of each conceptual alternative,based on the concept statements,policies,and community goals. Qualitative comparisons will be made of the characteristics of the alternatives,based on market,urban design,environmental, traffic,and political considerations,including: • City and community goals for downtown and the surrounding area • Market and financial feasibility • Parking supply • Circulation and transit accessibility • Consistency with other planning initiatives • Phasing and implementation considerations Phase 5: Preferred Alternative: The Specific Plan A. Public Workshop#3 (Scope of Work Task 5.1) Using the Alternatives Workbook,the three refined concept plans will be presented to the community during an interactive workshop, similar to Public Workshop#2. The meeting will provide a range of opportunities for engaging public discussion and input on the alternatives,provide for refinement of plan concepts.Then based on that input,we will provide recommendations for a preferred alternative. B. Citizen Advisory Committee Meeting#4 (Scope of Work Task 5.4) A Citizen Advisory Committee meeting will be held as the preferred plan is developed to review the various plan elements and provide timely input. There will also be discussions related to implementation of the plan. C. Planning Commission Study Session (Scope of Work Task 5.5) A Planning Commission study session will be held as the preferred plan is developed to review the various plan elements and provide timely input. There will also be discussions related to implementation of the plan. D. Public Workshop#4(Scope of Work Task 5.7) The public review draft of the Specific Plan will be presented in a town hall meeting/open house format similar to Public Workshop #1,with a presentation providing an overview of the recommendations and project prioritization,followed by a question/answers session. City staff and consultant team members will also be available for individual conversations with community members. E. Planning Commission Study Session (Scope of Work Task 5.8) The consultants and staff will meet with the Planning Commission for a study session to review the Public Review Draft of the Specific Plan. A presentation will be made reviewing the key principles of the plan, focussing on the issues,goals and strategies behind each. The actual standards, Downtown Burlingame Specific Plan Public Outreach Plan Page 4 guidelines and diagrams will be the second level of discussion. The purpose is to receive practical input as to how the Commission interprets the issues and goals relative to how it will be able to use the plan. There will also be a summary of feedback and input from the Public Workshop. There will be further opportunities for public input,and the meeting will conclude with agreement on changes that should be made to the plan prior to adoption. F. Planning Commission Action (Scope of Work Task 5.10) The consultants will present the Draft Specific Plan to the Commission,with a focus on any revisions made to the document in a response to the previous study session. There will also be a public hearing on the Draft Specific Plan,at which members of the public may provide additional comments to the Commission for consideration. The Commission twill then proceed to take action on the plan. G. City Council Study Session (Scope of Work Task 5.11) The consultants and staff will meet with the City Council for a study session to review the Public Review Draft and any revisions suggested by the Planning Commission. As with the earlier Planning Commission study session,a presentation will be made reviewing the key principles of the plan, focussing on the issues,goals and strategies behind each. The actual standards,guidelines and diagrams will be the second level of discussion. The purpose of this session is to receive practical input,on how the Council interprets the issues and goals,relative to how it will be able to use the plan. The Council will also be asked to provide feedback in regard to any revisions recommended by the Planning Commission and public input received at the Planning Commission meetings.There will be further opportunities for public input. The document will then be modified or refined relative to the comments on this presentation. H. City Council Action(Scope of Work Task 5.13) The consultants will present the Draft Specific Plan to the City Council for its review and action. There will also be a public hearing as part of this meeting,at which residents will be able to comment on the plan. Downtown Burlingame Specific Plan Public Outreach Plan Page S .. _. . v������������������� o ���������������� �o���m����■�������������� o�°:� ����������������� o������������������� o������������������ �����n.- ������������� o���������������������� o��������������������� o������� ���������� o������� ���������� . . o������� ���������� o������� ����������� o������������ .������������ o���������� �„�������� o�����������v������� o�����������o������� o������������������ o����������������v���� o������������� ���� . .... o��������������������� o����������������o�� o�■��������������� �� o�������■����������o� �o�������������������� �o������������������ o������������������ o������������������ o������������������ o�������o����������� ���������0��������� 0������������������ o������������������ ��r�"�t1�2.�r���++��m�an+r��r���®n��rtw�r©2.�n+!��e�-•,•� BURLINGAME DOWNTOWN PLAN POTENTIAL FOCUS GROUPS 1. Businesses 2. Auto Dealers 3. Citizens for a Better Burlingame 4. Historic Preservationists 5. Property Owners a. Of potentially historic structures b. On Burlingame Ave c. Off Burlingame Ave d. Churches within planning area 6. Residential Neighbors 7. Downtown Users Self-identified Downtown Users group—post cards or cards + collection boxes in a few key locations downtown, including the Sunday farmers'market, to get sign-ups. Alternate:surveys rather than focus group. 8. Commuters Survey card handed to commuters—they could mail in card or complete online survey 9. Developers and Architects 10. Youth and/or Teen Group Could be coordinated through Burlingame High for teens 11. Seniors CITY 0 STAFF REPORT BURUNGAME AGENDA 7b ITEM# "oW­.. MTG. DATE July 16,2007 TO: HONORABLE MAYOR AND CITY COUNCIL SUBM1 D i BY DATE: July 10,2007 APP OVED FROM: Jesus Nava, Finance Director/Treasurer BY SUBJECT: APPROVAL OF AUDIO EQUIPMENT REPLACEMENT; AMERICANS WITH DISABILITIES ACT (ADA) IMPROVEMENTS; VIDEO STREAMING SERVICES WITH GRANICUS; AND, APPROPRIATION OF $44,000 IN THE PUBLIC TELEVISION ACCESS FUND FOR AUDIO EQUIPMENT PURCHASE AND INSTALLATION Recommendation: That the City Council approve the following actions: (1) Approve the replacement of the audio equipment in the City Council Chambers and appropriate $44,000 in the Public Television Access Fund for the purchase and installation of the audio equipment; (2) Approve the video streaming services agreement with Granicus in the amount of$33,385; and, (3) Approve the required Americans with Disabilities Act (ADA) improvements to the City Council Chambers in the amount of$46,000 Background: The City Council has been presented with several proposals for replacing and upgrading the audio-visual equipment in the Council Chambers. During the FY07-08 budget approval process the Council was presented with a proposal to video-stream the Council meetings over the internet using the services of Granicus. At that time the Council opted to wait on Granicus and requested that a proposal for replacing the audio equipment be developed for their consideration prior to contracting for video-streaming services. In addition, the city attorney informed the Council that it was necessary to make certain improvements to the Council Chambers in order to comply with the ADA. Discussion: Magic Wave Productions is the contractor that was selected by the City in 2005 to design, purchase and install the audio-visual equipment. The company has updated the cost estimates for the project to reflect new pricing for the audio equipment. The total cost to purchase and install the audio equipment is estimated at $44,000. Granicus is the leading provider of streaming media services to local government. The firm is based in San Francisco. The services will include live streaming and archiving of city council meetings over the internet. The service will increase the city's public outreach efforts and make searching and using video clips of Council meetings much easier for residents and city staff. Currently, video tapes of Council meetings have to be loaded on to a tape player and manually searched to find subjects of interest. The cost of the Granicus proposal is $20,322 in addition to an ongoing $1,075 monthly managed services fee for a total cost of$33,385 in FY07-08. The annual cost of the monthly managed services will be $12,900 in future years. The ADA improvements to the Council Chambers will include retrofitting the entry door for auto-entry; replacing the public speakers podium with an ADA-qualified lectern; designating space for wheel-chairs or 1 other mobility assistance devices and a second ramped exit from the chambers (using the existing eastern doorway). The total cost to make the required ADA improvements is estimated at $46,000. Attachment A. provides a breakdown of the project costs and the sources of funding. Construction will make the Council Chambers unavailable for public meetings for approximately 6 weeks. An alternative meeting location will be required during this time. Staff will work with contractor to determine a construction schedule that is least disruptive to the city's public meetings schedule. Fiscal Impact: Funding for replacement of the audio equipment and the Granicus services is available in the Public Television Access Fund. These funds can only be used for enhancing public access broadcast services. The Public Television Access Fund has an un-appropriated fund balance of $ 100,000 as of June 30, 2006. The adopted FY07-08 budget contains $70,000 for ADA improvements to city facilities. Attachments: Attachment A. City of Burlingame Council Chamber Improvements Cost Estimates 2 Attachment A. City of Burlingame Council Chamber Improvements Cost Estimates Americans With Disabilities Act Improvements: Second Ramped Exit (building code requirement) $25,000 Retrofit of City Council Chambers Doors $10,000 ADA-compliant public lectern $ 5,000 15% Contingency $ 6,000 Total: $46,000 Funding is available in the Facilities Maintenance Fund in the amount of$70,000 Audio Equipment Replacement and Installation: Equipment Costs (including shipping &taxes)* $30,032 Equipment Installation $ 8,070 15% Contingency $ 5,715 Subtotal: $43,817 * Includes Assistive Listening System for Hearing Impaired Video-Streaming Services Agreement—Granicus: Software and Hardware $13,435 Installation, Website Integration& Training $ 7,050 12-month managed services ($1,075 per month) $12,900 Subtotal: $33,385 Total: $77,202 Funding is available in the Public Television Access Fund in the amount of$100,000 3 CITYa, STAFF REPORT Wim- E I AGENDA ITEM# 7c MTG. 0 DATE 7-16-07 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMI1#456 n BY DATE: June 11,2007 APPROVED FROM: Jim Nantell 558-7205 BY (� SUB.IEcr: Discussion with Burlingame Elementary School District "oncerning fee adjustments to after school recreational programs RECOMMENDATION: Review information from staff relative to current discussions with Burlingame Elementary School District about the potential of increasing fees for after school recreation programs held at school sites and provide direction to staff regarding current plans to increase those fees by an additional 10%. BACKGROUND: As the Council may know the Burlingame Elementary School District had to make $800,000 cuts to current service levels based on the current financial challenges facing the District. Those cuts are on top of many other difficult cuts that have been necessary in recent years. One of the reductions was the elimination of a fulltime custodial position from a maintenance staff that has already been operating below the level necessary to provide the appropriate level of maintenance. At the Board meeting the Superintendent was asked to contact city staff to explore the possibility of increasing fees for the after school recreational programs to raise additional funds to cover the $55,000 cost of a fulltime custodian. Although the request from the district is focused on the cost of one custodian, staff would characterize it as the District asking us to set our fees at a rate that will help cover some of the indirect cost associated with the City's use of the classroom and other facilities after the normal school day. Based on the current agreement with the District we charge each other for direct cost associated with each others use of the other entity's facilities. Essentially the direct costs are costs that the district would not have had if our program was not being held. For example additional PG&E costs or additional staff to open the gym are examples of direct costs that could be associated with an after school program. Examples of indirect costs would be costs associated with the custodian who will be cleaning up the room regardless of whether the after school recreation program takes place. Asking us to consider setting our fees to help cover some of the indirect overhead cost is not unlike what cities do when setting our fees for service. When we set our fees for permits or other special services we include an appropriate fee for a share of the indirect overhead associated with supporting the staff that is involved in providing the service for which the fee is being assessed. As shown on attachment A, our recreation staff has developed information to show what the new fees would be if we were attempting to raise $55,000. Because of the significance of the increase that would be required to achieve the $55,000 they also developed fee increases that would generate a lower amount of$40,000. The basis for developing the fees was to take the total number of participation hours involved in the city's after school programs and divide them into the target dollar amount i.e. $55,000 or$40,000 to get a per participant hour cost which was then used to arrive at the new fee. This information was shared with the members of the City/District Liaison Committee and an emergency committee meeting was held on Monday July 9h to discuss the feasibility of implementing the new fees. Due to work commitments Mayor Nagel was not able to attend the meeting. Council Member Keighran,Randy Schwartz and Jim Nantell were in attendance representing the City. The conclusion of the group was that the increases necessary to raise the need funds were too great to move forward and implement at this time. Because ideally the new fees need to go in the Recreation brochure in the next week the group identified the following option: increase all the after school recreation program fees by an additional 10%. It is estimated that the 10% fee increase for indirect cost would generate an additional $25,000 that would fund the custodial position for the next five or six months. That would allow more time to explore other options such as seeking sponsors for the programs and/or waiving the cost for watering the school athletic fields used by the community for youth sports programs. (Currently city fields are not charged for water to maintain the fields. So the suggestion here is to apply that same policy to district owned fields that are used for community recreation programs.) AIthough the District has the authority to determine its own fees for the use of their facilities,the Liaison Committee members agreed it would be best to jointly explore options to raise funds to cover some of the indirect overhead cost that the District reluctantly feels compelled to start to include in their fee structure. It was agreed that Council Member Keighran and staff would share the suggestion with the Council at your July 16ffi meeting. As the Council knows for the past couple of years the City/District Liaison Committee has been struggling with just how to respond to a growing strain on our relationship due to multi year budget challenges for both entities and the heavy demand for maintaining quality athletic facilities to meet the community's needs. Depending on your perspective reasonable arguments can be made to support the idea of increasing fees to cover some of the district's indirect costs as well as arguments to suggest indirect cost should not be included in the fee structure. This point was demonstrated at the June meeting of our Parks and Recreation Commission where they expressed a strong concern about significant increases to after school programs. As City Manager I would recommend that the Council support the 10% fee increase, which is below the originally proposed fee increases as a way to allow the City/District Liaison Committee more time to complete its work in the broader issue of how to structure a future city/district partnership to meet the community recreational and sports needs. This approach will also give us a chance to evaluate how much of an impact a 10%increase may have on the participation level. It is hard to commit to a revenue figure based on increased fees that may not be realized because of dramatic fee increases that result s in lower participation by the public. ATTACHMENT: A. Analysis of City Programs on BSD Facilities-July 12, 2007 Analysis of City Programs on BSD Facilities - July 12, 2007 Attachment A #of Meeting Partcipant Current 10%Fee Est Current_ Est 10% Hours 4th/5th Grade Snorts Partic. Practice&Game Facilities Hours Fee Increase $555_,,000 110,000 Revenues Revenues 24 Flag Football 72 Fields:2 City,3 BSD 1,728 70 77 104 94 5,040 5,544 24 Volleyball 55 Practice:City/BSD courts 1,320 70 77 104 94 3,850 4,235 Basketball 191 5 BSD Gyms,2 BHS Gyms 8,022 90 99 149 133 17,190 18,909 26,080 28,688 #of Meeting Partcipant Current 10%Fee Hours 6th-8th Grade Snorts Partic Practice and Game Facilities Hours Fee Increase $56,000 140,000 21 Flag Football 67 Osberg Field 1,407 110 121 139 131 7,370 8,107 21 Volleyball 69 BIS Gyms 1,449 110 121_ 139 131 7,590 8,349 21 Basketball 285 BIS Gyms 5,985 110 121 139 131 1 31,350 34,485 28 Cross Country 42 Various outdoor locations 1,176 75 83 114 103 3,150 3,465 28 Track/Field 62 Osberg Field 1,736 80 88 119 108 4,960 5,456 16 Tennis 48 City or BHS Courts 768 90 99 112 106 4,320 4,752 20 Golf 19 BGC/Mariner's 380 110 121 138 130 2,090 2,299 14 Girls Lacrosse 11 Osberg Field 154 90 99 110 104 990 1,089 18 Badminton 79 1,422 90 99 115 108 7,110 7,821 68,9301 75,823 #of Meeting_ Partcipant Current_ 10%Fee Hours After-School Enrichment Partic. Practice and Game Facilities Hours Fee Increase $56,000 $40,000 10 Arts&Crafts` 450 Classrooms at all 5 elem.Scools 4,500 79 87 93 89 35,550 39,105 10 Languages* 33 Lincoln/McKinley 330 90 99 104 100 2,970 3,267 10 Chess 104 Franklin/Lincoln/McKinley/Roos. 1,040 115 127 129 125 11,960 13,156 10 Drama 250 Classrooms at all 5 elem.Scools 2,500 95 105 109 105 23,750 26,125 10 legos 25 Lincoln 250 150 165 164 160 3,750 4,125 10 Dance 25 Washington/Roos/M ckinley/F rank 250 100 110 114 110 2,500 2,750 10 Chess 170 Classrooms at all 5 elem,Scools 1,700 100 110 114 110 17,000 18,700 10 Poetry 30 Lincoln 300 95 105 109 105 2,850 3,135 *average price&#of hours 100,330 110,363 #of Meeting Partcipant Current_ 10%Fee Hours _Other Recreation Programs Partic. Facilities Hours Fee Increase $55,000 40 000 13 Summer Basketball 139 BIS Gyms 1 &2 1,807 91 100 109 104 1 12,649 13,914 7 Kindergarten Readiness 20 BSD Classroom 1,140 670 737 750 728 13,400 14,740 26,049 28,654 Analysis Total Participant Hours: 39,364 Cost/participant hour for$55,000: $1.3972 Cost for$40,000: $1.0162 Totals: 221,389 243,528 Estimated new revenue generated by 10%increase: 22,139 Agenda Item # 9a Meeting BURLINGAI A STAFF REPORT Date: July 16, 2007 ' R Pel. r SUBMITTED BY APPROVED BY FAAwz TO : HONORABLE MAYOR AND CITY COUNCIL DATE : June 29 , 2007 FROM : PUBLIC WORKS SUBJECT: RESOLUTION ACCEPTING MILLS TANK TRANSMISSION MAIN PROJECT, CITY PROJECT NO . 80950 RECOMMENDATION : It is recommended that Council approve the attached resolution accepting the construction of the Mills Tank transmission main project in the amount of $ 1 , 591 ,435 . BACKGROUND: On October 16, 20067 the Council awarded the Mills Tank transmission main project to Shaw Pipeline, Inc. in the amount of $ 1 , 505 ,410 . The project construction has been satisfactorily completed in accordance to the plans and specifications and therefore is ready for Council acceptance. DISCUSSION : The final project construction cost is $ 1 , 591 ,435 which includes $86 ,025 or 5 .7% of change order. This change order amount is low compared to the prevailing industry standard average of 15%. The low change order amount is the result of good quality control in engineering design and inspection . The change order included the replacement of the deteriorated water main on West Lane for $68 ,000. This was done prior to the beginning of Burlingame Avenue train station to avoid potential conflict. The remaining $ 18 , 025 was spent on electrical pull boxes and additional piping on SFPUC property. BUDGET IMPACT: Final Estimated expenditures: Construction $ 1 , 591 ,435 Construction management 106 ,900 Staff administration and oversight 40,000 Total $ 1 ,738,335 There are sufficient funds available in the Water system CIP budget to complete the work. EXHIBITS : Resolution , Final progress payment c: City Clerk, City Attorney, Shaw Pipeline Inc. SAA Public Works Directory\Staff Reports\80950 Staff Report-MainConstruction Acceptancedoc.doc RESOLUTION NO. - ACCEPTING IMPROVEMENTS -MILLS TANK TRANSMISSION MAIN PROJECT BY SHAW PIPELINE, INC. CITY PROJECT NO. 80950 RESOLVED by the CITY COUNCIL of the City of Burlingame,California,and this Council does hereby find, order and determine as follows: 1. The Director of Public Works of said City has certified the work done by SHAW PIPELINE INC., under the terms of its contract with the City dated OCTOBER 16, 2006, has been completed in accordance with the plans and specifications approved by the City Council and to the satisfaction of the Director of Public Works. 2. Said work is particularly described as City Project No. 80950. 3. Said work be and the same hereby is accepted. Mayor 1,DORIS MORTENSEN,City Clerk ofthe City of Burlingame,do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the day of 2007, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: City Clerk SAA Public Works Directory\Author,By Name\Joanne Louie\RESOLUTION ACCEPTANCE.wpd CITY OF BURLINGAME CONTRACTOR: SHAW PIPELINE INC. DATE: 7/6/07 150 Executive Park Blvd,#3790 PROGRESS PMT.#_4 FOR THE MONTH OF: April 2007 San Francisco, CA 94134-3309 MILLS TANK TRANSMISSION MAIN,TOP END CITY PROJECT NO.80950 TELEPHONE (415)337-0190 PURCHASE ORDER#_10263_ # ITEM DESCRIPTION UNIT UNIT BID BID QUANTITY % AMOUNT PREVIOUS AMOUNT Bid/Paid PRICE SIZE Q AMOUNT TO DATE PAID TO DATE PAID THIS PMT. 102% 1 Install 24"DIP-Type A Surface Repair $280.00 LF 1325 $371,000.00 1350 100% $378,000.00 $378,000.00 $0.00 100% 2 Install 24"DIP-Type B Surface Repair $310.00 LF 78 $24,180.00 78 100% $24,180.00 $24,180.00 $0.00 100% 3 Install 24"DIP-Type C Surface Repair $330.00 LF 410 $135,300.00 410 100% $135,300.00 $135,300.00 $0.00 100% 4 Install 24"DIP-Type D Surface Repair $330.00 LF 2036 $671,880.00 2036 100% $671,880.00 $671,880.00 $0.00 100% 5 Install 24"DIP-Type E Surface Repair $275.00 LF 50 $13,750.00 50 100% $13,750.00 $13,750.00 $0.00 80% 6 Install 16"DIP-Type E Surface Repair $250.00 LF 45 $11,250.00 36 100% $9,000.00 $9,000.00 $0.00 100% 7 Install Misc.Pipe,6"&8"DIP $5,000.00 LS 1 $5,000.00 1 100% $5,000.00 $5,000.00 $0.00 20% 8 24"45 Degree Bend $2,200.00 EA 10 $22,000.00 2 100% $4,400.00 $4,400.00 $0.00 143% 9 24"22.50 or 11.25 Degree Bend $2,000.00 EA 7 $14,000.00 10 100% $20,000.00 $20,000.00 $0.00 100% 10 16"Blind Flange $350.00 EA 1 $350.00 1 100% $350.00 $350.00 $0.00 125% 11 12"45 Degree Bend $400.00 EA 4 $1,600.00 5 100% $2,000.00 $2,000.00 $0.00 100% 12 24"x 12"Cross $3,500.00 EA 1 $3,500.00 1 100% $3,500.00 $3,500.00 $0.00 100% 13 24"x 24"x 24"Tee $4,500.00 EA 1 $4,500.00 1 100% $4,500.00 $4,500.00 $0.00 100% 14 24"x24"x16"Tee $3,500.00 EA 1 $3,500.00 1 100% $3,500.00 $3,500.00 $0.00 100% 15 24"x 12"Reducer $4,500.00 EA 2 $9,000.00 2 100% $9,000.00 $9,000.00 $0.00 100% 16 24"x 24"x 8"Tee $3,500.00 EA 1 $3,500.00 1 100% $3,500.00 $3,500.00 $0.00 0% 17 12"Spool $450.00 EA 2 $900.00 0 100% $0.00 $0.00 $0.00 100% 18 12"x 6"or x 8"Reducer $800.00 EA 2 $1,600.00 2 100% $1,600.00 $1,600.00 $0.00 200% 19 8"90 Degree Bend $200.00 EA 1 $200.00 2 100% $400.00 $400.00 $0.00 100% 20 8"x 8"x 8"Tee $250.00 EA 1 $250.00 1 100% $250.00 $250.00 $0.00 40% 21 24"Coupling $2,000.00 EA 5 $10,000.00 2 100% $4,000.00 $4,000.00 $0.00 50% 22 12"Coupling $750.00 EA 2 $1,500.00 1 100% $750.00 $750.00 $0.00 50% 23 F Coupling $225.00 EA 2 $450.00 1 100% $225.00 $225.00 $0.00 100% 24 6"Coupling $200.00 EA 2 $400.00 2 100% $400.00 $400.00 $0.00 100% 25 24"Butterfly Valve $5,000.00 EA 5 $25,000.00 5 100% $25,000.00 $25,000.00 $0.00 100% 26 16"Butterfly Valve $2,500.00 EA 1 $2,500.00 1 100% $2,500.00 $2,500.00 $0.00 100% 27 12"Butterfly Valve $1,350.00 EA 2 $2,700.00 2 100% $2,700.00 $2,700.00 $0.00 100% 28 8"Gate Valve $900.00 EA 1 $900.00 1 100% $900.00 $900.00 $0.00 100% 29 6"Gate Valve $600.00 EA 2 $1,200.00 2 100% $1,200.00 $1,200.00 $0.00 100% 30 Air Relief Valve $4,000.00 EA 2 $8,000.00 2 100% $8,000.00 $8,000.00 $0.00 100% 31 Fire Hydrant $5,500.00 EA 2 $11,000.00 2 100% $11,000.00 $11,000.00 $0.00 100% 32 24"Flexible Expansion Joint $6,000.00 EA 3 $18,000.00 3 100% $18,000.00 $18,000.00 $0.00 100% 33 Water Quality Sampling Station $1,500.00 EA 1 $1,500.00 1 100% $1,500.00 $1,500.00 $0.00 100% 34 Trench Check Dam and Discharge Pipe $3,500.00 EA 2 $7,000.00 2 100% $7,000.00 $7,000.00 $0.00 100% 35 Canyon PRV $15,000.00 LS 1 $15,000.00 1 100% $15,000.00 $15,000.00 $0.00 100% 36 Adeline PRV $15,000.00 LS 1 $15,000.00 1 100% $15,000.00 $15,000.00 $0.00 100% 37 Traffic Control $40,000.00 LS 1 $40,000.00 1 100% $40,000.00 $40,000.00 $0.00 100% 38 Mobilization $40,000.00 LS 1 $40,000.00 1 100% $40,000.00 $40,000.00 $0.00 0% 39 Remobilization(Deductible Alternative) $6,000.00 LS 1 $8,000.00 0 100% $0.00 $0.00 $0.00 subtotal $1,505,410.00 $1,483,285.00 $1,483,285.00 $0.00 Change orders C.C.O.#1 $7,000.00 $7,000.00 $7,000.00 $0.00 C.C.O.#2 $0.00 $0.00 $0.00 $0.00 C.C.O.#3 $1,050.00 $1,050.00 $1,050.00 $0.00 C.C.O.#4 $6,750.00 $6,750.00 $6,750.00 $0.00 C.C.O.#5 $0.00 $0.00 $0.00 $0.00 C.C.O.#6 $3,325.00 $3,325.00 $3,325.00 $0.00 C.C.O.#7 $67,900.00 $67,900.00 $67,900.00 $0.00 $4,245.00 $0.00 $4,245.00 subtotal $86,025.00 $90,270.00 $86,025.00 $4,245.00 TOTAL ORIGINAL CONTRACT $1,505,410.00 $1,483,285.00 $1,483,285.00 $0.00 TOTAL CHANGE ORDERS $86,025.00 $90,270.00 $86,025.00 $4,245.00 CONTRACT TOTAL(original contact&C.O.) $1,591,435.00 $1,573,555.00 $1,569,310.00 $4,245.00 LESS RETENTION 10% ($159,143.50) ($78,677.75) ($156,931.00) $78,253.25 SUBTOTAL WITHOUT DEDUCTIONS $1,494,877.25 $1,412,379.00 $82,498.25 AMOUNT DUE FROM CONTRACTOR $0.00 $0.00 $0.00 TOTAL THIS PERIOD $1,494,877.25 $1,412,379.00 $82,498.25 PREPARED BY: CHECKED BY: Pmt.#4--reduce retention to 5% APPROVED BY CITY ENGINEER: Agenda 9b Item # Meeting BURLINGAME STAFF REPORT Date: July 16, 2007 IRS i5i/I SUBMITTED BY e ` APPROVED BY N TO. HONORABLE MAYOR AND CITY COUNCIL DATE: July 2, 2007 FROM: PUBLIC WORKS SUBJECT: RESOLUTION AWARDING CALIFORNIA DRIVE AND OAK GROVE AVENUE AREA SEWER IMPROVEMENT AND REHABILITATION PROJECT, CITY PROJECT NO. 81800 RECOMMENDATION: It is recommended that Council approve the attached resolution awarding the Part 1 of the California Drive and Oak Grove Avenue Sewer Improvement and Rehabilitation Project to K.J. Woods Construction, Inc. in the amount of $2,131 , 180. It is also recommended that staff be given the authority to award the Part 2 of the project in the amount of $222,820 upon successful completion of Part 1 construction and funding availability. BACKGROUND: On June 28, 2007 bids were opened for Part 1 and Part 2 of California Drive and Oak Grove Avenue Sewer Improvement Project and three (3) bids were received ranging from $2,354,000 to $2,788,310. K.J. Woods Construction, Inc. is the lowest responsible bidder with its bid amount being 13.6% above the engineer's estimate of $2,071 ,211 . A review of the bid result shows that the complexity of the project due to various types of work involved and location of work on streets with high traffic volume resulted in higher bid amounts than engineer's estimate. The City has the option to award only the Part 1 of the project or the entire project. As the low bid is higher than engineer's estimate, staff recommends that Council award only the Part 1 of the project at this time with the authority to add Part 2 of the project upon successful completion of Part 1 construction and funding availability. K.J. Woods Construction, Inc. has met all the requirements for the project and has satisfactorily performed similar work for several public agencies throughout the Bay Area. PROJECT: The existing sewer system along California Drive and Oak Grove Avenue is approximately 80 years old and is at the end of its useful life. Further, the sewer system causes sewage stoppages and spills due to the existing siphon installed at the time to facilitate gravity flow in the storm drainage system. The project consists of eliminating the siphon by modifying the storm drain system to allow the sewage to flow by gravity and boring a new sewer line under the railroad crossing at Oak Grove Avenue. The project also includes the upgrading of the sewer S:\A Public Works Directory\Staff Reports\81800 Award KJ Woods Construction.doc mains along California Drive and Rollins Road as well as installing a new bypass sewer line on Winchester Avenue to improve the efficiency of the system. The project will eliminate sewage stoppages and spills as well as add capacity to the system to meet current conditions. The construction will begin in August 2007 and is expected to be completed by March 2008. BUDGET IMPACT: Estimated expenditures: Construction contract $2,131,180 Contingency (15%) $309,120 Construction Inspection management & Testing $250,000 Staff Administration $109,700 TOTAL $2,800,000 There are adequate funds available in FY2007-08 Sewer CIP budget to complete the project. EXHIBITS: Resolution, Bid Summary and Project Map Donald T. Chang, P.E. Senior Civil Engineer c: City Clerk, City Attorney, Finance Director S:\A Public Works Directory\Staff Reports\81800 Award KJ Woods Construction.doc RESOLUTION NO. - CALIFORNIA DRIVE AND OAK GROVE AVENUE AREA SEWER IMPROVEMENT AND REHABILITATION PROJECT,PHASE 1 TO K.J. WOOD CONSTRUCTION, INC. CITY PROJECT NO. 81800 WHEREAS, the City Council has authorized an invitation for proposals for the - CITY PROJECT 81800 - CONTRACT FOR CALIFORNIA DRIVE AND OAK GROVE AVENUE AREA SEWER IMPROVEMENT AND REHABILITATION PROJECT, PHASE 1 WHEREAS, on JUNE 28, 2007, all proposals were received and opened before the City Clerk and representatives of the Public Works Department; and WHEREAS, K.J. WOODS CONSTRUCTION, INC., submitted the lowest responsible bid for the job in the amount of$2,131,180. NOW, THEREFORE, be it RESOLVED, and it is hereby ORDERED, that the Plans and Specifications, including all addenda,are approved and adopted; and BE IT FURTHER RESOLVED that the bid of K.J. WOODS CONSTRUCTION, INC., for said project in the amount of$2,131,180,and the.same hereby is accepted; and BE IT FURTHER RESOLVED THERETO that a contract be entered into between the successful bidder hereinabove referred to and the City of Burlingame for the performance of said work, and that the City Manager be, and he hereby is authorized for and on behalf of the City of Burlingame to execute said contract and to approve the faithful performance bond and the labor materials bond required to be furnished by the contractor. Mayor 1, DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the day of , 2007, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: City Clerk S:W Public Works Directory\PROJECTS\81800 Cal,oak grove sewer\Resolution Award KJ Woods.doc BID SUMMARY Date:6/28/2007 California Drive and Oak Grove Avenue Area Sewer Improvement and Rehabilitation Project Phase I City of Burlingame Project No.81800 Engineer's Estimate K.J.Woods Construction,Inc. McNemar&&Smallman JMB Construction,Inc. Construction,Inc. Part I Item Description Estimated Unit unit Total Unit Total Unit Total Unit Total No. Quant/ Price Amount Price Amount Price Amount Price Amount General Common Item Mobilization,Demobilization and NODES Compliance(Not to exceed 2.5%of Total 1 Bid 1 LS $ 55 000.00 $ 55 000.00 $ 50 000.00 $ 50 000.00 $ 440 000.00 $ 440 000.00 $ 250 000.00 $ 250 000.00 2 Construction Surveyand Site Investigation 1 LS $ 10 000.00 $ 10 000.00 $ 30 999.00 $ 30 999.00 $ 10 000.00 $ 10 000.00 $ 60 000.00 $ 60 000.00 3 Sidewalk Reconstruction 2000 SF $ 17.00 $ 34 000.00 $ 6.00 $ 12 000.00 $ 20.00 $ 40 000.00 $ 16.00 $ 32 000.00 4 DrivewayReconstruction 2000 SF $ 22.00 $ 44 000.00 $ 8.00 $ 16 000.00 $ 25.00 $ 50 000.00 $ 20.00 $ 40 000.00 Curb and Gutter Reconstruction(Oak Grove 5 Boxes Area Only) 200 LF $ 35.00 $ 7,000.00 $ 25.00 $ 5,000.00 $ 70.00 $ 14 000.00 $ 40.00 $ 8,000.00 6 Curb Ram 4 EA $ 2,500.00 $ 10 000.00 $ 1.500.00 $ 6,000.00 $ 2,000.00 $ 8,000.00 $ 3.500.00 $ 14 000.00 7 Addition As halt Surface Restoration 250 TON $ 155.00 $ 38 750.00 $ 50.00 $ 12 500.00 $ 150.00 $ 37 500.00 $ 210.00 $ 52 500.00 8 Traffic Control i LS $ 40 000.00 $ 40 000.00 $ 40 000.00 $ 40 000.00 $ 10 000.00 $ 10 000.00 $ 168 000.00 $ 168 000.00 Area 1 Oak Grove Avenue Sewer Main Im rovement Reconstruct Existing 54"Storm Drain 9 system 67 LF $ 850.00 $ 56 950.00 $ 1,300.00 $ 87 100.00 $ 500.00 $ 33 500.00 $ 1,100.00 $ 73 700.00 Existing Ralston Creek Concrete Structure 10 Modification 1 LS $ 10 000.00 $ 10 000.00 $ 35 000.00 $ 35 000.00 $ 10 000.00 $ 10 000.00 $ 10 000.00 $ 10 000.00 11 Existing 12'x 2'Box Culvert Modification 1 LS $ 10 000.00 $ 10 000.00 $ 25 000.00 $ 25 000.00 $ 10 000.00 $ 10,000.00 1$ 20 000.00 $ 20 000.00 10'x 16'Storm Drain Concrete Junction Box 12 (Including one 36"Diameter SDMH 1 EA $ 50,000.00 $ 50 000.00 $150 000.00 $ 150 000.00 $ 125 000.00 $ 125,000.00 $ 140 000.00 $ 140 000.00 8'x 9'Sanitary Sewer Concrete Junction Box 13 Includin two 36"Diameter SSMH 1 EA $ 30 000.00 $ 30 000.00 $ 85 000.00 $ 85 000.00 $ 75 000.00 $ 75 000.00 $ 35 000.00 $ 35 000.00 New Double 14"DIP SS(50 LF Each Open 14 Cut) 100 LF $ 200.00 $ 20 000.00 $ 250.00 $ 25 000.00 $ 300.00 $ 30 000.00 $ 140.00 $ 14 000.00 Replace Existing 15"SS with 21"FPVC SS 15 Pie Burst/Open Cut 137 LF $ 200.00 $ 27 400.00 $ 240.00 $ 32 880.00 $ 300.00 $ 41 100.00 $ 170.00 $ 23 290.00 Replace Existing 10"and 14"SS with 21" 16 PVC SS(Open Cut 215 LF $ 240.00 $ 51 600.00 $ 290.00 $ 62 350.00 S 400.00 $ 86 000.00 $ 200.00 $ 43 000.00 Replace Existing 6"SS with 8"FPVC SS 17 (Pipe Burst/Open Cut 13 LF $ 120.00 $ 1 560.00 $ 750.00 $ 9,750.00 $ 300.00 $ 3,900.00 $ 125.00 $ 1,625.00 18 New 21"PVC SS(Open Cut 58 LF $ 240.00 $ 13 920.00 $ 300.00 $ 17 400.00 $ 300.00 $ 17 400.00 $ 150.00 $ 8,700.00 Bore&Jack 28"Steel Casing with 21"FPVC N23 Pipe under Railroad Tracks 98 LF $ 650.00 $ 63 700.00 $ 850.00 $ 83 300.00 $ 800.00 $ 78 400.00 $ 1,300.00 $ 127 400.00 Line Existing21"SS with CIPP 257 LF $ 135.00 $ 34 695.00 $ 60.00 $ 15 420.00 $ 250.00 $ 64 250.00 $ 160.00 $ 41 120.00 Remove ExistingSS 54 LF $ 125.00 $ 6,750.00 $ 100.00 $ 5,400.00 $ 100.00 $ 5.400.00 $ 200.00 $ 10 800.00 Abandon ExistingSS 463 LF $ 12.00 $ 5,556.00 $ 10.00 $ 4.630.00 $ 10.00 $ 4.630.00 $ 20.00 $ 9,260.00 New 5'Diameter Manhole Hin ed Cover 1 EA $ 5000.00 $ 5 000.00 $ 5 000.00 $ 5,000.00 $ 7 000.00 $ 7 000.00 $ 10 000.00 $ 10000.00 Replace Existing Manhole with 5'Diameter Manhole Hin ed Cover 3 EA $ 5,500.00 $ 16 500.00 $ 7000.00 $ 21000.00 $ 8000.00 $ 24000.00 $ 10 000.00 $ 30 000.00 Replace Existing Manhole with 4'Diameter Manhole 2 EA $ 5,500.00 $ 11 000.00 $ 6,800.00 $ 13 600.00 $ 5,000.00 $ 10 000.00 $ 8,000.00 $ 16 000.00 26 Remove Existing Manhole 4 EA $ 1,750.00 $ 7,000.00 $ 5,000.00 $ 20 000.00 $ 1,000.00 $ 4,000.00 $ 3,000.00 $ 12 000.00 27 Abandon Existing Manhole i EA $ 1,250.00 $ 1,250.00 $ 1,500.00 $ 1,500.00 $ 500.00 $ 500.00 $ 1,800.00 $ 1,800.00 28 Hand Dig to Install Sewer Lateral 2 EA $ 3,000.00 $ 6,000.00 $ 3,000.00 $ 6,000.00 $ 1,000.00 $ 2,000.00 $ 800.00 $ 1,600.00 29 Replace Existing 4"Sewer Lateral 2 EA $ 1 200.00 $ 2 400.00 $ 1 000.00 $ 2,000.00 $ 2,000.00 $ 4,000.00 $ 1.900.00 $ 3,800.00 30 Replace Existin 4"Sewer Cleanout 4 EA $ 300.00 $ 1,200.00 $ 300.00 $ 1,200.00 $ 200.00 $ 800.00 $ 700.00 $ 2,800.00 Relocate Existing Water Main and Storm 31 Drain 2 EA $ 5 000.00 $ 10 000.00 $ 6,000.00 $ 12 000.00 $ 2,000.00 $ 4,000.00 $ 3 300.00 $ 6,600.00 32 Traffic Stripping and Traffic Signal Loos 1 LS $ 25 000.00 $ 25 000.00 $ 8 000.00 $ 8,000.00 $ 2,000.00 $ 2,000.00 $ 30 000.00 $ 30 000.00 Area 2 California Drive Sewer Main Improvement New Double 14"DIP SS(43 LF Each Open 33 Cut 86 LF $ 250.00r$ ,21 500.00 $ 270.00 $ 23220.00 $ 300.00 $ 25800.00 $ 170.00 $ 14 620.00 Replace Existing 12"SS with 18"FPVC SS 34 Pie Burst/0 en Cut 960 LF $ 170.0063200.00 $ 170.00 $ 163 200.00 $ 250.00 $ 240 000.00 $ 140.00 $ 134 400.00 Replace Existing 10"SS with 18"FPVC SS 35 Pie BursVO en Cut 347 LF $ 170.0058 990.00 $ 200.00 $ 69 400.00 $ 250.00 $ 86 750.00 $ 140.00 $ 48,580.00 Replace Existing 10"SS with 15"FPVC SS 36 Pie Burst/O en Cut 506 LF $ 150.0075 900.00 $ 170.00 $ 86020.00 $ 225.00 $ 113 850.00 $ 100.00 $ 50600.00 Replace Existing 6"SS with 8"FPVC at 37 Bellevue Pie BursVD en Cut 598 LF $ 110.0065 780.00 $ 100.00 $ 59 800.00 $ 150.00 $ 89 700.00 $ 90.00 $ 53 820.00 38 New 8"PVC SS at Lorton Oen Cut 333 1 LF $ 200.00 $ 66 600.00 $ 210.00 $ 69 930.00 $ 175.00 $ 58 275.00 $ 140.00 $ 46 620.00 39 Sewer Main SaQ Repair 5 1 EA $ 3,000.00 $ 15 000.00 $ 500.00 $ 2,500.00 $ 3,000.00 $ 15 000.00 $ 3,500.00 $ 17 500.00 40 Abandon Existing SS 2215 LF $ 12.00 $ 26 580.00 $ 10.00 $ 22 150.00 $ 10.00 $ 22 150.00 $ 10.00 $ 22 150.00 41 New 4'Diameter Manhole 2 EA $ 5,000.00 $ 10 000.00 $ 5,600.00 $ 11 000.00 $ 4,000.00 $ 8,000.00 $ 8,000.00 $ 16 000.00 Replace Existing Manhole with New 5' 42 1 Diameter Manhole(Hinged Cover 1 EA $ 5,500.00 $ 5,500.00 $ 7,500.00 $ 7,500.00 $ 6,000.00 $ 6,000.00 $ 12 000.00 $ 12 000.00 Replace Existing Manhole with New 4' 43 Diameter Manhole 7 EA $ 5,500.00 $ 38 500.00 $ 7,000.00 $ 49 000.00 $ 4,000.00 $ 28 000.00 $ 8,000.00 $ 56 000.00 Replace Existing Manhole with Type II 44 Manhole 1 EA $ 4,500.00 $ 4,500.00 $ 5,000.00 $ 5,000.00 $ 4,000.00 $ 4,000.00 $ 5,500.00 $ 5,500.00 45 1 Remove Existing Manhole 1 EA $ 1,750.00 $ 1,750.00 $ 5,000.00 $ 5,000.00 $ 500.00 $ 500.00 $ 2,400.00 $ 2,400.00 46 lAbandon Existing Manhole 10 EA $ 1,250.00 $ 12 500.00 $ 1.500.00 1$ 15 000.00 $ 500.00 $ 5,000.00 $ 2,000.00 $ 20 000.00 Install Manhole Stub and Reconnect Existing 47 Pipes 4 EA $ 1,200.00 $ 4,800.00 $ 800.00 $ 3,200.00 $ 500.00 $ 2.000.00 $ 800.00 $ 3,200.00 48 Replace Existing 6"Sewer Lateral 43 EA $ 1,400.00 $ 60,200.00 $ 1,100.00 $ 47 300.00 $ 2,000.00 $ 86 000.00 $ 2,000.00 $ 86 000.00 49 Replace Existing 6"Sewer Cleanout 43 EA $ 350.00 $ 15 050.00 $ 350.00 $ 15 050.00 $ 200.00 $ 8,600.00 $ 800.00 $ 34 400.00 50 Traffic Shipping and Traffic Loop 1 LS $ 15 000.00 $ 15 000.00 $ 8,000.00 $ 8,000.00 $ 4,000.00 $ 4,000.00 $ 25 000.00 $ 25 000.00 Area 3 Winchester Drive Sewer Main Re lacement Replacement Existing 6"SS with 24"PVC 51 SS(ODen Cut 1167 LF $ 280 $ 326 760.00 $ 273.00 $ 318 591.00 $ 250.00 $ 291 750.00 $ 230.00 $ 268 410.00 52 Line Existing24"SS with CIPP 185 LF $ 12 $ 2,220.00 $ 70.00 $ 12 950.00 $ 140.00 $ 25 900.00 $ 125.00 $ 23 125.00 53 New 4'Diameter Manhole 4 EA $ 5,000 $ 20 000.00 $ 5.000.00 $ 20 000.00 $ 4,000.00 $ 16 000.00 $ 8,500.00 $ 34 000.00 Replace Existing Manhole with New 4' 54 Diameter DropManhole 1 EA $ 5,500 $ 5,500.00 $ 8 500.00 $ 8,500.00 $ 5,000.00 $ 5,000.00 $ 13 000.00 $ 13 000.00 Replace Existing Manhole with New 4' 55 Diameter Manhole 2 EA $ 5 500 $ 11 000.00 $ 7,500.00 $ 15 000.00 $ 4,000.00 $ 8,000.00 $ 10 000.00 $ 20 000.00 56 Remove ExistingManhole 1 EA $ 1 750 $ 1,750.00 $ 5,000.00 $ 5,000.00 $ 500.00 $ 500.00 $ 1,800.00 $ 1,800.00 P61 Replace Existin 4"Sewer Lateral 30 EA $ 1,200 $ 36 000.00 $ 1,000.00 $ 30 000.00 $ 1,000.00 $ 30 000.00 $ 1,700.00 $ 51 000.00 Replace Existin 4"Sewer Cleanout 30 EA $ 300 $ 9,000.00 $ 300.00 $ 9,000.00 $ 200.00 $ 6,000.00 $ 700.00 $ 21 000.00 Siphon Modification at Rollins Road New 18"DIP Sewer By-Pass Line 72 LF $ 220 $ 15 840.00 $ 250.00 $ 18 000.00 $ 300.00 $ 21 600.00 $ 170.00 $ 12 240.00 New 24"PVC SS(Open Cut 40 LF $ 300 $ 12 000.00 $ 950.00 $ 38 000.00 $ 500.00 $ 20 000.00 $ 260.00 $ 10,400.00 Line Existin 27"VCP with CIPP 38 LF $ 150 $ 5700.00 $ 80.00 $ 3 040.00 $ 677.00 $ 25 726.00 $ 600.00 $ 22 800.00 Remove Existin SS 54 LF $ 125 $ 6 750.00 $ 200.00 $ 10 800.00 $ 100.00 $ 5 400.00 $ 50.00New 5'Manhole Hin ed Cover 2 EA $ 6,000 $ 12 000.00 $ B 500.00 $ 17000.00 $ 6 000.00 $ 12 000.00 $ 18 000.00Replace Existing Manhole with New 5' Diameter Manhole Hin ed Cover 2 EA $ 5 500 $ 11 000.00 $ 15 000.00 $ 30000.00 $ 10 000.00 $ 2000000 $ 28,000.00Remove ExistingManhole 2 EA $ 1,750 $ 3,500.00 $ 8,000.00 $ 16 000.00 $ 2,000.00 $ 41000.00 $ 3,000.00 $ 6 000.00 66 Sluice Gate 2 EA $ 7,500 $ 15,000.00 1$ 8,000.00 $ 16 000.00 $ 2,000.00 $ 4,000.00 1$ 8,500.00 $ 17 000.00 SUB TOTAL BID ITEMS Nos.1 through 66: 111 1,861,601.00 $ 2,131,180.00 $ 2,661,881.00 $ 2,541,260.00 Part II Item Description Estimated Unit Unit Total Unit Total Ung T0ta1 Unit Total No. Quant' Price Amount Price Amount Price Amount Price Amount Area 6 Ca uchino Avenue Sewer Main Im rovement Replace Existing 6"SS with 8"FPVC SS 67 Pie Burs t/Open Cut 1033 LF $ 120 $ 123 960.00 $ 140.00 $ 144 620.00 $ 90.00 $ 92 970.00 $ 150.00 $ 154 950.00 Replace Existing Manhole with 4'Diameter 68 Manhole 2 EA $ 5,500 $ 11 000.00 $ 6,500.00 $ 13 000.00 $ 1,000.00 $ 2,000.00 $ 5,500.00 $ 11 000.00 Replace Existing Manhole with 36"Manhole 69 Hinged cover 2 EA $ 5,500 $ 11 000.00 $ 7,000.00 $ 14 000.00 $ 1,000.00 $ 2,000.00 $ 5,500.00 $ 11 000.00 Replace Existing Manhole with Type II 70 Manhole(Hinged Cover 4 EA $ 4,500 $ 18 000.00 1$ 3,500.00 $ 14 000.00 1$ 1.000.00 $ 4.000.00 $ 4,600.00 $ 18 000.00 71 Remove Existing Lam hole 1 EA $ 1,750 $ 1,750.00 $ 300.00 j$ j16 NOOO.00 500.00 $ 500.00 $ 400.00 W$ 20 Install Manhole Stub and Reconnect Existing 72 Pipes 2 EA $ 1,200 $ 2,400.00 $ 800.00 500.00 $ 1,000.00 $ 400.00 73 Replace ExistingSewer 4"Lateral 16 EA $ 1,200 $ 19 200.00 $ 1,000.00 200.00 $ 3200.00 $ 1 300.00 74 Re lace Existin Sewer 6"Lateral 10 EA $ 1 400 $ 14000.00 $ 1100.00 300.00 $ 3 000.00 $ 1 400.00 75 Re lace Existin 4"Sewer Cleanout 16 EA $ 300 $ 4 800.00 $ 300.00 200.00 $ 3 200.00 $ 600.00 76 Re lace Existin 6"Sewer Cleanout 10 EA $ 350 $ 3 500.00 $ 350.00 400.00 $ 4 000.00 $ 650.00 SUB TOTAL BID ITEMS Nos.67 through 76: $ 209,610.00 $ 222,820.00 $ 116,870.00 $ 247,060.00 TOTAL $ 2,071,211.00 $ 2,354,000.00 $ 2,667,761.00 $ 2,788,310.00 C AU F O R N f A OK. ��A 1E-C�a�vE AvE, s E w E 1L �° �rM1 ItpvE1ME NT rrtoTE CT c M y � 2 � Ncls SAN 041, 41 �p S° 1p ,uavo d Ars as �o�o �•.�fE �a p�tiP _ a ' \ d epa O �y Ali C fir o v /��O � .4• � \ C \l 'f -�• ^ ,; � ��r `/ice ,° IF D < ) pRo.TECT SITE j c� Agenda 9c Item Meeting BURLINGAME STAFF REPORT Date: July 16, 2007 ' SUBMITTED BY APPROVED BY �f TO: HONORABLE MAYOR AND CITY COUNCIL DATE: June 26, 2007 FROM: PUBLIC WORKS DEPARTMENT SUBJECT: RESOLUTION AWARDING BROADWAY & CABRILLO STORM DRAIN CONSTRUCTION CONTRACT TO PRECISION ENGINEERING INC. CITY PROJECT NO. 81740 RECOMMENDATION: It is recommended that City Council approve the attached resolution awarding a construction contract for the Broadway and Cabrillo storm drain improvements project to Precision Engineering Inc., in the amount of$ 289,995. BACKGROUND: On June 21, 2007 bids were opened for the Broadway and Cabrillo storm drain improvements project and twelve (12) bids were received ranging from $289,995 to $632,170. Precision Engineering, Inc. is the lowest responsible bidder with its bid amount 47% under the engineer's estimate of $544,875. Staff believes that competitive market conditions and increased availability of the contractors for this type of work resulted in a significantly lower bid amount compared to the engineer's estimate. Precision Engineering, Inc. has met all requirements for this project. Precision Engineering project managers have over 20 years of experience in successfully performing similar work. Staff has verified contractor's references and believe that Precision Engineering is well qualified to do the work. PROJECT: The project consists of installing an approximately 1000 feet of 15 to 18 inch diameter storm drain system with catch basins and manhole connections along Cabrillo Avenue from Broadway to the Easton Creek. The storm drain system will carry the street runoff in an enclosed system and will alleviate flooding of private properties along Broadway, Cabrillo and adjacent streets. The construction will begin in August and is expected to be completed by December, 2007. BUDGET IMPACT: Estimated expenditures Construction contract $289,995 Contingency (20%) 58,000 Construction inspection, management and testing 70,000 Total $417,995 Funding availability: There are adequate funds are available in the FY2007/08 CIP Budget to complete the project. EXHIBITS: Resolution, Bid Summary c: City Clerk, City Attorney, Director of Finance, Precision Engr, Inc. RESOLUTION NO. - AWARDING CONTRACT FOR BROADWAY&CABRILLO STORM DRAIN IMPROVEMENTS TO PRECISION ENGINEERING CITY PROJECT NO. 81740 WHEREAS, the City Council has authorized an invitation for proposals for the - CITY PROJECT 81740 - CONTRACT FOR BROADWAY & CABRILLO STORM DRAIN IMPROVEMENTS WHEREAS, on JUNE 21, 2007, all proposals were received and opened before the City Clerk and representatives of the Public Works Department; and WHEREAS, PRECISION ENGINEERING, submitted the lowest responsible bid for the job in the amount of$289,995. NOW, THEREFORE, be it RESOLVED, and it is hereby ORDERED, that the Plans and Specifications, including all addenda, are approved and adopted; and BE IT FURTHER RESOLVED that the bid of PRECISION ENGINEERING, for said project in the amount of$289,995, and the same hereby is accepted; and BE IT FURTHER RESOLVED THERETO that a contract be entered into between the successful bidder hereinabove referred to and the City of Burlingame for the performance of said work, and that the City Manager be, and he hereby is authorized for and on behalf of the City of Burlingame to execute said contract and to approve the faithful performance bond and the labor materials bond required to be furnished by the contractor. Mayor I, DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the day of , 2007, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: City Clerk SAA Public Works Directory\PROJECTS\81740-Cabrillo Storm Drain\ResolutnAward.awd.doc BID SUMMARY City of Burlingame Broadway and Cabrillo Ave Storm Drain Improvements City Project 81740 Bid Opening: 2:00 pm,June 21,2007 West Valley Pacific Underground struction Co,Inc. McGuire and Hester Construction,Inc Cal,Inc. Item Sec Description Units Estimated it Estimate Unit Estimate Unit Estimate Unit Estimate No. Section Quantity Ice Price Price Price 1 11 Mobilization(not to exceed 10%of total bid) LS 1 $000 $30,000 $50,000 $50,000 $25,000 $25,000 $63,000 $63,000 2 12 Traffic Control LS 1 $00 $1,500 $20,000 $20,000 $5,000 $5,000 $25,000 $25,000 3 13 Storm Water Polution Prevention Program LS 1 00 $1,000 $1,900 $1,900 $5,000 $5,000 $3,000 $3,000 4 Construction Area Staking LS 1 ,000 $26,000 $2,600 $2,600 $10,000 $10,000 $5,000 $5,000 Install 18"RCP Class 3 Storm Drain Pipe with 5 23 askets LF 866 ,21 $191,386 $230 $199,180 $270 $233,820 $210 $181,860 6 23 Install 12"PVC SDR 26 Storm Drain Pipe FL 90 24 $29,160 $250 $22,500 $240 $21,600 $170 $15,300 7 23 Install 15"PVC SDR 26 Storm Drain Pipe LF 55 60 $14,300 $500 $27,500 $270 $14,850 $180 $9,900 Type GO Curb Inlet Catch Basin w/Frame 8 23 and 18"Grate inplace EA 7 700 $53,900 $4,400 $30,800 $5,000 $35,000 $9,500 $66,500 Type GO Curb Inlet Catch Basin w/Frame 9 23 and 24"Grate inplace EA 2 60 $17,920 $4,500 $9,000 $6,000 $12,000 $10,000 $20,000 10 23 48"Diameter Manholes Inplace EA 4 90 $39,560 $7,900 $31,600 $6,500 $26,000 $10,000 $40,000 48"Diameter Manholes and 24"pipe 11 23 connection to existing creek culvert EA 1 $.,565 $16,565 $3,500 $3,500 1 $12,000 $12,000 $16,000 $16,000 12 21 Remove and Replace Curb and Gutter LF 246 '2 $15,252 $100 $24,600 $95 $23,370 $100 $24,600 13 21 Remove and Replace Driveway Approach SF 444 -4 $10,656 $32 $14,208 $30 $13,320 $30 $13,320 14 25 Remove S/W,C&G,and Install ADA Ramp SF 230 8 $13,225 $60 $13,800 $45 $10,350 $70 $16,100 15 25 Remove and Install Sidewalk SF 208 9 $8,112 $32 $6,656 $35 $7,280 $30 $6,240 Remove and Install AC Pavement at ADA 16 19 Ramp Comers,with 0.35'AC over 1.00'AB SF 125 0 $2,500 $20 $2,500 1,2 $5,000 $30 $3,750 17 14 Water and Sewer Conflicts EA 2 000 $6,000 $6,000 $12,000 $1,250 $2,500 $4,000 $8,000 18 26 Area Restoration LS 1 $500 $2,500 $5,000 $5,000 $10,000 $10,000 $57,000 $57,000 19 23 Adjust Valves and other items to grade EA 4 00 $2,400 $500 $2,000 $1,200 $4,800 $2,000 $8,000 Legends and Markings;Curb Paint"Red No 20 32 Parking"and other markings as directed LS 1 8000 $3,000 $2,500 $2,500 $5,000 $5,000 $10,000 $10,000 Backfill Existing Pipe Arch with Lean 21 16 Concrete LS 1 000 $1,000 $2,500 $2,500 $10,000 $10,000 $5,000 $5,000 22 28 Post Television Inspection LF 1200 '2 $2,340 $5 $6,000 $3 $3,600 $3 1 $3,600 ^"Asphalt Concrete Dig Out Repairs(Dig Out, 23 29 Off Haul,and 6"AC Lift) SF 500 12 $6,000 $15 $7,500 $25 $12,500 $30 $15,000 Compacted Class 2 Aggregate Base for Dig 24 29 Out Repairs Tons 30 16 $480 $40 $1,200 $85 $2,550 $200 $6,000 25 4 eetmg, oring,an racing $0 $0 $0 $10,000 $494,756 $499,044 $510,540 $632,170 c,Tv STAFF REPORT B4lRLINGAME AGENDA ITEM# 9d .Utz MTG. 7/16/07 DATE TO: HONORABLE MAYOR AND CITY COUNCIL sBus11TTED DATE: June 22, 2007 // ' APPRO D FROM: Parks & Recreation Director(558-7307) BY SUBJECT: BAYSIDE PARK RESTROOM AND CONCE ION BUILDING— CITY PROJECT NO. 81090 RECOMMENDATION: It is recommended that Council approve the attached resolution accepting the Restroom/Concession building construction at Bayside Park performed by McNabb Construction Inc. of Lafayette in the amount of$470,269.38. BACKGROUND: In late 2004 the City of Burlingame contracted with Callander Associates to provide design services for the construction of a restroom/concession building at Bayside Park. Callander was selected because of its experience in design and construction management on or near closed landfills. The project grew in complexity and cost as several design assumptions proved incorrect and required correction. In order to accommodate the rising costs, other Parks& Recreation Department projects were delayed or modified. A bid package was finally produced in the spring of 2006. The low bid included a manufactured alternative to the facility proposed in the Callander specifications. That bid was accepted by Council. The manufactured building was placed on site by crane in February 2007, after which utility hook ups were completed. Building inspections were completed. County Health inspected the required methane gas containment membrane during construction. Central County Fire inspected the associated methane gas alarm system upon completion in order to establish emergency protocols. City Staff from the Building, Water, and Sewer Divisions greatly assisted in keeping costs from going higher. There were three change orders for a total of 43,429.38. One change order related to additions requested by the City Sewer Division. The most expensive change order resulted from a very low design estimate on the number of yards of soil to be off hauled. The final cost includes liquidated damages in the amount of$6,500 for exceeding the days allotted for completion. The required letter of approval from the County has been received. The punch list has been completed. Submittals and"as built"plans have been received. Staff recommends acceptance of the project. The facility is currently in service. The concession portion of the building is available to the Burlingame Youth Baseball Association. EXHIBITS: Resolution BUDGET IMPACT: Construction Documents 49.000 Construction 470,000 Administration and Inspections 19,000 County Document fees 7,000 TOTAL 545,000 RESOLUTION NO. RESOLUTION ACCEPTING COMPLETION OF RESTROOM AND CONCESSION BUILDING AT BAYSIDE PARK CITY PROJECT NO. 81090 RESOLVED by the City Council of the City of Burlingame, California,and this Council does hereby FIND, ORDER and DETERMINE as follows: 1. The Parks&Recreation Director of said City has certified that the work done by MCNABB CONSTRUCTION, INC. under the terms of its contract with the City of Burlingame dated JUNE 5,2006,has been completed in accordance with the plans and specifications approved by this Council therefor and to the satisfaction of the Parks& Recreation Director. 2. Said work is particularly described as #81090 RESTROOM AND CONCESSION BUILDING, BAYSIDEPARK. 3. Said work be and the same hereby is accepted. 4. The city engineer is directed to execute and file for record with the County Recorder notice of the completion thereof as required by law. Mayor I, DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the 16TH day of July,2007 and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCIL,MEMBERS: ABSENT: COUNCILMEMBERS: City Clerk STAFF REPORT BURLINGAME AGENDA ITEM# 9e MTG. DATE 7/16/07 To: HONORABLE MAYOR AND CITY COUNCIL By TED C DATE: June 10,2007 FROM: Parks& Recreation Director (558-7307) BY �� SUBJECT: ADOPTION OF THE ATHLETIC FIELD US OLICIES RECOMMENDATION: It is recommended that the City Council adopt the attached Athletic Field Use Policies as recommended by the Parks & Recreation Commission at their June 21, 2007 meeting. BACKGROUND: A high demand for field space in Burlingame precipitates the need for a system of field reservations. In order to manage that system, staff has worked with the local non-profit organizations and Parks & Recreation Commission to revise the 2004 Athletic Field Use Policies as attached. Several goals were considered in developing the Policies, including giving priority of use to Burlingame residents, allowing for a wide variety of recreational programs, recognizing the importance of interscholastic athletics and maximizing field space. Some of the main points listed in the Policies include: • Definition of"resident"in terms of field space to include those attending school in Burlingame • The Role of the Parks &Recreation Department • Defining Validated User Organizations • Application process to become a Validated User Organization • Conditional use for Burlingame teams in non-Burlingame organizations • Factors affecting amount of field space allocation • Field Use Priority • Process to appeal decisions made by City staff The November 18, 2004 Policy was discussed with representatives of the various non-profit organizations at the Field Users Meeting on May 14, 2007 and at the Parks & Recreation Commission meetings of May 17, 2007. The Parks & Recreation Commission approved the attached policy at their June 21, 2007 meeting. BUDGET IMPACT: There is no budget impact associated with this Policy. ATTACHMENTS: A. Athletic Field Use Policies —Approved by the Parks & Recreation Commission June 21, 2007. City of Burlingame - Parks & Recreation Dept. • 850 Burlingame Ave., Burlingame, CA 940 10 euRWNGAME phone: (650) 558-7300 • fax: (650) 696-7216 a recreation(a burlin ame org12 �``r�lan to LN^gM1 ATHLETIC FIELD USE POLICIES Approved by Parks &Recreation Commission June 21 2007 I. PURPOSE A. To define"Athletic Field User Groups" (User Groups)and the scope of the support to be offered by the City. Such support may be defined in allocation of field space, opportunities to conduct tournaments or sell snacks, use of indoor meeting space or other. B. Programs that offer new opportunities for the community(including existing opportunities for a different section of the community) should be encouraged. Programs competitive with City offerings may be prohibited. C. For the purposes of this policy, a Burlingame resident shall be defined as anyone who has a permanent address or attends an accredited school within Burlingame. (Please note that residency under the fee schedule only includes those with a permanent residence within Burlingame) II ROLE OF THE PARKS AND RECREATION DEPARTMENT A. Parks &Recreation Department staff will enforce the use of the fields and ensure that all User Groups adhere to the requirements of the City of Burlingame. Such requirements may include items such as annual schedules, insurance, parking restrictions, collection of field use fees, etc. B. Conduct at least one annual meeting for all User Groups to discuss field space allocations and issues common to the User Groups. C. City has need/responsibility to offer programs and realize revenues to offset administrative and parks maintenance costs. D. City reserves the right to expand its program offerings. III. VALIDATED USER ORGANIZATION A. User Groups, once validated by the Parks &Recreation Commission, can request field space for seasonal sports leagues and tournaments. B. In order to be a Validated User Group, the following criteria must be met: • Group must be a registered 501(c)3 non-profit organization; and • Group membership must include a minimum of 20 Burlingame residents; and • Group must offer teams for a variety of age groups • At least 50%of the membership must be Burlingame residents ATHLETIC FIELD USE POLICIES—Page 2 Approved by the Parks&Recreation Commission:June 21 2007 C. To become a User Group, the group must apply in writing to the Parks & Recreation Commission. Applications must be received by the Parks & Recreation Department at least two weeks prior to a Commission meeting. Commission will review and discuss the information at the meeting and hold a public hearing at the subsequent meeting, before validation. Such application must include the following: 1. Written league rules and guidelines 2. Annual schedule for the organization, including practice and game dates, tournament dates, and any special events (examples: opening ceremonies) 3. Annual list of board members with their contact information (address, phone#, email address) 4. Annual rosters of league participants showing residency status 5. Presentation to the Commission 6. Description of how User Group's activities differ from those offered by existing User Groups D. The Parks &Recreation Commission can assign an organization Validated User Group status for either a one-year or a three-year term based upon the following: I. Three-year User Group status will be assigned to groups that have displayed a history of surpassing the requirements listed in III. Validated User Organization above. 2. One-year status will be assigned to new organizations or those that meet, but do not exceed the minimum requirements by at least 20%for two consecutive years. 3. If an organization has a history of not being able to meet the requirements of a Validated User Organization for more than 2 years, the Parks & Recreation Commission can formally place the organization on a probationary status for one year to meet the requirements for a Validated User Organization or be dropped from that status. E. Conditional one-year Validated User Organization status may be given to non- Burlingame resident organizations under the following conditions: 1. There is no similar, competing program using Burlingame facilities; 2. The team using the facility is comprised of at least 50%Burlingame residents; and 3. The Organization complies with the other provisions of this Use Policy. F. No User Group may, without approval of the Parks &Recreation Department, loan or sublet to any other organization or individual any of the privileges or services provided by the City. G. No two non-resident teams may use Burlingame fields without prior approval of the Parks &Recreation Department. H. Any organization conducting an activity on City facilities must provide adequate insurance to City prior to start of activity. ATHLETIC FIELD USE POLICIES—Page 3 Approved by the Parks&Recreation Commission•June 21 2007 I. Each year, each organization shall submit its planned schedule for on-season play, off-season play, tournaments and camps to the P&R Dept. for scheduling consideration. J. Organizations offering camps on a"for fee"basis will be allowed to rent the fields as non-profit organizations, as space is available. K. Organizations offering scholarship to low income participants will be given priority for use over those not offering scholarships. IV FIELD SPACE ALLOCATION A. Each validated User Group will be allocated field space, including scheduled times, by the Parks &Recreation Department staff. B. Factors affecting amount of field space allocation include: 1. "On-season"programs vs. "Off-season"programs 2. Number of Burlingame residents in the program 3. Percentage of Burlingame residents in the program C. The Field Use Priority Ranking is as follows: 1. Burlingame High School programs on SMUHSD facilities 2. Burlingame School District programs on Burlingame School District facilities 3. City of Burlingame Parks &Recreation Department programs 4. Burlingame School District or Burlingame High School programs on City facilities 5. Validated User Groups b. Outside field rentals D. At the annual Field Users meeting,the Recreation and Parks Supervisors will discuss the previous year and schedule the upcoming season(s). Additional meetings may be called,as needed,to discuss field allocations. E. Each User Group shall pay a per participant fee per the City's Master Fee Schedule for each participating resident and non-resident player each season. F. City reserves the right to increase the per participant fee for each league, tournament or camp offered. G. Camps offered by local non-profit organizations may be allowed—on a year to year basis—if they do not compete with programs offered by the City or the existing programs offered by other non-profit organizations. H. Programs open to all members of the community will be given a higher priority than those serving only a specific group or team. ATHLETIC FIELD USE POLICIES-Page 4 Approved by the Parks&Recreation Commission•June 21 2007 V PERMITTED ACTIVITIES A. Each User Group is limited to conduct only the activities specified in their Use Permit. Examples of activities that will not be allowed without prior approval include clinics, conditioning camps, tournaments or off-season leagues. B. The Department reserves the right to close any field that is maintained by the City for safety reasons (examples: ramouts, park improvements). In the event of such closure,the Department will attempt to contact each field user and will post a notice on the Field Condition Line: (650)558-7319. C. Any coach or team that uses a closed field is subject to a one-year ban from using City facilities. VI APPEAL PROCESS A. P&R staff will handle the enforcement of these policies. B. In the case of a dispute over the meaning, interpretation or intent of any portion of these Use Policies, User Groups may appeal decisions of the Parks&Recreation Department to the Parks &Recreation Commission. of Burlingame - Parks & Recreation Dept. ,City 850 Burlingame Ave., Burlingame, CA 94010 } phone: (650) 558-7300 - fax: (650) 696-7216 recreationgburlin ame ora 1� � FIELD USER GROUP APPLICATION June 21. 2007 "Athletic Field User Groups" (User Groups) and the scope of the support to be offered by the City are defined in the Athletic Field Use Policy. Such support may be defined in allocation of field space, opportunities to conduct tournaments or sell snacks, use of indoor meeting space or other. The policy covers existing organizations as well as programs that offer new opportunities for the community (including existing opportunities for a different section of the community). Groups offering programs competitive with City offerings may be prohibited. Per their status as fellow govermnental agencies and the existing joint use agreements, the San Mateo Union High School District and Burlingame School District are pre-validated as User Groups under these policies. Application to Become a Validated User Group Applications must be received by the Parks & Recreation Department at least two weeks prior to a Commission meeting, generally held on the third Thursday of each month. Commission will review and discuss the information at the meeting and hold a public hearing at the subsequent meeting, before validation. User Groups are encouraged, but not required to attend the Public hearing before the Parks&Recreation Commission. Name of Organization 501(c)3 # Contact Person Day Phone Eve Phone Email Field Use/Type of Sport Does your organization offer scholarships to participants from low-income households? #of Members in Organization #who live in Burlingame #who attend school in Burlingame Insurance Carrier Representative Policy# Phone# Email Signature of Organization Representative Date The following items must be attached to this application: • Written league rules and guidelines • Annual schedule for the organization, including practice and game dates,tournament dates, and any special events (examples: opening ceremonies) • Annual list of board members with their contact information(address, phone#, email address) • Annual rosters of league participants showing residency status • Description of how User Group's activities differ from those offered by existing User Groups Holation of the Field Use Policies may result in Validated User Group status being suspended or revoked Z8RR4rNjG9A"ME STAFF REPORT AGENDA ITEM# 9f MTG. 7/16/07 DATE TO: HONORABLE MAYOR AND CITY COUNCIL SYB TTED BY DATE: July 11, 2007 ~� p FROM: Parks & Recreation Director (558-7307) APBY PRO SUBJECT: SUPPORT SUBMITTAL OF A STREET TREE ftiFORESTATION GRANT RECOMMENDATION: It is recommended that Council support and approve the submittal of a California Department of Forestry Street Tree Reforestation grant by the Parks & Recreation Department. BACKGROUND: In May 2006, the City Council requested the Beautification Commission began considering potential options for tree planting on streets or blocks that have few or no City trees. In October 2006, Council adopted the Street Tree Reforestation Project as recommended by the Commission. This project was created with the knowledge that funding would be developed from future sources including budget requests in upcoming years, community donations and grant opportunities. Staff has identified the California Department of Forestry's "Green Trees for The Golden State"grant as a potential source of funds to begin the Street Tree Reforestation Project. Approval of this request will allow staff to submit the grant application for approximately $30,000 and reaffirm Council's support for this project. BUDGET IMPACT: The grant will cover the costs for all of the materials and a portion of the labor costs associated with this tree planting. ATTACHMENTS: A. Resolution of the City Council of the City of Burlingame for Funding from the Urban Forestry Grant Program Entitled, "Green Trees for The Golden State", as Provided through Proposition 12 Attachment"A" RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME FOR FUNDING FROM THE URBAN FORESTRY GRANT PROGRAM ENTITLED,"GREEN TREES FOR THE GOLDEN STATE,"AS PROVIDED THROUGH PROPOSITION 12 RESOLVED by the City Council of the City of Burlingame: WHEREAS, the Governor of the State of California in cooperation with the California State Legislature has enacted Proposition 12, which provides funds to the State of California and its political subdivisions for urban forestry programs; and WHEREAS, the State Department of Forestry and Fire Protection has been delegated the responsibility for the administration of the program within the State, setting up necessary procedures governing application by local agencies and non-profit organizations under the program, and WHEREAS, said procedures established by the State Department of Forestry and Fire Protection require the applicant to certify by resolution the approval of application before submission of said application to the State; and WHEREAS, the applicant will enter into an agreement with the State of California to carry out a tree planting project; NOW, THEREFORE, IT IS RESOLVED AND ORDERED that the City of Burlingame: 1. Approved the filing of an application for"PROPOSITION 12"tree planting grant program funds; and 2. Certifies that said applicant has or will have sufficient funds to operate and maintain the project; and 3. Certifies that funds under the jurisdiction of the City of Burlingame are available to begin the project; and 4. Certifies that said applicant will expend grant funds prior to March 1, 2010; and 5. Appoints the Parks&Recreation Director as agent of the City of Burlingame to conduct all negotiations, execute and submit all documents including,but not limited to applications, agreements, amendments, payment requests and so on, which may be necessary for the completion of the aforementioned project. Mayor I, DORIS J. MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the 16th day of July, 2007, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: City Clerk 2 } CITY o� STAFF REPORT BURLINGAME AGENDA 9g ITEM# w�oqJ, Som MTG. L qo ATEG JUNE"' DATE 7/16/0/T TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTE BY DATE: July 9, 2007 APPROVE FROM: Doris J. Mortensen, City Clerk—558-7203 BY SUBJECT: ADOPT RESOLUTION DESIGNATING A VOTING LEGATE FOR 2007 LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE RECOMMENDATION: It is recommended that Council approve the attached resolution designating Mayor Nagel as Burlingame's voting delegate for the 2007 League of California Cities Annual Conference. BACKGROUND: Vice Mayor Nagel is registered to attend the 2007 League of California Cities Annual Conference in September, and as a city official is eligible to be designated as Burlingame's voting delegate. League of California Cities bylaws require that a city's voting delegate be designated by City Council action. Attachment: Resolution RESOLUTION NO. _ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME DESIGNATING VOTING DELEGATE TO 2007 LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE RESOLVED by the City Council of the City of Burlingame: WHEREAS, the Bylaws of the League of California Cities, specifically Article V, Section 3(a), require approval of the City Council to designate a city official as the city's designated voting delegate to the General Assembly; and WHEREAS, Mayor Nagel is registered to attend the 2007 League of California Cities Annual Conference representing the City of Burlingame; NOW,THEREFORE,IT IS RESOLVED AND ORDERED: That the City Council of the City of Burlingame hereby designates Mayor Nagel as the City of Burlingame Voting Delegate to the 2007 League of California Cities Annual Conference. Mayor I, DORIS J. MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the 16`h day of July, 2007, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: City Clerk $1,845,593.66 Ck. No. 26191-26723 Excludes Library Checks 2,25666-25704 RECOMMENDED FOR PAYMENT APPROVED FOR PAYMENT Payroll for June 2007 $2,312,238.37 Ck. No. 168726- 169082 Note: There are 3 pay periods in June INCLUDES ELECTRONIC FUNDS TRANSFERS PERS HEALTH PERS RETIREMENT FEDERAL 941 TAX STATE DISABILITY TAX STATE INCOME TAX PERS&ICMA DEFERRED COMP SECTION 125 DEDUCTION CD CD m � 5- a am o m m 3 S:\FINEXCEL\MISCELLANEOUS\COUNCILCKS.XLS s � a CITY OF BURLINGAME 07-06.2007 W A R R A N T R E G I S T E R PAGE 3 FUND RECAP - 07-08 NAME FUND AMOUNT r GENERAL FUND 101 23,675.89 PAYROLL REVOLVING FUND 130 18,375.85 TRUST AND AGENCY FUND 731 120,515.85 TOTAL FOR APPROVAL $162,567.59 HONORABLE MAYOR AND CITY COUNCIL: THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 3 INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 26701 THROUGH 26723 1NCLUSIVE,T0TALING IN THE AMOUNT OF $162,567.59, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON. RESPECTFULLY SUBMITTED, .... ......... . . ............ . ........ .../.../... FINANCE DIRECTOR DATE APPROVED FOR PAYMENT ....... .. .......... ... .............. .../.../... COUNCIL DATE CITY OF BURLINGAME 07-06-2007 W A R R A N T R E G I S T E R PAGE 4 FUND RECAP - 06-07 NAME FUND AMOUNT GENERAL FUND 101 17,865.66 PAYROLL REVOLVING FUND 130 7,368.66 TRUST AND AGENCY FUND 731 1201515.85 TOTAL FOR APPROVAL $145,750. 17 HONORABLE MAYOR AND CITY COUNCIL: THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 4 INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 26701 THROUGH 26723 INCLUSIVE,TOTALING IN THE AMOUNT OF $145,750. 17, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON. RESPECTFULLY SUBMITTED, . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ./. . ./. . . FINANCE DIRECTOR DATE APPROVED FOR PAYMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ./. . ./. . . COUNCIL DATE CITY OF BURLINGAME 07-06-2007 W A R R A N T R E G I S T E R PAGE 5 - FUND RECAP - 07-08 NAME FUND AMOUNT GENERAL FUND 101 5,810.23 PAYROLL REVOLVING FUND 130 11,007.19 TOTAL FOR APPROVAL $16,817.42 HONORABLE MAYOR AND CITY COUNCIL: THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 5 INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 26701 THROUGH 26723 INCLUSIVE,TOTALING IN THEAMOUNT OF $16,817.42, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON. RESPECTFULLY SUBMITTED, .................................... .../.../... FINANCE DIRECTOR DATE APPROVED FOR PAYMENT .................................... .../.../... COUNCIL DATE CITY OF BURLINGAME PAGE 2 W A R R A N T R E G I S T E R 07/06/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 26716 DELTA DENTAL PLAN OF CALIFORNIA 24793 AP 7,368.66 EMPLOYEE BENEFITS 7,368.66 130 20014 26717 THE HARTFORD PRIORITY ACCOUNTS 24796 4,972.22 EMPLOYEE BENEFITS 4,206.27 130 20021 MISCELLANEOUS 765.95 130 20025 26718 ART IN ACTION 24912 AP 5,398.50 CONTRACTUAL SERVICES 5,398.50 101 68010 220 1644 26719 DANCE FORCE 26351 AP 1,539.00 CONTRACTUAL SERVICES 1,539.00 101 68010 220 1646 26720 SAN FRANCISCO FENCERS CLUB 27032 AP 1,029.50 CONTRACTUAL SERVICES 1,029.50 101 68010 220 1762 26721 MORRIS GREENBERG 27481 2,937.25 MISCELLANEOUS 2,937.25 101 65100 010 26722 SCOTT WILLIAMS 27538 2,872.98 MISCELLANEOUS 2,872.98 101 65100 010 26723 JOY BOLL 27658 AP 215.00 PROFESSIONAL & SPECIALIZED S 215.00 101 64420 210 TOTAL 8162,567.59 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 1 07/06/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT * Denotes Hand Written Checks 26701 STEPHEN J. PICCHI 03168 AP 1,635.90 CONTRACTUAL SERVICES 1,635.90 101 68010 220 1372 26702 SAN MATEO COUNTY CONVENTION & 03431 AP 120,515.85 MISCELLANEOUS 120,515.85 731 22587 26703 ANA FITZGERALD 09975 AP 180.00 CONTRACTUAL SERVICES 180.00 101 68010 220 1647 26704 LEONA MORIARTY 09979 AP 3,780.00 CONTRACTUAL SERVICES 3,780.00 101 68010 220 1644 26705 BURLINGAME POLICE DEPT 13720 AP 3,626.86 MISC. SUPPLIES 55.40 101 65150 120 MISC. SUPPLIES 574.54 101 65100 120 COMMUNICATIONS 323.50 101 65100 160 TRAINING EXPENSE 2,673.42 101 65100 260 26706 JANNETTE GREER 23769 AP 108.00 CONTRACTUAL SERVICES 108.00 101 68010 220 1648 26707 ERIC GATTMAN 24169 AP 150.40 CONTRACTUAL SERVICES 150.40 101 68010 220 1521 26708 CENTRAL COUNTY FIREFIGHTERS FUND 24519 78.00 UNION DUES 78.00 130 21080 26709 BURLINGAME POLICE ADMINISTRATION 24520 180.00 MISCELLANEOUS 180.00 130 20024 26710 BURLINGAME POLICE OFFICERS ASSN 24521 600.00 MISCELLANEOUS 600.00 130 20024 26711 C.L.E.A. 24523 585.00 MISCELLANEOUS 585.00 130 20026 26712 TEAMSTERS 9856 24526 490.00 UNION DUES 490.00 130 21091 26713 TEAMSTERS UNION LOCAL 856 24528 320.60 MISCELLANEOUS 320.60 130 21092 26714 SPRINGERWEST LLC 24704 AP 202.50 CONTRACTUAL SERVICES 202.50 101 68010 220 1762 26715 AETNA 24760 3,781.37 MISCELLANEOUS 3,781.37 130 20028 CITY OF BURLINGAME 06-29-2007 WARRANT REG I ST ER PAGE 13 FUND RECAP - 06-07 NAME FUND AMOUNT GENERAL FUND 101 233,329.47 PAYROLL REVOLVING FUND 130 4,370.00 CENTRAL COUNTY FIRE 201 20,365.80 CAPITAL IMPROVEMENTS FUND 320 51,358.49 SEWER CAPITAL PROJECT FUND 327 68,111.84 WATER FUND 526 307,103.73 SEWER FUND 527 105,570.38 SOLID WASTE FUND 528 2,969.10 PARKING ENTERPRISE FUND 530 4,648.14 SELF INSURANCE FUND 618 10,969.40 FACILITIES SERVICES FUND 619 10,326.78 EQUIPMENT SERVICES FUND 620 1,395.00 INFORMATION SERVICES FUND 621 1,487.98 OTHER LOCAL GRANTS/DONATIONS 730 9,815.59 TRUST AND AGENCY FUND 731 1,050.00 UTILITY REVOLVING FUND 896 2,446.87 - TOTAL FOR APPROVAL $835,318.57 HONORABLE MAYOR AND CITY COUNCIL: THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 13 INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 26533 THROUGH 26700 INCLUSIVE,TOTALING IN THE AMOUNT OF 8835,318.57, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON. RESPECTFULLY SUBMITTED, .................................... .../.../... FINANCE DIRECTOR DATE APPROVED FOR PAYMENT .................................... .../.../... COUNCIL DATE CITY OF BURLINGAME WARRANT REG I S TER PAGE 12 06/29/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *6 Denotes Hand Written Checks 26688 ELISE BRAND 27643 _ 86.00 .MISCELLANEOUS 86.00 101 36330 000 1646 26689 BRENDA GOLDMAN 27644 86.00 MISCELLANEOUS 86.00 101 36330 000 1646 26690 SANDRA FEDER 27645 86.00 MISCELLANEOUS 86.00 101 36330 000 1646 26691 ALICIA ERDMAN 27646 50.00 MISCELLANEOUS 50.00 101 22593 26692 PATRICIA DEVINCENZI 27647 75.00 MISCELLANEOUS 75.00 101 22593 26693 MICHAEL SHEA 27648 125.00 MISCELLANEOUS 125.00 101 22593 26694 JESSICA DONLUCAS 27649 100.00 MISCELLANEOUS 100.00 101 22593 26695 TINA ASHAMALLA 27650 3,000.00 MISCELLANEOUS 3,000.00 101 22546 26696 SAM RUDIN 27651 1,100.00 CONTRACTUAL SERVICES 1,100.00 730 69544 220 26697 RUSSELL BELL 27652 800.00 CONTRACTUAL SERVICES 800.00 730 69544 220 26698 GAYLE SCHMITT 27653 1,000.00 CONTRACTUAL SERVICES 1,000.00 730 69544 220 26699 YANINA ABECASSIS 27654 437.00 MISCELLANEOUS 437.00 101 36330 000 1646 26700 KRISTEN L. SCHOBER 27655 79.00 MISCELLANEOUS 79.00 101 36330 000 1782 1 TOTAL $835,318.57 CITY OF BURLINGAME WARRANT REG I ST E R PAGE 11 06/29/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 26673 JANA TORRES 27628 184.00 MISCELLANEOUS 184.00 101 36330 000 1372 26674 CAROLYN MASLINE 27629 156.00 MISCELLANEOUS 156.00 101 36330 000 1372 26675 CAROL LOEW 27630 78.00 MISCELLANEOUS 78.00 101 36330 000 1372 26676 ELIZABETH KOWALSKI 27631 156.00 MISCELLANEOUS 156.00 101 36330 000 1372 26677 FAYE C. KOESTER 27632 78.00 MISCELLANEOUS 78.00 101 36330 000 1372 26678 ELIZABETH CHANG 27633 92.00 MISCELLANEOUS 92.00 101 36330 000 1372 26679 SANDRA & DIRK BAUMANN 27634 252.00 MISCELLANEOUS 252.00 101 36330 000 1372 26680 SANDRA C. YEE 27635 252.00 MISCELLANEOUS 252.00 101 36330 000 1372 26681 TOM HARRIS 27636 344.00 MISCELLANEOUS 344.00 101 36330 000 1372 26682 KAREN WHEATLEY 27637 210.00 MISCELLANEOUS 210.00 101 36330 000 1372 26683 MARY T. CERA 27638 187.00 MISCELLANEOUS 187.00 101 36330 000 1372 26684 VICTOR ZELLA 27639 129.00 MISCELLANEOUS 129.00 101 36330 000 1661 26685 BIK WONG 27640 110.00 MISCELLANEOUS 110.00 101 36330 000 1646 26686 MR/MRS SAFAVI 27641 568.00 MISCELLANEOUS 120.00 101 36330 000 1372 MISCELLANEOUS 58.00 101 36330 000 1890 MISCELLANEOUS 390.00 101 36330 000 1646 26687 KAREN ODDEN 27642 86.00 MISCELLANEOUS 86.00 101 36330 000 1646 CITY OF BURLINGAME WAR RANT REG I S T E R PAGE 10 06/29/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT �•� Denotes Hand written Checks 26658 THE EDCCO GROUP 27359 2,379.43 PUMP EQUIPMENT REPAIR 2,379.43 527 66520 230 26659 COMMERCIAL OFFICE INTERIORS 27396 426.32 OFFICE EXPENSE 426.32 101 66100 110 26660 PLANET GRANITE 27401 336.00 CONTRACTUAL SERVICES 336.00 101 68010 220 1785 26661 MARICRUZ LEYVA 27460 75.00 MISCELLANEOUS 75.00 101 36330 000 1422 26662 DEKRA LITE 27479 345.00 MISC. SUPPLIES 345.00 730 69593 120 6030 26663 COLFAX INTERNATIONAL 27517 8,275.06 CAPITAL EQUIPMENT 8,275.06 101 65100 800 26664 WESTERN STATE DESIGN 27536 11,989.17 MISCELLANEOUS -989.11 201 23611 CAPITAL EQUIPMENT 12,978.28 201 65200 800 26665 ITT FLYGT CORPORATION 27537 18,315.37 CAPITAL EQUIPMENT 18,315.37 527 66520 800 26666 PROMOTIONAL ADVANTAGE 27563 2,272.00 MISCELLANEOUS -187.44 730 23611 MISC. SUPPLIES 2,459.44 730 69593 120 6020 26667 LOOMIS 27594 2,114.00 BANKING SERVICE FEES 500.00 101 64250 120 MISC. SUPPLIES 1,614.00 530 65400 120 26668 MARGARITA ARRIOLA 27603 243.00 MISCELLANEOUS 243.00 101 36330 000 1661 26669 RUBINA MIRZA 27610 110.35 PROFESSIONAL 8 SPECIALIZED S 110.35 101 64420 210 26670 THERESA WEBB 27620 156.00 MISCELLANEOUS 156.00 101 36330 000 1372 26671 PAW PRINTS 27626 2,649.42 CONTRACTUAL SERVICES 2,000.00 101 68010 220 1370 CONTRACTUAL SERVICES 649.42 101 68010 220 1423 26672 LUCY KILBRIDGE 27627 95.00 MISCELLANEOUS 95.00 101 36330 000 1370 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 9 06/29/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 26645 QUALITY CODE PUBLISHING 26420 2,536.36 OFFICE EXPENSE 2,536.36 101 64200 110 26646 MORI CONSULTANTS 26516 450.00 PROFESSIONAL & SPECIALIZED S 450.00 618 64520 210 26647 R.A. METAL PRODUCTS, INC 26527 238.15 COMMUNICATIONS 238.15 526 69020 160 26648 PRINTING INNOVATIONS 26591 1,555.56 PROFESSIONAL & SPECIALIZED S 1,555.56 618 64520 210 26649 UNITED SITE SERVICES INC 26684 625.06 MISC. SUPPLIES 625.06 730 69593 120 6010 26650 SKYLINE BUSINESS PRODUCTS 26825 2,082.12 MISCELLANEOUS 341.96 101 31510 OFFICE EXPENSE 98.18 101 64400 110 OFFICE EXPENSE 23.97 101 64350 110 OFFICE EXPENSE 377.91 101 65300 110 OFFICE EXPENSE 411.39 101 64400 110 OFFICE EXPENSE 23.98 101 64150 110 OFFICE EXPENSE 135.68 101 65300 110 MISC. SUPPLIES 488.30 101 66210 120 OFFICE EXPENSE 180.75 619 64460 110 26651 BUREAU VERITAS 26854 159,244.88 MISCELLANEOUS 159,244.88 101 22515 26652 AT&T LONG DISTANCE 26977 110.73 UTILITY EXPENSE 110.73 896 20281 26653 AVERY ASSOCIATES 27007 898.10 PROFESSIONAL & SPECIALIZED S 898.10 526 69020 210 26654 TRICIA H. MASON 27061 785.00 MISCELLANEOUS 785.00 101 36330 000 1330 26655 OCT ACADEMY 27131 290.00 TRAINING EXPENSE 290.00 526 69020 260 26656 ANA SILVA 27139 79.28 MISC. SUPPLIES 79.28 101 64100 120 26657 LINDA TONG 27357 150.00 MISCELLANEOUS 75.00 101 22593 MISCELLANEOUS 75.00 101 36330 000 1216 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 8 06/29/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 26630 KIDZ LOVE SOCCER, INC. 24637 459.20 CONTRACTUAL SERVICES 459.20 101 68010 220 1372 26631 GOLDEN STATE FLOW MEASUREMENT IN 24696 11,424.76 PROFESSIONAL & SPECIALIZED S 7,909.45 526 69020 210 CAPITAL EQUIPMENT 3,515.31 526 69020 803 26632 THE POWER SOURCE 24718 1,136.63 EQUIPMENT MAINT. 1,136.63 530 65400 200 26633 COPENHAGEN BAKERY 24761 132.30 MISC. SUPPLIES 132.30 101 64100 120 26634 CWEA SFBS 24794 150.00 TRAINING EXPENSE 150.00 527 66520 260 26635 ART IN ACTION 24912 2,440.00 CONTRACTUAL SERVICES 2,440.00 101 68010 220 1646 26636 A2Z BUSINESS SYSTEMS 25020 1,808.99 CONTRACTUAL SERVICES 452.25 101 65150 220 CONTRACTUAL SERVICES 1,356.74 101 65100 220 26637 CATHY FOXHOVEN 25088 1,700.00 CONTRACTUAL SERVICES 1,700.00 101 68010 220 1349 26638 MADDAUS WATER MANAGEMENT 25098 6,000.00 PROFESSIONAL & SPECIALIZED S 6,000.00 526 69020 210 26639 FINANCIAL ACCOUNTING FOUNDATION- 25466 500.00 PROFESSIONAL & SPECIALIZED S 500.00 101 64560 210 26640 ACCURACY INTERNATIONAL 25528 90.00 OFFICE EXPENSE 90.00 101 64540 110 26641 HASLER FINANCIAL SERVICES, LLC 25852 512.46 CITY HALL MAINTENANCE 512.46 621 64450 200 26642 IMPACT SCIENCES 26099 830.00 DEPOSIT REFUND 830.00 101 22590 26643 PETER BASSFORD 26116 160.00 CONTRACTUAL SERVICES 160.00 101 68010 220 1646 26644 RICHARD HOLTZ 26208 171.01 PROFESSIONAL & SPECIALIZED S 171.01 101 64420 210 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 7 06/29/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 26617 DEWEY SERVICES, INC. 23902 430.00 CONTRACTUAL SERVICES 55.00 619 64460 220 5130 CONTRACTUAL SERVICES 55.00 619 64460 220 5160 CONTRACTUAL SERVICES 55.00 619 64460 220 5170 CONTRACTUAL SERVICES 70.00 619 64460 220 5120 CONTRACTUAL SERVICES 70.00 619 64460 220 5180 CONTRACTUAL SERVICES 70.00 619 64460 220 5110 CONTRACTUAL SERVICES 55.00 619 64460 220 5150 26618 DEPARTMENT OF JUSTICE 23905 1,788.00 MISCELLANEOUS 1,596.00 101 23620 PROFESSIONAL & SPECIALIZED S 192.00 101 64420 210 26619 CHOICE POINT BUSINESS AND GOVERN 23935 250.00 POLICE INVESTIGATION EXPENSE 250.00 101 65100 292 26620 UNIVERSAL BUILDING SERVICES 23941 733.26 CONTRACTUAL SERVICES 71.50 619 64460 220 5120 CONTRACTUAL SERVICES 440.26 619 64460 220 5130 CONTRACTUAL SERVICES 221.50 619 64460 220 5110 26621 NEXTEL COMMUNICATIONS 23946 34.66 COMMUNICATIONS 34.66 101 65300 160 26622 DAN MALDONADO 24127 60.00 CONTRACTUAL SERVICES 60.00 101 68010 220 1788 26623 JESUS NAVA 24204 556.65 MISCELLANEOUS 556.65 101 64250 031 26624 AUDREY GUSTAFSON 24377 156.00 MISCELLANEOUS 156.00 101 36330 000 1372 26625 SAN MATED MEDICAL CENTER 24408 700.00 POLICE INVESTIGATION EXPENSE 700.00 101 65100 292 26626 RICHARD HORNE 24489 569.82 TRAVEL & MEETINGS 569.82 101 66210 250 26627 CENTRAL COUNTY FIREFIGHTERS FUND 24518 4,370.00 MISCELLANEOUS 4,370.00 130 20016 26628 WATER SOLUTIONS 24532 300.00 TRAINING EXPENSE 300.00 526 69020 260 26629 ROB MALLICK 24587 508.00 TRAVEL & MEETINGS 508.00 619 64460 250 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 6 06/29/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 26602 OFFICE MAX 23306 756.43 OFFICE EXPENSE 638.82 101 68010 110 1101 OFFICE EXPENSE 117.61 621 64450 110 26603 THE PRACTICAL SOLUTIONS GROUP 23367 400.00 TRAINING EXPENSE 400.00 526 69020 260 26604 LISA ZARUBIN 23396 800.00 MISC. SUPPLIES 800.00 101 64420 120 26605 LIEBERT GLOBAL SERVICES 23551 31670.00 PROFESSIONAL & SPECIALIZED S 3,670.00 619 64460 210 5130 26606 COLAINE ROEPKE 23574 429.00 MISCELLANEOUS 57.00 101 36330 000 1646 MISCELLANEOUS 197.00 101 36330 000 1372 MISCELLANEOUS 175.00 101 36330 000 1762 26607 MCMASTER-CARR SUPPLY CO. 23611 201 .58 SMALL TOOLS 201 .58 526 69020 130 26608 PETERSON 23633 126.68 SUPPLIES 126.68 620 15000 26609 BKF ENGINEERS 23641 2,668.50 CONTRACTUAL SERVICES 2,668.50 527 66520 220 26610 GWENDOLYN BOGER 23703 3,640.00 CONTRACTUAL SERVICES 3,640.00 101 68010 220 1331 26611 SCS FIELD SERVICES 23727 2,832.50 PROFESSIONAL & SPECIALIZED S 2,832.50 528 66600 210 26612 TRG ARCHITECTS 23767 150.00 MISCELLANEOUS 150.00 101 36630 26613 JANNETTE GREER 23769 232.50 CONTRACTUAL SERVICES 232.50 101 68010 220 1648 26614 MATT VAUGHN 23787 100.00 MISCELLANEOUS 100.00 101 22593 26615 BRENDA JENSEN 23813 800.00 CONTRACTUAL SERVICES 800.00 101 68010 220 1330 26616 INDUSTRIAL PLUMBING SUPPLY 23857 538.09 MISC. SUPPLIES 538.09 619 64460 120 5190 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 5 06/29/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 26588 CEB 21210 123.16 MISC. SUPPLIES 123.16 101 64350 120 26589 THYSSENKRUPP ELEVATOR-042 21240 2,464.07 CONTRACTUAL SERVICES 1,474.91 619 64460 220 5120 CONTRACTUAL SERVICES 742.71 619 64460 220 5110 CONTRACTUAL SERVICES 246.45 619 64460 220 5130 26590 INTERSTATE GRADING & PAVING 21790 51,358.49 CONTRACTUAL SERVICES 51,358.49 320 81550 220 26591 REED EQUIPMENT CO 21980 157.81 EQUIPMENT MAINT. 157.81 101 68020 200 2200 26592 TOWNE FORD SALES, INC. 22146 709.61 GAS, OIL & GREASE 133.39 201 65200 201 VEHICLE MAINT. -58.96 201 65200 202 SUPPLIES 635.18 620 15000 26593 TIM BARRY 22362 875.34 MISC. SUPPLIES 777.96 101 68010 120 1101 MISC. SUPPLIES 97.38 101 68010 120 1370 26594 COMMUTER CHECK CORP-SF BAY AREA 22485 1,402.50 MISCELLANEOUS 1,402.50 101 15400 26595 BURLINGAME GOLF CENTER 22582 571.10 GAS & ELECTRIC 571.10 101 68010 170 1286 26596 TURF STAR 22682 184.93 EQUIPMENT MAINT. 184.93 101 68020 200 2200 26597 SAN MATEO REGIONAL NETWORK, INC. 22759 735.00 MISCELLANEOUS 300.00 731 22554 UTILITY EXPENSE 435.00 896 20281 26598 JULIE VISKANTA 22764 282.00 MISCELLANEOUS 282.00 101 36330 000 1372 26599 A&B TRAILER HITCH CO. 22998 86.55 EQUIPMENT MAINT. 86.55 101 68020 200 2300 26600 T. RANDOLPH GRANGE 23112 500.00 MISCELLANEOUS 500.00 101 22525 26601 OFFICE DEPOT 23153 96.76 OFFICE EXPENSE 96.76 101 68010 110 1101 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 4 06/29/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 26575 PRUDENTIAL OVERALL SUPPLY 19027 1,203.53 UNIFORMS AND EQUIPMENT 280.80 101 66210 140 UNIFORMS AND EQUIPMENT 278.47 526 69020 140 UNIFORMS AND EQUIPMENT 280.78 527 66520 140 UNIFORMS AND EQUIPMENT 136.60 528 66600 140 UNIFORMS AND EQUIPMENT 226.88 620 66700 140 26576 ANG NEWSPAPERS 19083 47.00 PUBLICATIONS&ADVERTISING 47.00 101 64200 150 26577 LIEBERT CASSIDY WHITMORE 19095 26.00 TRAINING EXPENSE 26.00 101 64420 260 26578 ARROWHEAD MOUNTAIN SPRING WATER 19330 430.88 OFFICE EXPENSE 67.30 101 64250 110 OFFICE EXPENSE 9.14 101 64200 110 MISC. SUPPLIES 9.14 101 64420 120 MISC. SUPPLIES 9.13 101 64350 120 MISC. SUPPLIES 9.13 101 64150 120 MISC. SUPPLIES 271.81 201 65200 111 MISC. SUPPLIES 55.23 620 66700 120 26579 AMERICA PRINTING 19430 8,196.23 MISCELLANEOUS 8,196.23 526 69020 233 26580 JOHN CAHALAN, ASLA 19561 2,573.53 PROFESSIONAL&SPECIALIZED S 2,573.53 730 69593 210 6050 26581 PENINSULA CORRIDOR JOINT 20060 14,660.00 PROFESSIONAL&SPECIALIZED S 14,660.00 327 81800 210 26582 MICHAEL LUZZI 20090 1,100.00 CONTRACTUAL SERVICES 1,100.00 730 69544 220 26583 DIANNA ARIANI 20117 151.00 MISCELLANEOUS 151.00 101 36330 000 1372 26584 AFFINITEL COMMUNICATIONS 20246 857.91 COMMUNICATIONS 857.91 621 64450 160 26585 JEFF DOWD 20779 313.50 CONTRACTUAL SERVICES 313.50 101 68010 220 1785 26586 CATHERINE J.M. NILMEYER 20801 750.00 MISCELLANEOUS 750.00 731 22525 26587 STEVENSON, PETER&JANE 21122 612.00 MISCELLANEOUS 612.00 101 36330 000 1372 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 3 06/29/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 26561 3M COMPANY 13848 1,154.44 MISC. SUPPLIES 1,154.44 527 66520 120 26562 SAN MATED LOCK WORKS 14643 1,487.11 SMALL TOOLS 1,487.11 101 68020 130 2100 26563 ROYAL WHOLESALE ELECTRIC 14855 953.69 MISC. SUPPLIES 392.95 101 68010 120 1286 MISC. SUPPLIES 560.74 619 64460 120 5170 26564 ALL CITY MANAGEMENT 15595 3,218.96 CONTRACTUAL SERVICES 3,218.96 101 65100 220 26565 MICHAEL MATTEUCCI 15616 720.00 PROFESSIONAL & SPECIALIZED S 720.00 101 64420 210 26566 VALLEY OIL CO. 15764 2,095.72 GAS, OIL & GREASE 2,095.72 201 65200 201 26567 SYDNEY MALKOO 16347 151.54 SMALL TOOLS 151.54 620 66700 130 26568 HILTON, FARNKOPF & HOBSON 16656 190.00 PROFESSIONAL & SPECIALIZED S 95.00 526 69020 210 PROFESSIONAL & SPECIALIZED S 95.00 527 66520 210 26569 ACCURATE MAILINGS, INC 17623 623.55 MISCELLANEOUS 623.55 526 69020 233 26570 CALIFORNIA PNEUMATIC TOOL CO 17741 451.78 MISC. SUPPLIES 416.06 526 69020 120 SMALL TOOLS 35.72 526 69020 130 26571 CENTRAL BUSINESS EQUIPMENT 18011 307.63 EQUIPMENT MAINT. 307.63 101 65100 200 26572 SIERRA MORENO MERCANTILE CO. 18357 347.75 SMALL TOOLS 347.75 101 68020 130 2300 26573 AMERICAN WATER WORKS ASSN. 18951 71.00 DUES & SUBSCRIPTIONS 71.00 101 66100 240 26574 ACCESS UNIFORMS & EMBROIDERY 18990 1,476.48 MISC. SUPPLIES 1,476.48 101 68010 120 1781 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 2 06/29/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 26546 P. G. & E. 03054 1,531.22 GAS & ELECTRIC 1,531.22 101 68010 170 1286 26547 AT&T 03080 233.16 COMMUNICATIONS 155.70 101 67500 160 COMMUNICATIONS 77.46 101 65100 160 26548 SANDRA POSE 03175 1,535.63 CONTRACTUAL SERVICES 1,535.63 101 68010 220 1644 26549 SAN FRANCISCO WATER DEPT. 03353 276,941.46 WATER PURCHASES 276,941.46 526 69020 171 26550 BAY AREA WATER SUPPLY 03361 551.52 CONTRACTUAL SERVICES 551.52 526 69020 220 26551 RANDY SCHWARTZ 03518 578.31 MISCELLANEOUS 578.31 101 68010 031 26552 U S POSTAL SERVICE 03821 3,000.00 MISCELLANEOUS 3,000.00 101 64250 114 26553 WEST GROUP PAYMENT CTR. 03964 558.92 PROFESSIONAL & SPECIALIZED S 558.92 101 64350 210 26554 RD OFFICE SOLUTIONS 09213 92.01 CONTRACTUAL SERVICES 92.01 526 69020 220 26555 POM INC. 09248 1,897.51 EQUIPMENT MAINT. 1,897.51 530 65400 200 26556 SAN MATEO COUNTY SHERIFF'S OFC. 09433 3,017.00 CONTRACTUAL SERVICES 1,947.00 101 65100 220 PRISONER EXPENSE 1,070.00 101 65100 291 26557 ABAG - LIABILITY 09518 8,963.84 PROFESSIONAL & SPECIALIZED S 8,963.84 618 64520 210 26558 TELECOMMUNICATIONS ENGINEERING A 10101 4,077.10 CAPITAL EQUIPMENT 4,077.10 201 65500 800 26559 LC ACTION POLICE SUPPLY 11532 1,248.13 UNIFORMS AND EQUIPMENT 1,248.13 101 65100 140 26560 NORTH VALLEY OIL 13815 92.00 MISC. SUPPLIES 92.00 620 66700 120 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 1 06/29/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 26533 AMERICAN PUBLIC WORKS ASSOCIATIO 01074 129.00 DUES & SUBSCRIPTIONS 129.00 527 66520 240 26534 BAYSHORE INTERNATIONAL TRUCKS 01236 107.49 SUPPLIES 107.49 620 15000 26535 BURLINGAME GLASS COMPANY 01533 16.87 MISC. SUPPLIES 16.87 619 64460 120 5180 26536 L. N. CURTIS & SONS 02027 1,857.57 UNIFORMS AND EQUIPMENT 1,857.57 201 65200 140 26537 VEOLIA WATER 02110 133,849.70 PROFESSIONAL & SPECIALIZED S 53,451.84 327 79480 210 BLDG. & GROUNDS MAINT. 5,575.58 527 66530 190 PROFESSIONAL & SPECIALIZED S 61,040.63 527 66530 210 CAPITAL EQUIPMENT 13,781.65 527 66530 800 26538 GENE EVANS 02149 168.75 CONTRACTUAL SERVICES 168.75 101 68010 220 1644 26539 EWING IRRIGATION PRODUCTS 02157 2,121.85 MISCELLANEOUS 2,121.85 101 68020 192 2200 26540 WATER/FINANCE PETTY CASH 02184 1,901.14 MISCELLANEOUS 1,901.14 896 20282 26541 W.W. GRAINGER, INC. 02248 1,097.17 SMALL TOOLS 447.62 101 68020 130 2100 TRAINING EXPENSE 121.12 526 69020 260 MISC. SUPPLIES 2.73 619 64460 120 MISC. SUPPLIES 118.97 619 64460 120 5190 MISC. SUPPLIES 162.38 619 64460 120 MISC. SUPPLIES 43.66 619 64460 120 5160 MISC. SUPPLIES - 200.69 619 64460 120 5230 26542 GRANITE ROCK COMPANY 02261 606.36 STREET RESURFACING EXPENSE 606.36 101 66210 226 26543 IRVINE & JACHENS INC. 02599 680.36 OFFICE EXPENSE 680.36 101 64100 110 26544 KW LIGHTING DISCOUNTERS 02645 237.83 MISC. SUPPLIES 237.83 619 64460 120 5120 26545 LAWSON PRODUCTS, INC. 02755 458.74 MISC. SUPPLIES 458.74 619 64460 120 CITY OF BURLINGAME 06-21-2007 W A R R A N T RE G I ST ER PAGE 14 FUND RECAP - 06-07 NAME FUND AMOUNT GENERAL FUND 101 170,283.89 CENTRAL COUNTY FIRE 201 15,370.66 CAPITAL IMPROVEMENTS FUND 320 2,220.48 WATER CAPITAL PROJECT FUND 326 48,329.93 SEWER CAPITAL PROJECT FUND 327 4,159.42 WATER FUND 526 12,007.14 SEWER FUND 527 81,575.53 SOLID WASTE FUND 528 10,189.09 PARKING ENTERPRISE FUND 530 2,216.93 SELF INSURANCE FUND 618 12,644.10 FACILITIES SERVICES FUND 619 81.23 EQUIPMENT SERVICES FUND 620 34,660.51 - INFORMATION SERVICES FUND 621 37,235.52 FIRE MECHANIC SERVICES FUND 625 930.75 OTHER LOCAL GRANTS/DONATIONS 730 14,675.69 TRUST AND AGENCY FUND 731 1,159.59 BURLINGAME TRAIN SHUTTLE PROGRAM 736 26,742.82 UTILITY REVOLVING FUND 896 50,322.64 TOTAL FOR APPROVAL $524 805.92 �75•a�) VOID CK- <�ps0.JD> V171p 5-2::, (aeo •9z HONORABLE MAYOR AND CITY COUNCIL: THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 14 INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 26342 THROUGH 26532 INCLUSIVE,TOTALING IN THE AMOUNT OF $524,805.92, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON. RESPECTFULLY SUBMITTED, .................................... .../.../... FINANCE DIRECTOR DATE APPROVED FOR PAYMENT .................................... .../.../... COUNCIL DATE CITY OF BURLINGAME WARRANT REG I ST ER PAGE 13 06/21/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 26532 LINDSAY CARUSO 27625 75.00 MISCELLANEOUS 75.00 101 22593 TOTAL $524,805.92 C CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 12 06/21/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 26516 WINER, MCKENNA & DAVIS LLP 27609 312.00 MISCELLANEOUS 312.00 101 39800 26517 RUBINA MIRZA 27610 32.00 PROFESSIONAL & SPECIALIZED S 32.00 101 64420 210 26518 HAR-BRO 27611 6,480.00 DEPOSIT REFUNDS 6,480.00 101 22520 26519 AUTOMATIC FIRE PROTECTION 27612 350.00 MISCELLANEOUS 350.00 526 36730 26520 THOMAS EYCHNER CO 27613 651 .95 MISCELLANEOUS 651 .95 526 22502 26521 HARRINGTON INDUSTRIAL PLASTICS 27614 712.50 MISC. SUPPLIES 712.50 527 66520 120 26522 RECOVERY RESOURCES 27615 1 ,269.00 MISCELLANEOUS 1 ,269.00 618 64520 234 26523 PROGRESSIVE CHOICE INSURANCE 27616 870.63 MISCELLANEOUS 870.63 618 64520 604 26524 ICE BUILDERS INC 27617 3,750.00 MISCELLANEOUS 3,750.00 101 22546 26525 LEANNE LASH 27618 11 .00 MISCELLANEOUS 11 .00 101 36330 000 1891 26526 FRANK & CLAUDIA FLORES 27619 230.00 MISCELLANEOUS 230.00 101 36330 000 1423 26527 THERESA WEBB 27620 91 .00 MISCELLANEOUS 91 .00 101 36330 000 1372 26528 MR/MRS BEIZER 27621 168.00 MISCELLANEOUS 168.00 101 36330 000 1372 26529 DINA MORGAN 27622 50.00 MISCELLANEOUS 50.00 101 22593 26530 ANGELA O'CONNOR 27623 75.00 MISCELLANEOUS 75.00 101 22593 26531 KIMBERLY FUJIMORI 27624 50.00 MISCELLANEOUS 50.00 101 22593 CITY OF BURLINGAME WARRANT REG I S T E R PAGE 11 06/21/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 26500 LAZY BOY FURNITURE GALLERIES 27586 4,922.04 MISC. SUPPLIES 4,922.04 201 65200 111 26501 LOOMIS 27594 1,508.00 BANKING SERVICE FEES 500.00 101 64250 120 MISC. SUPPLIES 1,008.00 530 65400 120 26502 CINGULAR WIRELESS 27595 64.49 COMMUNICATIONS 64.49 101 65100 160 26503 KAMILA W. NELSON 27596 68.00 MISCELLANEOUS 68.00 101 36330 000 1890 26504 MELISSA CUTTER 27597 38.00 MISCELLANEOUS 38.00 101 36330 000 1660 26505 NATT ALBERTS 27598 38.00 MISCELLANEOUS 38.00 101 36330 000 1660 26506 DANIELLE CAPONI 27599 38.00 MISCELLANEOUS 38.00 101 36330 000 1660 26507 SHANNON YARYAN 27600 109.00 MISCELLANEOUS 109.00 101 36330 000 1661 26508 NATALIE SIU 27601 126.00 MISCELLANEOUS 126.00 101 36330 000 1784 26509 RICK SHIEH 27602 126.00 MISCELLANEOUS 126.00 101 36330 000 1784 26510 MARGARITA ARRIOLA 27603 62.00 MISCELLANEOUS 62.00 101 36330 000 1661 26511 CLAUDIA MICHAELS 27604 21.00 MISCELLANEOUS 21.00 101 36330 000 1372 26512 JEAN WISECARVER 27605 210.00 MISCELLANEOUS 210.00 101 36330 000 1372 26513 IRENE WONG 27606 44.00 MISCELLANEOUS 44.00 101 36330 000 1890 26514 HEIDI ENNIS 27607 300.00 MISCELLANEOUS 300.00 101 36330 000 1370 26515 REMY'S QUALITY 27608 300.00 DEPOSIT REFUNDS 300.00 101 22520 CITY OF BURLINGAME WAR RAN T REG I ST E R PAGE 10 06/21/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 26486 EDMOND'S PLAZA FLORIST 26041 147.22 MISC. SUPPLIES 147.22 530 65400 120 26487 PRISTINE AUTO DETAIL 26046 170.00 EQUIPMENT MAINT. 170.00 101 65100 200 26488 WOODSTOCK DEVELOPMENT 26133 11,122.00 MISCELLANEOUS 11,122.00 101 22546 26489 MIKE ADAM 26517 340.00 CONTRACTUAL SERVICES 340.00 101 68010 220 1788 26490 R.A. METAL PRODUCTS, INC 26527 2,186.45 FIRE APPARATUS MAINT. 1,255.70 201 65200 203 FIRE APPARATUS MAINT. 930.75 625 65213 203 26491 CHEESE PLEASE 26635 439.70 PERSONNEL EXAMINATIONS 439.70 101 64420 121 26492 SKYLINE BUSINESS PRODUCTS 26825 242.85 MISCELLANEOUS 170.98 101 39800 OFFICE EXPENSE 71.87 101 65300 110 26493 LEE SAFRAN 26928 100.00 MISCELLANEOUS 100.00 101 22593 26494 CINGULAR WIRELESS 27040 33.15 COMMUNICATIONS 33.15 101 65100 160 26495 WALGREEN COMPANY 27066 12.52 MISCELLANEOUS 12.52 618 64520 234 26496 HERMAN BARAHONA 27169 325.00 TRAINING EXPENSE 325.00 201 65200 260 26497 CINGULAR WIRELESS 27305 43.74 COMMUNICATIONS 43.74 101 65100 160 26498 THE EDCCO GROUP 27359 1,762.00 PUMP EQUIPMENT REPAIR 814.20 101 66210 230 PUMP EQUIPMENT REPAIR 947.80 527 66520 230 26499 DEKRA LITE 27479 13,072.33 MISC. SUPPLIES 13,072.33 730 69593 120 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 9 06/21/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 26471 LANGUAGE LINE SERVICES 24815 89.55 CONTRACTUAL SERVICES 89.55 201 65200 220 26472 NEOPOST 24987 11483.03 OFFICE EXPENSE 1 ,483.03 621 64450 110 26473 DE LAGE LANDEN 25057 438.02 CONTRACTUAL SERVICES 414.94 101 65100 220 CONTRACTUAL SERVICES 23.08 101 65150 220 26474 DAVID BERKE 25109 1 ,925.00 MISCELLANEOUS 1 ,925.00 101 22546 26475 OFFICE DEPOT 25224 1 ,382.99 OFFICE EXPENSE 994.60 101 65100 110 OFFICE EXPENSE 388.39 201 65200 110 26476 PAUL CLAY 25282 90.00 CONTRACTUAL SERVICES 90.00 101 68010 220 1788 26477 ROCHE GEORGE 25323 180.00 CONTRACTUAL SERVICES 180.00 101 68010 220 1788 26478 MERCY HIGH SCHOOL 25350 7,500.00 MISCELLANEOUS 7,500.00 101 22546 26479 AA GALAXY INTERNATIONAL INC. 25492 100.00 OFFICE EXPENSE 100.00 101 64540 110 26480 THE BRIDGE SCHOOL 25563 350.00 MISCELLANEOUS 350.00 101 22593 26481 ROBERT GILSON 25616 9,595.00 MISCELLANEOUS 9,595.00 101 22546 26482 ECS IMAGING INC. 25690 4,587.64 CONTRACTUAL SERVICES 1 ,515.50 101 65150 220 CONTRACTUAL SERVICES 2,706.25 101 65100 220 MISC. SUPPLIES 365.89 530 65400 120 26483 TOM MONTROSS 25723 180.00 CONTRACTUAL SERVICES 180.00 101 68010 220 1788 26484 LARSON CONSULTING 25732 2, 163.43 PROFESSIONAL & SPECIALIZED S 2, 163.43 527 66520 210 26485 WELLS FARGO FINANCIAL LEASING 25820 153.22 RENTS & LEASES 153.22 526 69020 180 V CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 8 06/21/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 26470 I.M.P.A.C. GOVERNMENT SERVICES 24752 22,488.63 OFFICE EXPENSE 149.95 101 67500 110 OFFICE EXPENSE 89.33 101 65100 110 OFFICE EXPENSE 322.15 101 64420 110 MISCELLANEOUS 73.75 101 68010 114 1101 MISC. SUPPLIES 21.64 101 64420 120 MISC. SUPPLIES 242.00 101 64400 120 MISC. SUPPLIES 1,090.52 101 67500 120 MISC. SUPPLIES 526.13 101 68010 120 1114 MISC. SUP PLIES 52.95 101 69537 120 MISC. SUPPLIES 157.34 101 68020 120 2300 MISC. SUPPLIES 99.82 101 68010 120 1111 MISC. SUPPLIES 131.39 a01 68010 120 1890 MISC. SUPPLIES 437.86 101 68010 120 1891 MISC. SUPPLIES 843.53 101 68010 120 1521 MISC. SUPPLIES 498.00 101 68010 120 1644 MISC. SUPPLIES 245.20 101 68010 120 1781 MISC. SUPPLIES 200.65 101 68010 120 1330 MISC. SUPPLIES 1,512.50 101 67500 120 PERSONNEL EXAMINATIONS 444.61 101 64420 121 POLICE--SUPPLIES 87.77 101 65100 126 LIBRARY--BOOKS AND MAPS 739.06 101 67500 129 SMALL TOOLS 30.50 101 68020 130 2300 UNIFORMS AND EQUIPMENT 244.20 101 65100 140 COMMUNICATIONS 24.47 101 65100 160 BLDG. &GROUNDS MAINT. 92.01 101 67500 190 PROFESSIONAL&SPECIALIZED S 30.34 101 65100 210 TRAFFIC CONTROL MATERIALS 112.00 101 66210 222 MISCELLANEOUS 108.03 101 67500 235 TRAVEL&MEETINGS 137.13 101 64150 250 TRAVEL&MEETINGS 417.00 101 68010 250 1101 TRAVEL&MEETINGS 615.00 101 64400 250 STAFF&MEETINGS 275.00 101 67500 252 TRAINING EXPENSE 170.00 101 65300 260 TRAINING EXPENSE 542.04 101 64250 260 TRAINING EXPENSE 4,805.46 101 65100 260 TRAINING EXPENSE 40.00 101 68020 260 2200 TRAINING EXPENSE 191.84 101 65150 260 TRAINING EXPENSE 535.87 201 65500 260 MISC. SUPPLIES 367.12 526 69020 120 TRAINING EXPENSE 825.00 526 69020 260 MISC. SUPPLIES 95.00 527 66520 120 DUES&SUBSCRIPTIONS 331.00 527 66520 240 TRAVEL&MEETINGS 2,874.29 527 66520 250 MISCELLANEOUS 620.92 530 31310 DUES&SUBSCRIPTIONS 65.00 619 64460 240 SUPPLIES 24.77 620 15000 PROFESSIONAL&SPECIALIZED S 169.00 620 66700 210 MISC. SUPPLIES 197.93 730 69533 120 MISC. SUPPLIES 66.97 730 69583 120 CONTRACTUAL SERVICES 280.00 730 69533 220 MISCELLANEOUS 234.59 731 22542 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 7 06/21/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 26464 EASTMAN KODAK CO. 23597 846.00 CONTRACTUAL SERVICES 846.00 101 65100 220 26465 QUILL 24090 386.13 OFFICE EXPENSE 386.13 621 64450 110 26466 KUMUDINI MURTHY 24210 1,140.00 CONTRACTUAL SERVICES 1,140.00 101 68010 220 1660 26467 CALIFORNIA WATER SERVICE COMPANY 24249 810.00 MISCELLANEOUS 810.00 526 69020 233 26468 KENNEDY/JENKS CONSULTANTS 24570 24,752.28 PROFESSIONAL & SPECIALIZED S 15,090.78 326 80950 210 PROFESSIONAL & SPECIALIZED S 9,661.50 326 81470 210 26469 MAINTENANCE SUPERINTENDENTS ASSO 24605 60.00 TRAINING EXPENSE 60.00 527 66520 260 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 6 06/21/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 26451 CSG CONSULTANTS 22465 3,705.00 MISCELLANEOUS 1,615.00 201 35221 000 7100 MISCELLANEOUS 2,090.00 201 35220 000 7100 26452 PARKING COMPANY OF AMERICA 22500 24,906.72 CONTRACTUAL SERVICES 8,043.47 736 64572 220 CONTRACTUAL SERVICES 16,863.25 736 64571 220 26453 WEST COAST WILDLANDS 22622 9,000.00 CONTRACTUAL SERVICES 9,000.00 527 66520 220 26454 TURF STAR 22682 48.62 EQUIPMENT MAINT. 48.62 101 68020 200 2300 26455 ATHENS ADMINISTRATORS 22851 10,476.00 CLAIMS ADJUSTING SERVICES 10,476.00 618 64520 225 26456 PENINSULA UNIFORM & EQUIPMENT 22899 47.25 UNIFORMS AND EQUIPMENT 47.25 101 65100 140 26457 U.S. LATEX PRODUCTS 22933 694.68 MISCELLANEOUS -49.45 101 23611 MISC. SUPPLIES 744.13 101 65100 120 26458 NANCY OBEDIN 23039 600.00 CONTRACTUAL SERVICES 600.00 101 68010 220 1781 26459 TLC ADMINISTRATORS 23156 175.00 MISCELLANEOUS 175.00 101 64420 031 26460 OFFICE MAX 23306 334.86 OFFICE EXPENSE 279.84 101 68010 110 1101 OFFICE EXPENSE 39.33 101 64250 110 OFFICE EXPENSE 15.69 530 65400 110 26461 DATASAFE 23410 314.45 OFFICE EXPENSE 111.75 101 66100 110 OFFICE EXPENSE 162.75 101 64200 110 MISC. SUPPLIES 39.95 101 64350 120 26462 RECALL- TOTAL INFORMATION MGMT 23411 108.23 MISCELLANEOUS 108.23 101 22518 26463 ERLER AND KALINOWSKI,INC. 23531 28,819.26 PROFESSIONAL & SPECIALIZED S 23,232.75 326 81690 210 CONTRACTUAL SERVICES 5,586.51 526 69020 220 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 5 06/21/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 26438 RACQUET SMITH 20339 2,360.00 CONTRACTUAL SERVICES 2,360.00 101 68010 220 1782 26439 LYNX TECHNOLOGIES 20501 3,965.00 PROFESSIONAL & SPECIALIZED S 3,965.00 327 75170 210 26440 CATHERINE J.M. NILMEYER 20801 925.00 MISCELLANEOUS 925.00 731 22525 26441 H.V. CARTER CO., INC. 20876 25,937.29 EQUIPMENT MAINT. -56.79 101 68020 200 2200 CAPITAL EQUIPMENT 25,994.08 620 66700 800 26442 CIR 21211 2,308.55 MISC. SUPPLIES 1,435.55 527 66520 120 TRAINING EXPENSE 873.00 527 66520 260 26443 CDW GOVERNMENT, INC. 21482 500.51 MISC. SUPPLIES 97.82 101 66100 120 OFFICE EXPENSE 402.69 621 64450 110 26444 DU-ALL SAFETY 21613 4,956.25 PROFESSIONAL & SPECIALIZED S 2,050.00 101 64420 210 TRAINING EXPENSE 895.84 101 66210 260 TRAINING EXPENSE 968.67 526 69020 260 TRAINING EXPENSE 1,041.74 527 66520 260 26445 TURBO DATA SYSTEMS, INC. 21767 71990.29 MISCELLANEOUS 7,990.29 101 37010 26446 REED EQUIPMENT CO 21980 7,586.00 BLDG. & GROUNDS MAINT. 17.75 101 68020 190 2200 CAPITAL EQUIPMENT 7,568.25 620 66700 800 26447 TOWNE FORD SALES, INC. 22146 18.25 SUPPLIES 18.25 620 15000 26448 ROBERTS AND BRUNE 22178 1,412.05 MISC. SUPPLIES 1,412.05 526 69020 120 26449 HELENE RENE 22366 112.50 CONTRACTUAL SERVICES 112.50 101 68010 220 1660 26450 DAVID DJANIKIAN 22447 30.00 CONTRACTUAL SERVICES 30.00 101 68010 220 1788 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 4 06/21/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT '*' Denotes Hand Written Checks 26423 NITV 18941 1,440.00 TRAINING EXPENSE 1,440,00 101 65100 260 26424 BMI IMAGING SYSTEMS 19017 10,007.72 PROFESSIONAL & SPECIALIZED S 10,007.72 101 65100 210 26425 PREFERRED ALLIANCE 19025 246.40 PERSONNEL EXAMINATIONS 246.40 101 64420 121 26426 PRUDENTIAL OVERALL SUPPLY 19027 258.42 CONTRACTUAL SERVICES 258.42 201 65200 220 26427 BPS REPROGRAPHIC SERVICES 19047 344.90 MISC. SUPPLIES 344.90 326 80950 120 26428 ANG NEWSPAPERS 19083 377.32 BANKING SERVICE FEES 182.90 101 64250 120 MISC. SUPPLIES 194.42 327 81800 120 26429 ARROWHEAD MOUNTAIN SPRING WATER 19330 277.19 MISC. SUPPLIES 130.42 201 65200 111 OFFICE EXPENSE 146.77 621 64450 110 26430 BURTON'S FIRE, INC. 19366 734.50 FIRE APPARATUS MAINT. 734.50 201 65200 203 26431 ROBERT MORTON-JONES 19479 1,380.00 MISCELLANEOUS 1,380.00 101 22525 26432 POWER WASHING SERVICE 19564 1,166.84 PROFESSIONAL & SPECIALIZED S 1,166.84 528 66600 210 26433 FISHER DEVELOPMENT INC. 19576 5,300.00 DEPOSIT REFUNDS 5,300.00 101 22520 26434 THE MERCURY NEWS 19610 236.25 MISC. SUPPLIES 236.25 528 66600 120 26435 PENINSULA CORRIDOR JOINT 20060 1,836.10 CONTRACTUAL SERVICES 1,836.10 736 64570 220 26436 AFFINITEL COMMUNICATIONS 20246 790.00 COMMUNICATIONS 790.00 621 64450 160 26437 SIMPLEX GRINNELL 20315 2,550.00 DEPOSIT REFUNDS 2,550.00 101 22520 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 3 06/21/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 26408 RADIOSHACK CORPORATION 11749 402.79 OFFICE EXPENSE 21.64 526 69020 110 MISC. SUPPLIES 364.92 527 66520 120 MISC. SUPPLIES 16.23 619 64460 120 5121 26409 COMMUNITY OVERCOMING RELATIONSHI 13926 2,116.00 CONTRACTUAL SERVICES 2,116.00 101 65100 220 26410 FOUNDATION FOR CROSS-CONNECTION 13961 357.48 DUES & SUBSCRIPTIONS 357.48 526 69020 240 26411 ADAMSON POLICE PRODUCTS 14414 21242.58 EQUIPMENT MAINT. 2,242.58 101 65100 200 26412 DON E. GIOVANNETTI 15229 90.00 CONTRACTUAL SERVICES 90.00 101 68010 220 1788 26413 PARKIN SECURITY CONSULTANTS 15250 70.00 PERSONNEL EXAMINATIONS 70.00 101 64420 121 26414 ALL CITY MANAGEMENT 15595 3,627.00 CONTRACTUAL SERVICES 3,627.00 101 65100 220 26415 TIM GLENO 15629 150.00 CONTRACTUAL SERVICES 150.00 101 68010 220 1788 26416 HITECH SYSTEMS, INC. 15712 2,478.68 CONTRACTUAL SERVICES 2,478.68 101 65150 220 26417 METRO MOBILE COMMUNICATIONS 17402 424.61 EQUIPMENT MAINT. 424.61 101 65100 200 26418 ENTENMANN-ROVIN CO. 17900 847.67 MISC. SUPPLIES 847.67 101 65100 120 26419 BILL SCHERPF 18452 11000.00 CONTRACTUAL SERVICES 1,000.00 730 69544 220 26420 MILLS-PENINSULA HEALTH SERVICES 18546 644.80 PROFESSIONAL & SPECIALIZED S 644.80 101 64420 210 26421 RICOH AMERICAS 18555 24.90 OFFICE EXPENSE 24.90 621 64450 110 26422 KLEINFELDER, INC 18684 8,786.00 PROFESSIONAL & SPECIALIZED S 8,786.00 528 66600 210 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 2 06/21/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 26393 SAN MATEO CTY NARCOTICS TSK FR 03408 42,303.00 CONTRACTUAL SERVICES 42,303.00 101 65100 220 26394 WITMER-TYSON IMPORTS, INC. 03788 350.00 CONTRACTUAL SERVICES 350.00 101 65100 220 26395 MUFFIE CALBREATH 09125 675.00 CONTRACTUAL SERVICES 675.00 101 68010 220 1660 26396 SAFETY KLEEN CORP. 09168 284.65 RENTS & LEASES 284.65 101 68020 180 2200 26397 POM INC. 09248 2,220.48 CONTRACTUAL SERVICES 2,220.48 320 80480 220 26398 SAN MATEO LAWN MOWER SHOP 09560 1,368.83 SMALL TOOLS 1,206.86 101 68020 130 2200 EQUIPMENT MAINT. 137.13 101 68020 200 2300 GAS, OIL & GREASE 24.84 201 65200 201 26399 OLE'S 09626 246.64 SUPPLIES 246.64 620 15000 26400 ORCHARD SUPPLY HARDWARE 09670 63.10 OFFICE EXPENSE 3.89 101 65100 110 EQUIPMENT MAINT. 59.21 530 65400 200 26401 BARKER BLUE REPROGRAPHICS 09990 58.46 MISC. SUPPLIES 58.46 730 69593 120 6010 26402 3 T EQUIPMENT CO. 10077 639.52 SUPPLIES 639.52 620 15000 26403 TELECOMMUNICATIONS ENGINEERING A 10101 491.00 CONTRACTUAL SERVICES 491.00 201 65200 220 26404 AUGUST SUPPLY, INC 10256 2,243.33 MISC. SUPPLIES 2,243.33 201 65200 111 26405 PIP PRINTING 10620 168.87 OFFICE EXPENSE 168.87 101 68020 110 2300 26406 LEE STAMBOLIS 11361 150.00 CONTRACTUAL SERVICES 150.00 101 68010 220 1788 26407 WECO INDUSTRIES, INC. 11640 4,054.58 MISC. SUPPLIES 4,054.58 527 66520 120 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 1 06/21/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 26342 * COUNTY CLERK 27522 2,550.00 MISC. SUPPLIES 2,550.00 101 64400 120 26382 CITY OF REDWOOD CITY 01862 34,002.00 CITY HALL MAINTENANCE 34,002.00 621 64450 220 26383 D & M TOWING, INC. 02029 160.00 POLICE INVESTIGATION EXPENSE 160.00 101 65100 292 26384 VEOLIA WATER 02110 57,241 .43 BLDG. & GROUNDS MAINT. 28, 194.91 527 66530 190 PROFESSIONAL & SPECIALIZED S 6,411 .00 527 66530 210 CAPITAL EQUIPMENT 22,635.52 527 66530 800 26385 FEDEX 02160 195.47 OFFICE EXPENSE 20.35 101 64420 110 OFFICE EXPENSE 43.89 101 64100 110 MISC. SUPPLIES 42.95 101 64400 120 PERSONNEL EXAMINATIONS 28.60 101 64420 121 OTHER DEBT EXPENSES 21 .87 526 69020 764 OTHER DEBT EXPENSES 21 .86 527 66520 764 PROFESSIONAL & SPECIALIZED S 15.95 618 64520 210 26386 W.W. GRAINGER, INC. 02248 356. 14 MISC. SUPPLIES 356. 14 527 66520 120 26387 GRANITE ROCK COMPANY 02261 354.67 SIDEWALK REPAIR EXPENSE 354.67 101 66210 219 26388 MILLBRAE LUMBER CO. 02898 506.36 SIDEWALK REPAIR EXPENSE 22.44 101 66210 219 MISC. SUPPLIES 481 .63 526 69020 120 MISC. SUPPLIES 2.29 527 66520 120 26389 P. G. & E. 03054 50,383.08 GAS & ELECTRIC 266.60 201 65200 170 UTILITY EXPENSE 50, 116.48 896 20280 26390 AT&T 03080 206. 16 UTILITY EXPENSE 206.16 896 20281 26391 DON PLAGMANN 03172 180.00 CONTRACTUAL SERVICES 180.00 101 68010 220 1788 26392 INFORMATION SERVICES DEPT. 03378 1 ,962.75 CONTRACTUAL SERVICES 11962.75 101 65150 220 CITY OF BURLINGAME 06-15-2007 W A R R A N T R E G I S T E R PAGE 12 FUND RECAP - 06-07 NAME FUND AMOUNT GENERAL FUND 101 100,526.20 PAYROLL REVOLVING FUND 130 358.00 CENTRAL COUNTY FIRE 201 19,723.25 CAPITAL IMPROVEMENTS FUND 320 6,013.14 WATER CAPITAL PROJECT FUND 326 69,207.15 WATER FUND 526 21,367.12 SEWERFUND 527 53,687.54 SELF INSURANCE FUND 618 23,408.59 FACILITIES SERVICES FUND 619 8,643.95 EQUIPMENT SERVICES FUND 620 4,410.24 INFORMATIONSERVICES FUND 621 2,121.84 FIRE MECHANIC SERVICES FUND 625 10,097.04 OTHER LOCAL GRANTS/DONATIONS 730 3,463.34 TRUST AND AGENCY FUND 731 1,979.18 TOTAL FOR APPROVAL $325,006.58 HONORABLE MAYOR AND CITY COUNCIL: THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 12 INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 26191 THROUGH 26341 INCLUSIVE,TOTALING IN THE AMOUNT OF$325,006.58, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON. RESPECTFULLY SUBMITTED, .................................... .../.../... FINANCE DIRECTOR DATE APPROVED FOR PAYMENT .................................... .../.../... COUNCIL DATE CITY OF BURLINGAME W ARRAN T RE G I ST ER PAGE 11 06/15/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 26337 MR/MRS JAFFE 27589 145.00 MISCELLANEOUS 145.00 101 36330 000 1372 26338 MR/MRS JOHNSON 27590 122.00 MISCELLANEOUS 122.00 101 36330 000 1372 26339 CHERYL L. MORI 27591 122.00 MISCELLANEOUS 122.00 101 36330 000 1372 26340 LYNN F. HAWTHORNE 27592 122.00 MISCELLANEOUS 122.00 101 36330 000 1372 26341 MARIA ELENA 2AGORSKI 27593 145.00 MISCELLANEOUS 145.00 101 36330 000 1372 TOTAL 8325,006.58 CITY OF BURLINGAME W ARRAN T RE G I S TE R PAGE 10 06/15/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 26321 BEVERLY STOWELL 27571 110.00 MISCELLANEOUS 110.00 101 36330 000 1660 26322 SALLIE PORTER 27572 30.00 MISCELLANEOUS 30.00 101 36330 000 1890 26323 MR/MRS GARNETT 27573 390.00 MISCELLANEOUS 390.00 101 36330 000 1646 26324 JOANNE NORRIS 27574 167.00 MISCELLANEOUS 167.00 101 36330 000 1370 26325 MR/MRS BEYER 27575 437.00 MISCELLANEOUS 437.00 101 36330 000 1646 26326 PATRICIA BUZZINI 27576 38.00 MISCELLANEOUS - 38.00 101 36330 000 1782 26327 PATRICIA JARVIS 27577 30.00 MISCELLANEOUS 30.00 101 36330 000 1890 26328 SHARI PAGANO 27578 75.00 MISCELLANEOUS 75.00 101 22593 26329 MARIA PEDROSA 27579 50.00 MISCELLANEOUS 50.00 101 22593 26330 JENILLE RIMANDO 27580 75.00 MISCELLANEOUS 75.00 101 22593 26331 AMANDA DELAOUINTANA 27581 50.00 MISCELLANEOUS 50.00 101 22593 26332 ROSA VEGA 27582 300.00 MISCELLANEOUS 300.00 101 22593 26333 STEVEN RAPPAPORT 27583 75.00 MISCELLANEOUS 75.00 101 22593 26334 JAMIE KENT 27584 100.00 MISCELLANEOUS 100.00 101 22593 26335 JULIE SENATORE 27585 100.00 MISCELLANEOUS 100.00 101 22593 26336 VALERIE NO 27588 92.00 MISCELLANEOUS 92.00 101 36330 000 1890 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 9 06/15/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 26307 CHRISTINE LEE 27427 100.00 MISCELLANEOUS 100.00 101 22593 26308 DANAHER POWER SOLUTIONS 27450 775.00 PROFESSIONAL & SPECIALIZED S 775.00 619 64460 210 5110 26309 SABRO COMMUNICATIONS INC 27532 795.00 OFFICE EXPENSE 795.00 621 64450 110 26310 MARGARET DAULTON 27544 573.00 MISCELLANEOUS 460.00 101 36330 000 1423 MISCELLANEOUS 113.00 101 36330 000 1644 26311 MOLYN ZHAO 27547 1,092.00 MISCELLANEOUS 666.00 101 36330 000 1423 MISCELLANEOUS 426.00 101 36330 000 1370 26312 ONE STOP SUPPLY 27562 232.73 MISC. SUPPLIES 105.54 730 69593 120 6014 MISC. SUPPLIES 127.19 730 69593 120 6010 26313 PROMOTIONAL ADVANTAGE 27563 1,180.61 MISC. SUPPLIES 1,180.61 730 69593 120 6020 26314 GIS ACADEMY 27564 950.00 TRAVEL &. MEETINGS 550.00 101 64210 250 TRAVEL & MEETINGS 200.00 526 69020 250 TRAVEL & MEETINGS 200.00 527 66520 250 26315 CINGULAR WIRELESS 27565 152.81 COMMUNICATIONS 152.81 201 65200 160 26316 ANNETTE JAYCOX 27566 107.25 PROFESSIONAL & SPECIALIZED S 107.25 618 64520 210 26317 SOUNDS NATURAL AUDIO SERVICES 27567 1,300.00 MISC. SUPPLIES 1,300.00 730 69593 120 6010 26318 DAVIDA SILVA 27568 51.00 MISCELLANEOUS 51.00 101 36330 000 1660 26319 SEANA MAGALONG 27569 116.00 MISCELLANEOUS 116.00 101 36330 000 1890 26320 CANDACE NAGARE 27570 110.00 MISCELLANEOUS 110.00 101 36330 000 1660 C CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 8 06/15/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 26292 WILKINSON CONSTRUCTION 26485 998.00 DEPOSIT REFUNDS 750.00 101 22520 MISCELLANEOUS 248.00 101 36310 26293 R.A. METAL PRODUCTS, INC 26527 308.51 SMALL TOOLS 308.51 526 69020 130 26294 PRINTING INNOVATIONS 26591 500.68 PROFESSIONAL & SPECIALIZED S 500.68 618 64520 210 26295 STERLING ENVIRONMENTAL CORP 26617 820.00 CONTRACTUAL SERVICES 820.00 326 80950 220 26296 FRANCIE PERKINS 26673 30.00 MISCELLANEOUS 30.00 101 36330 000 1890 26297 ARUP 26735 4,235.00 MISCELLANEOUS 4,235.00 619 64460 804 26298 FIRE FIGHTER TREE SERVICE 26738 5,000.00 MISCELLANEOUS EXPENSE 5,000.00 201 65200 290 26299 YVONNE WUN 26821 75.00 MISCELLANEOUS 75.00 101 22593 26300 AMERICAN MESSAGING 26822 63.72 COMMUNICATIONS 21.24 101 66210 160 COMMUNICATIONS 21.24 526 69020 160 COMMUNICATIONS 21.24 527 66520 160 26301 BUREAU VERITAS 26854 45,056.31 MISCELLANEOUS 45,056.31 101 22515 26302 THERESA GERAGHTY 27039 136.00 MISCELLANEOUS 136.00 101 36330 000 1331 26303 COUNTY OF SAN MATEO 27057 645.00 TRAINING EXPENSE 645.00 101 64420 262 26304 GOLDEN GATE RADIO ORCHESTRA 27108 300.00 MISCELLANEOUS 300.00 101 22593 26305 TONY LOTTICE 27274 1,200.00 CONTRACTUAL SERVICES 1,200.00 101 68010 220 1349 26306 NANCY COCHRAN 27345 122.00 MISCELLANEOUS 122.00 101 36330 000 1372 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 7 06/15/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 26277 JOE CYR 25213 112.56 TRAINING EXPENSE 112.56 101 65300 260 26278 BAY CITIES DRIVING SCHOOL 25220 2,895.00 CONTRACTUAL SERVICES 2,895.00 101 68010 220 1422 26279 OFFICE DEPOT 25224 311 .01 OFFICE EXPENSE 311 .01 201 65200 110 26280 MICHAEL VONADA 25235 100.00 EMPLOYEE BENEFITS 100.00 130 20060 26281 LORAL LANDSCAPING 25394 160.00 BLDG. & GROUNDS MAINT. 160.00 101 66210 190 26282 GRETCHEN BARBER 25533 682.00 MISCELLANEOUS 134.00 101 36330 000 1782 MISCELLANEOUS 548.00 101 36330 000 1370 26283 MARIE WOODS 25766 122.00 MISCELLANEOUS 122.00 101 36330 000 1372 26284 ED BARTON 25850 100.00 EMPLOYEE BENEFITS 100.00 130 20060 26285 TITUS INDUSTRIAL GROUP INC 26095 695.07 MISC. SUPPLIES 695.07 527 66520 120 26286 GRAPHICS ON THE EDGE 26096 994.82 SUPPLIES 994.82 201 65200 112 26287 SUMITA FLEMING 26105 351 .00 CONTRACTUAL SERVICES 351 .00 101 68010 220 1349 26288 USPS-HASLER 26134 5,000.00 MISCELLANEOUS 5,000.00 101 15500 26289 LANCE BAYER 26156 1 ,250.00 PROFESSIONAL & SPECIALIZED S 1 ,250.00 101 64350 210 26290 VIKKI GARRETT 26409 400.00 MISCELLANEOUS 400.00 731 22542 26291 LB HAYHURST & ASSOCIATES INC 26463 1 ,505.00 PROFESSIONAL & SPECIALIZED S 1 ,505.00 619 64460 210 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 6 06/15/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Nand Written Checks 26264 NEXTEL COMMUNICATIONS 23946 440.46 COMMUNICATIONS 281.65 101 68020 160 2300 COMMUNICATIONS 158.81 619 64460 160 26265 MUSIC SYSTEMS 23956 750.00 CONTRACTUAL SERVICES 750.00 730 69533 220 26266 FLORA ROBELET 24167 50.00 CONTRACTUAL SERVICES 50.00 101 68010 220 1521 26267 ERIC GATTMAN 24169 469.60 CONTRACTUAL SERVICES 469.60 101 68010 220 1521 26268 BAYSIDE PRINTED PRODUCTS 24192 9,438.86 OFFICE EXPENSE 9,438.86 101 64250 110 26269 METCALF&EDDY INC 24445 43,387.15 PROFESSIONAL &SPECIALIZED S 43,387.15 326 80910 210 26270 WATER SOLUTIONS 24532 300.00 TRAINING EXPENSE 300.00 526 69020 260 26271 BARTEL ASSOCIATES LLC 24574 1,125.00 PROFESSIONAL&SPECIALIZED S 1,125.00 101 64560 210 26272 I.M.P.A.C. GOVERNMENT SERVICES 24752 5,644.44 OFFICE EXPENSE 205.80 201 65200 110 MISC. SUPPLIES 33.42 201 65200 120 SMALL TOOLS 181.48 201 65200 130 VEHICLE MAINT. 9.95 201 65200 202 FIRE APPARATUS MAINT. 667.17 201 65200 203 DUES&SUBSCRIPTIONS 39.07 201 65200 240 TRAVEL&MEETINGS 595.04 201 65200 250 TRAINING EXPENSE 3,576.40 201 65200 260 CAPITAL EQUIPMENT 198.24 620 66700 800 MISCELLANEOUS 137.87 731 22554 26273 THE LIGHTHOUSE 24840 78.90 FIRE APPARATUS MAINT. 78.90 201 65200 203 26274 S AND S SUPPLIES&SOLUTIONS 24963 746.54 TRAINING EXPENSE 746.54 526 69020 260 26275 DE LAGE LANDEN 25057 171.35 CONTRACTUAL SERVICES 171.35 201 65200 220 26276 ADVANCED MOBILE COMMUNICATIONS 25198 2,133.61 RADIO MAINT. 2,133.61 201 65200 205 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 5 06/15/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 26248 JIM NANTELL 22762 11385.00 MISCELLANEOUS 1,385.00 101 64150 031 26249 STATE OF CALIFORNIA 22794 750.00 CONTRACTUAL SERVICES 750.00 320 79410 220 26250 SAN MATEO DAILY JOURNAL 22804 410.00 MISCELLANEOUS 410.00 526 69020 233 26251 SUSAN B. POTTS 22811 122.00 MISCELLANEOUS 122.00 101 36330 000 1372 26252 GLASER AND ASSOCIATES 22821 11328.13 TRAVEL & MEETINGS 1,328.13 101 64100 250 26253 ROOTX 22852 30,400.00 CONTRACTUAL SERVICES 30,400.00 527 66520 220 26254 PENINSULA UNIFORM & EQUIPMENT 22899 258.25 UNIFORMS AND EQUIPMENT 258.25 201 65200 140 26255 T.T. TECHNOLOGIES 23279 2,235.81 MISC. SUPPLIES 2,235.81 526 69020 120 26256 OFFICE MAX 23306 290.98 OFFICE EXPENSE 290.98 101 66100 110 26257 CRESCO EQUIPMENT RENTALS 23470 181.87 MISC. SUPPLIES 181.87 101 66210 120 26258 LEGALINK LOS ANGELES 23480 1,785.75 PROFESSIONAL & SPECIALIZED S 1,785.75 618 64520 210 26259 REFRIGERATION SUPPLIES DISTRIBUT 23639 113.16 MISC. SUPPLIES 113.16 619 64460 120 5240 26260 AT&T/MCI 23728 38.84 COMMUNICATIONS 38.84 621 64450 160 26261 SFPUC WATER QUALITY BUREAU 23846 3,080.00 MISCELLANEOUS 3,080.00 526 69020 233 26262 BRIAN ROCHE 23865 1,750.00 DEPOSIT REFUNDS 1,750.00 101 22520 26263 UNIVERSAL BUILDING SERVICES 23941 125.00 CONTRACTUAL SERVICES 125.00 619 64460 220 5121 C C \ CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 4 06/15/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 26233 GE CAPITAL 20216 379.75 OFFICE EXPENSE 94.93 101 68020 110 2100 CONTRACTUAL SERVICES 284.82 101 68010 220 1101 26234 CENTRAL GARDEN CENTER 20300 415.51 MISC. SUPPLIES 415.51 101 68020 120 2200 26235 C.H. BULL COMPANY 20459 39.23 MISC. SUPPLIES 39.23 526 69020 120 26236 BETSY VALDES 20496 30.00 MISCELLANEOUS 30.00 101 36330 000 1890 26237 SPRINT PCS 20724 1,441.31 MISCELLANEOUS 1,441.31 731 22554 26238 CHANNING L. BETE CO., INC. 20761 923.59 SUPPLIES 923.59 201 65200 112 26239 H.V. CARTER CO., INC. 20876 322.22 SMALL TOOLS 322.22 101 68020 130 2200 26240 CIR 21211 160.79 MISC. SUPPLIES 160.79 527 66520 120 26241 CDW GOVERNMENT, INC. 21482 2,050.00 PROFESSIONAL & SPECIALIZED S 2,050.00 101 64420 210 26242 POSITIVE PROMOTIONS 21765 100.90 MISC. SUPPLIES 100.90 526 69020 120 26243 IEDA 21981 2,688.25 PROFESSIONAL & SPECIALIZED S 2,688.25 101 64420 210 26244 BETTS TRUCK PARTS 22111 9,220.61 MISCELLANEOUS -17.74 625 23611 FIRE APPARATUS MAINT. 9,238.35 625 65213 203 26245 TOWNE FORD SALES, INC. 22146 143.33 MISCELLANEOUS 121.24 618 64520 604 SUPPLIES 22.09 620 15000 26246 ROBERTS AND BRUNE 22178 2,027.42 MISC. SUPPLIES 2,027.42 526 69020 120 26247 ANDERSON PACIFIC ENGINEERING CON 22387 25,000.00 CONTRACTUAL SERVICES 25,000.00 326 80950 220 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 3 06/15/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 26218 TEAM CLEAN 15827 251.60 CONTRACTUAL SERVICES 251.60 201 65200 220 26219 MCDONOUGH, HOLLAND & ALLEN 16148 14,392.28 PROFESSIONAL & SPECIALIZED S 14,392.28 618 64520 210 26220 CINTAS CORP. #464 16911 910.84 UNIFORMS AND EQUIPMENT 910.84 101 68020 140 2200 26221 GOLDEN NURSERY 17128 25.72 MISC. SUPPLIES 25.72 526 69020 120 26222 HI-TECH EMERGENCY VEHICLE 17546 23.53 FIRE APPARATUS MAINT. 23.53 625 65213 203 26223 LEE & ASSOCIATES 17568 1,543.35 CAPITAL EQUIPMENT 1,543.35 620 66700 800 26224 GORDON E. MC CLINTOCK 17702 1,778.15 PROFESSIONAL & SPECIALIZED S 1,778.15 618 64520 210 26225 BAY AREA PAVING CO 18790 29,500.73 CONTRACTUAL SERVICES 7,339.00 526 69020 220 CONTRACTUAL SERVICES 22,161.73 527 66520 220 26226 AMERICAN WATER WORKS ASSN. 18951 1,638.00 DUES & SUBSCRIPTIONS 1,638.00 526 69020 240 26227 GOETZ BROTHERS 19045 40.59 MISC. SUPPLIES 40.59 101 68010 120 1788 .� 26228 BURTON'S FIRE, INC. 19366 857.07 FIRE APPARATUS MAINT. 82.54 201 65200 203 FIRE APPARATUS MAINT. 774.53 625 65213 203 26229 WILSEY & HAM 19397 5,263.14 PROFESSIONAL & SPECIALIZED S 5,263.14 320 81740 210 26230 GRAPHIC PRODUCTS 19691 325.92 OFFICE EXPENSE 325.92 101 68010 110 1101 26231 CREATIVE INTERCONNECT 19768 228.36 CONTRACTUAL SERVICES 228.36 201 65200 220 26232 UNITED STATES POST OFFICE 20144 1,288.00 OFFICE EXPENSE 1,288.00 621 64450 110 s CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 2 06/15/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 26204 RD OFFICE SOLUTIONS 09213 2,760.38 CONTRACTUAL SERVICES 2,760.38 526 69020 220 26205 CITY OF MILLBRAE 09234 3, 152.82 PROFESSIONAL & SPECIALIZED S 3, 152.82 101 64350 210 26206 NOEL L. MILLER, INC, 09499 498.72 SUPPLIES 498.72 620 15000 26207 ABAG - LIABILITY 09518 223.24 CLAIMS PAYMENTS 223.24 618 64520 601 26208 OLE 'S 09626 51 .33 FIRE APPARATUS MAINT. 51 .33 625 65213 203 26209 ORCHARD SUPPLY HARDWARE 09670 107.00 OFFICE EXPENSE 11 .79 201 65200 110 BLDG. & GROUNDS MAINT. 95.21 201 65200 190 26210 AUGUST SUPPLY, INC 10256 48.71 MISC. SUPPLIES 48.71 527 66520 120 26211 CAL-STEAM 10557 502.80 TRAFFIC CONTROL MATERIALS 175.52 101 66210 222 MISC. SUPPLIES 18.68 619 64460 120 5170 MISC. SUPPLIES 308.60 619 64460 120 26212 MEYERS, NAVE, RIBACK, SILVER 11101 1 ,773.90 PROFESSIONAL & SPECIALIZED S 1 ,773.90 101 64350 210 26213 BURLINGAME POLICE DEPT 13720 1 ,505.60 MISC. SUPPLIES 208.40 101 65100 120 COMMUNICATIONS 317.74 101 65100 160 PROFESSIONAL & SPECIALIZED S 150.00 101 65100 210 TRAINING EXPENSE 829.46 101 65100 260 26214 SAN MATEO LOCK WORKS 14643 19.49 MISC. SUPPLIES 19.49 101 68020 120 2200 26215 PARKIN SECURITY CONSULTANTS 15250 150.00 PERSONNEL EXAMINATIONS 150.00 101 64420 121 26216 MILLBRAE LOCK SHOP 15739 300.07 MISC. SUPPLIES 300.07 101 68020 120 2200 26217 VALLEY OIL CO. 15764 2,086.97 GAS, OIL & GREASE 2,086.97 201 65200 201 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 1 06/15/07 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 26191 * JONES,CLIFFORD,JOHNSON AND JOHNS 27561 4,500.00 PROFESSIONAL & SPECIALIZED S 4,500.00 618 64520 210 26192 BURLINGAME AUTO SUPPLY 01507 2,574.04 MISC. SUPPLIES 3.01 101 66210 120 SMALL TOOLS 77.22 201 65200 130 GAS, OIL & GREASE 314.70 201 65200 201 FIRE APPARATUS MAINT. 151.34 201 65200 203 SUPPLIES 2,000.73 620 15000 FIRE APPARATUS MAINT. 27.04 625 65213 203 26193 L. N. CURTIS & SONS 02027 1,090.85 SMALL TOOLS 409.95 201 65200 130 UNIFORMS AND EQUIPMENT 680.90 201 65200 140 26194 W.W. GRAINGER, INC. 02248 1,404.70 MISC. SUPPLIES 45.29 619 64460 120 5240 PROFESSIONAL & SPECIALIZED S 1,359.41 619 64460 210 26195 GRANITE ROCK COMPANY 02261 532.89 SIDEWALK REPAIR EXPENSE 532.89 101 66210 219 26196 PENINSULA BATTERIES 02625 147.11 SUPPLIES 147.11 620 15000 26197 MEG MONROE 02936 1,408.60 MISCELLANEOUS 1,408.60 101 64400 031 26198 P. G. & E. 03054 1.08 GAS & ELECTRIC 1.08 101 66210 170 26199 ALFRED J. PALMER 03085 158.00 EMPLOYEE BENEFITS 158.00 130 20015 26200 PERSONAL AWARDS, INC. 03145 928.79 MISC. SUPPLIES 928.79 101 68010 120 1787 26201 U S POSTAL SERVICE 03821 1,800.00 MISCELLANEOUS 1,800.00 101 64250 114 26202 WEST GROUP PAYMENT CTR. 03964 247.05 MISC. SUPPLIES 247.05 101 64350 120 26203 LYNGSO GARDEN MATERIALS 09143 552.47 MISC. SUPPLIES 220.83 101 66210 120 SIDEWALK REPAIR EXPENSE 197.27 101 66210 219 MISC. SUPPLIES 134.37 526 69020 120 V BURLINGAME AGENDA ITEM NO: 13a STAFF REPORT MEETING DATE: July 16,2007 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY: DATE: July 3, 2007 APPROVED BY: V"'Ilo — KZ / FROM: William Meeker, Community Development Director - (650/55 -7255) SUBJECT: SET PUBLIC HEARING ON APPEAL —2212 Hillside Drive RECOMMENDATION: It is recommended that the City Council set a date for the public hearing on the appeal submitted by Patricia Giorni, regarding the Planning Commission's June 11, 2007 action relating to the construction of a new single-family residence at 2212 Hillside Drive. DISCUSSION: On June 21, 2007 a timely appeal was filed by Patricia Giorni relating to the Planning Commission's decision of June 11, 2007 regarding the proposed new single-family residence to be located at 2212 Hillside Drive. The Commission's action related only to the pattern and design of windows to be installed within the residence. The appeal is limited to this specific action. Ordinarily, the City Council would schedule the public hearing on an appeal for the next regularly scheduled City Council agenda. For example, the Council could have considered scheduling the hearing in this instance for the regular meeting of August 6, 2007. However, given Councilmembers' vacation schedules during the months of July and August, only one regular meeting is scheduled in each month. In the month of August, the sole regular Council meeting is August 20th, roughly one month following the July 16th regular meeting. The City Council is encouraged to consider setting a hearing date earlier than August 20'h regarding the appeal, given the extended period of time that will lapse between the July and August meetings. If the Council chooses to do so, staff recommends that the hearing date be scheduled for no earlier than August 1 St, to permit adequate time for the proper public noticing to occur in advance of the hearing. If a date earlier than August 20th (the next regularly scheduled City Council meeting) is selected, the Council should adjourn the July 16th meeting to the selected date of the appeal hearing for 2212 Hillside Drive. Attachment: June 21, 2007 Letter from Patricia Giorni —Appeal of Planning Commission action re: 2212 Hillside Drive Honorable Mayor and City Council: Please schedule an appeal hearing for 2212 Hillside Drive to be heard at the JUN 2 1 2007 August 20, 2007 Council meeting. City Clerk June 21, 2007 I want to appeal the Planning Commission decision in regard to 2212 Hillside Drive. Patricia Giorni 1445 Balboa Avenue Burlingame, Ca 94010 650-347-8419 BU .LINGAME The City of Burlingame . r CALIFORNIA 94010-3997 www.burlingame.org TRAFFIC, SAFETY AND PARKING COMMISSION Meeting Minutes -Approved Thursday, May 10, 2007 Commissioners Present: Victor James, Chair Dan Conway, Vice Chair Michael Bohnert Mark Noworolski Stephen Warden Commissioners Absent: None Staff Present: Augustine Chou, Traffic Engineer, Public Works Sgt. Dean Williams, Police Department Joanne Louie, Administrative Secretary, Public Works Visitors: Rudy Horak, 1332 Edgehill Drive Farris Horak, 1332 Edgehill Drive Wendy Gale, 1301 Mills Avenue Craig Horak, 1032 Paloma Avenue Diana Mason, 1451 Balboa Drive Pat Giorni, 1445 Balboa Drive 1. CALL TO ORDER. 7:00 p.m. 2. PLEDGE OF ALLEGIANCE TO THE FLAG. 3. ROLL CALL. 4 of 5 Commissioners present. Commissioner Noworolski arrived at 7:25 pm. 4. ACKNOWLEDGEMENT None. 5. APPROVAL OF MINUTES - Motion: To accept the minutes of April 12, 2007 with the following corrections: Page 1 of 7 Chair's Prologue,paragraph 4. Replace"idea"with"concept": "Chair James stated that the concept behind Quad Maps is to take government to the citizens." Chair's Prologue, paragraph 5. Chair James asked that this paragraph be revised to provide more detail on the discussion of commission and staff roles, that neither could dictate to the other. He referred staff to listen to the audio tapes and submit a revised version of the paragraph. Commissioner Bohnert asked that statement under 9.1,paragraph 23 read: "Commissioner Bohnert states that as on Broadway we have over used signage as a way to compensate for lack of enforcement." Chair James'statement under 9.1 paragraph 27. Replace"CIF with"Capital Improvement Projects": "Chair James asked for confirmation that dealing with speeding was difficult due to Capital Improvement Projects and personnel expenses." Chair James asked that statement under 9.1 paragraph, 30 be revised to not reflect a linkage between speeding and crosswalks. He referred staff to listen to the audio tapes and submit a revised version of the paragraph. Chair James'statement under 10.2 paragraph 2. Replace"remove"with"repeal": "Chair James stated that part of the process to repeal an ordinance was to open it for public input and make TSPC aware of what staff was considering." M/S/C:Warden,Conway;4/0/1 (Commissioner Noworolski not present at the time) 6. CHAIR'S PROLOGUE Chair James thanked Commissioner Conway for his report for Council, and said he would like to get everyone's report before the last week of May so they can be compiled and brought back to the Commission officially before given to the Council. Chair James revisited the process for speaking - which was a round amongst the Commissioners. It had been brought to his attention that staff felt they were not given the opportunity to rebut or respond to items after Commission or public discussion.Chair James said that in the future,after the round of Commissioner input,the Commission would ask for further comment from staff before taking a vote. Chair James reported that he received a letter from Ms. Hagerty, which he assumed that staff received a copy also, and questioned whether this was forwarded to the commissioner of the Quad. Commissioner Warden stated that he received a letter via email which he responded to and invited the Ms. Hagerty to call him. Chair James requested that this item be listed on next month's agenda under Communications. Page 2 of 7 7. CONSENT No discussion 8. PUBLIC COMMENTS Mr. Horak spoke as a representative of the Broadway Area Merchants Association, specifically representing the President, Ross Bruce. He said the Broadway Merchants were very pleased with the activities to date on grant item #6, in-pavement lights on Broadway. He said it was their understanding that the $40,000 grant would be included in the next fiscal year, starting in July. Mr. Horak said that the system would potentially improve safety at this intersection. He added that he would like to request that Mr. Chou include a status report at each monthly TSPC meeting until the system is operational. Ms. Mason expressed her appreciation for the concern this commission showed regarding the safety of the Balboa Avenue/Hillside Drive intersection. She also requested that another safety measure be considered — installation of reflective pedestrian signs in the middle of the road to caution drivers of pedestrians. Ms. Giorni suggested that staff put a note out via the email List Serve that Thursday, May 17th is Bike to Work Day. Ms. Giorni stated that she was not sure if the Burlingame Station would be an energizer station, but that she was fairly sure Millbrae and San Mateo stations would be, and perhaps next year Burlingame could be made an energizer station. Commissioner Warden asks that agenda item 13.2 be moved forward to accommodate the requesting resident, who had young children present. 13.2 Letter from Wendy Gale regarding speeding on Mills Avenue. Ms. Gale expressed her appreciation of the responsiveness that she received regarding her letter. She said that the general concern of these few, short blocks between EI Camino Real and California Drive was the speed of the drivers. She said it was excessive at times. Ms. Gale said that this block has a lot of young children, and the neighbors wanted to know if anything could be done for this situation. Commissioner Warden asked that this block be added to the selective enforcement list. Sergeant Williams responded that it should be consider as done. 9. CURRENT BUSINESS No discussion. Page 3 of 7 10.STAFF REPORTS 10.1 Traffic Engineer's Report Mr. Chou reported that staff will be going to Council on May 21St to have a resolution approved to request MTC to allocate funds for our TDA grants as a final step to get the funds. The approved resolution would then be forwarded to the City & County Association of Governments, who would in turn issue the letters back to the qualified cities. He said that after that, the design work could begin and staff hours billed. Commissioner Bohnert questioned what the estimated lead time might be in regards to beginning design work and implementation. Mr. Chou said that staff would like to see the project in the ground around October. He said this depended on when the City were to get the authorization letter. He said once the letter was received, design could take approximately one month, dependent on where power could be drawn and how long it would take to contact PG&E. Mr. Chou reported that there was a recent joint Council/Commission meeting; and, that Council had requested some issues be brought to the public forum through the Commission. These issues are the overnight parking permit program and a residential parking permit program. Mr. Chou advised that this needed to be coordinated with the Police Department. He said that these issues would be brought up at the June meeting with staff reports that provide more background information. Chair James asked if this would be the public hearing. He said that the reason he was asking was because of the repealing process. He said the Commission must determine how they would deal with this -whether they hold a public hearing or take it as a normal course duly noted. Mr. Chou stated that there were two approaches. In a normal course of discussion, the item would be agendized as a current business item with due notifications. The other option would be to hold a dedicated meeting on a different night. Mr. Chou suggested that if the issues appeared to be controversial, then the commission could consider holding a separate meeting. Otherwise, the first meeting could be an item on the agenda as a specific business item to be discussed openly with the public. Commissioner Warden asked if the Easton tree issue might come back to the commission. Mr. Chou stated that he had not heard that it would be coming back yet. 10.2 Traffic Sergeant's Report None. 11 ITEMS REMOVED FROM CONSENT No discussion. Page 4 of 7 12.PENDING ITEMS No discussion. 13.COMMUNICATIONS Commission Warden said that it was brought up at the Joint Council/Commission meeting that storage containers were being parked on streets such as Edgehill Drive/Paloma Avenue and Palm/Paloma Avenues. He asked if the City could now go after the ones that were there. Mr. Chou stated that he would speak with the Public Works inspectors and determine where to go with some action. He said that the policy on this matter was recently formalized such that the City would not be issuing permits for such use. Commissioner Warden stated that he recently learned of a situation in Millbrae where their red light running photo enforcement had only one "Photo Enforced" sign at the intersection, and when a person wanted to appeal a ticket (in this case for stopping over the white line), the City of Millbrae requires a $1,500 bond to appeal the ticket. Commissioner Warden asked Mr. Chou to follow-up with Red Flex to ensure that this type of situation would not occur with Burlingame's photo enforced program. Commissioner Noworolski asked if Burlingame was going to install red light cameras. Sergeant Williams confirmed that the northbound EI Camino Real direction at Broadway would have one camera system. Commissioner Conway asked if the Peninsula Interchange area falls under Caltrans jurisdiction. Mr. Chou replied that all the interchange ramps belong to Caltrans. He added that the surrounding area by the interchange was county property which now falls under San Mateo jurisdiction. Commissioner Bohnert inquired about how to place back on the agenda, for open discussion, the previously decided matter of the Hillside Drive/Balboa Avenue intersection. Chair James responded that as a Commissioner an item that has been voted on by the commission cannot be revisited. Chair James stated that something similar to this came up a year ago. Discussion was permitted on this but as far as taking action, action is done. He said that people could take it up with the Council, but as a Commission it is now at Council level. Mr. Chou stated that he would consult this with the City Attorney. Commissioner Warden suggests that Commissioner Bohnert state what his concern was. Commissioner Bohnert said that after a conversation with Mr. Chou, he realized that the citizens were requesting a crosswalk at Balboa Avenue/Hillside Drive. He added that the assumption of the Commission was for four crosswalks. Commissioner Bohnert asked Page 5 of 7 whether or not installing one set of crosswalks across Hillside Drive would have sufficed. Chair James stated that the Commission discussed this matter for two months. He said that he was aware that staff had some problems with the final outcome of the vote, but that was part of democracy. He said that at this point, this matter would not be revisited because it was at Council level. If staff or someone did not like the decision of this Commission, the process was now with the Council. Commissioner Nowolrolski stated that his recollection was that the Commission was merely voting for the crosswalk. He said that the decision as to how many was made hastily towards the end of that vote. Chair James stated that whether the process was hastily made or however it was made, the question was whether or not was there fairness and due process. He asked if there was opportunity for people to speak and be heard and to discuss. He said this matter was debated thoroughly for two months, and the vote was taken and that it should stand as far as this Commission was concerned. He added that at the Council level there was a process to accept, repeal, reject, amend or remand back to the Commission for consideration. Commissioner Warden stated that the Commission made its decision; however, as an individual citizen, a person had the right to go to Council to express their concerns. He said even a commissioner acting as a private citizen could express concern that perhaps a mistake was made. Commission Noworolski noted that the motion read to install red curbing on approaching corners, and install crosswalks at the intersection. He said it did not say how many. Mr. Chou responded by saying that he thought the inference was for four crosswalks - that this was how the Commission understood it during the vote. Mr. Chou stated again that he would check with the City Attorney, but that the next course of action would typically be an appeal with City Council. Commissioner Bohnert asked how matters were brought to Council. Were they presented by the Public Works staff or by the City Manager's staff. Mr. Chou said that if an item were to go to Council, it would always be presented in a staff report. He said the staff report would specify the recommendation by the commission and staff, and clearly state a recommendation of what to do next. Mr. Chou stated that in this case, the matter really does not need to go to Council for approval, however since there was a difference in staff opinion on this matter, it would go to Council. Commissioner Bohnert stated that a re-visit of the issue highlights how staff and some of the commissioners might be able to reflect on Commission comments at the end, and offer suggestions as mentioned in Chair James' prologue this evening. Chair James agreed and said that the last two meetings had exhausted this matter. He noted that Commissioners Bohnert, Conway and Noworolski questioned staff a long time, Page 6 of 7 and that staff had many "bites of the pie'. Chair James said that to eliminate any confusion or misunderstanding in the future prior to voting on matters, he would turn to staff to seek any further comments. 13.1 Letter from Elisa Marcaletti regarding speed control and/or stop signs on Carmelita Avenue. Mr. Chou stated that he would be coordinating with Commissioner Bohnert and Commissioner Warden to determine the approach to handling this concern - either at a staff level or brought to the commission. 13.2 Letter from Wendy Gale regarding speeding on Mills Avenue Discussed under item number 6 - Pubic Comment 14.COMMISSION & COMMITTEE REPORTS 14.1 Burlingame Bicycle/Pedestrian Advisory Committee Commissioner Bohnert announced that Craig Horak, a citizen member of the B/PAC, was just awarded the "2007 San Mateo County Bicycle Commuter of the Year" award. He added that the B/PAC has some really exciting things going on with good people involved such as Craig Horak and Pat Giorni. Commissioner Bohnert reported that in two weeks the committee would be conducting an on-site walk of Burlingame Avenue to determine locations for the bike racks. He said they would also be visiting Cadillac Way at Rollins Road to look at the bike auxiliary overpass for bikes and wheelchairs. Commissioner Bohnert hoped to come back at the next meeting with more details on the bike racks along Burlingame Avenue. Finally, Commissioner Bohnert reported that next month they would be working on making Burlingame a `Bicycle Friendly Community", which would involve an application process. Chair James said on behalf of the Commission, they commend the Horak family and their son. 15.ADJOURNMENT 7:52 p.m. Page 7 of 7 BURL NO-AM[ Board of Trustees Minutes May 15, 2007 I. Call to Order President Toft called the meeting to order at 5:30pm. II. Roll Call Trustees Present: Nancy Brock, Bruce Carlton, Deborah Griffith, Katie McCormack, Pat Toft Staff Present: Al Escoffier, City Librarian Sidney Poland, Recorder III. Warrants and Special Funds The Trustees unanimously approved the Warrants. M/S/C (Brock/Carlton) IV. Minutes The Trustees unanimously approved the minutes for the March 20th meeting. M/S/C (Toft/Griffith) The Trustees unanimously approved the minutes for the April 17, 2007 meeting. M/S/C (Brock/Griffith) V. Correspondence and Attachments A. Assembly Education Committee ' The City Librarian testified before the California Assembly Education Committee in support of the program "Live Homework Help" on April 25th. He noted that Assemblyman Gene Mullin, who chairs the Committee, gave Burlingame Library special recognition for its participation in the Big Read event, "To Kill a Mockingbird." B. March and April Statistics The Trustees reviewed the statistics and felt that some portion of the decrease in circulation was probably related to the re-opening of the San Mateo Library. VI. From the Floor - No one from the public attended. 480 Primrose Road Burlingame•California 94010-4083 Phone(650)558-7474'Fax(65o)342-6295•www.burlingame.org/library VII. Reports A. City Librarian's Report-Highlight of Report 1. The Big Read: To-Kill a Mockingbird "Q&A"with Mary Badham",who played Scout in the movie,marked the conclusion of Burlingame Library's events for this program. Mary Badham delighted the audience with tales of her youth while growing up in the South,as well as her experiences playing one of the lead roles in the movie. 2. Harry Potter Pre-Publication Event-The staff of the Children's Dept.will hold an evening event July 20th beginning at 10:00pm featuring"Magic Dan"along with other activities. At 11:30 participants will walk over to Books,Inc.and at the strike of 12:00 midnight will be able to purchase the latest and last Harry Potter book. 3. Library Budget-The budget hearing for the 2007-2008 City budget will be held at the Burlingame Library in the Lane Room at 6:00pm.The general public is welcome. B. Foundation Report-The first annual Author's Luncheon held on May 5th at the Crystal Springs Golf Club was truly enjoyed by the 160 plus guests who attended. Authors Jackie Speier and Michealene Risly told the story of how the four authors became friends and through these friendships decided to write about their individual hardships in their book entitled"This is not the Life I Ordered." C. Centennial Report-Pat Toft Trustee Toft noted that 150 students from Burlingame elementary schools and Burlingame Intermediate participated in the contest. Presently the committee is working on certificates for each student that submitted a poster,poem or essay on the history of Burlingame. Contest winners will be announced in May and will be invited to be in the Centennial Parade June 2nd. VIII. New Business A. Staff Recognition Fund The Trustees unanimously approved the request of the City Librarian to fund the staff recognition gift certificates from the Trustees'Fund in the amount of$1,000. B. Library Centennial The City Librarian encouraged the Trustees to begin thinking of ideas to celebrate the Library's Centennial which will occur on October 19,2009. The Trustees reviewed a suggested list of events which covered possible activities for all ages some of which would be continuous throughout the year. The Library's 75th anniversary was celebrated with a street fair. Library Board of Trustee Minutes 2 May 15,2007 IX. Announcements A. Library Issues Breakfast - Trustee Brock Bob Martin, former Director of the Institute for Museum and Library Services, was the speaker at this event. In his presentation, he discussed trends that were affecting public libraries such as demographics, (white vs. Asian'vs. Hispanic) aging population and immigration. On another library issue, Mr. Martin spoke about the physical development of libraries specifically placement of branch libraries in a town or city. B. SAB Report - Katie McCormack An orientation will be held in September for new Trustees. The PLS system and how it works will be discussed. Trustee McCormack will check on the exact date. Regarding information from other PLS libraries, Menlo Park Library is working with Project Read on a new innovative program for adult learners whereby tutors and students will meet and engage in conversation. X. Adjournment The meeting was adjourned at 6:20pm. M/S/C (Toft/McCormack) The next meeting of the Library Board of Trustees will convene June 19, 2007 in the Library Conference Room at 5:30pm. Respectfully Submitted, �� -r Alfred H. Escoffier City Lilzrarian Library Board of Trustee Minutes 3 May 15,2007 f , City Librarian's Report June 19, 2007 Burlingame Public Library Centennial. The Trustees and library managers have compiled a list of potential Library Centennial events to pursue. The library's centennial is October 19, 2009. I have shared the list with the Library Foundation Board. It's probably not too early to begin to form a joint committee of the Trustees and the Foundation to help produce this event. Potential Library Cafe. The City Librarian met with David Sturges and Wayne Gehrke of Group 4 Architecture, South San Francisco concerning the feasibility of a cafe on the western terrace of the main library. They have a conceptual plan for your review along with an estimate on the costs. The Foundation has been enthusiastic about this plan for some time. I am bringing it to you for your review and discussion. An Inconvenient Truth Film and Lecture. The Foundation sponsored the film "Inconvenient Truth" with guest speaker Wil Burns on Tuesday, Mary 22nd to a full house of 75 people. Mr. Burns is a fellow at the University of Santa Clara and an excellent speaker. We are planning to book him for other environmental-related programs in the future. Burlingame Historical Society Centennial Programs. The City Librarian met with the President of the Burlingame Historical Society, Russ Cohen, regarding programming for the Centennial year. Russ will do 4-5 programs during the year in the Lane Room on various Burlingame historical topics. The dates are to be determined. Burlingame Historical Images on Display. The Library is hosting an exhibit of paintings and photographs of Burlingame during the months of June and July 2007 in celebration of the Centennial Year from the Studio Shop and the Art Attack galleries in Burlingame. 1 i I " Harry Potter Comes to Burlingame. The Library will host a pre-release party for the last Harry Potter book, sponsored by the Foundation on the evening of Friday, July 20, 2007, 10 PM. At 11:30 PM, children and their parents will walk to Books, Inc., Burlingame Avenue; to pick up their pre-purchased copies of the book. The evening will include: crafts, face-painting, and a special presentation of the ever popular "Magic Dan." I Budget Study Session. The City budget was presented to the City Council at their meeting on May 30th in the Lane Room. The library budget increased by a modest 1.5% over last year. Increases were primarily in collections and databases. Public Works Director Interviews. The City Librarian was one of the panelists for the all-day interviews for the City's next Public Works Director on June lst. An appointment to the position will be made in late June. Peninsula Library System Council Committee Review. The City Librarian served on a task force to review and restructure the PLS committees and task forces. One of the newest groups will be the "Innovation Task Force" whose charge will be to bring new concepts in information delivery and library service to Peninsula Library System libraries. We will be sending our newest and brightest young librarians to this new committee. "Big Box" Programming. Peninsula Library System has applied for a grant from the California State Library for Big Box Programming. The concept is to bring big name programs to multiple library venues throughout the 4 Bay Area library systems. If we are successful in this grant, we will do 4 major programs next year in our service area. "One Book. One Community." Nearly 60 programs are being planned for the One Book program this year featuring Isabel Allende. Programs will feature Chilean history and culture; California Gold Rush; the Chinese during the Gold Rush; the role of women in the Gold Rush; wine-tasting and food demonstrations; and a host of other events. The Peninsula Library System will submit a grant for the project to the Silicon Valley Community Foundation. 2 Burlingame Historical Mural Grant.The City Librarian worked with President Cohen of the Burlingame Historical Society to develop a grant to restore the historic Burlingame Mural, which has been in storage for over 30 years. The mural will cost approximately 10,000.00 to restore: The City Librarian submitted the grant to the Silicon Valley Community Foundation. Trusteeships Open. There are 2 Library Trusteeships open. The City Council will be interviewing the 8 candidates and selecting two at their June 18th meeting. The Trusteeships are for a 3 year period. Main Library Back Hall Re-carpeting The back hall of the main library and the staff elevator has been re carpeted in "green" carpet tiles. The tiles-_should be more durable than the former broadloom carpet which has been on the floor since 1997. The city has also replaced the flooring in the back hall stairwell with a rubberized product which not only.should wear well, but increases the tread security on the stairs. Centennial Sponsorship Packets. The City Librarian has been creating customized "Centennial sponsorship packets for the Centennial committee members to solicit donations for the Centennial project and the proposed Centennial plaza. _Family 'Fun Nights. The always-popular "Family Fun Nights" begin on June 19thand run for 7 consecutive Tuesday evenings. All events are free, but ticketed, so that we can assure safety for our young guests. Spanish Language Collection Donation The De La Rosa Company has given the library a gift of $ 5,000.00 to purchase much-needed Spanish language books for children. The books will be showcased during a special bilingual program on Tuesday, July 10th at 7 PM. Performer Juan Sanchez, Finance Director Jesus Nava, and members of the De La Rosa organization will be on hand to welcome the collection to the library. Alfred H. Rscoffier City Librarian June 12, 2007 3 BURLINGAME BEAUTIFICATION COMMISSION JUNE 7, 2007 The regularly scheduled meeting of the Beautification Commission was called to order at 5:30 p.m. by Chairperson McQuaide. ROLL CALL Present: Chairperson McQuaide, Carney, Ellis, Lahey(left early), and Wright Absent: Commissioner Grandcolas Staff: Director Schwartz, Superintendent Richmond, and Secretary Harvey Guests: Bobbi Benson Chairperson McQuaide reported that Commissioner O'Connor found it necessary to resign due to time constraints in a new job assignment. MINUTES — The Minutes of the May 3, 2007 Beautification Commission Meeting, were revised to read under Reports: Commissioner Ellis . . . "the Historical Society would be revealing Centennial activities at the Good Shepherd Lutheran Church on Burlingame Avenue on Sunday. " CORRESPONDENCE Letter to Corn ::ssioner O'Connor from Mayor Nagel regretfully acknowledging Commissioner O'Connor's resignation from the Commission. Copy of E-News date June 4, 2007 re: Next Steps Re: 1800 Easton Drive Tree. Draft of Letter to Easton Drive residents submitted by Chairperson McQuaide. FROM THE FLOOR— Bobbi Benson reported that the Mollie Stones corner has been planted with Raphiolepsis and once the sprinkler system is repaired she will plant Society Garlic. She concluded that on Broadway near the travel agency, the nearby businesses are watering and caring for the plants;that it looks pretty. OLD BUSINESS Landscape Award Commissioner Lahey submitted a preliminary draft of the proposed Beautification Award and Nomination Form for the Commissions review and discussion. She noted that they want the award to be fun and attainable and are considering granting awards to single family residential units and commercial businesses. She added that ideally awards would be presented to the recipient(s) at a public meeting or event. Commissioner Wright reported on the different types of plaques/awards and that the Committee will be looking into having them designed by some interested local artists. The Commission discussed the concept and made recommendation on some changes to the proposal. Commissioner Lahey will make the revisions discussed and will forward the revised document to the Commissioners via email. The Commission will get further direction from the Council on this proposal at the Joint meeting on June 18, Street Tree Reforestation Proiect— Commissioners List of Blocks with Few Trees Superintendent Richmond submitted a vacant planting site list generated from the Street Tree Inventory that has been matched with the lists of sites identified by the Commission. He stated that Director Schwartz, Administrative Secretary Harvey, and he met with John Melvin from the Department of Forestry to review and the pre-grant application to determine any revisions necessary to qualify for funding. Superintendent Richmond noted that the logistics will be complicated but; (in addition to the 300+ trees already planted each year in the City), the goal of this project will be to plant 450 trees on blocks in the City with few trees, with the project being funded over the next 3 years through the state Green Trees for the Golden State Grant. 1 Arbor Day 2008— Centennial Tree Planting Director Schwartz noted that as part of the Green Trees Grant application the City would get extra points for planting a percentage of large canopy trees and that school property can be included in the grant funding for the Street Tree Reforestation project. Director Schwartz recommended that the Centennial Tree Planting include an Arbor Day planting of 2-3 trees at each of the schools as well as at Cannon Park (island at Douglas/Bellevue Avenue). He added each school would have approximately 300 children attending the ceremonial planting and it would help to promote good relationships between the City and the school district. He noted that at several of the schools, where there is not enough planting space, a significant tree(s) could instead be planted in the City planter strip instead. The Commission discussed the idea of an Arbor Day planting at each school along with the Centennial Tree Planting at Cannon Park. Director Schwartz noted that we may only be able to have the Tree City USA flag ceremony state representatives at the Cannon Park planting but that the flag given there could become part of the ceremony at each of the schools. Director Schwartz noted that donations received for the Cannon Park tree would determine the size of tree that would be planted, but that only 15 gallon size trees could be planted at the schools as part of the Green Trees Grant. Following the discussion, it was a consensus of the Commission to move ahead with the two pronged concept of the Centennial Tree Planting at the schools and Cannon Park. Joint Meeting with Council The Commission set the topics to be discussed with Council during the June 18 Joint Meeting. 1) Update on Easton Drive Reforestation. 2) Update on tree planting on blocks with few trees (Street Tree Reforestation.) 3) Proposed Centennial Tree Planting 4) Proposed Landscape Award 5) Creating a Separate Advocacy Group for Trees Chairperson McQuaide would like to see a group from within the community that could raise funds to increase the tree canopy in the City of Burlingame. The group would need to become a 5010, non-profit organization and could be called something like "Friends of the Trees",that it would be a legacy and a mission and focus of the Commission to promote this. Commissioner Lahey stated that she believes the Commission has stayed with its mission and goals of the preservation of City trees; that the Commission has spent time and energy establishing tree view policies, an Easton Drive reforestation plan, and a street tree reforestation project and they will be the Commission's legacy. She added that the Commission's charge or its intent is not to beautify the City or to rid the City of trash;but that it is charged with the preservation of the trees in the City and she thinks the Commission is doing a good job. Chairperson McQuaide added that more time needs to be spent on educating the community on the importance of trees and realtors would be a good source to consider to pass on information to new homeowners with regard to the importance of trees in a community. After the discussion, it was the consensus to discuss with the Council at the joint meeting, the concept of establishing or supporting an advocacy group for trees. Easton Drive Reforestation Update and Communitv Forum Superintendent Richmond stated a community forum on June 28th,will be held at the First Presbyterian Church at 6:00 pm. The public forum will re-address the selection of the tree replacement fronting the Easton Branch library; that the Red Flowering Ficifolia may not be the preferred tree. The other item to be addressed will be to select alternative Eucalyptus species that are readily available at local nurseries; the Sugar Gum is not readily available in the United States. Notification will be sent to the Easton Drive residents as well as regular public notification. Chairperson McQuaide reviewed with the Commission the letter she drafted to be mailed to the Easton Drive residents. Pictures of the alternative trees will be included. Chairperson McQuaide will also hand deliver the item to the Easton Drive residents within in the week before the meeting. 2 NEW BUSINESS Nominating Committee Appointment for Election of Officers in August 2007 Superintendent Richmond commented that the Commission can go on the rotation system for new officers or remain with the nomination system. After a brief discussion, Commissioner Carney moved that the Commission use the rotation system for new Commission officers; seconded, Wright. Motion passed 4 — 0 — 2 (absent) — 1 (vacancy). Further information will be made available on the process at the next meeting. REPORTS Director Schwartz Director Schwartz reported that staff has compiled procedures, standards, and policies that the Parks Division has been using on the trees in the City over the last several decades. The compilation of the data now named the Urban Reforestation Management Plan will be reproduced and presented to the City Council at the June 18"' meeting and might help to explain the already existing ongoing efforts in place to manage the Urban Forest in Burlingame. Copies will also be provided to the Beautification Commissioners. Director Schwartz stated that the Council has asked that the Traffiic, Parking, and Safety Commission to devel9op criteria when trees need to be modified for road side impacts and to affirm or amend the Easton Drive Tree Selection list. The Council has also asked that a liaison from the Beautification Commission attend the TSP Commission meetings with regard to these issues. Chairperson McQuaide volunteered to serve as liaison at the TSP meetings. REPORTS—(Contd.) Superintendent Richmond 1. Review of current pests/diseases in our area: a. Light Brown Apple Moth b. Sudden Oak Death—Kevin Kielty alerted us to the possible presence of this disease in Mills Canyon. My visual inspection indicated an apparent confirmation. Supervisor Disco alerted the County person responsible for testing. He will sample the identified Oaks in the Canyon to confirm the presence of the disease. The disease is vectored by Bay trees and over time is fatal to affected Coast Live Oaks. c. Supervisor Disco and Consulting Arborist Kielty inspected the Camphor trees on lower Burlingame Ave., some of which appear to be in decline. Several are in decline apparently due to work performed in the sidewalk contract from about five years ago. Several trees unaffected by sidewalk repair show evidence of Oak Root Fungus. 2. Commissioner O'Connor has resigned; Council will appoint a replacement in the near future; application period closes June 11. Applications are available on line. 3. Reviewed with the Commission the July 5" Commission meeting and the consensus was to cancel the July 5`" meeting. Meeting adjourned at 7:45 p.m. Respectfully submitted. Karlene Harvey k / Recording Secretary 3 Beautification Commission Meeting Community Forum Long Range Reforestation for Easton Drive June 28, 2007 @ 7:00 pm First Presbyterian Church — 1500 Easton Drive Commissioners Present: McQuaide, Benson, and Ellis Absent: Carney, Grandcolas, Wright Excused: Lahey Staff: Director Schwartz, Superintendent Richmond, Supervisor Disco, Secretary Harvey Audience: Jennifer Pfaff(615 Bayswater Avenue), Joann and Peter Garrison (2905 Adeline Drive); Jean Silveira (2331 Poppy Drive); Hing & Lillian Dear (1911 Easton Drive); Mike Bohnert (1201 Carmelita Avenue); Steve Warden (736 Acacia Drive); Jay Martin (1340 Bernal Avenue), Laurie Livingston (1285 Cabrillo Avenue); Kris Cannon (1304 Bernal Avenue); Susie and Sam Leahy (1719 Easton Drive); Augustine Chou (City Hall); Russ Cohen (City Hall); Terry Nagel (City Hall). Welcome and Introductions Chairperson McQuaide welcomed and thanked everyone for coming. Chairperson McQuaide stated that, based on comments at the first forum a consensus was reached to keep the same look or character of the neighborhood by replacing with a Eucalyptus variety that had wind stability, had little or no fruit, but would grow from 60 to 80', having a similar trunk girth to the existing Blue Gums. She explained that at the last forum, three Eucalyptus species were selected as possible replacements, the Sugar Gum Eucalyptus as primary tree, the Eucalyptus Nicolii as corner trees, and the Eucalyptus ficifolia as the replacement tree when the tree in front of the library was to be removed. Since that time, it has been realized that the Eucalyptus ficifolia drops flowers and has large fruit, and though the Sugar Gum Eucalyptus is beautiful, it is only available in the United Kingdom; no suppliers grow them, but that the Eucalyptus Nicolii variety, favored as corner trees, is readily available. Chairperson McQuaide continued that tonight's forum will focus on affirming a Eucalyptus specie as the replacement tree on Easton Drive, and if affirmed, selecting and reaching consensus as to which readily available Eucalyptus specie(s) would be used as the primary tree and what if any would be used as corner trees, and the replacement for the tree fronting the Easton Branch Library. She concluded that staff will present pictures of Eucalyptus species for consideration and that consensus reached at this meeting will be further discussed at the Beautification Commission meeting of August 2nd. A recommendation from the Commission will be forwarded to the City Council. Director Schwartz introduced new commissioner, Bobbi Benson, and Commissioner Ellis, and noted that Commissioner Susie Lahey, would not be participating as a Commissioner but is attending the meeting and in the audience observing as an interested homeowner on Easton Drive. Director Schwartz also introduced Parks Division staff. Superintendent Richmond, Supervisor Disco, and Secretary Harvey; and Public Works engineer Augustine Chou, and representatives from the Traffic, Safety, and Parking Commission, Steve Warden and Mike Bohnert. 1 Community Forum and Discussion—Easton Drive Tree Selection Director Schwartz noted that replacements of the Eucalyptus trees will occur gradually happening over the next 20 years as existing trees require removal. He explained that since the last forum it has been suggested that perhaps other tree species (such as Redwoods and Elms) be considered as replacement trees on Easton Drive. Director Schwartz then asked for input from the audience on the specie selection. The discussion included some comments and concerns with regard to: Planting locations on Easton Drive; planting in empty planting sites; parking concerns; El Camino Real Eucalyptus tree removal and replacements with Elms; City policy that trees are planted in vacant sites only if approved by the property owner; watering/maintenance practices of City trees, etc. Additional comments from the audience were: If the Easton Drive Eucalyptus need removing, they should be replaced with a Eucalyptus specie, otherwise Easton Drive would not be the same; an important and majestic grove of trees should only be replaced with the same variety of tree; and that some streets, like Easton Drive, warrant larger trees and a uniform selection because of the historic significance of the street(entrance to an estate). Following the discussion, Director Schwartz asked for a"thumbs up" consensus affirming that the Eucalyptus specie be the favored replacement tree on Easton Drive. Consensus was reached affirming that only the Eucalyptus specie be considered as the replacement tree for Easton Drive and there were no contrary comments. Superintendent Richmond then presented pictures of several Eucalyptus species: Eucalyptus Citriodora (readily available), Eucalyptus Nicolii (readily available), and the Eucalyptus Saligna (contract grown only). Supervisor Disco noted that the existing Eucalyptus Globulus is not available, and he does not believe the next closest to that, the Sidney Blue Gum, is readily available. He noted that because the Easton Drive Eucs will be removed one by one, as necessary, contract growing can only be considered for growing a larger quantity of trees. Commissioner Warden stated that several more trees may also need removing and replacing in the near future; Councilmember Cohen clarified that if the intent is reforestation, then planting in the existing vacant planting sites as well as any projected removal sites, might be enough to consider contract growing. Supervisor Disco agreed, but that it would depend on the minimum number of plants the contractor would be willing to grow, and the resulting cost. Director Schwartz asked for audience discussion and input. Some comments from the audience included: Planting in city-owned planter strips used for parking; residents willingness to "give up" parking places; planting with the Iron Bark Eucalyptus on the corners, keeping the same variety on both sides of the street; and consideration of putting a planter strip down the center of Easton Drive. Superintendent Richmond noted that at the previous forum expert David Docktor presented a list of 3 large alternatives to the Blue Gum: the Sugar Gum or Cladocalyx is not readily available, and the Sidney Blue Gum can be contract grown from seed or the City can purchase a minimum of 1000 seedlings at a cost of$1000. This requires space to grow 1000 seedlings, and the man power to care for the seedlings. Superintendent Richmond noted, however, that the Eucalyptus Citriodora 'Lemon Scented Gum', with copper colorations in the trunk, thin bark, broad canopy, with growth to 100' is readily available. He noted that one will soon be planted in front of the Burlingame Recreation Center. Supervisor Disco stated that the girth of the trunk is approximately 90", the debris from trunk is virtually non existent, the tree has small fruit, and a grove of this specie Eucalyptus exists in the City of Palo Alto. Chairperson McQuaide noted that the Eucalyptus Citriodora meets the desired characteristics: wind tolerant, frost tolerant, fast growing, height but it has a smaller trunk girth than the Blue Gum or Sydney Blue Gum. 2 Communitv Forum and Discussion—Easton Drive Tree Selection—(Contd.) Following the discussion, Director Schwartz stated that staff's recommendation is for the Eucalyptus Citriodora to be planted as the primary replacement tree on Easton Drive and asked the audience for a "thumbs up" consensus of that recommendation. Consensus was reached to plant the Eucalyptus Citriodora as the primary replacement tree and there were no contrary comments. Supervisor Disco then presented pictures and commented on the accent trees previously considered for use on corners and in front of the Easton Branch Library if the existing Eucalyptus tree is removed: 1) Eucalyptus Nicolii — Grows to 50', has very narrow leaves; Lacey and soft looking; bark is rough and does not shed. Supt. Richmond noted that this specie is readily available and Chairperson McQuaide added this tree would allow for better visibility on the corners. 2) Eucalyptus ficifolia — Grows to approximately 50% showy red flowers that drop off with large seed capsules. The tree also drips nectar. Some comments and concerns from the audience were as follows: All the trees on Easton Drive should be the same; corner trees should be repositioned when planted with traffic visibility taken into account; all the trees should be the same, no accent trees, and the corner trees should be planted at a safe distance from the corner; and planting something different, and something with flowers, would detract from the fabulous renovation to the Easton Branch Library; the same tree should be planted all along Easton Drive; where are accent trees going to be planted?; how far from the corners? (PW would be consulted); why would you plant accent trees on an avenue with grand trees? Following the comments and discussion,Director Schwartz asked for a "thumbs up" consensus of planting the same specie Eucalyptus, all along Easton Drive, including the corners and in front of the Easton Branch Library. Consensus was reached to have no corner or"accent"trees and there were no contrary comments. Director Schwartz summarized the conclusions of the forum to be discussed at the next Beautification Commission meeting of August 2°d: 1) Eucalyptus to be the only tree genus to be considered as suitable for Easton Drive tree replacement. 2) The favored Eucalyptus specie to be considered is the readily available Eucalyptus Citriodora. 3) That there be no corner or "accent" trees; Eucalyptus Citriodora be the sole replacement tree all along the lower Easton Drive. Director Schwartz noted that Traffic, Safety, and Parking Commission will meet in Council Chambers on July 12`" at 7:00 pm and will be discussing the Easton Drive tree replacement and making recommendation to the Council. The Beautification Commission will be meeting in City Hall's Conference Room "A" on August 2"a at 5:30pm, and will be discussing the Easton Drive tree replacement plan and making a recommendation to Council. 3 Community Forum and Discussion—Easton Drive Tree Selection—(Contd.) Some closing comments from the audience were: Promote the restoration of Easton Drive and try to get people interested and enthusiastic about having a new Eucalyptus tree planted in vacant planting sites fronting their homes; on streets that have historical value, the City should approve the planting of larger canopy trees; try to identify and report on trees that have been removed in the past and try to determine what the reasons are for the empty spaces. Chairperson McQuaide thanked everyone for their input and reminded everyone to attend the upcoming Traffic, Safety and Parking Commission and Beautification Commission meetings. There being no further comments, the meeting was adjourned at 8:50 pm. Respectfully submitted, Karlehe Harvey Recording Secretary 4 CITY OF BURLINGAME PLANNING COMMISSION BURLINGAME UNAPPROVED MINUTES City Council Chambers 501 Primrose Road - Burlingame, California July 9, 2007 - 7:00 p.m. I. CALL TO ORDER Chair Deal called the July 9, 2007, regular meeting of the Planning Commission to order at 7:03 p.m. II. ROLL CALL Commissioners Present: Commissioners Auran, Brownrigg, Deal, Osterling and Terrones Absent: Commissioners Cauchi and Vistica Staff Present: Community Development Director, William Meeker; Planner Ruben Hurin; and Acting City Attorney, Dan Siegel. III. MINUTES Commissioner Auran moved, seconded by Commissioner Terrones to approve the minutes of the June 25, 2007 regular meeting of the Planning Commission as mailed. Passed 5-0-2 (Commissioners Cauchi and Vistica absent). Commissioner Osterling asked about the status of the investigation of the landscaping at the rear of the property at 1412 Alvarado had been completed per the approved plan. Community Development Director Meeker indicated that the matter had been referred to staff for investigation. IV. APPROVAL OF AGENDA There were no changes to the agenda. V. FROM THE FLOOR Pat Giorni, 1445 Balboa Avenue, referenced a letter from Helaine Darling regarding Agenda Item 5, requesting that Chair Deal recuse himself from the proceedings on that item. Ms. Giorni indicated that she felt this was unreasonable given that Mr. Deal has no business relationship with the applicant's architect and that the prior design for the property, prepared by Mr. Deal, was denied a year ago. She also referenced Agenda Item 1, noting that a Liquidambar tree should not be the street tree for the project. VI. STUDY ITEMS There were no study items for review. VII. ACTION ITEMS Consent Calendar- Items on the Consent Calendar are considered to be routine. They are acted upon simultaneously unless separate discussion and/or action is requested by the applicant, a member of the public or a Commissioner prior to the time the Commission votes on the motion to adopt. Chair Deal asked if anyone in the audience or on the Commission wished to call any item off the consent calendar. 1 City of Burlingame Planning Commission Unapproved Minutes July 9,2007 1. 102 VICTORIA ROAD,ZONED R-1—APPLICATION FOR DESIGN REVIEW FORA FIRST AND SECOND STORY ADDITION TO A SINGLE FAMILY DWELLING AND NEW DETACHED GARAGE(JEFF AND CHRISTINE OBERTELLI, APPLICANTS AND PROPERTY OWNERS; AND JOANN M. GANN, DESIGNER) (57 NOTICED) PROJECT PLANNER: RUBEN HURIN The Commission removed Agenda Item 1 from the Consent Calendar for discussion. Reference staff report dated July 9,2007,with attachments. Planner Hurin presented a brief overview of the staff report. He pointed out that recommended Condition 2 requires the applicant to consult with the City Arborist regarding the selection of a street tree and its placement. The condition does not require the tree to be a Liquidambar. Commission comments: • The street tree should be something other than a Liquidambar. That species is destructive to sidewalks and litters the area in the vicinity of the tree. Staff should verify that Liquidambar trees are no longer on the street tree list. Jeff Obertelli,applicant,102 Victoria Road,indicated that he is open to another species of tree. Pat Giorni,1445 Balboa Avenue,commented that the home is beautifully designed,and reinforced that a Liquidambar tree could cause property damage in high winds,in addition to impacting sidewalks. There were no further comments and the public hearing was closed at 7:14 p.m. Commissioner Osterling moved to approve the application, by resolution, with the following amended conditions: 1. that the project shall be built as shown on the plans submitted to the Planning Department date stamped June 26,2007,sheets 1-8,with 6x8 gable end beams and that the tile roof shall contain a blend of colors when installed;and that any changes to building materials,exterior finishes,footprint or floor area of the building shall require an amendment to this permit; 2. that prior to the final inspection,the property owner shall consult with the City Arborist to determine the appropriate number and species of street tree(s),selected from the City's street tree list as determined by the City Arborist,to be planted in the planter strip along Victoria Road;the street tree shall be of a species other than Liquidambar; 3. that the conditions of the Chief Building Official's April 27,2007,memo,the City Engineer's April 30, 2007,memo,the Fire Marshal's April 30,2007,memo,and the NPDES Coordinator's May 4,2007, memo shall be met; 4. that demolition or removal of the existing structures and any grading or earth moving on the site shall not occur until a building permit has been issued and such site work shall be required to comply with all the regulations of the Bay Area Air Quality Management District; 5. that any changes to the size or envelope of the basement,first or second floors,or garage,which would include adding or enlarging a dormer(s), moving or changing windows and architectural features or changing the roof height or pitch,shall be subject to Planning Commission review; 2 City of Burlingame Planning Commission Unapproved Minutes July 9, 2007 6. that prior to scheduling the framing inspection the project architect or residential designer, or another architect or residential design professional, shall provide an architectural certification that the architectural details shown in the approved design which should be evident at framing, such as window locations and bays, are built as shown on the approved plans; architectural certification documenting framing compliance with approved design shall be submitted to the Building Division before the final framing inspection shall be scheduled; 7. that prior to scheduling the roof deck inspection, a licensed surveyor shall shoot the height of the roof ridge and provide certification of that height to the Building Department; 8. that prior to final inspection, Planning Department staff will inspect and note compliance of the architectural details (trim materials, window type, etc.) to verify that the project has been built according to the approved Planning and Building plans; 9. that all air ducts, plumbing vents, and flues shall be combined,where possible, to a single termination and installed on the portions of the roof not visible from the street; and that these venting details shall be included and approved in the construction plans before a Building permit is issued; 10. that the project shall meet all the requirements of the California Building and Uniform Fire Codes, 2001 Edition, as amended by the City of Burlingame; and 11. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which requires affected demolition, new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements; any partial or full demolition of a structure, interior or exterior, shall require a demolition permit. �. The motion was seconded by Commissioner Brownrigg. Chair Deal called for a voice vote on the motion to approve. The motion passed 5-0-2 (Commissioners Cauchi and Vistica absent). Appeal procedures were advised. This item concluded at 7:24 p.m. Vlll. REGULAR ACTION ITEMS 2. 1537 DRAKE AVENUE, LOT 9, ZONED R-1 — APPLICATION FOR AMENDMENT TO MITIGATED NEGATIVE DECLARATION, DESIGN REVIEW, CONDITIONAL USE PERMIT FOR EMERGING LOTS, AND SPECIAL PERMITS FOR BUILDING HEIGHT, DECLINING HEIGHT ENVELOPE AND ATTACHED GARAGE TO CONSTRUCT A NEW TWO-STORY SINGLE FAMILY DWELLING (OTTO MILLER, APPLICANT AND PROPERTY OWNER; JAMES CHU, CHU DESIGN & ENGR., INC., DESIGNER) (57 NOTICED) PROJECT PLANNER: RUBEN HURIN Reference staff report dated July 9, 2007, with attachments. Planner Hurin presented the report, reviewed criteria and staff comments. Forty-six (46) conditions were suggested for consideration. Chair Deal opened the public hearing at 7:27 p.m. Mark Hudak, 216 Park Road, Burlingame, represented the applicant. Commission comments: • With respect to the root protection fencing referenced in Condition 26, are the posts driven into the ground and not skid mounts (yes). Discussed the cash deposit of$118,780 referenced in Condition 33 as a means of guaranteeing the viability of the Redwood grove. Ultimately determined that the cash deposit should continue to be retained. 3 City of Burlingame Planning Commission Unapproved Minutes July 9, 2007 Pat Giomi, 1445 Balboa Avenue, doesn't think applicant has suffered any punishment by City. Feels that applicant is intent on developing all emergent lots in City and building large homes; eliminating affordable . housing units. Developers do not pay for damage to City streets as a result of new construction projects. Cash deposit should not be returned for at least 5-years after completion of project. Suggested lot split resulting in dedication of the portion of Lot 9 containing the Redwood grove to the City. There were no further comments and the public hearing was closed at 7:50 p.m. Commissioner Auran moved to approve the application, by resolution, with the following conditions: 1. that the project shall be built as shown on the plans submitted to the Planning Department date stamped March 13, 2007, sheets A.1, AA through A.6, U.1, L1.1, S.1 and D.1 through DA, and date stamped June 7,2007, sheets A.2,A.3,AAA,AAB,A.5A,A.5B and 1-1.0;and that any changes to the structure including but not limited to foundation design, height, building materials, exterior finishes, footprint or floor area of the building orto the tree protection plan or tree trimming shall require review by the Planning Commission and an amendment to this permit; 2. that any changes to the size or envelope of the first or second floors, or garage, which would include adding or enlarging a dormer(s), moving or changing windows and architectural features or changing the roof height or pitch, shall be subject to Planning Commission review; 3. that prior to scheduling the framing inspection the project architect or residential designer, or another architect or residential design professional, shall provide an architectural certification that the architectural details shown in the approved design which should be evident at framing, such as window locations and bays, are built as shown on the approved plans; architectural certification documenting framing compliance with approved design shall be submitted to the Building Division before the final framing inspection shall be scheduled; 4. that prior to final inspection, Planning Division staff will inspect and note compliance of the architectural details (trim materials, window type, etc.) to verify that the project has been built according to the approved Planning and Building plans and the City Arborist shall verify that all required tree protection measures were adhered to during construction including maintenance of the redwood grove, an appropriate tree maintenance program is in place, all required landscaping and irrigation was installed appropriately, and any redwood grove tree protection measures have been met; 5. that all air ducts, plumbing vents, and flues shall be combined,where possible,to a single termination and installed on the portions of the roof not visible from the street; and that these venting details shall be included and approved in the construction plans before a Building permit is issued; 6. that the conditions of the City Engineer's April 8, May 31, June 4,August 15 ,August 30, and October 15, 2002, June 27, 2005, and June 18, 2007 memos,the Fire Marshal's September 3,2002,June 23, 2005 and June 18, 2007 memos,the Chief Building Official's August 5,2002,June 27,2005 and June 15, 2007 memos,the Recycling Specialist's August 27,2002, and June 27,2005 memos,the NPDES Coordinator's June 27, 2005 memo, and the City Arborist's September 3, 2002, and April 3 and May 21, 2003, and April 13, 2007 memos shall be met; 7. that any grading or earth moving on the site shall be required to have a City grading permit, be overseen by the project arborist, inspected by the City Arborist, and be required to comply with all the regulations of the Bay Area Air Quality Management District and with all the requirements of the permit issued by BAAQMD; 8. that there shall be no heavy equipment operation or hauling permitted on weekends or holidays during the development of Lot 9; use of all hand tools shall comply with the requirements of the City's noise ordinance; 4 City of Burlingame Planning Commission Unapproved Minutes July 9, 2007 9. that as much employee parking as possible shall be accommodated on the site during each of the phases of development; construction activity and parking shall not occur within the redwood tree grove protective fencing on Lot 9; 10. that construction of the house and attached garage on Lot 9 shall be completed through Lot 10 at rear of Lot 9; 11. that heavy construction materials and equipment shall not be delivered to the site or stored at the front of Lot 9 in the designated driveway area; 12. that at no time shall any equipment exceeding 18,000 LBS be allowed to be within 30 feet of the currently fenced off Redwood Tree Grove protection zone; 13. that prior to the placement or use of any motorized equipment within 30 feet of the currently fenced Redwood Tree Grove protection zone, a protective layer of mulch one foot deep with %inch plywood on top, shall be installed and inspected by the project arborist to avoid further soil compaction of the area; post construction the protective plywood and mulch may be removed as approved by the project arborist; 14. that all construction shall be done in accordance with the California Building Code requirements in effect at the time of construction as amended by the City of Burlingame, and limits to hours of construction imposed by the City of Burlingame Municipal Code; 15. that the method of construction and materials used in construction shall insure that the interior noise level within the building and inside each unit does not exceed 45 dBA in any sleeping areas; �.. 16. that all new utility connections to serve the site, and which are affected by the development, shall be installed along the left side property line between the driveway and property line to meet current code standards; local capacities of the collection and distribution systems shall be increased at the property owner's expense if determined to be necessary by the Public Works Department; and the location of all trenches for utility lines shall be approved by the City Arborist during the building permit review and no trenching for any utility shall occur on site without continual supervision of the project arborist and inspection by the City Arborist; 17. that the new sewer connection to the sewer main in the street shall be installed along the left side property line to City standards as required by the development; 18. that all abandoned utilities and hookups shall be removed unless their removal is determined by the City Arborist to have a detrimental effect on any existing protected trees on or adjacent to the site; 19. that prior to being issued a demolition permit on the site, the property owner shall submit an erosion control plan for approval by the City Engineer; 20. that prior to installation of any sewer laterals,water or gas connections to the site,the property owner shall submit a plan for approval by the City Engineer and the City Arborist; 21. that all runoff created during construction and future discharge from the site will be required to meet National Pollution Discharge Elimination System (NPDES) standards; 22. that this project shall comply with Ordinance No. 1477, Exterior Illumination Ordinance; 23. that the project property owner shall obtain Planning Commission approval for any revisions to the proposed house or necessary changes to the tree protection program orto address new issues which may arise during construction; 5 City of Burlingame Planning Commission Unapproved Minutes July 9, 2007 24. that should any cultural resources be discovered during construction, work shall be halted until they are fully investigated by a professional accepted as qualified by the Community Development Director and the recommendations of the expert have been executed to the satisfaction of the City; 25. that no installation work on the driveway or landscaping on the site shall occur until the timing,design, method of construction and materials have been approved by the City Arborist,and the project arborist shall be on the site continually to supervise the installation of the driveway and to make adjustments based on any root impacts identified during the process of construction;the construction activity shall be inspected regularly by the City Arborist during construction for compliance with the approved materials and method of installation; it shall be the responsibility of the property owner to notify the City Arborist when construction of the driveway on Lot 9 is to begin; 26. that the established root protection fencing shall be inspected regularly by the City Arborist and shall not be adjusted or moved at any time during demolition or construction unless approved by the City Arborist; and that the root protection fencing shall not be removed until construction is complete on Lots 9 and 10, except if the portion of the protective fence on Lot 9 in the area of the driveway may be removed to install the driveway with the approval of the City Arborist; the removal of a section of the fence should not disturb the maintenance irrigation system installed within the tree protective fencing; 27. that special inspections by the City Arborist,to be funded by the property owner, shall include being on site during any demolition and grading or digging activities that take place within the designated tree protection zones, including the digging of the pier holes for the pier and grade beam foundation and during digging for removal or installation of any utilities; and that the special inspections by the City Arborist shall occur once a week or more frequently as required by the conditions of approval and shall include written documentation by the project arborist that all tree protection measures are in place and requirements of the conditions of approval are being met; and that the City Arborist shall also stop work for any violation of the conditions related to the protection, conservation and maintenance of trees on the site; 28. that under the observation of the City Arborist, all pier holes for the foundation shall be hand dug to a depth of no more than 18 inches and the surface area around the hole shall be protected as required by the City Arborist; and that if any roots greater than 2 inches in diameter are encountered during the digging for the pier holes, the project arborist shall call the City Arborist and determine how the pier shall be relocated and the Building Department shall be informed of the change and approve that the requirements of the building code are still met; and that if at any time during the installation of the pier and grade beam foundations roots greater than 2 inches in diameter must be cut, the situation must be documented by the project arborist and approved by the City Arborist prior to the time the roots are cut; 29. that, based on root locations that will be determined by hand digging on the site, the property owner shall submit a detailed foundation report and design for approval by the Building Department and City Arborist to establish the bounds of the pier and grade beam foundation, the report shall be approved prior to the issuance of a building permit for construction on the site; and if at any time during the construction the pier locations must be altered to accommodate a Redwood tree root, the structural changes must be approved by the Building Department prior to the time any such root is cut or damaged; 30. that the property owner shall submit a complete landscape plan for approval by the City Arborist prior to a Building permit being issued to address the landscaping and fence installation on the site, including plantings, irrigation, electricity, fences, retaining walls and soil deposits on the site; installation of all landscape features shall be overseen by the project arborist and regularly inspected by the City Arborist, including fence post holes; and work shall be stopped and plans revised if any ^\ roots of 2 inches in diameter or greater are found in post holes or any new landscape materials added endanger the redwood trees; 6 City of Burlingame Planning Commission Unapproved Minutes July 9, 2007 31. that no fencing of any kind shall be allowed for the first 65'-0" along the side property line between Lots 9 and 10; 32. that for tree maintenance the property owner shall be responsible for maintenance of the protected Redwood grove during demolition and construction work on the project and for a 5-year post construction maintenance program for the Redwood trees and their root structure; including deep root fertilizing, beginning upon final inspection;this maintenance program shall be as recommended by the City Arborist based on site studies and experience during construction; and that the property owner of record shall submit a report from a certified arborist to the Planning Department that discusses the health of the trees and any recommended maintenance on the trees or other recommended actions on the property no later than one year after the completion of construction (issuance of an occupancy permit) on the project and every two years thereafter for a period of 5 years; 33. that the property owner shall deposit with the City$118,780 based on the appraisal of the value of the four Redwood trees accepted by the City Arborist and City Attorney on Lots 9 and 10, as security to the City against one or more of the Redwood trees dying as the result of construction orwithin 5 years of the completion of construction due to problems attributable to construction; these funds shall be available to the City Arborist to cover any necessary removal costs, cover any unperformed maintenance or other corrective activities regarding the grove of Redwood trees; nothing in this condition is intended to limit in any way any other civil or criminal penalties that the City or any other person may have regarding damage or loss of trees; 34. that for purposes of these conditions the project arborist is a certified arborist hire by the property owner/developer; a certified arborist means a person certified by the International Society of Arboriculture as an arborist; 35. that before issuance of any demolition or building permit, the property owner shall record a deed restriction on the lot identifying the four (4) key Redwood trees and providing notice to the heirs, successors, and assigns that these trees were key elements of the development of the lot and: a. The trees may cause damage or inconvenience to or interfere with the driveways, foundations, roofs, yards, and other improvements on the property; however, those damages and inconveniences will not be considered grounds for removal of the trees under the Burlingame Municipal Code; b. Any and all improvement work, including landscaping and utility service, on the property must be performed in recognition of the irreplaceable value of the trees, must be done in consultation with a certified arborist, and if any damage to the trees occurs, will result in penalties and possible criminal prosecution; 36. that the project shall meet all the requirements of the California Building and Fire Codes, 2001 Edition, as amended by the City of Burlingame; 37. that before any grading or construction occurs on the site, these conditions and a set of approved plans shall be posted on a weather-proofed story board at the front of the site to the satisfaction of the Building Department so that they are readily visible and available to all persons working or visiting the site; 38. that if work is done in violation of any requirement in these conditions prior to obtaining the required approval of the City Arborist, and/or the Building Division,work on the site shall be immediately halted, and the project shall be placed on a Planning Commission agenda to determine what corrective steps should be taken regarding the violation; 7 City of Burlingame Planning Commission Unapproved Minutes July 9, 2007 39. that the Redwood Tree Grove Protective Fencing shall be maintained during construction on Lot 9, and this Redwood Tree Grove Protective Fencing shall not be temporarily altered, moved or removed during construction; no materials, equipment or tools of any kind are to be placed or dumped, even temporarily,within this Redwood Tree Grove Protective Fencing,the protective fencing and protection measures within the fencing shall remain in place until the building permit forthe development on Lot 9 has been finaled and an occupancy permit issued;except for modification of the protective fencing as approved by the City Arborist in order to install the driveway on Lot 9; 40. that prior to issuance of a building permit for construction on Lot 9, the property owner shall install a locked gate in the Redwood Tree Grove Protective Fencing for inspection access to the protected area in order to determine on going adequacy of mulch, soil moisture and the status of other field conditions as necessary throughout the construction period; this area shall be accessed only by the project arborist, City Arborist, or workers under the supervision of these professionals; 41. that the property owner shall maintain throughout construction a three-inch thick layer of well aged, course wood chip mulch (not bark) and a two-inch thick layer of organic compost spread over the entire soil surface within the Redwood Tree Grove Protective Fencing; installation of the wood chip and compost shall be accomplished by a method approved by the project arborist and City Arborist; installation of the wood chip and compost shall be supervised by the project arborist and the City Arborist; the project arborist shall inform the City Arborist of the timing of installation of the course wood chip mulch and organic compost so that observation and inspection can occur; 42. that prior to issuance of a building permit for construction on Lot 9, the property owner shall ensure maintenance of the supplemental irrigation system of approximately 250 feet of soaker hoses attached to an active hose bib, snaked throughout the entire area on Lots 9 and 10 within the Redwood Tree Grove Protective Fencing; irrigation must be performed at least once every two weeks throughout the entire construction period for all three lots unless determined not to be necessary by the project arborist and City Arborist;this area shall be soaked overnight, at least once every two weeks, until the upper 24-inches of soil is thoroughly saturated; the City Arborist shall periodically test the soil moisture to ensure proper irrigation; 43. that prior to issuance of a building permit for construction on Lot 9, the property owner shall ensure maintenance of at least four(4), 8-inch by 11-inch laminated waterproof signs on the Redwood Tree Grove Protective Fencing warning that it is a"Tree Protection Fence","Do Not Alter or Remove"and in the event of movement or problem call a posted emergency number; 44. that the Redwood Tree Grove Protective Fencing on Lot 9 shall be regularly inspected by the project arborist and City Arborist during construction on Lot 9; violation of the fenced areas and/or removal or relocation of the fences shall cause all construction work to be stopped until possible damage has been determined by the City Arborist and the property owner has implemented all corrective measures and they have been approved by the City Arborist; 45. that before issuance of a building permit, the property owner shall deposit$7,500 with the Planning Department to fund, on an hourly basis,the City Arborist inspections as required by the conditions of approval on Lot 9 to insure that the mitigation measures included in the negative declaration and the conditions of approval attached to the project by the Planning Commission action are met; and a. that the property owner shall replenish by additional deposit by the 15`" of each month to maintain a$7,500 balance in this inspection account to insure that adequate funding is available to cover this on-going inspection function; and b. that failure to maintain the amount of money in this account by the 15`" of each month shall "1 result in a stop work order on the project which shall remain in place until the appropriate funds have been deposited with the City; 8 City of Burlingame Planning Commission Unapproved Minutes July 9, 2007 C. that should the monthly billing during any single period exceed $7,500 a stop work order shall be issued until additional funds to replenish the account have been deposited with the city so inspection can continue; and d. that should the city be caused to issue three stop work orders for failure to maintain the funding in this arborist inspection account,the property owner shall be required to deposit two times the amount determined by the City Arborist to cover the remainder of the inspection work before the third stop work order shall be removed; and e. that the unexpended portion of the inspection deposit shall be returned to the property owner upon inspection of the installation of the landscaping and fences, irrigation system and approval of the five year maintenance plan/program for the portion of the Redwood tree grove on the lot; and f. that this same account may be used for a licensed arborist inspector on lot 9 selected by the City Arborist and approved by the Community Development Director. 46. that prior to the final inspection, the applicant shall work with the property owner adjacent to Lot 9 to determine the type of fence and/or landscaping to replace the existing brick pillars separated by grape stake fencing. The motion was seconded by Commissioner Terrones. Commissioner Osterling noted that he would vote against the motion since he believes that the cash deposit for the Redwood grove should be released. Chair Deal called for a voice vote on the motion to approve. The motion passed 4-1-2 (Commissioner Osterling dissenting, Commissioners Cauchi and Vistica absent). Appeal procedures were advised. This item concluded at 750 p.m. 3. 1537 DRAKE AVENUE, LOT 10, ZONED R-1 — APPLICATION FOR AMENDMENT TO MITIGATED NEGATIVE DECLARATION, DESIGN REVIEW, CONDITIONAL USE PERMIT FOR EMERGING LOTS, AND SPECIAL PERMITS FOR BUILDING HEIGHT AND DECLINING HEIGHT ENVELOPE TO CONSTRUCT A NEW TWO-STORY SINGLE FAMILY DWELLINGS (OTTO MILLER, APPLICANT AND PROPERTY OWNER; JAMES CHU, CHU DESIGN & ENGR., INC., DESIGNER) (55 NOTICED) PROJECT PLANNER: RUBEN HURIN Reference staff report dated July 9, 2007, with attachments. Planner Hurin presented the report, reviewed criteria and staff comments. Forty-five (45) conditions were suggested for consideration. Chair Deal opened the public hearing at 7:57 p.m. Mark Hudak, 216 Park Road, Burlingame, represented the applicant. There were no Commissioner comments. Janet Garcia, 1561 Drake Avenue, encouraged retention of the cash deposit related to the Redwood grove. There were no further comments and the public hearing was closed at 7:18 p.m. Commissioner Auran moved to approve the application, by resolution, with the following conditions: 9 City of Burlingame Planning Commission Unapproved Minutes July 9, 2007 1. that the project shall be built as shown on the plans submitted to the Planning Department date stamped March 13, 2007, sheets A.1,AA,A.5, U.1, L1.1, S.1 and D.1 through DA, and date stamped June 7, 2007, sheets A.2, A.3, AAA, AAB, A.5A, A.5B, A.6 and 1-1.0; 2. that any changes to the size or envelope of the first or second floors, or garage, which would include adding or enlarging a dormer(s), moving or changing windows and architectural features or changing the roof height or pitch, shall be subject to Planning Commission review; 3. that prior to scheduling the framing inspection the project architect or residential designer, or another architect or residential design professional, shall provide an architectural certification that the architectural details shown in the approved design which should be evident at framing, such as window locations and bays, are built as shown on the approved plans; architectural certification documenting framing compliance with approved design shall be submitted to the Building Division before the final framing inspection shall be scheduled; 4. that prior to final inspection, Planning Division staff will inspect and note compliance of the architectural details (trim materials, window type, etc.) to verify that the project has been built according to the approved Planning and Building plans and the City Arborist shall verify that all required tree protection measures were adhered to during construction including maintenance of the redwood grove, an appropriate tree maintenance program is in place, all required landscaping and irrigation was installed appropriately, and any redwood grove tree protection measures have been met; 5. that all air ducts, plumbing vents, and flues shall be combined,where possible,to a single termination and installed on the portions of the roof not visible from the street; and that these venting details shall be included and approved in the construction plans before a Building permit is issued; 6. that the conditions of the City Engineers' May 31, June 4,August 30, and October 15, 2002, June 27, 2005, and June 18, 2007, memos, the Fire Marshal's September 3, 2002, June 22, 2005, and June 18, 2007 memos, the Chief Building Official's August 5, 2002, June 27, 2005, and June 15, 2007 memos, the Recycling Specialist's August 27, 2002, and June 27, 2005 memos, the NPDES Coordinator's June 27, 2005, memo, and the City Arborist's September 3, 2002, and April 3 and May 21, 2003, and April 13, 2007 memos shall be met; 7. that any grading or earth moving on the site shall be required to have a City grading permit, be overseen by the project arborist, inspected by the City Arborist, and be required to complywith all the regulations of the Bay Area Air Quality Management District and with all the requirements of the permit issued by BAAQMD; 8. that there shall be no heavy equipment operation or hauling permitted on weekends or holidays during the development of Lot 10; use of all hand tools shall comply with the requirements of the City's noise ordinance; 9. that as much employee parking as possible shall be accommodated on the site during each of the phases of development; construction activity and parking shall not occur within the redwood tree grove protective fencing on Lot 10; 10. that construction materials shall not be staged on Lot 9; all heavy equipment and materials shall be staged along the right side of the property on Lot 10; 11. that at no time shall any equipment exceeding 18,000 LBS be allowed to be within 30 feet of the currently fenced off Redwood Tree Grove protection zone; 10 City of Burlingame Planning Commission Unapproved Minutes July 9, 2007 12. that prior to the placement or use of any motorized equipment within 30 feet of the currently fenced Redwood Tree Grove protection zone, a protective layer of mulch one foot deep with%inch plywood on top, shall be installed and inspected by the project arborist to avoid further soil compaction of the area; post construction the protective plywood and mulch may be removed as approved by the project arborist; 13. all construction shall be done in accordance with the California Building Code requirements in effect at the time of construction as amended by the City of Burlingame, and limits to hours of construction imposed by the City of Burlingame Municipal Code; 14. that the method of construction and materials used in construction shall insure that the interior noise level within the building and inside each unit does not exceed 45 dBA in any sleeping areas; 15. that all new utility connections to serve the site, and which are affected by the development, shall be installed along the right side property line to meet current code standards and local capacities of the collection and distribution systems shall be increased at the property owner's expense if determined to be necessary by the Public Works Department and the location of all trenches for utility lines shall be approved by the City Arborist during the building permit review and no trenching for any utility shall occur on site without continual supervision of the project arborist and inspection by the City Arborist; 16. that the new sewer connection to the public sewer main shall be installed along the right side property line to City standards as required by the development; 17. that all abandoned utilities and hookups shall be removed unless their removal is determined by the City Arborist to have a detrimental effect on any existing protected trees on or adjacent to the site; �— 18. that prior to being issued a demolition permit on the site, the property owner shall submit an erosion control plan for approval by the City Engineer; 19. that prior to installation of any sewer laterals,water or gas connections on the site,the property owner shall submit a plan for approval by the City Engineer and the City Arborist; 20. that all runoff created during construction and future discharge from the site will be required to meet National Pollution Discharge Elimination System (NPDES) standards; 21. that this project shall comply with Ordinance No. 1477, Exterior Illumination Ordinance; 22. that the project property owner shall obtain Planning Commission approval for any revisions to the proposed house and/or accessory structure or necessary changes to the tree protection program orto address new issues which may arise during construction; 23. that should any cultural resources be discovered during construction, work shall be halted until they are fully investigated by a professional accepted as qualified by the Community Development Director and the recommendations of the expert have been executed to the satisfaction of the City; 24. that the driveway shall be designed to be pervious material as approved by the City Arborist, and installed according to approved plans with the supervision of the project arborist and regularly inspected by the City Arborist; 11 City of Burlingame Planning Commission Unapproved Minutes July 9, 2007 25. that the established root protection fencing shall be inspected regularly by the City Arborist and shall not be adjusted or moved at any time during demolition or construction unless approved by the City Arborist; that the root protection fencing shall not be removed until construction is complete on Lots 9 and 10, except if the portion of the protective fence on Lot 9 in the area of the driveway may be removed to install the driveway with the approval of the City Arborist; the removal of a section of the fence should not disturb the maintenance irrigation system installed within the tree protective fencing; 26. that the driveway on Lot 10 shall be constructed of pavers set in sand, with a maximum cut below grade of 10 inches and a base compaction determined by the project arborist and approved by the City Arborist; that if any roots greater than 3 2 inches in diameter are encountered during grading for the driveway on Lot 10 and must be cut to install the driveway, the situation shall be documented by the project arborist and approved by the City Arborist prior to cutting any roots; and that if at any time the project arborist on site or the City Arborist feels the number of roots to be cut to install the driveway on Lot 10 is significant, a stop work order shall be issued for the site until the City Arborist determines whether it is necessary to relocate the driveway; 27. that special inspections by the City Arborist,to be funded by the property owner, shall include being on site during any demolition and grading or digging activities that take place within the designated tree protection zones, including the digging of the pier holes for the pier and grade beam foundation, and during digging for removal or installation of any utilities;that the special inspections by the City Arborist shall occur once a week or more frequently as required by the conditions of approval and shall include written documentation by the project arborist that all tree protection measures are in place and requirements of the conditions of approval are being met; that no materials or equipment shall be stockpiled or stored in any area not previously approved by the City Arborist; and that the City Arborist may also stop work for any violation of the conditions related to the protection, conservation and maintenance of trees on the site; 28. that under the observation of the City Arborist, all pier holes for the foundation shall be hand dug to a depth of no more than 18 inches and the surface area around the hole shall be protected as required by the City Arborist; that if any roots greater than 2 inches in diameter are encountered during the digging for the pier holes, the property owner's on-site arborist shall call the City Arborist and determine how the pier shall be relocated and the Building Department shall be informed of the change and approve that the requirements of the building code are still met; and that if at any time during the installation of the pier and grade beam foundations roots greater than 2 inches in diameter must be cut, the situation must be documented by the project arborist and approved by the City Arborist prior to the time the roots are cut; 29. that, based on root locations that will be determined by hand digging on the site, the property owner shall submit a detailed foundation report and design for approval by the Building Department and City Arborist to establish the bounds of the pier and grade beam foundation and have it approved prior to the issuance of a building permit for construction on the site; and that if at any time during the construction the pier locations must be altered to accommodate a Redwood tree root, the structural changes must be approved by the Building Department prior to the time any such root is cut or damaged; 30. that the property owner shall submit a complete landscape plan for approval by the City Arborist prior to a Building permit being issued to address the landscaping and fence installation on the site, including plantings, irrigation, electricity, fences, retaining walls and soil deposits on the site; installation of all landscape features shall be overseen by the property owner's arborist and regularly inspected by the City Arborist, including fence post holes; and work shall be stopped and plans revised if any roots of 2 inches in diameter or greater are found in post holes or any new landscape materials added endanger the redwood trees; 12 City of Burlingame Planning Commission Unapproved Minutes July 9, 2007 31. that no fencing of any kind shall be allowed for the first 65'-0" along the side property line between Lots 9 and 10; 32. that for tree maintenance the property owner shall be responsible for maintenance of the protected Redwood grove during demolition and construction work on the project and for a 5-year post construction maintenance program forthe Redwood trees and their root structure on the site, including deep root fertilizing, beginning upon final inspection. This maintenance program shall be founded upon the recommendations of the April 28, 2003 Mayne Tree Company report as well as such additional recommendations as the property owner shall receive from a certified arborist; and that the property owner of record shall submit a report from a certified arborist to the Planning Department that discussed the health of the trees and any recommended maintenance on the trees or other recommended actions on the property no later than one year after the completion of construction (issuance of an occupancy permit) on the project and every two years thereafter for a period of 5 years; 33. that the property owner shall deposit with the City$118,780 based on the appraisal of the value of the four Redwood trees accepted by the City Arborist and City Attorney on Lots 9 and 10, as security to the City against one or more of the Redwood trees dying as the result of construction or within 5 years of the completion of construction due to problems attributable to construction; these funds shall be available to the City Arborist to cover any necessary removal costs, cover any unperformed maintenance or other corrective activities regarding the grove of Redwood trees; nothing in this condition is intended to limit in any way any other civil or criminal penalties that the City or any other person may have regarding damage or loss of trees; 34. that for purposes of these conditions the project arborist is a certified arborist hire by the property owner/developer; a certified arborist means a person certified by the International Society of Arboriculture as an arborist; 35. that before issuance of any demolition or building permit, the property owner shall record a deed restriction on the lot identifying the four (4) key Redwood trees and providing notice to the heirs, successors, and assigns that these trees were key elements of the development of the lot and: a. The trees may cause damage or inconvenience to or interfere with the driveways, foundations, roofs, yards, and other improvements on the property; however, those damages and inconveniences will not be considered grounds for removal of the trees under the Burlingame Municipal Code; b. Any and all improvement work, including landscaping and utility service,on the property must be performed in recognition of the irreplaceable value of the trees, must be done in consultation with a certified arborist, and if any damage to the trees occurs, will result in penalties and possible criminal prosecution; 36. that the project shall meet all the requirements of the California Building and Fire Codes,2001 Edition or the edition approved by the City and as amended by the City of Burlingame at the time a building permit is issued; 37. that before any grading or construction occurs on the site, these conditions and a set of approved plans shall be posted on a weather-proofed story board at the front of the site to the satisfaction of the Building Department so that they are readily visible and available to all persons working or visiting the site; 38. that if work is done in violation of any requirement in these conditions prior to obtaining the required approval of the City Arborist, and/or the Building Division, work on the site shall be immediately halted, and the project shall be placed on a Planning Commission agenda to determine what corrective steps should be taken regarding the violation; 13 City of Burlingame Planning Commission Unapproved Minutes July 9, 2007 39. that the Redwood Tree Grove Protective Fencing shall be maintained during construction on Lot 10, and this Redwood Tree Grove Protective Fencing shall not be temporarily altered, moved or removed during construction; no materials, equipment or tools of any kind are to be placed or dumped, even temporarily,within this Redwood Tree Grove Protective Fencing,the protective fencing and protection measures within the fencing shall remain in place until the building permit for each development on Lots 9 and 10 has received an occupancy permit and the City Arborist has approved removal of the protective fencing; 40. that prior to issuance of a building permit for construction on Lot 10, the property owner shall install a locked gate in the Redwood Tree Grove Protective Fencing for inspection access to the protected area in order to determine on going adequacy of mulch, soil moisture and the status of other field conditions as necessary throughout the construction period; this area shall be accessed only by the project arborist, City Arborist, or workers under the supervision of these professionals; 41. that the property owner shall maintain throughout construction a three-inch thick layer of well aged, course wood chip mulch (not bark) and a two-inch thick layer of organic compost spread over the entire soil surface within the Redwood Tree Grove Protective Fencing; installation of the wood chip and compost shall be accomplished by a method approved by the project arborist and City Arborist; installation of the wood chip and compost shall be supervised by the project arborist and the City Arborist; the project arborist shall inform the City Arborist of the timing of installation of the course wood chip mulch and organic compost so that observation and inspection can occur; 42. that prior to issuance of a building permit for construction on Lot 10, the property owner shall ensure maintenance of the supplemental irrigation system of approximately 250 feet of soaker hoses attached to an active hose bib, snaked throughout the entire area on Lots 9 and 10 within the Redwood Tree Grove Protective Fencing; irrigation must be performed at least once every two weeks throughout the entire construction period for all three lots unless determined not to be necessary by the project arborist and City Arborist;this area shall be soaked overnight, at least once every two weeks, until the upper 24-inches of soil is thoroughly saturated;the City Arborist shall periodically test the soil moisture to ensure proper irrigation; 43. that prior to issuance of a building permit for construction on Lot 10, the property owner shall ensure maintenance of at least four(4), 8-inch by 11-inch laminated waterproof signs on the Redwood Tree Grove Protective Fencing warning that it is a`Tree Protection Fence", "Do Not Alter or Remove"and in the event of movement or problem call a posted emergency number; 44. that the Redwood Tree Grove Protective Fencing on Lot 10 shall be regularly inspected by the project arborist and City Arborist during construction on Lot 10; violation of the fenced areas and/or removal or relocation of the fences shall cause all construction work to be stopped until possible damage has been determined by the City Arborist and the property owner has implemented all corrective measures and they have been approved by the City Arborist; and 45. that before issuance of a building permit, the property owner shall deposit $7,500 with the Planning Department to fund, on an hourly basis,the City Arborist inspections as required in the conditions of approval of all construction and grading on Lot 10 to insure that the mitigation measures included in the negative declaration and the conditions of approval attached to the project by the Planning Commission action are met; and a. that the property owner shall replenish by additional deposit by the 15`" of each month to maintain a$7,500 balance in this inspection account to insure that adequate funding is available to cover this on-going inspection function; and b. that failure to maintain the amount of money in this account by the 15`h of each month shall result in a stop work order on the project which shall remain in place until the appropriate funds have been deposited with the City; and 14 City of Burlingame Planning Commission Unapproved Minutes July 9, 2007 C. that should the monthly billing during any single period exceed$7,500 a stop work order shall be issued until additional funds to replenish the account have been deposited with the city so inspection can continue; and d. that should the city be caused to issue three stop work orders for failure to maintain the funding in this arborist inspection account,the property owner shall be required to deposit two times the amount determined by the City Arborist to cover the remainder of the inspection work before the third stop work order shall be removed; and e. that the unexpended portion of the inspection deposit shall be returned to the property owner upon inspection of the installation of the landscaping and fences, irrigation system and approval of the five year maintenance plan/program for the portion of the Redwood tree grove on the lot; and f, that this same account may be used for the City Arborist's selected licensed arborist inspector on lot 10 selected by the City Arborist and approved by the Community Development Director. The motion was seconded by Commissioner Terrones. Commissioner Osterling asked if the cash deposit would still be retained if Condition 33 were eliminated from the conditions of approval for Lot 10. Community Development Director Meeker responded that since the requirement for the deposit remains with Lot 9,the applicant would still be required to leave it on deposit with the City. Chair Deal called for a voice vote on the motion to approve. The motion passed 5-0-2 (Commissioners Cauchi and Vistica absent). Appeal procedures were advised. This item concluded at 8:02 p.m. 4. 1509 LOS ALTOS DRIVE, ZONED R-1 - APPLICATION FOR DESIGN REVIEW, HILLSIDE AREA CONSTRUCTION PERMIT AND AMENDMENT TO SIDE SETBACK VARIANCE FOR A FIRST AND SECOND STORY ADDITION (JACK AND KIMBERLY STRATTON, APPLICANTS AND PROPERTY OWNERS: JD &ASSOCIATES DESIGNER) (45 NOTICED) PROJECT PLANNER: LISA WHITMAN Chair Deal recused himself from participation on this item due to a conflict of interest, and left the dais. Reference staff report dated July 9, 2007, with attachments. Community Development Director Meeker presented the report, reviewed criteria and staff comments. Fourteen (14) conditions were suggested for consideration. Secretary Terrones opened the public hearing at 8:06 p.m. Stewart Gunrow, JD Associates, 1228 Paloma Avenue, Burlingame, represented the applicant. Commission comments: • With respect to the window in the stairwell, consider switching to another style, perhaps casement- style, to add interest to the front elevation. • Encouraged using three-inch on center spacing on the front railing. • Clarified that the landscape plan is correct in showing the removal of trees from the property. Noted that a tree removal permit may be required. Sheri Saisi, adjacent neighbor, 1505 Los Altos Drive, stated that the Chief Building Official considers the residence to be new construction and asked if Planning agrees. Also noted that the design reviewer noted that there is no addition to the garage, but there is one, but she is "ok" with it. Community Development 15 City of Burlingame Planning Commission Unapproved Minutes July 9, 2007 Director Meeker noted that the Planning Division defers to the Chief Building Official's definition of new construction; this project is not considered to be substantial construction. There were no further comments and the public hearing was closed at 8:12 p.m. Commissioner Brownrigg moved to approve the application, by resolution, with the following conditions: 1. that the project shall be built as shown on the plans submitted to the Planning Department date stamped June 14, 2007, sheets A-00 through A-08, A-11, and L-1, and that any changes to building materials, exterior finishes, footprint or floor area of the building shall require an amendment to this permit; 2. that the living area above the garage shall never include a kitchen and shall never be used for living purposes as a second dwelling unit; 3. that the existing rear setback shall be maintained and will never be less than 60'-0"to the first floor, and 57'-0" to the second floor; 4. that sound mitigating techniques shall be incorporated into the design of the family room wall along the left side property line to reduce noise emanating from that living space to the greatest extent possible; 5. that the conditions of the Chief Building Official's January 3, 2007 memo,the City Engineer's January 2, 2007 memo, the Fire Marshal's January 2, 2007 memo, the Recycling Specialist's April 25, 2005 memo, and the NPDES Coordinator's April 25, 2005 memo and January 2, 2007 memo shall be met; 6. that demolition or removal of the existing structures and any grading or earth moving on the site shall not occur until a building permit has been issued and such site work shall be required to comply with all the regulations of the Bay Area Air Quality Management District; 7. that any changes to the size or envelope of the basement, first or second floors, or garage, which would include adding or enlarging a dormer(s), moving or changing windows and architectural features or changing the roof height or pitch, shall be subject to Planning Commission review; 8. that prior to scheduling the framing inspection the project architect or residential designer, or another architect or residential design professional, shall provide an architectural certification that the architectural details shown in the approved design which should be evident at framing, such as window locations and bays, are built as shown on the approved plans; architectural certification documenting framing compliance with approved design shall be submitted to the Building Division before the final framing inspection shall be scheduled; 9. that prior to scheduling the roof deck inspection, a licensed surveyor shall shoot the height of the roof ridge and provide certification of that height to the Building Department; 10. that prior to final inspection, Planning Department staff will inspect and note compliance of the architectural details (trim materials, window type, etc.) to verify that the project has been built according to the approved Planning and Building plans; 11. that all air ducts, plumbing vents, and flues shall be combined,where possible, to a single termination and installed on the portions of the roof not visible from the street; and that these venting details shall be included and approved in the construction plans before a Building permit is issued; 12. that the project shall meet all the requirements of the California Building and Uniform Fire Codes, 2001 Edition, as amended by the City of Burlingame, 16 City of Burlingame Planning Commission Unapproved Minutes July 9, 2007 13. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which requires affected demolition, new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements; any partial or full demolition of a structure, interior or exterior, shall require a demolition permit; and 14. that the applicant shall comply with Ordinance 1503,the City of Burlingame Storm Water Management and Discharge Control Ordinance. The motion was seconded by Commissioner Auran. Secretary Terrones called for a voice vote on the motion to approve. The motion passed 4-0-1-2 (Commissioner Deal recused. Commissioners Cauchi and Vistica absent). Appeal procedures were advised. This item concluded at 8:14 p.m. Commissioner Deal returned to dais. S. 3105 MARGARITA AVENUE, ZONED R-1 — APPLICATION FOR DESIGN REVIEW, HILLSIDE AREA CONSTRUCTION PERMIT AND SIDE SETBACK VARIANCES FOR A FIRST AND SECOND STORY ADDITION TO A SINGLE FAMILY DWELLING (MIKE AND AMY KERWIN, APPLICANTS AND PROPERTY OWNERS; AND JOHN MANISCALCO ARCHITECTURE, ARCHITECT) (47 NOTICED) PROJECT PLANNER: LISA WHITMAN Reference staff report dated July 9, 2007, with attachments. Community Development Director Meeker presented the report, reviewed criteria and staff comments. Eleven (11) conditions were suggested for consideration. �— Chair Deal opened the public hearing at 8:18 p.m. Amy Penticoff and Mike Kerwin,3105 Margarita Avenue; Frank and Joyce Sulgit, 1560 Los Montes Drive; Sue and Steve Osborne, 1624 Skyline Boulevard; Helaine Darling, 3100 Margarita Avenue, Helaine Darling, 3100 Margarita Avenue; Linda Murphy, 3101 Margarita Avenue; Pat Giorni, 1445 Balboa Avenue; Amy Penticoff, 3105 Margarita Avenue, spoke. Issued noted: pruning of trees on the property; proposed addition to the residence is modest; have tried to work with the neighbors, have offered many compromises to neighbors, hopes he can continue considering compromises, doesn't want to continue to look to the past approvals, pursued designs knowing that addition location was logical; want to maintain some level of privacy, while maintaining the health of the trees; want to protect views; new tree growth blocks views; prior owners of the property were very cooperative to maintain their views; intent of the original developer of the area was to preserve a view from each property's living space; story poles have been done well, purpose is to show affect of long distance views, new growth on trees has blocked the view of story poles; views from the properties Increase property values; addition will impact the distant view; concerned about view blockage from growing trees in area; neighborhood designed for small homes, too many mini-mansions are being built; keep neighborhood as it is without stepping on people's property rights; distant views and compliance with the hillside ordinance; prior owners wanted to construct a massive addition which was deemed inappropriate by the Planning Commission; current proposal should be shelved; supports parts of the proposal, but don't support view blockage; Elm trees in front of the living and dining room windows have been recklessly pruned; PG&E and CalTrans pruning programs aren't healthy for trees;trees exceed the minimum size for preserved trees;substantial pruning done without a permit, penalty should be imposed; condition should be added to require maintenance of a maximum tree height; appreciates the"green" practices to be included into the construction of the project; applicant appears to be subject to home occupation business licensing requirements, but he doesn't have a license; applicant may not adhere to conditions of approval if the project is approved by the Commission; applicant indicated he is not operating a business out of his home; running out of design options; is Commission amenable to a request which required a variance for an alternate design. There were no further comments and the public hearing was closed at 8:54 p.m. 17 City of Burlingame Planning Commission Unapproved Minutes July 9, 2007 Commission comments: • The Commission has been receptive in the past to Variance requests required to address unique characteristics of a property; it depends upon how significant variance is. • Commended the applicant on his efforts to work on design and willingness to work with neighbors for a design solution. • The Commission needs to look past the trees, and focus on the additions impact upon the neighbors. There would still be view blockage with the current design of the addition. • The project may be a candidate for referral to a Design Reviewer. • Difficult to render a decision since it is hard to see the story poles through the tree growth. Not convinced that the addition could not work with a flat roof or other solution. • A view corridor should be trimmed into the trees to permit a determination of the extent of view blockage. • Perhaps an alternate design would move the home forward by four (4) to five (5) feet to minimize impacts. • Another solution may be to remove the trees and work with neighbors to come up with a landscape solution that meets the needs of all involved. Commissioner Terrones moved to deny the application without prejudice. Commissioner Osterling noted that he is unsure whether approval of the motion will speed up or slow down the project. He believes that input from a Design Reviewer may be beneficial. Commissioner Brownrigg indicated that he would not support the motion. He is not convinced that the project cannot be salvaged, believing that a continuance may be more appropriate. Commissioner Terrones noted that a new project could be referred to a Design Reviewer. The motion was seconded by Commissioner Auran. Chair Deal called for a roll call vote on the motion to deny without prejudice. The motion passed 3-2-2 (Commissioners Brownrigg and Osterling dissenting, Commissioners Cauchi and Vistica absent). Appeal procedures were advised. This item concluded at 9:10 p.m. 6. 2516 HALE DRIVE,ZONED R-1 —APPLICATION FOR DESIGN REVIEW AND SPECIAL PERMITS FOR HEIGHTAND DECLINING HEIGHT ENVELOPE FORA NEW TWO-STORY SINGLE FAMILY DWELLING WITH DETACHED GARAGE (JAMES CHU, CHU DESIGN & ENGINEERING, INC., APPLICANT AND DESIGNER; AND STEVE SPINA, PROPERTY OWNER) (71 NOTICED) PROJECT PLANNER: ERICA STROHMEIER Reference staff report dated July 9, 2007,with attachments. Planner Hurin presented the report, reviewed criteria and staff comments. Thirteen (13) conditions were suggested for consideration. Chair Deal opened the public hearing at 9:15 p.m. Ferdinand Devera, Chu Design, 55 West 43rd Street, San Mateo; Leslie McQuaide, 1439 Montero Avenue; Jim Briggs, 1443 Montero Avenue; Pat Giorni, 1445 Balboa Avenue; Victor Subbotin, 2519 Hale Drive, spoke. Issues noted: proposed house is too large for property and doesn't fit into the neighborhood; don't understand why it is common for designers to exceed height requirement; request story poles; neighbors to left are not aware of this application since they have been away for three months; approval of this home will set a precedent; house is too tall; this is a spec house; have no redevelopment agency, Burlingame is being redeveloped; applicant appears to be subject to home occupation business licensing requirements, but he doesn't have a license; protest Special Permit for height. 18 City of Burlingame Planning Commission Unapproved Minutes July 9, 2007 Commission comments: • Discussed appropriateness of landscaping at front of house, due to the slope. Determined that the landscaping in this area was acceptable. • Noted that the handrail design on the front is not an elegant solution and encouraged an alternate design that fits the design better. There were no further comments and the public hearing was closed at 9:30 p.m. Commission comments: • The house is well designed, but is too much house for the lot. Lot coverage and FAR are very close to the maximum allowed. • There are a lot of high ceiling spaces that contribute to height. • The design for a flat lot, not a hillside lot. Window heights are greater than normal. This exacerbates the size of the house. Needs to follow slope of lot better, and make more of an attempt to match lot. • Design is out of character of neighborhood. • Special Permits for height are intended to provide flexibility to promote superior design. Commissioner Osterling moved to refer the project to a Design Reviewer. Motion failed forlack of a second. Commissioner Brownrigg moved to deny the application without prejudice. The motion was seconded by Commissioner Osteriing. Chair Deal called for a voice vote on the motion to deny without prejudice. The motion passed 5-0-2 �— (Commissioners Cauchi and Vistica absent). Appeal procedures were advised. This item concluded at 9:32 p.m. IX. DESIGN REVIEW STUDY ITEMS 7. 3209 HILLSIDE DRIVE, ZONED R-1 —APPLICATION FOR DESIGN REVIEW, SPECIAL PERMIT FOR ATTACHED GARAGE AND HILLSIDE AREA CONSTRUCTION PERMIT FOR A FIRST STORYADDITION TO A SINGLE FAMILY DWELLING (DANIEL BIERMAN, APPLICANT AND DESIGNER; RICHARD MURRAY PROPERTY OWNER) (39 NOTICED) PROJECT PLANNER: LISA WHITMAN Community Development Director Meeker briefly presented the project description. There were no questions of staff. Chair Deal opened the public comment period at 9:37 p.m. Daniel Bierman, Design Studio, 1649 Laurel Street, San Carlos, represented the applicant. Commission comments: • Design is well crafted. • Clarified that the cluster of Birch trees at front right corner of garage are to remain. • The design of the dormers should be re-considered;they include a rather long slop that could appear odd from the side. There were no other comments from the floor and the public comment period was closed at 8:50 p.m. Commissioner Brownrigg made a motion to place the item on the Consent Calendar when complete. 19 City of Burlingame Planning Commission Unapproved Minutes July 9, 2007 This motion was seconded by Commissioner Auran. Chair Deal called fora vote on the motion to place this item on the Consent Calendar when plans had been revised as directed. The motion passed on a voice vote 5-0-2(Commissioners Cauchi and Vistica absent. The Planning Commission's action is advisory and not appealable. This item concluded at 9:49 p.m. 8. 1775 ESCALANTE WAY, ZONED R-1 — APPLICATION FOR DESIGN REVIEW FOR A FIRST AND SECOND STORY ADDITION TO A SINGLE FAMILY DWELLING (ROBERT MEDAN, APPLICANT AND ARCHITECT;WADE AND ELIZABETH LAI, PROPERTY OWNERS)(25 NOTICED) PROJECT PLANNER: LISA WHITMAN Community Development Director Meeker briefly presented the project description. There were no questions of staff. Chair Deal opened the public comment period at 9:51 p.m. Robert Medan, 1936 Los Altos Drive, San Mateo; Andy Mabardy, 1781 Escalante Way; William Raskoff, 1769 Escalante Way, spoke. Issued noted: proposed second-story addition will affect privacy; number and size of windows overlooking their property; request story poles be installed; standing water in basements in neighborhood; encouraged the Commissioners to visit the property to view impacts upon his parents' property; addition will change drainage patterns; experienced flooding of his property from the pool on the applicant's property; fire resistant roofing. Commission comments: • Noted that a plain window design has been selected and confirmed that new windows will be installed throughout the home and that trim details will enhance the appearance of the windows. • Encouraged the addition of an attic vent and/or lighting on the garage to enhance detail. • Encouraged looking at the design of the bay window in the front to either provide more of a projection to increase the shadow line, or to eliminate the pop-out. • Provide size and finishing details of the columns on the rear of the home. • The addition over the garage looms over the neighbor. Look at options for minimizing the impact of the second floor balcony in this area upon the privacy of the neighbors to the left. • Consider revising master bedroom windows to ensure neighbors' privacy. • Add a tree or two in the front planters between the walkway and driveway. • Story poles shall be erected. • When conditions of approval are crafted, be certain to include language requiring that the drainage plan take into account the area around the pool as well. There were no other comments from the floor and the public hearing was closed at 10:20 p.m. Commissioner Terrones made a motion to place the item on the regular Action Calendar when complete. This motion was seconded by Commissioner Osteding. Chair Deal called fora vote on the motion to place this item on the regularAction Calendar when plans had been revised as directed. The motion passed 5-0-2 (Commissioners Cauchi and Vistica absent)). The Planning Commission's action is advisory and not appealable. This item concluded at 10:25 p.m. 20 City of Burlingame Planning Commission Unapproved Minutes July 9, 2007 9. 1316 DRAKE AVENUE,ZONED R-1 —APPLICATION FOR DESIGN REVIEW FOR A NEW TWO-STORY SINGLE FAMILY DWELLING WITH DETACHED GARAGE (YEVGENY DUBINSKY, APPLICANT AND PROPERTY OWNER; AND BOBROWSKY & COOK, ARCHITECTS) (63 NOTICED) PROJECT PLANNER: ERICA STROHMEIER Commissioner Auran recused himself since he resides within proximity to the subject property. Planner Hurin briefly presented the project description. There were no questions of staff. Chair Deal opened the public comment period at 10:25 p.m. Louis Bobrowski, 791 Widgeon Street, Foster City; Pat Giorni, 1445 Balboa Avenue, spoke. Issued noted: not all of the cottages and bungalows in Burlingame are architecturally great, applicant should look at other designs that are different but still conform to neighborhood. Commission comments: • The style of the house doesn't work for the area, it has no defined architectural style. • Proportions of the home are wrong. • Massing is not done well. • Vents are crowded. • Window fenestration is inappropriate. • North elevation is rather chaotic. • East rear elevation, placement of windows is awkward. • Rear elevation is very massive with the one gable. • First floor balcony railings are not appropriate. �— Driveway includes a lot of paving and looks very cold. • Design could be helped with a front porch. • Consider pulling in family room and enlarging the adjacent deck. • There are a lot of overly large spaces that are not useful (e.g. utility room, hallways). • Encourage an automatic irrigation system for the landscaping. • Include an automatic gate across the driveway to allow room for a car to pull up in front of the gate. There were no other comments from the floor and the public hearing was closed at 10:39 p.m. Commissioner Brownrigg moved to refer the project to a Design Reviewer. This motion was seconded by Commissioner Osterling. Chair Deal called for a vote on the motion to refer this item to a Design Reviewer. The motion passed on a voice vote 4-0-1-2 (Commissioner Auran recused, Commissioners Cauchi and Vistica absent). The Planning Commission's action is advisory and not appealable. This item concluded at 10:44 p.m. 10. 1401 BURLINGAME AVENUE,ZONED C-1,SUBAREA A—APPLICATION FOR COMMERCIAL DESIGN REVIEW FOR EXTERIOR RENOVATIONS TO AN EXISTING BUILDING AND CONDITIONAL USE PERMIT AMENDMENT FOR A FULL SERVICE FOOD ESTABLISHMENT(NIDAL NAZZAL,APPLICANT; JOE CONWAY, PROPERTY OWNER; AND WILLIAM SCOTT ELLSWORTH, ARCHITECT) (38 NOTICED) PROJECT PLANNER: RUBEN HURIN Planner Hurin briefly presented the project description. There were no questions of staff. Chair Deal opened the public comment period at 10:46 p.m. Scott Ellsworth, 867 Valencia Street, San Francisco, represented the applicant. 21 City of Burlingame Planning Commission Unapproved Minutes July 9, 2007 Commission comments: • This is the most important corner in Burlingame; a fairly nostalgic corner. Not convinced that the design is a good evolution for the corner. • A color rendering of both street fronts is needed. Place renderings at Towles site prior to meeting. • Look at the existing charm, scale and detail along Primrose Road, continuing across Burlingame Avenue. Need to maintain this. • No connection between the materials board and photo simulation submitted. • Wainscot tile on the property is not the proper scale. • The large windows with aluminum frames do not maintain scale of other buildings in area. • There is an obligation to respect the charm and detail of street this is not reflected in the design solution. • The mansard has been on building for 50 years. It would be a big mistake to make the changes proposed on this corner. • Verified with staff that the restaurant qualifies as a full-service restaurant. • Have an obligation to create something with the same sort of charm as the existing fagade. • Need to create good human scale to harmonize with the rest of the character of the block. • The business could be more successful by working with existing design. • Be sensitive to keeping the Towles look. Commissioner Brownrigg left the meeting at 10:48 p.m. Pat Giorni, 1445 Balboa Avenue, Burlingame, stated that the business will do well if they don't change the character of the corner. If they have good food, people will com. Even consider keeping the mural on the Primrose Road side of the building. There were no other comments from the floor and the public hearing was closed at 11:16 p.m. Commissioner Terrones made a motion to place the item on the regular Action Calendar when complete. This motion was seconded by Commissioner Osterling. Chair Deal called for a vote on the motion to place this item on the regularAction Calendar when plans had been revised as directed. The motion passed on a voice vote 4-0-3 (Commissioners Cauchi, Vistica and Brownrigg absent). The Planning Commission's action is advisory and not appealable. This item concluded at 11: 18 p.m. X. COMMISSIONERS' REPORTS Discussion of subcommittee assignments was deferred to the next regular meeting. XI. DIRECTOR'S REPORT • There were no City Council actions to review. • There were no other items to report. XII. ADJOURNMENT Chair Deal adjourned the meeting at 11:19 p.m. Respectfully submitted, Richard Terrones, Secretary 22 City of Burlingame JUNE PERMIT ACTIVITY "Permit activity was up compared to the same month last year due, in large part, to issuance of the permit for the new Sunrise Assisted Living Facility on Trousdale Avenue. Residential alterations stayed the same while non-residential alterations were down significantly. Permit activity for minor permits was up slightly. **A pre-application meeting was held with the architect for the Burger Joynt restaurant at 1401 Burlingame Avenue (formerly Towles.) THIS MONTH THIS MONTH LAST YEAR DIFF F. Y. 2007 F. Y.2006 DIFF Permit Type # # % # # % WATER HEATER 1 700 14 13,967 -95 43 66,213 81 785829 -16 SWIMMING POOL 1 389900 3 1255400 5 10300 21 SIGN 2 10,900 3 7,500 45 47 273,295 30 81,177 237 ROOFING 15 3135050 32 3963517 -21 257 357465628 268 450225157 -7 RETAINING WALL 1 309000 4 304,020 6 254,017 20 PLUMBING 13 62,395 9 215455 191 168 646,823 342 15185,101 -45 NEW SFD 3 193303800 -100 15 7,3991000 15 516755800 30 NEW COMMERCIAL 1 111890,000 1 11 8901000 NEW 5 UNIT APT OR CO 1 3,500,000 NEW 3 OR 4 UNIT APT 1 6505000 MECHANICAL 52 674,640 35 163,365 313 KITCHEN UPGRADE 7 2271746 7 180,862 26 42 15301,999 39 15052,456 24 FURNACE 1 11959 21 156,675 35 140,175 12 ELECTRICAL SERVICE 3 34,000 24 803730 17 1165200 -31 City of Burlingame JUNE PERMIT ACTIVITY THIS MONTH THIS MONTH LAST YEAR DIFF F. Y. 2007 F.Y.2006 DIFF Permit Type # # % # # % ELECTRICAL 4 18,000 6 9,750 85 56 420,360 74 277,922 51 BATHROOM UPGRADE 4 63,640 1 20,000 218 44 633,940 46 812,863 -22 ALTERATION RESIDENTI 35 2,433,802 36 2,312,369 5 335 18,154,168 423 17,309,626 5 ALTERATION NON RES 4 122,460 18 3,669,377 -97 89 14,731,767 107 30,815,825 -52 Totals: 93 15,247,552 129 7,962,597 91 1,203 64,755,658 1,523 62,089,313 4