HomeMy WebLinkAboutAgenda Packet - CC - 2007.05.30 4� CITY 0
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FATED JUNE 6'
The City of Burlingame
City Hall—501 Primrose Road
Burlingame,California 94010-3997
City Council Budget Study Session
Proposed FY 07-08 Budget & Capital Program
Wednesday, May 30, 2007, 6:00 p.m. to 8:00 P.M.
Burlingame Public Library, Lane Room
I. Opening Comments — Jim Nantell, City Manager(10 minutes)
a. Overview of City Council Goals
b. Three Year Accomplishments
c. List of Unfunded Items
II. Overview of the Proposed FY 2006-2007 Budget— Jesus Nava, Finance
Director(25 minutes)
III. Capital Improvement Projects and Five-Year Plan— Sved Murtuza, Assistant
Public Works Director(10 minutes)
IV. Department Budgetports (45 minutes)
a. Police
b. Fire
c. Public Works
d. Parks & Recreation
e. City Manager, City Attorney & City Clerk
f. Human Resources
g. Community Development
h. Finance
i. Library
VI. Public Comments (15 minutes)
VII. Community Agencies Funding Requests (15 minutes)
VIII. Adjournment
SA\BUDGE112007-08 Budget\May Budget Study Session\Agenda.doc
City Council Goals for FY 2007-08 (Budget Study Session 5/30/07)
1. Undertake a Downtown Specific Plan.
2. Initiate a Historical Resources survey as a part of the Downtown Specific Area
Plan.
3. Keep Safeway informed on Downtown SAP and encourage their active
participation in the SAP. Encourage Safeway to work with community
stakeholders to develop a mutually agreed upon concept for a new store.
4. Develop neighborhood preparedness program; and reactivate neighborhood
watch program for emergency coordination and community communications, as
well as, crime prevention.
5. Develop and approve Burlingame Urban Tree Management Plan including
criteria to be used when replacement trees will be planted, the reconsideration of
species selected to be used on the six block area of lower Easton Drive, and
criteria for tree management when roadway impacted.
6. Increase cleanliness in retail areas by restructuring existing resources to provide a
single resource focus on improving the level of cleanliness.
7. Provide a part time resource to serve as an ambassador to help businesses
interested in locating in Burlingame or expanding an existing operation.
8. Consider Options for Ballot Measure to fund storm drainage and community
center seismic needs.
9. Establish a"Green Ribbon"task force of Council and Commission
members to inventory current green and sustainable practices and
evaluate additional appropriate measures to undertake in FY 2007-
2008.
10. Review the current regulations which apply to infill development and
develop a policy and proposed regulations to insure `no net loss' of
residential units when new projects are proposed.
11. Planning Commission develop design criteria and amendment to the
zoning regulations for the R-2 (duplex) and R-3 and R-4 (multiple
family) zoning districts.
12. Based on the objective to balance meeting life-safety requirements
and to encourage the retention of existing buildings,particularly in
the commercial areas, staff will review current regulations in terms of
their impacts on building retention and discuss with the City Council
and Planning Commission the findings. Any streamlining or
adjustments would be determined after review and discussion.
��� CITY o� STAFF REPORT
BURUNGAME STUDY SESSION
ITEM# VII
MTG.
SCO Q�RGTm JVNEb•�Oe DATE May 30.2007
TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTE
BY:
DATE: May 24,2007
APPRO
FROM: Jesus Nava, Finance Director
558-7222
SUBJECT: FY 2007-08 Community Groups Funding Requests
RECOMMENDATION:
That Council review funding requests and decide the appropriate amount to grant these agencies.
BACKGROUND:
The City Council has traditionally funded community organizations that provide services to San Mateo
County and Burlingame residents. In FY06-07, the Council approved $51,458 in funding for 17 community
agencies.
The City received funding applications from 16 agencies totaling $64,800. The FY06-07 Proposed Budget
contains $54,000 for community group funding allocations. The Council has not awarded the entire amount of
the budget appropriation in the past three fiscal years. The FY07-08 amount is based on prior year budget
appropriations. The $54,000 amount was adopted by the Council at the February 28, 2007 budget strategy
setting meeting.
Attachment A. lists the funding awards for the last two fiscal years. In addition, it summarizes the agency
requests for FY07-08.
The funding request letters are attached for your review.
CITY OF BURLINGAME COMMUNITY GROUP FUNDING
FY 05-06 FY 06-07 FY 07-08 FY 07-08 4% Vice-Mayor CM
Community Group Mayor Nagel � CM Baylock CM Cohen
Final Award Final Award Requests Increase O'Mahony Keighran
CALL Primrose Center $ 4,589 $ 4,801 $ 7,500 $ 4,993
Center for Independence of Disabled $ 1,251 $ 1,341 $ 1,500 $ 1,395
Community Gatepath $ 4,172 $ 4,317 $ 5,000 $ 4,490
Friends For Youth $ - $ - $ - $ -
Human Investment Project $ 1,669 $ 1,789 $ 5,000 $ 1,861
,Mission Hospice $ 1,669 $ 1,789 $ 2,000 $ 1,861
'PARCA $ 1,669 $ 1,848 $ 3,000 $ 1,922
Samaritan House $ 6,674 $ 7,038 $ 7,500 $ 7,320
Legal Aid Society of San Mateo County $ 2,086 $ 2,136 $ 2,250 $ 2,221
YFA Crisis Intervention Center $ 2,086 $ 2,146 $ 2,250 $ 2,232
Shelter Network $ 4,172 $ 4,655 $ 5,000 $ 4,841
Community Overcoming Relationship Abuse $ 2,920 $ 3,099 $ 5,000 $ 3,223
Burlingame Community Theatre $ 2,920 $ - $ - $ -
Sustainable San Mateo County $ 1,251 $ 1,551 $ 3,000 $ 1,613
YMCA Youth Service Bureau(FOCYS) $ 3,337 $ 3,416 $ 3,800 $ 3,553
Broadway By The Bay(Civic Light Opera) $ - $ - $ - $ -
Safe Harbor(Winter Shelter) $ 6,674 $ 7,207 $ 7,500 $ 7,495
Burlingame Historical Society $ 3,000 $ 3,113 $ 3,000 $ 3,238
Ombudsman Program of San Mateo $ 1,000 $ 1,012 $ 1,500 $ 1,052
Peninsula Girls Chorus $ - $ 200 $ - $ -
Totals: $ 51,138 $ 51,458 $ 64,800 $ 53,308 $ - $ - $ - $ - $ -
Proposed Requests Table.xls
"II
COCENTRAL
emo . ►
To: City Council
From: Don Dornell, Fire Chief
Date: May 23, 2007
Re: Budget changes for the Fire Department
The following items reflect the changes to the Central County Fire Department budget as it relates to
the City of Burlingame. As with the other departments,the salaries reflect a 3% increase and operating
budget reflects a 2% increase with one exception noted below.
STAFFING:
One (1) Fire Captain retired in 2006. This position was the final overstaffed Captain's position from the
merger. The position was reclassified to that of a firefighter. The authorized staffing changed from ten
(10) captains to nine (9) and twenty-six (26)firefighters to twenty-seven (27). One (1) half-time Senior
Clerk was changed to a three-quarter time position. Total FTE changed from 45.50 to 45.75.
OPERATING BUDGET:
Prior to the merger both fire departments maintained a twenty per cent(20%)annual replacement plan
for firefighters' turnout clothing. This plan was overlooked and the associated account (#140) was
never increased accordingly. In this year's budget account 140 reflects the annual uniform allowance
funds for Burlingame employees. A new account (#144) was created strictly for safety equipment.
Account 140 was decreased by$33,100 and those funds were shifted into#144. In addition,#144 was
increased $21,600 to reflect the Town of Hillsborough's share in safety clothing maintenance and
replacement. The new account has a starting balance of$54,700 that will be spilt 60/40 per the JPA
agreement.
CIP:
The department is seeking to replace our aging Self Contained Breathing Apparatus (SCBA's) by
applying for a Department of Homeland Security (DHS) grant. The total requested in the grant is
$435,600. If awarded, the grant requires a 20% matching of funds by the receiving agency.
Burlingame's share(60%)would total $52,272. These funds are tentatively approved in this year's CIP
budget. The Town of Hillsborough's share(40%)would total $34,848.
1
CITY OF BURLINGAME
TO: Mayor Baylock and Council Members
DATE: May 2.2007
FROM: Jim Nantell, City Manager
SUBJECT: Easton Drive Master Plan
As you return to the Easton Drive tree I wanted to take this opportunity to discuss a few items
related to the Easton Drive Trees.
1. Easton Drive Master Plan—at the Council's budget planning session staff was asked to
include $40,000 to undertake a lower Easton Drive Master plan. The plan would take a
look at holistic look at the placement of trees, sidewalks, curbs, and parking for the six
blocks of Easton Drive between Vancouver and El Camino Real. In giving additional
thought to proposal I would recommend against undertaking such a master plan. While I
understand why the master plan approach is appropriate for publicly owned park lands
that are new or in need of renovation,I don't believe the same is true for easements that
we have over private property that has been for years.
Having lived on Easton Drive for 17 years I can imagine we would get very mixed views
from the residents relative to meandering sidewalks that would provide more space for
tree roots but also take more of their front yards. Although I believe residents might
welcome a meandering curb face that would create additional pockets for on street
parking I don't feel it is realistic to think the City would ever have sufficient revenues to
allow the use of millions of public dollars to modify the streetscape for this six block
residential neighborhood. Therefore I believe the $40,000 would result in a master plan
that we realistically would not be able to implement.
I would recommend that instead of undertaking a $40,000 master plan that we undertake
an effort to complete some of the unanswered questions associated with the Reforestation
plan for lower Easton Drive by:
a. Revisiting the tree selection for Easton Drive to replace the tree variety that was
selected and has now been determined to be unavailable.
b. Develop tree re-forestation criteria that would be used to determine when a tree is
to be replaced by a new tree because of health or safety concerns.
c. Ask the Traffic Safety and Parking Commission to develop criteria to be used to
determine if a tree has diminished the traffic safety beyond an acceptable level.
The idea is that once completed it would be included in the tree re-forestation
criteria.
City of Burlingame Budget Study Session May 30, 2007
City Council Goals for FY 2007-08
1. Undertake a Downtown Specific Plan.
2. Initiate a Historical Resources survey as a part of the Downtown Specific Area Plan.
3. Keep Safeway informed on Downtown SAP and encourage their active participation in
the SAP. Encourage Safeway to work with community stakeholders to develop a
mutually agreed upon concept for a new store.
4. Reactivate Neighborhood Watch program for emergency coordination and community
communications as well as crime prevention.
5. Recommended modification: "Complete Easton Drive Reforestation Plan to include
criteria for when replacement of trees will be planted and a reconsideration of species
selected to be used on the six block area of lower Easton Drive".
6. Increase cleanliness in retail areas by restructuring existing resources to provide a single
resource focus on improving the level of cleanliness.
7. Provide a part time resource to serve as an ambassador to help small businesses interested
in locating in Burlingame or expanding an existing operation.
8. Consider Options for Ballot Measure to fund storm drainage and community center
seismic needs.
9. Establish a "Green Ribbon" task force of Council and Commission members to inventory
current green and sustainable practices and evaluate additional appropriate measures to
undertake in FY 2007-2008.
10. Review the current regulations which apply to infill development and develop a policy
and proposed regulations to insure `no net loss' of residential units when new projects are
proposed.
11. Planning Commission develop design criteria and amendment to the zoning regulations
for the R-2 (duplex) and R-3 and R-4 (multiple family) zoning districts.
12. Based on the objective to balance meeting life-safety requirements and to encourage the
retention of existing buildings, particularly in the commercial areas, staff will review
current regulations in terms of their impacts on building retention and discuss with the
City Council and Planning Commission the findings. Any streamlining or adjustments
would be determined after review and discussion.
S:\BUDGE712007-08 Budget\Council Budget Policy Study Session\City Council Goals for FY 2007-08 with suggested
modification.doc
CITY OF BURLINGAME
TO: Mayor Baylock and Council Members
DATE: May 2,2007
FROM: Jim Nantell, City Manager
SUBJECT: Easton Drive Master Plan
As you return to the Easton Drive tree I wanted to take this opportunity to discuss a few items
related to the Easton Drive Trees.
1. Easton Drive Master Plan—at the Council's budget planning session staff was asked to
include $40,000 to undertake a lower Easton Drive Master plan. The plan would take a
look at holistic look at the placement of trees, sidewalks, curbs, and parking for the six
blocks of Easton Drive between Vancouver and El Camino Real. In giving additional
thought to proposal I would recommend against undertaking such a master plan. While I
understand why the master plan approach is appropriate for publicly owned park lands
that are new or in need of renovation,I don't believe the same is true for easements that
we have over private property that has been for years.
Having lived on Easton Drive for 17 years I can imagine we would get very mixed views
from the residents relative to meandering sidewalks that would provide more space for
tree roots but also take more of their front yards. Although I believe residents might
welcome a meandering curb face that would create additional pockets for on street
parking I don't feel it is realistic to think the City would ever have sufficient revenues to
allow the use of millions of public dollars to modify the streetscape for this six block
residential neighborhood. Therefore I believe the $40,000 would result in a master plan
that we realistically would not be able to implement.
I would recommend that instead of undertaking a$40,000 master plan that we undertake
an effort to complete some of the unanswered questions associated with the Reforestation
plan for lower Easton Drive by:
a. Revisiting the tree selection for Easton Drive to replace the tree variety that was
selected and has now been determined to be unavailable.
b. Develop tree re-forestation criteria that would be used to determine when a tree is
to be replaced by a new tree because of health or safety concerns.
c. Ask the Traffic Safety and Parking Commission to develop criteria to be used to
determine if a tree has diminished the traffic safety beyond an acceptable level.
The idea is that once completed it would be included in the tree re-forestation
criteria.
. -.
City Council Goals for FY 2007-08 Fornraided:6Wtxxn: 0.5"
1. Undertake a Downtown Specific Plan.
2. Initiate a Historical Resources survey as a part of the Downtown Specific Area
Plan.
3. Keep Safeway informed on Downtown SAP and encourage their active
participation in the SAP. Encourage Safeway to work with community
stakeholders to develop a mutually agreed upon concept for a new store.
4. Reactivate Neighborhood Watch program for emergency coordination and
community communications as well as crime prevention.
5. recommended modification: --Review and Approve the Burlingame Tree Master jD�W=te �P�vfor Lower�«,
Plan including criteria to be used when replacement of trees will be planted and a van«, e A enue and FJ
reconsideration of species selected to be used on the six block area of lower
Easton Drive",
6. Increase cleanliness in retail areas by restructuring existing resources to provide a
single resource focus on improving the level of cleanliness.
7. Provide a part time resource to serve as an ambassador to help small businesses
interested in locating in Burlingame or expanding an existing operation.
8. Consider Options for Ballot Measure to fund storm drainage and community
center seismic needs.
9. Establish a"Green Ribbon"task force of Council and Commission
members to inventory current green and sustainable practices and
evaluate additional appropriate measures to undertake in FY 2007-
-2008.
10.Review the current regulations which apply to infill development and
develop a policy and proposed regulations to insure`no net loss' of
residential units when new projects are proposed.
11.Planning Commission develop design criteria and amendment to the
zoning regulations for the R-2(duplex)and R-3 and R-4(multiple
family)zoning districts.
12.Based on the objective to balance meeting life-safety requirements
and to encourage the retention of existing buildings,particularly in
the commercial areas,staff will review current regulations in terms of
their impacts on building retention and discuss with the City Council
and Pianning Commission the findings. Any streamlining or
adjustments would be determined after review and discussion.
THREE-YEAR ACCOMPLISHMENTS
CITY CLERK
2006-2007 2005.2006 2004.2005
• Continue to gather email addresses for the City of Burlingame list • Increase number of subscribers to the City of Burlingame list serve. • Continue to gather email addresses for the City of Burlingame list
service.Currently the list serve has 3,400 subscribers.The goal for the Currently the list serve has 3,080 subscribers.The goal is to reach a serve.Currently the list serve has 1,328 addresses.The goal for the
new fiscal year is to have a total of 4,500 subscribers. total of 4,000 subscribers. new fiscal year is to have a total of 2,500
Goal accomplished:4,609 subscribers as of 4/10/07. Goal accomplished:4,129 subscribers as of 8/15/06. Goal accomplished:3,080 subscribers as of 6/30/05
• Oversee updating of the Burlingame Municipal Code. • Update the Burlingame Municipal Code • Facilitate the possible formation of a citizen=s group to undertake the
Goal accomplished.Code Supplement No.4 is in process. Goal accomplished: Contracted with Quality Code Publishing to adoption of a military unit overseas via the AAmericans Supporting
• Maintain Commissioner=s Handbook. republish and update code. Republished code distributed to Americans@ program
Goal accomplished: Issued updated handbook to commissioners Department Heads week of June 26,2006. Quarterly updates have Goal accomplished: Council adopted Bravo Company 1/327, 1011,
appointed since July 2006 been scheduled. Airborne Division on 4/19104
• Continue to train Deputy City Clerk. • Continue to update Commissioner=s Handbook and facilitate new . Update the Burlingame Municipal Code
Goal accomplished:Provided follow-up training to formal new Website commissioner orientation meetings Goal not accomplished:Currently attempting to transition to outside
Training Class, Deputy attended 2006 Annual City Clerk Meeting Goal accomplished: Handbook updated as changes occur and vendor to update/publish
hosted by County Elections Office. distributed to five new commissioners. Orientation meeting to be . Finalize Commissioner=s Handbook
• Implement destruction of records using newest schedule adopted by scheduled after August 21 Council meeting, postponed due to Goal accomplished: First distribution on June 28, 2005 at New
the City Council. vacations. Commissioner Orientation Meeting
Goal accomplished.Destroyed 49 boxes from inventory in 2006. Continue Deputy City Clerk=s training . Continue to train Deputy City Clerk
• Maintain a schedule of future Council agenda items in the Council Goal accomplished: Trained and provided more opportunities for Goal accomplished:Deputy City Clerk attended:Feb.7, 2005 Council
Crystal Ball. deputy to work with City=s website homepage. Deputy attended meeting and prepared minutes; Feb.28, 2005 City Clerks Assn.-
Goal accomplished:Updated and distributed weekly. County Elections Seminar in June 2006 and continues to attend Peninsula Division bi-monthly luncheon meeting;and June 15,2005
• Maintain Council Calendar County=s City Clerk Association bi-monthly meetings. San Mateo County=s City Clerk Pre-Election Planning Meeting
Goal accomplished: Council Calendar updated and published on • Oversee destruction of City records using latest schedule adopted by . Implement destruction of records using newest schedule adopted by
websNe as approved by Council. the City Council the City Council
• Maintain City Clerk Administrative Desk Manual covering the various Goal accomplished:Department Heads recently approved destruction Goal accomplished:177 storage boxes ordered
processing steps for legal documents and various reports. of records per Council-approved schedule.Records scheduled to be destroyed 5111/05
Goal accomplished:Manual updated as changes/additions occur. destroyed by end ofAugust 2006. . Modify and maintain schedule of future Council agenda items(Council
• Serve as Secretary to the Centennial Executive Committee and to the . Maintain the Council Crystal Ball Crystal Ball)to include noticing of public hearings
Centennial Events Committee. Goal accomplished: Crystal Ball updated weekly and distributed bi- Goal accomplished: Council Crystal Ball updated bi-weekly and
Goal accomplished:Continue to serve on both committees providing a weekly. includes ANoticing Req @ section
record of actions taken. . Maintain City Clerk Administrative Desk Manual and update the . Develop various checklists for administrative procedures such as
various steps in document and report processing processing of ordinances, resolutions, Council meeting agenda
Goal accomplished: Updating desk manual as changes/additions packets, public noticing, improvement districts, rotation of City
occur. Council,Fair Political Practices Commission reports,websYe updates,
and DataSafe inventory
1
THREE-YEAR ACCOMPLISHMENTS
CITY CLERK
2006.2007 2005.2006 2004.2005
• Update and maintain Annual City Council Calendar and Goal accomplished: Updated and continue to maintain City Clerk
Council/Commission Roster Desk Manual containing instructions to process reports and
Goal accomplished: Continue to update calendar and roster as documents
changes occur and post on the City=s website. Reformat and maintain Council Calendar
• Update and maintain City website home page; participate on staff Goal accomplished: Issued reformatted calendar on 2/22/05
website redesign committee • Attend training courses to improve City Clerk skills
Goal accomplished: Continue to update City=s website homepage. Goal accomplished: Attended Fair Political Practices training session,
Provide input at Website Redesign Committee meetings. Currently Website training at Leam-It, Northern California City Clerk Assn.
building new website Council and Clerk pages. (NCCCA) Election Workshop and San Mateo County City Clerk
• Attend training courses to improve City Clerk skills Election Planning Meeting
Goal accomplished: Attended Crisis & Emergency Risk Attend conferences/workshops to enhance personal growth
Communication Training 7/05; City Clerk Association of California Goal accomplished: Attended Quarterly NCCCA Seminar, League of
New Law Seminar 12/05, Fair Political Practices Commission Conflict California Cities= City Clerk New Law Seminar, and bi-monthly
of Interest Code training class 7/06; Quarterly Northern California City NCCCA-Peninsula Division meeting
Clerk Assn. seminars and bi-monthly County City Clerk Assn.
meetings
• Attend conferences/workshops to enhance personal development
Goal accomplished: Attended Technical Track Training for City Clerks
9/05, League of California Cities annual conference 10/05; AB 1234
Ethics Education 4/06; plan to attend next scheduled training for
Interest-Based Negotiations
2
THREE-YEAR ACCOMPLISHMENTS
CITY MANAGER
2006-2007 2005.2006 20042005
• Ensure that adequate direction and staff resources are provided to • Provide appropriate transitional orientation, and support to new • Provide appropriate transitional orientation,support,and direction to
successfully undertake the initiation of a downtown specific area plan. council member(s)should that be the outcome new Police Chief(Police Department). The recruitment and selection
• Work with the Council to develop a civic engagement action plan based (All Department). process for the new chief 1 believe was handled in a way that
on council defined priorities.(City Clerk) • Facilitate,if desired,and encourage and the City Council to undertake successfully addressed some of the concern about a need for an
• Assist the City Council in developing a strategy for enhancing efforts to a team building effort after the conclusion of the November elections. outside chief by a significant part of the organization. Involving
attract and retain businesses. (Attomey/Planning) • Serve as San Mateo County City Manager representative to facilitate community representatives and a wide array of police department
• Insure that Safeway is informed on Downtown SAP and encourage appropriate support and participation in the League of Cities employees allowed everyone to see how competitive our internal
their active participation in the SAP.(Planning) grassroots support program. candidate was. 1 believe it led to widersupport for Jack as he
• Work with Business Improvement Districts and volunteers to improve • Continue to work with all departments to objectively explore potential assumed his new duties. (COMPLETED)
Sidewalk maintenance in the retail areas(Burlingame Avenue and shared services opportunities including police dispatch and records, • Serve as San Mateo County City Manager representative to facilitate
Broadway) recreation, landscape maintenance and other City operations. (All appropriate support and participation in the League of Cities
• Serve as San Mateo County City Manager representative to facilitate Departments) grassroots support program. Clearly the most significant activity
appropriate support and participation in the League of Cities grassroots • Work with City Council and Staff to determine the appropriateness undertaken in the last 6 months in this area was the LOCAL ballot
support program. and timing of undertaking an advance planning effort that would initiative. All the work undertaken on this was on my own time and
• Based on Council direction,implement budget interventions to ensure a provide a direction for the downtown area. (Planning) we had the most successful League Division signature effort. Our
balanced budget for 2006-2007.(All Departments) • Based on Council direction,implement budget interventions to ensure City Council and City Manager collected far more signatures than any
• Work with appropriate departments and the Council to finalize the long a balanced budget for 2006-2007.(All Departments) other in the division and state.As the SM County City Manager
term plans to fund priority city facility and infrastructure needs. • Complete a redesign and roll out of a new and improved City Web representative for the fund raising effort we were successful in
• Undertake appropriate actions to address succession planning for key Site. securing financial support from all but one of the 20 CMs in the
department head positions. • Work with appropriate departments and the Council to finalize the County. Ourper capita money raised from CMs was number 1 in the
• Work with Council and department head team to develop an equitable long term plans for to fund priority facility and infrastructure needs. State. 1 also organized city managers in the county to raise money
method for responding to public and staff requests for reinstatement of • Implement the joint operation of the recreation services with Millbrae. from department heads from cities other than their own,which again
previously reduced services and/or personnel. + Continue to explore ways to encourage the redevelopment of the we believe was the most successful such effort state wide.
• Assist the Council in reviewing requests from other public entities or Safeway site. (COMPLETED)
nonprofits to explore partnership opportunities. Undertake appropriate actions to address succession planning for Continue to work with all departments to objectively explore potential
• Assist the Council in determining what role the City should play in key department head positions. shared services opportunities including dispatch and records,
supporting the development of social capital in our community. recreation,landscape maintenance and other City operations.(All
Departments) Much work was undertaken on the shared dispatch and
records. In the end we reached the conclusion that there was not
enough savings to be realized to justify moving forward on a joint
dispatch.Should any of the factors change in the future we will be
open to reconsider the option.
• As one of the City Managers serving on the Shared Service Steering
Committee we completed the analysis of the county wide fire
department option and responded to the Fire Union Leadership and
County Board of Supervisors who had asked us to consider that
3
THREE-YEAR ACCOMPLISHMENTS
CITY MANAGER
2006-2007 2005.2006 2004.2005
option. With the help of a consultant we believe that we demonstrated
that Countywide Fire department is not necessarily the most cost
effective option. We also believe that establishing single services
JPAs dilutes the impact that each city has in determining services
levels and priorities. We have set a clear direction of towards
partnerships with 3 to 4 cities can accomplish the same kinds of
savings and allow cities to still have impact over service levels.
• Our Shared Services Steering Committee has now turned our efforts
to exploring partnerships in fleet maintenance and Burlingame is part
of those discussions.
• Randy Schwartz continues to cover both cities and now that the new
City Manager in Millbrae is aboard we have talked and are developing
a proposal to pursue a jointly run Recreation department. The first
step will be to meet with a subcommittee of both councils to discuss it.
We have also discussed the possibility of a shared Police Chief and I
will need further feedback from the Council on that possibility.
• 1 have been contacted by the program committee of the City Managers
Division of the League of California Cities to make a presentation on
Shared Services at our annual conference in February.
(ACHIEVED/ONGOING)
• Support City Planning Director in developing a work program that will
reduce the time demands of the Planning staff and Planning
Commission, relative to advance planning activities for FY 04-05.
(Planning)
• After a few years of very demanding advance planning activities we
believe that the joint council/commission meeting set a more realistic
work program for the new year. Staff was able to complete the
advance planning specific plans and is now focused on the
implementation (code changes) phase of that work. (COMPLETED)
• Based on Council direction, implement budget interventions to ensure
a balanced budget for 2004-2005. (All Departments) I believe that
our approach of involving the council and organization in these
decisions in advance of the budget process continues to be effective.
The budget model allows us to be looking farther out than just one
year and helps keep the organization focused on the structural as well
as short term issues. COMPLETED
4
THREE-YEAR ACCOMPLISHMENTS
CITY MANAGER
2006.2007 2005.2006 2004.2005
• Continue to seek alternative approaches to address continued
projected deficits for fiscal year 2005-2006. (All Departments) The
practice of developing a variety of options by tiers allows us to be
prepared for changing fiscal dynamics as demonstrated with the
recent change in the amounts of State raid on local revenues.
(ACHIEVED/ONGOING)
• Work with Mayor and Council on formation of citizen committees to
marshal community resources to help address community needs or
issues as identified by the City Council. As a result of my discussion
with the council in my mid year review it was agreed that this would
not be pursued since there was not a council consensus in support of
this objective. (DROPED)
• Work with Department Heads to encourage staff to be open to new
and different ways of providing city services that could improve
efficiency or effectiveness. (All Departments) This is something that
we try to accomplish during the development of budget options. I also
am encouraging utilization of our membership in the Innovations
Group. All departments have anew goal this fiscal year to be able to
provide tangible examples of a focus on constant improvement in how
we do our work. Finally we were able to send 15 of our managers and
supervisors to the interest based decision-making training to enhance
their skills in considering all interests and options when working with
the public and each other. (ACHIEVED/ONGOING)
• Work with appropriate departments to undertake efforts to increase
the number of over the counter Building Permits and access to
services through the Internet. (Public Works) This is being worked on
and will be a key assignment for our new Building Official. I have also
obtained data to help George demonstrate to his staff that other cities
seem to be able to issue far more permits over the counter.
(ONGOING)
• Provide factual and objective information for the public on propositions
relative to local resources. I have gotten information and made
presentations to Citizens for Better Burlingame, Burlingame Services
Clubs and senior housing projects. I worked out an arrangement
where 1 spoke to employees of neighboring cities about Prop 1A in
return for a neighboring City Manager conducting three off duty
5
THREE-YEAR ACCOMPLISHMENTS
CITY MANAGER
2006-2007 2005.2006 2004.2005
briefings of our employees. We developed and distributed a factual
sheet of information that was distributed twice to our city e-mail list
serve. (COMPLETED)
• Work with Hillsborough City Manager and Fire Chiefs to complete the
implementation of a joint Fire Department Operation. Work with
Millbrae, San Bruno and San Mateo to establish a shared fire training
and emergency medical service for all of the five cities that choose to
join the jointly managed fire services. (Fire Department) Merger
completed successfully and the shared training is being implemented.
I have met with the new CM in Millbrae and secured his interest in
reactivating consideration of the shared fire with San Bruno as a
precursor to an eventual discussion with Central County Fire.
(COMPLETED)
• Work with the Parks and Recreation in exploring the creation of a DVD
which could be used for marketing the City of Burlingame and present
recommendation to the City Council. (Parks and Recreation)At my
mid year review the Council agreed that you preferred that we focus
the funds on making improvements to our technology particularly
improvements to our web site. On Saturday November 20t,we held a
Website Focus Group discussion with 15 members of the public.
There was a strong preference from those in attendance that we
seriously consider a redo of our web site rather than just modifying the
current site. We will be considering that and will share options with
the Council next calendar year as part of the budget process.
(ONGOING)
6
THREE-YEAR ACCOMPLISHMENTS
FINANCE
2006.2007 2005-2006 2004-2005
• Pension Obligation Bond Sewer Plant Electrical Cogeneration Financing Developed alternative funding scenarios for FY 04-05&05-06 CIP
Completed$33 million Pension Obligation Bond and prepaid CalPERS Structured $1.1 million inter-fund loan to provide financing for the Restructured the 2001 Corporation Yard Lease Revenue Bonds to
for the City's Unfunded Annual Accrued Liability(UAAL)and FY06-07 sewer treatment plant electrical cogeneration project. General fund free up$1.1 million for capital improvements in FY 04-05 thereby
Normal Costs. Bonds to result in overall savings of$4 million with earn 5%interest for 10-years. PGE rebate to be awarded to offset reducing the cuts to the General Fund.
annual savings of$300,000 for the first 10 years of the borrowing. A cost of investment.
one-time budget saving of$1.7 million was also achieved this fiscal • Pension Obligation Bond Completed the refunding of the 1995 Library Lease Revenue Bonds,
year given the prepayment of normal costs. Initiated pension obligation bond issuance process; received Council which generated over$1 million in debt service savings and budgetary
• Standard&Poor's Revenue Bond Upgrade Audit Committee approval and prepared resolution of intent for savings of$620,000 in FY 04-05. The plan is to set-aside the deferred
Was recognized for excellent implementation of the 10-year financing Council approval. principal payment of$620,000 for CIP in FY 05-06.
plans for the Water and Sewer Funds. City's revenue bond credit rating • RCN Funded Fiber Optic System for SAMCAT Cities Implemented Credit Card payments for citizens
was raised from"AA-" to"AA." Ensured Burlingame's participation and connection to the Multi- Worked with the Planning, Library, Building and Engineering
• Broadway Business Improvement District Jurisdictional Fiber Network(MJF);cancelled T-1 data line service departments to accept Visa and Mastercard for payment of city's fees,
Completed the Broadway BID process without a single protest and full with SBC and transferred data service to the new city-owned network. fines and services. Finance Department staff oversaw the installation
support from the merchants, including payment of Shopper Trolley Cancellation of T-1 data lines resulted in annual savings of of equipment,developed operating procedures for the payment
contribution. approximately$6,000. Network was part of settlement agreement receiving departments and provided training to employees that
with RCN on bankruptcy related franchise amendments. process the payments.
• Annual Awards Implemented Burlingame Business Improvement District
Recipient of Awards for Financial Reporting from the Government Worked with City Manager, City Attorney, Chamber of Commerce,
Finance Officers of America&Canada(GFOA)and the California Burlingame merchants and Finance staff to process City resolutions,
Society of Municipal Finance Officers(CSMFO). ordinances, public notices and billing of BID fees. Handled about 25
complaints from business associated with the Burlingame Avenue
BID.
• Initiated RCN broadcast of City Council meetings
Worked with Redwood City information technology staff and RCN
technicians to provide a video and audio signal link from City Hall to
the RCN broadcast station. This included getting Comcast
(RCN's competitor)to provide access on the City's fiber network.
This project was a high priority for the City Council.
• Annual Awards
Recipient of Awards for Financial Reporting from the Government
Finance Officers of America&Canada(GFOA) and the California
Society of Municipal Finance Officers(CSMFO).
7
THREE-YEAR ACCOMPLISHMENTS
FIRE
2006-2007 2005-2006 2004-2005
• Consolidated Administrative Offices to FS 36 on Rollins Road • Equipped Rescue 33 as a Special Operations Rescue Unit. • Began the merge of the Burlingame and Hillsborough Fire
• Successfully passed the State of California Offices of Emergency • Sent six(6) personnel to New Orleans to assist with Hurricane Katrina Departments on April 20, 2004.
Services(OES)audit and received the typing of a Medium Duty disaster efforts. Salaries and backfill costs were reimbursed by the • Chief Bill Reilly became the first fire chief of the Central County Fire
Rescue unit for Rescue 33. This is the first in San Mateo County. federal government through FEMA. Department(CCFD)
• Trained 24 personnel to the level of Trench Rescue Specialists using • Began a Shared Training Program with our neighboring fire agencies. • Through an Office of Domestic Preparedness(ODP) Grant,trained 24
grant funding. • Sent two(2) personnel to Emmetsburg, Maryland for specialized personnel in Confined Space Operations and Rescue Systems 11 and
• Recovered over$27,000 in training costs for mandated training by disaster mitigation training. acquired over$200,000 in specialized rescue equipment(a
partnering with the Community College System. . Acquired an ambulance that was donated by American Medical collaborative effort with neighboring fire agencies).
• Worked with the San Mateo County OES to provide a Disaster Response for use by our tactical medics on SWAT activations. • Received a$6500 Fireman's Fund Grant for a Smoke Alarm and
Preparedness Day at the Expo Center. Firefighter Extension Program.
• Developed the City of Burlingame and Town of Hillsborough Pandemic • Began a Tactical Medic program to support Law Enforcement
Flu Plan that will serve as a template for any long-term disaster. Personnel during SWAT deployments. Their primary mission is to
• Coordinated a common Code Adoption process with surrounding provide emergency care to sworn personnel.
jurisdictions in an effort to standardize requirements.
• Saw the retirement of Chief Reilly and the change of command to Chief
Dornell.
• Selected Division Chief Mark Ladas to become the new Deputy Chief.
• Expanded our in-house,web based training program to include Special
Operations and a training calendar.
• Worked with Comcast Cable to produce three(3) public service
announcement segments for local cable broadcasting.
• Received a$7150 Fireman's Fund Grant for EMS jackets.
8
THREE-YEAR ACCOMPLISHMENTS
HUMAN RESOURCES
2006-2007 2005.2006 2004-2005
• Negotiating new agreements with AFSCME 2190 and 829 0 Negotiated new 3-year agreements with Police Officers 0 Developed and implemented employee budget reduction
• Facilitated hiring of new Community Development Director and Association and Police Administrators program (voluntary layoffs)
Public Works Director 0 Conducted Anti-Harassment and Discrimination training for all 0 Facilitated the development and implementation of city-wide
City employees departmental key performance indicators
• Developed and implemented a city-wide illness and injury 0 Negotiated new contracts with the Burlingame Association of
prevention program Mid-Managers and Teamsters/Dispatchers
9
THREE-YEAR ACCOMPLISHMENTS
LIBRARY
2006.2007 2005-2006 2004-2005
• Added a 7th story hour per week for children to help meet the demand • State subventions for resource sharing reduced by 40% • Friday evening hours cut(close at 5 PM)
for children's story times. • Illness and subsequent death of reference librarian • Book budget reduced by$30K
• Targeted public relations for library services to Hillsborough residents, • Reduction in magazine budget of 12%(from 400 titles to 350)
particularly students. . Circulation up 18%over previous year • Reduce conference and meeting attendance
• Offered"One Book,One Community" program with Khaled Hosseini's • New automated online system implemented,August 2005
"Kite Runner"with over 60 programs county-wide. Hosted the author at • Establishment of a Public Art Policy for the City • 24 hours reference service implemented (Q&A Cafe)
the San Mateo Performing Arts Center to a crowd of 1,600! • Children's Library Card campaign launched in Hillsborough • Provide 5 story times a week for children
• Expanded our outsourcing of cataloging and processing of library • Foundation gifts$28K to Lane Room media for upgrade • Additional self check for main library and new self check for Easton
materials for nearly all children's materials and media to save staff time. • Foundation Board members donate personal funds to replace • Implement Tutor.com (State Library Grant)
• Hired replacement librarian with both adult and children's background. upholstery on Board Room chairs • Door traffic at main library remains steady at 1,200 per day
• We were awarded our 16th annual Public Relations award from the • Express check reaches 36%at main;48%at Easton • Easton branch circulation triples with renovation
American Library Association. • Overdue notices outsourced to vendor to save costs
• Increased adult programming by 10% . City Librarian does promotional piece on Comcast TV
• Increased circulation of materials by 16%over the past 3 years. . New Collection Development plan implemented
• Doubled circulation at the Easton Branch Library! • After 5 months of planning,outsourcing of materials begins
• Implemented the results of a user study of the online catalog to find a . Foundation Fundraiser"Birthday Bash"celebrating 10 years in the
product to make the database more user-friendly. new building held, raising over$ 15,000
• Created new Library and Foundation web pages. • Launch of"Quick Pick"program for multiple copies of in demand titles
• "Boy Reading"statue installed in memory of the late Mayor Gloria
Barton
• Easton Branch project featured in American Libraries and Library
Journal
• Downloadable audio books become available in the library catalog
• 3rd Express check machine installed at main
• Some Adult programming restored
10
THREE-YEAR ACCOMPLISHMENTS
PARKS & RECREATION
2006-2007 2005.2006 2004-2005
• To assist the Beautification Commission in the gradual replacement of • To minimize the impacts of the 2005-06 budget and staff reductions • To minimize the impacts of the 2004-05 budget and staff reductions
trees on Easton. on the Parks&Recreation programs—focusing primarily on BIS after on the Parks &Recreation programs—focusing primarily on parks
• To assist with the Facilities Master Plan,with relation to the Parks and school sports and aquatics. maintenance, tree maintenance, special events and aquatics.
Recreation facilities. • To assist the Beautification Commission establish a recommendation (Human Resources)
• To assist the City Manager's Office by providing the lead staff role in to the City Council on a View Policy that pertains to trees. • To develop a long-term plan to minimize the impact on Bayside Park
planning for the City's centennial celebration in 2007-08. • To complete the assessment of the structural stability of the of a potential widening of Airport Blvd. (Public Works& Planning)
• To host a series of seminars on topics of interest to the community. Eucalyptus Trees on Easton Drive and work with the Beautification • To allow the public to register for Recreation classes on-line.
• To create an inventory of spaces available in Burlingame for meetings Commission to establish a long-term plan for the maintenance and (Finance,Attorney)
and performances gradual replacement of trees on Easton. • To reformat the PFRN program to provide year-round activities for
• To bring the item of installing synthetic grass on the back field of teens. (Police&Fire)
Burlingame High School to the City Council for consideration • To provide the Parks&Recreation Commission and the City Council • To determine if there are any advantages of an on-going,jointly
• To complete the required NIMS training at the First Line Supervisor's with the necessary information related to Parks and Recreation operated Burlingame-Millbrae Parks& Recreation Department and
level. facilities to complete the Facilities Master Plan. either attempt to combine departments or end the current relationship.
• To establish a partnership with Community Gatepath that serves the • To assist with the planning for the City's centennial celebration in (Manager,Attorney, Human Resources, Finance)
communities of both agencies by jointly operating programs and 2008. • To proactively seek donations for the Parks&Recreation programs.
sharing facilities • To provide recreation brochure space for the"Buy Burlingame" . To develop a drop-in teen program at B.I.S.,with the School's
• To assist the Public Works Director with a Community Clean-up Day of campaign. cooperation.
Broadway and Burlingame Avenue • To provide a proposal on shared recreation services with Millbrae • 8. To assist the Police Department in working with the schools and
• To provide coverage for the City Manager's Office when the City Recreation to the City Council and act in accordance with Council parents, if the school crossing guard program is reorganized.
Manager is out of town direction. • 9. To continue the annual Art in the Park festival under the
• Proactively undertake efforts to encourage constant improvement and; • To contribute additional residents' contact information to the City's list reorganized format.
proactively undertake efforts to reinforce the organizational compass in serve data base through the internet registration process. • To assist in the development of City-wide employee evaluation tools.
our department. • To keep the Parks&Recreation Commission and City Council (HR)
informed of the progress and appropriate actions regarding the efforts . To minimize the impacts of construction at Burlingame High School
to find a new revenue source for the parks agencies within San Mateo on the recreation programs using those facilities.
County. . To improve the condition at Bayside Park for community soccer
• To increase the program offerings for Teens organizations, either through new fields or renovation of existing
• To increase YAC's participation in community events fields.
• To explore with the Burlingame School District the possibility of . To complete the renovation of the Washington Park playground.
offering a Transitional Kindergarten program • To begin the renovation of Pershing Park's playground, using funds
• To improve the parent-education portion of the preschool offerings. from Proposition 40.
• To plan an email marketing program for classes and activities. . To explore the conversion of Recreation Division computers to either
• Develop safety program for Park Div with DuAll Safety. Mac OS 10 or PC's. (Information Technology)
• To complete the following Capital Improvement Projects • To assist with the creation of a DVD on the City used for promoting
• Restroom/Snack Shack at Bayside Park prospective businesses that may want to locate in Burlingame.
11
THREE-YEAR ACCOMPLISHMENTS
PARKS & RECREATION
2006-2007 2005.2006 2004-2005
a. Restroom/Snack Shack at Bayside Park (City Manager,school districts)
b. Playground renovation at Cuernavaca Park . To complete the BART Landscaping Program. (Attorney, Public
c. Parks Pathways Works)
d. Irrigation projects . To establish a program for the City to better recognize its citizens.
(Council, Manager)
PLANNING
2006-2007 2005.2006 2004.2005
12
THREE-YEAR ACCOMPLISHMENTS
PLANNING
2006.2007 2005.2006 20042005
Advanced Planning: Advanced Planning: Advanced Planning:
• Organized and completed with San Mateo AIA Chapter,a design • Initiate Downtown Specific Plan by appointing Committee to work with • City Council adopted the North Burlingame/Rollins Road Plan,
Charrette for the'South of Burlingame Avenue'(SOBA)area.Planning staff and consultant to prepare a Scope of Work for the planning September 2004
staff prepared a final report documenting the design ideals and team program. • Filed Burlingame's Annual Housing Progress Evaluation with the
conclusions. A presentation of the Charrette was made to the City • Undertook with an economic consultant(Economic Research California Department of Housing and Community Development
Council in March 2007. Associates,William Lee)the economic base study for the downtown reporting on the City's accomplishment of the Housing Elements work
• Selected a contractor to prepare an Economic Base study of the plan;presentation of conclusions in May and June of 2006. program.
Burlingame Avenue Commercial Area with economic projections for 10 • Commenced work on the new sign code. • Bicycle Transportation Plan adopted October 2004 for funding
and 20 years. Presentations were in May and June 2006. Zoning: applications,November 2004 deadline met,DPW received funding for
• Adopted clarifying amendments to the Bayfront Specific Plan for Adopted 6 new zoning districts(Inner Bayshore,Shoreline,Anza three projects.
consistency between the land use and design components of the plan Area,Anza Point South,Trousdale West,Rollins Road)and an Zoning:
and the zoning district regulations,January 2007. amendment to the Unclassified zoning district. • Adopted Low Income incentive(parking)for second unit amnesty
• Council appointed a committee to work with staff and a consultant to Communications: program(implementation of the Housing Element Work Program).
prepare a Scope of Work for preparation of a Downtown Specific Plan. • Added to the City's web page all the new zoning regulations as they • Amended zoning district boundaries(July 2005)for the Bayfront
Committee interviewed consultants and selected one to prepare the were adopted and the Bayfront and North Burlingame/Rollins Road Planning Area.
plan. Contract was approved in April 2007 and work on the planning Specific Plans. • Review Demolition Permit process to adopt regulation for Subarea A
program will begin in May 2007. • Maintained all the information already posted to the Planning to pro require review of older structures before demolition in the
• Completed update of the Sign Code recommended by Commission to Department web page. Burlingame Avenue Commercial Area,June 2005.
Council on April 9,2007;City Council introduction May 7,2007, • Participated in the construction of the City's new web page;staff • Revise the Broadway Food Establishment regulations to allow five
adoption on May 21,2007. trained to update Planning Department material on the new web page. more food establishments.
• Joined with other jurisdictions in San Mateo County to cooperatively • Continue to lead the weekly interdepartmental development • Revision the zoning for Auto Row;added car rental use and a number
develop the Housing Need Numbers(RHNAA)for the mandated 2009 committee designed to cross train staff and facilitate planning and of clean up items.
Housing Element update. building permit reviews by informing applicants about requirements as • Updated and adopted residential condominium guidelines,create
Zoning/Regulation: early in the city review process as possible. commercial condominium regulations.
• Adopted new zoning regulations for the Rollins Road(RR)2006,EI • Work with Code Enforcement Officer to organize the code • Prepared creek side development regulations which address tree
Camino North(ECN)2007,and Anza Point North,2006,zoning enforcement process. protection,City Council referred back to the Planning Commission
districts. • Assisted in the selection of the CRW permit tracking program,have subcommittee,died.
• Adopted new zoning maps for the Rollins Road(RR)and EI Camino been trained in its use. • Prepared regulations for emerging legal lots,City Council denied.
North(ECN)zoning districts. Economic Development: • Planning Commission clarified administrative authority for staff review
• Adopted a new zoning district for the Anza Point North(APN)zoning Participate on the Manger's Economic Development team;work with of design review revisions(FYI process).
district. the City Manager to explore organizational options for the planning Financial:
• Adopt amendments to the Municipal Code to implement the City's function which would make the'economic development point of • Developed a fee for the City Arborist for review of planning submittals,
policy regarding demolition permits and clarifying penalties for work contact with the City more visible. increased the Arborist's participation in building and current planning
without a building permit. Training activities.
• Staff training focused on the California Environmental Quality Act. • Updated the Planning Department fee schedule and added
• Staff participates on various city-wide employee committees. development fees for the North Burlingame/Rollins Road area.
13
THREE-YEAR ACCOMPLISHMENTS
PLANNING
2006-2007 2005.2006 2004.2005
Economic Development: Constant Improvement: Met department revenue target, realized $248,107 in previous year,
■ Approved a Revocable Easement across City Lot B-1 to make possible Began the project to digitally record Planning Commission and this year realized $272, 523, including the City Arborists fee; a 10%
the conservation of the Ferrell house/Garden Center at 1427 Chapin community related meetings. increase over the previous year.
Avenue. Economic Development:
■ Amended construction hours for the Mills Peninsula Hospital ■ Participate on City Manager's economic development team, facilitated
replacement project to make up for April 2006 rain delays in building US Virgin Air (continues with signage); met with other interested
the new parking garage and keeping the project on schedule. developers as requested.
■ Processing application for Peninsula Hospital replacement project,
approved by City Council.
■ Work with Council and City Manger to prepare an economic study for
the Burlingame Avenue Commercial Area ( underway)
■ Worked with Home Depot to evaluate opportunities for a project in the
Rollins Road area.
Communications:
■ Purchased and became proficient with new graphics/text software so
can manage Specific Area Plan documents.
■ Expanded software so were able to get graphic interface with the GIS
system for preparation of maps and illustrations in staff reports and
planning documents.
• Establish a program to regularly update the Planning page on the
City's web site; trained staff.
■ Worked with City Clerk and City Attorney to provide technical support
to update and maintain the Municipal Code as the many zoning
changes occur.
■ Continued to staff planning counter through out the day with a trained
planner, broad-based public notice (newspaper and mailed), and
posting more information on the web site.
■ Expanded the weekly staff development review meeting to include
code enforcement officer and representative of the Police Department.
Processing:
■ Commission adopted a policy to facilitate construction modifications
for projects subject to design review.
■ Evaluated with Subcommittee the residential design review process
and worked with Commission on increasing processing capacity.
■ Planning Commissioners participated in at least one, and in many
cases two, Subcommittees to work with staff to develop zoning to
14
THREE-YEAR ACCOMPLISHMENTS
PLANNING
2006-2007 2005-2006 2004-2005
implement the two Specific Plans,develop a new sign code,
participate on the bicycle plan implementation.
Constant Improvement:
■ Initiated process to track and evaluate the single family residential
review process to address backlog and permit streamlining issues;
developed a key indicator to measure.
■ Work more closely with the Building Division on inspection and
resolution of construction violations which cross over planning
conditions of approval.
■ Priority on customer service,develop measure for key indicators.
■ Participate in interdepartmental code enforcement coordination
program to build a team to increase effective actions.
15
THREE-YEAR ACCOMPLISHMENTS
POLICE
2006.2007 2005.2006 2004.2005
• Created the opportunity for citizens to prepare their own minor reports • Formed the Downtown Bar Managers Group where the police department • Maintained our school GREAT/DARE program and school liaison
(now on the new city website) regularly meets with bar owner/representatives to discuss matters of officer position during times of budget reductions
• A new cellular data radio communications system was implemented mutual interest and community safety • State and federal grants were secured to off set the cost of one officer
into our police vehicle computer systems • One Technical Reserve Volunteer was added to the police department . Successfully completed a Teen Tobacco Sting operation at all
• Completed the transition into the new computer based police e- • Established Parking Enforcement Team meetings(as needed)with businesses selling tobacco products in Burlingame
reporting and a-report retention system representatives of the Downtown and Broadway Business Districts to • One additional volunteer Police Reserve Officer was added to the
• discuss parking and enforcement strategies that will meet the best department
The Department's Rules and Regulations Manual was completely been P
revised interests of our community • Two volunteer Explorer Cadets were added to the police department
• Completed the entire revision of our Field Training Officer Manual and . Trained and provided opportunities to elevate the Interest Based skills
• Red-Light Photo Enforcement has been approved and is being installed p PP
training of our FTO's
at one of the most violation/accident prone intersections in Burlingame of both Managers and Supervisors(continuous in following years)
A Police Sergeant was sent to Tonga to interact with the culture and bring
• Met with Merchant's Associations(Downtown and Broadway)to begin back information to educate officers and assist with cultural training and • Provided drug recognition and awareness training to parents of
forming an"informational"partnership with the police department and sensitivity in the enforcement effort to reduce street crimes and gang students at BIS and BHS
their business neighbors regarding crime notifications and warnings violence in our community and throughout San Mateo County department • Continued with the distribution of our customer satisfaction survey that
• Re-created the Police-Hotel Managers/Security Directors Group which —leading to a closer relationship with the nearby South Sea Islander assists the police department in identifying additional ways to further
meets once a month to discuss police related matters affecting our communities and reducing violence benefit and serve the Burlingame Community
hotel areas and the industry • Assigned an officer to the County-wide Gang Task Force in a concerted • Appointed/promoted a new police Commander and police Sergeant
• Two volunteer Explorer Cadets were added to the police department law to identify, arrest and reduce the level of gang activity and crime in due to retirements and promotions within the police department
• State and federal grants were secured to continue to maintain and off San Mateo County
set the cost of one officer • Two volunteer Explorer Cadets were added to the police department
• Increased management training to include attendance at POST • Added a police computer workstation(for the southern city beat unit)at
management school and identified/assigned executive level training for the California Drive Fire Station for officers to use(as opposed to using
both supervisors and Command Staff the workstation at the police facility), ultimately reducing police response
• Customer satisfaction survey continues to be sent out to the community times for emergency calls for service
to identify ways to provide and refine the service that the police • State and federal grants were secured to continue to maintain and off set
department provides to the Burlingame Community the cost of one officer
• Formed a departmental Centennial Celebration Committee to join in the • Worked with other police agencies to develop,train and mentor the
g 00thanniversary members of our management team Best Practices
celebration of Burlingame's s 100 anniversa Provided updated.bank robbery training to all bank employees and
• Completed OTS grants to obtain traffic enforcement equipment and to implemented new TRAKS email technology to alert banking institutions of
off set the costs fora traffic officer and sergeant, as well as for 2 police crimes or matters affecting the safety of their customers and employees
•
motorcycles at no cost to our city Grants were secured to obtain specialized investigative equipment,traffic
enforcement equipment, and bullet protective vests for officers,etc.
• Began and completed (with other departments)a successful downtown
pilot parking permit program
16
THREE-YEAR ACCOMPLISHMENTS
PUBLIC WORKS
2006.2007 2005.2006 2004.2005
■ Implemented a community education and outreach program for the ■ Obtained Caltrans approval of a project scope of work for the ■ Completed construction of a new storm drainage pipe along Easton
Measure H flood control bond ballot measure Broadway/Highway 101 Interchange Project Creek under the freeway and removed debris in the Sanchez Creek
■ Successfully negotiated a scope of work with Caltrain for the ■ Implemented a shared services agreement with Hillsborough for Channel under North Park Apartments to relieve flooding in the
Burlingame Avenue train station platforms project and railroad fencing vehicle maintenance Laguna Avenue neighborhood
project ■ Updated the sewer and water financial model and revised rates to ■ As a member of the City/County Association of Governments=
■ Completed the Wastewater Treatment Plant reliability improvements support an accelerated capital replacement program and pay for San Technical Committee,was successful in including the
including a new cogeneration unit Francisco Public Utilities Commission infrastructure improvements Broadway/Highway 101 Interchange Project in the Measure A
■ Completed a study with San Mateo on the traffic impacts of a full • Worked with the Finance Committee to develop funding options for a Reauthorization ballot
interchange at Peninsula Avenue that resulted in San Mateo removing facilities master plan and storm drainage improvements ■ Implemented a permit tracking system and increased the number of
the project from the Transportation Authority funding plan ■ Finalized a plan for addressing new State regulations regarding the permits issued Aover the counter@ in the Building Division
■ Made emergency repairs to a mudslide in Mills Canyon sewer system including overflow reporting and mitigation ■ Completed a condition assessment of the City buildings, including
■ Obtained transportation grant funding for bike lanes on Howard Avenue ■ Replaced and relocated$2,000,000 of aging sewer pipe along Easton seismic capability,space needs,energy requirements, building code
and California Drive as well as a lighted crosswalk on Broadway Creek and Easton Drive without harming the Eucalyptus trees compliance and functionality
■ Implemented a shared services agreement with Hillsborough for an in- ■ Replaced$1,500,000 of aging water pipe in the neighborhoods ■ Reorganized the Building Division with a reduced staffing level
house TV sewer inspection and cleaning program generally located north of Broadway between EI Camino Real and ■ Replaced$3,000,000 of aging sewer pipe in the Burlingame Park
■ Held two community meetings to obtain feedback on Building Division California Drive Subdivision
customer service improvements and implemented three ■ Replaced $3,000,000 of aging water pipe in the Easton Subdivisions
recommendations
■ Constructed transportation grant funded projects including traffic signal
countdown lights, bike route signage and a lighted crosswalk
■ Made structural repairs to the Mills Reservoir to increase its seismic
capability
■ Prepared a street lighting master plan and improved the lighting in high
use/sensitive areas such as near schools, business districts and transit
centers
■ Completed construction of a new Mills Reservoir transmission main
■ Worked with the TSPC to form a subcommittee for discussing bicycle
related issues
■ Purchased 2 hybrid vehicles
17
City of Burlingame
eURLINGAME List of Unfunded Items
May 24,2007
DH Team Approx. One-Time vs.
Dept Priori Item Cost Justification Ongoing Cost
Items Under$50,000
City Manager Contract services for Web Site and 40,000 A resource to handle public information outreach with specific One-time
public information skills in web site production and maintenance.
City Manager Community satisfaction survey 7,000 Provide the Council with annual objective feedback on public's One-time
level of satisfaction with public services
Fire Da room chairs 5,000 Current chairs are worn and broken one-time
Fire Fire Investigation Kit,Hydrocarbon 5,000 Help with investigation,documentation and public education One-time
sniffer,Prevention laptop
Fire Telestaffing software 33,000 Special fire service software to help manage daily staffing needs one-time
and eliminate extensive daily planning requirements.The program
will enable the organization to better manage payroll reporting and
duty assignments.
Fire Replace personal protective clothing 42,000 Replace up to 17 sets of PPE each year to meet new needs On-going
annual plan
Fire Traffic Controllers 35,000 Replace aging equipment to control traffic lights at 3 stations One-time
Finance HP LaserJet 4250tn Printers 2,000 one-time
Finance Increase Permanent part time Acct 30,000 Return to full time one of the 2 1/2 positions cut in the Finance On-going
Clerk II positon to full time in water Department in prior years to increase coverage of the counter.
office
Finance Reconfigure the reception area,mail 50,000 The space needs to be updated to provide a better work areas for One Time
room,copier room on the 1 st floor. the postage meter and copier machine. The Receiption window
needs to be more visable to the public.
Human Resources Small copy machine 1,200 Copier nearing end of life.This is a shared item(HR,City Mngr., one-time
City Clerk,and City
HR Additional in-house training classes 30,000 The training tracks program was developed 2-3 years ago and ongoing
only one class has been implemented so far. There is a need for
regular ongoing training for staff,both legally required(such as
anti-harassment training)as well as skill development,especially
for supervisors and managers.
HR Outsource dental and vision claims 10-15,000�lt is a very time-consuming task and a third-party administrator ongoing
reimbursement would provide more confidentiality and expertise for dental and
vision claims admin.
City of Burlingame
BURLINGAME List of Unfunded Items
May 24, 2007
DH Team Approx. One-Time vs.
Dept Priority Item Cost Justification On-going Cost
HR Consultant assistance to finalize civil 20,000 The Civil Service Rules have not been updated since 1992. It is a one-time
service and personnel rules revision large task that is difficult to accomplish in the course of every day
business. Legal review is also required.
Library Provide all staff training day 5,000 Provide teambuilding for staff One Time
Library Open library from 5PM-6PM on 10,000 Provide an additional public service hour on Saturday On Going
Saturdays
Library Open 10 AM on Sundays 25,000 Would provide additional public service hours on Sunday,one of On Going
the busiest days of the week
Library Increase hours at Easton during 25,000 Would provide additional public service hours at the Branch; On Going
morning hours(11-12) Current use has tripled
Library Increase Media Budget 20,000 Media is becoming a larger and larger part of our circulation On Going
Library Hire a space planner to make 20,000 Would provide better use of current space with the many One-time
recommendations on the best use of technology changes over the past 10 years
the building with the many technology
changes
Library Improve lighting in specific areas of 5,000 This project has been pending for several years One-time
building on main floor
Library Glass doors on a study room to ensure 25,000 We have continual requests for a"quiet study"space One-time
quiet study area
Library Better utilize upper level space 10,000 Consolidate non-fiction materials on lower level and open up One-time
space for display of fiction
Library Self-check in children's area 35,000 Children are excellent candidates for self-check One-time
Library Hire outreach coordinator to expand 35,000 As our population ages, it becomes more important to provide On-going
program outreach
Library Reconfigure Children's desk(Redwood 20,000 After 10 years,we are using the Children's Room in new ways One-time
City model)
Library Create individual study rooms 25,000 The trend in libraries(SMPL) is to provide small private study One-time
rooms for group study
Parks Tow behind spreader 30,000 Spread topsoil, sand, &compost on athletic fields one-time
Parks Street tree inventory 40,000 40,000 Update current list One-time
Planning Office Furniture 3,000 Old prison furniture will be to small for new planner one-time
City of Burlingame
0k1W,.W
List of Unfunded Items
May 24, 2007
DH Team Approx. One-Time vs.
Dept Priority Item Cost Justification On-going Cost
Planning Furniture-CP office 3,000 Office is currently furnished with old prison stuff, not space One-time
efficient. Lacks storage capacity
Planning Part time Planner 24,000 Lack of regular staff time has caused us to fall behind in One-time
code enforcement, need to catch up, develop system and
maintain, would be on an as needed basis not to exceed 12
hrs/wk., 50 wks.
Police Digtal Cameras 700 For Investigator's use at crime scene one-time
Police Replacement Tactical Lights for Swat 1,275 Replace 10 year old equipment one-time
Rifles
Police New Swat Riflescope 1,500 For new firearm one-time
Police High Band Radio Migration Study 2,000 Individual department assesment as to what equipment is needed one-time
Comm,Vehicles, Portables
Police Digital Recorders 2,550 For officers investigating criminal cases one-time
Police Add a 2nd K9 Position back 10,000 2nd K9, equipment and initial training one-time
Police Create Dispatch Supervisor 15,000 Remove sworn oversight. Increase efficiency On-going
Police Reinstate 2nd K-9 position 12,000 Replace a 2nd K-9 position back for patrol support/safety One-time
Police Tasers 20,000 Complete tasers/distribution to all PD safety personnel. One-time
Police Vehicle locators, patrol vehicles 25,000 GPS/computer based locator for PD vehicles/pd and public safety One-time
Police Transfer of OLD microfilm records 20,000 Transfer and store micro film reports to laserfisone system One-time
Police Camera Upgrade @ police facility 30,000 Continue/replace/upgrade/add cameras for safety One-time
Police Patrol vehicle trunk storage units 15,000 Protection of essential equiptment One-time
Police Tear gas replacement 10,000 Update all old outdated tear gas, etc in dept. One-time
Police Storage Cubicles 7,500 Additional storage for patrol officer's added required equipment One-time
City of Burlingame
�URLING�IME List of Unfunded Items
May 24,2007
DH Team Approx. One-Time vs.
Dept Priority Item Cost Justification On-going Cost
PW(Engineering) Public Works Data Server 15,000 The current PW server has exhausted its capacity and according one-time
to the IT Dept.PW should have its own storage.Water funds,
Sewer funds and General funds share of this server is estimated
to be one-third each.To be shared with Server/Water
PW(Facilities) Training Course $2,000 Certification training in building maintenance for staff On-going
PW(Facilities) CAD Drawings $3,000 Vendor would convert building plans to electronic format On-going
PW(Facilities) Arc Flash Protection $6,000 Consultant would analyze all electrical equipment and provide One time
Assessment/Signage proper signage
PW(Facilities) Street Light Poles $6,000 5 replacement poles for potential knockdowns(no poles in stock On-going
currently)
PW(Facilities) 60 chairs for training room $15,000 Existing chairs are old and becoming unsafe(originally from One time
Library after reconstruction)
PW(Facilities) Infrared Camera $7,000 Takes infrared pictures of electrical panels to determine areas of One time
overheating(camera senses heat loss)
PW(Streets) Gas Detectors 9,600 Automated calibration/charging station for gas detectors used to one-time
detect deadly gases in manholes and pump stations.
PW(Streets) 1 cut-off saw $4,000 Replace the old wacker saw One time
PW(Streets) Plotter $10,000 Used to print maps for street sweeping,storm drain cleaning and One time
sidewalk repairs.Also used for water flushing,maintenance,
sewer cleaning,TV'ing,repairs,and tracking blockages.Includes
purchase,installation,and training.
PW(Streets) 2 summer help $10,000 The positions would stencil catch basins and paint red curbs On-going
PW(Streets) Cuppola refurbishing $10,000 Refurbishes parking lot J Cuppola including dry rot repairs and One time
painting
Recreation Tables 5,500 Replace exisying tables in poor condition one-time
2007 � 08
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Water and Sewer Enterprise Fund Projects
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Local street resurfacing $ 750 , 000
Arterial streets $ 638 , 000
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TOTAL
ESTIMATED COST
PROJECTS COMPLETED/IN PROGRESS $ 30 MILLION
FUTURE PROJECTS TO BE COMPLETED $ 72 MILLION
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Condition assessment of the Sewer
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Short term and long term improvements
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Over $ 100 million of Capital Improvements
2007-08 Sewer
Capital Improvements Projects
Oak Grove Sewer Main Rehabilitation Project $2,350,000
Pipeline Replacement on Paloma Ave. $250,000
Mitten Pump Station Upgrade $250,000
Waste Water Treatment Plant
Assessment study of de-chlorination $50,000
discharge line
Emergency retention basin design $550,000
Studies and geographic information system $250,000
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PROJECTS COMPLETED/IN PROGRESS $ 30 MILLION
FUTURE PROJECTS TO BE COMPLETED $ 89 MILLION
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BURL NAME
:
Burlingame Public Library
Proposed Budget FY 2007-2008
May 30, 2007
Overview of Budget
• Budget up 1.5%
• Personnel = 72% of library budget
• Operating = 28% of library budget
• Library 6% of City budget
• Capital Project: Re-carpet Main Library (original carpet 1997)
Personnel Changes
• Increase existing librarian hours by 10 per week for programming
• Reduce custodial help to 25 hours per week
Operating Changes
• Increase funding for library collections 8s databases
• Increase in online network costs
• Increase in staff continuing education
• Contract cleaning of public areas of building
Goals for the Year
• Improve online catalog with 3rd party vendor (OCLC)
• Increase programs: "One Book, One Community" Isabelle Allende
• Increase access to non-fiction by shelving together
• Increase outsourcing of cataloging/processing
• Create new collection of graphic novels
• Create new collection of Spanish Language children's books
• Plan for re-carpet of main library
Key Indicator Highlights
• 12% increase in circulation
• 46% increase in use of databases
• 26% increase in program attendance
• Easton Branch now triple circulation
• FTE staff steady at 23 FTE
480 Primrose Road•Burlingame•California 94010-4083
Phone(650)558-7474°Fax(650)342-6295www.burlingame.org/library
CITY COUNCIL BUDGET STUDY SESSION
MAY 30,2007
Councilmember Baylock and I met and discussed the status of the current FY budgets
and the proposed FY 2007—2008 budgets administered by the Police Department.
POLICE DEPARTMENT BUDGET—Pages 22—27
Continues with the current authorized staffing of 42 sworn personnel. Per direction from
council and city staff,there are no additions to either sworn or non-sworn staff.
The proposed Police Department Budget shows a budget reduction in employee costs
next year, due to the issuance of Pension Obligation Bonds (for PERS Retirements)
earlier in the current FY. The city's contribution rates decreased from 43.88%to the
proposed 19.54%in the 2007-2008 FY.
Due to some increases in the contractual account(crossing guard increases, firearms
range rentals, computer and copying increases)this account increased over 3%(or
approximately$44,000).
Capital outlay has increased due to requests for additional equipment.
However,neither of these increases had a significant impact on the proposed budget.
Calls for service,total crime reported and total arrests have increased somewhat over last
year.
Police Department is transitioning from an older more experienced staff to a younger
staff due to a number of retirements over the past years and continuing into this next FY.
The department remains committed to providing the Burlingame community with best
service it can in light of new personnel in training and long term disability injuries to our
officers.
POLICE COMMUNICATIONS BUDGET—Pages 28—29
Continues with the current authorized staffing of 7 F/T Communications Dispatchers and
I position(using P/T and O/T funds to cover for disability,training,vacation,time off,
etc.)providing for an 8th position.
Overall, no significant fiscal changes from the current budget to the newly proposed
budget. One new Communications Dispatcher was hired in the current FY and 2 Per
Diem Dispatchers were added to provide additional help and relief.
Police CFS per Communications Dispatcher have increased from the 05 calendar year to
the 06 calendar year by about 200 calls per dispatcher. Similarly, Police and P/W CFS
during the same time periods also increased by about 150 calls per dispatcher.
PARKING ENTERPRISE FUND BUDGET—Pages 60—62
Staffing for the Parking Enterprise Fund remains constant with 4 F/T PEO's, 2 Parking
Meter Collection and Service Employees, 1 P/T PEO, as well as a Police Sergeant and
P/T Traffic Engineer.
Overall,as with the other budgets from the Police Department, the proposed 2007-2008
FY budget is approximately the same as the current one.
Anticipated revenue from this program for the 07-08 FY will be approximately$242,000
(overall)when comparing revenues vs. expenditures.
6
ISI
CENTRAL COUNTY
Memo , FIRE \ l
To: City Council
From: Don Dornell, Fire Chief
Date: May 23, 2007
Re: Budget changes for the Fire Department
The following items reflect the changes to the Central County Fire Department budget as it relates to
the City of Burlingame. As with the other departments,the salaries reflect a 3% increase and operating
budget reflects a 2% increase with one exception noted below.
STAFFING:
One (1) Fire Captain retired in 2006. This position was the final overstaffed Captain's position from the
merger. The position was reclassified to that of a firefighter. The authorized staffing changed from ten
(10) captains to nine (9) and twenty-six (26)firefighters to twenty-seven (27). One (1) half-time Senior
Clerk was changed to a three-quarter time position. Total FTE changed from 45.50 to 45.75.
OPERATING BUDGET:
Prior to the merger both fire departments maintained a twenty per cent(20%)annual replacement plan
for firefighters' turnout clothing. This plan was overlooked and the associated account (#140) was
never increased accordingly. In this year's budget account 140 reflects the annual uniform allowance
funds for Burlingame employees. A new account (#144) was created strictly for safety equipment.
Account 140 was decreased by$33,100 and those funds were shifted into#144. In addition,#144 was
increased $21,600 to reflect the Town of Hillsborough's share in safety clothing maintenance and
replacement. The new account has a starting balance of$54,700 that will be spilt 60/40 per the JPA
agreement.
CIP:
The department is seeking to replace our aging Self Contained Breathing Apparatus (SCBA's) by
applying for a Department of Homeland Security (DHS) grant. The total requested in the grant is
$435,600. If awarded, the grant requires a 20% matching of funds by the receiving agency.
Burlingame's share (60%)would total $52,272. These funds are tentatively approved in this year's CIP
budget. The Town of Hillsborough's share(40%)would total$34,848.
1
FY 2007-08 PUBLIC WORKS BUDGET SUMMARY
Shuttle Program
• Explore opportunities to increase shuttle usage and take advantage of advertising
Building
• Merge with Planning staff to form a Community Development Department
• Hold builder-developer workshops for residents on Building Code requirements
Engineering
• Coordinate construction of the U.S. 101 Auxiliary Lanes Project with Caltrans
and Burlingame Avenue Train Station Platform Improvements Project with Caltrain
• Negotiate a new water master agreement with the S. F. Public Utilities Commission
Street and Storm Drainage
• Explore a pilot program to improve street sweeping by limiting street parking
Water
• Add two positions for flushing 100%of the water mains yearly to meet water quality laws
• Monitor drought conditions and implement a water conservation program
Sewer
• Televise Hillsborough sewer mains as part of a shared services program
• Reduce sewage overflows by lining sewer laterals in-house and with new equipment
Waste Water Treatment Plant
• Obtain State approval of a new 5 year operating permit
• Negotiate renewal of a 5 year maintenance contract with Veolia
Waste Management
• Add a position responsible for cleaning the business districts
• Reduce contract services by$50,000 due to less required landfill monitoring by the State
Equipment Maintenance
• Replace 12 vehicles including$700,000 for a fire truck and$300,000 for 2 street sweepers
Facilities
• Add the library to the janitorial services contract and replace the Recreation Center furnace
• Explore opportunities to be"green"