HomeMy WebLinkAboutReso - CC - 029-2005RESOLUTION NO. 29-2005
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME
APPROVING SCHEDULE FOR RETENTION AND DESTRUCTION OF BUILDING
DIVISION RECORDS AND AMENDMENT TO CITY MANAGER SCHEDULE
PURSUANT TO GOVERNMENT CODE SECTION 34090
RESOLVED, by the City Council of the City of Burlingame:
WHEREAS, Section 34090 provides that the City may destroy certain City records,
documents, and papers pursuant to schedules adopted by the City Council and subject to approval by
the City Attorney, without making a copy of the destroyed record, document, or paper; and
WHEREAS,_ in 2003, the City Council adopted a master retention and destruction schedule
for the City that did not include the Building Division; and
WHEREAS, it is important to the efficient operation of the Building Division to allow
certain preliminary documents to be destroyed after the passage of two years while ensuring
preservation of the vital records in the Division; and
WHEREAS, the City Manager's retention schedule has duplicate records on it that can be
deleted,
NOW, THEREFORE, IT IS RESOLVED AND ORDERED:
1. The Schedule for Retention and Destruction of Building Division Records attached
hereto is approved. All previous retention schedules for the Building Division are repealed.
2. The revised Schedule for Retention and Destruction of City Manager records attached
hereto is approved.
3. The City Attorney is directed to review the adopted schedules and requested to approve it
pursuant to Government Code section 34090.
4. Nothing contained in this Resolution or the Schedules is intended to nor does it preclude
destruction of records pursuant to Government Code section 34090.5 (reproduced or duplicated
records).
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MQ YOR
I, DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the
foregoing resolution was introduced at a regular meeting of the City Council held on the 18th day of
April , 2005, and was adopted thereafter by the following vote:
AYES: COUNCILMEMBERS: BAYLOCK, COFFEY, GALLIGAN, NAGEL, O"MMONY
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
CITY CLERK
Department BUILDING
Title of Record
Retention
Period
Comments
Compact Disc (CD) Files
Permanent
Complaint logs and files
2 years
From date of complaint
Microfiche Plan Files
Permanent
Permit Tracking System Records
Permanent
Plan Check Documents for permits that have
beenissued
2 years
From date of final inspection or closure
Plan Check Documents for permit applications
that have expired without issuance of a permit
2 years
From date of expiration of application
Approved:
City Attorney Building - 1 4/18/2005
Department: MANAGER
Title of Record
Retention Comments
Period
City Manager Correspondence Files
5 years
Departmental Files
3 years
Alphabetical Subject Files
3 years
Commissioner Files
2 years
Budget Files
3 years
Approved:
City Attorney Manager —1 4/18/05