HomeMy WebLinkAboutAgenda Packet - CC - 2008.08.18 CITY G
BURLINGAME
"N11T[o JUNE 6.
BURLINGAME CITY HALL
501 PRIMROSE ROAD
BURLINGAME, CA 94010
CITY COUNCIL MEETING
AGENDA
Monday, August 18, 2008
STUDY SESSION: 5:00 p.m., Burlingame Library, Lane Room
a. Presentation of Storm Drain Fee Impervious Area Study and Poll Results
CLOSED SESSION: 6:45 p.m., Conference Room A
a. Pending Litigation(Government Code § 54956.9(a)):
City of Burlingame vs. Gladysz, San Mateo
Superior Court Case No. 463190
b. Threatened Litigation (Government Code § 54956.9(b)(1), (3)(C)):
Claim of Peninsula Corridor Joint Powers Board; and
Claim of Diana Heze
1. CALL TO ORDER—7:00 p.m. — Council Chambers
2. PLEDGE OF ALLEGIANCE TO THE FLAG
3. ROLL CALL
4. APPROVAL OF MINUTES—Regular Council Meeting of July 21, 2008
5. PRESENTATIONS
a. Recognition of Veolia Water's continued support of the City's Music in the Park concert series
b. Proclamations honoring Burlingame Youth Baseball Association Team Members
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Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available
for public inspection at the Water Office Counter at City Hall located at 501 Primrose Road during normal business hours.
6. PUBLIC HEARINGS
a. Appeal of Planning Commission approval of an application for design review, hillside area
permit, side setback variance, and special permit for declining height envelope for a first and
second story addition to an existing single-family dwelling at 1837 Hunt Drive
7. PUBLIC COMMENTS—At this time,persons in the audience may speak on any item on the agenda or any other matter
within the jurisdiction of the Council. The Ralph M.Brown Act(the State local agency open meeting law)prohibits Council from
acting on any matter that is not on the agenda. Speakers are requested to fill out a"request to speak"card located on the table by the
door and hand it to staff. The Mayor may limit speakers to three minutes each.
8. STAFF REPORTS AND COMMUNICATIONS
a. Resolution approving free internet service from Astound Broadband and providing recognition
for free service - Approve/Recognize
b. Introduce Ordinance amending Title 26 of the Municipal Code, Subdivision Regulations, to
specify requirements for conversion of Stock Cooperatives to Condominiums - Introduction
c. Amend the City's Community Recognition Policy to establish an annual timeline for the Walk of
Fame— Discuss/Direct
d. Introduce Ordinance establishing Facility Impact Fee Process - Discuss/Direct
e. Resolution approving revised Joint Powers Agreement for Housing Endowment and Regional
Trust of San Mateo County - Discuss/Approve
f. Financial Update on the City's Centennial Celebration- Update/Discuss
g. Beautification Commission vacancies - recruitment schedule - Discuss/Direct
h. State Budget- Update/Discuss
9. APPROVAL OF CONSENT CALENDAR
a. Resolution authorizing a Professional Services Agreement with Willdan Financial Services to
perform Phase 2 work for the storm drain fee ballot measure
b. Adopt a Resolution amending the term of office language in the Central County Fire Department
Joint Powers Agreement
c. Adopt Ordinance amending Chapter 8.16 to the Municipal Code to require that all occupied
properties have collection service and to update solid waste collection definitions and
requirements
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Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available
for public inspection at the Water Office Counter at City Hall located at 501 Primrose Road during normal business hours.
d. Adopt Resolution making appointment of interim City Attorney, Roy Abrams
e. Accept reports from Executive Director of City of Burlingame Redevelopment Agency and
Executive Director of Financing Authority of the City of Burlingame that Conflict of Interest
Codes do not require amendment
f. Adopt Resolution adopting 2008 amendments to the City's Purchasing and Contracting
Procedures
g. Resolution amending Procedures for Appointments to City Commissions and Boards
h. Warrants & Payroll
10. COUNCIL COMMITTEE REPORTS
11. PUBLIC COMMENTS—At this time,persons in the audience may speak on any item on the agenda or any other matter within
the jurisdiction of the Council. The Ralph M.Brown Act(the State local agency open meeting law)prohibits Council from acting on any
matter that is not on the agenda. Speakers are requested to fill out a"request to speak"card located on the table by the door and hand it to
staff. The Mayor may limit speakers to three minutes each.
12. OLD BUSINESS
13. NEW BUSINESS
a. Burlingame participation in San Mateo County Disaster Preparedness Day—September 13
14. ACKNOWLEDGMENTS
a. Commission Minutes: Library, June 24, 2008; Planning, August 11, 2008
b. Department Reports: Police, June, 2008; Building, July, 2008; Finance, June
and July, 2008
C. Staff Report from City Librarian concerning Library use statistics, FY 2007-2008
d. Letter from Comcast concerning programming adjustments
e. Letters from Ombudsman Services of San Mateo County; Mission Hospice; Youth& Family
Enrichment Services; and Burlingame Historical Society gratefully acknowledging City's
contribution
15. ADJOURNMENT
Notice: Any attendees wishing accommodations for disabilities please contact the City Clerk at 650 558-7203 at least 24 hours
before the meeting. A copy of the Agenda Packet is available for public review at the City Clerk's office,City Hall, 501 Primrose
3
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available
for public inspection at the Water Office Counter at City Hall located at 501 Primrose Road during normal business hours.
Road, from 8:00 a.m.to 5:00 p.m.before the meeting and at the meeting. Visit the City's website at www.burlingame.org.
Agendas and minutes are available at this site.
NEXT MEETING-TUESDAY, AUGUST 19, 2008-JOINT COUNCIL & PLANNING
COMMISSION WITH SAFEWAY WORKING GROUP
NEXT REGULAR CITY COUNCIL MEETING-TUESDAY, SEPTEMBER 2, 2008
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Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available
for public inspection at the Water Office Counter at City Hall located at 501 Primrose Road during normal business hours.
3
MailurveY Instrument
NDC
ULINGAE
Dear Burlingame Property Owner, �1
The City of Burlingame recently asked National Demographics Corporation to
survey the City's property owners regarding your views on issues currently
facing Burlingame. One such issue is the desire of many residents and the City
Council to update and repair the City's storm drain infrastructure.
This survey asks questions regarding your view of the City, its government, its
organizations and its infrastructure. If you are not familiar with any individual
group or issue mentioned in the survey, feel free to indicate "don't know."
The City Council considers it important to keep in touch with its constituents,
including those whose primary residence may be outside of town. As a
property owner in Burlingame, you are an important part of our
community and we encourage you to share your views.
Please help the City by completing the following survey. Your responses are
confidential. The centerfold of this mailer is a self-addressed and stamped
mailing label. When you finish the survey, simply fold it with the inside out,
seal it with tape or a staple, and put it back in the mail.
Thank you for your assistance,
// Jim Nantell, City Manager
City of Burlingame
P.S. Prefer to answer online?
Visit http://www.NDCresearch.com/burlingamesurvey.htm and enter the
"Unique Online Code" found on the front of this mailer.
NDC
Prefer to answer online?
Visit http://www.NDCresearch.com/burlingamesurvey.htm
Then enter the "Unique Online Code" found above your address on the
front of this mailer:
Image showing location of online code
ft$::.
�� 'hGAM= City of Burlingame Property Owner Survey
Instructions:
Please mark an X in the space next to your answer, or, where appropriate, write your
answer on the blank. When you finish the survey, please refold the survey with the self-
addressed, prepaid postage centerfold page showing. Thank you.
1. How many years have you owned property in Burlingame?
[ ] 1. Less than 1 year [ ] 4. Ten to twenty years
[ ] 2. One to five years [ ] 5. More than twenty years
[ ] 3. Six to ten years [ ] 6. Don't Know
Are you familiar with each of the following organizations and
individuals and, if so, is your opinion is very favorable
somewhat favorable, somewhat unfavorable, or very unfavorable?
Very Somewhat Somewhat Very Unfamiliar
Favorable..Favorable . Unfavorable.Unfavorable
2 the City Council................................ [ ] .......... [ ]............ [ ] ........... [ ] ........... [ ]
3 the Chamber of Commerce ............... [ ] .......... [ ]............ [ ] ........... [ ] ........... [ ]
4 the Historical Society......................... [ ] .......... [ ]............ [ ] ........... [ ] ........... [ l
5 Broadway Merchants Assoc. ............... [ ] .......... [ ]............ [ ] ........... [ ] ........... [ ]
6 Citizens for a Better Burlingame ......... [ ] .......... [ ]............ [ ] ........... [ ] ........... [ ]
7 Burlingame Homeowners Assoc. ......... [ ] .......... [ ]............ [ ] ........... [ ] ........... [ l
8 Burlingame Ave. Area Business Assoc.. [ ] .......... [ ]............ [ ] ........... [ ] ........... [ ]
9AYSO .............................................. [ ] .......... [ ]............ [ ] ........... [ ] ........... [ ]
10 Fire Chief Don Dornell...................... [ ] .......... [ ]............ [ ] ........... [ ] ........... L l
11 Police Chief Jack Van Etten............... [ ] .......... [ ]............ [ ] ........... [ ] ........... [ l
12 The City of Burlingame .................... [ ] .......... [ ]............ [ ] ........... [ ] ........... [ ]
13 Burlingame Dept. of Public Works ..... [ ] .......... [ ]............ [ ] ........... [ ] ........... [ ]
How concerned are you about the following local issues:
very concerned, Somewhat concerned, or not concerned?
Very Somewhat Not Don't
Concerned Concerned Concerned Know
14 Crime.................................................. [ ] ..........[ ].............[ ]..............[ ]
15 Education ............................................ [ ] ..........[ ].............[ ]..............[ ]
16 Traffic on local streets .......................... [ ] ..........[ ].............[ ]..............[ ]
17 Sidewalk Maintenance ........................... [ ] ..........[ ].............[ ]..............[ ]
18 Street Maintenance ............................... [ ] ..........[ ]............. [ ]..............[ l
19 Flooding............................................... [ ] ..........[ ].............[ ]..............[ ]
20 Pollution in our creeks ........................... [ ] ..........[ ].............[ ]..............[ l
21 Pollution in the Bay ............................... [ ] ..........[ ].............[ ]..............[ ]
22 State budget cuts.................................. [ ] ..........[ ].............[ ]..............[ l
23 Cleanliness Downtown ........................... [ ] ..........[ ].............[ ]..............[ ]
24 Storm drain maintenance....................... [ ] ..........[ ].............[ ]..............[ ]
25 Police & Fire emergency response ........... [ ] ..........[ ].............[ ]..............[ ]
26 Tree maintenance ................................. [ ] ..........[ ].............[ ]..............[ l
NDC
27 If a vote were held today, would you vote for or against the following:
A proposal to provide Burlingame with a dedicated funding source to:
• Improve local drainage and prevent street flooding;
• Repair, upgrade and maintain the storm drain system;
• Add storm drain capacity;
• Reduce polluted runoff and protect the water quality of our creeks and
the Bay; and
• Bring the City up to the recommended storm drain protection levels?
[ ] For [ ] Against [ ] Don't Know
28 The program described above would provide $39 million of
improvements, funded through a property fee based on the
amount of storm water flowing off a property in a typical
rainstorm. In your area, the typical fee for a single-family
residence would be $ - a year.
With this additional inrormation in mind, if a vote were held
today, would you vote FOR or AGAINST the proposal?
[ ] For [ ] Against [ ] Don't Know
29 Another option would cost less, 30 million. In your area, the typical
dee for a single-family residence would be - a year. This would
provide only a portion of the necessary improvements. Some repairs
would be made, but additional funding would be needed in the future
or significant neighborhood flooding would still be a risk.
If this alternative was the proposal on the ballot today, would you
vote FOR or AGAINST it?
[ ] For [ ] Against [ ] Don't Know
30 For the following statement, please tell me whether you
Strongly Agree, Agree, Disagree, or Strongly Disagree:
"It is fair to prorate the cost of storm drain improvements
on the amount of water each specific property sends into
the storm drains during a major storm."
[ ] Strongly Agree [ ] Agree [ ] Disagree [ ] Strongly Disagree [ ] Don't Know
Iffii
NDCAlb �
For each of the following statements, please tell me whether each one
would make you much more likely to vote for the proposal, more likely,
or if it has no change on your view?
31 The fee automatically ends after 30 years.
[ ] Much More Likely to vote for the proposal [ ] No change in my view
[ ] More Likely to vote for the proposal [ ] Don't Know
32 An independent oversight committee made up of Burlingame
property owners will audit and report on all ,project expenditures.
[ ] Much More Likely to vote for the proposal [ ] No change in my view
[ ] More Likely to vote for the proposal [ ] Don't Know
33 Independent experts agree that the current storm drains do
not adequately protect our local neighborhoods from flooding.
[ ] Much More Likely to vote for the proposal [ ] No change in my view
[ ] More Likely to vote for the proposal [ ] Don't Know
34 Without the money from this measure, the City will not be
able to make desperately needed repairs to its 80 year old,
out-dated storm drain and flood protection systems.
[ ] Much More Likely to vote for the proposal [ ] No change in my view
[ ] More Likely to vote for the proposal [ ] Don't Know
35 Because the City's storm drain system is in such bad shape,
in recent years rain has flooded California Drive, EI Camino
Real, Rollins Road,, the Burlingame Avenue Business District,
and homes in the Laguna Avenue neighborhood.
[ ] Much More Likely to vote for the proposal [ ] No change in my view
[ ] More Likely to vote for the proposal [ ] Don't Know
36 It will never be any less expensive to repair our drainage system.
If we don't pass this measure, the needs will only become more
urgent and the repairs will be more expensive to complete.
[ ] Much More Likely to vote for the proposal [ ] No change in my view
[ ] More Likely to vote for the proposal [ ] Don't Know
NDC
9
[Continued] For each of the following statements, please tell me whether
each one would make you much more likely to vote for the proposal,
more likely, or if it has no change on your view?
37 Failure to pass the fee would mean repairs must be paid for
out of the City's general fund. This would reduce the money
available for other services such as streets, police or parks.
[ ] Much More Likely to vote for the proposal [ ] No change in my view
[ ] More Likely to vote for the proposal [ ] Don't Know
38 Non-profit groups, such as churches and charity
organizations, would be exempt from paying the fee.
[ ] Much More Likely to vote for the proposal [ ] No change in my view
[ ] More Likely to vote for the proposal [ ] Don't Know
39 The School District would be exempt from paying the fee.
[ ] Much More Likely to vote for the proposal [ ] No change in my view
[ ] More Likely to vote for the proposal [ ] Don't Know
40 All senior citizen property owners would
be exempt from paying the fee.
[ ] Much More Likely to vote for the proposal [ ] No change in my view
[ ] More Likely to vote for the proposal [ ] Don't Know
41 Low-income property owners would be exempt from paying the fee.
[ ] Much More Likely to vote for the proposal [ ] No change in my view
[ ] More Likely to vote for the proposal [ ] Don't Know
42 In 2002 flooding trapped fire trucks inside their station,
and other recent floods have prevented police and fire
units from reaching some neighborhoods. Improved
storm drains will prevent such major public safety risks.
[ ] Much More Likely to vote for the proposal [ ] No change in my view
[ ] More Likely to vote for the proposal [ ] Don't Know
43 Currently City storm drain runoff flows into creeks and the Bay,
polluting our environment. Upgrading our storm drains will
reduce the flow of trash, debris and pollutants into the Bay.
[ ] Much More Likely to vote for the proposal [ ] No change in my view
[ ] More Likely to vote for the proposal [ ] Don't Know
NDC
kt
aj
For each of the following two statements, please tell me whether each
one would make you much less likely to vote for the proposal, less
likely, or if it has no change on your view?
44 City bureaucrats are trying to scare us into passing a tax increase
disguised as a fee. In reality, the City has plenty of money and just
needs to stop wasting the money it already has.
[ ] Much Less Likely to vote for the proposal [ ] No change in my view
[ ] Less Likely to vote for the proposal [ ] Don't Know
45 This Measure won't even fix all of the storm drain problems and
does nothing;to address the potholes in our roads caused by
flooding. This is the wrong measure at the wrong time.
[ ] Much Less Likely to vote for the proposal [ ] No change in my view
[ ] Less Likely to vote for the proposal [ ] Don't Know
46 After hearing all of these arguments, if an election were held
today on the proposed $39 million storm drain infrastructure
program, would you vote yes or no?
[ ] Yes [ ] No [ ] Don't Know
47 Prior to this call, had you heard anything about
problems with flooding in Burlingame?
[ ] Yes [ ] No [ ] Don't Know
48 If you remember, how did you vote on the 2006 proposal to
increase property taxes to fund storm drain improvements? A
majority of voters supported the proposal, but it did not reach
the two-thirds support needed to pass. Did you vote YES, N0,
or do you not recall your vote?
[ ] Yes [ ] No [ ] Do not recall [ ] Did not vote
49 If you remember, what was the key reason for your
decision whether to vote yes or no in 2006?
Answer:
NDC
The remaining questions are for
statistical analysis purposes only.
50 Are there any children under the age of 18 living in your home?
[ ] Yes [ ] No
51 Are you a member of a Burlingame homeowner association?
[ ] Yes [ ] No
Which of the following do you look to for news about Burlingame?
Yes No
52 Burlingame Daily News ......................... [ ] ..........[ ]
53 The Independent .................................. [ ] ..........L ]
54 San Mateo County Times ....................... [ ] ..........[ ]
55 San Mateo Daily Journal ........................ [ ] ..........[ ]
56 San Francisco Chronicle ........................ [ ] ..........[ ]
57 San Jose Mercury ................................. [ ] ..........[ l
58 The City's website ................................ [ ] ..........L ]
59 Emails from the City ............................. [ ] ..........[ ]
60 What is the highest level of education you have completed?
[ ] 1 Some high school - no diploma
[ ] 2 High school diploma
[ ] 3 Some college - Associate degree or no degree
[ ] 4 College bachelor's degree
[ ] 5 Some graduate or professional degree
[ ] 6 Graduate or professional degree
61 Please indicate your age group:
[ ] 1. 18 to 34 [ ] 3. 55 to 64
[ ] 2. 35 to 54 [ ] 4. 65 and over
62 Finally, which of the following income ranges includes
your total annual household income:
[ ] 1. under $25,000 [ ] 4. $75,000 to $100,000
[ ] 2. $25,000 to $50,000 [ ] 5. $100,000 to $200,000
[ ] 3. $50,000 to $75,000 [ ] 6. Over $200,000
64 What is your gender?
[ ] Male [ ] Female
.i .
NDC
Thank you for taking the time to share your thoughts.
On behalf of the City of Burlingame and National
Demographics Corporation, we appreciate your
participation in this survey.
Your views do make a difference.
If you have any additional thoughts that you wish to
share, please write them below.
When complete, please refold and seal this survey
with the return address and postage showing and
place it in a mailbox. Thanks again .
��CITY �
BURLINGAME
om
n 9
BURLINGAME CITY COUNCIL
Unapproved Minutes
Regular Meeting of July 21, 2008
1. CALL TO ORDER
A duly noticed regular meeting of the Burlingame City Council was held on the above date in the City Hall
Council Chambers. Mayor Rosalie M. O'Mahony called the meeting to order at 7:06 p.m.
2. PLEDGE OF ALLEGIANCE TO THE FLAG
Led by Tom and Faye Dawdy.
3. ROLL CALL
COUNCILMEMBERS PRESENT: Baylock, Deal, Keighran,Nagel, O'Mahony
COUNCILMEMBERS ABSENT: None
4. MINUTES
Councilwoman Baylock made a motion to approve the minutes of the June 16, 2008 regular Council
meeting; seconded by Vice Mayor Keighran. The motion was approved unanimously by voice vote, 5-0.
5. PRESENTATIONS
a. COUNCIL RECOGNITION OF COMMUNITY VOLUNTEERS WHO ASSISTED WITH THE
CITY'S CENTENNIAL CELEBRATION
PR&D Schwartz recognized the following community volunteers that assisted in the City's Centennial
Celebration: Events Committee Chair, Gene Condon; Finance Committee Chair, Jeff Griffiths; and
Marketing Committee Chair, Dan Andersen. In addition, Tom and Faye Dawdy of Dawdy Photography
volunteered their time and costs to photograph each Centennial event; and Mihee Redman served as the
Centennial Volunteer Coordinator.
PR&D Schwartz advised that he will present the Centennial financial report next month.
b. PRESENTATION TO TWO CERTIFIED GREEN BUSINESSES—MODERN DESIGN AND
JOY'S EUROPEAN TAILORING
Code Enforcement Officer Susan Harris announced the newly certified"Green"Burlingame businesses,
Modern Design and Joy's European Tailoring. Mayor O'Mahony presented certificates to the businesses.
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Burlingame City Council July 21,2008
Unapproved Minutes
6. PUBLIC HEARINGS
a. PUBLIC HEARING AMENDING ORDINANCE 13.35.045 TO ALLOW MOTORCYCLES
(PARKED IN ANGLED STREET PARKING SPACES) TO PLACE EITHER THE FRONT
OR REAR TIRE WITHIN 6" OF THE SPACE CURB OR WHEEL STOP TO COMPLY
WITH THE LAW
COP Van Etten reviewed the staff report and requested Council hold a public hearing to adopt an ordinance
amending Municipal Code Section 13.36.045 to allow motorcycles to be parked in angle parking facing out.
Mayor O'Mahony opened the public hearing. There were no comments from the floor, and the hearing was
closed.
Vice Mayor Keighran made a motion to approve adoption of Ordinance No. 1826 amending Municipal Code
Section 13.36.045 to allow motorcycles to be parked in angle parking facing out; seconded by
Councilwoman Baylock. The motion was approved unanimously by roll call vote, 5-0. Mayor O'Mahony
directed CC Mortensen to publish a summary of the ordinance within 15 days of adoption.
b. PUBLIC HEARING AND ACTION ON ORDINANCE NO. 1827 AMENDMENT TO TITLE
22 OF THE MUNICIPAL CODE, THE SIGN CODE, TO EXEMPT CERTAIN POLE SIGNS
IN THE SHORELINE (SL) DISTRICT FROM COMPLIANCE,AMEND MAXIMUM
HEIGHTS FOR MONUMENT SIGNS IN THE ROLLINS ROAD (RR), COMMERCIAL C-1
AND C-2 DISTRICTS,AND CORRECT A REFERENCE TO WALL SIGN AREA
CDD Meeker reviewed the staff report and requested Council hold a public hearing on the adoption of
Ordinance No. 1827 amending certain provisions of the sign code.
Mayor O'Mahony opened the public hearing. There were no comments from the floor, and the hearing was
closed.
Councilwoman Baylock made a motion to approve adoption of Ordinance No. 1827 amending Title 22 (Sign
Code) to exempt certain pole signs in the SL District from compliance, amend the maximum heights allowed
for monument signs in the RR, C-1, and C-2 Districts, and correct reference for wall sign area; seconded by
Vice Mayor Keighran. The motion was approved unanimously by voice vote, 5-0. Mayor O'Mahony
directed CC Mortensen to publish a summary of the ordinance within 15 days of adoption.
C. APPEAL OF THE PLANNING COMMISSION'S APPROVAL OF AN APPLICATION FOR
DESIGN REVIEW,HILLSIDE AREA CONSTRUCTION PERMIT, SPECIAL PERMIT
FOR A BASEMENT AND PARKING VARIANCE FOR A FIRST AND SECOND STORY
ADDITION AND NEW BASEMENT AREA TO AN EXISTING SINGLE FAMILY
DWELLING ON PROPERTY AT 1790 ESCALANTE WAY
CDD Meeker reviewed the staff report and requested Council hold a public hearing and take action.
Mayor O'Mahony opened the public hearing. Jeffrey Kaufinan, appellant; John Lee, applicant for 1790
Escalante Way; Pat Giorni, 1445 Balboa Avenue; and June Kaufinan spoke on the project. There were no
further comments from the floor, and the hearing was closed.
2
Burlingame City Council July 21,2008
Unapproved Minutes
Council comments included: architect has reduced the plate height and the roof ridge height to minimize
obstruction of the neighbor's view; add a condition that a soils report be required; add a condition that if the
neighbor's fence is damaged from construction work, it must be replaced; add a condition that no more than
three construction vehicles plus a debris box shall be on the property at any time; due to the size of the
structure, the library could have been located elsewhere so as not to obstruct the neighbor's only view.
Councilman Deal made a motion to approve Resolution No. 65-2008 denying the appeal of Jeffrey and June
Kaufinan of the Planning Commission's May 27, 2008 approval of the application for Design Review,
Hillside Area Construction Permit, Special Permit for a basement and parking variance for a first and second
story addition and new basement area to an existing single family dwelling at 1790 Escalante Way, on
property located within a single family residential (R-1) zone with the following three conditions added: that
during the construction phase of the project,there shall be no more than three construction vehicles plus a
debris box on the property at any time; that a soils report shall be prepared and submitted to the Building
Official for review and approval prior to issuance of a building permit for project construction; and that in
the event that damage to the fence on the property at 3130 Atwater Drive occurs due to construction of the
project, the applicant shall be responsible for replacement of the damaged fence; seconded by Vice Mayor
Keighran. The motion was approved by roll call vote, 3-2 (Baylock and O'Mahony dissented).
d. INTRODUCE ORDINANCE AMENDING CHAPTER 8.16 TO REQUIRE THAT ALL
OCCUPIED PROPERTIES HAVE COLLECTION SERVICE AND TO UPDATE THE
SOLID WASTE COLLECTION DEFINITIONS AND REQUIREMENTS
P&RD Schwartz reviewed the staff report and requested Council hold a public hearing and introduce an
ordinance amending Chapter 8.16 to require that all occupied properties have collection service and to
update the solid waste collection definitions and requirements.
Evan Boyd, General Manager for Allied Waste,presented a brief overview of their Cameras in Action
program that documents service issues so that Allied Waste is able to notify customers when service
adjustments are necessary.
Mayor O'Mahony opened the public hearing. There were no comments from the floor, and the hearing was
closed.
Mayor O'Mahony requested CC Mortensen read the title of the proposed ordinance amending Chapter 8.16
to clearly require that all occupied properties have collection service and to update the solid waste collection
definitions and requirements. Councilwoman Baylock made a motion to waive further reading of the
proposed ordinance; seconded by Vice Mayor Keighran. The motion was approved unanimously by voice
vote, 5-0.
Councilwoman Baylock made a motion to introduce the proposed ordinance; seconded by Vice Mayor
Keighran. The motion was approved unanimously by voice vote, 5-0. Mayor O'Mahony requested CC
Mortensen publish a summary of the proposed ordinance at least five days before proposed adoption.
7. PUBLIC COMMENTS
Pat Giorni, 1445 Balboa Avenue, spoke on Item 6.c. There were no further comments from the floor.
8. STAFF REPORTS AND COMMUNICATIONS
3
Burlingame City Council July 21,2008
Unapproved Minutes
a. PRESENTATION OF CITIZENS ADVISORY COMMITTEE (CAC) RECOMMENDA-
TIONS REGARDING PREFERRED ALTERNATIVE FOR BURLINGAME DOWNTOWN
SPECIFIC PLAN BY SPECIFIC PLAN CONSULTANT (KEVIN GARDINER&
ASSOCIATES)
CDD Meeker reviewed the staff report and introduced Kevin Gardiner of Kevin Gardiner& Associates, who
introduced members of the Citizens Advisory Committee and presented CAC's recommendations and the
preferred plan alternative for the Burlingame Downtown Specific Plan.
Mayor O'Mahony opened the floor for comments, and the following citizens spoke: Joe Putnam, 3 California
Drive; Dan Ionescu, San Mateo; Mark Hudak, 216 Park Road; Sarah Mawhorter, 816 Peninsula Avenue; Pat
Giorni, 1445 Balboa Avenue; John Root, 728 Crossway Road; Mary Hunt, 725 Vernon Way; and Joanne
Garrison, 2905 Adeline Drive.
Council made the following comments: need incentives to walk to side streets and to Chapin and Howard
Avenues; need more flowers and trees and public art; need incentives to preserve our past; look at trends for
the future - public transit becoming more desirable; need pedestrian-friendly environment; intensify
underground and multi-level parking structures; allow height to five or six stories with no conditional use
permits required; increase height behind fagade of building; incorporate the human scale into the design;
more housing downtown makes it vibrant; incorporate ideas from the 2006 SOBA Charrette; need
conditional use permits for building heights exceeding 35 feet; mixed use is appropriate for downtown; 75-
foot limit in R-4 districts should be restricted e.g., only north side of street or at street corners; keep
requirement for conditional use permits if height is over 55 feet; more diligence needed for downtown design
review; need attainable housing by offering contractors incentives like increased density and/or decreased
parking requirements; public open space in downtown area would make a dynamic statement; center of
Howard Avenue in downtown area could be landscaped since street is wide; consider tandem parking.
Comments from the floor continued: Jennifer Pfaff, 615 Bayswater Avenue; Dale Ferrel, 1442 Burlingame
Avenue; and Pat Giorni, 1445 Balboa Avenue.
Kevin Gardiner stated that all of the comments made tonight will give them guidance in drafting the plan.
b. PARKS & RECREATION COMMISSION VACANCIES
CM Nantell reviewed the staff report and recommended that Council call for applications for the Parks &
Recreation Commission. The application deadline was set for August 29, 2008.
C. TRAFFIC. SAFETY & PARKING COMMISSION VACANCIES
CM Nantell reviewed the staff report and recommended that Council call for applications for the Traffic,
Safety and Parking Commission. The application deadline was set for August 29, 2008.
9. CONSENT CALENDAR
a. RESOLUTION NO. 56-2008 APPROVING PROFESSIONAL SERVICES AGREEMENT
WITH ERLER& KALINOWSKI FOR 2008-09 WATER SYSTEM PROGRAM
MANAGEMENT AND MASTER PLAN UPDATE
4
Burlingame City Council July 21,2008
Unapproved Minutes
DPW Murtuza requested Council approve Resolution No. 56-2008 authorizing execution of an agreement for
professional services with Erler &Kalinowski, Inc. for FY 2008-09 program management of Water system
Capital Improvements Program and Master Plan Update, City Project No. 82300.
b. RESOLUTION NO. 57-2008 APPROVING A PROFESSIONAL SERVICES AGREEMENT
WITH 4LEAF, INC. FOR THE CALIFORNIA DRIVE AND OAK GROVE AVENUE AREA
SEWER IMPROVEMENTS AND REHABILITATION PROJECT, PHASE 2, CITY
PROJECT NO. 81802
DPW Murtuza requested Council approve Resolution No. 57-2008 authorizing execution of an agreement for
professional services with 4Leaf, Inc. for the California Drive and Oak Grove Avenue Area Sewer and
Improvement and Rehabilitation Project, Phase 2, City Project No. 81802.
C. RESOLUTION NO. 58-2008 AWARDING A CONSTRUCTION CONTRACT TO K.J.
WOODS, INC. FOR THE CALIFORNIA DRIVE AND OAK GROVE AVENUE AREA
SEWER IMPROVEMENTS AND REHABILITATION PROJECT, PHASE 2, CITY
PROJECT NO. 81802
DPW Murtuza requested Council approve Resolution No. 58-2008 awarding a contract for construction of
the California Drive and Oak Grove Avenue Area Sewer Improvements and Rehabilitation Project, Phase 2
to K.J. Woods, Inc., City Project No. 81802.
d. RESOLUTION NO. 59-2008 OVERRULING THE BID PROTEST AND AWARDING A
CONSTRUCTION CONTRACT TO GANTRY CONSTRUCTORS, INC. FOR THE MITTEN
ROAD SEWER PUMP STATION IMPROVEMENTS PROJECT, CITY PROJECT NO.
81360
DPW Murtuza requested Council approve Resolution No. 59-2008 overruling the bid protest by JMB
Construction, Inc. and authorizing execution of an agreement between the City of Burlingame and Gantry
Constructors, Inc. for Mitten Road Sewer Pump Station Improvements Project, City Project No. 8 13 60.
e. RESOLUTION NO. 60-2008 APPROVING THE BROADWAY FARMER'S MARKET AND
TRAFFIC CONTROL PLAN
DPW Murtuza requested Council approve Resolution No. 60-2008 authorizing the closure by the
Burlingame Chamber of Commerce of a portion of the first block of Capuchino Avenue north of Broadway
for a Farmer's Market on Wednesdays from 4:00 p.m. to 8:00 p.m. from May 1 to November 30.
f. APPROVE OUT OF STATE TRAVEL TO MINNEAPOLIS FOR BUILDING OFFICIAL
CDD Meeker requested Council approve the attendance of the Chief Building Official at an out-of-state
conference in Minneapolis, Minnesota for the International Code Conference annual business meeting and
code adoption final hearings in September 2008.
g. RESOLUTION NO. 61-2008 APPROVING RECLASSIFICATION OF FIRE MECHANIC TO
40-HOUR POSITION
FC Dornell requested Council approve Resolution No. 61-2008 approving amendment to the Classification
Plan regarding the position of Fire Mechanic.
5
Burlingame City Council July 21,2008
Unapproved Minutes
h. AUTHORIZATION TO RECLASSIFY THE POSITION OF POLICE COMMANDER TO
POLICE CAPTAIN
COP Van Etten requested Council approve Resolution No. 62-2008 approving amendment to the
Classification Plan regarding the position of Police Commander.
i. APPROVAL OF RESOLUTION NO. 63-2008 AUTHORIZING AGREEMENT FOR
LAGUNA, PALOMA AND "J" LOT PLAY AREA RESILIENT SURFACING
P&RD Schwartz requested Council approve Resolution No. 63-2008 awarding a contract to Blossom Valley
Construction for Laguna, Paloma and "J" Lot Play Area Resilient Surfacing, City Project No. 81790.
j. EMPLOYER PICKUP RESOLUTION NO. 64-2008—PRE-TAX PAYROLL DEDUCTION
PLAN FOR SERVICE CREDIT PURCHASES
HRD Dolan requested Council approve Resolution No. 64-2008 authorizing California Public Employees'
Retirement System Employer Pickup Resolution for Pre-Tax Payroll Deduction Plan for Service Credit
Purchases.
k. APPROVAL FOR CAPTAIN MICHAEL MATTEUCCI TO ATTEND THE FBI NATIONAL
ACADEMY PROFESSIONAL LAW ENFORCEMENT COMMAND STAFF TRAINING IN
QUANTICO, VIRGINIA
COP Van Etten requested Council approve out-of-state travel for Captain Michael Matteucci to attend the
FBI National Academy in Quantico, Virginia for 11 weeks of professional command staff training.
1. WARRANTS AND PAYROLL
FinDir Nava requested approval for payment of Warrants #33272 duly audited, in the amount of
$3,894,326.37 (excluding Library checks #33429-33462); Payroll checks #171816-172063 in the amount of
$2,884,629.49 for the month of June 2008.
Councilwoman Baylock made a motion to approve the Consent Calendar; seconded by Vice Mayor
Keighran. The motion was approved unanimously by voice vote, 5-0.
10. COUNCIL COMMITTEE REPORTS
Council reported on various events and committee meetings each of them attended on behalf of the City.
11. PUBLIC COMMENTS
Pat Giorni, 1445 Balboa Avenue, spoke on bicycle riding in Burlingame. There were no further comments
from the floor.
12. OLD BUSINESS
There was no old business.
6
Burlingame City Council July 21,2008
Unapproved Minutes
CLOSED SESSION
CA Anderson advised that Council met in closed session and directed staff regarding the following:
a. Pending Litigation(Government Code § 54956.9(a)): San Francisco Baykeeper vs. City of
Burlingame, U.S. Dist. Ct. (N.D. Cal) Case No. CV-08-0895 CW
b. Threatened Litigation (Government Code § 54956.9(b)(1), (3)(C)): Claim of Peninsula Corridor
Joint Powers Board
13. NEW BUSINESS
a. SET PLANNING COMMISSION APPEAL HEARING FOR 1837 HUNT DRIVE
Council set August 18, 2008, as the hearing date for the Planning Commission appeal for 1837 Hunt Drive.
b. COUNCIL INTEREST IN ATTENDING 2008 LEAGUE OF CALIFORNIA CITIES
ANNUAL CONFERENCE AND DESIGNATION OF A VOTING DELEGATE
CC Mortensen requested Council discuss sending a Council Member to the 2008 League of California Cities
Annual Conference in Long Beach September 24-27, 2008. Councilman Deal is registered to attend this
conference.
Council concurred in designating Councilman Deal as the Burlingame Voting Delegate for the 2008 League
of California Cities Annual Conference.
More New Business:
In response to Mayor O'Mahony, CDD Meeker stated that as requested at the June 2nd Council meeting, the
owners of all properties included in the Draft Inventory of Historic Resources were contacted regarding the
pros and cons of owning the property.
Councilman Deal stated that David Luzuriaga, former Burlingame Planning Commissioner, recently was
appointed to the California State Board for Professional Engineers and Land Surveyors.
14. ACKNOWLEDGMENTS
a. Commission Minutes: Traffic, Safety & Parking, May 8, 2008; Library, May 20, 2008; Beautification,
June 5, 2008; Planning, June 23, 2008 & July 14, 2008
b. Department Reports: Police, May 2008; Building, May and June 2008
C. Memorandum from Police Chief concerning Smart Meter Study
d. Letter from Comcast concerning programming adjustments
15. ADJOURNMENT
7
Burlingame City Council July 21,2008
Unapproved Minutes
Mayor O'Mahony adjourned the meeting at 11:18 p.m. in memory of Nancy Lindstrom, former Parks &
Recreation Commissioner, Michael Donnellan, former Library staff member, and Reverend John Weaver,
who volunteered as the chaplain to the Burlingame Police for many years.
Respectfully submitted,
Doris J. Mortensen
City Clerk
8
Burlingame City Council July 21,2008
Unapproved Minutes
STAFF REPORT
BURLINGAME
AGENDA 5a
' ITEM#
MTG. 8/18/08
DATE
TO: HONORABLE MAYOR AND CITY COUNCIL SUB TED
BY Q
DATE: November 5,2007
APPAqVED
FROM: Parks& Recreation Director (558-7307) BY Q
SUBJECT: RECOGNITION OF VEOLIA WATER'S CONTINUED SUPPORT OF
THE CITY'S MUSIC IN THE PARK CONCERT SERIES
RECOMMENDATION: Staff recommends that the City Council recognize Veolia Water and
Plant Manager, Bill Toci, for their continued support of the City's annual Music in the Park
concert series.
BACKGROUND:
Veolia Water, formerly US Filter, and the City of Burlingame entered into a public-private
partnership in 1972. Since then, Veolia has proven to be a great community partner with the
City. When the City renovated its preschool facility in Village Park in 1999, US Filter
contributed funds for new tables, chairs and instructional materials.
Music in the Park has been a great community event for over 25 years; providing free concerts in
Washington Park each Sunday in July. The concerts are attended by several hundred people
each week and have featured"Music for Every Ear". The concerts have also acted as a venue for
displays from the Historical Society and Adopt-a-Unit, barbecues from the Youth Advisory
Committee, arts & crafts displays from the recreation classes and many others.
In 2002, facing severe budget cuts, the concert series was scheduled to be eliminated. That is
when Veolia stepped in and agreed to pay for the bands, printing costs and other expenses. This
$5,000 annual contribution has allowed the series to continue and our residents to enjoy beautiful
summer afternoons full of music in Washington Park.
BUDGET IMPACT:
None
ATTACHMENTS:
None
ai
BURL IM+GJQlM
PROCLAMATION
HONORING BURLINGAME'S 19-AND-UNDER AMERICAN LEGION
BASEBALL TEAM 2008
Whereas,In 1926 a baseball program was introduced nationally by the American Legion;it was hoped that
through clean, hard play on the diamond, a measure of sportsmanship, citizenship
and character might be absorbed by the nation's youth;and
Whereas, The Burlingame 19-and-underAmerican Legion Baseball Team won the 2008American Legion
Area 2 Championship after winning four games m a row and advanced to the state
tournament in Yountville, California;and
Whereas, Coach Eric Nuss led the Burlingame 19-and-under American Legion Baseball Team for the
second year in a row and has played his entire youth baseball career in Burlingame
and played infield at CSM during the last century(1994);and
Whereas, The 2008 team members are Anthony Aliamus (BHS), AJ. Baylock (BHS), Chip Brennand
(BHS),Matthew Cochran(U of Colomdo,Boulder), GregDiekman(Cal Poly,SLO),
Matt Feldman (CSM), Paul Fregosi (Cal-Poly SLO), Kevin Galindo, (Serra), Nick
Gregory(BHS),Kevin Hahn(U.of Colomdo,Boulder),NikJuiado(Skyline),Danny
Lenardon (BHS),Jake Lindstrom (BHS), Stephen Merchant(Cal Poly, SLO), TJ
Murray (BHS), Chris Neeley(Arizona), Trevor Pasieczmk (CSM), Steven Riddle
(CSM), Ryan Simpson (Cal Poly, SLO), and Andrew Sun vunnchuen (CSM);16 of
these athleteshave been with Burlingame Youth Baseball Association since grammar
school;and
Whereas, Ryan Simpson's favorite subject is math,his favorite sportis baseball, and his favorite car is the
Lamborghini;his most valuable lesson is: To work hard;and
Whereas, Ryan's career ambition is to work in civil engineering.
Now, Therefore,I,Rosalie M. O'Mahony,Mayor of the City ofBurlingame,do recognize and congratulate
Ryan Simpson for his participation in the American Legion Area 2 Championship.
In witness whereof, Ihave hereunto setmyhand
and caused the seal of the CityofBurLngame to
be affixed this 186 day ofAugust 2008.
-----------------------------
Rosalie M. O'Mahony, Mayor
BURL®E
: 6a
STAFF REPORT AGENDA ITEM NO
MEETING DATE: August 18,2008
TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY:
DATE: August 12, 2008 APPROVED BY:
FROM: William Meeker, Community Development Director— (650) 558-7255
SUBJECT: APPEAL OF THE PLANNING COMMISSION'S APPROVAL OF AN APPLICATION FOR
DESIGN REVIEW, HILLSIDE AREA CONSTRUCTION PERMIT, SIDE SETBACK
VARIANCE, AND SPECIAL PERMIT FOR DECLINING HEIGHT ENVELOPE FOR A
FIRST AND SECOND STORY ADDITION TO AN EXISTING SINGLE-FAMILY
DWELLING AT 1837 HUNT DRIVE, LOCATED WITHIN A SINGLE-FAMILY
RESIDENTIAL (R-1) ZONE.
RECOMMENDATION:
The City Council should conduct a public hearing on the appeal of the application for Design Review,
Hillside Area Construction Permit, side setback Variance, and Special Permit for Declining Height
Envelope for a first and second story addition to a single-family dwelling at 1837 Hunt Drive, and
consider public testimony and the analysis contained within the staff report. Action regarding the appeal
should include specific findings supporting the Council's decision, and should be affirmed by resolution of
the City Council. The reasons for any action should be stated clearly for the record. The City Council
may consider two alternatives:
1. deny the appeal and uphold the Planning Commission's action denying without prejudice the
application for Design Review, Hillside Area Construction Permit, side setback Variance, and
Special Permit for Declining Height Envelope for a first and second story addition; or
2. uphold the appeal, and approve the project subject to the conditions of the proposed resolution
(attached).
BACKGROUND:
Project Description:
The property at 1837 Hunt Drive is located in the Hillside Area and is currently developed with a single-
story house and attached two-car garage. The applicant is proposing to add approximately 581 SF
(including covered porch area) to the rear of the first story and add a new 1,003 SF second story to the
house. The proposed house and attached garage will have a total floor area of 4,101 square feet (0.30
FAR) where 5,495 square feet (0.40 FAR) is the maximum allowed. A Variance is required for the
proposed left side setback of 6'-8" where 7'-0" is required, and a Special Permit is required to encroach
into the Declining Height Envelope 17.5 SF on the left side of the proposed structure. All other Zoning
Code requirements have been met in the project design.
The project includes an attached garage which provides two covered parking spaces that meet current
code requirements for the proposed five-bedroom house. The one required uncovered parking space
(9'-0" x 20'-0") is provided in the driveway. The following permits for the project were requested:
■ Design Review for an addition to the upper level (C.S. 25.57.010);
■ Hillside Area Construction Permit (C.S. 25.62.020);
CITY COUNCIL MEETING — August 18, 2008
Public Hearing — Appeal RE: 1837 Hunt Drive
• Variance for 6'-8" left side setback to the first and second story addition where 7'-0" is required (C.S.
25.28.072); and
• Special Permit for construction exceeding the limits of the Declining Height Envelope (C.S.
25.28.035c).
The Planning Commission staff report (dated June 23, 2008) is attached to this report and contains a
detailed analysis of the proposal.
Environmental Review Status: The project is Categorically Exempt from review pursuant to the
California Environmental Quality Act (CEQA), per Section 15301 Class 1 (e)(2) - additions to existing
structures provided the addition will not result in an increase of more than 10,000 square feet if the
project in an area where all public services and facilities are available to allow for maximum development
permissible in the General Plan and the area in which the project is located is not environmentally
sensitive, and Section 15305 Class 5(a) — setback variances not resulting in the creation of any new
parcel.
Prior Planning Commission Action:
Planning Commission Denial Without Preiudice: The project was reviewed by the Planning Commission
on April 28, 2008, May 27, 2008, and June 23, 2008. At its meeting of June 23, 2008, the Planning
Commission denied without prejudice the property owner's request for Design Review, Hillside Area
Construction Permit, side setback Variance, and Special Permit for Declining Height Envelope for a first
and second story addition to a single-family dwelling at 1837 Hunt Drive (see attached minutes). The
Commission denied without prejudice the applications on a vote of 3-2-1-1 (Commissioners Terrones
and Brownrigg dissenting, Commissioner Cauchi abstaining, Commissioner Lindstrom absent).
Appeal of Planning Commission's Action: On November June 30, 2008, Chris Dunning, the property
owner, appealed the Planning Commission's action (see attached letter). The reason for the appeal was
not included in the appeal letter. In an August 5, 2008 letter, the property owner's attorney, Mark Hudak,
states that the appeal is based on the Planning Commission's "unusual application of the Hillside
Construction Ordinance" and that the project "deserves a careful review by the City Council" (see
attached letter).
Attachments:
August 5, 2008 Letter from Mark Hudak (representing Chris and Marisol Dunning, property owners)
Appeal Letter from Chris Dunning, dated June 30, 2008
June 18, 2008 Letter From Thomas A. Nuris (representing the Vlahos family of 1847 Hunt Drive)
June 23, 2008 Planning Commission Meeting Minutes
June 23, 3008 Planning Commission Staff Report
Notice of Appeal Hearing — Mailed August 8, 2008
City Council Resolution (proposed)
2
CARR McCLELLAN
INGERSOLL THOMPSON & HORN
Professional Law Corporation
Mark D. Hudak
mhudak@carr-mcclellan.com
August 5, 2008
Hon. Rosalie O'Mahony
Mayor, City of Burlingame
Burlingame City Hall
501 Primrose Road
Burlingame, CA 94010
Re: Appeal of Planning Commission Decision on 1837 Hunt Drive
Dear Mayor O'Mahony:
I represent Chris and Marisol Dunning. They own the home at 1837 Hunt Drive, where they live
with their three children (Anyssa, age 11 , Jayna, age 9, and Jared, age 6).
The Dunnings have appealed the Planning Commission's denial without prejudice of their
application for a second floor addition. Normally, the Commission's decisions in this kind of
matter receive great deference, but this appeal involves an unusual application of the Hillside
Construction Ordinance and deserves a careful review by the City Council.
The decision of the Planning Commission was close — three members voted against the project,
based on a perceived impact to the view from the neighboring house at 1847 Hunt. Two
members (Mssrs. Brownrigg and Terrones) supported the project. Dave Cauchi also made
comments in support of the project but, because he had missed a prior meeting and had not
listened to the tape, was unable to participate in the final vote. Commissioner Lindstrom was not
present for the vote.
Although we respect the Commission's judgment on design issues, we believe that the majority
misapplied the view protection standards in the Hillside Construction Ordinance, BMC
§25.61 .060. The Dunnings' proposed addition would not block distant views of the Bay, the
airport, or even lower Burlingame. The addition would affect only the views of the top part of
trees located in other yards. If this standard is applied, it would become very difficult to build
additions to hillside residences, as there is always some impact on views and this strict
interpretation would give neighbors a virtual veto power.
P 650 . 342 . 9600
216 Park Road • Burlingame • California 94010 F 650 . 342 . 7685
www. carr-mcclelIan . com
Hon. Rosalie O'Mahony
August 5, 2008
Page 2
DESIGN ISSUES
The Dunnings intend to live in the home and want to preserve the back yard as a play area for
their children. Consequently, they chose to apply for a second story addition.'
The Dunnings' lot is large and would accommodate a house with an FAR of up to 5,495 SF.
They have requested a more modest addition which would bring the structures to 4,101 SF, or
.30 FAR. The proposed addition would include a master bedroom and office.
The addition has been designed to minimize the impact on the neighbors at 1847 Hunt. The
addition is moved to the far left of the house, as far away from 1847 Hunt as possible. The
windows facing in that direction are all opaque, except for one window in the master bedroom.
At the Commission's request, the plate height on the addition was reduced to eight feet. The
new roof ridge would be only eight feet higher than the existing roof ridge. The addition would
not block sunlight or cast shadows onto 1847 Hunt.
The Commission did not appear to have any serious concerns about the design of the addition
per se. The Commission voted against sending the project to an outside reviewer. Instead, the
Commissioners made comments during the design study sessions and virtually every comment
was addressed by the Dunnings and their design team. Unfortunately, any second floor addition,
however well designed, was going to have some impact on the view from the side windows of
1847 Hunt and would have caused the three Commissioners to vote against it.
VIEW ISSUES
The neighbors at 1847 Hunt, Mr. and Mrs. Vlahos, hired an attorney to oppose the project. He
wrote a letter to the Commission arguing that §25.61 .060 prohibited the proposed addition
because it would block "distant views." 2 No one else has opposed the project.
The Dunnings' addition would not block the kind of distant views that the ordinance is designed
to protect. The Vlahoses do not have a view of the Bay, the airport, lower Burlingame, other city
lights, or recognizable buildings. As the enclosed photograph shows, they have a view of a
portion of trees looking south. Much of this view is already blocked by the existing roof line and
by the large trees in the yard at 1817 Hunt. Although the term "distant view" is not defined in
the ordinance, it generally has been applied to prevent the obstruction of Bay views and city
views.
Because the City allows homes to be built with relatively small side setbacks, any second floor is
likely to reduce the view of the sky and the tops of trees from side windows. The proximity of
the houses on residential lots makes this inevitable. If the ordinance is applied to preserve all
' The house to the immediate south, 1827 Hunt, is already two stories.
2 Section 25 .61 .060 provides: "Review by the planning commission or city council shall be based upon
the obstruction of the existing distant views of nearby properties. Emphasis shall be given to the
obstruction of distant views from habitable areas within a dwelling unit."
Hon. Rosalie O'Mahony
August 5, 2008
Page 3
L
views from side windows, as the Vlahoses argue, then most second floor additions will be
prohibited.
There is an additional consideration. As part of their upgrading of their home and landscaping,
the Dunnings plan to replace the existing dilapidated four foot fence with a standard six foot
wood fence and one foot of lattice. When they do so, most of the view from 1847 Hunt will be
lost. I have asked my clients to erect a temporary two foot extension of the fence with a foot of
lattice so that this situation can be viewed by the Council during site visits. The enclosed
photographs show the height of the fence after it is replaced.
In summary, this is a thoughtful second story addition that has been designed to minimize the
burden on the neighbors at 1847 Hunt while meeting the needs of the Dunning family. There is
no impact on the kind of views that the hillside ordinance is designed to protect. We ask that the
City Council apply the correct interpretation of the hillside ordinance and approve the project as
presented.
Sincerely,
Mark D. Hudak
MDH:os
Enclosures
cc: Council Members (w/encls.)
Clients (w/o encls.)
Planning Department (w/encls.)
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June 30, 2008
Honorable Mayor and City Council :
Please schedule an appeal- hearing
for 1837 Hunt Drive to be heard
Honorable City Council at the August 18 , 2008 Council
City of Burlingame meeting .
City Hall City Clerk
501 Primrose Road
Burlingame, CA 94010
RE: Request for Hearing with City Council
ADDRESS: 1837 Hunt Drive
Burlingame, CA 94010
APPLICATION: Design Review, Hillside Area Construction Permit, Side Setback
Variance and Special Permit for Declining Height Envelope for a
first and second story addition to single family dwelling.
Please grant us a hearing at the earliest possible time in order to consider our appeal of
the Planning Commission' s decision to deny without prejudice our application to
improve our home at 1837 Hunt Drive.
Supporting documentation will be provided at a later date. If you have any
questions or need any immediate information, please feel to contact me at (650) 219-
1077.
Sincerely,
Chris Dunning
Property Owner
06/ 19/ 2008 14 : 10 16507565907 THOMAS A HURIS 6/23/08 P . C . Meeting
1837 Hunt Drive
Agenda Item #4
LAW OFFICES OF THOMAS A. NUR.IS
2171 JUNIPERO SERRA BLVD., SUITE 600
DALY CITY, CA 94014
(650) 756-0225 nOIFSTAFFREPORr
NICATION RECEIVED
Fax: (650) 756-5907 �R PREPARATIOX
Wednesday, Tune 18, 2008
Honorable Manning Commission
City of Burlingame A FACSIIYIILE TO 696-37 Q A�'rlA AIL
501 Primrose Road
Burlingame, CA. 94010-3997
RE: Proposed Project @ 1. 837 bunt Drive, Burlingame, CA
Dear Members of the Planning Commission:
Our office represents 'Mr. and Mrs. Theodore Vlahos who reside at 1847 Hunt Drive,
Burlingame, CA. which is located next door to 1837 Hunt Drive whichis the subject of the proposed
project before the Commission.
T am advised by my clients that they have previously appeared before this Board on two prior
occasions to express their opposition to the second story addition proposed for 1837 Hunt Drive as
such an addition will negatively impact their views and light.
Mr. and Mrs. Vlahos Dave lived at their home since 1970 and raised their children there. For
the Vlallos family and especially Mrs. Vlahos, the most important part of their home has always
been the kitchen and adjacent areas. This is where they basically live and spend most of their time.
The thought of losing their 50iit1L-V'ly View ¢M `Fell ac the si-m-shine whiob will he blocked by the
proposed construction of the second story addition at 1837 Hunt Drive is most disturbing.
The type of construction proposed for 1837 Hunt ,Drive is not consistent with the hoiiics un
this block. Those who have wanted to extend their homes with additions have Dept thein on ground
level going into the spacious yards. By doing so, they have addressed their need for additional space
and have also respected and not encroached on the enjoyment of views and light of their neighbors.
We believe that the needs of the owners of 1837 Hunt Drive for more space could and should
be addressed in the same way by building on the ground and not by the construction of a large second.
story addition that does not ht the character of the block and which negatively impact neiglibors.
Page 1 of 2
06/19/2008 14: 10 16507565907 THOMAS A NURIS PAGE 83/63
]Planning Commission Letter
Re: 1837Hunt Drive,Burlingame, CA
)Page 2.
The City of Burlingame has recognized the special qualities that are enjoyed by homes built
within the hillside areas of the City and have passed specific ordinances found at Chap- ter 25.61 of
the.]Municipal Code of which I am sure you are well aware.
Specifically,Section 25.61.060 entitles"]review criteria"states that....
",Review by the planning commission or city council shall be based upon the
obstruction by the construction of the existing distant views of nearby properties.
E'mphasi's shall be given to the obstruction of distant views from. habitable areas
within a dwelling unit. "
This ordinance has been on the books for nearly twenty years (1989). It was enacted to
protect homeowners, like lvl:r. and Mrs. Vlahos and their family, from having the unique views
afforded their homes from by being diminished by subsequent additions to adjacent properties.
It is not unreasonable to say that there are map areas in the City of Burlingame where one
could purchase a home and create a second story addition that would not bother anyone. Buying in _
the area specifically designated by the City of Burlingame as the"hillside area"is not one of those
areas and should be seriously considered before moving into such an eighborhood.
The owners of 1.837 Hunt Drive should not be granted the right to take away the views of Mr.
and Mrs.Viahos,as the ordinances of this City protecting the Vlahos family home, are very clear in
their purpose and have been a matter of public record for 20 years.
As stated above,others who have wanted to enhance the size of their homes in this area Dave
built out on the ground. The owners of 1837 Hint Drive are able to do so as well and are therefore
not denied the right to expand their home and gain further enjoyment out of more space.
Since the owners of 1837 Hunt Drive do have other options for further expansion,it is not
L_:_p 1i,..,tion and encourage them, to
at all unreasonable for this Commission to deny t�xoAl t,les���� aNp z..,�.��.,..
build on the ground rather then allowing there to build up and in doing so taking away the rights of
the Vlahos Family to their valuable and cherished views and sunlight.
Very truly yours
i
Thon�as A. Nuri
TAN/s
CC: MT. &Mrs Vlahos
Page 2 of 2
CITY OF BURLINGAME PLANNING COMMISSION—Unapproved Minutes June 23,2008
2b. 1459 OAK GROVE AVENUE, ZONED R-3 — APPLICATION FOR AMENDMENT TO
CONDOMINIUM PERMIT AND PARKING VARIANCE FOR A NEW THREE-STORY,THREE-UNIT
RESIDENTIAL CONDOMINIUM (DALE MEYER APPLICANT AND ARCHITECT; AND MIKE
PRESCOTT, PROPERTY OWNER) PROJECT PLANNER: RUBEN HURIN (continued from
June 9,2008 Planning Commission Meeting)
2c. 1277 BALBOA AVENUE, ZONED R-1 — APPLICATION FOR DESIGN REVIEW, FRONT
SETBACK VARIANCES AND SPECIAL PERMIT FOR DECLINING HEIGHT ENVELOPE FOR A
NEW SINGLE FAMILY DWELLING AND DETACHED GARAGE(JAMES CHU,APPLICANT AND
DESIGNER;AND BOB AND CINDY GILSON,PROPERTY OWNERS) PROJECT PLANNER:LISA
WHITMAN
Commissioner Vistica moved approval of the Consent Calendar based on the facts in the staff reports,
Commissioner's comments and the findings in the staff reports,with recommended conditions in the staff
reports and by resolution. The motion was seconded by Commissioner Terrones. Chair Cauchi called fora
voice vote on the motion and it passed 6-0-1 on Items 2a and 2b(Commissioner Lindstrom absent);5-0-1-1
on Item 2c(Commissioner Lindstrom absent,Commissioner Auran abstained). Appeal procedures were
advised. This item concluded at 7:22 p.m.
VIII. REGULAR ACTION ITEMS
3. 2520 VALDIVIA WAY, ZONED R-1 —APPLICATION FOR DESIGN REVIEW AND HILLSIDE AREA
CONSTRUCTION PERMIT FOR A SINGLE STORY ADDITION TO A SINGLE FAMILY DWELLING
(ROBERT MEDAN,APPLICANT AND ARCHITECT;AND LEE AND MARGIE LIVINGSTON,PROPERTY
OWNER)PROJECT PLANNER: LISA WHITMAN(continued from June 9,2008 Planning Commission
Meeting—Request to Continue by applicant)
Continued at the request of the applicant. The matter will be re-noticed prior to appearing on a future
agenda.
4. 1837- HUNT DRIVE, ZONED R-1 — APPLICATION FOR DESIGN REVIEW, HILLSIDE AREA
CONSTRUCTION PERMIT, SIDE SETBACK VARIANCE AND SPECIAL PERMIT FOR DECLINING
HEIGHT ENVELOPE FOR A FIRST AND SECOND STORYADDITION TO A SINGLE FAMILY DWELLING
(BACILIA MACIAS, SPATIAL ART, INC., APPLICANT AND DESIGNER; AND CHRIS DUNNING,
PROPERTY OWNER) PROJECT PLANNER: LISA WHITMAN
Reference staff report dated June 23,2008,with attachments. Senior Planner Brooks presented the report,
reviewed criteria and staff comments. Twelve(12)conditions were suggested for consideration.
Chair Cauchi opened the public hearing. He indicated that he would participate in the discussion of the
item,but would abstain from voting,since he had not participated in the prior discussion regarding the item.
Chris Dunning,1837 Hunt Drive;represented the applicant.
• Have considered all neighbors in the project design;and have taken their input into consideration.
• Described changes made to plans;have incorporated all of the Commission's recommendations.
• Provided photos of homes in the area.
3
CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes June 23, 2008
Commission comments:
• Asked if the applicant has visited the neighboring property to observe the views (Applicant — no
significant views are impacted).
• Not convinced regarding the detailing of the rail on the rear deck; most in the area don't move into
the "commercial" character(Applicant—willing to re-design rail as an FYI if required).
• Match the character of the rear column with the design of the front column.
• Concerned regarding view blockage from the neighbor's (1847 Hunt Drive) kitchen window.
Public comments:
• Thomas Nuris, 2171 Junipero Serra Boulevard, Daly City; represented Mr. and Mrs. Theodore
Vlahos , 1847 Hunt Drive;the kitchen view blockage is significant,the space is used the majority of
the time. Believe that the design should be revised to eliminate the view impact. Moving the
addition into the rear yard would impact the applicant's use of yard space, but should be balanced
with impacts upon the neighbor's view. Extend the addition at ground level without impacting views
of neighbor.
There were no further comments and the public hearing was closed.
Additional Commission comments:
• Believe that view blockage from the kitchen is substantial; quality of life in neighbor's house will be -�
impacted.
• The pattern within the block is single-story homes.
• Breakfast room and den views are also affected.
• Reasonable addition, but there is view blockage;wouldn't want to set a precedent by allowing view
blockage in this instance; there are other alternatives to expand the residence.
• Massing hasn't changed too much with modifications that have been made; sense was that the
prominent views were to the southwest; were hopeful that the designers would shift the massing
somewhat; concern about views wasn't a prominent a discussion point during the initial discussions.
• Applicant has worked to modify the design as directed; can be supported, though there are some
view impacts.
• The two-story design is appropriate for the site;the ordinance that makes the hillside area valuable
emphasizes distant views; views of trees and sky have not been deemed significant in the past. If
the regulations are used injudiciously, could become problematic; be mindful thatjust blocking light
does not count as a valuable view.
• Preservation of back-yard space is important over view space.
• Blockage of air and sunlight do not reach level of being substantial from a view blockage standpoint.
• Distant view of trees is significant; the proposal creates a significant view blockage.
Commissioner Auran moved to deny the application without prejudice.
The motion was seconded by Commissioner Yie.
Discussion of motion:
• Appreciates the applicant's willingness to work through the issues, but there are alternatives loran
addition that will not impact the neighbor's view. View impact is significant.
• Design of house was intentional,promoted views from the property while blocking neighbor's views.
4
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City of Burlingame Item No.
Design Review, Hillside Area Construction Permit,
Action Calendar
Special Permit and Side Setback Variance --�
Address: 1837 Hunt Drive Meeting Date: June 23, 2008
Request: Application for Design Review, Hillside Area Construction Permit,Special Permit for Declining Height
Envelope,and Side Setback Variance for a first and second story addition to an existing single family
dwelling.
Applicant and Designer: Basilia Macias, Spatial Art Inc. APN: 025-320-040
Property Owner: Chris Dunning Lot Area: 13,453 SF
General Plan: Low Density Residential Zoning: R-1
Environmental Review Status: The project is Categorically Exempt from review pursuant to the California
Environmental Quality Act(CEQA), per Section 15301 Class 1(e)(2)of the CEQA Guidelines,which states that
additions to existing structures provided the addition will not result in an increase of more than 10,000 square
feet if the project is in an area where all public services and facilities are available to allow for maximum
development permissible in the General Plan and the area in which the project is located in not environmentally
sensitive.
Project Description: The existing one-story house with an attached two-car garage(20'wide x 22'deep, clear
interior dimensions) contains 2,517 SF (0.19 FAR) of floor area and has four bedrooms. The applicant is
proposing to add approximately 581 SF to the rear of the first floor(including covered porch area), and add a
new 1,003 SF second floor. With the proposed first and second story additions, the floor area will increase to
4,101 SF (0.31 FAR)where the Zoning Code allows a maximum of 5,495 SF (0.40 FAR).The proposed project —�
is 1,394 SF below the maximum allowable FAR.
With the addition, the number of bedrooms will be increasing from four to five (the upstairs office counts as a
potential bedroom). Three parking spaces, two of which must be covered, are required on site. The existing
attached two-car garage(20'x 22')complies with current code dimensions, and the required uncovered parking
space (9' x 20') is provided in the driveway.
The proposed addition on the first and second stories will have a left side setback of 6'-8"where 7'-0"is required.
Therefore, a Left Side Setback Variance is required. Additionally, the addition will encroach 17.5 SF into the
Declining Height Envelope along the left side, requiring a Special Permit. All other Zoning Code requirements
have been met. The applicant is requesting the following applications:
■ Design Review for a first and second story addition to a single family dwelling (CS 25.57.010);
■ Hillside Area Construction Permit for a proposed addition in the hillside area (CS 25.62.020);
■ Special Permit for encroachment into the Declining Height Envelope along the left side(0'-10"x 21'-0"_
17.5 SF) of the second story (C.S. 25.28.035, c); and
■ Variance for a Left Side Setback of 6'-8" where 7'-0" is required (CS 25.28.072, c, 1).
1837 Hunt Drive
Lot Area: 13,453 SF Plans date stamped: June 12, 2008
EXISTING ; PROPOSED TO ADDN ALLOWED/REQUIRED
SETBACKS
i
Front(1st flr): 23'-0" (to garage) (no change) 15'-0"
(2nd fir): "
n/a 55'-0" (to MB deck) 20'-0
Design Review, Hillside Area Construction Permit, Special Permit and Setback Variance 1837 Hunt Drive
EXISTING PROPOSED TO ADDN ! ALLOWED/REQUIRED
Side (left, 1st fir): 6-8" (to LR) 6-8" (to nook)2 j 7'-0"
(left, 2nd fir): n/a 6'-8" (to MB)z i T-0"
(right, 1st fir): I 15'-6" (to garage) j 15'-6" (to bath 3) 7'-0"
(right, 2nd fir): j n/a 35'-6" (to stair) i 7'-0"
Rear(1st fir): j 99'-0" (to BR3) ; 88'-0" (to right rear bath) 15'-0"
(2nd fir): n/a 85'-0" (to MB deck) ` 20' 0"
..............._......._......-__. -.._._._.....--._._._............_._..__............._---—_._._._.._...----------------------..-.__..__—._...._- —- .._.._....--- - _----._...._.. --_- --—__...---- ------- -------
Lot Coverage: ; 2,637 SF i 3,279 SF 5,381 SF
20% 24% 40%
_..-- ------------—....—.....
.................--------.._.. —�-•- --- —._._... _-----..-.. - -----------Floor Area Ratio: 2,517 SF 4,101 SF 5,495 SF
0.19 FAR ' 0.30 FAR I 0.40 FAR '
#of bedrooms: 4 5 ---
I
_._.---.-._-_._.. ----_._._._.__.--.___._._ .__._-._.!_--...._.----.._.._ _-!--.--..-_..-----.__.-.--.-.--_---.-
Parking: 2 covered 2 covered
(20'-0"W x 22'-0" L) (no change) (20' x 20')
1 uncovered 1 uncovered
(9' x 20') (9' x 20')
Building Height: 20'-5" 29'-0" 30'-0"
DH Envelope: 'i, complies 17.5 SF 4. � CS 25.28.075
Front setback to the garage is an existing nonconforming condition,a new two-car garage door requires a 35'front setback.
2 A side setback Variance is required for a 6'-8" side setback where, based on the width of the lot, a 7'-0" side setback is
�. required.
3 (0.32 x 13,453 SF)+ 1100 SF = 5,495 SF (0.40 FAR)
4 The proposed project encroaches 17.5 SF into the DHE on the left side of the structure (0'-10"x 21'-0"= 17.5 SF)
Staff Comments: See attached memos from the Chief Building Official, Fire Marshal,City Engineer and NPDES
Coordinator. Please note that the neighbors at 1847 Hunt Drive submitted a comment letter on May 12, 2008
that includes their contact information and an invitation to Planning Commissioner's to view the story poles from
their property. Also note that the story poles have been adjusted since the last Planning Commission meeting to
show the reduction in the master bedroom addition.
Regular Action Meeting (May 27, 2008): At the Planning Commission Regular Action meeting on May 27,
2008, the Commission had several comments and suggestions concerning the design and details of the
proposed addition and voted to continue the item until their comments could be addressed (May 27, 2008
Planning Commission meeting minutes). The applicant provided a response letter, date-stamped June 11,
2008, and revised plans, date-stamped June 12, 2008, addressing the Commission's comments.
Design Review Study Meeting (April 28,2008):At the Planning Commission Design Review Study meeting on
April 28, 2008,the Commission had several comments and suggestions concerning the materials,massing,and
design of the proposed addition and voted to place the item on the RegularAction calendarwhen the plans have
been revised as directed and story poles have been installed (April 28, 2008, Planning Commission Minutes).
The designer submitted a response letter and revised plans, dated stamped May 14, 2008, to address the
changes requested by the Commission.
Design Review Criteria: The criteria for design review as established in Ordinance No. 1591 adopted by the
Council on April 20, 1998 are outlined as follows:
1. Compatibility of the architectural style with that of the existing character of the neighborhood;
-2-
Design Review,Hillside Area Construction Permit,Special Permit and Setback Variance 1837 Hunt Drive
2. Respect for the parking and garage patterns in the neighborhood;
3. Architectural style and mass and bulk of structure;
4. Interface of the proposed structure with the structures on adjacent properties;and
5. Landscaping and its proportion to mass and bulk of structural components.
Required Findings for Hillside Area Construction Permit:Review of a hillside area construction permit by the
Planning Commission shall be based upon obstruction by construction of the existing distant views of nearby
properties. Emphasis shall be given to the obstruction of distant views from habitable areas within a dwelling
unit(Code Sec.25.61.060).
Findings for a Special Permit:In order to grant a Special Permit,the Planning Commission must find that the
following conditions exist on the property(Code Section 25.51.020 a-d):
(a) The blend of mass,scale and dominant structural characteristics of the new construction or addition are
consistent with the existing structure's design and with the existing street and neighborhood;
(b) the variety of roof line,facade,exterior finish materials and elevations of the proposed new structure or
addition are consistent with the existing structure,street and neighborhood;
(c) the proposed project is consistent with the residential design guidelines adopted by the city;and
(d) removal of any trees located within the footprint of any new structure or addition is necessary and is
consistent with the city's reforestation requirements,and the mitigation for the removal that is proposed is �.
appropriate.
Required Findings for Variance: In order to grant a Variance the Planning Commission must find that the
following conditions exist on the property(Code Section 25.54.020 a-d):
(a) there are exceptional or extraordinary circumstances or conditions applicable to the property involved
that do not apply generally to property in the same district;
(b) the granting of the application is necessary for the preservation and enjoyment of a substantial property
right of the applicant,and to prevent unreasonable property loss or unnecessary hardship;
(c) the granting of the application will not be detrimental or injurious to property or improvements in the
vicinity and will not be detrimental to the public health,safety,general welfare or convenience;and
(d) that the use of the property will be compatible with the aesthetics,mass,bulk and character of existing
an potential uses of properties in the general vicinity.
Planning Commission Action:The Planning Commission should conduct a public hearing on the application,
and consider public testimony and the analysis contained within the staff report. Action should include specific
findings supporting the Planning Commission's decision,and should be affirmed by resolution of the Planning
Commission. The reasons for any action should be stated clearly for the record. At the public hearing the
following conditions should be considered:
1. that the project shall be built as shown on the plans submitted to the Planning Division date stamped
June 12,2008,sheets A-0,1-1.0,A1.0,A1.1,A2.0,A2.1,A3.0,A3.1,A3.2,A4.0 and A5.0,and that any
changes to building materials,exterior finishes,footprint or floor area of the building shall require an
amendment to this permit;
-3-
Design Review, Hillside Area Construction Permit, Special Permit and Setback Variance 1837 Hunt Drive
2. that the conditions of the Chief Building Official's February 21,2008 memo,the City Engineer's February
28, 2008 memo, the Fire Marshal's February 25, 2008 memo, and the NPDES Coordinator's February
�- 28, 2008 memo shall be met;
3. that if the structure is demolished or the envelope changed at a later date the side setback Variance,as
well as any other exceptions to the code granted here, will become void;
4. that demolition or removal of the existing structures and any grading or earth moving on the site shall not
occur until a building permit has been issued and such site work shall be required to comply with all the
regulations of the Bay Area Air Quality Management District;
5. that any changes to the size or envelope of the basement,first or second floors, or garage,which would
include adding or enlarging a dormer(s), moving or changing windows and architectural features or
changing the roof height or pitch, shall be subject to Planning Commission review;
6. that prior to issuance of a building permit for construction of the project, the project construction plans
shall be modified to include a cover sheet listing all conditions of approval adopted by the Planning
Commission, or City Council on appeal; which shall remain a part of all sets of approved plans
throughout the construction process. Compliance with all conditions of approval is required; the
conditions of approval shall not be modified or changed without the approval of the Planning
Commission, or City Council on appeal;
7. that all air ducts, plumbing vents, and flues shall be combined, where possible, to a single termination
and installed on the portions of the roof not visible from the street;and that these venting details shall be
included and approved in the construction plans before a Building permit is issued;
8. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which
requires affected demolition,new construction and alteration projects to submit a Waste Reduction plan
and meet recycling requirements; any partial or full demolition of a structure, interior or exterior, shall
require a demolition permit;
9. that the project shall meet all the requirements of the California Building and Uniform Fire Codes, 2007
Edition, as amended by the City of Burlingame;
THE FOLLOWING CONDITIONS SHALL BE MET DURING THE BUILDING INSPECTION PROCESS PRIOR
TO THE INSPECTIONS NOTED IN EACH CONDITION:
10. that prior to scheduling the framing inspection the project architect or residential designer, or another
architect or residential design professional, shall provide an architectural certification that the
architectural details shown in the approved design which should be evident at framing,such as window
locations and bays, are built as shown on the approved plans; architectural certification documenting
framing compliance with approved design shall be submitted to the Building Division before the final
framing inspection shall be scheduled;
11. that prior to scheduling the roof deck inspection, a licensed surveyor shall shoot the height of the roof
ridge and provide certification of that height to the Building Department; and
12. that prior to final inspection, Planning Department staff will inspect and note compliance of the
architectural details (trim materials,window type, etc.)to verify that the project has been built according
to the approved Planning and Building plans.
Lisa Whitman
Zoning Technician
-4-
Design Review, Hillside Area Construction Permit, Special Permit and Setback Variance 1837 Hunt Drive
C. Bacilia Macias
c/o Spatial Art Inc.
121 Scotts Chute Court
EI Sobrante, CA 94803
Attachments:
Applicant's Response to Commission's May 27, 2008 comments date-stamped June 11, 2008
May 27, 2008 Planning Commission Meeting Minutes (Regular Action hearing)
Letter from Theodore Vlahos date-stamped May 12, 2008
Letter from Jim Vlahos date-stamped May 12, 2008
Applicant's Response to Commission's comments date-stamped May 12, 2008
Applicant's bulleted list of project revisions date-stamped May 21, 2008
April 28, 2008 Planning Commission Meeting Minutes (Design Review Study hearing)
Letter from Theodore Vlahos date-stamped May 12, 2008
Story Pole Certification Letter from Roger C. Clegg, date-stamped May 21, 2008
Application to the Planning Commission
Special Permit Form
Variance Application Form
Photos of Adjacent Properties
Staff Comments
Planning Commission Resolution (Proposed)
Notice of Public Hearing— Mailed June 13, 2008
Aerial Photo
-5-
son
11 1 J""1 OF 08
S pti[i1 art, the
5141 Hilltop Dr. EL Sobrante, Ca 94803
Ph: (510) 669-1001 Fax: (510) 223-5100
E-mail: melheck_2000@yahoo.com
June 5, 2008
Lisa Whitman and Planning Commission
Community Development Department-Planning Division
2°d Floor 501 Primrose Road
Burlingame, CA 94010
Site: 1837 Hunt Drive, Burlingame, CA
Subj: Response to Planning Commission meeting comments.
Item#.
1. On the right elevations the windows in the staircase have been shrunk and obscured class will be used.
2. The outermost lights on the rear deck have been removed.
3. The rear deck has been brought in on both sides 2'-0". We did want to maintain the exit from the
office.
4. The master bedroom has been reduced and the front deck has been removed.
5. After reviewing the rear deck design the ornamental railing in such a large area seemed to busy and
would defeat the purpose of down playing the deck. The posts for the rail are wood since we felt the
metal post and frame would feel too commercial. The wood railing plays well with the existing wood
trellis.
6. The shed roof under the rear deck has been removed.
7. The hip details on the side elevations.
8. The fascia has been changed to 1x8, typical.
9. Regarding the placement of the addition, we took great care in placing this addition and made many
efforts to examine a first floor and/or split level addition, but as Mr. Dunning explained the loss of
greenscape (pervious ground cover) would destroy the rear yard that the previous owner had obviously
taken great care in creating.
We appreciate the comments of the Commission and as we mentioned to the neighbors, Mr. and Mrs.
Vlahos, that the concerns they have do not fail on deaf ears and we have addressed all the modifications
presented to us by the Commission.
Please feel free to contact me with any other questions.
Sincerely,
Bacilia Macias
Spatial Art, Inc.
510-223-5300
PLANNING LETTER#3
Page 1 of 1
6/11/2008
CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes May 27, 2008
7. 1837 HUNT DRIVE, ZONED R-1 — APPLICATION FOR DESIGN REVIEW, SIDE SETBACK VARIANCE
AND SPECIAL PERMIT FOR DECLINING HEIGHT ENVELOPE FOR A FIRST AND SECOND STORY
ADDITION TO A SINGLE FAMILY DWELLING (BACILIA MACIAS, SPATIAL ART, INC.,APPLICANT AND
DESIGNER: AND CHRIS DUNNING PROPERTY OWNER) PROJECT PLANNER: LISA WHITMAN
Reference staff report dated May 28, 2008, with attachments. Planner Hurin presented the report, reviewed
criteria and staff comments. Twelve (12) conditions were suggested for consideration.
Vice-Chair Terrones opened the public hearing.
Commission comments:
• None
Bacilia Macias and Melanie Heck, 5141 Hilltop Drive, EI Sobrante; represented the applicant.
• Described changes made to plans.
Additional Commission comments:
• Visited uphill neighbor and observed that views are reasonably protected, but concerned about
privacy of neighbor; would suggest that windows on right elevation near stairwell be clerestory/glass
block to preserve neighbor's privacy, also could install skylights for added light.
• Suggested that only two lights be provided on the deck; remove the two outermost lights.
Consider bringing in the upper balcony by a few feet on both sides to bring it further away from the
neighbors.
• Location of the addition is well considered; but some concern about view blockage from neighbor's
kitchen; why wasn't a split-level considered (applicant: there are many trees that a good lawn area
that the homeowner wishes to retain for children's play area).
• Asked about the size of some of the rooms on the second-floor, particularly the master bedroom
with its 21-foot depth blocks the kitchen view; could be pulled back a few feet to reduce view
impacts.
• Concerns regarding the deck off of the master bedroom creating more outdoor living space that will
impact the neighbor; consider eliminating the front deck or bringing the balcony by a few feet on
both sides to bring it further away from the neighbors.
• Like the idea of minimizing the impact of the deck rails, but feels an ornamental treatment for the
rear deck may be more appropriate than what is shown on the plan.
• Concern regarding the construction details of the balcony; would be tough to build; determine if it is
feasible before construction.
• Roof overhang at second floor on left side elevation; appears to be hipped back; go ahead and let it
engage the roof directly, without using a hip design.
• Detail on Sheet A5, fascia dimension needs to be clarified; suggest a smaller size fascia.
Public comments:
• James Vlahos, 50 PlattAvenue, Sausalito; Theodore Vlahos, 1847 Hunt Drive; and Chris Dunning,
1837 Hunt Drive spoke; presented a letter to the Commission; concerned about mass and bulk and
propensity for increasing the home size of all homes on the block; encouraged by comments
regarding minimizing the mass of the proposed addition in order to preserve views. The existing
12
CITY OF BURLINGAME PLANNING COMMISSION - Unapproved Minutes May 27, 2008
house is too small to accommodate the applicant's family; pushing the addition further back would
detract from the usability of the yard; designers will take into account the suggestions made at this
evening's hearing. Next door neighbor on downhill side, has a two-story house; there is a precedent
for two-story homes in the area.
Further Commission comments:
■ Asked if the applicant realized that the entire house, with the exception of the garage, will be
completely demolished to achieve the changes.
There were no further comments and the public hearing was closed.
Commissioner Vistica moved to continue the application with direction to the applicant, as outlined in the
discussion.
The motion was seconded by Commissioner Auran.
Discussion of motion:
■ Asked for uphill neighbor's contact telephone numbers for Commission to make arrangements for
site visit.
■ The second floor plan appears to be very inefficient; there could be a better design; though the
addition is relatively modest; doesn't significantly impact views.
■ Also look at any possibilities to move mass of second story addition away from neighbor. -
Vice-Chair Terrones called for a voice vote on the motion to continue. The motion passed 6-0-1
(Commissioner Cauchi absent). This item concluded at 9:14 p.m.
IX. DESIGN REVIEW STUDY ITEMS
Commissioner Auran recused himself due to a business relationship with the applicant for Item 8 (1317
Cabrillo Avenue).
8. 1317 CABRILLO AVENUE, ZONED R-1 -APPLICATION FOR DESIGN REVIEW AND SPECIAL PERMIT
FOR DECLINING HEIGHT ENVELOPE FOR A NEW, TWO-STORY SINGLE FAMILY DWELLING AND
DETACHED GARAGE (BOB AND CINDY GILSON, APPLICANT AND PROPERTY OWNER; AND CHU
DESIGN AND ENGINEERING. DESIGNER) PROJECT PLANNER: ERICA STROHMEIER
Reference staff report dated May 27, 2008, with attachments. Community Development Director Meeker
briefly presented the project description. There were no questions of staff.
Bob Gilson, 30 Woodgate Court, Hillsborough and James Chu, 55 West 43rd Street, San Mateo;
represented the applicant.
Commission comments:
■ Clarified that the ridgeline will be at nearly 30-feet; it is a lot of mass; concern about being so close
to the maximum height; could the height be reduced. -
■ Complimented the porch design.
Respectful members of the Planning Commission,
My name is Theodore Vlahos. My wife and I live at 1847 Hunt Drive, which is
north of the applicant's house. Almost 40 years ago my family and I drove through Hunt
Dr. in Burlingame and fell in love with the houses on this block. The houses are all low
with views, plenty of sunlight, and big back yards. Now comes the applicant and wants to
change the aesthetics of the houses with a big box addition. The addition in my opinion is
not to the best of the neighborhood because the second story will stick out like a sore
thumb. The applicant is blessed with a big back yard, and it will be to the neighborhood
interest if they build in the ground floor instead of adding a second floor, which is very
big for any block.
Wise members of the commission, I urge you to vote against this plan and if this
�-- is an inducement-Thank you in advance.
RECEIVE
Siny MAY 2 7 2008
Theodore Vlahos CITY OF BL'RLINGAME
PLANNING DEPT
Members of the committee,
On behalf of my parents, Theodore and Patricia Vlahos, we have always
considered ourselves to be good neighbors and hope the applicants will be happy
in their new home. Unfortunately, we must ask the applicants to revise their
submitted plans. It is our contention that the proposed addition is not congruent
with the original designers plans for Hunt Drive. The mass and bulk does not
interface with the adjoining properties, nor are side and spatial qualities
preserved.
We respectfully submit that the view ordinance be enforced and our
southerly views will be preserved.
REC NLL
S' e ly,
�- MAY 2 7 1008
J m ahos
CITY OF BURLINGAME
PLANNING DEPT.
1 SAI
S tial ort, ink
5141 Hilltop Dr. EL Sobrante, Ca 94803
Ph: (510) 669-1001 Fax: (510) 223-5100
E-mail: melheck_2000@yahoo.com
May 12, 2008
Lisa Whitman and Planning Commission
Community Development Department-Planning Division
2nd Floor 501 Primrose Road
Burlingame, CA 94010
Site: 1837 Hunt Drive, Burlingame, CA
Subj: Response to Planning Commission meeting comments.
Item #.
1. After consideration the design no longer includes the slate veneer, but will have a wainscot of
porcelain rile with a rough raised finish. It will be of the same scale as the brick and will be a running
bond. The decision to not wrap it around the entire structure was based on the surrounding neighbors
which do not have the brick wainscot on rear . But because we appreciate the commissions comments
concerning articulation we felt that continuing the stone chair rail around the entire structure was
beneficial to the elevations.
2. The rear elevation has been modified and the fust story railing has been removed to avoid the stacked
deck appearance. The railing on the second floor has also be changed and now longer has the vertical
pickets. On the plans the modified rail is shown and a photo of the product is included in the plans.
3. Both left and right side elevations were modified to address the issues of scale and articulation.
Eventhough the right side neighbor was incorrect regarding the "blank wall' that would be facing her
property we took steps to improve that elevation as well.
4. Steps.were taken to lessen the massing of the addition for example bringing down the plate height on
the second floor 1 foot. The recessing a portion of the second floor on the left side so as minimize
the length of 2-story wall.
5. All windows will be replaced and metal clad windows will be used.
6. All trim including the belly band will be wood.
Regarding Mr. and Mrs Vlahos comments we have made great efforts to minimize the impact on there
property. The second story wall that is the closest to there property is over 40 feet away from their home.
The story poles will be installed before the next commission meeting . The first floor plate height was
raised to provide more volume in the existing rooms below the addition, but we have lowered the second
story plate height.
Mr. and Mrs. Dunning have been very considerate in minimizing the extent of their addition and love the
property they have but with a growing family space becomes an issue. We look forward to the
commissions input once they have seen the projects story poles and the impact on the neighbors view and
we welcome their suggestions.
Please feel free to contact me with any other questions.
Sincerely,
Bacilia Macias
Spatial Art, Inc.
510-223-5300
PLANNING LETtER#2
Page 1 of 1
5/12/2008
now 1
S 'flal btt, inc
5141 Hilltop Dr. EL Sobrante, Ca 94803
Ph: (510) 669-1001 Fax: (510) 223-5100
E-mail: melheck_2000@yahoo.com
May 20, 2008
Lisa Whitman and The Planning Commission
Community Development Department-Planning Division
2nd Floor 501 Primrose Road
Burlingame, CA 94010
Site: 1837 Hunt Drive, Burlingame, CA
Subject: Comprehensive Responses to the April 28th 2008 Planning Meeting
❖ Arguments in favor of second story addition plan for 1837 Hunt Drive:
➢ Design and location of the second story addition took into consideration the best placement for
massing with regards to the adjacent neighbors and for the neighborhood's architectural
integrity.
Proposed addition does not block or obscure any sunlight at any time during the day, including
the winter when the sun is lower in the sky.
No substantial view is being blocked. Uphill neighbor's view from kitchen is of 1837 Hunt's roof,
backyard, the sky, and distant trees. The second story addition does little if anything to diminish
the existing condition. Kitchen views to the south-east are unchanged.
Addition is approximately forty (40) feet from 1847 Hunt Drive (uphill neighbor).
Second story plate height was lowered by one (1) foot to minimize second story massing.
Right side elevation has more architectural elements.
Windows on right side elevation viewed from uphill neighbor's kitchen are primarily stairwell
windows so there are no privacy issues.
i� Next door neighbor at 1827 Hunt (down hill side) has a two story, seven bedroom house.
Architectural revisions and additional detail added to the design since April 28th
Planning Meeting:
Windows — All changed from Anderson 400 Vinyl Clad to Pella Aluminum Clad.
Front Elevation:
• Master Bathroom/Stairwell Windows - dormer added to provide additional architectural
element.
■ Wainscot Fagade — Changed from 12 inch slate to porcelain raised the with a tailored pattern.
Pattern continues around the side of the house to a logical stop. Stone chair rail continues
to encircle the rest of the house.
■ Front column detail—Base with porcelain raised tile with a tailored pattern.
■ Front door detail— Change from (2) 30 inch wood doors with 12 inch sidelites to (2) three foot —
wood doors with glass panel and iron detailing.
• Second story Master Bedroom French doors—changed from (2) 36 inch double panel vinyl
slider to (3) - 30 inch French Panel doors.
■ Balcony railing changed to decorative iron railing.
■ Front lighting elements added to elevation 1St and 2„d story
■ Plate height dropped 1 foot on second story
➢ Left Side Elevation
■ Recessed a portion of the second floor to minimize the length of the two story wall
■ Modified second floor massing to address issues of scale and articulation
• Second floor master bedroom windows resized
■ Stucco band changed to wood belly band
■ Stone Chair Rail added along with wrapped wainscot
■ 3 inch foam trim with stucco finish changed to 4 inch wood trim
➢ Rear Elevation
■ Lower deck modification—railing removed and structure rounded
• Bay window added to rear bedroom
■ Family room slider changed to aluminum clad sliding glass doors _
■ Kitchen slider changed to two panel aluminum clad French doors
■ Columns eliminated since second story addition was pushed forward
■ Wood railing on upper deck changed to redwood rail with stainless steel 5132"diameter
cables
■ Sitting room changed from double vinyl slider to two panel aluminum clad French doors
■ Decorate lighting added to lower and upper levels
➢ Right Side Elevation
■ Lower bedrooms'bathroom windows siightiy relocated to provide balance and greater
distance from shower
■ Modified second floor massing to address issues of scale and articulation
■ Window added to stairwell wall for balance and aesthetics
• Stone Chair Rail added along with wrapped wainscot
We hope our comprehensive responses,the additional details,and the enhanced design can assist the City
of Burlingame Planning Commission to approve this project.
Sincerely,
Bacilia Macias Chris Dunning
Spatial Art, Inc. Property Owner
510-223-5300 650-219-1077
CITY OF BURLINGAME PLANNING COMMISSION—Unapproved Minutes April 28,2008
Additional Commission comments:
• Asked if the applicant proposes trimming the trees.
• Prepared not to get too involved in tree removal issues. Would like some clarification on which trees
are to be removed. Plans call for removal of at least four trees. Two trees in the rear have
branches protruding over property. In front yard, the removal of the two black Acacias and
Eucalyptus trees has an active permit. There are two trees to be removed within rear.
• Would like to see story poles. Could also tape the trees that are to be removed in order to best
address view impacts.
Public comments:
• Pat Giorni,1445 Balboa Avenue;Leo Redmond,2711 Martinez Drive;and Gill Yee,2707 Martinez
Drive; Black Acacia are on list of trees that the City Arborist would like to have removed. Once
pruned,the tree will grow more and more and will require more frequent pruning. There is a wayfor
reasonable people to work out the issues. The trees were encroaching upon the property at 2711
Martinez Drive, and the property owner had them trimmed by an arborist. The owner of the
neighboring property has worked for years with the applicant to have trees trimmed and the distant
Bay views restored. The trees are a problem in the front and rear of the property. The neighbor at
2711 Martinez Drive initiated mediation and made a generous offer with regards to the fence.
Rescinded his offer due to lack of cooperation of applicant. They have done nothing to restore the
view. Have endured a patchwork of materials on the roof of the Yee's house. Has diminished the
value of 2711 Martinez Drive.The applicant is requesting special treatment on the part of the City.
The applicant has not made any attempt to show the plans to the neighbor. Without a firm
commitment to address the issues raised,the neighbor at 2711 Martinez Drive will not support the
project. Requested installation of story poles;the project will have an impact upon the distant Bay
views and the airport. Not opposed to completion of remodel.
Further Commission comments:
• Requested that story poles be erected and trees marked so that the Commission can assess view
impacts.
• Front entry element needs to have story poles as does the ridge line tying the elements together,
and to the down slope corner.
There were no further comments and the public hearing was closed.
Commissioner Vistica moved to continue the item until May 12,2008,with direction to the applicant to erect
story poles and mark trees that are scheduled for removal when the project is constructed. The motion was
seconded by Commissioner Brownrigg.
Chair Cauchi called for a voice vote on the motion and it passed 6-0-1(Commissioner A uran absent). This
item concluded at 9:09 p.m.
IX. DESIGN REVIEW STUDY ITEMS
9. 1837 HUNT DRIVE,ZONED R-1—APPLICATION FOR DESIGN REVIEW,SIDE SETBACK VARIANCE
AND SPECIAL PERMIT FOR DECLINING HEIGHT ENVELOPE FOR A FIRST AND SECOND STORY
ADDITION TO A SINGLE FAMILY DWELLING(BACILIA MACIAS,SPATIAL ART,INC.,APPLICANTAND
DESIGNER:AND CHRIS DUNNING,PROPERTY OWNER) PROJECT PLANNER: LISA WHITMAN
12
CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes April 28, 2008
Reference staff report dated April 28, 2008, with attachments. Zoning Technician Whitman briefly
presented the project description. There were no questions of staff.
Chair Cauchi opened the public comment period.
Melanie Heck and Basilia Macias; 5141 Hilltop Drive, EI Sobrante and Chris Dunning, 1837 Hunt Drive;
represented the applicant.
Commission comments:
• Questioned the decision to keep slate veneer on front, but not continue it around the structure.
• The neighborhood has a preponderance of brick veneer;will not serve the intended purpose unless
carried through. Also concerned about the size of the twelve inch squares.
• The rear elevation appears to have balconies on top of balconies. No details on posts supporting
the decks, may intend to provide detail, but not shown. Reference the design guidelines to look for
ways to refine scale and design.
• Main concern is broad left side elevation, two-story wall, not consistent with the style of the house.
The addition looks stacked on top of the house. Provide more articulation.
• Right elevation contains a lot of stucco and no articulation or detail.
• Massing looks layered.
• Shift addition over and center door.
• Concerned about use of vinyl windows.
• Clarify that wood trim, not stucco foam trim, will be provided.
Public comments:
• Patricia and Paul Vlahos, 1847 Hunt Drive;would like the addition to not be too high,want home to
blend with neighborhood and retain views.
Additional Commission comments:
• Usually insist on story poles. Are their distant views from her house?
• Noted that there is space to lower the plate heights to reduce view impacts.
There were no other comments from the floor and the public hearing was closed.
Commissioner Brownrigg made a motion to place the item on the RegularAction Calendar, with direction to
the applicant to install story poles.
This motion was seconded by Commissioner Terrones.
Discussion of motion:
• Commissioner Vistica noted that he wouldn't support motion, the design should likely go through a
design reviewer since applicant has not worked in the City.
Chair Cauchi called for a vote on the motion to place this item on the RegularAction Calendar when story
poles have been erected and plans have been revised as directed. The motion passed on a voice vote 4-2-
1 (Commissioners Vistica and Lindstrom dissenting, Commissioner Auran absent). The Planning
Commission's action is advisory and not appealable. This item concluded at 9:33 p.m.
13
Theodore Vlahos
1847 Hunt Drive
Burlingame, CA 94010
650-692-4457
t- NED
Planning Commission 1Hy 2008
City of Burlingame
501 Primrose Drive =ITY a ��"`� G� �r`
01-ANNINuG DEPT.
Burlingame CA 94010
Subject: 1837 Hunt Drive, April 28, 2008 Public Hearing Notice Follow Up
Dear Planning Commission:
On Monday April 28, 2008 a public hearing was held in regards to an application for design review,
side setback variance and special permit for declining height envelope for a first and second story
addition to a single family dwelling at 1837 Hunt Drive. My wife Patricia Vlahos as well as my
grandson Paul Vlahos attended the hearing to communicate our position on the proposed addition to
1837 Hunt Drive.
Our residence is at 1847 Hunt Drive, directly next door and approximately 20 feet north of 1837
Hunt Drive. We have lived at 1847 Hunt drive for over 35 years. One of the key factors of our
decision to purchase our home was the beautiful view from the entire left side of our home and the
abundant natural sunlight thru-out the day. . Our primary living space ( kitchen , dining room and
living room currently have a expansive view to the south ( looking over the current roof line of
1837 Hunt Drive)
We have always viewed ourselves as good neighbors and in no way do we want to change that.
However based on what we have learned in regards to the proposed addition to 1837 Hunt, we now
feel that we do need to ensure our position is clearly understood. .
Unfortunately, I was unable to attend the hearing. At the hearing my wife felt that she was not able
to effectively communicate our position due to nervousness and incomplete information regarding
the scope of the project. After seeing the plans the addition is considerably more that what we
thought and would now like to go on record as objecting to the plans as they currently exist. The
reason for our objection is that the addition will dramatically eliminate the view we currently enjoy
on a daily basis as well as dramatically reduce the natural sunlight. These two factors are the
primary reasons for our concern; a third reason is the impact the addition could have on our
property values in the event we need to sell the home sometime in the future as we age.
Lastly, a final concern we have is the design integrity of our neighborhood being compromised by
addition upon addition on single story houses. We would like to invite members of the planning
commission to our home to see the current view, natural sunlight , and get a better sense for what
we feel would be compromised should current plans be approved.
Thank you so much for your consideration.
Sincerely,
Theodore Vlahos
WESTERN PACIFIC
BOUNDARY & SURVEYING
P.O. BOX 2442
REDWOOD CITY, CA 94064
(650) 787-1878
(650) 363-8930 fax
survclegsbcglobal.net
Ms. Maureen Brooks , Senior Planner
Community Development Department
Planning Division
City of Burlingame
501 Primrose Road
Burlingame, CA 94010-3997
Subject Property:
Lot 4 Block 49, Book 59 of Recorded Subdivision Maps, at Page 22 filed in the Office
of the San Mateo County Recorder on December 9, 1963; A.P. N . : 025-320-040;
Commonly known as: Christopher Dunning Residence, 1837 Hunt Drive,
Burlingame, CA
This letter certifies that on May 20, 2008, I , Roger J. Clegg, LS 7055, personally
checked the story poles erected on the subject property and found that all locations ,
as shown on the approved Story Pole Plan dated 5/15/08, had story poles erected to
the specified heights within 1 "+/-, and that the tops of the poles were within 20 of
plumb from the story pole points, as set by this office on May 15, 2008.
Respectfully submitted this 21St day of May, 2008.
t
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Roger J. Cleg6, LS 0 5
(expires Decemb X31 , 2008)
e
Westem Pacific Boundary &Surveying
Rog
Sheet of
(650)787-1878 P.O. Box 2442 . .' - �•+' VN'f x f-
(650)363-8930(Fax) Redwood City. CA 94064 Date
e-mail survcleg@sba,9lobal.r)et ,, P sc�
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COMMUNITY DEVELOPMENT DEPARTMENT•501 PRIMROSE ROAD•BURLINGAME,CA 94010
BUR�tNGAME p: 650.558.7250•f: 650.696.3790 •www.burlingame.org
APPLICATION TO THE PLANNING COMMISSION
Typ of application: /
Design Review 19 Variance��6� ❑ Other:
❑ Conditional Use Permit Special Permit (DtY � ❑ Parcel Number: OZ 5 - 3.20 -01-0
PROJECT ADDRESS: 16 3 -7 UNT- D EyR-A\/5—
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APPLICANT project contact person ' PROPERTY OWNER project contact person❑
OK to send electronic copies of documents❑ OK to send electronic copies of documents❑
Name: Name: �2�1 V I S - D�,1 ty"i �I
Address: Address:
City/State/Zip: City/State/Zip:
Phone (w): Phone (w): 5_0 I ef iO 7 7 —
(Home): (Home):
(Fax): (Fax):
(E-mail): (E-mail):
ARCHITECT DEiI ' project contact persona
OK to send electronic copies of documents l
Name: 13o-c,1Ie-t- M6, 01 cis
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Address: i.�Z 1 S e-�r-tS CLIv.fe C�fi. with ❑x
City/State/Zip: Sc,brck-"_P- GR `% � to indicate
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Phone (w): for this project.
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(E-mail): lmc� c:ccas tom`G SbU ��l�h ry �-
PROJECT DESCRIPTION: lie -I'" 'x Y?S UYt � V1 ck
AFFADAVIT/SIGNATURE: I hereby certify under penalty of perjury that the information given herein is true and correct to the
best of my knowledge and belief.
Applicant's signature: ��` �� 1 Date: °z Z �, / 0
I am aware of the proposed application and hereby authorize the above applicant to submit this application to the Planning
Commission. E
Property owner's signature: Date: --
Date submitted: _
S:\Handouts\PC,Application 20-07handout
City of Burlingame Planning Department 501 Primrose Road P(650) 558-7250 F(650) 696-3790 www.burlineame.org
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The Planning Commiskon is required by law to make findings as defined by the City's Ordinance (Code
Section 25.50). Your answers to the following questions can assist the Planning Commission in making
the decision as to whether the fmdings can be made for your request. Please type or write neatly in ink.
Refer to the back of this form for assistance with these questions.
1. Explain why the blend of mass, scale and dominant structural characteristics of the new
construction or addition are consistent with the existing structure's design and with the
existing street and neighborhood.
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mitigation is proposed for the removal of any trees? Explain why this mitigation is
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CITY OF.BUR� iNGAME nn c!
VARIANCE APPL,ICATION
The Planning Commission is required by law to make findings as defined by the City's Ordinance
(Code Section 25.54.020 a-d). Your answers to the following questions can assist the Planning
Commission in making the decision as to whether the findings can be made for your request.
Please type or write neatly in ink. Refer to the back of this form for assistance with these questions.
a. Describe the exceptional or extraordinary circumstances or conditions applicable to
your property which do not apply to other properties in this area. L
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substantial_.property right and what unreasonable property loss or unnecessary
hardship might result form the denial of the application.
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C. Explain why the proposed use at the proposed location will not be detrimental or
injurious to property or improvements in the vicinity or to public health, safety,
general welfare or convenience.
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character of the existing and potential uses on adjoining properties in the general
vicinity?
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Project Comments
Date: February 21, 2008
To: d City Engineer ❑ Recycling Specialist
(650) 558-7230 (650) 558-7271
❑ Chief Building Official ❑ Fire Marshal
(650) 558-7260 (650) 558-7600
❑ City Arborist ❑ NPDES Coordinator
(650) 558-7254 (650) 342-3727
❑ City Attorney
From: Planning Staff
Subject: Request for Design Review, Special Permit and Variance for first and
second story addition to existing single family dwelling at 1837 Hunt
Drive, zoned R-1, APN: 025-320-040
Staff Review: February 25, 2008
1. Storm drainage shall be designed to drain towards the street frontage or to the
City storm drain system.
2. The project shall, at its own cost, design and construct frontage public
improvements including curb, gutter, sidewalk, driveway and other necessary
appurtenant work.
3. Sewer backwater protection certification is required. Contact Public Works —
Engineering Division at (650) 558-7230 for additional information.
Reviewed by: V V Date: 2/28/2008
Project Comments -,
Date: February 21, 2008
To: ❑ City Engineer ❑ Recycling Specialist
(650) 558-7230 (650) 558-7271
X Chief Building Official ❑ Fire Marshal
(650) 558-7260 (650) 558-7600
❑ City Arborist ❑ NPDES Coordinator
(650) 558-7254 (650) 342-3727
❑ City Attorney
From: Planning Staff
Subject: Request for Design Review, Special Permit and Variance for first and
second story addition to existing single family dwelling at 1837 Hunt
Drive, zoned R-1, APN: 025-320-040
Staff Review: February 25, 2008
1) On the plans specify that this project will comply with the 2007 California Building
Codes (CBC).
2) Provide fully dimensioned plans.
3) Provide existing and proposed elevations.
4) This project will be considered a New Building because, according to the City of
Burlingame Municipal code, "when additions, alterations or repairs within any
twelve-month period exceed fifty percent of the current replacement value of an
existing building or structure, as determined by the building official, such building
or structure shall be made in its entirety to conform with the requirements for new
buildings or structures." This building must comply with the 2007 California
Building Code for new structures.
5) Due to the extensive nature of this construction project the Certificate of
Occupancy will be rescinded once construction begins. A new Certificate
of Occupancy will be issued after the project has been finaled. No
occupancy of the building is to occur until a new Certificate of Occupancy
has been issued.
6) Show the distances from all exterior walls to property lines or to assumed
property lines
7) Provide a complete demolition plan that indicates the existing walls, walls to be
demolished, new walls, and a legend. NOTE: The Demolition Permit will not
be issued until a Building Permit is issued for the project.
8) Comply with the 2005 California Energy Efficiency Standards for low-rise
residential / non-residential buildings. Go to http://www..energy.ca.gov/title2 for
publications and details.
.(� 9) Rooms that can be used for sleeping purposes must have at least one window or
�C door that complies with the egress requirements.Specify the size and location of
all required egress windows on the elevation drawings.Note:The area labeled
"Office"is a room that can be used for sleeping purposes and,as such,must
comply with this requirement.
10)Provide guardrails at all landings. NOTE:All landings more than 30"in height at
any point are considered in calculating the allowable floor area.Consult the
Planning Department for details if your project entails landings more than 30"in
height.
11)Provide handrails at all stairs where there are four or more risers.
12)Provide lighting at all exterior landings.
13)The fireplace chimney must terminate at least two feet higher than any portion of
the building within ten feet.Sec.2113.9
14)NOTE:A written response to the items noted here and plans that
specifically address items 1 and 9 must be re-submitted before this project
can move forward for Plannin Commission action.
Reviewed b ___ -r Date:--/,loZ 4�o 0
Project Comments
Date: February 21 , 2008
To: ❑ City Engineer ❑ Recycling Specialist
(650) 558-7230 (650) 558-7271
Ef Chief Building Official ❑ Fire Marshal
(650) 558-7260 (650) 558-7600
❑ City Arborist ❑ NPDES Coordinator
(650) 558-7254 (650) 342-3727
❑ City Attorney
From: Planning Staff
Subject: Request for Design Review, Special Permit and Variance for first and
second story addition to existing single family dwelling at 1837 Hunt
Drive, zoned R-1 , APN: 025-320-040
Staff Review: February 25, 2008
CC./ -��-iG��r, ( �/) A11✓h L Fri � ' ��1✓ C//
f
Reviewed b-y: ...._ _......._ ��' . Dater j���9
Project Comments
Date: February 21, 2008
To: ❑ City Engineer ❑ Recycling Specialist
(650) 558-7230 /(650) 558-7271
❑ Chief Building Official U Fire Marshal
(650) 558-7260 (650) 558-7600
❑ City Arborist ❑ NPDES Coordinator
(650) 558-7254 (650) 342-3727
❑ City Attorney
From: Planning Staff
Subject: Request for Design Review, Special Permit and Variance for first and
second story addition to existing single family dwelling at 1837 Hunt
Drive, zoned R-1, APN: 025-320-040
Staff Review: February 25, 2008
Provide a residential fire sprinkler throughout the residence.
1. Provide a minimum 1 inch water meter.
2. Provide backflow prevention device/double check valve assembly—
Schematic of water lateral line after meter shall be shown on Building
Plans prior to approval indicating location of the device after the split
between domestic and fire protection lines.
3. Drawings submitted to Building Department for review and approval shall
clearly indicate Fire Sprinklers shall be installed and shop drawings
shall be approved by the Fire Department prior to installation.
Reviewed by: Date:
Project Comments
Date: February 21 , 2008
To: 0 City Engineer 0 Recycling Specialist
(650) 558-7230 (650) 558-7271
0 Chief Building Official Q Fire Marshal
(650) 558-7260 (650) 558-7600
0 City Arborist ✓ NPDES Coordinator
(650) 558-7254 (650) 342-3727
0 City Attorney
From: Planning Staff
Subject: Request for Design Review, Special Permit and Variance for first and
second story addition to existing single family dwelling at 1837 Hunt
Drive, zoned R-1, APN: 025-320-040
Staff Review: February 25, 2008
1) Any construction project in the City, regardless of size, shall comply with the City
NPDES permit requirement to prevent stormwater pollution including but not
limited to ensuring that all contractors implement construction Best Management
Practices (BMPs) and erosion and sediment control measures during ALL phases
of the construction project (including demolition). Include appropriate
stormwater BMPs as Project Notes.
2) The public right of way/easement shall not be used as a construction staging
and/or storage area and shall be free of construction debris at all times.
3) Implement Erosion and Sedimentation Controls as necessary.
a. Install and maintain all temporary erosion and sediment controls
continuously until permanent erosion control have been established;
b. Address method(s) for diverting on-site runoff around exposed areas and
diverting off-site runoff ar ount the site;
c. Address methods for preventing erosion and trapping sediment on-site.
4) Provide notes, specifications, or attachments describing the following:
a. Construction, operation and maintenance of erosion and sediment control
measures, including inspection frequency;
b. Methods and schedule for grading, excavation, filling, clearing of
vegetation, and storage and disposal of excavated or cleared material.
Brochures and literatures on stormwater pollution prevention and BMPs are available for
your review at the Community Development and Engineering departments. Distribute to
all project proponents.
For additional assistance, contact Eva J. at 650/342-3727.
Reviewed by: ES,
Date: 02128/2008 `
RESOLUTION APPROVING CATEGORICAL EXEMPTION,DESIGN REVIEW,HILLSIDE
AREA CONSTRUCTION PERMIT,SPECIAL PERMIT,AND SETBACK VARIANCE
RESOLVED,by the Planning Commission of the City of Burlingame that:
WHEREAS, a categorical exemption has been proposed and application has been made for
Design Review Hillside Area Construction Permit Special Permit and Setback Variance for a
first and second story addition to a single family dwelling at 1837 Hunt Drive zoned R-1,
Dunning Family Trust property owner,APN•025-320-040;
WHEREAS,said matters were heard by the Planning Commission of the City of Burlingame on
June 23, 2008, at which time it reviewed and considered the staff report and all other written
materials and testimony presented at said hearing;
NOW,THEREFORE,it is RESOLVED and DETERMINED by this Planning Commission that:
1. On the basis of the Initial Study and the documents submitted and reviewed, and
comments received and addressed by this commission, it is hereby found that there is
no substantial evidence that the project set forth above will have a significant effect on
the environment,and categorical exemption per CEQA Article 19,Section 15301,Class
1(e)(2),which states that additions to existing structures provided the addition will not
result in an increase of more than 10,000 square feet if the project is in an area where all
public services and facilities are available to allow for maximum development
permissible in the General Plan and the area in which the project is located in not
environmentally sensitive.
2. Said Design Review, Hillside Area Construction Permit, Special Permit, and Setback
Variance are approved subject to the conditions set forth in Exhibit"A"attached hereto.
Findings for such Design Review,Hillside Area Construction Permit,Special Permit,and
Setback Variance are set forth in the staff report, minutes, and recording of said
meeting.
3. It is further directed that a certified copy of this resolution be recorded in the official
records of the County of San Mateo.
Chairman
I, Secretary of the Planning Commission of
the City of Burlingame,do hereby certify that the foregoing resolution was introduced and
adopted at a regular meeting of the Planning Commission held on the 23rd day of June,2008 by
the following vote:
Secretary
EXHIBIT "A"
Conditions of approval for Categorical Exemption, Design Review, Hillside Area Construction
Permit, Special Permit, and Setback Variance '
1837 Hunt Drive
Effective July 4, 2008
1. that the project shall be built as shown on the plans submitted to the Planning Division
date stamped June 12, 2008, sheets A-0, 1-1.0, A1.0, A1.1, A2.0, A2.1, A3.0, A3.1, A3.2,
A4.0 and A5.0, and that any changes to building materials, exterior finishes, footprint or
floor area of the building shall require an amendment to this permit;
2. that the conditions of the Chief Building Official's February 21, 2008 memo, the City
Engineer's February 28, 2008 memo, the Fire Marshal's February 25, 2008 memo, and
the NPDES Coordinator's February 28, 2008 memo shall be met;
3. that if the structure is demolished or the envelope changed at a later date the side
setback Variance, as well as any other exceptions to the code granted here, will become
void;
4. that demolition or removal of the existing structures and any grading or earth moving on
the site shall not occur until a building permit has been issued and such site work shall
be required to comply with all the regulations of the Bay Area Air Quality Management
District;
5. that any changes to the size or envelope of the basement, first or second floors, or
garage, which would include adding or enlarging a dormer(s), moving or changing
windows and architectural features or changing the roof height or pitch, shall be subject
to Planning Commission review;
6. that prior to issuance of a building permit for construction of the project, the project
construction plans shall be modified to include a cover sheet listing all conditions of
approval adopted by the Planning Commission, or City Council on appeal; which shall
remain a part of all sets of approved plans throughout the construction process.
Compliance with all conditions of approval is required; the conditions of approval shall
not be modified or changed without the approval of the Planning Commission, or City
Council on appeal;
7. that all air ducts, plumbing vents, and flues shall be combined, where possible, to a
single termination and installed on the portions of the roof not visible from the street; and
that these venting details shall be included and approved in the construction plans
before a Building permit is issued;
8. that the project shall comply with the Construction and Demolition Debris Recycling
Ordinance which requires affected demolition, new construction and alteration projects
to submit a Waste Reduction plan and meet recycling requirements; any partial or full
demolition of a structure, interior or exterior, shall require a demolition permit;
9. that the project shall meet all the requirements of the California Building and Uniform
Fire Codes, 2007 Edition, as amended by the City of Burlingame;
EXHIBIT "A"
Conditions of approval for Categorical Exemption, Design Review, Hillside Area Construction
Permit, Special Permit, and Setback Variance
1837 Hunt Drive
Effective July 4, 2008
THE FOLLOWING CONDITIONS SHALL BE MET DURING THE BUILDING INSPECTION
PROCESS PRIOR TO THE INSPECTIONS NOTED IN EACH CONDITION:
10. that prior to scheduling the framing inspection the project architect or residential
designer, or another architect or residential design professional, shall provide an
architectural certification that the architectural details shown in the approved design
which should be evident at framing, such as window locations and bays, are built as
shown on the approved plans; architectural certification documenting framing
compliance with approved design shall be submitted to the Building Division before the
final framing inspection shall be scheduled;
11. that prior to scheduling the roof deck inspection, a licensed surveyor shall shoot the
height of the roof ridge and provide certification of that height to the Building
Department; and
12. that prior to final inspection, Planning Department staff will inspect and note compliance
of the architectural details (trim materials, window type, etc.) to verify that the project has
been built according to the approved Planning and Building plans.
CITY OF BURLINGAME
COMMUNITY DEVELOPMENT DEPARTMENT ba r3y8ai6-04825
BURLINGAME 501 PRIMROSE ROAD
BURLINGAME, CA 94010 „-_ ,�, � = �
, PH: (650) 558-7250 ® FAX: (650) 6 T9 i 00 .2
www.burlingame.org e-� R
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Site: 1837 HUNT DRIVE
The City of Burlingame Planning Commission announces the PUBLIC HEARING
following public hearing on MONDAY, JUNE 23, 2008 at NOTICE
7:00 P.M. in the City Hall Council Chambers, 501 Primrose
Road, Burlingame, (A:
Application for Design Review, Hillside Area Construction
Permit, Side Setback Variance and Special Permit for Declining
Height Envelope for a first and second story addition to a
single family dwelling at 1837 HUNT DRIVE zoned R-l .
APN 025-320-040
Mailed: June 13, 2008
(Please refer to other side)
City of Burlingame
A copy of the application and plans for this project may be reviewed prior to
the meeting at the Community Development Department at 501 Primrose
Road , Burlingame, California.
If you challenge the subject application(s) in court, you may be limited to
raising only those issues you or someone else raised at the h"hlic hearing
described in the notice or in written correspondence delivered to the city at or
prior to the public hearing .
Property owners who receive this notice are responsible for informing their
tenants about this notice.
For additional information , please call (650) 558-7250. Thank you .
William Meeker
Community Development Director
PUBLIC HEARING NOTICE
(Please refer to other side)
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CITY OF BURLINGAME
t COMMUNITY DEVELOPMENT DEPARTMENT
BURLINGAME 509 PRIMROSE ROAD :-.. - _- - __ - .- •650-4,43 -
BURLINGAME, CA 94010
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PH: (650) 558-7250 ® FAX: (650) =3f
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Site:
1837 HUNT DRIVE
The City of Burlingame City Council announces the following PUBLIC HEARING
public hearing on Monday, August 18, 2008 at 7:00 P.M. NOTICE
in the City Hall Council Chambers, 501 Primrose Road,
Burlingame, CA:
Appeal of Planning Commission's denial without prejudice of on
Application for Design Review, Hillside Area Construction Permit,
Side Setback Variance and Special Permit for Declining Height
Envelope for a first and second story addition to a single family
dwelling at 1837 HUNT DRIVE zoned R-l . APN 025-320-040
Mailed: August 8, 2008
(Please refer to other side)
City of Burlingame
A copy of the application and plans for this project may be reviewed prior to
the meeting at the Community Development Department at 501 Primrose
Road , Burlingame, California.
If you challenge the subject application(s) in court, you may be limited to
raising nnly thnsP I.q.qI ie$ vnl l nr gnmpnnP_. P_,ISP_. raised at the public hearing,
described in the notice or in written correspondence delivered to the city at or
prior to the public hearing .
Property owners who receive this notice are responsible for informing their
tenants about this notice.
For additional information, please call (650) 558-7250. Thank you .
William Meeker
Community Development Director
PUBLIC HEARING NOVICE
(Please refer to other side)
RECEIVED
.SUN 3 Q 2000
CITY OF BRURLINGAME
June 30, 2008
Honorable Mayor and City Council:
Please schedule an appeal hearing
for 1837 Hunt Drive to be heard
Honorable City Council at the August 18, 2008 Council
City of Burlingame meeting.
City Hall City Clerk
501 Primrose Road
Burlingame, CA 94010
RE: Request for Hearing with City Council
ADDRESS: 1837 Hunt Drive
Burlingame, CA 94010
APPLICATION: Design Review, Hillside Area Construction Permit, Side Setback
Variance and Special Permit for Declining Height Envelope for a
first and second story addition to single family dwelling.
Please grant us a hearing at the earliest possible time in order to consider our appeal of
the Planning Commission's decision to deny without prejudice our application to
improve our home at 1837 Hunt Drive.
Supporting documentation will be provided at a later date. If you have any
questions or need any immediate information, please feel to contact me at (650) 219-
1077.
Sincerely,
Chris Dunning
Property Owner
a
CHRISTOPHER S DUNNING SMITHBNWEY,, 1170
MARISOL B DUNNING cltlgroupi
740 THORNHILL DRIVE
DALY CITY, CA 94015-3646 55-7265/212
O Date
Pay to the
Order of
Dollars
c❑ SELECT CLIENT FMA ACCOUNT
°0 800-423-7248
E Citibank F.S.B.Englewood Cliffs,N.J.
For �U�GfX/C^ Cr'� 9 fl 10 M'
I:0212726SS1: 100727672SO LL70
CITY OF BURLINGAME
FINANCE DEPARTMENT
CASH COLLECTIONS DIVISION
06/30/08 04:42pm REFERENCE - 14793-45-3
MISC BATCH 277 - UTILITY BATCH 276
FROM MARISOL DUNNING 1837 HUNT DR
ACCOUNT 10136630
PLANNING FEES 10136630 280.00
TOTAL PAID 280.00
CHECK 280.00 RECEIVED BY COUNTER
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME,UPHOLDING THE
APPEAL OF CHRIS DUNNING AND REVERSING THE PLANNING COMMISSION'S JUNE
23,2008,DENIAL WITHOUT PREJUDICE OF THE APPLICATION FOR DESIGN REVIEW,
HILLSIDE AREA CONSTRUCTION PERMIT,SIDE SETBACK VARIANCE,AND SPECIAL
PERMIT FOR DECLINING HEIGHT ENVELOPE FOR A FIRST AND SECOND STORY
ADDITION AT 1837 HUNT DRIVE,ON PROPERTY SITUATED WITHIN A SINGLE-FAMILY
RESIDENTIAL(R-1)ZONE
RESOLVED,BY THE CITY COUNCIL OF THE CITY OF BURLINGAME THAT:
WHEREAS, on June 23, 2008, the Planning Commission denied without prejudice an
application for Design Review, Hillside Area Construction Permit, Side Setback Variance, and
Special Permit for Declining Height Envelope for a first and second story addition to a single-
family residence located at 1837 Hunt Drive (APN: 025-320-040), and owned by the Dunning
Family Trust,1837 Hunt Drive,Burlingame,California;and
WHEREAS, the Planning Commission's June 23, 2008 denial without prejudice was
appealed by Chris Dunning,and the City Council conducted a public hearing on the appeal on
August 18,2008;upholding the appeal and reversing the Planning Commission's denial without
prejudice.
NOW,THEREFORE,IT IS RESOLVED AND DETERMINED BY THE CITY COUNCIL THAT:
1. The City Council hereby upholds the appeal and reverses the Planning Commission's
June 23, 2008 denial without prejudice of the application for Design Review, Hillside
Area Construction Permit, Side Setback Variance, and Special Permit for Declining
Height Envelope, based upon the Council's finding that the proposed project will not
obstruct the existing distant views from nearby properties. Additional findings for the
City Council's action are as set forth in the minutes and recording of the City Council
meeting of June 23,2008.
2. On the basis of the Initial Study and the documents submitted and reviewed, and
comments received and addressed by this commission, it is hereby found that there is
no substantial evidence that the project set forth above will have a significant effect on
the environment,and categorical exemption per CEQA Article 19,Section 15301,Class
1(e)(2),which states that additions to existing structures provided the addition will not
result in an increase of more than 10,000 square feet if the project is in an area where all
public services and facilities are available to allow for maximum development
permissible in the General Plan and the area in which the project is located in not
environmentally sensitive.
3. Said Design Review, Hillside Area Construction Permit, Side Setback Variance, and
Special Permit are approved subject to the conditions set forth in Exhibit"A"attached
hereto. Findings for such Design Review, Hillside Area Construction Permit, Side
Setback Variance,and Special Permit are set forth in the minutes and recording of said
meeting.
1
Exhibit "A"
Resolution No.
City Council Agenda —August 18, 2008
APPEAL— 1837 Hunt Drive
4. It is further directed that a certified copy of this resolution be recorded in the official
records of the County of San Mateo.
Mayor
I, Doris Mortensen, City Clerk of the City of Burlingame, do hereby certify that the foregoin
resolution was introduced and adopted at a regular meeting of the City Council held on the 18`
day of August, 2008 by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
2
Exhibit "A'
Resolution No.
City Council Agenda—August 18, 2008
APPEAL- 1837 Hunt Drive
1. that the project shall be built as shown on the plans submitted to the Planning Division
date stamped June 12, 2008, sheets A-0, L1.0, A1.0, A1.1, A2.0, A2.1, A3.0, A3.1, A3.2,
A4.0 and A5.0, and that any changes to building materials, exterior finishes, footprint or
floor area of the building shall require an amendment to this permit;
2. that the conditions of the Chief Building Official's February 21, 2008 memo, the City
Engineer's February 28, 2008 memo, the Fire Marshal's February 25, 2008 memo, and
the NPDES Coordinator's February 28, 2008 memo shall be met;
3. that if the structure is demolished or the envelope changed at a later date the side
setback Variance, as well as any other exceptions to the code granted here, will become
void;
4. that demolition or removal of the existing structures and any grading or earth moving on
the site shall not occur until a building permit has been issued and such site work shall
be required to comply with all the regulations of the Bay Area Air Quality Management
District;
5. that any changes to the size or envelope of the basement, first or second floors, or
garage, which would include adding or enlarging a dormer(s), moving or changing
windows and architectural features or changing the roof height or pitch, shall be subject
to Planning Commission review;
6. that prior to issuance of a building permit for construction of the project, the project
construction plans shall be modified to include a cover sheet listing all conditions of
approval adopted by the Planning Commission, or City Council on appeal; which shall
remain a part of all sets of approved plans throughout the construction process.
Compliance with all conditions of approval is required; the conditions of approval shall
not be modified or changed without the approval of the Planning Commission, or City
Council on appeal;
7. that all air ducts, plumbing vents, and flues shall be combined, where possible, to a
single termination and installed on the portions of the roof not visible from the street; and
that these venting details shall be included and approved in the construction plans
before a Building permit is issued;
8. that the project shall comply with the Construction and Demolition Debris Recycling
Ordinance which requires affected demolition, new construction and alteration projects
to submit a Waste Reduction plan and meet recycling requirements; any partial or full
demolition of a structure, interior or exterior, shall require a demolition permit;
9. that the project shall meet all the requirements of the California Building and Uniform
Fire Codes, 2007 Edition, as amended by the City of Burlingame;
3
Exhibit "A"
Resolution No.
City Council Agenda —August 18, 2008
APPEAL — 1837 Hunt Drive
THE FOLLOWING CONDITIONS SHALL BE MET DURING THE BUILDING INSPECTION
PROCESS PRIOR TO THE INSPECTIONS NOTED IN EACH CONDITION:
10. that prior to scheduling the framing inspection the project architect or residential
designer, or another architect or residential design professional, shall provide an
architectural certification that the architectural details shown in the approved design
which should be evident at framing, such as window locations and bays, are built as
shown on the approved plans; architectural certification documenting framing
compliance with approved design shall be submitted to the Building Division before the
final framing inspection shall be scheduled;
11. that prior to scheduling the roof deck inspection, a licensed surveyor shall shoot the
height of the roof ridge and provide certification of that height to the Building
Department; and
12. that prior to final inspection, Planning Department staff will inspect and note compliance
of the architectural details (trim materials, window type, etc.) to verify that the project has
been built according to the approved Planning and Building plans.
4
AGENDA VQ.
O' c
ITT ITEM #
ffl
RLINGAMoE STAFF REPORT MAG.
�9. DATE 8/18/2008
TO: Honorable Mayor and Council SUBMITTED
BY
DATE: August 14. 2008 APPROVED
BY
FROM: Larry E. Anderson. City Attorney
SUBJECT-
RESOLUTION APPROVING FREE INTERNET SERVICE FROM ASTOUND BROADBAND
AND PROVIDING RECOGNITION FOR FREE SERVICE
RECOMMENDATION:
Approve a resolution accepting free internet service from Astound Broadband and recognizing Astound for the
free service.
BACKGROUND:
The City required installation of an independent, non-City network, internet connection as part of the audio
equipment upgrade project to provide connectivity between the City and Granicus. The internet connection was
necessary to give Granicus the ability to access and monitor the video streaming computer server on a 24-hours,
7 days week basis. Cost estimates were solicited and received from Comcast and Astound Broadband. Initially,
Comcast was selected as the internet-service provider based on the cost of service ($99 per month for business
class service). Astound then offered to provide free monthly service to the City if the City paid for the
installation costs.
The free service to be provided may save the City from $10,000 to $12,000. Installation costs were $1,329. In
exchange, Astound would like recognition for providing the free service to the City. Two methods of providing
recognition are proposed: a placard at the entrance to the council chambers informing the public that free,
wireless internet service is being provided by Astound, and a message on the City website with the Astound
logo informing the public about the free internet service. The City will also work with Astound to develop a
"gateway" page that will be displayed to users using the free service.
DISCUSSION:
The internet service is also being used to monitor the digital audio equipment that was installed in the council
chambers. Drew Kutlik, Magic Wave Productions, will monitor equipment performance and make adjustments
remotely via the internet. In addition, a wireless router was installed to provide limited wireless broadband
access within the chambers for public use.
Attachment
Proposed Resolution
i
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME
RECOGNIZING AND THANKING ASTOUND BROADBAND
FOR PROVIDING FREE CITY ACCESS FOR USE IN COMMUNITY
BROADCASTING AT CITY HALL
RESOLVED by the CITY COUNCIL of the CITY OF BURLINGAME that:
WHEREAS, Astound Broadband offered to provide the City with free internet service to
support the City's broadcasting and monitoring equipment that provide broadcasting of meetings
and events in the Council Chambers; and
WHEREAS, this offer will result in a savings of as much as $10,000 or more to the City,
as well as providing a remote way to adjust equipment performance in the Council Chambers'
digital audio equipment,
NOW, THEREFORE, IT IS HEREBY RESOLVED as follows:
1. The City Council recognizes and expresses its appreciation to Astound Broadband for
providing this free service to the City and the community.
Mayor
I, DORIS MORTENSEN, City Clerk of the City of Burlingame, do.hereby certify that the
foregoing resolutions were introduced at a regular meeting of the City Council held on the
day of , 2008, and was adopted thereafter by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
City Clerk
r7 AGENDA ITEM NO: 8b
BURLINGAME STAFF REPORT
MEETING DATE: August 18, 2008
TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY:
DATE: August 7, 2008 APPROVED BY:
FROM: William Meeker, Community Development Director — (650) 558-7255
SUBJECT: INTRODUCE ORDINANCE AMENDING TITLE 26 OF THE MUNICIPAL CODE,
SUBDIVISION REGULATIONS, TO SPECIFY REQUIREMENTS FOR CONVERSION OF
STOCK COOPERATIVES TO CONDOMINIUMS
INTRODUCTION
The City Council should review the proposed ordinance to amend certain provisions of the Subdivision
Regulations as a study item and suggest any changes, if necessary, and introduce the ordinance.
The following Council actions should be taken to introduce the ordinance to amend the Subdivision
Regulations:
A. Request City Clerk to read title of the proposed ordinance.
B. Waive further reading of the ordinance.
C. Introduce the proposed ordinance.
D. Direct the City Clerk to publish a summary of the ordinance at least five days before proposed
adoption.
If the proposal for the amendment to the Subdivision Regulations is acceptable, this item should be set for a
second reading and public hearing at the Council meeting of September 2, 2008.
Environmental Review Status:
Adoption of the proposed amendment to the City's Subdivision Regulations to create a process whereby
legally organized stock cooperatives (as defined in Section 1351 of the California Civil Code) may be
converted to condominium form of ownership is exempt from environmental review pursuant to the California
Environmental Quality Act (CEQA). Adoption of code provisions that will permit such conversions, and the
act of permitting a change from a "stock cooperative" form of ownership to "condominium" form of ownership,
do not have the potential to create a significant environmental impact, since the units already existed and
involved are individually owned. For this reason, the "general rule" of the CEQA is deemed to apply in that "it
can be seen with certainty that there is no possibility that the activity in question may have a significant effect
on the environment" (CEQA Guidelines, Section 15061(b)(3) — Review for Exemption).
INTRODUCE ORDINANCE AMENDING TITLE 26(Subdivision Regulations) August 7,2008
Planning Commission Action:
On July 14, 2008, the Planning Commission conducted a public hearing to consider the proposed
amendment to the Subdivision Regulations as part of its regular action calendar (see attached minutes). No
members of the public spoke regarding the item, and no changes were requested by the Commission. The
Commission recommended adoption of the amendment by the City Council by a vote of 5-0-2
(Commissioners Vistica and Lindstrom were absent).
BACKGROUND
The City's regulations governing the conversion of apartments to condominium form of ownership were first
adopted in 1981 (see Section 26.30 of the Subdivision Regulations, attached). In the 1960s, stock
cooperatives were a means of providing the opportunity for common interest types of development similar to
condominium ownership. Staff is aware of at least one legally created stock cooperative within the
boundaries of the City of Burlingame, located at 1217 Paloma Avenue. However, the stock cooperative form
of ownership is outdated, and makes it cumbersome at best for property improvements to be made. The
owners of the units at 1217 Paloma Avenue would like to convert the property from stock cooperative to
condominium form of ownership.
Current regulations governing condominium conversions preclude the conversion of the Paloma Avenue
property to a condominium style of ownership since it does not meet the minimum threshold for condominium
conversion (a minimum of 20-units are required). As noted, stock cooperatives are a legal form of common
interest development similar to condominiums. Requiring the owners of such units to comply with the City's
standard condominium conversion procedures does not make sense, given that the units are already
individually owned. For this reason, a new section to the Subdivision Regulations has been drafted to create
an orderly process to permit conversion of stock cooperatives to condominiums (see attached ordinance).
The process outlined in the ordinance creates a procedure similar to an exemption from the Subdivision Map
Act to be used for conversion of legally existing stock cooperatives to condominium form of ownership.
ATTACHMENTS
• July 14, 2008 Planning Commission Minutes
July 14, 2008 Planning Commission Staff Report
• Ordinance of the City of Burlingame Amending Chapter 26.30 to Specify Requirements for
Conversion from Stock Cooperative to Condominium
2
CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes July 14, 2008
• Agree with comments regarding architectural design and window treatment. Though in favor of
bank use, is concerned about the potential traffic impacts.
• If it is true that Wachovia is intending to be a neighborhood business, there is an opportunity for
modifications to facades to add life to the building; amenities to attract people to the property.
• Further thought needs to be given to the architectural design.
• The design is very flat at the moment. Find ways to break of the planes of the building and provide
more architectural detailing.
• It would seem that there would be several mitigations for the parking Variance; would be
comfortable with requiring architectural treatments that would encourage pedestrian design changes
that mitigate the lack of parking and encourage walking to the facility. Should be continued with
direction to the applicant to look at creative options for facade treatment.
• This particular use will not be as parking intense as other uses, but the treatment of the building
does not encourage pedestrian activity.
Commissioner Terrones moved to continue the application.
The motion was seconded by Commissioner Brownrigg.
Discussion of motion:
• None
Chair Cauchi called for a voice vote on the motion to continue the matter The motion passed 4-0-2-1.
(Commissioners Lindstrom and Vistica absent, Commission Auran recused). Appeal procedures were
advised. This item concluded at 9:00 p.m.
Commissioner Auran returned to the dais.
7. ORDINANCE AMENDING CHAPTER 26.30 OF THE BURLINGAME MUNICIPAL CODE TO SPECIFY
REQUIREMENTS FOR CONVERSION FROM STOCK COOPERATIVE TO CONDOMINIUM STAFF
CONTACT: WILLIAM MEEKER(NEWSPAPER NOTICE—PUBLISHED IN SAN MATEO COUNTY TIMES
7/4/08)
Reference staff report dated July 14, 2008, with attachments. Community Development Director Meeker
presented the report.
Chair Cauchi opened the public hearing.
Commission comments:
• Asked how many other properties are affected (Meeker—only one to his knowledge).
Public comments:
• None
There were no further comments and the public hearing was closed.
Commissioner Brownrigg moved to recommend to the City Council, adoption of an Ordinance Amending
Chapter 26.30 of the Burlingame Municipal Code to specify requirements for conversion from stock
cooperatives to condominiums.
10
CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes July 14, 2008
The motion was seconded by Commissioner Auran.
Discussion of motion:
• None
Chair Cauchi called for a voice vote on the motion to recommend approval of adoption of the proposed
ordinance to the City Council. The motion passed 5-0-2. (Commissioners Lindstrom and Vistica absent).
This item concluded at 9:04 p.m.
8. PRESENTATION OF THE PREFERRED ALTERNATIVE FOR THE DOWNTOWN SPECIFIC PLAN —
STAFF CONTACT: WILLIAM MEEKER
Reference staff report dated July 14, 2008, with attachments. Community Development Director Meeker
introduced Kevin Gardiner and Matt Flynn of Kevin Gardiner&Associates, and described the purpose of the
presentation, an update to the Planning Commission regarding the recommendations of the Citizens
Advisory Committee (CAC) regarding the Burlingame Downtown Specific Plan.
Mr. Gardiner presented the CAC recommendations.
Chair Cauchi opened the public hearing.
Public comments:
Pat Giorni, 1445 Balboa Avenue; John Root, 27 Crossway Road; Jennifer Pfaff, 615 Bayswater Avenue;
Charles Voltz, 755 Vernon Way; Stephen Hamilton, 105 Crescent Avenue; Joe Putnam, 3 California Drive;
and Sarah Mahorter, 816 Peninsula Avenue spoke:
• Thanked citizens for their input.
• Applauded the idea of housing downtown.
• A 75-foot height limit allows a lot of building. Feels that 75-foot heights start to say"small city"; we
are a small town. Once we begin approaching 55-feet, we will start to look like parts of San Mateo
and Millbrae; will start to lose some of the human scale that currently exists downtown. Feels 55-
feet should be the maximum height allowed. This has, in theory been allowed since 1955, however,
very few buildings of this height have been built. If other development standards are revised, this
could encourage taller developments.
• The north end of the City is the appropriate place to add more people. If we build opportunities,
more people will come.
• Noted that high-speed rail ballot measure may pass; if it does, there will be grade separation that
could affect commercial uses on the east side of the railroad; this must be taken into consideration.
Noise is an issue; when electrification arrives, CalTrain is planning to run up to twelve trains per
hour during peak time, where housing is placed should take into account this change.
• The plans for California Drive open space(near Stacks)would improve traffic conditions in the area.
• It should be easier for future development to occur since there will be a current vision of how we
wish to have development proceed.
• Design review downtown is important; need to have some oversight. The proposed Building heights
have existed for years (in most instances), will not raise height limits except for a small portion of
Chapin Avenue.
• The specific plan process has been a good process.
• Expressed concern regarding the City's separation of the Safeway Working Group and the
Downtown Specific Plan processes. Has resulted in a"no man's land", underground parking is not
11
sem' Community Development Department MEETING DATE: July 14,2008
PLANNING COMMISSION STAFF REPORT REGULAR ACTION CALENDAR: Item No.7
STAFF CONTACT: William Meeker, (650)558-7255
MUNICIPAL CODE AMENDMENT: Amendment of the Subdivision Regulations (Title 26) to Permit
the Conversion of Stock Cooperatives to Condominiums
PROJECT DESCRIPTION:
The Planning Commission is asked to consider recommending to the City Council, adoption of an
ordinance amending the City's Subdivision Regulations (Title 26— Burlingame Municipal Code) outlining
requirements for conversion of existing stock cooperatives to condominium form of ownership.
BACKGROUND:
The City's regulations governing the conversion of apartments to condominium form of ownership were
first adopted in 1981 (see Section 26.30 of the Subdivision Regulations, attached). In the 1960s, stock
cooperatives were a means of providing the opportunity for common interest types of development
similar to condominium ownership. Staff is aware of at least one legally created stock cooperative within
the boundaries of the City of Burlingame, located at 1217 Paloma Avenue. However, the stock
cooperative form of ownership is outdated, and makes it cumbersome at best for property improvements
to be made. The owners of the units at 1217 Paloma Avenue would like to convert the property from
stock cooperative to condominium form of ownership.
Current regulations governing condominium conversions preclude the conversion of the Paloma Avenue
property to a condominium style of ownership since it does not meet the minimum threshold for
condominium conversion (a minimum of 20-units are required). As noted, stock cooperatives are a legal
form of common interest development similar to condominiums. Requiring the owners of such units to
comply with the City's standard condominium conversion procedures does not make sense, given that
the units are already individually owned. For this reason, a new section to the Subdivision Regulations
has been drafted to create an orderly process to permit conversion of stock cooperatives to
condominiums (see attached ordinance). The process outlined in the ordinance creates a procedure
similar to an exemption from the Subdivision Map Act to be used for conversion of legally existing stock
cooperatives to condominium form of ownership.
ENVIRONMENTAL REVIEW STATUS:
Adoption of the proposed amendment to the City's Subdivision Regulations to create a process whereby
legally organized stock cooperatives (as defined in Section 1351 of the California Civil Code) may be
converted to condominium form of ownership is exempt from environmental review pursuant to the
California Environmental Quality Act (CEQA). Adoption of code provisions that will permit such
conversions, and the act of permitting a change from a "stock cooperative' form of ownership to
"condominium" form of ownership, do not have the potential to create a significant environmental impact,
since the units already existed and involved are individually owned. For this reason, the "general rule" of
the CEQA is deemed to apply in that "it can be seen with certainty that there is no possibility that the
Page 1 of 2
PLANNING COMMISSION STAFF REPORT
July 14, 2008 Agenda — Item No. 8
Subdivision Regulations Update — Conversion of Stock Cooperatives to Condominiums
activity in question may have a significant effect on the environment' (CEQA Guidelines, Section
15061(b)(3) — Review for Exemption).
PLANNING COMMISSION ACTION:
The Planning Commission should conduct a public hearing regarding the proposed amendment to the
Subdivision Regulations, and consider public testimony and the analysis contained within the staff report.
Following conclusion of the public hearing, the Commission is asked to consider recommending to the
City Council, adoption of an "ORDINANCE OF THE CITY OF BURLINGAME AMENDING CHAPTER
26.30 TO SPECIFY REQUIREMENTS FOR CONVERSION FROM STOCK COOPERATIVE TO
CONDOMINIUM".
Prepared by:
WiWMeeke
Community Development Director
Attachments:
• Draft Ordinance — Conversion of Stock Cooperatives to Condominiums
• Section 26.30, Subdivision Regulations —Condominium Subdivisions
Page 2 of 2
I ORDINANCE NO.
2 ORDINANCE OF THE CITY OF BURLINGAME AMENDING CHAPTER 26.30 TO
SPECIFY REQUIREMENTS FOR CONVERSION FROM STOCK COOPERATIVE
3 TO CONDOMINIUM
4
5 The City Council of the City of Burlingame ordains as follows:
6
7 Section 1 . The City's requirements for conversion of apartments to condominiums
8 were first adopted in 1981 and have served the City well. However, the City contains at least one
9 stock cooperative, which was a legal form of ownership used in the 1960's to create a common
10 interest development similar to a condominium. It does not make sense to make such a common
11 interest development go through a full condominium conversion process when the units are already
12 individually owned, nor to apply the City's current bar of less than twenty (20) units from
13 apartments to condominiums to conversion of a stock cooperative. The stock cooperative form of
14 ownership has become dated, and it is important to provide an orderly process to allow properties
15 owned in this form to be renovated. This ordinance will provide a process similar to an exemption
16 in the Subdivision Map Act to be used for conversion of legally existing stock cooperatives to
17 condominiums.
18
19 Section 2. A new Section 26.30.028 is added to read as follows:
20 26.30.028 Conversion from stock cooperative to condominium.
21 (a) Notwithstanding any other provision of this code, including any provision of chapter
22 26.32, a stock cooperative as defined in section 1351 of the Civil Code may be converted to a
23 condominium as defined in section 783 of the Civil Code if all of the following are met:
24 (1) The stock cooperative was legally organized and created pursuant to state and local law
25 in effect at the time of the organization and creation, and the stock cooperative has continued in
26 uninterrupted existence until the date of the conversion; and
27 (2) A tentative map and final map for a condominium are filed and approved by the counci 1
28 as provided in to chapter 26.08 in the forms provided for other condominium maps under this title;
1
I and
2 (3)All persons renting units in a cooperative are provided all tenant rights under state and
3 local law,including,but not limited to,rights respecting first refusal,notice,and displacement and
4 relocation benefits as described in section 26.33.060.
5 (b)If the stock cooperative conversion is exempt from the Subdivision Map Act pursuant
6 to Government Code section 66412, then subsection (a)(2) shall not apply to the conversion
7 application. Instead, the application shall be reviewed by the planning commission for
8 conformance with section 66412 and subsections(a)(1)and(a)(3)above,and upon approval by the
9 commission,the city will certify conformance with section 66412 and this section in a form to be
10 recorded with the county recorder.
11 (c)Procedures for filing and approval of applications under this section,as well as appeals
12 from decisions made,shall follow sections 26.08.020,26.08.02 1,and 26.08.030,as applicable,and
13 section 25.16.060.
14
15 Section 3. This ordinance shall be published as required by law and shall take effect thirty
16 (30) days after its adoption.
17
18
Mayor
19
20 1,DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the
21 foregoing ordinance was introduced at a regular meeting of the City Council held on the day
22 of ,2008, and adopted thereafter at a regular meeting of the City Council held on the
23 day of , 2008, by the following vote:
24
25 AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
26 ABSENT: COUNCILMEMBERS:
27
City Clerk
28 U:\FILES\ORDINANC\stockconversion2008.pin.wpd
2
STAFF REPORT
BURLINGAME AGENDA
ITEM# 8c
MTG.
DATE Au>:ust 18,2008
TO: HONORABLE MAYOR AND CITY COUNCIL sUB)WTED ov
BY
DATE: August 10,2008
APP
R VED
FROM: Parks & Recreation Director BY
SUBJECT: AMEND THE CITY'S COMMUNITY RECOGNITION POLICY TO
ESTABLISH AN ANNUAL TIMELINE FOR THE WALK OF FAME
RECOMMENDATION: It is recommended that the City Council adopt the proposed annual
timeline for Burlingame's Walk of Fame.
BACKGROUND:
In 2004, the City Council adopted a Community Recognition Policy to acknowledge long-time
volunteerism or one-time contributions to the City. In September 2007, the Council asked staff
to proceed with the process to initiate the Walk of Fame process for the City's Centennial Gala
on June 6, 2008 and then to return to Council with a proposed timeline for annual recognitions.
The proposed timeline includes:
1. December 1St to January 31St—Solicit nominations from Burlingame non-profit groups
2. January 31St—Nomination deadline
3. February /March— Selection Committee makes recommendations and Council approves
nominees
4. April/May—Recognition Ceremony
BUDGET IMPACT:
No significant budget impact is anticipated from this recognition.
ATTACHMENTS:
A. Community Recognition Policy Adopted October 18, 2004
CITY AGENDA 8d
�1w 0 ITEM# --
BURLINGAME STAFF REPORT MAG.
DATE 8/18/2008
TO: Honorable Mayor and Council SUBMITTED
BY
DATE: August 13, 2008 APPRO D Q
BY 77*
FROM: Larry E. Anderson, City Attorney
SUBJECT:
INTRODUCE ORDINANCE ESTABLISHING FACILITY IMPACT FEE PROCESS
RECOMMENDATION:
Introduce ordinance that would establish a process for setting facility impact fees as follows:
A. Request City Clerk to read the title of the proposed ordinance.
B. Waive further reading of the ordinance.
C. Introduce the proposed ordinance.
D. Direct the City Clerk to publish a summary of the ordinance at least 5 days before proposed
adoption.
DISCUSSION:
Last year the City undertook a comprehensive study of the City's fee structure, including the possibility of
establishing fees that would mitigate some of the effects that new development has on the City's facilities and
infrastructure. Following a number of study sessions, the Council asked the Council's economic development
subcommittee to review the impact fee concepts and recommend any revisions for Council consideration.
The subcommittee met with staff and recommended that library impact fees not apply to new commercial,
office, or industrial developments. The subcommittee also recommended that the fee resolution establish
exemptions for certain levels or types of development, such as hotels,that generate significant City revenue or
that provide a greatly needed type of development, such as affordable housing.
The attached ordinance is the second step in the process of adopting facility impact fees. The ordinance
establishes the City authority and the procedures for imposing and administering impact fees, including trust
accounts for each category of facility impact fee.
Next month, staff will present the resolution adopting the specific fee schedule; a draft of the fee schedule taken
from the study(together with the subcommittee's deletions) is attached for reference. The resolution will also
define exemptions from the development fees, such as hotels. Additional exemptions will be developed over
the coming twelve months as the Economic Development Specialist and the Director of Community
Development further refine the City's economic development program; the Burlingame Downtown Specific
Plan is completed; and the Housing Element is updated, using this exemption opportunity in its goal-setting.
Mayor and Council
Re: Introduction of Ordinance Establishing Process for Facility Impact Fees
August 12, 2008
Page 2
Staff will return on September 2 or 15, 2008, for adoption of the proposed ordinance and the resolution
establishing the initial fee schedule and exemptions.
Attachment
Proposed Ordinance
Draft fee schedule concept
Distribution
Finance Director
Director of Community Development
1 ORDINANCE No.
2 ORDINANCE OF THE CITY OF BURLINGAME
ADDING CHAPTER 25.80 TO ESTABLISH PUBLIC FACILITIES IMPACT FEES FOR
3 DEVELOPMENT PROJECTS IN THE CITY
4
5 The CITY COUNCIL of the CITY OF BURLINGAME does hereby ordain as follows:
6
7 Section 1.
8 a. The City undertook a comprehensive study of the impacts that development projects
9 have on the City and its citizens. The City found that development projects create impacts on a
10 variety of City services and facilities, and these impacts can be addressed in part by the
11 imposition of predictable impact fees when the projects are ready to proceed with construction.
12 b. In order to implement the goals and objectives of the Burlingame General Plan and
13 Specific Plans and to mitigate impacts caused by new development within the City,public
14 facilities impact fees are necessary. The fees are needed to finance public facilities and to assure
15 that each new development pays its fair share for these improvements.
16 c. Government Code section 66000 et seq. (the Mitigation Fee Act)provides that public
17 facilities fees may be enacted and imposed on development projects. The City Council finds and
18 determines that:
19 1.New development projects cause the need for acquisition, construction, expansion, and
20 improvement of public facilities within the City of Burlingame and should bear a proportionate
21 share of meeting those needs.
22 2. Funds for construction, expansion, or improvement of public facilities are not available
23 to accommodate all of the needs caused by new development projects, which results in
24 inadequate public facilities within the City of Burlingame.
25 c. The City Council finds that the public health, safety, peace, convenience, comfort,
26 prosperity and general welfare of all City residents, will be promoted by the adoption of public
27 facilities impact fees for the construction, expansion, or improvement of public facilities.
28 d. Failure to enact public facilities impact fees will subject all City residents to
1
I conditions that adversely affect their health, safety and welfare.
2 3. It is intended that these funds may be used to pay for acquisition of land and facilities,
3 construction of new or additions to public facilities, and expansion of public services, materials,
4 and infrastructure.
5 4. The fees authorized by this ordinance are based upon the costs incrementally generated
6 by the need for new facilities and other capital acquisition expenses by new development
7 projects, and do not exceed the reasonable costs of providing those additional public facilities
8 costs caused by new development projects in the City.
9 5. It is further intended that this fee process will provide developers with reasonable
10 certainty in creating new development project concepts.
11
12 Section 2. A new Chapter 25.80 is added to read as follows:
13
Chapter 25.80
14 PUBLIC FACILITIES IMPACT FEES
15 Sections:
25.80.010 Definitions.
16 25.80.020 Collection of Public Facilities Fees.
25.80.030 Conditions for Collection.
17 25.80.040 Conditions for Reimbursement.
25.80.050 Fee Payment.
18 25.80.060 Public Facilities Impact Fee Account.
25.80.070 Natural Disaster Fee Exemption.
19 25.80.080 Capital Improvement Plan.
25.80.090 Procedure for Adoption of Fees.
20 25.80.100 Fee Adjustments or Waiver.
21
22 25.80.010 Definitions.
23 Words, when used in this chapter and in resolutions adopted thereunder, shall have the
24 following meanings:
25 (a) "Development permit" means any building permit, electrical permit, plumbing permit,
26 demolition permit, moving permit, or any other permit required by this code for issuance before
27 construction, reconstruction, remodeling, moving structures or any similar activity can be
28 lawfully undertaken on a parcel of property in the city.
2
I (b) "Development project" means any project undertaken for the purpose of
2 development. "Development project" includes a project involving the issuance of a permit for
3 construction or reconstruction, but not a permit to operate.
4 (c) "Fee" means a money exaction, other than a tax or special assessment, which is
5 charged by the city to an applicant in connection with approval of a development project for the
6 purpose of defraying all or a portion of the cost of public facilities related to the development
7 project.
8 (d) 'Public facility" includes public improvements, public services, and community
9 amenities.
10
11 25.80.020 Collection of Public Facilities Impact Fees.
12 Except as otherwise provided in this chapter, public facilities impact fees shall be paid
13 pursuant to this chapter before the issuance of any development permit.
14
15 25.80.030 Conditions for Collection.
16 (a) The following public facilities impact fees are established and imposed on the
17 issuance of development permits within the city as determined by resolution of the city council:
18 (1) General facilities and equipment. A development fee is established for general
19 facilities and equipment.
20 (2) Libraries. A development fee is established for library facilities, equipment, and
21 materials.
22 (3)Police. A development fee is established for police facilities and equipment.
23 (4) Parks and recreation. A development fee is established for parks and recreation
24 facilities and equipment.
25 (5) Streets and traffic. A development fee is established for street sand traffic facilities
26 and equipment.
27 (6) Fire. A development fee is established for fire facilities and equipment.
'8 (7) Storm drainage. A development fee is established for storm drainage facilities and
3
1 equipment.
2 (b) In establishing and imposing the schedule and application of the public facilities
3 impact fees by resolution, the city council will do the following:
4 (1) Identify the purpose of the fee;
5 (2) Identify the use to which the fee is to be put;
6 (3) Determine how there is a reasonable relationship between the fees used and the type
7 of development on which the fee is imposed; and
8 (4) Determine that there is a reasonable relationship between the need for the public
9 facility and the impacts caused by the type of development project on which the fee is imposed.
10
11 25.80.035 Deposit of Fees.
12 (a) Upon receipt of a fee subject to this chapter, the city shall deposit, invest, account for,
13 and expend the fees pursuant to Government Code Section 66006. The city shall retain fee
14 interest accrued and allocate it to the accounts for which the original fee was imposed.
15 (b) Each fee collected pursuant to this chapter shall be deposited in a special fund created
16 to hold the revenue generated by each such fee. Moneys within each such fund may be expended
17 only by appropriation by the city council for specific projects which are of the same category as
18 that for which the money was collected. In this regard, the following special funds are created
19 and established for the purposes indicated:
20 (1) A general facilities and equipment fund is established. The general facilities and
21 equipment fund is a fund for payment of the actual or estimated costs of constructing and
22 improving the general municipal facilities within the city, including any required acquisition of
23 land.
24 (2) A library facilities, materials, and equipment fund is established. The library
25 facilities, material, and equipment fund is a fund for payment of the actual or estimated costs of
26 library facilities, materials, and equipment, including any required acquisition of land.
27 (3) A police facilities and equipment fund is established. The police facilities and
28 equipment fund is a fund for payment of the actual or estimated costs of police facilities and
4
I equipment, including any required acquisition of land.
2 (4) A parks and recreation facilities and equipment fund is established. The parks and
3 recreation facilities and equipment fund is a fund for the payment of the actual or estimated costs
4 of parks and recreation facilities and equipment, including any required acquisition of land.
5 (5) A streets and traffic facilities and equipment fund is established. The streets and
6 traffic facilities and equipment fund is a fund for the payment of the actual or estimated costs of
7 streets and traffic facilities and equipment, including any required acquisition of land.
8 (6) A fire facilities and equipment fund is established. The fire facilities and equipment
9 fund is a fund for payment of the actual or estimated costs of fire facilities and equipment,
10 including any required acquisition of land.
11 (7) A storm drainage facilities and equipment fund is established. The storm drainage
12 facilities and equipment fund is a fund for payment of the actual or estimated costs of
13 constructing and improving the storm drain facilities and for associated equipment, including any
14 required acquisition of land.
15 (c) The city manager shall provide a report on these funds to the city council no less than
16 once a year in accordance with Government Code section 66006.
17
18 25.80.040 Computation of fee.
19 (a) The uses in the development project approved by the city shall be utilized in the
20 computation of fees required to be paid with respect to any property. If a parcel contains more
21 than one use,then the applicable fees shall be prorated by square footage or dwelling units, as
22 appropriate, attributable to each use.
23 (b) The fees shall be based on the uses, the number of dwelling units, and the amount of
24 square footage to be located on the property after completion of the development project. New
25 development that, through demolition or conversion, will eliminate existing development is
26 entitled to a fee credit offset if the existing development is a lawful use under this title, including
27 a nonconforming use.
28 (c) New development that will replace development that was partially or totally
5
I destroyed by fire, flood, earthquake, mudslide, or other casualty or act of God, is entitled to a fee
2 credit offset if the development that was partially or totally destroyed was a lawful use under this
3 title, including a nonconforming use, at the time of the destruction.
4 (d) All fees due under this chapter shall be determined and calculated by the director of
5 community development or the director's designee.
6
7 25.80.070 Natural Disaster Fee Exemption.
8 No fee adopted pursuant to this chapter shall be applied by the city to the reconstruction
9 of any residential, commercial or industrial development project that is damaged or destroyed as
10 a result of a natural disaster as declared by the governor of the state insofar as the reconstruction
11 is substantially equivalent in size and use as defined under Government Code section 66011.
12
13 25.80.075 Exemption for Existing Buildings and Uses.
14 (a) The following shall be exempted from payment of applicable public facilities impact
15 fees:
16 (1) Alterations, renovations or expansion of an existing residential building or structure
17 where no additional dwelling units are created and the use is not changed.
18 (2) Alterations or renovations of an existing commercial or industrial building or
19 structure where no expansion occurs and the use is not changed.
20 (b) For purposes of this section:
21 (1) "Expansion" shall be defined as any increase in the gross floor area of the existing
22 building or structure.
23 (2) "Change of use" shall be defined as a change or intensification of the use of a portion
24 or all of a building or structure in such a way that additional parking is required by this title.
25
26 25.80.045 Fee Payment.
27 (a) Fees shall be paid at or before the time of issuance of the first required development
28 permit for a development project. However, if the development project is a residential project as
6
I defined in Government Code subsection 66007, then the time for payment of fees shall be
2 governed by the provisions of Section 66007.
3 (b) The fee shall be determined by the fee schedule in effect on the date the vesting
4 tentative map or vesting parcel map is approved, or the date a development permit is issued.
5 (c) When application is made for a new building permit following the expiration of a
6 previously issued building permit for which fees were paid, a new fee payment shall not be
7 required, unless the fee schedule has been amended during the interim; in this event, the
8 appropriate increase or decrease shall be applied to permit issuance.
9 (d) In the event that development has already lawfully occurred on a parcel for which
10 public facilities impact fees were imposed, fees shall be required only for additional square
11 footage of development that was not included in computing a prior fee.
12 (e) When a fee is paid for a development project and that project is subsequently reduced
13 so that it would have been entitled to a lower fee,the city shall issue a prorated refund of the paid
14 fee.
15 (f) When a fee is paid for a development project and the project is subsequently and
16 irrevocably abandoned in writing without any further activity beyond the obtaining of a first
17 development permit,the payer shall be entitled to a refund of the fee paid, minus the
18 administrative portion of the fee. A written request for a refund of a fee paid in connection with
19 an expired or abandoned development project must be made to the director of community
20 development within 120 days of the expiration of the permit. Failure to submit the request
21 within this time limit shall constitute a waiver of any right to any refund of the fee, and the fee
22 shall be retained in and expended from the fund to which it was deposited.
23
24 25.80.041 In-lieu Construction or Provision of Facilities or Equipment
25 (a) In-lieu credit.
26 (1) A developer that has been required by the city to construct any facilities or
27 improvements, or a portion thereof, referenced in a resolution adopted pursuant to this chapter as
28 a condition of approval of a development permit may request an in-lieu credit of the specific
7
I public facilities impact fee for the same development. Upon request, an in-lieu credit of fees shall
2 be granted for facilities or improvements that mitigate all or a portion of the need therefor that is
attributable to and reasonably related to the given development.
4 (2) Only costs proportional to the amount of the improvement or facility that mitigates the
5 need therefor attributable to and reasonably related to the given development shall be eligible for
6 in-lieu credit, and then only against the specific, relevant fees involved to which the facility or
7 improvement relates.
8 (3) Fees required under this chapter shall be reduced by the actual construction costs of
9 the facilities or improvements that relate to the fee, as demonstrated by the applicant and
10 reviewed and approved by the director of community development, and consistent with the
11 provisions of subsections (a)(1) and (a)(2) of this section. Subject to the applicable provisions of
12 subsection(b) of this section, if the cost of the facilities or improvements is greater than required
13 relevant fees, this chapter does not create an obligation on the city to pay the applicant the excess
14 amount.
15 (4) An amount of in-lieu credit that is greater than the specific fee required under this
16 chapter may be reserved and credited toward the fee of any subsequent phases of the same
17 development, if determined appropriate by the director of community development. The director
18 may set a time limit for reservation of the credit.
19 (b). Developer construction of facilities exceeding needs related to development project.
20 Whenever an applicant is required, as a condition of approval of a development permit, to
21 construct any facility or improvement(or a portion thereof)referenced in a resolution adopted
22 which is determined by the city to exceed the need therefor attributable to and reasonably related
23 to the given development project, a reimbursement agreement with the applicant and a credit
24 against the specific relevant fee which would otherwise be charged pursuant to this chapter on
25 the development project shall be offered. The credit shall be applied with respect to that portion
26 of the improvement or facility which is attributable to and reasonably related to the need therefor
27 caused by the development, and shall be determined, administered and processed in accordance
28 with and subject to the provisions of section 25.80.100. The amount to be reimbursed shall be
8
I that portion of the cost of the improvement or facility which exceeds the need therefor
2 attributable to and reasonably related to the given development. The reimbursement agreement
3 shall contain terms and conditions mutually agreeable to the developer and the city, and shall be
4 approved by the city council. Reimbursement shall be provided from fees which are deposited
5 into the relevant fund or funds by other applicants for development projects.
6 (c) Site-related improvements. Credit shall not be given for site-related improvements,
7 including, but not limited to, traffic signals, right-of-way dedications, or providing paved access
8 to the property, which are specifically required by the project in order to serve it and which do
9 not constitute facilities or improvements specified in the resolution referenced in Section
10 15.80.030 of this chapter.
11 (d) Determination of credit. The developer seeking credit and/or reimbursement for
12 construction of improvements or facilities, or dedication of land or rights-of-way, shall submit
13 such documentation, including without limitation, engineering drawings, specifications, and
14 construction cost estimates, and utilize such methods as may be appropriate and acceptable to the
15 director of community development to support the request for credit or reimbursement. The
16 director shall determine credit for construction of improvements or facilities based upon either
17 these cost estimates or upon alternative engineering criteria and construction cost estimates if the
18 director determines that such estimates submitted by the developer are either unreliable or
19 inaccurate. The director shall determine whether facilities or improvements are eligible for credit
20 or reimbursement.
21 (e) Time for Making Claim for Credit. Any claim for credit must be made no later tlian
22 the application for a building permit. Any claim not so made shall be deemed waived.
23 (f) Transferability of Credit--Council Approval. Credits shall not be transferable from
24 one project or development to another.
25 (g) Appeal of determinations of director of community development. Determinations
26 made by the director of community development pursuant to this section may be appealed to the
27 planning commission pursuant to section 25.16.150 within ten(10) days of the determination of
28 the director.
9
1 25.80.042 Use of Funds.
2 (a) Funds collected from public facilities impact fees shall be used for the purpose of-
3 (1) Paying the actual or estimated costs of constructing or improving the public facilities
4 within the city or purchasing materials or equipment for the public facilities within the city to
5 which the specific fee or fees relate, including any required acquisition of land or rights-of-way
6 therefor; or
7 (2) Reimbursing the city for the development project's share of those public facilities
8 already constructed by the city or to reimburse the city for costs advanced, including without
9 limitation, administrative costs incurred with respect to a specific public facility project; or
10 (3) Reimbursing other developers who have constructed public facilities described in the
11 resolution, where those facilities were beyond those needed to mitigate the impact of the earlier
12 developer's project or projects.
13 (b). In the event that bonds or similar debt instruments are issued for advanced provision
14 of public facilities for which public facilities impact fees may be expended, impact fees may be
15 used to pay debt service on such bonds or similar debt instruments to the extent that the facilities
16 provided are of the type to which the fees involved relate.
17
18 25.80.045 Conditions for Reimbursement.
19 (a) The city manager shall report to the city council once each fiscal year regarding any
20 portion of a fee remaining unexpended or uncommitted in an account five (5) or more years after
21 deposit and identify the purpose for which the fee was collected. The city council shall make
22 findings at least once every fifth year thereafter with respect to any portion of the fee remaining
23 unexpended or uncommitted in its account five (5) or more years after deposit of the fee, to
24 identify the purpose to which the fee is put and to demonstrate a reasonable relationship between
25 the fee and the purpose for which it was charged.
26 (b) A refund of unexpended or uncommitted fees for which a need cannot be
27 demonstrated along with accrued interest may be made to the current owner(s) of the
28 development project(s) on a prorated basis. The city manager may refund unexpended and
10
I uncommitted fees that have been found by the city council to be no longer needed, by direct
2 payment or by offsetting other obligations owed to the city by the current owners of the
3 development project.
4 (c) If the administrative costs of refunding unexpended and uncommitted revenues
5 collected pursuant to this section exceed the amount to be refunded, the city council, after a
6 public hearing for which notice has been published pursuant to Government Code Section 6061
7 and posted in three prominent places within the area of the development project, may determine.
8 that the revenues shall be allocated for some other purpose for which the fees are collected
9 subject to this chapter that serve the project on which the fee was originally imposed.
10
11 25.80.080 Capital Improvement Plan.
12 A. The city may adopt or incorporate a capital improvement plan which indicates the
13 approximate location, size,time of availability and estimates of costs for public facilities or
14 improvements to be financed with public facility impact fees.
15 B. The city manager shall annually submit the capital improvement plan to the city
16 council for adoption at a noticed public hearing.
17 C. The public facility impact fee schedule adopted by the city council by resolution shall
18 be annually reviewed by the council for consistency with the capital improvement plan, and any
19 necessary amendments shall be made by resolution of the city council.
20
21 25.80.090 Procedure for Adoption of Fees.
22 The adoption of public facility impact fees is a legislative act and shall be enacted by
23 resolution after a public hearing before the city council.
24
25 25.80.100 Fee Adjustments or Waiver.
26 (a) A developer of any project subject to the fee described in this chapter may apply to
27 the director of community development for reduction or adjustment to that fee, or a waiver of
28 that fee, based upon the absence of any reasonable relationship or nexus between the impacts of
11
I the development and either the amount of the fee charged or the type of facilities to be financed.
2 (b) The application shall be made in writing and filed with the director of community
development not later than:
4 (1) Twenty(20) days prior to the public hearing before the planning commission on the
5 development project application under this title, or
6 (2) If no hearing before the planning commission is required by this title, at the time of
7 the filing of the application for a development permit.
8 The application shall state in detail the factual basis for the claim of waiver, reduction, or
9 adjustment.
10 (c) The planning commission shall consider the application at a public hearing held
11 within sixty(60) days after the filing of the fee adjustment application. The decision of the
12 planning commission is subject to appeal to the city council pursuant to this title. If a reduction,
13 adjustment or waiver is granted, any change in use within the development project shall
14 invalidate the waiver, adjustment, or reduction of the fee.
15
16 Section 3. This ordinance shall be published as required by law.
17
18
19 Mayor
20
21 I, DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the
foregoing ordinance was introduced at a regular meeting of the City Council held on the
22 day of , 2008, and adopted thereafter at a regular meeting of the City Council eTd on
23 the day by the following vote:
AYES: COUNCILMEMBERS:
24 NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
25
26 City Clerk
27
28 (I:\FILES\Finance\Fees\Development Fees\draftordinance.wpd
12
Recommended
Service Area Single Family Multifamily Commercial Office Industrial
Fee per Dwelling Fee per Dwelling Fee per 1,000 sq.ft. Fee per 1,000 sq.ft. Fee per 1,000 sq.ft.
Unit Unit of Building of Building of Building
General Govt. $ 2,756 $ 11636 $ 640 $ 930 $ 305
Library $ 2,383 $ 11415 Not applied Not applied Not applied
Police $ 437 $ 259 $ 102 $ 147 $ 48
Parks $ 590 $ 350 $ 118 $ 172 $ 56
Traffic/Streets (1) $ 15573 $ 11105 $ 11810 $ 7,285 $ 11146
Fire $ 642 $ 381 $ 248 $ 360 $ 118
Storm Drainage $ 781 $ 391 $ 442 $ 717 $ 628
Total Impact $ 9,162 S59537 $29780 $89681 $29301
Fee:
aSTAFF REPORT AGENDA ITEM NO. He
MEETING DATE: August 18,2008
TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY: n
DATE: August 8,2008 APPROVED BY:
—J
FROM: William Meeker,Community Development Director—Phone No.(650)558-7255
SUBJECT: APPROVAL OF REVISED JOINT POWERS AGREEMENT FOR HOUSING
ENDOWMENT AND REGIONAL TRUST(HEART)
RECOMMENDATION:
That the City Council adopt a resolution approving changes to the Joint Powers Agreement for the
Housing Endowment and Regional Trust (HEART), as recommended by the Member Agency
Committee.
BACKGROUND:
The Housing Endowment and Regional Trust(HEART)was formed in 2003 as a joint powers authority to
fund affordable housing in San Mateo County. Some of the member cities have asked HEART to revise
the Joint Powers Agreement (JPA). After receiving input from those members, Supervisor Richard
Gordon and the San Mateo County Counsel's office drafted a revised JPA.
The revised JPA was conditionally approved by the Member Agency Committee. It satisfied the
condition, which was to include language that satisfied one committee member's concerns about how
HEART's financial obligations are handled. The HEART Board of Directors then approved sending the
revised JPA to the member agencies for consideration and adoption. The revised JPA becomes
effective when it is adopted by the member agencies.
Summary of Changes: The following are the primary changes to the JPA:
Requested changes from members:
Clarify that HEART's role is to facilitate housing programs and production,and not to regulate or
govern housing activities.
• Clarify that HEART would take on debt only if it is secured by a dedicated funding source or other
security,such as real property.
HEART has applied for 501(C)(3)tax-exempt status with the Internal Revenue Service (IRS). Certain
phrases were added to meet IRS requirements. The JPA now specifies that HEART has a charitable
purpose,which is to develop funds for affordable housing.
Finally,the official name of the JPA is being changed from the"Housing Endowment and Trust"(HEAT)
to"Housing Endowment and Regional Trust"(HEART). They have been doing business as HEART for
several years.
Revised HEART JPA
City Council Agenda —August 18, 2008
FISCAL IMPACT:
None.
Attachments:
• Resolution Approving a Revised JPA for HEART
Revised JPA (changes underlined)
2
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME APPROVING A
REVISED JOINT POWERS AGREEMENT FOR PARTICIPATION IN THE HOUSING
ENDOWMENT AND REGIONAL TRUST OF SAN MATEO COUNTY (HEART) AND
AUTHORIZING THE MAYOR TO EXECUTE THE REVISED JOINT POWERS AGREEMENT
RESOLVED, BY THE CITY COUNCIL OF THE CITY OF BURLINGAME THAT:
WHEREAS, the City of Burlingame is currently a member of the Housing Endowment
and Regional Trust (HEART) of San Mateo County, and
WHEREAS, the City of Burlingame desires to continue as a member of HEART, and
WHEREAS, HEART has the ability to support and fund affordable housing in the City of
Burlingame, and
WHEREAS, the Joint Powers Agreement for HEART has been revised; and
WHEREAS, the City of Burlingame desires to execute the revised Joint Powers
Agreement;
NOW, THEREFORE, IT IS RESOLVED AND DETERMINED BY THE CITY COUNCIL THAT
the Mayor of the City of Burlingame is hereby authorized and directed to execute the revised
Joint Powers Agreement for and on behalf of the City of Burlingame, subject to approval as to
form by the City Attorney of the City of Burlingame.
Mayor
1, Doris Mortensen, City Clerk of the City of Burlingame, do hereby certify that the foregoing
resolution was introduced and adopted at a regular meeting of the City Council held on the 18th
day of August, 2008 by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
First Amended
Joint Exercise of Powers Agreement
Housing Endowment and Regional Trust of San Mateo
County
This Agreement which superesedes in its entirety the Joint .Exercise of Powers AgTreement
is entered into t#is-the 13th day of May 2003, which established the Housiniz Endowment and
Trust of San Mateo County. pursuant to the provisions of the Joint Exercise of Powers Act (Title
1, Division 7, Article 1, §6500 et seq. of the California Government Code), is by and between
the County of San Mateo ("County") and those cities and towns within the County of San Mateo
who become signatories to this Agreement, and relates to the joint exercise of powers among the
signatories hereto, hereafter individually referred to as "Member Agency" and collectively
referred to "Member Agencies".
RECITALS
A. The Member Agencies are responsible for the health and safety of the residents within
their geographic boundaries.
B. Each Member Agency has the individual power to plan, acquire, construct, manage,
regulate, operate, and control the development, construction and operation of workforce and
affordable housing programs generated within its jurisdictional boundaries, as well as to create
and issue development agreements for such activities.
C. The Member Agencies find it in their mutual economic interest to address work force
and affordable housing issues on a regional level.
D. A county-wide adequate supply of housing will provide social and economic benefits
to residents and taxpayers of the Member Agencies.
E. The Member Agencies desire to act in the public interest to Fed.Hee lessen the burden
ofn government ftn4 t ebv reducing* the need for each Member aAgency to act individually. and
to provide charitable support for workforce and affordable housing* in San Mateo County:
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F. California Government Code §6500 et seq. ("Joint Exercise of Powers Act"or"Act")
permits two or more public agencies to create joint powers authorities for the purposes cited
herein, and permits the agencies to exercise jointly any power that the public agencies could
exercise separately, and further grants certain additional powers to such joint powers authorities.
G. Local land-use decisions, exeept as they - be a ed b *ate na^'i_;*4 eeanty
wide ,..,,,,,;,.,,,,ients, remain solely within the ,.,,,,..;.ant Agency ;,.,.;sdiet;,.nwith the Member
Agencies. Nothing in this Agreement deprives member agencies of their sovereign powers or
transfers those powers to the point powers authority.
NOW,THEREFORE BE IT RESOLVED that the Member Agencies do hereby establish the entity to
be known as the Housing Endowment and Regional Trust of San Mateo County (hereinafter
referred to herein as "HEART-&W"), to generate and disburse t
and funding that will result in permanent additions to the workforce and affordable housing stock
within San Mateo County,and do hereby agree as follows:
1. Purpose.
1.1 This Agfeement is enter-ed into purstiant to the A el t ;a Fir the exereise of.
as ,
and to provide f4- the jaitlt e�iefeise of eertai.. "'niffien to tileA-
administration. The purpose of this Agreement is to establish an organization that shall be
responsible for the joint fundraising, planning, adoption, financing, administration, review,
monitoring, enf'eFe eat, and reporting of certain workforce and affordable housing program
activities in San Mateo County. By entering this joint powers authority, the Member Agencies
earn economic benefits not realized when operating individually. Further, the establishment of
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this joint powers authority provides for the economic viability and coordination of workforce and
affordable housing program financing and facilities throughout San Mateo County.
1.2 This organization is organized exclusively for charitable purposes under section 501(c)(3)
of the internal Revenue Code,or corresponding section of any future federal tax code.
1.23. 14FAT WCHEART shall be an entity which is se-par-ate-legally independent from the
parties to this Agreement and shall be responsible for the administration of this Agreement.
1.-14 The assets, rights, debts, liabilities, and obligations of #� - 8N4GHEART shall not
constitute assets, rights, debts, liabilities, or obligations of any of the Member Agencies.
However, nothing in this Agreement shall prevent any of the Member Agencies from separately
contracting for, or assuming responsibility for, specific debts, liabilities, or obligations of
WHEART, provided that both the Board and the Member Agency approve such contract or
assumption.
2. Powers.
2.1 The HEAT T er4r,HEART is authorized, but is in no way required, to act in its own name
on any or all of the following matters, as each Member Agency could act separately, and as it
deems in the best interest of its Members,to the extent pennitted by any and all applicable laws,
codes, ordinances,resolutions and regulations:
a. Facilitate and assist the Member Agencies and others in the housing sector to
acquire, construct, finance. refinance, operate, regulate and maintainthe
aequisition, oaRs4r-aetio ,1 finaneing, Fefinaneing, operation. ---l-ilat'vti, and
. .ii- _ .,r housing programs, projects and facilities
d others in the housing seet„r
b. Facilitate the pPlanning, study, and recommendation of proper and appropriate
housing programs, projects and facilities, and management practices. Research
and study issues related to housing, including without limitation workforce,
affordable and special needs housing.
C. Educate the public, its Member Agencies, and other agencies and entities as to
housing programs, projects and facilities, including without limitation workforce,
affordable and special needs housing.
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d. Provide for or enter into agreements to provide for financial, engineering, legal,
audit, and any other professional services supporting any of the HEAT
SMCHEART's programs or activities.
e. Solicit, apply for, accept, and receive grants, gifts, donations, advances, and
contributions.
f. Hire agents and employees, including consultants and legal counsel.
g. Sue and be sued in its own name.
h. Incur and discharge debts, liabilities, and obligations provided that such debt shall
be in the form of secured bonds revenue bonds or other similar forms of secured
debt.
i. Issue bonds or notes and associated covenants, for designated purposes, subject to
the provisions and limitations of the California Government Code.
j. Acquire or protect any necessary security or leasehold interests involved in loans,
bonds,notes,or other financing methods implemented to carry out the purposes of
this Agreement.
k. Acquire,ahold, lease and dispose of real and personal property as may be
necessary and appropriate in connection with the A m=gr- e of
kProgrammatic needs of 14EAT CHEART.
1. Issue and receive loans.
in. Acquire such insurance protection as it deems necessary.
n. Adopt, as authorized by California law, or-dinanees and resolutions necessary to
carry out the purposes of this Agreement
o. Utilize and establish advisory committees or subcommittees whenever necessary.
P. Adopt bylaws and such other rules and procedures as may be deemed necessary.
2.2 HEART shall facilitate and encoura17e the creation construction,
development and maintenance of certain workforce and affordable housing throughout San
Mateo County.
3. Term and Termination
3.1 This Agreement shall be effective upon its execution by the County and at least three (3)
cities, at least two(2)of which have an adopted housing element that the Department of Housing
and Community Development has determined to be in substantial compliance with the
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requirements of Article 10.6 (commencing with Section 65580) of Chapter 3 of Division 1 of
Title 7 of the Government Code("certified housing element").
3.2 This Agreement shall continue at least until March 30, 2013, and thereafter shall continue
until terminated or dissolved pursuant to Section 3.3 of this Agreement. However, in no event
shall the Member Agencies vote to terminate or dissolve '!he 14EAT eHEART if its
termination or dissolution would conflict with or violate the terms or conditions of any bonds,
financial instruments, or related documentation by or on behalf of +'i�,� REAT WCHEART,
including,without limitation, indentures,resolutions, and letter of credit agreements.
3.3. This Agreement may be terminated by consent of all Member Agencies, and upon full
and complete liquidation of all liabilities, including, but not limited to any bonds. Upon the date
of termination(hereinafter"Termination Date"),payment of any and all obligations and division
of any and all assets of die HEAT SN4, HEART shall be conducted subject to the then-applicable
requirements of the law,pursuant to the following:
a. In the event of termination of thee 14EAT SNQHEART where there is a successor
public entit-yagency that will conduct all of the activities of die HEAT c""'HEART and will
assume all of its obligations, any and all TSE." GHEART assets and liabilities remaining
upon termination of the HEAT SN4G IEART shall be transferred to the successor public agency.
b. If there is no successor public agency that would conduct t4ie HEAT
SMCHEART's activities, all assets and liabilities shall be apportioned to each Member Agency
in proportion to the contribution of each Member Agency's total contribution during the term of
this Agreement.
C. If there is a successor public agency that would conduct some of the HEAT
S� HEART's activities, then the Board shall allocate !be HEAT SN4GHEART's assets and
liabilities between the successor public agency and the Member Agencies each in proportion to
its total contribution durin;;the term of this Agreement..
d. In the event the HEAT e""GHEART is terminated under circumstances falling
within(b) or(c) above, all decisions of the Board with regard to determinations of amounts to be
transferred to the Member Agencies or any successor shall be final.
e. The obligations of the 14E T SNICHEART terminate on the Termination Date,
and each Member Agency shall pay all amounts owed to the 14FAT T WC-HEART prior to that
date. In the event of default by a Member Agency with regard to payment of amounts due, the
obligation to pay all sums due to tax; '-'T��MG.HEART shall survive and remain in full force
Page 5 of 18
CAShared\HEART SMC\Administration\Orq DocunentsUPA Revision\JPA redlined revision Final JuneWdoc
after the Termination Date.
f. By unanimous agreement of all then current Member Agencies, said current
Member Agencies may dispose of, divide, distribute, or return assets on a basis different from
that established in this Section 3.
9. The assets distributed pursuant to this Section 3 to Member Agencies will be used
for public purposes.
4. Governance
4.1 TSH T HEART is governed and administered by a Board of Directors
("Board")that shall exercise all powers and authority on behalf of the HF A T SN -;HEART. The
Board shall consist of no more than 21 voting members (hereinafter"Directors"), as follows:
2 No more than two (2) members of the San Mateo County Board of
Supervisors
9 No more than nine(9)City representatives appointed by the City Selection
Committee of the Council of Cities from among city council members,
provided only those cities that are Member Agencies may have a
representative Director and no city may have more than one (1)
representative Director.
These foregoing Directors shall be referred to as the "Public Directors". Subject
to any restriction that may be in the bylaws, the body selecting a Public Director
may decide whether to select or allow alternates who may participate when the
regular Public Director is absent.
10 Not more than 10 individuals who are not publicly elected officials, and
who as broadly as may be reasonable, represent the following interests or
constituencies: housing advocate groups; labor groups; non-profit
developers; real estate development or sales; the population seeking below
market housing; the faith community; local school districts or the County
Office of Education; the business community; private foundations
interested in housing; and finance or financial institutions. These
Directors shall be referred to as the "At Large Directors".
Initially,the Public Directors shall,by majority vote of those present at the
meeting, select the At Large Directors. Thereafter, successor At Large
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Directors shall be selected by a majority vote of the voting Directors
(Public Directors and At Large Directors)present at the meeting.
The number of Public Directors shall at all times be at least one more than the number of At
Large Directors. Vacancies among the Public Directors shall be filled as soon as practical by the
Citv Selection Conunittee of the Council of Cities to assure that this condition is met.
Additional ex-officio, non-voting, Affiliate Directors may be established by unanimous Board
action, and such Affiliate Directors shall be referred to as "Affiliates". Regular attendance by
each Director and Affiliate shall be encouraged by the HEAT IGHEA.RT Board and the
Member Agencies.
4.2. Directors shall hold office as follows:
a. The Public Directors' terms shall be three (3) calendar years from March of the
first year through February of the third year; provided, however the initial Public Sector
Directors selected by the City Selection Committee of the Council of Cities shall each be deemed
to have started in March 2003, and shall have staggered terms such that three (3) have a one (1)
year term,three (3)have a two (2)year term,and three(3)have a three(3)year term.
b. The At Large Directors' terms shall be three(3) calendar years from March of the
first year through February of the third year; provided, however the initial At Large Directors
shall each be deemed to have started in March 2003, and shall have staggered terms such that
four (4) have a one (1) year term, three (3) have a two (2) year term, and three (3) have a three
(3)year term.
C. There shall be no limit to the number of terms that a Director may serve.
4.3. Directors shall receive no compensation from the REST SN HEART for serving on the
Board. _Thr HEAT� S`: HEART may reimburse Directors for reasonable expenses necessarily
incurred on the Board's behalf,with prior approval of the Board.
4.4 The Board may establish an Executive Committee to carry out any and all functions of
the Board that the Board may delegate to said Executive Committee. Executive Committee
members shall be Board members, but the exact composition of the Executive Committee shall
be as determined by the Board.
4.5 The Board may establish Advisory Committees to advise the Board or the Executive
Committee. Advisory Committee members need not be Board members. The composition and
role of an Advisory Committee shall be as determined by the Board.
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4.6 There is established a Member Agency Committee, at any given time composed of all the
current Public Directors, plus one (1) City Council member from each Member Agency (as may
be selected by that Member Agency) that does not have a council member on the Board at the
time. The Board shall receive advice and input from the Member Agency Committee in all
matters involving budgets, assessments to Member Agencies and decisions as to the jurisdictions
in which Program funds are to be spent. The Member Agency Committee is intended to provide
an opportunity for every Member Agency, whether or not it has a council member on the Board,
to participate in the fiscal and programmatic deliberations of HEAT WC-HEART. The Member
Agency Committee may provide advice and input to the Board on additional topics or matters as
may be set forth in the bylaws, or as may otherwise be determined by the Board from time to
time.
5. Budgets and Financing.
5.1 The Board annually shall adopt, by a date NEAT CHEART designates by resolution,
an operating budget for HEAT SIMCHEART setting forth anticipated expenses, financing
sources and proposed service levels necessary to carry out the purposes of this Agreement. The
budget for HEAT CHEART shall distinguish between Administrative costs (i.e., the cost of
operating HEAT C.HEART) and Program costs (i.e., the financing of the programs funded or
sponsored by HEAT CHEART). HEAT� CHEART shall establish its fiscal year by
resolution. Immediately after approving the annual budget, the Board shall recommend the
budget to the governing bodies of the Member Agencies. The Board shall secure from each
Member Agency contributions, appropriations and/or commitments to contribute services or
other consideration in accordance with each Member Agency's obligations as determined by the
Board as set forth in this Agreement. It is expressly agreed and understood that the Board has no
authority to bind any governing board of any Member Agency to make the recommended
contribution, appropriation and/or commitment and that this decision rests solely with each
governing body. Each Member Agency shall deposit its monetary contribution to the budget
with the HEAT Treasurer on or before the date HEAT� CHEART designates by
resolution. Contributions from private persons or entities and not-for-profit entities, whether or
not their interests are represented by any At Large Directors, are acceptable so long as they do
not cause a violation of any applicable conflict of interest statutes,rules or regulations.
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5.2. In consideration of the mutual promises contained herein,the parties agree that they shall
make the following annual contributions towards the Administrative budget of HEAT-
SrMGHEART: Initially,the County of San Mateo has or will,make available up to Seventy-Five
Thousand Dollars ($75,000) for the Administrative budget during the start up and initial work of
1=1E^- T—u".2CHEART. Thereafter, funds required for the Administrative budget shall be provided
by the contribution of each Member Agency and each Member Agency's contribution shall be its
pro-rata share of the revenue needed for the Administrative budget as adopted by the Board of
Directors. The pro-rata share of each Member Agency shall be based upon its population as then
currently in use by City/County Association of Governments of San Mateo County (C/CAG).
By unanimous vote,under special circumstances, the Board of Directors may waive one or more
Member Agency's contribution. If a Member Agency fails to pay its annual contribution to the
Administrative budget, during the period of such non-payment it shall forfeit any right it may
have to have a Public Director from its jurisdiction on the Board. A Member Agency's
contribution to the Administrative budget shall be in the form of money, unless the Board
approves another form of contribution such as services, personal property or use of real or
personal property, or other in-kind contributions. The acceptance and valuation of any such non-
monetary contributions shall be as determined by the Board.
5.3 The particular Programs and Program budget, funded, sponsored or operated by HEAT
&WHEART, as well as the level of, and mechanisms for, the involvement of HEAT
A4'(-.HEART and each Member Agency, in such Programs and Program budget, shall be
determined and approved by the Board. A Member Agency's individual contribution,
involvement and role in any particular Program or the Program budget shall be as may be
mutually agreed between the Member Agency and HEAT S-:TCHEART. By way of example
only, said contributions, involvement or role may include: cash contributions, provision of
services or staffing, use or transfer of title to real or personal property, participation or funding
from the Redevelopment Agency under the control of or under contract with the Member
Agency, pledges, guarantees or whatever other instruments or involvement the Member Agency
and 1-1F^-S�4 GH EART may agree to. Contributions of all kinds to the Program budget from
private persons or entities and not-for-profit entities, whether or not their interests are
represented by any At Large Directors, are encouraged, so long as they do not cause a violation
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of any applicable conflict of interest statutes,rules or regulations.
6. Financial Management
6.1. Tlie uE^T cHEART may appoint a financial manager to manage, hold, invest and
distribute the funds of the LTA A T C r A' HEART ("Financial Manager"). The duties of the
Financial Manager shall include those responsibilities as deemed necessary or appropriate by the
Board. There shall be a strict accountability of all funds and report of all receipts and
disbursements.
6.2. The public office or officers or person or persons who may be designated to have charge
of, handle, or have access to any property of*tie REAT T cr WHEART, shall file an official bond
in an amount to be fixed by the Board.
7. Staffintz.
7.1. It is understood that NEAT r�r HEART may require the support of its own
administrative staff. When deemed necessary, the Board may employ or use a managing agent
("Managing Agent"), to implement the objectives of the-14EATSMCIJEART. The Managing
Agent may consist of a separate entity or an executive director. The Board shall have
responsibility for all employment decisions regarding said Managing Agent, who shall serve at
the pleasure of the Board.
7.2. The Managing Agent may be delegated authority as deemed necessary or appropriate by
the Board.
7.3. The Managing Agent shall be responsible for the day-to-day administration of 14RAT
SMMHEART under the direction of the Board. The Managing Agent shall have the authority to
employ or use administrative staff consistent with the goals, needs and approved budget of
NEATMCCHEART.
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7.4 If there is a Managing Agent that is a separate entity, that Managing Agent shall
designate who on its staff shall be the Executive Director of-floe 14EAT SzMCHEART, but the
acceptance of such choice shall be subject to the approval of the Board.
8. Meetings
8.1 The Board shall schedule by Resolution at least two (2) regular meetings each Fiscal
Year.
8.2. Special meetings of the Board may be called by the Chairperson and otherwise as in
accordance with provisions of the California Government Code §54956.
8.3. All meetings of the Board shall be held subject to the provisions of California
Government Code §54950 et sem. and other applicable laws of the State of California.
8.4 All meetings of the Board must be held within the County of San Mateo at a location
determined by the Chairperson, except that the Board may hold a special meeting outside the
County of San Mateo upon an affirmative vote in accordance with Section 8.8 of this Agreement.
8.5 The Secretary shall cause the taking and keeping of minutes of all Board meetings.
Promptly after each meeting, the Secretary shall cause a copy of the minutes to be forwarded to
each Director, either electronically or in paper form.
8.6 A majority of the Directors shall constitute a quorum for the transaction of business of
the Board,except that Directors constituting less than a quorum may adjourn any meeting.
8.7 Each Director is entitled to cast one vote on any matter presented to the Board for a vote.
8.8 All decisions and actions shall be by a majority of the total number of Directors,
regardless of the number of Directors present,unless otherwise provided in this Agreement. For
example, with 21 total Directors, 11 votes are required for a decision or action by the Board; and
with 13 total Directors, 7 votes would be required.
8.9 Meetings of the Board shall be conducted by a Chairperson, or in the Chairperson's
absence by the Vice Chairperson. In the absence of both the Chairperson and the Vice
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Chairperson, meetings shall be conducted by the Public Director in attendance who represents
the largest A-geney-Member Agency with Board representation,by population.
9. Bylaws. The Board from time to time may adopt and amend bylaws for the conduct of its
affairs, provided that they are consistent with this Agreement and are necessary and appropriate
in order to carry outer 14EAT IG.HEART's purpose.
10. Officers and Employees.
10.1 Every two (2) years, the Board shall elect a Chairperson and a Vice Chairperson from
among its members.
10.2 The Board shall appoint a Secretary who may,but need not be,a member of the Board.
10.3 The Board shall select a Treasurer, from one of the Member Agencies or a certified
public accountant,who shall be the depository and have custody of all the money and property of
NEAT SNIGHEART from whatever source. The duties of the HEAT SNW-IJE ART Treasurer
shall include those set forth in the Act, including those set forth in Government Code §6505.5.
If the Board designates a certified public accountant as the Treasurer, then the auditor of one of
the Member Agencies shall be designated as the auditor of RE^��HEART. The Treasurer
may, if the Board so elects,also serve as the Financial Manager.
10.4 Tie HEAT T SN4CH.EART shall designate its legal counsel.
11. Withdrawal. Any Member Agency may withdraw from this Agreement effective as of
the end of any fiscal year, provided ninety (90) daysup e� prior written notice is
provided to the other Member Agencies, giveii at the end of any fiseal yea . The rights and
obligations of such withdrawing Member Agency shall terminate as of the last day at�*"e en=of
the first full fiscal year + h , the withdt:awing oMember- n.t' ..J, has. ad e its eentr-ibetie
n s�teh tioe hwe ng been given. The withdrawal of any Member Agency from this
Agreement shall in no way affect the rights and obligations of the remaining parties. If a
Member Agency withdraws from this Agreement, such Member Agency shall not be entitled to
Page 12 of 18
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the return of any funds contributed to HEA TSMCHEART nor to the return in cash or in kind of
any materials or supplies until termination of this Agreement. if ark withdrawing Member
Agency has obligations under contracts or commitments, including bonds, that are independent
from its obligations to HEART such withdrawal from HEART shall have no impact on such
independent obli atg
bonds,-*vthe extent that it nc' E� gEsr7}s tmrt—cfe 1 y , 1 n; 4e its obligations fol:
'I t' r the 14EAT T SNIG A l tFat;,. budget.
et
t�im�Dcic[GRSJ"[Lrcii � ccT1'r'mTn'�rt'[TCCi'c'c ai'-'�'.�.:.`b'�..
12. Amendments. Subject to all legal obligations of the HEAT cr rrHEART, this
Agreement may be amended by one or more supplemental agreements executed by all of the
Member Agencies of the K A T Sr, HEART.
13. Filin s. The Secretary shall cause to be filed all required notices with the California
Secretary of State, in accordance with California Government Codes§6503.5 and§53051.
14. Notices.
14.1. All notices to the Member Agencies shall be deemed to have been given to the Member
Agencies when mailed, postage prepaid by United States mail, or when hand delivered to the
governing body of each Member Agency during usual business hours at the principal office, or to
the person apparently in charge of that office.
14.2 All notices to the H _AT SNWHEART shall be deemed to have been given to the
SM HEART when mailed, postage prepaid by United States mail, or when hand delivered to
each of the Chairperson, Vice Chairperson, and any Executive Director of—the HEAT
9WH.EART during usual business hours at the principal office, or to the person apparently in
charge of that office.
15. Assignments; Other Agreements. This Agreement shall be binding upon and shall
inure to the benefit of the successors of any Member Agency. No Member Agency may assign
any right or obligation hereunder without the written consent of all other Member Agencies.
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Participation in NEAT HEART is not intended to preclude Member Agencies from
entering into similar agreements with other jurisdictions.
16. Severability. If any provision of this Agreement or its application to any person or
circumstances is held invalid or illegal by a final judgment of a court of law in the State of
California, the remainder of this Agreement and the application of the provision to other persons
or circumstances shall not be affected.
17. Headings. All section headings contained in this Agreement are for convenience and
reference only. They are not intended to define or limit the scope of any provision of this
Agreement.
18 Confirmation of Jurisdictional Authoritv. By signing this Agreement, the member
Agencies retain all jurisdictional authority granted to them by the State and/or their_respective
Charter,. The powers and/or authoritygranted to HEART pursuant to this Agreement shall in no
wav serve to limit or restrict an individual Member Agency's jurisdictional authority.
IN WITNESS WHEREOF, the parties hereto by their duly authorized representative,
have affixed their signatures on this Agreement, effective as of the date first stated above.
COUNTY OF SAN MATEO
By
ATTEST: President of the Board of Supervisors
Clerk of the Board
TOWN OF ATHERTON
By
ATTEST: Mayor
Clerk of Town Council
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CITY OF BELMONT
By
ATTEST: Mayor
Clerk of City Council
CITY OF BRISBANE
By
ATTEST: Mayor
Clerk of City Council
CITY OF BURLINGAME
By
ATTEST: Mayor
Clerk of City Council
TOWN OF COLMA
By
ATTEST: Mayor
Clerk of Town Council
CITY OF DALY CITY
By
ATTEST: Mayor
Clerk of City Council
CITY OF EAST PALO ALTO
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By
ATTEST: Mayor
Clerk of City Council
CITY OF FOSTER CITY
By
ATTEST: Mayor
Clerk of City Council
CITY OF HALF MOON BAY
By
ATTEST: Mayor
Clerk of City Council
TOWN OF HILLSBOROUGH
By
ATTEST: Mayor
Clerk of Town Council
CITY OF MENLO PARK
By
ATTEST: Mayor
Clerk of City Council
CITY OF MILLBRAE
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By
ATTEST: Mayor
Clerk of City Council
CITY OF PACIFICA
By
ATTEST: Mayor
Clerk of City Council
TOWN OF PORTOLA VALLEY
By
ATTEST: Mayor
Clerk of Town Council
CITY OF REDWOOD CITY
By
ATTEST: Mayor
Clerk of City Council
CITY OF SAN BRUNO
By
ATTEST: Mayor
Clerk of City Council
CITY OF SAN CARLOS
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By
ATTEST: Mayor
Clerk of City Council
CITY OF SAN MATEO
By
ATTEST: Mayor
Clerk of City Council
CITY OF SOUTH SAN FRANCISCO
By
ATTEST: Mayor
Clerk of City Council
TOWN OF WOODSIDE
By
ATTEST: Mayor
Clerk of Town Council
Page 18 of 18
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BURLINGAME ,STAFF REPORT
AGENDA
ITEM# 8f
MTG.
DATE 8/18/08
TO: HONORABLE MAYOR AND CITY COUNCIL SUB TED
DATE: Aumt 5, 2008
APP VED
FROM: Parks& Recreation Director (558-7307) BY G
SUBJECT: FINANCIAL UPDATE ON THE CITY'S CENTENNIAL CELEBRATION
RECOMMENDATION: It is recommended that Council receive from staff a financial report
on the City's Centennial account.
BACKGROUND:
When the City of Burlingame first discussed its upcoming Centennial,the City Council budgeted
$10,000 each year for five years to fund the celebration. Staff and the volunteer chairpersons of
the various Centennial Committees, established a goal of conducting the planned events on a cost
recovery basis. This goal was later approved by the Executive Committee.
Staff established a Centennial budget to track the revenues and expenses for the various events,
merchandise, marketing, sponsorships, scholarships, Centennial tree and commemorative
project. At the August 18,2008 City Council meeting, staff will update the Council on the
Centennial account.
BUDGET IMPACT:
None
ATTACHMENTS:
None
cff
Burlingame Centennial Budget version Date: August 12,zoos
BUDGET ACTUAL (8/12/08)
Events Revenues Expenditures Net Revenues Expenditures Net Account#
1 Parade - 8,400 (8,400) - 2,191 (2,191) 6010
2 Ceremony - - - - - - 6010
3 Base Ball Game 500 250 250 - - - 6011
4 Essay Contest - 500 (500) - - - 6010
5 Commun. Picnic 2,500 2,500 - 851 895 (43) 6012
6 Scavenger Hunt 2,750 2,425 325 1,315 1,735 (420) 6013
7 Variety Show 16,000 10,000 6,000 13,248 8,153 5,095 6014
8 Fashion Show 10,625 6,690 3,935 8,343 7,005 1,338 6015
9 Historic Tour - - - 15,227 11,313 3,914 * 6016
10 Day on Green 3,500 3,000 500 - - - YAC
11 7th/8th Dance 2,300 1,300 1,000 - - - YAC
12 Centennial Ball 95,000 69,900 25,100 70,718 54,366 16,352 6017
13 Fireworks - 22,500 (22,500) 20,000 (20,000) 6018
20 Art Show 3,710 1,054 2,656 6019
Event Subtotal 1.33,175 127,465 5,710 113,412 106,712 6,700
14 Merchandise22,179 22,324 (145) 6020
15 Marketing - 21,000 (21,000) 1,789 23,852 (22,063) 6030
16 Sponsorships 21,000 6,000 15,000 32,000 32,000 + 6040
17 Scholarships 2,000 2,000 2,000 650 1,350 6060
18 Centennial Tree - 6,657 5,41 FFF 1,247 6070
Mktg/Mer Subtotal 86,000 80,000 6,000 64,624 52,235 12,389
EVENT TOTALI 1 219,175 207,465 11,710 178,037 158,947 19,089
Start up Funds 50,000 50,000
Total w/Start up 228,037 158,947 69,089 * +
19 Centennial Project 31,058 (31,058) 6050
Amount to be returned to GF 228,037 190,005 38,031 * +
*Historic Tour still has approximately$1,250 in outstanding expenses + $3,000 revuenues to be submitted from sponsorships
CITYAGENDA
ZF °- ITEM# - 8g
BURLINGAME STAFF REPORT _ g
MTG.
DATE August 18,ZOOH
TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED
BY
DATE: August 8, 2008
APPROVED
FROM: Ana Silva (558-7204) BY
SUBJECT: Beautification Commission Vacancies
RECOMMENDATION
It is recommended that Council call for applications to fill two impending vacancies on the
Beautification Commission. The recommended due date is September 12, 2008. This will allow
enough time for interviews and an orientation for new Commission members.
BACKGROUND
Our current commissioner appointment procedure calls for any commissioner desiring reappointment
to apply in the same manner as all other candidates. The current commissioners will be invited to
reapply if they wish to serve again. In addition, all past applicants on the two-year waitlist will be
informed of the vacancies.
The following Commission Members' terms will expire as detailed below:
Beautification Commissioner Term Expiration Terms Served
Jo-Ellen Ellis October 7, 2008 1
Susie Lahey October 7, 2008 1
CITY 0
BURLJNGAME STAFF REPORT
AGENDA
8h
ogq,Eo �Eb ITEM#
MTG.
DATE AMt 18, 2008
TO: HONORABLE MAYOR AND CITY COUNCIL
SUBMITTED
DATE: August 14, 2008 BY
FROM: Randy Schwartz APPROVED
Tel.No.: 558-7307 By
SUBJECT: STATE BUDGET �—
RECOMMENDATION:
Finance Director will brief the Council and community on State threats.
BACKGROUND:
See attached League of California Cities' "Budget Talking Points for City Officials".
BUDGET IMPACT:
No budget impacts related to this staff report.
ATTACHMENTS:
League of California Cities' "Budget Talking Points for City Officials"
Lh (' fi 1400 K Street, Suite 400 • Sacramento, California 95814
t1G t.J Phone: (916) 658-8200 Fax: (916) 658-8240
LIOF CALI FORN1A www.cacities.org
CITIES
Budget Talking Points for City Officials
PRIMARY MESSAGE: It's time for the state to cut up its local government
credit card once and for all
THE BOTTOM LINE: The state should balance its budget with state
revenues.
SPECIFIC MESSAGES:
Cities are facing many of the same budget challenges as the state—dropping tax revenue
and rising energy costs and we must balance our budget with our own revenues. The state needs
to close the budget deficit with state revenues, not by borrowing local and transportation
revenues.
Borrowing is fiscally irresponsible so cut up the credit card. Borrowing or taking local
government (including redevelopment)and transportation funds deepens the structural deficit and
harms local services.
California voters believe it is wrong for the state to seize local government and
transportation funds. A resounding majority of California voters supported local property tax
protection in 2004 (84%) and transportation protection in 2006 (77%). In 1952, the voters
approved a constitutional amendment providing for tax increment financing for redevelopment,
not balancing the state budget.
The state has the tools to produce a balanced budget. The state has a variety of viable
options to achieve a balanced budget, by increasing efficiencies, cutting spending, and increasing
revenues. The current budget situation is not a "severe state fiscal hardship" warranting the
borrowing of local government and transportation funds through provisions in Props. 1A and 42.
And there are no"loan" or seizure provisions at all in Article XVI, Section 16 of the California
Constitution, adopted by the voters in 1952, providing for tax increment financing.
Two balanced budgets (the Governor's and the Budget Conference Committee) have been
proposed without raiding local government funds and transportation funds. A compromise is
within reach.
Keep Local Funds Local! Balance the state budget with state funds— not local government and
transportation funds that are needed for vital community services, infrastructure and community
revitalization.
[3XNK OF
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Local Funds at Risk in the FY08-09 State Bndget Standoff
E.-t.,.7jay. d maxiinim, tax a;Jocarinfproponlonalaro EPL-J ."117
Aodin rIcLum oni,—%-.fivm Calzf Aodo ppm r.,amr-&.m auji,,wofix 1,116 of rvss far in cr4n.n v"
Property Tax x Propozition 42 RedevelopmentTI
Cim"Countv Borrowing BOITOWjWZ Shift T i k e Total
ATHER70N 274,i�-I C4,240 343.110
---------------------------------------------- -------------------------- --------------------------------------------------- ------
Burlingame -$172161027 -$2637536 $1 ,479,563
BURLINGA z: -1,216,02 1 263.536, - 1,479,,,163
-------------------------------------------------v -----------------------------------------------------
303,626 - 14,644 -519,270
---------------------------------------------------------------------------------------------
2,053,630 -r:,-P29 -271,714 -3,303,273
-------------------------------------- ------------------------------------------------------------------
L-T--,, -339,973 -295,96S -3MO99 -1,0J,941
---
F TEF - 550,643 -278"263 --J-�-, C, -1,546,636,
M66-N--bx;---------------------------------------------------------------------------------- ---- ------------------------
-25G,238, -:119,71CX -363,S33
------------------------------------------------------------------------------------------
6 k -59S,337 -IG2.245 - XC.611-2
------------- ------------------------------------------------------------------------
1.031,120 -2S71.392 -420,643 -1,739,155
VI" -W3596 916,J25
--------------------------------------------------------------------19,2,-S6,0------------------ ------------------------
--------------------ii.,i;-------------------------------------------------------------------
WK61VR�A- 6 -360,05 -12,147 -1,1 ,5;=
W,5IW D�----------------------------------------------------------------------------------------------------------
fbi�-ISi
-91,233 -42,453 - 140,&IS
------- - ----------------------------------------------
5-&F:W� 2-,9, -7-4-9 4C4,597 -4,015,437
-------------- -------------------------------
Sr'if Bi Fel 333,013 -263,63C, -1,639.05.1
------------------- ...M-------------------------------------------------------------------
-907,884 -263,2n8 -20C42104 -1,371,366
------------ ----------------------------------------------------------------------------------M--------------------
-2,345,32.1 - 43G,137 -4,173,913
-I,S69,693 -375,611 576,6-n, -3,52CSSJ
-UJ 'IYFW�[��&-------------m------------------------------------------ -------------------------------------------
W665§ibff-------M--------------------------------------14-5,-4-77-9----------------- -------------------------------------
------------------------------------------- - -------------- ---------------------M--------------------M--------
Courry cf.SAN VAT-50 -13,409,73,4 - 19,675,974
------------------------------------------------------------------------
-----------------------------------------------------
eWI D=- cts M SAN MATED Cour ly -9,591,22E -9,591,22C
..... ................................M-------------------------------------------------------------------------------------
CITY OF BURLINGAME
SUMMARY OF POTENTIAL TIER REDUCTIONS (PREPARED FOR FY05-06)
City Department Implemented Recommended Reductions
rte,
3 Tier 3 Tier 4 Tier 5 Tier 6 Total
City Attorney $ 1 ,700 $ - $ - $ 24,300 $ 24,300
City Clerk $ (37,336) $ - $ - $ 1 ,500 $ 1 ,500
City Council $ 7,125 $ 2,875 $ - $ 9,250 $ 9,250
City Manager $ 8,100 $ - $ - $ 19,319 $ 19,319
Finance $ 35,546 $ 33,163 $ 5,922 $ 12,761 $ 18,683
Fire $ 472,000 $ 170,000 $ 190,000 $ 110,000 $ 300,000
Human Resources $ 25,000 $ 25,000 $ - $ 8,750 $ 8,750
Library $ 158,315 $ 39,675 $ 25,000 $ 145,080 $ 170,080
Non-Departmental $ 17,900 $ - $ 21 ,850 $ 34,870 $ 56,720
Parks & Recreation $ 311 ,055 $ 25,000 $ 159,000 $ 110,000 $ 269,000
Planning $ 172,536 $ - $ 5,000 $ 36,974 $ 41 ,974
Police & Communications $ 491 724 $ 80,839 $ 189,515 $ 9,000 $ 198,515
U.
Public Works $ 215,597 $ 94,173 $ 9,000 $ 97,612 $ 106,612 "
Admin & Info Services $ 29,000 $ - $ 28,250 $ 2,875 $ 31 ,125
Totals: $ 1,908,262 $ 470,725 $ 633,537 $ 622,291 $ 1,255,828
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Agenda 9a
Item
Meeting
BURLINGAME STAFF REPORT Date: August 18, 2008
SUBMITTED
APPROVED BY
TO: HONORABLE MAYOR AND CITY COUNCIL
DATE: August 7, 2008
FROM: PUBLIC WORKS
SUBJECT: RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES
AGREEMENT WITH WILLDAN FINANCIAL SERVICES (WILLDAN)
TO PERFORM PHASE 2 WORK FOR THE STORM DRAIN FEE
(SDF) BALLOT MEASURE, CITY PROJECT NO. 82210
RECOMMENDATION: It is recommended that Council approve the attached
resolution authorizing a professional services agreement with Willdan to perform
phase 2 work for the SDF Ballot Measure in the amount of $153,196.
BACKGROUND: On May 5, 2008, Council approved a professional services
agreement with Willdan to perform phase 1 work for the SDF. The work included
performing an impervious area study to determine the fee for each qualified parcel
within the City and conducting a public opinion poll to assess the level of public
support for the Measure. Over the last few months staff has been working with
Council subcommittee and Willdan consultant team to develop the SDF and the
public opinion poll survey. In addition, staff met with concerned citizens to seek their
input on the overall program. The phase 1 work is complete and staff will be
presenting the results at the August 18th Council study session. Following are the
major findings:
Impervious Area Study: The purpose of the impervious area study is to determine
each parcel's contribution of storm water runoff to the City storm drain system in
order to establish an equitable fee for each parcel. The fee for each parcel will vary
based on its size and impervious factors. Following are examples of typical fee
estimates for different parcel sizes for a $39 million Ballot Measure:
• A typical 6,000 square foot single family residential R1 zoned parcel would
pay a median fee of $188 per year or 3 cents per square feet. (43% of
Citywide parcels pay this amount or less)
• A typical 7,500 square foot commercial C1 zoned parcel would pay a median
fee of $353 per year or 4.7 cents per square feet. (Cl zoned parcels
represent 3.3% of Citywide parcels)
• A typical 10,000 square foot single family residential R1 zoned parcel would
pay $314 per year or approximately 3 cents per square feet (represents 1% of
Citywide parcels)
SAA Public Works Directory\Staff Reports\Phase 2(b)Storm Drain consultant 8-18-08.doc
Public Opinion Poll Results: The public opinion poll consisted of a questionnaire
designed to gauge public support levels for a possible ballot measure. The polling
was done by telephone interviews, mail and internet online surveys. The fee
amounts developed for individual parcels from the impervious area study were used
to test public support. The poll tested a $39 million funding option which includes
the full storm drainage improvements program as well as an alternate program of
$30 million. The poll results showed a 54% level of support for the $39 million
program with a+/-5%accuracy. The support level did not change for the$30 million
option and therefore is not recommended.
Options: Following options are available to the Council with advantages and
disadvantages:
Option 1:Move ahead with the public education program and Ballot Measure:
Advantages Disadvantages
• Poll shows needed minimum • Margin is slim,involves
support to pass the risk of losing
• If successful,program • Potential negative impact from
benefits begin sooner losing for future efforts
• Could avoid potential inflation
costs
• Would minimize structural gap in
General Funds
Option 2: Delay the efforts until better economic times:
Advantages Disadvantages
• Possibly can generate • Delays critical improvements
higher level of support • Increase in construction costs
• Avoid potential risk of losing • Potentially more costs associated
with future public education efforts
• General Funds structural gap is not
addressed
Based on poll results and options available, the Council subcommittee
recommended moving ahead with the public education program for a $39 million
measure early next year. It is worthy of noting that this Measure needs a simple
majority vote for passing, however it will require a focused and extensive public
education program.
DISCUSSION: The scope of services for the phase 2 work will consist of the
following:
• Develop and implement public education program including development of
ballot strategy, coordination with citizen's group and preparation and mailing
of education materials
S:A Public Works Directory\Staff Reports\Phase 2(b)Storm Drain consultant 8-18-08.doc
• Preparation of presentations and training of City staff for public speaker's
bureau
• Prepare final engineer's report for impervious area study including appeal
process
• Conduct public noticing and ballot management
An optional tracking poll can be conducted after initiation of the public education
program to gauge public support prior to moving forward with the ballot.
BUDGET IMPACT: The cost for the Phase 2 effort is estimated to be $153,196.
There are sufficient funds available in the FY 2007-08 budget to complete the work.
EXHIBITS: Professional Services Agreement with Scope of Services and task
schedule, Resolution
CC: Jim Nantell, City Manager
Larry Anderson, City Attorney
Jesus Nava, Finance Director
City Clerk, Doris Mortensen
Willdan Financial Services
SAA Public Works Directory\Staff Reports\Phase 2(b)Storm Drain consultant 8-18-08.doc
RESOLUTION NO.
AUTHORIZING EXECUTION OF AGREEMENT FOR PROFESSIONAL SERVICES WITH
WILLDAN FINANCIAL SERVICES. FOR THE STORM DRAIN FEE LSDFI BALLOT
MEASURE CITY PROJECT, PHASE 2
CITY PROJECT NO. 82210
RESOLVED, by the CITY COUNCIL of the City of Burlingame, California and this
Council does hereby FIND, ORDER and DETERMINE AS FOLLOWS:
1 . The public interest and convenience require execution of the agreement cited in the
title above.
2. The City Manager be, and he is hereby, authorized to sign said agreement for and
on behalf of the City of Burlingame.
3. The City Clerk is hereby ordered and instructed to attest such signature.
Mayor
I, DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the
foregoing Resolution was introduced at a regular meeting of the City Council held on
the day of , 2008, and was adopted thereafter by the following vote.
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
City Clerk
SAA Public Works Directory\Author, By NameUoanne Louie\REOLUTIONAGREEMENT.WPD
AGREEMENT FOR PHASE 2 WORK FOR THE STORM DRAIN (SDF) BALLOT
WITH WILLDAN FINANCIAL SERVICES
CITY PROJECT NO. 82210
THIS AGREEMENT is entered into this day of , 2008, by
and between the City of Burlingame, State of California, herein called the "City", and
WILLDAN FINANCIAL SERVICES, engaged in PERFORMING PHASE 2 WORK FOR
THE STORM DRAIN FEE (SDF) BALLOT services herein called the "Consultant".
RECITALS
A. The City is considering conducting undertaking activities to conduct public opinion
polling, citywide impervious area study and financial engineering services for the storm
drain fee project.
B. The City desires to engage a professional consultant to conduct public opinion polling,
citywide impervious area study and financial engineering services for the storm drain fee
project because of consultant's experience and qualifications to perform the desired work,
described in Exhibit A.
C. The Consultant represents and affirms that it is qualified and willing to perform the
desired work pursuant to this Agreement.
AGREEMENTS
NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS:
1. Scope of Services. The Consultant shall provide all services as set forth in Exhibit A of
this agreement.
2. Time of Performance. The services of the Consultant are to commence upon the
execution of this Agreement with completion of the program by May 2009.
3. Compliance with Laws. The Consultant shall comply with all applicable laws, codes,
ordinances, and regulations of governing federal, state and local laws. Consultant
represents and warrants to City that it has all licenses,permits, qualifications and
approvals of whatsoever nature which are legally required for Consultant to practice its
profession. Consultant represents and warrants to City that Consultant shall, at its sole
cost and expense, keep in effect or obtain at all times during the term of this Agreement
any licenses, permits, and approvals which are legally required for Consultant to practice
its profession. Consultant shall maintain a City of Burlingame business license.
Page 1 of 7
4. Sole Responsibility. Consultant shall be responsible for employing or engaging all
persons necessary to perform the services under this Agreement.
5. Information/Report Handling. All documents furnished to Consultant by the City and all
reports and supportive data prepared by the Consultant under this Agreement are the
City's property and shall be delivered to the City upon the completion of Consultant's
services or at the City's written request. All reports, information, data, and exhibits
prepared or assembled by Consultant in connection with the performance of its services
pursuant to this Agreement are confidential until released by the City to the public, and
the Consultant shall not make any of the these documents or information available to any
individual or organization not employed by the Consultant or the City without the written
consent of the City before such release. The City acknowledges that the reports to be
prepared by the Consultant pursuant to this Agreement are for the purpose of evaluating a
defined project, and City's use of the information contained in the reports prepared by the
Consultant in connection with other projects shall be solely at City's risk, unless
Consultant expressly consents to such use in writing. City further agrees that it will not
appropriate any methodology or technique of Consultant which is and has been confirmed
in writing by Consultant to be a trade secret of Consultant.
6. Compensation. Compensation for Consultant's professional services shall not exceed
$153,196.00; and payment shall be based upon City approval of each task.
Billing shall be accompanied by a detailed explanation of the work performed by whom
at what rate and on what date. Also, plans, specifications, documents or other pertinent
materials shall be submitted for City review, even if only in partial or draft form.
7. Availability of Records. Consultant shall maintain the records supporting this billing for
not less than three (3) years following completion of the work under this Agreement.
Consultant shall make these records available to authorized personnel of the City at the
Consultant's offices during business hours upon written request of the City.
8. Protect Manager. The Project Manager for the Consultant for the work under this
Agreement shall be Katie Wilson, Principal Consultant.
9. Assignability� _and Subcontracting. The services to be performed under this Agreement
are unique and personal to the Consultant. No portion of these services shall be assigned
or subcontracted without the written consent of the City.
Page 2 of 7
10. Notices. Any notice required to be given shall be deemed to be duly and properly given if
mailed postage prepaid, and addressed to:
To City: Art Morimoto, P.E. Asst. Director of Public Works
City of Burlingame
501 Primrose Road
Burlingame, CA 94010
To Consultant: Ms. Katie Wilson
Willdan Financial Services.
27368 Via Industria
Suite 110
Temecula, CA 92590
or personally delivered to Consultant to such address or such other address as Consultant
designates in writing to City.
11. Independent Contractor. It is understood that the Consultant, in the performance of the
work and services agreed to be performed, shall act as and be an independent contractor
and not an agent or employee of the City. As an independent contractor he/she shall not
obtain any rights to retirement benefits or other benefits which accrue to City
employee(s). With prior written consent, the Consultant may perform some obligations
under this Agreement by subcontracting, but may not delegate ultimate responsibility for
performance or assign or transfer interests under this Agreement.
Consultant agrees to testify in any litigation brought regarding the subject of the work to
be performed under this Agreement. Consultant shall be compensated for its costs and
expenses in preparing for, traveling to, and testifying in such matters at its then current
hourly rates of compensation, unless such litigation is brought by Consultant or is based
on allegations of Consultant's negligent performance or wrongdoing.
12. Conflict of Interest. Consultant understands that its professional responsibilities is solely
to the City. The Consultant has and shall not obtain any holding or interest within the
City of Burlingame. Consultant has no business holdings or agreements with any
individual member of the Staff or management of the City or its representatives nor shall
it enter into any such holdings or agreements. In addition, Consultant warrants that it
does not presently and shall not acquire any direct or indirect interest adverse to those of
the City in the subject of this Agreement, and it shall immediately disassociate itself from
such an interest should it discover it has done so and shall, at the City's sole discretion,
divest itself of such interest. Consultant shall not knowingly and shall take reasonable
steps to ensure that it does not employ a person having such an interest in this
performance of this Agreement. If after employment of a person, Consultant discovers it
Page 3 of 7
has employed a person with a direct or indirect interest that would conflict with its
performance of this Agreement, Consultant shall promptly notify City of this employment
relationship, and shall, at the City's sole discretion, sever any such employment
relationship.
13. Equal Employment Opportunity. Consultant warrants that it is an equal opportunity
employer and shall comply with applicable regulations governing equal employment
opportunity. Neither Consultant nor its subcontractors do and neither shall discriminate
against persons employed or seeking employment with them on the basis of age, sex,
color, race, marital status, sexual orientation, ancestry, physical or mental disability,
national origin, religion, or medical condition, unless based upon a bona fide
occupational qualification pursuant to the California Fair Employment & Housing Act.
14. Insurance.
A. Minimum Scope of Insurance:
i. Consultant agrees to have and maintain, for the duration of the contract,
General Liability insurance policies insuring him/her and his/her firm to an
amount not less than: one million dollars ($1,000,000) combined single
limit per occurrence, two million dollars ($2,000,000) general aggregate
for for bodily injury, personal injury and property damage in a form at
least as broad as ISO "Occurrence" Form CG 0001.
ii. Consultant agrees to have and maintain for the duration of the contract, an
Automobile Liability insurance policy ensuring him/her and his/her staff to
an amount not less than one million dollars ($1,000,000) combined single
limit per accident for bodily injury and property damage.
iii. Consultant agrees to have and maintain, for the duration of the contract,
professional liability insurance in amounts not less than one million
dollars ($1,000,000) sufficient to insure Consultant for professional errors
or omissions in the performance of the particular scope of work under this
agreement.
iv. Any deductibles or self-insured retentions must be declared to and
approved by the City. At the option of the City, either: the insurer shall
reduce or eliminate such deductibles or self-insured retentions as respects
the City, its officers, officials, employees and volunteers; or the Contractor
shall procure a bond guaranteeing payment of losses and related
investigations, claim administration, and defense expenses.
Page 4 of 7
B. General and Automobile Liability Policies:
i. The City, its officers, officials, employees and volunteers are to be covered
as insured as respects: liability arising out of activities performed by or on
behalf of the Consultant; products and completed operations of
Consultant, premises owned or used by the Consultant. The endorsement
providing this additional insured coverage shall be equal to or broader than
ISO Form CG 20 10 11 85 and must cover joint negligence, completed
operations, and the acts of subcontractors. This requirement does not
apply to the professional liability insurance required for professional errors
and omissions.
ii. The Consultant's insurance coverage shall be endorsed to be primary
insurance as respects the City, its officers, officials, employees and
volunteers. Any insurance or self-insurances maintained by the City, its
officers, officials, employees or volunteers shall be excess of the
Consultant's insurance and shall not contribute with it.
iii. Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the City, its officers, officials, employees or
volunteers.
iv. The Consultant's insurance shall apply separately to each insured against
whom a claim is made or suit is brought, except with respect to the limits
of the insurer's liability.
C. In addition to these policies, Consultant shall have and maintain Workers'
Compensation insurance as required by California law. Further, Consultant shall
ensure that all subcontractors employed by Consultant provide the required
Workers' Compensation insurance for their respective employees.
D. All Coverages: Each insurance policy required in this item shall be endorsed to
state that coverage shall not be canceled except after thirty (3 0) days' prior written
notice by first class mail,prepaid postage, ten (10) days notice if cancellation is
due to nonpayment of premium has been given to the City. Current certification
of such insurance shall be kept on file at all times during the term of this
agreement with the City Clerk.
E. Acceptability of Insurers. Insurance is to be placed with insurers with a Best's
rating of no less than A-:VII and authorized to do business in the State of
California.
Page 5 of 7
F. Verification of Coverage. Upon execution of this Agreement, Contractor shall
furnish the City with certificates of insurance and with original endorsements
effecting coverage required by this clause. The certificates and endorsements for
each insurance policy are to be signed by a person authorized by that insurer to
bind coverage on its behalf. The certificates and endorsements are to be on forms
approved by the City. All certificates and endorsements are to be received and
approved by the City before any work commences. The City reserves the right to
require complete, certified copies of all required insurance policies, at any time.
15. Indemnification. To the fullest extent permitted by law, he Consultant shall save, keep
and hold harmless indemnify and defend the City, its officers, agent, employees and
volunteers from all damages, liabilities, penalties, costs, or expenses in law or equity,
including but not limited to attorneys' fees, that may at any time arise, result from, relate
to, or be set up because of damages to property or personal injury received by reason of,
or in the course of performing work which may be occasioned by a willful misconduct or
negligent act or omissions of the Consultant, or any of the Consultant's officers,
employees, or agents or any subconsultant. This provision shall not apply if the damage
or injury is caused by the sole negligence, active negligence or willful misconduct of the
City, its officers, agents, employees, or volunteers.
16. Waiver. No failure on the part of either party to exercise any right or remedy hereunder
shall operate as a waiver of any other right or remedy that party may have hereunder, nor
does waiver of a breach or default under this Agreement constitute a continuing waiver of
a subsequent breach of the same or any other provision of this Agreement.
17. Governing Law. This Agreement, regardless of where executed, shall be governed by and
construed to the laws of the State of California. Venue for any action regarding this
Agreement shall be in the Superior Court of the County of San Mateo or Santa Clara.
18. Termination of Agreement. The City and the Consultant shall have the right to terminate
this agreement with or without cause by giving not less than fifteen(15) days written
notice of termination. In the event of termination, the Consultant shall deliver to the City
all plans, files, documents, reports, performed to date by the Consultant. In the event of
such termination, City shall pay Consultant an amount that bears the same ratio to the
maximum contract price as the work delivered to the City bears to completed services
contemplated under this Agreement, unless such termination is made for cause, in which
event, compensation, if any, shall be adjusted in light of the particular facts and
circumstances involved in such termination.
19. Amendment. No modification, waiver, mutual termination, or amendment of this
Agreement is effective unless made in writing and signed by the City and the Consultant.
Page 6 of 7
20. Disputes. In any dispute over any aspect of this Agreement, the prevailing party shall be
entitled to reasonable attorney's fees, as well as costs not to exceed $7,500 in total.
21. Entire Agreement. This Agreement constitutes the complete and exclusive statement of
the Agreement between the City and Consultant. No terms, conditions, understandings or
agreements purporting to modify or vary this Agreement, unless hereafter made in writing
and signed by the party to be bound, shall be binding on either party.
IN WITNESS WHEREOF, the City and Consultant have executed this Agreement as of
the date indicated on page one(1).
City of Burlingame
By
Syed Murtuza Frank Tri e i
Director of Public Works Print Name: Willdan Financial Services
President
Title
ATTEST: Approved as to form:
City Clerk- Doris J. Mortensen City Attorney- Larry Anderson
S:\A Public Works Directory\2008 FLOOD PROT-STORM DRAIN FEE\STORM DRAIN FEE-
2008\Willdan\Agreements\Consultant Agreementmpd
Page 7 of 7
City of Burlingame Storm Drain Fee
Public Opinion Polling, Citywide Impervious
Area Study and Financial Engineering, and
Public Education
Scope of Services
The Willdan Financial Services (hereinafter "Willdan") project team will perform the
following tasks to provide Polling, Financial Engineering, and Public Education Services to
the City of Burlingame:
PHASE 1: PUBLIC O1=/N/0N RESEARCH
A. Develop Project Approach
Willdan will serve as the Project Manager and Principal in Charge for all aspects of this
project. Willdan will participate in all meetings and will be responsible for the tracking,
monitoring, and completion of all tasks outlined in this scope. Monthly Project Progress
Memos will be prepared by Willdan and provided to the client on the last Friday of each
month.
The City of Burlingame will need a strong, consistent, and message-driven campaign to
overcome the reluctance of the community to support and approve the financing of this
extensive improvement project. It is essential we work closely with the City of Burlingame
and the community, via the creation of a volunteer community task force. Through working
with interested groups and organizations, we will develop a project approach that not only
identifies the most appropriate and equitable allocation of the ultimate improvement costs
(the financial engineering), but also creates a public relations and education program. The
program must be tailored to Burlingame property owners in order to communicate the
degree of the existing problem, the benefits of correcting the storm drain system
deficiencies, the importance of the creation of an equitable fee structure for financing the
needed improvements, and the risks of postponing or completely avoiding the
improvements. In order to create this tailored public outreach program, it is imperative to
have a clear understanding of the existing mindset of the community through a
comprehensive polling process, as outlined below.
Meetings: Phase I Kick-off Meeting attended by all consultant team members.
Additional meetings will be scheduled as necessary to develop roadmap of
tasks.
Deliverables: Project Roadmap with Task List and Schedule. Monthly Project Progress
Memos will be provided on the last Friday of each month throughout the
project's duration.
Exhibit A Page 1 of 12
B. Polling
Task 1: Initial Survey Design and Field Test
In direct consultation with Willdan, the Lew Edwards Group, and the City of Burlingame,
NDC will design a survey instrument for review and discussion. The instrument will test the
target population's attitudes toward the proposed storm drainage fee in general, and toward
any potential fee options,including a test of different levels of funding.
The survey instrument will be carefully crafted to:
• Gauge public support for each funding level scenario and services;
• Identify key decision factors driving respondent reactions to the proposals;
• Determine the strength of respondent opinions and the resulting openness to
messages for and against the proposed fee; and
• Identify opposition and issues.
In NDC's experience, surveys of 22 to 28 questions are the most effective at achieving the
City's goals (plus the standard 8 to 10 demographic background questions). Should the City
wish to add additional questions on this or any other topic, NDC is happy to do so, though
such an expansion will impact the overall price.
The Lew Edwards Group will work closely with NDC to ensure that any Property Owner
research focuses on and evaluates the issues that uniquely affect the City of Burlingame's
needs. In so doing, the research findings will also influence LEG's recommendation and
design of Public Education and Outreach efforts, and allow our team to fully advise the City
on the ideal project activities, and their sequencing.
Meetings: One meeting, if needed, attended by Willdan, LEG, and NDC. Conference
calls as needed at no additional expense to client.
Deliverables: One (1) draft survey instrument; One (1) final survey instrument.
Task 2: Survey Population
NDC will target 375 respondents to achieve an industry-standard confidence level of 95%+
and a margin of error of not more than + /- 5% among our target population.
Drawing the sample is done simultaneously with the survey instrument development and
does not add any time to the project schedule.
Meetings: None.
Deliverables: None.
Task 3: Fielding
In Burlingame, where there is a high proportion of absentee landlords, NCD will conduct a
mix of mail surveys to absentee landlords and telephone surveys to local residents, with
online response options for both audiences.
Telephone surveys will include a carefully scheduled mix of daytime, evening, and weekend
hours. All electronic and other records will be maintained for any desired review.
Telephone fielding of the survey will require five to ten days.
Exhibit A Page 2 of 12
Mail surveys require two to three weeks to mail out and received responses, with the
variation dependent on the number of reminders that need to be sent to targeted participants
to reach the desired number of responses.
Online surveys are done as complements to a mail and/or phone survey. The online survey
portion of the project is completed concurrently with the timeframe for the phone and/or
mail portion of the survey. Property owners are provided the option of completing the
survey online using an identifying code that must be entered to eliminate the risk of multiple
responses from one property owner. NDC will create and manage the online survey.
Task 4: Analyses, Interpretations & Conclusions
Immediately following the completion of fieldwork, NDC will work with Willdan, the Lew
Edwards Group, and the City to provide interpretations of, and conclusions from, the
results. NDC's senior personnel will conduct this work. Responses will be analyzed by age,
income, and other key demographic and community divisions. In addition, NDC will
complete cross-tabulation analyses and will respond to requests for clarification and answer
any questions.
NDC will incorporate survey results into hard copy and electronic form and will create a
graphical Executive Summary of the results. Throughout this process, all NDC personnel
will be instructed to maintain complete confidentiality on all aspects of the survey. This
report will include the direct results, statistical analysis, an interpretation of the findings and
NDC recommendations.
Meetingr. One (1) meeting attended by NDC, Willdan, and the Lew Edwards Group to
review survey results. Conference calls, as needed, at no additional expense to
client.
Deliverables. Executive Summary and survey results in hardcopy and electronic format.
The Executive Summary will be a PowerPoint presentation. The full report is
comprised of a question by question answer frequency report; a cross
tabulation report; and copies of the final phone, mail, and online survey
questionnaires.
Task 5: Presentation of Results
Willdan and a NDC principal will provide a formal presentation and discussion of results at
a time convenient to the City. The presentation will include the methods, findings, and
conclusions of this survey.
Meetings: NDC and Willdan will make a formal presentation of the results at a time
and place convenient to the City.
Deliverable: PowerPoint Presentation of Survey Results.
C. Financial Engineering Impervious Study (Concurrent
with Phase IB - Polling Task 1)
Exhibit A Page 3 of 12
Task 1: Land Use Data Analysis
Willdan Engineering shall prepare the Financial Engineering Impervious Study. The study
will be prepared in conformance with the legal requirements as identified in the Request for
Proposals. The storm drainage fee will be based on each parcel's contribution to the storm
drain system. This will entail an analysis of the City parcels using GIS data provided by the
City, field review, and information supplied by the Building and Planning Departments in
order to determine the impervious area for each parcel. The financial engineering study shall
respond to and work closely with the polling effort. In addition, all legal aspects in
determining an impervious area per parcel shall be included.
Meetings. None.
Deliverables: None.
Task 2: Presentation of Alternatives for Determining Per
Parcel Impervious Factors
Utilizing the City's GIS database each parcel's area, land-use, zoning and percent impervious
factor will be determined. Options for calculating impervious area per parcel will be explored
and discussed with the City. As noted above, a percent impervious factor can be applied to
different land uses, similar to the factors used in hydrologic and storm runoff calculations.
Fees will be identified for each type of parcel, based on the agreed upon option as discussed
above. The public property owners and land-use will be identified in the GIS database and
property—specific fee rates recommended.
Meetings.- Up to two (2) meetings: One (1) meeting attended by Willdan Engineering
and Willdan Financial Services to review land use analysis and discuss
alternatives for calculating fees, and: One (1) meeting, if needed, attended by
Willdan Engineering and Willdan Financial to present analysis/study to City
Council.
Deliverables: City to provide GIS and other data as requested by Willdan Engineering.
Willdan Engineering to provide per parcel fees as calculated using agreed
upon methodology.
Phase II
A. Community Education
A hallmark of the Lew Edward Group's (LEG) approach is its citizen-engaged public
education and engagement efforts, which is particularly well suited for a community like
Burlingame's, where there has been a past election disappointment and your stakeholders
pride themselves on being well-informed, active participants in the City's future. LEG will
build on the City's tradition and desire for citizen involvement and consensus, by working
with the City to design a creative, focused public education program that engages property
owners, responds to their questions, and communicates the information that property
owners need.
In Burlingame, LEG and Willdan will work with the City to carefully review a list of targeted
key influential individuals, civic/neighborhood/homeowner association leaders, elected
officials, and large property owners from whom to seek buy-in for the measure. LEG will
Exhibit A Page 4 of 12
provide the important strategic leadership and support needed to ensure that the proposed
measure does not become mired in opposition, criticism or questions before the balloting
and noticing process is even initiated.
Meetings: Phase II Kick-off Meeting attended by Willdan Financial and the Lew
Edwards Group.
Deliverables: None.
Task 1: Assess Public Education Challenges &
Opportunities
Review the City's current/past community education efforts. LEG and Willdan will
interview City staff to ensure a full understanding of the scope of the storm drainage
improvement needs, both financially and programmatically. LEG and Willdan will also
review media clips to gain first-hand understanding of the nuances of your local
environment and assess current and past City Information Efforts to build on past
successes.
Meetings: Conference calls, as needed, at no additional expense to client.
Deliverables. City to provide copies of past information efforts for review.
Task 2: Implement Public Education/Engagement Program
Direct Mail. LEG typically recommends that a direct mail program be implemented as an
effective way to engage property owners, not just those who have time to attend meetings or
routinely keep up to date with City issues. Typically these are user-friendly brochures or
letters that have a return card or other mechanism to allow your target audience to ask
questions, provide input, or comment on the needs. By using this type of direct mail, the
City can identify and address questions earlier in the process, rather than discovering them
when it's too late or too close to the balloting process.
Three City-sponsored, Informational Mailers will be produced and issued prior to the
balloting process (e.g., not including information contained in the actual ballot).
Meetings: Meetings will be scheduled as needed to review draft informational mailers.
Deliverables: Three (3) Informational Mailers.
Media/Internet. LEG will draft press releases and guest columns to ensure effective,
balanced coverage. Other communications vehicles include the City's website, community
television, or existing publications. LEG will also draft copy and text to update all of the
City's existing communications vehicles.
Meetings. Meetings and/or conference calls will be scheduled as needed.
Deliverables. Draft copy and text for City's existing communications vehicles.
Speakers' Bureau Outreach. Following the completion of the survey research, LEG will
design a Speakers' Bureau Outreach plan strategically directed to key organizations in the
City of Burlingame. LEG will develop a Speakers Bureau Toolkit that will include items such
as a short PowerPoint Presentation; Frequently Asked Questions (FAQ) handout;
Community Input Survey; and Speakers' Training Manual, including Presentation Tips, Key
Exhibit A Page 5 of 12
Messages, and Helpful Hints. LEG will provide Speakers' Bureau training to City
messengers.
Meetings: One (1) meeting attended by Lew Edwards Group and Willdan to review
Speakers' Bureau Toolkit with City staff and to train City Messengers.
Additional training will be scheduled as needed.
Deliverables: Speakers' Bureau Toolkit.
Citizens Group. LEG has worked successfully in other municipalities to engage the
participation of External Opinion Leaders and Community Stakeholders, such as recognized
leaders in property or homeowner associations, business leaders, representatives of senior,
parents, civic leaders, and even taxpayer advocates in a high-level Citizens Group who serves
as an informal community sounding board to provide additional input to the process and be
visible to property owners in addressing the City's planning and needs.
For a potential May 2009 measure, LEG will help develop a citizen's Citizens Group to work
with the City. LEG will develop ideals, materials, and presentations for the Citizens Group
meetings. LEG currently estimates attending up to six meetings.
Meetings: The Lew Edwards Group and Willdan will facilitate and/or attend up to six
(6) Citizens Group meetings.
Deliverables: The Lew Edwards Group will prepare Citizens Group meeting agendas,
materials, and presentations.
Rapid Response Needs. LEG will redirect message points and materials to assist in rapid
response to problematic media or citizen inquiries as necessary. LEG experts will be
available to craft appropriate rapid responses as necessary to address changing external
nuances or unforeseen problems.
LEG will review poll data and determine appropriate messages for public education. In
addition,LEG will identify opposition and will develop strategies for outreach.
Meetings: As needed.
Deliverables: None.
Balloting Development. LEG will also work with Willdan and the City Attorney so that
the balloting package is readily understandable to the average property owner.
Meetings. None.
Deliverables: Comments/suggestions regarding balloting package.
B. Financial Engineering Impervious Study (Concurrent
with Phase II A - Community Education)
Taskl: Development of Appeal Process & Impervious
Adjustments
An appeal process will be outlined and presented in the report, to allow for percent
impervious adjustments that may be appropriate or to update land-use categories that may
have been inaccurately reflected in the GIS system. Discounts or exemptions to specific
owner groups, such as seniors or low-income families, are policy driven decisions and will
also need to be addressed in the report. Willdan Engineering will coordinate income based
Exhibit A Page 6 of 12
limits on fees and total financing availability with Willdan staff and the City's Finance
Department to develop issuance of revenue bonds to fund the capital program, as well as
assist with the development of a fee collection mechanism to finance the ongoing
maintenance requirements of the system.
Meetings: One (1) meeting attended by Willdan Engineering and Willdan.
Deliverable: Written appeal process. Revenue Projections.
Task 2: Preparation of Engineer's Report
An Engineer's Report will be prepared in conformance with the legal requirements as
identified in the Request for Proposals. The Engineer's Report will address the above
requested items in detail. The results of the poll and impervious study fee calculation will be
presented to the City Council and shall be modified to incorporate City Council direction
and feedback.
The following is a brief outline of the Financial Engineering Impervious Study/Engineer's
Report that will be prepared for the City of Burlingame:
✓ Title Page
✓ Executive Summary
✓ Table of Contents
✓ Introduction and Background
✓ Methodology and Criteria
✓ Analysis Results Summary
✓ Recommendations
✓ Appendices
o Land Use Mapping
o Impervious Calculations/Fee Calculations
Meetings: None.
Deliverables: Engineer's Report.
C. Public Noticing and Ballot Management
Willdan will perform the following tasks to provide Proposition 218 noticing and balloting
services for the City's proposed storm drainage fee. The Willdan project team proposed for
this phase of the City's engagement will be on-site to attend the Public Hearing and tabulate
the ballots.
Task 1: Documentation Review
Willdan will review documentation provided by the City and background material regarding
the fee structure and methodology, and other related material for the new proposed fee as
necessary.
Willdan will coordinate with the project team and City staff regarding the fee background
and issues to this point of the project, the proposed content of the notice and ballot, and
relevant documentation for review.
Meetings. None.
Exhibit A Page 7 of 12
Deliverables: None.
Task 2: Proposition 218 Strategy Development
Willdan will work with City staff to develop a sound Proposition 218 noticing and balloting
strategy and will work with the City to create an easy to understand notice explaining the use
of proceeds to be generated by the storm drainage fee, and the date, time and place of the
Public Hearing on the matter, along with a straightforward ballot, with clear instructions.
Willdan will ensure that details and information from the public relations efforts are included
as appropriate in the notice and ballot materials, and that these materials are consistent with
other information that has been previously provided to property owners.
Meetings: None. Issue to be addressed at Phase II Kick-off meeting. Conference calls
will be scheduled as necessary at no additional expense to City.
Deliverables: None.
Task 3: Mailing Database Development
Willdan will use data from the San Mateo County Secured Property Tax Roll, and other
available sources, to create a parcel database that will include all affected property owners in
the City. This information will be used for purposes of creating a mailing database that will
be used to send Public Hearing notices and Storm Drainage Fee ballots out to each affected
Burlingame property owner. Willdan will provide the City with a copy of the final draft of
the mailing database as necessary.
Meetings: None.
Deliverables: Electronic and hardcopy of mailing database.
Task 4: Preparation of Notices
For this task Willdan will work with the City and LEG to finalize the content and layout of
the notice that will be mailed out to each affected each property owner who will be asked to
cast a ballot on the proposed storm drainage fee. This notice will be structured to comply
with the applicable laws and guidelines, including Proposition 218, while maintaining
readability and ease of understanding for the property owners.
Meetings: None. Conference calls as necessary at no additional expense to City.
Deliverables: Draft and final notices.
Task 5: Preparation of Ballots
Willdan will work with the City and LEG to finalize the content and layout of the ballots
regarding the storm drainage fee. The language of the ballots will comply with the
requirements of Proposition 218, and will also be developed with property owner ease of
understanding in mind. The ballot will be in black and white format and will likely consist of
a single page (double-sided). Willdan will submit the ballot template to the City's attorney
and City staff for review and comment.
Meetings: One meeting, if necessary, attended by Willdan. Conference calls as necessary
at no additional expense to City.
Deliverables: Draft and final ballots.
Exhibit A Page 8 of 12
Task 6: Mailing of Notices & Ballots
For this task, Willdan will coordinate the preparation, mail merge, processing and first-class
mailing of the notices and ballots, in concert with an independent print and mail firm that
Willdan uses in its large mailing projects. In accordance with the provisions of Proposition
218, noticing and balloting materials must be mailed independently of all other materials
including monthly utility statements.
The notices will include the mailing address on the outside and be tabbed to ensure that they
do not open during delivery. The ballots will be mailed in #10 size standard envelopes. A #9
size envelope will be included so that the property owners may use to return their completed
ballots. On the outside of each envelope will be printed "Storm Drainage Fee Ballot
Enclosed." After finalizing these documents and establishing the mail-merge data, Willdan
will provide the City with samples of the final documents to be printed for their review prior
to the actual mailing.
Willdan will manage the mailing process in accordance with all applicable laws and
regulations, and will not be responsible for tracking the returned notices or ballots for
updated addresses or re-mailing. Willdan will cross check ballots returned as undeliverable to
ensure that there were no errors in mailing address identification. Willdan will invoice the
City for the actual cost of printing and mailing the notices and ballots at our cost plus a 5%
overhead markup.
Meetingr. None.
Deliverables: Mailing of notices and ballots.
Task 7: Attendance at Public Hearing
For this task, Willdan will attend the Public Hearing on the matter to answer any questions
from City Council and staff related to the notice and balloting mailing process.
Meetings: Attendance by Willdan at Public Hearing.
Deliverables: None.
Task 8: Ballot Tabulation
Willdan will coordinate the tabulation of ballots returned to the City, at City Hall. Willdan
has developed proprietary software that utilizes bar-coding fields on the ballots, allowing us
to tabulate approximately 400 to 600 ballots per hour. This software not only expedites the
balloting tabulation, it provides an electronic tracking and summary of the ballots tabulated.
In cooperation with the City Clerk, Willdan will assist with the tabulation of all returned
ballots if the bar-coding system is incorporated into the ballots. Willdan will provide the
balloting results to the City Clerk once tabulation is complete for their review and
certification.
Meetings: Attendance by Willdan staff to tabulate results and is anticipated to be
completed in two business days. Tabulation will be completed at a City
facility.
Deliverables: Balloting results.
Exhibit A Page 9 of 12
W1 LLDAN
� - extending your reach
City of Burlingame
Storm Drain Fee Project Timeline
MAY 5, 2009 ELECTION TIMETABLE
AUGUST 2008 Public Education
❑ City Council presentation on Survey Results and
Provide Strategic Recommendations (August 18)
❑ Develop/Refine Communications
Messages/Themes
❑ Assess and develop Database of Opinion Leaders
❑ Identify selected Speakers' Bureau Organization
Hit List
❑ Assess Citizens Group for additional member
needs
❑ Develop Educational Outreach Materials
including FAQ and Speakers' Bureau Presentation
❑ Develop & Approve Citywide Mailer #1 (end of
August)
Financial Engineering Impervious Area Study
❑ Begin development of Appeal Process and
Impervious Adjustments
❑ Begin preparation of Engineer's Report
SEPTEMBER 2008 Public Education
❑ Mailing of Citywide Mailer #1 (early September)
❑ Implement Earned Media
❑ Conduct Speakers' Bureau/Messaging Training
❑ Launch Speakers' Bureau
❑ Update City Website with storm drain fee
messaging
❑ Issue Opinion Leader Update #1
Exhibit A Page 10 of 12
❑ Citizens Group meeting
❑ Develop and Mail Citywide Informational Mailer
#2 (late September/early October)
❑ Implement Earned Media
Financial Engineering Impervious Area Study
❑ Finalize Appeals Process
❑ Complete Engineer's Report
OCTOBER 2008 Public Education
❑ Issue Opinion Leader Update #2
❑ Continue Speakers' Bureau deployment
❑ Personal meetings with local leaders, as needed
❑ Continue to refine Expenditure Plan specifics
❑ Develop and Mail Citywide Informational Mailer
#3 (late October/early November)
❑ Implement Earned Media
Financial Engineering Impervious Area Study
❑ City Council Approval of Engineer's Report
(October 6, 2008)
Public Noticing and Ballot Management
❑ Mailing Database Development (ongoing into
November)
❑ Preparation of Notices
❑ Preparation of Ballots
❑ City Council adopts Resolution establishing
guidelines for conducting the hearing and election
process (October 20, 2008)
NOVEMBER 2008 Public Education
❑ Continue Speakers' Bureau deployment
❑ Citizens Group meeting
❑ Rapid response, as needed
❑ Implement Earned Media
❑ Mail Citywide Informational Mailer #4 (mid
November)
Public Noticing and Ballot Management
❑ Finish development ballot mailing database
❑ Finalize Election Notices and Ballots
❑ Mail Notice of Public Hearing and proposed fee to
propertyowners (November 17, 2008)
DECEMBER 2008 Public Education
❑ Continue S eakers' Bureau deployment
Exhibit A Page 11 of 12
❑ Implement Earned Media
❑ Mail Citywide informational Mailer #5 (mid Dec)
❑ Implement Tracking Survey (if so directed)
JANUARY 2009 Public Education
❑ Create City Council Authorization Vote
Countdown
❑ Final Citizens Group meeting
❑ Issue Opinion Leader Update #3
❑ Implement Earned Media
Public Noticing and Ballot Management
❑ Public Hearing to Hear Protests (January 5, 2009)
❑ Publish Notice of Mail-In Election (January 15,
2009)
FEBRUARY 2009 Public Education
❑ Implement Earned Media
❑ Rapid response, as needed
Public Noticing and Ballot Management
❑ Local 10-calendar day examination for certain
documents filed as of the 88th day prior to the
election (February 6 through 16, 2009)
❑ Local 10-calendar day examination for certain
documents filed as of the 83rd day prior to the
election (February 11 through 21, 2009)
❑ Last day to file primary arguments in favor of or
against local ballot measures (February 13, 2009)
❑ 10-day review period for primary arguments in
favor of or against local ballot measures (February
13 through 23, 2009)
❑ Last day to file rebuttal arguments in favor of or
against local ballot measures and impartial
analysis (February 23, 2009)
❑ 10-calendar day review period for rebuttal
arguments in favor of or against local ballot
measures and impartial analysis
MARCH 2009 ❑ NO ACTIVITY DURING BALLOTING PROCESS
APRIL 2009 ❑ Ballots Mailed (April 6, 2009)
MAY 2009 ❑ Election Day/Ballot Tabulation (May 5, 2009)
Exhibit A Page 12 of 12
���CIT7 0^ STAFF REPORT
BURUNGAME AGENDA 9b
ITEM#
'�FoA Ao
MTG.
Q�AGTEO JMEb, DATE Au ust 18 200
TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTEDBY
_ G'
DATE: July 31 2008
APPROVED��
FROM: Fire Department B1
SUBJECT: Term Language to be amended to the Joint Powers Agreement est a fishing Central County Fire Department
RECOMMENDATION:
It is recommended that the City Council adopt a Resolution amending the"Term"language contained in the
Central County Fire Department Joint Powers Agreement as follows:
Page 3, Section 6C: "Term. Subject to subsection 6(b), the representative selected by each of the Member
Agencies shall serve one or more terms of two (2) years on the Board, unless earlier removed by the City
Council of the Member Agency that they represent or otherwise are no longer a member of the board. Each
two (2) year term shall commence on the date of the applicable December meeting of the Board, as
determined by the appointing Mayor or council, or, in event such December meeting is postponed, then on
the date of the postponed meeting."
BACKGROUND:
The Joint Powers Agreement was created for Central County Fire Department in the month of April with each
Board member serving a two year term. This created transitions mid year. It is the Board's desire to align the
terms with standardized City Council terms beginning in December.
Current language on Page 3, Section 6C: "Term. Subject to subsection 6(b), the representative selected by
each of the Member Agencies shall serve one or more terms of two (2) years on the Board, unless earlier
removed by the City Council of the Member Agency that they represent or otherwise are no longer a member
of the board."
ATTACHMENTS:
Proposed Resolution
BUDGET IMPACT:
None
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME
APPROVING AMENDMENT NO. 1 TO THE JOINT POWERS AGREEMENT CREATING
THE CENTRAL COUNTY FIRE DEPARTMENT AND AUTHORIZING MAYOR TO
SIGN THE AGREEMENT
RESOLVED,by the City Council of the City of Burlingame:
WHEREAS,the Town of Hillsborough and the City of Burlingame have developed the
Central County Fire Department, a joint powers agency,to provide fire prevention and suppression
services to the two communities; and
WHEREAS,the Board that oversees the Department is composed of two councilmembers
from each of the cities; and
WHEREAS, alignment of terms for boardmembers should be based on council terms,
which usually begin in November or December; and
WHEREAS,the Board has recommended that each City Council approve an amendment to
the Joint Powers Agreement making this alignment,
NOW, THEREFORE, IT IS RESOLVED AND ORDERED:
1. The Mayor is authorized and directed to execute Amendment No. 1 to the Joint Powers
Agreement creating the Central County Fire Department amending the "Term" of office for
boardmembers to read as follows:
"Term. Subject to subsection 6(b), the representative selected by each of the Member
Agencies shall serve one or more terms of two (2)years on the Board,unless earlier
removed by the City Council of the Member Agency that they represent or otherwise are no
longer a member of the board. Each two (2)year term shall commence on the date of the
applicable December meeting of the Board, as determined by the appointing Mayor or
council, or, in event such December meeting is postponed,then on the date of the postponed
meeting."
2. The Clerk is directed to attest to the signature of the Mayor.
MAYOR
I, DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the
foregoing resolution was introduced at a special joint meeting of the City Council with the City Council
of the Town of Hillsborough held on the day of 2008,and was adopted thereafter
by the following vote:
1
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
CITY CLERK
2
BURLINGAME
STAFF REPORT
AGENDA 9c
ITEM#
MTG. 8/18/08
DATE
TO: HONORABLE MAYOR AND CITY COUNCIL BY TED
DATE: August 4, 2008
APPR D
FROM: Parks & Recreation Director (558-7307) BY /11 J
sUBJEcr: ADOPT A MUNICIPAL CODE ORDINANCE AM DING CHAPTER 8.16
TO REQUIRE THAT ALL OCCUPIED PROPERTIES HAVE COLLECTION
SERVICE AND TO UPDATE THE SOLID WASTE COLLECTION
DEFINITIONS AND REQUIREMENTS
RECOMMENDATION: Staff recommends that the City Council adopt the attached Municipal
Code Ordinance amending Chapter 8.16 to require that all occupied properties have collection
service and to update the solid waste collection definitions and requirements by:
A. Adopting proposed ordinance and directing City Clerk to publish a summary of
the ordinance within 15 days of adoption.
BACKGROUND:
The solid waste collection in Burlingame has undergone a number of significant changes in the
past ten years, particularly with regard to recycling. This ordinance is intended to update the
City's requirements regarding the handling of solid waste, and in particular, to clarify that all
occupied property in the City must have a collection agreement with a City franchisee.
In preparation of this amendment, staff has met on several occasions with representatives of
Allied Waste, San Mateo County's Environmental Health Department and local merchants.
Copies of the proposed ordinance were also sent to the local merchants for review. If the
ordinance is amended as recommended, staff will continue to work with Allied Waste, the
County and the merchants associations to ensure compliance.
At the July 21, 2008 meeting, the City Council conducted a Public Hearing regarding the
proposed changes and heard from Allied Waste representatives regarding their new Cameras in
Action program and other issues associated with the solid waste collection.
BUDGET IMPACT: None
ATTACHMENTS:
A. Ordinance amending Chapter 8.16
ATTACHMENT A
1 ORDINANCE NO.
2 ORDINANCE OF THE CITY OF BURLINGAME AMENDING CHAPTER 8.16 TO
CLEARLY REQUIRE THAT ALL OCCUPIED PROPERTIES HAVE COLLECTION
3 SERVICE AND TO UPDATE THE SOLID WASTE COLLECTION DEFINITIONS AND
REQUIREMENTS
4
5 The City Council of the City of Burlingame ordains as follows:
6
7 Section 1. Solid waste collection in the City has undergone a number of significant
8 changes in the past ten years, particularly with regard to recycling. This ordinance is intended to
9 update the City's requirements regarding the handling of solid waste, and in particular, to clarify
10 that all occupied property in the City must have a collection agreement with a City franshisee.
11
12 Section 2. Chapter 8.16 is amended to read as follows:
13 Chapter 8.16
14 SOLID WASTE
15 8.16.010 Definitions.
8.16.020 Solid waste accumulations.
16 8.16.030 Exemptions.
8.16.040 Obligations of customers.
17 8.16.050 Recyclable materials.
8.16.060 Special provisions regarding method of disposal.
18 8.16.070 Health officer to settle disputes.
19 8.16.010 Definitions.
20 Whenever the following defined words and phrases are used in this chapter, they shall
21 have the definitions or meanings established by this section, unless it is clearly apparent from the
22 context in which the word or phrase appears that a different definition or meaning is intended.
23 (a) "Collection" means the scheduled pick up of solid waste but does not include the
24 random picking up of loose litter from public places or places open to the public.
25 (b) "Commercial and/or industrial property" means property upon which business
26 activity is conducted, including but not limited to hotel, motel, trailer court, restaurant, cafeteria,
27 market, hospital or any educational, professional, commercial or industrial establishment of any
28 nature whatsoever where there is generation of solid wastes.
7/22/2008 -1-
I (c) "Composting" means the controlled biological decomposition of organic wastes that
2 are source separated from the solid waste stream. Such organic wastes include vegetable, animal,
3 yard and wood wastes which are not hazardous wastes.
4 (d) "Demolition and construction debris" means discarded materials resulting from
5 construction, remodeling, repair and demolition activities on housing, commercial or
6 governmental buildings and any other structure and pavement as defined in chapter 8.17 of this
7 code.
8 (e) "Franchisee" means any solid waste collector authorized by the city council pursuant
9 to the procedures established in this chapter.
10 (f) "Garbage" includes, but is not restricted to, every accumulation of animal, vegetable
11 or other matter:
12 (1) Resulting from the preparation and consumption of edible foodstuffs; or
13 (2) Resulting from decay or the storage of meats, fish, fowl, or vegetables, including the
14 cans, containers or wrappers of such materials; or
15 (3) Industrial, domestic and organic solid wastes or residue of animals sold for meat; or
16 (4) Vegetable and animal matter from kitchens, dining rooms, markets, food
17 establishments or any other place using, dealing in or handling meats, fish, fowl, vegetables or
18 grains; or
19 (5) Offal, animal excreta or carcasses of animals, fish or fowl; or
20 (6) Any waste material for which there is not currently a feasible collection system
21 available.
22 (g) " Hazardous waste" means all substances defined as hazardous waste, acutely
23 hazardous waste or extremely hazardous waste by the state of California, or identified as
24 hazardous waste by the U.S. Environmental Protection Agency, under applicable laws or
25 regulations.
26 (h) "Non-combustible rubbish" means ashes, bottles, broken crockery, glass, tin cans,
27 metal and metallic substances which will not incinerate through contact with flames of ordinary
28 temperature.
7/22/2008 -2-
I (i) "Owner or occupant" means and includes every owner of, every tenant or person who
2 is in possession or an inhabitant of or has the care and control of a residential property or a
3 commercial and/or industrial property located in the city.
4 (j) "Person" means any individual, form, corporation, association or group or any
5 combination thereof acting as a unit.
6 (k) "Recyclable materials" or "recyclables" means solid waste which may be reused or
7 processed into a form suitable for reuse through reprocessing or remanufacture consistent with
8 the requirements of the California Integrated Waste Management Act of 1989, including, without
9 limitation, paper, newsprint, printed matter, pasteboard, paper containers, cardboard, glass,
10 aluminum, PET, HDPE, and other plastics, beverage containers, compostable materials
11 (including yard waste), and wood, brick and stone in reusable size and condition. Recyclable
12 materials shall include those items of construction debris and demolition debris which are
13 described in this definition.
14 (� "Recycling operator" means a person or persons, firm, partnership,joint venture,
15 association or corporation engaged in the collection and recycling of recyclable materials.
16 (m) "Residential property" means property used for residential purposes, irrespective of
17 whether such dwelling units are rental units or are owner-occupied. A structure may have one or
18 more residential dwelling units. No place used primarily for commercial or industrial purposes
19 shall be considered as a residential dwelling unit.
20 (n) "Rubbish" includes, but is not restricted to, all non-recyclable waste or debris,
21 cardboard, tree or shrub trimmings, rugs, straw, clothing, wood or wood products, crockery,
22 glass, rubber, metal, plastic, construction waste and debris and other similar materials.
23 (o) "Solid waste" means all putrescible and non-putrescible solid, semi-solid and liquid
24 wastes, including garbage, trash, refuse, paper, rubbish, ashes, demolition and construction
25 wastes, discarded home and industrial appliances, dewatered, treated or chemically fixed sewage
26 sludge which is not hazardous waste, manure, vegetable or animal solid and semi-solid wastes
27 and other discarded solid and semi-solid wastes. "Solid waste" does not include abandoned
28 vehicles and parts thereof, hazardous waste or low-level radioactive waste, medical waste,
7/22/2008 -3-
I recyclable materials, source-separated plant materials, or source-separated organic materials.
2 (p) "Solid waste collector" means any person or persons, firm, partnership,joint venture.
3 association or corporation engaged in the collection, transportation or disposal of solid waste
4 generated in the city.
5 (q) "Solid waste disposal" includes the collecting, transporting and disposal of solid
6 waste generated within the city.
7 (r) "Solid waste facility" means any licensed recycling center, materials recovery facility,
8 intermediate processing center, incineration facility or landfill where solid waste may be taken
9 for immediate processing or final disposal. "Solid waste facility" includes a solid waste transfer
10 or processing station and a composting, transformation or disposal facility.
11 (s) "Streets" means the public streets, alleys and right-of-ways as the same now or may
12 hereafter exist within the city.
13 (t) "Yard wastes" means leaves, grass, weeds and wood materials from trees and shrubs.
14
15 8.16.020 Solid waste accumulations and disposal.
16 (a) All occupied premises within the limits of the city shall have solid waste removal
17 service as specified in this chapter.
18 (b) No person shall, for another, collect, remove or dispose of any solid waste within the
19 city, nor transport the same over any public street or right-of-ways, unless a franchise to do so
20 has first been obtained from the city; provided, that any person who collects, removes, or
21 disposes of only recyclables shall only be required to obtain a city business license.
22 (c) It is unlawful for any person to permit, allow or enter into any agreement whatsoever
23 for the collection or transportation of solid waste or recyclable material with any person who
24 does not possess a franchise or business license.
25 (d) It is unlawful for any person to store or accumulate the following material for any
26 length of time in violation of the following requirements:
27 (1) Solid waste shall be removed a minimum of at least once a week pursuant to this
28 chapter, or more often as necessary or mandated by the San Mateo County Health Department;
7/22/2008 -4-
I and
2 (2) Recyclable materials shall be removed a minimum of at least once every thirty (30)
3 days pursuant to this chapter, or more often as necessary or mandated by the San Mateo County
4 Health Department;
5 (d) No person shall place or cause to be placed any solid waste generated upon any
6 property or by any residential, commercial or industrial use into any container other than those
7 owned or controlled by such person, unless permission for such use is granted by the
8 commercial, industrial or residential customer owning or controlling the container and approved
9 by the city and its franchisee.
10 (e) It is unlawful for any person owning, occupying or having control of any premise to
1 I set out or cause to be set out for collection any solid waste other than that originating on the
12 premises.
13 (f) It is unlawful for any person to dispose of solid waste in or near litter or recycling
14 containers placed by the city or any other agency in public places for incidental use by pedestrian
15 or vehicular traffic, or in recycling containers or enclosures maintained by the city in commercial
16 zones.
17 (g) It is unlawful for any person to accumulate, keep or deposit solid waste in such a
18 manner that a public nuisance is created, including, but not limited to, allowing flierinsects, or
19 rodents to breed therein.
20 (h) Other than as herein set forth, it is unlawful for any person to dump, bury, burn,
21 incinerate or otherwise dispose of or store or accumulate any garbage, combustible or
22 non-combustible rubbish, miscellaneous debris or combined rubbish or solid waste on any
23 private or public property within the city; provided, however, that leaves, grass clippings and the
24 like may be composted but only in accordance with State and County regulations governing
25 composting.
26 (i) No person shall cast, place, sweep or deposit any solid waste on any street, sidewalk,
27 alley, sewer, storm drain, creek,parkway, or other public place or into any occupied premises
28 within the city except in an appropriately designated solid waste container.
7/22/2008 -5-
I (j) No commercial, industrial, or residential customer owning, occupying or having the
2 control of any premises or vacant lot or any person occupying a dwelling within the city shall
3 permit any solid waste to become or remain offensive, unsightly or unsafe to the public health or
4 safety or to deposit, keep or accumulate or permit to cause any solid waste to be deposited, kept,
5 or accumulated, upon any property, lot, or parcel of land or upon any public or private place,
i
6 street, lane, alley or driveway, except as allowed in this chapter.
7
8 8.16.030 Exemptions.
9 The following types of collection or transportation of solid waste are exempted from the
i
10 requirements of this chapter:
11 (a) Yard waste removed from a premises by a gardening, landscaping or tree trimming
12 contractor having a city business license and as an incidental part of a total service offered by that
13 contractor rather than as a disposal service, and tree trimmings, clippings and all similar
14 materials generated at parks and other publicly maintained premises;
15 (b) Demolition debris removed from a premises by a licensed contractor as an incidental
16 part of a total service offered by that contractor rather than as a disposal service;
17 (c) By-products of sewage treatment, including sludge, grit and screenings;
18 (d) The collection of hazardous or dangerous waste as part of regular services, including,
19 without limitation, liquid and dry caustics, acids, bio-hazardous, flammable or explosive
20 materials, insecticides and similar substances;
21 (e) Recyclable materials and yard wastes which are generated at any residential,
22 commercial, or industrial property and which are transported personally by the owner or occupant
23 of such premises (or by his or her full-time employees)to a licensed solid waste or recycling
24 facility in a manner consistent with this chapter and other applicable laws.
25 (f) Nothing in this chapter shall prohibit a person or the person's employees from
26 transporting to a licensed transfer station or materials recovery facility any solid waste, garbage.
27 rubbish, or yard waste that is incidental to the conduct of the person's individual business within
28 the city or to the maintenance of the person's individual residence, so long as there is no spillage
7/22/2008 -6-
i
1 on city streets and the transport is conducted pursuant to applicable laws governing the transport
2 of materials. However, any such transport does not relieve the person from the ongoing
3 obligation to contract with a city franchisee pursuant to section 8.16.040 above.
4 (g) An exemption to the mandatory disposal requirements set forth above may be applied
5 for under the condition that the individual or property owner shows proof of use of a
6 city-approved solid waste collection alternative, including, but not limited to, on-site composting.
7 Any such exemption shall be subject to approval of the city manager or the city manager's
8 designee.
9
]0 8.16.040 Obligations of customers.
11 (a) Unless otherwise expressly excepted by this chapter, the owner, occupant or other
12 person responsible for the day-to-day operation of any residential, commercial, or industrial
13 property in the city shall contract with a city franchisee for the removal and disposal of solid
14 waste generated from the use of the property.
15 (b) The franchisee is authorized to charge all customers a fee for the collection and
16 transportation of solid waste, subject to the approval by the city council of the fee. Such fees may
17 include charges for collection, landfills, recovery or recyclables, composting and may include the
18 cost of preparing and implementing source reduction, recycling elements and integrated waste
19 management plans.
20 (c) All solid waste shall be kept free of all hazardous materials and placed in a container
21 or containers unless other acceptable arrangements are made with the franchisee.
22 (d) Containers shall be made of metal or plastic, and of sufficient strength to prevent
23 them from being broken under ordinary conditions.
24 (e) Containers containing any solid waste except recyclable materials shall be maintained
25 in a clean, safe, sanitary condition, and continuously enclosed by a solid tight-fitting cover
26 secured from access by insects, animals and rodents, except when solid waste is being dumped
27 into or removed from the container.
28 (f) Garbage or other refuse containing water or other liquids shall be drained before
7/22/2008 -7-
I being placed in a container and the drainage properly disposed of to the sanitary sewer.
2 (h) Animal waste shall not be placed directly in a container for regular collection and
3 disposal, but shall be placed within a secondary containment (i.e., plastic bag)within the
4 container for regular collection and disposal, as required by the franchisee and the San Mateo
5 County Health Department.
6 (i) Unless provisions to prevent litter are otherwise provided, no person shall so fill any
7 container with garbage or rubbish above the top of the container to such extent as to permit the
8 contents of any container to be blown or otherwise strewn about.
9 (j) If solid waste from either residential, commercial, or industrial property is of such a
i
10 nature that it cannot be placed in a container, it shall be carefully placed beside the container in
11 securely tied bundles. Solid waste which exceeds size or type limitations set by the franchisee
12 shall be scheduled for special collection, and special collection charges may be assessed by the
13 franchisee for this service.
14 (k) Any containers placed for collection along a street, roadway, or alley shall be set out
15 only on the day established for the collection on the particular route or after 5:30 p.m. on the day
16 immediately prior to such collection, and shall not remain thereon for more than eighteen (18)
17 hours after it has been emptied.
18 Any container placed for collection in any alley shall be placed as close to the
19 property line as practicable.
20 (m) No person, including a solid waste collector, shall place or cause to be placed any
21 solid waste or solid waste container in any public street or roadway without an encroachment
22 permit from the city or in any place or in any manner inconsistent.with the regulations of this
23 chapter.
24 (n) Each owner or occupant of residential, commercial, or industrial property shall
25 maintain supervision and surveillance over the solid waste containers on the premises and shall
26 maintain the same in a sanitary condition. If the containers are not emptied and the contents
27 removed on the date and time scheduled by the franchisee,the owner or occupant should
28 immediately notify the franchisee and it shall be the duty of the franchisee to, within twenty-four
7/22/2008 -8-
1 (24)hours thereafter, arrange for the collection and disposal of the solid waste.
2 (o) Solid waste which exceeds the limitations hereinabove set forth may, in the discretion
3 of the franchisee, be scheduled for special collection upon the application of the owner or
4 occupant of the premises. Special collection charges may be assessed by the franchisee for this
5 service.
6 (p) No person, other than the owner thereof, owner' s agents or employees or an officer or
7 employee of the city or any person holding a franchise or license from the city for the collection
8 or disposal of refuse or recyclables shall remove any materials set out for recycling collection or
9 tamper or meddle with any solid waste or recycling container or the contents thereof, or remove
10 the contents of any such container, or remove any such container from the location where the
11 same shall have been placed by the owner thereof or owner's agent.
12
13 8.16.050 Recyclable materials.
14 (a) Recyclables placed at the curb of residential properties shall be separated from other
15 solid waste in a manner approved by the city and shall be placed for collection in the container
16 provided by the recycling operator for such material.
17 (b) Recyclables placed at the curb of residential properties or placed for collection at
18 other recycling locations for pick up by a franchisee or licensee shall become the property of the
19 franchisee or licensee at the time of their placement in the recycling containers or otherwise set
20 out for collection.
21
22 8.16.060 Special provisions regarding method of disposal.
23 (a) Highly flammable or explosive or radioactive refuse shall not be placed in a container
24 for regular collection and disposal but shall be removed under the supervision of the Central
25 County Fire Department at the expense of the owner or possessor of such material.
26 (b) No hazardous waste shall be mixed or placed with any rubbish, garbage or other solid
27 waste which is to be collected, removed or disposed of by the city's franchisee. Hazardous waste
28 or household hazardous waste may only be disposed of in a manner allowed by Federal, State,
7/22/2008 -9-
� r
I and County regulations.
2
3 8.16.070 Health Officer to Settle Disputes.
4 In all case of disputes or complaints arising from or concerning the place where
5 receptacles for refuse shall be placed awaiting the removal of their contents, the quantities to be
6 removed, and the times for removal, the Health Officer shall designate the place, the estimated
7 quantity, the frequency and manner of removal.
8
9 Section 3. This ordinance shall be published as required by law.
10
I 1 Mayor
12
13 I, DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the
14 foregoing ordinance was introduced at a meeting of the City Council held on the 21"day of July,
15 2008, and adopted thereafter at a regular meeting of the City Council held on the day of
16 , 2008, by the following vote:
17 AYES: COUNCILMEMBERS:
18 NOES: COUNCILMEMBERS:
19 ABSENT: COUNCILMEMBERS:
20
21
City Clerk
22
23
24
25
26
27
28
7/22/2008 -10-
� ITY o� STAFF REPORT
BURIJNGA�AE AGENDA
ITEM# 9d
MTG.
DATE 8/18/08
To: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED I
BY _
DATE: August 18 2008
APPR VED
FRoM: Deirdre Dolan, Human Resources Director BY Ci
SUWECT: Adopt Resolution Making Appointment of Interim City Attorney
RECOMMENDATION:
Staff recommends that the Council approve the attached resolution appointing Roy Abrams as Interim City
Attorney.
BACKGROUND:
City Attorney Larry Anderson has announced his intention to retire from the City of Burlingame effective
August 30, 2008. A recruitment process is underway for a successor City Attorney, and an appointment to the
permanent position is anticipated to occur in October. In the meantime, it is necessary to appoint an Interim
City Attorney to fulfill these duties until such time as the new permanent City Attorney is appointed.
Mr. Abrams served as a Deputy District Attorney in San Mateo County, and then 26 years in municipal law,
including service as City Attorney of the Cities of South Lake Tahoe, Palo Alto, and San Mateo.
Upon your approval, Mr. Abrams will be appointed to the Interim City Attorney position as a temporary, part-
time employee. The hourly rate of pay for Mr. Abrams is $150, and Mr. Abrams is not eligible for any
employment benefits. In addition to providing full-time City Attorney services upon the retirement of Mr.
Anderson, Mr. Abrams will be employed on an as-needed basis to work with Mr. Anderson in the transition of
the office.
BUDGETIMPACT:
None.
ATTACHMENTS:
1. Resolution
RESOLUTION
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME
APPOINTING ROY C. ABRAMS AS INTERIM CITY ATTORNEY
RESOLVED, by the City Council of the City of Burlingame:
WHEREAS,the current City Attorney is retiring from office on August 30, 2008; and
WHEREAS, the City expects to appoint a successor City Attorney in September or
October; and
WHEREAS, Roy C. Abrams is a former City Attorney on the Peninsula, who is
eminently qualified to be the interim City Attorney until such time as the successor City Attorney
assumes office; and
WHEREAS, Government Code § 21221(h)provides that Mr. Abrams may be employed
in this position by Council appointment because he possesses the specialized skills required for
the position of City Attorney and will be serving for a limited duration,
NOW, THEREFORE, BE IT RESOLVED that:
1. Roy C. Abrams is appointed as a temporary part-time employee to the position of
Interim City Attorney effective August 31, 2008, to serve until such time as a successor City
Attorney takes office. He is further to be employed in an as-needed basis to work with the
current City Attorney in the transition of the office. —
2. The hourly rate for this part-time employment shall be $150.00 per hour without
benefits.
MAYOR
I, DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the
foregoing resolution was introduced at a regular meeting of the City Council held on the day
of ,2008, and was adopted thereafter by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
City Clerk
U:\FILES\RESO\interimcityattomey.per.wpd
CITY
BURLINGAME
A M STAFF REPORT AGENDA 9e
0 ITEM#
0
�DqA A MTG.
QFATED JUNE 6 DATE 8/18/08
TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTE
BY
DATE: 8/11/08
APPROV
FROM: Doris Mortensen, City Clerk BY z Q
Tel.No.: 650-558-7203
SUBJECT: ACCEPT REPORTS FROM EXECUTIVE DIRECTOR OF CITY OF BURLINGAME
REDEVELOPMENT AGENCY AND EXECUTIVE DIRECTOR OF FINANCING
AUTHORITY OF THE CITY OF BURLINGAME THAT CONFLICT OF INTEREST CODES
DO NOT REQUIRE AMENDMENT
RECOMMENDATION: Recommend to Council to accept reports from the City's Redevelopment Agency
and the Financing Authority advising that these agencies have reviewed the Conflict of Interest Code and have
determined that no amendment is required.
EXHIBITS: 2008 Burlingame Redevelopment Agency Biennial Notice and 2008 Burlingame Financing
Authority Biennial Notice
2008 Local Agency Biennial Notice
Name of Agency: Burlingame Redevelopment Ageney
Mailing Address: 501 Primrose Road, Burlingame CA 94010
Contact Person: James Nantell, City Manager Office Phone No: (650) 558-7204
E-mail: jnantell@burlingame.org Fax No: (650) 556-9281
This agency has reviewed its conflict-of-interest code and has determined that:
❑ An amendment is required. The following amendments are necessary:
(Check all that apply)
O Include new positions(including consultants)that must be designated.
O Delete positions that manage public investments from the list of designated positions.
O Revise disclosure categories.
O Revise the titles of existing positions.
O Delete titles of positions that have been abolished.
O Other (describe)
❑ Code is currently under review by the code-reviewing body.
No amendment is required.
The agency's code accurately designates all positions that make or participate in the making of governmental
decisions;the disclosure categories assigned to those positions accurately require the disclosure of all
investments,business positions,interests in real property,and sources of income that may foreseeably be
affected materially by the decisions made by those holding the designated positions;and the code includes all
other provisions required by Government Code Section 87302.
July 28, 2008
Signature of Chief Executive Officer Date
Complete this notice regardless of how recently your code was approved or amended.
Please return this notice no later than October 1,2008,to:
CITY CLERK
CITY OF B URLINGAME
501 PRIMROSE ROAD
B URLINGAME, CA 94010
2008 Local Agency Biennial Notice
Name of Agency: Burlingame Financing Authority
Mailing Address: 501 Primrose Road, Burlingame A 94010
Contact Person: James Nantell, City Manager Office Phone No: (650) 558-7204
E-mail: jnantell@burlinframe.org Fax No: (650) 556-9281
This agency has reviewed its conflict-of-interest code and has determined that:
❑ An amendment is required. The following amendments are necessary:
(Check all that apply)
O Include new positions(including consultants)that must be designated.
O Delete positions that manage public investments from the list of designated positions.
O Revise disclosure categories.
O Revise the titles of existing positions.
O Delete titles of positions that have been abolished.
O Other (describe)
❑ Code is currently under review by the code-reviewing body.
® No amendment is required.
The agency's code accurately designates all positions that make or participate in the making of governmental
decisions;the disclosure categories assigned to those positions accurately require the disclosure of all
investments,business positions, interests in real property,and sources of income that may foreseeably be
affected materially by the decisions made by those holding the designated positions; and the code includes all
other provisions required by Government Code Section 87302.
July 28, 2008
'Signature of ChiefExecutive Officer Date
Complete this notice regardless of how recently your code was approved or amended.
Please return this notice no later than October 1,2008,to:
CITY CLERK
CITY OF B URLINGAME
501 PRIMROSE ROAD
B URLINGAME, CA 94010
AGENDA 9f
CITY 0 ITEM#
BU .q MEME STAFF REPORT MAG.
DATE 8/18/2008
y
�-'-
8
TO: Honorable Mayor and Council SUBMITTED
BY
DATE: August 11 2008 APO
BY
FROM: LaM E. Anderson, City Attorney
SUBJECT:
ADOPT RESOLUTION ADOPTING 2008 AMENDMENTS TO THE CITY'S PURCHASING
AND CONTRACTING PROCEDURES
RECOMMENDATION:
Adopt resolution adopting three amendments to the City's Purchasing and Contracting Procedures.
DISCUSSION:
In 2003, the Council adopted an Expense Reimbursement Procedure. This procedure was revised and
incorporated in the City's Purchasing and Contracting Procedures in February 2005 and amended in February
2006 in response to State law change on travel rates and lodging at conferences and in February 2007 to clarify
travel purchases and petty cash procedures.
The amendments proposed this year would make the reference to out-of-state travel consistent with the changes
made in 2007, and would add a Risk Matrix to assist City staff in evaluating a possible purchase for alternatives
and risks involved in equipment or procedures.
Attachment
Resolution adopting Amendments to the Reimbursement of Expenses Portion of Purchasing&
Contracting Procedures
Distribution: Finance Director
c ,
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME ADOPTING
AMENDMENTS TO THE CITY'S PURCHASING AND CONTRACTING PROCEDURES
RESOLVED,by the City Council of the City of Burlingame:
WHEREAS, in 2003, the City Council adopted Resolution 28-2003 establishing procedures
for the reimbursement of expenses; and
WHEREAS, in 2005, the City Council adopted Resolution 10-2005 incorporating and
revising procedures for reimbursement of expenses in the City's Purchasing and Contracting
Procedures; and
WHEREAS, in 2006, the City Council adopted Resolution 9-2006 to revise per diem
standards in response to State law changes; and
WHEREAS, in 2007,the City Council adopted Resolution 16-2007 to revise petty cash
procedures and provide for out-of-state travel to Nevada; and
WHEREAS, addition of a risk analysis matrix in evaluating purchases in an appropriate
addition to the procedures together with two minor changes to the credit card procedure and to the
general provisions for travel expenses,
NOW, THEREFORE, IT IS RESOLVED AND ORDERED:
1. The following amendments to the Purchasing and Contracting Procedures are approved:
A. The telephone numbers for US Bank on pages V-3 and V-6 are changed to 1-800-344-
5696.
B. The third sentence in Section X(B) on page X-1 is amended to read as follows: "With the
exception of travel to the State of Nevada, City Council pre-approval for travel outside the State of
California is required."
C. The Risk Management Matrix attached to this resolution as Exhibit A is placed in the
Purchasing and Contracting Procedures as Appendix F.
D. A new Section I is added at page I-6 to read as follows:
1. Risk Evaluation.
In determining whether and how to proceed with a purchase of new equipment, the persons
responsible for the purchase and program should use the Risk Matrix contained in Appendix
F. This matrix allows a thoughtful evaluation of the possible risks and strategies that may
arise when considering such a purchase. This matrix is also useful when considering
whether to begin or revise a service or program.
MAYOR
1,DORIS MORTENSEN,City Clerk of the City of Burlingame,do hereby certify that the foregoing
resolution was introduced at a regular meeting of the City Council held on the day of
2008, and was adopted thereafter by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
CITY CLERK
2 V
City of Burlingame Risk Assessment for Equipment, Programs, or Activities
BURLINGAME
t'I
Equipment, Program or Activity Being Assessed:
Risks/Exposure (Potential
Severity of Injury) Negligible Risk/Exposure Minor Risk/Exposure Major Risk/Exposure
:Accident
elihood of Would not require 15t Aid Requires I"Aid or up to 5 days off Extensive injury—will require 5 or
or Injury work more days off work or fatality
Very Likely Moderate Risk High Risk High Risk
Expected to occur in near future or often Notify supervisor and dept head Cease use of equipment,program or Cease use of equipment,program or
immediately. Evaluation should be activity until a full evaluation can be activity until a full evaluation can be
completed within two weeks. completed and all options explored by completed and all options explored by
supervisor, dept head&risk manager. supervisor,dept head&risk manager.
Likely Low Risk Moderate Risk High Risk
Should occur in normal circumstances Bring to attention of immediate Notify supervisor and dept head Cease use of equipment,program or
supervisor. Program or task evaluation immediately. Evaluation should be activity until a full evaluation can be
should be completed within one month. completed within two weeks. completed and all options explored by
supervisor,dept head&risk manager.
Unlikely Very Low Risk Low Risk Moderate Risk
Not expected to occur No action required at this time. Bring to attention of immediate Notify supervisor and dept head
Equipment,Program or Activity should supervisor.Program or task evaluation immediately.Evaluation should be
be reevaluated annually. should be completed within one month. completed within two weeks.
Reason for Assessment: New equipment, program or activity Accident/Injury Annual Other (explain on line below)
Date Name and Title of Person Completing Evaluation Department Risk/Exposure Likelihood
Risk Control Options/Strategies: Follow-up Action: (Option/Strategy selected and implementation)
1) Elimination 2) Substitution
3) Administration(ex. Training) 4) Engineering
5) Personal Protective Equipment 6) Monitoring
July 25. 2009-RS
ll CITY C
BURUNGAME STAFF REPORT
AGENDA 9
DQ A �{ g
DAATED JUNE6 ITEM#
MTG.
DATE August 18,2008
TO: HONORABLE MAYOR AND CITY COUNCIL
SUBMITTED
DATE: August 11, 2008 BY
FROM: Ana Silva APPROVED
Tel.No.: 558-7204 By J4��
SUBJECT: CONSIDERATION OF AMENDMENT TO THE "PROCEDURES FOR APPOINTMENTS TO
CITY COMMISSIONS AND BOARDS"
RECOMMENDATION:
Discuss possible amendments to the Council's Procedures for Appointment to City Commissions and
Board regarding lists of interviewed applicants and issuance of badges.
DISCUSSION:
It has been suggested that the Council may wish to amend the Procedures For Appointment To City
Commissions And Boards to allow the Council to choose from a previous list of applicants as long as the
list is not older than six (6) months without having to re-advertise.
As the Council will recall, the procedures for appointments require the entire Council to interview all
candidates without exception. There are occasions when a vacancy occurs on a commission shortly after
the Council has interviewed applicants and made appointments for the same commission. The list of
interviewed applicants could be maintained for a short period — a six or less month limit would keep the list
from becoming stale, avoid having another set of interviews of applicants, and require open applications
once the list expired. The Council would not be compelled to appoint from the list, but the City Manager
would present the list for appointment consideration as soon as the vacancy arose. If the Council wishes to
amend the procedures for appointments to allow an "existing list" to be used for consideration without
additional interviews or applications, staff will return with the proposed amendment at the Council's next
meeting for adoption.
If more than six months has passed since the last recruitment for that same board or commission, the City
would begin a recruitment to fill the vacancy following the established procedures. The Council may include
in that recruitment the seats for other board members or commissioners whose terms are due to expire
within six months. If this occurs, those members would be informed of the new dates and be allowed to
reapply for their positions. From the new recruitment, Council would make an immediate appointment to fill
the vacant seat. Appointments for seats currently filled would take effect at the end of the current term.
1
Staff also suggests amendment to the procedures to cease issuance of Commission badges. State
Attorney General Opinion No.06-307(July 30,2007)in part reads:
111. A sheriffs gift of an honorary badge to a private citizen violates California law if
(1)the badge falsely purports to be authorized,or would deceive an ordinary reasonable
person into believing that it is authorized, for use by a peace office or(2) the badge
indicates membership in an organization whose name would reasonable be understood to
imply that the organization is composed of law enforcement personnel when,in fact,less
than 80 percent of the members of the organization are law enforcement personnel,active
or retired,and the sheriff has knowledge of such fact.
2. A sheriffs gift of an honorary badge to a private citizen does not confer peace
officer status on the recipient or give him or her the powers of a peace officer.
3. If a sheriffs gift of an honorary badge to a private citizen violates California law,
the sheriff would be subject to civil liability for an injury resulting from the recipient's
subsequent misuse of the badge if the injury was proximately caused by the sheriffs own
negligent or wrongful act in providing the badge; the county would be subject to civil
liability if the sheriffs negligent or wrongful act occurred within the scope of his or her
employment."
Currently there is no formal procedure for the issuance of commissioner badges.New commissioners are
issued badges at the Annual Commissioners'Dinner. The badges currently being used appear to conflict
with the Attorney General's directive.Staff believes that issuance of alternative identification would be less
costly while bringing the City's practice into clear compliance with State law.
2
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME REVISING
PROCEDURE FOR APPOINTMENTS TO
CITY COMMISSIONS AND BOARDS TO ALLOW
RESOLVED, by the City Council of the City of Burlingame:
WHEREAS, Resolution No. 16-2008 revised procedures to be used in the appointment of
citizens to City commissions and boards; and
WHEREAS, the City has recently encountered a few vacancies that occurred shortly after
appointments had been made to the same commission or board; and
WHEREAS, the City Council wishes to provide that if a vacancy occurs shortly after an
application and interview process for a commission or board has occurred, the Council may appoint
from that previous process without going through a new application and interview process,
NOW, THEREFORE, IT IS RESOLVED AND ORDERED:
1 . The Procedures for Appointments to City Commissions and Boards are revised by adding
new paragraphs 3(e) and 3(f) as follows:
"e. If a vacancy on a board or commission occurs within six (6) months of the City
Council having received applications and conducted interviews for that same board
or commission, the City Council may elect to appoint a person to the newly vacant
seat from the applicants not appointed in that earlier process without receiving
further applications or conducting further interviews. However, at the Council's sole
discretion, the Council may instead elect to use the normal advertisement,
application, and interview procedure described in Sections 1 through 4 of these
Procedures. If more than six (6) months has passed since the last application and
1
interview process was conducted for that same board or commission, the City
Council will use the regular advertisement, application, and interview procedures
described in Sections 1 through 4 of these Procedures.
f. In any advertisement, application, and interview process for a mid-term vacancy on a
board or commission, the City Council may also add any seats on the same board or
commission whose terms of office are regularly scheduled to end within six (6)
months of the announcement of the vacancy. Currently serving members whose
terms are expiring will be informed of the dates for application. Each appointment
will then designate whether the appointment is for a full term vacancy or the partial
term, if any."
MAYOR
I,DORIS MORTENSEN,City Clerk of the City of Burlingame,do hereby certify that the foregoing
resolution was introduced at a regular meeting of the City Council held on the day of ,2008,
and was adopted thereafter by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
CITY CLERK
2
2
$2,400,797.43
Ck. No. 34043- 34614
Excludes Library Cks.34043-34085
RECOMMENDED FOR PAYMENT APPROVED FOR PAYMENT
Payroll for July 2008
$2,934,074.15
Ck. No. 172064- 172332
INCLUDES ELECTRONIC FUNDS TRANSFERS
PERS HEALTH
PERS RETIREMENT
FEDERAL 941 TAX
STATE DISABILITY TAX
STATE INCOME TAX
PERS&ICMA DEFERRED COMP
SECTION 125 DEDUCTION
m
m �
CL
Oq v
vCD
3
00
S:\FINEXCEL\MISCELLANEOUS\COUNCILCKS.XLS
CITY OF BURLINGAME
08-08-2008 W A R R A N T R E G I S T E R PAGE 9
FUND RECAP - 08-09
NAME FUND AMOUNT
GENERAL FUND 101 931628. 23
PAYROLL REVOLVING FUND 130 1 , 802 . 54
CENTRAL COUNTY FIRE 201 2,699. 51
CAPITAL IMPROVEMENTS FUND 320 123, 173 .83
SEWER CAPITAL PROJECT FUND 327 63,841 .61
WATER FUND 526 1 ,471 . 59
SEWER FUND 527 63 ,867. 74
SOLID WASTE FUND 528 7, 062 .50
PARKING ENTERPRISE FUND 530 1 , 232 . 00
SELF INSURANCE FUND 618 9, 758. 00
FACILITIES SERVICES FUND 619 721 .05
INFORMATION SERVICES FUND 621 12,340.30
TRUST AND AGENCY FUND 731 607.66
UTILITY REVOLVING FUND 896 58, 694 .68
TOTAL FOR APPROVAL $440, 901 .24
HONORABLE MAYOR AND CITY COUNCIL :
THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 9
INCLUSIVE , AND/OR CLAIMS NUMBERED FROM 34543 THROUGH 34614 INCLUSIVE , TOTALING IN
THE AMOUNT OF $440, 901 . 24 , HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER
OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN
ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON .
RESPECTFULLY SUBMITTED ,
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ./ . . ./ . . .
FINANCE DIRECTOR DATE
APPROVED FOR PAYMENT
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ./ . . ./ . . .
COUNCIL DATE
CITY OF BURLINGAME
08-08-2008 W A R R A N T R E G I S T E R PAGE 8
FUND RECAP - 07-08
NAME FUND AMOUNT
GENERAL FUND 101 11863.61
TOTAL FOR APPROVAL $1,863.61
HONORABLE MAYOR AND CITY COUNCIL:
THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 8
INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 34543 THROUGH 34614 INCLUSIVE,TOTALING IN
THE AMOUNT OF $1,863.61, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER
OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN
ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON.
RESPECTFULLY SUBMITTED,
.................................... .../.../...
FINANCE DIRECTOR DATE
APPROVED FOR PAYMENT
.................................... .../.../...
COUNCIL DATE
CITY OF BURLINGAME
08-08-2008 W A R R A N T R E G I S T E R PAGE 7
FUND RECAP 08-09
NAME FUND AMOUNT
GENERAL FUND 101 95,491.84
PAYROLL REVOLVING FUND 130 1,802.54
CENTRAL COUNTY FIRE 201 2,699.51
CAPITAL IMPROVEMENTS FUND 320 123,173.83
SEWER CAPITAL PROJECT FUND 327 63,841.61
WATER FUND 526 1,471.59
SEWER FUND 527 63,867.74
SOLID WASTE FUND 528 7,062.50
PARKING ENTERPRISE FUND 530 1,232.00
SELF INSURANCE FUND 618 9,758.00
FACILITIES SERVICES FUND 619 721.05
INFORMATION SERVICES FUND 621 12,340.30
TRUST AND AGENCY FUND 731 607.66
UTILITY REVOLVING FUND 896 58,694.68
TOTAL FOR APPROVAL $442,764.85
HONORABLE MAYOR AND CITY COUNCIL:
THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 7
INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 34543 THROUGH 34614 INCLUSIVE,TOTALING IN
THE AMOUNT OF $442,764.85, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER
OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN
ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON.
RESPECTFULLY SUBMITTED,
.................................... .../.../-..
FINANCE DIRECTOR DATE
APPROVED FOR PAYMENT
.................................... .../.../...
COUNCIL DATE
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 6
08/08/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
rwa Denotes Hand Written Checks
34612 KEANE KITCHENS 28814 1,112.05
MISCELLANEOUS 1,112.05 101 31510
34613 ED ACOSTA 28815 450.00
MISCELLANEOUS 450.00 101 22546
34614 ATLAS ROOFING 28816 935.10
MISCELLANEOUS 935.10 101 22546
TOTAL $442,764.85
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 5
08/08/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
34597 SKYLINE BUSINESS PRODUCTS 26825 215.59
OFFICE EXPENSE 57.55 101 65300 110
OFFICE EXPENSE 158.04 526 69020 110
34598 SAN FRANCISCO FENCERS CLUB 27032 53.60
CONTRACTUAL SERVICES 53.60 101 68010 220 1762
34599 PAW PRINTS 27626 644.30
MISC. SUPPLIES 644.30 101 68010 120 1370
34600 JESSICA LIU-WONG 27705 850.50
CONTRACTUAL SERVICES 94.50 101 68010 220 1645
CONTRACTUAL SERVICES 756.00 101 68010 220 1331
34601 AT&T MOBILITY 27717 254.26
COMMUNICATIONS 254.26 101 66100 160
34602 SEAN MCKENNA 27884 750.00
MISCELLANEOUS 750.00 101 22546
34603 CHRISTOPHER CADWALLADER 28152 840.00
CONTRACTUAL SERVICES 840.00 101 68010 220 1646
34604 BAY BADMINTON CENTER 28403 1,164.00
CONTRACTUAL SERVICES 1,164.00 101 68010 220 1372
34605 CAINE COMPUTER CONSULTING 28458 9,551.52
PROFESSIONAL & SPECIALIZED S 9,551.52 101 65100 210
34606 U.S. HEALTHWORKS MEDICAL GROUP 28499 275.00
PERSONNEL EXAMINATIONS 275.00 101 64420 121
34607 MELISSA MENDOZA 28642 960.00
CONTRACTUAL SERVICES 120.00 101 68010 220 1331
CONTRACTUAL SERVICES 840.00 101 68010 220 1349
34608 E.B.I. AGGREGATES 28759 838.70
STREET RESURFACING EXPENSE 838.70 101 66210 226
34609 THE RECYCLE TEAM 28794 7,062.50
CONTRACTUAL SERVICES 7,062.50 528 66600 220
34610 RICKY KWAN 28801 3,000.00
MISCELLANEOUS 3,000.00 101 22546
34611 BRUCE HORN 28813 1,090.00
MISCELLANEOUS 290.00 101 36630
MISCELLANEOUS 800.00 101 22525
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 4
08/08/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
34582 WINZLER & KELLY CONSULTING ENGIN 23992 27,976.99
CONTRACTUAL SERVICES 27,976.99 320 80520 220
34583 SPANGLE ASSOCIATES 24113 1,232.00
PROFESSIONAL & SPECIALIZED S 1,232.00 530 65400 210
34584 THE BERKELEY CHESS SCHOOL 24287 960.00
CONTRACTUAL SERVICES 960.00 101 68010 220 1349
34585 SUSAN MCKEE 24442 348.00
CONTRACTUAL SERVICES 348.00 101 68010 220 1661
34586 GRETCHEN LOTT 24452 319.50
CONTRACTUAL SERVICES 319.50 101 68010 220 1661
34587 COMPUCOM 24467 6,707.83
MISCELLANEOUS 6,707.83 621 64450 400
34588 DELTA DENTAL PLAN OF CALIFORNIA 24793 1,802.54
EMPLOYEE BENEFITS 1,802.54 130 20014
34589 DORIS MORTENSEN 24871 86.57
OFFICE EXPENSE 86.57 101 64100 110
34590 NEOPOST 24987 3,128.96
CITY HALL MAINTENANCE 3,128.96 621 64450 200
34591 DE LAGE LANDEN 25057 171.35
CONTRACTUAL SERVICES 171.35 201 65200 220
34592 OFFICE DEPOT 25224 54.11
OFFICE EXPENSE 54.11 201 65200 110
34593 SPENCON CONSTRUCTION INC. 25490 94,915.44
MISCELLANEOUS -10,546.16 320 20005
CONTRACTUAL SERVICES 105,461.60 320 82070 220
34594 HASLER FINANCIAL SERVICES, LLC 25852 512.46
CITY HALL MAINTENANCE 512.46 621 64450 200
34595 RICHARD HOLTZ 26208 224.95
PROFESSIONAL & SPECIALIZED S 224.95 101 64420 210
34596 H.S.B.C. BUSINESS SOLUTIONS 26564 561.79
MISCELLANEOUS -46.74 201 23611
FIRE APPARATUS MAINT. -4.72 201 65200 203
TRAINING EXPENSE 613.25 201 65200 260
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 3
08/08/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
34568 HILLYARD/SAN FRANCISCO 21658 769.56
MISC. SUPPLIES 769.56 101 68020 120 2200
34569 SEWER RAT 21821 300.00
DEPOSIT REFUNDS 300.00 101 22520
34570 NORTH AMERICAN SPORTS MANAGEMENT 22382 2,400.00
CONTRACTUAL SERVICES 2,400.00 101 68010 220 1785
34571 MARTIN AND CHAPMAN 22731 21.07
OFFICE EXPENSE 21.07 101 64200 110
34572 ATHENS ADMINISTRATORS 22851 9,758.00
CLAIMS ADJUSTING SERVICES 9,758.00 618 64520 225
34573 INTOXIMETERS 22987 159.28
EQUIPMENT MAINT. 159.28 101 65100 200
34574 OFFICE MAX 23306 2,444.17
OFFICE EXPENSE 225.88 101 66100 110
OFFICE EXPENSE 131.58 101 64250 110
MISC. SUPPLIES 1,863.61 101 66100 120
OFFICE EXPENSE 223.10 621 64450 110
34575 ICE CENTER OF SAN MATEO 23512 291.20
CONTRACTUAL SERVICES 291.20 101 68010 220 1762
34576 AT&T/MCI 23728 749.24
COMMUNICATIONS 374.62 101 68020 160
MISCELLANEOUS 374.62 101 68020 192 2200
34577 TRG ARCHITECTS 23767 145.00
MISCELLANEOUS 145.00 101 36630
34578 MAD SCIENCE OF THE BAY AREA 23841 7,330.00
CONTRACTUAL SERVICES 7,330.00 101 68010 220 1349
34579 ADIB KHOURI 23920 1,090.00
MISCELLANEOUS 290.00 101 36630
MISCELLANEOUS 800.00 101 22525
34580 UNIVERSAL BUILDING SERVICES 23941 780.28
MISC. SUPPLIES 236.93 101 68010 120 1111
MISC. SUPPLIES 543.35 101 68010 120 1114
34581 NEXTEL COMMUNICATIONS 23946 252.66
MISCELLANEOUS 252.66 731 22554
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 2
08/08/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
34554 CAMINO REAL PET CLINIC 11577 209.12
MISC. SUPPLIES 209.12 101 65100 120
34555 BURLINGAME POLICE DEPT 13720 1,049.06
MISC. SUPPLIES -141.38 101 65100 120
COMMUNICATIONS 320.00 101 65100 160
TRAINING EXPENSE 870.44 101 65100 260
34556 PARKIN SECURITY CONSULTANTS 15250 220.00
PERSONNEL EXAMINATIONS 220.00 101 64420 121
34557 DAILY JOURNAL CORP. 15626 281.40
PROFESSIONAL & SPECIALIZED S 281.40 320 82200 210
34558 MILLBRAE LOCK SHOP 15739 16.08
MISC. SUPPLIES 16.08 101 65100 120
34559 UNDERGROUND SERVICE ALERT 17248 441.00
PROFESSIONAL & SPECIALIZED S 110.25 101 66210 210
PROFESSIONAL & SPECIALIZED S 110.25 526 69020 210
PROFESSIONAL & SPECIALIZED S 110.25 527 66520 210
PROFESSIONAL & SPECIALIZED S 110.25 619 64460 210
34560 METRO MOBILE COMMUNICATIONS 17402 154.47
RADIO MAINT. 154.47 201 65200 205
34561 JEFF HIPPS 17803 13,634.60
CONTRACTUAL SERVICES 13,634.60 101 68010 220 1372
34562 RICOH AMERICAS 18555 1,767.95
CITY HALL MAINTENANCE 1,767.95 621 64450 200
34563 RICH SCIUTTO 18572 424.45
CONTRACTUAL SERVICES 424.45 101 68010 220 1372
34564 CREATIVE INTERCONNECT 19768 228.36
CONTRACTUAL SERVICES 228.36 201 65200 220
34565 RACQUET SMITH 20339 9,110.40
CONTRACTUAL SERVICES 9,110.40 101 68010 220 1782
34566 STATE OF CALIFORNIA 20394 125.00
DUES & SUBSCRIPTIONS 125.00 101 66100 240
34567 JEFF DOWD 20779 7,161.00
CONTRACTUAL SERVICES 7,161.00 101 68010 220 1372
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 1
08/08/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
34543 VEOLIA WATER 02110 82,345.10
PROFESSIONAL & SPECIALIZED S 3,841.62 327 78380 210
PROFESSIONAL & SPECIALIZED S 59,999.99 327 81260 210
BLDG. & GROUNDS MAINT. 18,427.90 527 66530 190
EQUIPMENT MAINT. 75.59 527 66530 200
34544 W.W. GRAINGER, INC. 02248 690.61
SMALL TOOLS 119.89 201 65200 130
MISC. SUPPLIES 140.21 619 64460 120
SMALL TOOLS 430.51 619 64460 130
34545 P. G. & E. 03054 76,673.02
GAS & ELECTRIC 17,978.34 101 66100 170
UTILITY EXPENSE 58,694.68 896 20280
34546 AT&T 03080 154.14
COMMUNICATIONS 154.14 101 67500 160
34547 STEPHEN J. PICCHI 03168 1,587.60
CONTRACTUAL SERVICES 1,587.60 101 68010 220 1372
34548 LEE BUFFINGTON TAX COLLECTOR 03465 1,203.30
CONTRACTUAL SERVICES 1,203.30 526 69020 220
34549 CITY OF SOUTH SAN FRANCISCO 03483 45,254.00
OTHER AGENCY CONTRIBUTIONS 45,254.00 527 66530 270
34550 B.E.I. ELECTRICAL SUPPLIES 09072 43.87
FIRE APPARATUS MAINT. 3.79 201 65200 203
MISC. SUPPLIES 40.08 619 64460 120
34551 MUFFIE CALBREATH 09125 1,632.00
CONTRACTUAL SERVICES 1,632.00 101 68010 220 1891
34552 MARGARET KRAMER 09612 1,057.50
CONTRACTUAL SERVICES 1,057.50 101 68010 220 1661
34553 CHIEF DON DORNELL 11568 1,760.75
OFFICE EXPENSE 62.77 201 65200 110
MISC. SUPPLIES 8.11 201 65200 111
MISC. SUPPLIES 29.00 201 65200 120
SMALL TOOLS 8.70 201 65200 130
BLDG. & GROUNDS MAINT. 200.00 201 65200 190
GAS, OIL & GREASE 40.00 201 65200 201
TRAVEL & MEETINGS 60.00 201 65200 250
TRAINING EXPENSE 697.88 201 65200 260
MISCELLANEOUS 299.29 201 65200 264
MISCELLANEOUS 355.00 731 22554
CITY OF BURLINGAME
08-01-2008 WARRANT REG I ST ER PAGE 12
FUND RECAP - 08-09
NAME FUND AMOUNT
GENERAL FUND 101 153,492.22
PAYROLL REVOLVING FUND 130 7,316.35
CENTRAL COUNTY FIRE 201 2,912.23
WATER FUND 526 5,604.48
SEWER FUND 527 235,876.09
SOLID WASTE FUND 528 1,760.00
PARKING ENTERPRISE FUND 530 42.32
SELF INSURANCE FUND 618 83,571.35
FACILITIES SERVICES FUND 619 3,034.45
EQUIPMENT SERVICES FUND 620 5,618.03
INFORMATION SERVICES FUND 621 715.00
TRUST AND AGENCY FUND 731 238.74
PUBLIC TV ACCESS FUND 738 18,081.00
TOTAL FOR APPROVAL $518,262.26
HONORABLE MAYOR AND CITY COUNCIL:
THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 12
INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 34408 THROUGH 34542 INCLUSIVE,TOTALING IN
THE AMOUNT OF $518,262.26, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER
OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN
ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON.
RESPECTFULLY SUBMITTED,
.................................... .../.../...
FINANCE DIRECTOR DATE
APPROVED FOR PAYMENT
.................................... .../.../...
COUNCIL DATE
CITY OF BURLINGAME
08-01-2008 W A R R A N T R E G I S T E R PAGE 11
FUND RECAP - 07-08
NAME FUND AMOUNT
GENERAL FUND 101 56,741.42
PAYROLL REVOLVING FUND 130 3,372.64
CENTRAL COUNTY FIRE 201 8,994.29
SEWER CAPITAL PROJECT FUND 327 204.74
SEWER FUND 527 1,658.26
FACILITIES SERVICES FUND 619 6,012.04
INFORMATION SERVICES FUND 621 494.97
OTHER LOCAL GRANTS/DONATIONS 730 8,007.32
TRUST AND AGENCY FUND 731 1,568.16
UTILITY REVOLVING FUND 896 9,539.98
TOTAL FOR APPROVAL $96,593.82
HONORABLE MAYOR AND CITY COUNCIL:
THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 11
INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 34408 THROUGH 34542 INCLUSIVE,TOTALING IN
THE AMOUNT OF $96,593.82, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER
OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN
ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON.
RESPECTFULLY SUBMITTED,
.................................... .../.../...
FINANCE DIRECTOR DATE
APPROVED FOR PAYMENT
.................................... .../.../...
COUNCIL DATE
CITY OF BURLINGAME
08-01-2008 W A R R A N T R E G I S T E R PAGE 10
FUND RECAP 08-09
NAME FUND AMOUNT
GENERAL FUND 101 210,233.64
PAYROLL REVOLVING FUND 130 10,688.99
CENTRAL COUNTY FIRE 201 11,906.52
SEWER CAPITAL PROJECT FUND 327 204.74
WATER FUND 526 5,604.48
SEWER FUND 527 237,534.35
SOLID WASTE FUND 528 1,760.00
PARKING ENTERPRISE FUND 530 42.32
SELF INSURANCE FUND 618 83,571.35
FACILITIES SERVICES FUND 619 9,046.49
EQUIPMENT SERVICES FUND 620 5,618.03
INFORMATION SERVICES FUND 621 11209.97
OTHER LOCAL GRANTS/DONATIONS 730 8,007.32
TRUST AND AGENCY FUND 731 1,806.90
PUBLIC TV ACCESS FUND 738 18,081.00
UTILITY REVOLVING FUND 896 9,539.98
TOTAL FOR APPROVAL $614,856.08
HONORABLE MAYOR AND CITY COUNCIL:
THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 10
INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 34408 THROUGH 34542 INCLUSIVE,TOTALING IN
THE AMOUNT OF $614,856.08, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER
OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN
ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON.
RESPECTFULLY SUBMITTED,
.................................... ...r.../•
FINANCE DIRECTOR DATE
APPROVED FOR PAYMENT
.................................... .../.../...
COUNCIL DATE
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 9
08/01/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
*' Denotes Hand Written Checks
34527 SPRINT 28604 799.84
CONTRACTUAL SERVICES 799.84 101 65100 220
34528 PECKHAM & MCKENNEY 28699 1,792.17
PERSONNEL EXAMINATIONS 1,792.17 101 64420 121
34529 ICLEI USA MEMBERSHIP 28795 600.00
PROFESSIONAL & SPECIALIZED S 600.00 101 64560 210
34530 CONDON & SONS LUMBER CO 28797 AP 65.04
MISC. SUPPLIES 65.04 730 69593 120 6016
34531 ROBERT BRUCE ANDERSON 28798 AP 1,480.18
PROFESSIONAL & SPECIALIZED S 1,480.18 101 64400 210
34532 METRO AUDIO VISUAL PRODUCTIONS I 28799 AP 1,525.00
CONTRACTUAL SERVICES 1,525.00 730 69593 220 6017
34533 BAY AREA NEWS GROUP 28800 AP 204.74
PROFESSIONAL & SPECIALIZED S 204.74 327 81360 210
34534 JAMES C WHEELER 28802 350.00
MISC. SUPPLIES 350.00 101 68010 120 1893
34535 ISI POLY 28803 143.30
SUPPLIES 143.30 620 15000
34536 ELECTRIC EXPRESS 28804 369.74
BLDG. & GROUNDS MAINT. 369.74 201 65200 190
34537 WEST VALLEY COLLEGE 28805 885.00
TRAINING EXPENSE 885.00 201 65200 260
34538 RETURN TO WORK SERVICES 28806 615.90
PROFESSIONAL & SPECIALIZED S 615.90 101 64420 210
34539 DAVID ZHANG 28807 1,090.00
MISCELLANEOUS 290.00 101 36630
MISCELLANEOUS 800.00 101 22525
34540 RONNIE PEREZ 28808 432.00
DEPOSIT REFUNDS 432.00 101 22520
34541 WILLIAM HILL 28809 300.00
DEPOSIT REFUNDS 300.00 101 22520
34542 DAVID TACKETT 28810 1,371.21
TRAINING EXPENSE 1,371.21 101 65100 260
TOTAL $614,856.08
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 8
08/01/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
*� Denotes Hand Written Checks
34511 AT&T MOBILITY 27713 AP 54.17
COMMUNICATIONS 54.17 101 64250 160
34512 AT&T MOBILITY 27714 65.91
COMMUNICATIONS 65.91 101 64150 160
34513 AT&T MOBILITY 27716 32.68
COMMUNICATIONS 32.68 101 64100 160
34514 AT&T MOBILITY 27722 42.32
COMMUNICATIONS 42.32 530 65400 160
34515 AT&T MOBILITY 27724 496.41
COMMUNICATIONS 496.41 201 65200 160
34516 AT&T MOBILITY 27725 110.10
COMMUNICATIONS 110.10 201 65200 160
34517 AT&T MOBILITY 27744 64.05
COMMUNICATIONS 64.05 101 65100 160
34518 AT&T MOBILITY 27763 121.53
COMMUNICATIONS 121.53 201 65200 160
34519 PRE PAID LEGAL SERVICES INC 27801 AP 93.65
MISCELLANEOUS 93.65 130 21019
34520 VMI INC 27929 AP 494.97
MISCELLANEOUS 494.97 621 64450 400
34521 ADVANCED INFRASTRUCTURE TECHNOLO 28004 AP 1,932.48
MISC. SUPPLIES 65.54 527 66520 120
SMALL TOOLS 1,866.94 527 66520 130
34522 STANDARD INSURANCE COMPANY 28021 AP 3,278.99
EMPLOYEE BENEFITS 3,278.99 130 20021
34523 AT&T MOBILITY 28132 AP 245.11
MISCELLANEOUS 245.11 731 22554
34524 AT&T MOBILITY 28264 AP 1.95
COMMUNICATIONS 1.95 619 64460 160
34525 CREATIVE EYE 28454 AP 431.00
TRAVEL & MEETINGS 431.00 101 64420 250
34526 WINE CONCEPTS 28480 AP 498.82
MISC. SUPPLIES 498.82 730 69593 120 6016
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 7
08/01/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
'*1 Denotes Hand Written Checks
34495 JOYCE QUINN 25379 108.00
CONTRACTUAL SERVICES 108.00 101 68010 220 1644
34496 OMBUDSMAN SERVICES OF SAN MATEO 25692 1,380.00
CONTRACTUAL SERVICES 1,380.00 101 64560 220
34497 SMFD LEARNING PROGRAM 25884 450.00
TRAINING EXPENSE 450.00 201 65200 260
34498 BOBBI BENSON 25941 AP 517.76
MISC. SUPPLIES 517.76 730 69593 120 6017
34499 SAN FRANCISCO SHAKESPEARE FESTIV 26194 15,800.00
CONTRACTUAL SERVICES 15,800.00 101 68010 220 1646
34500 VISION INTERNET PROVIDERS INC 26294 200.00
COMMUNICATIONS 200.00 621 64450 160
34501 CEMEX 26506 131.65
MISC. SUPPLIES 131.65 101 66210 120
34502 UNITED COMFORT SOLUTIONS INC 26639 AP 4,545.67
PROFESSIONAL & SPECIALIZED S 3,257.09 619 64460 210 5120
PROFESSIONAL & SPECIALIZED S 1,288.58 619 64460 210 5110
34503 SKYLINE BUSINESS PRODUCTS 26825 36.24
OFFICE EXPENSE 36.24 526 69020 110
34504 BUREAU VERITAS 26854 AP 33,625.58
MISCELLANEOUS 33,625.58 101 22515
34505 AT&T LONG DISTANCE 26977 AP 136.08
UTILITY EXPENSE 136.08 896 20281
34506 COUNTY OF SAN MATEO 27057 AP 446.00
TRAINING EXPENSE 446.00 101 64420 262
34507 SOUTH BAY CONSTRUCTION 27235 7,500.00
MISCELLANEOUS 7,500.00 101 22546
34508 SOUNDS NATURAL AUDIO SERVICES 27567 AP 899.00
CONTRACTUAL SERVICES 899.00 730 69593 220 6016
34509 WILLIAM MEEKER 27704 2,500.00
MISCELLANEOUS 2,500.00 101 64400 031
34510 JESSICA LIU-WONG 27705 126.00
CONTRACTUAL SERVICES 126.00 101 68010 220 1645
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 6
08/01/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
34479 MATRIX CONSULTING GROUP 24147 AP 7,200.00
CONTRACTUAL SERVICES 7,200.00 201 65200 220
34480 FASTLANE TEK INC. 24304 1,500.00
CAPITAL EQUIPMENT 1,500.00 619 64460 800
34481 CENTRAL COUNTY FIREFIGHTERS FUND 24519 97.50
UNION DUES 97.50 130 21080
34482 BURLINGAME POLICE ADMINISTRATION 24520 180.00
MISCELLANEOUS 180.00 130 20024
34483 BURLINGAME POLICE OFFICERS ASSN 24521 640.00
MISCELLANEOUS 640.00 130 20024
34484 C.L.E.A. 24523 546.00
MISCELLANEOUS 546.00 130 20026
34485 STANDARD INSURANCE CO. RB 24525 1,184.40
MISCELLANEOUS 1,184.40 130 20025
34486 TEAMSTERS #856 24526 504.00
UNION DUES 504.00 130 21091
34487 TEAMSTERS UNION LOCAL 856 24528 320.60
MISCELLANEOUS 320.60 130 21092
34488 IMEDD INCORPORATED 24550 191.12
PERSONNEL EXAMINATIONS 191.12 101 64420 121
34489 CSAC EXCESS INSURANCE AGENCY 24561 79,484.00
INSURANCE PREMIUMS 79,484.00 618 64520 602
34490 BURLINGAME ROTARY 24566 360.00
MISC. SUPPLIES 360.00 101 64150 120
34491 AETNA 24760 3,843.85
EMPLOYEE BENEFITS 3,843.85 130 20022
34492 LAURA MARSH 24964 588.00
CONTRACTUAL SERVICES 588.00 101 68010 220 1646
34493 HEART OF SAN MATEO COUNTY 25152 11,470.00
DUES & SUBSCRIPTIONS 11,470.00 101 64560 240
34494 OFFICE DEPOT 25224 74.79
OFFICE EXPENSE 39.97 201 65200 110
MISC. SUPPLIES 34.82 201 65200 111
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 5
08/01/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
34468 T. RANDOLPH GRANGE 23112 200.00
MISCELLANEOUS 200.00 101 22525
34469 LEGAL AID SOCIETY 23149 2,380.00
CONTRACTUAL SERVICES 2,380.00 101 64560 220
34470 OFFICE MAX 23306 772.15
OFFICE EXPENSE 702.11 101 68010 110 1101
MISC. SUPPLIES -20.58 101 64400 120
OFFICE EXPENSE 90.62 201 65200 110
34471 KAREN SCHEIKOWITZ 23507 415.20
CONTRACTUAL SERVICES 415.20 101 68010 220 1661
34472 AT&T/MCI 23728 AP 9,807.83
COMMUNICATIONS 25.65 101 64250 160
COMMUNICATIONS 25.28 101 65100 160
MISCELLANEOUS 69.69 101 68020 192 2200
COMMUNICATIONS 128.89 201 65200 160
COMMUNICATIONS 154.42 619 64460 160
UTILITY EXPENSE 9,403.90 896 20281
34473 JANNETTE GREER 23769 216.00
CONTRACTUAL SERVICES 216.00 101 68010 220 1648
34474 SAFE HARBOR 23811 7,620.00
CONTRACTUAL SERVICES 7,620.00 101 64560 220
34475 JOHN PHILIPOPOULOS 23821 6,143.20
CONTRACTUAL SERVICES 6,143.20 101 68010 220 1372
34476 DEWEY SERVICES, INC. 23902 AP 430.00
CONTRACTUAL SERVICES 55.00 619 64460 220 5160
CONTRACTUAL SERVICES 70.00 619 64460 220 5110
CONTRACTUAL SERVICES 55.00 619 64460 220 5130
CONTRACTUAL SERVICES 70.00 619 64460 220 5180
CONTRACTUAL SERVICES 55.00 619 64460 220 5170
CONTRACTUAL SERVICES 70.00 619 64460 220 5120
CONTRACTUAL SERVICES 55.00 619 64460 220 5150
34477 UNIVERSAL BUILDING SERVICES 23941 AP 880.00
CONTRACTUAL SERVICES 125.00 619 64460 220 5110
CONTRACTUAL SERVICES 755.00 619 64460 220 5180
34478 INTERNATIONAL TRAINING RESOURCES 24033 1,375.00
TRAINING EXPENSE 1,375.00 101 65100 260
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 4
08/01/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
*� Denotes Hand Written Checks
34453 JEFF DOWD 20779 4,745.30
CONTRACTUAL SERVICES 4,745.30 101 68010 220 1372
34454 PHYLLIS E. EVERSON 20833 AP 1,050.65
MISC. SUPPLIES 1,050.65 730 69585 120
34455 QUICK MIX CONCRETE 21140 487.12
SIDEWALK REPAIR EXPENSE 487.12 101 66210 219
34456 COUNTY OF SAN MATEO 21209 AP 1,737.42
CONTRACTUAL SERVICES 1,737.42 101 65150 220
34457 SHERATON GATEWAY HOTEL 21471 944.50
MISC. SUPPLIES 944.50 101 68020 120 2100
34458 DIANE WIRGLER 21970 AP 3,451.05
MISC. SUPPLIES 3,451.05 730 69593 120 6016
34459 ROBERT BOLL 22023 693.90
TRAINING EXPENSE 693.90 101 65100 260
34460 TOWNE FORD SALES, INC. 22146 24.21
SUPPLIES 24.21 620 15000
34461 ROBERTS AND BRUNE 22178 6,426.76
MISC. SUPPLIES 5,026.36 526 69020 120
MISC. SUPPLIES 1,400.40 527 66520 120
34462 SUSTAINABLE SAN MATEO COUNTY 22351 1,360.00
CONTRACTUAL SERVICES 1,360.00 101 64560 220
34463 NORTHERN TOOL AND EQUIPMENT 22360 AP 561.79
FIRE APPARATUS MAINT. -4.72 201 65200 203
TRAINING EXPENSE 566.51 201 65200 260
34464 TECHNOLOGY,ENGINEERING & CONSTRU 22435 400.00
GAS, OIL & GREASE 200.00 101 65100 201
PROFESSIONAL & SPECIALIZED S 200.00 620 66700 210
34465 PENINSULA T.V. 22442 18,081.00
DUES & SUBSCRIPTIONS 18,081.00 738 64580 240
34466 CSG CONSULTANTS 22465 1,760.00
PROFESSIONAL & SPECIALIZED S 1,760.00 528 66600 210
34467 BURLINGAME GOLF CENTER 22582 AP 917.66
GAS & ELECTRIC 917.66 101 68010 170 1286
1 ) �
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 3
08/01/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
34438 SHELTER NETWORK 17107 5,000.00
CONTRACTUAL SERVICES 5,000.00 101 64560 220
34439 METRO MOBILE COMMUNICATIONS 17402 327.89
UNIFORMS AND EQUIPMENT 327.89 101 65100 140
34440 COLORPRINT 17497 358.64
OFFICE EXPENSE 85.52 101 66210 110
OFFICE EXPENSE 273.12 526 69020 110
34441 JEFF HIPPS 17803 6,854.40
CONTRACTUAL SERVICES 6,854.40 101 68010 220 1372
34442 RICH SCIUTTO 18572 351.00
CONTRACTUAL SERVICES 351.00 101 68010 220 1372
34443 ELIZABETH FLOOD 18693 235.00
CONTRACTUAL SERVICES 235.00 101 68010 220 1644
34444 DEAN'S AUTO BODY & 18795 380.00
MISCELLANEOUS 380.00 618 64520 604
34445 BAY ALARM 18854 1,198.50
PROFESSIONAL & SPECIALIZED S 178.50 619 64460 210 5210
PROFESSIONAL & SPECIALIZED S 150.00 619 64460 210 5130
PROFESSIONAL & SPECIALIZED S 465.00 619 64460 210 5110
PROFESSIONAL & SPECIALIZED S 405.00 619 64460 210 5180
34446 PREFERRED ALLIANCE 19025 AP 255.20
PERSONNEL EXAMINATIONS 255.20 101 64420 121
34447 PRIORITY 1 19239 2,399.64
CAPITAL EQUIPMENT 2,399.64 620 66700 800
34448 AFFINITEL COMMUNICATIONS 20246 515.00
COMMUNICATIONS 515.00 621 64450 160
34449 RACQUET SMITH 20339 4,263.20
CONTRACTUAL SERVICES 4,263.20 101 68010 220 1782
34450 DAPPER TIRE CO., INC. 20464 1,300.52
SUPPLIES 1,300.52 620 15000
34451 BURLINGAME LIB. FOUNDATION 20561 AP 1,323.05
MISCELLANEOUS 1,323.05 731 22551
34452 CHANNING L. BETE CO., INC. 20761 238.74
MISCELLANEOUS 238.74 731 22554
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 2
08/01/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
34422 SAN MATEO COUNTY SHERIFF'S OFC. 09433 22,455.20
CONTRACTUAL SERVICES 22,455.20 101 65100 220
34423 OLE'S 09626 186.71
SUPPLIES 186.71 620 15000
34424 ANA FITZGERALD 09975 470.00
CONTRACTUAL SERVICES 188.00 101 68010 220 1647
CONTRACTUAL SERVICES 282.00 101 68010 220 1646
34425 CALL-PRIMROSE CENTER 13918 6,550.00
CONTRACTUAL SERVICES 6,550.00 101 64560 220
34426 HUMAN INVESTMENT PROJECT 13922 2,610.00
CONTRACTUAL SERVICES 2,610.00 101 64560 220
34427 MISSION HOSPICE 13923 2,000.00
CONTRACTUAL SERVICES 2,000.00 101 64560 220
34428 PARCA/PROJECT REACH 13924 2,020.00
CONTRACTUAL SERVICES 2,020.00 101 64560 220
34429 SAMARITAN HOUSE & 13925 8,100.00
CONTRACTUAL SERVICES 8,100.00 101 64560 220
34430 COMMUNITY OVERCOMING RELATIONSHI 13926 3,920.00
CONTRACTUAL SERVICES 3,920.00 101 64560 220
34431 YOUTH AND FAMILY ENRICHMENT SERV 13927 2,200.00
CONTRACTUAL SERVICES 2,200.00 101 64560 220
34432 DEWEY PEST CONTROL 14338 4,969.00
RAT CONTROL PROGRAM 4,969.00 527 66520 218
34433 RECHARGE'EM 14523 75.78
OFFICE EXPENSE 75.78 201 65200 110
34434 PENINSULA SPORTS OFFICIALS 15711 100.00
CONTRACTUAL SERVICES 100.00 101 68010 220 1787
34435 MOSS RUBBER & EQUIPMENT CORP. 16225 88.14
SUPPLIES 88.14 620 15000
34436 SYDNEY MALK00 16347 63.86
SMALL TOOLS 63.86 620 66700 130
34437 COMMUNITY GATEPATH 16575 4,400.00
CONTRACTUAL SERVICES 4,400.00 101 64560 220
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 1
08/01/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
34408 WHITE CAP 01250 AP 1,592.72
MISC. SUPPLIES -352.28 527 66520 120
PUMP EQUIPMENT REPAIR 1,945.00 527 66520 230
34409 BURLINGAME HISTORICAL SOCIETY 01535 3,560.00
CONTRACTUAL SERVICES 3,560.00 101 64560 220
34410 ABAG PLAN CORP. 01920 3,707.35
PROFESSIONAL & SPECIALIZED S 467.45 618 64520 210
CLAIMS PAYMENTS 3,239.90 618 64520 601
34411 L. N. CURTIS & SONS 02027 AP 1,103.61
MISCELLANEOUS 286.86 201 65200 144
TRAINING EXPENSE 816.75 201 65200 260
34412 VEOLIA WATER 02110 227,371.00
CONTRACTUAL SERVICES 227,371.00 527 66530 220
34413 EWING IRRIGATION PRODUCTS 02157 280.00
MISCELLANEOUS 280.00 101 68020 192 2200
34414 FEDEX 02160 50.54
EQUIPMENT MAINT. 23.58 101 65100 200
POLICE INVESTIGATION EXPENSE 26.96 101 65100 292
34415 W.W. GRAINGER, INC. 02248 946.25
TRAINING EXPENSE 72.79 101 66210 260
MISC. SUPPLIES 268.76 526 69020 120
MISC. SUPPLIES 268.75 527 66520 120
MISC. SUPPLIES 335.95 619 64460 120 5121
34416 IRVINE & JACHENS INC. 02599 238.26
MISCELLANEOUS 238.26 201 65200 144
34417 STEPHEN J. PICCHI 03168 1,534.40
CONTRACTUAL SERVICES 1,534.40 101 68010 220 1372
34418 SANDRA POBE 03175 752.00
CONTRACTUAL SERVICES 752.00 101 68010 220 1646
34419 CITY OF SAN MATEO 03366 AP 17,673.59
CONTRACTUAL SERVICES 17,673.59 101 66100 220
34420 SERRAMONTE FORD INC. 03523 1,211.65
SUPPLIES 1,211.65 620 15000
34421 LINDSTROM CO. 09059 170.00
MISCELLANEOUS 170.00 101 36310
CITY OF BURLINGAME
07-25-2008 W A R R A N T R E G I S T E R PAGE 18
FUND RECAP 08-09
NAME FUND AMOUNT
GENERAL FUND 101 292,219.51
PAYROLL REVOLVING FUND 130 5,142.62
CENTRAL COUNTY FIRE 201 3,988.53
CAPITAL IMPROVEMENTS FUND 320 50.00
SEWER CAPITAL PROJECT FUND 327 15,605.27
WATER FUND 526 28,270.62
SEWER FUND 527 857.11
PARKING ENTERPRISE FUND 530 2,290.60
SELF INSURANCE FUND 618 2,300.63
FACILITIES SERVICES FUND 619 2,905.34
EQUIPMENT SERVICES FUND 620 33,702.25
INFORMATION SERVICES FUND 621 3,326.83
OTHER LOCAL GRANTS/DONATIONS 730 1,647.01
TRUST AND AGENCY FUND 731 289,409.75
PUBLIC TV ACCESS FUND 738 1,000.00
UTILITY REVOLVING FUND 896 2,373.48
TOTAL FOR APPROVAL $685,089.55
HONORABLE MAYOR AND CITY COUNCIL:
THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 18
INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 34210 THROUGH 34407 INCLUSIVE,TOTALING IN
THE AMOUNT OF $685,089.55, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER
OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN
ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON.
RESPECTFULLY SUBMITTED,
.................................... .../.../...
FINANCE DIRECTOR DATE
APPROVED FOR PAYMENT
.................................... .../.../...
COUNCIL DATE
CITY OF BURLINGAME
07-25-2008 W A R R A N T R E G I S T E R PAGE 17
FUND RECAP - 07-08
NAME FUND AMOUNT
GENERAL FUND 101 73,171.89
CENTRAL COUNTY FIRE 201 22,216.86
CAPITAL IMPROVEMENTS FUND 320 31,860.62
WATER CAPITAL PROJECT FUND 326 34,779.65
SEWER CAPITAL PROJECT FUND 327 35,569.27
WATER FUND 526 7,409.14
SEWER FUND 527 831.39
SOLID WASTE FUND 528 3,083.11
PARKING ENTERPRISE FUND 530 2,402.49
FACILITIES SERVICES FUND 619 3,224.60
EQUIPMENT SERVICES FUND 620 3,464.82
INFORMATION SERVICES FUND 621 83.89
FIRE MECHANIC SERVICES FUND 625 24.70
OTHER LOCAL GRANTS/DONATIONS 730 525.91
TRUST AND AGENCY FUND 731 62,831.16
BURLINGAME TRAIN SHUTTLE PROGRAM 736 24,533.12
UTILITY REVOLVING FUND 896 211.57
TOTAL FOR APPROVAL $306,224.19
HONORABLE MAYOR AND CITY COUNCIL:
THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 17
INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 34210 THROUGH 34407 INCLUSIVE,TOTALING IN
THE AMOUNT OF $306,224.19, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER
OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN
ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON.
RESPECTFULLY SUBMITTED,
.................................... .../.../...
FINANCE DIRECTOR DATE
APPROVED FOR PAYMENT
.................................... .../.../...
COUNCIL DATE
CITY OF BURLINGAME
07-25-2008 WARRANT REG I ST ER PAGE 16
FUND RECAP - 08-09
NAME FUND AMOUNT
GENERAL FUND 101 365,391.40
PAYROLL REVOLVING FUND 130 5,142.62
CENTRAL COUNTY FIRE 201 26,205.39
CAPITAL IMPROVEMENTS FUND 320 31,910.62
WATER CAPITAL PROJECT FUND 326 34,779.65
SEWER CAPITAL PROJECT FUND 327 51,174.54
WATER FUND 526 35,679.76
SEWER FUND 527 1,688.50
SOLID WASTE FUND 528 3,083.11
PARKING ENTERPRISE FUND 530 4,693.09
SELF INSURANCE FUND 618 2,300.63
FACILITIES SERVICES FUND 619 6,129.94
EQUIPMENT SERVICES FUND 620 37,167.07
INFORMATION SERVICES FUND 621 3,410.72
FIRE MECHANIC SERVICES FUND 625 24.70
OTHER LOCAL GRANTS/DONATIONS 730 2,172.92
TRUST AND AGENCY FUND 731 352,240.91
BURLINGAME TRAIN SHUTTLE PROGRAM 736 24,533.12
PUBLIC TV ACCESS FUND 738 1,000.00
UTILITY REVOLVING FUND 896 2,585.05
TOTAL FOR APPROVAL $991,313.74
HONORABLE MAYOR AND CITY COUNCIL:
THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 16
INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 34210 THROUGH 34407 INCLUSIVE,TOTALING IN
THE AMOUNT OF $991,313.74, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER
OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN
ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON.
RESPECTFULLY SUBMITTED,
.................................... .../.../...
FINANCE DIRECTOR DATE
APPROVED FOR PAYMENT
.................................... .../.../...
COUNCIL DATE
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 15
07/25/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
34407 GEORGE YERBY 28796 77,930.65
DEPOSIT REFUND 73,432.65 101 22590
MISCELLANEOUS 4,355.00 101 36630
MISCELLANEOUS 143.00 101 36640
TOTAL $991,313.74
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 14
07/.25/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
°*Y Denotes Hand Written Checks
34391 JULIE JANC 28779 49.00
MISCELLANEOUS 49.00 101 36330 000 1372
34392 PAULA MURNANE 28780 32.00
MISCELLANEOUS 32.00 101 36330 000 1660
34393 SUSAN PRICE 28781 32.00
MISCELLANEOUS 32.00 101 36330 000 1660
34394 SANDY WONG 28782 37.00
MISCELLANEOUS 37.00 101 36330 000 1660
34395 TRUDY CONNEALLY 28783 58.00
MISCELLANEOUS 58.00 101 36330 000 1890
34396 DIANA C. DOROBEK 28784 97.00
MISCELLANEOUS 97.00 101 36330 000 1782
34397 JENNIFER SUSAN AMDURSKY 28785 126.00
MISCELLANEOUS 126.00 101 36330 000 1784
34398 TERRIS LINENBACH 28786 126.00
MISCELLANEOUS 126.00 101 36330 000 1784
34399 GARY M PALMER 28787 300.00
MISCELLANEOUS 300.00 101 36330 000 1784
34400 ROBERTA WOO 28788 142.00
MISCELLANEOUS 142.00 101 36330 000 1785
34401 CIRINA IPPOLITO 28789 120.00
MISCELLANEOUS 120.00 101 36330 000 1785
34402 RUSSELL TANNER 28790 142.00
MISCELLANEOUS 142.00 101 36330 000 1785
34403 THOMAS GERSON 28791 55.00
MISCELLANEOUS 55.00 101 36330 000 1782
34404 YVETTE OBANDO-ARGUELLO 28792 81.00
MISCELLANEOUS 81.00 101 36330 000 1423
34405 FANG FANG 28793 58.00
MISCELLANEOUS 58.00 101 36330 000 1890
34406 ICLEI USA MEMBERSHIP 28795 AP 600.00
DUES & SUBSCRIPTIONS 600.00 528 66600 240
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 13
07/25/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
34375 MAI LAM 28763 50.00
MISCELLANEOUS 50.00 101 22593
34376 PAUL POPE 28764 50.00
MISCELLANEOUS 50.00 101 22593
34377 SAM KAYKIN 28765 100.00
MISCELLANEOUS 100.00 101 36330 000 1372
34378 SUSAN P. MCGARR 28766 100.00
MISCELLANEOUS 100.00 101 22593
34379 ORLA GALLAGHER 28767 68.00
MISCELLANEOUS 68.00 101 22593
34380 LINDA DIANE BALLOUT 28768 80.00
MISCELLANEOUS 80.00 101 36330 000 1782
34381 JOHN SCHULZ 28769 80.00
MISCELLANEOUS 80.00 101 36330 000 1782
34382 MR/MRS BAUER 28770 35.00
MISCELLANEOUS 35.00 101 36330 000 1373
34383 MR/MRS. BISHOP 28771 35.00
MISCELLANEOUS 35.00 101 36330 000 1373
34384 BILL KILBRIDGE 28772 55.00
MISCELLANEOUS 55.00 101 36330 000 1373
34385 KUMI NISHIMURA 28773 57.00
MISCELLANEOUS 57.00 101 36330 000 1349
34386 AMY THATCH 28774 57.00
MISCELLANEOUS 57.00 101 36330 000 1349
34387 JASMINE SCHWARTZ 28775 57.00
MISCELLANEOUS 57.00 101 36330 000 1349
34388 SUZANNE D. CHRISTIANSEN 28776 57.00
MISCELLANEOUS 57.00 101 36330 000 1349
34389 MR/MRS. SABA 28777 57.00
MISCELLANEOUS 57.00 101 36330 000 1349
34390 GISELLE BEUCUS 28778 68.00
MISCELLANEOUS 68.00 101 36330 000 1890
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 12
07/25/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
34359 PHIL BENKER 28637 550.00
MISCELLANEOUS 550.00 130 20016
34360 MELISSA MENDOZA 28642 940.00
CONTRACTUAL SERVICES 940.00 101 68010 220 1349
34361 ELEVATOR LOAD TEST INC 28723 1,586.75
PROFESSIONAL & SPECIALIZED S 1,586.75 619 64460 210 5120
34362 ZOLL DATA SYSTEMS 28748 AP 4,747.50
TRAINING EXPENSE 4,747.50 201 65200 260
34363 MODESTO FIRE DEPARTMENT 28750 2,100.00
TRAINING EXPENSE 2,100.00 201 65200 260
34364 RICHARD MADDOX 28751 315.00
MISCELLANEOUS 315.00 101 37010
34365 VG ENTERPRISES INC 28752 585.00
BUSINESS LICENSE REFUND 135.00 101 30700
MISCELLANEOUS 450.00 731 22555
34366 ATTAN MELAMUD M.D. 28753 100.00
BUSINESS LICENSE REFUND 100.00 101 30700
34367 PATRICIA CARRICABURU 28754 600.00
CONTRACTUAL SERVICES 600.00 101 68010 220 1646
34368 METROPOLITAN PLANNING GROUP 28755 AP 650.00
PROFESSIONAL & SPECIALIZED S 650.00 101 64400 210
34369 SPECIAL EVENTS 28756 AP 2,513.50
CONTRACTUAL SERVICES 2,513.50 101 68010 220 1950
34370 MINDSPACE INC 28757 AP 205.00
TRAINING EXPENSE 205.00 201 65200 260
34371 JERRY DEAL 28758 907.15
MISC. SUPPLIES 907.15 730 69593 120 6017
34372 SYLVIA GREENLEY 28760 75.00
MISCELLANEOUS 75.00 101 22593
34373 PAUL COLEMAN 28761 50.00
MISCELLANEOUS 50.00 101 22593
34374 DEBBIE FENA 28762 75.00
MISCELLANEOUS 75.00 101 22593
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 11
07/25/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
34343 4 LEAF INC 27948 AP 2,736.00
PROFESSIONAL & SPECIALIZED S 2,736.00 327 81800 210
34344 RANCATORE TRUCKING 27986 AP 1,565.87
MISC. SUPPLIES 1,565.87 101 68020 120 2200
34345 CARDINAL RULES 28008 1,128.00
CONTRACTUAL SERVICES 1,128.00 101 68010 220 1788
34346 INTERSTATE TOWING 28053 340.00
POLICE INVESTIGATION EXPENSE 340.00 101 65100 292
34347 PEGGY SHOMAKER 28084 310.00
MISCELLANEOUS 310.00 130 20016
34348 ALL INDUSTRIAL ELECTRIC SUPPLY 28171 1,206.39
MISC. SUPPLIES 1,206.39 619 64460 120 5250
34349 GEORGE BAGDON 28219 197.00
MISCELLANEOUS 197.00 130 20016
34350 RICOH AMERICAS CORP 28221 854.28
CONTRACTUAL SERVICES 92.52 101 65150 220
CONTRACTUAL SERVICES 761.76 101 65100 220
34351 E-IKON 28256 AP 2,750.00
CONTRACTUAL SERVICES 2,750.00 327 75170 220
34352 DANIEL COX 28288 567.00
MISCELLANEOUS 567.00 130 20016
34353 NEAL JOHNSON 28291 1,004.20
MISCELLANEOUS 1,004.20 130 20016
34354 PATRICK SIMONS 28295 682.02
MISCELLANEOUS 682.02 130 20016
34355 CHARLIE STEFFEN 28296 316.00
MISCELLANEOUS 316.00 130 20016
34356 WILLIAM VELLA 28298 887.40
MISCELLANEOUS 887.40 130 20016
34357 DIANE SILVEN 28305 600.00
CONTRACTUAL SERVICES 600.00 101 68010 220 1646
34358 BAY BADMINTON CENTER 28403 3,104.00
CONTRACTUAL SERVICES 3,104.00 101 68010 220 1372
CITY OF BURLINGAME
WARRANT REG I ST ER PAGE 10
07/25/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
34329 DANCE FORCE 26351 1,930.50
CONTRACTUAL SERVICES 1,930.50 101 68010 220 1646
34330 SAMCAT 26393 2,000.00
COMMUNICATIONS 1,000.00 621 64450 160
MISC. SUPPLIES 1,000.00 738 64580 120
34331 SFPUC WATER DEPARTMENT 26633 AP 5,555.00
MISCELLANEOUS 5,555.00 526 69020 233
34332 SKYLINE BUSINESS PRODUCTS 26825 973.02
OFFICE EXPENSE 390.39 101 66210 110
OFFICE EXPENSE 432.94 526 69020 110
MISC. SUPPLIES 137.81 527 66520 120
OFFICE EXPENSE 11.88 619 64460 110
34333 BUREAU VERITAS 26854 AP 45,625.70
MISCELLANEOUS 45,625.70 101 22515
34334 ROSTISLAV POLYAK 27174 2,775.00
MISCELLANEOUS 2,775.00 101 22546
34335 JOSEPH BUNNELL 27243 100.00
EMPLOYEE BENEFITS 100.00 130 20060
34336 GALL HOUSE 27333 AP 124.49
OFFICE EXPENSE 124.49 101 65100 110
34337 DAVID GONZALEZ 27372 663.75
CONTRACTUAL SERVICES 301.70 101 68010 220 1646
CONTRACTUAL SERVICES 362.05 101 68010 220 1644
34338 KIELTY ARBORIST SERVICES 27428 250.00
PROFESSIONAL & SPECIALIZED S 250.00 101 68020 210 2100
34339 ROB MCNICHOL 27501 204.00
MISCELLANEOUS 204.00 130 20016
34340 MCCAMPBELL ANALYTICAL 27516 AP 2,437.00
PROFESSIONAL & SPECIALIZED S 2,437.00 528 66600 210
34341 LOOMIS 27594 AP 2,643.24
BANKING SERVICE FEES 500.00 101 64250 120
MISC. SUPPLIES 2,143.24 530 65400 120
34342 JESSICA LIU-WONG 27705 503.00
CONTRACTUAL SERVICES 188.00 101 68010 220 1645
CONTRACTUAL SERVICES 315.00 101 68010 220 1646
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 9
07/25/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
34313 EXCEL FITNESS SOLUTIONS 24854 AP 239.74
EQUIPMENT MAINT. 239.74 201 65200 200
34314 ART IN ACTION 24912 2,441.50
CONTRACTUAL SERVICES 2,441.50 101 68010 220 1646
34315 RONALD HUNT 25001 125.00
EMPLOYEE BENEFITS 125.00 130 20060
34316 PLAY WELL TEKNOLOGIES 25013 5,733.00
CONTRACTUAL SERVICES 5,733.00 101 68010 220 1349
34317 DAVID WRIGHT CONSTRUCTION 25041 2,640.00
DEPOSIT REFUNDS 2,640.00 101 22520
34318 CATHY FOXHOVEN 25088 3,000.00
CONTRACTUAL SERVICES 3,000.00 101 68010 220 1646
34319 OFFICE DEPOT 25224 538.21
OFFICE EXPENSE 52.07 101 64200 110
OFFICE EXPENSE 486.14 101 65100 110
34320 MICHAEL VONADA 25235 100.00
EMPLOYEE BENEFITS 100.00 130 20060
34321 MALLORY CO. 25477 AP 287.96
MISC. SUPPLIES 287.96 201 65200 120
34322 ROBIN KNIFSEND 25597 600.00
DEPOSIT REFUNDS 600.00 101 22520
34323 WELLS FARGO FINANCIAL LEASING 25820 153.22
RENTS & LEASES 153.22 526 69020 180
34324 ED BARTON 25850 100.00
EMPLOYEE BENEFITS 100.00 130 20060
34325 FEDEX KINKO'S 26021 AP 594.71
MISCELLANEOUS 594.71 101 22515
34326 PRISTINE AUTO DETAIL 26046 AP 50.00
EQUIPMENT MAINT. 50.00 101 65100 200
34327 PETER BASSFORD 26116 2,500.00
CONTRACTUAL SERVICES 2,500.00 101 68010 220 1646
34328 TERESA SILVESTRI 26266 200.00
CONTRACTUAL SERVICES 200.00 101 68010 220 1646
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 8
07/25/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
34298 DAVE CREAMER 23876 693.00
CONTRACTUAL SERVICES 693.00 101 68010 220 1644
34299 DEPARTMENT OF JUSTICE 23905 AP 1,633.00
MISCELLANEOUS 1,409.00 101 23620
PROFESSIONAL & SPECIALIZED S 224.00 101 64420 210
34300 CHOICE POINT BUSINESS AND GOVERN 23935 AP 250.00
POLICE INVESTIGATION EXPENSE 250.00 101 65100 292
34301 UNIVERSAL BUILDING SERVICES 23941 AP 2,607.05
CONTRACTUAL SERVICES 1,839.54 619 64460 220 5180
CONTRACTUAL SERVICES 175.49 619 64460 220 5210
CONTRACTUAL SERVICES 592.02 619 64460 220 5190
34302 NEXTEL COMMUNICATIONS 23946 AP 43.86
COMMUNICATIONS 43.86 101 65300 160
34303 IBM CORPORATION 23990 2,326.83
CITY HALL MAINTENANCE 2,326.83 621 64450 200
34304 AMAZON 24070 AP 111.04
LIBRARY--BOOKS AND MAPS 111.04 101 67500 129
34305 DOUG BELL 24189 130.63
COMMUNICATIONS 130.63 101 66100 160
34306 SANCRA PENINSULA DIVISION 24190 200.00
MISC. SUPPLIES 200.00 101 68010 120 1787
34307 CALIFORNIA WATER SERVICE COMPANY 24249 AP 648.00
MISCELLANEOUS 648.00 526 69020 233
34308 KENNEDY/JENKS CONSULTANTS 24570 AP 14,861.25
PROFESSIONAL & SPECIALIZED S 5,150.50 326 82040 210
PROFESSIONAL & SPECIALIZED S 9,710.75 326 81180 210
34309 INTERNATIONAL CODE COUNCIL 24647 485.00
TRAVEL & MEETINGS 485.00 101 65300 250
34310 THE POWER SOURCE 24718 1,363.95
EQUIPMENT MAINT. 1,363.95 530 65400 200
34311 CWEA SFBS 24794 100.00
TRAINING EXPENSE 100.00 527 66520 260
34312 LANGUAGE LINE SERVICES 24815 AP 90.00
CONTRACTUAL SERVICES 90.00 201 65200 220
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 7
07/25/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
34284 SAN MATEO REGIONAL NETWORK, INC. 22759 435.00
UTILITY EXPENSE 435.00 896 20281
34285 SAN MATEO DAILY JOURNAL 22804 AP 1,080.00
MISCELLANEOUS 1,080.00 526 69020 233
34286 JONES AND MAYER 22818 AP 264.00
PROFESSIONAL & SPECIALIZED S 264.00 101 64350 210
34287 TIM LOUIS 23059 AP 625.00
TRAINING EXPENSE 625.00 201 65200 260
34288 TLC ADMINISTRATORS 23156 175.00
MISCELLANEOUS 175.00 101 64420 031
34289 CYBERNET CONSULTING, INC. 23234 AP 8,512.50
PROFESSIONAL & SPECIALIZED S 8,512.50 326 80910 210
34290 OFFICE MAX 23306 AP 309.85
OFFICE EXPENSE 3.80 101 64250 110
OFFICE EXPENSE 110.39 101 64400 110
OFFICE EXPENSE 71.19 101 66100 110
OFFICE EXPENSE 43.24 101 64400 110
OFFICE EXPENSE 81.23 201 65200 110
34291 WILCO SUPPLY 23333 AP 451.96
BLDG. & GROUNDS MAINT. 351.64 526 69020 190
MISC. SUPPLIES 39.66 619 64460 120
MISC. SUPPLIES 60.66 619 64460 120 5130
34292 DATASAFE 23410 AP 101.50
OFFICE EXPENSE 34.55 101 64200 110
MISC. SUPPLIES 66.95 101 64350 120
34293 ICE CENTER OF SAN MATEO 23512 41.60
CONTRACTUAL SERVICES 41.60 101 68010 220 1762
34294 ERLER AND KALINOWSKI,INC. 23531 AP 11,405.90
PROFESSIONAL & SPECIALIZED S 11,405.90 326 81970 210
34295 JEFF FLOOD 23573 300.00
DEPOSIT REFUNDS 300.00 101 22520
34296 DAVID GRANUCCI 23777 696.81
TRAINING EXPENSE 696.81 101 65100 260
34297 MAD SCIENCE OF THE BAY AREA 23841 9,055.00
CONTRACTUAL SERVICES 9,055.00 101 68010 220 1349
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 6
07/25/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
34271 SHERATON GATEWAY HOTEL 21471 AP 773.60
MISC. SUPPLIES 773.60 101 68020 120 2100
34272 TURBO DATA SYSTEMS, INC. 21767 AP 4,725.06
MISCELLANEOUS 4,725.06 101 37010
34273 EXPRESS PLUMBING 22092 1,150.00
DEPOSIT REFUNDS 1,150.00 101 22520
34274 TOWNE FORD SALES, INC. 22146 59.39
SUPPLIES 59.39 620 15000
34275 ROBERTS AND BRUNE 22178 1,968.63
MISC. SUPPLIES 1,406.51 526 69020 120
MISC. SUPPLIES 562.12 527 66520 120
34276 SILVERADO AVIONICS 22286 AP 14,532.96
RADIO MAINT. 14,532.96 201 65200 205
34277 DONALD SHEPLEY 22375 209.00
TRAINING EXPENSE 209.00 101 64420 260
34278 CALIFORNIA STATE BOARD OF EQUALI 22424 AP 1,012.00
MISCELLANEOUS 61.57 101 23611
BANKING SERVICE FEES 0.57 101 64250 120
MISCELLANEOUS 59.98 201 23611
MISCELLANEOUS 202.21 320 23611
MISCELLANEOUS 259.25 530 23611
MISCELLANEOUS 82.08 730 23611
MISCELLANEOUS 346.34 731 23611
34279 CSG CONSULTANTS 22465 1,235.00
MISCELLANEOUS 380.00 201 35220 000 7100
MISCELLANEOUS 855.00 201 35221 000 7100
34280 QUENVOLDS SAFETY SHOEMOBILES 22479 613.79
UNIFORMS AND EQUIPMENT 330.17 101 68020 140 2200
TRAINING EXPENSE 283.62 526 69020 260
34281 PARKING COMPANY OF AMERICA 22500 AP 22,728.14
CONTRACTUAL SERVICES 14,971.13 736 64571 220
CONTRACTUAL SERVICES 7,757.01 736 64572 220
34282 TURF STAR 22682 AP 369.50
EQUIPMENT MAINT. 369.50 101 68020 200 2200
34283 MAXIMUS, INC 22746 AP 1,809.00
MISCELLANEOUS 1,809.00 101 33900
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 5
07/25/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
*' Denotes Hand Written Checks
34258 ARROWHEAD MOUNTAIN SPRING WATER 19330 577.38
OFFICE EXPENSE 7.79 101 64200 110
OFFICE EXPENSE 95.41 101 64250 110
MISC. SUPPLIES 7.79 101 64150 120
MISC. SUPPLIES 7.79 101 64350 120
MISC. SUPPLIES 7.78 101 64420 120
MISC. SUPPLIES 309.08 201 65200 111
WATER PURCHASES 57.85 526 69020 171
OFFICE EXPENSE 83.89 621 64450 110
34259 AMERICA PRINTING 19430 8,328.29
MISCELLANEOUS 8,328.29 526 69020 233
34260 JOHN CAHALAN, ASLA 19561 AP 17,151.61
CONTRACTUAL SERVICES 17,151.61 320 81080 220
34261 DON DORNELL 19617 739.86
MISC. SUPPLIES 739.86 730 69585 120
34262 CLEARLITE TROPHIES 19679 AP 443.83
MISC. SUPPLIES 443.83 730 69593 120 6017
34263 CHI HUA HUNG 19912 2,250.00
MISCELLANEOUS 2,250.00 101 22546
34264 UTILITY AERIAL INC 19990 45.86
MISC. SUPPLIES 45.86 101 68020 120 2300
34265 PENINSULA CORRIDOR JOINT 20060 AP 1,804.98
CONTRACTUAL SERVICES 1,804.98 736 64570 220
34266 NOLTE & ASSOCIATES, INC. 20376 AP 45,688.54
PROFESSIONAL & SPECIALIZED S 30,083.27 327 81260 210
PROFESSIONAL & SPECIALIZED S 15,605.27 327 81360 210
34267 BRIDGE WIRELESS 20633 143.24
COMMUNICATIONS 143.24 526 69020 160
34268 COUNTY OF SAN MATEO-AIRPORT 20893 1,500.00
DUES & SUBSCRIPTIONS 1,500.00 101 64560 240
34269 QUICK MIX CONCRETE 21140 1,330.10
MISC. SUPPLIES 1,330.10 101 66210 120
34270 THE BANK OF NEW YORK 21439 AP 1,500.00
MISCELLANEOUS 1,500.00 101 32100
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 4
07/25/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
34244 CINTAS CORP. #464 16911 AP 835.97
UNIFORMS AND EQUIPMENT 835.97 101 68020 140 2200
34245 STATE OF CALIFORNIA 16919 AP 1,295.01
SUPPLIES 1,295.01 620 15000
34246 SHERWIN-WILLIAMS 17224 AP 112.79
MISC. SUPPLIES 112.79 619 64460 120 5180
34247 C/CAG 17725 137,262.00
CONTRACTUAL SERVICES 137,262.00 101 64560 220
34248 LINDA SANTO 18297 425.00
LIBRARY EXPENSES 425.00 731 22531
34249 SIERRA MORENO MERCANTILE CO. 18357 AP 510.11
SMALL TOOLS 510.11 101 68020 130 2300
34250 DAMON CARLUCCI 18418 94.00
CONTRACTUAL SERVICES 94.00 101 68010 220 1646
34251 COUNTY OF SAN MATEO 18565 50.00
CONTRACTUAL SERVICES 50.00 320 81760 220
34252 PENINSULA CONFLICT 18633 16,829.00
CONTRACTUAL SERVICES 16,829.00 101 64560 220
34253 BARRY MILLS 18683 AP 1,859.09
LIBRARY EXPENSES 1,859.09 731 22531
34254 BAILEY'S 18733 571.36
SMALL TOOLS 571.36 101 68020 130 2300
34255 AMERICAN WATER WORKS ASSN. 18951 AP 185.50
TRAINING EXPENSE 185.50 526 69020 260
34256 LAURA TERADA 19020 209.00
TRAINING EXPENSE 209.00 101 65100 260
34257 PRUDENTIAL OVERALL SUPPLY 19027 AP 2,006.32
UNIFORMS AND EQUIPMENT 330.37 101 66210 140
CONTRACTUAL SERVICES 414.46 201 65200 220
UNIFORMS AND EQUIPMENT 462.68 526 69020 140
UNIFORMS AND EQUIPMENT 330.38 527 66520 140
UNIFORMS AND EQUIPMENT 46.11 528 66600 140
UNIFORMS AND EQUIPMENT 124.10 619 64460 140
UNIFORMS AND EQUIPMENT 298.22 620 66700 140
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 3
07/25/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
34233 WFCB OSH COMMERCIAL SERVICES 09670 AP 1,194.08
MISC. SUPPLIES 190.35 101 68020 120 2200
SMALL TOOLS 2.15 101 68020 130 2200
BLDG. & GROUNDS MAINT. 80.35 101 68020 190 2200
MISC. SUPPLIES 361.00 526 69020 120
SMALL TOOLS 24.30 526 69020 130
MISC. SUPPLIES 110.37 527 66520 120
SMALL TOOLS 118.78 527 66520 130
PUMP EQUIPMENT REPAIR 13.49 527 66520 230
MISC. SUPPLIES 25.99 619 64460 120 5130
MISC. SUPPLIES 35.95 619 64460 120 5170
MISC. SUPPLIES 65.89 619 64460 120
SMALL TOOLS 165.46 619 64460 130
34234 TELECOMMUNICATIONS ENGINEERING A 10101 491.00
CONTRACTUAL SERVICES 491.00 201 65200 220
34235 AUGUST SUPPLY, INC 10256 81.30
MISC. SUPPLIES 81.30 201 65200 111
34236 STATE BOARD OF EQUALIZATION 11707 AP 1,025.00
OFFICE EXPENSE 4.00 101 67500 110
MISC. SUPPLIES 694.00 101 67500 120
LIBRARY--RECORDS AND CASSETT 152.00 101 67500 125
LIBRARY--BOOKS AND MAPS 175.00 101 67500 129
34237 FORTE PRESS CORP. 13759 794.56
OFFICE EXPENSE 794.56 101 65100 110
34238 NORTHERN CALIFORNIA 14692 AP 14,506.80
CONTRACTUAL SERVICES 14,506.80 320 82000 220
34239 DAILY JOURNAL CORP. 15626 AP 227.00
PUBLICATIONS & ADVERTISING 227.00 101 64200 150
34240 MILLBRAE LOCK SHOP 15739 32.16
MISC. SUPPLIES 29.99 101 68020 120 2200
MISC. SUPPLIES 2.17 619 64460 120 5130
34241 VALLEY OIL CO. 15764 33,515.56
SUPPLIES 33,515.56 620 15000
34242 MUNICIPAL MAINTENANCE 16629 127.30
SUPPLIES 127.30 620 15000
34243 BROADWAY BUSINESS 16849 AP 3,525.00
MISCELLANEOUS 3,525.00 731 22555
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 2
07/25/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
34221 BAY AREA WATER SUPPLY 03361 16,058.00
DUES & SUBSCRIPTIONS 16,058.00 526 69020 240
34222 SAN MATEO COUNTY CONVENTION & 03431 288,534.75
MISCELLANEOUS 288,534.75 731 22587
34223 SAN MATEO UNION HIGH 03471 AP 21,027.30
SCHOOL DEVELOPMENT FEE 21,027.30 731 22562
34224 STATE CONTROLLER 03666 AP 1,667.02
PROFESSIONAL & SPECIALIZED S 1,667.02 101 64560 210
34225 TIMBERLINE TREE SERVICE, INC. 03760 AP 2,079.48
CONTRACTUAL SERVICES 2,079.48 101 68020 220 2300
34226 WEST GROUP PAYMENT CTR. 03964 AP 480.39
PROFESSIONAL & SPECIALIZED S 480.39 101 64350 210
34227 STATE OF CA/CONSERVATION DEPT 09073 AP 1,972.95
MISCELLANEOUS 1,972.95 731 22550
34228 CITY OF MILLBRAE 09234 3,502.82
MISC. SUPPLIES 350.00 101 68010 120 1521
PROFESSIONAL & SPECIALIZED S 3,152.82 101 64350 210
34229 POM INC. 09248 926.65
EQUIPMENT MAINT. 926.65 530 65400 200
34230 SAN MATEO COUNTY SHERIFF'S OFC. 09433 AP 215.00
PRISONER EXPENSE 215.00 101 65100 291
34231 ABAG - LIABILITY 09518 2,300.63
CLAIMS PAYMENTS 2,300.63 618 64520 601
34232 SAN MATEO LAWN MOWER SHOP 09560 AP 143.35
EQUIPMENT MAINT. 127.86 101 68020 200 2300
MISC. SUPPLIES 15.49 201 65200 120
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 1
07/25/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
34210 BURLINGAME ELEM. SCHOOL DIST. 01500 AP 34,100.48
SCHOOL DEVELOPMENT FEE 34,100.48 731 22563
34211 BURLINGAME AUTO SUPPLY 01507 AP 2,586.12
GAS, OIL & GREASE 302.33 201 65200 201
VEHICLE MAINT. 146.99 201 65200 202
FIRE APPARATUS MAINT. 209.45 201 65200 203
MISC. SUPPLIES 31.06 527 66520 120
SUPPLIES 1,871.59 620 15000
FIRE APPARATUS MAINT. 24.70 625 65213 203
34212 BURLINGAME STATIONERS 01676 65.49
OFFICE EXPENSE 65.49 101 64400 110
34213 D & M ROAD SERVICE INC 02029 AP 50.00
POLICE INVESTIGATION EXPENSE 50.00 101 65100 292
34214 GENE EVANS 02149 176.25
CONTRACTUAL SERVICES 176.25 101 68010 220 1644
34215 EWING IRRIGATION PRODUCTS 02157 186.31
MISCELLANEOUS 186.31 101 68020 192 2200
34216 WATER/FINANCE PETTY CASH 02184 1,938.48
MISCELLANEOUS 1,938.48 896 20282
34217 W.W. GRAINGER, INC. 02248 AP 1,840.91
MISC. SUPPLIES 165.58 101 68020 120 2200
SMALL TOOLS 33.57 101 68020 130 2200
TRAINING EXPENSE 209.41 101 66210 260
TRAINING EXPENSE 554.83 101 68020 260 2300
TRAINING EXPENSE 682.53 101 68020 260 2200
SMALL TOOLS 194.99 527 66520 130
34218 GRANITE ROCK COMPANY 02261 1,091.92
STREET RESURFACING EXPENSE 1,091.92 101 66210 226
34219 MILLBRAE LUMBER CO. 02898 AP 377.72
MISC. SUPPLIES 24.13 101 66210 120
SMALL TOOLS 30.92 201 65200 130
MISC. SUPPLIES 147.97 526 69020 120
SMALL TOOLS 89.50 527 66520 130
MISC. SUPPLIES 32.57 619 64460 120
SMALL TOOLS 52.63 619 64460 130
34220 AT&T 03080 AP 211.57
UTILITY EXPENSE 211.57 896 20281
CITY OF BURLINGAME
07-17-2008 W A R R A N T R E G I S T E R PAGE 14
FUND RECAP - 08-09
NAME FUND AMOUNT
GENERAL FUND 101 151,566.20
CAPITAL IMPROVEMENTS FUND 320 1,250.00
WATER FUND 526 66.31
SEWER FUND 52.7 239.84
PARKING ENTERPRISE FUND 530 128.48
SELF INSURANCE FUND 618 1,716.06
FACILITIES SERVICES FUND 619 1,053.38
EQUIPMENT SERVICES FUND 620 232.47
INFORMATION SERVICES FUND 621 2,417.10
TRUST AND AGENCY FUND 731 694.99
TOTAL FOR APPROVAL $159,364.83
HONORABLE MAYOR AND CITY COUNCIL:
THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 14
INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 34086 THROUGH 34209 INCLUSIVE,TOTALING IN
THE AMOUNT OF $159,364.83, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER
OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN
ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON.
RESPECTFULLY SUBMITTED,
.................................... .../.../...
FINANCE DIRECTOR DATE
APPROVED FOR PAYMENT
.................................... .../.../...
COUNCIL DATE
\ ` 1
CITY OF BURLINGAME
07-17-2008 WARRANT REG I ST ER PAGE 13
FUND RECAP 07-08
NAME FUND AMOUNT
GENERAL FUND 101 44,372.11
CENTRAL COUNTY FIRE 201 14,249.43
CAPITAL IMPROVEMENTS FUND 320 24,870.74
WATER CAPITAL PROJECT FUND 326 5,850.00
SEWER CAPITAL PROJECT FUND 327 19,547.00
WATER FUND 526 5,663.73
SEWER FUND 527 3,152.26
SOLID WASTE FUND 528 5,110.38
PARKING ENTERPRISE FUND 530 8,238.77
SELF INSURANCE FUND 618 12,027.96
FACILITIES SERVICES FUND 619 20,032.88
EQUIPMENT SERVICES FUND 620 988.58
INFORMATION SERVICES FUND 621 35,624.45
OTHER LOCAL GRANTS/DONATIONS 730 2,815.49
TRUST AND AGENCY FUND 731 2,216.20
TOTAL FOR APPROVAL $204,759.98
HONORABLE MAYOR AND CITY COUNCIL:
THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 13
INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 34086 THROUGH 34209 INCLUSIVE,TOTALING IN
THE AMOUNT OF $204,759.98, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER
OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN
ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON.
RESPECTFULLY SUBMITTED,
.................................... .../-../...
FINANCE DIRECTOR DATE
APPROVED FOR PAYMENT
.................................... .../.../...
COUNCIL DATE
CITY OF BURLINGAME
07-17-2008 W A R R A N T R E G I S T E R PAGE 12
FUND RECAP - 08-09
NAME FUND AMOUNT
GENERAL FUND 101 195,938.31
CENTRAL COUNTY FIRE 201 14,249.43
CAPITAL IMPROVEMENTS FUND 320 26,120.74
WATER CAPITAL PROJECT FUND 326 5,850.00
SEWER CAPITAL PROJECT FUND 327 19,547.00
WATER FUND 526 5,730.04
SEWER FUND 527 3,392.10
SOLID WASTE FUND 528 5,110.38
PARKING ENTERPRISE FUND 530 8,367.25
SELF INSURANCE FUND 618 13,744.02
FACILITIES SERVICES FUND 619 21,086.26
EQUIPMENT SERVICES FUND 620 1,221.05
INFORMATION SERVICES FUND 621 38,041.55
OTHER LOCAL GRANTS/DONATIONS 730 2,815.49
TRUST AND AGENCY FUND 731 2,911.19
TOTAL FOR APPROVAL $ 64,124.81
Vo► n 3353.E
L4"12!.uv> vo» 334 ,b;'
(;.vn.vv> V017? °`f3
HONORABLE MAYOR AND CITY COUNCIL:
THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 12
INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 34086 THROUGH 34209 INCLUSIVE,TOTALING IN
THE AMOUNT OF $364,124.81, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER
OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN
ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON.
RESPECTFULLY SUBMITTED,
.................................... .../-../...
FINANCE DIRECTOR DATE
APPROVED FOR PAYMENT
.................................... .../.../...
COUNCIL DATE
( ( 1
CITY OF BURLINGAME
W A R R A N T REG I ST ER PAGE 11
07/17/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
*' Denotes Hand Written Checks
34197 CHERYL TAYLOR 28734 69.00
MISCELLANEOUS 69.00 101 36330 000 1372
34198 MR/MRS JACKSON 28735 49.00
MISCELLANEOUS 49.00 101 36330 000 1646
34199 MR/MRS WILLIAMS 28736 49.00
MISCELLANEOUS 49.00 101 36330 000 1646
34200 MAY BARTUS 28737 75.00
MISCELLANEOUS 75.00 101 22593
34201 SHANNON BAKER 28738 50.00
MISCELLANEOUS 50.00 101 22593
34202 RINA BELLO 28739 50.00
MISCELLANEOUS 50.00 101 22593
34203 TIM BROSNAN 28740 75.00
MISCELLANEOUS 75.00 101 22593
34204 ROBERT MICHAEL SANCHEZ 28741 68.00
MISCELLANEOUS 68.00 101 36330 000 1782
34205 ELENA H. HOFLER 28742 11.00
MISCELLANEOUS 11.00 101 36330 000 1890
34206 MONICA CHANG 28743 44.50
MISCELLANEOUS 44.50 101 36330 000 1762
34207 MR/MRS DONATI 28744 76.00
MISCELLANEOUS 76.00 101 36330 000 1372
34208 LYNDA SMITH 28745 51.00
MISCELLANEOUS 51.00 101 36330 000 1645
34209 CHRISTI JOHNSON 28746 65.00
MISCELLANEOUS 65.00 101 36330 000 1372
TOTAL $364,124.81
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 10
07/17/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
1W° Denotes Hand Written Checks
34181 CREST GOOD MANUFACTURING 27934 AP 76.96
MISCELLANEOUS 76.96 101 68020 192 2200
34182 DOMINIQUE FLORES 27979 700.00
CONTRACTUAL SERVICES 700.00 101 68010 220 1781
34183 MARIO CAPRINI 27980 400.00
CONTRACTUAL SERVICES 400.00 101 68010 220 1781
34184 DIANE HONG 28558 181.00
MISCELLANEOUS 181.00 101 36330 000 1782
34185 JOANNE SCHULTZ 28575 AP 6,000.00
PROFESSIONAL & SPECIALIZED S 6,000.00 101 64420 210
34186 MERCY CENTER 28584 AP 270.00
TRAINING EXPENSE 270.00 101 64420 262
34187 SPRINT 28604 AP 503.59
MISCELLANEOUS 503.59 731 22554
34188 BUILD IT GREEN 28725 278.76
MISCELLANEOUS 278.76 101 22515
34189 ASTOUND BROADBAND 28726 1,329.00
COMMUNICATIONS 1,329.00 621 64450 160
34190 AARON EICHENBAUM 28727 200.00
CONTRACTUAL SERVICES 200.00 101 68010 220 1781
34191 DUSTY VORSATZ 28728 100.00
CONTRACTUAL SERVICES 100.00 101 68010 220 1781
34192 ERIC VORSATZ 28729 100.00
CONTRACTUAL SERVICES 100.00 101 68010 220 1781
34193 MARWAN ZEIDAN 28730 500.00
MISCELLANEOUS 500.00 101 22525
34194 TERI PEYTON 28731 488.29
MISCELLANEOUS 488.29 731 22558
34195 ADVANCED AUTOMATIC 28732 740.50
MISCELLANEOUS 740.50 101 39800
34196 DIANE WATERS SCHWARTZ 28733 185.00
MISCELLANEOUS 185.00 101 36330 000 1891
.<AINING EXPENSE 5,669.11 201 65200
TRA NNG EXPENSE 524.51 201 65500 260
COMMUNICATIONS 215.96 526 69020 160
TRAVEL & MEETINGS 1,250.00 526 69020 250
CONTRACTUAL SERVICES 194.84 527 66520 220
DUES & SUBSCRIPTIONS 110.00 527 66520 240
TRAINING EXPENSE 91.98 527 66520 260
MISC. SUPPLIES 71.10 619 64460 120 5130
MISC. SUPPLIES 182.51 619 64460 120 5160
TRAINING EXPENSE 199.00 619 64460 260
SMALL TOOLS 500.00 620 66700 130
PROFESSIONAL & SPECIALIZED S 169.00 620 66700 210
TRAVEL & MEETINGS 222.59 620 66700 250
OFFICE EXPENSE 39.73 621 64450 110
MISC. SUPPLIES 1,937.01 730 69533 120
MISC. SUPPLIES 20.21 730 69583 120
MISC. SUPPLIES 137.25 730 69533 120
CONTRACTUAL SERVICES 11.25 730 69533 220
MISCELLANEOUS 356.53 731 22557
MISCELLANEOUS 1,356.08 731 22554
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 9
07/17/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
34180 U.S. BANK CORPORATE PAYMENT SYST 27931 AP 29,264.59
MISCELLANEOUS 180.00 101 22515
OFFICE EXPENSE 284.94 101 67500 110
OFFICE EXPENSE 201.32 101 64150 110
OFFICE EXPENSE 108.24 101 68010 110 1101
MISC. SUPPLIES 59.99 101 68010 120 1101
MISC. SUPPLIES 104.00 101 68010 120 1891
MISC. SUPPLIES 194.83 101 68010 120 1101
MISC. SUPPLIES 78.13 101 69537 120
MISC. SUPPLIES 43.27 101 68010 120 1101
MISC. SUPPLIES 48.08 101 68010 120 1787
MISC. SUPPLIES 335.39 101 66100 120
MISC. SUPPLIES 769.04 101 67500 120
MISC. SUPPLIES 170.40 101 68010 120 1422
MISC. SUPPLIES 286.01 101 68010 120 1370
MISC. SUPPLIES 374.06 101 66100 120
MISC. SUPPLIES 213.25 101 68010 120 1950
MISC. SUPPLIES 64.00 101 68020 120 2100
MISC. SUPPLIES 773.46 101 68010 120 1370
MISC. SUPPLIES 19.80 101 64150 120
MISC. SUPPLIES 491.29 101 68010 120 1893
MISC. SUPPLIES 179.36 101 68010 120 1891
MISC. SUPPLIES 31.75 101 68010 120 1890
MISC. SUPPLIES 47.45 101 68010 120 1520
MISC. SUPPLIES 67.00 101 68010 120 1785
MISC. SUPPLIES 699.54 101 68010 120 1330
MISC. SUPPLIES 23.53 101 68010 120 1893
MISC. SUPPLIES 172.91 101 68010 120 1114
MISC. SUPPLIES 1,071.54 101 68010 120 1781
MISC. SUPPLIES 419.64 101 68010 120 1521
PERSONNEL EXAMINATIONS 163.68 101 64420 121
LIBRARY--RECORDS AND CASSETT 65.77 101 67500 125
LIBRARY--BOOKS AND MAPS 69.44 101 67500 129
PUBLICATIONS & ADVERTISING 109.00 101 68010 150 1101
BLDG. & GROUNDS MAINT. 76.96 101 67500 190
CONTRACTUAL SERVICES 997.50 101 68010 220 1212
CONTRACTUAL SERVICES 958.25 101 68010 220 1370
MISCELLANEOUS 114.98 101 67500 235
TRAVEL & MEETINGS 53.58 101 69537 250
TRAVEL & MEETINGS 153.48 101 64150 250
TRAVEL & MEETINGS 948.00 101 64250 250
TRAINING EXPENSE 1,265.68 101 65100 260
POLICE INVESTIGATION EXPENSE 356.14 101 65100 292
OFFICE EXPENSE 53.80 201 65200 110
MISC. SUPPLIES 415.87 201 65200 111
MISC. SUPPLIES 22.30 201 65200 120
SMALL TOOLS 149.24 201 65200 130
MISCELLANEOUS 1,531.31 201 65200 144
GAS, OIL & GREASE 210.00 201 65200 201
VEHICLE MAINT. 38.43 201 65200 202
TRAVEL & MEETINGS 225.54 201 65200 250
TRAINING EXPENSE 514.76 201 65500 260
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 8
07/17/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
*� Denotes Hand Written Checks
34170 IRENE AZZOLLINI 26728 25.00
MISCELLANEOUS 25.00 101 36330 000 1216
34171 SKYLINE BUSINESS PRODUCTS 26825 75.57
OFFICE EXPENSE 66.31 526 69020 110
OFFICE EXPENSE 9.26 619 64460 110
34172 COMMERCIAL OFFICE INTERIORS 27396 AP 426.32
MISC. SUPPLIES 426.32 101 66100 120
34173 LISA RANCATORE 27483 206.70
MISCELLANEOUS 206.70 731 22558
34174 KEVIN GARDINER AND ASSOCIATES 27560 AP 7,809.50
PROFESSIONAL & SPECIALIZED S 7,809.50 530 65400 210
34175 JESSICA LIU-WONG 27705 1,130.00
CONTRACTUAL SERVICES 378.00 101 68010 220 1646
CONTRACTUAL SERVICES 752.00 101 68010 220 1645
34176 AT&T MOBILITY 27713 AP 48.46
COMMUNICATIONS 48.46 101 64250 160
34177 AT&T MOBILITY 27715 AP 79.45
COMMUNICATIONS 79.45 101 65300 160
34178 ACME SECURITY SYSTEMS 27745 AP 302.50
PROFESSIONAL & SPECIALIZED S 302.50 320 80430 210
34179 AT&T MOBILITY 27758 AP 32.22
COMMUNICATIONS 32.22 101 65100 160
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 7
07/17/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
*' Denotes Hand Written Checks
34154 MAYBELLE PINSON 24419 252.00
CONTRACTUAL SERVICES 252.00 101 68010 220 1644
34155 SUSAN MCKEE 24442 348.00
CONTRACTUAL SERVICES 348.00 101 68010 220 1661
34156 GRETCHEN LOTT 24452 319.50
CONTRACTUAL SERVICES 319.50 101 68010 220 1661
34157 SPRINGERWEST LLC 24704 823.50
CONTRACTUAL SERVICES 823.50 101 68010 220 1660
34158 LANGUAGE LINE SERVICES 24815 AP 20.68
CONTRACTUAL SERVICES 20.68 101 65150 220
34159 ART IN ACTION 24912 2,698.50
CONTRACTUAL SERVICES 2,698.50 101 68010 220 1646
34160 S AND S SUPPLIES & SOLUTIONS 24963 AP 216.80
MISC. SUPPLIES 216.80 527 66520 120
34161 JAMES MURPHY 25080 612.75
CONTRACTUAL SERVICES 612.75 101 68010 220 1661
34162 OFFICE DEPOT 25224 AP 1,022.24
OFFICE EXPENSE 1,022.24 101 65100 110
34163 MERCY MARTIN 25270 857.75
CONTRACTUAL SERVICES 857.75 101 68010 220 1661
34164 CRW SYSTEMS INC 25337 1,250.00
PROFESSIONAL & SPECIALIZED S 1,250.00 320 81300 210
34165 LESLIE RAGSDALE 25513 98.00
MISCELLANEOUS 98.00 101 36330 000 1646
34166 ROBERT GILSON 25616 2,180.00
MISCELLANEOUS 580.00 101 36630
MISCELLANEOUS 1,600.00 101 22525
34167 COPWARE INC. 25846 450.00
CONTRACTUAL SERVICES 450.00 101 65100 220
34168 DATABANK IMX 26176 AP 7,825.36
MISCELLANEOUS 7,825.36 101 22518
34169 CAPITAL RUBBER CO LTD 26479 AP 909.76
CAPITAL EQUIPMENT 909.76 526 69020 800
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 6
07/17/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
34143 CARL DEQUANT 22842 200.00
CONTRACTUAL SERVICES 200.00 101 68010 220 1781
34144 PENINSULA UNIFORM & EQUIPMENT 22899 1,502.73
UNIFORMS AND EQUIPMENT 973.98 101 65100 140
UNIFORMS AND EQUIPMENT 528.75 530 65400 140
34145 SAN MATED COUNTY PROBATION DEPAR 22943 7,923.00
CONTRACTUAL SERVICES 7,923.00 101 65100 220
34146 OFFICE MAX 23306 AP 1,906.37
OFFICE EXPENSE 27.27 101 64250 110
OFFICE EXPENSE 60.90 101 66100 110
OFFICE EXPENSE 84.79 101 64400 110
MISC. SUPPLIES 1,497.86 201 65500 120
OFFICE EXPENSE 235.55 621 64450 110
34147 UNIVERSAL SPECIALTIES, INC. 23311 AP 1,003.92
MISC. SUPPLIES 1,003.92 619 64460 120
34148 WILCO SUPPLY 23333 AP 73.29
MISC. SUPPLIES 73.29 619 64460 120
34149 BKF ENGINEERS 23641 AP 19,547.00
PROFESSIONAL & SPECIALIZED S 19,547.00 327 81800 210
34150 SCS FIELD SERVICES 23727 AP 3,515.38
PROFESSIONAL & SPECIALIZED S 3,515.38 528 66600 210
34151 UNIVERSAL BUILDING SERVICES 23941 AP 17,644.00
CONTRACTUAL SERVICES 2,140.00 619 64460 220 5110
CONTRACTUAL SERVICES 4,101.00 619 64460 220 5180
CONTRACTUAL SERVICES 355.00 619 64460 220 5240
CONTRACTUAL SERVICES 2,246.00 619 64460 220 5130
CONTRACTUAL SERVICES 480.00 619 64460 220 5121
CONTRACTUAL SERVICES 2,892.00 619 64460 220 5240
CONTRACTUAL SERVICES 2,873.00 619 64460 220 5120
CONTRACTUAL SERVICES 516.00 619 64460 220 5170
CONTRACTUAL SERVICES 902.00 619 64460 220 5190
CONTRACTUAL SERVICES 989.00 619 64460 220 5210
CONTRACTUAL SERVICES 150.00 619 64460 220 5230
34152 NEXTEL COMMUNICATIONS 23946 AP 284.10
COMMUNICATIONS 284.10 101 68020 160 2100
34153 KUMUDINI MURTHY 24210 1,880.00
CONTRACTUAL SERVICES 1,880.00 101 68010 220 1646
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 5
07/17/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
34129 LYNX TECHNOLOGIES 20501 AP 5,850.00
PROFESSIONAL & SPECIALIZED S 5,850.00 326 75170 210
34130 JEFF DOWD 20779 2,076.50
CONTRACTUAL SERVICES 256.50 101 68010 220 1785
CONTRACTUAL SERVICES 1,820.00 101 68010 220 1372
34131 THYSSENKRUPP ELEVATOR-042 21240 988.00
CONTRACTUAL SERVICES 247.00 619 64460 220 5230
CONTRACTUAL SERVICES 494.00 619 64460 220 5120
CONTRACTUAL SERVICES 247.00 619 64460 220 5130
34132 SPARTAN TOOL LLC 21329 AP 100.10
MISC. SUPPLIES 100.10 527 66520 120
34133 ADI 21362 AP 591.08
MISC. SUPPLIES 591.08 320 80430 120
34134 DU-ALL SAFETY 21613 AP 3,312.50
TRAINING EXPENSE 1,612.50 101 66210 260
TRAINING EXPENSE 1,700.00 526 69020 260
34135 DEPARTMENT ISSUE 21653 393.38
UNIFORMS AND EQUIPMENT 393.38 101 65100 140
34136 SKYHAWKS SPORTS ACADEMY 21741 9,373.00
CONTRACTUAL SERVICES 9,373.00 101 68010 220 1372
34137 EILEEN P. GOLDENBERG 21846 2,310.00
CONTRACTUAL SERVICES 840.00 101 68010 220 1644
CONTRACTUAL SERVICES 1,470.00 101 68010 220 1646
34138 IEDA 21981 3,046.28
PROFESSIONAL & SPECIALIZED S 3,046.28 101 64420 210
34139 TOWNE FORD SALES, INC. 22146 147.47
SUPPLIES 147.47 620 15000
34140 ROBERTS AND BRUNE 22178 AP 325.75
MISC. SUPPLIES 325.75 526 69020 120
34141 CSG CONSULTANTS 22465 AP 1,595.00
PROFESSIONAL & SPECIALIZED S 1,595.00 528 66600 210
34142 QUENVOLDS SAFETY SHOEMOBILES 22479 2,481.70
TRAINING EXPENSE 2,481.70 101 66210 260
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 4
07/17/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
34115 TEAM CLEAN 15827 AP 240.00
CONTRACTUAL SERVICES 240.00 201 65200 220
34116 MOSS RUBBER & EQUIPMENT CORP. 16225 AP 640.62
MISC. SUPPLIES 640.62 101 66100 120
34117 GOLDEN NURSERY 17128 AP 47.15
MISC. SUPPLIES 47.15 526 69020 120
34118 NILMEYER NILMEYER ASSOCIATES 17587 AP 500.00
MISCELLANEOUS 500.00 101 22515
34119 JEFF HIPPS 17803 13,430.20
CONTRACTUAL SERVICES 13,430.20 101 68010 220 1372
34120 ACCESS UNIFORMS & EMBROIDERY 18990 AP 1,479.14
TRAINING EXPENSE 277.52 101 66210 260
MISC. SUPPLIES 961.78 201 65200 111
UNIFORMS AND EQUIPMENT 239.84 527 66520 140
34121 PREFERRED ALLIANCE 19025 AP 255.20
PERSONNEL EXAMINATIONS 255.20 101 64420 121
34122 LIEBERT CASSIDY WHITMORE 19095 AP 15.00
TRAINING EXPENSE 15.00 101 64420 260
34123 WILSEY & HAM 19397 AP 23,977.16
PROFESSIONAL & SPECIALIZED S 3,773.50 320 81760 210
PROFESSIONAL & SPECIALIZED S 14,753.26 320 81740 210
CONTRACTUAL SERVICES 5,450.40 320 81780 220
34124 ALL FENCE COMPANY, INC. 19710 AP 1,740.00
CONTRACTUAL SERVICES 1,740.00 527 66520 220
34125 MONICA OLSEN 19832 96.00
CONTRACTUAL SERVICES 96.00 101 68010 220 1661
34126 GE CAPITAL 20216 AP 379.75
OFFICE EXPENSE 94.93 101 68020 110 2100
CONTRACTUAL SERVICES 284.82 101 68010 220 1101
34127 RACQUET SMITH 20339 8,234.40
CONTRACTUAL SERVICES 8,234.40 101 68010 220 1782
34128 CLAUDE ARRIOLA 20435 600.00
CONTRACTUAL SERVICES 600.00 101 68010 220 1789
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 3
07/17/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
34104 INTERSTATE TRAFFIC 09790 AP 2,509.99
TRAFFIC CONTROL MATERIALS 619.40 101 66210 222
MISC. SUPPLIES 1,215.11 526 69020 120
MISC. SUPPLIES 467.64 527 66520 120
MISC. SUPPLIES 207.84 619 64460 120 5250
34105 CRAIG W. REED 09881 280.00
MISC. SUPPLIES 280.00 101 68010 120 1787
34106 BARKER BLUE REPROGRAPHICS 09990 AP 208.48
PROFESSIONAL & SPECIALIZED S 208.48 619 64460 210
34107 TELECOMMUNICATIONS ENGINEERING A 10101 19,080.00
EQUIPMENT MAINT. 19,080.00 101 65150 200
34108 AUGUST SUPPLY, INC 10256 AP 1,662.78
MISC. SUPPLIES 1,662.78 201 65200 111
34109 MEYERS, NAVE, RIBACK, SILVER 11101 AP 13,522.06
PROFESSIONAL & SPECIALIZED S 1,494.10 101 64350 210
PROFESSIONAL & SPECIALIZED S 12,027.96 618 64520 210
34110 BURLINGAME POLICE DEPT 13720 2,618.99
OFFICE EXPENSE 46.00 101 65100 110
COMMUNICATIONS 80.00 101 65100 160
EQUIPMENT MAINT. 69.77 101 65100 200
GAS, OIL & GREASE 118.37 101 65100 201
DUES & SUBSCRIPTIONS 330.00 101 65100 240
TRAINING EXPENSE 730.83 101 65150 260
TRAINING EXPENSE 1,099.30 101 65100 260
POLICE INVESTIGATION EXPENSE 115.72 101 65100 292
OFFICE EXPENSE 29.00 530 65400 110
34111 ADAMSON POLICE PRODUCTS 14414 3,320.55
POLICE--SUPPLIES 3,320.55 101 65100 126
34112 DAILY JOURNAL CORP. 15626 436.25
MISC. SUPPLIES 436.25 101 64350 120
34113 PENINSULA SPORTS OFFICIALS 15711 AP 780.00
CONTRACTUAL SERVICES 780.00 101 68010 220 1787
34114 HITECH SYSTEMS, INC. 15712 55,229.07
CONTRACTUAL SERVICES 55,229.07 101 65100 220
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 2
07/17/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
34096 BURLINGAME REC. DEPT./PETTY CASH 03910 AP 5,978.20
MISC. SUPPLIES 50.00 101 68010 120 1521
MISC. SUPPLIES 214.17 101 68010 120 1330
MISC. SUPPLIES 75.19 101 68010 120 1890
MISC. SUPPLIES 51.70 101 68010 120 1781
MISC. SUPPLIES 377.76 101 68010 120 1370
VEHICLE ALLOWANCE 29.00 101 68020 128 2100
UNIFORMS AND EQUIPMENT 165.61 101 68020 140 2200
UNIFORMS AND EQUIPMENT 350.00 101 68020 140 2300
RENTS & LEASES 140.00 101 68020 180 2200
CONTRACTUAL SERVICES 142.00 101 68010 220 1370
CONTRACTUAL SERVICES 120.00 101 68010 220 1647
CONTRACTUAL SERVICES 162.00 101 68010 220 1784
CONTRACTUAL SERVICES 420.00 101 68010 220 1645
CONTRACTUAL SERVICES 410.00 101 68010 220 1644
CONTRACTUAL SERVICES 450.00 101 68010 220 1660
CONTRACTUAL SERVICES 300.00 101 68010 220 1349
CONTRACTUAL SERVICES 961.00 101 68010 220 1646
CONTRACTUAL SERVICES 680.00 101 68010 220 1331
DUES & SUBSCRIPTIONS 110.00 101 68020 240 2300
TRAVEL & MEETINGS 60.00 101 68020 250 2200
MISC. SUPPLIES 143.90 730 69593 120 6016
MISC. SUPPLIES 212.83 730 69533 120
MISC. SUPPLIES 353.04 730 69593 120 6017
34097 SAFETY KLEEN CORP. 09168 AP 334.22
RENTS & LEASES 334.22 101 68020 180 2200
34098 SAN MATEO COUNTY SHERIFF'S OFC. 09433 AP 729.00
CONTRACTUAL SERVICES 729.00 101 65100 220
34099 STERICYCLE, INC. 09439 182.64
PRISONER EXPENSE 182.64 101 65100 291
34100 SIERRA PACIFIC TURF SUPPLY 09459 AP 1,051.62
MISC. SUPPLIES 1,051.62 101 68020 120 2200
34101 ABAG - LIABILITY 09518 1,716.06
CLAIMS PAYMENTS 1,716.06 618 64520 601
34102 MARGARET KRAMER 09612 1,057.50
CONTRACTUAL SERVICES 1,057.50 101 68010 220 1661
34103 WFCB OSH COMMERCIAL SERVICES 09670 AP 228.83
MISC. SUPPLIES 16.54 101 65100 120
MISC. SUPPLIES 29.42 101 65150 120
MISC. SUPPLIES 62.27 201 65200 120
SMALL TOOLS 120.60 201 65200 130
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 1
07/17/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
34086 BRIDGES TIRE & WHEEL SERVICE 01403 85.00
SUPPLIES 85.00 620 15000
34087 LEAGUE OF CALIFORNIA CITIES 01745 191.00
MISC. SUPPLIES 191.00 101 64350 120
34088 CITY OF REDWOOD CITY 01862 AP 35,349.17
COMMUNICATIONS 2,100.00 621 64450 160
CITY HALL MAINTENANCE 33,249.17 621 64450 220
34089 COMPUTER TECHNICIANS, INC., 01987 1,088.10
OFFICE EXPENSE 1,088.10 621 64450 110
34090 W.W. GRAINGER, INC. 02248 AP 696.04
MISC. SUPPLIES 220.67 527 66520 120
MISC. SUPPLIES 59.94 619 64460 120
MISC. SUPPLIES 56.12 619 64460 120 5180
SMALL TOOLS 359.31 619 64460 130
34091 GRANITE ROCK COMPANY 02261 AP 265.36
STREET RESURFACING EXPENSE 265.36 101 66210 226
34092 PENINSULA BATTERIES 02625 AP 120.48
MISC. SUPPLIES 23.49 619 64460 120 5130
SUPPLIES 96.99 620 15000
34093 P. G. & E. 03054 AP 359.50
GAS & ELECTRIC 349.27 201 65200 170
GAS & ELECTRIC 10.23 527 66520 170
34094 STEPHEN J. PICCHI 03168 2,268.00
CONTRACTUAL SERVICES 2,268.00 101 68010 220 1372
34095 CITY OF SAN MATEO 03366 AP 1,000.00
MISC. SUPPLIES 1,000.00 101 66100 120
BURL i NO
Library Board of Trustees Minutes
June 24,2008
I. Call to Order
President Griffith called the meeting to order at 5:30pm.
II. Roll Call
Trustees Present: Nancy Brock, Deborah Griffith,
Katie McCormack, Pat Toft,
Sandy Towle
Staff Present: Al Escoffier, City Librarian
Sidney Poland, Recorder
III. Warrants and Special Funds
The Trustees unanimously approved the Warrants.
M/S/C (Toft/Brock)
IV. Minutes
The Trustees unanimously approved the minutes of the May 20, 2008
meeting. M/S/C (Brock/Toft)
V. - Correspondence and Attachments
Statistics for May continue to show an increase in circulation. Easton
increased 9.28%and the main Library increased 8.27%over May of
2007. On May 23rd members of the Senate Appropriations Committee
approved Library Bond Bill SB 1516-Simitian to be sent to the Senate in
approximately two weeks. If passed by the legislature, the bond would
appear on the November 2010 ballot and would provide$4 billion for
library construction and renovation.
VI. From the Floor-No one from the public attended.
VII. Reports
A. City Librarian's Report-Highlights
1. ALA Awards-Maryam Refahi, our staff artist won 6 first
place.awards and 1 honorable mention from the American Library
Association for her public relations posters,programs,brochures,
reading materials for adult,young adult,children materials and
the Foundation newsletter.
2. Library Carpet Project-Bids for the carpet will close on
June 13th. It is hoped that the carpet will be installed before the
beginning of the Library Centennial in October.
480 Primrose Road•Burlingame•California 94010-4083
Phone(650)558-7474'Fax(650)342-6295•www.budinyame.org/library
3. Technology Update - Fiber optic cable is presently being
installed in all PL$ Libraries by AT&T. Upon completion, the
libraries' increased bandwidth will provide greater access.speed to
computer users,
B. Foundation Report
1. Mural Update
The Mural Committee's plan is to fmd a lead gift of$10,000 to
kick start the campaign while simultaneously seeking possible
contributions in the $ 1,000 to $ 5,000 range. The goal for this
project is approximately $ 25,000430,000.
2. 1 Broadcast Mailing
In August, the Foundation will send out a foldout promotional
mailing to 8,000 plus residents with the 94010 zip code. The
mailing will highlight the Foundation's role as the fundraising
arm to the Library.
VIII. Unfinished Business
A. Lion Naming Contest
Trustees Toft and Brock will prepare a draft of the rules and
procedures for the contest to be distributed to the schools by
August 18th. The contest will close September 15th. Forms for
the contest will be available at the Children's desk. Trustees Toft
and Brock will review all the names and make a determination
which ones to bring to the Trustees for the final selection.
B. Hillsborough Update
Currently the Hillsborough Contract is being discussed between
the City Managers of Hillsborough, San Mateo and Burlingame.
Trustee McCormack suggested that perhaps the Trustees should
send a communication to City Manager, Jim Nantell, stating the
Trustees' position on the contract. Trustee McCormack will
prepare a draft on this issue to be reviewed at the next meeting.
C. Proposal for Staff Endowment and Scholarship Fund
1. Continuing Education Fund-The Trustees reviewed the
City Librarian's written proposal and recommended the following
changes: a) item #3 should read ".....fixed expenses-...,."; b) add
"Recipients are requested to report highlights of events they
attended."; c) add ...funding for this program will begin with the
$20,000 from the O. E. E. Anderson account. As the program
progresses funds from the Duncan Trust will be allocated;
d) add...determination of recipient and amount of awards will be
made by the City Librarian. The Trustees approved the
Continuing Education Fund with the proposed changes.
M/S/C (McCormack/Griffith)
Library Board of Trustee Minutes June 24,2008 2
2. Trustees' Scholarship Education Fund - The Trustees
reviewed the City Librarian's proposal and made the following
suggestions: a) scholarship should be $ 1 ,000; b) . . .applicant
must be currently enrolled in an ALA accredited library graduate
program; and c) applicant must provide proof of registration and
attendance. Some Board members felt it might be more beneficial
to put Library monies towards the Continuing Education
program. The proposed scholarship program will be discussed at
a future meeting.
IX. New Business
A. Nomination of Officers for 2008-2009
Trustee Brock was nominated to serve as President of the Board
of Trustees from July 2008 to June of 2009; Trustee McCormack
was nominated to serve as Secretary of the Board of Trustees
from July 2008 to June of 2009. M/ S/C (Griffith/Toft)
B. Honoring Graphic Artist
The Trustees unanimously approved the motion of Trustee
Griffith to recognize the exceptional, creative performance in
graphic arts of the Library's staff artist, Maryam Refahi, by giving
her a special award at'the Employee Achievement Awards dinner
in December. Trustee McCormack will write a note to Maryam
advising her of this award. M/S/C (Griffith/Toft)
X. Senate Bill 343
A. Senate Bill 343
This bill becomes effective July 1, 2008 and requires that all
writings or documents related to any item on an open session
agenda and which are distributed to a majority of City Council or
Commission members must be made available to the public 72
hours before the open meeting.
B. Senate Bill 343 — Agenda Material
This portion of Senate Bill 343 requires that any materials that
are provided to the members of City Council or City Commission
after the original materials have been given to said members at
the meeting or by mail be placed in a separate folder and labled
as such.
Library Board of Trustee Minutes June 24, 2008 3
C. Agenda
A footer must now be added to all Agendas relating to public
meetings stating that all writings and documents will be made
available for public inspection during normal business hours.
D. Library Board of Trustee Information
In compliance with Senate Bill 343 as of July 1, 2008, all Library
Trustee board packets and any added information will be placed
at the ,Reference desk 72 hours before the Trustee meeting for
public viewing.
E. Agenda Posting
The agenda for each meeting is also posted 72 hours before the
Trustee meeting on the Library's public bulletin -board and at City
Hall.
XI. Announcements
The Trustees requested that the August 19th Trustee meeting be
placed on the July agenda in order to officially reschedule the
meeting to August 26, 2008.
XII. 'Adjournment
The Trustees' meeting was adjourned at 7:00pm.
M/S/C Toft/Griffith
Respectfully Submitted,
if�ed H. Escof i
City Librarian
Library Board of Trustee Minutes June 24,2008 4
BURL I MAME
Mu
City rarian Report
July 15,2008
Library does"Clean Sweep"of PR National Awards!
Amy Pelman picked up the 6 public relations awards earned by the Library through
the efforts of program staff and Maryam Refahi.Amy said she felt like a rock star when
she went up to the stage to pick up the awards.Congratulations Maryaml
Library Collections Budget
With the Library's collections budget cut 6%,we are working on ways of continuing to
provide popular,circulating materials for our users.Pat Harding and I will be
reviewing our standing orders for reference and other annual print materials with the
idea of cutting them almost completely.We think we can make up some of the
difference this way,as about$30K of our collections budget is standing orders.This.
will mean we will need to find other ways of seeking information in certain areas.We
will be dropping our standingorders for series like:20eh Century Authors;19h Century
Authors,and other series.that serve students.We will instead encourage them to visit
the several electronic sites that serve the literary user.Our priority is to continue our
highly popular current collections in adult and children's materials.
Moving Forward,Standing Still
Since I was appointed Library Director in 1994,we have moved rather dramatically
forward in services,outreach and programming.We have done two major facility
of the library staff.The number
renovations and come through a total reorganization
of open hours has remained steady:we lost 9 hours at the main library with
reductions,gained back 2 through the efforts of City Council,and gained 7 hours at
Easton,following the renovation).The collection budget has dropped from a high of
$248,000 annually to approximately$ 195,000 currently.The number of magazine
titles has been reduced from a high of 480 to the present 350 titles.
The good news is that our circulation is up a whopping 40%during that time.The
traffic in the building is up 10%and the outreach and programming for children has
increased by 51%.Circulation per capita(per person in our service area)has gone up
from 11.96 per capita to 17.1 per capita.The national average is somewhere around 7
items per capita.Burlingame definitely values and uses its public library!A more
complete outline is attached.
Hillsborough Contract Status
City Manager Jim Nantell is working with the other two city managers on a plan for,
funding the Hillsborough library services.The proportion of 2/3 Burlingame and 1/3
San Mateo is very likely to remain,since our registered borrowers and circulation
1 '
480 Primmse Road•Burlingame•California 94oi0-4083-
Phone(650)558-7474'Fax(650)342-6295•www.huAingame.org/ribrary
support this breakdown. I have asked for some sort of escalator clause in the contract
such as the Consumer Price Index, or the average per capita support of PLS libraries
(current escalator). Katie McCormack will be contacting Jim Nantell and may have a
report for you at your meeting.
Library Re-Carpeting Project
Fortunately, the City Public Works Department has hired an experienced project
manager to direct this project. The two bids we received are problematic: one is very
high and one is very low. We have decided to hire a carpet consultant to write a tight
specification document to go out to fixture bid. While we had-hoped to do the project
this summer, it is likely that it will be on hold until after January 2009.
Children's Room Mini-Renovation Status
The Children's Room will be professionally painted during the first two weeks of
August. Dui to some complications from the 1997 painting of the room, we will need
to seal and re-stain the ceiling rafters as part of this project. This will likely put the
older part of the room out of commission for 3 days.
The colors were chosen by designer Michelle-Nelson and confirmed by the muralist
Lynne Rutter. Lynne is busy working on the children's room mural and has set aside
the month of August to complete it. Three new chairs have been ordered and are
awaiting upholstery. We have chosen leather to match the upholstery in the rest of the -
building for the settees. The small children's tables will be refinished later in the
summer.
Library Centennial Events Take Shape
• Fine Free Week, October 1-S--This event will be publicized about 7 days before
the Fine Free Week occurs. Everything returned that week will be waived.
• Library Centennial Event, October 19- This event will be an open house on
Sunday before we open. The Lions will get their names and awards will be given
to the,winners. The Children's Room mural will be unveiled. The Burlingame
Historical Society will have a book signing.
• Winter Wonderland, December 12- A magical night of family entertainment,
costumed elves, and bright twinkling lights will welcome children and families
this Friday evening. The theme will be snow and winter. Crafts, games,
entertainment and refreshments will be offered up to the community. This, and
all events, are free and open to the public.
2
Y ,
One Book, One Community: Dave Eggers
The One Boob One Community program: Dave Eggers in conversation with Michael
Krasny will take place on Wednesday, October 1, 2008, 7:30 PM, San Mateo
Performing Arts Center. Additional programs will be planned here and at venues
throughout the County. The book is "What is the What" an autobiographical novel
about Valentino Deng, one of the Sudanese "Lost Boys," who -we hope will be here in
person during our events in October. We will have one major program here on '
Sudanese culture.
Literary Tastings Burlingame Library
To he cu arts continue to provide the theme f6r our adult summer reading club
through :July. There are raffles, prizes and specia! programs. We are hosting 8
?rogrwns by individuals in the local food industry: ci7pffs, bakers, cookbook writers,
�>.rner�iak�rs.
Upcomi g ;'vents:
• 15 July, Library Board Meeting, 5:30 PM (new date)
• S August, First time ever! All staff Barbeque, on the staff terrace, 7 PM (after closing)
• 14 August, Foundation Board Meefing, 5:30 PM
• 31 August & 1 September, Labor Day Closure
• 16 September, Library Board Meeting, 5:30 PM
• 11 October, Kidney Foundation Author Luncheon, 10: 30 AM
• 13 October, Columbus Day Holiday, Closed
• 19 October, Library Centennial Kick-Off, Noon, Front porch
• 12 December, Winter Wonderland, community program, 7 PM- 9 PM
• 14 December, Centennial Staff Recognition, Doubletree Hotel, 6 PM
3 '
� 0 CITY OF BURLINGAME PLANNING COMMISSION
rg/BURLINGAME UNAPPROVED MINUTES
City Council Chambers
501 Primrose Road - Burlingame, California
August 11, 2008 - 7:00 p.m.
I. CALL TO ORDER
Chair Cauchi called the August 11, 2008, regular meeting of the Planning Commission to order at 7:00 p.m,
II. ROLL CALL
Present: Commissioners Auran, Cauchi, Lindstrom, Terrones, Vistica and Yie
Absent: Commissioner Brownrigg
Staff Present: Community Development Director, William Meeker; Senior Planner, Ruben Hurin, and City
Attorney, Larry Anderson
III. MINUTES
Commissioner Auran moved, seconded by Commissioner Vistica to approve the minutes of the July 14,
2008 regular meeting of the Planning Commission, with the following changes:
■ Page 2, third paragraph under"Consent Calendar'; modify to read: "Commissioner Terrones noted
that he listened to the recording of the June 9, 2008 Planning Commission meeting because he was
not in attendance;and would vote on Item 2b, which was discussed as a study item at that meeting."
• Page 10, middle of the page; delete "Appeal procedures were advised."
Motion passed 6-0-1 (Commissioner Brownrigg absent).
IV. APPROVAL OF AGENDA
There were no changes to the agenda.
V. FROM THE FLOOR
Pat Giorni, 1445 Balboa Avenue; commented regarding the Peninsula Hospital complaint log; she noted a
complaint from Kevin Nelson regarding trucks parked on EI Camino Real;when the complaint was made, it
was noted that the resolution may take several days and would continue to be monitored. She noted 16
trucks and one motorcycle parked on EI Camino Real. The City needs to determine if this is a violation of
the conditions of approval for the hospital project. Initially, the area was painted red, but was changed. If
this is how the hospital has dealt with parking on El Camino Real, perhaps closer scrutiny should be spent
regarding parking complaints on Davis Drive. She also commented regarding the hospital art
subcommittee. She suggested having a Planning Commissioner present at the upcoming Transportation,
Safety and Parking Commission meeting to participate in a discussion regarding bicycle trails, She also
encouraged a prohibition on basements.
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CITY OF BURLINGAME PLANNING COMMISSION—Unapproved Minutes August 11,2008
VI. STUDY ITEMS
1. 808 BURLINGAME AVENUE, ZONED R-1 —APPLICATION FOR LOT COVERAGE AND PARKING
VARIANCE FOR A FIRST FLOOR ADDITION TO A SINGLE FAMILY DWELLING(CONNIE KNIVETON,
APPLICANT AND PROPERTY OWNER;AND JOHN MATTHEWS,ARCHITECT) STAFF CONTACT:
LISA WHITMAN
Senior Planner Hurin presented a summary of the staff report,dated August 11,2008.
Commission comments:
• Plan of existing garage shows wall for utilities;why doesn't that determine the length of the parking
space?
• Small lot,modest addition,area that looks like rear deck in the yard is noted at 2-feet above finished
grade;is it not counted toward lot coverage? Clarify material used,what is it used for.
• Indicate that new windows are either true divided lights or simulated true divided lights.
r In favor,should be on the Consent Calendar;have included conditions in the past indicating that the
Variance is nullified in the event the site is re-developed;this should be done in this instance as well.
This item was set for the regularAction Calendar when all the information has been submitted and reviewed
by the Planning Department. This item concluded at 7:12 p.m.
VII. ACTION ITEMS
Consent Calendar-Items on the Consent Calendar are considered to be routine. They are acted upon
simultaneously unless separate discussion and/or action is requested by the applicant, a member of the
public or a Commissioner prior to the time the Commission votes on the motion to adopt.
Chair Cauchi asked if anyone in the audience or on the Commission wished to call any item off the consent
calendar. There were no requests.
Commissioner Yie noted that she was not on the Commission at the time 2411 Hale Drive was first
considered and asked the City Attorney if she could vote. City Attorney Anderson indicated that she was
free to participate on the item since it last appeared on the agenda only as a Study Item.
2a. 1600 ADELINE DRIVE,ZONED R-1 — APPLICATION FOR DESIGN REVIEW AND SPECIAL
PERMIT FOR ATTACHED GARAGE FOR A FIRST AND SECOND STORY ADDITION TO A
SINGLE FAMILY DWELLING(JAMES NEUBERT,APPLICANT AND ARCHITECT;AND JAKE
AND VICTORIA CACCIATO PROPERTY OWNERS) STAFF CONTACT: LISA WHITMAN
2b. 2411 HALE DRIVE, ZONED R-1 — APPLICATION FOR DESIGN REVIEW AND SPECIAL
PERMITS FOR DECLINING HEIGHT ENVELOPE AND BASEMENT FOR A NEW,TWO-STORY
SINGLE FAMILY DWELLING AND DETACHED GARAGE(JACK MCCARTHY,APPLICANTAND
DESIGNER; AND RONALD AND DOROTHEA MAFRICI, PROPERTY OWNER) STAFF
CONTACT: RUBEN HURIN
2c. 615 AIRPORT BOULEVARD, ZONED AA (ANZA AREA) — APPLICATION TO RENEW
CONDITIONAL USE PERMIT FOR LONG TERM AIRPORT PARKING AS AN INTERIM USE
(JONATHON S. WU, APPLICANT AND PROPERTY OWNER) STAFF CONTACT: RUBEN
HURIN
2
CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes August 11, 2008
Commissioner Auran moved approval of the Consent Calendar based on the facts in the staff reports,
Commissioners comments and the findings in the staff reports, with recommended conditions in the staff
reports and by resolution. The motion was seconded by Commissioner Terrones. Chair Cauchi called fora
voice vote on the motion and it passed 6-0-1 (Commissioner Brownrigg absent). Appeal procedures were
advised.
Commissioner Lindstrom noted that he has a business relationship with the applicant for 2520 Valdivia Way
and recused himself, leaving the Council Chambers.
VIII. REGULAR ACTION ITEMS
3. 2520 VALDIVIA WAY, ZONED R-1 — APPLICATION FOR DESIGN REVIEW AND HILLSIDE AREA
CONSTRUCTION PERMIT FOR A SINGLE STORY ADDITION TO A SINGLE FAMILY DWELLING
(ROBERTMEDAN, APPLICANT AND ARCHITECT;AND LEE AND MARGIE LIVINGSTON, PROPERTY
OWNERS) STAFF CONTACT: LISA WHITMAN(CONTINUED FROMJUNE 9, 2008ANDJUNE23, 2008
PLANNING COMMISSION MEETINGS)
Reference staff report dated August 11, 2008,with attachments. Senior Planner Hurin presented the report,
reviewed criteria and staff comments. Eleven (11) conditions were suggested for consideration.
Chair Cauchi opened the public hearing.
Lee Livingston, 2520 Valdivia Way and Robert Medan, 1936 Los Altos Drive, San Mateo; represented the
applicant.
Commission comments:
Commissioner Auran spoke to the neighbor and confirmed their concurrence with the proposal.
Public comments:
• None
There were no further comments and the public hearing was closed.
Commissioner Yie moved to approve the application, by resolution, with the following conditions:
1. that the project shall be built as shown on the plans submitted to the Planning Division date stamped
July 14, 2008 sheets Al through A7 and L1, and that any changes to building materials, exterior
finishes, footprint or floor area of the building shall require an amendment to this permit;
2. that the conditions of the Chief Building Official's March 18 and May 13, 2008 memos, the City
Engineer's March 24, 2008 memo, the Fire Marshal's March 20, 2008 memo, and the NPDES
Coordinator's March 19, 2008 memo shall be met;
3. that demolition or removal of the existing structures and any grading or earth moving on the site
shall not occur until a building permit has been issued and such site work shall be required to
comply with all the regulations of the Bay Area Air Quality Management District;
4. that any changes to the size or envelope of the basement, first or second floors, or garage, which
would include adding or enlarging a dormer(s), moving or changing windows and architectural
features or changing the roof height or pitch, shall be subject to Planning Commission review;
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CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes August 11, 2008
5. that prior to issuance of a building permit for construction of the project, the project construction
plans shall be modified to include a cover sheet listing all conditions of approval adopted by the
Planning Commission, or City Council on appeal; which shall remain a part of all sets of approved
plans throughout the construction process. Compliance with all conditions of approval is required;
the conditions of approval shall not be modified or changed without the approval of the Planning
Commission, or City Council on appeal;
6. that all air ducts, plumbing vents, and flues shall be combined, where possible, to a single
termination and installed on the portions of the roof not visible from the street;and that these venting
details shall be included and approved in the construction plans before a Building permit is issued;
7. that the project shall complywith the Construction and Demolition Debris Recycling Ordinance which
requires affected demolition, new construction and alteration projects to submit a Waste Reduction
plan and meet recycling requirements; any partial or full demolition of a structure, interior or exterior,
shall require a demolition permit;
8. that the project shall meet all the requirements of the California Building and Uniform Fire Codes,
2007 Edition, as amended by the City of Burlingame;
THE FOLLOWING CONDITIONS SHALL BE MET DURING AE BUILDING INSPECTION PROCESS
PRIOR TO THE INSPECTIONS NOTED IN EACH CONDITION
9. that prior to scheduling the framing inspection the project architect or residential designer,oranother
architect or residential design professional, shall provide an architectural certification that the
architectural details shown in the approved design which should be evident at framing, such as "N
window locations and bays, are built as shown on the approved plans; architectural certification
documenting framing compliance with approved design shall be submitted to the Building Division
before the final framing inspection shall be scheduled;
10. that prior to scheduling the roof deck inspection, a licensed surveyor shall shoot the height of the
roof ridge and provide certification of that height to the Building Department; and
11. that prior to final inspection, Planning Department staff will inspect and note compliance of the
architectural details (trim materials, window type, etc.) to verify that the project has been built
according to the approved Planning and Building plans.
The motion was seconded by Commissioner Terrones.
Discussion of motion:
Based upon revisions, there were no significant view obstructions.
Chair Cauchi called fora voice vote on the motion to approve. The motion passed 5-0-1-1 (Commissioner
Brownrigg absent, Commissioner Lindstrom recused). Appeal procedures were advised. This item
concluded at 7:21 p.m.
Commissioner Lindstrom returned to the dais.
Commissioner Auran noted that he has a business relationship with the applicant for 350 Lorton Avenue
and would recuse himself,, he left the Council Chambers.
4
CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes August 11, 2008
4. 350 LORTON AVENUE, ZONED C-1, SUBAREA B —APPLICATION FOR PARKING VARIANCE FOR
CONVERSION OF RETAIL SPACE TO FINANCIAL INSTITUTION (WACHOVIA BANK) (ROB SHINE,
APPLICANT;ANN SABATINI, PROPERTY OWNER;AND CHRISTY BATES, CALLISON ARCHITECTS,
ARCHITECT) STAFF CONTACT: ERICA STROHMEIER (CONTINUED FROM JULY 14, 2008
PLANNING COMMISSION MEETING)
Reference staff report dated August 11, 2008,with attachments. Community Development Director Meeker
presented the report, reviewed criteria and staff comments. Thirteen (13) conditions were suggested for
consideration.
Chair Cauchi opened the public hearing.
Andy Croasdell, Callison Architects, 1420 Fifth Avenue, Seattle; represented the applicant.
• Haven't included planters due to security and disabled-accessible issues around ATM and night
depository, but will be near Lorton Avenue entry.
Commission comments:
• Would encroachment permit be required for planters in the right-of-way (Meeker—yes).
Asked if Lorton Avenue is the primary access(Croasdell—both entries will be used during business
hours).
Asked where signage will be located.
Use is being intensified; parking is a problem downtown; there is a possibility of payment of a
parking in-lieu fee; what is applicant's willingness to pay (Croasdell — would consider payment if
required).
Public comments:
None
There were no further comments and the public hearing was closed.
Additional Commission comments:
Still have concerns regarding the use, but can support the application with some reluctance;
transactions will be short, but are attempting to encourage people to come and stay downtown, the
activity from the use will be minimal; though commends the additions to the facades.
• Is a significant upgrade from what previously existed, but concerned about potential traffic.
The bank use does not promote the pedestrian character of downtown; but because it is on the"tip"
of downtown, and California Drive is not really pedestrian oriented, the use may be acceptable; it
might draw some people down to the area.
• Noted vacancies in downtown; it would behoove the City to encourage a tenant that brings more
activity to the area.
Believe that the flavor of downtown will gradually change over time; parking will be more of an issue
if housing is allowed downtown; in favor of requiring payment of the parking in-lieu fee.
Housing provided downtown would be required to provide parking; the difficulty in this situation is
that there is no location for parking on the property.
5
CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes August 11, 2008
Commissioner Vistica moved to approve the application, by resolution, with the following amended
conditions:
1. that the project shall be built as shown on the plans submitted to the Planning Division date stamped
July 24, 2008, Proposed Exterior Elevations, date stamped June 3,2008, sheets ACS-01,A-101,Al
110 and A-111, and date stamped July 2, 2008, sheets A-201 through A-203, and that any changes
to the floor area, use, hours of operation, or number of employees which exceeds the maximums as
stated in these conditions shall require an amendment to this Parking Variance;
2. that the applicant shall pay an in-lieu parking space fee in the,amount of $127,371.20, as per
Resolution No.48-2000 to offset the impact of the requested three-space parking variance,the fee
shall be paid prior to the issuance of a building permit for this project;
3. • that the financial institution shall only be a full-service bank;
4. that the conditions of the Chief Building Official's June 6, 2008 memo, the City Engineer's May 29,
2008 memo, the•Fire Marshal's June 9, 2008 memo, and the City Arborist's June 12, 2008 memo
shall be met;
5. that if the structure is demolished or the envelope changed at a later date the Parking Variance as
well as any other exceptions to the code granted here will become void;
6. that automatic irrigation shall be provided to all proposed street trees in the City's right of way along
Lorton Avenue and California Drive; and that a note shall be added on the site plan indicating that
the proposed street tree grates shall be powder coated in a dark green color;
7. that all proposed planters located within the public right-of-way shall be revised to meet Public
Works standards and shall require an encroachment permit from the Public Works Engineering
Division;the planters shall have an automatic irrigation system, shall be maintained by the business
owner and shall be of substantial size as approved by Public Works so that they do not create a
safety issue for pedestrians using the sidewalk;
8. that the financial institution shall have regular business hours from 9:00 a.m. to 5:00 p.m. Monday
through Thursday, 9:00 a.m. to 6:00 p.m. Friday, 9:00 a.m. to 1:00 p.m. Saturday, and closed on
Sunday;
9. that the maximum number of clients in the financial institution at 350 Lorton Avenue at one time shall
not exceed 20 persons;
10. that the maximum number of employees, including the business owner, in the financial institution at
350 Lorton Avenue shall be limited to 13 persons;
11. that demolition or removal of the existing structures and any grading or earth moving on the site
shall not occur until a building permit has been issued and such site work shall be required to
comply with all the regulations of the Bay Area Air Quality Management District;
12. that prior to issuance of a building permit for construction of the project, the project construction
plans shall be modified to include a cover sheet listing all conditions of approval adopted by the
Planning Commission, or City Council on appeal; which shall remain a part of all sets of approved
plans throughout the construction process. Compliance with all conditions of approval is required;
the conditions of approval shall not be modified or changed without the approval of the Planning
Commission, or City Council on appeal;
6
CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes August 11, 2008
13. that all air ducts, plumbing vents, and flues shall be combined, where possible, to a single
termination and installed on the portions of the roof not visible from the street; and that these venting
details shall be included and approved in the construction plans before a Building permit is issued;
14. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which
requires affected demolition, new construction and alteration projects to submit a Waste Reduction
plan and meet recycling requirements; any partial orfull demolition of a structure, interior or exterior,
shall require a demolition permit; and
15. that the project shall meet all the requirements of the California Building and Uniform Fire Codes,
2007 Edition, as amended by the City of Burlingame.
The motion was seconded by Commissioner Yie.
• Discussion of motion.
• Configuration of lot doesn't allow for provision of additional parking.
• Asked that the bank administration reach out to the local businesses to serve the business
community.
• Parking in this part of town is difficult;the in-lieu fee has been paid by other businesses in the area.
Chair Cauchi called for a voice vote on the motion to approve. The motion passed 5-0-1-1(Commissioner
Brownrigg absent, Commissioner Auran recused). Appeal procedures were advised. This item concluded
at 7:39 p.m.
Commissioner Auran returned to the dais.
5. 1427 CHAPIN AVENUE, ZONED C-1, SUBAREA B-1 —APPLICATION FOR COMMERCIAL DESIGN
REVIEW AMENDMENT TO REMOVE PATHWAY TO REAR OF SITE FOR A PREVIOUSLY APPROVED
PROJECT(MATT GRUBER, CALLANDER ASSOCIATES,APPLICANTAND LANDSCAPE ARCHITECT;
FRED BERTETTA OLYMPIAN JV PROPERTY OWNER) STAFF CONTACT MAUREEN BROOKS
Reference staff report dated August 11, 2008,with attachments. Community Development Director Meeker
presented the report, reviewed criteria and staff comments. Twenty-three (23)conditions were suggested
for consideration.
Chair Cauchi opened the public hearing.
Commission comments:
None
Mark Hudak, 216 Park Road and Fred Bertetta III, 1300 Industrial Road, San Carlos, represented the
applicant.
When designed, seemed like an excellent idea to provide the connection; unfortunately, owner
consent has not been granted for the access. Was couched as an encouragement, not a
requirement.
7
CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes August 11, 2008
Additional Commission comments:
• Are only talking abftt striping along the wall; if the opportunity presented itself in the future, the
parking striping could be adjusted in the future.
• Asked if the condition changed, would the applicant agree to install the path (Hudak—yes).
• Suggested looking at finishing of area at northwest comer of lot,adjacent to utility equipment(Hudak
—will have landscape architect submit proposal for the area).
Public comments:
• None
µThere were no further comments and the public hearing was closed.
Commissioner Auran moved to approve the application, by resolution, with the following amended
conditions:
1. that the project shall be built as shown on the plans submitted to the Planning Department date
stamped March 22,2006, Sheets T0,T1, D1.0,A1.0,A2.0,A2.3,A2.5,A3.0,A3.1,A3.2,A4.0,A5.4,
and date stamped April 12, 2006, Sheet 1-1.0, preliminary landscape plan, and date stamped July 9,
2008,-Sheet 1, Site Construction and Grading Plan, and that any changes to the building materials,
exterior finishes, footprint or floor area of the building shall require an amendment to this permit;
2. that if approval is granted for the pathway through the wall, the design of the change shall be
brought back to the Planning Commission for approval as an FYI; '1
3. that any changes to the size or envelope of the building, which would include changing or adding
exteriorwalls or parapet walls, moving or changing windows and architectural features or changing
the roof height or pitch, shall be subject to design review;
4. that demolition of existing structures proposed for removal and any grading or earth moving on the
site shall not occur until a building permit has been issued and such site work shall be required to
comply with all the regulations of the Bay Area Air Quality Management District;
5. that prior to scheduling the framing inspection, the project architect, engineer or other licensed
professional shall provide architectural certification that the architectural details such as window
locations and bays are built as shown on the approved plans; if there is no licensed professional
involved in the project,the property owner or contractor shall provide the certification under penalty
of perjury. Certifications shall be submitted to the Building Department;
6. that prior to scheduling the roof deck inspection, a licensed surveyor shall shoot the height of the
roof ridge and provide certification of that height to the Building Department;
7. that prior to final inspection, Planning Department staff will inspect and note compliance of the
architectural details (trim materials, window type, etc.) to verify that the project has been built
according to the approved Planning and Building plans;
8. that during demolition of the existing structures to be removed, site preparation and construction of
the new structure,the applicant shall use all applicable"best management practices"as identified in
Burlingame's Storm Water Ordinance,to prevent erosion and off-site sedimentation of storm water
runoff;
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CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes August 11, 2008
9. that the applicant shall comply with Ordinance 1503, the City of Burlingame Storm Water
Management and Discharge Control Ordinance. -
10. that all construction shall abide by the construction hours established in the municipal code;
11. that this project shall comply with Ordinance No. 1477, Exterior Illumination Ordinance for all site
lighting; ..
12. that the conditions of the Chief Building Official's May 27, 2005 memo,the City Engineer's June 15,
2005 memo, the City Arborist's June 22, 2005 memo, the Recycling Specialist's May 27, 2005
memo, and the NPDES Coordinator's June 2, 2006 memo shall be met;
13. that the project shall meet all the requirements of the California Building Code and California Fire
Code, 2001 edition, as amended by the City of Burlingame;
14. that the proposed structures and the renovation of the existing brick building shall be constructed to
California Building Code(CBC)standards, as adopted by the City of Burlingame.The CBC requires
the determination of expected seismic shaking at the specific location of the project site.The design
engineers for the on-site structures shall design the structure and foundations based on the results
of the site-specific geotechnical study and the determination of the expected seismic shaking. The
geotechnical report shall be prepared by a licensed professional and submitted to the City Engineer
for review and approval prior to issuance of a building permit. Reinforcement of the historic structure
shall be interior to the building and shall place a priority on retaining the exterior historic qualities of
the building;
15. that prior to issuance of a building permit, a site-specific geotechnical report shall be prepared by a
licensed professional for review and approval by the City. The report shall evaluate the potential for
liquefaction hazards at the site and provide recommendations for hazard reduction in accordance
with accepted industry standards. The report shall also evaluate the potential presence of
expansive soils underlying the project site and provide recommendations for treatment in
accordance with standard industry practices. Priority shall be given to treatments that do not affect
the exterior of the historic brick structure.
16. that the project shall incorporate the following measures established by BAAQMD to minimize and
control dust emissions generated during construction activities:
All active construction areas shall be watered at least twice daily;
All trucks hauling soil, sand, and other loose materials shall be covered with tarpaulins or
other approved effective covers;
All unpaved access roads, parking areas, and staging areas at the construction site shall be
paved; otherwise, water or non-toxic soil stabilizers shall be applied to all unpaved access
roads. In addition, paved access roads, parking areas, and staging areas shall be swept
daily with a water sweeper;
Hydroseed or apply non-toxic soil stabilizers to inactive construction areas (previously
graded area inactive for ten days or more);
Enclose, cover, water twice daily or apply non-toxic soil binders to exposed stockpiles (dirt,
sand, etc.);
Limit traffic speeds on unpaved roads or on-site to 15 miles per hour;
Install sandbags or other erosion control measures to prevent silt runoff to public roadways;
and
Replant vegetation in disturbed areas as quickly as possible;
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CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes August 11, 2008
17. that the applicant shall contribute to the cost of striping at the Chapin Avenue/Primrose intersection
on the Chapin Avenue approach to create two lane; twenty percent of the cost of the work should be
funded by the applicant;
18. that prior to obtaining a building permit, a report shall be prepared by an independent arborist and
submitted to the.City Arborist for review and approval. The report shall:
• Identify the construction period protection measures to ensure that the redwood and elm
trees will not be adversely affected; measures may include fencing around the trees and
prohibition of trenching and intrusive fencing near the root system; and
• Include a plan with the palette of proposed landscaping trees (no fruit and nut trees) and
other landscaping as well as an irrigation system plan;
19. that all trees on the site should be retained on-site to the extent feasible considering the proposed
footprint of the addition;
20. that prior to demolition or remodeling of buildings at the project site, a lead-based paint and
asbestos-containing material survey shall be conducted by a certified professional and submitted to
the City Planning Department. Identified loose and peeling lead-based paint and asbestos-
containing materials shall be abated in accordance with applicable regulations. Federal and state
construction worker safety regulations shall be followed during construction activities where lead
and/or asbestos are known or suspected to be present. Other common hazardous materials that
may be encountered during demolition, such as mercury switches and air conditioning refrigerants,
shall be handled and disposed of in accordance with DTSC hazardous waste regulations;
21. that prior to construction at the site, a Contingency Plan (Plan) shall be prepared by a licensed
professional and submitted to the City Planning Department. The Plan shall delineate monitoring
activities to be implemented during excavation to detect volatile organic compounds.The Plan shall
provide recommendations for construction worker training and personal protection in the event
volatile organic compounds are encountered above specified action levels. If volatile organic com
pounds are identified, the Plan shall also specify notification requirements to San Mateo County
Health Department, Environmental Health Division;
22. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance,
which requires affected demolition, new construction, and alteration projects to submit a Waste
Reduction plan and meet recycling requirements; any partial or full demolition of a structure, interior
or exterior, shall require a demolition permit;
23. that the following changes to the project shall be incorporated into the final design:
(a) Move the proposed addition closer to the street so the setback is less than about 20 feet; or
Maintain the proposed setback, but include a low seat wall or other design feature along the
front property line with brick elements to respect the previous land uses where the courtyard
was used to display plants for the garden center, previously occupying the site. The
treatment at the street edge should reference the existing brick wall along the front of the
property;
(b) The transition of the proposed addition to the George Farrell House should be revised to
make the roof treatment more compatible with the existing roofline, this could include
reducing the height of the proposed addition;
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CITY OF BURLINGAME PLANNING COMMISSION- Unapproved Minutes August 11, 2008
(c) The circular tube proposed ten feet up on the front fagade should be either eliminated or be
made of concrete;
(d) Using the courtyard for active use (e.g., retail or a cafe) should be considered;
(e) A pervious pathway off the right front of the proposed addition and to the rear of the property
is encouraged to allow pedestrians to access retail on Burlingame Avenue (through an
opening in the wall). The two elm trees should be retained at this time, and reconsidered for
removal at a time when this area is needed for a driveway;
(f) The reflecting pond at the entrance shall be included in the design only if it will not affect the
foundation of the George Farrell House;
(g) For the rear and side elevation, details should be added to break up the mass of the second
floor windows and to make the entry more prominent from the rear, and
(h) For the side elevation, concrete elements should be considered to break up the fapade,
similar to what is proposed on the rear elevation; and
24. that should any cultural resources or human remains be discovered during construction, all work
shall be halted until-they are fully investigated by a professional accepted as qualified by the City
Planner and the recommendations of the expert have been executed to the satisfaction of the City.
The motion was seconded by Commissioner Terrones.
�- Discussion of motion:
• None
Chair Cauchi called for a voice vote on the motion to approve. The motion passed 6-0-1 (Commissioner
Commissioner Brownrigg absent). Appeal procedures were advised. This item concluded at 8:00 p.m.
6. 405 PRIMROSE ROAD, ZONED C-1, SUBAREA B-1, BURLINGAME AVENUE COMMERCIAL AREA-
APPLICATION FOR CONDITIONAL USE PERMIT TO ESTABLISH A BASE LINE FOR HEALTH SERVICE
AND REAL ESTATE USES (MARIANNA MASHA MEDNIKOV, APPLICANT; AND TERRY HORN,
PROPERTY OWNER) STAFF CONTACT ERICA STROHMEIER
Reference staff report dated August 11, 2008,with attachments. Community Development Director Meeker
presented the report, reviewed criteria and staff comments. Five (5) conditions were suggested for
consideration.
Chair Cauchi opened the public hearing.
Commission comments:
Asked why other uses were not identified in the Conditional Use Permit thresholds (Meeker-noted
other uses are permitted).
Terry Horn, 405 Primrose Road; represented the applicant.
11
CITY OF BURLINGAME PLANNING COMMISSION — Unapproved Minutes August 11, 2008
Public comments:
■ None
- s
There were no further comments and the public hearing was closed.
Commissioner A uran moved to approve the application, by resolution, with the following conditions:
1 . that there shall be a maximum of 3,275 SF of health service uses and 5,875 SF of real estate uses
within the existing building at 405-407 Primrose Road;
2. that all health service and real estate uses in the building shall operate between the hours of 8:00
AM to 9:00 PM Monday through Saturday;
10
3. that each health service use shall be operated by a solo practitioner;
4. that any changes to the floor area, use, or hours of operation which exceeds the maximums as
stated in these conditions shall require an amendment to this conditional use permit; and
5. that any improvements for the project shall meet all the requirements of the California Building and
Uniform Fire Codes, 2007 Edition, as amended by the City of Burlingame.
The motion was seconded by Commissioner Lindstrom.
Discussion of motion: --�
■ Fully supportive of the concept for granting Conditional Use Permits in this manner.
Chair Cauchi called for a voice vote on the motion to approve. The motion passed 6-0-1 (Commissioner
Brownrigg absent). Appeal procedures were advised. This item concluded at 8:01 p.m.
7. 1177 AIRPORT BOULEVARD, ZONED SL —APPLICATION FOR AMENDMENT TO CONDITIONAL USE
PERMIT FOR A PARK AND FLY PROGRAM AT AN EXISTING HOTEL (DAVID GILL, APPLICANT; AND
CARLYLE GROUP PROPERTY OWNER) STAFF CONTACT: LISA WHITMAN
Reference staff report dated August 11 , 2008, with attachments. Community Development Director Meeker
presented the report, reviewed criteria and staff comments. Thirty-three (33) conditions were suggested for
consideration.
Chair Cauchi opened the public hearing.
Commission comments:
■ Should a site plan be required? (Meeker — not necessary; will confirm location and number of
spaces in the field).
■ Could City poll hotels to see what the true parking ratio actually is?
Charles Duke, Crowne Plaza Hotel, 1177 Airport Boulevard; represented the applicant.
■ Agreed to provide up to 10 spaces.
12
CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes August 11, 2008
Public comments:
■ 'Pat Giorni, 1445 Balboa Avenue; asked about any land taken from the site to accommodate the
bicycle overcrossing on Highway 101.
There were no further comments and the public hearing was closed.
Commissioner Terrones moved to approve the application, by resolution, with the following amended
conditions:
1, that the project shall be built as shown on the plans submitted to the Planning Department and date
stamped January 4, 2002, sheets PA-001, PA-100,A-200 through A-202,A-300 through A-303, E-
001 through E-008, L-1 and L-2, and Lighting Plan, and June 30, 2008 Site Plan;
2. that the park and fly program shall be allowed to operate at this hotel with a maximum of 10
vehicles;
•
3. that the conditions of the Fire Marshal's and Recycling Specialist's memos dated July 9, 2001, the
Chief Building Official's memos dates July 9, 2001 and July 3, 2008, and the City Arborist's memo
dated February 27, 2001, shall be met;
4. that any changes to the footprint, floor area, setbacks, or height of the building and any changes to
the land uses on the site shall require and amendment to this permit;
5. that the required parking areas shall not be converted to useable/leasable space as a part of any
�— hotel promotion;
6, that the parking spaces designated for the Park and Fly program shall be striped yellow and located
in the southeast corner of the lot as shown on the site plan date-stamped June 30, 2008;
7. that the controlled access parking shall be built and implemented as shown on the plans submitted
to the Planning Department and date stamped January 4, 2002, sheet PA-100, and the installation
shall conform to all the requirements of the California Building and uniform Fire Codes, 1998 Edition,
as amended by the City of Burlingame;
8, that any change to the number of parking spaces provided on site, their configuration and/or the
operation of the parking controls shall require amendment to this use permit;
9. that the applicant shall allocate, but not specifically designate within the parking lot, at least 13 on
site parking spaces free of charge for the use of those participating in sporting events at Bayside
Park;
10, that small delivery trucks or vans with periodic deliveries may be on site during operating hours, and
no delivery trucks shall be stored or parked on site continuously throughout the day or overnight;
11, that the use and any improvements for the use shall meet all the requirements of the California
Building and Uniform Fire Codes, 1998 Edition as amended by the City of Burlingame;
12, that the overall height of the new mechanical rooftop enclosure shall be 111'-6" and that any
increase in the building height shall require an amendment to this use permit;
13. that no room in the hotel shall be leased to a single individual, company or corporate entity for more
13
CITY OF BURLINGAME PLANNING COMMISSION—Unapproved Minutes August 11,2008
than 29 days and no rooms and/or any part of the building shall be leased for permanent residential
purposes;
14. that the site shall be landscaped with vegetation which requires a minimum of fertilization and pest
control, and the maintenance of such landscaping shall follow the procedure established by a
qualified landscape architect and approved by the city for fertilization and pest control;
15. that the project sponsor shall continue to provide a regular airport shuttle service to all hotel guests,
which shall include connections to CalTrain and BART to accommodate employees at shift changes;
16. that all construction materials and waste, including solid wastes, paints, concrete, petroleum
products,chemicals,wash water or sediment,shall be stored,handled and disposed of properly to
prevent the discharge of all potential pollutants into storm water;
17. that trash enclosures and dumpster areas shall be covered and protected from roof and surface
drainage and that if water cannot be diverted from these areas,a self-contained drainage system
shall be provided that discharges to an interceptor;
18. that drainage from paved surfaces, including parking lots,driveways and roofs, shall be routed
through buffer strips where possible and shall be filtered through fossil filters inserted into storm
water inlets prior to discharge into the storm drain system;the property owners shall be responsible
for inspecting and cleaning all filters on a biannual basis as well as immediately prior to and once
during the rainy season(October 15—April 1);
19. that there shall be no grading performed within BCDC (Bay Conservation and Development's
Commission)jurisdiction;
20. that before any development shall be allowed, conditional use permits for controlled access to
parking and paid self-parking, and to vary from the requirements of the Design Guidelines for
Bayfront Development for landscaping within the front setback (9% proposed, 80% minimum
required),view obstruction(61.8%proposed,60%maximum allowed),and building height(111'-6"
proposed,50'maximum allowed)shall be required;
21. that any connections between the new structure and the existing structure shall be designed with
flexibility to meet all the seismic requirements of the 1998 edition of the California Building Code and
California Fire Code;
22. that flexible joints shall be installed on all utilities to reduce potential problems associated with
ground settlement;
23. that all runoff created during construction and future discharge and site erosion control from the site
shall be required to meet National Pollution Discharge Elimination System(NPDES)standards;
24. that this project shall be subject to the state-mandated water conservation program. A complete
Irrigation Water Management and Conservation Plan shall be submitted with landscape and
irrigation plans at time of permit application,and shall be approved by the City's Senior Landscape
Inspector prior to issuing a building permit;
25, that the site shall be periodically sprayed with water to control dust during grading and construction. s
The developer shall be required to get appropriate permits from the Bay Area Air Quality
Management District and construction equipment emissions shall be in compliance with their
standards;
14
CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes August 11, 2008
26. that the eucalyptus trees along the east side property line shall be protected during construction and
any root cutting within 15' of the tree trunks and any pruning shall be approved by the City Arborist
prior to issuance of a building permit;
27. that all construction shall be required to be done in accordance with the California Building Code
requirements, 1998 Editions, as amended by the City of Burlingame, and limits to hours of
construction imposed by the City of Burlingame Municipal Code;
28. that the addition shall be built so that the interior noise level in all rooms and in enclosed public
areas shall not exceed 45 dBA (CNEL);
29. that to keep visual interference from off-site glow to a minimum, the illumination of the parking lot
shall be limited to that required for public health and safety, as reviewed and modified by the City
Engineer, Fire and Police Departments before a building permit is issued;
30. that all new utility connections to serve the site and which are affected by the development shall be
installed to meet current code standards and diameter; existing sewer laterals shall be checked and
replaced if necessary;
31. that the metal screen enclosing the stairways located on the east and west ends of the building and
the metal screen enclosing the rooftop mechanical equipment shall be painted with a non-reflective
paint color and that this non-reflective coating shall be maintained;
32. that if any prehistoric or historic archeological relics are discovered during construction, all work
shall be halted until the finding can be fully investigated and proper protection measures, as
determined by qualified experts, can be implemented;
33. that a pedestrian access shall be provided from the hotel building to the adjacent Bayside Park and
from the hotel entrance to the site entrance at the intersection of Bayshore and Airport Boulevard by
a five-foot wide sidewalk along the side property line adjacent to Bayside Park. Guest access to
Bayside Park shall also be provided from this walk with a gate through the fence separating the park
and the hotel opposite the porte cochere; and
34. that striping or other clear delineation shall be provided for a pedestrian crossing at the porte
cochere across the entrance driveway to the pedestrian sidewalk at the gate into the park on the
side property line.
The motion was seconded by Commissioner Auran.
Discussion of motion:
None
Chair Cauchi called for a voice vote on the motion to approve. The motion passed 6-0-1 (Commissioner
Brownrigg absent). Appeal procedures were advised. This item concluded at 8:11 p.m.
15
CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes August 11, 2008
IX. DESIGN REVIEW STUDY ITEMS
8. 1321 BALBOA AVENUE,ZONED R-1 —APPLICATION FOR DESIGN REVIEW FORA SECOND STORY
ADDITION TOA SINGLE FAMILY DWELLING(UNA KINSELLA,APPLICANT AND ARCHITtCT;AND JIM
AND JENNIFER CALLAHAN PROPERTY OWNERS) STAFF CONTACT: ERICA STROHMEIER
Reference staff report dated August 11, 2008, with attachments. Senior Planner Hurin briefly presented the
project description. There were no questions of staff.
Chair Cauchi opened the public comment period.
Jim and Jennifer Callahan, 1321 Balboa Avenue and Una Kinsella, 1484 Guererro Street, San Francisco;
represented the applicant.
• Family has expanded.
• Spoke to neighbors about the project.-
The request was triggered by change in plate height.
Commission comments:
• Good job; have framing details been worked out to be certain that it can be built per plans(Kinsella
—feel comfortable that it will work out).
• Could the laundry room be moved to eliminate impact upon porch and reduce going up and down
stairs with laundry?
• On left elevation, is roofline all one plane (Kinsella— roofline is all one plane but is notched out, "
stops at gutter).
• Could pathway be treated differently to dress it up somewhat (Kinsella —will be terraced and will
have landscaping stepped up the sides). Design so that handrails are minimized.
• Questioned design of second floor overlooking the family room, asked applicant to clarify why this
open space is not working.
• Suggested shifting the door in the kitchen back into the dining room to make it open up more.
• Felt entry is improved.
Public comments:
• Pat Giorni, 1445 Balboa Avenue; glad that family is remodeling the home, rather than removing it
and building a new home.
There were no other comments from the floor and the public hearing was closed.
Commissioner Terrones made a motion to place the item on the Consent Calendar when complete.
This motion was seconded by Commissioner Yie.
Discussion of motion:
• None
Chair Cauchi called for a vote on the motion to place this item on the Consent Calendar when plans have
been revised as directed. The motion passed on a voice vote 6-0-1 (CommissionerBrownrigg absent). The
Planning Commission's action is advisory and not appealable. This item concluded at 8:29 p.m.
16
CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes August 11, 2008
9. 1244 JACKLING DRIVE,ZONED R-1 —APPLICATION FOR DESIGN REVIEW FOR A SECOND STORY
ADDITION TOA SINGLE FAMILY DWELLING (JAMES SKELTON, EDIT,APPLICANT AND DESIGNER;
AND COLAINE AND BOB ROEPKE PROPERTY OWNERS) STAFF CONTACT ERICA STROHMEIER
Reference staff report dated August 11, 2008,with attachments. Senior Planner Hurin briefly presented the
project description. There were no questions of staff.
Chair Cauchi opened the public comment period.
Bob Roepke, 1244 Jackling Drive and James Skelton, 3564 17`h Street, San Francisco; represented the
applicant.
Family expansion created need for more space.
• Have spoken to neighbors; particularly the neighbor to the north; no issues with window placement.
Commission comments:
• Discussed design of deck.
• Asked about assumed property line.
• Like design.
• Figure out how the roofline meets the balcony.
• Balcony railing will need to meet code; tighter spacing may be required; show the detailed design.
Clarified that finish of addition will match existing house.
Look at the area where the rooflines come together at vertical wall with regards to drainage.
Clarified design of deck; parallel to the face of the garage.
Can something be done to break up the plane on north elevation.
• Clarified window types (Skelton — intend to match existing windows on house).
Did applicant consider extending the addition further back, instead of up (Skelton and Roepke —
wanted to maintain size of property).
Public comments:
Theresa Webb, 1265 Vancouver Avenue; lives on a flag lot that borders the applicant's home;
doesn't oppose the addition, but wants the Commission to consider the uniqueness of the design of
homes in the area.
Additional Commission comments:
• Concern about impact upon Webb's property; though there is enough separation that there will not
likely be an impact.
There were no other comments from the floor and the public hearing was closed.
Commissioner Vistica made a motion to place the item on the Consent Calendar when complete.
This motion was seconded by Commissioner Auran.
Discussion of motion:
Show design of railing.
Look at design of north elevation and attempt to reduce mass of the wall.
17
CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes August 11, 2008
Chair Cauchi called for a vote on the motion to place this item on the Consent Calendar when plans have
been revised as directed. The motion passed on a voice vote 6-0-1 (Commissioner Brownrigg absent). The
Planning Commission's action is advisory and not appealable. This item concluded at 8:45 p.m.
X. COMMISSIONERS' REPORTS
Chair Cauchi made subcommittee assignments as follows:
• Neighborhood Consistency: Commissioners Auran, Cauchi and Yie
• Downtown Specific Plan: Commissioners Vistica and Terrones
• Bicycle: Terrones
• Hospital: Brownrigg and Vistica
• Housing: Brownrigg, Vistica and Lindstrom
The Hospital Subcommittee will participate with representatives of Peninsula Hospital in the selection of an
art project for the property. Participation of a subcommittee member in the "pre-selection" phase of the
process will be deferred until both subcommittee members can participate in the discussion.
Staff was requested to agendize a discussion of the design review sign posting requirement for the January
meeting
XI. DIRECTOR'S REPORT
Commission Communications:
• Community Development Director Meeker reminded the Commission of the upcomingjoint meeting
with the City Council and Safeway Working Group to review the Working Groups recommendations
regarding development of the Safeway property.
Actions from Regular City Council meeting of July 21, 2008:
• Community Development Director Meeker noted that the City Council adopted an ordinance
amending the Sign Regulations.
• Denied the appeal and affirmed the Planning Commission's decision regarding the project at 1790
Escalante Way.
• Reviewed the recommendations of the Citizens Advisory Committee regarding the Burlingame
Downtown Specific Plan.
• The appeal of the Commission's denial (without prejudice)of the project at 1837 Hunt Drive was set
for a public hearing on August 18, 2008.
FYI: Peninsula Hospital Complaint Log —July, 2008
• Accepted
FYI: 2700 Summit Drive — review of required changes to a previously approved design review
project:
• Accepted
18
CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes August 11, 2008
FYI: 3202 Hillside Drive— review of required changes to a previously approved design review
project:
Accepted ,
XII. ADJOURNMENT
Chair Cauchi adjourned the meeting at 8:58 p.m.
Respectfully submitted,
Stanley Vistica, Secretary
19
POLICE DEPARTMENT
BURLINGAM11 E City of Burlingame Jack L. Van Etten
Chief of Police
July 18, 2008
Honorable Mayor and Members of the City Council:
Police Department statistics and highlights for the month of June, 2008
DEPARTMENTAL MATTERS:
-One new officer continues in our field training program
-Two officers are currently in the 6 month police academy and will graduate in August
-Two additional new recruit officers will attend the basic police academy in September
-A new Parking Enforcement Officer was hired on July 7 to fill a retirement vacancy
-One sworn officer (9 months) and one dispatcher (20 months) continue on long-term disability
-Three other sworn officers are coming off injuries and should return in July
-A second donated K-9 is in training during the month of July
-Neighborhood Watch presentations continue
-A department training plan (elevating training) for the 2008/2009 FY continues
-Citizen crime identification system "Crimereports.com" is in place
-Gang Task Force assignments and parolee monitoring continues
TRAFFIC MATTERS:
-Moving citations have steadily increased from the same time last year (selective enforcement)
-Parking citation totals continue to be down, due in part to our replacing of 2 vacant PEO positions
-A second motorcycle officer has completed training and is currently assigned to motorcycle duty
-Citizen Speed Watch has been delayed, due to limited interest by the public in the Winchester area
-The pilot daytime parking permit program has begun
MONTHLY STATISTICS:
-Remember that the monthly police department report is displayed in both numbers and
percentages. When reviewing the police department report remember to consider the actual numbers of
various crime categories in conjunction with the percentages.
Kindly feel free to contact ou have any questions.
Chief Jack Van Ette
Burlingame Police Department
1111 Trousdale Drive - Post Office Box 551 - Burlingame, California 94011-0551 - (650) 777-4100 - Fax (650) 697-8130
MEMORANDUM
To: All Patrol Personnel
From: Sgt. Williams
Date: 06/20/08
Subject: Selective Enforcement
As time permits,please advise your teams to attempt selective enforcement in the listed
areas:
Location Violation Description Time of offense Date Reported
Dufferin 22350 VC Speeding Commute hours 06/20/08
Trousdale/ 22450 VC Stop sign Morning hours 05/27/08
Skyline
Adeline Dr 22350 VC/ Speeding/ Commute hours 05/01/08
(1900 blk) 22450 VC Stop sign
Bayswater 22350 VC Speeding Commute hours 05/01/08
Carmelita 22350 VC Speeding All hours 04/17/08
Lincoln Ave. 22350 VC Speeding Commute hours 04/17/08
Blgm Av/Cal 21950 VC yield to ped Morning hours 03/13/08
Howard/Prim 22450 VC Stop sign All hours 03/13/08
Bayshore BI 22350/21950VC Speed/ped viol Morning commute 02/19/08
Blgm Ave. 21950 VC yield to ped Daytime hours 02/01/08
Bloomfield 22350 VC Speeding Evening hours 12/26/07
Calif. Dr. 22350 VC Speeding Commute hours 12/13/07
El Camino 22350 VC Speeding All hours 10/31/07
(n/of Broadway)
Crossway 22350 VC Speeding AM Commute 10/25/07
Douglas Ave. 22350 VC Speeding AM/PM Commute 10/11/07
Howard Ave. 22350 VC Speeding All hours 10/11/07
MEMORANDUM
To: All Patrol Personnel
From: Sgt. Williams
Date: 07/04/08
Subject: Selective Enforcement
As time permits, please advise your teams to attempt selective enforcement in the listed
areas:
Location Violation Description Time of offense Date Reported
Rivera 22350 VC Speeding All hours 07/01/08
Dufferin 22350 VC Speeding Commute hours 06/20/08
Trousdale/ 22450 VC Stop sign Morning hours 05/27/08
Skyline
Adeline Dr 22350 VC/ Speeding/ Commute hours 05/01/08
(1900 blk) 22450 VC Stop sign
Bayswater 22350 VC Speeding Commute hours 05/01/08
Carmelita 22350 VC Speeding All hours 04/17/08
Lincoln Ave. 22350 VC Speeding Commute hours 04/17/08
Blgm Av/Cal 21950 VC yield to ped Morning hours 03/13/08
Howard/Prim 22450 VC Stop sign All hours 03/13/08
Bayshore Bl 22350/21950VC Speed/ped viol Morning commute 02/19/08
Blgm Ave. 21950 VC yield to ped Daytime hours 02/01/08
Bloomfield 22350 VC Speeding Evening hours 12/26/07
Calif. Dr. 22350 VC Speeding Commute hours 12/13/07
El Camino 22350 VC Speeding All hours 10/31/07
(n/of Broadway)
Crossway 22350 VC Speeding AM Commute 10/25/07
Douglas Ave. 22350 VC Speeding AM/PM Commute 10/11/07
MEMORANDUM
To: All Patrol Personnel
From: Sgt. Williams
Date: 07/11/08
Subject: Selective Enforcement
As time permits, please advise your teams to attempt selective enforcement in the listed
areas:
Location Violation Description Time of offense Date Reported
Rollins Rd. 22350 VC Speeding All hours 07/10/08
(South end)
Magnolia 22350 VC Speeding All hours 07/07/08
Rivera 22350 VC Speeding All hours 07/01/08
Dufferin 22350 VC Speeding Commute hours 06/20/08
Trousdale/ 22450 VC Stop sign Morning hours 05/27/08
Skyline
Adeline Dr 22350 VC/ Speeding/ Commute hours 05/01/08
(1900 blk) 22450 VC Stop sign
Bayswater 22350 VC Speeding Commute hours 05/01/08
Carmelita 22350 VC Speeding All hours 04/17/08
Lincoln Ave. 22350 VC Speeding Commute hours 04/17/08
Blgm Av/Cal 21950 VC yield to ped Morning hours 03/13/08
Howard/Prim 22450 VC Stop sign All hours 03/13/08
Bayshore Bl 22350/21950VC Speed/ped viol Morning commute 02/19/08
Blgm Ave. 21950 VC yield to ped Daytime hours 02/01/08
Bloomfield 22350 VC Speeding Evening hours 12/26/07
Calif. Dr. 22350 VC Speeding Commute hours 12/13/07
E1 Camino 22350 VC Speeding All hours 10/31/07
(n/of Broadway)
07-18-08
SUMMARY OF PART ONE OFFENSES
PAGE: 1
FOR: JUNE, 2008
Prev
Last Act Act YTD YTD
Crime Classification.................... Current Year.. YTD... YTD... Change 96 Change
Murder and Nonnegligent Manslaughter 0 0 0 0 0
Manslaughter by Negligence 0 0 0 0 0
Rape By Force 0 1 3 2 1 50.00
Attempt to Commit Forcible Rape 0 0 0 0 0
Robbery Firearm 0 0 2 6 -4 -66.67
Robbery Knife 1 1 3 2 1 50.00
Robbery Other Dangerous Weapon 0 0 0 2 -2 -100.00
Robbery Strong-Arm 0 1 5 4 1 25.00
Assault - Firearm 0 0 0 0 0
Assault - Knife 0 0 11 0 1
Assault - Other Dangerous Weapon 0 1 6 9 -3 -33.33
Assault - Hands,Fists,Feet 0 0 5 4 1 25.00
Assault - Other (Simple) 6 9 58 89 -31 -34.83
Burglary - Forcible Entry 2 2
29 16 13 81.25
Burglary - Unlawful Entry 6 6
39 39 0 0.00
Burglary - Attempted Forcible Entry 0 0 4 0 4
Larceny Pocket-Picking 0 0 0 0 0
Larceny Purse-Snatching 0 0 1 0 1
Larceny Shoplifting 4 3 11 18 -7 -38.89
Larceny From Motor Vehicle 21 12 122 100 22 22.00
Larceny Motor Veh Parts Accessories 12 5 56 74 -18 -24.32
Larceny Bicycles 2 2 10 10 0 0.00
Larceny From Building 9 8 40 47 -7 -14.89
Larceny From Any Coin-Op Machine 0 0 0 9 -9 -100.00
Larceny All Other 7 6 40 43 -3 -6.98
Motor Vehicle Theft Auto 4 7 26 38 -12 -31.58
Motor Vehicle Theft Bus 0 0 8 i 7 700.00
Motor Vehicle Theft Other 0 0 4 1 3 300.00
------- ------ ------ ------
74 64 473 514
74 64 473 514
07-18-08 MONTHLY SUMMARY OF PART TWO OFFENSES PAGE: 1
CITY REPORT FOR: JUNE, 2008
Prev
Last Act Act YTD YTD
Crime Classification.................... Current Year.. YTD... YTD... Change Change
All Other Offenses 33 32 223 167 56 33.53
Animal Abuse 0 0 0 1 -1 -100.00
Animal Nuisance 0 0 0 0 0
Arson 0 2 4 4 0 0.00
Assists to Outside Agencies 0 0 0 0 0
Bicycle Violations 0 0 0 0 0
Bigamy 0 0 0 0 0
Bomb offense 0 0 0 0 0
Bomb Threat 0 0 1 0 1
Bribery 0 0 0 0 0
Check Offenses 0 0 3 4 -1 -25.00
Child Neglect/prot custody 1 3 26 41 -15 -36.59
Computer Crime 0 0 0 0 0
Conspiracy 0 0 0 0 0
Credit Card Offenses 0 1 2 2 0 0.00
Cruelty to Dependent Adult 0 0 0 0 0
Curfew and Loitering Laws 0 1 0 2 -2 -100.00
Death Investigation 4 1 15 13 2 15.38
Disorderly Conduct 2 1 5 1 4 400.00
Driver's License Violations 0 0 1 1 0 0.00
Driving Under the Influence 7 5 52 44 8 18.18
Drug Abuse Violations 1 8 12 26 -14 -53.85
Drug/Sex Registrants/Violations 0 0 0 0 0
Drunkeness 4 7 22 37 -15 -40.54
Embezzlement 1 0 3 2 1 50.00
Escape 0 0 0 0 0
Extortion 0 0 0 1 -1 -100.00
False Police Reports 0 0 0 1 -1 -100.00
False Reports of Emergency 0 0 0 0 0
Fish and Game Violations 0 0 0 1 -1 -100.00
Forgery and Counterfeiting 5 1 32 15 17 113.33
Found Property 7 9 37 32 5 15.63
Fraud 3 4 13 16 -3 -18.75
Gambling 0 0 0 0 0
Harrassing Phone Calls 2 13 10 38 -28 -73.68
07-18-08
MONTHLY SUMMARY OF PART TWO OFFENSES
PAGE: 2
CITY REPORT FOR: JUNE, 2008
Prev
Last Act Act YTD YTD
Crime Classification.................... Current Year.. YTD... YTD... Change Change
Hit and Run Accidents 5 4 20 22 -2 -9.09
Impersonation 1 1 2 7 -5 -71.43
Incest 0 0 0 0 0
Indecent Exposure 0 0 2 4 -2 -50.00
Intimidating a Witness 1 0 1 0 1
Kidnapping 0 0 0 0 0
Lewd Conduct 0 0 0 1 -1 -100.00
Liquor Laws 0 0 1 1 0 0.00
Littering/Dumping 0 0 0 0 0
Marijuana Violations 3 2 10 17 -7 -41.18
Mental Health Cases 7 9 33 45 -12 -26.67
Missing Person 7 3 23 34 -11 -32.35
Missing Property 5 2 26 41 -15 -36.59
Municipal Code Violations 4 6 24 49 -25 -51.02 j
Narcotics Sales/Manufacture 0 0 1 0 1
Offenses Against Children 0 1 3 6 -3 -50.00
Other Assaults 6 9 58 89 -31 -34.83
Other Juvenile Offenses 0 3 11 4 7 175.00
Other Police Service 2 4 14 1B -4 -22.22
Pandering for immoral purposes 0 0 0 0 0
Parole Violations 0 0 3 2 1 50.00
Perjury
0 0 0 0 0
Possession of Burglary Tools 0 0 1 0 1
Possession of drug paraphernalia 0 0 0 0 0
Possession of obscene literature;picture 0 0 0 0 0
Probation Violations 0 1 2 2 0 0.00
Prostitution and Commercial Vice 0 0 0 2 -2 -100.00
Prowling 0 1 0 1 -1 -100.00
Resisting Arrest 0 1 3 2 1 50.00
Restraining Orders 0 0 1 1 0 0.00
Runaways (Under 18) 0 0 0 2 -2 -100.00
Sex Offenses 0 0 0 1 -1 -100.00
Sex Offenses against Children 0 1 2 1 1 100.00
Sodomy 0 0 0 0 0
Stalking 0 0 0 0 0
07-18-08 MONTHLY SUMMARY OF PART TWO OFFENSES
PAGE: 3
CITY REPORT FOR: JUNE, 2008
Prev
Last Act Act YTD YTD
Crime Classification.................... Current Year.. YTD... YTD... Change Change
Statutory Rape 0 0 0 0 0
Stolen Property;Buying;Receiving;Possess 0 0 2 6 -4 -66.67
Suspended License 4 3 26 17 9 52.94
Tax Evasion 0 0 0 0 0
Terrorist Threats 1 0 5 1 4 400.00
Towed Vehicle 40 42 190 201 -11 -5.47
Trespassing 1 0 3 3 0 0.00
Truants/Incorrigible Juvs 1 0 1 1 0 0.00
US Mail Crimes 0 0 0 0 0
Vagrancy 0 0 0 0 0
Vandalism 54 19 132 108 24 22.22
Vehicle Code Violations 2 0 20 10 10 100.00
Violation of Court Order 5 1 14 3 11 366.67 II
Warrants - Felony 1 3 9 9 0 0.00 i
Warrants - Misd 7 3 40 25 15 60.00
Weapons;Carrying,Possessing 1 0 6 6 0 0.00
Welfare Fraud 0 0 0 0 0
------- ------ ------ ------
228 207 1,150 1,191
228 207 1,150 1,191
07-18-08 MONTHLY SUMMARY OF CITATIONS PAGE : 1
CITY REPORT
FOR: JUNE, 2008
Prev
Last Act Act
Crime Classification. . . . . . . . . . . . . . . . . . . . Current Year. . YTD. . . YTD. . .
Parking Citations 2497 4 , 111 15, 728 23 , 675
Moving Citations 469 159 2, 699 1, 001
----- -- -- ---- ------ ------
2966 4 , 270 18, 427 24, 676
------- ------ ------ ------
------- ------ ------ ------
2966 4 , 270 18, 427 24, 676
-ti BUR,� GAM—
Officer Productivity. . . . generated on 07/18/2008 at 09 : 17 : 13 AM
Reported On: All Officers Report Range: 06/01/2008 to 06/30/2008
Data Type Reported on: PARKING
Valid % All Voids All %
Officer: ID. Cnt Valid Cnt Voids Valid
------------------------------------------------------------------------------------------------------------------------
ALVISO 355 290 13.43 10 25.64 96.67
DOTSON 509 921 42.64 13 33.33 98.61
GARRETT 501 10 0.46 1 2.56 90.91
SERRANO 510 799 36.99 12 30.77 98.52
SMITH 654 140 6.48 3 7.69 97.90
Total 2160 39
Page 1 of 1
City of Burlingame
JULY PERMIT ACTIVITY
Permit activity slowed for the second straight month. Although the value of residential alterations in July was about the same as July of 2007 no permits
were issued for new homes this July and commercial alterations were down significantly. Many residential and commercial projects have been approved but
have not been issued.
** Pre-application meetings were held for a proposed new restaurant, Perry's, atl333 Howard Avenue and for a commercial alteration at 329 Primrose
Road.
THIS MONTH JULY 2007 DIFF F. Y. 2009 F. Y.2008 DIFF
Permit Type # # % # # %
WATER HEATER 1 450 1 450
SWIMMING POOL 2 31.000 2 31,000
SIGN 3 15,400 2 8,000 93 3 15,400 2 8,000 93
ROOFING 27 447,511 23 344,031 30 27 447,511 23 344,031 30
RETAINING WALL
PLUMBING 9 36,108 13 21,720 66 9 36,108 13 21,720 66
NEW SFD 2 1,300,000 2 1,300,000
NEW COMMERCIAL
NEW 5 UNIT APT OR CO
NEW 3 OR 4 UNIT APT
MECHANICAL 7 64,175 3 21,335 201 7 64,175 3 21,335 201
KITCHEN UPGRADE 7 222,755 3 99,500 124 7 222,755 3 99,500 124
FURNACE 1 19,800 1 19,800
ELECTRICAL SERVICE 4 9,300 4 9,300
City of Burlingame
JULY PERMIT ACTIVITY
THIS MONTH
THIS MONTH LAST YEAR DIFF F. Y. 2009 F. Y.2008 DIFF
Permit Type # # % # # %
ELECTRICAL 8 29,845 7 10,589 182 8 29,845 7 10,589 182
BATHROOM UPGRADE 1 15,000 7 105,000 -86 1 15,000 7 105,000 -86
ALTERATION RESIDENTI 39 1,820,549 28 1,774,150 3 39 1,820,549 28 1,774,150 3
ALTERATION NON RES 10 264,324 12 1,621,150 -84 10 264,324 12 1,621,150 -84
Totals: 112 2,935,467 107 5,346,225 45 112 2,935,467 107 5,346,225 45
CITY OF BURLINGAME
Portfolio Management
Portfolio Summary
June 30, 2008
Par Market Book %of Days to YTM YTM
Investments Value Value Value Portfolio Term Maturity 360 Equiv. 365 Equiv.
(AJF&County Pool 20,895,187.52 20,895,187.52 20,895,187.52 52.38 1 1 3.009 3.051
Federal Agency Issues-Coupon 19,000,000.00 19,050,410.00 18,993,404.91 47.62 1,799 1,588 4.572 4.636
39,895,187.52 39,945,597.52 39,888,592.43 100.00% 857 756 3.753 3.805
Investments
Total Earnings June 30 Month Ending Fiscal Year To Date Fiscal Year Ending
Current Year 128,330.69 1,745,802.66 1,745,802.66
Average Daily Balance 39,974,448.30 37,097,518.99
Effective Rate of Return 3.91% 4.69%
Pursuant to State law,there are sufficient available funds to meet Burlingame's expenditure requirements for the coming 6 months. Total funds invested represent consolidation of all fund types,and
availability of some of these funds is restricted by law(e.g.Gas Tax,Trust&Agency funds,Capital Projects,and Enterprise funds).
JE S AV FINANCE DIR./TREASURER
Reporting period 06/01/2008-06/30/2008 Portfolio CITY
CP
Run Date:07/21/2008-12:01 PM(PRF_PM1)Sym Rept 6.41.202a
Report Ver.5.00
CITY OF BURLINGAME
Portfolio Management Page 2
Portfolio Details - Investments
June 30, 2008
Average Purchase Stated YTM Days to Maturity
CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate Moody's 365 Maturity Date
LAIF&County Pool
SYS77 77 LOCAL AGENCY INV.FD. 10,847,432.04 10,847,432.04 10,847,432.04 2.894 2.894 1
SYS79 79 S M COUNTY POOL 10,047,755.48 10,047,755.48 10,047,755.48 3.220 Aaa 3.220 1
Subtotal and Average 20,412,167.88 20,895,187.52 20,895,187.52 20,895,187.52 3.051 1
Federal Agency Issues-Coupon
31331YGR5 545 FEDERAL FARM CREDIT BANK 12/07/2007 1,000,000.00 1,002,810.00 1,000,000.00 4.490 4.490 1,620 12/07/2012
31331YJ76 553 FEDERAL FARM CREDIT BANK 05/01/2008 1,000,000.00 998,000.00 1,000,000.00 4.250 4.250 1,765 05/01/2013
3133XKL94 534 FEDERAL HOME LOAN BANK 04/23/2007 1,000,000.00 1,017,810.00 1,000,000.00 5.250 Aaa 5.250 1,392 04/23/2012
3133XMKS9 541 FEDERAL HOME LOAN BANK 10/22/2007 1,000,000.00 1,021,880.00 1,000,000.00 5.020 Aaa 5.020 1,574 10/22/2012
3133XMRN3 542 FEDERAL HOME LOAN BANK 10/30/2007 1,000,000.00 1,007,190.00 1,000,000.00 5.000 Aaa 5.000 1,582 10/30/2012
3133XMTP6 543 FEDERAL HOME LOAN BANK 11/05/2007 1,000,000.00 1,007,500.00 1,000,000.00 5.000 Aaa 5.000 1,588 11/05/2012
3133XMSW2 544 FEDERAL HOME LOAN BANK 11/16/2007 1,000,000.00 1,013,130.00 1,000,000.00 4.850 Aaa 4.850 1,599 11/16/2012
3133XNW21 546 FEDERAL HOME LOAN BANK 01/07/2008 1,000,000.00 1,006,560.00 1,000,000.00 4.375 Aaa 4.375 1,651 01/07/2013
3133XNYV5 547 FEDERAL HOME LOAN BANK 01/22/2008 1,000,000.00 995,630.00 1,000,000.00 4.050 Aaa 4.050 1,666 01/22/2013
3133XP3C6 548 FEDERAL HOME LOAN BANK 01/29/2008 1,000,000.00 993,750.00 1,000,000.00 4.000 Aaa 4.000 1,673 01/29/2013
3133XQEH1 549 FEDERAL HOME LOAN BANK 03/18/2008 1,000,000.00 991,560.00 1,000,000.00 4.000 Aaa 4.000 1,721 03/18/2013
3133XPSF2 551 FEDERAL HOME LOAN BANK 04/24/2008 1,000,000.00 983,440.00 996,250.00 3.875 Aaa 3.980 1,343 03/05/2012
3133XQZT2 552 FEDERAL HOME LOAN BANK 04/30/2008 1,000,000.00 992,190.00 1,000,000.00 4.000 Aaa 4.000 1,764 04/30/2013
3128X5LP1 529 FEDERAL HOME LOAN MORTG.CORP. 10/06/2006 1,000,000.00 1,004,380.00 1,000,000.00 5.250 Aaa 5.250 1,192 10/06/2011
3128X6AZ9 538 FEDERAL HOME LOAN MORTG.CORP. 08/30/2007 1,000,000.00 1,021,840.00 1,006,000.00 5.400 Aaa 5.254 1,434 06/04/2012
3128X6NV4 540 FEDERAL HOME LOAN MORTG.CORP. 10/17/2007 1,000,000.00 1,007,770.00 1,000,000.00 5.400 Aaa 5.400 1,569 10/17/2012
3128X7BK9 550 FEDERAL HOME LOAN MORTG.CORP. 03/26/2008 1,000,000.00 988,200.00 1,000,000.00 4.200 Aaa 4.200 1,729 03/26/2013
3128X7RW6 554 FEDERAL HOME LOAN MORTG.CORP. 06/09/2008 1,000,000.00 991,770.00 991,154.91 4.000 Aaa 4.200 1,777 05/13/2013
3136F8RX5 539 FANNIE MAE 09/05/2007 1,000,000.00 1,005,000.00 1,000,000.00 5.500 Aaa 5.500 1,527 09/05/2012
Subtotal and Average 19,562,280.43 19,000,000.00 19,050,410.00 18,993,404.91 4.636 1,588
Total and Average 39,974,448.30 39,895,187.52 39,945,597.52 39,888,592.43 3.805 756
Portfolio CITY
CP
Run Date:07/21/2008.12:01 PM(PRF_PM2)Sym Rept 6.41.202a
Report Ver.5.00
CITY OF BURLINGAME
Portfolio Management Page 3
Portfolio Details - Cash
June 30, 2008
Average Purchase Stated YTM Days to
CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate Moody's 365 Maturity
Average Balance 0.00 0
Total Cash and Investmentss 39,974,448.30 39,895,187.52 39,945,597.52 39,888,592.43 3.805 756
Portfolio CITY
CP
Run Date:07/21/2008-12:01 PM(PRF_PM2)SymRept 6.41.202a
CITY OF BURLINGAME
Portfolio Management
Page 4
Activity By Type
June 1, 2008 through June 30, 2008
Beginning Stated Transaction Purchases Redemptions Ending
CUSIP Investment# Issuer Balance Rate Date or Deposits or Withdrawals Balance
LAIF&County Pool (Monthly Summary)
SYS77 77 LOCAL AGENCY INV.FD. 2.894 2,500,000.00 1,200,000.00
SYS79 79 S M COUNTY POOL 3.220 398,212.82 2,300,000.00
Subtotal 21,496,974.70 2,898,212.82 3,500,000.00 20,895,187.52
Federal Agency Issues-Coupon
31331XB35 536 FEDERAL FARM CREDIT BANK 5.600 06/04/2008 0.00 1,000,000.00
3133XJ6F0 531 FEDERAL HOME LOAN BANK 5.025 06/20/2008 0.00 1,000,000.00
3133XL51-3 537 FEDERAL HOME LOAN BANK 5.250 06/04/2008 0.00 998,501.60
3128X7RW6 554 FEDERAL HOME LOAN MORTG.CORP. 4.000 06/09/2008 991,154.91 0.00
Subtotal 21,000,751.60 991,154.91 2,998,501.60 18,993,404.91
Total 42,497,726.30 3,889,367.73 6,498,501.60 39,888,592.43
Portfolio CITY
CP
Run Date:07/21/2008-12:01 PM(PRF_PM3)Sym Rept 6.41.202a
Report Ver.5.00
CITY OF BURLINGAME
Portfolio Management Page 5
Activity Summary
June 2007 through June 2008
Yield to Maturity
Managed Number Number
Month Number of Total 360 365 Pool of Investments of Investments Average Average
End Year Securities Invested Equivalent Equivalent Rate Purchased Redeemed Term Days to Maturity
June 2007 15 36,293,438.53 4.981 5.050 5.010 2 1 524 416
July 2007 15 34,975,633.40 5.031 5.101 5.093 0 0 544 419
August 2007 16 32,703,250.60 5.021 5.090 5.063 1 0 635 488
September 2007 16 31,668,522.79 5.017 5.087 5.049 1 1 679 524
October 2007 17 32,552,669.40 5.083 5.153 5.060 3 2 761 652
November 2007 18 33,111,553.85 4.981 5.051 4.865 2 1 826 725
December 2007 17 35,305,823.83 4.855 4.922 4.696 1 2 764 686
January 2008 20 39,645,080.87 4.721 4.787 4.564 3 0 819 735
February 2008 20 39,674,639.82 4.519 4.582 4.171 0 0 818 721
March 2008 22 38,707,871.96 4.460 4.522 4.026 2 0 933 818
April 2008 23 44,873,173.03 4.017 4.073 3.336 2 1 852 747
May 2008 23 42,497,726.30 3.830 3.883 3.032 1 1 857 746
June 2008 21 39,888,592.43 3.753 3.805 3.051 1 3 857 756
Average 19 37,069,075.14 4.636% 4.701% 4.386 1 1 759 649
Portfolio CITY
CP
Run Date:07/21/2008-12:01 PM(PRF_PM4)SyrnRept 6.41.202a
Report Ver.5.00
I f �
CITY OF BURLINGAME
Portfolio Management Page 6
Distribution of Investments By Type
June 2007 through June 2008
June July August September October November December January February March April May June Average
Security Type 2007 2007 2007 2007 2007 2007 2007 2008 2008 2008 2008 2008 2008 by Period
LAIF&County Pool 61.4 60.0 54.1 52.6 50.8 48.6 54.7 52.1 52.1 45.7 51.0 50.6 52.4 52.8%
Certificates of Deposit-Bank _
Certificates of Deposit-S&L _
Certificates of Deposit-Thrift&Ln
Negotiable CD's-Bank
CORP NOTES
Bankers Acceptances
Commercial Paper-Interest Bearing
Commercial Paper-Discount
Federal Agency Issues-Coupon 38.6 40.0 45.9 47.4 49.2 51.4 45.3 47.9 47.9 54.3 49.0 49.4 47.6 47.2%
Federal Agency Issues-Discount
Treasury Securities-Coupon _
Treasury Securities-Discount
Miscellaneous Securities-Coupon
Miscellaneous Securities-Discount -
Non Interest Bearing Investments
Mortgage Backed Securities
Miscellaneous Discounts At Cost 2
Miscellaneous Discounts-At Cost 3
Portfolio CITY
CP
Run Date:07/21/2008-12:01 PM(PRF_PM5)SymRepl 6.41.202a
Report Ver.5.00
CITY OF BURLINGAME
Portfolio Management Page 7
Interest Earnings Summary
June 30, 2008
June 30 Month Ending Fiscal Year To Date
CD/Coupon/Discount Investments:
Interest Collected 128,825.00 789,266.67
Plus Accrued Interest at End of Period 192,079.56 192,079.56
Less Accrued Interest at Beginning of Period ( 244,978.88) ( 90,169.32)
Less Accrued Interest at Purchase During Period ( 0.00) ( 0.00)
Interest Earned during Period 75,925.68 891,176.91
Adjusted by Capital Gains or Losses 1,498.40 1,498.40
Earnings during Periods 77,424.08 892,675.31
Pass Through Securities:
Interest Collected 0.00 0.00
Plus Accrued Interest at End of Period 0.00 0.00
Less Accrued Interest at Beginning of Period ( 0.00) ( 0.00)
Less Accrued Interest at Purchase During Period ( 0.00) ( 0.00)
Interest Earned during Period 0.00 0.00
Adjusted by Premiums and Discounts 0.00 0.00
Adjusted by Capital Gains or Losses 0.00 0.00
Earnings during Periods 0.00 0.00
Cash/Checking Accounts:
Interest Collected 0.00 956,506.22
Plus Accrued Interest at End of Period 510,265.48 510,265.48
Less Accrued Interest at Beginning of Period ( 459,358.87) ( 613,644.35)
Interest Earned during Period 50,906.61 853,127.35
Total Interest Earned during Period 126,832.29 1,744,304.26
Total Capital Gains or Losses 1,498.40 1,498.40
Total Earnings during Period 128,330.69 1,745,802.66
Portfolio CITY
CP
Run Date:07/21/2008-12:01 PM(PRF_PM6)Sym Rept 6.41.202a
Report Ver.5.00
CITY OF BURLINGAME
Portfolio Management Page 2
Portfolio Details - Investments
July 31, 2008
Average Purchase Stated YTM Days to Maturity
CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate Moody's 365 Maturity Date
LAIF&County Pool
SYS77 77 LOCAL AGENCY INV.FD. 9,431,084.87 9,431,084.87 9,431,084.87 2.787 2.787 1
SYS79 79 S M COUNTY POOL 8,629,341.62 8,629,341.62 8,629,341.62 3.220 Aaa 3.220 1
Subtotal and Average 20,909,682.73 18,060,426.49 18,060,426.49 18,060,426.49 2.994 1
Federal Agency Issues-Coupon
31331YGR5 545 FEDERAL FARM CREDIT BANK 12/07/2007 1,000,000.00 1,000,940.00 1,000,000.00 4.490 4.490 1,589 12107/2012
31331YJ76 553 FEDERAL FARM CREDIT BANK 05/01/2008 1,000,000.00 997,400.00 1,000,000.00 4.250 4.250 1,734 05/01/2013
31331Y4Y3 559 FEDERAL FARM CREDIT BANK 07/30/2008 1,000,000.00 1,010,940.00 1,000,000.00 5.000 5.000 1,824 07/30/2013
3133XKL94 534 FEDERAL HOME LOAN BANK 04/23/2007 1,000,000.00 1,016,250.00 1,000,000.00 5.250 Aaa 5.250 1,361 04/23/2012
3133XMKS9 541 FEDERAL HOME LOAN BANK 10/22/2007 1,000,000.00 1,019,060.00 1,000,000.00 5.020 Aaa 5.020 1,543 10/22/2012
3133XMRN3 542 FEDERAL HOME LOAN BANK 10/30/2007 1,000,000.00 1,005,630.00 1,000,000.00 5.000 Aaa 5.000 1,551 10/30/2012
3133XMTP6 543 FEDERAL HOME LOAN BANK 11/05/2007 1,000,000.00 1,005,940.00 1,000,000.00 5.000 Aaa 5.000 1,557 11/05/2012
3133XMSW2 544 FEDERAL HOME LOAN BANK 11116/2007 1,000,000.00 1,010,630.00 1,000,000.00 4.850 Aaa 4.850 1,568 11/16/2012
3133XNW21 546 FEDERAL HOME LOAN BANK 01/07/2008 1,000,000.00 1,004,060.00 1,000,000.00 4.375 Aaa 4.375 1,620 01/07/2013
3133XNYV5 547 FEDERAL HOME LOAN BANK 01/22/2008 1,000,000.00 995,000.00 1,000,000.00 4.050 Aaa 4.050 1,635 01/22/2013
3133XP3C6 548 FEDERAL HOME LOAN BANK 01/29/2008 1,000,000.00 993,440.00 1,000,000.00 4.000 Aaa 4.000 1,642 01/29/2013
3133XQEH1 549 FEDERAL HOME LOAN BANK 03/18/2008 1,000,000.00 991,250.00 1,000,000.00 4.000 Aaa 4.000 1,690 03/18/2013
3133XPSF2 551 FEDERAL HOME LOAN BANK 04/24/2008 1,000,000.00 983,440.00 996,250.00 3.875 Aaa 3.980 1,312 03/05/2012
3133XQZT2 552 FEDERAL HOME LOAN BANK 04/30/2008 1,000,000.00 992,810.00 1,000,000.00 4.000 Aaa 4.000 1,733 04/30/2013
3128X5LP1 529 FEDERAL HOME LOAN MORTG.CORP. 10/06/2006 1,000,000.00 1,003,350.00 1,000,000.00 5.250 Aaa 5.250 1,161 10/06/2011
3128X6AZ9 538 FEDERAL HOME LOAN MORTG.CORP. 08/30/2007 1,000,000.00 1,019,610.00 1,006,000.00 5.400 Aaa 5.254 1,403 06/04/2012
3128X6NV4 540 FEDERAL HOME LOAN MORTG.CORP. 10/17/2007 1,000,000.00 1,006,220.00 1,000,000.00 5.400 Aaa 5.400 1,538 10/17/2012
3128X7BK9 550 FEDERAL HOME LOAN MORTG.CORP. 03/26/2008 1,000,000.00 988,600.00 1,000,000.00 4.200 Aaa 4.200 1,698 03/26/2013
3128X7RW6 554 FEDERAL HOME LOAN MORTG.CORP. 06/09/2008 1,000,000.00 993,540.00 991,154.91 4.000 Aaa 4.200 1,746 05/13/2013
3136F8RX5 539 FANNIE MAE 09/05/2007 1,000,000.00 1,002,810.00 1,000,000.00 5.500 Aaa 5.500 1,496 09/05/2012
Subtotal and Average 19,057,921.04 20,000,000.00 20,040,920.00 19,993,404.91 4.654 1,570
Total and Average 39,967,603.77 38,060,426.49 38,101,346.49 38,053,831.40 3.866 825
Portfolio CITY
CP
Run Date:08/11/2008-12:53 PM(PRF_PM2)SyrnRepl 6.41.202a
Report Ver.5.00
CITY OF BURLINGAME
Portfolio Management
Portfolio Summary
July 31, 2008
Investments Par Market Book %of Days to YTM YTM
Value Value Value Portfolio Term Maturity 360 Equiv. 365 Equiv.
LAIF&County Pool 18,060,426.49 18,060,426.49 18,060,426.49 47.46 1 1 2.953 2.994
Federal Agency Issues-Coupon 20,000,000.00 20,040,920.00 19,993,404.91 52.54 1,800 1,570 4.590 4.654
38,060,426.49 38,101,346.49 38,053,831.40 100.00% 946 825 3.813 3.866
Investments
Total Earnings _ July 31 Month Ending Fiscal Year To Date
Current Year 127,555.07 127,555.07
Average Daily Balance 39,967,603.77 39,967,603.77
Effective Rate of Return 3,76% 3.76%
Pursuant to State law,there are sufficient available funds to meet Burlingame"s expenditure requirements for the coming 6 months. Total funds invested represent consolidation of all fund types,and
avail bility of some of these funds is restricted by law(e.g. Gas Tax,Trust&Agency funds,Capital Projects,and Enterprise funds).
O's
Awod
J USN FINANCE DIR./TREASURER
Reporting period 07/01/2008-07/31/2008
Portfolio CITY
Run Date:08/11/2008-12:53 CP
PM(PRF_PM1)SymRept 6.41.202a
Report Ver.5.00
CITY OF BURLINGAME
Portfolio Management Page 3
Portfolio Details - Cash
July 31, 2008
Average Purchase Stated YTM Days to
CUSIP Investment# issuer Balance Date Par Value Market Value Book Value Rate Moody's 365 Maturity
Average Balance 0.00 0
Total Cash and Investmentss 39,967,603.77 38,060,426.49 38,101,346.49 38,053,831.40 3.866 825
Portfolio CITY
CP
Run Dale:08/11/2008-12:53 PM(PRF_PM2)SyrnRept 6.41.202a
CITY OF BURLINGAME
Portfolio Management Page 4
Activity By Type
July 1, 2008 through July 31, 2008
Beginning Stated Transaction Purchases Redemptions Ending
CUSIP Investment# Issuer Balance Rate Date or Deposits or Withdrawals Balance
LAIF&County Pool (Monthly Summary)
SYS77 77 LOCAL AGENCY INV.FD. 2.787 83,652.83 1,500,000.00
SYS79 79 S M COUNTY POOL 3.070 81,586.14 1,500,000.00
Subtotal 20,895,187.52 165,238.97 3,000,000.00 18,060,426.49
Federal Agency Issues-Coupon
31331Y4Y3 559 FEDERAL FARM CREDIT BANK 5.000 07/30/2008 1,000,000.00 0.00
Subtotal 18,993,404.91 1,000,000.00 0.00 19,993,404.91
Total 39,888,592.43 1,165,238.97 3,000,000.00 38,053,831.40
Portfolio CITY
CP
Run Date:08/11/2008-12:53 PM(PRF_PM3)Sym Rept 6.41.202a
Report Ver.5.00
CITY OF BURLINGAME
Portfolio Management Page 5
Activity Summary
July 2007 through July 2008
Yield to Maturity Managed Number Number
Month Number of Total 360 365 Pool of Investments of Investments Average Average
End Year Securities Invested Equivalent Equivalent Rate Purchased Redeemed Term Days to Maturity
July 2007 15 34,975,633.40 5.031 5.101 5.093 0 0 544 419
August 2007 16 32,703,250.60 5.021 5.090 5.063 1 0 635 488
September 2007 16 31,668,522.79 5.017 5.087 5.049 1 1 679 524
October 2007 17 32,552,669.40 5.083 5.153 5.060 3 2 761 652
November 2007 18 33,111,553.85 4.981 5.051 4.865 2 1 826 725
December 2007 17 35,305,823.83 4.855 4.922 4.696 1 2 764 686
January 2008 20 39,645,080.87 4.721 4.787 4.564 3 0 819 735
February 2008 20 39,674,639.82 4.519 4.582 4.171 0 0 818 721
March 2008 22 38,707,871.96 4.460 4.522 4.026 2 0 933 818
April 2008 23 44,873,173.03 4.017 4.073 3.336 2 1 852 747
May 2008 23 42,497,726.30 3.830 3.883 3.032 1 1 857 746
June 2008 21 39,888,592.43 3.753 3.805 3.051 1 3 857 756
July 2008 22 38,053,831.40 3.813 3.866 2.994 1 0 946 825
Average 19 37,204,489.98 4.546% 4.609% 4.231 1 1 792 680
Portfolio CITY
CP
Run Dale:08/11/2008-12:53 PM(PRF_PM4)SymRept 6.41.202a
Report Ver.5.00
CITY OF BURLINGAME
Portfolio Management Page 6
Distribution of Investments By Type
July 2007 through July 2008
July August September October November December January February March April May June July Average
Security Type 2007 2007 2007 2007 2007 2007 2008 2008 2008 2008 2008 2008 2008 by Period
LAIF&County Pool 60.0 54.1 52.6 50.8 48.6 54.7 52.1 52.1 45.7 51.0 50.6 52.4 47.5 51.7%
Certificates of Deposit-Bank
Certificates of Deposit-S&L
Certificates of Deposit-Thrift&Ln
Negotiable CD's-Bank
CORP NOTES
Bankers Acceptances
Commercial Paper-Interest Bearing
Commercial Paper-Discount
Federal Agency Issues-Coupon 40.0 45.9 47.4 49.2 51.4 45.3 47.9 47.9 54.3 49.0 49.4 47.6 52.5 48.3%
Federal Agency Issues-Discount
Treasury Securities-Coupon
Treasury Securities-Discount
Miscellaneous Securities-Coupon
Miscellaneous Securities-Discount
Non Interest Bearing Investments
Mortgage Backed Securities
Miscellaneous Discounts-At Cost 2
Miscellaneous Discounts-At Cost 3
Portfolio CITY
CP
Run Date:08/11/2008-12:53 PM(PRF_PM5)SymRept 6.41.202a
Report Ver.5.00
CITY OF BURLINGAME
Portfolio Management Page 7
Interest Earnings Summary
July 31, 2008
July 31 Month Ending Fiscal Year To Date
CD/Coupon/Discount Investments:
Interest Collected 62,125.00 62,125.00
Plus Accrued Interest at End of Period 203,351.81 203,351.81
Less Accrued Interest at Beginning of Period ( 192,079.56) ( 192,079.56)
Less Accrued Interest at Purchase During Period ( 0.00) ( 0.00)
Interest Earned during Period 73,397.25 73,397.25
Adjusted by Capital Gains or Losses 0.00 0.00
Earnings during Periods 73,397.25 73,397.25
Pass Through Securities:
Interest Collected 0.00 0.00
Plus Accrued Interest at End of Period 0.00 0.00
Less Accrued Interest at Beginning of Period ( 0.00) ( 0.00)
Less Accrued Interest at Purchase During Period ( 0.00) ( 0.00)
Interest Earned during Period 0.00 0.00
Adjusted by Premiums and Discounts 0.00 0.00
Adjusted by Capital Gains or Losses 0.00 0.00
Earnings during Periods 0.00 0.00
Cash/Checking Accounts:
Interest Collected 165,238.97 165,238.97
Plus Accrued Interest at End of Period 399,184.33 399,184.33
Less Accrued Interest at Beginning of Period ( 510,265.48) ( 510,265.48)
Interest Earned during Period 54,157.82 54,157.82
Total Interest Earned during Period 127,555.07 127,555.07
Total Capital Gains or Losses 0.00 0.00
Total Earnings during Period 127,555.07 127,555.07
Portfolio CITY
CP
Run Date:08/11/2008-12:53 PM(PRF_PM6)Sym Rept 6.41.202a
Report Ver.5.00
CITY 0 STAFF REPORT AGENDA ITEM # Acknowledgments
BURLINGAME Burlingame Public Library MEETING DATE: 8/18/08 /
DO 0-gyp; 9D /
DRAT D JUNE 6
July 16, 2008
TO: Honorable Mayor and City Council SUBMITTED B
01
FROM: Alfred Escoffier, City Librarian APPROVED BY:
SUBJECT: Burlingame Public Library Use Statistics, FY 2007-2008
Library Board of Trustees President Nancy Brock has asked me to forward you an overview of our
Library Use statistics for FY 2007-2008. Our use has risen rapidly this year, principally due to more
outreach to children, more programming for adults, and, of course, the downturn in the economy. A
more thorough report will be compiled later in the summer for submission to the State Library. I will
follow up the highlights in this report at that time.
Overall Use Statistics for FY 2007-2008
• Main Library Circulation was up 6% to 563,786
• Easton Branch Circulation was up 13% to 73,418
• Total Library Circulation was up 6.4% to 637,214
Total Circulation is the highest ever for the Burlingame Libraries. Easton circulation is more than triple
the use before the 2004 remodel. Children's circulation is 239, 101 of the total. Self Check use is 60% of
circulation.
Looking Back
Since 1994, the Burlingame libraries have increased circulation by 40%, for an average increase of 3% a
year. This makes the current year significant at 6% increase.
In terms of library children's programs, we have about the same number of programs at 400 separate
programs per year, but the attendance has skyrocketed 51 %, so most children's programs have 60-80
participants instead of 30-40. Total attendance this year was 17,962 attendees.
1
Perhaps most revealing is the increase in per capita circulation from 11.96 in 1994 to 17.1 in 2007. This
means that the average Burlingame Library user took out more than 17 items per person. This is a very
high figure; the national average is 7 items per capita. So our Library is well used by our very well
educated community.
Registered borrowers have increased from 25,328 in 1994 to 30,669 in 2007, an increase of 17%. More
people have Library cards and more people are using them.
Looking Forward
As we anticipate Library use increasing in the coming years, we will need to look at ways of increasing
self service from the current 60% of users to perhaps 80% self check out. Technology will need to keep
pace with our usage, so we can anticipate the implementation of RFID technology on a system wide
level. This will allow us to grow in usage, but not necessarily in staffing. This will likely be the next
major capital item for the Burlingame libraries.
City Librarian Vision
As City Librarian, my vision for the Library grows year by year. With the importance of accurate
information becoming more and more critical, citizens will look to their Library Town Square for
educational, recreational and information resources.
2
CcComeastomcasto Cable
12647 Alcosta Blvd
San Ramon,CA 94583
July 30, 2008
Mr. Jesus Nava
City of Burlingame
501 Primrose Road
Burlingame, CA 94010
Dear Mr. Jesus Nava:
In an effort to ensure that your office remains informed of the programming services we offer to our
subscribers who reside in your community we are sending you this letter. As of the date of this letter,
Comcast has 2,780 customers who currently subscribe to Limited Basic plus Digital Classics level of
service. These subscribers are receiving the following High Definition programming with their
subscription:
CSN Bay Area channel #720 Versus/Golf HD channel #722
ESPN HD channel #724 ESPN2 HD channel #725
A&E HD channel #734 TBS HD channel #735
SCI-FI HD channel #736 TNT HD channel #737
USA HD channel #738 Universal HD channel #739
MOJO channel #740 MHD channel #743
HGTV HD channel #746 Food Network HD channel #747
Discovery HD channel #750 Animal Planet HD channel #751
TLC HD channel #752 Discovery Theater HD channel #754
History HD channel #758 CNN HD channel #759
ABC Family HD channel #764 Disney HD channel #765
AMC HD channel #769
Effective August 12, 2008 these subscribers will no longer receive the above mentioned High Definition
programming. These subscribers will receive the Science HD channel #756 and National Geographic HD
channel #757.
All affected subscribers will receive a letter notifying them of the adjustment. If you should have any
questions or concerns regarding the matter, or any matter, please feel free to contact your local
Government Affairs Director, Lee-Ann Peling at (415) 715-0549.
Sincerely,
Wti
Mitzi Givens-Russell
Franchise Compliance Manager
Bay Area Market, Comcast
0 m 3uasman
SEuvices of
San Mateo 1700 South Amphlett Blvd, Suite 220, San Mateo,CA 94402
County, Inc. phone: 650 349 7008, fax: 650 349-7009
August 4, 2008
Mayor Terry Nagel
City of Burlingame
501 Primrose Road
Burlingame CA 94010-3997
JZXA-.
BOARD Dear Ms�Napl:
Mazianne sident I write to thank City of Burlingame for its grant of$1,380 in support
Judy Johnson of the work we do in your community. It is always heartwarming to
Vice President receive donations such as this, not only because it helps us offset our
Bob Montevaldo expenses, but also because it is an indication that you value the
Treasurer
services we provide.
Chris Kenny
Secretary
Wayne Bayliff We have some tremendous challenges in the upcoming year. We are
Carolyn crow facing cutbacks from the State of California, but at the same time we
Howard Hughes
Teresa Hurtado are dealing with burgeoning growth in the industry. Because of the
Fred Jackson closure of Agnews in Santa Clara, we have seen a rapid increase in
Helen Kan
Bob Montevaldo adult residential homes for the developmentally disabled in our
Honorary BoardMember county, some of them a new breed of home, which they are calling an a
arftician, housing a severely disabled clientele. And of course, due to
the baby boomer cohort now entering the over 60 population, we are
Legal Counsel also seeing an increase in the number of residential care homes for the
elderly. We will have our work cut out for us!
Deirdre O'Reilly Marblestone
Again, thank you for your support.
Sincerely
Tippy Irwin
Executive Director
Thanks to all our donors,including the following major contributors:San Mateo County Area Agency on Aging, Peninsula Healthcare
District,Peninsula Community Foundation,Bernard A.Newcomb Foundation, Woodlawn Foundation,City of San Mateo,City of Redwood
City,Atkinson Foundation,Labuda Family Foundation,Catholic Healthcare West, Sequoia Healthcare District
MISSION HosPICE
About Li '
August 4, 2008
Jesus Nava
Finance Director
501 Primrose Road
Burlingame, CA 94010-3997
Dear Mr. Nava:
On behalf of Mission Hospice, I want to thank you and the City Council for the $2000
contribution. It will go to support our Transition Program that reaches out to patients and
their families who are not ready for hospice, but need personal and professional support
as they struggle with end of life issues. Mission Hospice has prided itself with
personalize service that we provide to the citizens of Burlingame and San Mateo County.
Once again thank you for the City of Burlingame' s generosity in supporting Mission
Hospice.
Since
� G
Dwig t Wilson
CEO
Serving the community since 1979
1900 O ' Farrell Street 9 Suite 200 San Mateo • California 94403 0 r 650.554 . 1000 F 650 . 554 . 1001 www. missionhospice.org
kk
Youth and Family
Enrichment Services
610 Elm Street,Suite 212
San Carlos,CA 94070
650-591-9623 1 www.yfes.org
August 5,2008
Mr.Jesus Nava
City of Burlingame
501 Primrose Road
Burlingame,CA 94010
Dear Mr. Nava,
I would like to thank City of Burlingame for its generous donation in the amount of
$2,200.00.
Your support empowers your San Mateo County residents to transform their challenges
into opportunities. An annual report on the impact of YFES and its programs will be sent
to you in August 2008.
If you want to speak to us anytime before then,please contact our Development
Department at 650-591-9623 x103.
Thank you for helping us to strengthen our communities.
Sincerely,
\kkw J"
Michael Garb
Chief Executive Officer
Youth and Family Enrichment Services is a 501 (c)(3)nonprofit organization,tax identification number
94-3094966.No goods or valuable services were provided in exchange for your gift.
August 8, 2008
"S WRLINGAE IIISIOWCAL SOCIM P.O.BOX I##•&BYLiNGA)(BCA P40J.1
RECEIVED
Mr. Nava A6G 8 2000
Burlingame City Council CI—1 Y GL' L-k(k 6 urhCE
Burlingame City Hall CITY OF BURLINGAME
501 Primrose Rd.
Burlingame, CA 94010-3997
Dear honorable Mayor O'Mahony, dear honorable councilmembers,
Thank you so much for your generous grant of$3,560 towards our museum project. We have attempted,
whenever possible, to use generous inkind services of many community members. However, as you can
imagine, there are some goods and services that require either complete, or partial funding. We very much
appreciate your kind support of this project.
Sincerely yours,
Jennifer Pfaff
Co-VP Burlingame Historical Society