HomeMy WebLinkAboutAgenda Packet - LB - 1975.05.20 BURLINGAME PUBLIC LIBRARY BOARD
AGENDA
May 20, 1975
TRUSTEES PRESENT:
TRUSTEES ABSENT: Trustee Hechinger, excused, family business
BILLS:
Warrants: $9,309.10
Special Fund: $351.24
MINUTES OF THE MEETING OF APRIL 15, 1975.
LIBRARIAN'S REPORT:
CORRESPONDENCE:
OLD BUSINESS:
1975-1976 Fiscal Year Budget
NEW BUSINESS:
ADJOURNMENT:
NEXT MEETING SCHEDULED FOR JUNE 17, 1975.
1975
S M T W T F S S M T W T F S S M T W T F S S M T W T F S
JANUARY FEBRUARY-.00' MARCH �IL
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161718 9 10 2131415 1617 202122 131419
25 16 B 19 20 21 22 23' 526272829 20 26'
27 28 29 30 31 4 25 26 27 28 31 8 29 30
MAY JUNE JULY AUGUST 1 2
1 2 3 1 2 3 4 5 6 7 1 2 3 4 5 3 4 5 6 7 8 9
4 5 6 7 8 9 10 8 9 1011121314 6 7 8 9 101112 10111213141516E
11 12 13 14 15 16 17 15 16 17 18 19 20 21 1314 15 16 17 18 19 17 18 192021 2223`
18,9 20 21 22 2324 22 2324 25 26 27 28 2021 2223242526 24 25 26 27 28 29 30
25 26 27 28 29 30 31 2930 272829303 1
728293031 31
SEPTEMBER OCTOBER NOVEMBER 1 DECEMBER
1 2 3 4 5 6 1 2 3 4 2 3 4 5 6 7 8 1 2 3 4 5 6
8 9 /011 1213 5 6 7 8 9 1011 9 1011 12131415 7 8 9 1011 1213
14151617181920 121314 15 1617 18 1617 18 192021 22 14 151617 18 1920
21 22 23 24 25 26 27 19 20 21 22 23 24 25 23 24 25 26 27 26 29 21 22 23 24 25 26 27
28 29 30 26 27 28 29 30 31 30 28 29 30 31
MINUTES OF THE MEETING
OF THE
BURLINGAME PUBLIC LIBRARY BOARD
April 15, 1975
CALL TO ORDER:
The meeting of the Burlingame Public Library Board was called to order by Chariman Hechinger
at 5:01 P.M. on the above given date.
ROLL CALL:
Trustees Present: Trustee DeMartini, Trustee Hechinger, Trustee Lynes, Trustee Phelan
Trustees Absent: Trustee Cohendet, excused, business trip
Also Present: Mrs. Patricia M. Bergsing, Assistant City Librarian
Mrs. J. Bennett, Resident of Hillsborough
Mrs. R. M. Bracamonte, Representative, Friends of the Chateau
Ms. Abby Fredrickson, Journalist, Boutique/Villager
Mrs. Juliette Lenkert, Book Sale Chairman, Friends of the Library
BILLS:
Warrants totaling $4,604.25 were paid on a motion by Trustee Lynes, seconded by Trustee
DeMartini, and carried. On a motion by Trustee DeMartini, seconded by Trustee Phelan,
Special Fund bills in the amount of $579.50 were ordered paid.
MINUTES:
Minutes of the meeting of March 18, 1975 were approved as mailed.
LIBRARIAN'S REPORT:
Trustee Phelan made reference to the parent discussion groups that have been initiated at the
Easton Branch Library for parents of the children who attend story hours. Trustee DeMartini
commented that he had heard many good reports from the residents in his neighborhood about
the parent discussions.
Mrs. Bergsing reported on the origin of the Reference Department's Automobile Road Test Index.
This will prove a very helpful resource as the Reference Department receives many requests for
this type of information.
CORRESPONDENCE: None
OLD BUSINESS:
Remillard Chateau: Chairman Hechinger opened the floor to discussion on this subject. After
some discussion, Chairman Hechinger asked the guests if they had any comments or questions
for the Board.
Mrs. R. M. Bracamonte, representative of the Friends of the Chateau, stated that their
organization was interested in the Chateau as a location for a branch library. At their
request, the Librarian prepared a cost study on a proposed branch library located in the
mansion. These figures were reviewed by the Board with copies distributed to the guests.
The Librarian explained that the figures had not been submitted to the Finance Department and
were based upon shared costs. He stated that the estimates made by Mr. James Buckley, San
Mateo County Librarian, were more detailed but arrived at the same costs for operation of a
small branch. He also stated that more detailed studies would be necessary if Hillsborough
was interested.
Library Board Minutes
April 15, 1975
Page 2
Mrs. Bracamonte also stated that many foundations and cultural groups have already contacted
the Friends of the Chateau regarding the use of the mansion; and that they have approached
the Hillsborough Town Council regarding the possibility of the mansion being used as a
municipal center.
Mrs. Bennett was asked if she had any comments to what had been discussed. She stated that
her own opinion regarding the Chateau included concerns such as: the costs for renovation,
the possibility of a raise in Hillsborough taxes, etc.
In speaking for the Friends of the Chateau, Mrs. Bracamonte asked that the Library Board of
Trustees consider the possibility of a branch library. Chairman Hechinger spoke for the Board
in replying that the Trustees would retain an open mind of the proposition; and since there
were many legal matters to be cleared before any tentative plans could be made, the Board was
in agreement that any commitments were much too premature.
NEW BUSINESS:
Spring Book Sale: Mrs. Bergsing distributed flyers which advertised the Friends of the Library's
Spring Book Sale to be held May 2nd, 3rd and 4th. Preview Night will be on Friday, May 2nd, and
all members of the Friends of the Library are invited to join in the opening celebration.
Mrs. Juliette Lenkert, Book Sale Chairman, encouraged the Board to attend and promised the
greatest book sale ever.
Mrs. Bergsing wished everyone "Happy National Library Week" and invited all to attend the
activities scheduled for this week.
ADJOURNMENT:
The meeting was adjourned at 6:06 P.M. with the next Board meeting scheduled for May 20, 1975.
Respectfully s itted,
eit'a—
Geo ge Pa 1Lechich
Clerk of the Board
GPL:jq
LIBRARIAN'S REPORT
May 20, 1975
CIRCULATION:
The effects of the recession, the refurbishing of the Branch Library, and the Peninsula
Library System patrons have increased the total circulation 19.40 over the same month
last year. This is the largest increase percentage-wise that the library has experienced
since comparative monthly percentages have been calculated.
The Main Library was 16.0% more than April 1974 and the Branch was 34.8% more than April
1974. The Branch has increased from a low in September (during remodeling) of 3,223 to
6,896 for April 1975. The average for the Branch from October 1973 to September 1974 was
4,943, thus the percentage increase of April 1975 was 39.5%. It looks like the refur-
bishing is paying off.
The traffic count rose at the Main from 28,422 to 32.430.
Reference answered 1,055 more inquiries than April 1974 or 67% increase. Interlibrary
loans increased from 278 items to 807 items--a 190% increase.
CHILDREN'S DEPARTMENT:
Activities centered around two occurrences--National Library Week and the Second Authors/
Illustrators Festival.
Attendance at the puppet shows held during National Library Week numbered around 150. While
over 200 people attended the reception for the authors and illustrators. This event which
included visits to the schools was well received by teachers, parents, students and the
authors themselves.
Thanks for this successful day should be extended to the Lions Club and the Friends of the
Library for financial assistance and to the school librarians, expecially Shirly Robertson,
who was co-chairperson in planning the day's events.
NATIONAL LIBRARY WEEK:
April proved a highly successful month for library use, with the highlight being National
Library Week, April 13 through 19. The week's activities for adults included a book chat
by Miss Joan Riordan, an introduction to the library's facilities conducted by Mrs. Joy
Molder, and a Dialog computer demonstration.
The Dialog Demonstration was enormously successful for the Reference Department. The
computer terminal was set up in the Main Reading Room with a representative from San Mateo
County Library available. Mrs. Molder and Mr. Escoffier distributed brochures explaining
the new service and conducted sample searches on the terminal. Aprroximately 75 persons
stopped by to see the terminal and many more watched the demonstration. In addition to
newspaper publicity, 600 letters were sent to local government officials and businesses
explaining the new service. The Department is still receiving inquiries in response to our
mass mailing.
STATISTICS FOR APRIL 1975
CIRCULATION:
MAIN BRANCH
Books, Adult Non-Fiction 11,929 1,460
Child Non-Fiction 1,657 862
`- Adult Fiction 8,757 2,368
Child Fiction 2,193 1,525
TOTAL BOOKS. . . . . . . . . . .24,536. . . . . . . . . . . . . . . .6,215
Periodicals 1,352 662
Pamphlets 293 -
Maps 4 -
Games 5 19
Subtotal. . . . . . . . . . . . . .26,190. . . . . . . . . . . . . . . .6,896
Phonograph Records 1,153 -
Slides - -
Art Prints 37 -
Cassettes 113 -
Films 45 -
Equipment Loaned 10 -
TOTAL CIRCULATION. . . . . . . .. -.27,548. . . . . . . . . . . . . . . .6,896
GRAND TOTAL CIRCULATION, BRANCH & MAIN. . . . . . .34,444 (1974 Circ: 28,852 - 19.4 Increase)
Average Daily Circ. , Main: 984
Average Daily Circ. , Branch: 265
TOTAL DAILY CIRC. AVERAGE. . . . .1,249
TRAFFIC: Total Traffic, Main: j2,430j Daily Average Traffic, Main: 1,158
TRAFFIC COUNT AT BRANCH LIBRARY NOT AVAILABLE
REFERENCE STATISTICS:
Reference Requests Total: 1,822 ILL Activity Incoming: 439 A/V USE TALLY:
ILL Activity Outgoing: 368 Microfilm Use : 6
GtMD TOTAL REFERENCE ACTIVITY: 2,629 ILL Activity Tota1. . . . . . .807 A/V Equip. Use: 93
TOTAL A/V USE. . .99
REGISTRATIONS: ADULT CHILD TOTAL
Membership - 3/31/75 15,372 3,243 18,615 PLS PATRONS
Additions - April 1975 312 52 364 TO DATE: 3,855
Withdrawals - April 1975 299 34 333 Increase of: 115
TOTAL REGISTRATIONS - 4/30/75 15,385 3,261 18,646
ACCESSIONS & WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND TOTAL AS
3/31/75 ADDED CELLED OF 4/30/75
Adult Non-Fiction 120,071 497 84 120,484
Child Non-Fiction 16,825 12 6 16,831
Y.A. Non-Fiction 2,972 6 1 2,977
Adult Fiction 41,633 230 29 41,834
Chidl Fiction 12,505 18 5 12,518
Y.A. Fiction 2,357 11 - 2,368
196,363 774 125 197,012
Net Increase in Book Stock: 649
Included in above figures: 184 gift books and 445 new books _
Pamphlets Added: 156 Maps Added: 0
Pamphlets Discarded: 0 Maps Discarded: 0
TOTAL. . 11,764 TOTAL. . .985
RECORDINGS: AS OF 3/31/75 ADDED DISCARDED AS OF 4/30/75
78's 514 0 13 501
'31s 3,121 . 0 24 3,097
--.;assettes 256 12 3 265
3,891 12 40 3,863
DEPOSITED WITH CITY TREASURER: MAIN: $1,873.56
BRANCH: 291.66
TOTAL: $2,165.22%
CITY OF BURLINGAME
BUDGET EXPENDITURE
May, 1975
THIS TO BUDGET
MONTH DATE ALLOW. BALANCE
S-1 Salaries 286, 170
M-11 Supplies 20.41 3,004.46 2,700 (304.46)
M-12 Postage & Printing 61.47 3,902.80 3,900 (2.80)
M-13 Light, Water, Heat & Power 770.53 8,213.66 8,900 686.34
M-14 Telephone 86.12 1,469.35 1, 500 30.65
M-16 Maintenance 1,222.13 4,460.83 4,800 339.17
M-17 Books & Maps. 3,950.59 42.,406.90 52,275 9,868.10
M-17A Periodicals 118.96 3,_869.44 4,900 1,030.56
M-17B Binding 135.90 2,091.58 2, 150 58.42
M-17C Cataloging 182.04 2,024.81 2,350 325.19
M-19 Convention -0- 239.55 275 35.45
`4-19A Auto Allowance -0- 290..57 275 (15.57)
M-19P Personnel -0- 286.75 300 13.25
M-19T Trustees -0- 294.49 250 (44.49)
M-20 Dues to Library Associations -0- 299.25 325 25.75 -
M-21 Miscellaneous -0- 54.55 100 45.45
M-24 Typewriter Repairs 32.95 355.45 350 (5.45)
M-27 Compensation Insurance 2,000.00 2,000.00 2,000 -0-
M-28A Contracts 728.00 7,753.38 8,400 646.62
M-28B PLS Contract -0- 2,400.00 2,400 -0-
C-90 Capital Expenditures -0- ri86.88 600 (86.88)
TOTAL BEFORE SALARIES 9,309.10 86,104.70 98,750 12,645.30
,,—.OTAL AFTER SALARIES 384,920