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Home My WebLink AboutAgenda Packet - LB - 1975.06.18 BURLINGk1-1E PUBLIC LIBRARY BOARD AGENDA June 18, 1975 TRUSTEES PRESENT: TRUSTEES ABSENT: BILLS: Warrants: $12,645.14 Special Fund: $2.78.64 MINU`.CES OF THE MEETING OF MAY 20, 1975. LIBRARIAN`S REPORT: CORRESPONDENCE: OLD BUSINESS: 1975-1976 Fiscal Year Budget NEW BUSINESS: ADJOURNMENT: NEXT MEETING SCHEDULED FOR JULY 15, 1975. s 1975 d t �.` S M T W T F S S M T W T F S S M T W T F S S M T W.T F S• JANUARY FEBRUARY MARCH APRIL 1 4 1 2 3 4 5 "< 6 1 2 4 5' 5 6 7 1011 1 3 4 7 8 9 101i 7 41415 6 7 8 011 12 -1213 5161716 9 10 2131415 1617 9202122 131q 6171812 19 1 22 23 24 25 i 6 8 19 20 21 22 23 5 26 27 28 29 20 2 23 24 25 26 72829303/ 425262728 1 82930 MAY JUNE JULY AUGUST 1 2 q 3 1 2 3 4 5 6 7 1 2 3 4 5 3 4 5 6 7 8 9 :, f 4 5 6 9 "1 8 9 10 1213 14 6 7 9 10 11 12 10 13 14 i5 i6, € 1112 4 151617 192021 1314 16171819 177E 20212223: 18 0 21 22 23 24 22 23 24 26 27 28 20 21�23 21,2526 24 25227 28 29 301 t 6272829303.1 2930 ?728293031 J7 SEPTEMBER OCTOBER NOVEMBER 1DECEMBER 1 2 3 4 5 6 1 2 3 4 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 U 10111213 5 6 7 8 9 1011 9 10 12131415 7 E p�101112137T 1415(,)7181920 1213 15161716 161 181920212<^ /41511FJ17181920} + 21?2_ 24 25 26 21 19 2 21 2 23 24 25 23 24 26 27 28 29 21 22 23 24 25 26 27 C `?8 29 30 2627 292031 30 21329303 8 29 30 31 a..w,... f i. 1 C MINUTES OF THE MEETING OF THE BURLINGAME PUBLIC LIBRARY BOARD May 20, 1975 CALL TO ORDER: The meeting of the Burlingame Public Library Board was called to order by Chairman Pro Tem Cohendet at 5:00 P.M. on the above given date. ROLL CALL: Trustees Present: Trustee Cohendet, Trustee DeMartini, Trustee Lynes, Trustee Phelan Trustees Absent: Trustee Hechinger, excused, family business Also Present: Mrs. Patricia M. Bergsing, Assistant City Librarian Ms. Abby Fredrickson, Journalist, Boutique/Villager BILLS: Warrants totaling $9,309.19 were paid on a motion by Trustee Lynes, seconded by Trustee Phelan, and carried. On a motion by Trustee DeMartini, seconded by Trustee Lynes, Special Fund bills in the amount of $351.24 were ordered paid. MINUTES: Minutes of the meeting of April 15, 1975 were approved as mailed. LIBRARIAN'S REPORT: Trustee Lynes commented on the Librarian's report on the rise in circulation at the Main and Branch libraries. The Librarian explained that the increase had much to do with the recession, the increase of use by Peninsula Library System patrons, and the remodeling of the Branch Library. CORRESPONDENCE: A letter from Mrs. Marian Kaiser, 20 Creekwood, Hillsborough, was received. She commended Mr. Warren Wickliffe, Reference Librarian, for his fine work in helping her research informa- tion on the Governor's Mansion. A thank-you letter was received from Ms. Anne Alexander, 1504 Highway Road, Burlingame, one of the authors who was invited to participate in the Author's .Festival. She stated that she had a pleasant and memorable day. The Librarian received a letter from Mrs. Deborah Smith, 1203 Howard Avenue, Burlingame. This letter was also a letter of commendation for Mr. Warren Wickliffe's conscientious work in the Reference Department. OLD BUSINESS: 1975-1976 Fiscal Year Budget: The Librarian stated that there was little to report at this time and that the City Manager has not made nay decisions on the budget standings. Spring Booksale: Mrs. Bergsing reported that the Spring Booksale was very successful and the Friends of the Library's efforts showed in that the booksale grossed over $3,000. Art In The Park: Mrs. Bergsing informed the Board that the Burlingame Recreation Department's annual Art In The Park is to be held on May 31st and June 1st. The library will have a booth with information on library activities and will present a puppet show on May 31st. Library Board Minutes May 20, 1975 Page 2 OLD BUSINESS: Continued J American Library Association Convention: Mrs. Bergsing stated that the American Library Association Convention will be held in San Francisco at the end of June. Board members interested in attending the convention or its exhibits should contact her. NEW BUSINESS: Trustee DeMartini requested that he be excused for the meeting of June 17th. Trustee Cohendet also expressed her inability to attend. After Some discussion, the meeting date was changed to Wednesday, June 18, 1975. ADJOURNMENT: As there was no further business, the meeting was adjourned at 5:45 P.M. with the next Board meeting scheduled for June 18th, 1975. Respectfully submitted, George P 1 L chick Clerk of the Board GPL:jq LIBRARIAN'S REPORT June 18, 1975 CIRCULATION: The circulation increased 6.7% over May of 1974. A 13.9% increase at the Branch and 5.2% at the Main. The foot traffic at the Main increased 2.4% and general reference activity climbed 14.2%. This increase is considerably less than the previous month and is probably due in part to the extraordinary fine weather. However, if every month's activities increases as much as April, we would have a hard time keeping up. REFERENCE DEPARTMENT: C.A.P.T.U.R.E. Engravers: The Reference Department is now circulating C.A.P.T.U.R.E. engravers for residents to mark their personal belingings with their driver's license number. On return of the engraver, the patron is given stickers to affix to the entrances to his hog:= Marked belongings may then be easily identified by the Police Department should t'.. . be stolen. Reserves: Reserves for items which the library owns are now being taken over the telephone. This was adopted to remain consistant with Peninsula Library System procedures for interlibrary loans which allow PLS-ILL requests to be taken over the telephone. `. Art In The Park: The library participated in Art in the Park, Burlingame's two-day outdoor art show, with an informational booth, puppet shows, and crafts demonstrations. CHILDREN'S DEPARTMENT: All the schools, grades one through six, were visited in order to inform the children about the Summer Reading Club -- "The Summer of Chips and Blocks". In addition, a number of teachers brought their classes to the library to familiarize them with the layout of the Children's Room and to reinforce our urging of the children to read during the summer. The Children's Room participated in the Burlingame Day's by having a puppet show on Saturday, May 31st, at Art in the Park. This summer we plan to have our Bedtime Story Hour along with our regular morning Pre-School Story Hours. STATISTICS FOR MAY 1975 CIRCULATION: MAIN BRANCH Books, Adult Non-Fiction 10,993 1,191 Child Non-Fiction 1,506 720 Adult Fiction 8,335 2,183 Child Fiction 1,766 1,143 TOTAL BOOKS. . . . . . . . .22,600. . . . . . . . . . . . . . . . . . . .5,237 Periodicals 1,395 578 Pamphlets 246 - Maps 3 _ Games 7 13 Subtotal. . . . . . . . . . .24,251. . . . . . . . . . . . . . . . . . . .5,828 Phonograph Records 1,113 - Slides 192 - Art Prints 41 - Cassettes 71 - Films 72 - Equipment Loaned 17 - TOTAL CIRCULATION. . . . . . . . .25,757. . . . . . . . . . . . . . . . .. . .5,828 GRAND TOTAL CIRCULATION, BRANCH & MAIN. . . .,;31,585, (1974 circ: 29,602 - 6.7% Increase) Average Daily Circ. , Main: 920 Average Daily Circ. , Branch: 224 TOTAL DAILY CIRC. AVERAGE. . . . . . .1,144 TRAFFIC: Total Traffic, Main: 398_� Daily Average Traffic, Main: 1,014 TRAFFIC COUNT AT BRANCH LIBRARY NOT AVAILABLE REFERENCE STATISTICS: A/V USE TALLY: Reference Requests Total: 1,700 ILL Activity Incoming: 381 Microfilm Use: 16 ILL Activity Outgoing: 332 A/V Equip. Use: 75 G'*._.4D TOTAL REF. ACTIVITY:. 2,413 ILL Activity Total... . . .713 TOTAL A/V USE. . . .91 REGISTRATIONS: ADULT CHILD TOTAL Membership - 4/30/75 15,385 3,261 18,646 PLS PATRONS . Additions - May 1975 322 44 366 TO DATE: 3,955 Withdrawals - May 1975 295 33 328 Increase of: 100 TOTAL REGISTRATIONS - 5/31/75 15,412 3,272 18,684 _ ACCESSIONS & WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND TOTAL AS 4/30/75 ADDED CELLED OF 5/31/75 Adult Non-Fiction 120,484 390 158 120,716 Child Non-Fiction 16,831 11 13 16,829 Y.A. Non-Fiction 2,977 16 3 2,990 Adult Fiction 41,834 147 44 41,937 Child Fiction 12,518 2.2 46 12,494 Y.A. Fiction 2,368 5 1 2,372 197,012 591 265 197,338 Net Increase in Book Stock: 326 Included in above figures: 105 gift books and 326 new books _ Pamphlets Added: 138 Maps Added: 0 Pamphlets Discarded: 18 Maps Discarded: 0 TOTAL. . .11,884 TOTAL. . .985 RECORDINGS: AS OF 4/30/75 ADDED DISCARDED AS OF 5/31/75 78's 501 0 0 501 33's 3,097 53 0 3,150 ,assettes 265 2 0 267_ TOTALS : 3,863 55 0 3,918 DEPOSITED WITH CITY TREASURER: MAIN: $1,393.73 BRANCH: 196.22 TOTAL: $1,589.95 CITY OF BURLINGAME BUDGET EXPENDITURE June, 1975 THIS TO BUDGET MONTH DATE ALLOW. BALANCE S-1 Salaries 286, 170 M-11 Supplies -0- 3,004.46 2,700 (304.46) M-12 Postage & Printing 31.80 3,934.60 3,900 (34.60) M-13 Light, Water, Heat & Power 872.90 9,086.56 8,900 (186.56) M-14 Telephone 147.41 1,616.76 1, 500 (116.76) M-16 Maintenance 1,048.94 5,509.77 4,800 (709.77) M-17 Books & Maps. -8,263.67 50,670.57 52,275 1,604.43 M-17A Periodicals 1,030.56 4,900.00 4,900 -0- M-17B Binding 226.88 2,318.46 2, 150 (168.46) M-17C Cataloging 247.60 2,272.41 2,350 77.59 M-19 Convention 25.00 264.55 275 10.45 '-19A Auto Allowance 4..88 295.45 275 (20.45) M-19P Personnel -0- 286.75 300 13.25 M-19T Trustees -0- 294.49 250 (44.49) M-20 Dues to Library Associations -0- 299.25 325 25.75 14-21 Miscellaneous -0 54.55 100 45.45 M-24 Typewriter Repairs 17.50 372.95 350 (22.95) M-27 Compensation Insurance -0- 2,000.00 2,000 -0- M-28A Contracts 728.00 8,481.38 8,400 (81.38) M-28B PLS Contract -0- 2,400.00 2,400 -0- C-90 Capital Expenditures -0- 686.88 600 (86.88) TOTAL BEFORE SALARIES 12,645.14 98,749.84 98,750 0.16 OTAL AFTER SALARIES 384,920