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HomeMy WebLinkAboutAgenda Packet - LB - 1975.07.15 BURLINGAME PUBLIC LIBRARY BOARD AGENDA July 15, 1975 TRUSTEES PRESENT: TRUSTEES ABSENT: BILLS: Warrants: $121652..84 Special Fund: $19.05 MINUTES OF THE MEETING OF JUNE 18, 1975. LIBRARIAN`S REPORT: CORRESPONDENCE: OLD BUSINESS: 1975-1976 Fiscal Year Budget. NEW BUSINESS: Flection of new officers for 1975-1.976. ADJOURNMENT: NEXT.MEETING SCHEDULED FOR AUGUST 19, 1975.. 1975 S M T W T F S S M T W T F S S M T W T F S S M T W T F S` JANUARY �23 �4 , MARCH APRIL 1 ? 4 2 3 4 5 8 1 2 4 51 5 6 7 10 11 9 10 11 7 ;,i d 15 E 7 8 0 1 1 12'n1213 5161718 1617 9202122 13141' b171819z7422 23 2d 25 23 5 26 27 28 29 20 2 23 24 25 26>27 28 2930 31 1 82930 �6 ,9 JUNE JULY AUGUST 1 2 1 2 3 4 7 1 2 3 4 5 3 4 5 6 7 8 9 8 9 t0 213 14 6 7 g 9 )0 11 72 1011 7]��13 t4 75 16 8 9 1 920 21 13 t4(fa 16 17 18 19 17 16(iH123 11 22 23 22 4 a 26 27 28 2021 23242526 24 25'216d"2728293 0 62728.293031 0 2728293031 31 SEPTEMBER OCTOBER NOVEMBER 1 DECEMBER 1 2 3 4 ` 6 1 2 3 4 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 �10 11 12 13 5 6 7 8 9 10 11 9 10 12 13 14 15 7 8,Rper 10 11 12 13ppp !�4 1Y16.\I ib 1920 12 I3 15 161718 161 /8192021 22 14151LF�1718 t920y 111 1 222TS524 2526 27 19 2 2 7 2 23 24 25 23 24 6 27 28 29 27 22?3 24 25 26 27 X28 30 ffi, s•` 26 27 29 30 31 30 ^�.� 28 29 30 31 MINUTES OF THE MEETING OF THE BURLINGAME PUBLIC LIBRARY BOARD June 18, 1975 CALL TO ORDER: The meeting of the Burlingame Public Library Board was called to order by Chairman Hechinger at 5:00 P.M. on June 18, 1975. ROLL CALL: Trustees Present: Trustee Cohendet, Trustee DeMartini, Trustee Hechinger, Trustee Lynes, Trustee Phelan Trustees Absent: None Also Present: Mrs. Patricia M. Bergsing, Assistant City Librarian Mrs. James G. B. DeMartini, Jr. Ms. Abby Frekrickson, Journalist, Boutique/Villager BILLS: warrants in the amount of $12,645.14 were ordered paid on a motion by Trustee DeMartini, seconded by Trustee Phelan, and carried. On a motion by Trustee DeMartini, seconded by Trustee Phelan, Special Fund bills totaling $278.64 were ordered paid. MINUTES: Minutes of the meeting of May 20, 1975 were approved and ordered filed. LIBRARIAN'S REPORT: Some discussion was held on the continuing rise in circulation. Trustee Cohendet was interested in the theme of the Summer Reading Program. A sample of the Summer Reading Program's certifi- cate, individual record book and bookmark was distributed to the Board. It was explained that the theme, "Summer of Chips and Blcoks", was selected because each participant will select a chip or block upon completion of each book. They will then write their name and title of the book read on this chip or block and glue it to others which will create a free-form sculpture. The Librarian also reported that there would be a major repair bill estimated at $2,500 due to the shorting-out of a major part of the air conditioning system. CORRESPONDENCE: A letter was received from Mr. Antonio Sotomayor, 3 Le Roy Place, San Francisco, one of the illustrators who participated in the Author and Illustrator's Festival. He expressed his thanks for the invitation to participate in the festival. OLD BUSINESS: 1975-1976 Fiscal Year Budget: The Librarian reported that final revisions have been made and that the final draft of the budget has been submitted to the City Council. The Librarian explained that the City has changed to a new numerical system to conform with the general municipal accounting procedures. NEW BUSINESS: Volunteer Handbook: The Librarian presented a copy of the new L.O.V.E. Project Volunteer Handbook to the Board. The handbook was written by Mrs. Mary E. Lang, coordinator of the shut-in service. The Board was very impressed by the composition of the handbook and the services the program provides. ADJOURNMENT: As there was no further business, the Board meeting was adjourned on a motion by Trustee Cohendet at 5:40 P.M. with the next meeting scheduled for July 15, 1975. Respectfully submitted, V t n George Paul Lechich Clerk of the Board GPL:jq LIBRARIAN'S REPORT July 15, 1975 CIRCULATION: The overall increase for June 1975 over June 1974 was 8.4%. The Branch circulation increased 23.4%. Fines and fees increased from $1,872.79 to $2,312.97 or 16.60. COLLECTION: We added 6,011 titles and 10,967 volumes during the 1974-1975 fiscal year. During the coming year, we hope to add approximately 5,000 new titles and about the same number of volumes--this will provide us with more duplicates of the books that are in demand so we will .have less "holds" and, hopefully, higher circulation. REFERENCE DEPARTMENT: On June 10, 1975, Mrs. Joy Molder, Reference Librarian, gave a book talk to the Peninsula Book Club. Displays and exhibits at the Library for the month of June were: Chinese exhibit, Roman Artifacts, Moriarity Paintings, and CAPTURE Engravers. AMERICAN LIBRARY ASSOCIATION: The American Library Association held their annual conference in San Francisco from June 28th through July 4th. The following professional staff members attended the conference meetings during the week: George Paul Lechich, Patricia M. Bergsing, Alfred Escoffier, Joy Molder, Joan Riordan, .Patricia Thomas, and Warren Wickliffe. The following library assistants and part-time staff attended the exhibits: Dorothy Ezquerro, Carole Gilmore, Barbara Lazarus, Marilyn Morrison, Janice Quon, Joan Thodas, Helen Ward, Valerie Conserva, Sevim Deus, Esther Cummings, Mary Lang, Dorothy Morris, and Lora Shank. Trustee Cohendet, Trustee Hechinger and Trustee Phelan also visited the conference exhibits. STATISTICS FOR JUNE 1975 CIRCULATION: MAIN BRANCH Books, Adult Non-Fiction 9,483 11226 Child Non-Fiction 1,230 765 Adult Fiction 8,588 2,415 Child Fiction 2,414 1,516 TOTAL BOOKS. . . . . . . . . . . .21,715. . . . . . . . . . . . . . . . . .5,922 Periodicals 1,306 664 Pamphlets 118 - Maps 2 - Games. '-6 15 Subtotal. . . . . . . . . . . . . . .23,147. . . . . . . . . . . . . . . . . .6,601 Phonograph Records 882 - Slides - - Art Prints 40 Cassettes 76 - Films 69 - Equipment Loaned 7 - TOTAL CIRCULATION. . . . . . . . • 24,221. . . . . . . . . . . . . . . . . .6,601 GRAND TOTAL CIRCULATION, BRANCH & MAIN. . . . ,82 0 (1974 circ: 28,434 - 8.4% Increase) Average Daily Circ. , Main: 881 Average Daily Cird. , Branch: 264 TOTAL DAILY CIRC. AVERAGE. . . .1,145 TRAFFIC: Total Traffic, Main: 316 Daily Average Traffic, Main: 1,097 TRAFFIC COUNT AT BRANCH LIBRARY NOT AVAILABLE REFERENCE STATISTICS: A/V USE TALLY: Reference Requests Total: 1,534 ILL Activity Incoming: 330 Microfilm Use: 8 ILL Activity Outgoing: 247 A/V Equip. Use: 80 .AND TOTAL REF. ACTIVITY: 2,111 ILL Activity .Total: 577 TOTAL A/V USE. . .88 REGISTRATIONS: ADULT CHILD TOTAL Membership 5/31/75 15,412 3,272 18,684 PLS PATRONS Additions - June 1975 360 120 480 TO DATE: 4,026 Withdrawals - June 1975 376 114 490 Increase of: 71 TOTAL REGISTRATIONS-6/3_0/75 15,396 3,278 18,674 ACCESSIONS & WITHDRAWALS OF BOOK STOCK: AS OF CAN.- GRAND TOTAL AS 5/31/75 ADDED CELLED OF 6/30/75 Adult Non-Fiction 120,716 400 72 121,044 Child Non-Fiction 16,829 38 73 16,794 Y.A. Non-Fiction 2,990 9 - 2,999 Adult Fiction 41,937 2.30 12 42,155 Child Fiction 12,494 21 42 12,473 Y.A. Fiction 2,372 11 - 2,383 197,338 709 199 197,848 Net Increase in Book Stock: 510 Included in above figures: 85 gift books and 418 new books Pamphlets Added: 126 Maps Added: 0 Pamphlets Discarded: 0 Maps Discarded: 0 TOTAL. . .12,010 TOTAL. . .985 RECORDINGS: AS OF 5/31/75 ADDED DISCARDED AS OF 6/30/75 78's 501 �^ 0 0 501 33's 3,150 58 39 3,169 Cassettes 267 0 0 267 TOTALS: 3,918 58 39 3,937 DEPOSITED WITH CITY TREASURER_: MAIN: $1,987.57 BRANCH: .40 TOTAL: $2,312. 7 CITY OF BURLINGAME BUDGET EXPENDITURE LIBRARY FUND ACCOUNT NUMBER 03-750 JULY, 1975 THIS TO BUDGET MONTH DATE ALLOW. BALANCE S-1 & 3 Salaries 11 Office Expense 1,041.13 12 Special Departmental Expense 249.73 12.1 Books and Maps 2,646.57 12.1A Records and Cassettes 102.29 12.2 Periodicals 4,506.84 12.3 Binding 82.49 12.4 Cataloging 160.71 13 Small Tools and Equipment -0- 16 Connunications 175.92 17 Utilities 673.82 Maint. of Bldgs. and Grounds 1,974.65 20 Maint. of Equipment 73.80 20.1 Operations of Equipment 4.92 21 Prof. and Special Ser=vices -0- 22 Other Contractual Services 728.00 23 Insurance and SuretT, Bonds -0- 24 Dues and Subscriptions -0- 25 Travel 20.25 25.1 Conf. & Mtgs. - Librarian 51.63 25.2 Conf. & Mtgs. - Personnel 153.84 25.3 Conf. & Mtgs. - Trustees -0- 2.6 Training & Safety Program -0- 29 Other. Charges 6.25 Capital Outlay -0- TOTAL BEFORE SALARIES 12,652.84 TOTAL AFTER SALARIES 3vember 14, 1975 To: CITY LIBRARIAN From: City Attorney _ Subject: Civil Service Procedures Your memorandum of November 11 , 1975, transmitted to me a letter dated December 15, 1949, written by I. Karmel to the Board of Library Trustees. It set forth the financial and personnel procedures which apply to the Library. , You suggested that I mention any changes which are necessary. After review of the letter I see two matters that should be corrected. The first is in Section 1 (d) . .The last sentence states that the com- pensation of the employees is the result of an agreement between the Library Board, City Council and the Civil Service Commission. Since the time of the writing of Mr. Karmel 's letter, the Meyers-Milias-Brown Act has come into being, so that now the compensation is the result of the memorandum of understanding between the organization which repre- sents the Library employees and the City Council . The second change is contained in paragraph 2(d) . In that paragraph he states that Library employees can be discharged by the Library Board after an investigation and trial as provided in the Civil Service Regulations. City of Ukiah v.. Board of Trustees, 195 Cal . App. 2d 344 (1961 ) , interpreted the sections of the Education Code concerning libraries in conjunction with the sections of the Government Code . concerning city employees in general . In that case Ukiah had a civil service procedure quite similar to ours, and the library board attempted to fire an employee against the wishes of the City Council . The court held that the library trustees are under the jurisdiction of the civil service rules. Thus discharges would be by the city council after fol- lowing the civil service procedures. I might note that employment procedures could follow the same analogy. Thus, Section 2(c) of Mr. Karmel 's letter states that under the Education Code the Library Board is the appointive power of the Library employees. Legally that appointive power rests in the City Manager. I would assume that the practice which you follow, of the Library Board making the appointment, will continue; but the Board should be aware that legally their decision can be overruled by the City Manager. 1 ` 1 W i JEROME F COLEMAN �. City At orney , JFC/k ,r r November 14, 1975 To: CITY LIBRARIAN From: City Attorney Subject: Civil Service Procedures Your memorandum of November 11 , 1975, transmitted to me a letter dated December 15, 1949, written by I. Karmel to the Board of Library Trustees. It set forth the financial and personnel procedures which apply to the Library. You suggested that I mention any changes which are necessary. After review of the letter I see two matters that should be corrected. The First is in Section 1(d) . The last sentence states that the com- pensation of the employees is the result of an agreement between the Library Board, City Council and the Civil Service Commission. Since the time of the writing of Mr. Karmel 's letter, the N1eyers-Milian-Brown Act has come into being, so that now the compensation is the result of the memorandum of understanding between the organization which repre- sents the Library employees and the City Council . The second change is contained in paragraph 2(d). In that paragraph he states that Library employees can be discharged by the Library Board after an investigation and trial as provided in the Civil Service Regulations. City of Ukiah v. Board of Trustees, 195 Cal . App. 2d 344 (1961 ) , interpreted the sections of the Education Code concerning libraries in conjunction with the sections of the Government Code concerning city employees in general . In that case Ukiah had a civil service procedure quite similar to ours, and the library board attempted to fire an employee against the wishes of the City Council . The court held that the library trustees are under the jurisdiction of the civil service rules. Thus discharges would be by the city council after fol- lowing the civil service procedures. I might note that employment procedures could follow the same analogy. Thus, Section 2(c) of Mr. Karmel 's letter states that under the Education Code the Library Board is the appointive power of the Library employees. Legally that appointive power rests in the City Manager. I would assume that the practice which you follow, of the Library Board making the appointment, will continue; but the Board should be aware that legally their decision can be overruled by the City Manager. 1 ' r 'JEROME F COLEMAN City Attorney a `- JFC/k CALIFORNIA STATE LIBRARY LIBRARY DEVELOPMENT SERVICES TELEPHONE (916) 445-4730 LIBRARY-COURTS BUILDING • P.O. BOX 2037 • SACRAMENTO, CALIF. 95809 TWX 910-367-3553 CALIFORNIA STATE LIBRARY ti.,N;Qlr�o February 24 , 1976 Mr. George Paul Lechich City Librarian Burlingame Public Library 480 Primrose Road Burlingame, CA 94010 Dear Mr. Lechich: Mrs. Elisabeth Bruno referred to me your letter of January 29 , regarding the status of municipal library laws. My understanding is that the views of Mr. Jerome F. Coleman, your city attorney, are accurate. You will note that he refers to sections of the Government Code (and court inter- pretation of those sections) , under which your city personnel ordinances take effect. Those Government Code sections and their implementation in the city of Burlingame, do indeed take precedence over the earlier Education Code provisions. Nevertheless, the Education Code provisions are the ones which stand, and are compiled in our Library Laws pamphlet. They have not been repealed by the Legislature. They do operate in cities where city ordinances such as yours, have not super- seded them. State legal opinions interpreting them, including the one Mr. Coleman cites , are listed in the pamphlet (see for example p. 106 , last entry) . You specifically note Mr. Coleman' s view that the power of appointment (Education Code Section 27362) no longer vests in your Board of Library Trustees, but rather in the City Manager. I read the Burlingame Civil Service Ordinance, the same way as Mr. Coleman, that appointment of all classified employees does indeed rest in the City Manager. You will be interested to know that'ysimilar situation exists here at the State Library. Legally, the appointing power here rests with the Superintendent of Public Instruction (at present, Dr. Riles) . However, in practice appointments within the Library are made by the Library Administration; we experience no lessening of authority because of the technical situation. Of course, if push does come to shove, then in your case it would be the City Manager and not the Library Board that decides . Mr. George Paul Lechich - 2 - February 24 , 1976 I recognize this reply does not offer the answers you might wish to have. But I can only point out that most municipal libraries in general law cities operate under circumstances similar to yours. Only in the rare conflict such as in the court case cited by Mr. Coleman, is there any lessening of the operational authority of the Library Board. Sincerely yours , Cy H.! Silver Chief of Library Development Services CHS : cb Burlingame Public Library 480 PRIMROSE ROAD BURLINGAME,CALIFORNIA 94010 George Paul Lechich Librarian January 29, 1976 Mrs. Elisabeth W. Bruno ' Research Librarian Library Development Services California State Library P. 0. Box 2037 Sacramento, California 95809 Dear Mrs. Bruno: Sorry I was so perturbed, but I have used the old form of the State Report for years as an annual report to the Trustees. As you know, this is no longer possible. I am enclosing a letter from the new City Attorney in answer to a query concerning the interpretation of the Library Laws as it was given to us 29 years ago. You can see that if heir correct in that the Library Board has lost most of its powers including the power of appointment (Section 27362) . Are the statements he is making correct? If so, the California Laws 1974 should be revised. Since this matter is important to us, please be so kind as to refer this matter to another source if you have difficulty in answering my questions. Sincerely, George Paul Lechich City Librarian GPL:jq Enclosures CALIFORNIA STATE LIBRARY TELEPHONE 67-3 445-2585 TWX 910-367-3553 LIBRARY-COURTS BUILDING • P.O. BOX 2037 • SACRAMENTO, CALIF. 95809 CALIFORNIA STATE LIBRARY FOUNDED I85D December 11, 1975 Mr. George Paul Lechich City Librarian Burlingame Public Library 480 Primrose Road Burlingame, California 94010 Dear Mr. Lechich: Thank you for the information on your Board of Trustees . I regret that you found my request so exasperating and feel that I have to explain that we cannot compile the bodies of information that we are expected to have up-to- date without directly requesting that information from the primary sources . By means of this request that went to 130 libraries, we have not only been able to compile a list of trustees with their addresses, and a list of libraries with their trustees, administrative and advisory; we have also found how many trustees are not chosen according to the Education Code, according to which Section of the Code other trustees were chosen, and which trustees are paid either for attending meetings , or for mileage. Next year I hope the Annual Report will again request a list of current trustees and commissioners, but it will not be necessary to get the permanent information over again. YoQu�rs sincerely, 'L�GtiJabeiunv (Mrs . ) Elisabeth W. Bruno Research Librarian Library Development Services (916) 445-4730 EB:mf cc: Mr. Collin Clark, Public Information Officer CALIFORNIA STATE LIBRARY LIBRARY DEVELOPMENT SERVICES TELEPHONE (916) 445-4730 LIBRARY-COURTS BUILDING • P.O. BOX 2037 • SACRAMENTO, CALIF. 95809 TWX 910-367-3553 CALIFORNIA STATE LIBRARY October 4 , 1976 Mr. George Paul Lechich City Librarian Burlingame Public Library 480 Primrose Road Burlingame, CA 94010 Dear Mr. Lechich: Thank you for your thoughtful suggestion of September 22 , 1976, regarding our pamphlet, California Library Laws. I know all too well that many of the sections are affected by later legislation or court action not noted in the pamphlet. It may seem ingenuous to say that those are only "library laws" , rather than the legal environment in which libraries operate - including the laws generally applicable to any municipal enterprise. Ingenuous or not, that is the case. The legislature has not repealed the sections concerned. What I would like to do, is compile not only those laws, but related ones commonly of concern to libraries, and add some editorial comment for guidance. It will probably be two years before that could appear. But until then, I fear the most we can do is place a large caveat in the front ratter of the forthcoming edition of the pamphlet, and perhaps a few footnotes to point out such as you mention. The con- tents themselves will be considerably revised, with the new Education Code that the Governor just signed. I regret that conforming the pamphlet to the new Code will take up our energies this cycle, and that with the possible exception of a little footnoting, no com- prehensive guide to the legal environment of libraries will be possible this year. Please continue to let me know of legal matters that are not apparent in the pamphlet as published. With your assistance and that of others experiencing problems, in short time we can all have available a convenient guide. Sincerely,yours, Cy, H. Silver Chief of Library Development Services CHS :cb A '�.S .ia,.a, iw .-..aa 3..tk,.� ::' ..�e. •a'��� A 32 CALIFORNIA LIBRARY LAWS, 1974 may make and enforce all rules, regulations, and bylaws necessary for the administration, government, and protection of the libraries under its management, and all property belonging thereto. public T 27361. Administration of trusts. . The board of librarytrustees may a puublic libr administer any trust declared or created for the library,and receive by Section 273( y Y if the canstr gift,devise,or bequest and hold in trust or otherwise,property situated wise provid in this state or elsewhere, and where not otherwise provided, dispose wise proning vi 1 of the property for the benefit of the library. shall be in a 27362. Officers and employees. The board of library trustees may municipalit, prescribe the duties and powers of the librarian, secretary, and other hundred do officers and employees of the library; determine the number of and t maintenaric appoint all officers and employees, and fix their compensation. The tures. officers and employees shall hold their offices or positions at the pleas- ure of the board. with all moa 27363. Purchase of personal property. The board of library trust- purposes of ees may purchase necessary books, journals, publications, and other the library f personal property. chapter (co 27364. Purchase of real property. The board of library trustees 27403. A may purchase real property,and erect or rent and equip,such buildings consistent v or rooms,as may be necessary,when in its judgment a suitable building, the board sl- or portion thereof,has not been provided by the legislative body of the the applicat municipality for the library. terms and c 27365. State publications. The boardof library trustees may re- 27404. V quire the Secretary of,State and other State officials to furnish the rants issued library with copies of any,and all reports, laws, and other publications The warran of the State not otherwise disposed of by law. board of Iib 27366. Books. The board of library trustees may borrow books such warrar from, lend books to, and exchange books with other libraries,and may authority. allow nonresidents to borrow books upon such conditions as the board may prescribe. 27367. General duties. The board of library trustees may do and 27451• R ` perform any and all other acts and things necessary or proper to carry i out the provisions of this chapter. an nonresi rules, regrrl. 27368. Annual report. The board of library trustees, or if there is trustees. An no board of trustees, then the administrative head of the library shall, be fined or on or before August 31st,in each year,report to the legislative body of 27452. C the municipality and the State Librarian on the condition of the library, and the legi for the year ending the thirtieth day of June preceding. The report of superviso shall, in addition to other matters deemed expedient by the board of contract for trustees or administrative head of the library, contain such statistical or neighbor and other information as is deemed desirable by the State Librarian. paid by the For this purpose the State Librarian may send to the several boards of 27453. L trustees or administrative heads of the library instructions or question poses of the blanks so as to obtain the material for a comparative study of library conditions in the State. tion, or oth i i Burlingame -Public Library 480 PRIMROSE ROAD BURLINGAME,CALIFORNIA 94010 George Paul Lechich Librarian SeptembeA 22, 1976 Mt. Cy H. Sitvex Cat i_�otnia State LibAwcy P. 0. Box 2037 SactLamento, CaZi6oxni.a 93804 Deax WL. SitveA: 16 the enc,2tots ed ZetteA 6Lom owc City Attoxney iz cwftec t, and the Libxany Boaxd o4 Txu.6tea no ZongeA hats the appointive poweA, then patcagtaph 27362 o� the Educat.i.onaZ Code as set 6oAth on page 32 o6 the CaPti noxn ia. LibxaAy Laws, 1974 -cis Inco utec t. Obviowsty, thexe aAe auso othex changeb and I am conceAned about the ' Aevi6ion o� youtc booke.et, "CaP.i.6oxn%a Li.bAatuy Lavz" as thus is utsed by a t out TAutstees and could be the trounce o6 contsideAabte detscension. May I have your opinion on this matteA? I wi U took 6otwand to heaA,ing 6tom you be{ote the C.L.A. Convention tib po zibte. Thank. you, Geotge Pain Lechich City LibAatl,ian GPL:jq