HomeMy WebLinkAboutAgenda Packet - LB - 1975.08.19 BURLINGAME PUBLIC LIBRARY BOARD
AGENDA
August 19, 1975
TRUSTEES PRESENT:
TRUSTEES ABSENT:
BILLS:
Warrants: $8,918.56
Special Fund: 3
MINUTES OF THE MEETING OF JULY 15, 1975.
LIBRARIAN' S REPORT:
CORRESPONDENCE:
OLD BUSINESS :
1975-1976 Fiscal Year Budget :
NEW BUSINESS :
Thank-you letter to Mr. Hugo Aravel.lo, Jr. of the Millbrae
Lumber Company.
Raise in Non-Resident Fees and Overdue Fines.
ADJOURNMENT:
NST MEETING SCHEDULED FOR SEPTEMBER 16, 1975.
MINUTES OF THE MEETING
OF THE
BURLINGAME PUBLIC LIBRARY BOARD
July 19, 1975
CALL TO ORDER:
The meeting of the Burlingame Public Library Board was called to order by Chairman Hechinger
at 5:05 P.M. on the above given date.
ROLL CALL:
Trustees Present: Trustee Cohendet, Trustee Hechinger, Trustee Lynes, Trustee Phelan
Trustees Absent: Trustee DeMartini, excused, on vacation
Also Present: Mrs. Patricia M. Bergsing, Assistant City Librarian
BILLS:
Warrants in the amount of $12,652.84 were paid on a motion by Trustee Cohendet, seconded by
Trustee Lynes, and carried by those Trustees present. On a motion by Trustee Cohendet,
seconded by Trustee Phelan, Special Fund bills totaling $19.05 were ordered paid.
MINUTES:
Minutes of the meeting of June 18, 1975 were approved and ordered filed.
LIBRARIAN'S REPORT:
Chairman Hechinger stated that the Library was well represented at the American Library
Association Conference. Mrs. Bergsing commented that the staff members who attended the
conference found it very valuable and enjoyed it very much.
Chairman Hechinger brout to the attention of the Board an excellent article, in the Boutique
and Villager newspaper, on the Bedtime Story Hour at the Branch Library. Mrs. Bergsing
retrieved a copy of the paper and the Board was able to review the article.
CORRESPONDENCE: None
OLD BUSINESS:
1975-1976 Fiscal Year Budget: The Librarian has not been interviewed by the Budget Committee,
but is scheduled for a meeting next week.
NEW BUSINESS:
Election of New Officers for 1975-1976: Chairman Hechinger stated that it was again time for
the Election of new officers for the Board of Trustees.
Chairman: It was moved by Trustee Lynes, seconded by Trustee Phelan, and unanimously carried
by those Trustees present, that Trustee Choendet be the new Chairman of the Board for 1975-1976.
Vice Chairman/Secretary: It was moved by Trustee Phelan, seconded by Trustee Cohendet, that
Trustee Lynes be the Vice Chairman/Secretary for the coming year. This motion was unanimously
carried by those Trustees present.
NEW BUSINESS:
Since Woods Giberson was a true Friend of the Burlingame Library devoting considerable
thought and attention to its problems as well as to the City of Burlingame, the Trustees
decided to book-plate those art books especially selected, in his memory. 1
ADJOURNMENT:
As there was no further business, the Board meeting was adjourned on a motion by Trustee
Lynes at 6:05 P.M. with the next meeting scheduled for August 19, 1975.
Respectfully submitted,
�aul George Lechich
Clerk of the Board
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LIBRARIAN'S REPORT
August 19, 1975
CIRCULATION:
The average increased 2.5% over July, 1974. This was due to the increase at both
the Main and Branch in adult circulation. The overall increase at the Branch
being 8.9%. The adult circulation at the Main increased 3.4% whereas the children's
circulation decreased 14.3% and that at the Branch 2.5%. This we attribute to the
increase in grammar school summer programs.
The total reference activity increased 34.3%. Reference requests increased 22.9%
and interlibrary loans increased 63.3% of which we requested and received 272 books
and we loaned 226 books.
REFERENCE DEPARTMENT:
"3" Collection: The "3" collection and "Librarian's Office.' special collections
have been moved to locked cases located on the Mezzanine.
San Mateo County Fair: As August 2nd was "Burlingame Day" at the San Mateo County
Fair, members of the staff participated in maintaining the Peninsula Library System
Booth throughout the day.
CHILDREN'S DEPARTMENT:
This week is the final week of the Summer Reading Club program. Over 150 children
participated and will receive their certificates at the party to be held on Wednesday,
`- August 20th, at the Recreation Center. The children will be entertained by ventrilo-
quist, Wes Stallings, and his coyote, Wilbur. They will be served cookies and ice
cream following the programs--thanks to the Burlingame Lions Club. Thanks are also
in order to Abby Fredrickson, of the Boutique-Villager, for her coverage of our Bedtime
Story Hour at the Branch and the Summer Reading Club at the Main.
qummer is over and plans for fall programs are being formulated--our usual story hours
will be held with a number of special programs for our young adults, children, and
parents.
STATISTICS FOR JULY 1975
CIRCULATION:
MAIN BRANCH
Books, Adult Non-Fiction 9,843 1,368
Child Non-Fiction 1,139 806
�- Adult Fiction 9,526 2,704
Child Fiction 2,737 1,928
TOTAL BOOKS. . . . . . . . . . .23,245. . . . . . . . . . . . . . . . . .6,806
Periodicals 1,343 663
Pamphlets 149 -
Maps 27 -
Games 7 19
Subtotal. . . . . . . . . . . . . .24,771. . . . .. . . . . . . . . . . . .7,488
Phonograph Records 941 -
Slides - -
Art Prints 27 -
Cassettes 57 -
Films 59 -
Equipment Loaned 11 2
TOTAL CIRCULATION. . . . . ...._. ._...?5,866. . . . . . . . . . . . . . . . . .7,490
GRAND TOTAL CIRCULATION, BRANCH & MAIN. . . . .33,356 (7.974 circ: 32,535 - 2.5 Increase)
Average Daily Circ. , Main: 924
Average Daily Circ. , Branch: 288
TOTAL DAILY CIRC. AVERAGE. . . . . . .1,212
TRAFFIC: Total Traffic, Main: 27,594,-' Daily Average Traffic, Main: 986
TRAFFIC COUNT AT BRANCH LIBRARY NOT AVAILABLE
REFERENCE STATISTICS: A/V USE TALLY:
Reference Requests Total: 1,563 ILL Activity Incoming: 368 Microfilm Use: 3
ILL Activity Outgoing: 444 A/V Equip. Use: 55
�,kND TOTAL REF. ACTIVITY: 2,375 ILL Activity Total: 812 TOTAL A/V USE: 53
REGISTRATIONS: ADULT CHILD TOTAL
Membership 6/30/75 15,396 3,278 18,674 PLS PATRONS
Additions - July 1975 345 84 429 TO DATE: 4,101
Withdrawals - July 1975 257 68 325 Increase of: 75
TOTAL REGISTRATIONS -7/30/75 15,484 3,294 18,778
ACCESSIONS & WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND TOTAL AS
6/30/75 ADDED CELLED OF 7/31/75
Adult Non-Fiction 121,044 327 93 121,278
Child Non-Fiction 16,794 26 21 16,799
Y.A. Non-Fiction 2,999 2 2 2,999
Adult Fiction 42,155 151 37 42,269
Child Fiction 12,473 100 43 12,530
Y.A. Fiction 2,383 4 2 2,385
197,848 610 198 198,260
Net Increase in Book Stock: 412
Included in above figures: 85 gift books and 225 new books
Pamphlets Added: 123 Maps Added: 0
Pamphlets Discarded: 17 Maps Discarded: 0
TOTAL. . .12,116 TOTAL. . .985
RECORDINGS: AS OF 6/30/75 ADDED DISCARDED AS OF 7/31/75
78's 501 0 0 501
33's 3,169 89 0 3,258
Cassettes 267 _0 0 267
TOTALS: 3,937 89 0 4,026
DEPOSITED WITH CITY TREASURER: MAIN $1,685.26
BRANCH: _172.70
TOTAL: $1,857.96
CITY OF BURLINGAME
BUDGET EXPENDITURE
LIBP-L?Y FUND ACCOUNT NUMBER 03-750
AUGUST, 1975
THIS TO BUDGET
MONTH DATE ALLOW. BALANCE
S-1 & 3 Salaries
11 Office Expense 131.50 1,172.63
12 Special Departmental Expense 148.99 398.72
12.1 Books and Maps 5,932.48 8,579.05
12.1A Records and Cassettes 177.46 279.75
12.2 Periodicals 140.95 4,644.64
12.3 Binding 179.70 262.19
12.4 Cataloging 37.31 201.17
13 Small Tools and Equipment 67.12 67.12
16 Communications 118.71 294.63
17 Utilities 842.88 .1,516.70
19 Maint. of Bldgs. and Grounds 264.46 2,239.11
�i0 ;Saint. of Equipment 119.00 192.80
20.1 Operations of Equipment -0- 4.92
21 Prof. and Special Services -0- -0-
22 Other Contractual Services 728.00 1,456.00
23 Insurance and Surety Bonds -0- -0-
24 Dues and Subscriptions 30.00 30.00
25 Travel -0- 20.25
25.1 Conf. & Mtgs. - Librarian -0- 51.63
25.2 Conf. & Mtgs. - Personnel -0- 153.84
25.3 Conf. & Mtgs. - Trustees -0- -0-
26 Training & Safety Program -0- -0-
.29 Other Charges -0- 6.25
Capital Outlay -0- -0-
TOTAL BEFORE SALARIES 8,918.56 21,571.40
TOTAL AFTER SALARIES
CITY OF BUP.LINGAME _ f--1 `fit=" 1'7
BUDGE:' 1975 - 1976
D--80 LIBRARY
S-1 Salaries '1975-76 1974-75
City Librarian $21,780 $21,020
Assistant Librarian 17,052 16,450
Librarian II (4) 61,872 55,995 (3_75)
Librarian I (2) .25,999 34,926 (3)
Librarian I, Part-time (1,5) 18,835 12_,006 (1)
Senior Clerk Stenographer 10,260 9,424
Library Assistant iI (1) 11,352 10,708 (1)
Library Assistant II,' Part-time (.75) 8,128 7,836 (_75)
Library Assistant I (4) 38,890 36,073 (4)
Library Assistant I, Part-time (4.5) 46,050 38,195 (4)
Library Aide, Part-time (1.5) 14,293 14,293 (1.5)
Pages (7. 5) 34,230 29,234 (5)
$308,741 $286,170
4
00perat?ons
M-11 office Expense $ 4,368 $ 3,900 (11-12)
-2d-12 Special. Ue_..a-tmental Expense 2,970 2,700 (iii-I1)
1-1-12.1 Books & Mans -56,500 -52,275 (M-17)
M-12.2 Periodicals 6,500 4,900 (iii-17A)
M-12.3 Bin ding .2,258 2,150 (2.1-178)
M-12.4 Cataloging 2,350 2,350 (M-17C)
M-13 Small Tools & Equipment 300 (Formerly part of 1•:-16)
M-16 Co,.• ,nications J.'900 -1,500 V.1-14)
M-17 Utilities 10,790 8,900 (2d-13)
24-19 Maintenance Building & Grounds 4,100 4,800 (M-16)
R-20 Maintenance of Equipment 750 350 (1-1-24)
M-21 Professional & Special Services 2,400 ` 2,400 (M-283)
M-22 Other Coatractual Services 10,500 8,400 (1d-28A)
M-23 Insurance & Surety Bonds . 2,000 2,000 (1.1-27)
M-24 Dues & Subscriptions 325 325 (11-20)
M-25 Travel 500 275 (M-195)
-M-25.1 Conve:-nation - Librarian 275 275 (M-19)
M-25.2 Convention - Personnel -300 300 (M-19P)
2•1-25.3 Convention - 'Trustees 250 250 (i.1-191)
M-29 Other Marges 100 100 (1-1-21)
-$109,436 $ 98,150
C-90 Caoital Ex-?nditures
'Typewritzr, replacement $675 $600
$418,852 -$384,920
Less Fines znd Fees $20,000 $20,000
$398,852 $364,920